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HomeMy WebLinkAbout06/26/1995 TENTATIVE AGENDA ADJ. REG. SESSION SHAKOPEE, MINNESOTA JUNE 26, 1995 LOCATION: City Hall, 129 Holmes Street South Mayor Gary Laurent presiding I] Roll Call at 5:30 p.m. 2] CR- 16 Improvements from CR- 17 to CR- 83 a] Res.No.4238,Restricting Parking-tabled 6/20 b] Res.No.4239,Approving Scott County Plans 3] 1995/96 Insurance Renewals-tabled 6/20 4] Riverfront Design Plan 5] Temporary Road Access to Boat Ramp from Bluff Avenue-tabled 6/20 6] Other us `a Ow) VA Y// 7] Adjourn TENTATIVE AGENDA COMMITTEE OF THE WHOLE SHAKOPEE,MINNESOTA JUNE 26, 1995 1] Roll Call after adjourned regular session 2] Shakopee-Savage Proposed Joint Powers Agreement 3] Street Width Policy 4] Set date for next Committee of the Whole 5] Adjourn Dennis R.Kraft City Administrator MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorney DATE: June 26, 1995 RE: Lebens & Link v. City As you know, Messrs . Lebens and Link filed a Motion for New Trial in their lawsuit against the City. They are seeking to have a 1965 law declared still valid. The trial court originally held that this law had been repealed (which is what we argued) . The trial court (Judge Menke) affirmed his decision after hearing the motion for new trial . This resolves the matter for now. Within the next 90 days we will learn whether Messrs . Lebens and Link are going to continue to pursue this matter by filing an appeal with the Minnesota Court of Appeals . If you have questions regarding this, please let me know. Signed aren Marty, Cit Attorney [22IND] MEMO TO: Dennis R. Kraft, City Administrator FROM: V. Paul Bilotta, Econ. Development Coordinator/Acting MIS Coordinator V(eii DATE: June 26, 1995 RE: City Computer System NON-AGENDA INFORMATION: The MIS Coordinator's last day was June 16 and responsibilities were transferred to the Economic Development Coordinator/Acting Planning Director. It has been determined that the design of the computer system is significantly flawed and also has a number of security concerns. A computer technician has been hired to analyze/repair the system in order to minimize the number of system errors/crashes as well as resolve the security issues. It is staff's intention to leave the MIS Coordinator position vacant until after the network has been redesigned. This will allow for a better determination of the type of skills that will be required if this position is filled. It is hoped that the system can be improved to the point that maintaining a full-time, mid-level employee on staff is no longer necessary. The unanticipated redesign of the computer system will likely exceed the budgeted amount for Professional Services in the MIS budget, however, at this time, it appears that this can be offset with the salary savings that will be realized by keeping the position vacant. j:\plan\admin\compute.doc MEMO TO: Dennis R. Kraft, City Administrator FROM: V. Paul Bilotta, Econ. Development Coordinator/Acting Planning Director V9.6 DATE: June 26, 1995 RE: Comprehensive Plan Update Status NON-AGENDA INFORMATION: As anticipated, the Metropolitan Council staff has put the Comprehensive Plan approval process on hold. Most of the issues are minor and staff is working to clarify issues to address the staff concerns. The primary sticking point is still that the Metropolitan Council policies are not effective in growing communities with large amounts of vacant commercial/industrial land. There is an effort going on to remedy this situation region-wide, but right now, it appears that Shakopee is going to have to negotiate a unique solution to this problem (as have other communities, such as Cottage Grove etc.). The Comprehensive Plan was developed in anticipation that the Metropolitan Council staff might take this position. Staff is still in the process of defining the critical objection points so that a response can be provided. In order to assist the approval of the Comprehensive Plan and attempt to represent the position of the growing communities, I have agreed to serve on the Metropolitan Council's Growth Management Working Group (previously known as the Land Supply/Demand Availability Group). This is the group that is working to develop the new MUSA expansion guidelines and includes representatives from the development community, growth control advocacy groups and local communities. c:\\paul\template\cctemp.doc #12Z., MEMO TO: Dennis R. Kraft, City Administrator FROM: Bruce Loney,Public Works Director 4 fes, SUBJECT: County Road 16 Reconstruction from CSAH 17 to County Road 83 DATE: June 26, 1995 INTRODUCTION: Attached is Resolution 4238 and No. 4239 for approving Scott County plans to improve County State Aid Highway(CSAH) 16 from CSAH 17 to County Road (C.R.) 83 (S.A.P. 70-616-15) and for restricting parking on the aforementioned CSAR project area. Also included for Council approval is Construction Cooperative Agreement No. 9516 between the County and City for the CSAH 16 improvement project. A revised agreement is being prepared by Scott County for Monday's meeting to incorporate some of the changes requested by staff. BACKGROUND: The CSAH 16 improvement project plans were discussed at the June 20, 1995 Council meeting. Direction was provided to City staff for the completion of the Cooperative Agreement and to County staff on planning for future turn lanes at Vierling Drive and CSAH 16 intersection. City and County staff have met to finalize the Cooperative Agreement and have to the following items: 1. Modify Construction Cooperative Agreement No. 9516 with Exhibit B which outlines the storm sewer costs in City Project 1994-11 for County participation. The storm sewer line from CSAH 16 thorough the Reed's and Mini Storage area to the Upper Valley Drainageway was placed in the City's contract for construction cost efficiency. The City's sanitary sewer line is to be installed adjacent to this storm sewer. 2. A separate Cooperative Agreement will be prepared for Council approval for the County's participation in future storm water ponding costs for four storm sewer outlets off of the County Highway 16 right-of-way. These outlets will flow into the City's future pond off of Sarazin Street,Mill Pond sediment basin and CSAH 17 storm sewer system. Cost sharing by the County has been agreed to, however, the exact amount of participation will need more analysis and would delay the approval of CSAH 16 plans. Staff would recommend a separate agreement to deal with future improvements off the site. 3. A separate agreement will be prepared for the future maintenance of the water quality pond on the R.A.L.F. parcel by Shakopee Public Utilities Commission (SPUC) Wellhouse #6. The agreement will address maintenance responsibility and cost participation for the City and the County. The maintenance of water quality ponds on a County project within a City is a new issue with the requirements of water quality ponding. The City and County have areas which drain into this pond. The maintenance agreement will focus on the City maintaining the pond with the County contributing into the Stormwater Utility Fund at a yet to be determined amount. Additional agreements for future ponding costs and maintenance costs are necessary in order for the project to move forward this year. If the plans are not approved, these agreements can be incorporated into one agreement. Staff has asked for the County to confirm the agreement separation approach to CSAH 16 improvements in writing before the Council meeting. County staff have been requested by Council to review acquiring additional right-of-way for future turn lanes at the Vierling Drive and CSAH 16 intersection. A County representative will be at the meeting to respond to the Council's directive. ALTERNATIVES: 1. Authorize the appropriate City officials to execute the Cooperative Agreement No. 9516 with Scott County for the County Road 16 Project. 2. Do not execute the Cooperative Agreement. 3. Adopt Resolution No. 4238 restricting parking on County Road 16. 4. Deny Resolution No. 4238. 5. Adopt Resolution No. 4239 approving plans and specifications for County Road 6. Deny Resolution No. 4239. RECOMMENDATION: Staff recommends Alternative No.'s 1, 3 and 5 if the Council deems the plans acceptable.. ACTION REQUESTED: 1. Authorize the appropriate City officials to execute Cooperative Agreement No. 9516 with Scott County for the County Road 16 project. 2. Offer Resolution No. 4238, Restricting Parking on CountyState i Highwnd ay e 16 Between CSAH 17 and County Highway 83, S.A.P. 70-616-15 adoption. 3. Offer Resolution No. 4239, A Resolution Approving Scott County Plans to Improve County State Highway 16 Between CSAH 17 and County Highway 83, S.A.P. 70-616-15 and move its adoption. 13c1 MEMO TO: Dennis R. Kraft, City Administrator FROM: Bruce Loney, Public Works Director 61.