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HomeMy WebLinkAbout03/02/1998 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 2, 1998 -MONDAY- LOCATION: 129 Holmes Street South Swearing in of new Police Chief Mayor Jon Brekke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Approval of Consent Business-(All items noted by an* are anticipated to be routine. After a discussion by the Mayor,there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 5] Liaison Reports from Councilmembers 6] Mayor's Report A] Resolution of Appreciation to Marcia Spagnolo -Res.No. 4857 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Recess for an Economic Development Authority Meeting 9] Re-convene *10] Approval of Minutes: February 3, 1998 *11] Approve Bills in the Amount of$749,167.54 12] Communications A] Shakopee Convention&Visitor Bureau 1998 Budget-Presentation by Carol Schultz, Executive Director, Chamber of Commerce 13] Public Hearings-none 14] Recommendations from Boards and Commissions -none TENTATIVE AGENDA March 2, 1998 Page -2- 15] General Business A] Community Development *1. Extension of Preliminary Plat Approval for White Pines Addition B] Public Works and Engineering 1. Ordering Improvements and the Preparation of Plans and Specs for the 1998 Reconstruction Project, 1998-1 - Res. 4854 2. Declaring Cost to be Assessed and Ordering Preparation of Proposed Assessments for Maras Street, Project 1996-4 - Res.No. 4855 3. Approving Plans for Southbridge Parkway in the Southbridge 1st Addition Proposed Plat,Project 1997-4 - Res.No. 4856 4. Revised Assessments on Vierling Drive from County Road 15 to Presidential Lane,Project 1994-7-Res.No. 4859 C] Police and Fire *1. Application for Auto Theft Prevention Grant-Res.No. 4843 *2. Fire Station#2 Office Equipment-Conference Room *3. Fire Station#2 Office Equipment-Workstations *4. Fire Station#2 Extractor/Washer and Dryer D] Park and Recreation 1. New Full-Time Recreation Supervisor Position-Res. No. 4844 E] General Administration *1. Conveyance of Property to the School District 2. Board of Review *3. Temporary Liquor License- St. Mary's Church 4. Discussion of Goal Setting Session-April 28, 1998 5. Clean-up Day *6. Cable Television Appointment- Res. No. 4858 16] Other Business 17] Recess for an executive session to discuss matters permitted under attorney-client privilege 18] Re-convene 19] Adjourn to Tuesday,March 17, 1998 at 7:00 p.m. TENTATIVE AGENDA ' ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE,MINNESOTA March 2, 1998 Regular Meeting 1. Roll Call at 7:00 p.m. 2. Approval of the agenda 3. Approval of Minutes February 17, 1998 4. Financial A.)Approval of Bills 5. Update:River City Centre.Bill Jaffa and Steve Dombrovski presenting 6. Recommendations from Downtown/ 1st Avenue Revitalization Coommittee A.)Funding for Downtown Signage 7. Other Business: 8. Adjourn edagenda.doc OFFICIALDEVELOPMENT A F THE ECONOMIC AUTHORITY SHAKOPEE,MN ADJOURNED REGULAR SESSION FEBRUARY 17,1998 Amundson,Brekke,DuBois,Sweeney,and President Link Members Present: None ment Develo Members Absent: Administrator; R. Michael Leek, Community P Staff Present: Mark McNeill, City Director;Paul Snook,Economic Development Engineer; °mee Coordinator Voxland, Finance Bruce Loney, Public Works Director/City g Attorney Others Present: Clerk;and Jim Thomson,City Director;Judith S.Cox,City 1. Roll ail President Link called the meeting to order at 7:17 p.m. Roll was taken as noted above. 2. Sweeney/ of ands approve the agenda as presented.Motion carried unanimously. Sweeney/Amundson moved to 3. _ v�i of Minutes 20 and February 3, 1998,minutes. DuBois/Amundson moved to approve the January made to the January 20, 1998,minutes to indicate that Comm.DuBois abstained A correction was from the vote to approve the minutes of January 13, 1998. 20 to reflect the abstention of Cncl. 13, 1998. Motion carried unanimously. Brekke/Amundson moved to amend the minutes of January DuBois on the vote to approve the minutes of January Motion carried unanimously on main motion as amended. 4. A Approval of Bills f punundson/Brekk e moved to approve bills in the amount of$56.i 3 for the EDA General Fund and $1,205.73 for the Blocks 3 &4 Fund. Motion carried unanimously. 5. Other Business None. 6. Adiournmentwas adjourned at DuBois/Amundson moved to adjourn. Motion carried unanimously. The meeting 7:23 p.m. titka . S.Cox,E.D.A. Secretary Esther TenEyck,Recording Secretary CITY OF SHAKOPEE MAmo ra CI'I M TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: February 26 , 1998 Introduction Attached is a listing of bills fo9the EDAand the Blocks 3&4 projects for the period 2/12/98 to 02/26/98 . Action Requested Move to approve bills in the amountof 3&4$156 .73 for the EDA General Fund and $29 . 86 for the E+ II 0 0 0 0 0 A II 0 O 0 0 0 0 0 0 0 0 I w al H C4 11 O O 0 0 0 O 0 0 0 0• II U n 1 M O m In m H I M W N N N 0 co 0 0 O) II La 11 H In t0 t0 t0 • 11 al 1 A 1 u) u') u) U) N 01 t0 11 H H H H N N N CO II 1 H II H II C17 a) II CA co 11 H o Ox 1 II 11 CO H on 11 11 W 11 x M N 11 U N M iC rt4 II LC/ CN C4 al H 14 II R O 0 0 0 a) co w w I-1 4 Z .4 ° o alH a) 0] aw al w w a° 0 0 xa x a za) w O H H \ z Q ' a a � 0 t4 a o H zA H A 4 W Z co H p CN Zx x E m0 U 1 w I M CO CO to a I N H CO H N O N N 0 U O N N CII N N N U Z o 0 La o 0 1 1 I I co coco i 0) 01 I H H 01 I \\ H Gil I Tr H I N N N N Ki I N N 0 1 0 0 0 i< ie i, H u) is 01 01 H L` N H H H V4 0 Ti, 0 T k 0 d' i, Zic h Ho ° o Q M H a) W OH H M 0 H Ix M c7 H w H c7 w 0 a H 0 O rn0) w A w H 0Fa t` a Tr 2 00 0 0 4 0t oa o a A H H rriw p o Co G4 H P: A In u) 4 4 0 Z H H is k 0 E. * r El E'' is is Cs. H H H H * Tr U 0 H +i . SCOTT COUNTY HOUSING AND REDEVELOPMENT AUTHORITY March 2, 1998 TO: Shakopee City Council FROM: ' William I. Jaffa, SC-HRA Executive Director SUBJ: STATUS UPDATE RIVER CITY CENTRE A. Management/Leasing In January the Scott County HRA retained Great Lakes Management Company to lease and manage the residential portion of the development. 1. Marketing plan approved in February, 1998. 2. Affordable market rate rents approved in March, 1998. See attached resolution. 3. Active marketing to begin in March, 1998. Rental Information # 445-5107. B. Construction As of this writing, construction has progressed very well with ress nsignificell.ant The delays to patio Both buildingsd are now completely are expected to be delivered on the site this week. doors and retail glazing • Building A (west) is completely framed to the roof of the third floor. The skyway steel ins re rtin in frame has been erected and is in place. The plumbing rough in tae resade gial Building A and the mechanical and electrical rough ins havebegun floors two and three of the same building. The brick layers h s e indicated of n interest n e e t in starting on Building A this week on the exterior finish whichThe e roofing on Building A will begin to be installed n hismatter permitting. concrete slab is expected to be poured in Building A late this • BuildingB (east) has concrete plank in place above the parking garage and the steel frame of the first floor retail area is now in place. Wood framing of second floor in Building B began late last week. C. General Comments relationship with the local business community remains good. In January, Kraus-Anderson The on the progress of River City made a presentation to the downtown business community aCit , construction. Parking issues downtown, in relation to the gal contractorlPment of has done apgood job have lessened significantly. It appears that the gene interacting with the local community and the City. cf:DEVLPMNT\RNERCTY.CTR SCOTT COUNTY HOUSING AND REDEVELOPMENT AUTHORITY RESOLUTION NO. 11-98 ESTABLISH AFFORDABLE MARKET RATE RENTS FOR THE RIVER CITY APARTMENTS • SHAKOPEE, MINNESOTA WHEREAS, the Scott County Housing and Redevelopment Authority ("the Authority) has selected Great Lakes Management Company ("Great Lakes") to lease and manage the River City Apartments in Shakopee, MN.; and WHEREAS, Great Lakes has individually priced each apartment at River City Apartments based on square footage, location, and view; and WHEREAS, the rents are established as affordable market rate and have been reviewed by the Authority's financial analyst Springstad, Inc. NOW, THEREFORE, BE IT RESOLVED that the Scott County Housing outhe i g and Redevelopment Authority Board of Commissioners hereby approves e market rate rents attached hereto as Exhibit A and made part of this resolution. Adopted this 3rd day of March , 19 98 . M/ S/ Presiding Harms Henderson Siekmann White Secretary Croatt RIVER CITY APARTMENTS E MINNESOTA 205 FIRST AVENUE EAST, SHAKOPEE, 1 Bedroom (F $480 (Trench Balcony) 679 sq. ft. $490 2-A2690 1 Bedroom (Bay) sq. ft. $525 4-8 1 Bedroom Large (French Balcony) 740 sq. ft. $5352 6-B2 1 Bedroom Large (Bay) 740 sq. ft. $525 10-D 2-B-HC 1 Bedroom Large - Accessible 740 sq. ft. $525 1 Bedroom+ Den (French Balcony) 850 sq. ft. $635 8-D2 1 Bedroom + Den (Bay) 850 sq' ft953 sq. ft. $675 2-C 2 Bedroom/2 Bath(French Balcony) $685 6-C2 2 Bedroom/2 Bath (Bay) 953 sq. ft. 2-E 2 Bedroom/2 Bath Corner (French Balcony) 1118 sq. ft. $745 6-E2 2 Bedroom1118s ft. $755/2 Bath Corner (Bay) q Underground parking $40/mo. Management pays: Heat, water, sewer, trash collection. Resident pays: Electricity, telephone and cable TV if desired. 1 0 0 pp o OO„O O O � � 0 � r.-. QN N Nd' em4 00 Crl en 4" 4., 4, 4, 4, 4, 4 4A 4, 4, 4" Xt EA H II It II II II II II II II II II OO 0 N vl N N or, Lel['l d0 d' N W ,N V1 'I `O 1O N r-- 4094 Eft 60,Y 6R 603 4s9 ER 60) CA CJrvis Q N Q `O N --, GO N \O N \D a O U, • o0 >+ cel per" Q" U e-> U W Q & co O� Ra o0 cA O 01 ds . ° o, r- 56" ..4�yT8g, U, O Q d N c"n WI dO - WI . , >-, a , 64 O Ci CA y � de6aOO t) ^�o 4, 00 -5 .5 .5 .5 CN zon es 5 0 >R eCa CCa W M Ca O eseEieee -t0 .tI -,t. iey =I 0 0 0 Q 0 0 0 0 Q 0 0 Ed VV co CaCAW al P1 CQ CCC31CQCao. cis3cu Cn 7, y 0 tH y � m 3 .5 F,-,,,,cy x -v 0 Q ¢ �OaaCaQN � UWW � � x � W Q 4 N 4 .O N oo N .O N .O CITY OF SHAKOPEE Tamara dum TO: Economic Development Authority FROM: Downtown/ 1st Avenue Revitalization Committee Paul Snook,Economic Development Coordinator SUBJECT: Downtown Signage Funding Participation DATE: March 2, 1998 Introduction: The Downtown Business Association and Chamber of Commerce arge roqufesting tha the City and / or EDA consider contributing one-third of Shakopee" directional sign, to be placed just south of the intersection of Highways 169 and 69. Background: At its January 20, 1997 meeting, the EDA was asked to consider odf funding the r study, and sign, and referred this item to the DT /1st Avenue Committee for recommendation to the EDA. Discussion: Per the EDA's request, the Committee considered whether Ave. business areas; ande is a to attractions for signage directing traffic to the Marschall Rd. and East 1st such as Murphy's Landing and Valleyfair, in addition to considering the need for downtown directional signage. The committee provides the following observations: . • Along the 169 bypass there are "blue" signs that businesses in the Marschall Rd. area have purchased advertising space on. These signs are essentially directional signs. Consequently, an additional, generic"business district" sign is not necessary. • As to a sign at the east end of First Avenue / Hwy 101, there are "green" signs that have the word "Shakopee" accompanied by a directional anal ow .direThese signs lead nal sign is not motorists into the East 1st Avenue area. Again, an add necessary. dtsigmo3.doc • As to a directional sign for downtown, the Committee agreed that a sign is needed, however it should be funded privately with no participation from the City. The committee reasoned that the remaining one-third of the sign cost ($300) could easily be funded by the Chamber of Commerce and DT Business Association, saving EDA funds for uses more directly related to economic development. Downtown/ 1st Avenue Revitalization Committee Recommendation • The Downtown / 1st Avenue Revitalization Committee recommends that the EDA not contribute to one-third of the cost of the proposed"Downtown Shakopee" directional sign for the above-referenced reasons. dtsigmo3.doc OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 3, 1998 Mayor Brekke called the meeting to order at 7 p.m. with Councilmembers Amundson, Link, Sweeney and DuBois present. Also present: Mark McNeill, City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/City Engineer; Gregg Voxland, Finance Director; Paul Snook, Economic Development Coordinator; Judith S. Cox, City Clerk; and Jim Thomson, City Attorney. The Pledge of Allegiance was recited. The following item was added to the agenda: 15.B.1.c. Station No. 2 Radio Equipment. Mayor Brekke explained that item 15.E.3. Excess Fire Station Property - Tax Credit Housing would be addressed immediately before recessing to the Economic Development Authority meeting. Sweeney/Amundson moved to approve the agenda as modified. Motion carried unanimously. The following additions were made to the Consent Agenda: 14.B. Youth Initiative Bill/Governor's Environmental Legacy, and 15.B.i.c. Station No. 2 Radio Equipment. The following items were removed from the Consent Agenda: 15.B.1. Purchase of Equipment for Fire Station No. 2: a)Audio/Visual Equipment, b) Wiring/Telephone System, c) Station No. 2 Radio Equipment, and 15.E.1. First March Meeting - Date Change. DuBois/Amundson moved to approve the Consent Agenda as modified. Motion carried unanimously. Liaison reports were given by Councilmembers. Mayor Brekke gave the Mayor's Report. Mayor Brekke asked if there were any interested citizens present in the audience who wished to address the City Council on any item not on the agenda. Jeff Miller, 2308 Promise Avenue, approached the podium. He provided a report regarding County Road 17 and the realignment of County Road 42 for Council's review. He also requested that the City Council draft a letter for the February 17, 1998, County meeting which states the City's opinion regarding the realignment. Cncl. Sweeney explained that the February 17 meeting would be a committee meeting in which recommendations will be made to the following County Board Meeting. Official Proceedings of the February 3, 1998Page -2- Shakopee City Council Discussion of item 15.E.3. Excess Fire Station Property - Sale was taken out of the regular order on the agenda. Mark McNeill reported that the Councilmembers attended a neighborhood meeting (regarding the proposed tax credit housing on the excess fire station property) in which concerns such as highway noise, safety for children, property values and traffic issues were discussed. No action was taken as this was not a regular City Council meeting. Part of the financing for this project would come from Low Income Tax Credits, which is a program with an application deadline of February 12. Mr. McNeill said there were a few unresolved issues related to the proposal and traffic noise. He also said that staff has been researching what can be done regarding traffic noise. Bruce Loney explained that the noise issue relates to the property west of the Fire Station site. He said that Mn/DOT has an indirect source permit for the Trunk Hwy 101 project. He questioned the time frame in which Mn/DOT is responsible for mitigating highway noise which would affect the point at which the City and developers become responsible on new developments approaching the highway. He said he would be contacting Mn/DOT regarding a possible noise violation, and who would be responsible if there is, in fact, a violation. There is an area of approximately 1500 lineal feet to be bermed or a wall constructed. Bruce Loney said the estimated cost of an earth berm is $50,000 and $130,000 to construct a noise wall. Further meetings with Mn/DOT are needed as their initial reaction was that this was not their responsibility. He suggested that Mn/DOT might conduct a study to determine whether or not there is a noise violation, at which time a discussion as to who will pay for it and how it will be resolved would take place if there was a noise violation. A discussion regarding other developments along highways, noise abatement, and responsibility ensued. Staff will pursue this issue. Mayor Brekke asked if there was anyone present in the audience with any new information to share regarding the proposed housing. Wayde Johnson, 2547 Onyx Drive, approached the podium and stated that a letter of petition was circulated around the neighborhood which currently has approximately 70 signatures in opposition to the development. He spoke on behalf of those present, summarizing issues discussed. He said there was concern that if the project moves forward, the chances of noise abatement might be reduced in the future. Questions relating to traffic and whether or not this is an area for families with children, as well as the distance to shopping and or retail businesses were raised. Other issues included of the landadequate land indoor values moutdoor the neighborhood,e and whwhether this is the best or highest use whether this was in the spirit of the original purchase of the property. ry 3, 1998 Official Proceedings of the Page February Shakopee City Council -3- Mr. Johnson said the biggest issue is that the land is City-owned so the neighborhood should have a greater voice in the use of the land. Gregory McClenahan, EverGreen Real Estate Development Corporation, Prior Lake, approached the podium. He said that the people that will live here are similar to those in other rental developments in Shakopee. He emphasized proper maintenance and good management of the property and the fact that it would be eu o good eiganhdbtohrimpact onsurrounding market values areas od. He provided studies relating to the market surrounding similar developments The conclusion to was look that tareere was no the quality oimpact a construction, values. He said the more important things maintenance and management of the property. In response to concerns relating to the highway, he said the development would be significantly away from major roads and did not see this as an element of risk. He said fencing could be added if this was a concern. The fact that there are needs for the dirt and it adds value to the property which frees up funding for the day care center that would otherwise not be available. Mark McNeill noted additional changes in the purchase agreement and recommended they be incorporated if any action is taken. A discussion relating to concern of what would happen should the buyer not close, the dirt is gone, and the City then needs the dirt for potential berming along the bypass. Mark McNeill said that the City's focus is on making this parcel developable which requires removal of the excess dirt. Approximately 10,000 cubic yards of dirt are needed for a berm and there are approximately 140,000 yards of dirt on the site. Bruce Loney said there is value in the dirt. However, that value is determined by the cost of moving the dirt as the cost of trucking the dirt is usually more per yard than the actual cost of buying it. Mr. McNeill said that regardless of what happens with Seagate, Valley Green would still be interested in the fill for future development purposes. Jon Albinson approached the podium and xainethec ostthat to�emo m adeethe dens point He saidview that the parcel is not worth the asking price based on excess dirt is high quality berm soil and said that the issue for Valley Green is if the project does not move forward they would still like to grade the property down so it could be sold to someone else. However, he said it would be important to make sure that the grading plan for the site could be used for a variety of possible developments. Sweeney/Amundson moved to direct the Mayor and City Clerk to execute the Purchase Agreement for the sale of the excess fire station property, incorporating modifications indicated by Mark McNeill's memo. A discussion ensued regarding the need for affordable housing. Official Proceedings of the February 3, 1998page -4- Shakopee City Council Cncl. Sweeney said that the City has a responsibility to provide affordable housing and that there is a need for affordable housing in Shakopee. Cncl. Amundson said that the City has an obligation to provide affordable housing and does not need to invest its dollars into it. Also, it is important to remember that this development is for working people upon which credit and background checks will be conducted. Cncl. Link proposed questions relating to the City's strategy regarding subsidized housing; what the status of the City's inventory