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HomeMy WebLinkAbout02/01/2000 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 1, 2000 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayor's Report 5] Approval of Consent Business- (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS - (Limited to five minutes per person/subject. Longer presentations.must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) 7] Approval of Minutes of November 16, 2000 *8] Approve Bills in the Amount of$663,013.08 9] Public Hearings 10] Communications: 11] Liaison Reports from Council Members 12] Recess for an Economic Development Authority meeting 13] Re-convene 14] Recommendations from Boards and Commissions: TENTATIVE AGENDA February 1, 2000 Page -2- 15] General Business A] Public Works and Engineering *1. Purchase of Brush Chipper *2. Purchase of John Deere Mower and Attachments *3. Purchase of Skid Steer Loader with Attachments and Trailers B] Police and Fire *1. New Photocopier Lease Agreement 2. Mike Hawkins Burning Permit C] Parks and Recreation *1. Design Work for County Road 79 Trail D] Community Development *1. Shakopee Valley Marketplace Environmental Assessment Worksheet—Res. 1510 2. Shakopee Crossings Request for Alternative Urban Areawide Review(AUAR) For a Proposed Development South of STH 169 and on Either Side of CSAH 18 E] Personnel 1. Office Service Worker—Building Division *2. Office Service Worker—City Clerk Division *3. 2000 Part-time Pay Plan—Res. No. 5306 F] General Administration: *1. Premises Permit Renewal for American Legion—Res.No. 5308 *2. Premises Permit Renewal for Prior Lake Lions Club—Res. No. 5309 *3. Library Study Board—Res. No. 5311 *4. Transit Commission Criteria—Res. No. 5312 *5. Nominations to Boards and Commissions 6. Light Truck Purchases *7. Special Meeting—Thursday, February 17, 2000 8. Appointment of Representative to the Scott County Jail Needs Study Committee 16] Council Concerns 17] Other Business 18] Adjourn to Tuesday, February 8, 2000, at 6:00 p.m. TENTATIVE AGENDA ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting February' 1, 2000 1. Roll Call at 7:00 p.m. 2. Approval of the Agenda 3. Approval of Consent Business-(All items noted by an 4 are anticipated to be routine. After a discussion by the President,there will be an opportunity for members of the EDA to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A.) 4 Approval of Minutes: k)pry )(9 3 191 q 4. Financial A.) 4 Approval of Bills 5. Economic Development Advisory Committee A.) Appointment of Interview Panel B.) Nominations to Committee 6. Other Business: 7. Adjourn edagenda.doc OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE,MINNESOTA ADJOURNED REGULAR SESSION NOVEMBER 16, 1999 Members Present: Brekke,DuBois, Sweeney,Link,and President Amundson Members Absent: None Staff Present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney,Public Works Director/City Engineer; Judith S. Cox, City Clerk; Paul Snook, Economic Development Coordinator; and Jim Thomson, City Attorney I. Roll Call: President Amundson called the meeting of the EDA to order at 11:15. Roll call was taken as noted above. II. Approval of Agenda Sweeney/DuBois moved to approve the agenda as presented. Motion carried unanimously. III. Consent agenda Sweeney/DuBois moved to approve the consent agenda as presented. Motion carried unanimously. A. Approval of Minutes There were none. 1V. Financial A. Approval of Bills Sweeney/DuBois moved to approve the bills in the amount of $2674.95 for the EDA General Fund and$31.25 for Seagate. (Motion carried under the Consent Agenda.) V. Public Hearing on a Business Subsidy Policy—Resolution No. 99-4 President Amundson opened the public hearing on the adoption of a Business Sudsidy Policy for the EDA. Paul Snook, Economic Development Coordinator, reported on City Council Resolution No. 5277, adopting a Business Subsidy Policy and EDA Resolution No. 99-4, Adopting a Official Proceedings of the November 16, 1999 Shakopee Economic Development Authority Page 2 Business Subsidy Policy. He explained that a business subsidy policy for the City of Shakopee and also for the Shakopee Economic Development Authority must be adopted per state mandate; this is per the Business Subsidy Act. There are new operating and reporting requirements in the new law. This new law is much more involved than the old law it replaces. Mr. Snook highlighted some of the key elements of the Business Subsidy Plan. All the business subsidies need to be consistent with the Shakopee Comprehensive Plan. There was one correction. That is that the Program Eligibility Criteria under No. 1.a. in the Policy itself needed to be changed to add the new Business Park Zone. The zoning should read I-1 (Light Industry), I—2 (Heavy Industry), or BP (Business Park) zoning district. Mr. Sweeney said he thought this policy was identical to the policy that Scott County had adopted. There was no one present in the audience who wished to speak regarding the Policy. President Amundson closed the public hearing. Sweeney/Link offer Resolution No. 99-4, A Resolution of the Economic Development Authority of the City of Shakopee adopting a Business Subsidy Policy with the zoning addition of Business Park in 1.a. under Program Eligibility Criteria, and moved its adoption. Motion carried unanimously. VI. Other Business: None V11. Adjournment LinkfBrekke moved to adjourn. Motion carried unanimously. The meeting adjourned at 11:26. ik.) 4 )• ./(.. J dith S. Cox DA Secretary Carole Hedlund Recording Secretary CCN S7 CITY OF SHAKOPEE Memorandum TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: January 27, 2000 Introduction Attached is a listing of bills for the EDA for the period 12/31/99 to 01/27/99 . Action Requested Move to approve bills in the amount of $74, 118 .35 for the EDA General Fund and $0 . 00 for Seagate (code 9450) . H II i 0 0 0 0 0 0 II 0 0 0 0 o II H II 0 . 0 0 0 0 0 H II 0 0 0 0 0 p A • 11 • • RS II i0 100 O 0o rq II 0 0 0 0 O II 0II r-W W 0a1 o CO0 o o M 11 • V' V4 V V' . 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H H El A A CITY OF SHAKOPEE Memorandum TO: EDA FROM: Mark McNeill, Executive Director SUBJECT: EDAC Interview Panel DATE: January 25, 2000 INTRODUCTION: The EDA is asked to affirm recommended appointments by Chair Deb Amundson, for an interview panel to screen EDAC candidates. BACKGROUND: We were pleased to receive six candidates for the five vacancies on the initial EDAC. A mechanism for interviewing those candidates, and reporting back to the EDAC with recommendations should be established. Previously, Mayor Brekke appointed Councilmembers Morke and Sweeney, in addition to the City Administrator,to serve as a review panel for the City Council-appointed boards and commissions. So as to be the most effective through the interview process for all groups, Chair Amundson is recommending that the same interview panel, in their capacities as EDA Commissioners and Executive Director, also serve as an interview panel to recommend EDAC members. RECOMMENDATION: I recommend that the EDA affirm Chair Deb Amundson's appointments for an interview panel for EDAC candidates. ACTION REQUIRED: If the EDA concurs, it should, by motion, affirm the appointments of Gary Morke, Bob Sweeney, and Mark McNeill to serve as the interview panel for the EDAC candidates. '1,14.11110 Mark McNeill Executive Director MM:tw gl,9,A . 5. b . CITY OF SHAKOPEE Memorandum TO: Economic Development Authority FROM: Paul Snook, Economic Development Coordinator SUBJECT: Nominations to Economic Development Advisory Committee MEETING DATE: February 1,2000 Introduction: The Economic Development Authority is asked to make nominations to the newly formed Economic Development Advisory Committee(EDAC). Background: At its September 21, 1999 meeting,the EDA adopted Resolution 99-2,A Resolution Establishing the Economic Development Advisory Committee. At its September 7, 1999 meeting the EDA, by motion approved the creation of the five member advisory committee. The EDA created the advisory committee in order to provide more concentrated and dedicated work in economic development issue identification, strategy development, and action implementation. In addition, the advisory committee was formed in recognition that the EDA/City Council is limited in the time it can spend in these areas. The advisory committee does not replace the EDA and does not have the legal powers of an EDA, but simply offers recommendations only to the EDA and City Council regarding economic development issues. According to city policy, it is appropriate to make nominations to boards and commissions at the first meeting in February. An interview committee then interviews the applicants and, at the second EDA meeting in February, provides recommendations to the EDA for appointments. The EDAC will begin its work on 3/1/00. Copies of candidate applications are attached for EDA consideration during the nomination process. Should additional applications be received prior to the February 1st EDA meeting,they will be placed on the EDA table. As specified in the city's Guidelines for Boards and Commissions, the following actions were taken to inform the community that the EDA is seeking applicants for the EDAC: • Placed three advertisements in the local newspaper. • Posted notice on the local cable television government channel. • Posted notices on bulletin boards at city hall,county government center, Shakopee Public Utilities Commission,Public Library,and Marquette Bank. • Letter to chairs of local organizations. • Letter to incumbents eligible for reappointment(there are no incumbents since the EDAC is new). -over- Nominations Memo.doc Action Requested Move to nominate the following individuals to the Economic Development Advisory Committee: • Jeffrey Jansen • Brian Langdon • Jay Lyle • Scott O'Brien • James Plekkenpol • Bryan Sorenson • Others that might be received by the February ls`meeting(to be placed on table) Nominations Memo.doc OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ.REG.SESSION SHAKOPEE,MINNESOTA NOVEMBER 16,1999 Mayor Brekke called the meeting to order at 7:00 p.m. with Council members Amundson, Link, DuBois and Sweeney present. Also present: Mark McNeill, City Administrator; Bruce Loney, Public Works Director/City Engineer; R. Michael Leek, Community Development Director; Judith S. Cox, City Clerk; Paul Snook, Economic Development Authority Coordinator; Jim Thomson, City Attorney; Dan Hughes, Chief of Police; and Councilmember Elect, Gary Morke. The pledge of allegiance was recited. The following item was added to the agenda: 15 E. 8. Trailer Parking Exemption. Sweeney/DuBois moved to approve the agenda as modified. Motion carried unanimously. Mayor Brekke gave the Mayor's report. The following item was removed from the Consent Agenda: 14.D. Final Plat of Pheasant Run 3rd Addition, located north of Valley View Road and east of Pheasant Run Street - Res. No. 5274. The following item was added to the Consent Agenda: 15. E. 7 SPUC Easement/OPUS. Amundson/DuBois moved to approve the Consent Agenda as modified. Motion carried unanimously. Mayor Brekke asked if there were any interested citizens in the audience who wished to address the City Council on any item not on the agenda. Mr. Benson asked about the screening for K Mart. Mark McNeill, City Administrator, said a meeting has been set up with K Mart and Continental Development. After the meeting,the City would let the residents know what transpired. Amundson/DuBois moved to approve the minutes of July 20, 1999. (Motion carried under the Consent Agenda). Amundson/DuBois moved to approve the bills in the amount of$965,678.74. (Motion carried under the Consent Agenda). Mayor Brekke opened the Public Hearing on proposed assessments for improvements to McGuire Circle, McGuire Court and Muhlenhardt Road, Project No.1999-2. Bruce Loney, Public Works Director/City Engineer, reported on the above mentioned improvements from County Road 16 to Horizon Drive. This project No. 1999-2 is nearly completed. The final cost of the improvements to McGuire Circle, McGuire Court and Muhlenhardt Road was $220,678.94. The improvements to McGuire Court and McGuire Circle, which are in the platted Riverview Estates, were divided approximately 60% or $67,575.26 to City Tax Levy and approximately 40% or $22,525.08 was levied as property assessments. The improvements to Muhlenhardt Road, Muhlenhardt road runs north and south along County Road 16 to Horizon Drive, came to approximately $130,000. Properties adjacent to this area were included in the assessments. These assessments were split approximately 50%or Official Proceedings of the November 16, 1999 Shakopee City Council Page 2 $65,289.30 to City Tax Levy and approximately 50% or $65,289.30 was levied as property assessments. The assessments were computed as outlined in the Feasibility Report. Ms. Cox did have a phone conversation with Ms. Charlotte Post regarding the assessments. As of this meeting, Mark McNeill reported that he had received three appeals regarding the assessments: two parcels owned by Thomas and Mary Brodersen and one parcel owned by Doug and Gretchen Theis. Mayor Brekke asked if there was anyone in the audience who wished to speak. Carol Kanitz, 8563 McGuire Circle, approached the podium. She had a thank you to Bruce Loney and the City Council for the superb job that was done on the Muhlenhardt Road project along with the projects on McGuire Circle and McGuire Court. She also wanted to know what recourse there was for the residents who were assessed on the McGuire Court, McGuire Circle and Muhlenhardt Road Project No. 1999-2 if the appeals on the assessments were accepted. Jim Thomson, City Attorney, said if the appeals were accepted the assessments would come back before the City Council and the residents would be notified so they could plead their case before the Council. Mayor Brekke declared the public hearing closed. Link/DuBois offered Resolution No. 5272, A Resolution Adopting Assessments for McGuire Circle, McGuire Court and Muhlenhardt Road, From County Road 16 to Horizon Drive Project No. 1999-2 and moved its adoption. Motion carried unanimously. Ms. Judith Cox, City Clerk, gave a short synopsis of the appeals process that is required by the assessed residents involving an appeal of the special assessments that are being approved this evening. Mayor Brekke opened the public hearing on the proposed assessments for improvements to 17th Avenue, from 1/4 Mile West of CSAH 17 to CSAH 17, Project No. 1998-4. Bruce Loney reported the final cost of Project No. 1998-4 was $585,340.88. The purpose of this project was to install street improvements on a collector street and on a local street. There were two assessed areas. Area No.1 was along CSAH 17 and the second area was along 17th Avenue. The assessments for 17th Avenue were: watermain, trunk watermain charges, sanitary sewer and trunk storm sewer. The assessments for along CSAH 17 were: streets improvements including a lateral storm sewer, concrete sidewalk, bituminous trail, and street lighting. The total of the property assessments was $529,935.78, of this amount $7,797.16 was for the trunk water main oversizing which Shakopee Public Utilities requires and $47,607.94 was the City's part because of the City street oversizing and the bituminous trail cost. The assessments are lower than what the notice reflected when they were sent to the residents benefiting from this project. City Staff noticed an error in the calculations, fixed it and thus the lower assessments. It is the City's policy to send an assessment notice to all property owners after the assessments have been adopted. This will be done and the lower assessment will be indicated. As of this meeting there have been four appeals regarding for assessments for lateral watermain and trunk charges: Gail Hall, Lance and Janet Nemanic, Jeff and Karen Cook, and Paul Hooverson. Official Proceedings of the November 16, 1999 Shakopee City Council Page 3 Cncl. DuBois asked what the City's policy was on future hookups. It was replied that there are three years to hook up once the improvements are available to the residents. Mayor Brekke asked if there was any public testimony. Where was no response. Mayor Brekke declared the public hearing closed. DuBois/Amundson offered Resolution No. 5271, A Resolution Adopting Assessments for 17th Avenue, from 1/4 mile west of County State Aid Highway 17 to County State Aid Highway 17 Project No. 1998-4 and moved its adoption. Motion carried unanimously. Mayor Brekke opened the public hearing on the proposed assessments for the 1999 Overlay (11th Avenue, from CSAH 17 to Merrifield Street) and Block 6 Alley Reconstruction, Project No. 1999-6. Bruce Loney reported the final cost of Project No. 1999-6 was $56,756.61. This project included two areas. These areas were the 11th Avenue Overlay and the Block 6 Alley Reconstruction. These assessments were split 75% and 25%. The total assessments for the 11 Avenue Overlay were $44,978. Approximately 25% or $11,244.60 was assessed and the City Tax Levy was 75% or $33,733.80. The total assessment for Block 6 Alley Reconstruction was $11,778. Approximately 25% or $2,944.56 was assessed and the City Tax Levy was approximately 75 % or $8,833.65. All the above assessments were based on the front footage of each property owner. The project improvement for 11th Avenue was bituminous pavement to Shakopee Junior High and the project improvement for Block 6 alley adjacent to the Levee Drive apartments was for bituminous pavement also. Mayor Brekke asked if there was any public testimony. There was no response. Mayor Brekke declared the public hearing closed. Link/DuBois offered Resolution No. 5273, A Resolution Adopting Assessments for the 1999 Street Overlay (11 Avenue, From County State Aid Highway to Merrifield Street) And Block 6. Alley Reconstruction Project No. 1999-6, and moved its adoption. Motion carried unanimously. Jim Thomson reported that there were four items on the agenda regarding the sale of liquor to minors. Some of the liquor items are a continuation from the previous meeting. The first item was Sabroso Restaurant. Luis Cairs of Sabroso and Lorenzo Ariza of Sabroso approached the podium and admitted responsibility for their employee selling to a minor and apologized for not being at the last meeting. This was a first time offense. Sweeney/Link moved to impose a$1,000 administrative penalty and a 10 day alcohol suspension and that the suspension be suspended for a period of one year if there are no tobacco or liquor violations for a period of one year, for Sabroso Restaurant, 1120 East 1st Avenue . Motion carried unanimously. Official Proceedings of the November 16, 1999 Shakopee City Council Page 4 Jim Thomson reported that Kyle Hegna, Attorney for Crossroads Liquor, asked that their appearance at the previous City Council meeting be continued until this Council Meeting. Paul Schindler, owner of Crossroads Liquor was present at the meeting. Kyle Hegna wanted the opportunity to uncover more facts regarding the extenuating circumstances and then plead their case before the City Council; thus the continuation. They stated extenuating circumstances and pleaded their case to the City Council but they said they would abide by the Council's decisions. This was the second offense for Crossroads Liquor within a year. DuBois/Link moved to accept the extenuating circumstances and moved to impose an administrative penalty of $1,500 and one day alcohol license suspension and that the suspension be suspended on the condition that there be no tobacco or liquor violations for one year, for Crossroads Liquor of Shakopee LLC, 1262 Vierling Drive East. Mr. Schindler stated that he basically did what the City Council suggested after the first offense. He held a meeting with each employee individually and told them what should/should not be done to prevent this offense from happening again. He has been in the liquor business for 13 years and until the first offense this had never happened to him before. There was much discussion on this motion along with a couple of suggested amendments to try a find an acceptable happy medium. Amundson/Brekke moved to amend the main motion to an administrative penalty of$2,000 and a ten day suspension, beginning January 3, 2000, with seven days suspended pending no further violations for a period of one year. There was much discussion on this motion to amend. Amended motion failed 3-2 with Cncl. Sweeney, Cncl. Link, and Cncl. DuBois dissenting. Brekke/Amundson moved to amend the motion to impose on Crossroads Liquor a $2,000 administrative penalty and a ten day suspension with eight of the days suspended and the two day suspension to commence January 3, 2000, pending no further violations for a period of one year. Motion passed 3-2 with Cncl. Link and Cncl. Sweeney dissenting. The main motion on the floor is now to fine Crossroads Liquor $2,000 and impose a ten day suspension with eight of the days suspended and the two day suspension to commence January 3, 2000. The motion carried by a 4-1 vote on the main motion with Cncl. Sweeney dissenting. Sweeney/DuBois moved to reconsider the prior action regarding Sabroso Restaurant license suspension. Motion carried by 3-2 with Cncl. Link and Mayor Brekke dissenting. Sweeney/DuBois moved to impose an administrative penalty on Sabroso Restaurant for$1,000. Official Proceedings of the November 16, 1999 Shakopee CityCouncil Page 5 p Cncl. Sweeney stated that there is no need to suspend the license if there is no intent to implement it if another violation occurs within the one year suspension. Motion carried 3-2 with Cncl. Amundson and Mayor Brekke dissenting. There was discussion on the liquor ordinance,which was deferred for future discussion. Brian Turtle of Turtle's Bar and Grill approached the podium and admitted the violation and asked to be heard regarding extenuating circumstances on a liquor violation he was admitting to. He had problems with the way his compliance check was run. Chief Hughes of the Shakopee Police Department responded that the police where just doing alcohol compliance checks and they did nothing illegal. They did the compliance check the way the City Prosecutor directed. Amundson/DuBois moved that there be a $1,000 administrative penalty against Turtles Bar and Grill. Motion carried 4-1 with Cncl. Sweeney dissenting. Randy Sampson, President and General Manager of Canterbury Park, approached the podium to discuss Canterbury Park's extenuating circumstances. Canterbury admitted to the liquor violation and wanted resolution of the matter decided this evening. This was their first liquor violation. Canterbury Park will abide by the City Council's decision regarding their liquor violation. DuBois/Link moved to impose a $1,000 administrative penalty for Canterbury Park Concessions, Inc., 1100 Canterbury Road. Motion carried 4-1 with Cncl. Sweeney dissenting. A ten minute recess was taken at 8:56 p.m. and the meeting reconvened at 9:06 p.m. There were no liaison reports this evening. There was a lengthy discussion by the Council of the Shoreland Ordinance, Park Dedication Require- ments, and the petition for an Environmental Assessment Worksheet regarding the West Dean Lake Project. This item was introduced by Mayor Brekke. This EAW petition is related to a grading permit that was issued for the property in West Dean Lake area, located south of 169, and north of County Road 16, East of County Road 83. The grading permit was granted under an ordinance that allowed grading permits to be granted prior to development plans being submitted to the City. The main thrust of the discussion was the petition for an Environmental Assessment Worksheet and the Shoreland Ordinance. Mr. Czaja approached the podium and addressed the Council regarding his letter petitioning for an EAW. He discussed the Dean's Lake Wildlife Area, which was alleged to be protected. The residents wanted an opportunity to speak their mind. There has been removal of many, many trees and further studies need to be completed on the effects of all of the tree removal. There is quite an erosion potential now according to the Environmental Quality Board(EQB). Official Proceedings of the November 16, 1999 Shakopee City Council Page 6 There was considerable Council discussion on the EAW. Jim Thomson, presented options available to the City regarding the petition that the City received today. The City has 15 days to respond. This fifteen days can be extended an additional 15 days because the City Council only meets twice a month. This petition concerns 300 plus acres in the southeast quadrant of Hi-Way 169 and CSAH 83. The City has three options. Those three options are as follows: 1) the City can order