HomeMy WebLinkAbout09/03/1998 TENTATIVE AGENDA
CITY OF SHAKOPEE
FY 1999 BUDGET MEETING SHAKOPEE,MINNESOTA SEPTEMBER 3, 1998
LOCATION: 129 Holmes Street South
Mayor Jon Brekke presiding
1] Roll Call following the EDA Meeting
2] Approval of Agenda
3] Amendment to the East Dean Lake Planned Unit Development(Southbridge
Addition)-tabled 9/1
4] Budget Issues
A] Set Public Hearing Date
B] Growth Revenue Projection Graphs
C] Tax Levy Impact
D] Five Year Computer Plan
E] Fire Issues-Revenue/Fire Marshall
F] Police Issues-Additional Officer
G] Park and Recreation
1. Recreation Position
2. Trail Priorities
3. Tennis Courts
H] Administrative Issues
1. Scott Joint Prosecution Association Report
2. Congregate Meal Site
I] Overall General Fund Tax Levy
5] Other Business:
6] Adjourn to Tuesday, September 8, 1998,at 4:00 p.m.
TENTATIVE AGENDA
ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF
SHAKOPEE,MINNESOTA
Adjourned Regular Meeting September 3, 1998
1. Roll Call at 4:00 p.m.
2. Approval of the Agenda
3. Discussion of FY 1999 Budget
A] Resolution 98-6-Levying a Tax for 1999
4. Other Business:
5. Adjourn
3. A .
SHAKOPEE EDA
Memorandum
TO: EDA Chairman and Commissioners
Mark McNeill, EDA Director
FROM: Gregg Voxland, Finance Director
RE: 1999 Tax Levy And Budget Adoption Resolution
DATE: September 3, 1998
Introduction and Background
There are two statutes under which a tax for the purposes of the EDA may be
levied. The major differences as far as the levy is concerned are:
HRA EDA
469.033 469.107
Levied by EDA City
City consent yes yes
Under City levy limit no yes
1999 EDA levy limit $119,000 $158,000
MSA 469.107 has broader purposes allowed than 469.003 but the
distinction is not clearly defined.
The proposed budget is attached with appropriations in the amount of $420,970.
The EDA needs to adopt a proposed maximum levy and budget amount by September
15 for certification to the County Auditor. That levy will be used for the
tax notice mailed to property owners.
Alternatives
1. Adopt resolution under MSA 469.033.
2. Adopt resolution under MSA 469.107.
Recommendation
Discuss and give staff direction as to which statute will be used for the
levy.
Action
MSA 469.033 - EDA Levy
Offer Resolution Number 98-6, A Resolution Requesting The Shakopee City
Council To Consent To The Levy Of A Special Tax By The Economic Development
Authority For The City of Shakopee And Adopting The 1999 Budget, and move its
adoption.
OR
MSA 469.107 - City Levy
Offer Resolution Number 98-6, A Resolution Requesting The Shakopee City
Council To Levy A Special Tax For The Economic Development Authority For The
City of Shakopee And Adopting The 1999 Budget, and move its adoption.
Gregg Voxland
Finance Director
n:\budget\budres99
TCA teuy
RESOLUTION NO. 98-6
A RESOLUTION REQUESTING THE SHAKOPEE CITY COUNCIL TO CONSENT
TO THE LEVY OF A SPECIAL TAX BY THE ECONOMIC
DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE
AND ADOPTING THE 1999 BUDGET
WHEREAS, the Economic Development Authority in and for the City
of Shakopee was created pursuant to Minnesota Statutes, Section
469 . 051 et seq. , as amended, and
WHEREAS, Section 469. 033 provides that the Economic Development
Authority may levy a tax with the consent of the governing body
of the municipality, and
WHEREAS, the By-Laws of the Economic Development Authority for
the City of Shakopee provides that a budget be prepared on an
annual basis,
NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT
AUTHORITY OF THE CITY OF SHAKOPEE, MINNESOTA, that the Economic
Development Authority hereby requests the City Council of the
City of Shakopee to consent to the special tax levy of $108, 570
(after reduction for $5, 379 in HACA aid) to be collected 1999 by
the Economic Development Authority.
BE IT FURTHER RESOLVED, that the attached 1999 General Fund
Budget be approved with total appropriations in the amount of
$430, 970 .
Adopted in session of the Shakopee Economic
Development Authority for the City of Shakopee, Minnesota, held
this day of , 1998 .
Chairman
ATTEST:
Executive Director
G rT Lai/
RESOLUTION NO. 98-6
A RESOLUTION REQUESTING THE SHAKOPEE CITY COUNCIL
TO LEVY A SPECIAL TAX FOR THE ECONOMIC
DEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE
AND ADOPTING THE 1999 BUDGET
WHEREAS, the Economic Development Authority in and for the City
of Shakopee was created pursuant to Minnesota Statutes, Section
469. 051 et seq. , as amended, and
WHEREAS, Section 469 . 107 states that the governing body of the
municipality may levy a tax at the request of the Authority, and
WHEREAS, the By-Laws of the Economic Development Authority for
the City of Shakopee provides that a budget be prepared on an
annual basis,
NOW, THEREFORE, BE IT RESOLVED BY THE ECONOMIC DEVELOPMENT
AUTHORITY OF THE CITY OF SHAKOPEE, MINNESOTA, that the Economic
Development Authority hereby requests the City Council of the
City of Shakopee to levy the special tax of $108, 570 (after
reduction for $5, 379 in HACA aid) to be collected 1999 for the
Economic Development Authority by the City of Shakopee.
BE IT FURTHER RESOLVED, that the attached 1999 General Fund
Budget be approved with total appropriations in the amount of
$430, 970 .
Adopted in session of the Shakopee Economic
Development Authority for the City of Shakopee, Minnesota, held
this day of , 1998 .
Chairman
ATTEST:
Executive Director
1999 BUDGET
EDA FUND BUDGET SUMMARY
1996 1997 1998 1999
Actual Actual Proposed Proposed
Revenue
Taxes $ 110,565 $ 103,552 $ 101,701 $ 108,570
Intergovernmental 4,711 5,400 5,379 195,400
Charges for Service 5,200
Miscellaneous
Interest 19,302 22,893 18,000 22,000
Miscellaneous 7,475
Total Revenue 134,578 144,520 125,080 325,970
Transfer in 95,000
Total Revenue and Transfers 134,578 144,520 125,080 420,970
Expenditures
Personal Services 35,976 54,377 67,650 59,120
Supplies&Services 28,992 51,311 88,950 16,850
ADC payment 285,000
Contingency - - 60,000
Total Expenditures 64,968 105,688 156,600 420,970
Excess(Deficiency) Of Revenues
over Expenditures&Transfers $ 69,610 $ 38,832 $ (31,520) $ -
Fund Balance December 31 399,780 438,612 407,092 407,092
1999 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET
15 Economic Development Authority Fund
Program Program
190 191
Object# Description Benefits Management Total
4101 Wages FT- Reg. $ 7,500 $ 39,300 $ 46,800
4110 Wages-Temporary 1,000 $ 1,000
4121 PERA 390 2,040 $ 2,430
4122 FICA 580 3,090 $ 3,670
4131 Health & Life 4,820 $ 4,820
4151 Workers Comp 400 $ 400
Total Personnel 13,690 45,430 $ 59,120
4210 Operating Supplies 2,500 $ 2,500
4240 Equipment Maintenance $ -
4310 Professional Services 7,000 $ 7,000
4320 Postage 100 $ 100
4321 Telephone 300 $ 300
4330 Travel/Subsistence 500 $ 500
4340 Advertising 200 $ 200
4350 Printing/Publishing 500 $ 500
4360 Insurance 1,500 $ 1,500
4490 Contingency 60,000 $ 60,000
4390 Conference/School/Training 1,500 $ 1,500
(AEDC, NDC training) $ -
4410 Rents 1,500 $ 1,500
4430 Miscellaneous-Rehab Fund 285,000 $ 285,000
4433 Dues(AEDC, EDAM, CUED, C. of C.) 1,000 $ 1,000
4435 Subscriptions/Publications 250 $ 250
$
Total Supplies&Services - 361,850 $ 361,850
4550 Capital Expenditures - - -
Total EDA $ 13,690 $ 407,280 $ 420,970
43
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Resolution Approving an Amendment to the East Dean Lake
Planned Unit Development (PUD)
MEETING DATE: September 3, 1998
Introduction:
On Tuesday, September e`, the Council directed the applicant to prepare a final PUD
drawing and city staff to prepare a resolution approving the proposed amendment to the East
Dean Lake PUD.
Alternatives:
1. Approve Resolution No. 4976, a resolution approving an amendment to the East
Dean Lake PUD.
2. Revise the conditions of approval for the amendment to the East Dean Lake PUD
and approve subject to the revised conditions.
3. Do not approve Resolution No. 4976.
4. Table action on this item.
Planning Commission Recommendation:
The Planning Commission recommended approval of the amendment with condition.