• . SUBJECT: County Road 16 Reconstruction from CSAH 17 to C.R. 83 DATE: June 20, 1995 INTRODUCTION: Attached is Resolution No. 4238 and No. 4239 for approving Scott County plans to improve County State Aid Highway (CSAH) 16 from CSAH 17 to County Road (C.R.) 83 (S.A.P. 70-616-15) and for restricting parking on the aforementioned CSAH project area. BACKGROUND: The reconstruction of CSAH 16 to a four lane roadway has been programmed by Scott County Highway Department for 1995. On June 16, 1995, the following documents were received by the Public Works Director in regard to this County project: 1. Blueline set of plans for review and approval. 2. One (1) set of the special provisions. 3. Two (2) copies of the Cooperative Agreement for review and approval. 4. A copy of sample resolution approving the plans. 5. A copy of sample no parking resolution for this project. Attached to this memo are copies of the following correspondence: 1. May 23, 1995 letter to Scott County are review comments of the preliminary draft CSAH 16 plans. 2. June 6, 1996 letter from Scott County on the review comments from City staff. 3. June 16, 1995 fax memo from Scott County on the proposed schedules for starting construction for the time City Council of Shakopee approves the plans. Staff has not had adequate time to review the final plans, special provisions and Cooperative Agreement for a recommendation at this time. The following items are the major issues in approving the plans and specifications: 1. County/City Cost Participation 2. Use of R.A.L. F. property for storm water ponding. 3. Installation of turn lane. 4. Urban roadway section with ditches or swales. 5. Right-of-way acquisition for sanitary sewer project. ISSUE#1 - COUNTY/CITY COST PARTICIPATION County Cost Participation Policy is utilized by Scott County as the basis for determining cost sharing of improvements on County highways. For this project, the Cooperative Agreement contains the following City costs for each improvement type: City Improvement Type Amount Participation Storm Sewer $387,416.51 64.2% Concrete Sidewalk $ 75,452.00 100% Bituminous Walk $ 39,243.75 100% Concrete Curb& Gutter $ 85,340.00 50% Concrete Driveway $ 12.139.00 50% Total $599,591.26 Preliminary engineering (8%) and construction engineering (5%) of$29,979.56 are added to the City of Shakopee's share for a total estimated cost of$677,538.12. The feasibility study estimate was $512,737.50. Per the County's Policy, the City pays for storm sewer based on contributing flow ratio as per the State Aid formula. This ratio is used for the storm sewer system and ponding costs. On this project, there are storm sewers in which water quality ponding could not be provided without a severe impact to adjacent properties. The storm water treatment will be provided by a future water quality pond off of Sarazin Street and Mill Pond Water Quality Project. It is staff's opinion that the County should participate in the costs of these pond improvements and the County has agreed. The exact cost sharing amounts have not been agreed upon and need to be incorporated in the Cooperative Agreement. In addition, the storm sewer reimbursement cost from the County on the City's Project No. 1994-11 needs to be included.. Concrete sidewalk is 100% City cost. Bituminous trail is a 100% City cost unless the trail is used excessively for bicycles only. The County would participate in 25% of the cost. Concrete curb and gutter and concrete driveways are 50% City cost and both of these items are assessed to benefitting property owners per City Policy. ISSUE#2- USE OF R.A.L.F. PROPERTY The use of the R.A.L.F. parcel by Shakopee Public Utilities Commission (SPUC) Wellhouse #6 for storm water ponding purposes. A pond was required in this area to provide a water quality pond for treatment and rate control. This drainage area is in an area known as Canterbury South which is very flat and drains into Canterbury Park 2nd Addition. The City, County, SPUC and Valley Green Industrial Park representatives have worked on solving the drainage problems in this area. In order to meet the City's drainage rate control requirement of 1/3 cfs per acre and provide water treatment, the County is proposing to use the R.A.L.F. parcel. This parcel has a gasmain and major watermain through the parcel, thus limiting the building envelope. The County will purchase the land at their cost and the City will share in the construction cost of the pond. ISSUE#3- TURN LANES The issue of whether turn lanes should be installed on this project has been raised during the course of design. Staff has asked the County to respond on the need of turn lanes and County Policy in this area. The County's response is on Page 2 of their June 6, 1995 letter. ISSUE#4- URBAN ROADWAY WITH DITCHES In the plan review, there were several areas listed which do not have positive drainage to the concrete curb and gutter. The profile of the road could not be lowered due to close proximity of the rock formation and the associated higher cost in lowering the roadway. In many areas, swales or shallow ditches with drain inlets have been installed_to collect the stormwater. Also, several properties will need culverts under their driveway. The main issue with the design is the appearance of an urban roadway with shallow ditches and the City's ability to sustain the benefit of a curb and gutter assessment. ISSUE#S-RIGHT-OF-WAY ACQUISITION FOR SANITARY SEWER Additional right-of-way on the north side of CSAH 16 needs to be acquired in order to construct the roadway improvements and the City's proposed Sanitary Sewer Main Project No. 1994-11. According to the County Engineer, one more easement needs to be obtained in order for the City to construct the sewer line. Staff apologizes for bringing this item to the Council on such short notice, however, in order to construct a portion of CSAR 16 and restore the road to a hard surface the County has requested consideration of approval before July 11, 1995 Council meeting. It is staff's recommendation for Council to discuss the plans and provide direction to staff on this project. ALTERNATIVES: 1. Adjourn to a special Council meeting to be held on June 26, 1995 to review the CSAH 16 plans, special provisions and Cooperative Agreement. 3 2. Approve Resolution No.'s 4238 and 4239. 3. Do not approve Resolution No.'s 4238 and 4239. RECOMMENDATION: Staff recommends Alternative No. 1, to allow time to review the plans, special provisions and revise the Cooperative Agreement as necessary. ACTION REQUESTED: Move to adjourn to a special Council meeting to be held on June 26, 1995 to review the CSAH 16 plans, special provisions and Cooperative Agreement. BL/pmp MEM4238 4 RESOLUTION NO. 4238 A Resolution Restricting Parking on County State Aid Highway 16 Between CSAH 17 and County Highway 83 SAP 70-616-15 WHEREAS, the County of Scott has planned the improvement of County State Aid Highway (CSAH) 16 from CSAH 17 to County Highway 83; and WHEREAS, the County of Scott will be expending County State Aid Funds on the improvement of this highway; and WHEREAS, since this improvement lacks adequate width for parking on both sides of the road, approval of the proposed construction as a County State Aid Project must therefore include certain parking restrictions. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: That the City of Shakopee shall prohibit the parking of motor vehicles on both sides of CSAH 16 from CSAH 17 to County Highway 83. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor, City of Shakopee ATTEST: City Clerk City Attorney CWASOaes,ury.a= RESOLUTION NO. 4239 A Resolution Approving Scott County Plans to Improve County State Aid Highway 16 Between CSAH 17 and County Highway 83 SAP 70-616-15 WHEREAS, plans for Project No. SAP 70-616-15 showing proposed alignment, profiles, grades and cross-sections for the construction, reconstruction or improvement of County State Aid Highway No. 16 within the limits of the City as a State Aid Project have been prepared and presented to the City. NOW, THEREFORE, BE IT RESOLVED, that said plan be in all things approved. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 Mayor, City of Shakopee ATTEST: City Clerk City Attorney CERTIFICATION STATE OF MINNESOTA COUNTY OF SCOTT CITY OF SHAKOPEE I hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the City Council of Shakopee at a meeting thereof held in the City of Shakopee, Minnesota, on the day of 19_, as discussed by the records of said City in my possession. City Clerk K-WP60\RES\CITY.APP • SI-TAKOPEE May 23, 1995 Scott Merkley _ Scott County Highway Dept. 600 Country Trail East Jordan, MN 55352 Dear Scott: The following comments are in regards to a review of the CSAH 16 construction plans for CSAH 17 to C.R. 83 and are as follows: Title Sheet 1. Is the design speed 50 m.p.h. for the entire segment of roadway? Sheets 65 and 66 show 55 m.p.h. for CSAH 16 legs of traffic signal. Sheet No. 6 2. On the future street extension detail, the "By Others" permanent barricade note is not clear. "By Others" is referring to what agency? Sheets No. 18 - 22 3. What is the status of right of acquisition for this project as the City needs the right-of-way to move the Shakopee Public Utilities Commission's (SPUC) power poles in order to install the sanitary sewer? A right-of-way acquisition estimated time table should be submitted to the City. Sheets No. 23 - 44 4. The question has been raised on turn lanes for this roadway. Have turn lanes been considered in the design and what is the County's policy in regards to turn lane installation? 