an EAW on the project after finding potential for significant environmental effects, 2) the City can deny the petition if evidence presented fails to support an EAW, or 3) the petition can be kept on file for one year if City determines there is no present application pending for this project and none has been filed. This petition was just received today and therefore,the City nor anyone else really has not had time to digest this material. There may be no new projects started or acted upon until the petition has been addressed. The petition itself is probably enough to warrant an EAW however, a public meeting needs to held because the people need to be heard and information needs to be presented. There needs to be full disclosure of this meeting. Cncl. DuBois asked if there was any other evidence that an EAW was warranted. Mr. Leek responded that there are thresholds for a mandatory EAW or EIS. However, there are questions as to what the project exactly is. An unidentifiable project is necessary for an EAW or an EIS. There is a state statute regarding the change of land use if the acreage is over 80 acres. However, this state statute affects only land that is outside of MUSA. This land is in MUSA. The Environmental Review Process is just an information gathering process. It is intended to be a process you use before you make a decision on what to do with the property. Michael Leek said at the core of the issue is that you need to know what is going in so you can get the proper information for the EAW or EIS. Jim Thomson noted for the Council that when evidence is submitted he will give legal advice and the City Council will need to make a decision as to whether there is a project. Mr. Thomson told Mayor Brekke that the grading permit could constitute a project, but the grading of the land didn't require a mandatory EAW or an EIS. Mr. Thomson thought that the City could not require an EAW or an EIS after the grading is significantly underway. Cncl. Amundson suggested guidelines be set so that these guidelines could be used in making the decision whether this is a project or not. Mr. Thomson said the City needs to make findings. Mr. Sweeney suggested a hearing relative to this issue at a future meeting. The second option, according to Mr. Sweeney, is to determine there is a project, and we could require an EAW. The facts, not the emotions, will be dealt with. Sweeney/DuBois moved to direct the preparation of an EAW with input from the project proposer and anyone else. Official Proceedings of the November 16, 1999 Shakopee City Council Page 7 Mr. Leek replied that an EAW would probably take approximately three (3) month. How long it actually takes is quite dependent on how it is prepared. Once the EAW is ordered, then no further action can be started within the project. There was much discussion on the EAW. Jon Albinson of Valley Green Business Park and Dick Peterson, Attorney for Valley Green Business Park were present at the meeting. Mr. Peterson approached the podium and responded to the EAW request from the petitioner. He didn't come to talk about the EAW, but he did shed some light on the procedure that takes place with this petition. Valley Green Business Park can continue to exercise the grading permit, the moratorium is only on future proposed projects once the petition goes into effect. Valley Green Business Park, the EQB and he, Dick Peterson, talked about an EAW but they all decided that this was not the appropriate time. They really were not sure what developments would be in this area. They did get all the Wetland's Protection permits that are required. They are not opposed to an EAW at this time but they are opposed to doing one without a focus. They expected an EAW would be needed in the future. Dave Czaja approached the podium again. He noted that he prepared the petition from statements from the EAW. He felt the EAW was not just for water; it was for much more. Joseph Zak, 5371 Eagle Creek Boulevard, approached the podium. As far as he was concerned the grading permit was the big issue. The tree removal has happened and there isn't anything that could be done to stop that process anymore. As far as needing a project was concerned, he felt the dozers, etc. were preparing for roads. He did have some papers with him that stated that the east side of East Dean Lake would not be mass graded and there would be no intensive clearing of trees along the shoreline area, etc. He wanted to know what happened. He wanted the process looked at. Dave Czaja approached the podium and said he knew of an engineer that was greatly concerned about the digging and ponding in the Deans Lake area. The engineer was concerned that all the moving of soils would perhaps pierce the seal and the lake would be lost. With the type of soil that is prevalent in this area this is a definite possibility. He, Dave Czaja, supports the EAW. Kathy Gerlach, 4855 Eagle Creek Boulevard, approached the podium wishing to speak on the Shoreland Ordinance. Because of the time constraint on this issue, she was advised that this item be put on the agenda for a future meeting. She was supportive of the EAW. Gary Pumzak, 1763 Monticello Drive, approached the podium to address the Council on environmental issues. He said Valley Green Business Park was manipulating nature. Air pollution is a factor also. He wanted to know what was going to be done to revitalize the area. There should have been a plan before the grading was allowed. He challenged the City to make a park of the area. Official Proceedings of the November 16, 1999 Shakopee City Council Page 8 Jim Pietrzak, 5411 Eagle Creek Boulevard, approached the podium and told the City Council that there are laws set up to protect nature. This is a very complex issue; because of the grading the environment is disturbed. There is a motion on the floor to direct a preparation of an EAW for the project proposed in the petition. Jim Thomson suggested that the motion be amended. Sweeney/DuBois moved to add the additional language to the main motion to have staff draft an EAW and incorporate a finding that the proposed project meets minimum threshold for a mandatory EAW for industrial/commercial facility. Amended motion carried unanimously. The motion carried unanimously on the main motion as amended. Amundson/Link moved to direct Park and Recreation Board to look into the possibility of what might exist as a park environment out in the Deans Lake area. Motion carried unanimously. The Mayor called for any further action items only on the Shoreland Ordinance and the Park Dedication Requirements. Cncl. DuBois disagreed. She had a proposal to change the Shoreland Impact Zone and really wanted that discussed before a motion was made. DuBois/Link moved to direct staff to prepare a Shoreland Ordinance with a 300 foot shoreland impact zone as opposed to 75 feet for environmental lakes in the City of Shakopee. Michael Leek said there would be a complication with this motion. Motion carried 4-1 on the main motion as amended with Cncl. Sweeney dissenting. Kathy Gerlach had some questions on tracking some items regarding the February 3, 1999, amendment on the shoreland ordinance. She was asked to contact staff by written letter regarding this item. A Council member or staff person can then put this item on a future agenda for a City Council meeting. Michael Leek reported on the amendment to the Planned Unit Development for Park 2000 Southwest. He explained that the request came from Valley Green Business Park. The amendment is regarding 17 acres of PUD Overlay No. 12. First Industrial bought 35 acres of the original 52 acres included in PUD Overlay No. 12. However, First Industrial choose not to buy the remaining 17 acres. Back in 1997 when this PUD Overlay was requested, there were many restrictions on the size of an office located in the I-2 zone. Since then restrictions have changed and the proposed amendment appears to be reasonable. This area is now rezoned to Business Park, which allows up to 100% office space. This item originally was presented at a public hearing, at the Planning Commission meeting on November 4, 1999, and the Planning Commission recommended approval of the request on a vote or 6-0. Sweeney/Amundson offered Resolution No. 5280, A Resolution Amending Resolution No. 4668, Approving PUD Overlay Zone No. 12, by Removing 17 Acres from the Zone, and moved its adoption. Oficial Proceedings of the November 16, 1999 Shakopee City Council Page 9 Cncl. Sweeney was concerned about the County's request to review and comment on future plats that extend to County highways. He stated that there is nothing in the motion that will allow comments from the Highway Department just because they want it. Motion carried unanimously. Amundson/DuBois offered Resolution No. 5275, A Resolution of the City of Shakopee, Minnesota, Approving the Preliminary/Final Plat of OPUS MVW, and moved its adoption. (Motion carried under the Consent Agenda). Mayor Brekke introduced discussion regarding Card Clubs within the City limits. He wanted to work through some public safety and security issues along with raising public awareness that a Card Club was coming into the community. Mark McNeill advised the audience that not only would Canterbury Park be having a Card Club but also that they would be requesting a large highway sign on CSAH 83. The impact on Canterbury's PUD of this "Card Club" needs to be considered by the Planning Commission. Mr. McNeill felt that there was much the City needed to do and Canterbury was moving quite quickly and the City needed time to respond. The sign information and the PUD will be on the agenda for the January Planning Commission meeting. In December the State Racing Commission will hold a public review of the "Card Club". The City Council would like to have the meeting with the State Racing Officials by January 18, 2000, because on January 19, 2000 the State Racing Commission is scheduled to act on Canterbury's request. Randy Sampson, President and General Manager of Canterbury Park, approached the podium to address some concerns regarding the Card Club. During the 1999 State Legislature, a bill was passed which allowed Canterbury to have a"Card Club". The State Racing Commission has authority in approving the Card Club operation. This Card Club is for the purpose of expanding purses for the live horseracing events. He said Canterbury is working closely with City staff on issues regarding public safety and security. The City raised concerns on the public safety and security and they were drawn into the discussions. Public safety and security is of prime importance to Canterbury Park also. Because the State Racing Commission has established the enforcement responsibilities the City may not have much say or input. Canterbury would like to have the "Card Club" in operation by May. The plan for operation has been submitted to the State Racing Commission already. This type of gaming is an extension of the Class B license that Canterbury already has. Canterbury Park has hired experienced advisors to anticipate potential problems and then we, Canterbury, can set the "Card Club" operation up in a responsible manner. We will draft appropriate procedures for security issues and the City will have input. We have already had the Police Department involved. The Minnesota Racing Commission was given authority to approve and regulate the card club plan of operation and all aspects of card playing activities authorized by the State Legislature. We cannot deviate from this plan without the Minnesota Racing Commission approval or we face many and severe penalties. The activities are limited to fifty card tables. We are anticipating 500-1000 additional people per day. Studies show that the type of people who attend horseracing are also the people that will frequent the "Card Club". Canterbury Park will manage and oversee the card games. There is no house interest in the games outcomes. There are wagering Official Proceedings of the November 16, 1999 Shakopee City Council Page 10 restrictions put on by the State Legislature. We anticipate no parking problems with the number of increased patrons and we foresee no traffic issues. This "Card Club' will be set up so it will have no adverse effect on Canterbury Park or the City of Shakopee. The Card Club area will be entirely separated from any other part of Canterbury Park. The access will be controlled. No persons under the age of 18 will be allowed in the card club. Canterbury originally hoped to open this card club in March but that did not allow sufficient time for all the necessary negotiations. The security and surveillance are of a confidential nature and a separate plan will need to be worked out on this issue. Canterbury Park understands and is willing to work out some way of reimbursement for additional costs incurred by the City. Canterbury would like to get the card club up and running before the live meet start. There are two Racing Officials present this evening and they understood and welcomed the City's involvement. Mr. Sampson requested that a Resolution Concerning the Establishment of a Card Club at Canterbury Park not be adopted this evening but that the State Racing Commission, Canterbury Park and the City of Shakopee talk about this card club and work all the issues out. It was felt that this card club could be a win/win situation for all. As of now Canterbury Park hopes to have an April opening of the card club. The City will receive all documents as well as the Racing Commission. The operating plan is public domain. Some dates of interest are: December 1, 1999, will be a public review by the Racing Commission of Canterbury Parks operating plan. Canterbury Park will be on the January 5, 2000, Planning Commission agenda for a PUD review and also for the large sign. If a review by the City Council is necessary that would take place at the January 18, 2000, City Council meeting. On January 19, 2000, the Racing Commission is scheduled to act on the request by Canterbury Park. The Racing Commission has accommodated the County and the City with a joint hearing with the City of Shakopee. Cncl. Sweeney would like the issue of serving alcohol in the card club addressed. Cncl. Amundson inquired what type of additional police calls are we talking about. Mr. Sampson answered that there are basically two different types of issues that the card club will generate. There is the issue of cheating; however, the State Gambling Enforcement Division will probably enforce this issue not the Shakopee Police Department. The second issue is related to disorderly conduct and this will probably be addressed by the Shakopee Police. Cncl. DuBois wanted to know how much the security would need to be increased for the card club. Mr. Sampson said the security would be increased substantially. And they planned on updating their surveillance at Canterbury Park. Cynthia Pieper, Chairwoman of the Racing Commission, and Dick Krueger, Executive Director of the Minnesota Racing Commission, approached the podium to address the Council regarding a few comments. Dick Krueger asked if the Minnesota Racing Commission, Canterbury Park and the City could hold a joint meeting in Council Chambers. He would discuss the possibility of an evening meeting with the general public of Shakopee with the Racing Officials. Later in the meeting, Dick Krueger again approached the podium and suggested a public hearing in the Council Chambers to be held on Monday January 3, 2000, at 7:00 p.m. regarding the card club. The December 1, 1999, meeting will be held in the City Council Chambers in the morning with Canterbury, the Racing Commission and City Officials. The January 19, 2000,Racing Commission meeting is part of the requirements of a Class B license. Official Proceedings of the November 16, 1999 Shakopee City Council Page 11 Mayor Brekke asked Mr. Sampson what the sticking points of the Resolution were for Canterbury Park. Canterbury Park was concerned about giving the City 120 days to review the plan of operation. This concerned them for the following reason. They wanted to get the card club opened before the start of live racing and they were also concerned if the State Racing Commission wanted the City to get this information at the same time that they themselves received it. However, the Racing Commission has since said that they had no problem with this point. Canterbury was also concerned about the equal authority that the City wanted along with the Racing Commission. The legislature gave the Racing Commission the enforcement authority and didn't think it was appropriate to give this to the City. Randy Sampson felt this point needed to be addressed to the Minnesota State Racing Commission. Staff will come back at a later meeting when they have had time to review the operating plan. Sweeney/DuBois moved to authorize the hiring of Angela Trutnau as a probationary police officer at Step 1 of the Tier Two Pay Schedule, $2,826.26 per month. Motion carried unanimously. The Economic Development Authority meeting was convened at 11:15 p.m. and a joint public hearing was held regarding a business subsidy policy. Mayor Brekke opened the public hearing on the adoption of a Business Sudsidy Policy for the City of Shakopee. Paul Snook, Economic Development Coordinator, reported on City Council Resolution No. 5277, adopting a Business Subsidy Policy and EDA Resolution No. 99-4,Adopting a Business Subsidy Policy. He explained that a business subsidy policy for the City of Shakopee and also for the Shakopee Economic Development Authority must be adopted per state mandate;this is per the Business Subsidy Act. There are new operating and reporting requirements in the new law. This new law is much more involved than the old law it replaces. Mr. Snook highlighted some of the key elements of the Business Subsidy Plan. All the business subsidies need to be consistent with the Shakopee Comprehensive Plan. There was one correction. That is that the Program Eligibility Criteria under No. 1.a.in the Policy itself needed to be changed to add the new Business Park zone. The zoning should read I-1 (Light Industry), I—2 (Heavy Industry) or BP (Business Park) zoning district. Mr. Sweeney said he thought this policy was identical to the policy that Scott County had adopted. There was no one present in the audience who wished to speak regarding the Policy. Mayor Brekke closed the public hearing. Link/Sweeney offer Resolution No. 5277, A Resolution of the City of Shakopee Adopting a Business Subsidy Policy with the zoning addition of Business Park in 1.a. under Program Eligibility Criteria, and moved its adoption. Motion carried unanimously. Official Proceedings of the November 16, 1999 Shakopee City Council Page 12 Mayor Brekke introduced the item on Residential Platting Moratorium and the Proposed Text Amendments. Cncl. Sweeney said this item has been discussed in joint meetings with the Planning Commission and the City Council. They are basically in agreement regarding the proposed Text Amendments. Sweeney/Link offered Ordinance No. 563, Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending City Code Chapter 11, Zoning, and moved its adoption. Motion carried unanimously. Cncl. Sweeney commented that he did not like the way some of the streets were named in the Pheasant Run 3`d Addition. It was decided to leave the streets named as they were at this time. Sweeney/DuBois offered Res.No. 5274,A Resolution of the City of Shakopee, Minnesota,Approving the Final Plat of Pheasant Run 3rd Addition, and moved its adoption. Motion carried unanimously. The City Council dealt with the resignation of Gary Morke from the Planning Commission but the direction to staff regarding the number of Commissioners making up the Planning Commission was deferred to a future meeting. Sweeney/Amundson moved to accept Gary Morke's resignation from the Planning Commission, with regrets. Motion carried unanimously. Amundson/DuBois offered Resolution No. 5268, A Resolution setting the Public Hearing Date to Consider the Vacation of a Portion of Lewis Street Right-Of-Way in the P&V 2nd Addition, and moved its adoption. (Motion carried under the Consent Agenda). Amundson/DuBois offered Resolution No. 5269, A Resolution Setting the Public Hearing Date to Consider The Vacation of Easement Within Westridge Lake Estates and Westridge Lake Estates 2nd Addition, and moved its adoption. (Motion carried under the Consent Agenda). The item regarding the waiver of subdivision criteria for Pheasant Run will be put on the consent agenda for the next meeting of the City Council. Amundson/DuBois offered Resolution No. 5276, A Resolution of the City of Shakopee, Minnesota, Electing to Continue Participating in the Local Housing Incentives Account Program Under the Metropolitan Livable Communities Act for Calendar Year 2000, and moved its adoption. (Motion carried under the Consent Agenda). Amundson/DuBois moved to authorize the purchase of a box, hoist, hydraulics, plow, wing, sander and accessories for two single axle dump trucks using the State bid price. (Motion carried under the Consent Agenda). Official Proceedings of the November 16, 1999 Shakopee City Council Page 13 The item regarding the Design Criteria for Subdivision Ordinance was deferred to a future meeting because more time was need to discuss this issue. Amundson/DuBois offered Resolution No. 5186, A Resolution Accepting Work On The Vierling Drive, Sage Lane to Miller Street Project No. 1998-2 and moved its adoption. (Motion carried under the Consent Agenda). There was short discussion of conditions for senior citizen deferment of special assessments. Sweeney/Amundson offered Ordinance No. 561, Fourth Series, An Ordinance Amending Section 2.82, Subdivision 1 of the City Code Relating to the Deferment of Special Assessments, and moved its adoption. Motion carried unanimously. Amundson/DuBois offered Res. No. 5266, A Resolution Amending Resolution No. 5034, Which Adopted the 1999 Pay Schedule for the Officers and Non-Union Employees for the of the City of Shakopee, and moved its adoption. (Motion carried under the Consent Agenda). Amundson/DuBois offered Res,No. 5270, A Resolution Amending Resolution No. 5082 Which Adopted The 1999 Part-Time Pay Schedule for the Part-Time and Seasonal Non-Union Employees of the City of Shakopee, and moved its adoption. (Motion carried under the Consent Agenda). Mr. Steve Soltau expressed his opinion that the item regarding the MnDOT Parcel 75 Special Assessments (Southbridge) required more time for discussion. This item was deferred to the December 7, 1999 meeting. There was discussion on adding to the City Facility Space Needs Analysis that was previously authorized. Amundson/DuBois moved to amend the authorized scope of services with JEA Architects for a space needs analysis of City facilities to include analysis of the downtown fire station building, that the analysis of the existing library building proceed to the previously directed schedule and that other sites for a library be incorporated. Motion carried unanimously. The item regarding the 2000 Non-Contract Pay Plan and Insurance Benefit Adjustments - Res. No. 5278 was briefly discussed. Sweeney/DuBois offered Resolution No. 5278, A Resolution Adopting the 2000 Pay Schedule for the Officers and Non-Union Employees of the City Shakopee, and moved it adoption, excluding the Park and Recreation Director position. Motion carried unanimously. Sweeney/Amundson offered Resolution No. 5267, A Resolution of the City of Shakopee, Minnesota, Amending Resolution No. 4213, Adopting a Personnel Handbook, and moved its adoption. Motion carried unanimously. Official Proceedings of the November 16, 1999 Shakopee City Council Page 14 Sweeney/Amundson moved to authorize full time employees to receive a single membership at the Shakopee Community Center at no charge. Motion carried unanimously. Amundson/DuBois moved to authorize execution of a Grant of Utility Easement document by the City of Shakopee, on behalf of SPUC, and OIRE Minnesota, L.L.C., for the purpose of providing underground electric distribution lines across the property, located at Valley Park Drive and Valley Industrial Boulevard South. (Motion carried under the Consent Agenda). DuBois/Amundson moved to grant an exemption to Randall Olson, 607 East First Avenue, to allow a detached semi-trailer to be parked in the 100 block of Main Street North, from November 19th through November 22nd. Motion carried unanimously. Mr. McNeill announced that the City will hold a public hearing on the proposed card club at City Hall on Monday, January 3, 2000, at 7:00 p.m. and that the meeting will be televised. The formal public hearing before the Racing Commission will be held at City Hall on January 19, 2000, at 7:00 p.m. Sweeney/DuBois moved to adjourn to Monday, December 6, 1999, at 7:00 p.m. for the Truth In Taxation Hearing. Motion carried unanimously. The meeting adjourned at 11:41 p.m. ith S. Cox ity Clerk Carole Hedlund Recording Secretary i Official Proceedings of the November 16, 1999 Shakopee City Council Page 8 Jim Pietrzak, 5411 Eagle Creek Boulevard, approached the podium and told the City Council that there are laws set up to protect nature. This is a very'complex issue; because of the grading the environment is disturbed. There is a motion on the floor to direct a preparation of an EAW for the project proposed in the petition. Jim Thomson suggested that the motion be amended. Sweeney/DuBois moved to add the additional language to the main motion to have staff draft an EAW and incorporate a_finding that the proposed project meets minimum threshold for a mandatory EAW for industrial/commercial facility. Amended motion carried unanimously. The motion carried unanimously on the main motion as amended. Amundson/Link moved to direct Park and Recreation Board to look into the possibility of what might exist as a park environment out in the Deans Lake area. Motion carried unanimously. The Mayor called for any further action items only on the Shoreland Ordinance and the Park Dedication Requirements. Cncl. DuBois disagreed. She had a proposal to change the Shoreland Impact Zone and really wanted that discussed before a motion was made. `"` . DuBois/Link moved to direct staff to prepare a Shoreland Ordinance with a 300 foot shoreland impact zone as opposed to 75 feet for environmental lakes in the City of Shakopee. Michael Leek said there would be a complication with this motion. Motion carried 4-1 . I - • • '• - : • ith Cncl. Sweeney dissenting. Kathy Gerlach had some questions on tracking some items regarding the February 3, 1999, amendment on the shoreland ordinance. She was asked to contact staff by written letter regarding this item. A Council member or staff person can then put this item on a future agenda for a City Council meeting. Michael Leek reported on the amendment to the Planned Unit Development for Park 2000 Southwest. He explained that the request came from Valley Green Business Park. The amendment is regarding 17 acres of PUD Overlay No. 12. First Industrial bought 35 acres of the original 52 acres included in PUD Overlay No. 12. However, First Industrial choose not to buy the remaining 17 acres. Back in 1997 when this PUD Overlay was requested, there were many restrictions on the size of an office located in the I-2 zone. Since then restrictions have changed and the proposed amendment appears to be reasonable. This area is now rezoned to Business Park, which allows up to 100% office space. This item originally was presented at a public hearing, at the Planning Commission meeting on November 4, 1999, and the Planning Commission recommended approval of the request on a vote or 6-0. Sweeney/Amundson offered Resolution No. 5280, A Resolution Amending Resolution No. 4668, Approving PUD Overlay Zone No. 12, by Removing 17 Acres from the Zone, and moved its adoption. 