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HomeMy WebLinkAbout07/15/1997 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA JULY 15, 1997 LOCATION: 129 Holmes Street South Mayor Jeff Henderson presiding • 1] Roll Call at 7:00 PM 2] Recess for an Economic Development Authority Meeting 3] Re-convene 4] Approval of Agenda 5] Approval of Consent Business - (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be a opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will he enacted in one motion.) 6] Liaison Reports from Councilmembers 7] Mayor's Report 8] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS • *9] Approval of Minutes: June 17, 1997, Adj. Regular Session and June 24, 1997 Worksession *10] Approve Bills in the Amount of 5873,774.99 II] Communications 12] Public Hearings A] Proposed vacation of easements within Canterbury Park 3rd and Valley Park 12th Additions - Res. No. 4706 B] Proposed vacation of alleys within the Scott County Courthouse Square, Block 57 and Block 58, Shakopee City Plat - Res. No. 4707 13] Recommendations from Boards and Commissions TENTATIVE AGENDA July 15, 1997 Page -2- 14] General Business A] Community Development , I] Minnesota Valley Restoration Project (Murphy's Landing) Request for ISTEA Grant Funds - Res. No. 4700 2] Maple Trails Estates Preliminary Plat Time Extension - tabled 6/17 B] Engineering *1] Completion of Probationary Status of Michael Hullander 2] Award Bid for Vierling Drive Project, 1997-1 - Res. No. 4704 - memo on table 3] Award Bid for 1997 Street Overlay Project, 1997-2 - Res. No. 4705 - memo on table 4] Accept Petition and Order Project for Eastway Avenue, 1997-3 - Res. No. 4708 *5] Accepting Work on Trunk Sanitary Sewer Areas SS-H and SS-D, 1996-6 and Sanitary Sewer Laterals, 1996-9 - Res. No. 4703 C] Police and Fire I] Fire Station Excess Property - Platting D] Park and Recreation *I] Comprehensive Park Plan & Park Dedication Study Agreement E] General Administration *1] Exemption from Lawful Gambling License - Shakopee Chamber of Commerce 2] Filling Vacancy on Planning Commission - Res. No. 4701 *3] Temporary 3.2 Percent Malt Liquor License - Shakopee Jaycees *4] Apportionment of Special Assessments for Stone Meadow 1st Addition *5] Completion of Probationary Status of Paul Snook 6] County Justice Center Construction Schedule and Impact on Shakopee - memo on table 7] City Code Amendment - Construction Over Easements - Ord. No. 492 8] Request of Rahr Malting Regarding Restrictions on Construction Activities 9] Sale of Ten Acres of Public Land South of CR-78 Between CR-17 and CR-79 10] 1998-2002 Capital Improvement Program - bring copy from 6/10 meeting 15] Other Business 16] Recess for an executive session to discuss labor negotiations 17] Re-convene 18] Adjourn TENTATIVE AGENDA ECONOMIC DEVELOPMENT AU ThORITY IN AND FOR THE CITY OF SHAKOPEE,MINNESOTA Adjourned Regular Meeting Tuesday,July 15, 1997 1. Roll Cali at 7:00 p.m 2. Approval of the agenda 3. Approval of June 17, 1997 minutes 4. Financial A.)Approval of Bills 5. Probationary End-Paul Snook;Economic Development Coordinator 6. Public Input Session-Blocks 3&4 prof al from tlee Scott Cory HILA 7. Other Business: 8. Adjourn OFFICIAL PROCEEDINGS OF THE ECONOMIC DEVELOPMENT AUTHORITY SHAKOPEE, MN REGULAR SESSION June 17, 1997 Members Present: DuBois, Zorn, Henderson, Link and President Sweeney Members Absent: None Staff Present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Paul Snook, Economic Development Coordinator Others Present: Bruce Loney, Public Works Director/City Engineer; Gregg Voxland, Finance Director; Judith S. Cox, City Clerk; and Jim Thomson, City Attorney 1. Roll Call: President Sweeney called the meeting to order at 7:03 P.M. Roll was taken as noted above. 2. Approval of Agenda: Henderson/Zorn moved to approve the agenda as submitted. Motion carried unanimously. 3. Approval of May 6, 1997 Minutes: Link/Henderson moved to approve the May 20, 1997 Minutes. Motion carried unanimously. 4. Financial: A. Approval of Bills Mr. Snook explained that TKDA has requested that their maximum fee be increased by $3,000 to $28,000 for work related to additional asbestos surveys and reports that were not part of the original bid package. DuBois/Link moved to approve increasing TKDA's maximum fee by $3,000 to $28,000 for additional asbestos surveys and reports. Official Proceedings of the June 17, 1997 Shakopee Economic Development Authority Page -2- A discussion ensued relating to approval of a $10,700 change order for asbestos abatement at the last meeting and the current request for an additional $3,000. Zorn/Henderson moved to table the approval of the additional payment of $3,000 to TDKA for Blocks 3 & 4 pending additional information. Motion carried unanimously. Zorn/Henderson moved to authorize payment to Jaspers, Moriarty & Walburg for the invoiced amount of $3,194.66 for professional services rendered on the Blocks 3 & 4 project. Motion carried unanimously. Henderson/DuBois moved to approve bills in the amount of $29.11 for the EDA General Fund and $2,562.26 for the Blocks 3 & 4 Fund. Motion carried unanimously. 5. New Business: A. Update on Staff Review of Rehab Grant Program and related Design Guidelines Mr. Snook explained that staff has obtained information on financial incentive programs for building restoration, and related design guidelines from other communities. Three architects have also been contacted to develop proposals for design guidelines for Shakopee. In addition, staff is assembling an outline of issues and concerns regarding the rehab program as well as recommendations for discussion at an upcoming work session. Zorn/DuBois moved that a moratorium be placed on the issuance of additional rehab grants until the EDA has reviewed the rehab grant program. Motion carried unanimously. B. Set Tentative Meeting Time for Work Session on Rehab Grant Program This date will be set at a later time. 6. Other: None. 7. Adjourn: DuBois/Henderson moved to adjourn to the regular meeting on July 1, 1997. Motion carried unanimously. The meeting was adjourned at 7:17 P.M. udith S. Co,, ,, E A Secretary Esther TenEyck, Recording Secretary 1174 CITY OF SHAKOPEE Memorandum TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: July 10, 1997 Introduction Attached is a listing of bills for the EDA and the Blocks 3&4 project for the period 06/27/97 to 07/10/97. Action Requested Move to approve bills in the amount of $67.09 for the EDA General Fund and $7,244.00 for the Blocks 3&4 Fund. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 E, 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O C*] - co CO co a) co I:4 M m m m M U 0 o r-I CO m m CO 0 0 0 0 0 0 0 m 01 0 N m 0 0 0 0 0 0 0 0 0 0 0 H l0 O M LO C` N N O N N 0 W 11. sr H rn M N LO 10 LO H M O dL cr d4 H Cx7 H r-I O (N N N M O d' m N t` N N E-, II 01 Cn II M 1 II X M X W Ixxx ]C mCn a 000I'D H000 N 1. LO a0 Ln W LC) Cl) co N co g d' lD N CO M M M Ln M M M M Cx. d d' M In V' a' 1. I:4 Ii) 0 0 0 W 0 0 0 0 E, fx 0001-D 0000 am cn mm a rang g 44 CD0 a) Z 00 Z H CO H H H HCOCx] H COZU] m 4 W OE4 C*7HCx7Cr3 W O a O g O 0 .rzl a0aw Ell 1:4 a E4 . HCL, OELIWZ r4 > H Ell 0 N DG aXcn U P:GU m Z 400E4 wHU0 C44• 0 CO I.2 0 Q4ol “ticn O Ell UA \ a >4 >4 d' Ci) NH a A W a' O .0 ,i (N IX 0 Ix0w3w 04ZCx7 ao U XZ H X0Z4 E. H 0 cnXM ° CO4XE. 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H H * * CITY OF SHAKOPEE4- 5 Memorandum TO: EDA Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Paul Snook Probationary End DATE: July 1, 1997 INTRODUCTION: The members of the EDA/City Council are asked to affirm the end of the probationary period for Economic Development Coordinator Paul Snook, and grant him full time regular status. BACKGROUND: Paul Snook was appointed by the City Council to the newly created position of Economic Development Coordinator on January 21, 1997. As such, his six month probationary period ends July 21st. Mr. Snook has spent his first six months here defining a job which previously had been afforded part time status. I've been please with the work that he has done thus far. RECOMMENDATION: I recommend that Mr. Snook be granted full time regular status upon the completion of his six month probationary period, effective July 21, 1997. The EDA should recommend this action to the City Council,who will be the body to take action in this matter. ACTION REQUIRED: If the EDA concurs, it should, by motion,recommend to the City Council that Paul Snook be granted full time regular status upon the completion of his six month probationary period, effective July 21, 1997. The City Council should, in turn, end the probationary status of Paul Snook effective July 21, 1997, and grant him full-time regular status. McNeill City Administrator MM:tw CC: Marilyn Remer Paul Snook I V. Pearson Florasi ‘f, 112 Sommerville Street Shakopee, MN 55379 (612) 445-4344 JULY 15, 1997 SHAKOPEE CITY COUNCIL: THE DEMOLITION OF THE BUILDINGS ON BLOCKS 3 & 4 IN DOWNTOWN SHAKOPEE HAS BEEN A DEFINITE IMPROVEMENT. THE APPEARANCE OF DOWNTOWN WAS UNBELIEVABLY UPGRADED AND THE PUBLIC EXPOSURE OF THE EXISTING BUSINESSES HAS INCREASED. WE WISH THE CITY COUNCIL WOULD NOT HESITATE TO SEE THE COMPLETION OF THIS IMPROVEMENT PLAN. DOWNTOWN CONTINUED ATTRACTION AND GROWTH DEPENDS ON THE TIMELY CONSTRUCTION OF A PROJECT SUCH AS THE PROPOSED "RIVER CITY CENTRE" TO INCLUDE RETAIL/RESIDENTIAL SPACE. ale/SJIM AND CRYSTAL QUIRING OWNERS PEARSON FLORIST 112 SOMMERVILLE ST. SHAKOPEE, MN 55379 I 0710397 14:34 FAX 1 612 377 7089 DUNBAR DEVLPM(NT X002 6 SUNTIDE R E A L T V ^_- SEP VICES INC 1r Stephen C. Dombrovski President June 26, 1997 Mr.Frank C. Dunbar Via fax 377-7089 President Dunbar Development Corporation 5000 Glenwood Avenue Suite 200 Minneapolis,MN 55422-5146 RE: Retail Development in River City Centre,Shakopee,MN Dear Frank: Regarding the proposed River City Center development in Shakopee, Minnesota, I understand the planned River City Centre mixed-use development at the intersection of First Avenue and Lewis Street in downtown Shakopee will include approximately 25,373 square feet of street- level floor for multi-tenant, retail and service use. Our group is prepared to form an investment entity (limited partnership, limited liability company or similar entity)that will lease the entire 25,373 square feet from the ownership entity for thirty years at a rate of$8.50 per square foot for years 1 - 10, $9.50 per square foot for years 11 - 20, and $10.00 per square foot for years 21 - 30 net per annum plus real estate taxes and insurance. To ensure our performance, as a component of a master lease, we would provide guarantees in the amount of$250,000 representing one (1) year of rent obligation as an ongoing obligation of the master lease. In addition, the net worth of the individual partners of the ownership entity shall not be less than five million dollars($5,000,000)collectively. Our offer is subject to final negotiation of a master lease with the ownership entity providing, among other matters normally covered in such a master lease,that: 1) Scott County will construct a three story retail/apartment complex similar to SMMA plans filed April 1, 1997. The retail level will be finished to standard "vanilla shell" conditions 2550 University Avenue West, Suite 460-S Minneapolis, MN 55114 Phone(612)333-3962 Fax(612)645-3947 07/03/97 14:33 FAX 1 612 377 7089 DUNBAR DEVLPMNT 003 Mr. Frank C. Dunbar June 26, 1997 Page 2 included, but not limited to HVAC, electrical, finished acoustical ceilings, lighting and handicapped restroom facilities; 2) Scott County will establish a fund of$10 per square foot for tenant inducement, tenant build-outs and leasing fees; 3) Taxes and insurance costs will be fairly apportioned between the retail floor and other portions of the development, with full assessments by calendar 1999 with the understanding that our obligations will not be affected by any agreements concerning the development that could result in above-market taxes; 4) There will be no standard common area cost for exterior related expenses, i.e., parking lot upkeep,snow removal,etc.; 5) In the event that the entire project is offered for sale at any time during our lease, we shall have a right of first refusal to purchase the building and land; 6) If in the end of the thirty year master lease there has been no sale of this project, the main floor under lease shall be transferred in fee ownership to us. The entity ownership will consist primarily of principals of Suntide Realty Services, Inc. and Equity Holdings Group. We look forward to moving forward on this project. We will furnish evidence of our ability to provide the credit described upon receipt of the first draft of the master lease. Very truly yours, SUNTIDE RE TY SER E',INC. r�re�►J I .A : en C.. mbro' i Its: President cc: T. Cashin via fax 941-5355 s\wp\shakopee\dunbar.doc Toll Free(800)328-6122 • 2i • er &`"_hroeder Financial 9 is Minnesota 55440 0789 ■(612) 376-1500 Miller Street■P.O. Box 789 ■Ivtinneapol , Pillsbury Center•220 South Sixth July 15, 1997 Mr. William Jaffa Executive Director Scott County Housing & Redevelopment Authority 16049 SE Franklin Trail #104 Prior Lake, MN 55372 RE: Block 3 & 4 Project Retail Master Tenant Dear Bill: request I have checked into the background, experience and references At your It is my understanding that the Services, Inc. ("Suntide").for Suntide Realty, Partners will form a principals of Suntide together withthe the Master P LeaseAgreementwith the Scott separate partnership to enter intoagreeing to the following County HRA. As you know, the Master Tenant is ag 9 terms: • Maintain a $5 million net worth whichcertifiedpayments;annually; Provide annual guaranty to cover the lease • with net lease• rates of $8.50 for first 10 years, $9.50 for next 30 Year Lease 10 years and $10.00 for final ten years of lease; per ear as long as HRA is • City enters into Ground Lease with RHRA isfor lno longer the owner, City can owner of retail portion of theproject; raise the annual Ground Lease payments. ovidin the expertise and experience in leasing and managing Suntide will be pr g the retail portion of the project. • e been ve The reports I have received on Suntide and its principals hava and Regr a, favorable. Suntide operates offices in Minneapolis, located in Canada and Saskatchewan, Canada.to service both U.S. companies Canadian investors wishing to own property in the United States.eSuntide prand ovides Commercial Real Estate brokerage and constructionage services, including sales; asset consulting services; corporate management services. „ properties currently leased Portfolio" list of selected Bill, I think that the "Propertywhich I have included with this letter, is the or managed by the Suntide group, Headquarters:Minneapolis,Minnesota Offices:San Diego Area $t.Paul•Denver•Milwaukee•Cleveland•Columbus•Seattle•Orlando • Los Angeles Area tion of Securities Dealers,Inc. Member:National Securities ration Member of the securities Investor Protection Cotpo " - a PROPERTY PORTFOLIO >The Suntide Group currently manages or provides real estate services for properties worth in excess of$100,000,000. > This includes commercial space of approximately 2,000,000 square feet and 1,100 apartment/condominium units. > The principals of The Suntide Group are responsible for past sales and leasing brokerage supervision of over$250,000,000 in total transactions. > Selected properties currently leased or managed by the Suntide group include: PROPERTIES. LOCATIONSIZE Centennial Lakes Plaza Minneapolis, MN 197,000 sq. ft. Burnside Plaza Minneapolis, MN 98,000 sq. ft. Jamaica Square Center Minneapolis, MN 14,000 sq. ft. University Office Plaza Minneapolis, MN 106,000 sq. ft. Northgate Mall Minneapolis, MN 71,000 sq. ft. Northgate Square Minneapolis, MN 22,000 sq. ft. Loehmann's Plaza Minneapolis, MN 126,000 sq. ft. Pennsylvania Avenue Tech Building Minneapolis, MN 22,000 sq. ft. Court International Minneapolis,MN 300,000 sq. ft. Springbrook Drive Minneapolis,MN 10,000 sq.ft. • City of Regina-Transportation Building Regina, Canada 300,000 sq.ft. Carling Place Regina, Canada 36,000 sq.ft. Carling Corner Regina, Canada 25,000 sq. ft. Centennial Center Regina, Canada 241,000 sq. ft. Gordon Place Regina, Canada 30,000 sq. ft. d\wp\rnasur\newbroch.doc 6 470 Pillsbury center Kennedy 200 south Sixth Sneer Minneapolis MN 55402 FIZED2 (612)337-93el 0 calephonc (612)33743110 tfax e-mail:atn t ennedy-g*aven.00m CHARTERED STEPHEN.1. MAUL Attorney at Lw Direct Dial(6321337-9228 MEMORANDUM July II, 1997 TO: Mark McNeill Paul Snook FROM: Stephen Bubul RE: Block 3 & 4 Project You asked me to comment on the Scott County HRA's most recent proposal for financing the senior housing and retail project on Blocks 3 & 4 in the City. Following is a brief discussion of the financing terms and the risks presented for the City and EDA. For reference, the HRA's summary of the financing structure is attached. I. Generally The proposal calls for the City(or EDA)to own the land and ground-lease it to the HRA, which will construct and own the housing and retail facility. The HRA will enter a master lease for the retail component with an entity created by Suntide Realty. All bonds will be issued by the HRA,with varying sources of security. Of the$8,451UXX)total project costs,the City would secure$5,355,000 in bonds(63.3% of the total),and loan an additional $870,000,for a total City participation of 73.6%. 2. Retail Component The total retail component cost is$3,275,000,of which 26,6% would be provided directly by the City or EDA and an additional 64.4%secured by the City's general obligation, for a total City participation of 91%. The City components are: (a)$870,000 loan or purchase of BRA revenue bonds. This represents a direct injection of City or EDA funds into the project, repayable with interest at 6%. Such repayment would S/Z 30tfd 0I£6L££Z I9'Q I N3Atidn 'S Aa3NN3}1'Woad 9£°9i LB-1 t--me have the first claim on retail revenues, before any other bonds. State law restrictions on the investment of City and EDA funds may hamper the ability to structure this component as a purchase of HRA bonds. This component represents City or EDA funds above and beyond those previously incurred for land acquisition and demolition. A proposal to repay the EDA for$900,(XX)of such costs was included in the HRA's financing package introduced in February, 1997. That repayment would not be made under the current proposal. At the same time,overall project costs have increased since the earlier project estimates,and property tax rate changes have reduced tax increment revenues from the retail facility. Repayment of the City's $870,000 will rest solely on the performance of the retail component. The master lease terms,discussed below, are important in assessing that risk. (b) $2,115,000 "redevelopment bonds" secured by the City's full faith and credit, including $1,190,000 taxable bonds and $925,000 tax exempt bonds. Those bonds would be secured by (i) tax increment revenues from the retail component in the amount of 20% of the debt service on the bonds: and (ii) retail lease revenues. If the combination of these revenues are insufficient to pay debt service on the bonds,the City will be required to levy property taxes to pay any deficiency. In light of that risk, the City should understand the terms of the proposed master lease. That proposal includes a thirty-year term,and a guaranty by the master tenant and its individual partners of one year's rent. (The partners are also required to collectively maintain a net worth of$5 million.) In the case of a lease revenue shortfall, the HRA will have a one-year cushion to correct the problem, but no long term assurance that rents will be sufficient to pay debt service. The master lease also would provide no minimum market value or tax guarantee, which means that tax increment revenues could decrease in the future because of declines in market value or local tax rates, or legislative changes. Commercial property tax rates declined from 4.6%of market value to 4% in the 1997 legislative session,and the legislature has adopted a goal of reducing that rate to 3.5% in the future. Any such rate drop would reduce tax increment revenues from this facility. 3. Housing Component. The total housing component cost is $5,183.0)0. of which $3,240,00, or 62.5% would be secured by the City's general obligation. The HRA will issue $3,240,000 ho►:cine revenue bonds, which are primarily secured by lease revenues from the housing facility. In order to issue the bonds, the HRA will be required to find that project revenues will equal or exceed 110 percent of debt service on the bonds. If such revenues fall short, the City will be required to levy property taxes. The risks to the City for the housing component relate solely to the performance of the housing facility, which will be owned by the HRA. The HRA will also issue gross revenue bonds in the amount of$385,000 secured solely by the same project revenues. Which of these bond issues has first priority on project revenues will affect the relative risks to the City and the HRA. (The HRA wilt also issue bonds in the amount of$1,465,(010 secured solely by the HRA's '12633O 3K35-2 S/C 30Vd etesieczteral N3AV2t0 '8 AO3NN3N°WOad 9£°9t L6-tt-'IfC tax levy; these bonds will not affect the City or its general obligation pledge). 4. Long Term Issues. The master lease proposal provides that the master tenant has a right of first refusal on the entire project (retail and housing) after the bonds are paid off. If that right is not exercised, the retail component only would be transferred to the master tenant at no cost. In that event, the master tenant would remain subject to the ground lease, at a rent to be determined (presumably. a market rate). The HRA would continue to own the housing facility, again subject to ground lease terms to be determined. Issues regarding the long-term rights and responsibilities as to the housing facility could be addressed in a final development agreement. I hope this information provides some help in evaluating the financing structure of the Block 3 & 4 project. If you have further questions or comments, please let me know. JB1263 Sti235-2 5/6 30tid 0te6LEEZ19'QI N3lVS3 8 AU3NN311'WO213 LE ST L6-1 t-'Iftl` �. •r �• ♦w-z1 • wvs-.-arw�•sV3aiCL anti. 11-#440.A4Ci440=4 YMV� 2Is Preliminary Financing Structure Shakopee Scor' g and RetaB Project Total Project Costs $88,458,000 Sources of Fluids Retail Component G_O Taxable Redevelopment Bonds $1,190,000 G.O.Tax Exempt Redevelopment Bonds $925,000 HRA Limited Tax Bonds S229,000 Gross Revenue Bonds $870,000 Interest Earnings aLISAQ Subtotal Retal Sourves $3275,000 Housing C.ompt G.O.Housing Revenue Bonds $3,240,000 Gross Revenue Bonds $385,000 HRA Limited Tax Bonds $1,465,000 Interest Earnings Subtotal Housing Sou $5,183,000 Total Sources $8,458,000 Financing sources are des pencrog completion of legal,tax assessment and rate analysis. S/S 30Vd OIESLEEZI9'QI N3AVHD $ AQ3NN3N°WO2I3 LC ,SI LS-It-111V KENNEDY & GRAVEN, CHARTERED 470 PILLSBURY CENTER MINNEAPOLIS, MN 55402 (612) 337-9300 FAX # (612) 337-9310 Date: July 11, 1997 Our File No.: SH235-2 TO: Mark McNeill, Paul Snook FAX #: 445-6718 FROM: Steve Bubul Direct Dial #: (612) 337-9228 COMMENTS: Number of pages including cover sheet: 5 If a problem arises, call Lucy Hadler at (612) 337-9280. NOTICE OF CONFIDENTIAL INFORMATION: This fax contains confidential information which is Iegally privileged. The information is for the sole use of the intended recipient(s) listed above. Distribution or disclosure to any individuals not so listed is strictly prohibited. S/I 30Vd 0 I C EL C C 19'Q I N3AV?J0 8 AQ3NN3}i'WOad 9£ ' 9I L 6-t L-'Inr z Cf) O rD r•4 cn pi) rD rz_i" nt C Pi) x � ca. 0ocf) O cx O . 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N W ID CD o o CD 0 o O 0 Cr) 0 0 0 0 0 co cl)W00 0)N v.) .4.7; 0 ,_„ cu N ti 0 CL 0, N CD o _,:".., -0 (i) O W C w N "mll'il N W X 4111 y N N r—� = Q N >N o W I U 03 Q t)*0 • N 0 • N M " VJr^ ~ E C o Q m N `v' '0 0 I LO C IQ W H c4 C7 z R a X cA z (an Crmat Ph)Zmk0 CDrt) cp CD ri- et. CD ° < cli (D Ph) P.-1 CD immd < Immt lintal 1.-i • 0 CD Crq Pa.) pl. cn int 0 • CD n ycvcwrmcw1 DUut,ti - PROJECT: Shakopee Senior Housing and Retail LOCATION : Shakopee, Minnesota ISSUER: Scott County HRA PROJECT TYPE : Retail-Master Lease-Capture of TIF DATE REVISED: 7/10/97 DEVELOPMENT HOUSING RETAIL PUBLIC TIF BUDGET BUDGET BUDGET COSTS COSTS LAND COST: Land Acquisition/Demolition $0 $0 $0 $0 $0 Property taxes $0 $0 $0 $0 $0 Closing Costs $0 $0 $0 $0 $0 Other/Contingency $0 $0 $0 $0 $0 �+ At ��y�.�*y�. .: \xxiYY,'',Yi:Y"�iiiiiY,i:YYYYYiY„'•:YYi<Y.ti:YYYw >'xM1,.•(�y} ::t„ ..:h,.. .:YY.: ..,tiv. ':`,`.iYYSY`i .YYCii,ti`:.:"::'C.•iY •'k ••SiiCYY :. w7..'�r. �i'a `YYY` ,Y2:. u Y22Yi<;2Y �* ... YY•:.n.::::..::::::......::.:,.,...::. .'^.:^Y:YYYYY:?�}/.•:...... .. ::::,,,k\`:YY:Y£i:•YYY`.YY.,YYYYL.... '::.y;:ii..::.,Y;:.:.Y:Y•:Y•',YYY;`.;. .................... C.....,,.:.:::.::::.:.�:,:..,:..:.:.,�.::,:....:..::..:.:.,,,,::Y::;.>r}::::.. ::::i:;YYY:$:YY.iYY::YYY.:YYi.:$.ii:s` +"` k<`<# k€<?<'?l0 IMPROVEMENTS COST: A. Construction Costs $1,921,708 $0 $1,448,708 $0 $473,000 B. Tenant Improvements $253,730 $0 $253,730 $0 $0 C. Public Requirements $404,824 $0 $125,000 $0 $279,824 D. Reductions in Construction ($126,000) $0 ($126,000) $0 $0 E. Construction Hard Costs : $0 $0 $0 $0 $0 1 General Requirements $0 $0 $0 $0 $0 2 Site Improvements $0 $0 $0 $0 $0 3 Concrete $0 $0 $0 $0 $0 4 Masonry $0 $0 $0 $0 $0 5 Metals $0 $0 $0 $0 $0 6 Wood &Plastics $0 $0 $0 $0 $0 7 Moisture/Thermal Control $0 $0 $0 $0 $0 8 Doors, Windows&Glass $0 $0 $0 $0 $0 9 Finishes $0 $0 $0 $0 $0 10 Specialties $0 $0 $0 $0 $0 11 Equipment $0 $0 $0 $0 $0 12 Furnishings $0 $0 $0 $0 $0 13 Special Construction $0 $0 $0 $0 $0 14 Conveying Systems $0 $0 $0 $0 $0 15 Mechanical $0 $0 $0- $0 $0 Subtotal Hard Costs: $2,454,262 $0 $1,701,438 $0 $752,824 Construction Related Costs : Builder's Overhead $0 $0 $0 $0 $0 Builder's Profit $0 $0 $0 $0 $0 Fees&Permits $0 $0 $0 $0 $0 Water, Sewer, S.A.C. $0 $0 $0 $0 $0 Builder's Risk $0 $0 $0 $0 $0 Bond Premium $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Furnishings&Fixtures $0 $0 $0 $0 $0 Contingency $0 $0 $0 $0 $0 Subtotal Related Costs: $0 $0 $0 $0 $0 ..:::.. .;..:....... ................. .:.:::.,:::.,.:::::::..::....:........,..::....�><:>:Y:::;;<:YYYYY::::::.�Y.:Y::YY:Y<:<::...::.::::::.�:.::.:::::..:..,:.:......�..::..:::::.:::.�::::::.::::::::'�:: :,.:::.::.$7`S<2':.:24 Design Costs : Architectural Design $104,024 $0 $70,147 $0 $33,877 Architectural Supervision $0 $0 $0 $0 $0 Additional Engineering $0 $0 $0 $0 $0 Interior Design $0 $0 $0 $0 $0 Prepared by: Springsted Incorporated (7/10/97) Retail ycvcLvrrviwl Lsuvtjt I PROJECT : Shakopee Senior Housing and Retail LOCATION : Shakopee, Minnesota ISSUER: Scott County HRA PROJECT TYPE : Retail -Master Lease-Capture of TIF DATE REVISED: 7/10/97 - DEVELOPMENT HOUSING RETAIL PUBLIC TIF BUDGET BUDGET BUDGET COSTS COSTS Surveys&Staking $0 $0 $0 $0 $0 Soil Borings& Perc. Tests $0 $0 $0 $0 $0 Environmental Review $1,161 $0 $1,161 $0 $0 Contingency $0 $0 $0 $0 $0 Subtotal Design Costs: $105,185 $0 $71,308 $0 $33,877 .�:•`.!/;�....c�.... �}{�t; �;p :;#.'hY:�Y:::,Y2{Y$.{.YYY:;`.:i<{4: � CY{{{,.YYY"i{{C'.:,v.,,,,, L::•:vx„v.,v ,n:::n :S...Q� ;1:M: R's•?1 E(t :..ri,:..ii:t{.x{{,.. ..,,..;;x,:. Yxx,S*.YYMY. :,: , 1wsY�� ,,.+�,:,YY,,..,,. :. : .:..:,,x,x,M,,: '37.: ,,. Y{YYY{Yy`Y _ ...................:::::..,.:,,:,,,,;s '�#�:�:x,,,,,,,,x,{{YL{,,,YMYYYY•.^.,..:a ':^#,,:Y,•::.,,.: .:` :.Y,Y ,`Y`Y •>..• DEVELOPMENT COSTS : Appraisals $0 $0 $0 $0 $0 Title and Recording $14,000 $0 $14,000 $0 $0 R. E. Taxes-During Construction $1,935 $0 $1,935 $0 $0 Utilities -During Construction $0 $0 $0 $0 $0 Insurance -During Construction $3,000 $0 $3,000 $0 $0 Developer's Legal $3,870 $0 $3,870 $0 $0 Developer's Accounting $0 $0 $0 $0 $0 Developer's Fees $21,329 $0 $14,773 $0 $6,556 Market Feasibility Study $3,870 $0 $3,870 $0 $0 Economic Feasibility Study $0 $0 $0 $0 $0 Development Consultant(s) $0 $0 $0 $0 $0 Commercial Lease Commissions $0 $0 $0 $0 $0 Commercial Consultant $15,000 $0 $15,000 $0 $0 Marketing $0 $0 $0 $0 $0 Startup Expenses: $0 $0 $0 $0 $0 Initial Equipment $0 $0 $0 $0 $0 R.E. Taxes $0 $0 $0 $0 $0 - Insurance $0- -$0 $0 $0 $0 Working Capital $0 $0 $0 - $0 $0 Project Coordinator $21,329 $0 $14,773 $0 $6,556 Administration $21,329 $0 $14,773 $0 $6,556 :...........:..:::...:....,.............. .:.......... :t'tT. 1e� ..:�.r.../.+;s: _.. . .. ..�•;;::�::>:.;,;:};;x<::;M`••;:Y`�YMY:;;Y:. ':: .: •:••:::.:::••:;;<.:::;:::::;.;;.::::• :::.. ...... :as=�t��.,•�i�.t�l E ...:.� .. '::L:.:.,..:::.,,,...x•,.,,,M,,Yi,•.,:: .. ••:.:.M,,,,,a.ix.,,,:{•..,iii•{..i,:. . .::rx:•x.::;;;.,:.•:.;;,;::.;.;...,y..;.... Qw ............................. ,.............................::: :� OST : :>tii{;:,x„: ...:v}..,v:.:v:,,v:.,•.,•: x.:v:.,v::„:,i::::::n:.::.y... .....................::5`{,;x�..}}<;.��.,jE;Q;x}.1`;.Yvx}•.:,MY{• �I�J'��;.:,,,:. `v.•.,xxxx•:,.,,.;..i.�+= • .........................::{{{.`,:{.w},x„x,4,,,K,}::�!•YYi:\Y,:•.:{.n.:v;MY{: ..,.. ::nw::::::,v:,.,•:::w:.:v(y��}.i:j:iY:}¢:+:i;; ..............:.. : : .,.,..,:•:.:.w.,::::.:,.,'' .::Y..;.,•Y,YM�YY:.,:,�.�.,�,.,.+.�,}�,a!R{}{;;`. ::::{::'::`i':i;:i`::v i:2?.T.!�:::i v::::x`;:i:ivti: ta'.:C►.Q;ti ........::...... FINANCING COSTS: Bond Financing : Bond Counsel $25,000 $0 $25,000 $0 $0 Agency Counsel $5,000 $0 $5,000 $0 $0 Underwriter Fee $48,210 $0 $34,335 $0 $13,875 Underwriter's Counsel $15,000 $0 $15,000 $0 $0 Rating Agency Fee $15,000 $0 $15,000 $0 $0 Issuance Fees(Municipal) $0 $0 $0 $0 $0 Credit Enhancement Fee $0 $0 $0 $0 $0 Credit Enhancement Counsel ' $0 $0 $0 $0 $0 Trustee&Counsel Fees $4,000 $0 $4,000 $0 $0 Printing $5,000 $0 $5,000 $0 $0 Financial Advisor $26,250 $0 $26,250 $0 $0 Miscellaneous/Fees $2,500 $0 $2,500 $0 $0 Subtotal Bond Financing : $145,960 $0 $132,085 $0 $13,875 Prepared by: Springsted Incorporated (7/10/97) Retail yLvcwrntGlYi DUUVCI PROJECT: Shakopee Senior Housing and Retail LOCATION : Shakopee, Minnesota ISSUER: Scott County HRA PROJECT TYPE : Retail -Master Lease-Capture of TIF DATE REVISED: 7/10/97 DEVELOPMENT HOUSING RETAIL PUBLIC TIF BUDGET BUDGET BUDGET COSTS COSTS Capitalized Interest(Gross) $175,666 $0 $132,295 $0 $43,371 • ; • :.: ; :: ::YYYYK Y.YY;;YY YYY.iY� z:YYYYYY."4YYYY" },:> ;.;;; :.;}}:x: , ��ff�.. ...S':>'�::.YYY,w.:Y�Y..:xx,..�k.YY:,,Yx, : :::}. ,: . ..�•�sn.�c.;: :;... :, . ......... ,:.,YY:Y:\`:,: Yi#R,}'v`.%: -:v�.i�;:k`•'a�s+FSF:ii;Y{Y{x;x:K:{,},:;333,Y,a }: 3..,•.x,x:, zYY: :�"; }YY:i�;:�t3� ••:w;zYzi<i " ,z,..,... s,...,,.,., . .,.,,,� .,,,..•,...•„�,...s,.,..,..:.,� a ::}z},..;,Y,}:K..: ��ZY}'�... :.,:•::....,,..:^�:c,x.. OIRE4240g RESERVES : Capital Replacement Reserve $0 $0 $0 $0 $0 Operating Deficit Reserve $0 $0 $0 $0 $0 Debt Coverage Reserve $0 $0 $0 $0 $0 Debt Service Reserve $276,394 $0 $203,789 $0 $72,605 :,r•':i�:3Y;Y� ��•�} Lt�YµYY•�,Y;`�i;'Yzx� - .�•,:Y•;}::YY: , � � D:`� l ��tI»a-Ym:,x:.,.}:}3 �, x} Y,...ti�w.. . �.:^,vw.,,,}.r."{�.Y ,.z.?z:^wx,.}wi'r"ez: :;:::wY3; ' :.::{.:.n.::xxYti .YYv:2:::.ti.,`.iM1" Y:-:-�x���ti:::4,•xY,}}Y•':}.}:,}}:y,;}•;'.�tt,Y},,;.... E'•„}...:,xh ?��1�•.„ .:::::.v:. !�,#K ,.x , •;:4::\ .Y•:'•:>.:5,:,,";`}.:: �i„•,'��..-.,,:,'F,.;V7;:`y`•.},MYw2t2� Y}}Y}}:: :;`;.?:`::: ::�`^:'::::�;f..;�(;�fVV }..: ..; ... ;•:«:;;YYYYYYY`{Y.,,,,,.. },::.:.,:Y..>i::y>;.{Y:.;3Y,{,.,,}..},,,,,,YY::'•;IYYY}'�; •••}-'�":Y' :::•.:.,:•:•:.a... ..• :. •. .},;.,•.,,...,:,-::.:..:... O ..• x;.N : `;YY.:2;YYYYYY�YY;•:;:{,.YYx„x,Y, , }v v,::{ Y•v.YY;{'v?h`:",}Y~::bn. x.:{x:}nx,} � :YFi:YYYYY::.:xY:•.'{Yv'.YYx::x,:,w:}... : } x„x i-YYYY vx; i"- ;iYYiiv.:vn.Av:,x:,:, .. YY4 Y:. .. .. >+v{r'•;iY"••:'�'••iY{:}k t,�; „ „ ......:...,,....•:...:.......:.:;:.:}}:Yr,:}}>;}}:}}:Y�,>�w. }}a}}}3,}}; �:�p�i�;-'��:}}}xw.,,,,3}..,a::..:•::.r.�.x,.x:.,. ,.,:x,az;#v .,; .}s.,•:.••: Y��#rti:: Y} ,....,..: ............,.:':•}z.:�;Y•nYY.:•.::,,,,,..;:;�x..�y r� �I.:..z.}.�{}.t},,.r�Y3•:L:�}}.�+i'c}::�Y::::,::.::�.:.:titit.r'�i.�..�? i��y �}� ;NfiYYYv.,u,xrYYi`i},:YY33Y�Y�i,'•' ♦ YY n3YYYYC v ;Yii�{Y•'Y'YYYi::'{4Y•'�•{• , :}v.v,.:.v v:.,}} ]yy]��,,4i4':`::i�� .}:Y:..Y,. vw,\• : \.nv.. di}YY}: .xY}yu{\,: Y}Y,","';:;,eCY•.�;xxxy.; x'K...,<&.::::.,:,::..:,,Y,�:,Y.:C?:,YY. �•`•,Y}:`w� : .