of low income and subsidized housing is; what is the City's goal and how many units are there; and finally, what is the City's 5-year strategy plan as far as achieving low-cost housing and how does this project fit our goals? He then asked if the City is meeting the Livable Communities Act. Without answers, it is hard to make a decision. He realizes that there is an obligation for affordable housing, but is this the right site? Cncl. DuBois expressed concern for future land costs should the City need to build a new police station and said she did not feel this is a good spot for this project. Mayor Brekke discussed the changes that have occurred in this neighborhood over the last five years and said he did not believe this project would impact property values as the construction, maintenance, and management plans for this project are the keys to success. He said the development will not block views, smell bad, be noisy, or generate any more police calls per unit, statistically, than that of a single family from theresiential evelopment. He stated that value of surrounding propertledies have found that projects done right will not detract s. In response to a question relating to the City making a profit on this property, Cncl. Sweeney explained that the amount of money that was subtracted from lhe bonding Levy and will$ be oOplaced0) as tonaa s not being used for the fire station was paid out of the Genera dollar for dollar basis. The difference remaining is a $40,000 assessment which the City is also paying as part of the purchase agreement. Gregory McClenahan approached the podium and said that he was familiar with an H.R.A. study which reinforced the need for affordable housing in all communities in Scott County. He said an inventory was of all multi-family rental developments down to four-plexes. The information included market rate, senior and subsidized housing and is available through the H.R.A. A discussion ensued relating to the need and Shakopee's obligation to provide affordable housing in relation to the other communities in the county. Official Proceedings of the February 3, 1998 -5- Shakopee City Council Mary Pat approached the podium and said the people rks with newith ed low incomecthere isn'tg and assistance. She said 12 of 15 have some type of aid to help as large a need in Shakopee as there is in other communities. She said if you live in Shakopee you can get the aid. Motion carried 3-2 with Cncls. Link and DuBois opposed. A recess was taken at 8:12 p.m. for the purpose of conducting an Economical Development Authority meeting. The meeting re-convened at 8:20 p.m. DuBois/Amundson moved to approve the minutes for January 20, and January 24, 1998. (Motion carried under the Consent Agenda.) DuBois/Amundson moved to approve the bills in the amount of $197,191.78. (Motion carried under the Consent Agenda.) The public hearing on the Modification of the Redevelopment and a Tax Increment Financi gePlan for r Valley Housing and Redevelopment Project No proposed economic development district within the Project was opened. In response to EDA Pres. Link's request, a summary of costs and benefits for the City related ,0d to nk fees of the Seagate project was provided. Paul Snook said that revenues torm that willer not�be realized by6a0 the City. and engineering and grading fees of $200,0 Other project costs incurred by the City will be the improvement of the Canterbury access road at $500,000. Benefits include property taxes attributable to the Seagate project totaling approximately $30,000,000 in estimated market value. Also, after nine years, a marginal property (difficult to develop) will become viable in terms of property tax revenue. Utility revenue information was not available. However revenues are anticipated to occu r er time.102 600 aree directlyland puttributablehase, lng to construction, and machinery & equipment totaling facility development. Finally, the Seagate project I anticipated approximatelroximately y positions aro new livable wage jobs upon completion of PhaseP anticipated to turn over due to attrition, 40 additional jobs will be created within Seagate's first 24 months in Shakopee,with the average annual pay estimated at$53,000. Seagate will increase the diversity of job opportunities, add significant new payroll in Shakopee, and will have an employment multiplier of 2.0 while increasing the development of new service and retail businesses. Seagate estimates that between smeans in50 creased lodging at Shakopeloyees from other sites le l be visiting the Shakopee facility at any given time. hotels and the purchasing of other goods and services. 3, 1998 ruary Official Proceedings of the FFebebe - ry Shakopee City Council Paul Snook discussed tax increment documentation, and said that the "but for" test is being met in that the site in question is characterized by soil and erosion problems and requires an assembly of parcels and replatting of a portion of a business parkasgo"project the construction costspaid up front and related improvements. He said this will be a"pay as youg P J (Seagate) reimbursed for eligible costs over time. If the development does not occur, the increment is reduced making fewer funds available for reimbursement. Phase I is anticipated to be completed by the end of 1998 with a total tax capacity of $899,000 byJanuary 19 he captured tax capacity as of January of 1999 is estimated to be $585,000, and the first tax increment is estimated at $773,000 payable in the year 2000. Tase II. he estimates rd tax capacity ssume that is expected to increase to $807,000 upon completion of Pcommercial class rates remain at 4% of the estimated market value over$150,000. Roger Guenette, Advanced Resources for Development, approached the podium and said they concurred with the information Paul Snook presented. He said the company is prepared to move forward with the 260,000 square foot Phase I and looks forward to initiating the project. In response to concerns regarding losses for technology related firms, Mr. Guenette admitted that the market conditions could have been better than they were in the latter part of 1997. Only eight jobs were lost through attrition at Seagate's Twin Cities Operations division out of 200 lay-offs. He said that Seagate is a Fortune 200 company and Jones. major player in the technology field, and has been designated as a Blue Chip company by Dow Paul Snook reported that on January 22, 1998, the Planning Commission found the TIF Plan and related modifications to be consistent with theComprehensive passage of a resolution relating County Committee unanimously voted in favor of recommending to the TIF Plan to the County Board. Mark McNeill explained that the City has been attempting to facilitate the acquisition of a 5.5 acre area owned by Mn/DOT which would then be sold as part of the development. He said there is indication that additional information on environmental issues is needed (on this 5.5 acre area). He said that because there is no conclusive evidence that these issues have been resolved, final approval on recommendation has not been given. Because the City more 1ew ln Phase would be tis he recommended. Seagate feels that this 5.5 acres is crucial. acquiring agency, it is necessary to look to see if we are willing to accept future exposure, if any. Mark McNeill recommended contacting Mn/DOT to attempt to get them to take ownership as though they were the acquiring party. However, if Mn/DOT does not claim ownership he recommended that the Future Transportation Improvements Fsection said hat PhaseI I would be to $50,000 for any necessary environmental modifications determine significant costs. Mr. McNeill said that Valley Green has a consultant on standby and the City would likely work with that consultant in order to do this in a timely manner. Official Proceedings of the February 3, 1998Page -7- Shakopee City Council Paul Snook explained that Phase 1 is a record of the environmental issues and that in Phase 2 samples are taken. Mayor Brekke asked if there was anyone in the audience who wished to speak on the matter. Ed Lawrence, a Shakopee resident, approached the podium and warned that technology moves very fast. He said that as a small businessman he has no interest in for Seaate.s nHo in traffic d oanf increased property taxes to pay for the increased services neededg think that the anticipated number of employees in the Bloomington t riga islty would actually move that the taxpayers will to Shakopee and or shop here. He said the most experience up-front costs. He likened this situation to buying futures nine years in advance. Having no other interested citizens the public hearing was closed. Sweeney/Amundson offered Resolution No. 4835, A �e Boundaries of TIF District No rl,lution Aproving the Tax nand ent Financing Plan for TIF District No. 11,Modification a Modified Redevelopment Plan for the Minnesota River Valley Housing and Redevelopment Project No. 1, and moved its adoption. Cncl. Sweeney reminded everyone that the only City funds at risk are $500,000 to improve Canterbury Road. He said the other items are revenues from the project fees that the City will not be collecting. Motion carried unanimously. Sweeney/DuBois moved to direct staff to take the necessary steps to obtaina Phase vent tae City IIis valtiu mately ation of potential pollution possibilities on the Mn/DOT site, and in the required to pay this, that the Tax Increment Financing carried unanimousle item be y dd to take the cost out of the"Future Transportation Improvements". Mo A recess was taken at 9:12 p.m. The meeting re-convened at 9:24 p.m. The public hearing for the Vacation of a Drainage and Utility Easement between Lot 5 and Lot 6, Block 4,Timber Trails was opened. Michael Leek explained that the two lots have previouslyebeen and combined ne into o teisthnou tithe City's minor subdivision process. As a result, the g nger required. The Planning Commission has reviewed the request and recommended approval of the requested vacation. February 3, 1998 Page -8- MayorOfficial Proceedings of the Council Council Shakopee City who wished to address the City there were any interested citizens was closed. issue. asked ifresponse and the public bearing There was no of Shakopee Vacating the on this issue. � 4839, A Resolution of the City Resolution No. Easterly10 Feet of Lot 6 Block 4'0 Feet The Thereof, Drainage and offered RExcepteet the Southerly 1 Drainage Utility Easement Lot 5,Blocedk on thei e Trails, d unanimously. the Westerly 10 Feet of Lot 5,Block 4,Tim and Minnesota, and moved its adoption. Motion carne of Secretariat DriveRight-of-waywas opened. Scott County' for the Vacation of a Portion Valley Green and the The public hearing Tatting by request is the result of rep requeste and recommendsn an ex explained that this Commission has reviewed theaning the report. Item 3 Michael Leek P ect. The Planning Comm proposed Seagate prof in the resolution accomp Y approval subject to conditions incorporated Resolution. A. the easement was deleted in the revised originalexplained that replotting relating to podium and utility approached the and son,Valley of a street t Park, PPnew plat. b1n that was never built and the removal f a drainage Jon Al requires the fromcon a street old plat and the needed easement will be in the easement thewas closed. no further Comments the public hearing Vacating Having Resolution of the City of Shakopee 4840. Ach Westerlyn DuBois/Sweeney a Dedicated the No. of Canterbury Park 2nd AdditionP h Lies Addition, DuBo in Block 1, Canterbury Secretariat Drive asMinnesota,and moved its adoption. the Northerlyoth Extension of ,the East Counrif Lot din of providing According to the Plats Thereof, 4840 by deleting condition 3.A., P easement within the righc-of-way. Motion carried moved to amend Resolution No. DuBois/Sweeneyhwith a watermain Shakopee Public Utilities proceed with unanimously. that they will stated that even if the Seagate project does not happen, Jon Albinson the platting of the land. main motion,as amended,carried unanimously. The is in Canterbury Park 2nd and Canterbury Park for the Vacation of Easements The public hearingfor erred. Tatted with 4th Additions waspHe pointed out request is to vacate drainage and utility easementslat of this PrOPe '' explained thatdthe rsq tici ation of the rep Tattep and filed Michael Leek a and d 4th Additions in anP that the Resolution states that the vacation not to be effective until it has been r Official Proceedings of the February 3, 1998Page -9- Shakopee City Council with the Scott County Recorder's office. He said that this language may be deleted if no longer necessary. P proposed Brekke asked if there was anyone in the audience who wished to speak to the P P Mayor questions. vacation. Mr. Jon Albinson stated that he was available for q Having no further comments the public hearing was closed. Sweeney/DuBois offered Resolution No. 4841. A Resolution of the City of Shakopee, Vacating alDrainage and Utility Easements as Dedicated Over onAandss AootlotLot 1, Block 1, Outlot Outlot C, l o the LBlock 1, Canterbury Park 2nd Addition,D, Lots 1 and 2, Minnesota, and Canterbury Park Fourth Addition According to the Plats Thereof, Scott County, moved its adoption. Swngoftn ois moved to amend Resolution No. 4841 by striking condition 3.B., requiring the filing of thehenew plat prior to the resolution becoming effective. Motion carried unanimously. The main motion, as amended, carried unanimously. re Mark McQuillan explained lained that the Minnesota Correctional Facility isas nssiond.will Hequi state the existing Boy Scout barn to either be moved to a new location or lookinginto the possibility of securing state funding t and discussed ittonew location. ion. officials are possible location the Scout leaders have identified Lion's Park as a P Lion's Club. While the Lion's Club is supportive of this,they are concerned about its appearance how the nearby residents will react to locating the barn near their homes. He said in the park and while the barn is 75 years old, it is in reasonably good condition. vin and reconstruction costs will range from $61,000 to $171,000. Preliminary Estimated movingapproved by the indications are the State of Minnesota could fund$eat on Department$120,000 dlike the City Legislature. Mr. McQuillan said the Park andro Council to determine how involved the City should outs.be with this ect or, if this is something He said there are many hidden costs and if between the State of Minnesota and the Boy who will payfor them needs to be the costs are not covered by the State of Minnesota, Councileedsthat a determined. The Park and Recreation Advisory Board recommended to the City feasibility study be conducted to determine if it is cost-effective to move the barn or to consider other alternatives. cl. Sweeney stated he would be abstaining from discussion and voting on this issue. Cn e building, Dennis Purcell, Assistant Scout In response to a question as to whormaintains l hedthepodihum and said the Boy Scout Troop maintains Master,2520 Marschall Road, app Official Proceedings of the February 3, 1998 -10- Shakopee City Council uildin and pays for insurance. He said this is a large building and power lines must be the b g considered with a move. A discussion relating to estimating costs of moving the building up front so that the State Minnesota would pay as much as possible ensued. Mark McNeill discussed a 2-phase approach. The first phase would involve awalk-through structural analyhase would be toand an aobtain estimates to te on the cost to move the barn, at a cost of$3,000 to $6,000. The second p provide occupiable standards which would be an additional$5,000. Mike Huber, Assistant Scout Leader, approached the podium. He explained that if the State does anyfunds. not move the building,they will not be providing s Mayor Brekke said the goal is to move the building and to have the State of completed befinna the pay for as much as possible. The concern is that the analysis could not p meets on February 27. D t be o to e ois/Link moved to direct staff to hire an architect designer to conduct t ndubarn t a feasibility ould ibilit the study, Lion's e y to exceed $7,000, understdingthat willing participant in m°oving this project along. Park location and that the City is Mr. Purcell stated that they wanted to lease the property from the City, not making it open to the public. A discussion ensued relating to Greystone's willingness to donate design time. Mark McNeill will coordinate communications with Greystone. Motion carried with Cncl. Sweeney abstaining. Mark McQuillan said a precedent exists where the City has leased property at Lions Park to a non- rofit organization. Jim Thomson said that a feasibility study would be in order as the use o f P park property could involve a legal issue. DuBois/Amends on moved to direct staff to analyze a lease option for the Boy Scott barn at Lions Park. Motion carried with Cncl. Sweeney abstaining. DuBois/Amundson offered Resolution No. 4837, A Resolution Supporting the Passage of the Youth Initiative Bill Introduced Into the Minnesota Legislature, and moved its adoption. (Motion carried under the Consent Agenda.) t of a PUD Michael Leek explained that Orchard Park West was previously the asudbjec homes as review. to e said the preliminary plat proposes 171 units between single family n 169 in the original PUD. However,the PUD resolution identifies net density as the controlling Official Proceedings of the February 3, 1998 -11- Shakopee City Council factor. In calculating the site area, he said the density cap is met. He ission reviewed that the the request condtions d that were set have alSO been to the conditions corporatng ed into the resolution. recommended approval subject A discussion ensued regarding street widths. Michael Leek referred to Resolution No. 4728 which addresses private streets and parking requirements. In response to a question as to how there are two additional lots, Gary Laurent, Laurent Builders, a 100 S. Fuller Street approached the podium and explainedthat land to add two to s and cept plan to an accurate plat, it becomes apparent that here is sufficient meet all the conditions of the final PUD app oval. discussion ensued relating to installation of infrastructure. MichaeLeek r grading insd that tall Subdivision Ordinance, Arovides for flexibility improve Chapter 12, P a royal. However, the developer must hold improvements prior to obtaining preliminary platPP harmless the City if they choose to move forward. City f Sweeney/Amundson offered Resolution No. 4836, A Resolution artest, andemovedoits adoption. ee, Minnesota, Approving the Preliminary Plat for Orchard Motion carried unanimously. the issioner DuBois/Amundson offered Resolution No. 4833, A Resolution Requesting Formerly C R 18)f Transportation to Conduct a Speed Zone movedsitg adoption On ions(Motion carried under the Consent from C.R. 101 to New C.R. 18, an Agenda.) a Cncl. Sweeney was asked to address what would be happening at the next County Board meeting and whether or not the Council needs to have a position 17eeting is a Pubic Workregars/Human ing the realignment of C.R. 42. He explained that the February Services meeting and the outcome of discussions may result County motion directing staff to Board, which they would perform an action or to forward approval of an action to ty then act upon. He said that any input the Council wished ounc 1 wisheso make may be done at ito draw the a special meeting sometime prior to the third Tuesday. He s d if the Council County Board should County Board's attention to their concern about the toed routing,to the proposed realignment of County be memorialized about the City Council's opposition Road 42. Board the City Council's opposition Sweeney/DuBois moved to memorialize to Ro dd c42 to the County Road 17/County Road 78 ott County to the proposed realignment of County intersection. Motion carried unanimously. February 3, 1998 Official Proceedings of the FFebebe -12- Shakopee City Council Bruce Loney reported there were several assessment appeals associated with the County ave Road ad (C.R.) 16 Sanitary Sewer and Water Sewer Service Project. He said settlements negotiated on several of the parcels for Council consideration. Settlement onginallyr$3211021.47 parcels The recommended for approval. The total amount of assessments was ent total proposed settlement is $276,453.32 or a difference staff is recommending Counc.15. The total al cssessonsider appeal settlement is $49,753.66 including interest, and