4tg CITY OF SHAKOPEE C>y\&2.4t7(---- Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: January 27, 2000 Introduction and Background Attached is a print out showing the division budget status for 1999 based on data entered as of 01/27/99. Also attached is a regular council bill list for invoices processed to date for council approval . Included in the checklist but under the control of the EDA are checks for the EDA General Fund (code 0191) in the amount of $74, 118 .35 and for Seagate (code 9450) in the amount of $0 . 00 . Also included in the checklist but under the control of the S.W. Metro Drug Task Force (code 9825) are checks in the amount of $6, 618 . 10 . 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V} i/}Vf HH V'HMCA V• 01.4. tOlD M .''l. V}i/} Vf Vf V}Vf V} H V1 CO-V} l0 U y}i/} t0 M `? a U W H Ul W H H H H HHHHriHririHHHH H HH N N H H O O O O 0 0 0 0 0 0 0 0 0 0 0 0 O O O N N 0 I() \ \ \ \ \\\\\\\\\\\\ \ \\ \ \ W A N N N N NNNNNNNNNNNN N N N H ri a 0 0 0 0 000000000000 0 00 0 0 • \ \ \ \ \\\\\\\\\\\\ \ \\ \ \ D4 U 0 0 0 0 000000000000 0 00 0 0 U W C 0 0 0 0 000000000000 0 00 0 0 M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U N N N N N N N N N N N N N N N N N N N N0 U 0 M] z H N M w to l0 N co 01 H tf) in tn Ln tin in Ln Ln in Cli A M A M A M A M A m A MA M A MA MA U k V'i1 a1 i1 c)I i1 V'4K V' i1 d1 i1 c}1 i1 K 0 V t0 V l0 V t0 V tD V W. 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U H H El w H H CO Cl) Cl s H Cl) w Is) 1 0 H N d1 Lf) 0 H N 0 N a0 01 N 0 0 0 0 0 Lf) 0 U 0 H r-1 H N N Cr) Cl d. d• d' 10 r-I Cl d' Lf) a) N d' 0 H H H d' d' d' d' w d' d' w N N N N N a) a) a H It it It 4k 4k $t 3k It lot it 4k It 3k 4k it 4k 4k it 4k C) Cc. 4.1 w w w w w w w w w w w w w w w w w CITY OF SHAKOPEE /J rl /' Memorandum TO: Mayor& City Council (� n �_ Mark McNeill, City Administrator ` FROM: Michael Hullander, Public Works Supervisor SUBJECT: Purchase of Brush Chipper DATE: February 1, 2000 INTRODUCTION: This item is for Council to consider the purchase of one (1) new Brush Bandit Model 250XP Brush Chipper from Aspen Equipment. BACKGROUND: In the 2000 Capital Equipment Budget, the Public Works Department has identified a need to replace our 1978 Lindig Brush Chipper. This request is being made due to safety concerns and the age of our existing Brush Chipper. With new technology, manufacturers are now able to provide equipment with an emphasis on operator safety without a loss of productivity. Utilizing the State Bid, the Public Works Department is requesting Council to consider the purchase of one (1) new Brush Bandit Model 250XP Brush Chipper from Aspen Equipment for the purchase price of $23,370.36, including tax and trade-in (trade-in $1,400.00), with the purchase to be paid out of the Capital Equipment Fund. The Public Works Department estimated $25,000.00 for this purchase. ALTERNATIVES: 1. Accept the State Bid price from Aspen Equipment for the Purchase of one (1) new Brush Bandit Model 250XP Brush Chipper for the purchase price of $23,370.36, including tax and trade-in. 2. Deny the above request. 3. Table for additional information. 4. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to authorize the purchase of one (1) new Brush Bandit Model 250XP Brush Chipper from Aspen Equipment utilizing the State Bid for the purchase price of $23,370.36, including tax and trade-in. This purchase is to be funded from the Capital Equipment Fund. 1/1,4_siltat Michael Hullander Public Works Supervisor CHIPPER /5: • CITY OF SHAKOPEE Memorandum r TO: Mayor& City Council Mark McNeill, City Administrator FROM: Michael Hullander, Public Works Supervisor SUBJECT: Purchase of F1145 John Deere Mower and Attachments. DATE: February 1, 2000 INTRODUCTION: This item is for Council to consider the purchase of one (1) new F1145 John Deere Mower and attachments from Siemon Implement Inc. BACKGROUND: The Public Works Department has requested in the Capital Equipment Budget to replace our existing Toro 220D 6-foot mower. This mower is 10 years old and meets the replacement guidelines in the Internal Service Equipment Fund. Our current Toro 220D mower is not equipped to be used during the winter months for snow removal and staff believes we should maximize the use of equipment whenever possible. By utilizing the State Bid price from Siemon Implement Inc., the Public Works Department is requesting to purchase an F1145 John Deere 6-foot mower with attachments. This is the same model we added to our fleet in 1996. As with our 1996 model, we also would like to pursue entering into a trade-in agreement. The State Bid Price from Siemon Implement Inc. is as follows: F1145 John Deere Mower with cab and accessories $21,877.00 Plus Snow blower 3,865.00 Plus Tax 1,413.23 Less Trade-in (4,000.00) TOTAL $23,155.23 The Public Works Budget estimate was $25,000.00. ALTERNATIVES: 1. Accept the State Bid price from Siemon Implement Inc. for one (1) new F1145 John Deere 6-foot mower with attachments for the purchase price of$23,155.23. 2. Deny the above request. 3. Table for more information. RECOMMENDATION: Based on the above information, the Public Works Department recommends Alternative No. 1. ACTION REQUESTED: Move to authorize the purchase of one (1) new F1145 John Deere 6-foot mower with attachments from Siemon Implement Inc., utilizing the State Bid price of $23,155.23, with the purchase to be funded from the Capital Equipment Fund. yn,„/14 Michael Hullander Public Works Supervisor 2000F1145 158 . 3. CITY OF SHAKOPEE Memorandum m r , TO: Mayor& City Council Mark McNeill, City Administrator FROM: Michael Hullander, Public Works Supervisor SUBJECT: Purchase of Skid Steer Loader(Bobcat)with Attachments and Trailers DATE: February 1, 2000 INTRODUCTION: This item is for Council to consider the purchase of one (1) new Melroe 773G Bobcat High Flow, attachments and trailers from Lano Equipment Inc. BACKGROUND: The Public Works Department has identified a need to replace an existing Melroe 743 Bobcat, which meets the replacement guidelines for the Internal Service Equipment Fund. This replacement is in the 2000 Capital Equipment Budget. The Public Works Department currently has two (2) Bobcats, the 743 and a 763H. The 763H has high flow hydraulics that is required to utilize the snow blower and other various attachments. Due to the increase in the miles of sidewalk, Public Works would like to upgrade the 743 with a 773G high flow and attachments (snow blower, V plow, broom and trailer). The 773G are basically a 763H with greater lifting capacity. Our current bobcats do not have the lifting capacity to load and unload a majority of the equipment and materials delivered and used in our operations. The Street and Park Divisions are also in need of trailers to transport equipment. Currently we have two (2) trailers that meet legal requirements to be used on the street. These trailers are in constant demand from both divisions, which makes work scheduling difficult. The Public Works Department would like to trade-in our existing 14-foot trailer and replace it with a 16-foot model. We would also like to purchase an additional 25- foot trailer at this time. These trailers are needed to haul equipment and attachments to the work sites. Utilizing the State Bid in the purchase of this equipment the prices are as follows: 1. New 2000 Melroe 773G Bobcat with high flow hydraulics: Bid Price $ 19,989.00 Less Trade-In ( 8,200.00) Net Trade $ 12,255.29 (11,789.00 plus 6.5% tax) Plus Inverted Rims/Tires 788.10 (740.00 plus 6.5% tax) For Sidewalks Plus Links to Lengthen Tracks 383.40 (360.00 plus 6.5% tax) TOTAL $13,726.79 1. Attachments: New Kwik-way V plow $ 2,971.35 (Bid plus 6.5%tax) Erskine#2118 snow blower $ 4,019.31 (Bid plus 6.5% tax) Melroe 68 inch broom $ 1,230.08 (Bid minus trade-in $1,250.00 plus 6.5%tax $75.08) TOTAL $ 8,220.74 2. Trailers: New 2000 Fellig FT I OG Trailer 16-foot deck Bid $ 4,175.00 Less Trade-In ( 1,250.00) Plus 6.5%Tax 190.13 SUB -TOTAL $ 3,115.13 New 2000 Felling FT12E Trailer 25-foot deck List Price $ 7,085.00 Sale Price 5,990.00 Plus 6.5% Tax 389.35 SUB-TOTAL $ 6,379.35 TOTAL $ 9,494.48 The total purchase price for the above items: $31,442.01 The Public Works budget estimate was $35,000.00. The Public Works Department currently has a guaranteed trade price contract with Lano Equipment Inc. on our Melroe 763H Bobcat and not on the Melroe 743 Bobcat. We will look at pursuing the same trade price contract on the Melroe 773G Bobcat. A copy of our original trade price contract is attached. ALTERNATIVES: 1. Accept the State Bid prices from Lano Equipment Inc. for the purchase of one (1) new Melroe 773G Bobcat with attachments and also accept the price quotes for two (2) new Fellig trailers for the total price of$31,442.01. 2. Deny the above request. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Move to authorize the purchase of one (1) new Melroe 773G Bobcat with attachments, utilizing State Bid Prices, and move to accept the quotes and authorize the purchase of(2) new Fellig trailers from Lano Equipment Inc. for the total purchase price of$31,442.01, with the purchase to be funded from the Capital Equipment Fund. QQ, Michael Hullander Public Works Supervisor 2000BOBCAT A. 3 DN Tyl3L . MEMO ON TABLE CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Purchase of Skid Steer Loader(Bobcat)with Attachments and Trailers DATE: February 1, 2000 INTRODUCTION: This memo is to revise the Council action for the purchase of one (1) new Melroe 773G Bobcat High Flow, attachments and trailers from Lano Equipment, Inc. BACKGROUND: It was discovered from the initial memo to the Council meeting date that the purchase of trailers to transport equipment, utilizing the Park Division and namely the new skid steer loader with attachments, do not qualify for Capital Equipment Funding. These items are less than $10,000.00. Thus, the purchase of these items must be from the operating supplies if under $5,000.00 or if over $5,000.00 can be purchased from Capital Equipment Funds but out of the Park Division Budget. Also, staff needs to obtain additional quotes for the purchase of these trailers. With this additional information, staff is recommending deleting the purchase of the new trailers at this time. However, staff is still recommending that the Council authorize the purchase of one (1) new Melroe 773G Bobcat High Flow with attachments, utilizing State bid prices. ALTERNATIVES: 1. Accept the State bid price from Lano Equipment, Inc. for the purchase of one (1) new Melroe 773G Bobcat High Flow with attachments. 2. Deny the request. CITY OF SHAKOPEE ►— Memorandum To: Honorable Mayor, City Council Mark McNeill, City Administrator From: Dan Hughes, Chief of Policecni4f Date: January 21, 2000 Subject: New Photocopier Lease Agreement Introduction The Police Department is seeking authorization for the appropriate City Staff to enter into a 3-year lease agreement with IKON Company for a digital photocopier machine. Background The Police Department's current copier lease agreement will expire in May of 2000. The Police Department increased the number of copies it makes to an average of 14,000 per month during 1999. The current lease is based upon 15,000 copies per month, includes parts and service for$460.89 per month with an additional fee for every copy over 15,000 to be paid at .020 per copy. An IKON representative has approached the Police Department with a proposal to replace our existing copier and lease. IKON proposes replacing our existing copier with a digital copier on a 36-month two-party fair market value lease, canceling the remaining balance of our current lease agreement, crediting the remaining balance from our current maintenance agreement, shipping our current copier to the manufacturer and reducing our excess copy fee to .0123 per copy for the term of the lease. They have offered three proposals, all of which meet or are less than the current State contract. The options are: (see attachments) Option 1 Savin Model 9935 $451.50/month Option 2 Canon Model IR330S $464.50/month Option 3 Minolta Model Di350 $472.50/month Budget Impact The 2000 Police Department Budget includes funds to replace our existing photocopier. Recommendation Police Department support staff reviewed the literature on the three photocopier machines and recommends the Minolta Di350 copier. This recommendation is based upon the standard features offered and the expansion capabilities of the Minolta. Action Requested If Council concurs, they should, by motion, authorize the appropriate City Staff to enter into a photocopier lease agreement with IKON Company for a Minolta Di350 at $472.50 per month for 36 months. an ughes Chief of Police PROPOSAL FOR: SHAKOPEE POLICE January 13,2000 Current Situation Monthly Total Service/Supply Model Program Volume and Machine Cost Toshiba 3550 Lease 15,000 $460.89 IKON Recommends Monthly Total Service/Supply Model Program Volume and Machine Cost Savin 9935 Lease 15,000 $451.50 OR Canon IR330S Lease 15,000 $464.50 OR Minolta Di350 Lease 15,000 $472.50 Benefits • IKON will cancel balance of current lease agreements,a$945.00 value • IKON will credit any remaining balance from current maintenance agreement • See benefits page Patrick Sunder Major Account Executive IKON Office Solutions (612)885-3707 PS/pka IKON Office Solutions PROPOSAL FOR: SHAKOPEE POLICE January 13,2000 IKON Proposes: 36-Month Two-Party Fair Market Value Lease System Configuration: Option Savin 9935DP Digital Copier System 35 Copies Per Minute Reversing Automatic Document Feeder 1,000 Sheet Finisher/Stapler Trayless Automatic Duplexing Unit 1,050 Sheet Paper Capacity(Two 500 Sheet User-Adjustable Drawers) 50 Sheet Bypass Tray 25%-400%Reduction/Enlargement Cabinet Lease Analysis and IKON Full Service Maintenance Program Monthly Investment $451.50 Delivery,Installation and Training Included *Full parts and labor protection *All-inclusive supply program(toner and developer)—excluding paper and staples *Guaranteed four hour on-site service response time *Copies per month: 15,000 *Excess copies at: $.0123 per copy *Lifetime repair or replacement warranty *Extended hour service options available Patrick Sunder Major Account Executive IKON Office Solutions (612)885-3707 PS/pka KO iNs PROPOSAL FOR: SHAKOPEE POLICE January 13,2000 IKON Proposes: 36-Month Two-Party Fair Market Value Lease System Configuration: Option II Canon imageRUNNER 330S Digital Copier System 33 Copies Per Minute Reversing Automatic Document Feeder Finisher/Stapler/Stacker Trayless Automatic Duplexing Unit 1,050 Sheet Paper Capacity Two 500 Sheet User-Adjustable Drawers 50 Sheet Bypass Tray 25%-800%Reduction/Enlargement Cabinet 32MB DIMM Copier Memory Upgrade for a Total of 64MB Lease Analysis and IKON Full Service Maintenance Program Monthly Investment $465.50 Delivery,Installation and Training Included Optional Two 500 Sheet Drawers,Add Per Month $ 25.00 *Full parts and labor protection *All-inclusive supply program(toner and developer)—excluding paper and staples *Guaranteed four hour on-site service response time *Copies per month: 15,000 *Excess copies at: $.0123 per copy *Lifetime repair or replacement warranty *Extended hour service options available Patrick Sunder Major Account Executive IKON Office Solutions (612)885-3707 PS/pka IKON OfficeSolutions PROPOSAL FOR: SHAKOPEE POLICE January 13,2000 IKON Proposes: 36-Month Two-Party Fair Market Value Lease System Configuration: Option III Minolta Di350 Digital Copier System 35 Copies Per Minute Reversing Automatic Document Feeder Finisher with Three-Hole Punch Trayless Automatic Duplexing Unit 1,376 Sheet Paper Capacity(Two 550 Sheet Fixed Drawers,One 275 Sheet Multi-Purpose Drawer) Single Sheet Bypass Tray 25%-400%Reduction/Enlargement Cabinet 16MB Copier Memory Upgrade Lease Analysis and IKON Full Service Maintenance Program Monthly Investment $472.50 Delivery,Installation and Training Included *Full parts and labor protection *All-inclusive supply program(toner and developer)—excluding paper and staples *Guaranteed four hour on-site service response time *Copies per month: 15,000 *Excess copies at: $.0123 per copy *Lifetime repair or replacement warranty *Extended hour service options available Patrick Sunder Major Account Executive IKON Office Solutions (612)885-3707 PS/pka IKON Office Solutions 15 . b. c . CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Mike Hawkins Burning Permit DATE: January 28, 2000 INTRODUCTION: At its meeting of February 1st,the City Council will hear follow up from a"Citizen Concern"that was expressed at the City Council meeting of January 18th. BACKGROUND: Mr. Mike Hawkins, 1776 Canterbury Road, appeared before the City Council appealing a decision by the Fire Department not to grant him a burning permit for material which he has stockpiled at the above address. The attached memo from Fire Chief Mary Athmann gives more background. Fire Chief Athmann will be at the meeting to make a presentation if necessary; Mr. Hawkins has also been invited to appear to state his case. ACTION REQUIRED: After listening to the two positions,the City Council should determine whether it wishes to override the recommendation of the Fire Department and grant a burning permit to Mike Hawkins. Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE MEMORANDUM TO: Mayor and City Council Mark McNeill,City Administrator FROM: Marvin Athmann,Fire Chief SUBJECT:Burn Permit for Mike Hawkins, 1776 Canterbury Rd. DATE: January 27,2000 Introduction Mike Hawkins applied for a burn permit.As the City of Shakopee passed a ordinance not to allow burning within the city he was told that no burning would be issued.He has appealed to the City Council to allow for him to burn. Background Mr.Hawkins has in the past been issued burning permits.The most recent permit issued was in February 1997.In addition,he also had permits in August and December of 1996.In each of these three permits that were issued to him,the Shakopee Fire Dept responded to the site due to his failure to comply with the agreed upon burning regulations.The date and times of the response are as follows: DATE TIME 1. 8/4/96 23:30 2. 12/10/96 17:15 3. 2/12/97 02:32 During the spring of 1999 Mr.Hawkins again applied for a burning permit.Due to the past Fire Dept response to the site due to non compliance to burning regulation the permit was denied.Mr.Hawkins called me to discuss the issue.I met with him at the 1776 Canterbury Rd.address to explain the matter and to examine the site.He explained to me that he had hauled in the brush and trees debris expecting to receive a burn permit to get rid of the piles.He was told that the reason he would not receive a permit was due to his past violations. After discussing the issue the following course of action was agreed on. 1. Shakopee Fire Dept would issue one last bum permit to get rid of the existing brush. 2. That he discontinued hauling brush into the site to be burned. 3. That he would dig a bum pit. 4. That he would burn only a certain size pile at a time. 5. That he would comply with burn permit regulations. 6. That he would put out the illegal thrash fire that was burning at the time. 7. That he would apply for the permit after the dry conditions at that time changed. 8. He was informed that a no burning ordinance was anticipated soon. Since that time I have observed a truck tipping a load of brush at the site.Also,the Shakopee Fire Dept. responded to a truck roll over on 10/25/99 at 14:28 hrs.At the intersection of Hwy. 169 and County Road 83.a Hawkins Landscaping truck (license plate number y/m 93403)full of tree limbs and tree trunks had tipped over.It was turning to head South on Co Rd 83 towards the site. Mr.Hawkins did not pursued the above matter until recently.I informed him that the no burning ordinance was in effect and that I could not issue him a burn permit. ls, C. I . CITY OF SHAKOPEE MEMORANDUM - n To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan, Parks and Recreation Director Subject: Authorizing Design Work for County Road 79 Trail. Date: January 14, 20000 INTRODUCTION The City Council is being asked to authorize staff to prepare design specifications for the County Road 79 Trail Project from 10th Avenue to Mound Street. BACKGROUND At its December 16, 1997 meeting,the City Council approved the hiring of Bolten and Menk Inc. to do a land survey along County Road 79 for a trail.. The survey was completed in February of 1998. The trail was to be constructed in 1998 but a citizen task force recommended the CR79 trail project be included in the park bond referendum,which failed to pass (May 1999). Council later placed the CR79 trail project back on the Parks Capital Improvement Program for the year 2000. Staff is requesting City Council's approval to proceed with the design specifications for the County Road 79 trail project. The City's Engineering Department indicated they would be willing prepare the design plans in-house. Their time and costs would be charged back to the Park Reserve Fund. BUDGET IMPACT The 2000 Parks Capital Improvement Program identifies $70,000 for the CR79 Trail Project. Engineering costs are 25%of estimated project cost. ALTERNATIVES 1. Authorize the City Engineer to proceed with design specifications for the County Road 79 Trail Project from 10th Avenue to Mound Street. 2. Table this item for additional information from staff. 3. Do nothing. RECOMMENDATION Alternative#1 ACTION REQUESTED Move to authorize the City Engineer to proceed with design sp- 'u cation for the +unty Road 79 Trail Project from 10t Avenue to Mound Street. C 1,44.1 ark J. , cQuillan Parks and Recreation Director 2 _ 8 7 6 5 —6-— 7 4—_ o moi v, - cr W 3 2 — — d. W W ——07 w U — 6 9 . �E ---- - 1-E 7 P5 7 P3 2 7 28( 1 L l7 7 D 0 D W - I II Q 16 10 8 16 8 U. 8 = 6 3 J 6 3 n 6 3 W 6 6 X 10TH AVE, oa— os o0 1 a \ 17 1 — -- -- _ illn MEI NM_ 9 — vSHAKOPEE 12 1 a �M 1.11 ME ME ME MN ME N d a 1 ' SENIOR HIGH 2 1 ®o SCHOOL s 3 111. NM '.i.