5. The design is for an urban roadway with concrete curb and gutter from CSAH 17 to C.R. 83. On the south side, the existing ground does not drain to the curb ad gutter as shown on the following locations: A. Sta. 103+85 to Sta. 105+00 Rt. B. Sta. 112+00 to Sta. 116+00 Rt. C. Sta. 124+00 to Sta. 148+00 Rt. COMMUNITY PRIDE SLICE 1857 12�He!^ Street South ShA,^oe.\tinne•ota 1:c1 -12 :, F\\ ,1` !� D. Sta. 153+00 to Sta. 158+90 Rt. E. Sta. 165+00 to Sta. 169+00 Rt. F. Sta. 172+00 to Sta. 176+00 Rt. G. Sta. 179+00 to Sta. 184+00 Rt. H. Sta. 196+21 to Sta. 214+00 Rt. Has the County considered eliminating the backslope behind the sidewalk at any of these locations by either lowering of the road or adding fill for positive drainage to the curb & gutter and then catch basins? Sheets No. 36 6. Can one of the storm drain inlets at Station 116+00 Rt. be eliminated? Sheets No. 37 7. Is the 15" CSP culvert under the driveway for the P&R Mini Storage necessary? Sheet No. 38 8. Rip rap sections needed by Outlot A to Upper Valley Drainageway. 9. Previously, it was verbally agreed upon to have the City construct the storm sewer line from DS322 to Oulet A since the City was going to construct a sanitary sewer line in this area. A note should be added stating this segment of storm sewer to be installed by others and the County will reimburse the City in the Cooperative Agreement. Sheet No. 41 10. Show connecting existing 15" RCP storm sewer on Vierling Drive. Sheet No. 42 11. Storm water quality pond adjacent to SPUC wellhouse may need to be lined per Joe Adams of SPUC. 12. Flow rate of pond outlet must be no more than 1/3 cfs per acre of drainage area. The City has not received the specifications for this project as yet for review. If you have any questions on this letter, please feel free to contact me at Shakopee City Hall. Sincerely, / ..r7 c . •'`� Bruce Loney, - - Public Works Director SCOTT CODA BRADLEY J.LARSON V COUNTY I ` Highway Engineer HIGHWAY DEPARTMENT DANIEL M.JOBE • 600 COUNTRY TRAIL EAST Design Engineer JORDAN, MN 55352-9339 City DON D.PAULSON (612) 496-8346 FAX (612) 496-8365 D Optruction Engineer SON OAF 8 4,995 June 6, 1995 pe Mr. Mr. Bruce Loney City Engineer Shakopee City Hall 129 Holmes Street S. Shakopee, MN 55379 RE: SAP 70-616-15 Dear Mr. : This letter is in response to your May 23, 1995 plan review comments for the above referenced project. Title Sheet 1) The design will be shown as 50 mph west of CR 83. The design speed of 55 mph east of CR 83 is correct and will be shown as an exception on the title sheet. The area east of CR 83 is only being widened as a temporary connection to this project. Sheet No. 6 2) The barricades shown in the future extension detail are now being added as a pay item. Sheets 18-22 3) A letter will be sent to you and SPUC updating you on the right-of-way acquisition status. This letter will follow in the next few days. Sheets 23-44 4) The need for turn lanes was previously discussed with Dave Hutton and it was agreed that they were not needed and that a 4-lane undivided roadway would adequately handle the 20-year ADT. The major factor in determining when a roadway needs to be upgraded to increase the number of lanes and provide channelization is the 20-year projected ADT volume. Our policy states: 7,500 ADT upgrade 2-lane to 4-lane undivided 15,000 ADT upgrade 4-lane undivided to 4-lane divided An Equal Opportunity/Affirmative Action/Safety Aware Employer Bruce Loney SAP 70-616-15 June 6, 1995 Page 2 The proposed 20-year ADT for this roadway is 11,130. This volume is well below the 15,000 ADT where channelization is typically considered. This volume would take into account the vehicles entering from the side streets. Additionally, as part of the City's traffic study of eastern Shakopee, Strgar-Roscoe-Fausch modeled and analyzed the future traffic volumes in this area. The study results indicated the following: At the Hauer Trail/Shenandoah Drive and the Vierling Avenue intersections with C.S.A.H. 16 the estimates of peak hour traffic volumes at full development indicate the need for channelization should begin to be considered. Based on the peak hour traffic volumes, the Roundhouse Circle and Sarazin Street intersections with C.S.A.H. 16 would adequately serve future traffic volumes without channelization on C.S.A.H. 16. Scott County concluded that channelization would not be warranted at this time at Hauer Trail/Shenandoah Drive and the Vierling Avenue intersections with C.S.A.H. 16 for the following reasons: At full development the peak traffic volumes just meet the minimum for peak hour signal warrants. If this occurs, we feel it wouldn't happen until near the end of the 20-year life of the roadway. Past City Planner, Lindberg Ekola, thought this area would develop at a lower density than planned, as is presently occurring. 5) In all urban designs it is our policy to eliminate ditches wherever possible and collect the drainage in the roadway system. The presence of the bedrock was a controlling factor in setting the vertical alignment in an effort to keep the project feasible to construct. Also, see the attached June 5, 1995 letter from SEH addressing this item. Sheet No. 36 6) See the attached June 5, 1995 letter from SEH addressing the need for storm sewer drains at station 116+00. Sheet No. 37 7) It was determined the culvert under the P & R Mini Storage driveway was needed. Bruce Loney SAP 70-616-15 June 6, 1995 Page 3 Sheet No. 38 8 & 9) These items will be constructed by the City with your sanitary sewer project. This is addressed in my June 1, 1995 correspondence to the City. Sheet No. 41 10) The storm sewer pipe in Vierling Drive was added and the appropriate changes to the storm sewer system were made. See the attached June 5, 1995 letter from SEH addressing this item. Sheet No. 42 11) The County is proposing to line the permanent storage area of the pond with a clay liner at a minimum depth of 6". We have contacted the MPCA regarding this matter. A copy of our correspondence to the MPCA will be sent to both the City and SPUC. 12) As previously indicated in my May 24, 1995 letter to the City, the proposed pond should accommodate a 100 year storm event while maintaining a discharge rate to the Valley Green parcel of approximately Ys CFS per acre of drainage area as discussed at our meeting. A copy of the final plans with all revisions incorporated will be sent to you in the next few days. Also being sent are the specifications, cooperative agreement, no parking resolution, and the original cover sheet for your signature. Please schedule this item for City Council approval at your earliest convenience to allow for 1995 construction. We appreciate your assistance on this project. If you have any questions or would like any additional information, please contact this office. Sincerely, Scott M. Merkley Engineering Coordinator SMM/jkf cc: Don Fehr, Right-of-Way Agent (Item 3) vsai3535 VADNAIS CENTER DRIVE,200 SEH CENTER,ST PAUL,MN 55110 612 490-2000 800 325-2055 ARCHITECTURE • ENGINEERING • ENVIRONMENTAL • TRANSPORTATION June 5, 1995 RE: Scott County,Minnesota CSAH 16 S.A.P. 70-616-15 SEH No. A-SCOTT9401.00 Mr. Scott Merkley Scott County Highway Department 600 County Trail East Jordan,MN 55352-9339 Dear Mr.Merkley: This letter is in response to the City of Shakopee's comments to the draft construction plan set which had been made available for their review. As requested, we are providing further information pertaining to our design in areas where the City has specific questions or concerns. Referring to correspondence from Bruce Loney of the City of Shakopee dated May 23,1995,we offer the following information: Item 5 As a general rule, we have proposed to grade out areas adjacent to the proposed curb to drain surface flows across the berm and into the street,as is desirable in an urban setting. However,there were numerous areas where doing that proved to be impractical,for either or both of the following reasons: 1. Draining roadside areas over the curb would have required the profile grade to be set lower than we currently have it shown. In all cases in question,lowering the profile would create additional construction cost due to rock excavation and/or would make it difficult or cost-prohibitive to connect the roadway storm sewer to downstream facilities or natural features,due to its depth. 