these reductions. Sweeney/Link moved to approve the assessment settlements forrthe to County Roadth16 San s to itary Sewer and Water Sewer Service Project as proposed and27, 1payme with the property owners, as listed on the settlement spreadsheet dated January payments to be distributed by the City Attorney. (City Clerk Document No. 258) Motion carried unanimously. Sweeney/Amundson moved to purchase the specified audio/visual equipment from Tierney Brothers Inc., for$18,507.37. Motion carried unanimously. T lecom, Sweeney/Amundson moved to purchase wiring of telephone tax stemMofrom ion ccaTDSd unanimously d purchase telephone system from Commworld for$3,955,plus Sweeney/Amundson moved to authorize the purchaseestation the new firedstationa Motion related equipment from Emergitek at a price not to exceed $4,553.06 for carried unanimously. Michael Leek requested approval of a job description for, and authorization to createo d fill the he Planning Technician position. He said the driving force on this is to move quickly transition to GIS and to the inspection software. DuBois/Link moved to approve the job description for the Pllanm�gr echnicicruitmen as fopresents ion. and authorize the Community Development Director to proceed (City Clerk Document No. 259) Motion carried unanimously. DuBois/Link moved to adopt Resolution No. 4838, A Resolution lotion Non-UAmending EmployeoResolutioof ion City No. 4799, Which Adopted the 1998 Pay Plan for the Officers of Shakopee, and moved its adoption. Motion carried unanimously. A discussion ensued as to a change in the date for the first March e mmeeting tmeeting. ime Swe iney report will contact Shakopee Public Utilities to see if they might mo back to Council. February 3, 1998 b Official Proceedings of the FFee -13- DuBois/Amundson moved to approveapplication City Council the a lication and grant a temporary on-sale liquor license to the Church of Saint Mark, 350 S. Atwood for February 21, 1998. (Motion carried under the Consent Agenda.) Greg Voxland approached the podium and explained that the Council dropped worker's g said compensation insurance about five years ago. Ho aeTnvate b okertacc dent insurance which since then, the cost has come way down. He said the League is offering,fromp is cheaper than worker's compensation. The cost for the accident policy is $12.75 peri persony was nod the cost for worker's compensation e lower benefits.00 to $95.00 per person. recommended because o Sweeney/DuBois moved not to take out accident insurance orworker's���ou lypensation insurance for City Council and Boards and Commissions. Motion Judith Cox, City Clerk, explained that a number of terms for Boards applications and Commissions were provided will expire the end of February and copies of all interested candidatepp o Council in order to make nominations. She said it is also appropriate for the Council to decide whom they would like to have serve on an interview committee ohintbeen comprised of candidates forr recommendations to the Council. In the past the interview committeewas received from e City Administrator and two Councilmembers. In addition, an application ointments a City employee. Ms. Cox explained that both City Cothe frome eservingfor onpa Board or pto Boards and Commissions currently preclude City employe Commission. Does City Council wish to revisit these policies? Ma or Brekke recommended the appointment of Clete Link, Deb Amundson, and Mark McNeill Y to the interview committee. Sweeney/DuBois moved to accept Mayor Brekke's appointmde unonimous LClete ink, Deb Amundson, and Mark McNeill to the interview committee. Motion cam Sweeney/Amundson moved to nominate all the candidates who have applied for various Boards and Commissions. planning Commission/Board of Adjustment and Appeals: Terry Joos, Larry Meilleur, Gary Morke,Burl Zorn,Dave Limberg, Michael Burville,Patricia Langdon, and David Pass; Park and Recreation Advisory Board: Sean Laughlin, Rick Friedrichsen, Burl Zorn, and David Pass; Shakopee Public Utility Commission: Burl Zorn, Andrew Unseth, Patricia Langdon, Joan Lynch and Mark Miller; Police Civil Service Commission: Burl Zorn,Ron Ward, and ohnsoBastyr, and Don Cable Communications Advisory Commission: Gordy Goetzman, McNeil; 3, 1998 Official Proceedings of the FebruaryFe -14- Shakopee City Council Shakopee Community Access Corporation Board of Directors: Gordy Goetzman, Jim Bastyr, and Don McNeil; Building Code Board of Adjustments and Appeals/Housing Advisory & Appeals Board: James Link,Dave Limberg, and Michael Burville. Motion carried unanimously. Sweeney/DuBois moved to eliminate the Ad Hoc Library Board as a Commission, at this time. Motion carried unanimously. A discussion ensued relating to the Transit Board advertisements. Michael Leek suggested that all the applicants for various Boards and Commissions also be asked if they are interested in the Transit Board. Sweeney/Amundson moved to direct the City Clerk to advertise for members interested in the Transit Board. Motion carried unanimously. Sweeney/Link moved to direct staff to prepare an Ordinance change that would allow City employees to serve on City Boards and Commissions. Motion failed unanimously. Mark McNeill reported that Daniel T. Hughes be appointed as Police Chief for Shakopee. He said Mr. Hughes is currently the Captain of have Burnsville discusslice ed andrevewed by thet. d comes Cghly ity recommended. He said terms of employment Attorney and added that the candidate requested he be able to start with 15 days or 120 hours of to vacation on the books. In compensation for ds itwas this change recommended that he soart March 1n of sick eave rather 15 days from 30 days. For insurance pure than March 2. DuBois/Sweeney moved to appoint Daniel T. Hughes as Shakopee Police Chief, effective March 1, 1998. Motion carried unanimously. Link/Amundson moved to authorize the execution of the Terms of Employment for Daniel T. Hughes, as amended. Motion carried unanimously. DuBois/Amundson moved to waive the 30 day review period for the application for exemption from lawful gambling license by Hope For Holt, Inc. for a raffle on May 16, 1998, at Shakopee Community Recreation Center, 1255 Fuller Street. (Motion carried under the Consent Agenda.) Mark McNeill requested that Council adopt a job description for an Accountant III position and authorize its advertisements to fill a vacancy. The e nma $38,750 $48,437 as non-exempt in an exempt Pay Gra H , �s salaryonwould fromge is e non-exempt as very little over time is anticipated in this position. 3, 1998 Official Proceedings of the FebruaryFage -15- Shakopee City Council DuBois/Link moved to adopt the proposed job description for Accountant III. (City Clerk Document No. 260) Motion carried unanimously. DuBois/Sweeney moved to authorize the advertisement of the Accountant III position, with a salary of between $38,750 - $48,437, with starting salary to depend on qualifications. Motion carried unanimously. DuBois/Sweeney offered Resolution No. 4838, A Resolution Amending Resolution No. 4799, Which Adopted the 1998 Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee, and moved its adoption. Motion carried unanimously. Mark McNeill reported that a tentative site has been identified for a future 20 acre school site. As additional green space is desirable. It is recommended that 30 to 40 acres be available for a school site. He said it would be in the best interest in terms of school tax dollars and future park dollars to consolidate at a single location, if possible. A potential park site of 20 acres could then be sought by the City through normal dedication of park property as adjacent properties develop. Council endorsement of this concept is requested before the School Board takes further action. Amundson/Link moved to endorse the concept of a joint school/park site for the school site, tentatively located in the vicinity of St. Francis Regional Medical Center. Motion carried unanimously. Mayor Brekke recessed the meeting at 11:01 p.m. for an executive session to discuss matters permitted under attorney-client privilege. Mayor Brekke re-convened the meeting at 11:19 p.m. No action was taken by City Council during the executive session. Sweeney/Amundson moved to adjourn to Tuesday, February 17, 1998, at 7 p.m. Motion carried unanimously. • t)t.61,,,, 0 „ ,* ith S. Cox ity Clerk Esther TenEyck Recording Secretary CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Resolutions of Appreciation DATE: February 25, 1998 INTRODUCTION AND BACKGROUND: Two Shakopee residents aretiring from service on Boards Marcia Spagnolo has served and Commissions the end of February. eight years on the Police Civil Service Commission and Steve Johnson has served eight years on the Park and Recreation Advisory Board. It is customary for CityCouncil adopt resolution appreciation for residents who have served fiveor moreyears on Boards and Commissions. Both Marcia Spagnolo and Steve Johnson have been called and Marcia is available to attend the City Council meeting on March 2 for the reading of Resolution No. 4857 and Steve is available to attend the City Council meeting, on March 17 for the reading of Resolution No. 4858 . Unfortunately their schedules do not permit them to attend the same meeting. RECOMMENDED ACTION: 1 . Offer Resolution No. 4857, A Resolution of Appreciation to Marcia Spagnolo, and move its adoption. Judi h S. Cox, Cit Clerk is\clerk\judy\memos\march\4857 RESOLUTION NO. 4857 A RESOLUTION OF APPRECIATION TO MARCIA SPAGNOLO WHEREAS, Marcia Spagnolo has served on the Police Civil Service Commission from January 16, 1990,until the expiration of her third term on February 28, 1998; and WHEREAS, Marcia served as chair of the Police Civil Service Commission on three separate occasions; and WHEREAS, during Marcia's tenure in office,the first three female police officers were hired, and she coordinated the process of selecting a new Police Chief; and WHEREAS,Marcia always conducted herself in a professional manner and never took a short cut to circumvent the process; and WHEREAS, Marcia has unselfishly contributed many hours of service to the City of Shakopee while serving on the Police Civil Service Commission. NOW,THEREFORE,BE IT RESOLVED by the Shakopee City Council on behalf of the residents of Shakopee and on behalf of the Police Civil Service Commission that the Shakopee City Council does hereby extend to Marcia Spagnolo the deep appreciation of the City for her years of civic interest and dedicated service to the community. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, dated this 2nd day of March, 1998. Mayor ATTEST: City Clerk CONSENT CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: City Bill List DATE: February 26, 1998 Introduction and Background Attached is a print out showing the division budget status for 1998 based on data entered as of 02/26/98 . Also attached is a regular council bill list for invoices processed to date for council approval . Included in the bill list is a check to ADC Telecommunications Inc. in the amount of $250, 000 . 00 which is a MN Dept. of Trade & Econ. Dev. investment fund grant for machinery and equipment. included in the check list but under the control of the EDA are checks for the EDA General Fund (code 0191-xxxx) and Blocks 3&4 (code 9439 & 9447) in the amount of $186 .59 . Action Requested Move to approve the bills in the amount of $749, 167.54 CITY OF SHAKOPEE • EXPENSES BY DEPARTMENT 02/26/98 CURRENT YEAR ANNUAL MONTH TO PERCENT DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED 65,330 2,632 9,007 14 it MAYOR & COUNCIL 12,239 24,504 11 225,000 12 CITY ADMINISTRATOR12,683 21,712 12 182,430 13 FINY CLERK 18,660 37,907 12 326,090 15 FINANCE 6,573 44,395 18 17 COMMUNITY DEVELOPMENT 253,500 10 16 LEGAL COUNSEL 34,670 48,317 474,700 153,890 8,267 10,859 7,729 209,724 12 18 GENERAL GOVERNMENT BUILDINGS 116 31 POLICE 1,786,920 5,291 24,683 5 482,56011 32 FIRE 18,668 29,532 261,400 33 INSPECTION-BLDG-PLMBG-HTG 27,026 44,223 10 442,010 41 ENGINEERING 35,812 74,195 9 828,580 42 STREET MAINTENANCE 12,248 14,452 11 44 SHOP 125,890 18,824 33,323 9 373,940 46 PARK MAINTENANCE 250,785 318,321 50 635,480 91 UNALLOCATED 581,106 14 TOTAL GENERAL FUND 6,617,720=== = = 581_1_= 945,1553 33 17 COMMUNITY DEVELOPMENT 485,570 34,216 37,611 8 34,216 37,611 8 TOTAL TRANSIT 485,570 333,333 ._ 156,600 4,009 6,434 4 19 EDA 4,009 6,434 4 TOTAL EDA 156,600 3'3,309 33 H N C11 m a a a Ma a as a a a a as a a xxxxxx A A A= A A H H HH H H H H HH H H 000000 0 0 00 0 0 z a a) 0a a A z 0 z m m W o1 01 U mm 0 H m N CO a0 H MM NNNNNN a0 0 N LO NN LU) NNNNNN N NW H V LI1 to UU NNNNNN N a0 00 m l0 Z V U) N N N 01 N N Lf)U) N N al UI UI U)UI UI UI Lf) U)Il) 0) 0 H CO 0 0 0 LO 01 W 10 0 0 10 W 000000 O N 10 1D H N 0 0 WW m H m m 0 0 M CO 000000 0 V) HH a) V' N H LAV' a0 N m H HH 00 00 HHHHHH 0 0 00 0 0 E N a0 a0 a) N V• a0 a0 N N N N NNNNNN 0) m H H V' H 'Zia H H H H H N H H M m H H M M M M m M m N m CO N m A W N N NN N V N N V14 N N d•er VVVV eN d' V1 V V V O I 1 11 1 1 1 1 11 1 1 1 1 1 1 1 1 1 1 1 1 1 1 U X N N N N N ao N N H N N N HHHHHH H H H H H 10 UA H H HH H N H H L1N H H NNNMHH N N VV m UI A.Z 01 0) 01 01 01 V' 01 01 H H 01 01 H M H M V'M M M d'V LO 10 O O O O O O O O 00 O O 000000 O O 0101 0 ' Z H Z H Z 0al KC WW u Cl) m Z w E. o as Z aH Z 01 0) H 0) ... 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Cs. w /z Shakopee Area Convention and Visitor Bureau 1998 Report Board of Directors Mission Goals & Objectives Budget . :::::i :Yy 4i{i ..i■i:: ...:..:.. :..:.....i::..r! r)y:}}jj��l!.��yy..�i!}I.:��.:,:':::' ffti i' r :`: rIT.;au :'recta Marilyn Hagerman, Chairman Renissance Festival Jennifer Morris, Vice Chairman Emma Krumbees Sue Jespersen, Secretary Holiday Inn Express Motel Deb Carey, Treasurer Parkside Printing Fred Poiske, Liaison to Chamber Board Super 8 Motel Pat Carlson - Valleyfair! Bill Von Bank - Historic Murphy's Landing Linda Erickson - Canterbury Park Tom Haugen - Stonebrooke Golf Club Joe Witterschein - Mystic Lake Casino Hotel Arlo Johnson - Americinn & Budget Host Motels Ken Brinmingham - Savage Comfort Inn Staff Carol Schultz, Executive Director Jennifer Thoen-Swenson, Sales and Marketing Manager Dee Joos, Administrative Assistant City Council Liaison Deb Amundson 1998 Shakopee Convention & Visitors Bureau MISSION The Shakopee Convention & Visitors Bureau is organized as a division of the Shakopee Area Chamber of Commerce to advance the economic impact of tourism in the Shakopee area by attracting visitors, conventions, meetings, events and trade shows with emphasis on the off-season activities. GOALS AND OBJECTIVES GROUP TOUR MARKET Increase the group tour business. Encourage groups to use Shakopee as a destination. Work with community to develop into a tour destination that would complement area attractions. Attend trade/travel shows to entice motorcoach travel. INCREASE LEISURE. INDIVIDUAL AND SENIOR TOURISM YEAR-ROUND Develop a tracking system of visitors. Analyze and segment the marketing accordingly. TOURISM/COMMUNITY RELATIONS Promote tourism with the local community. Promote image of tourism as an asset. MEETINGS AND CONVENTIONS Develop and distribute a complete meeting planner to attract small to mid-sized association and corporate group gatherings. ADVERTISING TARGET MARKETS Advertise in publications to attract the leisure/family and group tour travelers. Do cooperative advertising through the Minn. Office of Tourism to accomplish this also. I Shakopee CVB 1998 Budget Income Tourism Grant $ 7,650 Partnerships 51,000 Hotel/Motel tax 132,000 Interest income 250 $189,900 Expenses Meeting expense 200 Liability insurance 925 Training/tuition 750 Accounting 1,650 Office supplies 2,450 Dues/memberships 1,335 Travel/lodging 4,550 Postage 12,000 Telephone 2,500 Office Maintenance 250 Copier/Office Equipment 1,100 Newspaper/Subscriptions 50 Public Relations 125 Rent 6,950 Signs 2,000 Utilities 1,400 Bldg. Repair/maintenance 550 Alarm System 130 Employee benefits 2,800 Gross Wages 57,470 Gross Wages - seasonal 5,000 FICA 3,975 FUTA 75 Medicare 950 SUI 100 Print Production 3,000 Print Space 30,000 Print Maps 1,400 Spring Visitor Guide 20,000 Fall Visitor Guide 15,000 Specialty Advertising 3,000 Group Tour Printing 500 Printing - other 1,150 Metro Tourism FAM 100 Tourism Week- Local 1,500 Trade Show registration 925 NTA Convention 975 Conventions 400 Misc Advertising 350 BEST (Burnsville, Eagan, Shakopee) 1,000 Website development 1,380 $189,965 Addendum to 1998 CVB budget 1998 Shakopee Convention & Visitors Bureau Marketing Plan Advertising AAA Tour Book, AAA Home and Away, Going Places Manitoba, Twin Cities Official Visitors Guide, Group Travel Leader, Bank Travel Management, Minnesota statewide guide, MN Explorer newspaper, Travel Management Group tabloid insert, Midwest Living, Courier Publication. $25,475 Trade shows and Conventions Jack Rabbit Tour Line Show (Sioux Falls, SD), National Tour Ass'n. Convention and Travel Show (St. Louis, MO), Alliance of Canadian Travel Agents (Thunder Bay, Ontario) and Group Leader Tour Shows - a cooperative, sponsorship program through the Office of Tourism where they take our brochures to 8 travel shows. $5,150 Shakopee Visitors Guide Spring/Summer edition, 80,000 copies Fall/Winter edition, 25,000 copies $35,000 Miscellaneous Printing and Speciality promotional items Mall of America Store rack rental to display Visitor Guides, Give-away items, Welcome packets, Meeting planner, Print/ad development and production. $8,000 Events Tourism week promotion locally and with the Minnesota Office of Tourism, and a sales blitz to tour operators. $2,600 Tourism-related association dues/memberships MN Ass'n. Of CVB's, Twin Cities Tourism Attractions Ass'n., National Tour Ass'n., Tour Manager's Ass'n. $1,335 $77,560 Is, A. CITY OF SHAKOPEE SENL Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Tim Benetti, Planner I .d SUBJECT: Request for Time Extension of Preliminary Plat Approval for White Pines Addition (Exhibit A) DATE: March 2, 1998 ITEM: 15.A.1. (Consent) Introduction The City has received a request from Dennis W. Saari of Engelhardt Associates, Inc., and on behalf of Mr.Dean Walden,to extend the Preliminary Plat approval for White Pines Addition(Exhibit B). BackEround On March 18, 1997, the City Council approved the Preliminary Plat for White Pines Addition. City Code Section 12.03, Subd. 3.G, Para. No. 3, states, "The Council may extend the time period of preliminary approval, upon written application by the developer and for good cause shown. Each such extension shall not exceed a 12 month period" The developer is requesting this extension due to the bids for site improvement work were higher than expected, primarily with rock excavation amounts. The developer is re-bidding the project later this year. There are no changes being made to the Preliminary Plat itself. Alternatives 1. Offer and pass a motion extending the time period for Preliminary Plat approval for White Pines Addition by twelve(12)months. 2. Offer and pass a motion extending the time period for Preliminary Plat approval for White Pines Addition by a shorter period of time. 3. Offer and pass a motion denying the request to extend the time period for Preliminary Plat approval for White Pines Addition, and require the developer to resubmit the preliminary plat for approval by the City. Staff Recommendation Staff recommends Alternative No. 1. Action Requested Offer a motion granting the developer of White Pines Addition an additional twelve (12) month time period for Preliminary Plat approval for White Pines Addition. and move its approval. i:\commdev'cc\ext-wpin.doc 4, MI ' . - -migagil0 . -:' .. — pr., 1-1--01011.64' i �eligo e ,_ NI to.w........o.........•••• .. . ' . : EXHIBIT A ari7. ll , gg,, _ ;� _ . .t 21 1.3 5 ., - glik iiiid .' l-7 ti..,,,, , ...,. , . , . . ... N = ..„. _ ''001 i, . Wi !!1l1 lillii • �... B 1 ;w .t I A�.. , - ... . . ' uaa'ae a slEi. NOttaVAN tivAtbEE-N.' : A7i---'2.5.--- .--•:. ..::: —• A 4 A 11,4® .- . . gt E. ugu"c.,. - -- ' 7,q am EIN4 imi ,:. , ARKW A AyE - , d1I® •®ta' SUBJECT SIT —.fq,EQ 3,. -.1.-ir. sin! r Ilk illit ilik. Q • LEGEND - - wires• �,w®! - ' • �n•A °O ICII Underlying Zones II • �� .. ,.. ,�" PAN ; AGS Agriculture IA_ ®®IR MI SIM p ' `" rim 1 RR Rural Residential LR 1 A Low Density Residential ®�-wor®� ®-®� !R i B, Orocn Residential fi y 5 . 6 a,;�� ..�:;®® ii`® ii:-• , .. ' R 1:-77C1, Old Shakopee Residential ' i'��� Y/elk4 :®J9�=®C '.ems-:.f �t33 R2 Medium Density Residential • s' ,- ' ' . , 4 :. •, as - e Eas.1.