- CC 3 ! 94, IMO7 6 E 8 10 E 1111 -I 13 15e1114 IIIII 2 9 to MINNESOTA9 6 PROPOSED TRAIL 4 1 5 © \ 60 81 I 14 : 07 2 IMM IP II J 4 MEM .. ' 111147 im 2 SHAKOPEE 1 11111' > Vi. �4 COMMUNITY CENTER VIERLING DRIVE _ , , 1 11 � D SIPv 20_ W w o © Sp., a 4 ��11 ��s�, 00 0 �® 1W -44105 :.: �P © 4110:,c^` pF�ZNpc3c. � MINT CIR. � Den •:nG-'w r' _ ® 1\ O ALLEY q 2 71 3 6 1 • , oO© ©a 24 ���. 1 1 1 1 2 41, `U 16 . O �, 21 � ®JF 4 X 441111 � 1° Fr" HOMES 'A17 0.,.•.> ► .. �� D311 18 10114440oe ��da �W® O� I© 6 ♦ O1, , l®mmt ■ml �� a ¢ . o •IlleallIMMEI w 11,'�PJ U 3 1111 B 1 _® VGA1 6 5 NM _ 191111111wv.egi 1111 midlik� ..0 10 z .e u go 1200\ : 100112111111:r �- ■ARD PA'. ��� MOUND ST. 0 0 7 J ©11©111 MODai 14 12 �� B ¢�©11111 . -W. D IVE 3 SAND ST,EE ©.' 10 e©©0©0©©0©a0 Ar > 11 �00©101111 \ 1 ® AP'L 6 7 B 9 10 11 \ 5 14 15 I 2 3 a/ T.H. 169 DATE: JANUARY 2000 PROJECT AREA MAPPlbiaLAI CR 79 TRAIL CONSTRUCTION SHAKOPEE PROJECT NO.: (FROM 10TH AVE.TO MOUND ST.) COMMU ITYP1®.8w1� I . CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeil, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Shakopee Valley Marketplace Environmental Assessment Worksheet(EAW) MEETING DATE: February 1, 2000 Introduction: The City Council is asked to make a negative declaration on the need for an environmental impact study(EIS)for the project. Attached for the Council's consideration is Resolution No. 5310, setting forth findings of fact and making such a declaration. Also attached are copies of the comments received and the draft response to those comments. Discussion: A notice of the availability of the EAW for the project was published in the EQB Monitor on December 13, 1999. The review and comment period thus officially closed on January 12, 2000. Copies of the comment letters that were received, as well as the responses from the City have been attached as Exhibit A. The Minnesota Environmental Quality Board(EQB)guidelines for EAWs state that an EIS shall be ordered for a project that has the potential for significant environmental effects. In deciding whether a project has the potential for significant effects, the RGU compares the effects that are reasonably expected from the project with the following criteria: A. Type, extent and reversibility of environmental effects. B. Cumulative potential effects of related or anticipated future projects. C. The extent to which environmental effects are subject to mitigation by ongoing public regulatory authority. D. The extent to which environmental effects can be anticipated and controlled as a result of other environmental studies undertaken by public agencies or the public proposer or of EIS's previously prepared. The RGU must apply the criteria to the factual information contained in the EAW, the comments received on the EAW and the responses to the comments. After reviewing the four criteria, staff proposes the findings contained in the attached resolution. EAWSVM.doc/ML 1 Alternatives: 1. Offer and approve Resolution No. 5310, A Resolution Making a Negative Declaration on the need for an Environmental Impact Statement for the Shakopee Valley Marketplace project as presented. 2. Offer and approve Resolution No. 5310, A Resolution Making a Negative Declaration on the Need for an Environmental Impact Statement for the proposed Department 56 distribution center project with revisions. 3. Make a positive declaration on the need for an EIS, and direct staff to prepare the appropriate resolution. 4. Table the decision on the need for an EIS. Recommendation: Staff recommends Alternative No. 1. Action Requested: Offer and approve Resolution No. 5310, A Resolution Making a Negative Declaration on the Need for an Environmental Impact Statement for the Shakopee Valley Marketplace project. R. Michael Leek Community Development Director EAWSVM.doc/ML 2 RESOLUTION NO. 5310 A RESOLUTION MAKING A NEGATIVE DECLARATION ON THE NEED FOR AN ENVIRONMENTAL IMPACT STATEMENT FOR THE SHAKOPEE VALLEY MARKETPLACE PROJECT WHEREAS, the Shakopee Valley Marketplace retail center project required the preparation of an Environmental Assessment Worksheet(EAW); and WHEREAS, the City of Shakopee is the Responsible Governmental Unit(RGU) for preparation of the EAW; and WHEREAS, the City of Shakopee has prepared an EAW for the proposed project which was published, distributed and commented on in accordance with Minnesota Statutes, Chapter 116D and 4410 of the Minnesota Rules; and WHEREAS, the City of Shakopee has reviewed all comments received regarding the EAW; and WHEREAS, the City Council has made the following findings of fact and conclusions relative to the proposed project; FINDINGS OF FACT I. PROJECT DESCRIPTION A. Project The project proposes the construction of a commercial development on 33.6 acres of land. This project involves the construction of 282,700 square feet of commercial space and a parking area to accommodate approximately 1,553 vehicles. A retail expansion area of approximately 14,000 square feet is also anticipated to be constructed. B. Project Site The proposed project is within a 33.6 acre area immediately east of County State Aid Highway 17 (CSAH 17), south of Trunk Highway 169 (TH 169), and north of 17th Avenue. The project is located within the NE 1/4 of the NE1/4 of Section 18 and the SE1/4 of the SE 1/4 of Section 7, T115N, R22W. Crop land is the major past site use. EAWSVM.doc/ML 3 II. PROJECT HISTORY A. The project was subject to the mandatory preparation of a EAW under Minnesota R. 4410.4300, subp. 14. B. An EAW was prepared on the proposed project and distributed to the Environmental Quality Board (EQB) mailing list and other interested parties on December 3, 1999. C. A press release containing the notice of availability of the EAW for public review was provided to media serving the project area on December 1, 1999. D. The EAW was noticed in the December 13, 1999 EQB Monitor. The public comment period ended on January 12, 2000. Comment letters were received from the Minnesota Historical Society, the Department of Natural Resources, the Minnesota Pollution Control Agency, and Metropolitan Council. Copies of the letters are hereby incorporated by reference. Responses to the comments are also incorporated by reference. III. CRITERIA FOR DETERMINING THE POTENTIAL FOR SIGNIFICANT ENVIRONMENTAL EFFECTS Minnesota R.4410.1700, subp. 1 states that "an EIS shall be ordered for projects that have the potential for significant environmental effects." In deciding whether a project has the potential for significant environmental effects, the City of Shakopee must consider the four factors set out in Minnesota R.4410.1700, subp. 7. With respect to each of these factors, the City finds as follows: A. TYPE, EXTENT, AND REVERSIBILITY OF ENVIRONMENTAL EFFECTS The first factor that the City of Shakopee must consider is "type, extent and reversibility of environmental effects," Minnesota R.4410.1700, subp. 7.A. The City of Shakopee findings with respect to each of these issues are set forth below. 1. The type of environmental impacts anticipated as part of this project include: • a. an increased stormwater runoff volume and runoff pollutants b. increased water use c. increased wastewater discharge d. increased noise due to traffic within the area e. increased vehicle-related air emissions EAWSVM.doc/ML 4 e. impacts due to the potential road connections to 17* Avenue These impacts will be minimized and mitigated through the permitting and plan approval processes. 2. The extent and reversibility of environmental impacts are consistent with those of commercial development. B. CUMULATIVE POTENTIAL EFFECTS OF RELATED OR ANTICIPATED FUTURE PROJECTS • The second factor that the City of Shakopee must consider is "the cumulative potential effects of related or anticipated future projects", Minnesota R.4410.1700. supb. 7.B. The City's findings with respect to this factor are set forth below. 1. The construction of the Shakopee Valley Marketplace Development will be in phases. The first phase will include the construction of 126,000 square feet of floor space in addition to its associated parking space in the northeast corner of the parcel. The final phase will include constructing the remaining 156,700 square feet of commercial floor space and the remaining parking area. An additional retail expansion area of approximately 14,000 square feet is also anticipated to be constructed on this site at a later date. The use of Best Management Practices and the NPDES General stormwater Permit will be implemented and maintained throughout all phases of these projects to ensure the effects of erosion and sedimentation are mitigated. While this development alone has minimal impacts, the cumulative impact of regional development has potential impacts on stormwater volume and rate, groundwater recharge, water supply, and habitat loss. C. THE EXTENT TO WHICH ENVIRONMENTAL EFFECTS ARE SUBJECT TO MITIGATION BY ONGOING PUBLIC REGULATORY AUTHORITY 1. The following permits or approvals will be required for the project: Unit of Government Permit or Approval Required State: DNR ? Dewatering permit EAWSVM.doc/ML 5 • MPCA ? NPDES Permit; General Stormwater • Permit MPCA ? Permit Fee for Sewer Extension • MPCA ? Sanitary Sewer Permit MPCA ? Indirect Source Permit MN Dept. of Health ? Water Extension System MN Dept. of Transportation ? Right of Way/ Drainage Permit Local: City of Shakopee ? Preliminary and Final Plat Approval • City of Shakopee ? Phase I Building Permit City of Shakopee ? Phase II Building.Permit City of Shakopee ? Grading Permit City of Shakopee ? Public Utilities Commission Approval Scott County ? Right of Way Permit 2. The City of Shakopee finds that the potential environmental affects of the project are subject to mitigation by ongoing regulatory authorities such that an EIS need not be prepared. D. THE EXTENT TO WHICH ENVIRONMENTAL EFFECTS CAN BE ANTICIPATED AND CONTROLLED AS A RESULT OF OTHER ENVIRONMENTAL STUDIES UNDERTAKEN BY PUBLIC AGENCIES OR THE PROJECT PROPOSER, OR OF EISs PREVIOUSLY PREPARED ON SIMILAR PROJECTS. The fourth factor that the City of Shakopee must consider is"the extent to which environmental effects can be anticipated and controlled as a result of other environmental studies undertaken by public agencies or the project proposer, or of EISs previously prepared on similar projects," Minnesota EAWSVM.doc/ML 6 • • R.4700.1700, subp. 7.D. The City's findings with respect to this factor are set forth below: The environmental impacts of the proposed project have been addressed in the following plans prepared by the City: 1. City of Shakopee Comprehensive Plan . . 2. City of Shakopee Comprehensive Stormwater Management Plan 3. City of Shakopee Transportation Plan 4. CSAH 17 (Marschall Road ) Vierling drive to Saint Francis Avenue Traffic Study The City finds that the environmental effects of the project can be anticipated and controlled as a result of the environmental review, planning, and permitting processes. • CONCLUSIONS • The preparation of the EAW and comments received on the EAW have generated information adequate to determine whether the proposed development has the potential for significant environmental effects. The EAW has identified areas where the potential for significant environmental effects exist, but appropriate mitigative measures have or will be incorporated into the project design and permits to reasonably mitigate these impacts. The Shakopee Valley Marketplace Development is expected to comply with all the City of Shakopee standards and review agency standards. Based on the criteria established in Minnesota R.4410.1700, the project does not have the potential for significant environmental effects. Based on the Findings of Fact and Conclusions, the project does not have the potential for significant environmental impacts. Therefore, an Environmental Impact Statement is not required. . NOW, THEREFORE,BE IT RESOLVED by the Shakopee City Council that there is no need for an Environmental Impact Statement and a negative declaration is hereby made on the Shakopee Valley Marketplace retail center. • EAWSVM.doc/ML 7 Adopted in session of the City Council of the City of Shakopee,Minnesota held this day of , 2000. Mayor of the City of Shakopee ATTEST: City Clerk Prepared by: • The City of Shakopee 129 S. Holmes St. Shakopee,MN 55379 • EAWSVM.doc/ML Exhibit A: Review Letters and Draft Responses • EAWSVM.doc/ML 9 ,:;71Vc D r•CoF MO� 9 Minnesota Department of Natural Resources JAN 1 % 2000 CITY OF SHAKOPEE N 3/4 .r1:341 OJQ 500 Lafayette Road 10 Q• St. Paul, Minnesota 55 155-40 °A NATUAP\' January 7, 2000 Michael Leek Community Development Director City of Shakopee 129 Holmes Street Shakopee,MN 55379 RE: Shakopee Valley Marketplace Environmental Assessment Worksheet(EAW) Dear Mr. Leek: The Department of Natural Resources(DNR)has reviewed the EAW for the Shakopee Valley Marketplace project. We offer the following comments for your consideration. Item 11b,which addresses any issues of rare or threatened species and natural communities, indicates that contact with the DNR Natural Heritage and Nongame Research Program has been initiated. DNR's search of our Natural Heritage Database has revealed records for the state-listed threatened species loggerhead shrike,Lanius ludovicianus,being present in the area. We are providing information to the City on the habitat requirements of this species. DNR is recommending that if shrike habitat is present, then a site survey should be conducted to ascertain whether active nests are present. If loggerhead shrikes are indeed present,there are mitigation measures available that reduce the potential for adverse impacts. Incorporation of these measures should be considered because loggerhead shrikes are becoming increasingly rare in Minnesota as a function of ongoing habitat conversion and/or destruction. Item 19, Geologic Hazards and Soil Conditions,correctly notes that the soils at the site are rated highly permeable. The creation of 24 acres of impervious surface will reduce groundwater recharge, and increase the volume of storm water runoff to the Minnesota River. The Summary of Issues discussion in Item 31 notes in bullet two that"[t]he public water supply system and wastewater treatment facility has been designed to accommodate this demand" of water for the project. Although we agree with the next conclusion that for the project itself"[t]here will be no adverse environmental impacts," we take the opportunity to note that the DNR has been working with the Shakopee Public Utilities Commission for two years now on water supply issues related to both water quality and water quantity. Although discussion continues, some progress has been made. Meanwhile, the City of Shakopee also continues to grow at a rapid rate. It is advisable for the City to more carefully evaluate water supply issues when considering development proposals because a time may come when water will be the limiting factor influencing when,where,what type, and how much development an area could sustain. 1 DNR Information: 651-296-6157 • 1-888-646-6367 • TTY: 651-296-5484 • 1-800-657-3929 An Equal Opportunity Employer Printed on Recycled Paper Containing a Who Values Diversity Si Minimum of 10%Post-Consumer Waste Michael Leek,Community Development Director January 10,2000 Item 29, Cumulative Impacts,requires consideration of related or anticipated future projects in determining the need for an environmental impact statement(EIS). Offered in an advisory capacity only, we note that a substantial amount of development is occurring in the Shakopee area, especially since the reconstruction of TH 169. The land use conversion associated with past,present, and reasonably foreseeable future projects may interact with the effects of this project in such a way as to cause cumulative impacts to resources of concern, such as the loggerhead shrike. For this bird species,the particular impact is the conversion of habitat to an urban land cover. The water supply issues we have just noted are another type of project-specific impact that could have a cumulative effects component. In providing these perspectives,we do not imply that further assessment is necessary for this project review. Rather,we are highlighting how an individual project could interact with other projects to produce cumulative effects. The Environmental Quality Board's(EQB's)upcoming process for conducting a generic environmental impact statement(GEIS)on urban development will likely provide valuable guidance to responsible governmental units(RGUs)on how to assess and consider the cumulative effects of development in project specific review. We recommend that the City of Shakopee follow the GEIS process as it moves forward in the near future. Thank you for the opportunity to review this project. We do not recommend preparation of an environmental impact statement(EIS)for the project. We look forward to receiving your record of decision and responses to comments at the conclusion of the environmental review. Minnesota Rules part 4410.1700, subparts 4& 5,require you to send us your Record of Decision within five days of deciding this action. Please contact Bill Johnson of my staff at(651)296-9229 if you have questions regarding this letter. Sincerely, eV VafLi—e_iy Thomas W.Balcom, Supervisor Environmental Review and Assistance Unit Office of Management and Budget Services c: Kathleen Wallace Con Christianson Karen Cieminski Joe Oschwald Russ Peterson,USFWS Jon Larsen, EQB Paul Tucci, Oppidan,Inc. #20000302-0002 VALLEYMARKET.WPD 2 Metropolitan Council Working for the Region, Planning for the Future January 7,2000 Michael Leek City of Shakopee � _ 129 Holmes Street i [ g 1 Shakopee,MN 55379 iii JAN - ' Re: EAW—Shakopee Valley Marketplace Development f Julius C. Smith,Metropolitan Council District 4 Referral File No. 18135-1 113y— -__-_ Dear Mr. Leek: Metropolitan Council staff has reviewed this environmental assessment worksheet(EAW)to determine its adequacy and accuracy in addressing regional concerns. The project proposes the construction of a 282,700 square foot commercial development on a 33.6-acre property containing approximately 24 acres of commercial business and associated parking space to accommodate approximately 1,553 vehicles and nine acres of landscaping. Staff submits the following advisory comments: Item No.21 Traffic (Mark Filipi,651-602-1725) The EAW should indicate traffic impacts data on the ramps to the regional highway system. Air quality information should be included in the EAW or some other public review process. The staff review concludes that the EAW is complete and accurate with respect to regional concerns and raises no major issues of consistency with Council policies. An EIS is not necessary for regional purposes. If you have any questions or need further information,please contact Linda O'Connor,principal reviewer, at 651-602-1098. Sincerely, J2,Lc Helen A. Boyer,Director Environmental Services Division cc: Julius C. Smith, Metropolitan Council District 4 Keith Buttleman,Director, MCES, Environmental Planning and Evaluation Department Richard Thompson, Supervisor, Comprehensive Planning Carl Schenk, Sector Representative Lynda Milashius,Linda O'Connor, Council Staff 230 East Fifth Street St.Paul,Minnesota 55101-1626 (651)602-1000 Fax 602-1550 TDD/TTY 291-0904 Metro Info Line 602-1888 An Equal Opportunity Employer • • Memorandum To: Brrtta L. Bloomberg,Minnesota Historical Society Thomas W. Bakom,Minnesota Department of Natural Resources Kevin J.gain,Minnesota Pollution Control Agency Helen A. Boyer,Metropolitan Council ' • From: Charles T.Rickart,P.E., WSB&Associates • Date: January 25,2000 Re: Shakopee Valley Marketplace E4 W Comments WSB Project No. 1014.70 Enclosed please find responses to comments received as part of the EAW process for the Shakopee Valley Marketplace commercial development in Shakopee,MN. Comments were received on or before the 30-day comment deadline from the Minnesota Department of Natural Resources(DNR), Minnesota Historical Society(MHS),Minnesota Pollution Control Agency(MPCA),and Metropolitan Council. - A Comments from the Minnesota Denartment of Natural Resources 1 Comment: Item 11B,which addresses issues of rare or threatened species and natural communities, indicates that contact with the DNR Natural Heritage and Nongame Research Program has been initiated. DNR's search of our Natural Heritage Database has revealed records for the state-listed threatened species loggerhead shrike,Lanius ludovicianus,being present in the area. We are providing information to the City on the habitat requirements of this species. DNR is recommending that if shrike habitat is present,then a site survey should be conducted to ascertain whether active nests are present If loggerhead shrikes are indeed present,there are mitigation measures available that reduce the potential for adverse impacts. Incorporation of these measures should be considered because loggerhead shrikes are becoming increasingly rare in Minnesota as a function of ongoing habitat conversion and/or destruction. Response: • Due to the disturbance of the area during the construction of TH 169(which opened to traffic in 1998),the habitat described in the attached Natural Heritage database letter is no longer present on-site. 1 Comment: Item 19,Geologic Hazards and Soil Conditions,correctly notes that the soils at the site are rated highly permeable. The creation of 24 acres of impervious surface will reduce groundwater recharge and increase the volume of stormwater runoff to the Minnesota Rider. Response: Item 17b states that stormwater from this proposed development will be pretreated and discharge rates will be held to pre-development rates;therefore,it is not anticipated to negatively affect the Minnesota River or other downstream water bodies. 1 Comment: EAW Comments for Shakopee Valley Marketplace January 21,2000 Page 2 The Summary of Issues discussion in Item 31 notes in bullet two that"[t]he public water supply system and wastewater treatment facility has been designed to accommodate this demand"of water for the project. Although we agree with the next conclusion that for the project itself"Where will be no adverse environmental impacts,"we take the opportunity to note that the DNR has been working with the Shakopee Public Utilities Commission for two years now on water supply issues related to both water quality and quantity. Although discussion continues,some progress has been made. Meanwhile,the City of Shakopee also continues tow at a rapid rate. It is advisable for the City to more carefully evaluate water supply issues when considering developmental proposals because a time may come when water will be the limiting factor influencing when, where, what type, and how much development an area could sustain. Response: The City agrees with the concern brought forth in this comment and will continue to work with the DNR to address water supply issues. 1 Comment: Item 29, Cumulative Impacts,requires consideration of related or anticipated future projects in determining the need for an Environmental Impact Statement(EIS). Offered in an advisory capacity only,we note that a substantial amount of development is occurring in the Shakopee area, especially since the reconstruction of TH 169. The land use conversion associated with past,present,and reasonably foreseeable future projects may interact with the effects of this project in such a way as to cause cumulative impacts to resources of concern,such as the loggerhead shrike. For this bird species,the particular impact is the conversion of habitat to an urban land cover. The water supply issues we have just noted are another type of project-specific impact that could have a cumulative effects component. In providing these perspectives,we do not imply that further assessment is necessary for this project review. Rather,we are highlighting how an individual project could interact with other projects to produce cumulative effects. The Environmental Quality Board's (EQB's)upcoming process for'conducting a generic environmental impact statement GEIS)on urban development will likely provide valuable guidance to responsible governmental units(RGU's)on how to assess and consider the cumulative effects of development in the project specific view. We recommend that the City of Shakopee follow the GEIS process as it moves forward in the near future. Response: The City appreciates the assistance offered by the DNR with respect to this review process. The City will discuss the upcoming GEIS process with the EQB for future projects. A Comments from the Minnesota Historical Society 1 Comment: There are no properties listed on the National or State Registers of Historic Places,and no known or suspected archeological properties in the area that will be affected by this project. Therefore,in our opinion,the"no"response to question 25a is appropriate. Please note that this comment letter does not address the requirements of Section 106 of the National Historic Preservation Act of 1966 and 3CFR800,Procedures of the Advisory Council on Historic Preservation for the protection of historic properties. If this project is 011900-comments.IlArlr AWPWIN11 o14.70\01>9oo.a ,..pa EAW Comments for Shakopee Valley Marketplace January 21,2000 Page 3 considered for federal assistance or requires a federal permit or license,it should be submitted to our office with reference to the assisting federal agency. Response: No response is necessary. A Comments from the MPCA 1 Comment: As stated in the EAW document,an Indirect Source Permit(ISP)is required for the proposed project since the project is expected to have 1,553 parking spaces,which under the ISP assessment procedure exceeds the parking spaces threshold requirement needed for an ISP. Response: The ISP application has been prepared and submitted to the MPCA. A copy of the permit application is available at the City or MPCA for review. 