�� � t iY.'n„'c"w.' ':\: },xti.,{y}; •. vx }Y 'Y ``Y•...YYYY::....i..:.:..:t..::::.. :..,:,. ',.:•:\.^t:G:::: ,r}.}, \}}:: :•. •. YY'EYi:k•.,xx�;;•`..Y;:.:Y; ' ,....:., ...:'..}:}:;,�'w YYY:},..:.. ,..Y.},}YY2y...:��� ��..YYY..,,Y, �:3•i:3:•'^�`•33i� .:.:.: iii,{Y:Y{Y':•.:......n:.:........,".,F,..,�1�M'.•,:,ARM Prepared by: Springsted Incorporated (7/10/97) Retail DEVELOPMENT BUDGET PROJECT: Shakopee Senior Housing and Retail LOCATION : Shakopee, Minnesota ISSUER: Scott County HRA PROJECT TYPE : Retail- Master Lease-Capture of TIF DATE REVISED: 7/10/97 SUMMARY REPORT : ASSUMPTIONS : NUMBER OF UNITS 0 Units COMMERCIAL AREA 25,373 Square Feet COST SOURCES: TOTAL PER S.F. Taxable Gross Revenue Bonds $870,000 $34 HRA Taxable Revenue Supported Bonds(GO) $1,190,000 $47 HRA Tax Exempt Revenue Supported Bonds(GO) $925,000 $36 HRA Limited Tax Bonds $229,000 $9 Other $0 $0 Interest Earnings-Housing $0 $0 Interest Earnings-Retail $61,000 $2 $3,275,000 $129 COST USES: TOTAL PER UNIT Land $0 $0 Construction $2,454,262 $97 Design&Related $105,185 $4 Development Costs $41,675 $2 Developer Fees $63,986 $3 Financing Costs $321,626 $13 Required Reserves $276,394 $11 Contingency $11,872 $0 $3,275,000 $129 Prepared by: Springsted Incorporated(7/10/97) Retail v 0 ID m Q <n V, n w CO O tO Co V O) CO .NP CO N - O tO Co V WNA CO N + O tO Co V 0) N A WN + O $ gm -< .a. 0000000000000000000000000000000 .. cZem o000000000000000000000000000000 T 4s 0 O . ti V SNA ft tO Co V Cb W N + O ER Co VERNS WNO8 t0 Co � � 1 m I t0 s m .Z1 m ° murr13 m mYeMCpO<c OA c co ` m `O ER ONNONNOOON (WWW OWOffNNNNN0NNN+ U+ + + Cmm m DoO 6klis m , Pm rnrnarnrnrnrnmmrnrnrnrnmaarnmo5n5n5nOfNO) O 0 0v § 5§§§§§§§ 5§§§§§ §§§§ §§§§ m " 7,60 O Z m a zg N N H _ -60077 NNNNW WW AAAA � Aa � V1�NN.ONf gr ^ tt. , 0 — u �I _ WW OODo O 00 Ta C + W V O A V t0 N A V t0 + W N V w O N W N V § 000 § §§ 88 §§§§ 8 §8 § §§§ 8 § .§ §§ 888 1 v � � 0 � 8888888 $ 888888888888888888888888 a ^ - c 3 n ` = g z. it M N V f!1 V V V N V V V V N O) ICY A al woW 000 sg s s s sss 8 - m m 8 ; 88 88888888888888888888888888888888 n a °I n '. 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N@ OqW, ;IA 4r yJp CT tyT� CA 41 W W W p� iP W {y V N o 8'J'7h25 2i Y3$ 8 k�2S Jo&o�W°75 `J6' '40041 ,100V o+off A • c PROJECT: Shakopee Senior Housing and Retail LOCATION Shakopee,Minnesota ISSUER: Scott County HRA PROJECT TYPE: Retail-Master Lease-Capture of TIF DATE REVISED: 7/10/97 - 'RENTAL INCOME: I RENT UNIT NUMBER % SQ.FT. MONTHLY PER SOFT. TOTAL TOTAL TYPE DESCRIPTION OF UNITS OF TOTAL PER UNIT REVJUNIT PER MONTH PER MONTH ANNUAL 'APARTMENT UNITS: Family A. 1 Bedroom 0 0% 0 50.00 i0,000 $0 $0 B. 1 Bedroom 0 0% 0 $0.00 $0.000 $0 $0 C. 1 Bedroom&Den 0 0% 0 $0.00 $0.000 $0 SO D. 2 Bedroom 0 0% 0 $0.00 $0.000 $0 $0 E. 2 Bedroom 0 0% 0 $0.00 $0.000 $0 $0 F. 2 Bedroom&Den 0 0% 0 $0.00 $0.000 $0 $0 Total/Average 0 0% 0 $0.00 $0.000 $0 $0 Senior A. 1 Bedroom(std) 0 0% 0 $0.00 $0.000 $0 $0 B. 1 Bedroom(std) 0 0% 690 $0.00 $0.000 $0 $0 C. 1 Bedroom(large) 0 0% 0 $0.00 $0.000 $0 $0 D. 1 Bedroom(large) 0 0% 740 $0.00 $0.000 $0 SO E. 1 Bedroom&Den 0 0% 0 $0.00 $0.000 $0 $0 F. 1 Bedroom&Den 0 0% 850 $0.00 $0.000 $0 $0 G. 2 Bedroom(standard) 0 0% 940 $0.00 $0.000 $0 $0 H. 2 Bedroom(large) 0 0% 1,110 $0.00 $0,000 $0 $0 TotaUAverage 0 0% 0 $0.00 $0,000 $0 $0 TOTAL FOR ALL UNITS: 0 0% 0 $0.00 $0,000 $0 $0 IOTHER RENTAL INCOME: 1 *OF PARKING STALLS: 0 RENT PER MONTH: $0.00 $0.00 i0 i0 COMMERCIAL GROSS RENT Yr 1-10: 25,373 RENT PER S.F. $0.00 $8.50 $17,973 $215,671 COMMERCIAL GROSS RENT Yr 11-20: 25,373 RENT PER S.F. $0.00 $9.50 $20,087 $241,044 COMMERCIAL GROSS RENT Yr 21-30: 25,373 RENT PER S.F.: $0.00 $10.00 $21,144 $253,730 OTHER RENTAL INCOME: 'VACANCIES: I APARTMENTS 0.00% $0.00 $0.000 $0 $0 PARKING 0.00% $0.00 $0.000 $0 $0 STORAGE 0.00% - $0.00 $0.000 $0 $0 COMMERCIAL 0.00% $0.00 $0.000 $0 $0 TOTAL VACANCIES NET RENTAL INCOME: $0.00 $0.000 $0 $0 'OTHER INCOME: I (Annual) 'SERVICE INCOME: I LAUNDRY S0 $0.00 $0000 $0 $0 OTHER S0 $000 $0000 $0 $0 TOTAL SERVICE INCOME: $0.00 $0000 $0 $0 'FINANCIAL INCOME: I DSRF INTEREST S0 $0.00 $0.000 $0 $0 OTHER INTEREST S0 $000 $0000 $0 $0 TOTAL FINANCIAL INCOME: $0.00 $0.000 $0 $0 IMISCELLANEOUS INCOME: DRAWS FROM RESERVES SO $0.00 $0000 $0 $0 GRANTS AND LOANS S0 $0.00 $0.000 $0 $0 PILOT REFUND S0 $000 $0000 $0 $0 OWNER CONTRIBUTIONS SO $0.00 $0.000 $0 $0 OTHER S0 $0.00 $0000 $0 $0 TOTAL MSC.INCOME: $0.00 $0.000 $0 $0 TOTAL OTHER INCOME: $0.00 $0.000 $0 $0 'TOTAL PROJECT INCOME: $0.00 $0.000 varies varies' Prepared by:Springsted Incorporated(7/10/97) Retail-1 PROJECT: Shakopee Senior Housing and Retail LOCATION: Shakopee,Minnesota ISSUER: Scott County HRA PROJECT TYPE: Retail-Master Lease-Capture of TIF . DATE REVISED: 7110/97 Type of District Redevelopment Certification Date 11/15/95 Last Collection Date 12/1/24 Base Estimated Market Value $811,600 Base Net Tax Capacity 4.00% $32,464 $45,207 Paid until retail built New EMV(retail)-per s.f. $65.00 $1,649,245 $3.51 Taxes per s.f. Net Tax Capacity 4.00% 59,970 Net Tax Capacity(1st 150,000) 2.70% 4,050 Base Net Tax Capacity (32,464) Fiscal Disparities 28.5227% (7,845) Captured Net Tax Capacity $23,710 Local Tax Capacity Rate 139.2540% Gross Tax Increment $33,018 Plus: Local Contribution 0.00% 0 Less: Administrative 1.24% (408) Less:State Auditor Deduction 0.10% (33) Net Tax Increment Revenue $32,577 Tax Increment Inflator 1.00% Less: Less: Plus: Less: Less: Retail Total Net Base Net Fiscal Captured Local Tax Gross Local Administrative State Net Taxes Year Tax Capacity Tax Capacity Disparities Tax Capacity Rate'97• Tax Increment Contribution Retainage Auditor Fee Tax Increment Paid 1997 $32,464 $32,464 $0 $0 139.2540% $0 $0 $0 $0 $0 $45,207 1998 32,464 32,464 0 0 139.2540% 0 0 0 0 0 45,207 1999 32,464 32,464 0 0 139.2540% 0 0 0 0 0 45,207 2000 64,020 32,464 9,001 22,555 139.2540% 31,409 0 388 31 30,990 89,150 2001 64,660 32,464 9,183 23,013 139.2540% 32,046 0 396 32 31,618 90,042 2002 65,307 32,464 9,368 23,475 139.2540% 32,690 0 404 33 32,253 90,942 2003 65,960 32,464 9,554 23,942 139.2540% 33,340 0 412 33 32,895 91,851 2004 66,619 32464 9,742 24,413 139.2540% 33,996 0 420 34 33,542 92,770 2005 67,285 32,464 9,932 24,889 139.2540% 34,660 0 428 35 34,197 93,698 2006 67,958 32,464 10,124 25,370 139.2540% 35,329 0 437 35 34,867 94,635 2007 68,638 32,464 10,318 25,856 139.2540% 36,006 0 445 36 35,525 95,581 2008 69,324 32,464 10,514 26,347 139.2540% 36,689 0 453 37 36,199 96,537 2009 70,018 32,464 10,711 26,842 139.2540% 37,379 0 462 37 36,880 97,502 2010 70,718 32,464 10,911 27,343 139.2540% 38,076 0 470 38 37,567 98,477 2011 71,425 32,464 11,113 27,848 139.2540% 38,780 0 479 39 38,262 99,462 2012 72,139 32,464 11,316 28,359 139.2540% 39,491 0 488 39 38,963 100,457 2013 72,861 32,464 11,522 28,874 139.2540% 40,209 0 497 40 39,672 101,461 2014 73,589 32,464 11,730 29,395 139.2540% 40,934 0 506 41 40,387 102,476 2015 74,325 32,464 11,940 29,921 _139.2540% 41,666 0 515 42 41,110 103,501 2016 75,068 32,464 12152 30,452 139.2540% 42,406 0 524 _ 42 41,840 104,536 2017 75,819 32,464 12,366 30,989 139.2540% 43,153 0 533 43 42,577 105,581 2018 76,577 32,464 -12,582 31,531 139.2540% 43,908 0 543 44 43,322 106,637 2019 77,343 32,464 12,801 32,078 139.2540% 44,670 0 552 45 44,074 107,703 2020 78,116 32,464 13,021 32,631 139.2540% 45,440 0 561 45 44,833 108,780 2021 78,897 32,464 13,244 33,189 139.2540% 46,218 0 571 46 45,600 109,868 2022 79,686 32,464 13,469 33,753 139.2540% 47,003 0 581 47 46,375 110,967 2023 80,483 32,464 13,696 34,323 139.2540% 47,796 0 591 48 47,158 112,076 2024 81,288 32,464 13,926 34,898 139.2540% 48,597 0 600 49 47,948 113,197 2025 82,101 32,464 14,158 35,479 139.2540% 49,406 0 610 49 0 114,329 2026 82,922 32,464 14,392 36,066 139.2540% 50,223 0 621 50 0 115,472 2027 83,751 32,464 14,629 36,659 139.2540% 51,049 0 631 51 0 116,627 2028 84,589 32,464 14,867 37,257 139.2540% 51,882 0 641 52 0 117,793 $14,759 $1,194 $978,642 • Lesser of current tax rate or frozen tax rate of 139.815% Total Debt Service TE TIE 1,874,573 TAX TIF 3.057.273 4,931,845 TIF/DS 19.84% Prepared by Springsted Incorporated(7/10/97) Retail QEVELOPMENT BUDGET PROJECT: Shakopee Senior Housing and Retail LOCATION : Shakopee, Minnesota ISSUER: Scott County HRA PROJECT TYPE : Housing -Annual HRA Contribution DATE REVISED: 7/10/97 DEVELOPMENT HOUSING RETAIL PUBLIC TIF BUDGET BUDGET BUDGET COSTS COSTS LAND COST: Land Acquisition $0 $0 $0 $0 $0 Property taxes $0 $0 $0 $0 $0 Closing Costs $0 $0 $0 $0 $0 Other/Contingency $0 $0 $0 $0 $0 }y� t}}y.,p :.YYYY:`\Y` :\:v :YYY ''YYY•i\'YY YYY,. ;;,: ,uiiYLYY µYY#YY Y {ax •Yat,,, iJ::22Y.. ":2}2 ..........::•::;:}:::::::::::::::�::::::.:::::::}}. ..;:};::•.,•:,...,:,::•. \ \\"'C'.,,,,..,Y:,}. .,,,:,.,,,,,,:,:f•.::: Y.,,,,YY:Y, :,::..}�•'tYYY:,:Y,:.\k:::Y,'.;2 .......,w...��}}��. ,:.}y2t...::v.•.: a IMPROVEMENTS COST : A. Construction Costs $3,569,678 $3,569,678 ($404,500) $0 $404,500 B. Tenant Improvements $0 $0 $0 $0 $0 C. Public Costs $230,000 $230,000 ($213,945) $0 $213,945 D. Construction Hard Costs : 1 General Requirements $0 $0 $0 $0 $0 2 Site Improvements $0 $0 $0 $0 $0 3 Concrete $0 $0 $0 $0 $0 4 Masonry $0 $0 $0 $0 $0 5 Metals $0 $0 $0 $0 $0 6 Wood&Plastics $0 $0 $0 $0 $0 7 Moisture/Thermal Control $0 $0 $0 $0 $0 8 Doors, Windows&Glass $0 $0 $0 $0 $0 9 Finishes $0 $0 $0 $0 $0 10 Specialties $0 $0 $0 $0 $0 11 Equipment $0 $0 $0 $0 $0 12 Furnishings $0 $0 $0 $0 $0 13 Special Construction $0 $0 $0 $0 $0 14 Conveying Systems $0 $0 $0 _ $0 $0 15 Mechanical $0 $0 $0 $0 $0 16 Electrical $0 $0 $0 $0 $0 Subtotal Hard Costs: $3,799,678 $3,799,678 ($618,445) $0 $618,445 Construction Related Costs : Builder's Overhead $0 $0 $0 $0 $0 Builder's Profit $0 $0 $0 $0 $0 Fees&Permits $0 $0 $0 $0 $0 Water, Sewer, S.A.C. $0 $0 $0 $0 $0 Builder's Risk $0 $0 $0 $0 $0 Bond Premium $0 $0 $0 $0 $0 Construction Management $0 $0 $0 $0 $0 Furnishings&Fixtures $0 $0 $0 $0 $0 Contingency $0 $0 $0 $0 $0 Subtotal Related Costs: $0 $0 $0 $0 - $0 'tf0AL: ............................ :........,........:....... X13MY<::YYYYYYY:•M YYY}:>:...:#:.. .::#.>:>::._.#«::#:>: MS 4 Design Costs : Architectural Design $179,486 $179,486 ($27,830) $0 $27,830 Architectural Supervision $0 $0 $0 $0 $0 Additional Engineering $0 $0 $0 $0 $0 Interior Design $75,000 $75,000 $0 $0 $0 Prepared by: Springsted Incorporated(7/10/97) Housing ucvcI..vrivtcry I DUUVc I PROJECT: Shakopee Senior Housing and Retail LOCATION : Shakopee, Minnesota ISSUER: Scott County HRA PROJECT TYPE : Housing -Annual HRA Contribution DATE REVISED: 7/10/97 DEVELOPMENT HOUSING RETAIL PUBLIC TIF BUDGET BUDGET BUDGET COSTS COSTS Surveys&Staking $0 $0 $0 $0 $0 Soil Borings&Perc. Tests $0 $0 $0 $0 $0 Environmental Review $1,839 $1,839 $0 $0 $0 Contingency $0 $0 $0 $0 $0 Subtotal Design Costs: $256,325 $256,325 ($27,830) $0 $27,830 <Y.'•' •:r•::::•:::`.z'.,`;.:::z.Y:t;:"2.}:: `.,Y.•ii;h�s" ';•'• z"k.;k:'tiT,• ..:k:;: `22 ::i:," "::`:: ��<.i:;^{2:, .z; T. 3: :P: :.zz E k`z4zz;:.zz<V zx z z "`wr z .: .. r•,:,, '' .. �.'�..�.>� '.�... ...�?������1�':�:•:�::.. ......... ... :zzzzzzz'�`::, tz .,::z `zz�iz . DEVELOPMENT COSTS : Appraisals $0 $0 $0 $0 $0 Title and Recording $14,000 $14,000 $0 $0 $0 R. E. Taxes-During Construction $3,065 $3,065 $0 $0 $0 Utilities -During Construction $0 $0 $0 $0 $0 Insurance -During Construction $6,000 $6,000 $0 $0 $0 Developer's Legal $6,130 $6,130 $0 $0 $0 Developer's Accounting $0 $0 $0 $0 $0 Developer's Fees $33,800 $33,800 ($5,386) $0 $5,386 Market Feasibility Study $6,130 $6,130 $0 $0 $0 Economic Feasibility Study $0 $0 $0 $0 $0 Development Consultant(s) $0 $0 $0 $0 $0 Commercial Lease Commissions $0 $0 $0 $0 $0 Commercial Coordinator $0 $0 $0 $0 $0 Marketing $52,000 $52,000 $0 $0 $0 Startup Expenses: $35,000 $35,000 $0 $0 $0 Initial Equipment $0 $0 $0 $0 $0 R.E. Taxes $0 $0 $0 $0 $0 Insurance $0 $0 $0 $0 $0 Working Capital $0 - $0 $0 $0 - $0 Project Coordinator $33,800 $33,800 ($5,386) $0 $5,386 Administration $33,800 $33,800 ($5,386) $0 $5,386 ::Air::: E. : .r,::: ::;z:z„x#z,,,,,,,:z,.zzr;•• .zzzzz<,•...z:,,z,,. . 'szzz•:<zazzz• �s Cwt ( .'•'i': :'��I :?� •.``:i�.�............�.......Fr..�i'P.�........4r�F�l.. .`zzzzzzzz FINANCING COSTS: Bond Financing : Bond Counsel $25,000 $25,000 $0 $0 $0 Agency Counsel $5,000 $5,000 $0 $0 $0 Underwriter Fee $80,745 $80,745 $0 $0 $0 Underwriter's Counsel $10,000 $10,000 $0 $0 $0 Rating Agency Fee $15,000 $15,000 $0 $0 $0 Issuance Fees(Municipal) $0 $0 $0 $0 $0 Credit Enhancement Fee $0 $0 $0 $0 $0 Credit Enhancement Counsel $0 $0 $0 $0 $0 Trustee&Counsel Fees $5,000 $5,000 $0 $0 $0 Printing $5,000 $5,000 $0 $0 $0 Financial Advisor $29,250 $29,250 $0 $0 $0 Miscellaneous/Fees $2,500 $2,500 $0 $0 $0 Subtotal Bond Financing : $177,495 $177,495 $0 $0 $0 Prepared by: Springsted Incorporated (7/10/97) Housing VtVtLUt'NeltN I IrSUU(it I PROJECT: Shakopee Senior Housing and Retail LOCATION : Shakopee, Minnesota ISSUER: Scott County HRA PROJECT TYPE : Housing-Annual HRA Contribution DATE REVISED: 7/10/97 DEVELOPMENT HOUSING RETAIL PUBLIC TIF BUDGET BUDGET BUDGET COSTS COSTS Capitalized Interest(Gross) $278,809 $278,809 $0 $0 $0 'OINGVNISOMPROMINAMONS4K, $':'WiiiipPRI: .7:i: ....:•:*Arr-Alitzlfr: 50.$.i.iP.•§1.01.0NINSOMORtai'.i*k.;, RESERVES : Capital Replacement Reserve $0 $0 $0 $0 $0 Operating Deficit Reserve $68,815 $68,815 $0 $0 $0 Debt Coverage Reserve $0 $0 $0 $0 $0 Debt Service Reserve $374,311 $374,311 $0 $0 $0 ':i0TAMREQUIREMRESERVESRIMENMENEMMINICES4OMMEREVACIESOMINGWVVENNEMSCO ONIMMOMMUMNSIMMINISMMINPUSMUMMINERAIMON100210ZIOSEINIVISIOMM 110X41.1MMIRMINFICOMP.M.1111111MIAPPOWNNIMMajlailL2NOWNIMINGIONSMINMI Prepared by: Springsted Incorporated (7/10/97) Housing ytVtLVt'MtN1 UUUGET PROJECT: Shakopee Senior Housing and Retail - - LOCATION : Shakopee, Minnesota ISSUER: Scott County HRA • PROJECT TYPE : Housing-Annual HRA Contribution DATE REVISED: 7/10/97 SUMMARY REPORT : ASSUMPTIONS : NUMBER OF UNITS 52 Units COMMERCIAL AREA 0 Square Feet COST SOURCES: TOTAL PER UNIT Gross Revenue Bonds $385,000 $7,404 HRA Revenue Supported Bonds(GO) $3,240,000 $62,308 HRA Limited Tax Bonds $1,465,000 $28,173 Other-Housing $0 $0 Other-Public Costs $0 $0 Interest Earnings-Housing $93,000 $1,788 Interest Earnings-Commercial $0 $0 $5,183,000 $99,673 COST USES: TOTAL PER UNIT Land $0 $0 Construction $3,799,678 $73,071 Design&Related $256,325 $4,929 Development Costs $122,325 $2,352 Developer Fees $101,400 $1,950 Financing Costs $456,304 $8,775 Required Reserves $443,126 $8,522 Contingency $3,843 $74 $5,183,000 $99,673 Prepared by: Springsted Incorporated(7/10/97) Housing u) O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U) o Zg el aR 0Np u)U)0 O ul 8 N U)1n u)u)C3 C N 1A ul 0 0 0�U)o pQ0 0 pU)U)o o 0 U)O N n CPP')u7 all 0, N O O c0 N u0)1N70 U)O Q W 8N O 000(00.(0000010.-0 c0 NON 0 CD 00 C)CD ON Q O 0-el vm`�o`8�00000000000000000oo�o�0000allo mod+ ci W • C COp0p 8081O53 N N Co pp0801Op8p08085308pp0NpO8 N 7 • O �p 0CV CV(0 NPu)n fN 0V f�1�p N t,I0h 8 C ui(0.C?OMN ui ui 5Z 54 tp �i .d. _ W O co N 0 El 0 W 08 Nt0 W c00)h (0 fO O aD NO Nn 000)coOco O) ; N y u)001D P 01701000 W c-e4 c000 ER c0 a0 cr C M C7 OCA c0 r 0 Q N OCA n 0 N 0 cO V)N 0i0p CV Oi u) to Pi.(D.-1 g C LL �0 tD00CDPPPPPPPtO CD 0D 0.-8' r U 0-cO1 o*pae$$$p$p$$p$$$$$$$$$$aR1p$�Y�1p$�Cp$�X�p$$$$$$$ c2 e2 N )0OD01n NCD 01.00)010)00)0100)0CD CD0)CD 00 16 d' 000Q?ui ui uiOhui viO 6 uiOOu'i 0lri 6 6 6 6 6 u)1fi 1A0 04 04 04 04 04 Id0'6 co 66$id4gg4 piId66 Eco-0 co 6 gto Qa)( io a Ct e a a CO W N0700 P O.-NMO000 P CO W O.-N 0700 CO P CO $ „I ; € eels QQe Q rCQQ QQQQ m e g E M I� Q� QQQQQQQQQQQQQQQQQQQQQQQQQeeeeee gds Q = O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 O 8> a art 00 on uQP (i"if!0 8 (1 8 8 8i 8p 8CD AD MD 1D cD hA CA D pOCD P53 n n 8ID88i8 enh O W N .-- Of 0 v- 0ph0 CO P0070ON{p CO 00 O CO 0 C0 W O 04 512 P 0 0 N 0 MM Nm 0D MCO W 0)0)O U)P a000.-O)N P 0)CO P(0 P W u)CD CO CO. 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CR W OO) O P 1� 1� 1� f7 P l?C9 O 00103 t0 N CO oy CO ID '.• COW ,_ ,_ W W n ap 1,O O W l�) N ' O O O)— /O N 47 N W O) N � O !'7 /h W W 81(.7401 N rl� C') O) M W OtC) f+) N H W N VIA N N ry 64 69 /A O 1-- ---. *$* n N W 1E 888 OI COW W td NQI� SO ^ 3 co- x CO C YYVy 3N C . 8 N c4 E L° o c W « 8.d I 3 X a «> cO W p� rO� q� W p vyVjF W WS m } C « « cbj .SOyaO y wy 00100.1 Ayc a > W w 0 • 8 -� 'a o Ea; w m as a « ELLto225 « . c o c c q� a ^� • y • • y • • • - C1 p g yO1g c < c E E •r . • 5CO • . 3 y St - 79 • _vvZ gie 8 ;`•1 &cggl 16 A 8 W "I < 38g2 83242 � C�g W ..9.. aa� tl � � � � a� a� cc F ° w ` Oo � -- � a ` Igi aWg V , 0 > 2a < U) U) � zo Z[ _i2CD0 _7i68 5X4: iaa`> .- i re Ca PROJECT: Shakopee Senior Housing and Retail - LOCATION: Shakopee,Minnesota ISSUER: Scott County HRA PROJECT TYPE: Housing-Annual HRA Contribution DATE REVISED: 7/10/97 !RENTAL INCOME: I RENT UNIT NUMBER % SQ.FT. MONTHLY PER SQ.FT. TOTAL TOTAL TYPE DESCRIPTION OF UNITS OF TOTAL PER UNIT REVJUNIT PER MONTH PER MONTH ANNUAL APARTMENT UNITS: Family A. 1 Bedroom 0 0% 0 $0.00 $0.000 $0 $0 B. 1 Bedroom 0 0% 0 $0.00 $0.000 $0 $0 C. 1 Bedroom&Den 0 0% 0 $0.00 $0.000 $0 $0 D. 2 Bedroom 0 0% 0 $0.00 $0.000 $0 $0 E. 2 Bedroom 0 0% 0 $0.00 $0.000 $0 $0 F. 2 Bedroom&Den 0 0% 0 $0.00 $0.000 $0 $0 Total/Average 0 0% 0 $0.00 $0.000 $0 $0 Senior A. 1 Bedroom(std) 0 0% 0 $0.00 $0.000 $0 $0 B. 1 Bedroom(std) 6 12% 690 $483.33 $0.700 $2,900 $34,800 C. 1 Bedroom(large) 0 0% 0 $0.00 $0.000 $0 $0 D. 1 Bedroom(large) 12 23% 740 $513.33 50.694 $6,160 $73,920 E. 1 Bedroom&Den 0 0% 0 $0.00 50.000 $0 $0 F. 1 Bedroom&Den 18 35% 850 $558.33 50.657 $10,050 $120,600 G. 2 Bedroom(standard) 8 15% 940 $750.00 50.798 $6,000 $72,000 H. 2 Bedroom(large) 8 15% 1,110 $850.00 $0.766 $6,800 $81,600 Total/Average 52 100% 35,840 $613.65 $0.890 $31,910 $382,920 TOTAL FOR ALL UNITS: 62 100% 36,840 $613.65 $0.890 $31,910 $382,920 (OTHER RENTAL INCOME: 6 OF PARKING STALLS: 52 RENT PER MONTH: $40.00 $0.058 $2,080 $24,960 6 OF STORAGE UNITS: 0 RENT PER MONTH: $0.00 50.000 $0 $0 6 OF GUEST ROOM NIGHTS: 0 RENT PER MONTH: $0.00 50.000 $0 $0 COMMERCIAL GROSS RENT: 0 RENT PER S.F.: $14.00 $0.000 $0 $0 OTHER RENTAL INCOME: $40.00 $0,068 $2,080 $24,960 !VACANCIES: I APARTMENTS 7.00% $42.96 $0.062 $2,234 $26,804 PARKING 7.00% $2.80 $0.004 $146 $1,747 STORAGE - 7.00% $0.00 50.000 $0 $0 COMMERCIAL 7.50% $0.00 50.000 $0 $0 TOTAL VACANCIES: $45.76 50.066 $2,379 $28,652 NET RENTAL INCOME: $607.90 $0.882 $31,611 $379,328 !OTHER INCOME: I (Annual) 'SERVICE INCOME: I LAUNDRY $0 $0.00 $0.000 $0 $0 OTHER $0 $0.00 50.000 $0 $0 TOTAL SERVICE INCOME: $0.00 50.000 $0 $0 (FINANCIAL INCOME: DSRF INTEREST $0 $0.00 50.000 $0 $0 OTHER INTEREST $0 $0.00 $0.000 $0 $0 TOTAL FINANCIAL INCOME: $0.00 $0.000 $0 $0 MISCELLANEOUS INCOME: I DRAWS FROM RESERVES $0 $0.00 $0.000 $0 $0 GRANTS AND LOANS $0 $0.00 $0,000 $0 $0 PILOT REFUND $0 $0.00 $0,000 $0 $0 OWNER CONTRIBUTIONS $0 $0.00 $0,000 $0 $0 OTHER $0 $0.00 $0.000 $0 $0 TOTAL MISC.INCOME: $0.00 $0.000 SO $O TOTAL OTHER INCOME: $0.00 50.000 $0 $0 !TOTAL PROJECT INCOME: $607.90 $0.882 $31,611 $379,328 I Prepared by:Springsted Incorporated(7/10/97) Housing , 1 J' I _I 1� i . 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After a discussion by the Mayor, there will be a opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] Liaison Reports from Councilmembers 7] Mayor's Report 8] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS *9] Approval of Minutes: June 17, 1997, Adj. Regular Session and June 24, 1997 Worksession *10] Approve Bills in the Amount of$873,774.99 1 1] Communications 12] Public Hearings A] Proposed vacation of easements within Canterbury Park 3rd and Valley Park 12th Additions - Res. No. 4706 B] Proposed vacation of alleys within the Scott County Courthouse Square, Block 57 and Block 58, Shakopee City Plat - Res. No. 4707 13] Recommendations from Boards and Commissions TENTATIVE AGENDA July 15, 1997 Page -2- 14] General Business A] Community Development I] Minnesota Valley Restoration Project (Murphy's Landing) Request for ISTEA Grant Funds - Res. No. 4700 2] Maple Trails Estates Preliminary Plat Time Extension - tabled 6/17 B] Engineering *1] Completion of Probationary Status of Michael Hullander 2] Award Bid for Vierling Drive Project, 1997-1 - Res. No. 4704 - memo on table 3] Award Bid for 1997 Street Overlay Project, 1997-2 - Res. No. 4705 - memo on table 4] Accept Petition and Order Project for Eastway Avenue, 1997-3 - Res. No. 4708 *5] Accepting Work on Trunk Sanitary Sewer Areas SS-H and SS-D, 1996-6 and Sanitary Sewer Laterals, 1996-9 - Res. No. 4703 C] Police and Fire I] Fire Station Excess Property - Platting D] Park and Recreation *I] Comprehensive Park Plan & Park Dedication Study Agreement E] General Administration *1] Exemption from Lawful Gambling License - Shakopee Chamber of Commerce 2] Filling Vacancy on Planning Commission - Res. No. 4701 *3] Temporary 3.2 Percent Malt Liquor License - Shakopee Jaycees *4] Apportionment of Special Assessments for Stone Meadow 1st Addition *5] Completion of Probationary Status of Paul Snook 6] County Justice Center Construction Schedule and Impact on Shakopee - memo on table 7] City Code Amendment - Construction Over Easements - Ord. No. 492 8] Request of Rahr Malting Regarding Restrictions on Construction Activities 9] Sale of Ten Acres of Public Land South of CR-78 Between CR-17 and CR-79 10] 1998-2002 Capital Improvement Program - bring copy from 6/10 meeting 15] Other Business 16] Recess for an executive session to discuss labor negotiations 17] Re-convene 18] Adjourn TENTATIVE AGENDA ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SFIAKOPEE,MINNESOTA Adjourned Regular Meeting Tuesday,July 15, 1997 1. Roll Call at 7:00 p.m 2. Approval of the agenda 3. Approval of June 17, 1997 minutes 4. Financial A.)Approval of Bills 5. Probationary End-Paul Snook,Economic Development Coordinator 6. Public Input Session-Blocks 3 &4 proposal from the Scott County HRA 7. Other Business: 8. Adjourn edagenda.doc Gp�S 04,4i t, 7— IY- c? Official Proceedings of the June 17, 1997 Shakopee City Council Page -2- Zorn/Link moved to approve the May 20, .1997, Adj. Reg. Session and May 14, 1997, Work Session Minutes. (Motion carried under the Consent Agenda.) Zorn/Link moved to approve bills in the amount of$996,042.42. (The list of bills is posted on the bulletin board at City Hall for one month.) (Motion carried under the Consent Agenda.) Mr. Voxland introduced representatives from Deloitte & Touche, who then discussed the 1996 Audit Report. Cliff Hoffman, Partner Deloitte & Touche, approached the podium and said that Shakopee is not transferring the cost for today's government to future generations of tax payers. In reference to the Operating Liquid Fund Status, he reported that the City had a 13% increase from last year. He explained that as a growing city, Shakopee will need larger fund balances and will struggle with where the cash will go while investing in the infrastructure. Mr. Hoffman explained that the City has had good conservative budgeting and has been able to meet revenue targets. Overall, the fund balance is up $967,000 in General Funds over last year. He noted that property taxes are also down $100,000 over 1995. Mr. Hoffman said the City is doing an excellent job in charging for services. Shakopee has been consistent in how money is spent from year to year. Mr. Hoffman said that the City saves approximately $500,000 a year because we have a volunteer Fire Department. In looking at the Revenues/Expenditures per household, Mr. Hoffman said they are less than in 1994. This means that the government is not growing faster than the population. He explained that a strong commercial tax base and user charges contribute to lower charges for services. Productivity measures show a trend which covers more people per employer than in 1994. He added that the focus should be on the long term trend. Referring to Enterprise Funds, Mr. Hoffman said to watch what is happening from an economic performance. He also said that the Loss in Recreation Fund is not unusual, and of the $321,000, $117,000 is a depreciation expense. While Mr. Hoffman said the City is doing a good job funding depreciation, he said future bonds will still need to be issued. In comparing Bench Mark numbers, Mr. Hoffman said the national average General Fund balance compound revenues are 20% while Shakopee's is 58%. He said the decision to pay off debt quickly results in a current average of 20% Debt Service for principle and interest. Shakopee's Bond Rating is A2-at--4%. He said the higher the bond rate and the better the job in capital investment return, the more likely it will be that property will appreciate in value. He added that Shakopee is on the right track. Mr. Hoffman explained that establishing the Capital Expenditure Budget for five years is important in order to avoid using up the cash before a project is completed, 4., OFFICIAL PROCEEDINGS OF THE CITY COUNCIL ADJ. REG. SESSION SHAKOPEE, MINNESOTA JUNE 17, 1997 Mayor Henderson called the meeting to order at 7:01 P.M. with Councilmembers Jane DuBois, Burl Zorn, Robert Sweeney, and Cletus Link present. Also present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg Voxland, Finance Director; Judith S. Cox, City Clerk; Jim Thomson, City Attorney; Paul Snook, Economic Development Coordinator; and Mark McQuillan, Park and Recreation Director. Mayor Henderson acknowledged the loss of Fire Chief, Mark Huge, who died on June 6 and a moment of silence was observed in honor of him. He explained that a memorial education fund has been set up through the Norwest Bank for anyone wishing to contribute to his children's education expenses. A recess was taken at 7:03 P.M. for the Economic Development Authority meeting. The meeting re-convened at 7:17 P.M. The following items were removed from the Consent Agenda: 14a1) 1998 Task Force Participation, and 14c1) Maple Trails Estates Preliminary Plat Time Extension. Sweeney/Zorn moved to approve the agenda as modified. Motion carried unanimously. Zorn/Link moved to approve the Consent Agenda. Motion carried unanimously. Liaison Reports were given by Councilmembers. Mayor Henderson gave the Mayor's report. Mayor Henderson asked if there were any interested citizens present who wished to address the Council on any item not on the agenda. Karen Luedloff, 845 Holmes Street, approached the podium and spoke about concrete problems on Shakopee Avenue. She said the City has replaced the cracked portion of the driveway. However, she said she was not pleased with the quality of work as the City sealed and sprayed over dirt, and holes are popping out of the concrete. She asked what the City planned to do to resolve the situation. Bruce Loney said that the marks in the concrete were made by a bobcat and are only surface marks. He said the contractor has been directed to repair the concrete, grade, and sod. Ms. Luedloff said she used a power washer and the gouges in her driveway cannot be fixed, that they are more than esthetic. Mayor Henderson advised Ms. Luedloff that there would be recourse to her if the damage was caused by the contractor. Mr. Loney was directed to look into the gouges, grade and sod conditions and to report the results to both Council and Ms. Luedloff. Official Proceedings of the June 17, 1997 Shakopee City Council Page -2- Zorn/Link moved to approve the May 20, 1997, Adj. Reg. Session and May 14, 1997, Work Session Minutes. (Motion carried under the Consent Agenda.) Zorn/Link moved to approve bills in the amount of$996,042.42. (The list of bills is posted on the bulletin board at City Hall for one month.) (Motion carried under the Consent Agenda.) Mr. Voxland introduced representatives from Deloitte & Touche, who then discussed the 1996 Audit Report. Cliff Hoffman, Partner Deloitte & Touche, approached the podium and said that Shakopee is not transferring the cost for today's government to future generations of tax payers. In reference to the Operating Liquid Fund Status, he reported that the City had a 13% increase from last year. He explained that as a growing city, Shakopee will need larger fund balances and will struggle with where the cash will go while investing in the infrastructure. Mr. Hoffman explained that the City has had good conservative budgeting and has been able to meet revenue targets. Overall, the fund balance is up $967,000 in General Funds over last year. He noted that property taxes are also down $100,000 over 1995. Mr. Hoffman said the City is doing an excellent job in charging for services. Shakopee has been consistent in how money is spent from year to year. Mr. Hoffman said that the City saves approximately $500,000 a year because we have a volunteer Fire Department. In looking at the Revenues/Expenditures per household, Mr. Hoffman said they are less than in 1994. This means that the government is not growing faster than the population. He explained that a strong commercial tax base and user charges contribute to lower charges for services. Productivity measures show a trend which covers more people per employer than in 1994. He added that the focus should be on the long term trend. Referring to Enterprise Funds, Mr. Hoffman said to watch what is happening from an economic performance. He also said that the Loss in Recreation Fund is not unusual, and of the $321,000, $117,000 is a depreciation expense. While Mr. Hoffman said the City is doing a good job funding depreciation, he said future bonds will still need to be issued. In comparing Bench Mark numbers, Mr. Hoffman said the National Fund Balance Revenues are 20% while Shakopee's is 58%. He said the decision to pay off debt quickly results in a current average of 20% Debt Service for principle and interest. Shakopee's Bond Rating is A2 at 4%. He said the higher the bond rate and the better the job in capital investment return, the more likely it will be that property will appreciate in value. He added that Shakopee is on the right track. Mr. Hoffman explained that establishing the Capital Expenditure Budget for five years is important in order to avoid using up the cash before a project is completed. Official Proceedings of the June 17, 1997 Shakopee City Council Page -3- Referring to the Management practices, Mr. Hoffman said he was unaware of any violations and ended by saying that the City had a very good year. Barbara Diekmann, Manager, Deloitte & Touche, approached the podium and gave the results of the audit. She commended the City for its commitment to financial reporting. She reported that there were no significant changes in accounting policies during 1996, no disagreements with management regarding the application of accounting principles, and no difficulties in dealing with management relating to the performance of the audit. Ms. Dickmann thanked Gregg Voxland and the finance staff for their cooperation. Ms. Dickmann reviewed the management letter which included an Internal Control Structure, Administrative and Operating Matters, and Follow-up on Prior-Year Administrative and Operating Matters. With the respect to the use of technology, she recommended establishing written policies and procedures over the security and maintenance of computer systems. With respect to SPUC - Accounts Receivable, the recommendation is for the City to bill SPUC for its portion of construction costs periodically based on percentage-of-completion method to better manage the costs related to the construction project. Ms. Dickmann ended by saying that with the exception of SPUC - Accounts Receivable item, all other follow-up issues have been appropriately addressed. The Public Hearing on the Proposed Vacation of Quincy Circle North of Vierling Drive was opened by Mayor Henderson. Mr. Leek reported that a request was received from Cletus Link to consider the vacation of the right-of-way for Quincy Circle and easements within South Parkview 1st Addition. Mr.Link also wishes to realign the location of Quincy Circle due to MnDOT taking additional property along County Road 15. He said the Planning Commission has reviewed the request and recommends approval of the vacation. Cncl. Link stated he would be abstaining from discussion and voting regarding this issue. Mayor Henderson asked if there was anyone present who wished to address the Council regarding the vacation. There was no response and Mayor Henderson closed the Public Hearing. Sweeney/Zorn offered Resolution No. 4682, A Resolution