Action Requested:
Offer Resolution No. 4976, a resolution approving the amendment to the East Dean Lake
PUD, and move its approval.
RESOLUTION NO. 4976
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,
APPROVING AN AMENDMENT TO THE EAST DEAN LAKE
PLANNED UNIT DEVELOPMENT
WHEREAS, on September 30, 1997, the City Council approved Resolution No.
4751, Approving the East Dean Lake Planned Unit Development; and
WHEREAS, the owners of the property have made application to amend the
development plans to finalize the development plans for the townhome portion of the
development and address signage for the planned unit development; and
WHEREAS, the property upon which the request is being made is legally
described as attached on Exhibit A; and
WHEREAS, all notices of the public hearing for the Amendment to the Planned
Unit Development have been duly sent and posted and all persons appearing at the hearing
have been given an opportunity to be heard thereon;
WHEREAS, the Planning Commission did review the Amendment to the Planned
Unit Development on August 20, 1998 and has recommended its approval.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, as follows:
That the East Dean Lake Planned Unit Development is hereby amended to allow
the development of the townhome portion of the PUD in general conformance with the
site plan received September 3, 1998, titled Preliminary Site Plan and to allow seven (7)
neighborhood signs at a size not to exceed 24 square feet, one(1) project identification at
a size not to exceed 58.5 square feet, and one project identification sign at a size not to
exceed 24 square feet in locations which generally conform to Exhibits D and E, subject to
the following conditions, as well as the original conditions of approval:
1. Any solid waste encountered on site shall be reported to
the Minnesota Pollution Control
Agency(MPCA)and Scott County Environmental Health.
2. Signage shall require an approved sign permit.
3. Public streets within the development will have a minimum width of 32' face to face, as
required by the City's design standards.
4. The layout of Windsor Drive, including the median, has not been approved, but shall be
reviewed at the time of Preliminary Plat.
5. All lots abutting the private streets must be within a common interest community(CIC).
6. Driveways extending southerly from Derby Lane and northerly from Devin Lane and
Hampton Lane shall provide "break - away" barriers in order to provide for emergency
access.
7. Prior to the issuance of any building permits beyond the first 100 units in the townhome
portion of the PUD, the developer shall provide a second access to the townhome portion
of the PUD, which is acceptable to the City Engineer and Fire Chief.
8. The following design criteria will be used for the private streets within the development:
Private Driveway. Defined as a"no outlet" access, with the primary purpose of serving
more than two units. If a driveway is over 200' long, as measured from a street, then a
turn-a-round is required (cul-de-sac, hammerhead, etc.). Minimum width 28' with
parking on one side; or 32' width parking on both sides. Must be less than 500' long.
Minimum setback from back of curb is 20'. Will not be turned over to the City in the
future.
Private Street. Defined as an access for units with more than one access. Nfinimum
width 28' with parking on one side; or 32' with parking on both sides. Minimum
setback from back of curb is 20'. Minimum 7 ton design. Will not be turned over to
the City in the future.
Passed in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1998.
Mayor of the City of Shakopee
Attest:
City Clerk
Prepared By:
City of Shakopee
129 Holmes Street South
Shakopee, MN 55379
1
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EDIT A . „,
Legal Descriptions
KNOW ALL IAEN BY 11 ESE PMTS: That Wiley Green Bninees Park L'mted Partnership, a ki-eeota limited partnership,
eerier and proprietor of the fdowirg descrbed property situated in the Coity of Scott State of Ai meeota. to wit - -
- - That part of the Southwest Quarter of Section 11. Township 115. Range 22, and that part of Goverment Lot 1
Section 14. Township 115. Rage 22. Scott Carty. burneta, lying northeasterly. northwesterly, r therly and westerly
of the folowng deserted Inc
Canrrnencrrgg at a pont on the East itis of the Southwest Quater of said Section 1t 1.055.00 feet north
of the southeast corner of said Southwest Quo'ter: thence North 85 degrees 28 minutes 31 secax's West
a distance of 1000.00 feet thence deflecting 56 degees 12 melees 05 seconds to the left and n. ring
southwesterly a detentes of 1040.01 feet: thence Westerly. para!with the south ins of acid Southwest
Quarter of said Section 11 a distance of 524.68 feet thence and paraial with the east ire of said
Government Lot 1 of Section 14 and its northerly extanian to the shore Ins of Dearfs Loire and there
Wias Par 7g,Except that port of the North tidf of the Southwest Quarter of Section 11. Tare-ship 115, Range 22
shown4 an Ixrnesota Department of Trareportation light of Way Plot No. 70-14 an fie and of
record in the Office of the Registrar of Titles in and for Scott Canty, ',imamate.
AND -
That pat of Government Lot 3.lying easterly of the West 60113 feet thereof,Goverrrnent Lot 4 and the
Northeast Quorter of the Southeast Quarter of Section 10, Townshp 115.Refer 22. Scott County. Lfirnesota.
ncuudng the accreticns and reactions thereto, inducing that part of thereof lyrrg south of the south ire of
Section 10, and northerly of the shore of Dean's Lake, except that portion contained in Porcei 74. Iiinresota
Deportment of Trareportation Right of Way Plot No. 70-13.
Goverment Lot 1, Section 15, Township 115, Rarge22, Scott Carty,te'rresota.
And that The Ifirrneapois Fardation. a 14rresota noon-profit corporation, owner and proprietor of the folowing described
property situated in the Carty of Scott State of kirresote, to wits
That oat of the Southwest Quarter of Section 11 Township115, 22.Rouge 22: southwesterly
And that part of Government Lot 1. Section 14. Towrohip 115, ange lying ,
southeast_ , south icy and easterly of the fdo,' descrbed.ire: at a point on the East
ane.of the- t st•Qua ter of sad Section"1100 feet north of the' corner of said
Southwest Quarter; thence North 85 degrees 28 mirutes 31 seconds West a distance of 1000.00 feet;
thence deflectng 56 degrees 2 minutes 05 seconds to the left and nmrg southwesterly a distance of
1040.01 feet thence westerly parallel with the south ine of said southwest Qua-ter of said Section 11 a
distance of 524.68 feet;thence southerly parcel with the east ine of said Goverment Lot 1 of Section
14 and its ncrtheriy stinted tithe th northerly of Scott,sh State of hof emesota.a and there terminating. Al of the
damAnd that PEVAC I, LLC., a Wisconsin corporation, owner and proprietor of the fclowing described property situated in the
County of Scott. State of hirnesota, to wit Township That part of the Southeast Qua-ter of
C Section
11, Map 115,Rage 22, aid that foots � of the Southwest Qua-tar of
Section 12, Township Rare 22. y
Commencing et the southeast corner of said Section 11 thence North 1 degree 24 minutes 43 minutes East, on a
assured bemng, dav the east be of the Southeast Quarter of Section 11, a drstorce of 75926 feet to the point
North 72 degrees 47 minutes 26 seconds East a distance of 40.69 feet thence North 31 degrees
of 14 begirring thence 27 seconds East, a distaice of 105.02 feet; thence North 24 degrees 24 minutes 45 seconds West, a
distance of 14723 feet; thence North.87 degrees 45 minutes 28 seconds West, a distance of 320.77 feet, thence
South�24 degrees 4minutes 45 seconds West, a distance of 13754 feet, thence South 28 degrees 20 minutes 06
seconds East, a distance of 224.55 feet to the intersection with a Ire ging South 72 degrees 47 mirutes 26 seconds
West from the point of begriming thence North 72 degrees 47 brutes 26 seconds East, a distance 250.34 feet to the
point of begiming.
Which les within the folowing descrbed property:
Those-parted the East Hoff of the-Southeast Quarter of Section 11, Toieship 115. Range 22. the Northeast Quarter of the
Northeast Quarter of Section 14, Township 115, Range 22. the Northwest Quater of Section 13, Township 115, Range 22.
and the Southwest Quarter of the Southwest Quarter of Section 12. Township 115. Rouge 22, d in Scott Carty, Afirresota,
described as folows:
Begimng at the northeast corner of the Southeast Qua-ter of Sectio 11; thence South 01 degrees 24 minutes 43
seconds West, on an assured beoring, acing the east ine of said Southeast Quarter, a distaree of 2163.20 feet;
thence southeasterly 601.75 feet along a non-tangential arve concave to the Southwest said arve has a centrd
ane of 15 degrees 19 minutes 24 seconds, a radius of 2250.00 feet and a chord bearing of South 52 degrees 09
mites 33 secondsEast thence South 44 degees 29 minutes 51 seconds Ecst, tangent to last described arve, a
distaice of 754.65 feet thence southwesterly 50.03 feet doing a ren-tcrgentid arve concave to the Northwest said
arve has a centrd alga of 03 degrees 58 minutes 57 seconds , a radius of 2158.46 and a chord bearing of South 45
degees 24 minutes 23 seconds West thence North 44 degrees 29 minutes 51 seconds West a decree of 754.90 feet
thence northwesterly 574.58 feet Borg a tangential arve concave to the Southwest said curve has a centrd angle of
15 degrees 40 rrirutes 36 seconds ed a reeddus of 2100.00 feet thence South 29 degrees 55 mirutes 51 seconds West.
a distance of 435.86 feet thence South CO degrees 09 minutes 18 seconds East, a distance of 106421 feet to the north
ine of Scott R!¢�t-of-Way Per Doaurent No. 366002 thence westerly dung said north rue of Scott
Count yut-o�ay to the west Ins of the Northeast Water of the Northeast Quarter of Section 14;
thence►�CO degrees 04 rrirutes 33 seconds Ecst a dista^ce of 113023 feet derg sad west ire of the Northeast
Water of the tfieast Quorter, to the northwest comer of said Northeast Quarter of the Northeast Quater, thence
North 01 deo'a 1a mirutes 47 seconds Fcwt A r o+rrep R3 f..+ rim] +h. wee+ ir. of $' Fce+ time-14+f of
the Southeast Quer-ter of Section 11 to the north lie of said Southeast Quarter; thence South 89 degrees 43 minutes
35 seconds East. dong the north ire of said Southeast Qua-ter, a distance of 1327.08 feet to the point of begiming.