1 Comment: The EAW document has fully addressed the traffic impacts expected from the proposed project. The Traffic Impact Study conducted for CSAH 17 includes the traffic impacts from the proposed project; average daily traffic,trip generation estimates,and level of service capacity analysis. In addition,several roadway improvements on the adjacent roadway system are recommended and were assumed in the traffic impact analysis. These roadway improvements,which include site access,geometric improvements,and traffic signal installation,would be needed to provide efficient traffic flow for the proposed project and the surrounding roadway system. The MPCA staff recommends that the roadway improvements recommended in the EAW as part of the proposed project be implemented prior to completion of the project. Response: The proposed improvements as outlined in the EAW will be completed before completion of the project All improvements are in the design phase and will be under construction beginning in the spring of 2000. 1 Comment: As noted in the EAW document,an air quality analysis was not conducted for the project (the MPCA staff has met with the project consultant and understands that a detailed air quality analysis will be provided in the ISPpplication for the project). Therefore,it is not known what the predicted maximum carbon monoxide concentrations are under full development conditions and if any violations of the state ambient air quality standards are projected. If the project is large enough to require an ISP,the public has the right to review the full impacts of the project. Response: An Indirect Source Permit application has been prepared and submitted to the MPCA to address air quality issues. The ISP application analysis found that after completion of the proposed development, State CO standards will be maintained. The maximum 1-hour aabrage concentration,including background,was 3.95 ppm compared to a 30 ppm standard. The maximum 8-hour average concentration,including background,was 2.80 ppm compared to a 9.0 ppm standard. 011900-Comments.docP:\wpwn 1o14.7eoIi9oo-0o...pd • EAW Comments for Shakopee Valley Marketplace January 21,2000 Page 4 1 Comment:•• Additionally,the MPCA staff would like to note that any roadway improvements assumed in the air quality analysis to be conducted for the project will require a binding commitment to funding the improvements before an ISP can be issued in final form. The ISP would include a provision requiring completion of the assumed roadway improvements before occupancy of the proposed project. Response: The City and Oppidan Development have entered into a developer's agreement for funding of the roadway improvements assumed in the air quality analysis. Funds have been escrowed for these improvements. A copy of the agreement was submitted to MPCA with the ISP application. A Comments from the Metropolitan Council 1 Comment: Item No.21 Traffic(Mark Filipi,651-602-1725) The EAW should indicate traffic impacts data on the ramps to the regional highway system. Air quality information should be included in the EAW or some other public review process. Response: The impacts to the existing TH 169 ramp intersections were analyzed as part of a larger CSAH 17 Area Study,which included the Shakopee Valley Marketplace development. The results of the analysis found the intersections will be operating at satisfactory levels now and in the future. A copy of the CSAR 17 Area Study is included as an attachment to this comment and response document. This concludes the responses to comments generated by the Shakopee Valley Marketplace EAW. Attachments c: Project File No. 1014.70 jw/kd 011900-comments.docP:\wew1M1o14.70\0n 1900.oiands.wpd I 5 ' D , ozi CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Request of Shakopee Crossings that the City of Shakopee prepare an Alternative Urban Areawide Review(AUAR)for a proposed development south of STH 169 and on either side of CSAH 18 MEETING DATE: February 1, 2000 Introduction: The City has received a request from Steven Soltau, on behalf of Shakopee Crossings, requesting that the City prepare an AUAR for the above-described project site. In preparation for the request, the applicant has prepared and submitted information that could or would be a part of such an environmental review. Alternatives: 1. Approve the request of Shakopee Crossings to have the City prepare an AUAR for a proposed development south of STH 169 and on either side of CSAH 18, and direct staff to prepare an order for Council action at the February 15th meeting. 2. Do not approve the request of Shakopee Crossings to have the City prepare an AUAR for the proposed development south of STH 169 and on either side of CSAH 18. 3. Table the request for additional information. Action Requested: Offer and pass a motion consistent with the Council's wishes. R. N ichael Leek Community Development Director AUARShak.doc/ML 1 . .... ,, 4414*jahlii-, - . , . . . ' • . 1 . . - . • _ - , Light . :0000. f,.‘111111111111kLik.-., . . ,• --- . ,...• .--4111 .00". * ...•14010.." .. illIF -.46,. • . ... rnamaiauitt\ .- - . .4. -'.11 .--4.-.E7ortsfr• -4*5---II-F:7-•.,y, -,,,ri_c;" , •_ .,.. .,_ :-,•- .- . _ - - . ' r , . IF . 1_ . . . Light •' -', 1 , i - . ' '• L . t : ; Open L I • I il 3 : 1 -, - - •- . --`- . . . .:., - ..•,, ,.-, , . , • -. . 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EXISTING ZONING Ito ,T AVtM V,NORTH ' • sY1T,Ito ::=N`"t.'i;nii ! NORTH T.H• NNO• -- ols itigO 'Ci TgS1Ot (SiAKOPEE BYPASS)/I�E' 0:01 C". ig �, L ')° 101 (SHAK '.._ _________---- ____T - - - II �J \\ / /�-.- =_J AyENU .............,.,,„__ _:‘,0 0 111 kIN LI,i.) a ii MO \ - l---i i MIN i*TAL cD41 ,MI I~--i 0 0 MI ■1111■ :�_10, f I '{;,,,'- 01,175,,..44::,.,i, ?:::,i _ n--11111 "'r :El -1g ir , mmiii I , 7 .„, , ----\\ \ f^l pt�1 r jr ,p ( tit^' , ?'"' l ; in 114174%*7 i Ali miliolt%.%..4%4W4c 1 1 \ i .1.4044111117 , ., N : -,—...;--,:_e:'411•tki i * JJ :, , / -- • -1,,- --,, r -.,:1' ,/,:';71 :.' - - .4 11 o ( , CD i i/ i WONG SPRINGS LANE v if�� I ."�f}, 7k.. .gni CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Approval of job description for, and authorization to create and fill the position of full-time Office Service Worker in the Building Division MEETING DATE: February 1, 2000 Introduction: In 1999 Council approved the hiring of an Office Service Worker to be shared between the City Clerk's office and Building Division. At its last meeting the Council accepted the resignation of Lynette Walsh from that position. Because of the substantial increases in building permit activity in each of the last three years, and because of the addition of two new inspections personnel in the Building Division, Council is asked to consider and approve the hiring of a full-time Office Service Worker as support staff in that division. The position would be paid at Grade B. Step 1 of that pay grade is $26,021, while the total cost of the position including benefits would be about 36,500.00. Half of the total cost is a part of the 2000 Inspection budget. The balance(about $18,250.00)would come either from the contingency or general funds. Attached for the Council's information is a copy of the draft job description. Alternatives: 1. Approve the proposed job description for Office Service Worker in the Building Division as presented, designate the fund from which to pay the additional cost of the position, and authorize the appropriate persons to proceed with recruitment for the position. 2. Approve the job description for Office Service Worker with revisions, designate the fund from which to pay the additional cost of the position, and authorize the appropriate persons to proceed with recruitment for the position. 3. Do not approve the job description or authorize recruitment for the position of Office Service Worker. 4. Table the request for additional information. OFFSVCWORKER.doc/ML 1 Staff Recommendation: Staff recommends Alternative 1. Action Requested: Offer and pass a motion approving the job description for Office Service Worker as presented, designating the funding source, and authorizing the appropriate persons to proceed with recruitment for the position. R. Michael Leek Community Development Director OFFSVCWORKERdoc/ML 2 Job Description Job Title: Office Service Worker Job Code: Division: Building Department: Community Development Location: City Hall Grade: Grade B Reports To: Community Development Director FLSA Status: Nonexempt Prepared By: R ML Prepared Date: 01/27/00 Starting Salary: Step One Salary Level: $12.5101-$15.6375/hr. (2000) /hr. SUMMARY Answer all incoming direct-line telephone calls and schedule inspections using the PIMS computerized inspection scheduling software program. Perform routine clerical duties and compile data in accordance with specific instructions and established work methods duties for the Building Division of the Community Development Department Assist in maintaining property identification(PID)files; building,electrical,plumbing and other files related to the issuance of permits and conduct of inspections and record files. Assist the Building Department Secretary in providing information and assistance to individuals,property owners,builders and others,both on the phone and at the counter. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Answer all incoming direct-line telephone call for the building division and schedule building inspections as requested utilizing the PIMS computerized system. Assist the Building Secretary in maintaining a variety of alphabetical and numerical files and logs within the Building Inspection Division in an established order. Type or prepare a variety of reports, letters,forms and other documents using PC-based software. Inputs data, i.e. change of property owner and/or address in PDS or similar property data base. Assist the public and other staff in completing forms, searching city files for information and usage of property and other city files. Collect,copy and collate information from predetermined sources or projects. Assist the Building and Community Development Secretaries with other clerical tasks as needed. Perform other duties as assigned. QUALIFICATIONS To perform this job successfully,an individual must be able to perform Page 1 each essential duty satisfactorily and be punctual and dependable.This position requires outstanding customer service skills. The requirements listed below are representative of the knowledge, skill,and/or ability required.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High School Degree or General Education Degree(GED)and at least two years related work experience;municipal/county experience desirable. LANGUAGE SKILLS Ability to read, analyze,and interpret general business journals,periodicals,and simple legal documents.Ability to respond to common inquiries or complaints from customers,regulatory agencies,or members of the business community.Ability to write routine reports and correspondence conform to prescribed style and format.Ability to effectively present concise and accurate information in one-to-one and small group situations to customers,clients and other employees of the organization. MATHEMATICAL SKILLS Ability to add, subtract,multiply and divide. Ability to perform these operations using units of American money,weight measurement and distance. REASONING ABILITY Ability to apply commonsense understanding to carry out instructions furnished in written,oral or diagram form.Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS AND ABILITIES Ability to comprehend and communicate policies,practices and services specifically of the Community Development Department; and the City of Shakopee in general. Ability to deal with the public and maintain a calm,pleasant manner. Ability to maintain alphabetical,numerical and statistical files and records. Basic knowledge of computer operations,such as Word and Excel. Knowledge of standard office equipment. Ability to type accurately. Knowledge of English spelling,punctuation and vocabulary and the ability to check work for accuracy. Ability to maintain working relationship with other employees and the public. Ability to use discretion relating to work material and assignments in a confidential manner as necessary and to exercise appropriate judgment in their release or presentation. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel objects,tools,or controls;reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk.The employee must occasionally lift Page 2 and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision,peripheral vision,depth perception,and the ability to adjust focus. Page 3 CITY OF SHAKOPEE 1 S. g ,Z Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Office Service Worker Position DATE: January 27, 2000 INTRODUCTION: City Council is asked to authorize the process to fill the Office Service Worker position recently vacated by Lynette Walsh. BACKGROUND: On January 13, 2000, Lynette Walsh tendered her resignation from her employment effective January 21, 2000. Two departments have been sharing the Office Service Worker position: Building Division of the Community Development Department and the City Clerk's office. This position was budgeted one-half time in the Community Development Department and one-half time in the City Clerk's office. The Community Development Director recommends increasing the one-half time position in his department to full time, see separate memo on this agenda. The City Clerk recommends that the one-half time position in the City Clerk's office continue at one-half time. It is recommended that the City Council authorize advertising for a one-half time position, at this time. When the workload increases to merit a full time position, it will be budgeted, with Council's permission. Attached for Council's information and approval is an updated job description for an Office Service Worker in the City Clerk's office. RECOMMENDED ACTION: Approve the job description for the Office Service Worker in the City Clerk's office and authorize the appropriate persons to proceed with the recruitment to fill the position, at one-half time, at Step 1 of Grade B. (0/tallik � . I:\clerk\judy\osw-recruit Job Description Job Title: Office Service Worker Job Code: Division: City Clerk Department: Administration Location: City Hall Grade: Grade B Reports To: City Clerk FLSA Status: Nonexempt Prepared By: MMR Prepared Date: 01/27/00 Starting Salary: Step One Salary Level: $12.5101-$15.6375/hr.(2000) SUMMARY Perform routine clerical duties and compile data in accordance with specific instructions and established work methods duties for the City Clerk Division. Assist in maintaining city files and record retention. Provides primary back-up to the Receptionist. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Maintains a variety of alphabetical and numerical files and logs in an established order. Type or prepare a variety of reports, letters, forms and other documents using PC-based software.Inputs a variety of data. Serve as primary back-up for the Receptionist position,which requires the ability to operate a multiline telephone system and a computerized cash receipt system. Assist the public and other staff by searching city files for documents and various information. Collect,copy and collate information from predetermined sources or projects. Assist the City Clerk Secretary with other clerical tasks as needed. Perform other duties as assigned. QUALIFICATIONS To perform this job successfully,an individual must be able to perform each essential duty satisfactorily and be punctual and dependable. This position requires outstanding customer service skills. The requirements listed below are representative of the knowledge,skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High School Degree or General Education Degree(GED)and at least two years related work experience; municipal/county experience desirable. Page 1 LANGUAGE SKILLS Ability to read,analyze,and interpret general business journals,periodicals,and simple legal documents.Ability to respond to common inquiries or complaints from customers,regulatory agencies,or members of the business community.Ability to write routine reports and correspondence conform to prescribed style and format.Ability to effectively present concise and accurate information in one-to-one and small group situations to customers,clients and other employees of the organization. MATHEMATICAL SKILLS Ability to add, subtract,multiply and divide. Ability to perform these operations using units of American money,weight measurement and distance. REASONING ABILITY Ability to apply commonsense understanding to carry out instructions furnished in written,oral or diagram form.Ability to deal with problems involving several concrete variables in standardized situations. OTHER SKILLS AND ABILITIES Ability to comprehend and communicate policies,practices and services provided by the City of Shakopee in general. Ability to operate a multi-phone system. Ability to deal with the public and maintain a calm,pleasant manner. Ability to maintain alphabetical,numerical and statistical files and records. Basic knowledge of computer operations, such as Word and Excel. Knowledge of standard office equipment. Ability to type accurately. Knowledge of English spelling,punctuation and vocabulary and the ability to check work for accuracy. Ability to maintain working relationship with other employees and the public. Ability to use discretion relating to work material and assignments in a confidential manner as necessary and to exercise appropriate judgment in their release or presentation. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel objects,tools,or controls;reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk.The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision,color vision,peripheral vision,depth perception,and the ability to adjust focus. Page 2 IS. E. 3 • Memorandum TO: Honorable Mayor, City Council (' Mark McNeill, City Administrator FROM: Marilyn Remer,Payroll/Benefits Coordinator SUBJECT: Adopt 2000 Part-time Pay Plan DATE: January 26, 2000 Introduction The Council is asked to adopt Resolution No. 5306, a Resolution approving the City's 2000 Part-time and Seasonal Non-union Employees Pay Plan. Background The 2000 part-time employee pay plan includes a cost of living increase of 3%. Staff from both the Public Works and Park and Recreation Departments have reviewed and recommended several grade changes to the existing 1999 plan in order to remain competitive in the local market. I also requested part-time pay plans from members of the metro area personnel group (TUG). The Community Development and Finance Directors were also given a draft of the pay plan. The Public Works Director and the Park and Recreation Director are recommending the following positions be moved up one grade: Activity Assistant, Office Clerical Worker and Mechanic Helper. The Building and Engineering Inspectors classification would also be moved up one step. Moving classifications up one grade equates to a 9%percent increase. Department heads have the ability to hire within the step range. A Civic Center Counter Receptionist has been added as Grade B. That is to differentiate from the Office Clerical Worker(Grade C)whose duties would be more data entry and clerical. A rate for a part-time/seasonal Accountant has been added to Grade L. Pool Cashier has been eliminated, as the position no longer exists. All interns for the city are in Grade G. The Grades have been re-lettered as appropriate. This is the second year major changes are being made to the part-time pay plan. It should be noted that while competitive pay is a factor in attracting employees, low unemployment rates and the economy are also contributing factors. The industry as a whole is having difficulty-recruiting employees. Action Requested If the Council concurs, it should, by motion,adopt the following resolution: RESOLUTION NO. 5306 A RESOLUTION ADOPTING THE 2000 PART-TIME PAY SCHEDULE FOR THE PART-TIME AND SEASONAL NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE RESOLUTION NO. 5306 A RESOLUTION ADOPTING THE 2000 PART-TIME PAY SCHEDULE FOR THE PART-TIME AND SEASONAL NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,that the City Administrator is hereby authorized to issue warrants upon the City Treasury from and after January 1,2000,payable to the part-time and seasonal employees of the City of Shakopee,in accordance with the attached 2000 Part-time Pay schedule,with an effective date of January 1,2000. BE IT FURTHER RESOLVED,that all Resolutions in conflict with this Resolution are hereby repealed and terminated January 1,2000. Adopted in session of the City of Shakopee,Minnesota,held this day of ,2000. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE 2000 Part-Time Pay Plan 2000 Step Step Step Step Title Grade 1 2 3 4 Accountant L $13.2289 $14.0071 $14.7852 $15.5634 Engineering Inspector L $13.2289 $14.0071 $14.7852 $15.5634 Building Inspector L $132289 $14.0071 $14.7852 $15.5634 Recreation Instructors L $12.4099 $13.1399 $13.8698 $14.5998 Language Translater L $12.4099 $13.1399 $13.8698 $14.5998 Snow Plow Operator L $12.4099 $13.1399 $13.8698 $14.5998 Not Used K $11.6417 $12.3265 $13.0113 $13.6961 Not Used J $10.8735 $11.5132 $12.1528 $12.7924 Pool Manager I $10.1937 $10.7933 $11.3930 $11.9926 Code Enforcement Officer H $9.5139 $10.0735 $10.6332 $11.1928 Gymnastics Asst. H $9.5139 $10.0735 $10.6332 $11.1928 Recording Secretary H $9.5139 $10.0735 $10.6332 $11.1928 Adm/Eng/Rec/Planning Intern G $8.9219 $9.4467 $9.9715 $10.4963 Asst Pool Manager G $8.9219 $9.4467 $9.9715 $10.4963 Arena Rink Attendant F $8.3299 $8.8198 $9.3098 $9.7998 Activity Leader F $8.3299 $8.8198 $9.3098 $9.7998 Lifeguard/Instructor F $8.3299 $8.8198 $9.3098 $9.7998 Maintenance Laborer F $8.3299 $8.8198 $9.3098 $9.7998 Mechanics Helper F $8.3299 $8.8198 $93098 $9.7998 Building Coordinator F $8.3299 $8.8198 $9.3098 $9.7998 Unused E $7.8132 $82728 $8.7324 $9.1920 Lifeguard D $7.2965 $7.7257 $8.1549 $8.5841 Outdoor Rink Attendant C $6.8307 $7.2325 $7.6343 $8.0361 Office Clerical Worker C $6.8307 $7.2325 $7.6343 $8.0361 Activity Asst. C $6.8307 $7.2325 $7.6343 $8.0361 Civic Ctr Counter Receptionist B $6.3648 $6.7392 $7.1136 $7.4880 Pool Aide A $5.9618 $6.3125 $6.6632 $7.0139 1/27/00 CITY OF SHAKOPEE Memorandum /s• F• I, TO: Mayor and City Council Mark McNeill, City Administrator C — " . FROM: Judith S. Cox, City Clerk --.J SUBJECT: Premises Permit Renewal—American Legion Post 2 DATE: January 25, 2000 INTRODUCTION & BACKGROUND: The American Legion Post 2 is making application to renew their premises permit for their gambling activities at 1266 East First Avenue. The permit will ultimately be issued by the State Gambling Control Board. When application is made, the Board requires that the local unit of government pass a resolution specifically approving or denying the application. The American Legion is in compliance with the Shakopee City Code. RECOMMENDED ACTION: Offer Resolution No. 5308, A Resolution of the City of Shakopee, Minnesota, Approving Premises Permit for American Legion Post 2, and move its adoption. Jud'I1wia a 6. Cox, City Cler JSC/jms RESOLUTION NO.5308 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA, APPROVING PREMISES PERMIT FOR AMERICAN LEGION POST 2 WHEREAS,the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew premises permits; and WHEREAS, American Legion Post 2 is seeking renewal of their premises permit through March 31, 2002, at 1266 East First Avenue, Shakopee, Minnesota. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the premises permit for American Legion Post 2 at 1266 East First Avenue, Shakopee, Minnesota, is hereby approved. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 1st day of February,2000. Mayor of the City of Shakopee ATTEST: City Clerk i . 2.. . CITY OF SHAKOPEE Memorandum TO: Mayor and City Council ��JJ Mark McNeill, City Administrator —A FROM: Judith S. Cox, City Clerk SUBJECT: Premises Permit Renewal—Prior Lake Lions Club DATE: January 25, 2000 INTRODUCTION & BACKGROUND: The Prior Lake Lions Club is making application to renew their premises permit for their gambling activities at Park Inn and Suites, 1244 Canterbury Road. The permit will ultimately be issued by the State Gambling Control Board. When application is made,the Board requires that the local unit of government pass a resolution specifically approving or denying the application. The Prior Lake Lions Club is in compliance with the Shakopee City Code. RECOMMENDED ACTION: Offer Resolution No. 5309, A Resolution of the City of Shakopee, Minnesota, Approving Premises Permit for the Prior Lake Lions Club, and move its adoption. • e1 1 J . 1, S. Cox, City lerk JSC/jms RESOLUTION NO.5309 A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA, APPROVING PREMISES PERMIT FOR THE PRIOR LAKE LIONS CLUB WHEREAS,the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew premises permits; and WHEREAS,the Prior Lake Lions Club is seeking renewal of their premises permit through April 30, 2002, at Park Inn and Suites, 1244 Canterbury Road, Shakopee, Minnesota. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the premises permit for the Prior Lake Lions at Park Inn and Suites, 1244 Canterbury Road, Shakopee, Minnesota, is hereby approved. Adopted in regular session of the City Council of the City of Shakopee, Minnesota,held this 1st day of February, 2000. Mayor of the City of Shakopee ATTEST: City Clerk /5f, 3, CITY OF SHAKOPEE 1 Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Library Study Committee Resolution DATE: January 26,2000 INTRODUCTION: The City Council is asked to adopt a resolution structuring the Library Study Committee, including adding positions which will have more direct library operation experience, and setting forth goals and procedures. BACKGROUND: In November, the City Council authorized a five member Library Study Committee to evaluate the existing library, and make recommendations relating to library issues, including location,timing, and building needs. On November 3`d,the Council appointed then Councilmember Jane DuBois as Chair of that group. As of January 26th, 7 applicants, in addition to Jane DuBois had been received. One is the existing Shakopee Representative to the Scott County Library Board. In speaking with County Library Director Janet Williams, she suggests strongly to provide for additional membership, either in at a non-voting ex officio capacity, or as regular voting members, so as to take better advantage of the knowledge of existing library needs and practices. Other Scott County communities who have recently constructed libraries have included on their study committees: their local County Library Board representative,the County Library Director,the local Librarian, and someone from the local support group (the "Friends of the Library"). She said that the Librarian and Library Director were usually added as resource people (non-voting). The other two—the local "Friend", and Scott County Library Board representatives, were voting members. Doing this would make for seven voting, and two ex officio members. RECOMMENDATION: So as to provide for a balance between library and community members, I recommend that the Council appoint the following as members of the Library Study Committee: Committee Chair(Jane DuBois) Four Community Members Scott County Library Board Representative Member of the Shakopee Friends of the Library County Library Director(ex officio) Shakopee Librarian(ex officio) Further, a resolution should establish the charge of, and operating rules for the Committee. ACTION REQUIRED: If the Council concurs, it should, by motion, adopt the following resolution: A RESOLUTION ESTABLISHING A LIBRARY STUDY BOARD FOR THE CITY OF SHAKOPEE 1110 SAW Mark McNeill City Administrator MM:tw RESOLUTION NO. 5311 A RESOLUTION ESTABLISHING A LIBRARY STUDY BOARD FOR THE CITY OF SHAKOPEE WHEREAS,the City Council of the City of Shakopee has need to consider future library facilities for the City of Shakopee, so as to be certain to have an adequate facility to provide good library services to existing and future Shakopee residents; and WHEREAS, a study committee to be made up of parties interested in, and knowledgeable about library issues is desirable, so as to make recommendations to the City Council. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,that: 1. The Shakopee Library Study Committee is hereby established, composed of nine (9) members,to be appointed by the City Council, and to include representatives from the following: A. Five at-large community members,to include residents of Shakopee, or the Shakopee School District 720. B. The Shakopee representative of the Scott County Library Board. C. One member of the Shakopee Friends of the Library. D. Scott County Library Director(ex officio) E. Shakopee Librarian(ex officio) 2. The Shakopee Library Study Committee shall be Ad Hoc, and shall continue in operation until a recommendation has been formulated, submitted to, and accepted by the Shakopee City Council. At such time,the Shakopee City Council may disband the Committee. 3. Upon resignation of a member, a new member shall be selected and appointed by the Shakopee City Council. 4. Members of the Committee shall serve without compensation and shall not directly personally benefit from any decisions of the Committee. Chair of the Committee shall be appointed by the Shakopee City Council, a majority of the voting membership shall constitute a quorum for the transaction of business. Where not otherwise stated,the business of the Committee shall be governed by Roberts Rules of Order, Revised. 5. The Committee shall have the following charges: • Review the recommendations of the City-hired architect of the existing structure, regarding its feasibility for expansion or replacement. • Evaluate the existing site, for continued use, and potential expansion. • If necessary, evaluate other sites throughout the community as an alternative to the existing site. • Examine funding needs, availability, and schedules for additions and/or replacements. • If appropriate,make recommendations regarding referendum schedules and advisability. • Maintain an effective committee by keeping meetings focused around a planned agenda. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 2000. Mayor of the City of Shakopee ATTEST: City Clerk K. F. )11, CITY OF SHAKOPEE Memorandum z ' ° "7 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Transit Commission Criteria DATE: January 27, 2000 INTRODUCTION: The Council is asked to adopt a resolution officially establishing the Transit Commission, setting forth requirements for membership, and further establishing operating rules and procedures. BACKGROUND: Last fall,the City Council directed that a five member Transit Commission be established, to study and advise the City Council on matters relating to transit. Interviews will soon be conducted, and it is expected that the Transit Commission will begin operating soon. In order to officially establish the Commission, its membership, and the goals and procedures under which it should operate, a resolution has been drafted which would do those things. RECOMMENDATION: I recommend that the attached resolution be adopted, outlining the charges and procedures for the Transit Commission. ACTION REQUIRED: If the Council concurs, it should, by motion, adopt the following resolution: A RESOLUTION ESTABLISHING THE TRANSIT COMMISSION FOR THE CITY OF SHAKOPEE Mark McNeill City Administrator MM:tw RESOLUTION NO. 5312 A RESOLUTION ESTABLISHING THE TRANSIT COMMISSION FOR THE CITY OF SHAKOPEE WHEREAS,the City of Shakopee is in need of an advisory group to study issues and recommend solutions relating to the provision of transit services for residents and businesses in Shakopee; and WHEREAS, an advisory group, whose members are interested in, and knowledgeable about transit issues would be of significant assistance to the City Council of the City of Shakopee as it considers implementation of transit-related issues; and NOW, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,that: 1. A Transit Commission is hereby established, composed of five members,to be appointed by the City Council, and to include representatives from throughout the community. 2. Terms of the Commission shall be three (3)years in duration,to be calculated from March 1, 2000. Terms of the initial appointment shall be evenly divided between 1, 2, and 3 years so as to provide orderly transition for new appointees in the future. 3. Upon resignation of a member, a new member shall be selected and appointed by the City Council. 4. Members of the Commission shall serve without compensation and shall not directly or personally benefit from any recommendations of the Committee. Members shall, at the first meeting, and the first meeting in March of each subsequent year select a Chairperson, Vice Chair and Secretary from their own number with duties in addition to Commission membership implied by these titles. A majority shall constitute a quorum for the transaction of business. Where not otherwise stated,the business of the Commission shall be governed by Roberts Rules of Order Revised. 5. The Committee shall have the following charges: A. To consider,research, and advise the City Council on issues relating to transit, including: • Funding • User Rules and Regulations • Service Territories • Equipment Replacement and Acquisition • Dial-a-Ride service for residential and commercial use • Fixed route providers • Interconnections with neighboring transit providers • Other transit related issues as maybe determined or assigned. B. Maintain an effective Commission by keeping meeting focused around a planned agenda. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 2000. Mayor of the City of Shakopee ATTEST: City Clerk 15. 5. 5 . MEMORANDUM COQ 'SENT, TO: Mayor and City Council "'4 Mark McNeill, City Administrator FROM: Judith S . Cox, City Clerk SUBJECT: Nominations to Boards and Commissions DATE: January 27, 2000 INTRODUCTION: City Council is asked to make nominations to Boards and Commissions to fill terms expiring on February 9, 2000 . BACKGROUND: Terms on various Boards and Commissions will be expiring on February 29, 2000 . According to Council policy, it is appropriate to make nominations to Boards and Commissions at the February 1st City Council meeting. An Interview Committee will then interview the applicants and make recommendations to City Council for appointments at the February 15th meeting. (Councilmembers will be invited to vote by ballot prior to the start of the meeting on February 15th. ) Copies of applications from candidates are attached for Council consideration during the nominating process . Some applicants have expressed interest in more than one Board or Commission. It has been past practice to nominate all applicants to the Boards and Commissions for which they have applied; however, that is not required. The number of terms that are expiring and the names from applications received to date are attached. Should additional applications be received prior to the City Council meeting on February 1st, they will be placed on the Council table . In order to inform the community that the City Council is seeking applicants for Boards and Commissions, the following actions, as outlined in the Guidelines for Boards and Commissions, were taken: 1] Three ads in the local newspaper 2] Notice on the cable television government channel 3] Notices on bulletin boards : City, County, SPUC, Public Library, and Marquette Bank 4] Letter to chairs of local organizations 5] Letter to incumbents eligible for reappointment Nominations to Boards and Commissions January 27, 2000 Page -2- RECOMMENDED ACTION: Move to make nominations to Boards and Commissions (as desired) : 1] Planning Commission and Board of Adjustment and Appeals : Mary Romansky, Michael Willard, Lori Gillick, Mark Houser, Jay Lyle, Jay Rubash, Brian Langdon, Scott O'Brien 2] Park and Recreation Advisory Board: John Collins, Dave Vosejpka, Jay Rubash, Ken Jaus, Gretchen Theis, Jay Pexa, Kathy Gerlach 3] Shakopee Public Utility Commission: David Thompson, Fred Dean, Jay Rubash 4] Police Civil Service Commission: Stan VonBokern 5] Cable Communications Advisory Commission: Ken Jaus 6] Shakopee Community Access Corporation Board of Directors : Bob Ziegler, Ken Jaus, Gary Morke 7] Building Code Board of Adjustments and Appeals and Housing Advisory & Appeals Board: Gene Juergens 8] Board of Review: Brian Call, Eldon Reinke, Colleen Zastrow 9] Economic Development Authority Advisory Committee: Jeff Jansen, Bryan Sorenson, Jim Pekkenpol, Brain Langdon, Scott O' Brien, Jay Lyle, Gretchen Theis 10] Transit Commission: Eldon Reinke, Marie Doyle, Bill Anderson, June Holmgren, Fred Dean 11] Library Study Board: Jane DuBois, Duane Wermerskirchen, Gini Wermerskirchen, Don McNeil, Ken Jaus, Anne Seifert, Peggy Hullander, Gretchen Theis, Patty Grunklee uelA Ci y Clerk i : clerk\judy\B&CNOM99 Mary Romansky* Michael Willard* Lori Gillick Mark Houser Jay Lyle— lst Choice Jay Rubash—2"d choice Brian Langdon—2"d choice Scott O'Brien—2"d choice 1011 :;;t T-.1 07"; I:, L," .''i'{ � '�� • • John Collins* Dave Vosejpka* Jay Rubash 1st choice Ken Jaus—4th choice Gretchen Theis— 1st choice Jay Pexa Kathy Gerlach SHt OPEtnareVtiffild David Thompson* Fred Dean—2"d choice Jay Rubash—3rd choice AO`I✓TC ; E :TSERVI84 ; P a•TiE Stan VonBokern* Plat= Brian Call* Eldon Reinke* Colleen Zastrow Gene Juergens* Bob Ziegler* Ken Jaus—2nd choice Gary Morke—Liaison/Voting Member t3•ti 'V'� B�S'��yiT�l ." iRi' \:�'Al-`f J 4 � 5] d : _ '117'4 Ken Jaus—3rd choice N� cr;i73" 41:PY4:;') ; V4,11 i "j:37.* i31.'1e,l>>' i?> Jeff Jansen Bryan Sorenson Jim Plekkenpol Brian Langdon— 1st choice Scott O'Brien— 1St choice Jay Lyle—2nd choice Gretchen Theis—2nd choice 1ff5SP � s� e5 Eldon Reinke Marie Doyle Bill Anderson June Holmgren Fred Dean— 1St choice Erg 47473-61145WW. Jane DuBois—Appointed as Chairperson by City Council 11/3/99 Duane Wermerskirchen Gini Wermerskirchen (Jackson Township) Don McNeil Ken Jaus— 1St choice Anne Seifert Peggy Hullander Gretchen Theis—3`d choice Patty Grunklee *Incumbent APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board and/or commission,please complete this abbreviated application form and pledge for reappointment. Name: inarki o m a n S Address: I (0-73 Pakx - p0fle: (H) 45q370 (B) Board or Commission you wish to continue serving on: Plan Pl 1 ('1 g / Qo Other Board or Commission you wish to be considered for: /7)1°Jul (� keinartakLy (Q Jon un r-Y a 00 Signature Date Return application and pledge to: City Clerk City of Shakopee 129 South Holmes Street Shakopee,MN 55379 445-3650 Date Received: I/7/CO 9:- APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMIVIISSION If you have previously completed an application for a board and/or commission,please complete this abbreviated application form and pledge for reappointment. Name: 1 ' 1 ; r,k Pte, l W l l 4 pt-az Address: \7-5-7 c)i fl n,aE r c1-. c_6 /l14(\40 p e e, Phone: - 7 �p 03) /?A� ©i12 Board or Commission you wish to continue serving on: /A i n j Act; „A auz. A pp/�S . Other Board or Commission you wish to be considered for: Signature Date Return application and pledge to: City Clerk City of Shakopee 129 South Holmes Street Shakopee,MN 55379 445-3650 • Date Received: / - 7 -01 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMNIISSIONS 140r/ 1- 41Name: Address: �3l[/ 6 46 �• Phone:(H) '3 '/ (B) have you been a Shakopee Resident? 9 (r-cfahAkergio & l�7 fl) How long P r...t5 Occupation: ribbe 1 fl� 14 / �r Does your work require you to travel? (Check one) A great deal Periodically Very Little None Do you have any special interests or training which you feel a particular board or commission could use?(Use a separate sheet if necessary) as,e e 0. (1+ m'Iv CL, Board or Commission in which you are interested? (If more than one, please indicate order of preference) �Q.[U1`" 55/On Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_No. If yes, please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone): 1.ITh ?yrirV.A.S41vi _A 9459370 2.Pon Ward SL (1om-- 91 3. ill 1'• i 4C)1 '. . •‘& is I hereby certify that the facts within the foregoing application are true and correct to the best of my .wledge. I ,%J ignature 1-13-'00 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Date Received: � /a 0 D 0 L I-bt' !';1` ,L Do you have any special interests or training which you feel a particular board or commission could use? I have served on many community and school district committees since 1991 and the school board for the last three years. I believe this would help me understand some of the complexities and issues this community is facing. Good listening skills and attention to detail are two of my greatest strengths. I am a quick study and truly enjoy policy work. Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: With the support of my family, I have made a deep commitment to community service in Shakopee. I am very interested in the growth and development of our city and would enjoy using my time and talents serving on the Planning Commission. • APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS Name: IAA-60-k I4e`'`5•er- Address:14 1 7 �a Li• � ��'�- E Phone:(H) '1 3O'75 (B) How long have you been a Shakopee Resident? -2.."7 Y.Ago-s Occupation: 1.4-4--A c...1 ^` Does your work require you to travel? (Check one) A great deal Periodically K Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) LCay.S3 a v , Board or Commission in which you are interested? (If more than one, please indicate order of preference) \&v`vA. V v Yew`,s' �e-v� Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: 7-- 441 ( it 4- KA -�, v..A a 0,411 L 0,, c o ecJ ,Q.x.e.vi be. 40 y V Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_Nol. If yes, please provide the details on a separate sheet of paper. Please list three references (Name,Address,Phone): 8744 2_ ar•VCIAN. MC4.1..• Li 4 S.-1.64;1 2."12,A4.04 `• ,t,N,,-^w....A... 37S 0 5 ,+'se31 2 'h L:744 2.3 3. Kv �. � 3 r• 1 0-2l -4-�•ll,�. 44 LAC— 13 Ia S I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Date Received: IGEIVED .MN 1 v" 2000 • CIrY OF SHAKOPEE Name: TCA N' I e Address: Li S qg.e._ CO KV- t- Y Phone:(H) l'),—L19 L- O-1 4 I (B) (, ( - 33- d 53 g 5 How long have you been a Shakopee Resident? LA Nie..rs ^.,on kti s Occupation: Sen.`oA' s — _ b r-p. Does your work require you to travel?(Check one) A great deal Periodically Very Little X None Do you have any special interests or training which you feel a particular board or commission could use?(Use a separate sheet if necessary) Board or Commission in which you are interested? (If more than one, please indicate order of preference) 'OA Picm:13 ( OAA- 0, �C-0^,3".„c_ Oe•ct of 11-- Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: 1. 14c,vM) L loVu ��`1-`� -t-I,.� Crossr �j�°pJl° C.cq r l A-S A C 4 c��''1R 1 l 0.V' , '1, n MC"-13 .61 r,A.VS to-e.�.c Cy\ c6 k0Dark Or 55,0il Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in an\\y//business, however organized, which could be constructed as a conflict of interest? Yes No's . If yes, please provide the details on a separate sheet of paper. , Please list three references(Name,Address,Phone): S k-,ko P cQ M N 515"379 r \ i OSS" L:1" --t- (,1Z- 4o3-9332 1. �eo fqt l��„r C ne,g4b,�� ) ma t o (,l2- R%-o-700 n / \ e P�w e�rP 2. R«i< /��troict C Mev,scr J .600 elks- 10 6- Si-- SvA-c- 1103 �I��.,.I. 1 M lJ SSvai 1 A 1 L- cL - „e) 168 � w3. itroc Q. c t �r�.�risaJ4A 1'1°r^.i5t�.j 1\ S-S303 612. -7f3- o tig I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. 0_, S'9Iale l0 I, 2 co() Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 01/06/2000 Do you have any special interest or training which you feel a particular board or commission could use? I am well acquainted to the planning process having been involved with Crossroads over the past couple of years. I relayed my neighbors concerns and together things are greatly improved. Additionally, my good friend Joe Wivoda serves on the Planning Commission of Ramsey, MN. We discuss planning issues often and I believe I can share insight from another growing community. RECEIVED JAN 2 4 2000 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COIR15gibt5AKOPEE Name: 311 AN) L/3'J G •OC Address: Li 3 3 Q 2A C 6 u 2A) t712. w . Phone:(H) y g 5 0 é 9 (B) (65 I) q4 3 - 9 C/79 How long have you been a Shakopee Resident? 3 /' Y CA/2S Occupation: 19 S I &J C S S © LJ k) E 2 Does your work require you to travel? (Check one) A great deal Periodically X Very Little None Do you have any special interests or training which you feel a particular board or commission could use?(Use a separate sheet if necessary) 12 Ll$', ,.l CSc Q ofECI IA-) 11 H 0 0c:_t2 D V6 A 25 6 1= Cx 1Cn i c1.) CC- Board or Commission in which you are interested? (If more than one, please indicate order of preference) � , CD AJ C: OE1CLO(aMc,J T A D UiSoL' CoAnnn1 T T86. 'p. . pLi &)A) tAJC conAfv. rSS►o.0 .3oaaooI n DST4,00tgPPEaL5 . Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: I H AO& Dc' ' r2r' Td 5C2V6 iv\ / CC int\ ry to JiTV AND 11S IV e&-.0.5 A ,,; R nJ D I AD 1.-14 6 FEA.'T u r2(. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_No.,. If yes, please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone): ( 61 1) S- 6 78 1. TCRRY °Avi S /'P-63q 1""1") Roi10 m TOrJKA, 55393 (Cia) 51y9- 2Cfs6 2. C t Ck ruY A I (e). o DCL A-Rfra (ZoAD C rnea,�{353 5' 399 3. M1KE 13j} LOuS 130i 77:-(2IEA)DS),fipLAn1E Ouzo SU, ccl- 55332 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. QRi A n) Pa/Licvv- gtfleNwebo...c‘.._ 1-14A1600,-1/4) Signature I - � I - Oo Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Date Received: 1-_9(1-00 5Name: CA- Oc t(_Jlv Address: (17-7 ,5.p t'tiC.Q, T Phone:(H) 6 1_Lt9(O t as ( (B) �o �� �o�r 77?--) How long have you been a Shakopee Resident? a5 (--j6i.le5 Occupation: rs,92Ju\C.6- /Co-� € �v� Ou.)14 Does your work require you to travel? (Check one) Ag reat deal Periodically Very Little VNone Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) I_ t L/4.3 pac -t. i w S� C .✓ .�v, 4o ? 4i.ccL o_ rti A- (69-Q.,Y L f-c�v�.C.`,"!�'!1 v 4257-v no4 gGJest.t& ,.eo res rcpt c c le `1�// . S FO t/t l-NA� � J (SA) -II'' to '6 loE'c_ e Uv/U'C0 77(.31✓tiA C-vsffCr eois Board or Commission in which you are interested? (If more an one, please indicate order fP(Q.w nt rta preference) Cjim 1 O r cov,,v1,3516v1 vartaik f). A.L Asc L.,..c, �7JL Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: 1A4 lest v-c 4, Se r/t, 5-Ee.ul-3 vte.r-ci `rJ cR-G ` el v - t 17:5u- ,ti is a EvL 6-1( c v ) `tr'rec s Ct,LL a.f t eL bvsig yrs e 0„14-dS (- r cost 4 ve., W4 L.) 6rr PiC7 Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in anyBess, however organized, which could be constructed as a conflict of interest? Yes_ No . If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address, Phone): 1. ( .L v 5 OUB f e4- u L Int k exr k 2. 6q1 v wte,5 i frift.l.in, 135 S Le wes `- q" 73q 3. '6aLcrwAa,v. k ng I2 rW . Lt( 5—V al I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Date Received: 1- $2.5-00 APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board and/or commission,please complete this abbreviated application form and pledge for reappointment. Name: J din �r, ct L �- ti Address: I Cfi el E\ -S t. v-w £ '' V'v' Phone: (H) 4/(2- 4%S-G 7-3 6 (B) Board or Commission you wish to continue serving on: F -r K t- Re e �ti czv'A, Other Board or Commission you wish to be considered for: C.0—(291A\Of/1 4/ /Am,- 0 0 Signature Date Return application and pledge to: City Clerk City of Shakopee 129 South Holmes Street Shakopee, MN 55379 445-3650 Date Received: /—,3--00 r t RECEIVED - APPLICATION FOR REAPPOINTMENT TO A JAN 2 4 2000 CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION TY OF SHAKOPEE- If you have previously completed an application for a board and/or commission,please complete this abbreviated application form and pledge for reappointment. Name: 0.Ue VO S GJ P Address: 365 homa3 fie• Phone: (H) ((0l2) 44 S- 433? (B) 012) 496-5282. Board or Commission you wish to continue serving on: P r k- - R ec. Other Board or Commission you wish to be considered for: ALCe Oc Signature Date Return application and pledge to: City Clerk City of Shakopee 129 South Holmes Street Shakopee, MN 55379 445-3650 Date Received: I- y-00 APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS Name: ..)