of the City of Shakopee Vacating the Right-Of-Way for Quincy Circle and Easements Within Oudot A, South Parkview 1st Addition, Scott County, Minnesota, and moved its adoption. Motion carried 4-0 with Cncl. Link abstaining. The Public Hearing for the Currency Exchange License for DRM LLC of Shakopee dba/American Pawnbrokers was opened by Mayor Henderson. Official Proceedings of the June 17, 1997 Shakopee City Council Page -4- Ms. Cox reported that the applicant has provided the State with the required $10,000 Currency Exchange Surety Bond. Mayor Henderson asked if anyone present wished to address the Council regarding this currency exchange license. There was no response and Mayor Henderson closed the public hearing. DuBois/Link offered Resolution No. 4684, A Resolution of the City of Shakopee, Minnesota, Approving the Application of DRM LLC of Shakopee dba American Pawnbrokers for a Currency Exchange License at 450 West First Avenue, and moved its adoption. Cncl.Zorn asked Chief Steininger for comments on the application from American Pawnbrokers. Chief Steininger responded that he did not have a problem with the issuance of the license. Motion carried unanimously. A recess was taken at 8:18 P.M. The meeting re-convened at 8:31 P.M. Mr. Leek explained that Scherer Bros. Lumber Co. and Ochs Brick Co. have requested an amendment to the Scherer South Planned Unit Development (PUD) to allow the construction of a 15,000 square foot building addition, proposed to house the Ochs Brick Company. The proposed uses include 5,000 square feet for office use; 5,000 square feet for warehouse use; 2,500 square feet for showroom use; and 2,500 square feet for storage use. Mr. Leek said the Planning Commission has recommended approval with an office area limitation of 16,550 square feet of area in the principal structure, and retail sales and display areas limited to 15% of the principal stnicture area. A discussion ensued regarding PUD terms and conditions relating to office space. Zorn/Link offered Resolution No. 4683, A Resolution of the City of Shakopee, Minnesota, Amending Resolution No. 4030, A Resolution Approving the Preliminary and Final Development Plans for the Scherer South Planned Unit Development (PUD), and moved its adoption. Motion carried unanimously. Mr. Leek reported that as a result of a review of the Park 2000 Southwest PUD, the Planning Commission requested that staff present alternatives for providing additional flexibility for office uses in the 1-2 district. An amendment was proposed that would increase the amount of office space permitted from 25% to 35%, and would allow a greater percentage of office with the approval of a conditional use permit. Zorn/DuBois offered Ordinance No. 488, An Ordinance of the City of Shakopee, Minnesota, Amending Chapter 11, Zoning, Regarding Permitted and Conditionally Permitted Uses in the I-2 (Heavy Industry) Zone, and moved its adoption. Motion carried unanimously. Official Proceedings of the June 17, 1997 Shakopee City Council Page -5- Mr. Leek explained that as a result of ADC Telecommunication's appeal of the staff interpretation of City Code Sec. 11.60, Performance Standards, Subd. 8, Landscaping; Requirements, D.1, the Planning Commission recommends language changes. In order to further clarify their recommendation, Mr. Leek reviewed staff's recommended language as follows: would allow one (1) landscape island with a minimum width of nine (9) feet and a minimum area of one hundred (100) square feet for every 4,000 square feet of paved area. In addition, landscape islands with an area of two hundred (200) square feet or more shall be treated as two (2) islands. Entrances to parking and loading areas shall not be included in the calculation of paved area in a parking facility. A discussion ensued relating to flexibility. Link/Sweeney offered Ordinance No. 487, An Ordinance of the City of Shakopee, Minnesota, Amending Chapter 11, Zoning, Regarding Landscape Requirements For Parking Facilities, and moved its adoption. Motion carried unanimously. Mr. McNeill explained that the City Attorney has advised that discussion on the proposed Park Dedication Fees be tabled in order to obtain additional information. Sweeney/DuBois moved to table discussion on the proposed Park Dedication Fees to obtain additional information. Motion carried with Cncl.Zorn opposed. Mr. McNeill explained that staff will seek a proposal for a study and will bring the proposal back to City Council for approval. Mr. McNeill reported that the State of Minnesota Office of Drug Policy requires annual submittal of resolutions indicating intent to participate in task force operations A discussion ensued relating to the City's annual cost, results, and cost reimbursement. Chief Steininger said the City's cost is $8,400 per year. Last year there were 14 cases involving drugs which resulted in 24 arrests and seized drugs. The cost reimbursement from State and Federal agencies amounts to $180,000 which is shared among the cities participating. Zorn/Sweeney offered Resolution No. 4691, A Resolution of the City of Shakopee, Minnesota, Regarding Participation in the Southwest Metro Drug Task Force, and moved its adoption. Motion carried unanimously. Cncl. Sweeney requested written procedure as to how cases are handled. Mark McQuillan, Parks and Recreation Director, explained that Brauer & Associates has completed a compromised plan for Prairie Bend Park improvements with a conservative estimate of$192,877. He said that the people in the neighborhood are pleased with the plan. The tennis courts will probably be left out. Given the scope of the project, costs should be limited to $150,000. Official Proceedings of the June 17, 1997 Shakopee City Council Page -6- Mr. McQuillan recommended doing the entire park project in 1997, rather than over two years. He suggested moving the County Road 79 Trail Project up to 1998 and to use the allocated $40,000 for the Prairie Bend Project in 1997. The CIP identifies $120,000 ($80,000 in 1997 and $40,000 in 1998) for this project. A discussion ensued regarding the $120,000 budget amount and the $193,000 estimate. It was noted that only $120,000 has been budgeted. The fee to Brauer and Associates equal to the construction costs times 7.5% was also a concern, as well as going over the $120,000 budget. Mr. McQuillan stated that the $120,000 estimate was five years old. DuBois/Link moved to authorize the appropriate City officials to execute an agreement with Brauer and Associates to prepare design development documents, construction documents, bidding or negotiation process and post design services for the Prairie Bend Park Project at a fee of 7.5% of the construction value with funding to be allocated from the Park Reserve Fund. Motion carried unanimously. The following item was taken out of the regular order on the agenda: 14d6) Scott County Justice Center Utility Costs. Mr. McNeill explained that action was previously taken to vacate Fuller Street between Fourth and Fifth Avenues as necessary for the development of the justice center facility. It has not been resolved who is going to pay for the cost for relocating the utilities. Mr. McNeill explained the various costs for the utilities for the new county facility and what costs are born by SPUC. There will also be a$10,000 to $15,000 cost for relocating the Minnegasco line. The total relocation costs are approximately $115,000. He asked what portion, if any, would be looked at as City participation or as the responsibility of the County. A discussion ensued relating to costs and responsibility. Zom/DuBois moved to direct staff to enter into a three way agreement with the County and SPUC (for the relocation of utilities in vacated Fuller Street between 4th and 5th) with the City paying for the relocation of the Minnegasco line up to $15,000 and not participating in the electric service costs; the agreement to include the provision for the dedication of the necessary easement. Motion carried unanimously. Staff was directed to add to the CIP, the reconstruction of 5th Avenue due to the closure of Fuller Street. The regular order of the agenda was resumed beginning with 14b2) Meadows 9th Addition Park. Official Proceedings of the June 17, 1997 Shakopee City Council Page -7- Mark McQuillan requested approval to complete the park improvements for the park in the Meadows 9th Addition. Last fall playground equipment was purchased for $18,000 and the project was budgeted for $25,000. He said he would now like to complete the blacktopping for the trail and install a basketball court, however, the cost would be approximately $8,600 short of what remains within the budgeted amount. Sweeney/DuBois moved to direct staff to prepare a budget amendment to increase funding for improvements at Meadows Park by $8,600. Zorn/Link moved to amend the motion to include hiring Minnesota Roadway Company to install the basketball court and trail at a cost not to exceed the quoted amount of $11,905, with the funds coming from the Park Reserve Fund. Motion carried unanimously. The main motion as amended carried unanimously. Mr. McQuillan said the neighborhood for Timber Trails Park would like to see wood chips used rather than pea rock as a surface material for under the new playground equipment. They have also requested a half size basketball court (30"x5'). The wood chip surface is approximately $3,100 and the basketball court will cost approximately $4,000 for a total cost of $27,000 or an additional $7,000 over the budgeted amount. Sweeney/DuBois moved to prepare a budget amendment to increase funding for the Timber Trail Park Project from $20,000 to $27,000 to include a half size basketball court and wood chips for the playground equipment with funding to be allocated from the Park Reserve Fund. Motion carried unanimously. A recess was taken at 9:49 P.M. followed by an executive session for the purpose of discussing labor negotiations and pending litigation. The meeting re-convened at 10:32 P.M. Discussion ensued regarding the request to extend the 12 month time period from the date of City Council approval of the preliminary plat of Maple Trails Estates. Zorn/Sweeney moved to deny the request to extend the 12 month time period for approval of the preliminary plat for Maple Trails Estates and recommend that the developer show good cause for an extension. A discussion ensued relating to park dedication fees as they relate to preliminary plat approval. Official Proceedings of the June 17, 1997 Shakopee City Council Page -8- • DuBois/Link moved to table the request for an extension of the 12 month time period for approval of the preliminary plat for Maple Trails Estates until good cause can be shown. Motion carried unanimously. Zorn/Link offered Resolution No.4685, A Resolution Setting the Public Hearing Date to Consider the Vacation of Right-Of-Way, and moved its adoption. (Courthouse Square, Block 57 and Block 58, Shakopee City Plat) (Motion carried under the Consent Agenda). Zorn/Link offered Resolution No. 4689, A Resolution Setting the Public Hearing Date to Consider the Vacation of Easements Within Valley Park 12th Addition and Canterbury Park 3rd Addition, and moved its adoption. (Motion carried under the Consent Agenda.) Zorn/Link moved to authorize publication of notice in the "EQB Monitor" and distribution of the draft EAW for review and comment for the Shakopee Crossings Planned Unit Development. (Motion carried under the Consent Agenda.) Mr. Leek explained that the City must certify its intent whether to levy a transit tax for taxes payable in 1998 to the Minnesota Department of Revenue by June 30, 1997. If the City opts to not levy the tax locally, it will be levied by the Metropolitan Council. The 1997 transit tax levy limit was $376,572. The certified levy for Shakopee was less than this, and budget carry overfunds were requested from the Metropolitan Council for Shakopee. The payable 1998 transit tax levy limit is $406,910. (An increase of approximately $30,000.) Mr. Leek explained that the levy limits imposed by the legislature are based on the cost of government services and the growth in households within a community. The increase in the transit tax levy is based on total taxable market value. He said there is a potential for a larger increase in the transit tax levy on a percentage basis. A complication this year is that the transit tax levy will be a part of the local tax levy this year. The effect of this is that the increase will come from whatever increase is available, based on changes to levy limits. As a result, staff recommends that for payable 1998 taxes the City declare its intent to the Department of the Revenue to turn the levy of the transit tax back to the Metropolitan Council to avoid the increased tax levy resulting from growth. Mr. Leek explained that in the past the City has received 88% of the transit tax levy and the Metropolitan Council 12%. He said the Metropolitan Council sought $46 million in capital bonding and only received $30 million and have a significant short fall. It is anticipated that they will retain as much as possible. A discussion ensued relating the ability to handle an increased levy in 1997 and how it will be reflected. • Official Proceedings of the June 17, 1997 Shakopee City Council Page -9- Sweeney/Zorn offered Resolution No. 4690, A Resolution of the City of Shakopee Opting To Have The Metropolitan Council Levy the Transit Tax for Payable 1998, and move its adoption, and direct the appropriate persons to communicate the Council's decision to the Minnesota Department of Revenue by June 30, 1997. Motion carried unanimously. Mr. Leek explained that it is Laidlaw's intent to negotiate contracts for services. He said these could involve $35 or more compared to the current $28 per hour. He said there would likely be an additional cost to provide Dial-a-Ride should the City become involved in negotiations. The impact of the transit tax levy should not affect Dial-a-Ride services. Potential service cuts can be expected, such as the elimination of Saturday service and/or available hours, based on usage. Bnice Loney reported that the plans and specifications for Vierling Drive are completed and ready to be sent out for bids. He said the Centre's Group does not wish to proceed forward with improvements between Taylor Street and C.R. 69 due to Cub Food's decision not to locate at this site. Alternatives were discussed previously and staff was directed to proceed with design of Vierling Drive, from C.R. 69 to Presidential Lane with the understanding that the project would end at Taylor Street if no assessment agreement could be reached. Because no assessment agreement was reached with the Centre's Group, which is also the Mn/DOT right-of-way, staff recommends constructing improvements for Vierling Drive from Presidential Lane to Taylor Street. Sweeney/Zorn offered Resolution No. 4687, A Resolution Approving the Plans and Specifications and Ordering the Advertisement for Bids for Vierling Drive, from Taylor Street to Presidential Lane; Taylor Street, from Vierling Drive to the North Plat of Arlington Ridge 1st Addition; and Polk Street, from Vierling Drive to 13th Avenue, Project No. 1997-1, and move its adoption. Motion carried 4-0 with Cncl. Link abstaining. Sweeney/Zorn moved to direct staff to work with the City Attorney to prepare and send a notice of default on the Development Agreement with Centre's Group. Motion carried unanimously. Zorn/Link offered Resolution No. 4688, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 1997 Street Overlay Project, Project No. 1997-2. (Motion carried under the Consent Agenda.) Bruce Loney explained that quotes were received for a skid steer loader. He said, based on those quotes and a guaranteed trade price, the sum of$1,687 being less than the yearly annual lease cost of$2,516, staff recommends approval to purchase the skid steer loader from Lano Equipment, Inc. using the guaranteed trade price contract. Lano Equipment is also accepting the City's existing snow blower at a trade in amount of$1,900. After trade in credit and sales tax, the final amount for the skid steer loader and blower is $20,006.03. I Official Proceedings of the June 17, 1997 Shakopee City Council Page -10- Sweeney/Zorn moved to authorize the purchase of one (1) Melroe 763H skid steer loader and attachments from Lano Equipment, Inc. per their quotation of$20,006.03 and with the guaranteed traderice, the purchase to be -paid out of the Capital Equipment Fund. Motion carried P unanimously. Bruce Loney said staff is requesting authorization to create a Project Coordinator Position in the Engineering Department and to authorize the filling of this position by reclassifying the current Technician IV, Ray Ruuska. He said that this was discussed prior to the adoption of the current pay plan. Mr. Ruuska would oversee all projects and coordinate with all agencies. He said Mr. Ruuska's current pay is $42,873 and if approved, the Project Coordinator position would be in grade Level K and salary increase would be given accordingly. He would go to Step 7 effective June 18, 1997, and would advance to the top step June 18, 1998. DuBois/Link offered Resolution No. 4692, A Resolution Amending Resolution No. 4368, Which Amends the 1997 Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee, and moved its adoption. Motion carried unanimously. Sweeney/Link moved to approve the job description for the Project Coordinator position. Motion carried unanimously. (City Clerk's document number 254.) A discussion ensued on the deviation from past practice of advertising for the position. Mr. McNeill stated that the position could be posted internally. Cncl. Sweeney moved to post the newly created position internally (with the expectation of having the best candidate identified for the next meeting). Motion died for lack of a second. Zorn/DuBois moved to appoint Ray Ruuska to fill the Project Coordinator position in the Engineering Department, effective on June 18, 1997, at Step 7 of Grade K, of the approved 1997 Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee. Motion carried 3-2 with Cncl. Sweeney and Mayor Henderson opposed. Zorn/Link offered Ordinance No. 490, An Ordinance of the City of Shakopee, Minnesota, Pertaining to the Definition of Refuse/Recycling Service Area and Amending Section 3.15, Subd. 1, Paragraph H of the City Code, and moved its adoption. (Motion carried under the Consent Agenda.) Zorn/Link moved to approve the application and grant a temporary on-sale liquor license to the Church of Saint Mark, 350 S. Atwood for July 26, and 27, 1997. (Motion carried under the Consent Agenda.) Zorn/Link moved to approve the application and grant an On-Sale Wine License to Cedar Fair L.P., One Valleyfair Drive. (Motion carried under the Consent Agenda.) 1 Official Proceedings of the June 17, 1997 Shakopee City Council Page -11- Zorn/Link moved to approve the application (s) and grant an On Sale and/or Off Sale 3.2 Percent Malt Liquor License (s), conditional upon compliance with all City Code requirements, to: Cedar Fair L.P., One Valleyfair Drive (On Sale) Holiday Station Stores, Inc., 444 East 1st Avenue (Off Sale) Pizza Huts of the Northwest, Inc., 257 Marschall Road (On Sale) Polka Dot Dairy, Inc., Tom Thumb Food Markets, Inc., 590 S Marschall Road (Off Sale) Raceway Park Inc., One Checkered Flag Road (On Sale) Twin Cities Stores, Inc., dba Oasis Market, 1147 Canterbury Road (Off Sale) Stonebrooke of Shakopee, Inc., 2693 County Road 79 (On Sale) (Motion carried under the Consent Agenda.) Zorn/Link moved to waive the requirement of City Code Section 5.02, Subd. 9 for Stonebrooke of Shakopee, Inc. (Motion carried under the Consent Agenda.) Zorn/Link moved to approve the application(s) and grant an Off Sale, On Sale, Sunday, and/or Club Intoxicating Liquor License(s), conditioned upon compliance with all City Code requirements, to: Rock Spring Restaurant, Inc., 1561 E. 1st Avenue (On Sale, Sunday, and Off Sale) Babe's Place, 124 S Holmes, (On Sale, Sunday, and Off Sale) Canterbury Park Concessions, Inc., 1100 Canterbury Road (On Sale, Sunday, and Off Sale) Dangerfield's Restaurant, Inc., 1583 E. 1st Avenue (On Sale and Sunday) MIN Hotel Corp.(dba Best Western Canterbury Inn), 1244 Canterbury Rd. (On Sale and Sunday) Turtle's Bar and Grill, Inc., 132 E 1st Avenue (On Sale and Sunday) Corp - Tool, Inc. (dba Arnie's Friendly Folks Club), 122 E 1st Avenue (On Sale and Sunday) Shakopee Ballroom & Banquet Center, Inc., 2400 4th Avenue (On Sale and Sunday) The Main Event of Shakopee, Inc., 911 E 1st Avenue (On Sale and Sunday) Pablo's Mexican Restaurant, Inc., 230 S Lewis Street (On Sale) Family Dining Inc. (dba Budget Liquor), 6268 Hwy 101 (Off Sale) Riverside Liquors, Inc., 507 E 1st Avenue (Off Sale) Valley Liquor, Inc., 1 104 Minnesota Valley Mall (Off Sale) MGM Spirits Express, Inc.(dba MGM Liquor Warehouse), 471 Marschall Road (Off Sale) The American Legion Club Post No. 2, 1266 E 1st Avenue (On Sale Club and Sunday) Knights of Columbus Home Assn. Inc., 1760 E 4th Avenue (On Sale Club and Sunday) VFW Post #4046, Inc., 1201 E 3rd Avenue (On Sale Club and Sunday) (Motion carried under the Consent Agenda.) Official Proceedings of the June 17, 1997 Shakopee City Council Page -12- Zorn/Line moved to waive the requirement of the City Code Section 5.02, Subd. 9 for Dangertield's Restaurant Inc. and for Knights of Columbus Home Association, Inc. (Motion carried under the Consent Agenda.)- Sweeney/Zorn moved to accept the property/liability insurance proposals of the League of Minnesota Cities Insurance Trust with a deposit premium of $195,182 for a 13 month policy. Motion carried unanimously. (It was noted that this also includes the property/liability coverage for Shakopee Public Utilities for which a reimbursement from SPUC would be received by the City.) Zorn/Link moved to authorize the proper City officials to execute an agreement with Springsted, Inc. for arbitrage and rebate monitoring services. (Motion carried under the Consent Agenda.) Zorn/Link moved to authorize the use of Charles Jelinek for the 1998 group insurance proposal process. (Motion carried under the Consent Agenda.) DuBois/Sweeney moved to direct staff to implement managed care for worker's compensation claims. Motion carried unanimously. Mr. McNeill explained that budget information must be distributed to department heads in order to proceed with the FY 98 budget. He asked for input as to what priorities Council wishes to have. A discussion ensued relating to the amount for the contingency fund and budgeting. Given the legislative levy limits, Councilmembers agreed that any increase in the budget for 1998 should be limited to 2.5%. Sweeney/Link moved to participate in the Local Performance Aid Program. Motion carried unanimously. Zorn/Link moved to remove Marilyn Reiner from probationary status, and grant her full time regular status as Payroll/Benefits Coordinator. (Motion carried under the Consent Agenda.) Mr. McNeill reported that a tour of the former Park Nicollet building was held with Scott County Library Director Janet Williams and Shakopee Librarian Barb Hegfors. The Scott County Library Board defers to the recommendation of the library staff on this situation. In response to questions relating to usage and comparison of the Shakopee library with other Scott County libraries, Ms. Williams neither endorsed, nor dismissed the concept of moving the existing library. According to a formula to determine the amount of floor space needed for an anticipated population of 20,000 in 2000, both the existing facility, or the proposed facility is either already too small, or will soon be in need of an addition. Official Proceedings of the June 17, 1997 Shakopee City Council Page -13- Mr. McNeill stated that an appraisal was done last year on the property and that staff needs direction on how City Council wishes to proceed. He said that perhaps an offer could be made contingent upon an analysis of the building. A discussion ensued relating to conducting an architectural analysis and making the purchase contingent upon the approval of the analysis and the Scott County Library Board as well as City Council. It was also noted that money spent on a new library location means other items would have to be reduced in priority, or eliminated. This will be discussed at the next CIP meeting. Zorn/Sweeney moved to adjourn. Motion carried unanimously. The meeting was adjourned at 12:15 A.M. det tteti:ILki , ai_ idith S. Cox City Clerk Esther Ten Eyck Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL Worksession Shakopee,Minnesota June 24, 1997 A meeting for the purpose of conducting a Police Mini Academy was convened at 4:34 PM at the Shakopee Police Station. Council members present: Mayor Jeff Henderson, Councilors Burl Zorn and Clete Link. Absent: Councilors Jane DuBois and Bob Sweeney. Staff present: City Administrator Mark McNeill,Police Chief Tom Steininger. The purpose of the mini academy was to familiarize the City Council with various aspects of the operation of the Police Department. Presentations were made on the Strategic Incident Response Team, squad cars and alcohol and first aid equipment,arrest paper work, record keeping,juvenile programs,restitution programs, community policing,field training officer programs, scheduling and deployment,the Southwest Metro Drug Task Force, and comparative budgets. There was no action taken by the City Council. The meeting adjourned at 8:29 PM. Minutes taken by: Mark McNeill, City Administrator. CITY OF SHAKOPEE CONSENT 14emorandum -4 TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: July 10, 1997 Introduction and Background Attached is a print out showing the division budget status for 1997 based on data entered as of 07/10/97. Also attached is a regular council bill list for invoices processed to date for council approval . Included in the check list but under the control of the EDA are checks for the EDA General Fund (code 0191-XXX) and Blocks 3&4 (code 9439-xxx) in the amount of $7, 340 .15 . Action Requested Move to approve the bills in the amount of $873 , 774 . 99 . IP,. I JJ CITY OF SHAKOPEE EXPENSES BY DEPARTMENT 07/10/97 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGETACTUAL DATE EXPENDED 00 N/A 0 0 301,140 0 11 MAYOR & COUNCIL 89,410 66 21,356 24 12 CITY ADMINISTRATOR 249,980 5,975 93,435 37 13 CITY CLERK 166,720 7,690 82,412 49 15 FINANCE 322,780 16,279 174,994 54 16 LEGAL COUNSEL 217,320 30,666 93,941 43 17 COMMUNITY DEVELOPMENT 451,290 10,795 154,731 34 18 GENERAL GOVERNMENT BUILDINGS 146,940 4,587 61,421 42 31 POLICE 1,703,140 62,534 878,433 52 32 FIRE 448,990 29,016 172,777 38 33 INSPECTION-BLDG-PLMBG-HTG 245,070 8,670 124,151 51 41 ENGINEERING 425,780 15,107 168,372 40 42 STREET MAINTENANCE 781,860 44,319 323,578 41 44 SHOP 126,540 5,254 60,385 48 46 PARK MAINTENANCE 350,420 20,528 140,575 40 91 UNALLOCATED 622,630 183,603 214,598 34 TOTAL GENERAL FUND 6,348,870 445,088 3,066,299 48 17 COMMUNITY DEVELOPMENT 496,770 43 205,842 41 TOTAL TRANSIT 496,770 43 205,842 41 19 EDA 140,580 1,913 49,491 35 TOTAL EDA 140,580 1,913 49,491 35 H as rn m , CLI a KC a a a aa a a a xx x x xxx x xxx x x x H H H H H H H H 00 0 0 000 0 000 0 0 0 z C4 w 0w a z 0 Z w U H w LI) LO a0 N ON o m m d' MMM In LO N w 0 m m M m m m T' LO LO LO w m m m w W L0 M > d' [t' d' [N a' Tr 'd' m m Lf) m a'C d' m N co co m m m Z L!) 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N N N N ao H 3t 3t 4t 3t 34 4t 4t it 3t 3t 3t 4t 4t it 3t 4t Z 010100000000A00 (000 D Z ZZ Z Z Z Z Z ZZ Z Z Z Z Z O q q q q q O D r"')- 0 0 D a C) a. a. Cr. Cr. Cr. Cr. a. a. a. a. Cs. Cr. Cr. a. Cs. a. CITY OF SHAKOPEE Memorandum TO: Shakopee Planning Commission FROM: R. Michael Leek, Community Development Director SUBJECT: Vacation of Drainage and Utility Easements in Block 1, Canterbury Park 3rd Addition and Valley Park 12th Addition MEETING DATE: July 10, 1997 ITEM NO.: 9. Site Information: Applicant: Valley Green Business Park Site Location: North of 12th Avenue and East of County Road 83 Current Zoning: I lighway Business (B-I) Adjacent Zoning: North: Heavy Industrial (1-2) South: Highway Business (B-1) East: Heavy Industrial (1-2) West: Major Recreation (MR) Introduction: The City Council received a request from Valley Green Business Park to consider the vacation of the above-described drainage and utility easements. The subject property is also the subject of a minor subdivision, wherein new easements are to be dedicated, thereby rendering the current easements unnecessary. Discussion: Attached for the Council's information is a copy the report to the Planning Commission. Other agencies, city departments and utilities have been notified of the proposed vacation information, and no comments adverse to the proposed vacation have been received. It appears from the comments that no utilities are located in the easements proposed to be vacated. ► Alternatives: 1. Approve Resolution No. 4706, a resolution approving the vacation of the subject easements. 2. Do not approve the request to vacate the subject easements. 3. Table the decision to allow staff or the applicant time to provide additional information. Planning Commission Recommendation: The Planning Commission reviewed the request at it's meeting of July 10, 1997, and recommended approval of the requested vacation by a vote of 4 to 0. Action Requested: Offer and approve Resolution No. 4706, a resolution of the City of Shakopee vacating drainage and utility easements in Lot 2, Block 1, Canterbury Park Third Addition and Lot 1, Block I, Valley Park TweltIh Addition, Scott County, Minnesota R. Michael Leek Community Development Director VACV(iR I I)(K'%R\Ti. 2 RESOLUTION NO. 4706 A RESOLUTION OF THE CITY OF SEIAKOPEE VACATING DRAINAGE AND UTILITY EASEMENT'S IN LOT 2, BLOCK 1, CANTERBURY PARK THIRD ADDITION AND LOT 1, BLOCK 1, VALLEY PARK TWELFTH ADDITION, SCOTT COUNTY, MINNESOTA WHEREAS, drainage and utility easements have been dedicated in Lot 2, Block 1, Canterbury Park Third Addition and Lot I, Block 1, Valley Park Twelfth Addition, Scott County, Minnesota; and WHEREAS, it has been made to appear to the Shakopee City Council that these easements serves no public use or interest; and WHEREAS, the public hearing to consider the action to vacate was held in the Council Chambers of the City flail in the City of Shakopee at 7:00 P.M. on the 15th day of July, 1997; and WHEREAS, two weeks published notice has been given in the SI IAKOPEE VALLEY NEWS and posted notice has been given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin hoard at the Shakopee Public Library, and the bulletin hoard in the Shakopee City Hall; and \VII I:RE.- S, all persons desiring to be heard on the matter were given an opportunity to be heard at the public hearing in the Council Chambers in the City or Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That it finds and determines that the vacation hereinafter described is in the public interest; and 2. That the following, easements in Canterbury Park Third Addition and Valley Park Twelfth Addition, City of Shakopee, County of Scott, State of Minnesota, serve no further public need, and are hereby vacated, Parcel A: Lot 2, Block 1, Canterbury Park Third Addition, Scott County, Minnesota, except that part shown as Parcel 74 on Minnesota Department of Transportation Right-of-Way Plat No. 70-I 0 on tile and of record in the Office of the Registrar of—Fides in and for Scott County, Minnesota. vncvc;rsii.noc it\rr. 3 Parcel B: That part of Lot I, Block I, Valley Park Twelfth Addition, Scott County, Minnesota, which lies westerly of the following described line Commencing at the southwest corner of said Lot I, Block I, Valley Park Twelllh Addition, thence North 59 degrees 02 minutes 41 seconds East, along the South line of said Lot I, a distance of 794.92 feet to the beginning of the line to be described; thence northerly to a point on the north line of said Lot I a distance of 796.62 feet easterly of the northwesterly corner thereof and said line there terminating. 