Except that pert contained n Scott Canty's highway Right-of-Way Par Document No. 315591
-that L'maed Partrxrship, a Wisconsin imnited partnership, fallowing, owner and proprietor of the fowing
Md
a
danbed property
�n the Carty of Scott State of kre nesota,to wit:
Quarter of Section 11, Township 115, Range 22. Scott Carty,
The West Or except
a the pat of the S W� �, of the Southeast Ouster of Section 11. Township 115.
Range � ��t try j„irriesota lying northerly of the folowng' deserted
fine
Carrnenarg at the southwest corner of said West One—Hdf of the Southeast Quarter; thence North
dong the west fine of said West One—tidf of the Southeast Quarter a distance of 992.09 Feet to the point
of begrnrng of the ine to be described: thence deg to the ricpt 94 degrees 13 minutes 30 seconds
dong the southerly fine of the Northern States Power Corrpany's
easement to the east fine of said West One-Hctf of the Southeast meter and there terminating.
TAnd
he Northwest Quarter of the Northeast Quer of Section 14,Township 115, Range 22. Scott County.
luirruesoto lying northerly of the south 200.00 feet thereof.
Th (krorter of Section 11, Township 115, Range 22. the Northeast Quarter of the
Northeastose pats of the East tiof the v hip 22. the Northwest Quarter of Section 13, Township Scott ty, ter,
nthS Quarter Q ortr Section 14,tTownship 115, uc Range of Section 12,Township 115, Range 22,
and the Southwest Quarter of the Southwest Qu _- ._ . ...- -
described as fobs:w - _.__ _ _ _
Quarter of Section 1t thence South 01 degrees 24 minutes 43
at {}1C northeast corner of the Southeast a, a distahce of 216320 feet;
Begiming seconds
West on an ass<rned bearing, tong the east be of said Southeast Quart said carve has a centrde;
d carve concave to the Southwest.
thence {er{y 60t75 feet dong a n air 'tdius of 2250.00 feet and a chord bearing of South-52 degrees 09
age of15 degrees 19 minutes 24 seconds. ees 29 minutes 51 seconds East, tarxgent to last described curve, a
min
dsta'c 33of 754.65-secE65s feet
thence est 150,03 feet tong a non—tangential arve concave to the Northwest said
cixvea ofcentrdfeet: f03 seconds , a radius of 2158.46 and a chord bearing of South 45
degees
a has a 23 of degrees thence58 minutes orth 44 decrees 29 minutes 51 seconds West a distance of 754.90 feet
thence or westerl 574.58 feets West tid arve concave to the Southwest said owe has a centrd angle of
denorthwesterly dong orngen thence South 29 degrees 55 minutes 51 seconds West.
15 degrees 40 . thence
cnd a rde eesof 2100.000mimes seconds East. a�distcnce of 106421 feet to the north
a d�sf ce t 435.86 feet thence South 00 Pegsad north rine of Scott
fine of Scott Cart Nitric), Right—of—Way Per pocumnent No. 366002: thence westerly dont; er of Section 14; _
t to the west fine of the Northeast Quarter of the Northeast west fine of the Northeast
County �0d" e e 04�mnutes 33 seconds East a dstana of 111023 feet dong met
thence NorthddeeqgQuarter, to the northwest corner of said Northeast Quarter of the Northeast
NorthNoe.; thence
of the 14 mints7East a distance of 2635 A3 feet dong the west line Sof uth
e eeEast One—Hod
Hod of S 01 degree 14 minutes47Section se 11 to osthe north me of said Southeast Quarter: thence of inn
es
the eco ds E Quarter otheh fine of said Southeast Quarter, a distance of 1327.08 feet to the pointbeginning.
35seconds
that Epoort contained in Scott County's Highway Right—of—Way Per Document No. 31559t
Exception from the above parcel, any portion thereof lying within the flowing described property.
That part of the Southeast Quarter of Section 11, Township 115, Range 22, aid that part of the Southwest Quarter of
Section 12. TownshipR115, ahge 22. Scott Carty, tArnesotta, described as foiows.
Commencing at the southeast corner of said Section 11. thence North 1 decree 24 minutes 43 minutes East, on a
assumed bearing, dong the east lire of the Southeast Quarter of Section 1. a distance of 75926 feet toththee point s
of beginning thence North 72 degrees 47 minutes 26 seconds Ecst, a distance of 40.69 feet; thence to
14 minutes 27 seconds East, a distance of 105.02 feet; thence North 24 degrees 22dstance4 es 32seconds
oast thence
West, a
distance of feet thence North n degrees c 5 � 28ess theseconds nce West.
South 28 decrees 20 minutes 06
secondsSouth degeesat mino fel 4 seconds West a fine South 72 degrees 47 minutes 26 seconds
st East, a oina� e ice to the 72 degrees 4intersection 7 mvutess2 6 seconds East, a distance 250-34 feet to the
West from the,Poi
point of beg'mng.
PETERS, PRICE & SAMSON
LAND SURVEYORS, LTD.
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Tax Levy Hearing
DATE: August 18, 1998
Introduction
Council needs to set a date for the public hearing on the
tax levy.
Background
The City is required by law to hold a series of public
meetings on the pay 1999 tax levy and budget . Meetings can
not be on Sunday or before 5 : 00 PM on weekdays. The three
hearings are;
Initial Hearing: Hearing on the tax levy and budget,
must not conflict with other jurisdictions hearings -
city has last choice.
Continuation hearing: Continuation of initial hearing
(if needed) . Must be at least 5 and not more than 14
days after initial hearing.
Subsequent Hearing: Hearing to actually adopt tax levy
and budget. May be held at a regular council meeting.
May be immediately after continuation hearing or a day
following the initial hearing. Not later than December
20 .
After eliminating Sundays, Fridays and dates selected by
other jurisdictions, the City is left with:
12/2 - 1st Monday (12/7) , reserved for cities choice
Continuation hearing 2nd Monday (12/14) , reserved
for cities.
Subsequent hearing 12/15 regular meeting
OR
12/8 or 9th
Continuation hearing - on the 15th through 18th.
Subsequent hearing - on the 15th through 18th.
Recommendation
•
Since Shakopee has never had a continuation hearing, the
recommendation is to have the initial hearing on the 7th,
continuation hearing (if needed) on the 14th and the
subsequent hearing on the 15th with the regular Council
meeting.
Action
Select hearing dates.
Gregg Voxland
Finance Director
N:\budget\taxhear
•
December 1998
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
s,oGOUNT 4 5
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`ovem'er :
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15 16 17 18 19 20
22 23 24 25 26 •
29 30
6 :1$ z"9 / 10 11 12
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20 21 22 23 24 25 26
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17 18 19 20 21 22 23
24 25 26 27 28 29 30 i
31
Printed by Calendar Creator Plus on 8/17/98
Al B 1 C J D I E IFI G I H III J I K
1 City of Shakopee 9/1/98
2 Pay 99 tax levy
3
4 97/98 98/99 Change
5 General Fund Tax Levy 2,714,371 3,544,267
6 Transit levy 293309
7 Est.Value growth 139570
9 Total General Fund 2,714,371 3,544,267 829,896 30.6%
6 Debt Service
05 1990A Imp CNX 134940 135,209
11 1991A Imp 41,615 41,937
12 1992A Imp CNX 22825 cnx24088
13 1993B Imp CNX 22998 0
14 1995A Imp 61,816 cnx60624
15 19958 Storm Revenue CNX 157217 cnx152586
16 1996A Imp 59,511 64,861
17 1997B Imp 40,000 16,612
IT 1998A Imp 0
19 19988 Imp
20 Fire Referendum 250569 261235
21 Total Debt Service 202,942 258,619 55,677
22 Changes
23 Levy cut (697,000)
24 Levy cut (To keep average house at no change without referendum) 0
25
26 Total Levy 2,917,313 3,105,886 188,573 6.5%
27 (292,680) (315,095)
