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HomeMy WebLinkAbout01/09/1996 TENTATIVE AGENDA ADJ.REG.SESSION SHAKOPEE, MINNESOTA JANUARY 9, 1996 LOCATION: 129 Holmes Street South Mayor Jeff Henderson presiding 1] Roll Call at 7 : 00 P.M. 2] Approval of Agenda 3] Res . No. 4375, Amending the 1996 Fee Schedule 4] Recess 5] Convene Economic Development Commission Committee of the Whole: a] EDA Policies b] Background on Blocks 3 and 4 c] Adjourn 6] Convene City Council Committee of the Whole: a] Plans and Cooperative Agreement for CR-18 Improvements b] Scott County Economic Development Planning Board c] Adjourn 7] Convene City Council in Executive Session to discuss matters permitted under attorney-client privilege (litigation) and labor negotiations 8] Re-convene the City Council 9] Adjourn to Tuesday, January 16th at 7 : 00 P.M. Dennis R. Kraft City Administrator MEMORANDUM TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk / SUBJECT: 1996 Fee Schedule Amendment DATE: January 4, 1996 INTRODUCTION: City Council is asked to consider amending the 1996 fee schedule for city licenses, permits, etc. BACKGROUND: On December 5, 1995, the City Council adopted the 1996 fee schedule for licenses, permits, services and documents. Included in the fee schedule is the building permit fees and included in the building permit fees is the sanitary sewer service availability charge (SAC) which the City must collect and forward to the Metropolitan Council. At that time the City was advised (verbally) of the increase that Metropolitan Council was proposing for 1996 and it was included in the new fee schedule. The Metropolitan Council usually implements a fee increase the first of the year. In late December the City received written confirmation of the fee increase, but was advised that it would not be effective until March 1, 1996 because the rate was not established until December 21st. Staff is obliged to collect the fee as set out in the fee schedule. Since the increase in the SAC fee required by Metropolitan Council is not effective until March 1st, it is appropriate that the City fee schedule be amended to coincide with this date. RECOMMENDED ACTION: Offer Resolution No. 4375, Amending Resolution No. 4365, A Resolution Setting Fees For City Licenses, Permits, Services and Documents, and move its adoption. Metropolitan Council Working for the Region, Planning for the Future December 22, 1995 TO: Finance Directors & Building Officials SUBJECT: 1996 SAC RATES Metropolitan Council - Environmental Services has established the 1996 SAC rates. Effective March 1, 1996, the SAC rate will be $900 for most communities, and $820 for communities who do not have metropolitan interceptor service. These communities are Cottage Grove, Hastings and Stillwater. The 1996 rates reflect an increase of$50 and $65, respectively. Please note: Since the 1996 rate was not approved until December 21, 1995, the effective date has been extended to March 1, 1996, in order to allow enough time for communities to adopt ordinances reflecting the new-SAC rate. All SAC fees collected by the community as of March 1, 1996, are to be remitted to the Council at the 1996 rate regardless of when the permitting process began. The rate to be charged is the rate in effect at the time of payment. The Building Inspections Department, or the department which issues building permits, should receive with this letter a supply of monthly reporting forms and a procedures manual. Should you desire any additional forms or assistance concerning SAC reporting, please contact Sandra Selby at 229-2118. Your cooperation is greatly appreciated. Sin erely, Lois I. Spear Controller Enclosures LIS:SLS:kme A:\COVERLTR.SAC 230 East Fifth Street St.Paul,Minnesota 55101-1634 (612) 291-6359 Fax 291-6550 TDD/TIY 291-0904 Metro Info Line 229-3780 An Equal Opportunity Employer RESOLUTION NO. 4375 AMENDING RESOLUTION NO. 4365, A RESOLUTION SETTING FEES FOR CITY LICENSES, PERMITS, SERVICES AND DOCUMENTS WHEREAS, the City Council has adopted a Fee Schedule for the fiscal year; and WHEREAS, changing conditions and circumstances warrant amending the Fee Schedule. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That Resolution No. 4365, the 1996 Fee Schedule, is hereby amended on page 10 as follows: Sanitary Sewer Service Availability Charge (SAC) Units for Various Residential, Commercial, Public, and Institutional Facilities will be applied as specified in the Metropolitan Council SAC Procedure Manual, latest edition. Metro SAC Charge (these funds are forwarded to the Metropolitan Council) Beginning 1/1/96 $850/Unit Beginning 3/1/96 $900/Unit City SAC Charge $400/Unit Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of January, 1996. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney i:clerk\judy\feeamend *-ga MEMORANDUM TO: PRESIDENT AND COMMISSIONERS OF THE ECONOMIC DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE FROM: Karen Marty, City Attorney DATE : December 14, 1995 RE : HOUSING AND REDEVELOPMENT AUTHORITY POLICIES BACKGROUND: When the Economic Development Authority (EDA) was created last spring, the "activities, programs, projects, operations and authority" of the Housing and Redevelopment Authority (HRA) were transferred to the EDA. Staff now has identified certain policies and practices of the HRA which were not transferred to the EDA. The EDA needs to decide whether to carry these policies forward as well . There are three policies of the Housing and Redevelopment Authority which the Economic Development Authority may want to adopt for its own. These are policies which (1) appoint a "responsible authority" to comply with the Data Practices Act, (2) require disclosure of possible conflicts of interest, and (3) create a set of property acquisition policies and procedures . The old HRA resolutions are attached. If the EDA desires to adopt these policies, staff would rewrite them to match current law and recommend practices, and bring them back to the EDA for consideration. ALTERNATIVES: 1 . Direct staff to prepare policies appointing a "responsible authority" to comply with the Data Practices Act, requiring disclosure of possible conflicts of interest, and creating a set of property acquisition policies and procedures; and return the draft policies to the Economic Development Authority for consideration. 