3. After the adoption of the Resolution.. the City Clerk shall tile certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee, MN 55379 CONSENT CITY OF SHAKOPEE Metnorurtchmr TO: Shakopee.Planning Commission FROM: R. Michael Leek, Community Development Director SUBJECT: Vacation of Drainage and Utility Easements in Block 1, Canterbury Park 3rd Addition and Valley Park 12th Addition MEETING DATE: July 10, 1997 ITEM NO.: 9. Site Information: Applicant: Valley Green Business Park Site Location: North of 12th Avenue and East of County Road 83 Current Zoning: Highway Business (B-1) Adjacent Zoning: North: Heavy Industrial (1-2) South: Highway Business (B-1) East: Heavy Industrial (I-2) West: Major Recreation (MR) Comp. Plan: 1995: Heavy Industrial and Commercial Area: 10.52 Acres MUSA: The site is within the MUSA boundary INTRODUCTION: The City Council received a request from Valley Green Business Park to consider the vacation of the above-described drainage and utility easements. The subject property is also the subject of a minor subdivision, wherein new easements are to be dedicated, thereby rendering the current easements unnecessary. The City Council will hold a public hearing on July 15, 1997_ to consider this vacation request. A recommendation from the Planning Commission is needed for the vacation process. \'AC'\'c;ni.uc lcrRxII. DISCUSSION: Attached is a copy of the portion of the zoning map showing the location of the subject rights- of-way. Other agencies, city departments and utilities have been notified of the proposed vacation information, and no comments adverse to the proposed vacation have been received. It appears from the comments that no utilities are located in the alleys proposed to be vacated. ALTERNATIVES: I. Recommend to the City Council the approval of the vacation of the subject easements. 2. Recommend to the City Council denial of the request to vacate the subject easements. 3. Table the decision to allow staff or the applicant time to provide additional information. STAFF RECOMMENDATION: Staff recommends Alternative No. I ACTION REQUESTED: Offer and pass a motion recommending approval of the requested easement vacation. R. Michael Leek Community Development Director \nc\(,isi uuc r.\u 2 i 1 '' �-i -1 ' ,- 7; t, ror,1 ;-/r .,,4 Ir-,�.�, ice! I ....... 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' N 7-;":.-'11 L cw Dens:tj Res ce^. c, sl a s� JC ,a - �'-• Urban Residential `� 81 I t 7 Old Shakopee Residentic, —�_-- ,f I R2 Medium Density Residentic RR I R3 I Multiple Family Resident • l' f B1 Highway Business i /i,/ /i • '1 • B Office Business , / // / ' B3 Central Business / //. /// / �/ / - - 1 i 1 I Light Industralb \ _ecvy incl Serial , — "^ ter Rec-ec,;cn RESOLUTION NO. 4706 12 A A RESOLUTION OF THE CITY OF SHAKOPEE VACATING DRAINAGE AND UTILITY EASEMENTS IN LOT 2, BLOCK 1, CANTERBURY PARK THIRD ADDITION AND LOT 1, BLOCK 1, VALLEY PARK TWELFTH ADDITION, SCOTT COUNTY, MINNESOTA WHEREAS, drainage and utility easements have been dedicated in Lot 2, Block 1, Canterbury Park Third Addition and Lot I, Block I, Valley Park Twelfth Addition, Scott County,Minnesota; and WHEREAS, it has been made to appear to the Shakopee City Council that these easements serves no public use or interest; and WHEREAS, the public hearing to consider the action to vacate was held in the Council Chambers of the City Hall in the City of Shakopee at 7:00 P.M. on the 15th day of July, 1997; and WHEREAS, two weeks published notice has been given in the SHAKOPEE VALLEY NEWS and posted notice has been given by posting such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall; and WHEREAS, all persons desiring to be heard on the matter were given an opportunity to be heard at the public hearing in the Council Chambers in the City of Shakopee. NOW,THEREFORE, BE iT RESOLVED BY THE CiTY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That it finds and determines that the vacation hereinafter described is in the public interest; and 2. That the following easements in Canterbury Park Third Addition and Valley Park Twelfth Addition, City of Shakopee, County of Scott, State of Minnesota, serve no further public need, and are hereby vacated; Parcel A: That part of the 20 foot utility and drainage easement dedicated to the public in the plat of Canterbury Park Third Addition, Scott County, Minnesota, which adjoins the east line of Lot 2, Block 1, Canterbury Park Third Addition, except the north and south 20 feet thereof VACVGBP.DOOR NII. 3 f Parcel B: That part of the 10 foot utility and drainage easement dedicated to the public in the plat of Valley Park Twelfth Addition, Scott County, Minnesota, which adjoins the west line of Lot 1,Block 1, Valley Park Twelfth Addition, except the north and south 20 feet thereof. 3. After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee,MN 55379 VACVOBP.DOC/RNII. q 12 . 3 . CITY OF SHAKOPEE f/lemorandunl TO: Honorable Mayor and City Council Mark McNeil, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Vacation of Alley Rights-of Way in Courthouse Square and Blocks 57 and 58, Shakopee City Plat MEETING DATE: July 10, 1997 Site Information: Applicant: Scott County Current Zoning: Office Business (B-2) Adjacent Zoning: Old Shakopee Residential (R-IC) Introduction: The City Council received a request from Scott County to consider the vacation of the above- described rights-of-way. This request is in connection with the proposed construction of the justice center and associated parking. Discussion: Attached for the Council's information is a copy the report to the Planning Commission. Other agencies, city departments and utilities have been notified ofthe proposed vacation information, and no comments adverse to the proposed vacation have been received. Minnegasco commented that it has a gas line in the subject rights-of-way and requested that either relocation of the line be required or a permanent easement be retained. Alternatives: 1. Approve Resolution No. 4707, a resolution approving the vacation of the subject alleys, subject to relocation of the Minnegasco line, or retention of a permanent easement therefor. 2. Do not approve the request to vacate the subject alleys. 3. Table the decision to allow stallor the applicant time to provide additional information. VAcsco r.1)OC/RMI, Planning Commission Recommendation: The Planning Commission reviewed the request at it's meeting ofJuly 10, 1997, and recommended approval of the requested vacation by a vote of=t to 0 with the condition that the Minnegasco line be relocated at Scott County's expense, or a permanent easement therefor be retained. Action Requested: Offer and approve Resolution No. 4707, a resolution of the ('its' of Shakopee vacating dedicated alleys in Blocks 57 and 58 and Courthouse Square, Old Shakopee Plat, Scott County, Minnesota. iAge - R. Michael Leek Community Development Director VACSCCYI"r.D )C-R\i 2 RESOLUTION NO. 4707 A RESOLUTION OF THE CITY OF SI-IAKOPEE VACATING ALLEY RIGHT-OF-WAY IN BLOCKS 57, 58 AND COURTHOUSE SQUARE, OLD SI IAKOPEE PLAT, SCOTT COUNTY, MINNESOTA WIIEREAS, alley right-ol-way was dedicated in Blocks 57, 58 and Courthouse Square, Old Shakopee Plat, Scott County, Minnesota; and WHEREAS, it has been made to appear to the Shakopee City Council that these alley rights-of-way serve no public use or interest; and WHEREAS, the public hearing to consider the action to vacate was held in the Council Chambers of the City Hall in the City of Shakopee at 7,00 P.M. on the 15th day of July, 1997; and W11 two weeks published notice has been ,,ivcn in the SIIAKOPEE VALLEY NEWS and posted notice has been giyen by posting, such notice on the bulletin board on the main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall; and WII ERE.AS, all persons desiring to be heard on the matter were given an opportunity to be heard at the public hearing in the Council Chambers in the City of Shakopee. NOW, TI I EREFORE, BE IT RESOLVED BY TIIE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That it finds and determines that the vacation hereinafter described is in the public interest; and 2. That the alleys located in Blocks 57, 58 and Courthouse Square, Old Shakopee Plat, County of Scott, State of Minnesota, serve no further public need. and are hereby vacated; vAcscO'r-r I)()C R 3 3. After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in — session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED 13Y: City of Shakopee 129 South Holmes Street Shakopee. MN 55370 v:\cscorr.ncx'R\ii. 4 10 CONSENT CITY OF SHAKOPEE Nlen►nrurul►►m TO: Shakopee Planning Commission FROM: R. Michael Leek, Community Development Director SUBJECT: Vacation of Alley Rights-of-Way in Courthouse Square and Blocks 57 and 58, Shakopee City Plat MEETING DATE: July 10, 1997 ITEM NO.: 10. Site Information: Applicant: County of Scott Current Zoning: B-2 (Office Business) Adjacent Zoning: R-1C (Old Shakopee Residential); See attached zoning map INTRODUCTION: The City Council received a request from the Scott County to consider the vacation of the above-described rights-of-way. This request is made in connection with the proposed construction of the justice center and associated parking. The City Council will hold a public hearing on July 15, 1997, to consider this vacation request. A recommendation from the Planning Commission is needed for the vacation process. DISCUSSION: Attached is a copy of the portion of the zoning map showing the location of the subject rights- of-way. Other agencies, city departments and utilities have been notified oldie proposed vacation information, and no comments adverse to the proposed vacation have been received. It appears from the comments that no utilities are located in the alleys proposed to be vacated. v:\CSCO'I"r.l)()C 12\II ALTERNATIVES: 1. Recommend to the City Council the approval of the vacation of the subject alley rights-of- way. 2. Recommend to the City Council denial of the request to vacate the subject rights-of-way. 3. Table the decision to allow staff or the applicant time to provide additional information. STAFF RECOMMENDATION: Staff recommends Alternative No. 1 ACTION REQUESTED: Offer and pass a motion regarding the Commission's recommendation to the City Council relative to the vacation of the subject alley right-of-way. R. Michael Leek Community Development Director vacscoyr.nc>c R\u. 2 jq ,9, j , CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Minnesota Valley Restoration Project (Murphy's Landing) Request for ISTEA Funds DATE: July 15, 1997 Introduction: Murphy's Landing is preparing a request for ISTEA funding for the restoration of Murphy's Inn and associated projects such as a picnic area and handicapped accessible trail. City staff is assisting Shirley Olson of Murphy's Landing in the preparation of the application, which is to be submitted on or about July 25, 1997, A copy of the preliminary draft application is included for the Council's information. Coincidentally, Ms. Olson has learned that the state intends to simultaneously submit a request for completion of the riverfront trail from the Bloomington Ferry Bridge into Shakopee. Discussion: The total, revised cost estimate for the project is about $950,000, with $700,000 being requested in ISTEA funds. Thus, the local match is $250,000, which can be in the form of money match or so-called "soft match." Murphy's Landing is asking additional assistance from the City in the following forms; 1. Agreement to act as fiscal agent for the grant, as Murphy's Landing does not qualify to act as agent itself; and 2. To provide crews, equipment and material totaling up to $30,000 as part of the local match. These would be used in conjunction with preparation and development of the picnic area and trail. Alternatives: 1. Approve Resolution No. 4700 expressing the City's support for the project by 1) agreeing to act as fiscal agent for Murphy's Landing for the subject ISTEA grant request, and 2) agreeing to provide crews, equipment and material totaling up to $30,000 as part of the local match for preparation and development of the picnic area and trail. 2. Approve a revised resolution. 3. Do not approve Resolution No. 4700. MIIRPIIV2.DociRAII. Staff Recommendation: Alternative No. 1. Action Requested: Offer and approve Resolution No. 4700 expressing the City's support for the project by 1) agreeing to act as fiscal agent for Murphy's Landing for the subject ISTEA grant request, and 2) agreeing to provide crews, equipment and material totaling up to $30,000 as part of the local match for preparation and development of the picnic area and trail. 4110°- - R. Michael Leek Community Development Director 2 MLIRPI IY2.1)OC/RN9►. RESOLUTION NO. 4700 A RESOLUTION OF TUE CITY OF SHAKOPEE I) AGREEING TO ACT AS FISCAL AGENT FOR MURPHY'S LANDING FOR AND ISTEA GRANT REQUEST, AND 2) AGREEING TO PROVIDE A PORTION OF THE LOCAL GRANT MATCH WHEREAS, the Minnesota Valley Restoration Project (Murphy's Landing) intends to submit a request for$700,000 in Federal Transportation Enhancement finds under the federal ISTEA program to be used for restoration of Murphy's Inn and the development of associated picnic areas and a handicapped-accessible trail; and WHEREAS, Murphy's Landing has requested that the City of Shakopee act as fiscal agent for the present grant request; and WHEREAS, $250,000 in local matching funds or investments are required; and WHEREAS, The City Council finds that the proposed project will contribute positively to the City by I) enhancing Murphy's Landing's appeal as a cultural and entertainment destination, 2) connecting the City's trail system with regional trails and park and open space resources, and 3) thereby providing a valuable set of additional amenities to residents of the City of Shakopee. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the City of Shakopee act as the fiscal agent for purposes of the project and request outlined above, and that the appropriate city officials be directed and authorized to execute any necessary documents in connection with the City's role as fiscal agent. \11'121'f1Y2.I)c)C R.\Ii. 3 2. That the City provide crews, equipment and material totaling up to $30,000 in value as part of the local match for preparation and development of the picnic area, trail and associated facilities which are a part of the project. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk PREPARED BY: City of Shakopee 129 South Holmes Street Shakopee, MN 55379 Nit IKI'li1.2.1)O(.i \II- 4 ' FEDERAL TRANSPORTATION ENHANCEMENT FUND APPLICATION INSTRUCTIONS: Complete and return to Emil Brandt, Transportation Coordinator, Transportation Office Use OnlyAdvisory Board, Mears Park Centre, 230 E. Fifth Street, St. Paul, Minnesota 55101. A A. •lications must be • • - • arked no later than Jul 28, 1997. (612) 602-1721 1. APPLICANT Minnesota Valley Restoration Project 2. PROJECT/ROUTE/FACILITY NAME '. ' . Murphi's Landing r. 3. MAILING ADDRESS 2187 E. Highway 101 CITY Shakopee STATE MN ZIP CODE 55379 4. COUNTY Scott 5. CONTACTPERSON TITLE PHONE NO. Shirley A. Olson Executive Director (612)445-6901 6. PROJECT NAME Murphy's Inn Restoration Project on the Minnesota River 7. PROJECT DESCRIPTION This project will restore historic Murphy's Inn, a stagecoach and steamship stop from the 1800's. It will also create a handicapped accessible walkway to the Minnesota river and create a boat landing at the historic site of Murphy's Landing. 8. PROJECT CATEGORY-indk tic-project grouping(0)in which you wish your project to be scored. 0 PEDESTRIAN&BICYCLE, IUPING a HISTORIC GROUPING C SCENIC&ENVIRONMENTAL GROUPING ......... ...............:....... :. :.. . : . .:::..:... :....-:::::::::;:. :.�}::}::;}}:::r••.::....,..�...... . ......... ... ..-� vim•.::.:::.::::::. ..0.,w3'n. .:.33::::::::::. .:o...,:.::•:x ren.::,:.. t??.,•.'•:tt•}n,....., .... r... .. ....:...:.... ......n:•::r:::...n..... ......n..:.....,..........::...).;.:, .r• .........:.......... r....... v+:?vr?v{•r. CY/•.'�:t:}>:{.v.Xvi}i':�: w:r v-n.•.,:?•:w;� ...v....W..:s:v::iF:A'v:v!v::::::w:::,:•.}... .:nvn...nr.....r:.v::•.v...'n.n-:.v:...... S h:...t,....:.....0:•:--:::n•.::...r......n., n......•::w:w:•:::n-x:.: :.. w:::::::::::::::::•:..:..... ........... ... ........ :.:::.........:::::::�::t?,.:..:...::::..:::::?:•:.: nvr.................:: :::::.......::::..:.::w:::•:::........................ 9. FEDERAL AMOUNT$ 12. SOWRCE OF LOCAL FUNDS "✓• /gild Drsi: 100, O00 (Q er11^ti p. Ar ( '-/ nd) NR � a I 10. LOCAL AMOUNT$ s 13. LOCAL% OF PROJECT TOTAL 0 �b 1-15 , oa0 11. PROJECT TOTAL$ 14. PROGRAM YEAR (CIRCLE ONE) 2001 2002 g16 , 000 osEssnsgsosmsssigwouisgr,iiiiiiiismggoggiliiwegectttwgoggi,pmmmimmgmsgnmgew...o,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 15. THE FOLLOWING ITEMS ARE REQUIRED NOTE: Proposals must specifically and directly address each 2 Project Description criterion to qualify and receive points. Proposals shall identify C Project Location and Limits Map (Reproducible)- each criterion by number and then directly respond to it. Pages 0 Response to Each Qualifying Criterion in each proposal should be numbered with this page as number ® Response to Each Prioritizing Criterion 1. Proposals are limited to ten 81 by 11 inch pages, excluding maps, drawings, photos, and/or required worksheets/checklists. ❑ Completed Applicable Worksheets and Checklists 16. SIGNATURE TITLE a JUL i` 9! SOLICITATION FOR FEDERAL FUNDING UNDER TRANSPORTATION ENHANCEMENT PROGRAM (TEP) by MINNESOTA VALLEY RESTORATION PROJECT for Interpretation and Restoration of Murphy's Inn and Boat Landing at HISTORIC MURPHY'S LANDING on the Minnesota River Interpretation and Restoration of Murphy's Inn and Boat Landing at HISTORIC MURPHY'S LANDING on the Minnesota River Table of Contents Page# 3-5 Project Description 6-7 Responses to Qualifying Criteria 8-11 Responses to Prioitizing Criteria 12 List of Project Consultants 13 Project Location Map 14 Map of Murphy's Landing 15 Board of Trustees of Murphy's Landing 16 Minnesota Valley Trail Map 17 City of Shakopee Trail System Map 18 City of Eden Prairie Trail System Map 19 Photo of Murphy's Inn 20 Appendix I ATTACHMENTS Letters of support from • Scott County • City of Shakopee • City of Eden Prairie • Minnesota Department of Natural Resources • Minnesota Watershed District 2 • Project Description This project, if funded will involve three components and also will closely tie with two additional components which would be funded separately. The three components included in this proposal are: 1) Rebuilding of Murphy's Inn 2) Creation of a handicapped accessible trail leading from the Inn to the Minnesota River 3) Relocating the Murphy's boat landing to its historical location near the Inn and making it handicapped accessible. Projects that are related, but funded separately are: 1) Completion of the Minnesota Valley Bike Trail through Murphy's Landing 2) Restoration of a Working Ferry Crossing for bicycles and pedestrians at Murphy's Landing The Minnesota Valley Restoration Project (Murphy's Landing) is a 501(c)3 organization created in 1972 for the purpose of collecting and preserving the history of the Minnesota River valley. The mission statement of Murphy's Landing is as follows: Murphy's Landing is a living history museum that preserves and interprets 19th century life in the Minnesota River valley using period buildings, artifacts and reproductions. It provides the public with a dynamic educational setting in which to learn about the rich heritage of our region. The project is directed by a fifteen member Board of Trustees, a list of which is attached. The project is guided under the auspices of a site master plan which was developed in the early 1970s by Scruggs& Hammond Inc., Landscape Architects and Planning Consultants. Contributing consultants included, Ronald E. Nelson, Architect for the State of Illinois, Dr. James Jones, Biologist, Vern Heiman, Professor of Anthropology, Hamline University, Wm G. McFadzean & Assoc, Financial Consultants, Robert C. Mack, Archaeologist, and Itasca Engineering, Inc. The master plan of the Minnesota Valley Restoration Project includes a range of historical exhibits arranged in chronological order presenting a series of tableaus progressing from 1840-1890. The original investment to create the Landing was approximately 2.2 million in 1970s dollars. Current number of visitors to the Landing annually is 40,000. Interpretaion includes, live interpretation by costumed interpreters, static exhibits, and printed guides and graphics. Currently the site is 95% complete with restoration and interpretation of 37 historic structures completed. One of the missing elements is the rebuilding of Murphy's Inn and an accompanying handicapped accessible trail to the river. Completing this section of the master plan would have a major impact on the overall goals of the Landing. Murphy's Inn was built by Major Richard G. Murphy in 1853. Murphy was the Indian agent for Redwood and Yellow Medicine and settled in Eagle Creek Township just East of Shakopee. Here he built a large two story combination residence and stage hotel. The legislature of 1856 granted Murphy the"right to operate exclusively for 15 years, a ferry at a point in Scott and Hennepin Counties known as Murphy's Ferry." The records show that he obtained a license to operate the ferry on July 3, 1861. He was a good businessman and unfailingly collected his fare in mid-stream, even during the Battle of Shakopee which was fought less than 100 yards from his home. In 1856 a charter was granted to St. Paul and Sioux City Railroad company who proposed 3 to construct a road from St. Paul up the valley to be projected eventually to the Dakota Line. This was to provide a direct route from Shakopee to St. Paul through Minneapolis. It was decided to build a bridge over the Minnesota River at a point near the site of the hotel where Major Murphy operated his ferry. When the road was surveyed, Murphy visualized a flourishing settlement at the point called "Murphy's Landing" since the railroad would form a junction with the river steamboat lines there. But those were the days of state subsidies. Bond issues were floated to aid public service enterprises and there was a lively scramble for such favors. Opposition was well defined and active and it seems the railroad company did not succeed with its bond issue plan. So Murphy was left with his great stone hotel on his hands. The Murphy's Inn site is listed on the National Register of Historic Places as part of the Shakopee Historic District which includes 76 acres containing the Indian Mounds, the Oliver Faribault House, the site of the Murphy Inn and ferry, the Pond grist mill and the Berger Farm complex. The rebuilding plan would restore the exterior of Murphy's Inn to its original condition. The interior would match the exterior in decor but would be built to serve as an interpretive and meeting space with modern amenities. Interpretation would cover the various forms of transportation that served this area in the 1800s including, river travel, stagecoach lines and railroads. This would enhance the interpretation already in existence at the Landing including the Chaska depot which is located nearby. It is our intent that a portion of this space would be designated as an "unofficial" headquarters for the various civic and ad hoc groups who are involved with the cultural, aesthetic and environmental conditions of the Minnesota River. In order to tie the Inn to the river, the second phase of this project would be to create a pathway from the Inn to the Minnesota River and to create a landing for public viewing and from which public excursions would be launched. There exists at the present time, a landing about 1/4 mile upriver on the Murphy's Landing site. This landing has been eroded by long term washing away and by recent floods. It is difficult to use when servicing the public because it is located at the base of a steep bank. The ramp leading down to it does not meet current ADA standards. The spot which has been suggested has a gradual slope and would be more accessible as well as historically accurate. A related project will include the completion of the Minnesota Valley Trail. This bicycle and pedestrian trail is the product of two pieces of legislation, one state and one federal. The Minnesota State Legislature authorized the trail in 1969. In 1976, the federal legislation issued a policy to preserve the Minnesota Valley, and established the Minnesota Valley Wildlife refuge with a wildlife recreation area adjacent to the refuge. The Minnesota Valley Trail plans to integrate the wildlife refuge and the recreation areas along the 72 miles of the Lower Minnesota River. This trail follows the state legislative guidelines that mandates that state trails must connect units of regional outdoor recreational systems or provide access or passage through areas of significant scenic, historic, scientific, or recreational qualities. Murphy's Landing is a good example of a recreational and historical site through which the trail will pass. The trail at Murphy's Landing which has been approved by the Board of Trustees of Murphy's Landing and the City of Shakopee will pass along the Minnesota River and directly through the planned landing and overlook area. 4 The final phase of this multi-part project will be the restoration of a working ferry crossing to be used by bicyclists and pedestrians who approach form the Eden Prairie(North) side of the river. At the present time, there are no working ferry crossings of a historical nature in Minnesota. The land on the opposite side of the river from the Landing is owned by the U.S. Fish and Wildlife Service. The City of Eden Prairie has permanent right-of-way to the river on Old Indian Road. The ferry crossing could be used for bicycle and pedestrian traffic wanting to use the recreational trail or access the Landing. Historical research will be done on the crossing itself and also on a way to utilize the ferry without restricting boat traffic on the river. The historical ferry operated on a cable system with a windlass on either side of the river. When the ferry was in use, the windlass was used to tighten the cable and the ferry boat would be propelled across. The effort of this project is particularly compelling because: • The project creatively links the various efforts and resources of several municipalities, governmental units and a non-profit cultural entity in a way which will be of benefit to all of its constituencies. • The project will enhance the Interpretation, Restoration, and Preservation of Historic Sites and changing Transportation Patterns along the Minnesota River Valley Trail from River Mile 25 to River Mile 70 which is currently a funded project through ISTEA Enhancement Funds. • This project will introduce this site of profound historical significance to a vast audience including users of the bicycle and pedestrian trail systems and the Minnesota River. • The natural environmental setting in which this project is located is very important to preserve in this region of exploding growth. • The existing plans of the adjoining municipalities include historic preservation as a high priority in their current plans and also include the development of trail systems feeding into the Minnesota Valley Trail which is an integral part of this project. Therefore, the dollars expended on this project will have a far greater impact than an isolated project, the full extent of which is unknown at this time. 5 QUALIFYING CRITERIA 1. This project qualifies under the following six federal activities. The applicability of each of the criteria is explained below. 2) Provision of facilities for pedestrians and bicycles- This project is closely tied to the"Minnesota Valley Trail" which runs along the Minnesota River just down from the Inn and is a major part of the entire project. Other components of this project include the restoration of a working ferry that would make the Inn accessible to users of the planned Eden Prairie and Shakopee trail systems as well. Maps of each trail plan is attached. 4) Landscaping and other scenic beautification- The restoration of the Inn will involve extensive landscaping surrounding the structure which is indicative of the time period. The public pathway leading to the river will involve landscaping and improvements which allow for handicapped accessibility. There will also be interpretive graphics at the end of the trail on the river. 5) Historic preservation - The bulk of this proposal involves the restoration of Murphy's Inn. Murphy's Inn, c. 1854 was built as a stopover for stagecoach and steamship lines and also housed the family of Richard B. Murphy who operated Murphy's ferry. Other parts of this project not included in this funding request, complete the section of the Minnesota Valley Trail through Murphy's Landing and restore the ferry crossing to operational condition for bicycles and pedestrians. 6) Rehabilitation and operation of historic transportation buildings, structures or facilities. - The exterior of the Inn will be restored to match the historic photographs as closely as possible. The interior of the Inn will be integrated in spatial design and decor. It will contain an interpretive space with accommodations for live and static interpretation. The remainder of the space will be equipped with modern amenities and be designated as meeting and office space. Our intention is to serve as an unofficial headquarters for organizations concerned with the cultural and environmental aspects of the Minnesota River. 7) Preservation of abandoned railway corridors. - A portion of the Minnesota Valley Trail to which this project relates is abandoned railway corridor. 9) Archaeological planning and research - Before the actual rebuilding of the Inn occurs, there will be an archaeological survey done of the project site. This will occur both within the existing foundation and in the surrounding area. This will allow for more accurate interpretation regarding the historical use of the site and possible future additions such as outbuildings. This proposal is being submitted under the Historic Group. 2. The very core of this project is directly related to transportation. The original historic purpose of Murphy's Inn was to service the transportation modes of the mid 19th century. It's proximity and relationship to the present day boat landing and Minnesota Valley Trail as well as the city of Eden Prairie and Shakopee bicycle trails make this readily accessible to pedestrians and bicyclists. Murphy's Landing is located on trunk highway 101 Insert stuff from city here 6 3. This proposal requests Enhancement funds that are not associated with the federally- mandated mitigation process. Since this proposal falls largely under the"historic" grouping, the request for ISTEA Enhancement funds will not duplicate normal mitigation efforts required under Section 106 of the Historic Preservation Act of 1966, as amended, nor will it duplicate mitigative efforts by the MnDOT cultural resources staff or the Minnesota Historical Society's statewide archaeological survey. 4. The City of Shakopee which owns the land at Murphy's Landing has agreed to be the sponsoring agency for this project. The project will be administered by SALT and the State Aide Account for up-front financing. 5. -- The Minnesota Valley Restoration Project (MVRP) operating as Murphy's Landing was first chartered as a 501(c)3 in 1972. During that time it has restored and maintained the entire collection known as Murphy's Landing. A map of the site is attached. The City of Shakopee owns the land on which this historic collection is located. MVRP operates under a lease arrangement in which the city leases the property to MVRP for$1.00 per year. In addition, the city provides infrastructure support for wells, sewers, roadways and grounds care. In additon to the support from the city, Murphy's Landing receives $100,000 per year in funding from Scott County. The Board of Trustees of the Minnesota Valley Restoration Project agrees that it will operate and maintain the Murphy's Inn facility for the useful life of the project which is 50 years. 6. The total cost of this project is $875,000. This exceeds the project minimum requirement of at least $125,000. Project costs will include: insert staff from Steve Mueller here 7. The amount of total TEP funds is $700,000 which is 80% of the project. 