•®X'®a3 zsi� .1. ` B. ®ic®i,Q , ®..Idl I'El R3 Multiple Family Residential ag 1 iffil ®®� ,, . mi11- . • . Nril * , .!a �3,� 1tw.¢ II 811Highway Business `►4,SAI��� �: C� - •Itilli* z 82 Office Business �.�� ®�� 83 I Central Business :OR: Ii Light Industrial v l 14307 2 Heavy Industrial ��0����,®e '� I Major Recreation ��. 0©, .© �„t's! 0!l]I 1 v a ,,, no i �� � .©�1©11Overlay Zones "C A *Dire,thrRedie > vov: `�� p0 �� -5-1Sncreland NG -go - IE41 aV.Aillb -,iV..!.S+A .4-,�A 0d !! jj r!codplain D;st ict `vOv AsAs amur v 1f111111 11;:31: 1 8i WILLIAM R. ENGELHARDT ASSOCIATES, INC. Consatilt 2n5tneers MD 52. 1107 HAZELTINE BOULEVARD CHASKA, MINNESOTA 55318-1008 (612)448-8838 y llE IVIS IIEB 2 6 1998 February 26, 1998 Mr. Tim Benetti, Assistant Planner City of Shakopee 129 South Holmes Shakopee, MN. 55379 RE: Proposed White Pines Addition Dear Mr. Benetti: On behalf of Mr. Dean Walden, the owner of the proposed White Pines Addition, I would like to request a one year extension of the approval of preliminary plat and plans for the White Pines Addition. Bids were received last summer for the proposed site improvements. These bids were higher than anticipated mainly because of the amount of rock excavation that was required. Mr Walden has decided to re-bid the project later in 1998. Sincerely, WILLIAM R. ENGELHARDT ASSOCIATES, INC. Dennis W. Saari DWS/las cc: Mr. Dean Walden EXHBIT B is: a ) . CITY OF SHAKOPEE Memorandum TO: Mayor&City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: 1998 Street Reconstruction, Project No. 1998-1 DATE: March 2, 1998 INTRODUCTION: Attached is Resolution No. 4854, a resolution ordering the improvement and plans and specifications for Project No. 1998-1 for the reconstruction of the following streets: • 5th Avenue, from Scott Street to Holmes Street • 6th Avenue, from Scott Street to Spencer Street • Fuller Street, from 6th Avenue to 5th Avenue • Sommerville Street, from 6th Avenue to 5th Avenue Also attached is an amendment to the feasibility report for this project,which includes the assessing of water services that may need to be replaced because of possible lead or galvanized water services within this project area. BACKGROUND: On February 17, 1998 a public hearing was held for the above referenced project with no action taken by the City Council until further discussions are held between City staff and Shakopee Public Utilities Commission's (SPUC) staff on the watermain condition. Also, further review was needed in order to determine if lead or galvanized water services existed on the project and if replaced would the cost be assessed to the property owners. From these discussions of items at the public hearing, the issues associated with this project can be summarized: 1. Watermain condition analysis. 2. Assessment for lead/galvanized water services. 3. City costs for sidewalk replacement on 6th Avenue. 4. Tax levy amount. 5. Project area to be authorized. ISSUE NO. 1 Staff has had further discussions with SPUC's staff on a watermain study to determine the condition of the watermain in this project area. It is has been indicated by Lou VanHout, Utilities Manager, that further watermain analysis could be done and if such testing indicated watermain replacement, this could be incorporated into the City's project since SPUC pays 100% of the cost of replacement. At this time, since there has been no problem with the existing watermain of record, SPUC believes that the watermain could last at least 30 years or more if undisturbed. The question for the City Council is whether to approve this project at this time without replacing the watermain or to wait until the watermain replacement is warranted. If the City were to wait 30 years for the watermain to be replaced, the City would incur additional street and sewer maintenance in order to keep those systems functioning until such time they are replaced. At this time staff would recommend that the street reconstruction project move forward with the understanding that SPUC could decide to replace the watermain, if additional testing and analysis proved that replacement is warranted. ISSUE NO. 2 Staff did not incorporate any assessment for replacement of lead or galvanized services since the initial memorandum from SPUC indicated the likelihood of non-copper services was not expected. SPUC did ask for a unit price for services to be incorporated in the plans in the event a non-copper service was encountered. Per City Attorney, Jim Thomson, since this item was mentioned at the public hearing the City only needs to approve an amendment to the feasibility report which describes the replacement of water service work and how it is to be assessed. Attached to the memo is the amendment to the feasibility report. ISSUE NO. 3 It was discussed at the meeting to consider 6th Avenue as a collector street from Scott Street to Spencer street and the sidewalk costs to be picked by the City 100%. With the City picking up the previously assessed sidewalk cost, the additional cost for the City is $21,736.00. This would result in a reduced assessment rate for 6th Avenue from $30.65 per front foot to $24.06 per front foot. The total tax levy with this project would increase from $532,061.37 to $553,797.37. ISSUE NO. 4 The tax levy amount for this project, as mentioned in the previous paragraph, is now estimated at $553,797.37. The 1998 General Budget includes the Capital Improvement Projects for 1998 and the tax levy amounts included for the 1998 Reconstruction Project was $430,000.00. Also included in the 1998 Capital Improvement list was the 4th Avenue Reconstruction Project which included a tax levy amount of$200,000.00. The total amount of tax levy dollars to be expended for reconstruction projects was estimated at $630,000.00. Staff has reviewed the 4th Avenue Reconstruction Project and has determined that this project can be delayed. If the City Council wishes to decrease the project area in order to reduce the tax levy amount, staff would recommend that the street blocks east of Holmes Street on 6th Avenue and Sommerville Street, from 6th Avenue to 5th Avenue would be the area eliminated. ISSUE NO. 5 Staff has reviewed the merits of the proposed 1998 Reconstruction Project and has concluded that the project should go forward for the following reasons: • Provide additional parking for the County Courthouse area. • Complete the street collector route on 6th Avenue. • Provide additional parking to Schools adjacent to 6th Avenue. • Completes School pedestrian route sidewalks along 6th Avenue and Sommerville Street. ALTERNATIVES: 1. Move to approve an amendment to the feasibility report as attached to this memorandum. 2. Adopt Resolution 4854, which orders plans and specifications for this project as recommended by the feasibility report and the amendment to the feasibility report. 3. Adopt Resolution No. 4854, which orders plans and specifications for this project as recommended by the feasibility report, and the amendment to the feasibility report and as amended by City Council. 4. Determine that this project should not be constructed at this time and deny Resolution No. 4854. 5. Table for additional information. RECOMMENDATION: Staff recommends Alternative No.'s 1 and 2, to approve the amendment to the feasibility report and adopt Resolution No. 4854 for the entire project area. If Council does not want to proceed with the entire area, then staff would recommend Alternative No. 3, and recommend deleting the streets east of Holmes Street on 6th Avenue and Sommerville Street, from 6th Avenue to 5th Avenue. ACTION REQUESTED: 1. Move to approve an amendment to the feasibility report as attached to this memorandum. 2. Offer Resolution No. 4854, A Resolution Ordering an Improvement and Preparation of Plans and Specifications for the 1998 Reconstruction Project No. 1998-1 and move its adoption. ?2te- 6)11/ (L Loney Public Works Director BL/pmp MEM4854 AMENDMENT TO THE FEASIBILITY REPORT FOR 1998 STREET RECONSTRUCTION PROGRAM WHICH INCLUDES IMPROVEMENTS TO: 5TH AVENUE 6TH AVENUE FULLER STREET SOMMERVILLE STREET IN SECTION 1, RANGE 23, TOWNSHIP 115 SHAKOPEE SCOTT COUNTY, MINNESOTA I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly registered Professional Engineer under the laws of the State of Minnesota. Date 7/e6/7/ Registration No. 17590. FEBRUARY 1998 INTRODUCTION On February 17, 1998, the City Council of Shakopee ordered a watermain service amendment to the feasibility report for the 1998 Street Reconstruction Project. SCOPE This amendment evaluates the feasibility of watermain service replacement where existing watermain is to remain in service and individual water services to homes are found to be of deficient materials (lead or galvanized pipe). BACKGROUND As all of the streets proposed to be reconstructed are approximately 50-70 years old it is likely that some residential services may be lead or galvanized pipe. Past reconstruction projects have encountered these materials. St. Mary's and Central Elementary Schools and the Scott County Courthouse have new services installed on past reconstruction projects. PROPOSED IMPROVEMENTS Where defficient pipe materials are encountered, those individual services will be replaced from the watermain to the property line. Including a new corporation fitted to the watermain, removal and plugging of the old corporation, new pipe and new curb stop and box and connection to the existing service at the property line. COST ESTIMATE For complete replacement of a water service to the property line: Construction Cost $1,000.00 Plus 10% Contingency $ 100.00 Plus 28% Engr./Admin. Fee $ 308.00 TOTAL COST $1,408.00 FUNDING SOURCE Shakopee Public Utilities proposes to assess 100% of service replacement cost to benefiting properties. Only when deficient services are encountered will it be known which properties will be assessed for this improvement. RESOLUTION NO. 4854 A Resolution Ordering An Improvement And Preparation Of Plans And Specifications For The 1998 Reconstruction Project No. 1998-1 WHEREAS, Resolution No. 4826 adopted on January 20, 1998, fixed a date for Council hearing on the proposed improvement of the 1998 Reconstruction Project - 5th Avenue, from Scott Street to Holmes Street; 6th Avenue, from Scott Street to Spencer Street; Fuller Street, from 6th Avenue to 5th Avenue; Sommerville Street, from 6th Avenue to 5th Avenue all by reconstruction of street, curb & gutter, sanitary sewer, storm sewer, watermain, water services, sidewalk and appurtenant work as described in the feasibility report and as amended for the project; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 17th day of February, 1998, at which all persons desiring to be heard were given an opportunity to be heard. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. That the improvement is ordered as hereinafter described: 1998 Reconstruction Project - 5th Avenue, from Scott Street to Holmes Street 6th Avenue, from Scott Street to Spencer Street; Fuller Street, from 6th Avenue to 5th Avenue; and Sommerville Street, from 6th Avenue to 5th Avenue, Project No. 1998-1 by reconstruction of street, curb & gutter, sanitary sewer, storm sewer, watermain,water services, sidewalk and appurtenant work. 2. Bruce Loney, Public Works Director, is hereby designated as the engineer for this improvement. He shall prepare plans and specifications for the making of such improvements. 3. The work of this project is hereby designated as part of the 1998-1 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1998. Mayor of the City of Shakopee ATTEST: City Clerk /s.: R. .2-, , CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Declaring Costs to be Assessed and Ordering the Preparation of Proposed Assessments for Maras Street Improvement Project No. 1996-4 DATE: March 2, 1998 INTRODUCTION: Attached is Resolution No. 4855, declaring the cost to be assessed and ordering the preparation of proposed assessments for Maras Street, from 13th Avenue to County Road (C.R.) 18, Project No. 1996-4. BACKGROUND: The City Council ordered the preparation of plans and specifications by Resolution No. 4468, on July 16, 1996 for the Maras Street Improvement Project, from 13th Avenue to C.R. 18, Project No. 1996-4. The project improvement for this project included a storm drainage system, storm drainage pond and street construction with concrete curb & gutter. On July 1, 1997, the City Council approved Resolution No. 4678, awarding the contract to Ryan Contracting, Inc. of Shakopee, MN for $464,815.99. The improvements have been completed and the total costs for the project is $481,114.25. The costs associated with engineering and administration total $173,432.40. The costs associated with right- of-way acquisition, legal and appraisal work totals $162,039.11. The total project costs for construction, engineering/administration and right-of-way acquisitions costs is $816,585.76. The attached resolution shows how these costs are being paid and the total costs to be assessed. The project costs to complete this project are over the feasibility report estimate for the following reasons: 1. The engineering costs are higher than other projects due to full time inspection on this project, and due to the fact that this project has taken several years of staff time in order to complete. 2. The construction bid that Council awarded to Ryan Contracting, Inc. was 11% over the feasibility study estimate and the additional $24,000.00 of work was needed to clean up and dispose of contaminated soil during the project. 3. The right-of-way acquisitions costs were significantly higher than estimated in the feasibility report, due to higher acquisition prices as a result of increasing land values in this area and a larger acquisition area needed for the regional pond. Also, staff has done a preliminary assessment analysis of the area and has three items to discuss with Council on the preparation of the assessment roll. These items are as follows: 1. Application of the newly adopted corner lot adjustment policy for commercial and industrial properties in the City. 2. Reduction of assessment frontage due to adjacent wetland. 3. Application of corner lot adjustment policy on the lot at the corner of Hansen Avenue and Maras Street. On Issue No. 1, the City did approve of a corner lot adjustment policy by Resolution No. 4787, adopted November 5, 1997. This assessment policy change affects commercial, industrial and large multi-family lots that would be assessed on both sides of an improved street, minus the setback distance that is allowed for those developments. Previously, staff had indicated in the feasibility report that industrial properties in this area would be assessed on a front footage basis along the street frontage. Staff also did discussed at the public hearing a short side corner lot adjustment similar to residential corner lot adjustments on front footage assessments. However, in further review, the new policy is correct in assessing large industrial lots. Staff would recommend applying the new policy which allows for corner lot adjustments based on setbacks and is requesting Council's concurrence on this before preparing the assessment roll. On Issue No. 2, adjacent to a parcel owned by Eugene Hansen and Clean Sweep is a delineated wetland of approximately 250 feet by Hansen Avenue. During these negotiations for land acquisition and design of the project, staff had indicated that this area should not be assessed due to no benefit to the adjacent property. Staff would propose that an assessment frontage reduction be given for this wetland along Hansen Avenue and is seeking Council's concurrence on this. On Issue No. 3, is a parcel of land owned by Earl Zacharias at the corner of Hansen Avenue and Maras Street, in which the City did purchase 60 feet of right-of-way from Mr. Zacharias. The remaining parcel is 130 feet by 250 feet and is completely under a Northern States Power easement. Staff believes by applying the new corner lot adjustment policy, that the assessment to this parcel would be higher than the benefit received. Since this parcel can be used for outside storage only and is a relatively small parcel, staff is proposing to assess this parcel on a short side only and would like Council concurrence before preparing the assessment roll. The total cost proposed to be assessed with this project is $503,611.76. The following is a comparison of costs from the feasibility report to the final assessed costs: Construction Eng./Admin. ROW Total Feasibility Report $311,099.20 $ 77,774.80 $20,500.00 $409,374.06 Final Assessments $339,682.57 $122,449.01 $41,480.18 $503,611.76 This project included the improvements of public bituminous street with concrete curb & gutter, storm sewer system and storm water ponding for the Eagle Creek Watershed. The assessments include only the storm drainage system needed to serve the project assessment area. Storm sewer and storm water ponding oversizing costs are City costs to be paid out of Storm Drainage Funds. The storm drainage final cost for this project is $303,666.89. The amount estimated in the feasibility report was $117,785.00. The increased cost is due to much higher right-of- way acquisition costs, a larger regional pond was necessary due to the flow limitation into Savage and more storm sewer oversizing costs. The City did exchange wetland credits to the City of Savage for a storm sewer connection which diverted storm water flow from Eagle Creek. This exchange was valued at $40,000.00. This regional pond was recommended by the Eagle Creek Watershed Study and will provide for storm water ponding for the industrial and commercial areas within the Eagle Creek Watershed. The regional pond also is serving other developed parcels along old C.R. 18 and 13th Avenue as well as properties along Maras Street and Hansen Avenue and the undeveloped future commercial areas to the west. The assessed cost for the storm water pond for this project is $19,358.19. In further review of the Storm Drainage Utility Policy, and since other developed parcels will be using this pond and not be assessed, staff believes that the correct policy is to not assess any of the pond costs but use Storm Drainage Utility Funds. The regional pond would then be funded with Storm Drainage Utility and Storm Drainage Trunk Funds. The total cost proposed to be assessed for this project would now be $484,253.03. The following is a comparison of costs from the feasibility report to the recommended final assessed costs: Construction Eng./Admin. ROW Total Feasibility Report $311,099.20 $ 77,774.80 $ 20,500.00 $409,374.06 Final Assessments $332,294.29 $119,785.68 $ 32,173.60 $484,253.03 CITY AMOUNT $148,819.96 $ 53,646.72 $129,866.05 $332,332.73 If Council does not agree with staffs determination, then the cost to be declared to be assessed should be $503,611.76 and Resolution No. 4855 modified to reflect that decision. By adopting Resolution No. 4855, a public hearing will be scheduled for April 7, 1998 to consider the assessments for this project. Attached to this memorandum are the following items for Council review and consideration with the assessments of Maras Street from 13th Avenue to County Road 18 project: 1. Letter notifying property owners of increased costs with this project. 2. Maras Street Improvment Location Map 3. Earl Zacharias Property Map and Wetland Delineation Map on Hansen property. 4. Calculation Worksheets on Costs 5. Breakdown of Right of Way and Summation of Costs ALTERNATIVES: 1. Adopt Resolution No. 4855 as presented. 2. Adopt Resolution No. 4855 as modified by Council. 3. Deny Resolution No. 4855. 4. Provide staff with direction on the preparation of an assessment roll. 5. Table for additional information from staff. RECOMMENDATION: Staff recommends Alternative No.'s 1 and 4. ACTION REQUESTED: 1. Offer Resolution No. 4855, A Resolution Declaring the Cost to be Assessed and Ordering the Preparation of Proposed Assessments for Maras Street, from 13th Avenue to County Road 18,Project No. 1996-4 and move its adoption. 