2 . Direct staff to prepare a policy or policies for one or two of the three items, and return the draft policy or policies to the Economic Development Authority for consideration. 3 . Do not direct staff to prepare any policies . RECOMMENDATION: Discuss the desirability of these policies and decide whether the Economic Development Authority desires to have similar policies . [14MEMO] RESOLUTION NO. 86-10 RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE SHAKOPEE HRA ADOPTING A SET OF PROPERTY ACQUISITION POLICIES AND PROCEDURES IT IS HEREBY RESOLVED by the Board of Commissioners of the Housing and Redevelopment Authority in and for the City of Shakopee, Minnesota, as follows: 1. It is in the best interest of the residents of Shakopee and of the Shakopee Housing and Redevelopment Authority that a standardized set of policies and procedures be adopted which will treat all parties in a fair, equal and impartial manner in the process of property acquisition by the Shakopee Housing and Redevelopment Authority. 2 . It is desirable to have a competent third person provide an indicator of property value when the HRA engages in the acquisition of property rights. In most instances the information will be provided by a qualified property appraiser, whoever under certain circumstances where the property is of limited value the information might be provided only by the County Assessor. It may also, under certain circumstances, be desirable to hire a review appraiser that will verify the validity of the appraisal procedures utilized and will review the appraisal or the appraisals for accuracy or errors in judgement. 3 . In order to provide the proper form for the negotiation of the purchase of properties a negotiating team consisting of a member of the Housing and Redevelopment Authority, the City Administrator, the Assistant City Attorney, the Community Development Director/Executive Director, and other staff persons or real estate experts as needed, shall function on behalf of the HRA in the property acquisition process. HRA members shall be appointed on a rotating basis for a term of one year each. The first appointment shall be for the remainder of 1986 and for 1987 . 4 . All final decisions for the purchase of property will be made by the Housing and Redevelopment Authority after considering the recommendations of the negotiating team. S. Appraisals and other related information which are obtained for the purpose of negotiating for property acquisition are not considered public information as defined by the Freedom of Information Act and this information will be treated as confidential information. 6 . Any member of the HRA or employee or agent of the HRA who has a interest in a property under consideration for acquisition shall: a. Abstain from voting, in case of an HRA member, when the proposal is considered. b. Submit a public disclosure of his/her interest in the property at the time the property identified for acquisition is officially authorized by the HRA. 7 . The following procedures will be utilized for the acquisition of property when the property owner is voluntarily selling property to the City: a. The HRA will initially authorize the City Administrator and negotiating team to negotiate for the acquisition of a particular parcel of property. b. The City Administrator will submit a report to the HRA identifying the probable source( s) of funding for the proposed acquisition. c. In those instances where clear title of the property can not be provided by the seller the City Attorney may be directed to conduct a title search of the property. d. The negotiating team will determine the specific procedures to be used for property acquisition and will select the necessary third parties to provide an independent indicator of property value. e. Once the property value is determined to the satisfaction of the negotiating team the process of negotiating for the acquisition of the property will begin. f. If the seller of property desires an independent appraisal it shall be done at the sellers expense. g. At such time as a mutually acceptable price is negotiated for the property the negotiating team will prepare a background report on the property and will present a draft purchase agreement to the HRA. h. If it is not possible to arrive at a mutually acceptable price the negotiating team still has the option to submit the owners purchase agreement for the property to the HRA along with comments by the negotiating team. i . If the HRA agrees to the conditions of the draft purchase agreement it will formally be acted upon at a regular meeting. j . Once the purchase agreement is authorized by the HRA the City Administrator will then be responsible for completing the required steps leading to the HRA' s obtaining the valid title to the property. circumstances it might be necessary Under certain g for the HRA to acquire property by eminent domain (condemnation) . The HRA will make every reasonable effort to acquire property through negotiated agreements, however under certain circumstances this might not be possible. When the HRA utilizes the eminent domain process it will impartially protect the interest of all concerned parties. The HRA will pay fair price to the property owner and will use acquisition methods and practices in such a way as to minimize the hardships experienced by owners and tenants. Property rights will not have to be surrendered by any owner until compensation for the property to be acquired has been paid in accordance with the Constitution and the Laws of the State of Minnesota. No person occupying property will be required to surrender possession without 90 days written notice from the HRA, unless a mutually agreed-upon earlier date is established. a. The rights of owners and tenants will be provided for under the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act) . I . The Uniform Act provides for the following: Payment for moving expenses This will either be a fixed payment, including dislocation allowances up to $500. 