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HomeMy WebLinkAboutJanuary 16, 1979 TENTATIVE AGENEA ADJ.REG. SESSION SHAKOPEE, MINNESOTA JANUARY 16, 1979 Mayor Harbeck presiding 11 7 :00 P.M. - Industrial/Commercial Commission will show a movie entitled, "The Modern Industrial Park" 21 Roll Call at 7 : 30 P.M. 31 Communications : 41 Liaison reports from Councilmembers : a] Cncl .Hullander from the Shakopee Fire Department b] Cncl .Lebens from Recreation Board c ] Cncl .Reinke from Shakopee Public Utilities Commission d] Cncl .Ward from Planning Commission and Jt. Seven Man Committee e ] Cncl .Leroux from Shakopee School Board f] Mayor Harbeck from Scott County Board of Commissioners 51 RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA! 61 Old Business : a] Ordinance No 16, Regulating and Licensing Scavengers b] Ordinance No. 17 , Park Dedication, Public Sites and Open Spaces 71 Planning Commission Recommendations : a] Request for five foot variance from side yard setback require- ments for all vacant lots in JEJ 2nd Addition Applicant : James E. Johnson, 6126 France Avenue South Action: Variance Resolution No . CC-193 Planning Commission Recommendation: City Admr. will report 81 Routine Resolutions and Ordinances : a] Res . No. 1356 - Giving Preliminary Approval to A Project Under the Municipal Industrial Development Act - Perkins b] Res . No. 1357 - Adopting A Coordination System of Public Improvement Projects 91 New Business : a] 8:00 P.M. Bid Opening - $240,000 G.O. Improvement Bonds of 1979 - Res . No . 1359 Awarding Bid b] 8: 30 P.M. - Consideration of application by The Jabberwocky Tavern, 109 E. 1st for On Sale & Off Sale 3. 2 Beer License c ] Discussion with members of Fire Department : 1 - Purchase of new helmets 2 - Physical examinations for firemen 3 - Authorizing expanding number of firemen in the dep ' t . d] City Engineer ' s status report on public improvement projects e] Discussion on banking services f] Authorize payment of bills 101 Consent Business : 111 Other Business : 121 Adjourn to Tuesday, January 23rd, at 5:00 P.M. for public hearing on Shakopee ' s 1979 Community Development Program. Douglas S. Reeder City Administrator J� MEMO TO: Mayor & City Council FROM: Douglas S . Reeder , City Administrator SUBJECT: Fark Dedication Ordinance DATE: December 2E , 1978 Attached is the material included with the last agenda . For your information, I have outlined my recommendations for park dedication for all land uses . Single Family: Land 10% of total Cash $250 per uni Duplex: Land 10% of total Cash $400 per unit Multiple : Land 10% of total Cash $75 per bedroer' Commercial • Land 5% of total Cash $1 .00 - $200,000.00 - 5% $200,000.00 - $1 ,OOO ,00O.00 - $10,0OO.CO plus 2% of value over $200,000 .00 $1 ,0OO,0O0.00 or more - $26 ,O0O.CO plus 1% of value over $1 ,000,000.00 In required land donations the resolution stipulates that if the value of the land wanted for park use is valued greater than the average value of the plat , then the required land dedication will be only the amount of land equal to 10% of the average value . However , the City retains the option of purchasing additional property . If this formula is acceptable , I will prepare the ordinance for the next agenda . DSR/ -gip RESOLUTION NO. A RESOLU`T'ION ADOPTING A COORDINA'T'ION SYSTEM OF PUBLIC IMPROVEMEM' PROACTS WHECEAS , the City of Shakopee and. Lhe Shakopee Public Ut-i.litie:. Commission both have responsiL• il.itics in the construction and maintenance of public improvements ; and WHEI:LAS , it is i-n the best interest of both organizations Lo c°c,ordi,:are the planning and construct-Jon of public improvement projects . NOW, TIIEIREFORE, BE IT RESOLVED BY TIME CITY COUNCIL. OF THE CITY OF 'S'H KOPEE, MINNESOTA, that the attached coordination system will be used by the City of Shakopee and the Shakopee Public l'tiliti-es Commission for all. public works projects . Adopr.cd in —_— session (Al the City Council of the City of Shakopee , Ml.nnesota , held Lhis day of -- ------- -- 1979 . Idayor cif l:he City• v� hakoi� �e AT'TES'T: City Clerk —_—.----- Approved as to form this day of -- City Attorney _---�— COORDINATION OF PUBLIC IMPROVEMENT PROJECTS Project Initiative 1 . By Utility Commission 2 . By citizen/property owner request or petition 3 . By City Council A. If a proposed project is suggested to either body that body will consider project and 1 . Agree with proposed project and request concurrance from other body. 2 . Raise appropriate questions concerning the project and request a joint meeting. B . If the proposed project is agreeable to both bodies then the Engineering Department will prepare a report setting forth the scope of the feasibility study that will be requested and a recommendation of who should do the feasibility study and submit this report to the Utility Commission at least five days before their meeting . C . Utility Commission will review this Engineering Department report and recommend agreement or appropriate changes . D. City Council will consider the Engineering Department report and the Utility Commission comments and either order feasibility study if both bodies are in agree- ment or defer to next joint meeting of Utility Commission and Council . E. The feasibility report when received will be first presented to the Utility Commission for their review and recommendation and then to the City Council with the comments of the Utility Commission. F . If the City Council does not agree with the comments of the Utility Commission then this project would be brought up at the next joint meeting of the Utility Commission and the City Council . Q Coordination of Public Improvement Projects U Page 2 G . Feasibility study is approved and the project ordered and completed plans and specifications sent to the Utility Commission for review and approval and then to the City Council with the recommendation of the Utility Commission. H. After approval of the plans and specifications the project will be bid and let by the appropriate body. I . During construction of the project inspection and "field changes" will be coordinated with the staff of both bodies . J . Change orders will be approved by the Utility Commission first and then presented to the City Council . K. As built drawings will be secured and distributed to both bodies for filing. L. Final payment and project approval will be approved by the Utility Commission first and then the City Council . Administration 1 . The City Engineer will attend all Shakopee Public Utility meetings at which public improvements are discussed . 2 . Joint meetings of the Shakopee Public Utility Commission and the Shakopee City Council will be regularly held on the third Tuesday of each month. The agenda for the joint meeting will be sent out by the City of Shakopee and if no items are ready for the agenda , no meeting will be held and no agenda sent . Additional joint meetings may be called by either body as needed and will be arranged by staff at mutually convenient times . 3 . A check list will be prepared to insure that all appropriate coordinations asset forth in this procedure is carried out . 4 . Building permits and plumbing permits which have major impacts on the water and electrical utility system will be sent to the Utility Commission when reviewed . 