2. Provide staff with direction on the preparation of assessment roll issues. race Loney / Public Works D irector WILAI SI-L&KOPEE November 20, 1997 RE: Maras Street Costs and Future Assessments Dear Property Owner: This letter is intended to make the property owners aware of the status of the Maras Street Improvement Project and of the future assessments costs for this roadway improvement project. As many of you perhaps know already, the street improvement project is essentially completed with only minor punch list items remaining. These items can be taken care of in the spring of 1998. City staff will be finalizing the quantities with the Contractor this winter, and is intending on conducting an assessment hearing on this project in February or March of 1998. At this time, staff would like to point out to the property owners that the assessments will be higher than the feasibility report for three main reasons. These reasons are as follow: • 1. The bid received from Ryan Contracting, Inc. that was awarded on July 1, 1997 was essentially 11% higher than the feasibility study estimate or approximately $45,000. 2. During the course of construction, contaminated soil was encountered and the clean up and disposal of the debris within the soil was an additional cost that was not included in the contract. This additional cost was estimated to be approximately $24,000.00. 3. The City did have full time inspection on the project, which does increase the indirect costs of engineering and administration that was added to the construction costs on the project and is included in the assessments. City staff will be working on the final costs, as mentioned earlier, to finalize the quantities with the Contractor and to total up the costs on this project. If you have any questions in regard to this project and wish additional information, please feel free to contact me in my office. Sincerely, /1--7/i° rice Loney, P Public Works erector BL/pmp MARAS cc: Mark McNeill, City Administrator COMMUNITY PRIDE SINCE 1857 129 Holmes Street South• Shakopee,Minnesota• 55379-1351 612-445-3650 FAX 612-445-6718 • 1101 000140 I1 • / I , 1 i 1 i , I I i I it i I i 1{ I L 11 i I + a i i1 III i II i \_ 1 1 i • , , . . .. . ..__. . . j ._ __. .._. 1 I I ' i I i i i I I j ._.._.._.._.._.._.._.._-_•1 _. .. 1.. I 'i L i ` I f i 1 117197-8I ' I i ''' *` 1I , '1 ;1 r j l `` TRACT R t 1 'I \\ e�.. „. N .! _._.. / w ail II '� I Y 2't k7 9 2024-1 '\` 1 ! I97-7I' Roy Cogswell I �`^::.. . 1 \ \ % I .L. 10' E.WJ�'aarc..__ __!_ 1 .01 dia II ' { ' 97-4 1I1II I \ it J111 - I LIP i __.._._._.._.._.._._ \ 97-5 1 �1i�111 1 \ i 1 11 I ? 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La W W °N - A LA LA .-- cn 0, N - is .r oo O0 m (I) O8 O21 W 0 oo o 88 S. 8808 80000`'0 g � (AZ 0 ti gggo � g 888888 8888 88888 88NC7 • m cI 03m a73x \ w t 022 / � 2 v / \ § _ 0 0 E 0 -Iz § m 0 0 0 g g -I z � z . » \ 2C) § k0) § e E. 02 I • • n w > k -I z o C Cl) co in / / Z » > / \ n « z \ \ \ rn m E Q � ) § \ \ \ \ § _ \ o 0 § \ \ 0 \ \ $ \ / f cn $ ) > ® II w w II i i i r r 0 On EA & \ / } EA EA \ 0 _ _ > Z is.) \ 0000 ( : k § 7f t - 0 / n a2 \ a - 1 � -I 3 ¢ r g z al- in § m § o -I / a / / � § � � o ca / \ / / § 5o Er / LI w00 9 § 9 m � 00 a 4 m z z / § / f \ 3 \ so -1 © 0 t t4 ? § 2 i- z C) \ 00 \ m m § d § 0 0 L ® > k 00 IV / ) Z » U1 \ \ \ 0 m m c o S w a 0 -I -I B CO 3 \ e cn m 2 £ a 6 § m -I 0 Cl) d § k 9 CI) § ri 0> oc § n § \ 00 m 0z \ 70z q 0 P 0 0 0 ■ 0 ON © k@ f Cn 0 0 C . \ \ \ j 2j I r - � o - - 3j i00 � -4 $ § ? w 4 Cl) 0 ■ § d § § § ® a REVISED COPY 2-26-98 BREAKDOWN OF ROW COSTS TOTAL ROW COST FOR POND $ 106, 422.40 TOTAL ROW COSTS FOR STREET $ 27, 095.37 SUBTOTAL $ 133,517.77 LEGAL & APPRAISALS $ 25, 021.34 ENCROACHMENT AGREEMENT $ 3, 500.00 TOTAL $ 162,039.11 POND ROW ASSESSED $ - PLUS LEGAL & APPRAISALS $ - STREET ROW $ 27, 095.37 PLUS LEGAL & APPRAISALS $ 5, 077. 69 TOTAL ROW ASSESSED $ 32,173.06 POND ROW CITY COSTS $ 106, 422.40 LEGAL & APPRAISALS COSTS $ 19, 943. 65 ENCROACHMENT AGREEMENT $ 3, 500.00 TOTAL ROW CITY COST $ 129,866.05 GRAND TOTAL $ 162,039.11 REVISED COPY 2-26-98 SUMMATION OF COSTS INTEREST ON PROJECT $ 23,754 .00 TOTAL PROFESSIONAL SERVICES $ 186,210.04 MINUS LEGAL & APPRAISAL FEES $ (25, 021.34) MINUS SUBGRADE CLEANUP $ (13, 752.75) SUPPLIES $ 740.91 PRINTING $ 492.31 TELEPHONE $ 9.23 ADDITIONAL ENG/ADMIN $ 1, 000.00 TOTAL ENGINEERING -ADMINSTRATION= $ 173,432.40 CONSTRUCTION COSTS RENTALS $ 6, 390.00 SUBGRADE CLEANUP $ 13,752.75 CONTRACT COSTS $ 460, 971.50 CONSTRUCTION COST TOTAL= $ 481,114.25 RIGHT OF WAY COSTS $ 136, 517 .77 LEGAL & APPRAISALS $ 25, 021.34 ADJUSTMENTS (MONEY DUE TO CITY) $ (3, 000.00) ENCROACHMENT AGREEMENT WILLIAMS PIPELINE $ 3, 500.00 TOTAL ROW COSTS= $ 162,039.11 TOTAL COSTS= $ 816,585.76 CITY OF SHAKOPEE 51 8' 3 Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Southbridge Parkway in the Southbridge 1st Addition Proposed Plat,Project No. 1997-4 DATE: March 2, 1998 INTRODUCTION: Attached is Resolution No. 4856, a resolution approving plans and specifications and ordering advertisement for bids for Southbridge Parkway in the approved East Dean Lake Planned Unit Development(PUD). BACKGROUND: On November 5, 1997, the Council approved Resolution No. 4785, a resolution ordering the improvement and preparation of plans and specifications for Project No. 1997-4, East Dean Lake collector street and utilities within the approved East Dean Lake PUD. Recently the name of the plat and collector street has been changed to Southbridge 1st Addition and Southbridge Parkway, respectively. This project was petitioned by three major property owners that control the majority of the development in the East Dean Lake area. The other affected property owner by the proposed project is Mn/DOT, which owns approximately 52 acres south of the recently constructed T.H. 169. The plans for this project have been completed by WSB & Assoc., Inc. and include the following improvements: Sanitary sewer, watermain, bituminous path, concrete walk, concrete curb & gutter and street paving. The developers for the Southbridge 1st Addition will be providing a financial security for the assessments associated with this improvement project prior to the bid award. The security amount and the use of that security was previously determined by the City Council and agreed upon by the developers. With this project there are items that warrant further Council discussion and they are as follows: 1. Plat approval status for Southbridge 1st Addition. 2. Dean Lake Diversion channel construction and cost sharing proposal. 3. Shakopee Public Utilities Commission's (SPUC) approval of project. 4. Separate plans for landscaping and restoration. ISSUE NO. 1 The preliminary plat for Southbridge 1st Addition has not been approved by the City Council at this time. It is scheduled to be reviewed by the Planning Commission on March 5, 1998 with a possible recommendation to City Council and possible action by City Council on March 17, 1998. As mentioned previously, the developers are willing to provide the necessary security for the collection of assessments associated with this project and this letter of credit would be provided prior to the bid award which would be scheduled for April 7, 1998. Staff is recommending that a 60 day holding period be incorporated in the advertisement for bids to allow additional time in awarding this contract if necessary. The developers have provided temporary easements for the construction of Southbridge Parkway which will expire upon a recorded plat. Also, Mn/DOT has indicated that they will provide an easement for the construction of the roads and utilities until the final purchase can be accomplished. ISSUE NO. 2 The Dean Lake Diversion Channel was discussed in the feasibility report. Staff has conducted meetings between the Prior Lake-Spring Lake Watershed District (PLSLWD), Lower Minnesota River Watershed District (LMRWD), Valley Green Business Park and the City to review the design of the channel and cost sharing for this improvement. Several meetings were held and it has been agreed upon that a diversion channel is in the best interest in managing the water quality of Dean Lake and upgrading degraded wetlands in the Southbridge 1st Addition plat. After several meetings, the cost estimate for this diversion channel is estimated to be $200,000.00 and the cost sharing for this storm water improvement is as follows: • City of Shakopee - 30% • Valley Green Business Park- 20% • LMRWD - 25% or up to $50,000.00 • PLSLWD - 25% or up to $45,000.00 Staff would point out that the City of Shakopee will ultimately have a significant drainage area into this channel upon full development of the City. Thus, it was determined that the City participation level should be at 30% of the improvement. Staff would also like to point out that with the Southbridge Development, the City will be receiving up to $1 million dollars in storm trunk water fees and at this time the only oversizing costs for stormwater improvements for this development is 30% of the cost for the Dean Lake Diversion Channel or an estimated $60,000.00. From these meetings, between the LMRWD and the PLSLWD, a new Joint Powers Agreement is also being worked on with cost sharing formulas for the future upgrading of the PLSLWD channel and for future operation and maintenance. PLSLWD representatives have indicated a willingness to participate in the costs for the upgrading of the channel due a need for additional flow capacity. The cost sharing agreement for the Dean Lake Diversion Channel has been reached after much negotiation and staff is recommending approval and is requesting that the City Attorney be directed to prepare the necessary documents for the cost sharing between the watershed districts and developer. Attached are letters from LMRWD, PLSLWD and Valley Green Business Park in this matter. ISSUE NO. 3 SPUC is to provide a adopted resolution on ordering the project whenever there is a utility being constructed in which they have authority by State Statutes. SPUC has indicated that a resolution will be forthcoming at their March 2, 1998 meeting. ISSUE NO. 4 With the project design it has been determined that the most cost effective way to bid the landscaping and restoration for the street collector is to have separate plans and a separate bid. The landscaping and restoration is not included in this approval of plans for consideration for City Council. A separate set of plans will be brought forth at a later date. Also the street lighting will be installed by SPUC and the cost to be included in the assessments to the developers. The plans are complete and Staff is recommending to proceed with advertising for bids. Since better bids are usually obtained in early spring of the construction season. It should be understood by the Council and developers that the Award of Bid will not be done if there are platting issues, such as obtaining an approval wetland mitigation plan or execution of the letter of credit on the assessments prior to award of contract. Attached is a memo from Bret Weiss on the miscellaneous bidding coordination items and an opinion of cost as compared to the feasibility report. Mr. Weiss has outlined the remaining items yet to be coordinated and these items can be done during the bidding process. Also, the cost estimate for this project is still within the feasibility report estimate and his opinion of cost has identified items for the developer agreements of Southbridge 1st Addition. ALTERNATIVES: 1. Move to approve Resolution No. 4856, approving plans and specifications and ordering advertisement for bids for the improvement of the East Dean Lake collector, now known as Southbridge Parkway within the East Dean Lake PUD, Project No. 1997-4. 2. Do not approve Resolution No. 4856. 3. Table for additional information. 4. Direct the City Attorney to prepare the necessary documents for the Dean Lake Diversion Channel cost sharing between the developers of Southbridge 1st Addition, PLSLWD, LMRWD and the City of Shakopee. RECOMMENDATION: Staff recommends Alternative No.'s 1 and 4. ACTION REQUESTED: 1. Offer Resolution No. 4856, A Resolution Approving the Plans and Specifications and Ordering the Advertisement for Bids for the Southbridge Parkway Collector Street, Utilities, and Appurtenant Work Within the East Dean Lake Planned Unit Development, Project No. 1997-4 and move its adoption. 2. Direct the City Attorney to prepare the necessary documents for the Dean Lake Diversion Channel cost sharing between the developres of Southbridge 1st Addition, Prior Lake-Spring Lake Watershed District, Lower Minnesota River Watershed District and the City of Shakopee. 414?Bruce Loney Public Works Director BL/pmp MEM4856 _ Feb-27-98 11 : 29A P02 Bret tc Weiss,P.E. W 8 lgea 350 Westwood Lake Office Peter R.rc A.�hring.P.E. 8441 Wayzata BoulevardDona. W.Stern:.P.E. Minneapolis, MN 55426 Ronald B.Bray,PR 411.1.111111111.1. 612-541-4800 &Associates,Inc. FAX 541-1700 Memorandum To: Mr. Bruce Loney,P.E. Public Works Director City of Shakopee,MN From: Bret A. Weiss, P.E. /gf•e WSB & Associates,Inc. Date: February 27, 1998 Re: Miscellaneous Bidding Coordination Items Southbridge Parkway City of Shakopee Project No. 1997-4 WSB Project No. 1084.00 I'm writing this memo to clarify and address several issues with regard to the pending council consideration related to bidding the above-referenced project. As you are aware,since the feasibility report,the name of the project has been changed by the developers from East Dean's Lake Area to Southbridge. Thcsc names are thereby reflected on our construction documents. The following is a list of issues associated with this project, along with how they are proposed to be addressed. 1. Bid Package It was decided early in the design process that,due to the magnitude of the landscaping and restoration portion of this project, it would make sense to split that portion out of the overall project in an effort to reduce costs and provide better coordination for the project. Therefore, the bid package to be approved consists of street construction, storm water system construction as it pertains to the street,storm sewer,sanitary sewer,watermain,and wetland mitigation,as well as the construction of the diversion channel,which is inter-mixed within the storm water items. The second hid package, which is forthcoming, will address landscaping and restoration items and is anticipated to be brought before the council within the next month or so. 2. Street Lights The street light portion was referenced in the feasibility report,always with the assumption that this work would be completed by Shakopee Public Utilities Commission (SPUC)and then backcharged to the City for inclusion in the overall assessment program. Therefore, these costs, other than some possible conduit installations to achieve the proposed wiring, F:I WPWI M l*N4OOIO..7Y3-b6 wvd Infrastructure Engineers Planners Wt,IA!.O1'POK'i'I.INITY LMP'i)YF.R Feb-27-98 11 : 29A P .03 Mr. Bruce Loney,P.E. Public Works Director City of Shakopee,MN February 27, 1998 Page 2 will not be included with either bid package, but should be addressed in the developer's agreement. 3. Temporary Traffic Signal at County Road(CR) 18 The feasibility report has recommended the installation of a temporary signal for this project at CR 18. Through the design process, a preliminary signal justification study was completed to determine if the temporary signal would meet warrants as is required by Scott County. It was determined that this signal could not be justified prior to the project in order to incorporate it with the initial phase of construction and short of this being an accident- prone intersection, will not be justified until approximately 80% of the residential development is completed. As is noted in the feasibility report, Shakopee's policy is to require the developer to pay for any temporary signal installations with permanent signal installations paid cooperatively between the City and County. Therefore, it has been recommended that the developer's agreement include some method of securing adequate funds for the installation of a temporary signal system to be installed if necessary prior to the construction of CSAH 21. Once CSAH 21 is constructed,a permanent signal system would be required and the temporary signal system would no longer be necessary. One caveat to the agreement would be that if the commercial area is able to develop and is the driving force behind the need for a temporary signal, that portion of the site should he judged as paying for a portion of the temporary signal in addition to the residential arca. 4. Future Road Construction The west end of Southbridgc Parkway between the proposed cul-de-sac and future CSAH 21 is proposed to be graded as a part of this project. The additional cost of street construction will be estimated and included in the developer's agreement to be paid as a pre-assessment by the developers. The City should place these costs in a street construction fund for future construction of that street at the time CSAH 21 is constructed. 5. Lot Grading Some excess material is anticipated to be realized through the construction of the necessary ponding and street construction. Some of this material is anticipated to be utilized in future lot areas in an effort to provide for adequate utility installations. Some of the other excesses are proposed to be utilized in lot areas so that the material remains onsite and is not hauled from the development area. In an effort to relieve the City of any liability associated with grading lot pads for the developer,the specification will include the requirement of separate agreements between the associated developers and the contractor for placement of the fill trtWPWIM10U4.00l023798 b&wpd Feb-27-98 11 : 29A P.04 Mr. Bruce Loney, P.E. Public Works Director City of Shakopee,MN February 27, 1998 Page 3 materials. This issue will need to he addressed in the developer's agreement as well,but will provide for a method of dealing with these excess materials in a cost-effective manner. 6. Wetland Mitigation Wetland mitigation is being addressed with this contract for all existing and future street areas within the entire development. This contract will include filling of existing wetland areas and construction of all ponding areas. The special seeding will be completed as a part of the landscaping contract. Final acceptance of the wetland plan has not been received to date,but is anticipated to occur prior to award of the contract. 7. Mn/DOT Permit Because the proposed Southbridge Parkway will pass through property that has not petitioned for the improvement, namely the Mn/DOT parcel, we have been working with Mn/DOT to secure a permit through their site with the agreement that once the Mn/DOT parcel is sold, the right-of-way would be dedicated to the City for Southbridge Parkway. This agreement will be secured prior to the award of the contract. Any costs associated with the land acquisition will be project costs added to the assessments through the developer's agreement. 8. Cost Opinion on Attached to this memo is a preliminary coho opinion be noted that thcscb costs areaconst design ction and compared to the feasibility report, it costs and need to be increased by 25%to achieve estimated project costs. Because some of the items have been shifted between schedules with the separate bid packages and due to elimination of certain items,we have noted a column"Feasibility Report With Adjustments". This column should provide a good comparison between actual quantities and costs between the feasibility report and the actual design cost opinions. 9. Bid Award The specification for this project will include a 60-day window between the date the bids arc received to the date that the bids must be awarded. This should allow ample time to work out any developer-related issues that may arise or not be addressed by the time the bids are received. F:I WDWlM7084001022 9%8-bl.rvpd Feb-27-98 11 : 29A P.05 Mr. Bruce Loney, P.E. Public Works Director City of Shakopee,MN February 27, 1998 Page 4 1 hope this memo addresses many of the concerns that you have related to this project and provides an update of issues related to the project. Please let me know if there are additional issues you would like addressed or if you have any questions regarding this memo. Attachment nm F:9WPWIM 1014.001022798-b1.wp1 Feb-27-98 11 : 3OA P .O6 Opinion of Probable Construction Cost Feasibility Report Feasibility Report w/Adjustments Plan as Designed Surface Improvements $1,635,548 $1,339,997 $1,453,927 �.. .. ......_.-___.