/101146,41S/1 Address: )16 7 /Marx p/I3 i' £. f• Phone:(H) 41 q6 -O6 4// (B) 92.f-07119 How long have you been a Shakopee Resident? /'Z1/E y$,4,25 Occupation: 4 2 V'L /1/(>2-PEE'o{ Does your work require you to travel? (Check one) A great deal Periodically Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) An ALTs'^Edf..a _ t .1144 tie pFs4''6.-� v/t/c P i ,A.-/9 Luis Fail A 50c/-d Adie --rNAvc- /q.So `to/ Board or Commission in which you are interested? (If more than one, please indicate order of preference) p A 00/1"40,/ Pi ,4"'Ari`'G G c?#-1 L S1 u.✓ Pw, G';L 2$7 y RC1 o vZS O4,y ' Please state briefly why you are interested in serving on this Board/Commission for which you arepbmitting an application: ec/4L L7 -6.4 ,71/(f Wulf .F0 6 vfr-'" %< cry a F G6..6.tf' G orfsu�.zr y c•-(re f d/e. Tess ",eke 4-5 The£E i,t1,.-,tr-, ff t6%S Two rio s_r C 5occiil f2Eca1 d*i6 ?4,f 6rtpr �N AOO N✓ �,K If es5-4/ t .'Z.774 Pry #x-, .-C /¢r✓,! Q�1vTN�r Gjf Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes.X No_. If yes, please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone): 1./v 6AIY (Z-54 Lam-ry 47-0'1 crrr 160,4)4) /Zf/3 "42,,.- 'J 7 1I06Ejfsi n•v Sr37q/ c'✓vde) 2. "4, zfi-At?lEi 5 ov - ' /f¢7 /�"j.46E0rt,-pc f.¢ST' -1/t.4/1cr�6E, Wks--iy' C h'o-E� 3. 3 dE #4©.4M S //y7 A6,P A6 .7 Slfi4Kv/��� 5�37 itq —ig G 'o#e ) I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signatur I/2 /7a 12 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee,MN 55379 Date Received: I-, U-Oo POTENTIAL CONFLICT OF INTEREST I am working at a Surveying, Civil Engineering Landscape Architecture firm in Eden Prairie. The firm is HTPO Inc. We have projects in Shakopee and will likely have future projects there as well. I would not be able to participate in the discussions of these projects. I have not been the Engineer assigned to a project within Shakopee,but it is likely that I will be at some point. Jay T. Rubash - - APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS Name l rT}I ) I eel 5 Address: 0?/ 1-t ildith/e-t? hc,„zy,L et Phone:(H) //J — lLilg (B) � How long have you been a Shakopee Resident? /Of Occupation: 1,t-6'h bat 7e /e` 11:;� 9-?f, -' 7ineffklfzi Does your work require you to travel? (Check one) A great deal Periodically Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) i'm t b/nzvtn'G2° 6/ iz,e/i , ern GoGLe9G ideimad Arid i / cP ,eW i,eme-a' c i fit a��SVD 7 17 /77 t? Irl tt� Board or Commission in which you are interested? more than ones p ase i d Cate order of , tt-?l J preference) r K Ci-- �, .dA ' 4>0 , Q1d y)npriti C.- tiz-v.-ti,wini al len.‘2,N-1/ EV:d I-Ib &)7rn/ ?-1 Please state briefly why you are interests in serving on this Board/Commission for which you are submitting an application: Ali" 10 be mite a'k //7 /nth'n9/7Z 77 Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any bus' ess, however organized, which could be constructed as a conflict of interest? Yes NoiZIf yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address,Phone): 1.j k Am ,wctsor) , IIS�1 5.-1iii 'P n 5F . j 445 - 799 ) 2. PIo n e1 I Lfo; - bora 3. flI/1.h E ?of1 /fid 14-5 S . Ml)OCd , *4-S - 20 31, I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. SigpthOlc011 OI . 1o .a° Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee,MN 55379 Date Received: / ��-DO APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS Name: _A P'P -I P ii Address:02 3 Poxk R t c) v Phone:(H) yy 5 10 b 6i (B) 5 3 a 53 a 4 How long have you been a Shakopee Resident? y 1 y r 5 Occupation: 0y-u IAA A C n4ra-c-Ta r- Does your work require you to travel?(Check one) A great deal X Periodically Very Little None Do you have any special interests or training which you feel a particular board or commission could use?(Use a separate sheet if necessary) Board or Commission in which you are interested? (If more than one, please indicate order of preference)[ {1'ark Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an appl'cation: Pt 5 ,mss r - /Alt/a-040 A .A x.441 ‘51-44-1Le--- ' Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized,which could be constructed as a conflict of interest? Yes_No>.If yes, ' please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone): 1. £ a ) rru �.c� r 1 ? 3 ,J ��rs �v� (-ftp -0 If9f 2.43069019,&r i c,vc.r TSL 1-/ 96.-a )-gq '0r54'cr 1-14/5- 1/�a. I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Ti/IgnIuredil/4- -@/) Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee,MN 55379 • Date Received: / 7-00 r yrt APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS Name: ,{ 47/f Y Address: 1/5-5-5- guy/e- Cc€e/c give/. Phone:(H) 4/1- wr 7/ 7 9 (B) ‘/R- 5/9 4 / 9,2 7 How long have you been a Shakopee Resident? et3ou T rho y,qz S Occupation: >4 7e, f 7f-:-0-te/4 c e Does your work require you to travel? (Check one) A great deal Periodically Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) ' / , ''' cLte (4 0�1Ci�'�' //*//7//7• ) — � Gf� 7� 7eci4 TG/'C? G , 7 lC/ �i?S f�1L//yls, /7k/77 ay,vCfS /17? lam/ 7zer'r7 c �S�GJ G�/cs7<z✓ = Scl�%c't�v�;r� lit Loan r 041 J G yrs. G'G.' < �� tH as `f Boarc�or Commission m wluc you are intereste � f more an one, ple a indicate order o preference) /-'7A/ t'f c,C4 77OV W)/4 Soil V /;427(• Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: , W07/1/6//16- sz2T- moi- P.2 6i) AE_ rfeeS//cl e/V,P �C 1(%7C'G-' .Sv,�/ �� . ?s /. ?, C>'7 7 7 Cl s c i s'/ S?'<//IG /4'17 ,7(7S77.~ &e ,d/4/gi,teo ,•'4.007,////kx2Lh%xi` 6rl C lh'!' C/' �/ �5 &�/1JUi/'di///lrr�T JV I//4L 5 � t `, y GX /L' /iS/ Conflict of mtere is defined as the participation -4 any activity, recommended action, or,� Sv!— decision from which the individual has or could have the potential to receive personal gains/jvc,�� whether it be direct or indirect. 4- My 47 rip/7e'7'C r7 f Gri �h :'/7 c C/i,G; i- O4 all Sf/(e//..x/i<- 4'2)7`/ 4 % /d'c z''er)fic olr L2 7n La fie, ,77, z he e0/57.,./4„,-/,(1/ Ct a Miall .CJg/7 .. t2//4 7;a'n L� icy - 4,/u2e /'71 /6 -Wet/,. ,%Zed/ In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_No x . If yes, please provide the details on a separate sheet of paper. p49e Please list three references (Name,Address,Phone): 1. r j ,L// r 4/4/5"--6C • 2. 7/7/ vJ 771,C 5;7/ ((ec--/C % ..51//77"' 4' 5—$'IZ ' 3. 1 11' ' ,t) 7/e -Crze/7 6-3.V40 1/9/l� . p' v ', I hereby certify that the facts within the foregoing application are true and correct to the best of my knowl-dge. Signatt'e dd /-- Z7 — ©Q Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Date Received: /- 7- n o APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board and/or commission,please complete this abbreviated application form and pledge for reappointment. Name: a/f L 77-10-041, Address: -2/.2`f 14ii r 7 .5 �. °- 5-S3 Phone: (H) 4% - 2 Y') (B) c702.Oo Board or Commission you wish to continue serving on: t t�3C.i� L.cfl uTes Other Board or Commission you wish to be considered for: 41111. - /— s—) Signature Date Return application and pledge to: City Clerk City of Shakopee 129 South Holmes Street Shakopee, MN 55379 445-3650 Date Received: //510 APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board and/or commission,please complete this abbreviated application form and pledge for reappointment. Name:GTA-61 La'j . V Ra t(jjv Address:2 2 54 PC& fi.)0 a'b zr(se sf/Ak'a n Phone: (H) 612 - $'L - 14S-1 (B) lSl- 24 8 - 110 Board or Commission you wish to continue serving on:.Pd. of ri Other Board or Commission you wish to be considered for: �/J'=iii)/i/19 ature Date Return application and pledge to: City Clerk City of Shakopee 129 South Holmes Street Shakopee, MN 55379 445-3650 Date Received: I/OA° C APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board and/or commission,please complete this abbreviated application form and pledge for reappointment. Name: Brian Call Address: 850 Prairie Street Phone: (H) 445-8711 (B) 496-3645 Board or Commission you wish to continue serving on: Board of Review Other Board or Commission you wish to be considered for: (per phone call) 1-25-00 Signature Date Return application and pledge to: City Clerk City of Shakopee 129 South Holmes Street Shakopee, MN 55379 445-3650 Date Received: f , Name: 4FI-D D, j` /iAr Address: .-g 7 ,/,' 7�A�� Phone:(H) (B) e7?- _ -*W3J 9/7é How long have you been a Shakopee Resident? g-C/y,--,1 Occupation: Riee-7;/-- -,-1.--- Does your work require you to travel?(Check one) X A great deal Periodically Very Little None Do you have any special interests or training which you feel a particular board or commission could use?/ (U a separate sheet if necessary) c ' Ad' - ./'v`-Atii , i- /'f zrY 6!�� g_. 7 s�>€4/4 Board or Commission in which you are interested? (If more than one, please indicate order of preference) Ne Board of Review - per phone call 1/27/00 Please state briefly why you are interested in serving on this Board/Commission for which you are submitting application: W-y/j7 4 G � ,e7/,,/2,77‘Z,)-/1.., /2ArYi.,, , (-) jr-erz/A. Gid /i'� � ��,,o //L1/iEii ° Ii ,i-e -Illi-Zde Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in anyusiness, however organized, which could be constructed as a conflict of interest? Yes No . If yes, please provide the details on a separate sheet of paper. • Please list three references(Name,Address,Phone):�l 7 /$ //z jft/y/ sf 9‘`p21d213'. 2. JD//t/ �G/ii72/1 //4/.6- 3. /.6-3. . /%ui—e0-3 T„J•ei- &r q c � 1/3 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature e/ /pVff9 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee,MN 55379 61,0) I // /”. r•-'s APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMNIISSIONS(0 maraca, 5 2,9 (0 p t' c. Name: (O(te -fr\ ZaS4ro� Address: 2, 6-kare, Phone:(H) G �2 ` O _ O 1, 1 (B) How long have you been a Shakopee Resident? t.ourS Occupation: Does your work require you to travel?(Check one) A great deal Periodically Very Little V None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) �L WA-v-e ask tece l u e S Yell s4e rt oe to a- V1-a a, ?vra.I sex I c Board or Commission in which you are interested? (If more than one, please indicate order of preference) 1joax-60. oc reVteccs Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: as a_ 'heLO a tser- y wotsa L L-- 4.0 -case tyLi e c wt vn t i ao_o, S�t 1 �� 1-14 S�v ��- -�e 5 ,�.�s.e�s e i . Pleu r r 143(4e-, o ear `i Pi' us_e_ s �3er-t Conflict of interest is defined as the participation in y activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. a_SS e-556\r5 . . In accordance with this definition, do you have any legal or equitable interested in any bitainess, however organized, which could be constructed as a conflict of interest? Yes_No_L. If yes, please provide the details on a separate sheet of paper. Please list three references (Name,Address,Phone): - 1. (Pi& wt(keUev - t -7 - HO-(1- çftCi , Sialtopae q% —oq(o 1 2. Hal C Jibet(,c - I S--71 f—2i 2 ode 4akre 41S--010- 3. Pail 30 r-` — ! g , I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. - 416111EI Signature Date RETURN APPLICATION AND PLEDGE TO: City Clerk • City of Shakopee 129 Holmes Street South Shakopee, MN 55379 • Date Received: / 7-Co . APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMIVIISSION If you have previously completed an application for a board and/or commission,please complete this abbreviated application form and pledge for reappointment. Name: Gene Juergens Address: 2231 Hillside Drive Phone: (H) 445-4624 (B) Board or Commission you wish to continue serving on: Building Code Board of Adjustments and Appeals Other Board or Commission you wish to be considered for: (per phone call) 1-25-00 Signature Date Return application and pledge to: City Clerk City of Shakopee 129 South Holmes Street Shakopee,MN 55379 445-3650 Date Received: APPLICATION FOR REAPPOINTMENT TO A CITY OF SHAKOPEE ADVISORY BOARD AND/OR COMMISSION If you have previously completed an application for a board and/or commission,please complete this abbreviated application form for reappointment. Name: Bob Ziegler Address: 1077 Merrifield Street Phone: (H) 445-3078 (B) Board or Commission you wish to continue serving on Cable Access Corporation Other Board or Commission you wish to be considered for Per phone call 1-26-00 Signature Date RETURN APPLICATION TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 445-3650 DATE RECEIVED: • Name: IVAddress: ��`� �� AnG.�\ � 1\1\sT)0e, Phone:(H) L4 4'5 - 05ct O (B) 0_,30-) 3�-\ 1-- 5 077 How long have you been a Shakopee Resident? \5 ea.(5 Occupation: \aty ` 4.t ank c Does your work require you to travel?(Check one) A great deal Periodically Very Little None Do you have any special interests or training which you feel a particular board or commission could use?(Use a separate sheet if necessary) ` ;� v 1\ ‘11, rum c - — zr� " dfin•4JiacoveJL F,,c-at c 0-r (1, ova. t0 1 —3X z,,ct Board or Commission in which you are interested? (If more than one, please indicate order of preference) 1 " Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: ,S1 ‘01. t- (3r\ SMA. cb- t,r,5/et cd?__ J - LOOTla 47-124-17.vel „CAAGlief.a, ✓air- . . . Qin.. a_ • of an may - p-144-4_ - L, . Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? YesNo /If yes, please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone):// 1. a i�.�- -- 11 �-� u w.lo� K . P rr4 55(gyp 5 4' �) 699 I S 3 k'" �� 553 (6 h,) 445-4l96k 2. E.\� , 9� )-5(.4 RG 1 ) , 1 ( f) i213-)-1'50 yak. �t�-" (.6(t) 6" -049 z- k 3. 1- <A91a-5ar1'kri .1r �ra� r �CsQc�1 �[�t r5c 3 (l.(i ) 3 33-1,51 wk. I I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. � . DO-t(f--1 Sign��aI1 gnature is - 7-97 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Name: 13 Z t I AP-LE,2500 Address: 106h V-4 ,t) &fREIJ Phone:(H) -6 - (B) 13 --14 ael5 How long have you been a Shakopee Resident? 3 g tr f2S Occupation: CO AkviA(t N2GroT IDNS r' ►4 C o S A-A.) r Does your work require you to travel? (Check one) A great deal Periodically X Very Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) Board or Commission in which you are interested? (If more than one, please indicate order of preference) Please state briefly why you are interested in se 's g on this Board,/commission or which you are submittingan application: _1 _A .•/• • / rm V p i AAtAA4 f2ifibe _RAAA-a4..Q re-i-e-viAltu (25 ro,4 „riv, ),:t€ _ Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_No X. If yes, please provide the details on a separate sheet of paper. • Please list three references(Name,Address,Phone): 1. (12")•0"er SeA)--02 ^-4'2c A Cala --eilcA•"4•47'°- 2. Mi1/14A/1)44,9teNc 3. G � AVV2;40,1 bcg � S-�) I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. bacatasee, Signature 37tH? Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 RECEIVED MAR 0 2 1998 CITY OF SHAKOPEE ` . . .. Name: c-1-(An , -N"0 I VYl5 Ire 1r) Address: g Co2 1+1 and C,Ir aL =f;-rl 'i. '' IIf''LIIA Bc3110- W(Qci 3 . _ Phone:(H) L15 LI/ ( ) How long have you been a Shakopee Resident? 5 .S U aa' Occupation: .....Q_ OS PiS� S4oIL- Does your work require you to travel? (Check one) A great deal Periodically Very Little X None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) Board or Commission in which you are interested? (If more than one, please indicate order of preference 11-(0^61C►"-m)s5►or1 Please state briefly why you are interested in servingon this Board/Commission for which you are m submitting an application:= aJ teres+ , i n serving on 4,h35 Qhmmi irr\ because, Z Wive, octl:ic,tra^sp 'a on 'IS i Mpdl-Fan,.1- +o Co,m .tn.0-9 .... : i,- S6. OA usiti 14. 1 n 44a fu,-k €-. Z ae,Gw214- s a cytca-f asst -lo 44%L a as 14 s coanalci. cATI u exvili - Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_ No>‹. If yes, please provide the details on a separate sheet of paper. • Please list three references(Name,Address,Phone): i. Pann ? de,+zI 74'-I Cori-Ian I Cart(Q. SkeiltVet �fy5"38W 2. 5ifle. L.acava, 16/31 Ironctit l'eQf /1, 560o" 4(6-73-1 3. `1Ghara Johnson, ytoo r we5l-CA 4er [11p1s 347-OI-'5 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Si azure G1 • 2.9- 9 ? Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Name: /^-Q di ii. 16-(a. 'U Address: E- O 6 n/0,1.,ct'r ,c71- Phone:(H) /--2.---/��-22 /603) C/2 -G 7/- 6 7S / How long have you been a Shakopee Resident? 9 )/-Q 4,'S Occupation: 0 /-0,,‘k Does your work require you to travel?(Check one) A great deal Periodically Very Little X None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) .+A._,,,, Board or Commission in which you are interested? (If more than one, please indicate order of preference) ( 7,/o/f ,v5 ,'/1- /C U / SS /041 „ �Kb/r ,or 7 . 1 ,'7t, ,-PS 0"AYoAGtv4/ r.SS1G`Al Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: `,}1:40t4 /1: -4 4) �, o ///-Citi,h Fe---g-a. ...2---z- ee-,-- c•'�=�-.4/ 7 „Z:-____ „<_::,„_/2„..„,-- _.,(.-2*,,-- — e-rz ,:a2...4_,e__ ---...,2 _4_/71-----4-4,-."-s-c-fl Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? YesNo . If yes, please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone): 1. a /&' '7C 2. /01/' n4Ia' C77,'e-e �-/c/.S� 3. wt , .2 ‘/I -t o" ,c‘a A77/o-e.e (Vc/s— 9J'Cer I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature DT-7C s 41 "..21 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 • Name: t),ta,'e it, ,fl 4 j/rr ( ,V' Address: //?f Gra U-e 4"fc-e Phone:(H) 7'l ( �v� 7/ (B) v76, -OHO O 0 How long have you been a Shakopee Resident? /7 7 47 Occupation: Does your work require you to travel?(Check one) A great deal Periodically ery Little None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) 6r- ces fps .0-71-4/ S frie La.. -z / /1c-4.4J fir- -C_ J71 Qa...✓ Board or Commission in which you are interested? (If more than one, please indicate order of preference) ✓n u.." c �y G. � j Y�./y S'"(-� y le •tie rpt , t-2 Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: i //is L-cr7 •(-6 `// Y /� n a •�cX s-Ur /Yl ez-Ay G , . C e r a y. ,e ✓eiryy Conflict of interest is defined as the participation in any activity, recon fiended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No_. If yes, please provide the details on a separate sheet of paper. J Please list three references(Name,Address,Phone): (� 1. 2. Pp( -- 6 a,..J �I YS-‘3 p_ 3. -e".4— A-eN'�r�j�rr' VYS 3 6S-v I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. // Signature 9 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 , w , • 3-A}c/LS o N 1-1-JS 2 Name: c,,,,, i‘/IYi2 '`4./ "itr'tiAddress: o?.5 1 G.J E S% /a - %/f c i Phone:(H) 6 /?-- g` - 4/5 S -- (B) 6 /a-— el4S— 3 17 3 -� , How long have you been a Shakopee Resident? , f yi5) JASBSc 41 —re-A./AI 14' P I/ ✓/t !' Occupation: 1 '- 44 S/Ns-S' Orf Aie A' feEG/si ' E ') /flu IZSF_ A ,z-T t .0i( Vi CW L> Does your work require you to travel?(Check one) A great deal Periodically X. Very Little None ���iv Do you have any special interests or training which you feel a particular board or commission 1:941,)37;-„, could use?(Use a separate sheet if necessary) — i2 E s t M E ' A—TT/A-c-1`{' ') r►'+9.1 I ' 4 n i L G ,v G '41 i_= °Mtn t•r.t/ . i r 1/14-a Ai i/=F'2 A- A/ Gu A v 7• l c ,� 6.4s-,.c/w SC 0 v xi 2 , (7p.�/C,r-t v ,d re- ��ii A-77 i •v A-Al C4_0e- ". si/04-,..i .3y ,,,,,e/,:.)'- (//,,tea../ ' i —/ //7A A/ �J 6�M .I x/ "6 Ai g E ck v -0 A. 5 )EG sS /AI N a,esov Board or Commission in which you are interested? (If more than one, please mdiicate order of i Av /f/ 7 preference) C1'vT% COL"( /v.- Li /3itA 2‘,/ C / i E -7-A,SK F.02GF_ Please state briefly why you are interested in serving on this Board/Commission for which you are ///�� �/ ��//j11�-J(,/�%,�'�/�+c,�sub,./}§—A tting an ap1,i-- ti n: ��u-y` _ /j 6fA 1.�2,yC `Gti1Nr'f�' �Lt /�.''�' �ih-` r�r`a 4.9d ge.,(4 d.A19-WP-YA-4-4-- .--A.-4....,C44....-7 _ .)411-,1 .4-7 Ael..-0--e---e--e---4--- t..4 6..."-i,41- /.•4--1 ,M .,. R- - .,, of interest is defined as the participation in any activity, fecommended action, or decision C P 1P from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in an business, however organized, which could be constructed as a conflict of interest? Yes No4.If yes, please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone): 1. C)xi IliEiZ T Z_ 2c //tit/ S . V'/5- 4 P'a k 2. JOA,-' L Af c F4 as s E. NO/L7-0,./ b(e, Stiff-5 SMS- 3. 130Y? 0 'TL LI AI I) 4.26rei LA KF— to r is, . kyr co3 v I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. i(/Nil G✓ / Si ature / 1/4 a Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee,MN 55379 NOV 2 9 1999 CITY OF SHAKOPEE • GINI WERMERSKIRCHEN Education College of St. Catherine,Minneapolis,Associate Degree in Nursing, 1966 College of St. Francis,Joliet Illinois,B.S. Degree, 1997 Past Professional and Volunteer Student Nurse, St. Francis Hospital and Friendship Manor Nursing Home, 1964-1966 Registered Nurse,Pediatrics,Methodist Hospital, 1966-1977 Contract Registered Nurse, Shakopee School District, 1995-1996 Nurse Volunteer, Shakopee School District and Red Cross Bloodmobile, 1975-1996 Shakopee League of Women Voters, charter member Area Girl Scout Camp Consultant, Day Camp Nurse and Shakopee Girl Scout Leader,1973-1976 Confirmation and High School Religious Education Instructor, Shakopee Area Catholic Schools, 1980-1986 Cooking Instructor, private home and Community Education, 1983-1987 Member, Shakopee Community Education Advisory Council, 1987-1990 Member, Shakopee Chamber of Commerce: Banner and Derby Days Committees Member,Pax Christi Catholic Community,Eucharistic Minister, 1992-1998 Family Husband,Bill, and two grown children: Heidi Bodine and Bill Wermerskirchen Current Owner and Business Office Manager,Bill's Toggery Inc., since 1978 Member, St. Mary Of The Purification Catholic Church,Marystown Committee Member,Historic Murphy's Landing Adopt-A-House Benefit Member, Shakopee Chamber of Commerce Member,Minnesota Valley Arts Association, formerly Shakopee Com. Arts Council Student at the Minnesota River School of Fine Arts Member, Vision Shakopee, Cultural Development Project Other Interests Playing tennis and golf,traveling, and reading SHAKOPEE AO TEL :612-496-7682 Dec 27 99 16 :59 No .010 P .01 U::•y. i33 :ii :. 612 d. n 6719 P.G '11 6)(4P r, 0(I • 1111$ llama: e- 11J1.L Addaoss.__Ma l-!d giM1K'rAG ,� .fe- 0z ./z) v3 - 751Z rhonc:{�i� 01t Z J YY1 5 � ca� 0.._. _�y .. iltow long hsv a you imam a Sliakopsn Resideui?__,_ f ti-:�v _,0 / Occupation: 1d .-K. ,44 .�� 'tri e___ Pius your weirk i squire you to travel?(Check one) . _I A ikrcai deal Periodically Vary little ,None go you have any cccial intcresia or training which you feel a palmier board or oommissiun could ore? V scp • (dice; if nvssa>•aty) ,s . ..re e.. ' Z.4 __-111...,a—i'°J ‘Igr2.4 .? 4.4.4-2 (e.". A27 __ ..,..,________________ . . , . , Board or COm nL,$ion in which you tare intcrcytcd? (If mute than one. gem indicme order of prefcrcuGG) 1 - 1 J/c-ze,- ___4-;11--,_. 4:-.,--e-0 _ -asn Starz b eke why you aro interested in aervius n thi>Bu d/Coumil stun fur which yuu are — -I J%,*4.- baiting au pplicdtiuu: i f , .f' _ , .. __ -- ... ...-14 -.. .. .e .______4g:".. K • Cbatlia of int • is defiucd as the participation in any activity,recomm.ndud action, or decision from whieb . iudividuel has or could have the potentill to receive personal gain, whether it be direct or in ' . In accordaut:6 ' t this deftuition, du yuu have any legal or equitable atcreitsd in any business, however erg d, which could be eonetrUcted as a conflict of lamas?s? Yea No_. if yea, please provide •e details on a separate and of paper. • • da•a .a14cJ oo. aI.'L1 SHAKOPEE AO TEL :612-496-7682 Dec 27 99 17 :00 No .010 P .02 i:r4 &i2 Jas 67ie P.03'ii Picas libt thme references(Name,Address,Phone): i. dfr.e._ ' 1;z4. 4-4:...., 1704-.4.vcotftlic:4).)_. _):44.4,,... 4.,?‘--(-4 0 ._.._._... .9,e- 1/ .,,,,Le:( 470( 4aj ea, Y.K.?- 7YP •J - v5L. .1444.4.4.-_cj ..:,C 721- fI? I hereby ccitify that the lieu within the foregoing application arc true rued correct to th4 beg Of my knowledge. _____Ziii_____ 201e-4.. 41,-S/ /12./..1 0 g Date t RE'I'UIW A PLICATION AND PLEDGE TO: City Clark City of Sbek ee 129 Holwct cs tied South Shakopee, 55379 1 . ca) t2 -a? -99 (J'.. i • •, .icl 'e.3 oo.• 1 3r. APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS Name: 1-47 /(" ci-4//S Address: 6/r ® Elle O7/9 3///,f ),,z---e-- Phone:(H) 1/ 16 9 6 (B) How long have you been a Shakopee Resident? /9 7,1 Occupation: O'S/1' t,L/J Does your work require you to travel? (Check one) A great deal Periodically Very Little L— 41one Do you have any special interests or training which you feel a particular board or commission could use?