29 Fiscal
Levy to spread 2,624633 90, 91 (22,415)66,158 6.3%
31 Allowance for 30 Unroll. (48,877) (62,118)
32 Budget Amount 2,575,756 2,72 ,673 1 )
52,917 5.9%
33
34 General Fund 2,372,814 2,470,054 97,240 4.1%
-Sr Debt Service Replacement 202,942 258,619 55,677 27%
36
37
-"Si- SUMMARY GENERAL FUND
39 1998 1999
40 GF Total Revenue+tran.(draft pus above) 6,527,813 7,401,248 873,435
41 0
42 0 0
43 GF Expend+tran.(draft) (6,598,730) (7,704,430) (1,105,700)
44 Net surplus(deficit)shown (70,917) (303,182)
45
46 DS Levy to replace transfer (202,942) (258,619)
47 Net surplus(deficit)
48 Equip Fund Designated Fund Balance draw down 162,500 done
49 Use of Fund Balance
50 One time MIS Y21( 100,000
51 tree replacement '50000
52 New Positions '=38120+28290+28290+30660+20370
53 1st year building depreciation 116,000
54 Contingency '50000
55 Expenditure Cuts?
56 New Recreation Position 26,335
57 Pool Filtration-Bldg.Fund 50,000
58 3 new firefighters '10000
59 Tree replacement $50,000>$20,000 30,000
60 net of use of fund balance '-30000
61 Public Works Temp wages '10000
62 Revenue Increase-Fire Inspection fees 20,000
63 Net surplus(deficit) (111,359) (219,466)
64 Underspend/overbudget factor 100,000 225,000
65 Net surplus(deficit) (11,359) 5,534
66
67 Subsidy for Recreation Fund 332,690 381,100
68
69 I
Under spent factor has been about 9%for 1996 and 7%for 1997.
-- Underspend factor for 1999 shown at$225,000 is 3%.
71
LEVY.XLS LEVY98-99 2:03 PM 9/1/98
SAA-t e -1-Ax RA Te
City of Shakopee
9/1/98
Pay 1998 Pay 1999 Change
Net levy spread 2,573,873 2,790,791 8.4%
Total City Taxable Tax Capacity 12,016,642 13,210, 079 9.9%
City Tax Rate 0.21127 0.21126 0.0%
Assessor's Estimated Market Value $75, 000 $81, 000 8.0%
Tax Capacity
First $75,000 at 1% 750 750
Balance at 1.85% 102
750 852 13.6%
City Tax Rate 21.127% 21.126% $ 21.54
City Tax $158.45 $180.00 13.6%
Assessor's Estimated Market Value $101,600 $109,300 7.6%
Tax Capacity
First $75,000 at 1% 750 750
Balance at 1.85% 492 _ 583
1,242 1, 333 7.3%
City Tax Rate 21.127% 21.126% $ 19.22
City Tax $262.42 $281.63 7.3%
Assessor's Estimated Market Value $107, 800 $117, 100 8.6%
Tax Capacity
First $75,000 at 1% 750 750
Balance at 1.85% 607 716
1,357 1,466 8.0%
City Tax Rate 21.127% 21.126% $ 23 .00
City Tax $286.65 $309.65 8.0%
Assessor's Estimated Market Value $177, 800 $187, 700 5.6%
Tax Capacity
First $75,000 at 1% 750 750
Balance at 1.85% 1, 902 1, 916
2,652 2, 666 0.5%
City Tax Rate 21.127% 21.126% $ 2 .96
City Tax $560.25 $563 .20 0.5%
Assessor's Estimated Market Value $177, 800 $187,700 5.6%
Tax Capacity Commercial
First $150, 000 at 2.7% 4,050 3, 675
Balance at 4 .0% 1, 112 1, 320
5, 162 4, 995 -3 .2%
City Tax Rate 21.127% 21.126% $ (35.43)
City Tax $1,090.58 $1,055.15 -3 .2%
LEVY.XLS TAXBILL pay 99 3:01 PM 9/1/98
A B I C I D I E IFI G I H I
72 City of Shakopee
73 General Fund Fund Balance 25%Min 35%max
74 12/31/97 Fund Balance unreserved undesignated $ 3,101,701 $ 3,101,701
75 Cash Flow Target @ 25%of Expenditures(1998) 1,654,430 2,316,202 I
76 Net available x,447,271 785,499
77 Options for use of fund balance
78 Specific use of fund balance (216,000) (216,000)
79 Further buy down of tax levy (195,000) (195,000)
80 Transfer to Building Fund (797,000) (135,000)
81 Transfer to new project in lieu of tax levy for debt.
82 --239,271 239,499
83
84 Designations
85 Designated for 1991 A Imp for 1999 (430,000)
86 Designated for 1990 A Imp for 1999 (134,340)
87
88
LEVY.XLS LEVY98-99 3:45 PM 9/2/98
A B I C I D I E FI G I H I
72 City of Shakopee
73 General Fund Fund Balance 25%Min 35%max
74 12/31/97 Fund Balance unreserved undesignated $ 3,101,701 $ 3,101,701
75 Cash Flow Target @ 25%of Expenditures(1998) 1,654,430 2,316,202
76 Net available x,447,271 785,499
77 Options for use of fund balance
78 Specific use of fund balance (216,000) (216,000)
79 Further buy down of tax levy (195,000) (195,000)
80 Transfer to Building Fund (797,000) (135,000)
81 Transfer to new project in lieu of tax levy for debt.
82 --239,271 239,499
83
84 Designations
85 Designated for 1991 A Imp for 1999 (430,000)
86 Designated for 1990 A Imp for 1999 (134,340)
87
88
•
LEVY.XLS LEVY98-99 3:45 PM 9/2/98
1999 GENERAL FUND BUDGET-REVENUES u
1999 GENERAL FUND BUDGET-REVENUES 1
1993 1994 1995 1996 1997 1998
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD(6-30-98)
Taxes
Current Ad Valorem $ 2,298,852 $ 2,532,961 $ 2,559,150 $ 2,480,420 $ 2,620,138 $ 2,793,620
Tax Increment $ 2,298,852 $ 2,532,961 $ 2,559,150 $ 31,605
Fiscal Disparities 301,900 319,487 276,001 272,708 317,008
Lodging Tax 90,025 99,384 115,432 120,137 124,553 38,591
Total Taxes 4,989,629 5,484,793 5,509,733 2,873,265 3,093,304 2,832,211
Special Assessment
Licenses&Permits
Cable Franchise 48,789 40,680 51,568 42,852 -
Track Franchise - 13,888 10,663 8,503
Liquor Licenses 57,574 60,545 66,847 80,094 81,603 80,847
Beer Licenses 4,697 9,077 3,806 644 1,803 1,743
Cigarette licenses 535 645 2,590 3,342 2,300 900
Misc. Business Permits 2,455 5,108 3,326 5,443 3,690 482
Building Permits 256,132 201,983 323,876 428,871 431,498 313,266
Plumbing Permits 41,536 31,123 41,789 50,097 71,590 42,285
Mechanical Permits 23,975 26,372 36,159 28,839 70,337 21,026
Electric Permits 31,722 24,374 33,510 43,354 58,261 27,449
Septic Permits 1,200 1,500 1,802 1,550 1,450 750
Sewer Permits 6,134 5,253 5,981 8,232 9,067 9,738
Street Opening Permits 6,900 3,725 3,500 6,650 5,880 2,520
Dog Licenses 258 286 458 559 724 446
Misc. Non-Bus. Lic. 85 321 4 - - 40
Total Lic.&Permits 481,992 410,992 589,104 711,190 746,706 501,492
Intergovernmental
Grants 13,306 23,332 47,016 8,618
State Grants&Aids 147,216 158,842 150,866 263,740
Local Government Aid 147,216 158,842 150,866 177,612 194,793
HACA 417,747 450,363 456,586 433,665 443,694
Mobile Home 634 593 1,070 928 361
Local Performance Aid 15,506
PERA Aid 9,085
Police Training 6,379 5,911 6,168 6,449 5,406
State Hwy Maint Aid 103,164 101,085 33,303 101,795 119,473
Police State Aid 89,686 98,471 96,680 111,412 103,185
County Grants/Aid 89,686 98,471 96,680 - -
Aggregate Tax 11,010 15,807 12,497 21,026 16,912
Total Intergovernmental 1,012,738 1,088,385 1,018,022 876,219 955,431 272,358
Charges for Service
Administrative Fee 63,846 29,582 61,048 41,863 51,005 16,694
Plan Check 134,895 108,917 177,691 252,211 241,577 180,352
Sale of Documents 7,256 9,354 10,601 9,511 9,750 5,710
Assessment Search 5,850 4,010 4,453 4,431 4,834 4,005
Release of Dev.Agreeme 470 490 583 411 420 358
Comprehensive Plan Fee 100 2,470 194 87 175
Land Division Administrati 22,378 18,754 5,877 11,960 13,627 11,165
Land Use Administration 7,036 26,963 27,539 49,523 9,242
Radon Kit Sales 1,000
Misc. Police Services 14,256 4,734 11,241 18,488 27,818 2,262
Fire Calls&Contracts 27,115 29,748 32,973 27,172 39,881 18,014
Pound Fines&Fees 1,417 2,998 2,190 3,260 3,100 1,510
Valleyfair 12,336 13,570 14,927 16,420 18,062 19,868
Snow Removal 5,878 6,228 3,943 5,712 8,737
Street Repair 875 - - -
Public Works Rentals 751 803 - -
Misc. Public Works 7,538 8,194 10,401 30,618 19,455 10,714
Engineering Services 308,966 375,527 394,976 546,920 502,118 221,154