�_�____._. ..... $469,546 $601,500 $592,250 , Sanitary Sewer ............._... ._...... ... Watermain $667,128 ' $662,128 $631,790 Storm Sewer $1,087,534 ' $849,294 $667,414 $3,991,710 $3,443,669 $3,222,677 Subtotal i -.. Street Lights $125,000 I $125,000 Developer Agreement $73,500 $63,500 ' Developer Agreement Future CSAH 21 Connection i ,�__._._.... Landscaping $471,944 $801,733 Separate Bid Pkg. Wetland Mitigation Incorporated with Surface Improvements& Landscaping Note: The feasibility report adjustments address the following: Agr Surface Improvements -reductions include Gas Main Lowersng $10,500 (Dev.Si9n $80,000 (Dev.Agree) ) ) Land Acquisition $117,600 (Dev.Agree) Sodding $135,600 (Moved to Landscape) Seeding $7,500 (Moved to Landscape) Topsoil $159,600 (Moved to Landscape) -additions 1 Silt Fence $1,600 (From San. Sewer) Pond Excavation $196,000 (From Storm) Clear&Grub $17,700 (From Storm) Sanitary Sewer -reductions include Pipebedding $750 (Eliminated) Silt Fence $1,600 (Moved to Surface Impr) Seeding $6,900 (Moved to Landscaping) Watermain -reductions include : Rock Excavation $5,000 (Eliminated) -reductions Include Seeding $20,140 (Moved to Landscape) Storm Sewer Rock Excavation $5,000 (Eliminated) Geotextile Fabric $400 (Eliminated) Pond Excavation $196,000 (Moved to Surface Impr) Clearing&Grubbing $17,700 (Moved to Surface Impr) Street Lighting -to be included in developer agreement at cost to be determined by SPUC. Future CSAH Connection-reductions include Granular Borrow (graded w/Surface Improvements) Landscaping - additions include • Sodding $135,650 (From Surface Impr) $7,500 (From Surface Impr) Seeding Topsoil $159,600 (From Surface Impr) Seeding $6.900 (From Sanitary Sewer) Seeding $20,140 (From Storm Sewer) Note: The plan additions include: Mobilization $150,000 Surface Improvements: Muck Exc. Increase $132,000 F WPwlmo$4.00\0.-cat..0 HUEMOELLER & BATES ATTORNEYS AT LAW 16670 FRANKLIN TRAIL POST OFFICE BOX 67 PRIOR LAKE,MINNESOTA 55372 # /7 • City elephon�12T'��-21-3�;�'� JAMES D.BATES C/" I ORe -••.' 612)447-.`�62@..�l BRYCE D.HUEMOELLER .... � /' February 19, 1998 upt-F Mr. Bruce Loney Mr. Lawrence E. Samstad, Administrator Shakopee City Engineer Lower Minnesota Watershed District 129 S. Holmes Street 327 Marschall Road, Suite 200 Shakopee, MN 55379 Shakopee, MN 55379 Re: Proposed Modifications to Prior Lake-Shakopee Drainage Channel Dear Bruce and Larry: At its regular meeting on February 10, 1998, the Managers of the Prior Lake- Spring Lake Watershed District voted to authorize a 25% contribution, not to exceed $45,000, to the construction of a bypass around Deans Lake. The approval was subject to various conditions that include written assurances that the bypass will constitute part of the drainage channel and be usable by the City of Prior Lake and the District, an increase in the maximum Prior Lake outlet discharge rate up to 100 cubic feet per second to be effective at such time as an appropriate stable channel has been constructed, a modification of the restrictions that apply to the commencement and continuation of outlet flows, some change in the discussion format to help streamline and speed the process of designing and implementing the modified channel, and (in the spirit of the original outlet agreement) indemnification to the City of Prior Lake and the District from unintended consequences that may arise from the construction and use of the bypass (such as, claims from the lowering of the water level of Deans Lake, or from flooding or increases in the water table that may arise from the restoration of the wetlands that are currently in a degraded condition). We will furnish you with a copy of the formal minutes as soon as they have been approved by the Board. • Mr. Bruce Loney and Mr. Lawrence E. Samstad Page 2 February 19, 1998 Please call me with any questions about the Board's action. Sincerely yours, ire 11 I I\,4 Bryce D. Huemoeller BDH:ss cc: Dave E. Moran Carl K. Almer Steven Woods February 10, 1998 C 11tv, R ill ft LOWER g MINNESOTA RIVER WATERSHED DISTRICT FEB I 11998 CiTy 1111110 drt 327 Marschall Road,#200 �F %/7/ ' (r p1161j President �1��•F• :(612)492-5705 Shakopee,Minnesota 55379-1680 Eugene . • • a,Vice President Tel:(612)445-7993 Fax:(612)445-2106 Office:(612)858-6642 Wallace E.Neal,Jr.,Secretary Office:(612)884-1632 Fax:(612)884-7726 Edward A.Schlampp,Treasurer Office:(612)920-4398 Fax:(612)920-0086 Terry L.Schwalbe,Asst.Treasurer Office:(612)404-5312 Fax:(612)404-5318 Bruce 0.Malkerson,Attorney Office:(612)344-1111 Fax:(612)344-1414 Board of Managers Lawrence E.Samstad,Administrator&Engineer Prior Lake-Spring Lake Watershed District Office:(612)445-7993 Fax:(612)445-2106 16670 Franklin Trail, S.E. Prior Lake,MN 55372-2926 Dear Managers: Yesterday, the attached list of representatives of Prior Lake-Spring Lake Watershed District (PL/SLWD), Lower Minnesota River Watershed District (LMRWD), City of Shakopee, and Valley Green attended a meeting to discuss thoroughly the various aspects of the the Prior Lake Outlet Channel that runs through the LMRWD, the City of Shakopee. A consensus reached by this group is outlined below. • Outlet waters from Prior Lake were considered to be of such a quality that they have the lowest nutrient levels of any waters which would be conveyed by the system. • Existing flows from Prior Lake have exacerbated erosion problems in the Outlet Channel and deposition of silt both in the Outlet Channel itself, and in Dean Lake. • PL/SLWD is at present working on remedial measures to correct that problem by means of channel improvements and construction of a sediment basin upstream of Dean Lake. • Outlet waters from Prior Lake quantities (50 cfs maximum) will be the basis for these corrections, but if additional quantities of flow were required, the problem cited above could become aggravated and result in further erosion and siltation in unwanted areas unless the channel were first stabilized. • Dean Lake was not originally a part of the drainage system from Prior Lake and did not take drainage directly by channel from Pike Lake and its environs. There may have been some indirect drainage. • Dean Lake now acts as a part of the Outlet Channel although it was not a lake with a defined inlet nor a well defined outlet until the Outlet Channel was built. • Diversion of flows, once proposed but subsequently dropped, would alleviate a significant portion of these problems plus create additional advantages cited next. • A diversion through Valley Green of approximately 10 to 20 cfs would provide a supply of water for a 18 acre proposed wetland that cannot be supported from drainage from the Valley Green development only. • A diversion would allow for additional flows(yet to be determined)from Prior Lake. • A diversion would still provide for flow to Dean Lake during low lake stages. • A diversion would provide for additional flows in this Outlet Channel for storm water that will eventually be routed through this area due to development in Shakopee. Managers,Prior Lake/Spring Lake Watershed District February 10, 1998 Page 2 Again, a consensus of all attendees at this meeting resulted in an outline of costs and suggested allocation of costs to provide the diversion channel to the north through Valley Greens development and a diversion control structure above Dean Lake. The estimated cost for this diversion was $200,000 maximum. The suggested allocations were Shakopee, 30%; Valley Green, 20%;PL/SLWD, 25%; and LMRWD, 25%. Additional advantages for the diversion were brought out at the meeting. • Future needs of PL/SLWD, Shakopee and LMRWD for drainage through this channel routing would at least be partly satisfied by this diversion. • The Board of Water and Soil Resources, MnDNR, MPCA, Metro Council and possibly the Corps of Engineers would rather see a cooperative effort by our Districts and the City of Shakopee. • Management of this Outlet Channel and diversion would be placed in the hands of the competence of our Districts and the City of Shakopee. • Groundwater recharge in additional areas will be improved. As a result of this in-depth discussion with all concerned, Managers Jim Kephart, and Terry Schwalbe of the Lower Minnesota River Watershed District indicated their willingness to recommend to rest of the Lower Minnesota River District Managers a suggested 25% participation in the diversion not to exceed $50,000. This letter is being written to establish this fact for your consideration at your regular meeting this evening. The Managers of the Lower Minnesota River Watershed District hope that than this information will be of help to you in your deliberations. Yours truly, LOWER MINNESOTA RIVER WATERSHED DISTRICT 7 fe•-•Vs—.)‹ Lawrence E. Samstad, P.E. Administrator/Engineer cc: LMRWD Board of Managers LMRWD Attorney,Mr.Bruce Malkerson Minnesota Pollution Control Agency,Ms Judy Mader Minnesota Department of Natural Resources, Mr.Pat Lynch Minnesota Board of Water and Soil Resources,Mr.Phil Belfiore City of Prior Lake City of Shakopee Mr.Peter Willenbring, Consultant Engineer Mr. Steve Woods,Engineer,PL/SLWD Mr.Bryce Huemoeller, Attorney,PL/SLWD Mr. Greg Ilkka,Engineer,City of Prior Lake Mr.Bruce Loney,Engineer, City of Shakopee Mr.Jon Albinson,Valley Green A/41X J� 24 Q.f4� 1a ',e/ /675 .0. _ Pig-L40- 9 17'7, . //41*k_ '67)?" --- AA 1 e / j ef,e„e - 6 j/ eis-n40, 4-ar-340 . � �� , ,., t. R yoy-,S3l4— u 4/-01Y�-Jl-- 3 >1 y-//// . ' e-r \1,31 LClc rJ ;'•_‘N(.. tr•)S 8 51-1 t -`-.100 4 CRA'C (t o,v r4 It�t P t. w O LIN° - 2'sj . vi 1� JSki, l C)0 4- (,LSC, 5,S _..j, ?S- I J v ,. .soN „AutyC war- ? f)-7:1 \ \('-9 - L w`21\-/•/r 2 - so� /_d Ltgo .1- s, ii-D L eU t2 1 LN'‘.--/ t 73 /2 From:Jon R.Albinson To:Bruce Loney Date:2/27/1998 Time:10:54:54 AM Page 1 of 1 5240 Valley Industrial Boulevard South Shakopee, MN 55379 Tel.: (612)445-9286 SO � � � � � Fax. (612)904-6875A G [ e-mail:jalbinsontvalleygreen.com February 27,1998 Mr. Bruce Loney VIA FACSIMILE and U.5.MAIL Public Works Director CITY OF SHAKOPEE 129 South Holmes Street Shakopee, MN 55379 Re: Dean's Lake Diversion Project Dear Bruce: The meetings that have transpired over the past number of months with the various Watershed organizations,the City of Shakopee,the City of Prior Lake and Valley Green,Valley Green representing the interests of the Southbridge First Addition developers, have conceptually defined an agreement among the parties for cost sharing. We are in agreement with what is being suggested as appropriate for the Southbridge First Addition development's participation for the costs to be incurred to accommodate the Prior Lake/Dean's Lake diversion project through the Southbridge First Addition development. The developers are willing to accommodate a reimbursement participation of 207.of the total cost of the project,a5 defined by the estimates provided to the group by W55&Associates. We understand the costs are currently estimated to be between $180,000 to$200,000, The costs incurred with our accommodation we would assume to be included in the City's 429 project on the Southbridge Parkway collector Street,and assessed back to all of the properties in the Southbridge First Addition development. This seems only appropriate inasmuch as all the final engineering work for Southbridge Parkway includes the majority of the diversion expense defined in WS13's cost estimates. We are satisfied with the outcome of the discussions and look forward to the implementation of the diversion project. We believe it will restore hydrology to the Southbridge development lacking same,thereby reviving many of the wetlands complexes that are currently degraded. If you need additional information from us,please do not hesitate to call. Respectfully, VALLEY FREE BUSINESS PARK on R.Albinson 'Project Director JRA:jmc cc: Steve Soltau - Shakopee Crossings(via fax only) Don Brown -The Minneapolis Foundation (via fax only) Bret Weiss-WSE3&Associates(via fax only) 5har.mast?SaJ hhAdgetn'st.ershed Nava t trr:dx to 9.rnty to cast.harm!ar•Nal take Gtverslaa chirael.apa RESOLUTION NO. 4856 A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For Southbridge Parkway Collector Street, Utilities, and Appurtenant Work Within the East Dean Lake Planned Unit Development Project No. 1997-4 WHEREAS, pursuant to Resolution No. 4785 adopted by City Council on November 5, 1997, WSB &Assoc., Inc. has prepared plans and specifications for the construction of a collector street, sanitary sewer, watermain, bituminous path, concrete walk, concrete curb & gutter, street paving and all other appurtenant work within the East Dean Lake Planned Unit Development and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The Advertisement for Bids shall be published as required by law. Adopted in session of the City Council of the City of Shakopee, Minnesota,held this day of , 1998. Mayor of the City of Shakopee ATTEST: City Clerk AS". 13. I . CITY OF SHAKOPEE Memorandum TO: Mayor& City Council Mark McNeill, City Administrator FROM: Bruce Loney,Public Works Director SUBJECT: Revised Assessments on Vierling Drive, from County Road 15 to Presidential Lane,Project No. 1994-7 DATE: March 2, 1998 INTRODUCTION: Associated with the Vierling Drive Improvement Project, from County Road (C.R.) 15 to Presidential Lane was one assessment appeal. George Hoff of Hoff, Barry &Kuderer has negotiated a settlement with parcels owned by Cletus & Helen Link. Attached is Resolution No. 4859, a resolution which adopts the revised assessment for the parcel on Vierling Drive, from Presidential Lane to C.R. 15 Project. BACKGROUND: Attached to this memo is a settlement from George Hoff in regard to the assessments for Outlots A & D, South Parkview 1st Addition owned by Cletus & Helen Link. The proposed settlement agreement with the Link's is for a $32,817.58 reduction on assessment principal for Outlots A & D, South Parkview 1st Addition. The proposed settlement for Council consideration is to adopt Resolution No. 4859 and the revised assessments for Outlots A &D, South Parkview 1st Addition. Also included in the proposed assessment settlement is the execution of deeds between the City and the Link's to complete the Vierling Drive right-of-way acquisition due to Vierling Drive being realigned. A statement for the execution of deeds has been included in Resolution No. 4859. ALTERNATIVES: 1. Adopt Resolution No. 4859. 2. Deny Resolution No. 4859. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, as the proposed settlement has been agreed upon between George Hoff, the attorney for the city in this matter and the property owner's attorney. ACTION REQUESTED: Offer Resolution No. 4859, A Resolution Adopting the Revised Assessments for Outlots A&D, south Parkview 1st Addition on Vierling Drive, from Presidential Lane to County Road 15, Project No. 1994-7 and move its adoption. Bruce Loney Public Works Director BL/pmp MEM4859 RESOLUTION NO. 4859 A Resolution Adopting The Revised Assessments For Vierling Drive, From County Road To Presidential Lane Project No. 1994-7 WHEREAS, bResolution No. 4558, the City Council of the City of Shakopee adopted project and passed upon all objections to the proposed assessments assessments for the following prod of: Drive, from County Road Paving, gr ading, curb & gutter, sidewalk and utilities for Vierling 15 to Presidential Lane; and D, South WHEREAS, it has been determined that the assessments for Outlots A & parkview 1st Addition be revised; and WHEREAS the City and Cletus & Helen Link need to execute deeds to effectuate a transfer of property as shown on Exhibit B of the Settlement Agreem OUNCIL OF THE HEREFORE, BE IT RESOLVED BY THE CITY C NOW, T MINNESOTA: CITY OF SHAKOPEE, hereof, revised assessment, a copy of which is attached against hereto the d made named herein, 1. That the special assessor listeded the thereb Resolution No. 4 5hebor thoseound propertieso be benefited on the is hereby accepted and shall constitute the revised replacing assessment assessments adopted by of the assessments levied against it. revised roll and eachtracttherein includedis proposed improvements in the amountover a period in equal annual installments extending 1997, and 2. Such assessments shall be payable in January, payable on or before the first Monday shallof Bayerr interest the first installment to bpercent per annum from the date of adoption ment from thef ionte of shall. To hes at the rate t 8.a l 45 interest on the entire Resolution To the first installment shall be added the and to each subsequent installment when due shall Resolution No. 4558 fcntr ol Dyearlon all ber lunpaid installments. be added the interest pertaining to this assessment eyrie total ffice 3. The Clerk shall file the revised assessment roll p which are to become due er and shall certify meets annually to the County Auditor on or before Noel of band 30th of each year amount of installments and interest on assessments on each par in the following year. Bement, e Ci Officials be authorized to execute the Settlement Agr 4 The appropriate h' labeled Case No. 1996-17394, a copy of which is attached hereto. Adopted in session of the City Council of the City of , 1998. Shakopee,Minnesota,held this day of Mayor of the City of Shakopee ATTEST: City Clerk * N N cn wz - I (hD N j Z CD — p C CD o m 3 xi mCD a CD CD la i; 3 0 * C) C) = 3 m c h (1) m- C 0 a) go Q° O O -0 m I\ I m mm 73 Nr- NCD m 0 v C) 5 5 C D < � � '7 mrm tnDO rn3 °c 0 F Kms DD73 ix3 sto - ZO aNmO v m -p 0 v p D v 03 1 C) v co al 7- cn �' 73m nr EO` C cn � * v � Tom mmZ .+ G) Z C7 —i* 3 o - � -U D —1 cn > anZ O • D CQ', o a Q Fri cn o p •m Qc � co -A v p t , C — -p v o (DM 5 m m (n < h mN * * N p te -Ge rn E -I --.1a, mO b W71 r -1 N C) co N STATE OF MINNESOTA DISTRICT COURT COUNTY OF SCOTT FIRST JUDICIAL DISTRICT CASE TYPE: ASSESSMENT APPEAL Cletus and Helen Link, Case No: 1996-17394 Appellants, SETTLEMENT AGREEMENT v. City of Shakopee, Respondent. WHEREAS, the Appellants above named appealed the special assessment of the City levied on November 19, 1996, against real property within the City of Shakopee, parcel identification numbers 27-121026-0 and 27-121029-0; and WHEREAS, it is the desire of the City of Shakopee and the Appellants to compromise and settle the assessment against the parcels by the City agreeing to have the property assessed at the same term, but at a lesser amount and the Appellants dismissing their appeal with prejudice; NOW THEREFORE, it is hereby stipulated and agreed by and between the Appellants and the City of Shakopee as follows: 1. The Appellants will dismiss their appeal by executing and delivering to the City the Stipulation of Dismissal attached hereto as Exhibit A. 2 . The City shall reduce the assessments against the property to the amount of $65,923 . 12 (PID 27-121026-0) and $77, 076.88 (PID 27-121029-0) , said assessments shall be paid over 1 the term originally assessed, 10 years. Payments which have been previously made, if any, on the original assessment shall be credited to the $65,923 . 12 and $77, 076.88 assessments agreed upon herein. Interest on said assessment shall be at 8% per annum, with interest running from the date of levy, November 19, 1996, until said assessment is fully paid. 3 . Appellant and City shall execute deeds to effectuate a transfer of property as shown on Exhibit B. Said deeds to be drafted by the City and shall be executed by the Appellants within to days of the execution of this agreement. CITY OF SHAKOPEE/RESPONDENT By: Mayor Attest: City Clerk Dated: a � , 1998 Georg-- C. off (#4584 . .00 Attorney for City of S akopee/Respondent HOFF, BARRY & KUDERER, P.A. Suite 260 7901 Flying Cloud Drive Eden Prairie, Mn. 55344 (612) 941-9220 2 APPELLANTS Cletus Link Helen Link Dated: , 1998 Amy D. Grady (#142074) Attorney for Appellant Diamond, Liszt & Grady, P.A. 10441 Vessey Road Bloomington, MN 55437 (612) 884-6502 3 STATE OF MINNESOTA DISTRICT COURT COUNTY OF SCOTTFIRST JUDICIAL DISTRICT ACASE TYPE: ASSESSMENT APPEAL Cletus and Helen Link, Case No: 1996-17394 Plaintiff, STIPULATION OF DISMISSAL v. City of Shakopee, Defendant. The above parties, through their undersigned attorneys, hereby stipulate and agree that the foregoing matter having been fully compromised and settled may be and hereby is dismissed with prejudice, without cost or disbursements to either party. Dated: , 1998 George C. Hoff (#45846) Attorney for Defendant HOFF, BARRY & KUDERER, P.A. Suite 260 7901 Flying Cloud Drive Eden Prairie, Mn. 55344 (612) 941-9220 Dated: , 1998 pmy D. Grady (#142074) Attorney for Plaintiff Diamond, Liszt & Grady, P.A. 10441 Vessey Road Bloomington, MN 55437 (612) 884-6502 1 -•-f: \ .. . s.., ...... ,..., •:„. I ' 1:. ., ...• •-:::. .., .;,..;„,.,,,,,,,,„, .:, • • ) .4;.. >s' 7.7:: a* ' 1- — %FRilill*EETif..i I I..if. \ .rs?, vuoir. ti••o•ir* ..o•.• — — ,r ."..-o:,,,. ,..-. •"1:.• '-'1..2''`` • o %'''S%• \ P 4,4t•4. ?, 0. '.-. , ..:,. ..i.i l'.4 1 •....____,2,.. -WC ------ .------ ------ S --------• N, /' ..... 7.! .7. _____....... ....i.;........i r_ \.i: :::': \.-"11'11:::'''•!.".1:':s.-;..7'' 1:.z. ':-::::•........: ' = ? r.. . .... , = .:. I \ (DI fil v -. 