00, or a payment for actual moving costs. Replacement housing payment This may be a payment of up to $15,000.00 to allow for the purchase of a home or a payment of up to $4, 000. 00 to provide for a rental of a dwelling. Fixed payment in lieu of moving and related expenses The owner of rental property may be eligible for a fixed payment in the range of $2 , 500. 00 to $10,000.00 in lieu of moving and related expenses. If the rental property to be acquired qualifies for this payment, the amount of benefit to be received is determined by. income received in the two previous tax years. b. In those instances where property is acquired utilizing Federal funds the added requirements imposed by Federal law will also be adhered to by the Housing and Redevelopment Authority. Adopted in ,G'�,T/�{ 4 session of the Shakopee Housing and Redevelo men Authority' o to City of Shakopee, Minnesota, held this P4,�,p of .00.03153.1,41-0) , 1986 . / 214/41-,14)(-i Chairman ATTES/`T%,, 0 /2447/ Executive Director Approvedas o* form this 2 day of 1#° - , 1986 . Trop /. City At•.•r - . --- - - . RESOLUTION NO. 76-1 A RESOLUTION REQUIRING CERTAIN DISCLOSURES AS HEREIN PROVIDED WHEREAS, Under the present-day circumstances , many questions are raised concerning possible conflicts of interest on the part of public officiAls and members of official and quasi-official boards with public functions or quasi-public functions or whose actions affect or could possibly affect members of the general public directly or .indirectly ; and WHEREAS, The Shakopee (lousing Redevelopment: Authority deems it of paramount importance to ward off and forestall the raising in the future of any question or even hint of conflict of interest between the members and the aims of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE SHAKOPEE HOUSING & REDEVELOPMENT AUTHORITY functioning in Shakopee, that each member of the Authority at the time of appointment and before assuming office shall make a written declaration under oath of his or her ownership or any interest in real estate in the City of Shakopee - and the nature and extent thereof, be it fee ownership, less than fee ownership, a security interest or a leasehold for a period of longer _ than three years . BE IT FURTHER RESOLVED, That each member of the Authority, at the Annual Meeting of the Authority, starting with the 30th day of April , 1976, shall make a disclosure of the nature and extent of his or her interest of any real estate in the City of Shakopee, be it fee • ownership, less than fee ownership, a security interest or a lease- • hold for a period of longer than three years. BE IT FURTHER RESOLVED, That such disclosures shall be in writing and filed with the Executive Director and the Secretary of the Commission. Adopted in regular meeting of the Shakopee Housing & Redevelop- ment Authority this j0 - day of n11s^c , 1976. /e.°./'/// • Chairman f/he Shakopee HRA RESOLUTION NO. 82-1 A Resolution Appointing A Responsible Authority For The Shakopee Housing and Redevelopment Authority To Comply With The Minnesota Government Data Practices Act WHEREAS , Minnesota Statutes , Section 15 . 162 , Subdivision 6 , as amended , requires that the Shakopee Housing and Redevelopment Authority appoint one person as the Responsible Authority to administer the re- quirements for collection, storage , use and dissemination of data on individuals , within the Authority and, WHEREAS , the Shakopee Housing and Redevelopment Authority shares concern expressed by the legislature on the responsible use of all Authority data and wishes to satisfy dhis concern by immediately appointing an administratively qualified Responsible Authority as required under the statute. BE IT RESOLVED, the Housing and Redevelopment Authority in and for the City of Shakopee appoints the Deputy Director as the Respon- sible Authority for the purposes of meeting all requirements of Minnesota Statutes , Section 15 . 162 through 15. 169 , as amended, 'and with rules as lawfully promulgated by the Commissioner of Adminis- tration as published in the State Register on August 31, 1981. BE IT FURTHER RESOLVED that the name of the current Deputy Director be placed on file with the Minnesota Department of Administration as the Responsible Authority for the Housing and Redevelopment Authority in and for the City of Shakopee regarding the Minnesota Government Data Practices Act . Adopted in / z w session of the Housing and Redevelop- ment Authority in an or t e ity of Shakopee, Minnesota, held this .2k,i- day of lu.n.4..u4,7 1982 . il 1 � O_ ,_ cirman ---, ATTEST: ,./,„,„,,,,.. ay,d„..L., Eutive Director er Sb MEMO TO: Dennis R. Kraft, EDA Executive Director FROM: Barry A. Stock, Assistant City Administrator RE: Blocks 3 & 4 -Background DATE: January 5, 1996 INTRODUCTION: On January 2, 1996 the Economic Development Authority scheduled a Committee of the Whole meeting for January 9, 1996 to discuss the background behind our redevelopment efforts on Blocks 3 & 4 in Downtown Shakopee. BACKGROUND: Shown in attachment#1 is an historical summary of the major projects and strategies that have been pursued in conjunction with the downtown revitalization efforts. Staff will be prepared to give the EDA a brief explanation of each of the items listed in attachment#1. This should certainly give the Economic Development Authority a better understanding of our current situation. Shown in attachment#2 is a print out of the current status of the Tax Increment Financing Districts as of January 3, 1996. At the last EDA meeting, staff reported that approximately $200,000 was allocated from the Tax Increment Fund in 1995 to off-set costs associated with acquisition and relocation. In 1995 approximately $350,000 was actually available from the TIF Trust Fund for Blocks 3 & 4 expenses. Therefore, we have approximately $150,000 in carry over of TIF funds for 1996 in addition to the projected collection of another $900,000 of tax increment. Giving us a total potential 1996 tax increment allocation