Engineering Grade Fee 3,399 2,850 2,401 78,967 53,970 29,421
1999 GENERAL FUND BUDGET-REVENUES
1993 1994 1995 1996 1997 1998
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD(6-30-98)
Weed Removal 570 - -
Refuse Disposal 497,963 - - -
Refuse Coupons 13,298 - - - -
Memberships 16,207 21,260 23,069 - - -
General Admissions 22,027 24,902 33,533 - - -
Lessons 7,649 9,349 9,204 - - -
Water Slide 9,227 - - - - -
Youth Activities 41,167 42,718 43,565 - - -
Adult Activities 35,127 34,988 38,255 - - -
Concessions 10,796 11,268 7,759 - - -
Concessions Commissions 1,897 - - -
Non Resident Fee 70 2,365 2,609 - - -
Township Contributions 4,179 4,179 8,279 - - -
Other Recreation Fees 3,642 4,636 5,191 - - -
Total Charges for Svs. 1,277,803 781,002 935,196 1,075,570 1,045,052 530,469
Fines and Forfeits
Court Fines 63,773 64,914 80,083 95,865 84,708 47,202
Miscellaneous
Miscellaneous 50,177 52,267 70,906 57,559 115,161 28,609
Interest 168,411 129,718 219,412 235,918 296,330
Rent 13,629 15,670 29,673 24,576 21,202 7,850
Contributions 6,768 1,635 3,196 - 5,350 -
Total Miscellaneous 238,985 199,290 323,187 318,053 438,043 36,459
Total Revenues 8,064,920 8,029,376 8,455,325 5,950,162 6,363,244 4,220,191
Other Sources
Sale Of Assets 3,106 2,059 342 2,462 75,000
Operating Transfers 218,885
Capital Equipment 290,318 747,302 -
SPUC Contribution 279,481 286,197 759,489 789,232 772,660 377,760
Total Other Sources 572,905 1,035,558 759,831 791,694 1,066,545 377,760
Grand Total $8,637,825 $9,064,934 $9,215,156 $6,741,856 $7,429,789 $4,597,951
1999 GENERAL FUND BUDGET- REVENUES
1998 1999 2000 2001 2002 2003
EST. EST. EST. EST. EST. EST.
Taxes
Current Ad Valorem $ 2,515,557 $ 3,411,733 $ 3,616,437 $ 3,833,423 $ 4,063,429 $ 4,307,234
Tax Increment $ - $ - $ - $ - $ -
Fiscal Disparities 337,530 315,095 330,800 347,300 364,700 382,900
Lodging Tax 109,000 130,000 135,000 140,000 145,000 150,000
Total Taxes 2,962,087 3,856,828 4,082,237 4,320,723 4,573,129 4,840,134
Special Assessment
Licenses& Permits
Cable Franchise - - - - - -
Track Franchise 10,000 10,000 10,000 10,000 10,000 10,000
Liquor Licenses 78,000 80,000 80,000 80,000 80,000 80,000
Beer Licenses 3,000 2,000 2,000 2,000 2,000 2,000
Cigarette licenses 3,300 3,300 3,300 3,300 3,300 3,300
Misc. Business Permits 2,500 4,000 4,000 4,000 4,000 4,000
Building Permits 400,000 450,000 470,000 490,000 510,000 530,000
Plumbing Permits 50,000 70,000 75,000 80,000 85,000 90,000
Mechanical Permits 40,000 40,000 42,000 44,000 46,000 48,000
Electric Permits 40,000 45,000 45,000 45,000 45,000 45,000
Septic Permits 1,000 1,000 1,000 1,000 1,000 1,000
Sewer Permits 5,000 7,000 7,000 7,000 7,000 7,000
Street Opening Permits 5,000 6,000 6,000 6,000 6,000 6,000
Dog Licenses 500 600 600 600 600 600
Misc. Non-Bus. Lic. - - - - - -
Total Lic. &Permits 638,300 718,900 745,900 772,900 799,900 826,900
Intergovernmental
Grants 50,000 328,900
State Grants&Aids 5,600 5,600 5,600 5,600 5,600
Local Government Aid 203,590 213,625 213,625 213,625 213,625 213,625
HACA 443,170 442,945 442,945 442,945 442,945 442,945
Mobile Home 800 700 700 700 700 700
Local Performance Aid 17,437 16,600 16,600 16,600 16,600 16,600
PERA Aid 11,930 11,930 11,930 11,930 11,930
Police Training 7,000 6,000 6,000 6,000 6,000 6,000
State Hwy Maint Aid -
Police State Aid 110,000 105,000 105,000 105,000 105,000 105,000
County Grants/Aid 16,520 38,500 38,500 - - -
Aggregate Tax 15,000 18,000 18,000 18,000 18,000 18,000
Total Intergovernmental 863,517 1,187,800 858,900 820,400 820,400 820,400
Charges for Service
Administrative Fee 45,000 45,000 45,000 45,000 45,000 45,000
Plan Check 250,000 290,000 295,000 300,000 305,000 310,000
Sale of Documents 10,000 10,000 10,000 10,000 10,000 10,000
Assessment Search 4,000 5,000 5,000 5,000 5,000 5,000
Release of Dev. Agreem 400 400 400 400 400 400
Comprehensive Plan Fee 250 100 100 100 100 100
Land Division Administrat 14,000 14,420 14,850 15,300 15,760 16,230
Land Use Administration 40,000 41,000 41,500 42,000 42,500 43,000
Radon Kit Sales
Misc. Police Services 10,000 12,000 14,000 16,000 18,000
1999 GENERAL FUND BUDGET- REVENUES
1998 1999 2000 2001 2002 2003
EST. EST. EST. EST. EST. EST.
Fire Calls&Contracts 35,000 35,000 35,000 35,000 35,000 35,000
Pound Fines&Fees 2,000 3,000 3,000 3,000 3,000 3,000
Valleyfair 19,870 21,860 24,050 26,460 29,110 32,020
Snow Removal - - - - - -
Street Repair -
Public Works Rentals - - - - - -
Misc. Public Works 15,000 20,000 20,000 20,000 20,000 20,000
Engineering Services 410,000 525,000 530,000 535,000 540,000 545,000
Engineering Grade Fee 65,000 65,000 65,000 65,000 65,000 65,000
Weed Removal
Refuse Disposal
Refuse Coupons
Memberships - - - -
General Admissions
Lessons - - - - -
Water Slide
Youth Activities - - - - -
Adult Activities - - - - -
Concessions - - - - -
Concessions Commission
Non Resident Fee - - - - -
Township Contributions
Other Recreation Fees - - - - -
Total Charges for Svs. 910,520 1,085,780 1,100,900 1,116,260 1,131,870 1,147,750
Fines and Forfeits
Court Fines 85,000 90,000 92,000 94,000 96,000 98,000
Miscellaneous
Miscellaneous 40,000 60,000 60,000 60,000 60,000 60,000
Interest 140,000 245,000 245,000 245,000 245,000 245,000
Rent 10,000 15,000 15,000 15,000 15,000 15,000
Contributions - - - - -
Total Miscellaneous 190,000 320,000 320,000 320,000 320,000 320,000
Total Revenues 5,649,424 7,259,308 7,199,937 7,444,283 7,741,299 8,053,184
Other Sources
Sale Of Assets
Operating Transfers
Capital Equipment
SPUC Contribution 848,720 825,000 849,750 875,243 901,500 928,545
Total Other Sources 848,720 825,000 849,750 875,243 901,500 928,545
Grand Total $6,498,144 $8,084,308 $8,049,687 $8,319,526 $8,642,798 $8,981,729
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CITY OF SHAKOPEE
Memorandum
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: MIS; 5-year Computer Replacement Program
Police Technology Expenditures
MEETING DATE: September 3, 1998
INTRODUCTION:
At the first budget workshop meeting at which the Council discussed the Community
Development budget staff was directed to prepare a 5-year program for computer
replacement to assist the Council in evaluating the long-term budget impacts.
In addition, the Council had questions regarding the Police Department's proposals for
upgrading technology upgrade contained in the"Cops More Grant" request.
DISCUSSION:
A recent survey made of the City's computer equipment revealed that there are 45 PC
workstations spread across city hall, the police/public works building, and community
center. The attached table, titled Five Year Computer Replacement Plan, identifies these
PCs, the year they were purchased where that information is available, and a 5-year
schedule for replacement from 1999 through 2003. The police department wishes to add
4 more PCs to its complement, and engineering needs to add an additional PC. The
number of computers that would be replaced in a given year ranges from a low of 9 to a
high of 13. The average cost of each PC (including network card and 17" monitor) is
about $2000. Thus the average annual amount that would be budgeted for PC
replacement ranges from $18,000 to $26,000.