5 . The Utility Commission will be invited to any public hearing held by the City for a public improvement project . EUTILITY COMMISSION CITIZEN CO p PROJECT INITIATION REQUEST L UTILITY COMMISSION COUNCIL —_ CONSIDER CONSIDER JOINT MEETING IF NEEDED l (`I�fiR bIARTMENT PREPARE REPORT SETTING FORTH SCOPE OF FEASIBILITY STUDY UTILITY COMMISSION CONSIDER ENGINEER P 1 JOINT MEETING I F NEEDED COUNCIL CONSIDER ENGINEER REPORT COUNCIL ORDER STUDY FEASIBILITY STUDY PREPARED ,UTILITY COMMISSION CONSIDER FEASIBILITY STUDY JOINT MEETING IF NEEDED COUNCIL CONSIDEDY _ J TY T PUBLIC FARING IF NEEDED iCOUNCIL ACCEPT FEASIBILITY STUDY AND ORDER PLANS AND SPECS L PLANS 01) SPECS PRESENTED „-__TO _UTILITY COMMISSION JOINT MEETING . IE NEEDED COUNCIL CONSIDER PLANS AND SPECS PLANS AND SPEC APPROVED AND—7 PROJECT ORDERED AND AWARD BID I (COUNCIL OR COMMISSION) INSPECTION AND FIELD CHANGES COORDrNATEJ� BY STAFFS SAN R ORDFR XP PROVED R D UTILITY COMMISSION – ___ _ JOINT MEETING _ ' IF NEEDED CHANGEORDER_ APPROVED BY COUNCIL _ -1 AS BUILT DRAWINGS COMPLETED E— FFINAL PAYMENT AND APPROVAL BY UTILITY COMMISSION FINAL PAYMENT A ND APPROVAL _ J �L AL BY COUNCIL PUBLIC IMPROVEMENT CHECK LIST SHAKOPEE, MINNESOTA DATE ACTION TAKER? PROJECT INITIATED BY: CITIZEN(S) CITY COUNCIL UTILITY COMMISSION UTILITY COMMISSION INITIAL CONSIDERATION CITY COUNCIL INITIAL CONSIDERATION JOINT MEETING ENGINEERING DEPARTMENT REPORT REQUESTED ENGINEERING DEPARTMENT REPORT COMPLETED UTILITY COMMISSION CONSIDERS ENGINEERING REPORT CITY COUNCIL CONSIDERS ENGINEERING REPORT JOINT MEETING FEASIBILITY STUDY ORDERED FROM: FEASIBILITY STUDY PRESENTED TO UTILITY COMMISSION FEASIBILITY STUDY PRESENTED TC CITY COUNCIL JOINT MEETING CITY COUNCIL ACCEPTS FEASIBILITY STUDY AND SETS HEARING PUBLIC HEARING HELD - (UTILITY COMMISSION INVITED) ORDER PROJECT AND DIRECT PREPARATION OF PLANS AND SPECS PLANS AND SPECS PRESENTED TO UTILITY COMMISSION PLANS AND SPECS PRESENTED TO CITY COUNCIL JOINT MEETING PLANS AND SPECS SENT TO STATE/SEWER BOARD/FEDERAL GOVT. METRO COUNCIL/OTHER PLANS AND SPECS APPROVED AND BID LETTING DATE SET BID AWARDED -- project commences CHANGE ORDER REQUESTED CHANGE ORDER APPROVED BY UTILITY COMMISSION CHANGE ORDER APPROVED BY CITY COUNCIL JOINT MEETING AS BUILT DRAWINGS COMPLETED PROJECT ACCEPTED AND FINAL PAYMENT APPROVED BY UTILITY COMMISSION PROJECT ACCEPTED AND FINAL PAYMENT APPROVED BY CITY COUNCIL PROCEDURE FOR LEVYING ASSESSMENTS COMMENCES MEMO TO: Mayor and City Council FROM: Douglas S. Reeder , City Administrator RE: Fire Department Business DATE: January 11 , 1979 PHYSICAL EXAMINATIONS: I have been discussing for some time with the Fire Department the possibility of requiring physical examinations each year of each fireman. I believe that it is very important that we are certain that the firemen are in good enough physical condition to perform the very hard work they are called upon to perform. The procedure I have agreed on is included in the attached Bylaw change of the Fire Department and works this way. 1 . Before a man can joini_ the Fire Department , he must take a physical on a form provided by the City. This is required now and is paid by the individual . 2 . Each year the individual firemen must take a physical exam from their own doctor and submit the report on the form provided by the City. It is my recommendation that the City pay the cost of this exam. The Bylaws are written sc that the City payment . policy can be changed by the City at any time . 3. If a fireman is found to not be in condition to be a fireman, he will not be allowed to be on the department and will be eligible for the same benefits as if he retired, based on the number of years of service he had performed. 4. If a fireman is found to be in good enough condition tc remain a fireman, but there are some restrictions on his activities -- such as not climbing ladders -- then he could remain on the department , but the supervisor would insure that he performed only the work his doctor permits . NEW HELMETS: The Fire Department has requested that the City purchase new helmets for the department . The helmets currently used are not heat resistant to the extent required and therefore do pose some safety hazards for the firemeni This item is not budgeted and funds would have to be appropriated from the contingency fund. It is estimated that the cost would be about $1 , 500. It is my recommendation that the Fire Department prepare specifications and get quotes for new helmets and that this purchase be authorized by the City Council . Fire Department Business January 11 , 1979 Page -2- INCREASE SIZE OF FIRE DEPARTMENT: The Fire Department has requested that the City Council consider authorizing an increase in the size of the Fire Department from 30 to 35 over a five year period. Therefore the authorization would be 31 in 1979, 32 in 1980, 33 in 1981 , 34 in 1982 , and 35 in 1983. The need for new firemen is apparently due to some of the new fire trucks and equipment which require more people to operate ; in addition, I believe the number of fire calls continues to increase each year. I have attached a list of Fire Departments which indicated the number of firemen and I feel that this request is not out of line . The phasing in of the increase will allow them to slowly bring on new people rather than suddenly having five new people who need extensive training. The cost per year of a fireman is about $500 in wages , plus the physical , plus the equipment , plus cost of training. Initially the cost of the equipment is the biggest expenditure and I will have the cost of out- fitting each fireman at the meeting. It is my recommendation that we authorize the expansion of the Fire Department over the next five years as requested. The benefit of the volunteer Fire Department to the City is very great and I believe we should continue to provide the manpower and equipment needed to protect the property in the City and to protect the lives of those who volunteer their services . I believe all of these requests are reasonable and appropriate . DSR/ jsc SIRE - LEVEL Job No. 5L Skill Level I - Volunteer firefighting. Typical Title VOLUNTEER FIREFIGHTER Description - A member of volunteer fire department, performs general duty firefighting work involving the protection of life and property through combating, extinguishing and preventing fire. NOTE - Shown below are the pay policies for Volunteer Firefighters in each unit of government, together with examples of actual pay for one and two-hour fire calls and one-hour drill. All rates quoted hourly. PAY POLICY Examples f Actual Pay for Approx. One-Hour Two-Hour One-Hour No. Fire Calls-- Drills -- Fire Call Fire Call Drill Bloomington 120 $2/call $2/drill $2.00 $2.00 $2.00 St, Louis Park 3 $4/1st hour, then $2/hour -- 4.00 6.00 Minnetonka 60 $4/1st hour, then $3/hour $3/drill 4.00 7.00 3.00 Roseville 69 $3/hour $5/drill 3.00 6.00 5.00 Coon Rapids 33 $5.50/1st hour, then $4.50/hour $5.50/1st hour, then $4.50/hour 5.50 10.00 5.50 Brooklyn Center 40 $19/watch evenings and weekends -- -- -- -- Brooklyn Park 55 $5/hour $4 drill 5.00 10.00 4,00 Fridley 30 $5.50/call $5/drill 5.50 5.50 5.00 Crystal 38 $4.75/1st hour, then $3.50/hour $2/drill if over 12; $1/drill less than 12 4.75 8.25 2.00 Plymouth 38 $2,50-5.20/hr based on training 8 job experience $2.50-5.20/hr based on training d job exper 2.50 5.00 2.50 White Bear Lake 51 $4.25/hour (2-hour minimum) $4,25/hour (2-hour minimum) 8.50 8,50 8.50 Golden Valle 0 t5/hour hour 5.00 10,00 5.00 New Hope 35 $6/hr 1st 2 hrs or portion of; $4/hr thereafter $1/drill 6.00 12,00 1.00 New Brighton 30 $6/1st hour, $5/hour thereafter $5/drill 6.00 11.00 5.00 Columbia Heights 16 $5/lst hour minimum, then $2.50/2 hour $6/drill (3-hour drills) 5.00 10.00 6.00 Eagan 65 $4.40/hour $2.00/hour 4.40 8.80 2.00 West St. Paul 17 $5/hour 5/drill 5.00 10.00 5.00 Inver Grove Heights 72 Pay based on points accumulated on fire calls and training -- -- -- Apple .Valley 49 $3/hour $2/dri11 3,00 6.00 2.00 Hopkins 40 $4/lst hr, then $3 each additional hour $3/dri11 4.00 7.00 3.00 Robbinsdale 30 $5/hour $5/hour 5.00 10,00 5.00 Anoka Whour hour 5.00 10.00 5.00 Hastings 28 $5/call $4 drill 5.00 5.00 4.00 i Stillwater 30 $25-60/month (individual basis) -- -- -- -- North St. Paul 39 $6/1st hour, then $3.50/hour $3/drill 6.00 9.50 3.00 Eden Prairie 50 $4/call $4/drill 4.00 4.00 2.00 Shak ee 30 .80 hour .80 hour 5.80 11.60 5.80 AVERAGE - 27 COMMUNITIES $4.75 $8.05' $3.97 St. Anthony 21 $7.50/1st 2 hours, then $3/hour $7.50 minimum $5.00/drill $7.50 $7.50 $5,00 ` Mound 37 $3.50/hour $8/drill (2-hour drill, 2 drills per month) 3.50 7.00 8.00 .