of$1,050,000. In addition to the tax increment fund, the HRA fund balance is estimated at approximately $ 275,000. A second Committee of the Whole meeting has been scheduled for January 23, 1996 at 7:00 PM. The purpose of the January 23rd meeting will be to solicit comments from the public, property owners, and/or tenants who have an interest or concern regarding the future redevelopment potential of this area. Staff will be distributing a flier to all property owners in the downtown area to inform them of the January 23rd meeting. ACTION REQUESTED: Provide direction to staff as deemed appropriate. Attachment#1 Shakopee Downtown Redevelopment Historical Summary I. Background a. 1980-Shakopee Chamber Conducted Survey of Downtown Business Owners to determine issues facing the businesses. (Major issue identified was truck traffic) b. 1981-Downtown Committee Created to Develop a Downtown Revitalization Plan c. 1982 -City Hired Westwood Planning and Engineering to Prepare Complete a Downtown Revitalization Report. -This report included a survey of the Downtown Business Owners and analyzed parking,traffic flow,market conditions,zoning issues,housing, institutional area,etc. d. 1984-Downtown Revitalization Report Complete-Goals &Objectives -Reroute Highway Traffic(Mini-Bypass Concept),Provide Pedestrian Friendly Environment Streetscape),Renovate Buildings(Uniform Image),Eliminate Substandard Buildings, Connect and Improve Riverfront, Connect Institutional Area. e. 1986-Bridge Design and Alignment Finalized- 15 alternatives reviewed. f. 1986 -HRA acquires former Opera House site. g. 1988 -Phase I of Downtown Streetscape Improvements Complete h. 1990 -Mini-Bypass Bridge Construction Commenced i. 1990-City's attempts to acquire Old RR Depot fail. j. 1990-Downtown Rehab. Grant Program Implemented k. 1991 -City and SPUC initiate discussions on undergrounding overhead utilities and alley improvements. 1. 1992 -HRA directed CDC to analyze Redevelopment Potential and options for Blks 3 &4. m. 1993 -HRA acquires former Pelham Hotel site. n. 1993 -HRA hired Steve Cross to perform a Architectural Review of Blocks 3 &4 to determine rehabilitation potential of the area. o. 1993 -Steve Cross Plan Complete p. 1994 -Downtown Bridge and Bypass Complete q. 1994 -City Council hires Brauer and Associates to develop Master Plan for Riverfront Area. r. 1994 -City attempts to solicit developer interest in area. s. 1994-City Council Adopts Moratorium on Development t. 1994 -City hires Patchin Appraisals to complete property and fixture appraisals for Blks 3 &4. u. 1994 -City constructs parking lot on former Pelham Hotel site. v. 1994 -Downtown alley and utility undergrounding project commenced. w. 1995 -Phase II of Downtown Streetscape complete. x. 1995 -City hires Conworth Inc.to assist in acquisition/relocation efforts. y. 1995 -Private Party acquires RR Depot. z. 1995 -City and County begin discussions regarding courthouse expansion efforts at current site. C) 1U)O A t0(D O`(`i .� 8 CO 0)Y(O O N O CO 00rN.NO ETo N co -N 7 CO U CO a N9 F-s- CDD 0 0 C To 8 N'—M V CC CO 0 O v CO0O N d co—N Id 0 0 0 0 0 0 0 O O O O O O O O O h cocO CO') Q co .- co n co V a e.) O COD •-x-( ND CO UO) III O _ CO (D 10 (D N n t0 N L Z M N M 0 0 00)0)0) (0D LL n O NNhhfOMM M 0aIM p(0� e- e- U) t0C)HO) CO CO M 0 nF-tN0 N CO O CO 0 o-)til O)COF-N CO co U C_ �� h LL EN N N O M O N O) h 'a M LL'O O O CO H U M ,-N0)030)0) M.MMMM O) m ONCO NN YM) C m 2 0 0 V V N CO CO M M 0) y V CO N n N O)t0 n O CD0 (OOO�N 0.. U C CO OCOD(D(09ntp co L-LL CO CO CO (D N N C U I-... C.n 0 th N M n C CO LL O C)N 0 0)Of N W n LLQOO CO I-O0)O) V) M CO M MMCO C) O CM FW OOO) COO)O) CO V V CO CO ) n J~ N .� m p 0OZ CroNnO MOO)22 - - N O)U U 0 M m V 0)0 I'C.O. 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C co n co O) O N L2to O co T T CO NN 0 (CU LL Q 0 0 CO 0)7 0 0 C CO U t H a CO (p N N N C ,..j2 1 0)01000) TOO w 000))00)00)00 U U U J 00001000 2 0000000 N N r. 4 Community Development Commission (CDC) Shakopee Economic Development 1995 One Year Work Plan Mission Statement: To create new jobs, increase the local tax base, retain and assist existing business, attract new businesses and capitalize on the existing area development potentials. Activity/objective: To encourage the implementation of an ongoing economic development program for the City of Shakopee stressing job retention, job creation, downtown development and the tourism industry. Budget: CDC Budget $18,840 Time Frame: Ongoing from January 1995 Projected Results: 5% Increase in local tax base. 2.5% Increase in population. 2.5% Increase in employment base. 10% Increase in the number of residential building permits issued. Attraction of at least one new commercial business in the downtown. Attraction of at least one new industry into the industrial park. 5% Increase in tourists at the recreational facilities in Shakopee. Committee/Organization Chairpersons: Shakopee City Council - Mayor Gary Laurent Shakopee Economic Development Authority - Scott County Economic Development Commission - Barry Stock Convention and Visitors Bureau- Bill Von Bank Shakopee Community Development Commission - Cole VanHorn Chamber of Commerce - Bill Von Bank Scott County Transportation Coalition - Bill Koniarski Planning Commission - Terry Joos City of Shakopee - Staff City Administrator - Dennis Kraft Assistant City Administrator- Barry Stock Economic Development Coordinator - Paul Bilotta City Planner - Lindberg Ekola City Engineer - Bruce Loney • Goal #1 Provide for the improvement of the transportation system and to enhance local and regional transportation objectives. I Objective Responsible Body/ Completion Date Lead Department 1. Complete the East Shakopee Planning Comm./ December 95 Transportation Plan. Public Works 2. Complete a Shakopee Traffic Planning Comm./ December 95 Control Plan Public Works 3. Monitor commuter express service CDC/Admin. July 95 and implement service improvements. 4. Rebid Dial-A-Ride service and CDC/Admin. March 95 select new provider. Status: Agreement executed with SW Metro to provide service. 