8. Matching funds for this project will be in the form of cash and "soft match" as allowed under the 1997 Guidelines for Transportation Enhancement. These will be in the form of volunteer labor, donated materials and donated professional services. Murphy's Landing has a long history of successful projects using a volunteer labor base working under the guidance of skilled professionals. A recent example is the restoration project at the Berger Farm complex which utilized the donated services of Minnesota State Historical Society architect, Charlie Nelson and involved the participation of eight volunteers. Several other major projects have been accomplished using volunteers, the Scott County Sentence to Serve work force and donated goods and services. The total amount of contributed goods and services from the MVRP Auditor's reports for the past two years total $88,650. The number of volunteer hours contributed during that time period was 21,164.5 hours. We have arranged for donated stone from xxxxx for the exterior of the building. Donated professional services include the archaeological survey, the architectural survey and on-going supervision of the project by architect, Steve Mueller. 7 PRIORITIZING CRITERIA A. Extent to which the proposed project has a direct relationship to the intermodal transportation system. 375 points This project is closely related to the intermodal transportation system in the following ways: 1. The project serves as both an enhancement and as a component of the intermodal transportation system. The number of public visitors to Murphy's Landing last year was 40,000. The number of 1997 visitors to date is running ahead of last year. These visitors come primarily from the Twin City metropolitan area however, in the summer months there is a sizable number of visitors (30%)who come from the upper midwest and from all around the world. At the current time, the interpretive message relating to the river and to river travel consists of a single graphic display at the site of the Inn ruins. And yet, the very reason for its existence is to service the various forms of transportation in the mid 1800s. The rebuilding of the Inn and use of live interpretation to "tell the story" will make this message come alive for an increasing number of visitors each year. The public walkway to the river which is handicapped accessible will allow all visitors to view the river in its natural state. The accesible site landing will allow access to people using the river as well. Interpretive graphics at the river's edge will relate some of the educational and entertaining history of this very site. The other components of this total project which complete the Minnesota Valley Trail and restore a working ferry will allow tens of thousands of more visitors direct access to this site as well. 2. This project will have a beneficial impact on the transportation system in a very important way. The first will be as an educational experience for the thousands of visitors to the site. Understanding the historic roots of our transportation system and how changing populations affect transportation is very important to the future success of stopping urban sprawl. Besides interpretation of changing transportation patterns, the intended use of this structure as a meeting facility and possible limited office space to service the many ad hoc and civic groups who are concerned with the cultural, aesthetic and environmental aspects of the Minnesota River can have a direct and positive effect. Having a place to bring ideas and resources together to create viable long range plans is vital to the future of the Minnesota River. The Board of Trustees of Murphy's Landing is committed to enabling that process. 3. Murphy's Landing is located on County highway 101. It is approximately 2 miles from the newly opened 169 bridge over the Minnesota River. need some numbers here. The Minnesota Valley Trail system will pass directly through the site. The planned Eden Prairie bicycle trail system will also lead directly to the planned site of the ferry crossing. Recent transportation improvements to the road system in the lower Minnesota River valley are both a response to population increases and a cause of further population growth. The importance of the 88 acres of open space which comprises the Murphy's Landing site and the Minnesota Valley Trail will continue to represent a major recreation opportunity in this fast-growing region of the metropolitan area. ISTEA Enhancement funds are an appropriate source of monies to improve the quality of the recreational and scenic experience in this area. It will also serve as a catalyst for the accompanying projects to'complete this section of trail which now ends next door in the Shakopee municipal park. Once the ferry crossing is restored, it will also give direct access to the populations of Eden Prairie and beyond. 8 B. Projects with components that have already been funded and/or implemented from other funding sources. 150 points 1. The master plan of the Minnesota Valley Restoration Project which was developed in the early 1970s includes a range of historical exhibits arranged in chronological order presenting a series of tableaus progressing from 1840-1890. Currently the site is 95% complete with restoration and interpretation of 37 historic structures completed. One of the missing elements is the rebuilding of Murphy's Inn and an accompanying handicapped accessible trail to the river. The original investment to create the Landing was approximately 2.2 million in 1970s dollars. Completing this section of the master plan would have a major impact on the overall goals of the Landing which are to preserve and interpret the history of the Minnesota River valley and present them to the public in an educational and entertaining manner. This project also ties closely to the ISTEA Transportation Enhancement Project which was awarded to the Scott County Historical Society in 1994. This project facilitates the enhancement of the Minnesota Valley Trail through a program of interpretation, restoration, and preservation of some of the historic sites in the lower Minnesota River valley going West from Shakopee and to river mile 70 (Blakely). That project is directly adjacent to but does not include the Murphy's Landing project. This project also ties closely to the Minnesota Valley Trail. The Minnesota Valley Trail is the product of two pieces of legislation, one state and one federal. The Minnesota State Legislature authorized the trail in 1969. In 1976, the federal legislation issued a policy to preserve the Minnesota Valley, and established the Minnesota Valley Wildlife refuge with a wildlife recreation area adjacent to the refuge. The Minnesota Valley Trail plans to integrate the wildlife refuge and the recreation areas along the 72 miles of the Lower Minnesota River. This trail follows the state legislative guidelines that mandates that state trails must connect units of regional outdoor recreational systems or provide access or passage through areas of significant scenic, historic, scientific, or recreational qualities. Currently, this trail ends in the city park directly adjacent to the site. Two other major trail systems that tie into this project are the Eden Prairie and Shakopee trail systems which identify future trail sites as indicated on the attached maps. . The Minnesota Watershed District and the Department of Natural Resources have agreed (pending) to fund a portion of the matching funds needed for this project. The pathway created by this project would lead directly to the boat landing. By moving and restoring the landing we hope to accomplish two things. The first is to create accessibility for visitors who wish to take a riverboat trip from the Landing. The other is the ability to receive and service riverboats such as a historic paddle wheel boat. The river channel is currently open and we can bring a boat to the Landing but we do not have a safe and accessible way to bring the boat to shore and serve the public. The final related project would be the recreation of Murphy's ferry. We have created a network of people including the munidipalities of-Shakopee and Eden Prairie, the DNR, and the U.S. Fish and Wildlife Department who are interested in making that happen. This project would create the synergy benefit that could assist those efforts. 9 C. The degree to which the project addresses issues/needs in the groupings established for the region's process. 300 points 1. Historic Grouping We have chosen to submit this application under the historic category. The site is currently listed on the National Register of Historic Places which indicates its significance beyond the immediate area. It is designated as a part of the Shakopee Historic District. The restoration of Murphy's Inn will be completed using historical photographs and recorded narrative accounts form the time period. The process will begin with a comprehensive archaeological survey. The restoration methods will follow the Statement of Policy and Guidelines For Historic Building and Repair at Historic Murphy's Landing which was prepared by John P. McCarthy, Senior Archaeologist/Historian for IMA Consulting and adopted by the MVRP Board of Trustees in May of 1995. 2. Scenic and Environmental Grouping The existence of an 88 acre site which is free of any modern development and is open to the public is rare in the metropolitan area. Approximately 2/3 of the site is in the flood plain and is left in its natural state. The fact that no motorized traffic is allowed inside of the gates adds to the ambiance. Public visitors leave their cars in parking lots and are transported throughout the site on horse-drawn trolleys. The fact that the site is located in close proximity to major arterial as well as collector roads and adjacent to the various bicycle trails makes the site even more distinctive. The boat landing will allow enjoyment of a pristine and largely unvisited section of the Minnesota River. Our intention to continue to run public excursions on the river will be aided by a ramp which is handicapped accessible and accessible to traditional paddle wheel boats. 3. Pedestrian and Bicycle Facilities Grouping As detailed in section B above, this project ties closely to several planned and/or existing bicycle trails. The public walkway to the river landing will also create a pedestrian route to the river and to these trails which is accessible. The Murphy's Inn restoration and accompanying interpretive graphics will enhance the visitor experience on the trail. D. Projects demonstration of more than a local benefit. 150 points Present number of visitors to Murphy's Landing is 40,000 visitors annually. This number is expected to increase for several reasons. The rebuilding of Murphy's Inn will be an important and interesting addition to the historic collection. Scott County in which this project is located, has one of the fastest growing populations in Minnesota. The completion of the Minnesota Valley Trail system will bring users directly in contact with the site. The boat landing will tie in river traffic from users of the Minnesota and Mississippi Rivers. Visitors to the Landing come from all around the world. The fastest growing segment of our attendance this year has been group travel. Joint marketing efforts with the Minnesota Office of Tourism and the various Convention and Visitors Bureaus in the region will continue to grow those numbers. The close ties that this project has with the Minnesota Valley Trail system and to the trail systems of Shakopee and Eden Prairie add an ever-increasing component of users from an expanding geopraphic area. E. Maturity of Project Concept/Coordination. 150 points 1. As indicated by the attached letters of endorsement, this project has support form the following entities: City of Shakopee, City of Eden Prairie, Scott County, Minnesota 10 Department of Natural Resources, Minnesota Historical Society-Historic Preservation Office, and the Minnesota Watershed District. 2. The following is a detailed schedule of events for completion of this project. insert information form Steve Mueller here. The project development checklist found in Appendix I is also attached. F. Provision of the Local Funding Match 75 points The local funding match will be a combination of in-kind donations and of cash. The in-kind donations will be in the form of volunteer labor, donated materials and donated professional services as detailed in the attached budget. The cash contributions will come from the Insert cash sponsors here when confirmed possibilities are: Minnesota Watershed District and the Minnesota Department of Natural Resources. G. Regional Growth Strategy/Blueprint 75 points Info here provided by city staff 11 PROJECT CONSULTANTS Shirley Olson Executive Director Murphy's Landing 445-6901 Steve Mueller Board of Trustees Jafvert, Mueller 897-5001 Murphy's Landing Architects, Inc. Greg Fontaine Board of Trustees Dorsey& Whitney 340-8729 Murphy's Landing Lawrence Samsted Engineer Lower Minnesota 445-7993 - Watershed District Jules Smith Commissioner Met Council 831-1788 Kevin Roggenbach Met Council 602-1728 Bart Richardson Trail Coordinator DNR 772-7997 Mark McNeil City Administrator City of Shakopee 445-3650 Michael Leek City Planner City of Shakopee 445-3650 John Gertz City of Eden Prairie 949-8454 Jane Hession Chair, Historical City of Eden Prairie 944-0487 Commission Brian Nasi Acting Administrator Scott County 496-8100 Lee Smith Director Scott County 445-0378 Historical Society Charlie Nelson Historical Architect Minnesota State 296-5475 Historical Society Demnis Gimstead Review and Minnesota State 296-5462 Compliance Historical Society Norene Roberts Historical Historical Research (413) 268-7255 Researcher Inc. 12 iy. ,g, a . CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Klima, Planner II SUBJECT: Request for Extension of the 12 Month Time Period for Approval of the Preliminary Plat of Maple Trails Estates DATE: July 15, 1997 INTRODUCTION The City has received a request from Harland Hohenstein to extend the 12 month period from the date of City Council approval of a Preliminary Plat. The applicant is requesting an extension of an additional 12 months in which to final plat the remaining portion of this development. The City Code states that the Council may extend the time period of preliminary approval upon written application by the developer. Attached as Exhibit A is a letter from Harland Hohenstein. The City Council was originally informed of this request at its June 17, 1997, meeting. At this meeting, the City Council tabled a decision in order for the applicant to provide information as to why the request is being made. The applicant has provided a letter to staff(see Exhibit B) indicating that the extension is necessary due to the absence of connecting roadways. Resolution No. 3620, the resolution approving the Preliminary Plat for Maple Trails, has been attached as Exhibit C. BACKGROUND On July 21, 1992, the City Council approved the Preliminary Plat for Maple Trails Estates, and the Final Plat for the first addition was approved on September 15, 1992. The City Council has previously approved 12 month Preliminary Plat extensions for this subdivision on February 1, 1994; June 20, 1995; and June 4, 1996. City Code Section 12.03, Subd. 3.G states the following: "Approval of the Preliminauy Plat by the Council shall give the applicant the following rights for a 12 month period Froin the date of approval: 1. Me general terms and conditions under which the approval was granted will not he changed by the City; and 2, That the applicant may siuhmit on or before lurch expiration dale the whole or any part of the approved plat,Pr final approval; and 3. The Council may extend the lime period o2fpreliminary approval, upon written application by the developer and.for good cause shown. Each such extension shall not exceed a 12 month period" In the past, the City has made the determination on the basis of changes that have occurred relating to the plat which may necessitate the City reviewing the plat again. There are no changes being made to the Preliminary Plat itself. In addition, City Staff is not aware of any changes that have occurred in the area of the proposed plat that would necessitate a new review and approval of a new Preliminary Plat for Maple Trails Estates by the City at this time. ALTERNATIVES 1. Offer and pass a motion extending the 12 month time period for approval of the Preliminary Plat for Maple Trails Estates by an additional 12 months. 2. Offer and pass a motion extending the 12 month time period for approval of the Preliminary Plat for Maple Trails Estates by a shorter period of time. 3. Offer and pass a motion denying the request to extend the 12 month time period for approval of the Preliminary Plat for Maple Trails Estates, and require the developer to resubmit the Preliminary Plat for approval by the City. STAFF RECOMMENDATION Staff recommends Alternative No. 1. ACTION REQUESTED Offer a motion extending the 12 month time period for approval of the Preliminary Plat for Maple Trails Estates by an additional 12 months, and move its approval. '0 ulie Klim Planner II i:\commdev\cc\1997\ccO7 15\ex m pl tr.doc • EXHIBIT A UN 51997 .h inc. 1, 1997 MJ. Julie Bauman Planning Department City of Shakopee near Mc. Rai iman: I respectfully request the maximum time extension for the preliminary plqt of Maple Trails Estates, phase 2 &3. Thank you for your consideration. Sincerely, 1 ' 2/ Harland Hohenstein 2693 Marschall Road Shakopee, MN 55379 EXHIBIT B t �e U 1997 July 1, 1997 Ms. Julie Klima Shakopee Planner II 129 Holmes St. S. Shakopee, MN 55379 Dear Ms. Klima: In order for us to final plat Maple Trails Estates, due to cul-de-sac length the city has ordered, I need an egress road through Chateau Ridge. I have discussed this with the developer and they will not be ready for this road addition for another year or two. Therefore, I need to extend our preliminary plat for at least another 12 months. Should a variance be made on cul-de-sac length we would be able to start sooner. Thank you. Sincerely, Harley Hohenstein 2693 Marschall Road Shakopee, MN 55379 EXHIBIT C RESOLUTION NO. 3620 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE PRELIMINARY PLAT OF MAPLE TRAILS ESTATES. WHEREAS, the Planning Commission of the City of Shakopee did review the Preliminary Plat of Maple Trails Estates on July 9, 1992, and has recommended its approval; and WHEREAS, all notices of the public hearing have been duly sent and posted and all persons appearing at the hearing have been given an opportunity to be heard thereon. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, as follows: That the Final Plat of Maple Trails Estates, described as: The South Half of the Northeast Quarter of the Southeast Quarter of Section 19, Township 115, Range 22 , and The West 20 rods of the Northwest Quarter of the Southwest Quarter of Section 20, Township 115, Range 22 , and The North one-half of the Northeast Quarter of the Southeast Quarter of Section 19, Township 15, Range 22, and Northeast Quarter of the Southwest Quarter of Section 20, Township 115, Range 22, together with that part of the Northwest Quarter of the Southwest Quarter of said Section 20, lying East of the West 20.0 rods of said Northwest Quarter of the Southwest Quarter is hereby approved subject to the following conditions: 1. Approval of the title opinion by the City Attorney. 2. Execution of a Developer's Agreement for construction of required improvements: a. Street lighting to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. b. Electrical system to be installed in accordance with the requirements of the Shakopee Public Utilities Commission. c. Storm sewer system shall be installed in accordance with the Design Criteria and Standard Specifications of the City of Shakopee. d. Local streets and street signs within the plat will be constructed in accordance with the requirements of the Design Criteria and Standard Specifications of the City of Shakopee. e. Street signs will be constructed and installed by the City of Shakopee at a cost to the developer of $250.00 each per sign pole. f. Cash payment in lieu of park dedication shall be required. 3 . Approval of the preliminary plat is contingent upon the applicant receiving a Certificate of Exemption (Wetlands Conservation Act of 1991) or receiving approval by the City with appropriate minimization/replacement measures. 4. A variance to the Subdivision Regulations allowing two over length cul-de-sac streets (2650 feet and 280 feet) is granted to allow the construction of the proposed cul-de-sac streets in Phase 1. The applicant shall not construct other streets in the subdivision until the land to the east, north, or south of the plat is developed and the street connections can be made between the two developments. The applicant shall dedicate and construct Wood Duck Court prior to the release of building permits to provide adequate access to the private easement north of Lot 1, Block 6. 5. Prior to the approval of the final plat, the applicant must submit a Stormwater Management Plan to the City Engineer for review and approval. 6. The developer shall be responsible for grading of the plat as shown in the preliminary drainage plan. 7. The final plat must show all drainage and utility easements around the lot lines, as well as drainage easements for all drainage ditches or retention facilities as approved by the City Engineer. 8. An access permit will be required from the Scott County Highway Department prior to approval of the final plat by the City Council. 9. Prior to approval of the final plat, final construction plans for all public improvements must be submitted and approved by the City Engineer. 10. The private easement along Outlot A and Lot 2 of Block 8 be vacated with Phase 1. The 300 foot easement between Wood Duck Court and the 10 acre exception parcel must be vacated with Phase 3 . The private easements shall be vacated after the streets in each phase are completed and accepted by the City. 11. Development on Lot 1, Block 8 is limited to 80 Average Daily Traffic (ADT) . A traffic analysis including daily and weekly peak volumes must be approved by the City Engineer Priorto anydevelopment en t on this lot. 12. Adequate turnaround facilities for all temporary cul-de-sac streets must be constructed with each phase. Adequate . rights-of-way or easements for the turnarounds must also be dedicated with the final plat. 13. Prior to the recording of any final plats the developer shall verity that information required by Northern States Power Co. for construction of septic systems has been submitted. 14. Site grading and the movement of heavy equipment will be limited to those areas identified on the Drainage and Erosion Control Plan. 15. The applicant must provide on-site observation and compaction testing of house pads by a registered professional soils engineer when native soils are displaced or when building sites are filled. 16. The two access streets on the east and west sides of the 10 acre exception parcel shall be located so as to provide access to the northwest corner (on the west) and the approximate center of the east boundary of the exception parcel. BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed to execute said Plat and Developer's Agreement. Passed in regular session of the Cit Counc' of the City of Shakopee, Minnesota, held this ,/ day of , 1992 . ov�� Mayor o i h Cty of Shakopee Attest .,. pi / / City Clerk i' Approved . - to form: ( " ;.,.>:', City Attorney ....1 See rim 'W.......,-N,....j......,. . 'M. Mir • NIkhaE-ri2o4 LS oaf. . 75 • AG r 47 4. i .1„ AG AG R :- • i, CAw.AC ,e, VAS VXV ROAD I COM Ma i. .•••••••= ' 1 1 - .00• MIST .r2 AVE 81 RR AGRR AG .,,>.',,, `"'E 1 AREA WHERE VOID m 79 CONNEGTbOK 16Rfi�V1sac R._ .n.. 1111_ R P i -. AG Splowlie AGk 01R9 NM 42 O'DOWD AG ... RR it. RR .A. 7R-1 LAKE A wE x dr / RR • , .,RR kit A G ��` 1061. 0 AG CONSENT CITY OF SHAKOPEE 1'f b . ) , Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Mark McNeill, City Administrator SUBJECT: Termination of Probationary Period for Michael Hullander DATE: July 16, 1997 BACKGROUND: Michael Hullander was promoted from Maintenance Worker to Public Works Supervisor on January 22, 1997. Mr. Hullander has performed well during his probationary period and it is being recommended that his probationary status be terminated. ALTERNATIVES: 1. Move to terminate Michael Hullander's probationary status. 2. Extend his probationary status another six months. 3. Determine that his performance has been unsatisfactory and recommend that his employment of Public Works Supervisor be terminated. RECOMMENDATION: Staff recommends Alternative No. 1, to terminate Michael Hullander's probationary status as Public Works Supervisor. ACTION REQUESTED: Move to terminate Michael Hullander's probationary status. ice Loney Public Works irector BL/pmp STATUS 1-1 CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Award of Bid for Vierling Drive Project No. 1997-1 DATE: July 15, 1997 INTRODUCTION: Attached is Resolution No. 4704, a resolution accepting bids on Vierling Drive, from Taylor Street to Presidential Lane; Taylor Street, from Vierling Drive to the North Plat of Arlington Ridge 1st Addition; and Polk Street, from Vierling Drive to 13th Avenue, Project No. 1997-1. BACKGROUND: On March 4, 1997, City Council approved Resolution No. 4611, a resolution ordering the Vierling Drive Improvement Project. Plans were prepared and approved by Council and advertisement for bids set for a July 15, 1997 bid opening. A total of six bids were received and tabulated as follows and as shown on the attached resolution: CONTRACTOR BID AMOUNT Barbarossa& Sons, Inc. $695,670.32 Northdale Construction, Inc. $725,840.02 Richard Knutson, Inc. $742,748.11 Ryan Contracting, Inc. $745,914.67 Midwest Asphalt, Inc. $774,995.17 GMH Asphalt Corporation $827,801.67 After tabulating the bids, the low bid received was from Barbarossa & Sons, Inc. of Osseo. Barbarossa & Sons, Inc. has done work in Shakopee as a prime contractor and their work was acceptable. The engineer's estimate for construction, including a 10% contingency, was $750,000.00. Staff would recommend that the low bid received is acceptable as compared to the engineer's estimate and low bidder is responsible based on past performance. Staff is also requesting authorization to execute a consultant contract with WSB & Associates, Inc. to provide construction services with this project. ALTERNATIVES: 1. Accept the low bid and adopt Resolution No. 4704, awarding the contract to Barbarossa& Sons, Inc. 2. Reject all bids. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: 1. Offer Resolution No. 4704, A Resolution Accepting Bids on Vierling Drive, from Taylor Street to Presidential Lane; Taylor Street, from Vierling Drive to the North Plat of Arlington Ridge 1st Addition; and Polk Street, from Vierling Drive to 13th Avenue, Project No. 1997-1 and move its adoption. 2. Authorize the appropriate City officials to execute an extension agreement with WSB & Associates, Inc. to provide consultant construction services for the City of Shakopee. 3. Authorize a 5% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustments on this project. , Bruce Loney d Public Works Director BL/pmp MEM4704 ft RESOLUTION NO. 4704 A Resolution Accepting Bids On Vierling Drive, From Taylor Street To Presidential Lane; Taylor Street, From Vierling Drive To The North Plat Of Arlington Ridge 1st Addition; And Polk Street, From Vierling Drive To 13th Avenue Project No. 1997-1 WHEREAS,pursuant to an advertisement for bids for the Vierling Drive Project No. 1997-1, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Barbarossa& Sons, Inc. $695,670.32 Northdale Construction,Inc. $725,840.02 Richard Knutson, Inc. $742,748.11 Ryan Contracting, Inc. $745,914.67 Midwest Asphalt, Inc. $774,995.17 GMH Asphalt Corporation $827,801.67 AND WHEREAS, it appears that Barbarossa & Sons, Inc., P.O. Box 367, Osseo, MN 55369 is the lowest responsible bidder; AND WHEREAS,the Office of State Aid for the Minnesota Department of Transportation is currently reviewing the construction plans for this project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. Upon approval from the Office of State Aid for the Minnesota Department of Transportation, the appropriate City officials are hereby authorized and directed to enter into a contract with Barbarossa & Sons, Inc. in the name of the City of Shakopee for the Vierling Drive Project No. 1997-1, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk IL/. 6 3 CITY OF SHAKOPEE Memorandum TO: Mayor&City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Award of Bid for 1997 Street Overlay Project No. 1997-2 DATE: July 15, 1997 INTRODUCTION: Attached is Resolution No. 4705, a resolution accepting bids on the 1997 Street Overlay, Project No. 1997-2. BACKGROUND: On June 3, 1997, City Council approved Resolution No. 4675, a resolution ordering the 1997 Street Overlay Improvement Project. Plans were prepared and approved by Council and advertisement for bids set for a July 15, 1997 bid opening. A total of six bids were received and tabulated as follows and as shown on the attached resolution: CONTRACTOR BID AMOUNT Vi-Con, Inc. $212,730.20 Northwest Asphalt, Inc. $217,989.60 McNamara Contracting, Inc. $227,147.50 GMH Asphalt Corporation $253,668.95 Hardrives, Inc. $257,424.90 Midwest Asphalt Corporation $274,787.62 After tabulating the bids, the low bid received was from Vi-Con, Inc. of Northfield. Vi- Con, Inc. has done work in Shakopee as the prime contractor on McKenna Road and their work was acceptable. The feasibility report and engineer's estimate for construction, including a 10% contingency, was $270,000.00. Staff would recommend that the low bid received is acceptable as compared to the engineer's estimate and low bidder is responsible based on past performance. ALTERNATIVES: 1. Accept the low bid and adopt Resolution No. 4705, awarding the contract to Vi-Con, Inc.. 2. Reject all bids. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1. Also,staff would recommend a 10% contingency be approved on this project for minor change orders and quantity adjustments. This is due to the fact that bituminous overlay quantities can vary due to the existing surface not being a uniform shape. ACTION REQUESTED: 1. Offer Resolution No. 4705, A Resolution Accepting Bids on the 1997 Street Overlay, Project No. 1997-2 and move its adoption. 2. Authorize a 10% contingency amount for use by the City Engineer in authorizing change orders or quantity adjustments on this project. Bruce Loney Public Works Director BL/pmp MEM4705 RESOLUTION NO. 4705 A Resolution Accepting Bids On The 1997 Street Overlay Project Project No. 1997-2 WHEREAS, pursuant to an advertisement for bids for the 1997 Street Overlay Project, Project No. 1997-2,bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Vi-Con,Inc. $212,730.20 Northwest Asphalt,Inc. $217,989.60 McNamara Contracting, Inc. $227,147.50 GMH Asphalt Corporation $253,668.95 Hardrives,Inc. $257,424.90 Midwest Asphalt Corporation $274,787.62 AND WHEREAS, it appears that Vi-Con, Inc., P.O. Box 708,Northfield, MN 55057 is the lowest responsible bidder. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE E CITY OF SHAKOPEE,MINNESOTA: 1. The appropriate City officials are hereby authorized and directed to enter into a contract with Vi-Con, Inc. in the name of the City of Shakopee for the 1997 Street Overlay Project according to the plans and specifications therefore approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk / 2-1 6' , 9/ REVISED CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Declaring Adequacy of Petition and Ordering Report for Eastway Avenue and Timothy Court Improvements DATE: July 15, 1997 INTRODUCTION: Staff has received a petition for public improvements for Eastway Avenue and Timothy Court within the plat of Pinewood Estates. The developer of Pinewood Estates has signed a petition for public improvements for the streets and has moved forward on his plat in this area. The developer of Shenandoah Place has not been able to produce a petition by the property owners for these improvements, within the plat of Shenandoah Place, as of the date of this memo. This agenda item is to 'declare the adequacy of the petition of Pinewood Estates and to decide whether to order the feasibility report at this time. BACKGROUND: The plats of Pinewood Estates and Shenandoah Place both have Eastway Avenue right-of- way within their developments. With the Pinewood Estates developer's agreement, the developer has signed a petition for the installation of sanitary sewer, watermain, storm sewer and streets for Eastway Avenue and Timothy Court within this plat. Staff has sent petitions for the public improvements on these streets to the developer of Shenandoah Place, and due to the timing of closing on the property, a petition could not be signed and submitted before the Council meeting. The petition received from Pinewood Estates does represent a majority of the property on this improvement project and is over the minimum of 35% of the real property necessary for an improvement project to be initiated by petition. Since the City does not have 100% of the property owners petitioning for the improvement project at this time, the next step in the improvement project process is for the City to declare adequacy of petition received by Pinewood Estates and order the preparation of a feasibility report. Attached to this memo is revised Resolution No. 4708, which declares adequacy of petition and orders the preparation of a report for Eastway Avenue and Timothy Court. By Council adopting revised Resolution No. 4708, this will initiate the public improvement process for this project. The developer of Pinewood Estates has completed much of the engineering work for the design of the improvements on Eastway Avenue and Timothy court. The developer has requested that this engineering work for the preliminary design be reimbursed to him by the City, and that these costs be included with the project costs to be assessed. Staff feels that this is a reasonable request and a similar arrangement was done with the Valley Park 13th Addition. With this project, staff would like to request that Council authorize a consultant extension agreement with Bolton & Menk, to finalize the plans for Eastway Avenue and Timothy Court. Staff is not available to design this project and Bolton & Menk has worked with the developer's engineer extensively on other projects. The developer of Shenandoah Place can subifiit,a petition to the City once he becomes the property owner, and with this petition this project then would have 100% of the property owners petitioning the improvement project. Staff believes that at this time it is in the best interest of the Pinewood Estates developer to move forward on his petition and to finalize the plans as soon as possible. ALTERNATIVES: 1. Move to approve Resolution No. 4708, a resolution declaring the adequacy of petition from Pinewood Estates and ordering the preparation of a feasibility report for Eastway Avenue and Timothy Court within the Pinewood Estates plat. 2. Move to authorize the appropriate City officials to execute a consultant extension agreement with Bolton&Menk, Inc. for consultant services to complete the plans and specifications for the improvements. 3. Authorize staff to reimburse the developer for the engineering fees to date and assess the cost as part of the project costs. 4. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.'s 1, 2 and 3. Approval of Resolution No. 4708, would initiate the public improvement process for this project. Staff is recommending that Bolton & Menk, Inc. be authorized to prepare final plans and specifications to expedite this project, as it is a necessary project for this development and the adjacent property. Staff is also recommending that the Pinewood Estates developer be reimbursed for engineering costs associated with this design and these costs be included in the project costs to be assessed. ACTION REQUESTED: 1. Offer Resolution No. 4708, A Resolution Declaring the Adequacy of Petition and Ordering the Preparation of a Feasibility Report for Eastway Avenue and Timothy Court Within the Pinewood Estates Plat and move its adoption. 2. Move to authorize the appropriate City officials to execute a consultant extension agreement with Bolton & Menk, Inc., for consultant services to complete the plans and specifications for this improvement project. 3. Move to authorize staff to reimburse the developer for the engineering fees for the preliminary design and to assess these costs as part of the project costs. kA4111(2'1)36 Bruce Loney Public Works Director BL/pmp MEM4708 RESOLUTION NO. 4708 A Resolution Declaring Adequacy of Petition And Ordering The Preparation Of A Report For Eastway Avenue And Timothy Court Within The Plat Of Pinewood Estates BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. A certain petition requesting the improvement of Eastway Avenue and Timothy Court within the plat of Pinewood Estates, filed with the Council on May 31, 1997, is hereby declared to be signed by the required percentage of owners of property affected thereby. The declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to the City Engineer and the City Engineer is instructed to report to the Council with convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible, and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1997. Mayor of the City of Shakopee ATTEST: City Clerk !y. t3 . Y-a CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Declaring Adequacy of Petitions for Eastway Avenue and Timothy Court Street Improvement Project DATE: July 15, 1997 INTRODUCTION: Staff has received a petition for public improvements for Eastway Avenue and Timothy Court within the plat of Pinewood Estates. The developer of Pinewood Estates has signed a petition for public improvements for the streets, and it is anticipated that a petition will be forthcoming from the developer of Shenandoah Place for the improvement of Eastway Avenue within their plat. This agenda item is to declare the adequacy of petition and to order an improvement project, plans and specifications for the improvement of Eastway Avenue and Timothy Court. BACKGROUND: The plat of Pinewood Estates and Shenandoah Place both have Eastway Avenue abutting their developments. With the Pinewood Estates Developer's Agreement, the developer signed a petition for the installation of water, sanitary sewer, storm sewer and streets for Eastway Avenue and Timothy Court within their plat. Staff has sent petitions for public improvements to the developer of Shenandoah Place and is expecting an executed petition by the City Council meeting. Attached is a copy of the petition signed by the Pinewood Estates developer and as received by staff for these improvements. These owners have agreed to waive the public hearing and assessment hearing for these improvements. With the petition from Shenandoah Place, this improvement project is petitioned by 100% of the property owners to be assessed for the improvements. With 100% of the property owners petitioning this improvement project, no public hearing is necessary. By Council adopting Resolution No. 44708, which declares adequacy of petition, this will order the improvement project and the preparation of plans and specifications. The developer of Pinewood Estates has completed much of the preliminary engineering work for the design of improvements on Eastway Avenue and Timothy Court. The developer has requested that this engineering work for this preliminary design be reimbursed to him by the City, and that these costs be included with the project costs to be assessed to both developers. The City did a similar arrangement with the Valley Park 13th Addition improvements and feels that this request is reasonable. ALTERNATIVES: 1. Move to approve Resolution No. 4708, authorizing staff to develop plans and specifications for the improvement of Eastway Avenue and Timothy Court, within the plat of Pinewood Estates and Shenandoah Place, and to waive the public hearing and assessment hearing for this project. 2. Move to authorize the appropriate City officials to execute a consultant extension agreement with Bolton & Menk, Inc., for consulting services to complete the plans and specifications for the improvements. 3. Authorize staff to reimburse the developer for the engineering fees to date and assess the costs as part of the project costs. 4. Do not authorize staff to develop plans and specifications. RECOMMENDATION: Staff recommends Alternative No.'s 1, 2 and 3. Approval of Resolution No. 4708 is necessary to initiate the public improvement project. Staff is recommending that Bolton& Menk, Inc. be authorized to prepare the final plans and specifications for contract bidding so as to meet the developer's time frame. Staff is also recommending that the Pinewood Estates developer be reimbursed for engineering costs associated with this design and include in the project costs to be assessed. ACTION REQUESTED: 1. Offer Resolution No. 4708, A Resolution Declaring the Adequacy of Petition, Ordering an Improvement and Preparation of Plans and Specifications for Eastway Avenue and Timothy Court, Within the Plat of Pinewood Estates and Shenandoah Place, Project No. 1997-3 and move its adoption. 2. Move to authorize the appropriate City officials to execute a consultant extension agreement with Bolton & Menk, Inc., for consulting services to complete the plans and specifications for the improvements.` 3. Move to authorize staff to reimburse the.'developer for the engineering fee and to assess these costs as part of the project costs. AULtk-"&1 ( Bruce LoneyU Public Works Director BL/pmp MEM4708 RESOLUTION NO. 4708 A Resolution Declaring The Adequacy of Petition, Ordering An Improvement And Preparation Of Plans And Specifications For Eastway Avenue And Timothy Court, Within The Plat Of Pinewood Estates And Shenandoah Place Project No. 1997-3 WHEREAS, a certain petition requesting construction of Eastway Avenue and Timothy Court streets, within the plat of Pinewood Estates and Shenandoah Place has been filed with the Council on July 15, 1997;and WHEREAS, this petition is hereby declared to be signed by the required percentage of property owners affected thereby. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. That the improvement is ordered as hereinafter described: Construction of Eastway Avenue and Timothy Court,within the plat of Pinewood Estates and Shenandoah Place 2. Bruce Loney, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 1997-3 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of, , 1997. Mayor of the City of Shakopee ATTEST: City Clerk / \ cy cy M z CY 3 Li o Z Q Z Q 1,j U Q II II Y r 0 0 D ° -1 P 0 z \ cK al i ri, a, <IC Q Q 7 DR. I _ 1 w Q P O ,_ _44 >-- (.1N SPRUI SIPI w - #.1 blunt 611 i 'I' it-I <(IA 14 r 4 -: JAA: : tri !tam sV3 AIMS; 411111C„ 8 4E11111 [ dtpl111111111 [ (Iva' [ la It ,.-,., , o Alli. . 1 .- .- P 11a ►' 44:n NM P * ,/.is d];-11,1 \ii , arit AMIE -L-APAs 00 -, ,._, 4v• AMIE IIHQN ❑a �O 0 ., 1S _fA1 -J �Jl � 'Z' 44# N (V' 98Cfl d.. �cI I I v EXHIBIT "A" CITY OF SHAKOPEE PETITION FOR PUBLIC IMPROVEMENTS The undersigned developer did on I day of 2G, 19 9(0 , enter into a Developer's Agreement with the ty of Shakopee providing for the installation of public improvements. In said agreement, the developer has selected Plan B Improvements which provides that the City install the improvements and assess the costs to the developer owning the property to be benefited. It is understood by the developer that the City would be doing the Chapter 429 Public Improvement at the developer's request and for the developer's convenience and the City would not be installing the improvements contained therein without this waiver. In conformance with the Developer's Agreement, the developer hereby petitions the City of Shakopee to install the following improvements and to access them pursuant to Minnesota Statutes Chapter 429: Installation of water system, sanitary sewer and storm sewer systems and construction of streets within Eastway Avenue and Timothy Court, Pinewood Estates, City of Shakopee, Scott County, Minnesota. The undersigned developer hereby waives their right to a public hearing prior to Council ordering the improvements and also waives their right to a public hearing prior to the levying of the assessments related to said improvements and further waives all rights to appeal said assessments which shall be assessed pursuant to Minnesota Statutes Chapter 429 as a result of the installation of the above improvements. Dated this 5�4-e day of Mar , 199, Barrington Corporation By Its P - By 16 CONSENT CITY OF SHAKOPEE 6. Memorandum TO: Mayor&City Council Mark McNeill,City Administrator FROM: John H.DeLacey,Engineering Tech. III SUBJECT: Trunk Sanitary Sewer Areas"SS-IF'and"SS-D" Project No. 1996-6 and Installation of Sanitary Sewer Laterals Project No. 1996-9 DATE: July 15, 1997 INTRODUCTION: Council action is required for a resolution accepting work and making final payment on Trunk Sanitary Areas "SS-H" and "SS-D", Project No. 1996-6 and installation of Sanitary Sewer Laterals, Project No. 1996-9. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. Attached is a Certificate of Completion showing the original contract amount of$124,917.60 and the actual final costs of$126,987.35 for this project. ACTION REQUESTED: Offer Resolution No. 4703, A Resolution'Accepting Work on Trunk Sanitary Areas "SS-H" & "SS- D"Project No. 1996-6;and for the Installation of Sanitary Sewer Laterals in the NE 1/4 of the NW 1/4 of Section 17, Township 115,Range 22;and the NW 1/4 of the NW 1/4 of Section 17, Township 115, Range 22, Scott County,Project No. 1996-9 and move its adoption. /John DeLacey Engineering Tech. III JD/pmp MEM4703 RESOLUTION NO. 4703 A Resolution Accepting Work On The "SS-H" & "SS-D", Project No. 1996-6; And For The Installation Of Sanitary Sewer Laterals In The NE 1/4 Of The NW 1/4 Of Section 17, Township 115, Range 22; And The NW 1/4 Of The NW 1/4 Of Section 17, Township 115, Range 22, Scott County, Project No. 1996-9 WHEREAS, pursuant to a written contract signed with the City of Shakopee on June 21, 1997, Bonine Excavating, Inc. has satisfactorily completed the sanitary trunk and lateral sewer extensions for District"SS-IT'and"SS-D",in accordance with such contract. NOW, THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved;and Adopted in session of the City Council of the City of Shakopee,Miinnesota,held this day of 1997. Mayor of the City of Shakopee ATTEST: City Clerk • CERTIFICATE OF COMPLETION CONTRACT NO. : 1996-6 & 1996-9 DATE: July 10 , 1997 PROJECT DESCRIPTION : "SS-H" & "ss-D" Sewer Extension CONTRACTOR: Bonine Excavating , Inc . 4 ORIGINAL CONTRACT AMOUNT $ 124 , 917 . 60 QUANTITY CHANGE AMOUNT $ 1 , 145 .47 CHANGE ORDER NO, 1 THRU NO. -- AMOUNT , . $ 924 . 28 FINAL CONTRACT AMOUNT $ 126 , 987 . 35 LESS PREVIOUS PAYMENTS $ 126 , 987 . 35 FINAL PAYMENT $ -0- I, hereby certify that the above described work was inspected under my direct supervision and that, to the best of my belief and knowledge, I find that the same has been fully completed in all respects according to the contract, together with any modifications approved by City Council . I, therefore, recommend above specified final payment be made to the above named Contractor. b Professional Engin- • 1L-/- d, CEJ CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Purchase of Single Axle Dump Trucks DATE: July 15, 1997 INTRODUCTION: On May 20, 1997, City Council approved a motion directing staff to proceed with 1997 equipment acquisitions which included two single axle dump trucks for the Public Works Department. This item is for Council to consider authorizing the purchase of two single axle dump trucks utilizing the State bid. BACKGROUND: The State bid price for a 1997 single axle dump truck is $45,995.00, and is a Ford from Boyer Ford. The last single axle dump truck with options was purchased in 1995 at a cost of $42,438.00. The City will need to purchase a box plow, wing and sander for a complete truck assembly. The budget amount for a complete assembly was estimated to be $90,000.00. Staff needs to submit a purchase order to the State by July 16, 1997 in order to utilize this bid. Staff was not informed of the bid results until last Friday, July 11, 1997. The requested action is for Council to authorize the purchase of two single axle dump trucks, utilizing the State bid price of$45,995.00 each and payment to be expended from the Internal Service Equipment Fund. ALTERNATIVES: 1. Authorize the purchase of two single axle dump trucks at $45,995.00, utilizing the State bid. 2. Do not authorize purchase at this time. 3. Table for additional information. RECOMMENDATION: Staff recommends that Council approve the purchase of two single axle dump trucks, cab and chassis using the State bid prices of$45,995.00 per truck. ACTION REQUESTED: Move to authorize the purchase of two single axle dump trucks, cab and chassis at $45,995.00 each, with the purchases to be paid out of the Internal Service Equipment Fund. 410 No, Bruce Loney Public Works Director BL/pmp TRUCKS 15-1997 15:02 BOYER FORD TRUCKS 612 627 5550 P.02/02 ' FDFD -rF LJ1 1 E3 Page 1 of 1 07/11/1997 BOYER FORD TRUCKS INC STATE of MN./SHAKOPEE, .City GOVERNMENT SALES DIV. 129 So. Holmes St. • 2811 N.E. BROADWAY ST. Shakopee, MN. 55379 MINNEAPOLIS MN. 55413 . 445-2211 FAX: 445-2313 612-378-1851 FAX: 612-627-5552 PREPARED BY: BRUCE RIOUX .(RED) PREPARED FOR: Gene Jeurissen Supr. QUOTE ID: B710SHP N0. OF UNITS: 2 SUMMARY .GItJD T T I DM ( Price Level = 801 Model Year = 1998' Version = v2.20U.3.0 ) Model 111" BBC Mid-Range 4X2 (L8511 ) Wheelbase WB=166 CA=84 AF=58 OAL=253 • Engine • Cummins CS.3 250 HP/660 lb-ft/2400 RPM Transmission Allison •MD•_060CR-P 6-Speed Electronic Front Axle 16000 lb Front Axle Rear Axle 2.000 lb Rockwell RS-23-160 Steel IS Axle Ratio 6.83 Paint Special Paint Option Book GAWR: Front: 16000/Rear: 21200 GVWR: Frame: 41000/Total : 37200 • Total Equipment Price (Excluding Taxes and Title) . . . . 46191 Net Trade Allowance • FET -196 Total Price . to the Customer 45995 BASED ON QUOTE B710SHP DATED 7/11/97 WITH THE FOLLOWING MODIFICATIONS $ 45003.00 • 1. DASH MOUNTED TRANS SHIFTER + 7.00 2. CAB CONTROLS INSIDE/OUTSIDE AIR- INTAKE FOR MINE + 435.00 3. POWER MIMS LH & RH +' 200.00 4. FENDER MOUNTED AUIILARY M RRORS (CONVEX) + 100.00 5. RH DOOR OBSERVATION WINDad ♦ 175.00 6. HEATED MIRRORS LH & RH + 50.00 7. AIR CLEANER RESTRICTION GUAGE DASH IOUNTED + 25.00 $ 45995.00 Comments: MASTER COPY: STATE of MINNESOTA SPEC. # 213.3 GRF'.3 SOLICITATION # 2006106 modified to City of Shakopee' s specs! NOTE: Based on payment of chassis within 30 days of delivery to Body Co. For 1st Quarter 1998 delivery & payment add * 1500. to above price ! Only the it lied n this quote are to be furnished at this price. NOTHING - SE It 'LIED! Dealer Si. . _ 'ateustomer- :Sig. Date TOTAL P.02 1 CITY OF SHAKOPEE li• e • Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Fire Station Access Property- Platting DATE: July 1, 1997 INTRODUCTION: The City Council is asked to review the results of an appraisal on the access fire station property, and give direction to staff as to whether to place the property up for sale, or plat the property for development. BACKGROUND: In August, 1996,the City purchased 14.51 acres from Gene Hauer as a site for the new fire station. Total cost of that purchase was $343,240, or$23,655 per acre. The City also agreed to pay future trunk water charges, estimated at$16,358. Not all of the property was necessary for construction of the fire station, and on April 15th, staff asked Council what it wished to do with the remaining 10.25 acres. Council discussed the merits of selling the property,retaining it for future use, or platting it for development by the City. The direction was that an appraisal be done, and then report back to Council the value. At that time, a decision could be made ass to whether to go thru the bid process,or plat the property. Peter Patchin and Associates were hired to review their February, 1996 appraisal and factor in the R-2 Medium Density zoning. Their analysis is that the property is worth$270,000. DISCUSSION: Staff has debated the merits of an out-right sale,vs. platting the property. If platting is to be done, staff can do that, but with current workload,there will be some delays. In addition, Council would need to give policy directions as to what it wishes to see done regarding the platting (i.e.,what"profit" should the city make, or, if profit is not a concern,will property being sold at cost create a competitive disadvantage for other developers seeking to market medium density property?). Council would also need to give direction regarding what it would like to see done regarding the layout of a development(potentially,the ability to move 100,000 cubic yards of dirt, relocate the Minnegasco gas main, and follow through on a County Road 16 access). Platting runs the possibility that what is determined to be a good layout by the City may not necessarily be what a builder sees as a top priority. There is a potential that the City could spend a considerable amount of money for the gas main relocation and grading work, and not have builders who would be willing to invest enough to reimburse the City for its cost. Staff feels a better alternative is to market the property, similar to the Council's process for the SPUC 10 acres. Council could then decide whether it wishes to accept one of those proposals, or reject those proposals and follow through on platting. If directed to go to sale, it could either be listed with a Realtor, or the property could be advertised for sale. Staff recommends advertising its availability, and not list the property. RECOMMENDATION: We recommend that staff be directed to advertise the property for sale, utilizing a process approved by the City Attorney, and have those proposals brought back before the City Council for consideration as to whether to sell, or get further information on platting. ACTION REQUIRED: If the Council concurs, it should,by motion, authorize staff to advertise for sale the 10.25 acres of access property remaining from the fire station site purchase, and bring back to the City Council proposals from interested buyers. Mark McNeill City Administrator MM:tw 9728 SUMMARY OF SALIENT FACTS AND CONCLUSIONS Fee Owner: City of Shakopee Location: Southeast Quadrant of County Road 16 and Vierling Drive Shakopee, Minnesota Date of Appraisal: June 10, 1997 Date of Inspection: February 20, 1996 Property Appraised: Undeveloped Residential Land Rights & Interests Appraised: Fee Simple Market Value Zoning: R-2, Medium Density Residential Site Area: 10.25 Acres (Net of Roads) Highest & Best Use: Twin and/or Townhome Development Value Conclusion: $270,000 Patchin&Associates, Inc. Valuation Consultants I iD q tl / - .,x w./,s ar au A • a / h.:,1 w.11M My = I / // as 1 r .1 1!ti / // / / " 11 $1,�iGtiLC T.LL4lS.00 M a O 11 32 l i � ;a �Er '/\://:. 11 ii a6 1 / / \ 41 11 b 1 : / . 4 \ ZSL1V -11 .0 Wft ge ..• i 5 al / ell/ v. .4.4-. 1 t ., E, , '-***•:.',.<,.. „.? it 1 /1!s I \., tt..\ ilqg 1 MP 1 St 111 \ di! 1 \. - g 4 \ \ soloprion.1,-,- 11,."*.r.v.-4._ . ..,.. ‘ \ ..,a ., .‘ 400, ; ! . ... f 1 1 75 I • 4;\\n i NT OW "ON* �••• 7p f omits 4- *iJ '''''' ..u. •j'':•'Cr.. r ) _ \� . — ii � � - `� • 'r ta 4os M.os.5coa ill 4 @ rg la -1E1Q1 1 ii 9728 6 SITE DATA Size: 10.25 Acres, or 446,490± SF (Net of Roads) Shape: Irregular. Frontage: 470± Lin.Ft. on County Road #16, 255± Lin.Ft. on Vierling Drive. Access: According to the Scott County Highway Department, vehicular access can be gainedfrom County Road #16, which is approximately 30 to 35 feet below grade of the subject. The subject is also 20 to 30 feet above Vierling Drive. Terrain: Generally level and flat; the northerly 200±feet along County Road #16 slopes downward severely at about a 15% to 20% grade. Steeper slopes exist along Vierling Drive. Soils: We have not received any soils tests or engineering data in conjunction with this appraisal report. The soils appear stable and adequate to support normal building practices. We are aware that bedrock is a dominant sub-soil feature in the area to the north of the subject. Utilities: Electrical, gas, telephone, municipal water and sewer. Environmental: We are unaware of any environmental contamination being present on the subject. No environmental study has been made available to us in conjunction with this report. We make no representations regarding the presence of environmental contamination, or lack thereof. Easements & Encumbrances: The central portion of the site is bisected by a 50' wide natural gas line easement. A title commit- ment has not been made in conjunction with this report. 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CITY OF SHAKOPEE Memorandum To: Mayor and City Council Mark McNeill, City Administrator From: Mark McQuillan,Parks and Recreation Director Subject: Comprehensive Park Plan and Park Dedication Study Agreement Date: July 10, 1997 INTRODUCTIONBACKGROUND On July 1, 1997,the City Council directed staff to draft an agreement between the City and Ingraham and Voss to prepare a Parks, Recreation and Open Space System Plan and study for a Park Dedication Policy not to exceed$6,900.00. Staff has met with Greg Ingraham of Ingraham and Voss,Inc. to work out the details of the agreement which is being presented to Council to review. When Council approved the hiring of Ingraham and Voss,Inc.to provide consulting services at$6,900.00, it did not identify the funding source for this project. Therefore, Council will need to decide how it wants to pay for these services. SCOPE OF SERVICES -ATTACHMENT "A" PARK SYSTEMS PLAN To develop a comprehensive park system plan to help guide the location and development of future parks and aid in land acquisition and capital budgeting. The plan will also meet the Met Council's requirement for the park element of the 1997-98 City Comprehensive Plan Update. PARK DEDICATION POLICY STUDY Prepare and conduct a park dedication policy study based,in part, on the City Park Plan. OPTIONAL SERVICES-ATTACHMENT "B" For informational purposes only, staff asked Mr. Ingraham to provide the city some estimated costs for services related to future expansion of the community center,park bond referendums and community surveys. This information will be very helpful to Council in establishing future goals and objectives. No action is being requested. FEES Professional fees for the preparation of the park systems plan and park dedication policy and ordinance is not to exceed$6,900.00. Miscellaneous costs(materials,mileage, delivery,printing and copying) are estimated at$450.00. This was not stated in the original proposal because the consultant was not sure how extensive the project would be until he met with staff to work out the details(expectations)of the agreement. FUNDING AND BUDGET IMPACT The Parks and Recreation Department has$15,000 budgeted for Professional Services in its Enterprise Fund with$12,000 remaining in the fund at this time. ALTERNATIVES 1. Allocate $6,900.00 from the Recreation Enterprise Fund for the Comprehensive Park Plan and Park Dedication Study. 2. Allocate $6,900.00 from the General Fund's Contingency Fund. 3. Do nothing. RECOMMENDATION Alternative# 1 ACTION REQUESTED Move to authorize the appropiate City officials to enter into an agreement with Ingreham and Voss, Inc. to develop the City's Comprehensive Park Plan and Park Dedication Policy Study with funding to be allocated from the Recreation Enterprise Fund not to exceed$6,900 for the plan and$450 for miscellanious costs. 07/09/1997 10:51 6124314602 INGRAHAM VOSS INC PAGE 02 ATTACHMENT "A" July 9, 1997 Consulting Park Planning Services Agreement between City of Shakopee and Ingraham & Voss, Inc. Scope of Services: The City of Shakopee directs Ingraham&Voss Inc.to prepare: A) A comprehensive park system plan(City Park Plan)to help guide the location and development of future parks and will aid in land acquisition and capital budgeting. It will also meet the Met Council requirement for the park element of the 1997-98 city comprehensive plan update,and, B) Recommendations for commercial-industrial park dedication policy and ordinance to be based, in part,on the City Park Plan. The Park Plan will include an analysis of the existing park system,park and recreation facility goals and objectives,demographic forecasts,park needs(by park type and service area),a city- wide park master plan map,future park location recommendations and development and facility cost estimates- The park dedication policy and ordinance would be based on the system needs identified in the City Park Plan and the existing city dedication ordinance. A park dedication policy will be prepared which explains the rationale for calculating park land and fee requirements. A draft park dedication ordinance will be prepared based on the dedication policy. Schedule and Fees: Work shall begin on July 16, 1997 and be directed to comply with the City of Shakopee's needs and shall integrated with the City comprehensive plan update. It is expected that the Park Plan shall be completed by March, 31, 1998. Fees shall be billed hourly and shall be based on the attached rate schedule. Professional fees for preparation of the Park Plan and park dedication policy/ordinance are not-to-exceed$6,900.00. Invoiced fees will be based on hours worked. Materials,mileage,delivery,printing and copying will be charged at cost and are estimated at$450-00. The scope of services assumes four public meetings and up to ten meetings with city staff. Additional meetings or work beyond the scope of services will be billed according to the attached rate schedule. This agreement may be terminated with 30 days prior written notice by either party or for non- performance. Payments to Ingraham&Voss are due within 30 days of receipt of a monthly invoice. Approval: for Shakopee, Minnesota for Ingraham&Voss Inc. July , 1997 July_, 1997 07/09/1997 10:51 6124314602 INGRAHAM VOSS INC PAGE 03 ATTACHMENT "B" July 9, 1997 Optional Services Addendum to Consulting Park Planning Services Agreement between City of Shakopee and Ingraham & Voss, Inc. Based on review of City of Shakopee's strategic goals and issues and discussions with City of Shakopee Park and Recreation and Community Development staff,the following additional services are offered by Ingraham&Voss Inc.in conjunction with the City Park Plan and park dedication policy/ordinance work outlined in the basic scope of services dated July 9, 1997. 1. Community Center Master Plan- The City of Shakopee has identified a need for preparation of a master plan for future expansion of the Shakopee Community Center. The work would involve analysis of community space and facility needs,preparation of community center program needs,site analysis relating to topography,access,existing facilities,adjacent uses,and development regulations. Program and facility needs would be reviewed at a public meeting/parks commission meeting and future development concepts will be prepared for review and comment. Based on city input and the site/program analysis,an illustrative master plan for the community center site would be prepared. The master plan will illustrate the preferred development plan for buildings,recreation facilities, parking,access and landscaping. The plan will also provide preliminary cost estimates for use in capital improve programing and fund raising. This work will entail 65 hours of consultant time at a not-too-exceed cost of$4,000.00. This work will be completed based on a schedule established by and at the direction of the Director of Shakopee Parks and Recreation. 2. Future Park Bond Referendum Planning and Cost Estimates- City capital improvement plans anticipate a future park bond referendum in 1999. The referendum would be used to finance a select group of park improvements in existing parks and for development of new parks to meet community demand. Ingraham&Voss Inc. would use the City Park Plan as a guide to assist the city in selecting a range of community park improvements to be placed on a future referendum. If the city wants to conduct an public opinion survey to"test the waters"prior to preparation of a park bond package, Ingraham&Voss will prepare a random sample,mail-back survey and analyze the results in a written summary report(option 2B). The park bond referendum planning will include assistance to the city to analyze the type,location, and detailed cost estimates for the referendum package. This will involve work with city staff and city commissions to determine improvement/development priorities, financial capabilities,bond package strategy and public information meetings. This work would be integrated into the City Park Plan work and would be designed to meet the city's anticipated 1999 bond referendum. 