2. In many cases,the drainage area to CSAH 16 extends several hundred feet beyond the right-of-way. The resultant flows,draining over the curb,would create a great deal of gutter flow on the roadway itself. Using Scott County's criteria for allowable flow in the gutter,this would necessitate an impractical catch basin spacing,on the order of an inlet every hundred feet. Furthermore,even in a developed urban area, such large drainage areas would not normally be allowed to drain into a street unabated. The more likely approach under those circumstances would be to have a storm sewer network draining those off-road areas,with a connection from that system to the storm sewer line in the street. This is what we anticipate along the south side of CSAH 16 once development begins to occur. The inlets we have provided on the roadside will be points at which external storm sewer lines can be connected in the future. . - L SHORT ELLIOTT HENDRICKSON INC. MINNEAPOLIS,MN ST CLOUD,MN CHIPPEWA FALLS. WI MADISON, WI LAKE COUNTY,IN EQUAL OPPORTUNITY EMPLOYER Mr. Scott Merkley June 5, 1995 Page 2 tem 6 Of the two drainage structures right of STA 116+00, the westernmost one is a catch basin with a stool grate,and the easternmost one is a manhole which is needed to connect the existing 24" RCP shown on the plan. Normally,we would have consolidated them into one catch basin that serves both functions. However, the 24" RCP comes in at an elevation significantly higher than the roadside swale just to the west, which needs to be drained. As a result, two structures were required-one to connect the incoming pipe and one to pick up flows in the swale. Item 10 We obtained information from the City of Shakopee pertaining to the 15"RCP along Vierling Drive, and have shown connecting it to the CSAH 16 storm sewer in the revised construction plans. If you have any questions on these topics or require additional information on any design issue, please do not hesitate to call. Sincerely, Short Elliott Hendrickson Inc. C29" James A.Rosenow,P.E. tlo JUN-16-95 FRI 13: 13 F. U1 June 16 , 1995 To: Bruce Loney From: Scott Merkley Subject : SAP 70-616-15 City of Shakopee Project Approval We have reviewed the working days needed to reconstruct CSAH 16 from Vierling Ave . to C.R. 83 this year. Construction mould need to begin by Sept . 1, 1995 to allow the work to be completed including a paved driving surface. The following are schedules showing the construction start time for the project with City Council approval at the June 20, 1995 and July 11, 1995 meetings : 6-20-95 City Council Approval 6-21-95 Plans to State-Aid Metro for Approval 6-28-95 Plans to State-Aid Central Office for Approval 7-05-95 County RBA for Approval 7-11-95 County Approval / Begin Advertising 8-14-95 Open Bids 8-15-95 Award Contract 8-28-95 Begin Construction 7-11-95 City Council Approval 7-12-95 Plans to State-Aid Metro for Approval 7-19-95 Plans to State-Aid Central Office for Approval 7-26-95 County RBA for Approval 8-01-95 County Approval / Begin Advertising 9-11-95 Open Bids 9-12-95 Award Contract 9-25-95 Begin Construction We apologize for the very short notice in requesting the City' s Approval . As you are aware, some of the design issues that were recently resolved by the City and the County took considerable more time than expected. Your assistance regarding this matter would be greatly appreciated. Agreement No. 9516 State Aid Project No. 70-616-15 City of Shakopee County of Scott CONSTRUCTION COOPERATIVE AGREEMENT THIS AGREEMENT, Made and entered into this day of , 19_, by and between the County of Scott, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "County" and the City of Shakopee, a body politic and corporate under the laws of the State of Minnesota, hereinafter referred to as the "City". WITNESSETH: WHEREAS, The County arid the City have been negotiating to bring about the improvement of County State Aid Highway 16 from CSAH 17 (Marschall Road) to CR 83 (Engineer's Stations 100+26.18 to 223+75.00) as shown on the County Engineer's plans for SAP 70-616-15 which improvement contemplates and includes grading, aggregate base plant-mixed bituminous surface, concrete curb and gutter, traffic signal revisions, storm sewer, landscaping and other related improvements; and WHEREAS, The above described project lies within the corporate limits of the City, and WHEREAS, The County Engineer has heretofore prepared an engineer's estimate of quantities and unit prices of material and labor for the above described project and an estimate of the total cost for contract work in the sum of Two Million Four Hundred Ninety-Nine Thousand Eight Hundred Twenty-Six Dollars and 85 cents ($2,499,826.85). A copy of said estimate (marked Exhibit "A") is attached hereto and by this reference made a part hereof; and WHEREAS, It is contemplated that said work be carried out by the parties hereto under the provisions of M.S. Sec. 162.17, Subd. 1. 1 • Agreement No. 9516 • State Aid Project No. 70-616-15 City of Shakopee County of Scott NOW, THEREFORE, IT IS HEREBY AGREED: The County or its agents will advertise for bids for the work and construction of the aforesaid Project No. SAP 70-616-15, receive and open bids pursuant to said advertisement and enter into a contract with the successful bidder at the unit prices specified in the bid of such bidder, according to law in such case provided for counties. The contract is in form and includes the plans and specifications prepared by the County or its agents, which said plans and specifications are by this reference made a part hereof. I I The County shall administer the contract and inspect the construction of the contract work contemplated herewith. The City Engineer shall cooperate with the County Engineer and his staff at their request to the extent necessary, but shall have no other responsibility for the supervision of the work. • Ill The City shall reimburse the County for its share in the construction cost of the contract work for said project and the total final contract construction cost shall be apportioned as set forth in the Division of Cost Summary in said Exhibit "A" attached hereto. It is further agreed that the Engineer's Estimate referred to in this agreement is an estimate of the construction cost for the contract work on said project and that the unit prices set forth in the contract with the successful bidder and the final quantities as measured by the Engineer shall govern in computing the total final contract construction • cost for apportioning the cost of said project according to the provisions of this paragraph. • 2 Agreement No. 9516 State Aid Project No. 70-616-15 City of Shakopee County of Scott IV In addition to payment of the City's proportionate share of the contract construction cost, the County and the City further agree to participate in the Preliminary Engineering,which includes all costs of planning, design and preparation of plans and specifications, in an amount of eight percent (8%) of the cost of construction. The County and City further agree to participate in the construction engineering, which includes the complete staking, inspection and supervision of the construction, in an amount of five percent (5%) of the final contract amount. Participation of engineering costs by the City shall be the same percentage as the total construction participation. The cost of the items in which the County shall participate shall be based on the unit prices in the contract and the final construction quantities as determined by the Project Engineer in charge. The County and the City shall participate in the cost of the storm sewer construction as per recommendation of the Hydraulics Engineer of the Minnesota Department of Transportation and the Scott County Highway Department's proposed "Policies for Cost Participation with Municipalities." The storm sewer from DS 322 to the outlet is being constructed with the Shakopee City Projects 94-11 & 95-03. The storm sewer costs will be shared in the same manner as the storm sewer for SAP 70-616-15 and is shown in the attached Exhibit "B". The City and County will enter into a separate Cooperative Agreement to address the three related drainage issues and the future pond maintenance. V The City shall, based on the contract price, deposit with the Scott County Treasurer ninety percent (90%) of the estimated City's share of the construction and engineering costs as partial payment within thirty (30) days after award of contract and execution of this Agreement, whichever is later. 