7 7,!.—i• 1 ki > •i 2.r .,,v.17:\*,. .4 •-• •57 00/ .4'F. , , ' d'iy• i I A Y. ... :.• YYY , „, .... •i * Iii ..; ..,. f rz t• .. .. r c.• -- ot . . 7. ,..., A A il \ \ \ ...:1 ; ; ;;:.. ..'.: . .. " ,. n•ntml ____________—,..4. _ _ re -.-* 4 -:: :* 4 vi-, z•-', ?" rII 0 "° I:! , ;? :-1_ — I, --_ S—/03'26—. 1-21—.0 6 -CASLINE !... . V VIERLING DRIVE 07.—al"" 7: .... ..I.4X, r...X- ...,.. ,,j4ar•_ engine,.•Arehltt,•••gr......;::,..2:,• *,* SHAKOPEE. MINNESOTA V; ''::..."1:.ig•$5716.1228•412.6(6.0775 ••• 1 CITY OF SHAKOPEE Memorandum f S, C . I . TO: Honorable Mayor and City Council CONSENT City Administrator, Mark McNeill FROM: Tom Steininger, Chief of Police SUBJECT: $11,300 Grant DATE: February 20, 1998 INTRODUCTION: The Police Department is requesting Council approval to accept a$11,300 Grant from the Minnesota Auto Theft Prevention Program(MATPP). BACKGROUND: Recently,the Police Department was awarded an auto theft prevention tntio the Mincommunity soya du o education grant in the amount of$11,300. The grant is to be administeredg theft Prevention Program. No local match dollars are required. The purpose of the grant is to address the increased number of auto thefts and to educate citizens in auto theft prevention techniques at the community level. Shakop local grant mefunds eso will be applied toward the utilization of technology and the development Specifically, some of the grant funds will be applied then used as a�bait car'newer forocar thieves. el automobile which will be equipped with a GPS system Other grant funds will be directed toward the production of a one-half hour cable access program addressing crime prevention techniques citizens may use to lessen the chances their vehicle be prowled or stolen. Neither effort will result in excessive use of patrol resources. In order for the Police Department to receive the grant, the attached Resolution Authorizing the Execution of the Agreement must be passed. Upon receipt of this resolution,the Minnesota Auto Theft Prevention Program will begin distributing the fun ALTERNATIVES: 1. Accept the grant. 2. Do not accept the grant. RECOMMENDATION: Alternative#1. ACTION REQUESTED: Offer and pass resolution#4843 authorizing the appropriate city rials to enter a h July 1g cement with the Minnesota Auto Theft Prevention Program July 1, 1998 RESOLUTION NO. 4843 A RESOLUTION OF THE AUTHORIZING APPLICATION ORA$11,300 GRANT FOR THE MINNESOTA AUTO THEFT PREVENTION PROGRAM WHEREAS,the Minnesota Legislature passed legislation in 1996 creating the Auto Theft Prevention Program(MATPP); and WHEREAS,the Legislature established the Minnesota Auto Theft Prevention entoardand which will make grant funds available annually to support the purposes of the legislation; WHEREAS,the purpose of this legislation is to reduce motor vehicle theft and its consequences in the State of Minnesota by funding programs which aid in the identification of critical issues, education and awareness,investigation and prosecution. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA, as follows: 1. That the appropriate City officials are hereby rized and directed to Auto Theft Preventionmit a formal application for a$11,300 grant for Minnesota Program. 2. That the City Council agrees to stipulations set forth in the grant application materials. 3. That the appropriate City officials shall complete,review and submit all relevant materials before the deadline stated in the application. Adopted in regular session of the City Council of the City of Shakopee,Minnesota,held this 2nd day of March, 1998. Mayor of the City of Shakopee ATTEST: City Clerk MINNESOTA AUTO THEFT _ PREVENTION PROGRAM , 1110 Centre Pointe Curve, Suite 405, Mendota Heights, Minnesota 55118 Phone: (612) 405-6155 Fax: (612) 405-6156 BOARD OF 2-2-98 DIRECTORS CHAIR Chief Ton Steininger DENNIS ROSKE Shakopee Police Dept. Minnesota State Patrol 476 Gorman St. • VICE-CHAIR Shakopee, MN. 55379 BOB JOHNSON Insurance Federation of MN RE: Auto Theft Grant RICHARD ARNEY Washington County Attorney Dear Chief Steininger, JOHN BALLIS The Board of Directors of the Auto Theft Prevention Program has approved the St.Paul Police Department grant proposal that you submitted for auto theft prevention in the sum of BOB LARSON $11,300. The proposal now goes to the State of Minnesota contract person for Duluth Police Department review and approval. If changes need to be made for the contract, I will contact you. We do need a resolution from your City Council agreeing to accept the TRACIE MORTENSON grant money. 3M Company • CIS NELSON Sincerel Alamo Rent-a-Car Denny Roske, Chair Auto Theft Prevention Board ATTACHMENT C Minnesota Auto Theft Prevention Program ( MATPP ) Grant Application SECTION 1 : APPLICANT INFORMATION Type of Governmental Agency or Organization: State ❑ County ❑ City 0 Private Non-Profit ❑ Private for Profit ❑ Name of Agency or Organization: Shakopee Police Department Agency Address: 476 Gorman Street City: Shakopee County: Scott State: MN Zip: 55379 Federal Identification Number: Total MATPP Budget Request: 41-6005539 $11 ,300 . 00 Project Title, if applicable: • Geographical Area Applicable to Grant Project: (identify statewide, county, city or other) Other Agencies Participating in the Project: (If a multi-agency project, attach letters of confirmation by all entities) Form AT:0l Rev. 8/97 -1- Section 2: Certification/Signatures - I acknowledge that I have read, understand and agree to the conditions set forth in the application and supporting materials and that the information I am supplying in this application is true, complete and correct. Type Name and Title of Project Director: (Project Director is the primary contact person for all aspects of the grant) Tom Steininger, Chief of Police c/Af (NAME) (SIGNATURE) (DATE) (612) 445-6666 (612) 445-2313 Telephone Number (Director's) Fax'Number (Director's) Type Name and Title of Financial Officer: Gregg Voxland, Finance Director jel t)4 /y/5/7 (NAME) (SIGNATURE) (DATE) Type Name and Title of Authority Official: (Person authorized to enter into a formal agreement) Mark McNeill, City Administrator qjj2 Iyam/ Rim/97 (NAME) (SIGNATURE) (DATE) Form AT:01 -2- Section 3. Current and Proposed Auto Theft Prevention Responsibilities - For each of the auto theft reduction strategies and activities listed below, check whether they are current efforts undertaken by your agency. Then check the activities and strategies that are proposed for MATPP grant-funding. Check all activities and strategies that apply. STRATEGIES AND CURRENT LEVEL OF EFFORT PROPOSED FOR ACTIVITIES (NOT MATPP FUNDED) (MATTP GRANT) MULTI-AGENCY INVOLVEMENT Multiple Law Enforcement X ` Agencies Prosecutors Insurance Industry Businesses Community Groups Other Pro-Active Efforts Decoy Operations X Chop Shop Identification Investigations, Long Term X Investigations, Short Term X Other Crime Analysis Identify Trends & Methods Develop Profiles Identify High Risk Areas - X & Vehicles Identify Repeat Offenders X Other Public Education & Awareness Prevention Seminars Presentations to Schools Advertising Campaigns X Other Training Development Programs X Law Enforcement Officers Prosecutors Other Form AT-01 -3- SECTION 4. Grant Purpose and Description - Provide a summary description of the project that is to be funded by the MATPP. Briefly describe the grant objectives and the grant-funded strategies and activities that will be implemented to achieve the objectives. Describe how the project meets priorities established by the MATPP , if applicable. Use additional space if needed. The City of Shakopee has experienced a 77. 5% increase in reported auto thefts over the past 45 months. The police department has increased it's human resources over the same period of time. We remain reactive to auto thefts. We hope to become proactive with the use of the equipment requested and produce a decrease in reported auto thefts by increasing arrests and prosecution. The additional arrest information should provide a profile of auto thieves working in our jurisdiction and neighboring jurisdictions. The bait car and GPS tracking equipment will be used in residential and commercial areas addressing a broad range of potential victims and suspects. It is only right that proactive enforcement be coupled with proactive prevention. We hope to design and print or buy existing auto theft prevention literature and distribute same at community events. In an effort to complete the package we have proposed the local production of a television program for local cable broadcast which would address auto theft prevention and other crime prevention techniques applicable to our community needs. We believe the proactive enforcement coupled with proactive prevention will help us reduce our reported auto thefts over a 24 month period of time by 50%. Form AT:4l -4- Section 5. - Statement of Need and Current Staff Part A. Describe the specific problem or deficiency that is to be corrected. Document the need by providing the source of the statistical data, and include both numbers and percentages. Statistical data should correspond to the geographical project area described in Section 1 . Do not exceed the space provided. The Shakopee Police Department has experienced a 77 . 5% increase in reported auto thefts over the past 45 months, going from 44 in 1994 , to 78 in 1996 . We have experienced 62 for the first nine months of 1997. We have •recovered only 45% of the vehicles reported stolen over those 45 months. Arrests for auto theft during that same time period occurred in only 15% of the cases. Part B. List current staff (not MATPP funded) that have auto theft responsibilities in your agency. Include the position title, full-time salary, and percent of time spent on auto theft responsibilities. Detective #1 - 22 .75 hr. 2% #2 - 22. 58 hr. 2% #3 - 22 . 27 hr. 1% Form AT:0l -5- -,J C\ v+ ds w nJ I'' £ E rt o ri rt V O r• 0 C 0 rt"t7 C7 a rt 1-1 ' LTH 0 a V D n a H "� F�-. R a N a a' a (oO' 11 11 • '17 (D 1-D1•+• Ii (D f) aa 003 tDG (D (D0 "C70 '"' 0 f' fp CT r CD O (D (D C X O (D < rt Ii tD rt to T3 X rt a X G 'C7 n CT r• p• .<Cr C r r 1-D ill a f) • ri (D rt 0 < (D r•4 0 H. 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O rl (D 11 0 0 2 11 N a F'- a tr a Si () a t11 7s' CD rt m 0 0) I-' u) us rt•PO 0 0s ►3 )11 (1- us 0E fD � S o (CDco0E Y O o 0 50 WO 0 0 < I--1u11--10 011x0 WG b0 0 m (Da (Da0 - C� I-' m W r•' rt N a I-' I-' • 0 0 I-' aowa na Ps a rt (D Pa 0' 11 el r'•ro 0 Cr tr as 0 < tr y W rt tr (D W W '< (D (D I-'- I-1 0 (D (D .� CD•Us U) a n� F'• 0 G roA°3a - sr CC r1 (D U) rt o U) (I) I-. b o W rt m rho 0m (D 11) (D0" 0 (D o t7 W Si 0 H. a a O a (D I a .0 (Dfas b' (D art n "11 ((DD rt rt 5 rtW G rt (D 0 p, H. 0 0 0 (D O W o 0' ~' irtfiO 20 O O U) ct As fI-'• o a I-' 5 - ~ w o - rt '< n o < o a y arm (1- H- b' � (D 1111 11 1-h (D ~ It (DD 40* (D rt O ro ro cD PO m U) "''d r1 N 0' 0 rt0 art n1-1• o a °d C F• (D I--' N• 11 r• 0' rt 000us OA (D O 0 11 (D 0' tr11W "CW (D H. 11 0 o• U) (D I-' I-'• 0• (n O 0 0 F• W o (1-as NOrho WU) riO < 0a (Da 0• rn o 11 �' rt (D O (us-I- 0' U) H• Ps r Q 0 5 0 W rt I•'• rtrtrtF'- o ►-'+ O W '0 00 0' O 0• 0I••• (D00 O O 11 rt (D gW rt (D 1-h I-' O 11 M rt x Z (D 0 o 0 0 ° 1-1 ft •D • acntra0 II I-' 0 0 O rt (D ' 1.0 r-,w rt (D 0 Imo• b' W (D W rh I--' F'• 11 W rt (D U) 0 11 n (D 0 o N- W rl• '< HI (D H• (D o W a DI (D O rt ° rt 0 0 011 • (D 0' I-' (• (D C < (D 0 rt ¢' rt rt G 'b (D 0 NP) 5 N ? a a) °O a U) 0 0 (1 < N 11 • • I•-' (D as rt (D • 0 (n I • CITY OF SHAKOPEE CONSENT Memory m TO: Mark McNeill, City Administrator FROM: Mary Athmann, Assistant Fire Chief pi SUBJECT: Station#2 Office Equipment DATE: February 25, 1998 INTRODUCTION: With the addition of the second fire station office furniture will need to be purchased. BACKGROUND: equipment for the second received pricing on conference room and training room The Fire Station Building Committee included nd ded office furniture andeq p contract. station. The committee has reviewed In County purchasing furnishing. These items were not available through the Hennepin Prices were received from three(3)vendors for each item. room tables: Pink Business Systems for$3627.30 plus shipping Conference is for$4151.84 l Office Products Genera S&T Office Products for $4354.00 roomng projector table: Pink Business Systems f o$14.58$29 00 plusplus htax ippi and shipping Training General Office Product S&T Office Products for$344.00 RECOMMENDATION: rchasing the The members of the fire station building committee recommend Penis fora total price of conference room tables and training room projection table from Pink Business S $3941.88. NOTE TO COUNCIL: The equipment listed in these three memos was provided for in the fire station budget. C:\SFD\STATIONTURCHMEMo\F[JRN2•DOC T' � pv 171 V) v� .n 0 ^. CrJ xi ego [11 C.H b ,.<r rnZ w rri , �74 00 •33 , `71bd �N O NO � : � nZm g".-.• , �CCtoo, crO.0Age 4 ; - >w0N 6 ty Od '0 id7l 01 En o 0. ril CZ co v° rn O to '. rn C O ' x Z ea ` ddG ,...:$.4, fb "bw n 0-3 ti 2 E. t,.,04\* J"� flc . Ycv,• r, ,ed t�. ,, v g-, itligSAz C) s e , '11 0 pg c o dk� 4 ,. .. cno 0 cn V .N1, 4.1 na AC � z 0. GAH p 41nEA b9 * t%) is z: R, a o g4-,,r..,, R `" cA o C1 )O go C O C) 'Z o W cf) tri 00 z Crir n CN ''o rr1z m ° z W o .. NO 7 rn ( CD... z to h7 C ,C po 4, 1 ,to to N ° r °Q � o0 M AD rt z ..•o wPOo "i CZ nto r cm Prio b cn Oq 0-3 m co o 0d Z co rz z b s , 0 ; P4aa k c`o ; - n � � w ... � 0-3 'p...o 1 UI Oil •v a ` bd Cr 1 cn is c) tTI {fir. N; 4, of f, ',5®'f e5 r 'II *,i >a\ T,, -;:?'--?..>' ,) vo pt U � •- A, G CO 4 74 V p4� 3 , 1 0. O C St O * .6* N 8 8 p ° 'ma x l' 0 G o C PZ ° °� z 01 �" i .g" o _ Y r m 4 `. N i••d 0 n n rd .b0 v' "� Z V rn O. 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Ze ,Ny. .._f 1.n1 ��yy N� 00 41 .p. 11 N 5' _ ra = -- ty,, , y CD 0 b LA -i O lA V1 � y ,', '� 8 8 8 .a �_. ua R°y• O t .HS p A 8 11.1...VVV��� t Y. 69 r * W 69 Wit` N W La %,0VI1p %,0v v p , w w o O O O n O O C y 8 8 8 /6.C, ± . CITY OF SHAKOPEE Memorandum TO: Mark McNeill, City Administrator CONSENT FROM: Mary Athmann, Assistant Fire Chief ,74 SUBJECT: Station#2 Office Equipment DATE: February 25, 1998 INTRODUCTION: With the addition of the second fire station office furniture will need to be purchased. BACKGROUND: The Fire Station Building Committee included office furniture and equipment for the second station. The committee has reviewed and received pricing on numerous pieces of office equipment. The pricing received is based on the Hennepin County purchasing contract. Pricing was received for workstations in the office area for a cost of$49,646.83 from Metro Systems; table in the lounge area for$815.34 from Falcon; and chairs and stools for work areas for $1,365.28 from Pink Business Systems. RECOMMENDATION: The members of the fire station building committee recommend purchasing the specified equipment as listed above and on the attached estimates. C:VSFD\STATION\PURCHMEMO\FURN I.DOC Cl) ,o aq 5 N . b �F ny Z ' ~ til N Vl y ; �_ `� W y F)* n O y €'� � r o m w ��. �z . CD a N � b Ptil ` 1 GO tri e. 3 , -I! 3 ta 'd s g C.T I O 4i { ` t. r t z to • O .��4 ' .. y y ,,. a s H gas O ri � y ►"' �'1 4MkT 3 K 0. � v..: "' ca th G P C1 C1 .. 00 r r �R C� a. W !s;) N d W W- C C 1 (,, Odi11• i r. 4 -3 Z: <-* �i �. ,. r;21 7q 71 71I 113$ L/ rii0o NN N . ,O CD $ $ 8 S cn a J tzo g x d r O y � a w > a. CA `Y ICYffi O CD 0 J r'.F 0 O co) e. A t { N0 N O0 m ?,t VD OT N s 5 °017 W N ? N - , . C R H IYQ (05 VI v. s VI 7 w is is is is m G La w w w ta = v 0 k� p W b9 r r N N N n ON oo ••,) r+ N N U La u. N LA N In �� ONo N a, N a. N a - � �''��, JAN. -26' 98 (MON) 17 :52 ALLSTEEL TEL:612 339 7702 r. uuc Metro S stems Furniture Solutionx For Your Total Office GoN�C�.PcC�� 26 January, 1998 Suzanne K Klecker,IIDA BKPV 222 N 2nd St Mpls,MN 55401 Dear Suzanne, We are pleased to quote as follows per Hennepin County Contract#1865. Detailed specifications are attached. PROJECT: Shakopee Fire Station Produ5t Taal: 43,912.52 Ilatioci 2,850.00 Sales Tax (6.5%}: ry85431 ( wd $49,616.83 Respectfull}, submitted, Jeffrey L Harlan Project Manager 400 South 1'Strati.Sum 161N 612-316-0991 FAX 6 2 3381MN 55415 710 JAN. -26' 98 (MON) 17:53 ALLSTEEL TEL:612 339 7702 P. 003 8p6FUR13.S1F CUSTOMERS 1.26-188a 17:44:69 SHAKOPEE FIRE STATION I Mfg Qty Part aDaacrlptIon I Qpdona. _ -. Unit .. F-xtendad ---- ------ 1 ALF 2 4415-0L0 36WX52.75H/4HI LAT FILE/LOCK FULL PULL 494.50 989.00 P2G COLOR: SEAL N PULLS:Accent Parchment 3 12"Drw/HG-FRIF-B 3 12"Drw/HG-FRIF-13 3 12"Drw/HG-FR/F-6 3 12"DrwIHG-FR/F-B end Standard keyed 2 ALF 2 4417-OLD 36WX39.75H13HI LAT FILE/LOCK FULL PULL 380.98 761.96 P2G COLOR:SEAL N PULLS:Accent Parchment 3 12"Drw/HG-FRIF-B 3 12"DrwIHG-FRIF-E 3 12"Drw!HG-FR/F-9 end Standard keyed -----•---- 3 ALI 1 8420-100 ELECTRICAUFEEDISIDE 52.46 52.46 _ -- — 55.90 167.70 4 ALI 3 8421-240 ELECTRICAL/POWER ASSEMBLY/24W 5 ALI 3 8421-360 ELECTRICAL/POWER ASSEMBLY/36W 55.90 167-70 6 ALI 3 8421-420 ELECTRICAUPOWER ASSEMBLY/42W 55.90 167.70 ._ -- - - — - -- -- 51.17 51.17 7 ALI 1 8425-100 ELECTRICA CIRCUIT L1RFCEPT/PKGOF 6ACLEIDUPLFx 7 COLOR:Clear B ALI 1 8+25-200 �CIRCUIT 2/PK0 OF ELECTRICAL/RECEPTACLE/DUPLEX/ 51.17 51.17 T COLOR:Clear _ __—_ - --- _-. - — 61.49 61.49 9 ALI 1 8426-400 ELECTR CIRCUIIT 4/PKG OF gACLEIDUPLEX/ T COLOR:Clear — Pege 1 MetroSystemsJLH JAN. -26' 98 (MON) 17 :53 ALLSTEEL TEL:612 339 7702 P. 004 BFGFUR13-SIF CUSTOMER; 1.26.1981 SHAKOPEE FIRE STATION 17:44:69 I Mfg Qty Part# Daaerlptlon/Options _Unit Extended 10 ALI 14 8640-18L WORKSURFACE/SUPPORTICANTILEVER 28.23 367.22 18D/LEFT/FOR 1B-24D TOPS - Spectra Two Color Plc; COLOR'Seal 11 ALI 4 8640-18L WORKSURFACFJSUPPORTICANTILEVER 26.23 104.92 18D/LEFT/FOR 1B-24D TOPS Spectra Two Color p2(; COLOR:Seal 12 ALI 14 8540-1 BR WORKSURFACEISUPPORT!CANTILEVER 26.23 367.22 18D/RIGHT/FOR 18-240 TOPS Spectra Two Color p2G COLOR:Seal • 13 ALI 4 8540-18R WORKSURFACE/SUPPORTICANTILEVER 26.23 104.92 18D/RIGHT/FOR 18-240 TOPS Spectra Two Color P20 COLOR:Seal 14 ALI 4 8561-000 WORKSURFACEISUPPORT/SIDE/PAIR 18.02 75.68 P20 COLOR:Seal 15 ALI 2 8561-000 WORKSURFACE/SUPPORTISIDE/PAIR 18.92 37.84 P20 COLOR:Seal 16 ALI 9 8564-180 WORKSURFACEISUPPORTIFLUSH RRKT 8.17 73.53 FOR 18-240 TOPS 17 ALP 2 8976 SUPPORT GUSSET(PAIR) 23.65 47.30 18 ISE 0 A17021 KEYBOARD ARM MECH ONLY FOR STR 126.72 1140.48 AIGHT OVER 22D&CORNERS Spring-assisted mechanism e"range Positive&negative tilt MetroSystemsJLH Page 2 JAN. -26' 98(MON) 17:53 ALLSTEEL TEL:612 339 7702 P. 005 CUSTOMER; 1-26.1988 SF6FUR13.81F SMAKOPEE FIRE STATION 17:44:x9 Deacrl on I Options Unit Extended S Mfg Oty Part S -._ ...IP - .. 19 ISE 9 TP-29F-BK-45 OR KEYMSTRAIGHTT WORKSURFACESOARD/MOUSE PLATFORM NLY F 115.28 1037.52 Color:Black I-JR Reversible Palm Supports: Soft Gelfoam Overall width 28" 20 ALI 6 APAT-2417 PANELIACCESS/TACKBOARD/24WX17M 42-57 255.42 MM FABRIC:Milan Moonstones 9KE COLOR: Martin's Mercury - 21 ALI 2 APAT-2417 PANEUACCESS/TACKBOARDI24WX17H 42.57 85.14 MM FABRIC:Milan Moonstones 9KE COLOR: Martin's Mercury -- 22 ALI 9 AFAT-3617 PANEUACCESS/TACKBOARD/36WX17H 57.19 514.71 MM FABRIC: Milan Moonstones 9KE COLOR:Martin's Mercury - --� � � -. — ---- 23 ALI 2 AFAT-3617 PANEUACCESS/TACKBOARO/38WX17H 57.19 114.38 MM FABRIC:Milan Moonstones gKE COLOR: Martin's Mercury -- -- - — 24 ALI 9 APAT-4217 PANEUACCESS/TACKBOARDI42WX17H 87.94 611.46 MM FABRIC:Milan Moonstones 9KE COLOR:Martin's Mercury -_ - �- � -- 25 ALI 2 APAT-4217 PANEUACCESS/TACKBOARD/42WX17H 67.e4 135.88 MM FABRIC:Milan Moonstones 9HE COLOR: Martin's Mercury --- - ---- -- - - 26 ALI 4 APCF-4130 PANEL/COMPLETE/FABRIC/41HX30W 220-16 880.64 N NON-POWERED MM FABRIC:Milan Moonstones apt COLOR:Martin's Mercury MM FABRIC:Milan Moonstones 9KE COLOR: Martin's Mercury (METAL) TOP CAP:Metal P1'G COLOR:Seal P::G COLOR: Seal - — — MetroSystemsJLH Page 3 JAN. -26' 98 (MON) 17:53 ALLSTEEL TEL:612 339 7702 P. 006 SF6FUR13.SIF CUSTOMER$ 1-26-1996 17:44:60 SHAKOPEE FIRE STATION * Mfg Oty Part* -_.. Description I Options ---.___-. Unit Extended 27 ALI 2 APCF-5330 PANEL/COMPLETE/FABRIC/53HX30W 245.53 491.06 N NON-POWERED MM FABRIC:Milan Moonstones 9KI= COLOR: Martin's Mercury MM FABRIC:Milan Moonstones EWE COLOR:Martin's Mercury (METAL) TOP CAP:Metal P23 COLOR:Seal P23 COLOR: Seal -- - ------ 28 ALI 2 APCF-5330 PANEL/COMPLETE/FABRIC/53HX30W 245.53 491.06 N NON-POWERED MM FABRIC: Milan Moonstones 9KE COLOR: Martin's Mercury MM FABRIC:Milan Moonstones OKE COLOR: Martin's Mercury (METAL) TOP CAP: Metal P23 COLOR: Seal P23 COLOR: Seal — ----- - 29 ALI 6 APCF-5342 PANELICOMPLETEIFABRICI53HX42W 287.67 1726.02 N NON-POWERED MM FABRIC: Milan Moonstones 9KE COLOR: Martin's Mercury MM FABRIC: Milan Moonstones 9K E COLOR: Martin's Mercury (METAL) TOP CAP:Metal P2G COLOR:Seal P2G COLOR:Seal 30 ALI 2 APCF-5342 PANEL/COMPLETFIFABRIC/53HX42W 287.67 575.34 N NON-POWERED MM FABRIC:Milan Moonstones 9KE COLOR:Martin's Mercury MM FABRIC: Milan Moonstones 9KE COLOR: Martin's Mercury (METAL) TOP CAP: Metal P2G COLOR: Seal P2G COLOR: Seal _ Pale 4 MetrOSystemsJLH JAN. -26' 98 (MON) 17 :53 ALLSTEEL TEL:612 339 7702 P. UUI SF6FUR13.SIF CUSTOMERS 1-28-1888 17:44:69 SHAKOPEE FIRE STATION MIS Qty Part# Description I OpttonsUnit Extended __--.