07/09/1997 10:51 6124314602 INGRAHAM VOSS INC PAGE 04 Option 2A. The consultant assistance related to the park bond referendum planning(without the community survey)is anticipated to involve 70 hours of work and would be completed at a not-to- exceed amount of$4,600.00. Option 2B. If a community mail-back survey is included,the not-to-exceed professional service fees for 2A above and the community survey would not exceed$9,000.00 and would involve 140 hours of consultant time. The city will supply base map information suitable for each project. Printing,postage,materials, mileage and supplies would be billed at cost. Approval of Additional.Services: 1. Community Center Master Plan 2A. Park Bond Referendum Planning 28. Community Opinion Survey and Park Bond Referendum Planning for Shakopee,Minnesota for Ingraham&Voss inc. , 1997 , 1997 CONSENT MEMORANDUM sy. 6 . i , TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Exemption from Lawful Gambling License - Shakopee Chamber of Commerce DATE: July 7, 1997 INTRODUCTION AND BACKGROUND: The City has been asked to waive the 30 day review in conjunction with an application from the Shakopee Chamber of Commerce for an exemption from the lawful gambling license. The 30 day review period, afforded municipalities by the Gambling Control Commission, begins the day the application is signed by the City. (This 30 day period gives a municipality an opportunity to advise the Commission if the municipality desires the activity to be prohibited. ) The Chamber of Commerce will be conducting bingo games and raffles during the upcoming Derby Days on July 31, August 1 and 2, 1997 . Their application was presented to the city clerk for execution on July 7, 1997 . Since the Derby Days activities will be taking place prior to August 6, the Chamber is asking City Council to waive their 30 day review period and approve their activities scheduled for July 31 through August 2 , 1997 . Proceeds from the gambling activities will be spent within the City's trade area, in compliance with the city code. RECOMMENDED ACTION: Move to waive the 30 day review period for the application for exemption from lawful gambling license by the Shakopee Chamber of Commerce for bingo at city hall and for a raffle in Downtown Shakopee in conjunction with Derby Days on July 31 through August 2, 1997 . j ( 7( Ctyi Clerk h:\judy\licenses\gamblway.cha CITY OF SHAKOPEE I /, E+ 2. ` Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Filling Vacancy on Planning Commission DATE: July 8, 1997 INTRODUCTION AND BACKGROUND: On July 1, 1997 , City Council nominated Mr. Dave Nummer and Mr. Michael J. Willard to fill a vacancy on the Planning Commission. The vacancy was created because of the recent resignation of James Link. It is appropriate that this vacancy be filled at this time. Councilors Sweeney and Zorn, along with Mr. McNeill, City Administrator, interviewed the two candidates on July 2nd and are recommending that Mr. Nummer be appointed to fill the vacancy. Mr. Willard was encouraged to consider serving on the Ad Hoc Downtown, Highway 101, Marschall Road Committee. Pursuant to the City's procedures for filling openings on boards and commissions, Councilmembers shall vote on the nominated candidates after which the Mayor shall announce how the votes were cast. Councilmembers may wish to submit their ballots to the city clerk prior to the meeting to expedite the voting process. There shall be additional paper ballot votes until a candidate receives a majority vote. After a candidate has received a majority vote, Resolution No. 4701 should be adopted filling the vacancy. RECOMMENDATION: 1. Conduct paper ballot vote prior to meeting 2 . Adopt Resolution No. 4701 appointing the successful candidate ACTION REQUESTED: Offer Resolution No. 4701, A Resolution Filling A Vacancy On The Board of Adjustment and Appeals And On The Planning Commission, and move its adoption. APP J • it S. Cox, Ci y Clerk RESOLUTION NO. 4701 A RESOLUTION FILLING A VACANCY ON THE BOARD OF ADJUSTMENT AND APPEALS AND ON THE PLANNING COMMISSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT THE FOLLOWING APPOINTMENT IS HEREBY MADE: Mr. Dave Nummer is appointed to the Board of Adjustment and Appeals and to the Planning Commission to fill the unexpired term of James Link ending February 28, 1999 .. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 15th day of July, 1997 . Mayor ATTEST: City Clerk BALLOT FILL VACANCY ON BOAA AND PLANNING COMMISSION JULY 15, 1997 Vote for one Dave Nummer Michael Willard Voter: CONSENT CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Temporary 3 .2 Percent Malt Liquor License Shakopee Jaycees DATE: July 10, 1997 INTRODUCTION AND BACKGROUND: The Shakopee Jaycees have made application for a temporary 3 .2 percent malt liquor license for August 1 and 2 , 1997 in conjunction with the Derby Days activities. Beer sales will be available during the street dance on Friday night as well as on Saturday. The beer garden will be in downtown Shakopee and is tentatively planned to be located in Blocks 3 and 4 with an altef glocsite being the municipal parking lot east of Bill 's Toggery and 4 are not available. The Shakopee Jaycees have been obtaining a beer license for the Derby Days celebration for a number of years. There have been no problems in the past and the Chief of Poalice r. Hes asks o bje that ctions to the issuance of a license again this yo license be subject to the Police Chief's approval of the location and the security measures. The application is in order and the required certificate of insurance has been ordered. I expect to receive it by July 15. No license will be issued until the required evidence of insurance coverage is on file. RECOMMENDED ACTION: Approve the application and grant a temporary 3 . 2 percent malt liquor license to the Shakopee Jaycees for Blocks 3eand 4 or for or the municipal parking lot located east of Bill's Togg y for 1 and 2 , 1997 , conditioned upon receipt ofve i ef cehoe f the locreo uired insurance coverage and subject to app o security measures by the Chief of Police. Judith S. Cox, City Clerk h:\judy\licenses\beertjay.der CONSENT /Y• E • Y. MEMORANDUM TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Apportionment of Special Assessments for Stone Meadow 1st Addition DATE: July 8, 1997 INTRODUCTION: Attached is Resolution No. 4702, which apportions existing special assessments against newly created lots located within Stone Meadow 1st Addition. BACKGROUND: Prior to the platting of Stone Meadow 1st Addition, the original two parcels had special assessments against them for the V. I.P. Interceptor Extension from CR-79 to the west corporate limits in the amount of $7, 185. 36 for parcel #27-911017-0 and $10, 253 . 50 for parcel #27-911016-0. Now that the parcels have been subdivided into smaller lots as a result of platting, it is necessary to apportion these assessments against each of the new lots. Resolution No. 4702 apportions the existing special assessments against the newly created lots within the plat of Stone Meadow 1st Addition. The developer has agreed to this apportionment in the developers agreement for this subdivision. RECOMMENDED ACTION: Offer Resolution No. 4702 , A Resolution Apportioning Assessments Among New Parcels Created As A Result of the Platting of Stone Meadow 1st Addition, and move its adoption. Un)ii C. y Clerk h\judy\appmemo RESOLUTION NO. 4702 A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW PARCELS CREATED AS A RESULT OF THE PLATTING OF STONE MEADOW 1ST ADDITION WHEREAS, on June 6, 1995, Resolution No. 4223 adopted by the City Council levied assessments against properties benefited by the V.I.P. Interceptor Extension from County Road 79 to the West Corporate Limits, Project No. 1992-9; and WHEREAS, two parcels of land benefited by the said improvement, known as parcel numbers 27-911016-0 and 27- 911017-0, have been subdivided into the plat of Stone Meadow 1st Addition; and WHEREAS, it is the desire of the City Council to apportion the installments remaining unpaid against these parcels because of the platting of Stone Meadow 1st Addition. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1997 payable remaining balance of assessments (to parcel 27-911016-0 is $10, 253 . 50 for the 1992-9 V. I.P. Interceptor Extension and to parcel 27-911017-0 is $7, 185.36 for the 1992-9 V. I .P. Interceptor Extension) is hereby apportioned as outlined in Exhibit "A" attached hereto and made a part hereof. BE IT FURTHER RESOLVED, that all other parts of Resolution Number 4223 shall continue in effect. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1997 . , Mayor City Clerk h\judy\appstmea EXHIBIT A STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/97 P.I.D.NO. PROPERTY OWNER LEGAL 1992-9 V.I.P. DESCRIPTION ASSESSMENT 27-226001-0 Residential Development Inc. OUTLOT K $3,726.54 15 Choctow Circle STONE MEADOWS Chanhassen, Mn. 55317-8577 27-228001-0 Residential Development Inc. LOT 1 BLOCK 1 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228002-0 Residential Development Inc. LOT 2 BLOCK 1 $94.22 15 Choctow Circle CIC 1049 STONE,MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228003-0 Residential Development Inc. LOT 3 BLOCK 1 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228004-0 Residential Development Inc. LOT 4 BLOCK 1 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228005-0 Residential Development Inc. LOT 1 BLOCK 2 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228006-0 Residential Development Inc. LOT 2 BLOCK 2 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228007-0 Residential Development Inc. LOT 3 BLOCK 2 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228008-0 Residential Development Inc. LOT 4 BLOCK 2 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228009-0 Residential Development Inc. LOT 1 BLOCK 3 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228010-0 Residential Development Inc. LOT 2 BLOCK 3 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228011-0 Residential Development Inc. LOT 3 BLOCK 3 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES EXHIBIT A STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/97 P.I.D. NO. PROPERTY OWNER LEGAL 1992-9 V.I.P. DESCRIPTION ASSESSMENT 27-228012-0 Residential Development Inc. LOT 4 BLOCK 3 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228013-0 Residential Development Inc. LOT 1 BLOCK 4 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228014-0 Residential Development Inc. LOT 2 BLOCK 4 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228015-0 Residential Development Inc. LOT 3 BLOCK 4 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228016-0 Residential Development Inc. LOT 4 BLOCK 4 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228017-0 Residential Development Inc. LOT 1 BLOCK 5 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228018-0 Residential Development Inc. LOT 2 BLOCK 5 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 'CLUBHOMES 27-228019-0 Residential Development Inc. LOT 3 BLOCK 5 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228020-0 Residential Development Inc. LOT 4 BLOCK 5 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228021-0 Pulte Homes of Minnesota LOT 1-BLOCK 6 $94.22 1355 Mendota Heights Rd. CIC 1049 STONE MEADOWS Mendota Heights, Mn. 55120 CLUBHOMES 27-228022-0 Pulte Homes of Minnesota LOT 2 BLOCK 6 $94.22 1355 Mendota Heights Rd. CIC 1049 STONE MEADOWS Mendota Heights, Mn. 55120 CLUBHOMES 27-228023-0 Pulte Homes of Minnesota LOT 3 BLOCK 6 $94.22 1355 Mendota Heights Rd. CIC 1049 STONE MEADOWS Mendota Heights, Mn. 55120 CLUBHOMES . EXHIBIT A ' . STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/97 P.I.D. NO. PROPERTY OWNER LEGAL 1992-9 V.I.P. DESCRIPTION ASSESSMENT 27-228024-0 Pulte Homes of Minnesota LOT 4 BLOCK 6 $94.22 1355 Mendota Heights Rd. CIC 1049 STONE MEADOWS Mendota Heights, Mn. 55120 CLUBHOMES 27-228025-0 Residential Development Inc. LOT 1 BLOCK 7 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228026-0 Residential Development Inc. LOT 2 BLOCK 7 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228027-0 Residential Development Inc. LOT 3 BLOCK 7 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228028-0 Residential Development Inc. LOT 4 BLOCK 7 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228029-0 Residential Development Inc. LOT 1 BLOCK 8 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228030-0 Residential Development Inc. LOT 2 BLOCK 3 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228031-0 Residential Development Inc. LOT 3 BLOCK 8 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228032-0 Residential Development Inc. LOT 4 BLOCK 8 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228033-0 Residential Development Inc. LOT 1 BLOCK 9 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES' 27-228034-0 Residential Development Inc. LOT 2 BLOCK 9 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228035-0 Residential Development Inc. LOT 3 BLOCK 9 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES EXHIBIT A STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/97 P.I.D.NO. PROPERTY OWNER `LEGAL 1992-9 V.I.P. DESCRIPTION ASSESSMENT 27-228036-0 Residential Development Inc. LOT 1 BLOCK 10 $94.22 15 Choctow Circle IC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228037-0 Residential Development Inc. LOT 2 BLOCK 10 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228038-0 Residential Development Inc. LOT 3 BLOCK 10 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228039-0 Residential Development Inc. LOT 1 BLOCK 11 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228040-0 Residential Development Inc. LOT 2 BLOCK 11 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228041-0 Residential Development Inc. LOT 3 BLOCK 11 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228042-0 Residential Development Inc. LOT 1 BLOCK 12 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228043-0 Residential Development Inc. LOT 2 BLOCK 12 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES . 27-228044-0 Residential Development Inc. LOT 3 BLOCK 12 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228045-0 Residential Development Inc. LOT 4 BLOCK 12 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228046-0 Residential Development Inc. LOT I BLOCK 13 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228047-0 Residential Development Inc. LOT 2 BLOCK 13 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES EXHIBIT A STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/97 P.I.D. NO. PROPERTY OWNER LEGAL 1992-9 V.I.P. DESCRIPTION ASSESSMENT 27-228048-0 Residential Development Inc. LOT 3 BLOCK 13 $94.22 15 Choctow Circle .CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228049-0 Residential Development Inc. LOT 4 BLOCK 13 $94.22 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-228051-0 Residential Development Inc. OUTLOT J $2,123.26 15 Choctow Circle CIC 1049 STONE MEADOWS Chanhassen, Mn. 55317-8577 CLUBHOMES 27-227001-0 Residential Development Inc. LOT 1 BLOCK 14 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227002-0 Residential Development Inc. LOT 2 BLOCK 14 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227003-0 Residential Development Inc. LOT 3 BLOCK 14 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227004-0 Residential Development Inc. LOT 4 BLOCK 14 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227005-0 Park Grove Development LOT 1 BLOCK 15 $94.22 1809 Northwestern Avenue CIC 1043 STONE MEADOWS Stillwater, Mn. 55082 BRIGHT KEYS 27-227006-0 Park Grove Development LOT 2 BLOCK 15 $94.22 1809 Northwestern Avenue CIC 1043 STONE MEADOWS Stillwater, Mn. 55082 BRIGHT KEYS 27-227007-0 Park Grove Development LOT 3 BLOCK 15 1809 Northwestern Avenue CIC 1043 STONE MEADOWS $94.22 Stillwater, Mn. 55082 BRIGHT KEYS 27-227008-0 Park Grove Development LOT 4 BLOCK 15 1809 Northwestern Avenue CIC 1043 STONE MEADOWS $94.22 Stillwater, Mn. 55082 BRIGHT KEYS 27-227009-0 Park Grove Development LOT 5 BLOCK 15 $94.22 1809 Northwestern Avenue CIC 1043 STONE MEADOWS Stillwater, Mn. 55082 BRIGHT KEYS EXHIBIT A ` ` sr STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/97 P.I.D.NO. PROPERTY OWNER -LEGAL. . 1992-9 V.I.P. DESCRIPTION ASSESSMENT 27-227010-0 Park Grove Development LOT 6 BLOCK 15 $94.22 1809 Northwestern Avenue CIC 1043 STONE MEADOWS Stillwater, Mn. 55082 BRIGHT KEYS 27-227011-0 Residential Development Inc. LOT 1 BLOCK 16 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227012-0 Residential Development Inc. LOT 2 BLOCK 16 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227013-0 Residential Development Inc. LOT 3BUOCK 16 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227014-0 Residential Development Inc. LOT 4 BLOCK 16 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227015-0 Residential Development Inc. LOT 5 BLOCK 16 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227016-0 Residential Development Inc. LOT 6 BLOCK 16 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227017-0 Residential Development Inc. LOT 7'BLOCK 16 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227018-0 Residential Development Inc. LOT 8 BLOCK 16 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227019-0 Residential Development Inc. LOT 1 BLOCK 17 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227020-0 Residential Development Inc. LOT 2 BLOCK 17 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227021-0 Residential Development Inc. LOT 3 BLOCK 17 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS EXHIBIT A STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/97 P.I.D.NO. PROPERTY OWNER LEGAL 1992-9 V.I.P. DESCRIPTION ASSESSMENT 27-227022-0 Residential Development Inc. LOT 4 BLOCK 17 $94.22 15 Choctaw Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227023-0 Residential Development Inc. LOT 5 BLOCK 17 $94.22 15 Choctaw Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227024-0 Residential Development Inc. LOT 6 BLOCK 17 $94.22 15 Choctaw Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227025-0 Residential Development Inc. LOT 7 BLOCK 17 $94.22 15 Choctow Circle CIC 1043 STONE.MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227026-0 Residential Development Inc. LOT 8 BLOCK 17 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227027-0 Residential Development Inc. LOT 1 BLOCK 18 $94.22 15 Choctaw Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227028-0 Residential Development Inc. LOT 213LOCK 18 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-228029-0 Residential Development Inc. LOT 3 BLOCK 18 $94.22 15 Choctaw Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227030-0 Residential Development Inc. LOT 4 BLOCK 18 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227031-0 Residential Development Inc. LOT 5 BLOCK 18 $94.22 15 Choctaw Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIG!-IT KEYS 27-227032-0 Residential Development Inc. LOT 6 CLOCK 18 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS , ..,.T 27-227033-0 Residential Development Inc. LOT 7 BLOCK 18 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS - v EXHIBIT A STONE MEADOW ASSESSMENT REAPPORTIONMENT .,,,At S 4C'�:Y 7/10/97 P.I.D.NO. PROPERTY OWNER LEGAL 1992-9 V.I.P. DESCRIPTION ASSESSMENT 27-227034-0 Residential Development Inc. LOT 8 BLOCK 18 $94.22 15 Choctow Circle .CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT,KEYS 27-227035-0 Residential Development Inc. LOT 1 BLOCK 19 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227036-0 Residential Development Inc. LOT 2 BLOCK 19 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227037-0 Residential Development Inc. LOT 3 BLOCK 19 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227038-0 Residential Development Inc. LOT 4 BLOCK 19 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227039-0 Residential Development Inc. LOT 513LOCK 19 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT-KEYS' 27-227040-0 Residential Development Inc. LOT 6 BLOCK 19 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHTRKEYS 27-227041-0 Residential Development Inc. LOT 7 BLOCK 19 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227042-0 Residential Development Inc. LOT 8 BLOCK 19 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227043-0 Residential Development Inc. LOT 1 BLOCK 20 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227044-0 Residential Development Inc. LOT 2 BLOCK 20 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227045-0 Residential Development Inc. LOT 3 BLOCK 20 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS EXHIBIT A '' STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/97 P.I.D.NO. PROPERTY OWNER LEGAL/ 1982-9 V.I.P. DESCRIPTION ASSESSMENT 27-227046-0 Residential Development Inc. .CICLOT 4 BLOCK 20 1043 STONE MEADOWS $94 22 15 Choctow Circle Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227047-0 Residential Development Inc. LOT 5 BLOCK 20 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227048-0 Residential Development Inc. CIC 1043 LOT 6 BLOCK MEADOWS $94 22 15 Choctow Circle Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227049-0 Residential Development Inc. LOT 7'BLOCK 20 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227050-0 Residential Development Inc. LOT 8 BLOCK 20 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227051-0 Residential Development Inc. CIC 1043 LOT 1 BLOCK E MEADOWS $94.22 15 Choctow Circle Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227052-0 Residential Development Inc. LOT 2 BLOCK 21 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227053-0 Residential Development Inc. LOT 3 BLOCK VIEADOWS $94.22 15 Choctow Circle CIC 1043 STONE Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227054-0 Residential Development Inc. LOT 4.BLOCK 21 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227055-0 Residential Development Inc. LOT 5 BLOCK 21 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS $94.22 27-227056-0 Residential Development Inc. CIC 1043 LOT STONE MEADOWS 15 Choctow Circle Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227057-0 Residential Development Inc. CIC 1043 LOT STONE MEADOWS $94.22 15 Choctow Circle Chanhassen, Mn. 55317-8577 BRIGHT KEYS EXHIBIT A STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/971992-9 V.I.P. P.I.D.NO. PROPERTY OWNER ' LEGAL DESCRIPTION ASSESSMENT 27-227058-0 Residential Development Inc. CIC 1043 LOT 8SBLOCK E MEADOWS $94.22 15 Choctow Circle Chanhassen, Mn. 55317-8577 ' BRIGHT KEYS 27-227059-0 Residential Development Inc. LOT 1 BLOCK 22 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227060-0 Residential Development Inc. LOT 2 BLOCK 22 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227061-0 Residential Development Inc. LOT 3 CIC 1043 STONEBOCK 22 MEADOWS $94.22 15 Choctow Circle Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227062-0 Residential Development Inc. LOT 4 BLOCK. MEADOWS $94.22 15 Choctow Circle CIC 1043 STONE Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227063-0 Residential Development Inc. LOT 51BLOCK 22 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227064-0 Residential Development Inc. CIC 1043 LOT 6 BLOCK E MEADOWS $94.22 15 Choctow Circle Chanhassen, Mn. 55317-8577 BRIGHT KEYS $94.22 27-227065-0 Residential Development Inc. LOT 7 BLOCK 2215 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS $94.22 27-227066-0 Residential Development Inc. LOT 8 BLOCK 2215 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS $94.22 27-227067-0 Residential Development Inc. LOT 1 BLOCK 2315 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227068-0 Residential Development Inc. LOT 2 BLOCK EADOWS $94.22 15 Choctow Circle CIC 1043 STONE Chanhassen, Mn. 55317-8577 BRIGHT KEYS $94.22 27-227069-0 Residential Development Inc. LCIC 1040T 3 BLOCK 23 3 STONE MEADOWS 15 Choctow Circle Chanhassen, Mn. 55317-8577 BRIGHT KEYS EXHIBIT A • STONE MEADOW ASSESSMENT REAPPORTIONMENT 7/10/97 P.I.D.NO. PROPERTY OWNER LEGAL 1992-9 V.I.P. DESCRIPTION ASSESSMENT 27-227070-0 Residential Development Inc. LOT 4 BLOCK 23 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227071-0 Residential Development Inc. LOT 5 BLOCK 23 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227072-0 Residential Development Inc. LOT 6 BLOCK 23 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227073-0 Residential Development Inc. LOT 7 BLOCK 23 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS 27-227074-0 Residential Development Inc. LOT 8 BLOCK 23 $94.22 15 Choctow Circle CIC 1043 STONE MEADOWS Chanhassen, Mn. 55317-8577 BRIGHT KEYS TOTAL= r $17,438.86 CITY OF SHAKOPEE CONSENT Memorandum TO: EDA Mayor and City Council FROM: Mark McNeill, City Administrator 1 , t' SUBJECT: Paul Snook Probationary End 7 DATE: July 1, 1997 INTRODUCTION: The members of the EDA/City Council are asked to affirm the end of the probationary period for Economic Development Coordinator Paul Snook, and grant him full time regular status. BACKGROUND: Paul Snook was appointed by the City Council to the newly created position of Economic Development Coordinator on January 21, 1997. As such,his six month probationary period ends July 21st. Mr. Snook has spent his first six months here defining a job which previously had been afforded part time status. I've been please with the work that he has done thus far. RECOMMENDATION: I recommend that Mr. Snook be granted full time regular status upon the completion of his six month probationary period, effective July 21, 1997. The EDA should recommend this action to the City Council,who will be the body to take action in this matter. ACTION REQUIRED: If the EDA concurs, it should, by motion, recommend to the City Council that Paul Snook be granted full time regular status upon the completion of his six month probationary period, effective July 21, 1997. The City Council should, in turn, end the probationary status of Paul Snook effective July 21. 1997, and grant him full-time regular status. aakS�L<< f Jult( rk McNeill City Administrator TM:tw CC: Marilyn Remer Paul Snook CITY OF SHAKOPEE I'/• • • Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Ordinance Change - Construction Over Easements DATE: July 7, 1997 INTRODUCTION: The Council is asked to approve an ordinance change whichwould Cityog e the ordinance which of prohibits the construction of any building over an easement Commission. BACKGROUND: The impending start of construction of the Scott County e of the City ordinance which reads as vacated Fuller Street right-of-way necessitates a chang follows: 4.03 Subd. 2 (A)"No building permit shall be issued for the construction, alteration, extension or enlargement of any permanent building, structure or fixture on, over,under or across any easement of the City or Shakopee Public Utilities Commission There will be remaining a SPUC underground electric easement oa linewhich ill be encased in a concrete raceway; details of the construction are up to the County UC. However,to be in compliance with city code,the City Attorney was asked to modify the above section of the code so as to allow for an opportunity for the Justice Center construction. His recommendation on this is attached. RECOMMENDATION: We recommend that the attached ordinance change be passed. ACTION REQUIRED: If the Council concurs,it should,by motion, offer and adopt the attached ordinance. ORDINANCE NO. 492 , FOURTH SERIES AN ORDINANCE OF THE CITY OF S�HAKOANDE MINNESOTA SECT SECTION 4.03, ING TO ISSUANCE OF BUILDING SUBD. 2 OF THE CITY CODE THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA ORDAINS: Section 1 - Section 4.03, Subd. 2, paragraph A of the City Code is amended to read as follows: A. No building permit shall be issued for the construction, alteration, extension or enlargement of any permanent building, structure or fixture on, over, under or across any easement of the City or Shakopee Public Utility Commission without first obtaining written approval from the City or the Shakopee Public Utility Commission. EXCEPTION: Building permits may be issued for buildings constructed prior to enactment of this Subdivision for repairs or alterations;however if a building is damaged by more than 50% of its fair market value, no building permit for repairs or alterations shall be issued. Section 2 - Effective Date. This ordinance becomes effective from and after its passage and publication. Adopted in _ session of the City Council of the City of Shakopee, Minnesota, held the day of , 1997. Mayor of the City of S— copee ATTEST: City Clerk PREPARED BY: City of Shakopee I29 South Holmes Street Shakopee, MN 55379 Published in the Shakopee Valley News on the day of , 1997. / 4. • F. CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Request of Rahr Malting Co. Regarding Hourly Restrictions on Construction Activities MEETING DATE: July 15, 1997 Introduction: By letter dated June 26, 1997, Rahr Malting Co. (Rahr) has requested t tat City tyn CCode Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions crete elevator. Operations, D, be suspended to allow the construction EExhibit C from Rahr's nrecently granted The location of the elevator is shown on attache conditional use permit. Discussion: The above-named section of the City Code rand'cs the 9t00 a.m�lrs of operation to 7:00 on weekends and holidays.n and 10:00 p.m. on weekdays, and 9:00 air. Rahr has preliminarily indicated that construction of it's elevator project will commence on August 4, 11, or 18, and would continue 24 hours a day for 6 days. The applicant has indicated that a similar suspension was granted for 18 days for the construction of Rahr's newest malt house. The named section of the Code provides as follows; "...Upon timely application being made and the necessity therefor being established, the Council may suspend the operation of this Subparagraph for a specific purpose at a specific location and for a specific length of time by Council action and by giving public notice of the nature of and limits of such suspension." Alternatives: 1. Approve the suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, as requested by Rahr for six consecutive days in August, 1997, and direct staff to publish notice of the suspension terms. 2. Approve the suspension of City Code on Certain Opec. 10.60, NoiseEat ons,liminatDnforaomesother e Prevention, Subd. 3, Hourly Restrictions RAHRNOIS.DOC/RMl period of time as determined appropriate by the City Council, and direct staff to publish notice of the suspension terms. 3. Do not approve the suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D. Action Requested: Offer and approve a motion consistent with the Council's determination relative to this request. U / R. Michael Leek Community Development Director 2 RAI IRNOIS.I)(K"RMI. RAHR MALTING CO. SINCE 1847 800 WEST FIRST AVENUE,SHAKOPEE,MINNESOTA 55379,PHONE 612/445-1431 June 26, 1997 Mr. Mark McNeil City Administrator City of Shakopee 129 South Holmes Shakopee, MN 55379 Dear Mark, Rahr Malting Co. will be in a position to begin the slip formed concrete pour on its elevator project in the month of August. This pouring of concrete would commence on any Monday morning of August 4, August 11 or August 18. The pour will be constant at 24 hours per day for approximately 6 days. By this letter, I am requesting a variance to the limitation of construction activities to specific hours of the day. The only way our storage facility can be constructed is a continuous pouring of concrete. Again,we will be able to specifically assign the exact Monday in August as soon as our contractors can determine the timetable. For your information we were able to build our newest malthouse by a request that was granted for similar conditions. That variance covered an 18 day, 24 hour per day operation. If you have any questions,please call me at 496-7019. Thank you for your assistance. Sincerely, RAHR MALTING CO. Robert Micheletti Vice-President Operations MINNEAPOLIS,MINNESOTA•SHAKOPEE,MINNESOTA 9 r GO V I U i ,,.., cx F- A ta ¢a z W y .. Z 1 03 =W 1..._1 11 — �II� — Ilil ZS S. & 7d II .LS .?3W27d — = x sz �— -t _ � R d ii :—i i !fII Iii ' Ir' II III i'I it Ei IH _ a it II I':ii _ mil • it 03;1'7 ial P 11 ii.i � I ! it I' I I ill c:J II • L.. a., ....)1 4 1r r' F ; WWW� 1-4 Fig g Ift 1 7.........