3 Agreement No. 9516 State Aid Project No. 70-616-15 City of Shakopee County of Scott The remaining amount of the City's share of construction and engineering costs of this project shall be paid to the County upon completion of the project and submittal to the City of the County's final, itemized, statement of the project costs. In the event the partial payment exceeds the City's share of these final costs, such overpayment shall be returned to the City by the County. VI The County Engineer shall prepare monthly progress reports as provided in the specifications. A copy of these reports shall be furnished to the City upon request. VII All records kept by the City and the County with respect to this project shall be subject to examination by the representatives of each party hereto. All data collected, created, received, maintained or disseminated for any purpose by the activities of the County or City pursuant to this Contract shall be governed by Minnesota Statutes Chapter 13, as amended, and the Minnesota Rules implementing such Act now in force or hereafter adopted. VIII The County reserves the right not to issue any permits for a period of five (5) years after completion of the project for any service cuts in the roadway surfacing of the County Highway included in this project for any installation of underground utilities which would be considered as new work; service cuts shall be allowed for the maintenance and repair of any existing underground utilities. Agreement No. 9516 State Aid Project No. 70-616-15 City of Shakopee County of Scott IX The City agrees that any City license required to perform electrical work within the City shall be issued to the Contractor or the County at no cost to the Contractor or the County. Electrical inspection fees shall be not more than those established by the State Board of Electricity in the most recently recorded EIectrical Inspection Fee Schedule. All fees, permits, bonds, etc., shall be issued to the Contractor or the County at no cost to the Contractor or the County. X The City shall, at its own expense, remove and replace all City owned signs that are within the construction limits of this project. XI Upon completion of this project, the County,at its expense, shall place the necessary signs and . the City, at its expense, shall provide the enforcement for the prohibition of on-street parking on that • portion of CSAH 16 constructed under this project. No modification of the above parking restrictions shall be made without first obtaining a resolution from the County Board of Commissioners permitting said modification. XII Neither the County, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the City for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the City, or arising out of the negligence of any contractor under any contract let by the City for the performance of said work; and the City agrees to defend, save and keep said County, its officers, agents and employees harmless from all claims, demands, 5 Agreement No. 9516 State Aid Project No. 70-616-15 City of Shakopee • County of Scott actions or causes of action arising out of negligent performance by the City, its officers, agents or employees. XIII It is further agreed that neither the City, its officers, agents or employees, either in their individual or official capacity, shall be responsible or liable in any manner to the County for any claim, demand, action or cause of action of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of the hereinbefore described maintenance, restoration, repair or replacement work by the County, or arising out of the negligence of any contractor under any contract let by the County for the performance of said work; and the County agrees to defend, save and keep said City, its officers, agents and employees harmless from all claims, demands, actions or causes of action arising out of negligent performance by the County, its officers, agents or employees. XIV It is further agreed that each party to this agreement shall not be responsible or liable to the other or to any other person whomsoever for any claims, damages, actions, or causes of actions of any kind or character arising out of, allegedly arising out of or by reason of the performance, negligent performance or nonperformance of any work or part hereof by the other as provided herein; and each party further agrees to defend at its sole cost and expense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising in connection with or by virtue of performance of its own work as provided herein. 6 Agreement No. 9516 State Aid Project No. 70-616-15 City of Shakopee County of Scott XV It is further agreed that any and all employees of the City and all other persons engaged by the City in the performance of any work or services required or provided herein to be performed by the City shall not be considered employees, agents or independent contractors of the County, and that any and all claims that may or might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said City employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said City employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the City shall in no way be the obligation or responsibility of the County. Any and all employees of the County and all other persons engaged by the County in the performance of any work or services required or provided for herein to be performed by the County shall not be considered employees, agents or independent contractors of the City, and that any and all claims that may or might arise under the Worker's Compensation Act or the Unemployment Compensation Act of the State of Minnesota on behalf of said County employees while so engaged and any and all claims made by any third parties as a consequence of any act or omission on the part of said County employees while so engaged in any of the work or services provided to be rendered herein shall be the sole responsibility of the County and shall in no way be the obligation or responsibility of the City. XVI The provisions of M.S. 181.59 and of any applicable local ordinance relating to Civil Rights and discrimination and the affirmative action policy statement of Scott County shall be considered a part of this agreement as though fully set forth herein. Agreement No. 9516 State Aid Project No. 70-616-15 City of Shakopee County of Scott IN TESTIMONY WHEREOF, The parties hereto have caused this agreement to be executed by their respective duly authorized officers as of the day and year first above written. CITY OF SHAKOPEE (SEAL) By And Mayor City Administrator Date Date And City Clerk Date COUNTY OF SCOTT ATTEST: By By County Administrator Chairman of Its County Board Date Date Upon proper execution, this agreement RECOMMEND FOR APPROVAL: will be legally valid and binding. 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Q Q 2 2 u) I— U) 0 U u. — O J CC F N ZZ co o W C,) a CI- Z Z co a w E a 7 Qo Q 0 CA c75 FW W r F- Cn W W W p p _ O =W W r UZZUZ Q wW CO LLJ � �I' Iww C9 > (/) u) Q O w O < W W WQ W Uaao_ F- r. Waa02w 0Q 2 O 0CCCCCCQ o_Oa ZO N QCC8v vvcrn- o • nU v8F. r o Z ov• 0a W tri o O 0 - N 0 H N ~ it) NN N O co # 3 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Property/Liability Insurance Deductible DATE: June 21, 1995 Introduction Council has requested an alternative quotation with higher deductibles for the 1995/96 property/liability policies . Background Prior to the 1993/94 policies, the City has a variety of deductible ranging from $250 to $5, 000 . For 1993/94, the League standardized the deductibles at $500 . At that time, Council selected the optional offered deductible of $1, 000 at an estimated premium saving of $14,xxx. For 1995/96, the League is quoting an estimated premium savings of $6, 700 for a deductible of $2, 500 and $20, 600 for a deductible of $5, 000 . The League is recommending a deductible level of $1, 000 or $2, 500 for a city the size of Shakopee. Based on two prior years claims as shown on the attached chart, at the $2, 500 level, the city would have come out ahead by $2,400 one year and behind $2, 900 the other. At the $5, 000 level, the city would have been ahead $11, 700 one year and behind $1, 000 the other year. These are approximations, several claims are still open in each year. Also the experience and number of claims varies greatly from year to year. Alternatives 1 . Deductible level of $1, 000 2 . Deductible level of $2, 500 3 . Deductible level of $5, 000 Recommendation This is a policy decision and staff has no recommendation as to the deductible level . Budget wise, the higher deductible levels will probably impact some departments more than others and as such the city should probably budget funds in the unallocated division to cover the deductible. Action Move to renew insurance policies with the League of Cities and Hartford. Move to approve a deductible level of $ for the League of Cities insurance coverage. Prepared by City of Shakopee 6/22/95 Page 1 Cost comparison - Deductibles of $1,000 vs $2,500 or $5,000. FOR POLICY EFF DATE OF 6/30/92: City pymt with City pymt with City pymt with claim # total pymt. 1,000 deduct 2,500 deduct 5,000 deduct 2724912 2,341 1,000 2,341 2,341 2725502 5,000 1,000 2,500 5,000 11000201 1,012 1,000 1,012 1,012 11000264 4,517 1,000 2,500 4,517 11000543 821 821 821 821 TOTAL 13,691 4,821 9,174 13,691 ......:.::.:.. . ..::0:€:> �t.. �. . � > . �..tf. .