° Woodbury 43 $2/call -- 2.00 2.00 -- Chaska 32 $2.50/call $5/drill 2.50 2.50 5.00 Mendota Heights 25 $5/hour $4/drill 5.00 10.00 4.00 Little Canada 40 call $2.50/drill .00 5.00 2,50 Ham Lake 26 No pay No pay None None None Chanhassen 28 $2.50/hour $5/drill 2.50 5.00 5.00 Prior Lake 30 $2.25/hour $2.25/hour 2.25 4.50 2.25 St. Paul Park 34 $4/call $4/drill 4.00 4.00 4.00 Falcon Heights 28 hour 4.50 hour 5.00 10.00 4.50 Rosemount 35 $2.65 hour $2.65 drill 2.65 5.30 2.65 Lake Elmo 26 No pay No pay None None None East Bethel 35 No pay No pay None None None Farmington 29 $3.50/hour $3.50/hour 3.50 7.00 3.50 Forest Lake 27 14.00/hour minimum 1 hour 4.00/hour 4.00 8.00 1 4.00 Mahtomedi 24 $4.00 hour 4.00 drill 4.00 8.00 4.00 Vadnais Heights 33 No pay No pay None None None Circle Pines 30 City determines set amount to cover wages for calls 8 drills. Funds allocated at end of year -- -- -- Wayzata 30 $4/hour $3/drill 4.00 8.00 3.00 Dayton 2 call $2/drill 3.00 3.00 2.00 (Continued) c) 41 411 P !!) !D !h !!► �!� � 1► t!� th � �� 1�+� ► +� � � 11 . 1. 11 111I1 � I111 I � 1II � � .., , � +� � �i �► a� � � � 4 �++� � � V 1r �►+ � i+ .l► IM �r �► j► �r �+ it � �► � � Job No. 32 (continued) Exam les of Actual Pay for PAY POLICY One-Hour Two-Hour One-Hour Approx. No. Fire Calls -- Drills =L Drill Savage 30 $2/answer d 1st hour; $3/each add'l hour No pay $2.00 $5.00 None Hugo 33 $3/hour No pay 3.00 6.00 None Newport 35 $4/hour $4/drill 4.00 8.00 4.00 Osseo 25 $4/hour $1/drill 4.00 8.00 1.00 New Prague 30 $4/hour rural calls only $1/dri11 4.00 8.00 1.00 Excelsior 40 4/hour $5/drill 4.00 8.00 5.00 Waconia 40 2.50 call No pay 2.50 2.50 None Belle Plaine 30 $2.50/hour No pay 2.50 5.00 None Jordan 28 $2.50/hour $2.50/hour 2.50 5.00 2.50 Lexington 35 $3/hour No pay 3.00 6.00 None None None None Watertown 24 No pay No pay 4.00 4.00 None Lon Lake 28 $4/call -- Maple Plain 30 3.50 hour .00 drill 3.50 7.00 6.00 Rockford 25 No pay No pay None None None Norwood 30 $2.50/hour No pay 2.50 5.00 None St. Francis 25 No pay No pay None None None Victoria 28 $3/hour No pay 3.00 6.00 None oun America 0 $2.50/hour - 2. 0 .00 None 1 hour 2.00 4.00 1.00 St. Bonifacius 28 $2/hour Carver 26 No pay No pay None None None None None None Rogers 30 No pay No pay ne 4.00 8.00 None Colo 26 $4/huur Cologne '- Centerville 32 No pay No pay None None None No a None None None Marine on St. Croix 2 No a No pay None None None Hamburg 35 No pay No pay None None None Hampton 36 No pay Mayer 30 No pay No pay None None None Randolph 30 No pay No pay None None None New Germany 23 $2/call -- 2.00 2.00 Bethel 16 $2/hour $2/drill 2.00 4.00 2.00 Miesville 1 2 hour -- .00 10.00 -- AVERAGE - 52 COMMUNITIES $2.39 $4.17 $1.59 x OVERALL AVERAGE - 79 COMMUNITIES $3.19 $5.49 $2.40 Job No. 3 2 N No reliable survey comparisons are availn-bl.e _ 1O_ Section I Each member of the Association, except those on the deferred pension roll , who is sick or disabled to the extent that he is unable to perform the duties of his employment , and who is under the care of a Physician , for a period of ten ( 10) consecutive days or more , shall be entitled to a benefit of $15 .00 per day , commencing with the first day of such sickness or disability , but the total of such benefits paid to any one member shall not exceed .$2730 in any one calendar year (26 weeks). Disability or sick benefits applicable orily if caused in the performance of a duty as fi eman . Section II If a member of this Association shall become totally and permanently disabled to the extent that a Physician or Surgeon acceptable to the Board of Trustees shall certify that such disability will permanently prevent said member from performing his duties in the Shakopee Fire Department , the Association shall pay to such member as prescribed in Article IX - Section V for each year that he has served as an active member of said Fire Department . If a member who has received such a disability pension should subsequently recover and return to active duty in the Shakopee Fire Department , any amount paid to him as a disability pension shall be deducted from his retirement pension. ARTICLE IX DEATH AND BENEFITS AND PENSIONS Section I Upon the death of any member of the Association who is in good standing at the time of his death , the Association shall pay to the surviving spouse , if any , and if no surviving spouse , to surviving child or children, if any , and if no child or children survive , to the estate of such deceased member as prescribed in Article IX - Section V for each year that he served as an active member of the Shakopee Fire Department , but in no case shall the total amount of such death benefit be less than $2000. 6 -11 - Section III Upon the death of any active member of the Association, from any cause whatsoever , the Association , upon the order of the Board of 'Trustees , shall pay towards burial expenses the sum of $400 . Section IV upon the death Of any retired member of the Association , after January 1 , 1962 , from any cause whatever , the Association , upon the order of the board of Trustees , shall pay toward burial expenses , for this member , the sum of $100. Section V The Association shall pay to each member who shall ve served actively in the Shakopee Fire Department for a period of twenty (20) years or more prior to his resignation from said Fire Department , and who has reached the age cf fifty ( 50) years or more , and who has been a member of the Association for at least ten ( 10) years , the sum of $500 for each year that he has served as an active member of said Fire Department . These - payments 11980dSe$580r @1981s-o$6$0� 1982 ye$660�randyears 1979 $540 , 1983 - $700 . Section VI If a member of this Association shall have serveednbthe Shakopee Fire Department for at least twenty (20) years , has not reached the age of fifty (50) years , he may retire from said Fire Department and be placed on the dferrred ension roll ; when he reached the age of fifty ( 50) years , provided that at that time he has been a member of the Association for at least ten ( 10) years , he shall be paid as prescribed in Article IX- Section V for each year that he served as an active member of said Fire Department . During the time any member is on the deferred be pension roll , he shall continue to pay his s , eligible to receive any of the benefits provided for in Article VIII . Section VII Any member of this Association who is eligible to receive a lump sum pension may make an irrevocalbe election that such peiiison shall be paid to him in three (3) or more annual install- ments if he so chooses . If the member who has made such an election dies before all of his pension has been paid to him, any amount thereof 1p ou e remaining child d or children or estate . death shall be paid to h > FIRST AMENDMENT BY-LAWS OF SHAKOPEE FIRE DEPARTMENT SHAKOPEE, MINNESOTA Adopted by City Council April 26 , 1977 Supplement I . Adopted ARTICLE VII Section 6a : Any active member having been elected to the member- s 1p o tFe Shakopee Fire Department , as prescribed in Article VII - Section 1 - will be required to take a complete annual Physical Examination, by a Physician or Doctor acceptable to the Board of Trustees and the City Council of the City of Shakopee . These physicals will commence the Date of Ratification of these By-Laws , by the City Council of the City of Shakopee . Payment of these physicals shall be determined by the city Council of the City of prevail . Shakopee , and their discussion shall Section 6b: Any active member now serving on the Shakopee Fire Department and is required to take this physical , and if said member does not pass this physical for reasons of health, this member is not to be dropped from the membership roll , but instead he will be treated as prescribed in Article VIII , Section 11 of the Shakopee Fire Department Relief Association By-Laws , and payments prescribed therein shall be made to him. These payments shall be made , regardless of how much time he has served with the Shakopee Fire Department . FIRST AMENDMENT BY-LAWS OF SHA EPEE FIRO E DEPARTMENT E Adopted by City Council April 26 , 1977 Supplement I . Adopted by City Council : ARTICLE VII Section 6a: Any active member having been elected al ship of the Shakopee Fire Depart h sic VII - Section 1 - will be regriDodCtor acceptable ptot the nBoard pof examination, by a physician o Trustees and the City Council Of the R it y Of Shakopee .T eseLaws , physicals will commence t P Payment of these by the City Council of the City of Shakopee . PaY P Y h sicals shall be determined by the rCity Council of the City of Shakopee , and their decision sha l p Section 6b: Any active member now serving and if said Fire Dep ra tment is required to thksicalsforyreasons of health, this member does not pass this p y but instead member is not to be dropped ertifytto thebRelief Association that the Fire Department sha erform his Fire Department duties . he is disabled and unable to p -- C) CITY OF SHAKOPEE INC:oRPORAT[O 1670 , 129 E. First Ave., Shakopee, Minnesota 55379 (612) 445-3650 ; 2 DATE January 11 , 1979 , CHANGE ORDER NO. __ PROJECT NAME Improvement—E—? .-p� t LOCATION Shakoy� ''nPCC�t a OWNER Cit of Shako ee CONTRACTOR __Orf TYPE OF WORK , AMOUNT OF ORIGINAL C NTRACT �]_l DESCRIPTION OF WORK TO BE ADDED 0 DELETED: Add Items 1 , 2 , 3 and 4 for rodding end of pipe Delete Items 5 , 6 ,• and 7 for services not installed i - - _ - Unit Co A_ 7220 -00 Item Amount Quantity - Amount No . Contract Item Unit Price uantit T Q_ 2 40 .00 HR $20 .00 1. Welding Machine 2 35 .66 HR $17 . 83 3 75 .00 2 Welder Set $25 .00 18 .00 3 12" Ris er Clamps 0.00 20 4 3/4" dia . rod L.F . $ 92 978 . 88 10 .64 4 60 .00 5 1'" Copper Water Service EAF ' $15 .00 ` 6 Corporation Cock 4 7 Stop Box EA. $55 .00 1090 .22 TOTAL AMOUNT $117 ,684 .36— Funds Encumbered to Date (from Contract or C .O. #�) 9C. ` -� ,C Difference between Contract Amt . & C .O . Amt . (Add Deduct) l n �� $ Total Funds Encumbered per this C .O. under Above additional or deleted work tobe p`c unles deleted unless otherwise conditions as specified in original CO herein . Approved: �e6� agiaeer Date' Date Owner Date We hereby agree to furnish labor and materials complete in accordance with the above Specif i.cation at the above s �J•J. ®RF6/ ,�Pe l Aproved: 7 -------- p,�uo n d Contractor Signature D to NOTE: This Revision becomes part of and in conformance with the existing contract . �� f. `ypfErj�' CITY OF SH41KOPEE 1 ' 129 East First Avenue, Shakopee, Minnesota 55379 MEMO TO: Mayor & City Council FROM:_ Douglas S . Reeder, City Administrator SUBJECT: Changing City Banks DATE: January 8 , 1979 The Council has received the attached letter requesting that we consider changing our funds to the Citizens State Bank. I have discussed this matter with county and school district staffs and had hoped to be able to recommend to you that we set up a fair distribution of city , school district and county funds between the two banks . However, I now believe this is not possible . The advantage, of course, would be that none of the governmental units would then be ' under pressure to consider moving each year . It is now apparent to me , after discussing this matter separately with each bank, that such an agreement is not possible with both banks and therefore , will not work. In lieu of an agreement on an orderly dispersal of public funds , I can recommend to you the following: 1 . All of the City and Utility Commission' s checking and savings accounts should be kept in one bank except for funds invested in other banks or other investments because of higher interest rates . 2 . The City shall not switch banks more than once a year. 3 . In order for a bank to be used by the City, it must meet the minimum service requirements set forth in the attached memo. 4 . The cost of changing banks should be borne by the bank being changed to . Changing banks each year or two will not be the end of the world . Many cities now do it and survive quite well . On the other hand , it will hurt efficiency and cost money . Whether to change or not is a policy decision which the City Council will have to make . DSR/jiw Attachment : 2 MEMO TO: Douglas S . Reeder, City Administrator FROM: Gregg Voxland, City Treasurer SUBJECT: Banking Services DATE: January 9 , 1979 In the selection of the main depository for City funds, several factors bear consideration. The majority of these factors are in the area of services provided by the bank. These services tan be categorized as follows : 1 . Necessary Services a . Check processing; required for the City to make payment to its employees and creditors . b . Bank statements issued promptly after month end; required for balancing accounts on a timely basis . 2 . Important Services a . Cancelled checks sorted sequentially; alleviates the ted- ious task of sorting by hand in order to effect reconcil- iation and filing . b. Telephone transfer between accounts ; important convenience and labor saving service for operating an effective cash management program. ; important service for a cash man- c . Wire transfer of funds agement program. Eliminates need to mail check and asso- ciated delay and uncertainty of mail delivery . 3 . Convenience and Desired Services a. Investment services ; a convenient aid to the City in making investments most advantageous for the City. b. Safekeeping of Securities ; eliminates need to transfer documents back and forth and relieves the City of the storing function. C . Checks listed individually and sequentially on statement ; aids in reconciling bank balances with City books . d. Employee savings deduction plan; convenient service for our employees , not a vital service but one that is currently provided to City employees. The above services should be prcvided at no charge to the City . In view of this however , the bank may desire a certain level of com- pensating balances to be maintained . This item is open for nego- tiation. Page 2 Memo Re: Banking Services Also , the bank must permit investment/withdrawal of funds °rovide to day of deposit and mCitaldepositSlevAllevel°ofa$5001000.00 should adequate coverage for y suffice . ri- Lastly , if a change in bank were to be made , it would app ro of the l ni change p ate for the the gaining bank to bear the cost articular over . However, once a decision is made to go with a p h h bank, the City should staltowarbant a ntre-evaluationtoftthe change conditions sufficiently situation. The changing of btherefore°should° ff and be done asdinfrert on the part of the sta quently as possible . GV/klk CITIZENS STATE BS;1 OF SHAKOPEE 480 MARSCHALL ROAD SHAKOPEE,MINNESOTA 55379 TEL.:612445-8200 PRESIDENT December 29th, 1978 DAVID T.DAHL VICE PRES.