(Use a separate sheet if necessary) (.121 v Cc=c" - r/4/17/1//4 ,Dili/ - ,°, X 604x.0 Board or Commission in which you are interested? (If more than one, please indicate order of preference) 4 r 6o4-eo - 0/77/7711J' Ty 4eCCS -- C..�,gGc Cv 4/55/aA/ P 4211 C;t.W U Vl C rec 4 i iv,A/ Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: - A 4 v t in/ , A 1 v z=7-0 ,,i( S 6/4K 0P EC /- v/Z S ° / 14 Ai y V674/2S - T w v u 1 e ) , / ( 7-0 /3 6" i3L G To Ck ' 26 sum 1.2771/4/c /34 cK 7-0 e Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? YesNo- f yes, please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone): 1. S //g,?? , � �- v1 / W . yyr— 71 2. s,a#/e0 iree j4f17�2 v ,i/ 3. I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. ✓` A. / Signature Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 Date Received: /-;N-06) • Name: VML Jfn4F Address: 1731 Sunt Phone:(H) 44St(1' ) (B) How long have you been a Shakopee Resident? ' 1 trem Occupation: ilttre i4l Does your work require you to travel?(Check one) A great deal Periodically Very Little le None Do you have any special interests or training which you feel a particular board or commission could}' (Use air � sheetif necessary)liffhtV /. ?A) 56i,tet 6,14,44.11 c.doidievitiq 16(0561•1 COVAC.1.1 - 61V/4/Kr VKVIlbte h liAaptC .0 . :E1 MVI5n Board or Commission in which you are interested? (If more than one, please indicate order of preference) 641/ '61 t Please state briefly why you are interested in serving on this Board/Commission for which you are sub g an appligation: kds mot arra, Q prate vst# . blaU 1l c y . zed VNO - twee cA and Orel z* boors ,(0r wdc' � tltru food of 6/1 ) — Co ct o int is defined as the participation m any activity, recommende action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes No✓If yes, please provide the details on a separate sheet of paper. tomrvuftound * Ttz (;oma lamtow, 1 ,t- Please list three references(Name,Address,Phone): 1. Low e✓d n 128 5&4 5t-. 445- 11K5 2. ?ttuk4kTilmol 4411wiocd a. 444` 3D 9- 7I3. !"a✓1 b Y kery '7 '010,41111 Cvc& "tib 57-‘6- I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signa e /-�'�� Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee RECEIVED 129 Holmes Street South Shakopee, MN 55379 JAN 2 6 2000 CITY OF SHAKOPEE j 4a ares • Name: tA I'A,n c Address: /Ob Le bet hsi 6 - Phone:(H) -] )lY- 33/ (B) 11/0- (, alb How long have you been a Shakopee Resident? 3 g ij ears Occupation: l4 K daps w f ��s�ra� C'o ni jean y Does your work require you to travel?(Check one) A great deal Periodically Very Little k None Do you have any special interests or training which you feel a particular board or commission could use?(Use a separate sheet if}ecessary) aAeA a� �.1�. ��c�r &' z AcG Board or Commission in which you are interested? (If more than one, please indicate order of preference) Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Conflict of interest is defined as e participatiozYm any activity, rel ended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_No A. If yes, please provide the details on a separate sheet of paper. —2`' Please list three references(Name,Address,Phone): 1. jri rnt Tu 1p. , 76r7 S .5ee-ev 61, V -5---.??6 9 2. I Od 74/16'&Z 1 1 .55'7 E a-of 04/.5 :07767.) 3. .h ar o ri e rt ns 3/2 a'16,41,!, 1-t344117 4%2- ao33 /in n t 6 toe 3Q ' fi#application true and co ee to th best of I hereby certify that the facts within the foregoing app my knowledge. Signature I/ o7) Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee RECEIVED 129 Holmes Street South Shakopee,MN 55379 JAN 2 6 2000 CITY OF SHAKOPEE - n - -- -- T - -- - — - APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS Name: Pa..iti Gran Hee, Address: q (Q Ctcij s�'. cl op ee. J I Phone:(H) X1(0 — 30 761 (B) How long have you been a Shakopee Resident? Co tie a-r S Occupation: N n u S e w +'er Does your work require you to travel? (Check one) A great deal Periodically Very Little X None Do you have any special interests or training which you feel a particular board or commission could use?(Use a separate sheet if necessary) Board or Commission in which you are interested? (If more than one, please indicate order of preference) L: brat Coon m Please state briefly why you are interested in serving.on this Board/Commission for which you are submitting an application: - S Io�2. v;s; I-;� tk2 S f',akoe? 2 �,'�rar��. M� a l ea_r old Son S+oe s4vvrc-( +;mes Q n-mAA- 1 +0 CJecl< of books, (1a otz ne Videos) e.`f-c, Flow-ever cis mach a5 r" t,4tjo ;4- noGo f woaid cord-inuecl On back- Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. - - Y In accordance with this definition, do you have any legal or equitable interested in any business, however organized, which could be constructed as a conflict of interest? Yes_NoX. If yes, please provide the details on a separate sheet of paper. Please list three references (Name,Address, Phone): 1. Rose, 'Pae de Q o S S . il/ta.r ke.- Std Shakopee. ti r— -7 307 2. parr'e Ross 1 hotypof , i a y ll Tr Foothill Shaklee_ `/96- 25-8004) yN8-�7�aCc��� 3. E(air1c ck AL-17 blaes-lem Ave,_ ) Skale°pee 144S-38,6 I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. �GL1,14.CGv a Signature 1 7 20 o O Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 8re0.t- -1'or L,e - (� brecr 4o expand &Ad' or ('e10care, es-p.ec;a((4 aT e'er Pr;0, Lake_ and Sava e t av &le w (i b rar; e S. I0coJ 1l' b rar is a Woh dd erfu-( place ''or ,oeopie a.l( ✓1 am a3eS 0.r incorn e levels +0 Vise � awl,' /ear , r 1'1 oe ;4O �-� offer rnj +deaS +0 1-he comm; 'lee_ +0 kay.e_ an inaprovea)�} brarj +l-10A+ wI( Serve_ -the comm t,Ln; 4-6 _car rnari ek1j ear, . Date Received: JAN 272000 CITY OF SHAKOPEE APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COSI Name: C9/- �i Address:,,5 /4-7,E737- "1z'- s7-- Phone:(H) dG42- /a?A� (B) - /=,4 How long have you been a Shakopee Resident? 7 - ,tty Occupation: S/,V s 5. Def...//(/ .- L.5349 /1/ .S'7. -7D9N/ ___ 3"I,en �,ea 4 e77Z5LLC Does your work require you to travel? (Check one) A great deal Periodically Very Little N./None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) 7* . . . / -dr---/ +b.-279-j' -- = ' t'.1 *.yBG157 t/ '-s5 . reli /6 - 4O/1./ .`T, -..73/7 a/ya4Ze.,9"ee2 -f'4 "2j74f . 5-4,4.7-4/,54€6' Of..P 77 4,s G44.4.5-44477;7"/"7- 7-p rrlct"t/, i ,9eC-0_ /✓ar / ) iaB,S ) - 4,-,)7,A" £_2ssy ,.4�P,�Ss, ,(PEe = 423A /7�sRc ,n/ o.v4. i/a (, /98� /9"2/.24.x44;2, ,.3.-1-9-7-e- L(N,T/ Board or Commission in which you are interested? (If more than one, please indicate order of preference) • 10L,9_4//1/,A/6-- c Please state briefly why you are interested in serving on this Board/Commission for which you are submitting application: • I�,1 JiG//. _ .- ,L ice✓_ t 4 •� -ar _.I- ` -L i� 0.24.;ezT .:74aere _ /2.4",..4% -Z-- -...40.-e_. /gr ,O _________40,c,geac,je o sem- ,6o,-i Conflict of interest is defined as the participation in any'ac ' , recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. • any legal or interested in In accordance with this definition, do you haveconstructed as a conflict of �lsnte est? Yes'�Noy b. If yes, usiness, however organized, which could be please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone): 3•12- 1. ��i/ _���,r t - /9U, -�/aOa ot 2. � ie/e-5; /oz.s .��•�sar (ST: S y so �-�e 6-7--/E /fro .017)146.5-/ mom/ �5� a �3� 1t" a and correct to the best of I hereby certify that the facts within the foregoing application are true my knowledge. ///7/2e540 Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee, MN 55379 • • RECEIVED !AM 282000 Date Received: CITY OF SHAKOPEE (z) , CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Light Truck Purchases DATE: January 27, 2000 Introduction The 2000 Internal Service Fund budget contains appropriations for four light trucks. Two of the purchases are addressed below. Background The 2000 budget contains $18,000.00 for a small 4x4 pickup for Building, $25,000.00 for a small 4x4 pickup as an Assistant Chief's vehicle for the Fire Department, $30,000 for a full size pickup for the Street Department and $45,000 for a 15,000lb GVW truck for the Sewer Fund. Addressed in this memo is only the purchase of two of the trucks, not including sales tax, fees, delivery or attachments such as a snowplow. Funds are allocated in the Internal Service Fund for these purchases. All trucks are additions to the fleet. The State of Minnesota contract for these vehicles was awarded as shown below. Options listed are as requested by the departments. 4x4 pickup - compact extended cab Building = the cost is: $15,799.00 Pickup 4x4 1 ton Street = the cost is: $21,447.00 options: snow plow prep. package 118.00 receiver hitch 285.00 shop manual 161.00 Total $22,011.00 Alternatives 1. Buy units as per above. 2. Modify options. 3. Re-bid units on our own. 4. Do not buy trucks this year. Recommendation Alternative number 1. Action Requested Move to authorize the purchase of two compact 4x4 pickups from Airlake Ford in the amount of $36,755 under the State of Minnesota contract. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Assistant Chiefs Light Truck DATE: January 28, 2000 It is probable that a request to purchase a 4X4 extended cab pickup for the Assistant Fire Chief will be"on the table"at the February 1St meeting. This had been anticipated to be on the agenda,but a question regarding specifications necessitated further contact with the supplier. It is hoped that that question will be resolved, and that the Council can act on this at the February 1st meeting(the State bid list requires a commitment by mid-February). Vw-'4ti Mark McNeill City Administrator MM:tw - • Revi s�J /Si(' CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Light Truck Purchases DATE: January 31, 2000 Introduction appropriations for four light The 2000 Internal Sexlvice F�are addressed below.aPPro P trucks. Two of the purchases Backgroundfor Building, The 2000 budget contains $18,000.00 for a small 4x4 pickup $25,000.00 for a small 4x4 pickup fu P siz ane pickup Assistant he 's Streetcle for the Department Fire arad Department, $30,000 for a $40,000 for a 15,000 lb truck/box 4x4 in the ldi Sewer Fund uAd Addressed in this isfinemo is only the purchase of two of the trucks, not delivery or attachments such as a snowplow. Funds are allocated in the Internal Service Fund for these purchases. Both trucks are additions to the fleet. The State of Minnesota contractby the depavehicles was awarded as shown below. Options listed are as requested 4x4 icku extended cab $15 Building = the cost is: Pickup 4x4 1 ton $21,447.00 Street = the cost is: options: 118.00 snow plow prep. package 285.00 receiver hitch 285.00 shop manual $22,00 Total Alternatives 1. Buy units as per above. 2. Modify options. 3. Re-bid units on our own. 4. Do not buy trucks this year. Recommendation Alternative number 1. Action Requested Move to authorize the purchase of A compact 4x4 pickup from Airlake Ford in the amount of $15,799 under the State of Minnesota contract. Move to authorize the purchase of a 1 ton, 4x4 pickup from Falls Automotive in the amount of $22,011 under the State of Minnesota contract.4Gre g Voxland Finance Director C:\gregg\memo\OOpu TO: Mayor and City Council / , 6, Mark McNeill,City Administrator,771 ni 1-14 FROM: Marvin Athmann,Fire Chief SUBJECT:Light Truck Purchases --- - - DATE: January 29,2000 Introduction The 2000 Internal Service budget contains appropriations for a light truck for the Fire Dept. Background The 2000 Budget contains$25,000 for a small 4X4 pick up as an Assistant Chiefs Vehicle for the Fire Dept.The prices listed are for the purchase of the truck not including sales tax,fees or delivery. The specification,meeting the Fire Dept requirements,are listed below: Light 4 wheel drive pickup with 4 door extended cab 4.0 liter V6 engine with automatic transmission Limited slip differential Off road package Max payload capability Power windows and locks The best State bid price meeting the above requirements was for the Ford 2000 Ranger at$20,391.00.Upon investigating prices, Wolf Motors bid the equivalent vehicle for$19,700.00. Options 1. Purchase the 2000 Ford Ranger at$19,700.00 from Wolf Motors. 2. Purchase the 2000 Ford Ranger at$20,391.00 from Airlake Ford through the state bid contract 3. Not to purchase this vehicle. Recommendations Purchase the 2000 Ford Ranger meeting the above requirements from Wolf Motors for$19,700.00. Action Requested Purchase the Light Pickup truck,a 2000 Ford Ranger,from Wolf Motors For$19,700.00. I 01/29/2000 SAT 15:48 FAX 6124923286 WOLF MOTORS '2.../f2 *aa'fel' X001 fii-zii w CCK-n44A) • CN2P'530 VEHICLE ORDER CONFIRP!P-.i ION 01/29/00 i2i 15141 :5E 2:Z1=_I RANGER . . Page: 1 of 2 Order No : 9999 Priority: B= Ord FINt OD:70 Order Type: 53 Price Leval; 019 • : Orci PEP: 664A Cust/F1t ;`.ante. SHAKOPE':= PC Nuober: RETAIL RETAIL F i:.i 4X4 SUP CAB XLT t 1969E ✓ 47F POWER EQUIP GRP $S35✓ • E4 BRIGHT RED ,CC✓ . rWR WINDOW/LOCK • E 60/4:t CLOTH ✓ - REMOTE ENTRY • T DARE. GRAPHIT'Ev 47P XLT CONY GROUP 395 ✓ — . . XLT TRIM✓ .SPD CTL/TLT .WHL SPED Co✓throj • . ELEC ='h't/1=M irJ/CL ✓ TILT Will. _ SPARE TIRE LOCK✓ 1 OTAL BASE AND OPTIONS 23260 . 4-WHL ASS ✓ NO CHARGE XLT CONVENIE (35n)) '49X 4. 01_ EFI V6 ENS 695✓ AIF _ONDITIONING DISC (S05) 44D 5-SPO AUTO 0/D 1145✓' TOTAL 24€se XR7 4, 1Z LTD SLIP 295✓ *THIS IS NOT AN INVOICE* • DISCOUNT EQUIP *TOTAL PRICE EXCLU=DES COMP PR AIR CONDI T ION A05 ✓ . 153 FRT LIC BRACKET NC * MORE ORL%ER INFO NEXT PAGE * 2t2 1520# PAYLOAD 7 Fri=Next F1=-Help F;;:=Re:'urn to Order F3./F12 VQh Ora Menu F4=S{,Ibmi; FE=Waw to Library F5=View Trailers 1 5006 - MORE DATA IS AVAILABLE. . OC t' ;s6E j CNGP57140 VEHICLE ORDER CONFIR(4ATION 0i/29/00 15:42:2.9 _ --: Dealer; F53595 20_ti.� `. RANGEF( Page : 2 of 2 Order Not 9999 Priority : B9 Ord FIN: QD670 Order Type : 53 Price Level ; 019 Ord PEP: 564A Cast/F1t Name : SHAtKOPEE PO Number: 1 RETAIL RETAIL . LEATHER STR WHL NO CHARGE XLT CONUENI 5 .3:5: - SpslE'D '41-o 633 4-DOnR OPT I tCN 695 AIR CONDI T r Oi'.I NG DrSC !SO ; ✓ 794 PRICE CONCES'SN r- ` ��1 . TOTAL. 1' 4�4'ts; RE;/ARKS TRAILER *THIS IS NOT AN INVOICE*. 91R OFR-ROAD GROUP 39. *TOTAL PRICE EXCLUDE'S COMP Pi . P245 STEEL OWL _ WHLS, CAST ALUM STS DLR fW._:r_'r ADS 7 US eAL GAS 54A NET INV FLT C-'r NC L;iI9. -,RICED DOR NC ) �rej-.,"1 *x FLT MKTG CR 1/ LJ . DES i AND OELIV ::5, 1' TOTAL 9 ASE AND OPTIONS E5260 F7=Pre v Fi=Hela f E R_turn to Cr' -serF3/F12=VQh Ord Menu F4=S t7fit F5=Add to Library F9='V eai Trailers S059 - PRESS F4 TO SUBMIT 0009360 ram:Dina Thomas Fax:+1(612)469.6924 To: Randy eckman Fax: +1(812445 8838 Page 2 of 3 Wednesday.January 28 20009:15AM '3S a`1ft'3K -- - FORD-MERCURY -P.O.Box 1217 :60-$324- Lakeville,MN 55044 PHONE(612)469-6000' FAX(612) toll free(800)569-7839 January 26,2000 z City of Shakopee lire Dept Shakopee,Minnesota ' `': Attn:'Chief Randy Heckman '` r t Dear Randy.. i . Per your request, I have attach d the specifications fur u 2000 Ranger 4dr 4X4 supercab per State Contract 424726,Item 17, and listed below the options faxedto•d.Please nth?deduote that ct the"VEHICLE $E84.00, ORDER CONFIR.MATIONdated 1'14'00 that not the$1,684.00 that was deducted in error: Group 17: Ford Range Super Cab 4X4 S15,799.00 XLT trim 1,984.00 Cruise Control no charge(NIT only) _.�� ._ 0 EL r+TE C.ap ains hairs ith von r • 4.0 liter V6 592.00 5-spd automatic 973.00 251.00 I Limited slip differential 0 Max GVW payload package 633t: �0 I OffR::ad package 36 0 0 ✓ DV-ETC Sliding0 rear window 1 Class I receiver hitch —1 9e'� n e L E Ta 1 Deduct for XLT free air conditioning (684.00) -191.004Door option Power equipment group 455.00 Delivery(only if required) 30.00 Bright Red Ciearcoat exterior N Dark Grahpite interior 4 N'C TOTAL $Y'... Delivery will be approximately 120 days A.R.O. 4 do3f1 Thank you for your consideration. . i .iintJ.:Ts'1t^• �, I / ti. :...t 4.` x , Dave Thomas • Fleet Sales Manager CITY OF SHAKOPEE Memorandum r TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Special Meeting—Thursday, February 17th DATE: January 25, 2000 INTRODUCTION: The Council is asked to approve a special meeting for 6:00 p.m., Thursday, February 17th. This will be a joint meeting with the Planning Commission. BACKGROUND: Previously, Councilor Link has suggested that the City Council establish a worksession to meet with the Planning Commission,to discuss ways to improve relations between the two groups. Planning Commission Chair Bill Mars has called for a special meeting of the Planning Commission to begin at 7:00 p.m. on Thursday, February 17th,to discuss another issue. For the convenience of the Planning Commissioners, it would make the most sense to piggyback a meeting with the City Council, to precede the Planning Commission's meeting. We suggest a 6:00 p.m. start. That would give both the City Council and the Planning Commission an opportunity to discuss relationship issues. It would also provide sufficient time to discuss another issue which I feel the two groups need to be comfortable with,that of the duties of the new Economic Development Advisory Committee. It would be beneficial to review the adopted EDAC "job description"with the Planning Commission, and again with the City Council, so that everyone is comfortable with the charge given to the EDAC, and that there is not a duplication of efforts by this new group on things that would otherwise be the responsibility of the Planning Commission. If the City Council feels more time is needed, an earlier start date should be designated. RECOMMENDATION: I recommend that the Council agree to a joint meeting with the Planning Commission to begin at 6:00 p.m. on Thursday, February 17th. ACTION REQUIRED: If the Council concurs, it should,by motion, authorize a special meeting to be held jointly with the Shakopee Planning Commission,to begin at 6:00 p.m. on Thursday, February 17th. 1w11�r\e Mark McNeill City Administrator MM:tw 11F. S7, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Appointment of Representative to the Scott County Jail Needs Study Committee DATE: January 27, 2000 INTRODUCTION: The Council is asked to appoint a Shakopee representative to the Jail Needs Study Committee for Scott County. BACKGROUND: Previously, Councilor Sweeney has reported that a study committee is being formed for the purpose of analyzing jail needs, and possible construction in Shakopee. At his suggestion,the Scott County Board did direct that one citizen representative be designated by the Shakopee City Council. The attached letter shows the membership makeup as currently anticipated. As also described in that letter,they are asking that the City make known its nominee to Scott County by February 9th. As such, an appointment should be made at the February 1St meeting; if necessary, the Council might also make an appointment at the Jackson Township joint meeting on February 8th as a separate item of business. An application will be submitted by Shakopee resident Ed Dressen. The Council may nominate Mr. Dressen, or anyone else who would be appropriate to serve. An appointment should be made from amongst the nominations. RECOMMENDATION: The Council should make nominations for the Committee, and either appoint at the February 1St meeting, or defer appointment until February 8th. ACTION REQUIRED: If the Council concurs, it should nominate, and then appoint a Shakopee representative to the Scott County Jail Needs Study Committee. Mark McNeill City Administrator MM:tw SCOTT COUNTY BOARD OF COMMISSIONERS GOVERNMENT CENTER 200 FOURTH AVENUE WEST SHAKOPEE, MN 55379-1220 (612)496-8100 JOSEPH WAGNER,DISTRICT I Fax: (612)496-8180 DALLAS BOHNSACK,DISTRICT 2 http://www.co.scott.mn.us ART BANNERMAN,DISTRICT 3 BARBARA MARSCHALL,DISTRICT 4 ED MACKIE,DISTRICT 5 January 20, 2000 The Honorable Mayor Jon Brekke City of Shakopee 129 South Holmes Street Shakopee, MN 55379 Dear Mayor Brekke: On behalf of myself and the Board of Commissioners I would invite your office to participate in a study to assess and determine both the short and long-range jail needs for Scott County. After reviewing the most recent inspection report from the Minnesota Department of Corrections and an overview of the current jail's problems the Board approved the formation and structure for a planning committee, as follows: 2 - Scott County Commissioners (Designated by the Board) 2 - Representatives from the Scott County Sheriffs Office (Designated by the Sheriff) 1 -Representative from the County Attorney's Office (As designated by the County Attorney) 1 - Representative from the Scott Joint Prosecution Association(Designated by the SJPA) 1 - Representative from Scott County Court Services (Designated by the Court Services Director) 1 - Representative from the Public Defender's Office (Designated by the Chief Public Defender) 1 - Representative from the Judiciary (Designated by the Chief Judge) 2 - Representatives from City Police Departments (Designated by the Chiefs of Police) 2 - Citizen Representatives (One designated by the Board of Commissioners & One to be designated by the Shakopee City Council) 1 - Representative from the Minnesota Department of Corrections (Designated by the Department) 1 - Representative from County Administration (Designated by the County Administrator) An Equal Opportunity/Safety Aware Employer The work of this committee will have a substantial impact not only on the citizens of Scott County but also on the County's Criminal Justice System. The task is a difficult one and the time commitment from the members will be significant. While the Board realizes the strain this may place on your office,we would ask you to please submit,to the Scott County Administrators Office, the name of the person(s)who can represent your office. We would ask that your selections be submitted not later than February 9, 2000. Once appointees names are received, information packets will be sent directly to them and the committees first meeting will be scheduled. If you have any questions,please contact Gary Shelton or Wendy Halquist at 612-496-8605. Sincerely, ,Odz.,ge3-ZVa.ad- Dallas Bohnsack, Chair Scott County Board of Commissioners cc: file F . -- - - - -- - - ------ aN �l�lit APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMNIISSIONS Name: ' orr*eSs'jZas( 41(-- 1i � Address: Phone:(H) (1�� w cl C 1 (B) ('l2� 4/5 1(7 How long have you been a Shakopee Resident? 9�y,4"/)-- Occupation: jel-1 /44r147 — ' Does your work require you to travel? (Check one) A great deal Periodically Very Little A None Do you have any special interests or training which you feel a particular board or commission could use? (Use a separate sheet if necessary) Board or Commission in which you are interested? (If more than one, please indicate order of preference) 5� ,Tr (64 A.11-(-? Jc. I Ch Vgf ff4 Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. ,,::=Arirek' 45-":4 . ' -''- - .—' - -;7:-•::, .'.--- -:-''} ''-7-';'-?,..3.-,1fr:'-'''''''' '.11; :.-.7a,.::7 •-:-• '---:::-.- ••:*---,. :--:•• - --.- - -_:"-tz,-,--- -. ••• .- - - . , hi.accordance with this definition,do you have any regal or equitable interested in any usiness however organized,which could be constructed as a conflict of interest? -Yes - No7t , ..If yes, please provide the details on a separate sheet of paper. Please list three references(Name,Address,Phone): q Pi -s, 14 (3 Vgi----- 3d VO /- _ . 2. / / 7/ 1 LI II _. f 04 7 3. / # , I hereby certify that the facts within the foregoing application are true and correct to the best of my knowledge. Signature / _ ir___- , () Date RETURN APPLICATION AND PLEDGE TO: City Clerk City of Shakopee 129 Holmes Street South Shakopee,MN 55379 . . . Date Received: . - . . CITY OF SHAKOPEE BOARDS AND COMMISSIONS VOLUNTEER PARTICIPATION PLEDGE 1. I agree to attend an annual Board/Commission evening orientation held in January once during my first two years on the Board/Commission. YES /\ NO 2. I agree to read the agenda material provided prior to the Board/Commission meetings so that I am prepared to participate in discussion. YES X NO 3. I agree to read and use the attached "How To Aid Discussion By Asking the Right Questions" to enhance my performance as an active Board/Commission member. YES / NO 4. I agree to offer discussion on the pros and cons of the policy/issue being discussed and agree to refrain from personal criticism directed toward citizens, applicants, fellow Board/Commission members and staff. YES / NO 5. I acknowledge the City's requirements regarding attendance (Outlined in Section B, Subparagraph I) and understand that I can be removed from a Board/Commission because of poor attendance. YES NO 6. I agree to call City Hall to notify the- appropriate staff person when I cannot attend a regularly scheduled meeting. YES )( NO 7. I agree to refrain from voting on issues where I have a conflict of interest. YES NO V Applicant Signature Date I:\clerk\jeanette\B&C-application