--- r'! i R�lI iiiM ,!.. IffiallailiMMillalliria '... D 1 ____ ~__ix rvitt ,„, ,„,;i: ____,. _ f � 1:, x x • i It/ 63 •••• A i F. o o • ;; MI o 41 ti 1 cll. # 01, IC - .o I . 1I11 r � a I �J i 1 er .y 11 i Willtq 1 i III 1 I i• : i v . 1 ., ' E:IP / O 424 o Uo z map r4 El ZZ W ita • • E...4 /....1 E_, 5 C:::. iI . O W • =-'sS Awayw /1( c). CITY OF SFIAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Sale of Ten Acres of Public Land South of CR-78 Between CR-17 and CR-79 DATE: July 10, 1997 INTRODUCTION: City Council is asked to take action on offers made to purchase 10 acres located on the south side of County Road #78 between County Road #17 and County Road #79 . BACKGROUND : Pursuant to City Council direction, advertisements were placed seeking offers to purchase 10 acres owned by the City of Shakopee (on behalf of Shakopee Public Utilities) . Offers were due on Tuesday, July 8, 1997 by 4 :00 P.M. The City received two offers which were open publicly in the council chambers at 4 : 00 P.M. on July 8th by the Acting City Administrator, Bruce Loney, and City Clerk, Judy Cox. Pursuant to the advertisement for the offers, the offers were to be a minimum of $85, 000 and be accompanied by a minimum earnest money of $1, 000 . The City received a purchase agreement offer from Charles Huss in the amount of $ .11x2.03 accompanied by a personal check in the amount of $1, 000 and a purchase agreement offer from Bert Notermann in the amount of $150, 500 accompanied by a personal check in the amount of $1, 000. ALTERNATIVES: 1 . Execute purchase agreement with low bidder 2 . Execute purchase agreement with high bidder 3 . Table action for additional information RECOMMENDATION: The city attorney is reviewing the purchase orders and if everything is in order, staff recommends alternative number 2, authorize appropriate City officials to execute the purchase agreement with the high bidder, Bert Notermann, in the amount $150, 500. Offer to Purchase Public Land July 10, 1997 Page -2- RECOMMENDED ACTION: Authorize the appropriate City officials to enter into a purchase agreement with Mr. Bert Notermann for the sale of the east ten acres of the N 1/2 of the NW 1/4 of Section 19-115N-22W, located on the south side of CR-78 between CR-17 and CR-79 in the amount of $150, 500. Ju• S. Cox, (1.4Clerk II h:\judy\noterman PURCHASE AGREEMENT This form approved by the Minnesota Association of REALTORS'.which disclaims any liability arising out of use or misuse of this form. �7 1. Date / le Q 7 L 1 2. Page 1 of .-.__ _-__ Pages 3.RECEIVED OF _ �t efT - �v� H 14-Odi --{-,JCt1�110� +y 4. t OE 5.the sum of ._ D/U r 1 10` 4,6 - �' df-- -- _ _ Dollars($ ) 6. by Algt ASH-NOTE as eirnest money to be deposited upon acceptance of Purchase Agreement by all parties,on or 7.before the next business day after acceptance,in the trust account of listing broker but to be returned to Buyer if Purchase 8.Agreement is not acce_pted y eller id earnest money is part payment for the purchase of the property located at: 9. Street Addre s A XXXr - • 7 10.City of _ �tK��` A ,oJ�my of �_S C.,!,_ Stater)Miin9esota, 11.Lally'describect : f 4-4Sr.-re _tt�('ems-.a�._41 ...t�V f,c:� c1L 04 Th 12. ort t )Q-' I .f-er Se-0-4-eJ 1p, 7 'sP // Aire4J-5101-, ha 13. including the following properly, if any, owned by Seller and used and located on said property: garden bulbs, plants, shrubs, and 1 I.trees;storm sash,storm doors,screens and awnings;window shades,blinds,traverse and curtain and drapery rods;attached lighting 5. fixtures and bulbs; plumbing fixtures, water heater, heating plants (with any burners, tanks, stokers an qu' ment used in 16.connection therewith),built-in air conditioning equipment,electronic air filter,Water Softener OWNED/REN /NONE wilt-in humidifier 17.and dehumidifier, liquid gas tank and controls(if the property of Seller), sump pump; attached television antenna, cable TV jacks 18.and wiring; BUILT-INS: dishwashers, garbage disposals, trash compactors, ovens, cook top stoves, microwave ovens, hood fans, 19.intercom's; ATTACHED: carpeting; mirrors; garage door o eners and all controls; smoke detectors; fireplace screens,doors and 20.heatilators; AND:the following personal property: 22. 23.all of which property Seller has this day a r ed to sell to gayer f sum of:($1 24. C __- ©/ b....�1reD Ft strru61- - Dollars, 25.which Buyer agrees to pay in the folldwing manner:Earnest mong of$ I,000•.° 26.and$_H.%-5'--- _ _ cash on fi v../LA,.STagt_,[ l__ _ ,the date of closing,and 27.the balance 6f$ -fit- by financing in accord th the attached addendum: 28.Conventional FHA VA Assumption Contract for Deed Purchase Money Mortgage they �A3 h 29.This Purchase Agreement IS(IS NQ,Dubject to a Contingency Addendum.(If answer is IS,see attached addendum.) 30.This Purchase Agreement IS irr. NOT s bject to cancellation of a previously written Purchase Agreement dated 31.Buyer has been made aware of the availability of property inspections.Buyer electg( lo have a property inspection performed 32.at Buyer's expense. 33.This Purchase Agreement ISCAubject to an Inspection Addendum.(If answer is IS,see attached addendum.) 34.Attached are other addenda which are made a part of this Purchase Agreement. (Enter page or pages on line 2) 35.DEED/MARKETABLE TITLE: Upon performance by Buyer,Seller shall deliver a 1VA4 MtLa 6e#122L Warranty Deed 36.joined in by spouse,if any,conveying marketable title,subject to: 37.(A) Building and zoning laws,ordinances, state and federal regulations; (B) Restrictions relating to use or improvement of the property 38.without effective forfeiture provisions;(C)Reservation of any mineral rights by the State of Minnesota;(D)Utility and drainage easements which 39.do not interfere with existing improvements;(E)Rights of tenants as follows(unless specified,not subject to tenancies): 40. 41.(F)Others(Must be specified in writing): -_- 42.SPECIAL ASSESSMENTS shall be paid as follows: 43.BUYER AND SELLER SHALL PRORATE AS OF THE DATE OF CLOSIN SELLS HALL PAY ON DATE OF CLOSING I installments 44.of special assessments certified for payment with the real estate taxes due and payable in the year of closing. 45.BUYER SHALL ASSUMfrFSELLER SHALL PAY e l date of closing all other special assessments levied as of the date of this Agreement (circle 46.BUYER SHALL ASSUME KSEL..LER SHALL PROVIDE FOR PAYMENT OF sp)tial assessments pending as of the date of this Agreement 47.for improvements that have been ordered by the City Council or other assessing authorities.(Seller's provision for payment shall be by 48.payment into escrow of two(2)times the estimated amount of the assessments,or less as required by Buyer's lender.) 49.BUYER SHALL ASSUMEe ELLER SHALL PAY date of closing any deferred real estate taxes(i.e.Green Acres,etc.)or special 50.assessments payment of which is required as a result of the closing of this sale. Buyer shall pay real estate taxes due and payable in 51.the year following closing and thereafter and any unpaid special assessments payable therewith,i,thereafter,the payment of which is 52.not otherwise provided.As of the date of this Agreement,Seller represents that Seller H' - 'AS NOT r- eived a notice of hearing for a 53. new public improvement project from any governmental a.sassing authority,the costs of which project may be assessed against the property.If a 54.notice of pending s assessment is issued after the date of this Agreement and on or before the date of closing,Buyer shall assume 55.payment of AL )_JON OTHER: of any such special assessments,and Seller shall provide for 56.payment on date of closi MD& ONE/OTHER: of any such special assessments.If such special ones 57.assessments or escrow amounts for said special assessments as required by Buyer's lend spall exceed$ 58. Seller and Buyer Initial: Seller(s) - Date Buyer(s) j(\J Date 7"67 "97 59. MN:PA-1 (8/96) ER170-1(9/96) PURCHASE AGREEMENT 60. Page 2 i1. then either party may agree in writing on or before the date of closing to assume,pay or provide for the payment of such excess.In 2. the absence of such agreement,either party may declare this Purchase Agreement null and void;the parties shall immediately sign a 13. cancellation of Purchase Agreement and all earnest money paid hereunder shall be refunded to Buyer. ;4. TITLE & EXAMINATION: Seller shall, at Seller's option, within a reasonable time after acceptance of 65. this Agreement, provide evidence of title in the form of either (1) a commitment for an owner's policy of title 66. insurance in the amount of the purchase price on a current ALTA form issued by an insurer licensed to write title insurance in 67. Minnesota; or(2) an abstract of title or a registered property abstract certified to date. Evidence of title shall include proper 68. searches covering bankruptcies, slate and federal judgements and liens, and levied and pending Special Assessments. 69. Seller shall (1) pay the entire premium for such title insurance policy if no lender's policy is 70. obteined, and only the additional cost of obtaining a simultaneously issued owner's policy if a lender's policy 71. is obtained (Buyer shall pay the premium for the lender's policy); or (2) pay all costs of providing the abstract. 72. If Seller provides a commitment for an owner's policy of title insurance, Seller shall surrender any abstract 73. in Seller's possession or control to Buyer at closing. 74. Seller shall use Seller's best efforts to provide marketable title by the date of closing. In the event Seller has not provided 75. marketable title by the date of closing,Seller shall Dave an additional 30 days to make title marketable or,in the alternative,Buyer 76. may waive title defects by written notice to the Seller In addition to the 30 day extension,Buyer and Seller may by mutual agreement 77. further extend the closing date.Lacking such extension,either party may declare this Purchase Agreement null and void;neither 78. party shall be liable for damages hereunder to the other and earnest money shall be refunded to Buyer; Buyer and Seller shall 79. immediately sign a cancellation of Purchase Agreement. 80. SUBDIVISION OF LAND: If this sale constitutes or requires a subdivision of land owned by Seller,Seller shall pay all subdivision 81. expenses and obtain all necessary governmental approvals. Seller warrants the legal description of the real property to be 82. conveyed has been or will be approved for recording as of the date of closing. 83. Seller warrants that the buildings are or will be constructed entirely within the boundary lines of the property.Seller warrants that 84. there is a right of access to the property from a public i ight of way. These warranties shall survive the delivery of the deed or contract for deed. 85. Seller warrants that prior to the closing, payment in full will have been made for all labor, materials, machinery, 86. fixtures or tools furnished within the 120 days immediately preceding the closing in connection with construction, 87. alteration or repair of any structure on or improvement to the property. 88. Seller warrants that Seller has not received any notice from any governmental authority as to violation of any law,ordinance or 89. regulation.if the property is subject to restrictive covenants,Seller warrants that Seller has not received any notice from any person 90. or authority as to a breach of the covenants.Any notices received by Seller will be provided to Buyer immediately. 91. Seller agrees to allow reasonable access to the property for performance of any surveys or inspections agreed to herein. ' 92. RISK OF LOSS: If there is any loss or damage to the property between the date hereof and the date of closing,for any reason 93. including fire, vandalism, flood, earthquake or act of God, the risk of loss shall be on Seller. If the property is destroyed or 94. substantially damaged before the closing date,this Purchase Agreement shall become null and void,at Buyer's option,and earnest 95. money shall be refunded to Buyer;Buyer and Seller shall immediately sign a cancellation of Purchase Agreement. 96. TIME OF ESSENCE: Time is of the essence in this Purchase Agreement. 97. ENTIRE AGREEMENT: This Purchase Agreement,any attached exhibits and any addenda or amendments signed by the parties, 98. shall constitute the entire agreement between Seller and Buyer, and supercedes any other written or oral agreements between 99. Seller and Buyer. This Purchase Agreement can be modified only in writing signed by Seller and Buyer. 100.ACCEPTANCE: Buyer understands and agrees that this Purchase Agreement is subject to acceptance by Seller in writing.The 101.delivery of all papers and monies shall be made at the listing broker's office. 102.DEFAULT: If Buyer defaults in any of the agreements herein,Seller may terminate this Purchase Agreement,and payments made 103.hereunder may be retained by Seller as liquidated damages. If this Purchase Agreement is not so terminated,Buyer or Seller may 104.seek actual damages for breach of this Agreement or specific performance of this Agreement;and,as to specific performance,such 105.action must be commenced within six months after such right of action arises. • VACANT LAND ADDENDUM • This form approved by the Minnesota Association of REALTORS®,which disclaims any liability • _ - , arisingput of use or misuse of this form. 1. Date 7/8 2. Page of -`_ Pages a Addendum to Purchase Agreement between par ies dated 7/& , 1912 pertaining to the purchase 4.and sale of the property at )()‹X X 1::• a0_g-eQ, 178 5. -- -- 6.SPECIAL CONTINGENCIES: This Purchase Agreement is subject to,`h following contingencies and if the following contingencies checked 7.below cannot be satisfied or waived, in writing,by Buyer by tv 4 , 19 ,this Purchase Agreement shall become a null and void and all earnest money shall be refunded to the Buyer.Buyers and Sellers agree to sign a cancellation of the Purchase Agreement. 9. (Select al propriale options a-h) Ai/4 10.Li (a of all provide a certificate survey of the property,at nse,not later than 11. 44 , 19__. 12.❑ (b) Buyer obtaining approval of city/township of I roposed building plans and specifications at l5'I I P expense. 3.Cl (c) Buyer obtaining approval of city/township of i roposed subdivision development plans a pense. 14.❑ (d) Buyer obtaining approval of city/township for rezoning or use permits atittteEfl./expense. 15.❑ (e) Buyer obtaining at iNiatelitfroiskfigreR expenr e, percolation tests which are acceptable to Buyer. 16,Ci (f) Buyer obtaining aMill:P E11/ R-expense.sod tests which indicate that the property may be improved without extraordinary building 17. methods or cost. la O (g) Buyer obtaining approval of building plans and, r ipytcifications in accordance with any recorded subdivision covenants and approval of 19. the architectural control committee. / f' 20.O (h) OTHER: 21. 22.Seller's expenses for these contingencies(if any)shall not exceed$ i'-)'4- 23.Seller grants permission of access to the property for testing and surveying purposes. 24.PLEASE NOTE: Buyer may incur additional charges improving the property including but not limited to: Hook-up and/or access charges, 25.municipal charges,costs for sewer access,stubbing access,water access,park dedication,road access,utility connection and connecting 26.fees,cub cuts and tree planting charges. 27.SPECIAL VII RANTIES: -ler warrants that the property described in this Purchase Agreement consists of 28.J4 I(1ore, f eSS SQUARE FEET and is currently zoned A' r C-6 .--1-`r.�-e-o-L. 29.Seller warrants that the property the designated 100 year flood plain area. 30.Seller warrants that the property DO OES N currently receive preferential tax treatment(i.e.,Green Acres,etc.). 31.OTHER: q")(4 e ,.,. °y4?-e'It 4 y Gc)fLL lc� 4.o 11A- -e2 „Ccr -c 'A- - . ay i I' 32. 0 . $ 7-$ -77 lseller) (Dare) )Boar) (Daae) 1 3a ISeneo (Dare) (Buyer) (Date) 34. THIS IS A LEGALLY BINDING CONTRACT BETWEEN BUYERS AND SELLERS. 35. IF YOU DESIRE LEGAL OR TAX ADVICE,CONSULT AN APPROPRIATE PROFESSIONAL. 3&MN,VLA 1893) ER 169(SIFT) • PURCHASE AGREEMENT�� . -- _.. _ 158.AddressnKQcX 6� .n78 159.Page 4 Date 7/1"//7 160. OTHER: 161. 162. I,the owner of the property,accept this Agreement arid authorize I agree to purchase the property for the price and in accordance 163. the listing broker to withdraw said property from the market, with the terms and conditions set forth above and I have reviewed 164. unless instructed otherwise in writing and I have reviewed all all pages of this Purchase Agreement. 165. pages of this Purchase Agreement. F,A,1--c?1,&/„.-a, 166. X X 7—V —97 (Seller's Signature) (Date) (Buignature) n 1 (Date) 167. X X G e r 1- N D I erm 9,i, (teller's Printed Name) '(Buyr' e`s Printed Name) 168. X 25—/7 f- Co- 354 / Nit (Social Security Number) (Marital Status) (Social Security Number) (Marital Status) 169. X X (Seller's Signature) (Date) (Buyers Signature) (Date) 170. X X (Sellers Printed Name) (Buyers Printed Name) 171. X X (Social Security Number) (Marital Status) (Social Security Number) (Marital Status) 172. FINAL ACCEPTANCE DATE 173. MN:PA-3 (8/96) THIS IS A LEGALLY BINDING CONTRACT BETWEEN BUYERS AND SELLERS. IF YOU DESIRE LEGAL OR TAX ADVICE,CONSULT AN APPROPRIATE PROFESSIONAL I .) .,T •a . - - • _ .. he draft agreement will be 2,500-square-foot showroom and * ' 1' iv ." dit '4, .- 4:..., , o the Scott County Board. 2,500 square-foot storage area. Ap- ' ""` ' ' i 3-2 to appoint Ray Ruus- plicants were Scherer Bros. Lumber p 'ly created project coordi- Co.and Ochs Brick Co. When you need it the most... on in the Engineering De- - ■Approved ending the six-month tuuska's current salary of probationary period for payroll/ben- People you have confidence in. s engineering technician efits coordinator Marilyn Remer. People who are sensitive and caring. 4:te e to$43,098 effective June II Approved the purchase of a That's who we are.That's what were 'ance to the top of the pay Melroe 763H skid steer loader and at- all about. •4,365 on June 18, 1998. tachments from Lano Equipment Inc., Ballard-Philipp At Ballard-Philipp Funeral Home, Bob Sweeneyand Mayor for$20,006. we understand.We've been a caring part of y Funeral Home iderson cast the lone neg- ■Approved the plans and spec;- 445-1202 this community for over 135 . fications and ordered advertisement tears.And,we'll always be right here lorized a budget amend- for bids for the 1997 street overlay when you need us. • rease funding for the Tim- project for five areas in Shakopee. 'ark project from $20,000 ■ Voted to hire the firm Brauer to include a half-size bas- and Associates to prepare design de- . a6.9 7 )f.-- S 0 • N • rt and wood chips for the velopment documents, construction d equipment with funds documents, bidding or negotiation irk Reserve Fund. process and post-design services for ed to increase funding for the Prairie Bend Park at Eastway and NOTICE OF SALE OF ;nts at Meadows Park on Parkway avenues. While the capital by$8,600 and to hire Min- improvement project budget was PUBLIC LAN D dway Co.to install a bas- $120,000 for the project, the Brauer rt and trail with costs not estimate was $192,877. But actual ;11,905. costs will be determined when bids public hearing for July 15 are received.Staff recommended that for the vacation of three the project costs be limited to CITY OF SHAKOPEEE ` .. vay: Courthouse Square $150,000. Df the Scott County court- While meeting as the Economic )ck 57(the parking lot be- Development Authority, council- Property - A ten acre parcel of land owned by the City )ld St.Francis hospital and ors: of Shakopee described as — The East ten use)and Block 58(the site ■Approved a$3,194.66 payment acres of the North one-half of the Northwest St. Francis hospital). The to Jaspers, Moriarty and Walburg, a eeded for construction of Shakopee law firm, for professional Quarter,Section 19,Township 115N, Range ounty justice center. services rendered on the Blocks 3 and 22 W., Scott County, MN. iorized the notice publica- 4 project. :nvironmental assessment ■Approved a$3,000 increase for Location - Parcel is located on the south side of County in the"EQB Monitor"for . design work fees on the Blocks 3 and Road #78 between CountyRoad #17 development south of 4 project. TKDA, the St. Paul engi- 69, west of County Road neer and architect design firm for the (Marschall Road) and County Road #79 :hof County Road 16.The project, is requesting the additional (Townline Road). nt would include the con- funds because of multiple trips re- 'approximately 550 single- qui red to access the properties to sur- nes and 300 town homes. vey for asbestos, the preparation of Who may make an offer-Any individual,Real Estate Agent, is Valley Green Business two asbestos reports and to process or Real Estate Broker, regardless of Race, the change order to incorporate the Color, Religion, Sex or national Origin. Of- ed to enter into a coopera- two reports. fers must be presented on a standard pur- nent with the Minnesota chase agreement. Minimum earnest money is $1,000.00. Real Estate Agents or Brokers presenting offers on behalf of clients must )nior Housing _ N4 include the real estate commission in the ,- price offered. Directory 'r` �- ,• , --de Now Available ' "tI' gi . l 1`j 1 Minimum price-The minimum offer that will be considered 1 Ii►.t V--,5_,/_ is $85,000. The City reserves the right to Housing Inc. announces that its ti 'i reject any and all offers and to accept the 8 Senior Housing Directory is now %i ea ===_- IA offer that is deemed to be in the best interests lc ! of the City.Offers must state a sum certain as rectory covers senior developments in IAthe proposed purchase price. :ounty metropolitan area—Ramsey, ,Carver, Dakota,Anoka,Scott, Isanti, .__ on and Chisago counties. -- ` = ` When must the offer be submitted - All offers must be tings include information on market made in a sealed envelope and submitted by ubsidized rentals,condominiums,cooperatives, townhomes,con- 4:00 p.m. on Tuesday, July 8, 1997 at the Ire retirement communities and housing with special services. Shakopee City Hall,129 Holmes Street South, anally,the directory contains information on programs that assist Shakopee, MN. ho choose to stay in their own homes. r Senior Housing Incorporated Questions - Any questions may be addressed to the City 2021 E.Hennepin Avenue, Room 130 of Shakopee representative, Mark McNeill at Minneapolis,MN 55413 445-3650. I'tI, e /o, CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Adoption- 1998-2002 CIP DATE: July 11, 1997 INTRODUCTION: At its meeting of July 15th,the City Council will be asked to act upon a recommendation from the Planning Commission to adopt the 5 Year Capital Improvements Program. BACKGROUND: In June, a joint meeting was held between the City Council, Park and Recreation Advisory Board, and the Planning Commission to consider the annual 5 Year Capital Improvements Program. The CIP is a planning tool which would have the first year projects incorporated into the 1998 operating budget, funding permitting. Since that time,the following projects have been added to the document as a result of direction from that meeting, or subsequent action by the City Council: 1. Vierling Drive from County Road 69 to Taylor Street. 2. Fifth Avenue from Fuller Street to Holmes Street. 3. East Dean Lake collector street, sanitary sewer, and water project. 4. Traffic signals -Vierling Drive/County Road 17 Intersection. Funding to accommodate these projects has been provided for in the amended financial pages of the CIP document. RECOMMENDATION: So that 1998 operating budget maybe prepared utilizing information from the CIP, I recommend that the 5 Year CIP document be adopted as recommended by the Planning Commission at its meeting of July 10th. ACTION REQUIRED: If the Council concurs, it should,by motion, adopt the 1998-2002 Capital Improvements Program document. Mark McNeill City Administrator MM:tw CC: Michael Leek Bruce Loney Vernice Takumi /q, E. /0 1998 - 2002 Capital Improvement Program City of Shakopee, Minnesota 1998-2002 CAPITAL IMPROVEMENT PROGRAM PROGRAM SUMMARY Capital improvements are defined as those projects which require the expenditure of public funds for the acquisition, construction or replacement of the infrastructure necessaryfor a community. Typical capital improvement projects include streets and highways; water and sewer facilities; parks, trails and open space, and various types of public buildings. A capital improvement program is a listing of proposed public projects according to a schedule of priorities over a five year period. Developing a capital improvement program provides many significant benefits such as: o An effective way to plan, budget, and coordinate the operation and capital efforts of city departments. o A coherent development program that will increase opportunities to obtain funding from outside sources such as the state and federal government. o Public support for capital commitments that should help attract private investment. o Improved chances to receive favorable bond ratings by giving evidence of effective management. A capital improvement plan is a list of the projects scheduled for the upcoming fiscal year and subsequent four years. Projects which are scheduled in the first year of the 5-year capital improvement plan are included in the annual budget in the appropriate funds such as the Capital Improvement Fund, various capital projects funds and the enterprise funds. The Shakopee City Council annually adopts a 5-year Capital Improvement Plan (CIP). The CIP is prepared by City staff. It is then reviewed by the Planning Commission for conformance with the goals in the Comprehensive Plan. Then it is submitted to the City Council for approval. The 5- year program is utilized by staff for long range planning and budgeting purposes and programming projects. Proposed capital improvement projects in the 5-year CIP have been prioritized by Departments Heads in this document. The projects have been organized into one of the following six project categories: A. Streets and Highway Projects B. Sidewalk and Trail Projects C. Sanitary Sewer Projects D. Stormwater Drainage Projects E. Parks Projects F. Municipal Building Projects 1 1998-2002 CAPITAL IMPROVEMENT PROGRAM FINANCIAL SUMMARY The City of Shakopee will be faced with financing various capital improvement projects, both large and small, during the foreseeable future. To assist in planning the projects, consideration must be given to the financial resources available. It is obvious that just as the projects are various types, such as public buildings, utility projects and park improvement projects, there are a number of ways to finance the projects. All sources are not necessarily desirable or available in each case; but the most common sources of funding and those identified in the preparation of this capital improvements program are as follows: 1. General Fund The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of City government. These basic functions include police and fire protection, planning, administration, etc. Appropriations are made from this fund annually. 2. Special Revenue Fund Special Revenue Funds are used to account for the proceeds of specific revenue sources designated to finance particular activities as required by law or administrative regulation. Established in 1984, the Transit Fund accounts for the operations of the van pool and dial-a- ride services provided by the City after opting out of the Metropolitan Transit Commission's service. Economic Development Authority Fund is the general operating fund and accounts for the activities of that body. 3. Debt Service Fund These funds are maintained to account for the accumulation and disbursement of money needed for interest and debt redemption requirements of the general obligation bond issues. Primary revenues sources are property tax, special assessments and tax increments. Provisions are made within the City's general property tax levy to provide sufficient money to meet these requirements. Debt Service Funds are not available for any other use until the related bonds are paid off or fully funded. 4. Capital Project Funds Capital Project Funds are established to account for the construction of major capital facilities. Projects resources are a combination of several revenue sources such as bond proceeds, interfund transfers, intergovernmental revenue, grants, etc. These funds provide the means for administrators to ensure that designated revenues are appropriately utilized. 2 Additional funds can come from other governmental agencies such as the Metropolitan Council, Scott County, the State of Minnesota, and the federal government in the form of grants or loans. Donations from local civic groups have provided a significant amount of park improvements in the City. Several organizations have annual programs in which they wish to help improve the community's facilities. Park land dedication is another significant source in this funding category. 5. Enterprise Funds The Enterprise Funds are maintained to account for the operation of the electric, water, sanitary sewer, storm drainage and refuse collection systems and recreational activities (except for park maintenance). Since the operation of these systems is primarily financed by user charges and are self-supporting, they are accounted for in a manner similar to private business. Following is a projection of financial resources available from on-going funds including the Park Reserve, Capital Improvement, annual improvement (primarily special assessment projects), Sanitary Sewer, Storm Drainage Funds and future state aid and tax increment. Next is a projection of the debt service tax levy needed to support the projects listed in the CIP with prior years history. Following that is a listing of the projects by project type with more detailed information on costs. Finally, the same project data is shown sorted by funding source. 3 1. 0 0 0 0 0 + (::, ' ' ' 0 ' ' 0 0) 0) O O (o (a (o U) M N ER ER O O. O. o CD 0 0 O O ' ' ' O O O O a) a) NO O 6 Lri u) u) N. 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N N (N x- CO c0 CO c0 N -.- . r- Q U) 177 0 0 0 0 0 0 0 0 0 0 QN C 0 0 0 0 0 0 0 0 0 0 < > 0 0 0 0 0 0 0 0 0 0 0 CO O 2 CO 0 co- 0 0 0 0 0 0 0 0- 0 a C (0 (0 (0 (0 (0 (0 (0 (0 (0 (0 N E N - E 0 -p 0 0 0 0 0 0 0 0 0 0 Q CU C 0 0 0 0 0 0 0 0 0 0 N > 0 0 0 0 0 0 0 0 0 0 0 0 0 CO Ln Lf) Ln Ln Ln U) Ln Ln U) Lf) N Q — N N N N N N N N N N E '5 (V N N N N N N N N N - E 0 0 0 0 0 0 0 0 0 0 0 Q O) c 0000000000 > 0 0 0 0 0 0 0 0 0 0 0 0 s- m 0 0 0 0 0• 0 0 0 0 0 N a - c0 c0 c0 co co (D CO (D c0 CD Ear - E to . - 0 0 0 0 0 0 0 0 0 0 Q > 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O CO CO CO 00 CO 00 CO 00 00 00 00 0 0- C0 0 0 0 0 0 0 0 0 0 N E 4) r r •- .- r <- r r r <"' - E 0 N -0 0 0 0 0 0 0 0 0 0 0 Q > 0 0 0 0 0 0 0 0 0 0 0 0) 0 0 0 0 0 0 0 0 0 0 O E m 0 0 0 0 0 0 0 0 0 0 0) d N r r N N- N N r N- I-- - - E t - E 0 N -0 0 0 0 0 0 0 0 0 0 0 Q 0 0 0 0 0 0 0 0 0 0 00 > 0 0 0 0 0 0 0 0 0 0 0 2 m 0) in Ln Ln Ln Ln U) In U• ) Lf) Lf) 0) fl- e0 0o a0 00 00 CO 00 00 00 00 - E O) - E 0) CO 0) (0 N 00 CO N CO <t (0 CO O co N 00 (N C') U) 00 r '4- (O .- N- 0 N- r 0) 0) U) r 0) Ln 'Cr 0) = 0) 1- I..L 'D N- O O V O cO 0) N C7 N Ln V -CO . 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In'�!�i- U) al Y C C to OYIIIII IY I1/.Gill C (p -I IRlln.ru•' H .l . im!.11l.°' UCOLimH ` i , C - hi -c (nti E > en 5 w a' 0cncn 2 2 as J c no y o c :a• c ° U ft o Q y �` Z r0 0 c a) .,,I V c C a'� _ D.C Y C C .a„ :C ` ` ...� c \ 69 tIR 2 a o c H c o ca m a) R o ° o Irn ca m ccs ° ° o 1— alm w — ° - w u_ OU1— a. 000 < cococou) u) i-- 0 a Q m 87 CITY OF SHAKOPEE / Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Closed Session - Labor Negotiations 4, DATE: July 7, 1997 Following the regular portion of the July 15th meeting,the Council will be asked to go into closed session to discuss the status of labor negotiations. Mark McNeill City Administrator MM:tw