-CASHIER DENNIS D.KOPECKY Council, City of Shakopee 129 East 1st Avenue Shakopee, Minnesota 5537 City Council Members: As you are no doubt aware, our new State Bank began authorized in Shakopee on April 10th, 1978 . Our Bank is fully author to engage in all normal bank activities, and we have the approval of both the Commerce Department of the State of Minnesota and the Federal. Deposit Insurance Corporation. The purpose of this letter is to request that our Bank be utilized by the City of Shakopee as a demand depository of city accounts . Our Bank will always recognize its responsibility to the sound economic growth of the community, and you may be certain that City funds deposited with this Bank will contribute to Shakopee' s growth through loans to residents and enterprises of this area. We are anxious to serve the City and look forward to favorable action upon this request. If there are any questions which members of the council may have regarding this Bank or its management, please do not hesitate to call me at the number Xi sted in the Letterhead. Very truly yours, C I T NS OF SHAKOPEE David T. Da , President MEMBER F.D.I.C. MEMO TO : Douglas S . Reeder , City Administrator FROM: Gregg M. Voxland , City Treasurer RE: Banking Services - Citizens State Bank DATE: January 16 , 1979 On January 15th and 16th, I discussed the content of my memo to you of January 9 , 1979 with the PresidenifiedCandzcapablete Bank . He assured me that this bank is qual of providing all the services mentioned . However , at the present time , Citizens cannot supply adequate collateral to cover City and S .P .U.C . accounts . With our current bank, we have pledgecollateral iof $41 410 0. ,,0000 Citizens currently has $200 ,000 pledged which mature in March 1979 . With this beoadquatel, free and an additiona $200 ,000, I feel the City funds would were to move to If City and S •PO'000•would be required . There isganhadditional additional $10 , investment of $100,000 maturing in June which would provide this collateral . Therefore , the City would bandoS -PeU.Co couldlmoverin March ch close monitoring, the Ci y and be adequately protected . January. 16, 1979 Bills Page 1 Vendor Dept . /Fund Amount Remarks Ck.Amt . Anderson Electric 32 2.70 Gen. Supplies 2.70 Ames Office Supplies 15 27.90 Office Supplies 59.04 12 31.14 it Earl F. Anderson & Assoc. 42 236.50 Signs 580.50 31 225.75 if 14 64.50 it 41 53.75 it Aircomm 32 11.75 Comm. System Maint. 86.75 31 75.00 it Jack Anderson Assoc. 41 70.00 Eng. Services 70.00 Auto Central Supply 44 69.95 Small Tools 418.46 44 23.05 Gen. Supplies 42 6.60 of 42 7.19 Equip. Maint. 32 8.49 Vehicle Maint. 42 190.18 "! 31 65.63 it 33 5.79 " 14 41.58 it Banker's Life, 81(fund) 39323.27 Insurance Remit. 3023.27 Burroughs Corp. 15 84.40 Off. Equip. Rental 84.40 Battery Whse. 42 564.31 Vehicle Maint. 564.31 Clay's Printing 31 82.20 Gen. Supplies 82.20 Comm. of Revenue 81(fund) 19827.17 State With. Remit. 17827.17 Cy's Standard 14 6.00 Gas 6.00 Coast to Coast 15 .79 Gen. Supplies 8.93 42 3.96 it 33 1.60 it 41 2.58 it Capesius Agency 15 124.00 Gen. Liab. Ins. 124.00._ Teherence Doyle 31 13.06 School 13.06 Dunnings Hdwe. 32 7.92 Gen. Supplies 102.42 44 2.49 is 18 2.61 it 62 2.52 to 62 77.61 it 42 9.27 if January 169 1979 Bills Page 2 Vendor Dept . /Fund Amount Remarks Ck.Amt . William Engel 32 26.10 PT Fire 36.15 32 10.05 Travel expense Eastman Drug 31 2.00 Misc. 2.00 Ess Brothers 71(fund) 46.00 Gen. Supplies 46.00 1st Nat. Shakopee 81(fund) 39789.87 FIT Remit. 31789.87 Fire Instructors Assn. 32 20.00 School 20.00 Hayden-Murphy 42 11099.00 Cap.-Equip. 11099.00 Gene Hauer Farms 42 780.25 Mach. Rental 780.25 Hardware Hank 42 11.34 Gen. Supplies 11 .34 Hennen's Skelly 33. 15.40 Motor Fuels 90.60 41 15.50 it 42 12.70 if 31 10.00 Vehicle Maint. 42 29.50 ft 62 7.50 it House of Print 31 7.45 Gen. Supplies 291.45 14 179.50 it 15 104.50 is Holtz TV 42 309.10 Cap-Equip. 309.10 Itasca Equip. 42 242.62 Gen. Supplies 21+2.62 Russ Johnson Co. 42 573.10 Vehicle Maint. 573.10 Kremer Spring 42 221.54 Vehicle Maint. 221.54 Koehnen's Standard 31 21.26 it 21.26 Lano Implement 42 1.60 Equip. Maint. 1.60 John Laingen 41 15.50 Gen. Supplies 15.50 Law Enforcement Equip. Co. 31 98.50 Gen. Supplies 98.50 Logis 15 21750.46 EDP Equip. Rental 29750.46 Lathrop Paint Supply 62 135.20 Gen. Supplies 135.20 January 16, 1979 Bills Page 3 0, Vendor Dept . /Fund Amount Remarks Ck.Amt . 42 4.05 Gen. Supplies 26.68 Motor Parts 31 3.15 Vehicle Maint. 42 19.48 it Minnegasco 32 595.35 Gas Htg. 595.35 Mobil Oil 42 705.00 Motor Fuels 705.00 42 65.60 Vehicle Maint. 314.85 Malkerson Motors 33 55-36 31 193.89 is 255.14 Phone Bill 910.49 Northwestern Bell 32 41.79 it 12 475.27 " 15 33.50 " 18 42.39 " 42 62.40 Newark Brush Co. 42 589.68 Gen. Supplies 589.68 Pitney Bowes 12 ;1,.0.91 Off. Equip. Rental 514.11 31 151.70 Gen. Supplies 31 121.50 Off. Equip. Rental 12 640,00 Prof. Services 11652.50 Patchin Appraisals 91 512.50 Unal1. 13(fund) 500.00 Prof. Services 60.00 Mach. Rental 220.00 42 Harold Pass (fund) 11 42 160.00 Pako Film 41 10-15 Gen. Supplies 46.05 14 35.90 it Paper, Calmenson & Co. 42 195.07 Equip. Rental 995.07 18.00 Bldg. Maint. 48.88 Ries Htg. 62 62 0.88 to 91.70 Gen. Supplies 124.55 Reynolds Welding Co. 44 it 32 32.85 1 12 4.50 Meeting Expense 14.50 Douglas Reeder 1 ;,1.90 Travel Expense 21.90 Charles Ries 32 H.A. Rogers 41 51-87 g7 Gen. Supplies 51.87 State Treasurer-FICA 81(fund) ill 714.40 FICA remit. 71,714.40 12 257.63 Legal Not. Pub. 286.34 Shakopee Valley Pub- 13 23.71 it January 16, 1979 Bills PLge 4 Vendor Dept /Fund Amount Remarks Ck.Amt . Starks Cleaning 18 26.80 Bldg. Maint. $1.40 18 24.60 is 31 17.00 it 42 13.00 it Suel Business Equip. 42 3.15 Off. Supplies 483.64 31 12.85 31 68.85 Gen. Supplies 15 35.50 Equip. Maint. 11 6.38 Gen. Supplies 41 93.00 if 15 10.50 it 15 4.35 Office Supplies 14 74.92 Gen .Supplies 12 24.25 Office Supplies 12 80.74 Gen. Supplies 32 69.15 Scott Cty. Cen. Serv. 15. 3.20 3.20 Scott Cty. Recorder 41 3.00 " 3.00 Suburban Engineering 52(fund) 198.00 Eng. Services 29543.88 55(fund) 1,293.63 it 41 19052.25 it Sharkey Appraisal Service 91 300.00 Unalloc. 300.00 Shakopee Fire Dept. 32 29140.20 PT Fire Dept. 29140.20 Shakopee Fire Dept. 32 25.50 Signs 25.50 St. Francis Hospital 31 39.00 Blood Tests 39.00 Shakopee Lumber 44 1.44 Gen. Supplies 100.04 62 68.78 Bldg. Maint. 62 18.82 it 62 11.00 Gen. Supplies Shakopee Hdwe. 31 23.64 Gen. Supplies 74.57 14 1.40 it 62 9.92 " 42 39.61 It S & W of Shakopee 18 434.15 Bldg. Maint. 497.09 44 9.05 Eg1;i-p. Maint. 71(fund) 53.89 Util.System Maint. I Jativary.16, 1979 Bill s Page 5 Vendor Dept . /Fund Amount Remarks Ck.Amt . SPUC 18 147.37 Electric Bill 11$02.02 32 137.29 of 62 54.25 it 62 36.34 it 62 88.00 it 62 8.00 Water Bill 42 243.78 Electric Bill 62 42.53 62 55.00 Water Bill 42 386.40 Electric Bill 31 193.20 it 4.2 86.18 Wa'.-er Bill 31 43.97 it 18 275.61 Electric Bill 18 5.00 Water Bill U.S. Postmaster 31 30.00 Postage 30.00 Uniforms Unlimited 31 292.35 Clothing 292.35 Valley Equip. 42 14.08 Equip. Maint. 14.08 Wilensky Auto 42 295.13 Vehicle Maint. 295.13 Woodlake Sanitation 71 61539.86 Garbage pick-up 61656.80 18 18.15 it 18 3.02 31 26.88 32 15.13 42 26.88 62 26.88 Williams Hdwe. 42 301.14 Gen. Supplies 301.14 Ziegler, Inc. 42 66.42 Equip. Maint. 