%. .r:�e : : btu=::<::::::::<::<>::::<<<::<:>��05��:� °:»°:::::::°:°� °�... ...�`:..... FOR POLICY EFF DATE OF 6/30/93: City pymt with City pymt with City pymt with claim# total pymt. 1,000 deduct 2,500 deduct 5,000 deduct 11002564 1,117 1,000 1,117 1,117 11002626 2,243 1,000 2,243 2,243 11003294 1,709 1,000 1,709 1,709 11003387 17,588 1,000 2,500 5,000 11003387 237 237 237 237 11003387 534 534 534 534 11004609 8,500 1,000 2,500 5,000 11005381 888 888 888 888 11005440 10,000 1,000 2,500 5,000 11005566 4,500 1,000 2,500 4,500 11006082 25,000 1,000 2,500 5,000 TOTAL 72,316 9,659 19,228 31,228 C 0 N L: 1(3 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE : 1995/96 Insurance Renewals DATE: June 15, 1994 Introduction Attached is a list of property/liability insurance premiums for the renewal of the present coverage. The policy period is July 1, 1995 to June 30, 1996 . Background Basic Policy The policies proposed are essentially the same as current coverage. The premiums are similar to last year, considering that there are some changes in items covered. Please see attachments A and B . (Attachment A was prepared with employee bonding from previous carrier instead of League program - see bonding below) . The total initial premium has increased from $190, 572 to $202, 671 covering the City, SPUC and EDA. The primary reasons for the increase are a premium rate increase for liability coverage and civic center property costs . Attachment B also shows the dividend history and the loss history for recent years. Please note the large loss incurred in 1987 . Because of our participation in the League program, this loss has not resulted in a large increase in our cost of insurance or in the cancellation of our coverage. Deductible Level Two years ago Council increased the deductible to $1, 000 at a premium saving of $14, 569 . This year alternative quotes at different deductible levels were not requested. The deductible for electrical transformers and water pumps vary by size. Petro Fund If the city is in compliance with applicable PCA and EPA regulations and requirements for petroleum storage tanks, the state petro fund provides reimbursement for part of the costs of clean up and liability costs in the event of a leak or spill . Insurance coverage for the remaining costs and legal defense costs is available . The Council took out this coverage two years ago and at that time indicated that coverage would not be renewed after the installation of new fuel tanks . The new tanks are installed last year and a quotation was not requested. Umbrella Policy Council did not budget for an umbrella policy nor has there been a recent request for or discussion of getting another umbrella policy. The city has not had an umbrella policy for about eight years . The League reports that about 2596 of the cities insured have an umbrella policy. There is some exposure that may not be not covered by immunity, particularly in the area of federal legislation such as civil rights and discrimination. The are two variations of an umbrella policy available. For a $1, 000, 000 policy, one version keeps the $600, 000 state immunity level in place . The other version waives the immunity. Most of the coverages are from the League of Minnesota Cities Insurance Trust . The boiler and machinery policy is from the Hartford Co. The policies of course are not prepared, but there is more detail available on the proposals for any Council member that desires it . Employee Bonding The employee bonding coverage was from United Casualty. This year it is from United but through the League at a quote of $832 with a $1, 000 deductible for a $50, 000 limit . The cost was $1, 547 last year. Optional Coverages Quotations were not requested for the following coverages (same as last year) ; glass, signs, computer data, flood, earthquake, off premise power failure, garage keepers, volunteer accident, property belonging to others, asbestos removal liability and open meeting law defense. Alternatives la. Renew policies . lb. Go without insurance. 2 . Obtain quotations for other coverages . Action Requested Move to accept the property/liability insurance proposals of the League of Minnesota Cities and Hartford at a total deposit premium of $202, 671 . years . The League reports that about 25% of the cities insured have an umbrella policy. There is some exposure that may not be not covered by immunity, particularly in the area of federal legislation such as civil rights and discrimination. The are two variations of an umbrella policy available. For a $1, 000, 000 policy, one version keeps the $600, 000 state immunity level in place . The other version waives the immunity. Most of the coverages are from the League of Minnesota Cities Insurance Trust . The boiler and machinery policy is from the Hartford Co. The policies of course are not prepared, but there is more detail available on the proposals for any Council member that desires it . Employee Bonding The employee bonding coverage was from United Casualty. This year it is from United but through the League at a quote of $832 with a $1, 000 deductible for a $50, 000 limit . The cost was $1, 547 last year. Optional Coverages Quotations were not requested for the following coverages (same as last year) ; glass, signs, computer data, flood, earthquake, off premise power failure, garage keepers, volunteer accident, property belonging to others, asbestos removal liability and open meeting law defense. Alternatives la. Renew policies. lb. Go without insurance. 2 . Obtain quotations for other coverages . Action Requested Move to accept the property/liability insurance proposals of the League of Minnesota Cities and Hartford at a total deposit premium of $202, 671 . (rONOIC.:1\1 I /73 TO : Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE : 1995/96 Insurance Renewals DATE : June 15, 1994 Introduction Attached is a list of property/liability insurance premiums for the renewal of the present coverage. The policy period is July 1, 1995 to June 30, 1996 . Background Basic Policy_ The policies proposed are essentially the same as current coverage . The premiums are similar to last year, considering that there are some changes in items covered. Please see attachments A and B. (Attachment A was prepared with employee bonding from previous carrier instead of League program - see bonding below) . The total initial premium has increased from $190, 572 to $202, 671 covering the City, SPUC and EDA. The primary reasons for the increase are a premium rate increase for liability coverage and civic center property costs. Attachment B also shows the dividend history and the loss history for recent years . Please note the large loss incurred in 1987 . Because of our participation in the League program, this loss has not resulted in a large increase in our cost of insurance or in the cancellation of our coverage . Deductible Level Two years ago Council increased the deductible to $1, 000 at a premium saving of $14, 569 . This year alternative quotes at different deductible levels were not requested. The deductible for electrical transformers and water pumps vary by size. Petro Fund If the city is in compliance with applicable PCA and EPA regulations and requirements for petroleum storage tanks, the state petro fund provides reimbursement for part of the costs of clean up and liability costs in the event of a leak or spill . Insurance coverage for the remaining costs and legal defense costs is available. The Council took out this coverage two years ago and at that time indicated that coverage would not be renewed after the installation of new fuel tanks . The new tanks are installed last year and a quotation was not requested. Umbrella Policy Council did not budget for an umbrella policy nor has there been a recent request for or discussion of getting another umbrella policy. The city has not had an umbrella policy for about eight CITY OF SHAKOPEE -8- COM 8-COM P AIV Y PREM I U M C)()M P A R I S O N SUMMARY : 1995- 1996 1994- 1995* PROPERTY $ 27 , 392 $ 24 , 200 INLAND MARINE $ 2 , 374 $ 2 , 051 CRIME $ 2 , 081 $ 2 , 141 *MUNICIPAL LIABILITY $ 129 , 544 $ 122 , 916 ERRORS & OMISSIONS INCLUDED INCLUDED AUTOMOBILE $ 32 , 913 $ 30 , 182 BOILER & MACHINERY $ 9082 $ 9 , 082 TOTAL PREMUIM $203 , 386 $ 190 , 572 *Premiums at Incept ion of Policy & Does Not Include Interim Endorsements or Updates ‘J CITY OF SHAKOPEE LOSS HISTORY : Year # of Total Incurred Claims Loss 6-30-85/86 5 $ 128 , 461 6-30-86/87 12 $791 , 854 6-30-87/88 7 $ 21 , 152 6-30-88/89 10 $ 17 , 