Also accompanying this report is a summary of the"COPS MORE GRANT" request as it
relates to police technology upgrades. The summary attempts to classify expenses
identified by the police department as critical, so that those needs would be met even if
the grant is not received. The July 17, 1998 memo from Jerry Poole detailing critical
needs is also attached for Council's information. The total request is grant request for
technology is $224,793, and the program requires a 25% local match, which equals
$56,198.
ACTION REQUESTED:
Direction is sought from the Council about how it wishes to proceed with MIS budgeting,
and more specifically computer replacement and police technology upgrades.
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POLICE TECHNOLOGY/COPS MORE GRANT
Item Federal Funds Local Match Critical Items
Personnel Support 'A salary: 20,369
Consultants/Contracts(NWS) 7,325 0
Travel, Records Training 2,400 0
Equipment:
File Server 0 9,665 9,665
Network Hub Router 0 5,000 1,600
Personal Computer Operating System 35,094 10,000 8,784
(includes printers/installation)
MDT to MCT Lease Upgrade 9,666 9,662
Document Imaging 5,000 0
System Support Hardware 2,000 3,643 425
System Support Software 2,666 3,739
Field System Support Software
And new modules 22,771 7,529
System Engineering 0 6,960 6,960
Supplies 1,300 0
Surge Protector 500 0
Misc. (MC Lease Upgrade) 60,000 0
56k High-Speed Line/Access Charge 8,460
Document Scanner 800 0
Total $169,891 $56,198 $35,894
[Note: The individual items provided to Community Development for review appears to equal slightly
more than the stated federal share of$168,5951
Sep-02-98 04:43P Shakopee Police Dept . (612) 445-2313 P.02
CITY OF SHAKOPEE
Memorandum
To: Michael Leek
From: Jerry Poole
Date: July 17, 1998.
Subject: 1999 Police Department Computer Needs
Michael;
The other day, when asked about computer equipment, you replied"well what do you
want". Well here it is:
Network hub and bridge module& install $1600
File Server $8625
Engineering for file server $1040
Uninteruptible power supply $ 425
State printer and cable $ 700
Laserjet printers and install $3300
County printer and install $ 784
2 personal computers $4000
Total $20474
We included these items in the COPS Technology Grant application, but we will not know
if we are awarded the grant until after budget development. Ask and you shall receive
Thanks,
Jerry
Sep-02-98 04:43P Shakopee Police Dept. (612) 445-2313 P.03
To: Deputy Chief Jerry Poole
From: Teri Van Cleve
Date: July 16 ,1998
Re: 1999 Computer Budget
Two Options:
If $7,000 is all inclusive and City MIS does not contribute:
Quantity Item i Cost
2 PC and install $4,500
1 Laserjet printer and $1,700
install
State printer and $700
cable and install
TOTAL $6,900
If City MIS contributes
Quantity Item I Cost Responsible Budget Reptacement/New
1 Uniteruptible power $425 Police New
su ly S)
17 Surge Protectors _ $425 Police New and Replacement
Hardware for T1/561( $4000 Police New
or similar line
connection
12 monthly fee $3,600 Police New
SUBTOTAL W450
1 Network hub and $1,600 City MTS Replacement
bridge module& install
1 File Server $8,625 City MIS Replacement
I Engineering for file $1,040 City MIS Replacement
server
1 Uniteruptible Power $425 City MIS Replacement
Supply '
1 State Printer and cable $700 1 Ci MIS Re,lacement
2 Laserjet printers and $3.300 City MIS Replacement
install
1 County Printer and $784 City MIS Replacement
install
2 PC $4,000 Ci MIS Re,lacement
SUBTOTAL $20,474
TOTAL _ $28,924
o
Act 's".7000. Etil1 iv66-k1 9
LI E
MEMO TO: Mark McNeill, City Council, Greg Voxland
FROM: Terry Link
DATE: 9/2/98
RE: POSSIBLE INCOME SOURCES AND FEES FOR THE FIRE MARSHAL POSITION
BACKGROUND: I contacted 5 area fire departments and recieved 4 responses back on how
other cities fund the Fire Marshal position within their City. Here is the summary:
CHANHASSEN-Their Fire Marshal is under the Building Dept with a tie to the Fire Dept and
the full salary income comes from the Uniform Bldg Code fee schedule(see attachment A).
They charge no other fees for other activities. (that he knew of). This person is also a member of
the Fire Dept.
EXCELSIOR-Their Fire Marshal is under the Building Dept with a tie to the Fire Dept and part
of the salary income comes from the Uniform Bldg Code fee schedule(see attachment A).
They also charge fees for sprinkler plan reviews,underground tank permits&inspections,tent
permits, fire alarm test premits,fireworks permits and special event permits. He figured this
didn't pay for his salary and couldn't give me a percentage of how much it did pay for. This
person is also a member of the Fire Dept.
ROSEVILLE-Their Fire Marshal is under Community Development with a tie to the Fire Dept
and part of the salary income comes from the Uniform Bldg Code fee schedule(see attachment
A). They also charge fees for sprinkler plan reviews,underground tank permits&inspections,
tent permits, fire alarm test premits, fireworks permits and special event permits.He figured this
paid for approximately 65% of his salary. This person is also a member of the Fire Dept.
HOPKINS -Their Fire Marshal is under the Building Dept with a tie to the Fire Dept and part of
the salary income comes from the Uniform Bldg. Code fee schedule(see attachment A). They •
also charge fees for sprinkler plan reviews,underground tank permits&inspections,tent
permits,fire alarm test premits, fireworks permits and special event permits. They charge $35.00
for the first hour and$20.00 per hour thereafter. They also do Daycare and Maintenance
inspections at$30.00 per hour. If the daycare or business has no violations they get a 50%
discount,but if the inspector has to return more than 3 times it is 45%more per hour. He figured
this paid for approximately 30%of his salary. This person is also a member of the Fire Dept
(1414 mfi 11)
1994 UNIFORM BUILDING CODE 106.4.4-107.6
time required by this section for good and satisfactory reasons.The building official may extend the
time for action by the permittee for a period not exceeding 180 days on written request by the per-
mittee showing that circumstances beyond the control of the permittee have prevented action from
being taken.No permit shall be extended more than once.
106.4.5 Suspension or revocation. The building official may,in writing,suspend or revoke a per-
mit issued under the provisions of this code whenever the permit is issued in error or on the basis of
incorrect information supplied,or in violation of any ordinance or regulation or any of the provi-
sions of this code.
SECTION 107—FEES
107.1 General. Fees shall be assessed in accordance with the provisions of this section or shall be
as set forth in the fee schedule adopted by the jurisdiction.
107.2 Permit Fees. The fee for each permit shall be as set forth in Table 1-A.
The determination of value or valuation under any of the provisions of this code shall be made by
the building official.The value to be used in computing the building permit and building plan re-
view fees shall be the total value of all construction work forwhich the permit is issued,as well as all
finish work,painting,roofing,electrical,plumbing,heating,air conditioning,elevators,fire-extin-
guishing systems and any other permanent equipment.
1073 Plan Review Fees. When submittal documents are required by Section 1063.2,a plan
review fee shall be paid at the time of submitting the submittal documents for plan review.Said plan
review fee shall be 65 percent ofthe building permit fee as shown in Table 1-A.
The plan review fees specified in this subsection are separate fees from the permit fees specified
in Section 1072 and are in addition to the permit fees.
When submittal documents are incomplete or changed sous to require additional plan review or
when the project involves deferred submittal items as defined in Section 1063.4.2..an additional
plan review fee shall be charged at the rate shown in Table 1-A.
107.4 Expiration of Plan Review. Applications for which no permit is issued within 180 days
following the date of application shall expire by limitation,and plans and other data submitted for
review may thereafter be returned to the applicant ordestroyed by the building official.The build-
ing official may extend the time for action by the applicant for a period not exceeding 180 days on
request by the applicant showing that circumstances beyond the control of the applicant have pre-
vented action from being taken.No application shall be extended more than once.In order to renew
action on an application after expiration,the applicant shall resubmit plans and pay a new plan re
view fee.
107.5.Investigation Fees:Work without a Permit.
1075.1 Investigation_ Whenever any work forwhich a permit is required by this code has been
commenced without first obtaining said permit,a special investigation shall be made before a per-
mit may be issued for such work_
10752 Fee..An investigation fee,in addition to the permit fee,shall be collected whether ornot a
permit is then or subsequently issued.The investigation fee shall be equal to the amount of the per-
mit fee required by this code.The minimum investigation fee shall be the same as the minimum fee
set forth in Table 1-A.The payment of such investigation fee shall not exempt any person from com-
pliance with all other provisions of this code nor from any penalty prescribed by law.