687.15 42 620.73 Gen. Supplies _ Fund Ol 30,284.93 Fund 13 500.00 Fund 52 198.00 Fund 55 11293.63 Fund 71 159.89 Rand 81 20,654-71 TOTAL $53,091.1 --DEBIT ACCOUNT CREDIT ACCOUNT AMOUNT BATCH REMARKS VENDOR CHECK AMT. CHECK # January 16, 1979 Handwritten Bills - Page 1 01-4390-311 -31 01.1010.000.00 76.33 School Americanna Ventures 76.33 01.4391.311.31 it it 27.50 Subscription Arrest Law Bulletin 27.50 01.4232.421.42 it " 237.72 Vehicle Maint. Brad Ragen, Inc. 237.72 01.4230.141.14 It it 22.50 Equip. Maint. Berger Office Equip. 22.50 01.4230.321.32 it it 16.90 it Ben Franklin 16.90 01.4220.411.41 it if 23.55 Gen. Supplies Comm. of Transp. 23.55 01.4230.321.32 it it 30.00 Equip. Maint. Clinic Opticians 30.00 01.4222.311.31 it " 52.80 Motor Fuels D & A Enterprises 52.80 01.4991.91.91 It it 69000.00 Unalloc. Agnes DeGross 6,000.00 71.4220.911.91 71.1010.000.00 96.31 Gen. Supplies Davies Water Equip. 96.31 01.4230.421.42 01.1010.000.00 180.00 Equip. Maint. E & D Enterprises 180.00 01.4315.123.12 it " 11230.00 Prof. Services Isgerg, Riesenberg 1230.00 01.4230.421.42 it '+ 135.00 Equip. Maint. Modern Tire 135.00 01.4394.441.44 It " 58.00 Books Stanley R. Mann 58.00 01-4394-311 -31 " " 175.00 It State of Minn. 175.00 01.4330.141.14 ++ '+ 8.40 TrAvel Expense Larry Martin 8.40 55.4517.911-.91 55.1010.000.00 19,675.28 Watermain Const. Orfei & Sons 19,675.28 01.4980.911.91 01.1010.000.00 419.28 Refund PMC Sprinklers 419. 8 01.4330.311.31 it it 15.80 Travel Expense Gerald Poole 29.95 01.4390.311.31 " it 14.15 School I 01.4220.141.14 '+ it 2.00 Gen. Supplies Scott Cty. Surveyor 2.00 01.4232.421.42 " +' .81 Vehicle Maint. Schram's Shakopee Motors .81 DEBIT ACCOUNT CREDIT ACCOUNI' AMOUNT BATCH REMARKS VENDOR CHECK AMT. CHECK # January 16, 1979 Handwritten Bills Page 2 01.4390.321.32 01.1010.000.00 60.00 School Roland Snell 60.00 71.4980.91 .91 71.1010.000.00 1$.50 Refund Jerome Steinhoff 18.50 01.4390.371.31 01.1010.000.00 550.00 School St. Cloud State College 550.00 01.4315.311.31 it It 40.00 Prof. Services Tri-s Towing 40.00 71.4980.911 •91 71.1010.000.00 11460.00 Refund Richard Wiggin 1,460.00 01.4991.91 .91 01.1010.000.00 350.00 Una7loc. Wiley Appraisal 350.00 71.4220.911.91 71.1010.000.00 621.50 Gen. Supplies Wisota Sales 621.50 Fund 01 91725.74 F1und 55 19,675.28 Fund 71 2,196.31 TOTAL 31,597.33 Metropolitan Council a�ita� + 300 Metro Square Building C4 O Seventh Street and Robert Street Saint Paul, Minnesota 55101 Telephone(612) 291-6453 T s� Office of the Chairman January 4, 1979 v Mr. Fred Tanzer, Regional Coordinator Minnesota Department of Transportation 380 Transportation Building Saint Paul , MN 55155 RE: S.P. 7005-42 (T.H. 101) Shakopee By-Pass Layout Plan Layout 1B, Parts 1 and 2; Layout 3A, Parts 1 and 2 Metropolitan Council Referral File No. 6496 Dear Mr. Tanzer: At its meeting December 28, 1978, the Metropolitan Council considered the above project. This consideration was based on a report of the Physical Development Committee, Referral Report No. 78-154. A copy of this report, which was adopted as presented, is attached. The Physical Development Committee recommended adoption of the staff report and recommendations. The Council concurred and adopted the following recommendations: 1) That the Metropolitan Council approve the submitted layouts of the Shakopee By-Pass through Shakopee and Jackson Townships as a basis for the Official Map to preserve the right-of-way in accordance with the Council 's review responsibilities pursuant to Minn. Statute 161 . 174. 2) That the design layout be submitted for final Council approval pursuant to Minn. Statute 473. 167 at a time closer to commencement of construction when comprehensive plans and development patterns for the area are more definite. In addition, if the railroad abandoment and conversion to trail use has occurred, we recommend that a grade separated trail crossing be included in this final design. Sincerely, METROPOLLTAN COUNCIL phn l and Chairman JB/da Attachment cc: Harry A. Reed, Deputy Commissioner, Bureau of Policy S Planning, MnDOT Douglas Reeder, City Manager, City of Shakopee Norbert Theis, Chairman, Jackson Town Board Joseph Reis , Administrator Se--art Court- Connie Koz'a ;ip ropo'; 1 S1a For Release: 4:00 P.M. 12/28/78 Bus . Item No . B-5 METROPOLITAN COUNCIL Suite 300 Metro Square Building, Saint Paul , Minnesota 55101 REPORT OF THE PHYSICAL DEVELOPMENT COMMITTEE December 22, 1978 TO: Metropolitan Council FROM: Physical Development Committee SUBJECT: Referral #6496 , Minnesota Statute 161. 17 Procedures on Shakopee By-Pass Referral Report No. 78-154 The Physical Development Committee will consider the Referral #6496 on the Shakopee By-pass at its meeting on December 28, 1978 . Committee Chairperson will submit recommendations for Council approval on the same day. Respectfully submitted, Marcia Bennett Chairperson /vv 12 .22/78 IL METROPOLITAN COUNCIL Suite 300, Metro Square Building, Saint Paul, Minnesota 55101 t M E M O R A N D U M December 20, 1978 TO: Physical Development Committee FROM: Connie Kozlak, Transportation SUBJECT: Referral #6496, Minnesota Statute 161.17 Procedures on Shakopee By-Pass Authority to Review On August 28, 1978 and October 17, 1978 the Minnesota Department of Transportation submitted Shakopee By-Pass layout plans for Council approval under the procedures described in Minnesota Statute 161.171 to 161.177, also known as the Local Consent Act. Mn/DOT has been following the procedures outlined in this law as well as federal requirements in developing the Shakopee By-Pass. According to the MS 161.17 procedures, Mn/DOT was to select a layout plan for submittal to affected municipalities, the Metropolitan Council, and the Metropolitan Transit Commission within 180 days after the March 2, 1978 hearing. The submitted layouts constitute the adopted layout plan which has been coordinated/developed with the Shakopee By-Pass Task Force and public hearing process under Statute 161.174. The Council must either approve or disapprove this proposed layout plan within 120 days. Normally the layout plans submitted under the 161.171-161.177 procedures are final construction plans. However, Mn/DOT's transmittal letter states these layouts are only for purposes of adopting an official map. _ The Metropolitan Council must also approve the Shakopee By-Pass pursuant to Minn. Statute 473.167. This statute requires Mn/DOT, when proposing an acquisition of land for a controlled access highway project, to submit a statement to the Council describing the proposed acquisition and requires the Council to review the statement and ascertain its "consistency with its policy plan and development guide." The project may not be undertaken unless the Council determines that it is consistent with the policy plan and development program. There are no time requirements given in this section. The review the Council must undertake pursuant to Minn. Statute 161.174 is completely separate and independent from the review which the Council must undertake pursuant to Minn. Statute 473.167, although both deal with approval of the Shakopee By-Pass. The review being undertaken at this time is only pursuant to Minn. Statute 161.174. Project Description The Shakopee By-Pass is proposed as a highway by-pass on new alignment around the developed portion of the City of Shakopee in Scott County, Minnesota (see Attachment 1) . The western terminus is about one-half mile southwest of Shakopee in Jackson Township at an interchange with US 169 and proposed TH 41. The route proceeds southeasterly about 3,000 feet and then easterly about 71, miles to an interchange with TH 101 at the Shakopee/Savage corporate boundary. Total length is about 8k miles. The project is designed as a four-lane divided highway with full access control. Rural design standards and a design speed of 70 miles per hour (MPH) are used. Interchanges are proposed at US 169, CSAH 15, CSAH 17, CR 83, CR 89 and TH 101. Typical right-of-way widths will be 450 feet on the west half and 350 feet on the east half with interchanges requiring greater widths up to 1,500 feet. The approximate cost of the facility will be 30 to 33 million dollars. The plan submitted August 28 is based on the Chicago, Milwaukee, St. Paul and Pacific Railroad between Shakopee and Prior Lake remaining in place. Since negotiations are currently underway to abandon this line, a revised layout taking into account this abandonment was submitted on October 17th. The major difference between these layouts is that elimination of the railroad over the by-pass allows the by-pass to go over, rather than under, County Roads 16 and 83. The submitted plans will be used by Mn/DOT as the basis for the Official Map development. If the project development events occur as anticipated, adoption of this Map should take place early in 1979. �j;c?