599 6-30-89/90 13 $ 34 , 527 6-30-90/91 10 $ 8 , 573 6-30-91 /92 21 $ 38 , 554 6-30-92/93 17 $ 8 , 926 6-30-93/94 19 $ 57 , 758 6-30-94/95 6 $ 13 , 958 Dividend History : 1988 - $ 19 , 772 1989 - $33 , 202 1990 - $38 , 509 1991 - $61 , 144 1992 - $48 , 464 1993 - $44 , 342 1994 - $51 , 983 CITY OF SHAKOPEE LOSS HISTORY : Year # of Total Incurred Claims Loss 6-30-85/86 5 $ 128 , 461 6-30-86/87 12 $791 , 854 6-30-87/88 7 $ 21 , 152 6-30-88/89 10 $ 17 , 599 6-30-89/90 13 $ 34 , 527 6-30-90/91 10 $ 8 , 573 6-30-91 /92 21 $ 38 , 554 6-30-92/93 17 $ 8 , 926 6-30-93/94 19 $ 57 , 758 6-30-94/95 6 $ 13 , 958 Dividend History : 1988 - $ 19 , 772 1989 - $33 , 202 1990 - $38 , 509 1991 - $61 , 144 1992 - $48 , 464 1993 - $44 , 342 1994 - $51 , 983 r A } s' CITY OF SHAKOPEE -8- (DM 8-OM P A N Y PREM I U M C O M P A R I S O N SUMMARY : 1995- 1996 1994- 1995* PROPERTY $ 27 , 392 $ 24 , 200 INLAND MARINE $ 2 , 374 $ 2 , 051 CRIME $ 2 , 081 $ 2 , 141 *MUNICIPAL LIABILITY $ 129 , 544 $ 122 , 916 ERRORS & OMISSIONS INCLUDED INCLUDED AUTOMOBILE $ 32 , 913 $ 30 , 182 BOILER & MACHINERY $ 9,082 $ 9 , 082 TOTAL PREMUIM $203 , 386 $ 190 , 572 *Premiums at Inception of Policy & Does Not Include Interim Endorsements or Updates MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Huber Park Conceptual Design Plan DATE: June 23, 1995 INTRODUCTION: One year ago the City of Shakopee approved utilizing the services of Brauer and Associates to prepare a master conceptual design plan for the downtown area riverfront. BACKGROUND: Brauer& Associates have completed the conceptual design plan for the downtown area riverfront project. (See Attachment) The master plan comprehensively evaluates a variety of factors as they relate to the downtown area and the riverfront. Staff will be prepared to review details of the plan at the meeting scheduled for June 26th. I have requested Brauer& Associates to complete a rough design scenario incorporating concept B without the storm drainage holding ponds. Concept B provides for the extension of Levee Drive through Huber Park connecting with Bluff Avenue. Whether or not storm drainage ponds should be pursued is a matter for Council to determine. The cost associated with the concepts within the proposed master plan are significant. However, the plan has been designed so that it could be phased in over a period of years. Obviously, certain portions of the plan may never be pursued. What improvements and when they should proceed are matters for Council to determine. It should be noted that in 1996 the Capital Improvement Plan did identify site grading and the creation of storm water ponds in Huber Park. The total estimated cost included in the Capital Improvement Program for this project equated to $250,000.00. The Capital Improvement Program identified 50% of the funding for this project to be allocated to the Storm Drainage Fund and 50%to Grants. If the ponding is not pursued, an alternative funding source will have to be identified to complete the park landscaping should Council select to proceed. At the meeting, staff will also have more information on the DNR's position with respect to the fill that has been deposited in Huber Park over the past 20 years. ALTERNATIVES: 1. Move to approve the conceptual design plan for the downtown area riverfront project. 2. Table action pending further information from staff. 3. Do not approve the conceptual design plan for the downtown area riverfront project. STAFF RECOMMENDATION: Staff recommends Alternative# 1. ACTION REQUESTED: Move to approve the conceptual design plan for the downtown area riverfront project. LAND Usk.. ('1..4N11NG ,AND l)FSICN 1( BRAUER . & ASSOCIATES, LTD Date June 26, 1995 To Bany A. Stock, Assistant City Administrator City of Shakopee 129 Holmes Street South Shakopee, Minnesota 55379-1351 Re ,. Downtown Area Riverfront Project. Comment As per your request, I have prepared a concept plan related to extending Levee Drive through the park area. The graphic defines some of the impacts that this would have on the current master plan. As you review the possible extension of Levee Drive, please consider the following: • Extending Levee Drive through the park area will change its character from a pedestrian-dominated space to more of a vehicle-dominated space. • The drive would use up limited open space available along the river. • The road will tend to divide and interrupt pedestrian flow, especially in the area adjacent to the bebo. From our perspective, the strength of the current master plan lies in its focus on providing a pedestrian space along the river that is linked to downtown. The main objective was to provide the setting whereby more people would be interested in visiting a unique area and simply enjoying what the city has to offer(both along the river as well as downtown). By extending Levee Drive,the space becomes more of a drive-through park rather than a destination. Given this perspective, the major decision lies with deciding whether or not the value of extending Levee Drive outweighs the value of the riverfront as a pedestrian space. Should the extension be found to have the greatest value, then the master plan can be tailored to accommodate it. Closure In our opinion, extending Levee Drive is neither right nor wrong. What is important is for the city to understand what the tradeoffs are with either plan. Please call if any questions or in need of any materials or information. Sincerely, BRAUER& TES, LTD. id:,•dent V' 7301 Ohms Lane, Suite 500 Minneapolis, MN 55439 Tel (612) 832-9-i75 Fax (612)832-9542 XOR . 1 A rn S I o C> O 9g 4O m ® g ATWOOO gg LLIi El I 1148 .. ® y o a O I 1 Z 12i5 FULLER P1!11 _ MM : .. 1 �'�, m�u 2 . v kft iii .i Li p ma ! 7:1",,•eeee i1 1 ,.,, tl1_ I t,-; r_ii = ` :. a *. r _.......,.... el) w .„. _,_ © . -s b r- .-El ' - ..4..„ -7--. 4 , _ _ fit `rtr_ , ,..r.. .•„fp , _ ,-... , g. _ O Cc Q carom`—� ^r 1 • z”-r-+' CA =I a:, m CD liz gg .Fc N.,m - -y _ - P RP 80 IS §4 N,- t'''' /4. 7‘74 ill 441 Nig _ iF' ii i• FILLMORE r • m% y 14 ..iq_if '`gL.41(.....% it ab1 y' �` i 7,-› ,A L.- • 4 • te t ei: > f• ‘ .41111 ):RC' e I ! !L± k : , MARKET i,,, ‘,,,i $ / -., ,,, ^� . �` C N O cp g"..,g E C < 5) O. C (CCD C .c��y R. � 8 gg 6 " g 'g `� ~ ' a y ' — m � 6D 5- o v5c id a � c000 g ii �a iT 1 5 ,7• a10 K a K. eD c " q '-*, • mss' ° . a 14 n N E oco6 Eco C4• r-' C r"' Htri p -+ o n 1 PI' ' m 5' E' a. - oRI 14 g2 n o Er cp = a �. 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W /7 3 �� STORAGE R :- RED -c c� �d ST �'� �� CHANNEL = ac ,y m101 0 ?UM! xS,T O �► �� Z z h QST Ail ' VI .. 1 , , . „ 4.1 . LL'i NM% ilt (Li -\ 124117 ,4i Q. li 1 . 1 9 �n s�1�Tsy Ir ''' ..< k '1x1 4 7 30 " RCP tio Izsrnsr l . 12 ' /h Si 3 • BURT 6 BOILING SPRINGS . _ . 1 8 t CIt:i• r--- '` �� TWO STAGE OUTLET ft- 24-Hr DISCHARGE TO DISCHARGE TO flii:00000000 ( STORM EVENT ZINRAN SYSTEM EAGLE CREEK 100 Year 38 ofS 16 ofS / 50 Year 27 ofS 16 ofS a / 25 Year 15 ofS 15 ofS 10 Ysa- 4 ofS 15 0fS "4`t SPRINGS / I1 V 1:i 7Pf 11l' 1[�'c ICor, • -' �R� 1 MIIIIMMMW I) , - ST-IAKO j.4., [ 13 1990 P 0 P 1 1 , 739 ,11 kii D 0, off ti 16 ': 4 or Q l NS1 1'�', C) 16 12 SAVAGE � . 1990 POP . 9 . 06 cVJ McG, RE \ M Tiy ® . I134lh ST rrrC01I 11P 14 ,• ii it t'll1 1 LEGEND tiI-. r Ct Cr C.) / ----- SUBWATERSHED BOUNDARY o P z i / 1 2 SUBWATERSHED IDENTIFICATION 18 Ji- PONDS ��\\ \\\ \\\ - / \\\111 �\\\ CORPORATE BOUNDARY \\\ 'I \\\ / // DIRECTION OF FLOW POND REQUIRED STORAGE PEAK DISCHARGE HWL / I.D. # (ao-ft) (cf8) 1 1.4 EQUALIZES WITH 2 b 3 737.0 2 3.3 EQUALIZES WITH 1 & 3 737.0 / 3 0.5 9 737.0 4 7.7 4 734.3 5 6.2 EQUALIZES WITH 4 734.3 / 6 43.8 4 740.0 / 7 22.7 10 731.9 s10 250soo��loOo 8 5.9 4 736.1 I / 11 5.2 4 955.5 12 37.7 15 737.7 SCALE IN FEET / 13 16.3 27 733.0 / / 15 51.0 26 727.5 19 12.6 35 723.5 20 2.9 56 721.0 21 2.0 54 716.1 MX Orr tK., v I �.�TMO..��.uff. PtM As ND,ED Y MY MID M 1l d W[. nlCl.tI{I.tw 1.4 C Alen a.l tr.D rwrow..e.mac.w.au ucu Mayeron & EAGLE CREEK -�.. -�. PLAN 6r: uswN BY. FIGURE 4 ,AW TE11 Associates,e u eyo WATERSHED STUDY CHECKED BY• cOW No.. Englneera • Architects • Planners •Surveyors PETER R.anr.ENeM"D PIPs 1715.76 SOO Park Pla.a Center• 6776•ayza La Boulevard ALTERNATIVE 3 RECORD DOPY 81 DATE MImaapollk BN 66416-1228• 612696-5776 .,,. mii N,„u„ ...o.