5. Procure our own vehicles for CDC/City Council/ November 95 Dial-A-Ride program and establish Admin. vehicle operation and maintenance agreement with Southwest Metro Transit. 6. Monitor 535 Commuter Express CDC/City Council/ December 95 Service and determine if it /Admin. should be enhanced or terminated. 7. Investigate purchase of MNDOT remnant CDC/City Council/ October 95 parcels Legal and Admin. 2 • Goal #2 Encourage downtown development which will promote a vital commercial/institutional district. Objective Responsible Body/ Completion Date Lead Department I. Underground Downtown utilities. City Council/ August 95 SPUC/Public Works Status: Construction beginning in May. 2. Reconstruct Downtown alleys. City Council/ September 94 Public Works Status: Construction beginning in May. 3. Attract Developer to complete CDC/EDAlAdmin. Ongoing project on Blocks 3 and 4. Status: Appraisals ordered. 4. Identify sites/program for attracting a CDC/EDA/Admin. September 95 developer to complete a housing project in Downtown Area. 5. Evaluate termination of moratorium CDC/City Council/ January 95 blocks 3 & 4. Admin. Status: Completed (Moratorium extended). 6. Work with MnDOT to revitalize CDC/City Council/ Ongoing the old bridge for pedestrians Admin. and park plaza. 7. Devise a purchasing plan for CDC/EDA/Admin. June 95 friendly acquisition of properties in Blocks 3 & 4. 8. Work with developer to relocate CDC/EDA/Admin. February 95 and/or renovate old railroad depot building. Status: City Council rejected RR's last purchase price. 9 Begin implementation of Riverfront Plan CDC/EDA/Plan. Comm./ Ongoing City Council/Admits. 3 10. Update Downtown Economic Development CDC/City Council/Admin August 95 Strategy 11. Identify zoning changes to assist Downtown CDC/Plan. Comm, City/ July 95 Development Goal #3 Initiate planning and marketing concepts that will increase residential development interest in the community. Objective Responsible Body/ Completion Date Lead Department 1. Complete the update of the Planning Comm. April 95 City's Comprehensive Plan. City Council/ Planning Status: Planning Commission recommended approval 4/6/95. 2. Work with the DNR to facilitate Park Board/ 1997-2000 the completion of the MN River City Council/ Valley Trail through Shakopee. Parks/Admin. Status: DNR is acquiring remaining easements and seeking funding. 3. Survey developers and builders CDC/Eng./Plan./ February 95 to determine if procedural and/or Admin. policy changes should be made to enhance the development policy. Status: Public Works held first meeting in March on Engineering issues. 4. Develop a new residents guide for CDC/Admin. December 95 distribution to potential residents. 5. Identify City's role on Housing Issues CDC/City Council/ May 95 Admin 6. Initiate Neighborhood Meetings City Council/Admin. or July 9- Planning 4 • Goal #4 Encourage new industrial development and the expansion of existing industries in the City. Objective Responsible Body/ Completion Date Lead Department 1. Work with and support the CDC/Admin. Ongoing activities of the Scott County Economic Development Coalition. 2. Fill new EDA position City Council/ April 95 Admin. Status: Completed. 3. Complete establishment of City Council/ January 95 Economic Development Authority. Admin. Status: City Council approval 4/4/95. 4. Create inventories. update data. and develop CDC/EDA/Admin Ongoing informational tools for industrial prospects 5. Review incentive policies CDC/EDA/City Council/ September 95 Admin. 6. Update/Maintain Vacant Land Inventory Admin Ongoing 7. Conduct Labor Survey CDC/EDA/Admin. December 95 8. Create Quarterly Economic Report CDC/EDA/Admin. October 95 9. Conduct Competitiveness Study CDC/EDA/Admin. December 95 5 • Goal #5 Encourage the development of support services such as schools, medical facilities and public facilities which provide fora good free standing growth center. Objective Responsible Body/ Completion Date Lead Department 1. Work with St. Francis Hospital City Council/None Ongoing to facilitate the development of their new site. 2. Evaluate operating procedures and Park Board/Council/ July 95 policies for new Community Center. Parks 3. Identify and acquire a site for City Council/None December 95 Fire Station #2. 4. Evaluate options to retain Scott City Council/CDC/ July 95 County Services expansion within EDAINone the immediate vicinity of the Courthouse. 5. Pursue funding from the Met CDCIAdmin. August 95 Council to construct a Park & Ride Transit Station in Shakopee. 6 r � Goal #6 Develop an organizational structure and staffing program which will promote economic development. Objective Responsible Body/ Completion Date Lead Department 1. Complete the 1996 One Year City Council/Admin. January 96 Work Plan. 2. Complete the Annual Community Admin. February 95 Profile. Status: Updated and sent to DTED for printing. Goal #7 Support and encourage a community focus on tourism opportunities emphasizing year round activities. Objective Responsible Body/ Completion Date Lead Department 1. Work with the Shakopee CDC/Admin. Ongoing Visitors and Convention Bureau and Chamber of Commerce on marketing and special events which will attract tourists to the area. 2. Promote year round use of the CDC/Admin. Ongoing hospitality and tourism industry. 7 • City of Shakopee Three Year Economic Development Plan Goal #1 Provide for the improvement of the transportation system and to enhance local and regional transit objectives. Objective 1994 1995 1996 1 . Construct Phase II of the X Downtown Redevelopment Project . 1st Ave . (Atwood - Sommerville) 2 . Complete the CR17/Shakopee X Bypass Planning Study 3 . Complete the East Shakopee X Transportation Plan 4 . Complete a Shakopee Traffic X Control Plan 5. Complete the First Ave. X Planning Study 6. Complete the Marschall Rd X Corridor Plan • 7 . Complete the CR 83 Corridor X Study. Goal #2 Encourage downtown redevelopment which will promote a vital commercial/institutional district. Objective 1994 1995 1996 1 . Complete a planning update to X Downtown Revitalization Plan that will include redevelopment options for the Huber Park. 2 . Underground the utility lines X in downtown area. 3 . Construct a new parking lot on X the former Pelham Hotel site. 4 . Work with MnDOT to determine if an X an ornamental rail can be added on to the new bridge and bypass . 