107.6 Fee Refunds. The building official may authorize refunding of any fee paid hereunder
which was erroneously paid or collected.
The building official may authorize refunding of not more than 80 percent of the permit fee paid
when no work has been done under a permit issued in accordance with this code.
1-7
107.6-108.5.2 1994 UNIFORM BUILDING CODE
The building official may authorize refunding of not more than 80 percent of the plan review fee
paid when an application for a permit for which a plan review fee has been paid is withdrawn or
canceled before any plan reviewing is done.
The building official shall not authorize refunding of any fee paid except on written application
filed by the original permittee not later than 180 days after the date of fee payment.
SECTION 108—INSPECTIONS
108.1 General. All construction or work for which a permit is required shall be subject to inspec-
tion by the building official and all such construction or work shall remain accessible and exposed
for inspection purposes until approved by the building official.In addition,certain types of con-
struction shall have continuous inspection as specified in Section 1701.5.
Approval as a result of an inspection shall not be construed to be an approval of a violation of the
provisions of this code or of other ordinances of the jurisdiction.Inspections presuming to give au-
thority to violate or cancel the provisions of this code or of other ordinances of the jurisdiction shall
not be valid.
It shall be the duty of the permit applicant to cause the work to remain accessible and exposed for
inspection purposes.Neither the building official nor the jurisdiction shall be liable for expense en-
tailed in the removal or replacement of any material required to allow inspection.
A survey of the lot may be required by the building official to verify that the structure is located in
accordance with the approved plans.
108.2 Inspection Record Card. Work requiring a permit shall not be commenced until the permit
holder or an agent of the permit holder shall have posted or otherwise made available an inspection
record card such as to allow the building official to conveniently make the required entries thereon
regarding inspection of the work.This card shall be maintained available by the permit holder until
final approval has been granted by the building official. �.
108.3 Inspection Requests. It shall be the duty of the person doing the work authorized by a per-
mit to notify the building official that such work is ready for inspection.The building official may
require that every request for inspection be filed at least one working day before such inspection is
desired.Such request may be in writing or by telephone at the option of the building official.
It shall be the duty of the person requesting any inspections required by this code to provide ac-
cess to and means for inspection of such work.
108.4 Approval Required. Work shall not be done beyond the point indicated in each successive
inspection without fust obtaining the approval of the building official.The building official,upon
notification,shall make the requested inspections and shall either indicate that portion of the con- ---
struction is satisfactory as completed,or shall notify the permit holder or an agent of the permit
holder wherein the same fails to comply with this code.Any portions which do not comply shall be
corrected and such portion shall not be covered or concealed until authorized by the building offi-
cial.
There shall be a final inspection and approval of all buildings and structures when completed and
ready for occupancy and use.
108.5 Required Inspections.
108.5.1 General. Reinforcing steel or structural framework of any part of any building or struc-
ture shall not be covered or concealed without first obtaining the approval of the building official.
The building official,upon notification,shall make the inspections set forth in the following sub-
sections.
108.5.2 Foundation inspection. To be made after excavations for footings are complete and any ^
required reinforcing steel is in place.For concrete foundations,any required forms shall be in place
1-8
1994 UNIFORM BUILDING CODE 108.5.2-109.2
prior to inspection.All materials for the foundation shall be on the job,except where concrete is
ready mixed in accordance with U.B.C.Standard 19-3,the concrete need not be on the job.Where
the foundation is to be constructed of approved treated wood,additional inspections may be re-
quired by the building official.
108.5.3 Concrete slab or under-floor inspection. To be made after all in-slab or under-floor
building service equipment,conduit,piping accessories and other ancillary equipment items are in
place.but before any concrete is placed or floor sheathing installed,including the subfloor.
108.5.4 Frame inspection. To be made after the roof,all framing,fire blocking and bracing are in
place and all pipes.chimneys and vents are complete and the rough electrical,plumbing,and heat-
ing wires,pipes and ducts are approved.
10855 Lath or gypsum board inspection. To be made after all lathing and gypsum board,inte-
rior and exterior,is in place,but before any plastering is applied or before gypsum board joints and
fasteners are taped and finished.
108.5.6 Final inspection. To be made after finish grading and the building is completed and ready
for occupancy.
108.6 Special Inspections. For special inspections,see Chapter 17.
108.7 Other-Inspections. In addition to the called inspections specified above,the building offi-
cial may make or require other inspections of any construction work to ascertain compliance with
the provisions of this code and other laws which are enforced by the code enforcement agency.
108.8 Reinspections. A reinspection fee may be assessed for each inspection or reinspection
when such portion of work for which inspection is called is not complete or when corrections called
for are not made.
This subsection is not to be interpreted as requiring reinspection fees the first time a job is rejected
for failure to comply with the requirements of this code,but as controlling the practice of calling for
inspections before the job is ready for such inspection or reinspection.
Reinspection fees may be assessed when the inspection record card is not posted or otherwise
available on the work site,the approved plans are not readily available to the inspector,for failure to
provide access on the date for which inspection is requested,or for deviating from plans requiring
the approval of the building official.
To obtain a reinspection,the applicant shall file an application therefor in writing on a form fur-
nished for that purpose and pay the reinspection fee in accordance with Table I-A or as set forth in
the fee schedule adopted by the jurisdiction.
In instances where reinspection fees have been assessed,no additional inspection of the work will
be performed until the required fees have been paid.
SECTION 109—CERTIFICATE OF OCCUPANCY
109.1 Use and Occupancy. No building or structure shall be used or occupied,and no change in
the existing occupancy classification of a building or structure or portion thereof shall be made until
the building official has issued a certificate of occupancy therefor as provided herein.
EXCEPTION:Group R,Division 3 and Group U Occupancies.
Issuance of a certificate of occupancy shall not be construed as an approval of a violation of the
provisions of this code or of other ordinances of the jurisdiction.Certificates presuming to give au-
thority to violate or cancel the provisions of this code or other ordinances of the jurisdiction shall not
be valid.
109.2 Change in Use. Changes in the character or use of a building shall not be made except as
specified in Section 3405 of this code.
1-9
109.3-109.6 1994 UNIFORM BUILDING CODE
109.3 Certificate Issued. After the building official inspects the building or structure and finds
no violations of the provisions of this code or other laws which are enforced by the code enforce-
ment agency,the building official shall issue a certificate of occupancy which shall contain the fol-
lowing:
1. The building pem►it number.
2. The address of the building.
3. The name and address of the owner.
4. A description of that portion of the building for which the certificate is issued.
5. A statement that the described portion of the building has been inspected for compliance with
the requirements of this code for the group and division of occupancy and the use for which the
proposed occupancy is classified.
6. The name of the building official.
109.4 Temporary Certificate. If the building official finds that no substantial hazard will result
from occupancy of any building or portion thereof before the same is completed,a temporary certif-
icate of occupancy may be issued for the use of a portion or portions of a building or structure prior
to the completion of the entire building or structure.
109.5 Posting. The certificate of occupancy shall be posted in a conspicuous place on the prem-
ises and shall not be removed except by the building official.
109.6 Revocation. The building official may,in writing,suspend or revoke a certificate of occu-
pancy issued under the provisions of this code whenever the certificate is issued in error,or on the
basis of incorrect information supplied,or when it is determined that the building or structure or
portion thereof is in violation of any ordinance or regulation or any of the provisions of this code.
1 �
1-10
1994 UNIFORM BUILDING CODE 1-A
TABLE 1-A—BUILDING PERMIT FEES
TOTAL VALUATION FEE
$1.00 to$500.00 $21.00
$501.00 to$2,000.00 $21.00 for the first$500.00 plus$2.75 for each additional
$100.00.or fraction thereof.to and including$2,000.00
$2,001.00 to$25,000.00 $62.25 for the first$2,000.00 plus$12.50 for each additional
$1.000.00,or fraction thereof,to and including$25,000.00
$25,001.00 to$50,000.00 $349.75 for the first$25,000.00 plus$9.00 for each
additional$1,000.00.or fraction thereof,to and including
$50.000.00
$50,001.00 to$100,000.00 $574.75 for the first$50.000.00 plus$6.25 for each
additional$1,000.00.or fraction thereof,to and including
$100,000.00
$100.001.00 to$500,000.00 $887.25 for the first$100.000.00 plus$5.00 for each
additional$1,000.00,or fraction thereof,to and including
$500,000.00
$500,001.00 to$1,000,000.00 $2,887.25 for the first$500,000.00 plus$4.25 for each
additional$1,000.00,or fraction thereof,to and including
$1,000,000.00
$1,000,001.00 and up $5,012.25 for the first$1,000,000.00 plus$2.75 for each
additional$1,000.00,or fraction thereof
Other Inspections and Fees:
I. Inspections outside of normal business hours $42.00 per hour*
(minimum charge—two hours)
2. Reinspection fees assessed under provisions of
Section 108.8 $42.00 per hour*
3. Inspections for which no fee,is specifically indicated $42.00 per hour*
(minimum charge—one-half hour)
4. Additional plan review required by changes,additions
or revisions to plans $42.00 per hour*
(minimum charge-one-half hour)
5. For use of outside consultants for plan checking and
inspections,or both Actual costs**
*Or the total hourly cost to the jurisdiction,whichever is the greatest.This cost shall include supervision,overhead,
equipment,hourly wages and fringe benefits of the employees involved.