__nye,____ 3 MEMO TO: Dennis R. Kraft, City Administrator FROM: David M. Nummer, Staff Engineer SUBJECT: Street width discussion DATE: June 23, 1995 INTRODUCTION: Staff has been researching the street width issue and will be available at the June 26, 1995 Committee of the Whole meeting to make a brief presentation and assist in the discussion. c:\msoffi ce\wi nword\docs\cctemp2.doc COci\1 0 ki /(3 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1995/96 Insurance Renewals DATE : June 15, 1994 Introduction Attached is a list of property/liability insurance premiums for the renewal of the present coverage. The policy period is July 1, 1995 to June 30, 1996 . Background Basic Policy The policies proposed are essentially the same as current coverage. The premiums are similar to last year, considering that there are some changes in items covered. Please see attachments A and B . (Attachment A was prepared with employee bonding from previous carrier instead of League program - see bonding below) . The total initial premium has increased from $190, 572 to $202, 671 covering the City, SPUC and EDA. The primary reasons for the increase are a premium rate increase for liability coverage and civic center property costs. Attachment B also shows the dividend history and the loss history for recent years . Please note the large loss incurred in 1987 . Because of our participation in the League program, this loss has not resulted in a large increase in our cost of insurance or in the cancellation of our coverage. Deductible Level Two years ago Council increased the deductible to $1, 000 at a premium saving of $14, 569 . This year alternative quotes at different deductible levels were not requested. The deductible for electrical transformers and water pumps vary by size. Petro Fund If the city is in compliance with applicable PCA and EPA regulations and requirements for petroleum storage tanks, the state petro fund provides reimbursement for part of the costs of clean up and liability costs in the event of a leak or spill . Insurance coverage for the remaining costs and legal defense costs is available. The Council took out this coverage two years ago and at that time indicated that coverage would not be renewed after the installation of new fuel tanks . The new tanks are installed last year and a quotation was not requested. Umbrella Policy Council did not budget for an umbrella policy nor has there been a recent request for or discussion of getting another umbrella policy. The city has not had an umbrella policy for about eight years . The League reports that about 25% of the cities insured have an umbrella policy. There is some exposure that may not be not covered by immunity, particularly in the area of federal legislation such as civil rights and discrimination. The are two variations of an umbrella policy available. For a $1, 000, 000 policy, one version keeps the $600, 000 state immunity level in place . The other version waives the immunity. Most of the coverages are from the League of Minnesota Cities Insurance Trust . The boiler and machinery policy is from the Hartford Co. The policies of course are not prepared, but there is more detail available on the proposals for any Council member that desires it . Employee Bonding The employee bonding coverage was from United Casualty. This year it is from United but through the League at a quote of $832 with a $1, 000 deductible for a $50, 000 limit . The cost was $1, 547 last year. Optional Coverages Quotations were not requested for the following coverages (same as last year) ; glass, signs, computer data, flood, earthquake, off premise power failure, garage keepers, volunteer accident, property belonging to others, asbestos removal liability and open meeting law defense . Alternatives la. Renew policies . lb. Go without insurance. 2 . Obtain quotations for other coverages . Action Requested Move to accept the property/liability insurance proposals of the League of Minnesota Cities and Hartford at a total deposit premium of $202, 671 . years . The League reports that about 259; of the cities insured have an umbrella policy. There is some exposure that may not be not covered by immunity, particularly in the area of federal legislation such as civil rights and discrimination. The are two variations of an umbrella policy available. For a $1, 000, 000 policy, one version keeps the $600, 000 state immunity level in place . The other version waives the immunity. Most of the coverages are from the League of Minnesota Cities Insurance Trust . The boiler and machinery policy is from the Hartford Co. The policies of course are not prepared, but there is more detail available on the proposals for any Council member that desires it . Employee Bonding The employee bonding coverage was from United Casualty. This year it is from United but through the League at a quote of $832 with a $1, 000 deductible for a $50, 000 limit . The cost was $1, 547 last year. Optional Coverages Quotations were not requested for the following coverages (same as last year) ; glass, signs, computer data, flood, earthquake, off premise power failure, garage keepers, volunteer accident, property belonging to others, asbestos removal liability and open meeting law defense. Alternatives la. Renew policies . lb. Go without insurance. 2 . Obtain quotations for other coverages. Action Requested Move to accept the property/liability insurance proposals of the League of Minnesota Cities and Hartford at a total deposit premium of $202, 671 . C 0 i / - 3 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE : 1995/96 Insurance Renewals DATE : June 15, 1994 Introduction Attached is a list of property/liability insurance premiums for the renewal of the present coverage. The policy period is July 1, 1995 to June 30, 1996 . Background Basic Policy The policies proposed are essentially the same as current coverage . The premiums are similar to last year, considering that there are some changes in items covered. Please see attachments A and B. (Attachment A was prepared with employee bonding from previous carrier instead of League program - see bonding below) . The total initial premium has increased from $190, 572 to $202, 671 covering the City, SPUC and EDA. The primary reasons for the increase are a premium rate increase for liability coverage and civic center property costs . Attachment B also shows the dividend history and the loss history for recent years . Please note the large loss incurred in 1987 . Because of our participation in the League program, this loss has not resulted in a large increase in our cost of insurance or in the cancellation of our coverage. Deductible Level Two years ago Council increased the deductible to $1, 000 at a premium saving of $14, 569 . This year alternative quotes at different deductible levels were not requested. The deductible for electrical transformers and water pumps vary by size. Petro Fund If the city is in compliance with applicable PCA and EPA regulations and requirements for petroleum storage tanks, the state petro fund provides reimbursement for part of the costs of clean up and liability costs in the event of a leak or spill . Insurance coverage for the remaining costs and legal defense costs is available. The Council took out this coverage two years ago and at that time indicated that coverage would not be renewed after the installation of new fuel tanks . The new tanks are installed last year and a quotation was not requested. Umbrella Policy Council did not budget for an umbrella policy nor has there been a recent request for or discussion of getting another umbrella policy. The city has not had an umbrella policy for about eight A CITY OF SHAKOPEE -8- NJ Y PREM I UM C O M P A R I S O N SUMMARY : 1995- 1996 1994- 1995* PROPERTY $ 27 , 392 $ 24 , 200 INLAND MARINE $ 2 ,374 $ 2 , 051 CRIME $ 2 , 081 $ 2 , 141 *MUNICIPAL LIABILITY $ 129 , 544 $ 122 , 916 ERRORS & OMISSIONS INCLUDED INCLUDED AUTOMOBILE $ 32 , 913 $ 30 , 182 BOILER & MACHINERY $ 9,082 $ 9 , 082 TOTAL PREMUIM $203 , 386 $ 190 , 572 *Premiums at Inception of Policy & Does Not Include Interim Endorsements or Updates if CITY OF SHAKOPEE LOSS HISTORY : Year # of Total Incurred Claims Loss 6-30-85/86 5 $ 128 , 461 6-30-86/87 12 $791 , 854 6-30-87/88 7 $ 21 , 152 6-30-88/89 10 $ 17 , 599 6-30-89/90 13 $ 34 , 527 6-30-90/91 10 $ 8 , 573 6-30-91 /92 21 $ 38 , 554 6-30-92/93 17 $ 8 , 926 6-30-93/94 19 $ 57 , 758 6-30-94/95 6 $ 13 , 958 Dividend History : 1988 - $ 19 , 772 1989 - $33 , 202 1990 - $38 , 509 1991 - $61 , 144 1992 - $48 , 464 1993 - $44 , 342 1994 - $51 , 983 CITY OF SHAKOPEE LOSS HISTORY : Year # of Total Incurred Claims Loss 6-30-85/86 5 $ 128 , 461 6-30-86/87 12 $791 , 854 6-30-87/88 7 $ 21 , 152 6-30-88/89 10 $ 17 , 599 6-30-89/90 13 $ 34 , 527 6-30-90/91 10 $ 8 , 573 6-30-91 /92 21 $ 38 , 554 6-30-92/93 17 $ 8 , 926 6-30-93/94 19 $ 57 , 758 6-30-94/95 6 $ 13 , 958 Dividend History : 1988 - $ 19 , 772 1989 - $33 , 202 1990 - $38 , 509 1991 - $61 , 144 1992 - $48 , 464 1993 - $44 , 342 1994 - $51 , 983 r CITY OF SHAKOPEE -8- COMPANY 8-COMPANY PREM I UM C O M P A R I S O N SUMMARY : 1995- 1996 1994- 1995* PROPERTY $ 27 , 392 $ 24 , 200 INLAND MARINE $ 2 , 374 $ 2 , 051 CRIME $ 2 , 081 $ 2 , 141 *MUNICIPAL LIABILITY $ 129 , 544 $ 122 , 916 ERRORS & OMISSIONS INCLUDED INCLUDED AUTOMOBILE $ 32 , 913 $ 30 , 182 BOILER & MACHINERY $ 9L082 $ 9 , 082 TOTAL PREMUIM $203 , 386 $ 190 , 572 *Premiums at Inception of PoIicy & Does Not Include Interim Endorsements or Updates