5 . Reconstruct the alleys in the X Downtown area. 6 . Complete Phase II of the X Downtown Redevelopment Plan. 7 . Evaluate options for enhancing X the critical entry points into the Downtown Area. 8 . Attract a developer to complete X a project on Blocks 3 and 4 . 9 . Acquire and clear Blocks 3 and 4 . X 10. Attract a developer to complete a X Housing project downtown. Goal #3 Initiate Planning and Marketing concepts that will increase residential development in the community. Objective 1994 1995 1996 1 . Participate in the Scott X X X County Economic Development Coalition and support their activities . 2 . Work with the DNR to X facilitate the completion of the MN River Valley Trail through Shakopee. 3 . Complete a Park Acquisition X and Improvement Plan 4 . Complete an Urban Forestry Plan X 5 . Develop a Housing Grant Program X to assist Seniors and low/moderate income families . • 6 . Publish City Newsletter. X X X Goal #4 Encourage new industrial development and the expansion of existing industries in the City. Objective 1994 1995 1996 1 . Update the data base of X vacant commercial industrial properties . 2 . Develop a plan to have X X X staff contact at least one existing Shakopee business per month. 3 . Complete the East Dean X Lake Planning Study 4 . Evaluate the concept X of creating an Economic Development Authority and hiring an Economic Development Specialist . Goal #5 Encourage the development of support services such as schools, medical facilities and public facilities which provide for a good free standing growth center. Objective 1994 1995 1996 1 . Work with St . Francis X X Hospital to facilitate the development of their new site. 2 . Work with the owners of the X industrial park to negotiate a land swap for trail purposes around Deans Lake in lieu of future park dedication fees . 3 . Identify and acquire a site for X a second Fire Station and future Public Works yard. 4 . Work with the Park Board to X develop a Community Center construction plan that will not entail a referendum. 5 . Consolidate duties of the X Energy & Transportation Committee with the CDC. 6 . Evaluate options which would X encourage the construction of future County buildings in the vicinity of the existing Courthouse. Goal #6 Develop an organizational structure and staffing program which will promote economic development. Objective 1994 1995 1996 1 . Complete the annual X X X Community Profile. 2 . Complete the One Year X X X Work Plan Goal #7 Support and encourage a community focus on tourism opportunities emphasizing year round activities. Objective • 1994 1995 1996 1 . Work with the Shakopee X X X Visitors and Convention Bureau and Chamber of Commerce on marketing and special events which will attract tourists to the area. 2 . Promote year round use of X X X the hospitality and Tourism industry. 3 . Work with the DNR to X X X complete the MN Valley Trail through Shakopee. MEMO TO: Dennis R. Kraft, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: CSAH 18 Approval of Plans and Cooperative Agreement DATE: January 5, 1996 MEETING DATE: January 9, 1996 INTRODUCTION: This memo is intended to provide background information on the County State Aid Highway (CSAH) 18 County Road Improvement Project and the City's previous actions associated with this project. BACKGROUND: At the January 2, 1996 Council meeting,the Council directed staff to contact the Scott County Highway Engineer and request a presentation on the status of CSAH 18 Improvement Project and CSAH 21. The County Highway Department will have representatives to inform the Council and to answer questions on the CSAH 18 Project and the status of CSAH 21. Previous Council action at the December 20, 1994 Council meeting, adopted Resolution No. 4127 which approved the plans of CP 91-18-02. Also a motion was approved which authorized the appropriate City officials to execute Cooperative Agreement No. 18-9403 for the construction of CSAH 18 from the Shakopee Bypass connection to the Shakopee southerly City limits. In this agreement,the City of Shakopee's share as per the County's Cost Participation Policy is estimated to be $291,979.57. At the January 2, 1996 meeting, several issues were mentioned in the discussion as follows: 1. Whether CSAR 18 should be a four lane or two lane roadway. 2. Whether CSAH 18 improvements should be urban design from CSAH 16 to Southerly Shakopee City limits and should Shakopee pay for these with roadway costs. 3. What is the status of CSAH 21 and has the E.I. S. study begun for this roadway. 4. What is the anticipated time table for both roadways in the City of Shakopee. 5. What are the consequences of rescinding Resolution No. 4127 and or terminating the Cooperative Agreement. On the question of four lane versus two lane roadway facility for CSAH 18, this is a Scott County Highway Department decision. The City can have some input when the project is proposed, however,the County determines the design section based on projected traffic volumes from the County's Transportation Plan. To assist Council on determining City costs on County projects and on traffic volumes in this area,the following items are attached: • Scott County Cost Participation Policy. • Executive Summary on Draft Scott County Transportation Plan(May, 1995) • Existing Traffic Volumes -Figure 3.1 • Daily Traffic Forecast- Figure 4.6 Since this item is scheduled for Committee of the Whole discussion, no action can be taken only recommendations to a Council meeting. Council can provide staff direction after the presentations and discussion with the County Highway Department, City representatives and City staff and can make a recommendation to City Council for consideration and action. ALTERNATIVES TO CONSIDER: 1. Do nothing and maintain the status quo. 2. Direct staff to negotiate with the County on the Cooperative Agreement cost participation amount. 