**Actual costs include administrative and overhead costs.
1-11
CITY OF SHAKOPEE
POLICE DEPARTMENT
Memorandum
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: Dan Hughes, Chief of Police
SUBJECT: 1999 Budget Request
DATE: September 3, 1998
INTRODUCTION:
The 1999 budget request stages the police department in a positive position to deal with
anticipated significant growth in the very near future. In the personnel area the
recommendations, as previously requested, include:
• Hiring a community service officer, a civilian at a lower pay rate than
sworn officers and able to perform some duties that are currently
performed by sworn officers.
• Assigning an existing investigator position back to the street;to
enhance our uniform patrol capabilities and to meet minimum staffing
needs.
• Hiring an additional officer and assigning an experienced officer to the
Southwest Metro Drug Task Force to enhance street level drug
enforcement.
RECOMMENDATION:
The City Administrator requested that police department staff develop possible options in
order to facilitate the hiring of the police officer position,without increasing the tax
capacity rate. The targeted dollar figure is approximately fifth thousand dollars($50,000).
We believe we can do this through the following changes in our budget request:
• $10,000 reduction in operating expenses. We believe we will be successful
obtaining Federal grant money.
• Purchase one civil defense siren instead of two. We believe through
positioning of sirens, and,possibly, moving existing sirens,that there will
be an acceptable emergency warning system in 1999. (Saving of$20,000).
• $15,000 by reducing the budgetary request for computer software and
hardware. The original grant included$60,000 for mobile computers in
the squad cars. Based upon our current lease with Scott County, we
cannot buy those on the market. The $60,000 should have been removed
from the original grant request, but was not.
• $5,000 reduction in other areas of the budget.
DH:pm
/-1 . F.
City of Shakopee
Memorandum
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Dan Hughes, Chief of Police ,/'�+�
Date: August 31, 1998
Subject: Reconsideration of 1999 Budget Request for Additional Officer
INTRODUCTION
The Police Department respectfully requests the reconsideration of the 1999 budget
request for an additional police officer.
BACKGROUND
The decision to make this request was based upon a number of factors. Community
growth, both residential and retail; deployment of resources to existing programs; benefits
derived from full participation in the Southwest Metro Drug Task Force (SWMDTF); and
finally the ability to adequately schedule the patrol force while making the transition to
community policing are the more significant factors which contributed to the request.
Staffing Formula/Deployment
The City's Planning Department reported the estimated 1997 population to be 16,200 in
the most recent copy of The Hometown Messenger. The 16,200 multiplied by the FBI's
recommended ratio of 1.5 officers per 1000 is the equivalent of 24 sworn police officers
for a community of our size. A study commissioned by the City in 1986 recommended the
1.5 ratio was insufficient for a community like Shakopee due to our entertainment
industry. However, a recent staffing review using a formula developed by the
International Association of Chief's of Police (IACP) established 14 as the number of
patrol officers needed to meet the demand created by our calls for service.
When fully staffed in early 1997, we scheduled 13 patrol officers, 3 patrol sergeants, one
school resource officer, and 3 investigators. One of the investigators spent 50% of the
time handling evidence room duties. We are currently scheduling 9 patrol officers, 3
patrol sergeants, 2 officers in training, a juvenile officer/investigator, a school resource
officer, and 1 investigator. The current investigator duties are performed by a patrol
officer, who due to an injury, is assigned to complete follow-up investigation on cases.
When returned to full staffing we will schedule 13 patrol officers with the Community
Service Officer fulfilling some of the duties of our former investigator position. With the
additional hire of a police officer this position will be reassigned to the street which would
bring us to 14 patrol officers, the number recommended by the IACP workload study.
The juvenile officer and school resource officer will spend a significant amount of their
time working with the schools and Scott County Human Services for the next nine
months. We currently work in partnership with the school district in providing DARE and
GREAT training to elementary and junior high students. These training opportunities are
currently accomplished by the school resource officer with some help from the juvenile
officer/investigator. In 1998 we received nearly $16,000 from the school district for these
services. This figure is expected to grow to nearly$25,000 in 1999. The anticipated three
new hires between now and the end of 1998 will be a big help toward addressing the needs
of our community and our patrol schedule.
Southwest Metro Drug Task Force
The incorporation of the previously mentioned factors with our continued participation in
the Southwest Metro Drug Task Force (SWMDTF) creates a positive position for our
community. We have participated in the SWMDTF since it's inception in 1986. Our
involvement has consisted of annual financial support and during one three year period an
officer was assigned from our department. The drug task force was formed by funding
from the federal level funneled through a State agency in response to the drug epidemic in
the late 80's and early 90's. The SWMDTF has received continued funding with
moderate increases as a result of it's efforts in drug enforcement in our area. We were
asked in 1997 to assign an officer in 1998 to the SWMDTF by their executive committee
because we had gone a number of years without an assignment and it was our turn. We
respectfully requested another year's grace due to the shortage the assignment would
cause. It is our turn to make an assignment to the drug task force. Historically,
community's which have officers assigned to the task force experience an increased
number of arrests for time of the assignment. The financial side of this assignment creates
a win-win situation for growing communities like Shakopee. The assignment to the task
force is filled with an experienced police officer. This officer is usually at a contractual
pay rate of top patrol. The SWMDTF reimburses the City for 90% of the cost of the
officer. The officer hired to fill the vacancy created by the two year assignment is
compensated at 75% of top patrol for the first year and 80% of top patrol for the second
year. This two year time frame provides an experienced police officer positioned to
respond to the community's needs created by the two years of growth and expansion.
Community Policing
Our community policing initiative includes business and multi-housing crime prevention
activities. The growth in our retail businesses surrounding the Marschall Road and 169
bypass corridors and our multi-housing units will continue to utilize our resources even
more. Many of our existing business community's crime prevention needs have gone
unanswered over the past several months. The number of multi-housing units has also
increased, with all the indicators suggesting the growth will continue. It is instrumental
for a modern day police agency to have the ability to move from a reactive posture to one
which is proactive for the successful transition to a culture which develops community
partnerships.
Reallocation of Existing Personnel
It is possible we can reallocate an existing position to the drug task force without hiring an
officer to backfill the vacancy. However, this action may cause a possible reduction in
service because the Community Service Officer will be responsible for the evidence room
and code enforcement duties but will be unable to assume the sworn duties of the officer
reallocated to the street. Our participation in the SWMDTF provides Shakopee a unique
opportunity to stay in step with growth, maintain our existing programs, increase our
deployment of patrol officers while balancing our expenses and revenues. It also provides
a broad systematic approach to the societal problems created by drugs with the guidance
of an experienced Shakopee police officer. Finally, the SWMDTF is a working
partnership representative of the future of policing in Shakopee.
In essence, we have an opportunity to position the police department to better meet the
demands of the community's anticipated growth with minimal cost to the citizens we are
committed to serve.
ACTION REQUESTED
The Police Department respectfully requests Council's reconsideration of the 1999 budget
request for an additional police officer for the intended purpose of assigning an
ex._ '- ed police officer to the Southwest Metro drug Task Force for two years.
i �
Pan Hughes
Chief of Police
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Administrative Budget Issues
DATE: September 3, 1998
Levee Drive Senior Dining
Currently,the City is in the third year of a five year contract with the owner of Levee Drive. The
City pays $956.72 monthly ($11,481 annually) as the lease payment for this.
In speaking with Diane Lesch, Senior Meals Coordinator with the Community Action Agency,
she reports that this arrangement has been going on for many years, likely preceeding when
Levee Drive opened.
The location's primary purpose is to serve congregate meals, for which there are 25-30
participants a day;two-thirds of that she estimated came from Levee Drive.
However, she wanted the Council to be aware that this was something that is utilized by many
seniors from outside of the building as well. For example,the Senior Club meets Wednesday
afternoons, for recreation and service projects. The room is also available for birthdays,
Christmas, and other celebrations. Potlucks are held monthly, and many seniors from throughout
Shakopee attend. Finally, it is used for Christmas, Easter, and other religious observations as
needed.
We recommend no changes on this.
Scott Joint Prosecution Association
A question was raised at the previous budget review regarding the Scott Joint Prosecution
Association, and why the expenditures exceed the amount of revenues that have been received.
I've conferred with Pat Ciliberto of the SJPA on this. We do not have a final answer at this time,
but we believe that there maybe some revenue items that need to be addressed which will,when
resolved,provide for higher amounts of revenues. As Mr. Ciliberto has said,the SJPA has
provided an opportunity for Savage and Prior Lake to go from a deficit,to "in the black", and he
sees no reason that Shakopee shouldn't be doing the same.
1W-16-iUILL
Mark McNeill
City Administrator
MM:tw
BUDGETIS.DOC