_ nd i. has previously _ ed the Sha. opee By-pass on several occasions, as .-ollows :ne ,ounc 2 - ,saw, Metropolitan Council Referral Number Date Action 416 1970 Approved By-pass as part of System "D" of the "Corridor Location Study for TH 169, 212 and 41" 2117 1973 In reviewing the Metropolitan Sewer Board's Five Year C.I.P. , the Council said sewer investments in the Shakopee-Prior Lake area should be coordinated with highway needs of the area. This led to formation of the Shakopee By-Pass Task Force by Scott County. Jan. 1976 Council adoption of the Transportation Policy Plan including the reservation of R/W for the Shakopee By-Pass as an intermediate arterial. 3681 July 1976 Project Development Report - Council deferred A-95 review. 5186 Dec. 1977 Draft EIS comments. 5275 and 5326 Dec. 1977 Layouts submitted November 3 and December 2 in accordance with M.S. 161.17. 5997 Aug. 1978 Approval of Shakopee By-Pass location as required by M.S. 473.167. Discussion The final EIS proposed construction of this facility between 1985 and 1990, although it acknowledged this is an optimistic date for commencement. It further stated that staged construction may be considered which has been supported in previous Council actions. The 1990 Metropolitan Highway System Plan shows reserved right-of-way for the by-pass, so construction of an intermediate arterial before that time would not be consistent with the - Transportation Policy Plan. However, Mn/DOT's transmittal letter for the layouts states that the submitted plans will be used by Mn/DOT as the basis for Official Map development. Because of the long time span (at least 10 years) before construction commences, Mn/DOT should keep abreast of ongoing comprehensive planning activities and development in the area. Changes in the development patterns and availability of sewers in the area could affect traffic volumes and the final design of the roadway. Current projections do not indicate the need for a freeway design. For this reason, the Council acted in August under M.S. 473.167 to approve the location of the road and support official map efforts to reserve this right-of- way while reserving final approval of the facility until closer to the time of construction when local comprehensive plans have been completed and final designs are available. Approval of the currently submitted plans for the purpose of the official map is consistent with this previous action. In regard to the two alternate layouts, either is acceptable to the Council for purposes of the Official Map, depending on the outcome of the railroad abandonment efforts. The Council, anticipating this abandonment, has identified the railroad right-of-way as a regional trail corridor. We have been assured by Mn/DOT that the alternate layout would not preclude a grade-separated trail crossing if such a trail is developed. Mn/DOT should be aware that Council policies suggest the necessity for a grade-separated crossing if a trail is developed. Findings 1) The right-of-way reservation for the Shakopee By-Pass in the proposed corridor with construction as an intermediate arterial after 1990 is consistent with the Transportation Policy Plan and other chapters of the Metropolitan Development Guide. 2) Approval of the submitted layout plans as a basis for an Official Map to preserve the right-of-way is consistent with the Transportation Policy Plan in accordance with the Council's review pursuant to Minn. Statute 161.174. 3) The submitted layouts showing a freeway design provide capacity in excess of Council forecasts. 4) Approval of final construction layouts by the Council, in accordance with Minn. Statute 473.167, is premature at this time. - 3 - • it Recommendations 1) That the Metropolitan Council approve the submitted layouts of the Shakopee By-Pass through Shakopee and Jackson Townships as a basis for the Official Map to preserve the right-of-way in accordance with the Council's review responsibilities pursuant to Minn. Statute 161.174. 2) That the design layout be submitted for final Council approval pursuant to Minn. Statute 473. 167 at a time closer to commencement of construction when comprehensive plans and development patterns for the area are more definite. In addition, if the railroad abandonment and conversion to trail use has occurred, we recommend that a grade separated trail crossing be included in this final design. CK:lh MET ROPOL1TAP4 COUNC 1 REFE,RRAC fa. 1 `EXCELS[O SAY . ° - Y .+J+ij ! i. y ro.r,•, Como •.- '. t wrno a,.{ rr. u • 1 1€ :HfJREWOOD .m MDiMr; ' • -aI•Ir r !�1 r L.��r�� ~ '^ 0, ��..ly^ .- n•,me• dnr —� Row L•e / •r••u ~'ur n.. �� ,1 ,.��1•. `.1 - S � tnntwuhte = ._ •.•' L.A. , •y L•.• ra.•.r 1� yA»...� ."'°, ':� �� � � • 1_�► l�,l /1) �r+�1.... (,,,�, 1 :LJ..r� "� _. ,.. I cA � � IH�71)M ohp•70 `t'7' ..om Ztt .-" .." ; 7 , < O ■ 7•It d �•, - ��� ! 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I' 11 Ld. r.1 � t.- /yy � no•tr _•4 t , ror a..n17. � ru n _ r.,, I. -1_ ..Fv. � � ��i � 'wort 6•iYuu .o ww u f w.•wtl Irw a �1`!�•c.° /1•c t. 169 ♦,y �r'L-wnu �:N :i ra. wrnr SO ]6 1 __ w• �j � / I / a .� a • R: _Gn -L•M r ! �brut J ): � rutr. �nn`0'r / _{ r 17 .' v j IN FS row.t.S ...rJ ..o•• Lr+r,I.w CO [I - IIIN er { r t [ 1 c1 r chK•9• �i L... w„ L 1 E nan1. is • r • S,K A f ® 169' I-'f i L •. !• !♦ !f r: IOI • f f ' ror n ci:I:• J A C K ;S O N iV„GE i i' '•, f - BU RNSVILLE ,,,��i�o•._-�. SHAKbPE BY ' PASS 6 ro. ..,< 1... .= s r c,' Z . ' __ __ ".J Wes. --� `00•'r`-''O I ; rri. u''�f 1 Alm•e n•r ` I ♦i uIs L•t• (..t:2 VER 1:• � . r' .�. r•rr. L.A. :�•r0 L O" U I S V I L L-E'--.Z. tI' s.nd 7hoL: Er L w• PRIOR r y tOR LAKE hmr L.t. c•.rr, i O 1 L•k � c ' .I ror a,o - .. -•---is�.---;- 111 gyg 35 4'r S �_ f :y d •;' 69 .. QQ '. 8 iai•n #. I u Orchard - • �, NL..•d i ,0` erdrn 6s r.TL•,. SCALE LOCATION MAP 0 2 MILES R sf-�A . , i CITY OF SHAKOPEE " - 129 East First Avenue, Shakopee, Minnesota 55379 IT .r MEMO TO: Douglas S . Reeder, City Administrator FROM: Jon W Erichson ,Assistant City Engineer SUBJECT: Railroad Derailment October 12 , 1978 DATE: January 10, 1979 Following is the amount due to the City of Shakopee for cleanup work associated with the train derailment of October 2 , 1978 on 2nd Avenue between Holmes and Fuller. This bill will be sent to the Chicago and Northwestern Transportation Company . JWE:nae POLICE DEPARTMENT QUANTITY UNIT PRICE TOTAL Ron Carlson 2 . 5 hrs . 8 . 25 20 . 62 Richard Kaley 11 . 5 hrs . 11 . 60 133 .40 TOTAL 154.02 ENGINEERING DEPARTMENT Don Paulus 4.0 hrs . 4 . 50 18 .00 Jon Erichson 15 . 