3. Rescind Resolution No. 4127,thus withdrawing approval of plans and also notify the County that the City will not abide in the executed Cooperative Agreement for CSAH 18. 4. Rescind Resolution No. 4127 only,thus withdrawing approval of plans. 5. Table for more information. RECOMMENDATION: After the discussion with the County Highway representatives, Council should provide staff with direction as this is a policy decision on whether to rescind a previous approval of plans and whether to renegotiate the Cooperative Agreement with the County on CSAH 18. BL/pmp CSAH18 COUNTY OF SCOTT HIGHWAY DEPARTMENT POLICIES FOR COST PARTICIPATION WITH MUNICIPALITIES, STATE OF MINNESOTA AND OTHER AGENCIES JULY, 1985 Revised March, 1986 Adopted July, 1986 Correction - Page 4, Item G - December, 1988 COUNTY OF SCOTT HIGHWAY DEPARTMENT Policies for cost participation with municipalities, State of Minnesota and other agencies . PURPOSE To establish policies for determining appropriate division of cost participation to be used by the County of Scott in funding cooperative highway and street construction projects with municipalities, Minnesota Department of Transportation and other agencies. SCOPE The establishment of cost policies is consistent with Minnesota Statutes, Section 162.7, Subdivision 1, Minnesota Statutes Section 373. 01, Subdivision 4 and Minnesota Statutes Sec. 471.59 and amendments. PREMISES The basic premise is that the county pay costs peculiar to county needs and municipalities pay costs peculiar to municipal or local needs. DEFINITIONS B-Bikeway: A facility for bicycle travel. 1. Class I Bikeoath - A completely separated facility designed for the exclusive use of bicycles. Crossflows by pedestrians and motorists are minimized. 2. Class II Bikelane - A restricted facility designated for the exclusive or semi-exclusive use of bicycles. Through-travel by motor vehicles or pedestrians is not allowed, however vehicle parking may be allowed; cross-flows by motorists, for example to gain access to driveways or parking facilities, is allowed; pedestrian cross-flows, for example to gain- access to parking facilities or associated lane use, is allowed. 3. Class III Bikeroiute - A shared facility designated as such by signs placed on vertical posts or stencilled on the pavement. Any bikeway which shares its through traffic right-of-way with either or both moving (not parked) motor vehicles and pedestrians is considered a Class III bikeway. Policies for Cost Participation Page 2 C- Contributing Flow: A storm sewer procedure that considers that each agency participates in proportion to its share of the design discharge for each section of sewer between inflow points. This method is used by the Minnesota Office of State Aid on all projects except where federal participation is anticipated. M- Municipality: Any city within Scott County. P- Peak Discharge: A storm sewer method that considers that each agency's share is the ratio of its peak discharge through each section of sewer between inflow points to the summation of peak discharge for all agencies participating in the section of sewer between inflow points. R- Roadway: The portion of a highway within limits of construction. S- Standard Specifications: Minnesota Department of Transportation Standard Specifications for Highway Construction, latest edition and/or supplement thereto. - State Aid Manual: Manuals published by the Minnesota Department of Transportation outlining State Aid policies. - State Highway: Highway under jurisdiction of the State of Minnesota. T- Trunk Line: Main- conveyor of storm sewer system. T- Township: Any Township within Scott County. U- Utilities: Water, heating, electric, storm sewer, gas, sanitary, telephone, telegraph, street lighting conduit, etc. Policies for Cost Participation Page 3 COUNTY PARTICIPATION County A. Right of Way - Participation Townships and Municipalities 100% Right of way for parking lanes requested by Municipality/Township Townships & Municipalities 0% B. Grading - Townships & Municipalities 100% C. Surfacing - Townships & Municipalities 100% Surfacing of parking lanes requested by Municipality/Township Townships & Municipalities 0% D. Storm Sewer - County' s participation is based on the State Aid formula as defined in State Aid Manual No. 5-892. 600- . 605 which uses the ratio of contributing flows except on federally funded projects where the peak discharge formula is used to arrive at the percentage of allowable State Aid funds. 1. Trunk lines - Townships & Municipalities 50% of County' s contributing flow 2. Catch basins and leads, within the county highway and at the curb returns of side street entrances that drain onto the county highways - Townships & Municipalities 50% Policies for Cost Participation Page 4 County Participation E. Concrete Sidewalk 1. New sidewalk - concurrent with or subsequent to county construction project. Townships & Municipalities 0% 2 . Replacement sidewalk - concurrent with or subsequent to construction except where County Engineer determines existing to be worn out (Worn out - treat as new sidewalk) Townships & Municipalities 100% 3 . New sidewalk prior to construction of County Construction project. Townships & Municipalities by negotiation F. Concrete Curb and Gutter 1. New Construction Townships & Municipalities 50% 2. Replacement (except where County Engineer determines existing to be worn out - worn out, treat as new) Townships & Municipalities 100% G. Concrete Driveway Entrances 1. New Construction Townships & Municipalities 50% 2. Replacement (except where County Engineer determines existing to be worn out-worn out, treat as new) Townships & Municipalities 100% Policies for Cost Participation County Page Participation H. Municipal Utility Relocation or Reconstruction on Roadway and Bridges 1 . Initial installation performed after October, 1969 without a permit or not in compliance with a county permit. Townships & Municipalities 0% 2. Relocation or reconstruction for new, improving or replacing unserviceable existing facilities (County Engineer shall determine if existing facility is unserviceable or serviceable) Townships & Municipalities 0% 3 . Relocation necessitated because of addition of parking lane requested by the Municipality/Township Townships & Municipalities 0% 4. Relocation or reconstruction required solely because of County Construction procedures. Townships & Municipalities 100% 5. Initial installation impossible or impractical to construct to previously established grade or geometrics. Townships & Municipalities 100% I . Private Utility Relocation or Reconstruction. 