5 hrs . 8 . 75 135 . 62 TOTAL 153 . 62 PUBLIC WORKS DEPARTMENT Labor 40.0 hrs . 10 .00 400 .00 Loader 23 .0 hrs . 35 .00 805 .00 Dun,p Truck 16 . 5 hrs . 17 .00 280. 50 Scout & Pull Broom 2 . 5 hrs . 14 .00 35 .00 Tanker 1 .0 hrs. 16 .00 16 .00 Huber 2 .0 hrs . 14 .00 28.00 3/4" gravel 8 tons 1 . 75 14.00 TOTAL 1 , 578 . 50 TOTAL BILL FOR ALL THREE DEPARTMENTS $1 , 886 .04 REVIEW c� December 22, 1978 Special insert ADVISORY MEMO ON METROPOLITAN-LEVEL APPOINTMENTS 1 f.,lx4.x[x 1)[<ILON N[,GN.f At year's end,the terms of more than 30 Metropolitan Council 2°•°•° •N[x°°*" , "" y 3 NIxF[IONx,[[LEN 10 L:IO,L[ „ [. <.OFF•[LI 20 GEY CIJUU appointees to regional commissions and Council advisory boards ,EF«af,D. 21 L,»D[LLa 6 Lx[[FNOOD 22 D[ILNOOD LinwoOo x OOOILFD 23.SN[f.... and committees will expire. .N[D61x[L"xE 2.N"N.DN[O, "„•„, i „�"°", ••••"•-• °YI[.OF4 25 G[x a•F[ The purpose of this special issue of the Council's Weekly Review °•O[[1»fD,a[ 2•.1.<»xDDD 11 f.xING LLNF.A[F 22 WILE UE•N is to provide more information on the vacancies and the proced 2. i 13 N1L110. 2D blaa[[x1[ 11 CMUY[IL N[SGN.S 30 O,x IS f.•..NOFY 31 LA x[L,FD fNO,ff ' ures by which the appointments will a made. 1•LAUD L[ n f.N"FI f Ia ANOI k CO. =o10„x°f First,a word about timing. '•"' '-"• °•`• N[w,=•»°,• Council Chairman John Boland announced last week that the 13•, Council will delay its appointments until after Gov.-elect Al Quie names his selections to the Metropolitan Council itself. (The terms � of eight Council members expire December 31. In addition,the it I Council chairman serves at the governor's pleasure and can be �0 2 •" •" • WxSN,NGTON — 1—r---- fx replaced after Quie takes office in early January.) �• L •N• ” I f.,aLw• In announcing the Council's intention to delay action on its ®� " '° N[N»[►1N co •°°" „ "' {,pM �� °'•n' .<N,f own appointments, Boland said progress in metropolitan affairs"is 1. °°"° ` "" OO •„L, F heavily dependent on the presence of a cooperative spirit among "�, "G<�.•' ••"•°•° •'°"' "'•°°' " '° 5 �• ° members of the Council,regional commissions,regional advisory """"'" 6' "• ,a ° ° .. ..a...° committees and local officials.” - - °"";°"° RA Y c0 1 wN w[f. "It would not be proper,"he added, "for the present Council to i ........ F,F"...... •'.."°••' 3 •[L.N saddle new Council members with appointees whose views on ° ' i »•••• °••" Q .."x important regional matters differ sharply from their own.” .Q,,..=.„ rl Iv 1 ' •"' •°°°•°^ .I Some of the appointments the Council will make next year are ,IP,•„• ”" °� �" affected by the new state Open Appointments Act.Others will be `"""°"" '• ”[°"" made in accordance with the Council's own "open appointment" ; CAlvism c0 x... procedures. -----�----- ----- < ° The regional commission appointments are among those covered 16 ""' OAFOTA CO. g PP g .....F.�..�:;E. EF...". by the state law.While those appointments are made by the Coun- cil, the law provides that applications be sent to the Secretary of f "r' State's Office,Room 180,State Office Building,St. Paul,Minn. i •..... 55155. 1J i f.,,NG L.xL I [•[G.. I •••„ • N.,x[ i N.xfn.N i Persons interested in being named to a Council advisory com- SCOTT CO. mittee should apply directly to the Council. However,those appli- - t ---7----�--� , ----{------ cationswillnotbeaccepteduntilafterthenewgovernorannounces „,,,,.,•,", I „n. .,°..•.., I "'w«." °,L, i , ,.° i,l�^, °"`i""•• . his selections to the Council itself. F i i I •••••••' " i „,„„°„ i °°°,,, Many of the positions must be filled by persons living in one of <"I I •, the 16 Metropolitan Council districts or one of the eight Council precincts(comprised of two Council districts).The accompanying .`" ,f maps describe the district and precinct boundaries. The openings and a brief description of the commissions and advisory committees are as follows: METROPOLITAN WASTE CONTROL COMMISSION Metropolitan Council Districts (MWCC)—Terms of four of nine members expire,with vacancies occurring in Council precincts E,F,G and H. In addition,part-time chairperson serves at governor's pleasure. Applications to Secretary of State's Office. By law, commission owns, operates and maintains regional sewerage system and conducts other regional water pollution con- trol programs. Commission meets first and third Tuesday of each month.Members receive $50 per diem payments for meetings they attend plus expenses; are appointed for four-year terms. METROPOLITAN TRANSIT COMMISSION (MTC) -Terms of four of nine members expire;vacancies in Council precincts E,F,G and H. Applications to Secretary of State's Office. Commission owns and operates regional public transit system, prepares and implements transit development program that helps I ---- carry out Council's regional transportation policy plan. Members receive $50 per diem payments for meetings,plus expenses;serve ANO CO. <°,°„•°, e four-year terms. Commission meets first and third Wednesday of o, '� �� °w"'° "°"'° I.....�x. »3-A each month in afternoon. Tye qtr "� I METROPOLITAN PARKS AND OPEN SPACE COMMISSION- � • `" ”°"° ...... Terms of five of nine members expire.Vacancies will be in Council " i precincts E,F,G and H, and in at-large chairperson slot.Applications G ° WAJ NNOTOto Secretary of State. e. `°"`°°" °""`"`°"` • I Commission meets first and third Monday afternoon each NENNgI.N co " .•.»= I ...,o.a.x. i month, is responsible for advising and assisting Council in develop- ICIL... • o ing long-range plans and funding priorities for regional park and •••°••°•°• ...... ^'•°°°„ ° ;;; - .° ».......x L .o...»L. .S. .. open space system. Members receive $50 per diem payments and .. .»1. expenses. A� rf x, » I ot�.,....o.x x.wxa., °.oxo .. • 11A r Ca E, , o ...».xox.. • r �o...»000 I »,rExro.» METROPOLITAN COUNCIL CRIMINAL JUSTICE I ..x..F,<,a ,"", • ADVISORY COMMITTEE- Vacancies will occur in three spots * E . .."".. • a x" reserved for criminal justice professionals on 34-member commit- ,� ;••;- °� „,,, , tee. Details of application procedure to be announced later. »,<°»,• xEr°„„ °"`°`'• °"•,.,,"„ "`� Committee advises Council on funding priorities for federal »°1„ i •xl • "••• "" x..°„. grant applications and on local and regional criminal justice system _----�___C_"_"`"_`°___ planning and needs. Committee composed of citizens,criminal +" .'; , ,•„"" OANOTA CO. justice professionals and local elected officials;organized into sub i „� �i °^"`""`" t-i- •••' i'""'" ,"„ .°„x«.° „,„< committees which focus on specific program topics;meets once • `” EO°svx.E .1rx< monthly.Members reimbursed for actual expenses. METROPOLITAN COUNCIL HOUSING AND REDEVELOP- �(x»° "JCOi CO. I ”"`° I �• I "•'"'• MENT AUTHORITY ADVISORY COMMITTEE-Terms of '°°"' I �- �----I seven of nine members expire. Applicants must live in Council °"•EE.• I precinct A,B,C,D,F or H. Details on application procedure to be announced later. 1 I •"I I . <, I I Committee advises and assists Council in long-range housing .ago°E»- planning and in administration of Council-operated subsidized L NILES S 10 63 20 .23 housing programs.Meets morning of third Wednesday of each month;members reimbursed for actual expenses. _ METROPOLITAN LAND USE ADVISORY COMMITTEE- - "Terms of eight of committee's 18 members expire.Applicants Metropolitan Commission Precincts must live in Council district 1,3,5,7,9,11,13 or 15. Half the com- mittee must consist of local elected officials. Details on applica- tion procedure to be announced later. Committee established to advise Council on implementation of 1976 Metropolitan Land Planning Act and on local planning assist- ance grants.Members reimbursed for actual expenses.