1. Initial installation was within county right-of-way. Townships & Municipalities 0% Policies for Cost Participation Page 6 County Participation J. Traffic Signal Installation 1. No Trunk Highways Involved * Townships & Municipalities - - Proportional to number of legs than are County Highways (i.e. - 2 of 4 entering legs are County Highways - participation equals 50%) . 2 . One or More Trunk Highway Legs ** Townships & Municipalities - - Proportional to number of County Highway legs and in accordance with Mn/DOT policy. 3 . Temporary Traffic Signals Townships & Municipalities 0% *** * - Electrical power shall be furnished by the Township or Municipality. Maintenance for all signals on county roads, except by special agreement with Mn/DOT, shall be furnished by Scott County. The entire cost of any subsequent revisions, modifications, or updatings of a traffic signal originally installed in accordance with the provisions of this cost participation policy, even to the extent of complete reconstruction, will be borne in the same manner as the initial installation. ** - Electrical power and maintenance for all signals in this category shall be furnished by Mn/DOT or the municipality (except by agreement with Mn/DOT) . *** - By cooperative agreement between the Township/Municipality and the County, the entire cost of a temporary signal shall be borne by the Township/Municipality. (This applies only to locations where permanent traffic signals are planned for future installation. The County will absorb the entire cost of installing a temporary traffic signal to accommodate detour or bypass traffic in conjunction with a construction project at a location where no permanent signal is planned) . Full credit for the Township/ Municipality' s investment will be applied toward their participation in a permanent traffic signal if installed within the time limits set forth in the cooperative agreement. This credit may be extended should circumstances beyond the Township/ Municipality' s control delay the installation of the permanent signal beyond said time limits. The County will maintain temporary signals. The Township/Municipality will furnish electrical power to operate the device. Policies for Cost Partic ' •ation Page 7 County Participation K. Bridges Townships & Munic palities by negotiaton L. Street Lighting - Continuous (Fixture and bases) * 1. New Installation. Townships & Municipalities 0% 2. Replacement (except where County Engineer determines existing to be not serviceable) . Townships & Municipalities 100% M. Street Lighting - Individual Installation (Fixture & bases) * 1. New Installation and Replacement (meets warrants) . Townships & Municipalities 100% *Electrical power shall be furnished by the Township or Municipality. w r Policies for Cost Participation Page 8 County Participation N. Bikeways 1 . Class I , Townships & Municipalities 25% 2 . Class II a. Adjacent to sidewalk and motor vehicles . Townships & Municipalities 25% b. Surfaced shoulders . Townships & Municipalities 50% 3 . Class III, Townships & Municipalities 50% 4. Bikeway/Road Grade Separation. Townships & Municipalities by negotiation 5. Bikeway signing. Townships & Municipalities 100% 0. Engineering includes design costs which are costs incurred prior to the award of the contract and Contract Administration costs which are costs incurred subsequent to the award of contract. 1. Design and/or Contract Administration performed by County and based on Municipality/Township' s share of contract construction. Townships & Municipalities by negotiation 2. Design and/or Contract Administration performed by Municipality/ Township and based on County' s share of Contract Construction. Townships & _Municipalities by negotiation EXECUTIVE SUMMARY The Scott County Transportation Plan provides the basic framework for development of the Scott County Transportation System through the year 2015. The Plan describes existing county transportation systems, provides forecasts of future travel demand, identifies highway improvement needs and describes potential funding sources. It provides decision makers with information needed to plan for the future of transportation systems in the County including highways, conventional transit, light rail transit, and travel demand management. Background information is also provided on air transportation facilities, railroads, and commercial navigation. The Plan was developed to be consistent with Metropolitan Council policies and meet the requirements of the 1976 Land Use Planning Act. Its components support the regional transportation systems. The traffic forecasts presented in the plan are based on the 2015 socioeconomic forecasts for the County adopted by the Metropolitan Council. The distribution of population, households and employment is based upon a cooperative effort between Scott County and the individual municipalities, both cities and townships. The functional classification system provided in the Transportation Plan establishes a . base for making future transportation decisions. The Plan includes three revisions to the designation of principal arterial. • The TH 41 river crossing is identified as a principal arterial in place of an unidentified future river crossing to the east. • TheP ortion of CSAH 42 from the proposed extension of County Highway 21 in the City of Prior Lake to the border with Dakota County would be upgraded to a principal arterial in the future as traffic volumes increase. • New County Highway 18/21 from the new Bloomington Ferry Bridge across the Minnesota River, to a connection with County Road 42 in the City of Prior Lake would be designated as a principal arterial in the future. 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