___-.-.- 31 ALI 2 APCF-8524 PANEUCOMPLETEIFABRIC/86HX24W 242.09 484.18 N NON-POWERED MM FABRIC:Milan Moonstones 9Ki; COLOR: Martin's Mercury MM FABRIC:Milan Moonstones 9KE COLOR: Martin's Mercury (METAL) TOP CAP:Metal P2G COLOR:Seal P23 COLOR:Seal 32 ALI ^1 APCF-6524 PANEUCOMPLETEIFABRICI65HX24W 313.90 313.90 P POWERED:4 Circuit MM FABRIC: Milan Moonstones EKE COLOR:Martin's Mercury MM FABRIC:Milan Moonstones 9KE COLOR:Martin's Mercury (METAL) TOP CAP:Metal p2G COLOR: Seal P2G COLOR:Seal -- ._ -. - - -- 33 ALI 2 AFCF-8536 PANEL/COMPLETEJFABRICI65HX38W 295.84 591.68 N NON-POWERED MM FABRIC:Milan Moonstones 9KE COLOR:Martin's Mercury MM FABRIC: Milan Moonstones 9KE COLOR: Martin's Mercury (METAL) TOP CAP:Metal p2G COLOR:Seal P2G COLOR:Seal --- -- 34 ALI 1 APCF-6538 PANEUCOMPLETEIFABRIC/85HX38W 367.65 3$7.85 P POWERED:4 Circuit MM FABRIC:Milan Moonstones 9KF COLOR:Martin's Mercury MM FABRIC: Milan Moonstones 9KE COLOR:Martin's Mercury (METAL) TOP CAP:Metal P2G COLOR: Seal P2G COLOR: Seal • MetroSystemsJLH Pape 5 JAN. -26' 98 (MON) 17 :53 ALLSTEEL TEL:612 339 7702 P. UU8 SF6FUR1S.81F CUSTOMERS 1-26-1191 17'44'61 SHAKOPEE FIRE STATION Unit Extended part 0 Osscription/Options __--. - 35 ALI 2 APCF-8542 PANEUCOMPLETEIFAaRIC/85HX42W 322.07 644.14 N NON-POWERED MM FABRIC: Milan Moonstones OKE COLOR:Martin's Mercury MM FABRIC:Milan Moonstones 9KE COLOR:Martin's Mercury (METAL) TOP CAP:Metal P2G COLOR: Seal P26 COLOR:Seal --- - ---- 36 ALI 1 APCF-8542 PANEEJCOMPLETE/FAI3RICI65HX42W 393.88 393.88 P POWERED:4 Circuit MM FABRIC'Milan Moonstones EIKE COLOR:Martin's Mercury MM FABRIC:Milan Moonstones 9KE COLOR: Martin's Mercury (METAL) TOP CAP:Metal P2G COLOR:Seal P2G COLOR:Seal - -- — 43.43 43.43 37 ALI 1 AFHCTI-85 PANEIJCONNECTOR/3-WAYl90 DEG/ 65H (PAINT) SURFACE: Paint P2G COLOR:Seal (METAL) TOP CAP:Metal P2G COLOR:Seal P2G COLOR: Seal 38 AU 1 AFHCTWI-65 PANEUCONNECTORl3-WAY/90 DEG/ 65H 43.43 43.43 (PAINT) SURFACE: Paint P2G COLOR: Seal (METAL) TOP CAP:Metal P2G COLOR:Seel P2G COLOR: Seel � � 43.43 86.86 39 ALI 2 AF'HCXW1-65 PANE UCONNECTORI4-WAYl90 DEG/ 65H (METAL) TOP CAP:Metal P20 COLOR:Seal ----- - 9.89 59.34 40 ALI 6 APHFE-53 PANEIJFINISHED END/53H (PAINT) SURFACE' Paint P2G COLOR: Seal (METAL) TOP CAP:Metal P20 COLOR:Seal Page 6 MetroSystemsJLH JAN. -26' 98 (MON) 17 :54 ALLSTEEL TEL:612 339 7702 P. 009 SF6fUR13.SIF CUSTOMER; 1-26-189e SHAKOPEE FIRE STATION 17:44:69 peecrl tion/Options Unit Extended 4 Mfg Qty Part g P P------ --- �-•-- 41 ALI 2 APHFE-53 PANEL/FINISHED END/53H 9.88 19.78 (PAINT) SURFACE: Paint P2G COLOR:Seal (METAL) GAL) TOP CAP: Metal COLOR:Seal • __ -- ._ 7.74 46.44 42 ALI 8 APHFEDH-12 PANEL/FINISHED END/DUAL HT/12H (PAINT) SURFACE: Paint P2G COLOR: Seal (METAL) TOP CAP: Metal P2G COLOR:Seal . . _._ .^._^ -- _ --- -- 43 ALI 2 AFHFEDH-12 PANEUFINISHFD END/DUAL HT/12H 7.74 15.48 (PAINT) SURFACE: Paint P2G COLOR: Seal (METAL) TOP CAP.COLOR: P2G .. - - - -_- _ 44 ALI 8 AFHWC-65 PANEL/WALL eEL N .AN L HANNEL/FULL LENGTH 29.67 237.36 P2G COLOR: Seal -- 45 ALI 4 APSG-1230 PANEL/STACKING/GLAZED/12HX30W 159.53 838.12 P2G COLOR: Seal —_ 48 ALI 4 ASCS-24L STORAGEJCABINET/STD/24W/LIGHT 248.34 985.36 P2G COLOR:Seal (FABRIC) DOOR: Fabric COM FABRIC:Cust.own material Standard keyed 47 ALI 2 ASCS-24L STORAGE/CABINET/STD124W/LIGHT 246.34 492.68 P2G COLOR:Seal (FABRIC) DOOR:Fabric COM Liz Jordan HIII,Scurve, Intra Standard keyed MetroSystemsJLH Page 7 JAN. -26' 98 (MON) 17:54 ALLSTEEL TEL:612 339 7702 P. 010 8F6FUR13.8IF CUBTOMEIt6 1-26-1996 SHAIKOPEE FIRE STATION 17:44:69 0 Mfg qty Part 9 _ Description/Options __ Unit Extended 48 ALI 7 ASCS-38L STORAGE/CABINET/STD/36W/LIGHT 279.64 1957.48 P2G COLOR: Seal (FABRIC) DOOR:Fabric COM • FABRIC:Cust.own material - Standard keyed 49 ALI 2 ASCS-36L STORAGE/CABINET/STD/36W/LIGHT 279.64 559.28 P2G COLOR:Seal (FABRIC) DOOR: Fabric COM Liz Jordan Hill,Scurve, Intrs Standard keyed 50 ALI 7 ASCS-42L STORAGE/CABINET/STD/42W/LIGHT 299.94 2099.58 COLOR: Seal (FABRIC) DOOR: Fabric COM FABRIC:Gust.own material Standard keyed 51 ALI 2 ASCS-42L STORAGE/CABINET/STD/42W/LIGHT 299.94 599.88 P2G COLOR:Seal (FABRIC) DOOR: Fabric COM Liz Jordan Hill,Scurve,lntrst Standard keyed 52 ALI 6 ASPI-242B PEDESTAUINDEPENDENT/24D/ 230.05 1380.30 12-12/BASIC PULL L With lock Standard keyed P20 COLOR:Seal 53 ALI 2 ASPI-242B PEDESTAL/INDEPENDENT/24D1 242.95 485.90 12-12/BASIC PULL L With lock Standard keyed P2G COLOR:Seal 54 ALI 7 PSPI-2438 PEDESTAL/INDEPENDENT/24D/ 230.05 1610.35 6-6-12/BASIC PULL L With lock Standard keyed F2G COLOR:Seal MetroSystem6JLH Page 8 JAN. -26' 98 (MON) 17:54 ALLSTEEL TEL:612 339 7702 P. 011 8F6FUR13.81F CUSTOMERS 1-211-19118 SHAKOPEE FIRE STATION 17:44:68 # Mfg Oty Pavt# _ Description I Options Unit Extended 55 ALI 2 ASPI-2438 PEDESTAUINDEPENDENTI24D/ 242.96 485.90 8-8-12/BASIC PULL L With lock Standard keyed P213 COLOR: Seal 58 ALI 2 AWCR-4224L WORKSURFACE/CORNER/42WX24D/ LAMINATE 128.85 253.70 LTUC LAMINATE:Sauterne EP EDGE: Seal (NO GROM) No grommet 57 ALI 6 AWCR-4224L WORKSURFACE/CORNER/42WX24D/ LAMINATE 128.85 761.10 LT$C LAMINATE:Sauterne EP EDGE:Seal (NO_GROM) No grommet 58 ALI 1 AWCR-4224W WORKSURFACE/CORNER/42WX24Dl VENEER 287.77 267.77 ASE W9JO WOOD VENEER:#916 CLEAR MAPLE (NO,GROM) No grommet 59 ALI 2 AWPD-7236I_P WORKSURFACEIPENINSUL.A/D-SHAPE/ 358.00 713.80 72WX36D/LAM/PANEL MTD LTSC LAMINATE: Sauterne EP EDGE:Seal P2(3 COLOR: Seal 60 ALI 1 AWPD-7236WW WORKSURFACEIPENINSULA/D-SHAPE/ 1117.79 1117.79 72WX36DNENEER,WORKSURF M ASE WSJ° WOOD VENEER:#016 CLEAR MAPLE (NO_GROM) No grommet P2G COLOR: SEAL 61 ALI 3 AWSLP-3829DD WORKSURFACEISUPPORTILEG/PANEU 94.17 282.51 36OX29HIDESK MOUNT P2G COLOR:Seal • 82 ALI 2 VAST-30241_ WORKSURFACEISTRAIGHT/30WX24D/ LAMINATE 75.88 151.36 LTBC Sauterne EP EDGE: Seal (NO GROM) No grommet MetroSystemsJLH Page 0 JAN. -26' 98 (MON) 17:54 ALLSTEEL TEL:612 339 7702 P. 012 8F6FUR13.SIF CUSTOMERS 1-=1-11ala SHAKOPEE FIRE STATION 17:44:69 # Mfg .Qty Part# _ Description/Options_ __ Unit Extended 63 ALI 4 AWST-3024L WORKSURFACEISTRAIGHTI30WX24DI LAMINATE 75.68 302.72 LTSC LAMINATE: Sauterne EP EDGE:Seal (NO_GROM) No grommet 84 ALI 2 AWST-3624L WORKSURFACEISTRAIGHT/36WX24Dl LAMINATE 84.28 168.58 LTSC LAMINATE: Sauterne EP EDGE:Seal (NO GROM) No grommet 65 ALI 8 AWST-3624L WORKSURFACEISTRAIGHTI38WX24D/ LAMINATE 84.28 505.68 LTBC LAMINATE:Sauterne EF' EDGE: Seal (NO_GROM) No grommet 86 AU 1 AWST-3824W WORKSURFACE/STRAIGHT/36WX24D/ VENEER 219.61 219.81 W9JO WOOD VENEER:#916 CLEAR MAPLE (NO_GROM) No grommet 67 ALI 2 AWST-4224W WORKSURFACEISTRAIGHT/42WX24Dl VENEER 238.87 477.74 Wg.lO WOOD VENEER:#916 CLEAR MAPLE (NO GROM) No grommet 68 ALI 2 AWST-4824L WORKSURFACEISTRAIGHT/48WX24D/ LAMINATE 102.77 205.54 LT6C LAMINATE:Sauterne EP EDGE:Seal (NO_GROM) No grommet 69 ALI 2 AWST-7224L WORKSURFACEISTRAIGHT/72WX24D1 LAMINATE 135.88 271.76 LT6C LAMINATE:Sauterne EP EDGE: Seal (NO GROM) No grommet 70 ALI 4 A1NST-7224L WORKSURFACE/STRAIGHT/72WX24D/ LAMINATE 135.88 543.52 L18C LAMINATE:Sauterne EP EDGE: Seal (NO_GROM) No grommet • MetroSystemsJLH Page 10 JAN. -26' 98 (MON) 17 :54 ALLSTEEL TEL:612 339 7702 P. 013 SF6FUR13.8IF CUSTOMER$ 1-26-109B SHAKOPEE FIRE STATION 17:44:SB Mfg City Part iY Description l O*Bona Unit Extended. 71 ALI 1 L.F.A242-L11 LATERAL FILE/2 HI/42W/LOCK/ 2 DRWS 234.78 234.78 P2G COLOR: Seal Standard keyed 72 ALC 1 T-EOKAN2 TOLLESON EXEC/OPEN ARMS/KNEE 508.54 509.64 TILT/ANGLEIPNEU O . Hard tread dual wheel 4 CTB 117 P71 BASE: Black MC) FABRIC: Mojave 302 COLOR:Caldera 73 ALC 18 T-MOKNN2 TOLLESON MGMT/OPEN ARMS/KNEE 429.57 8873.12 TILT/PNEU/DISC 1-98 O Hard tread dual wheel 4 CTB 117 P71 BASE:Black MO FABRIC: Mojave 302 COLOR: Caldera TAG: CONF. ROOM 74 ALC 8 TT-MWP2 TOLLESON II MID BACK/ADJ HT& 324.22 1945.32 WIDTH ARMS/SGL POST/PNEU O Hard tread dual wheel 4 CTB 117 A Adjustable S Standard smooth upholstery N Standard non-upholstered P71 COLOR: Black Mt] FABRIC: Mojave 302 COLOR:Caldera 75 ALC 2 TT-MWP2 TOLLESON II MID UACK/ADJ HT& 324.22 849.44 WIDTH ARMS/SM.POST/PNEU O Hard tread duel wheel 4 CTB 117 A Adjustable s Standard smooth upholstery N Standard non-upholstered P71 COLOR: Black M�) FABRIC: Mojave 302 COLOR: Caldera TAG: LINE OFFICERS MetroSystemsJLH Page 11 JAN. -26' 98 (MON) 17:55 ALLSTEEL TEL:612 339 7702 P. 014 8F6FUR13.SIF CUSTOMERS 1-29-1999 17:44:69 SHAKOPEE FIRE STATION # Mfg qty Part# -- Pescrlptton 1 Options_ -. Unit Extended 370.23 1110.69 76 ALC 3 TT MWP2 WIDTH ARMS/SGL PO T!PNEU ESON II MID BACK/ADJ HT& 0 Hard tread dual wheel 4 CTB 117 A Adjustable S Standard smooth upholstery N Standard non-upholstered P71 COLOR:Black PRO FABRIC:Prestige Pt:, COLOR: Bleck TAG: DISPATCH _ _. - --- - 0.00 0.00 77 LJH 18 YARDS COM FABRIC FABRIC: LIZ JORDEN HILL S-CURVE COLOR INTERSTATE Totals Customer 4:,912.52 Page 12 MetroSystems.ILH CITY OF SHAKOPEE 4 • C. y, Memorandum To: Mark McNeill, City Administrator CONSENT FROM: Mary Athmann, Assistant Fire Chief pniq SUBJECT: Station#2 Extractor/Washer and Dryer DATE: February 25, 1998 INTRODUCTION: When planning construction of the second fire station the building committee included a washer/extractor and dryer in the construction plans. BACKGROUND: To better maintain firefighters turnout gear and other department equipment an extractor and gas dryer were included in the design of the new fire station. The addition of this equipment will allow firefighters better accessibility for the cleaning and maintenance of their turnout gear. During a fire the gear can become contaminated with hazardous substances which can only be removed by through cleaning. At the present time firefighters must take the gear to a local cleaner who has little or no experience in decontamination techniques for firefighter turnout gear. Having an extractor and dryer on-site will allow the firefighter to immediately wash their turnout gear upon return to the station. The committee has reviewed equipment from several manufactures and has secured written proposals from two manufacturers. These proposals were from The Minnesota Chemical Co. for$8525.00 and BDS Laundry Equipment Co. for$5955.00 plus tax. RECOMMENDATION: The members of the fire station building committee recommend purchasing a Unimac washer/extractor, Model UC35PN2 and a Unimac gas dryer, Model DTB5OCG from BDS Laundry Equipment Company for$5955.00 plus sales tax. C:VSFD\STATIONTURCHMEMOIEXTRACT.DOC SALES AGREEMENT WITH SECURITY PROVISIONS H° 10233 M• 1 ' \lIlnE5uIa EfflIEd - LAUNDRY AND DRY CLEANING EQUIPMENT AND SUPPLIES 2285 HAMPDEN AVENUE P. 0. BOX 25300 ST. PAUL,MINNESOTA 55114 * MILWAUKEE,WISCONSIN 53225 612/646-7521 414/781-8630 Salesman LARRY ALBERG Ship To SHAKOPEE FIRE DEPARTMENT Date 1/23/98 129 S HOLM F.0. B.Where: DEL SHAKOPRR MN 55379 Ship Via: MTNNRSOTA CREW CAT. Phone TOM DTTSCIIN IDE 496_7785 (W) When To Be Shipped: Buyer-Debtor hereby agrees to purchase and accept from The Minnesota Chemical Company, Seller-Secured Party, the following personal property,to-wit: 1 EACH MILNOR 30015M4J 35 LBS WASHER FOR FIRE GEAR. GEAR GUARDIAN CONTROLS (EP PLII,S) 208/240/3/260, FOR USE WITH LIQUID SUPPLIER_ LIST $7250_0 1 EACH ADC ADG50 50 LB GAS HEATED DRYER WITH MICROPROCESSOR CONTROLS AND OPTIONAL SAFETY ROTO SENSOR 12011/60 LIST $2730,Q1 _ TOTAT. $99Rn_0 LESS DISCOUNT $2130.01 TOTAL $7850.01 FRRTGRT $ 250 0 DELIVER, SET IN PLACE. BOLT/GROUT, LEFT READY FOR FINAL CONNECTIONS BY OTHERS. I,Ia; :,►:q' alp . Ir : �n r I I WARRANTY WASHER ONE YEAR ON PARTS WITH LIMITED EXTENDED WARRANTIES OF TWO YEARS STATE SALES TAX* p %ON CITY OR COUNTY SALES TAX* ® %ON TOTAL PRICE $8525.01 1. Price $ R525_00 2. Down Payment DIM WITH .S.I.M11 0.1WER $ 2125.00 3. Cash Balance DUE 15 DAYS AFTER DELIVERY $ 6400.00 4. Time Price Differential $ 5. Agreed Time Balance $ Buyer-Debtor promises and agrees to pay the balance due hereon to The Minnesota Chemical Co.or its Assignee at 2285 Hampden Avenue, Saint Paul,Minnesota 55114 or such other place as designated by the Assignee(in successive monthly installments of$ each)and one final installment of$ ,(on or before) (commencing) , 19 . A 11%Monthly or 18%Annual Service Charge will be added to accounts over 30 days. Warranty. Seller warrants that the goods, when delivered to the carrier at the point of shipment, will be as described hereon and will be free from defects in materiel and workmanship. SELLER MAKES NO OTHER WARRANTY,EXPRESS OR IMPLIED,AND ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE HEREBY DISCLAIMED. Seller makes no warranty that the goods are sold or delivered free of the rightful claim of any third party for the infringement of any patent or the Ilke. Executed in quadruplicate this day of , 19 , and receipt of one executed copy of this agreement is hereby acknowledged by Buyer. Seller-Secured Party Buyer-Debtor THE MINNESOTA CHEMICAL COMPANY *Exempt# (attach certificate) 2285 Hampden Avenue, St. Paul, Minn. 55114 X By A ire c BM/MFB6B73C QUOTATION DATE SALESPERSON TERMS LAUNDRY QUOTATION EQUIPMENT COMPANY 2430 Enterprise Drive 2-20-98 Alex Freyberger Mendota Heights, MN 55120 GAS SPECS VOLTAGE (612) 688-8000 1-800-688-0020 FAX (612) 688-8820 Shakopee Fire Department Attn: Tom Pitschneider 129 South Holmes Street Shakopee, MN 55379 WE ARE PLEASED TO SUBMIT THIS QUOTATION FOR YOUR CONSIDERATION. SHOULD YOU PLACE AN ORDER, BE ASSURED IT WILL RECEIVE OUR PROMPT AND IMMEDIATE ATTENTION. QTY. DESCRIPTION F.O.B. STOCKING PRICE TOTAL FRT. 1 Model UC35PN2 - Unimac Washer/Extractor 4,090.00 12 Cycle Microprocessor Controls 2-Speed Motor - 470 RPM's - 83 G's Voltage: 208-240/60/3-3 Wire 1 Model DTB5OCG - Unimac Gas Dryer 1,865.00 Manual Dual Timers - Electronic Ignition Voltage: 120/60/1 Above price includes delivery, set in place and is plus tax if applicable. Warranty: • Washer: 5 Years - Frame, Basket, Shaft, Bearings & Seals 3 Years - Parts Dryer_ 3 Years - Parrs SPECIAL TERMS AND CONDITIONS: SHIP VIA PROPOSED SHIPPING DATE ESTIMATE INSTALLATION COST THIS QUOTATION IS VALID FOR 30 DAYS. THEREAFTER, IT IS SUBJECT TO CHANGE WITHOUT NOTICE. ABOVE PRICES DO NOT INCLUDE APPLICABLE SALES TAX. Signed _ .�.ir/ �— _Title Institutional Sales M9�e 2-20-98 Thank You! Al -x Frsvh- clew - -- --- ------------- JAI 0. /, CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Mark J. McQuillan, Parks and Recreation Director Subject: New Full-time Recreation Supervisor Position Date: February 24, 1998 INTRODUCTION Request for At the November 18, 1997 City Council Workshop Session, Council approved the Recreation addition of a Recreation Supervisor in the 1998 Recreation Operating Budget. Staff Supervisor would like the City Council's approval of the job description and authorization to advertise the position. BACKGROUND PROPOSED RECREATION SUPERVISOR POSITION OBJECTIVE AND SCOPE: This position involves planning, developing and coordinating a year round recreation program which includes, but is not limited to,recreational sports, crafts,trips and tours Assume cultural activities and special events. A major focus of this position is to develop recreation programs for active seniors and children 3-12 year olds (after school activities). This program position is an entry level position requiring a minimum of one year experience or tiestresponsibili ties of equivalent in the parks and recreation field. The Stanton Survey classify entry levels Director positions as Recreation Supervisor I. Under the City's Pay Plan , the wage is comparable and develop to a Tech II (Grade I). The current Recreation Supervisor is a level II or Grade J. afterschool activities The new Recreation Supervisor responsibilities also include: for youth and senior A. Working with the Parks and Recreation Director to develop and recommend active recreation and community service objectives; identify community needs and interests; programs. coordinate, along with the current Recreation Supervisor, the objectives of the department in partnership with other recreation service providers such as the Shakopee School District. B. Acting as programming supervisor and staff representative for the Parks and Recreation Advisory Board in the preparation of reports and recommendations relative to the Department's goals and objectives. C. Working with other staff members in organizing and coordinating programs to achieve the Department's objectives, including: • Youth and adult sports and leisure programs; • Enrichment and educational activities for all ages; • Recruit and supervise program instructors, seasonal staff or assistants as needed; • Coordinating schedules for athletic and recreation activities; • Evaluating programs by gathering feedback from participants,reviewing costs and attendance and preparing reports and recommendations on the effectiveness and efficiency of each program; • Act as the City's special event's coordinator for such things as the Shakopee Showcase or a Winter Festival; • To serve as the City's liaison to various athletic associations and non-profit recreation service providers; • Ensuring City policies are carefully followed; • Publicizing and promoting city recreation programs as appropriate and • Preparing recommendations for the purchase, utilization and maintenance of necessary equipment,materials and supplies. REQUIREMENTS: Education: Bachelor's degree in recreation,parks and leisure services or equivalent. Experience: This is an entry level position. Minimum 1 year of responsible experience or equivalent in municipal recreation or community education. Knowledge in programming recreation and leisure time activities with an emphasis in senior programming and children in pre-school and elementary school. Leadership and organizational skills. Strong oral and written communication skills. SALARY RANGE: $29,780 - $37,224 Recommend ed starting Non-exempt wage for Grade Level I Recreation Supervisor I Recommended starting rate: Step I $29,780 at$29,780 See Attachment A for job description CURRENT RECREATION SUPERVISOR Recreation Assistant Sherry Dvorak will continue to handle the programs and duties she Rec.Asst. has been assigned. Under the current Pay Plan, Ms. Dvorak's position is non-exempt title Grade J which is equivalent to a Recreation Supervisor II position in the Stanton Survey. changed to Therefore, Ms. Dvorak's position is more accurately defined as Recreation Supervisor II Recreation and should be renamed in the City's Pay Plan as Recreation Supervisor II. No Supervisor adjustment to her salary is needed. Sherry's other duties include assisting the Facility II Manager with the hiring, training scheduling of community center and swimming pool employees. The charts below show the percentage of time each full-time staff member spends in a specific program division. The first chart is a breakdown of staff's time in the various program divisions. The Budget will reflect the total percentage of time full-time staff spends with each program. The totals are shown at the bottom of the table. The second chart shows a breakdown of time spent with the new Recreation Supervisor position. CURRENT TIME SPENT BREAKDOWN ACCORDING TO PROGRAM BUDGET Park Adm. Gen.Rec. Pool Ice Arena Civic Center Benefit Salaries: 755 751 752 753 754 750 MARK 65% 20% 05% 05% 05% ---- RON 05% 15% 40% 40% ---- SHERRY 75% 05% --- 20% ---- JUDY 40% 10% 25% 25% ---- BARB 50% 10% 10% 30% ---- BUDGET%: 15% 40% 05% 15% 25% (Percentages are shown on the Operating Expenses line) PROPOSED TIME SPENT BREAKDOWN ACCORDING TO PROGRAM BUDGET Park Adm. Gen.Rec. Pool Ice Arena Civic Center Benefit Salaries: 755 751 752 753 754 750 MARK 80% 05% 05% 05% 05% ---- RON 05% 15% 40% 40% ---- SHERRY 80% 05% 15% ---- New Rec Sup. 95% 05% ---- JUDY 40% 10% 25% 25% ---- BARB 50% 10% 10% 30% ---- BUDGET%: 15% 36% 09% 15% 25% (Percentages are shown on the Operating Expenses line) Attached to this memo are the following documents: • An official Job Description for the Recreation Supervisor I position. • A resolution amending the Pay Play. • City Employees 1998 Pay Schedule. COMMUNITY CENTER STAFFING Staff is presently assessing staffing concerns and needs at the Shakopee Community Center. We are noticing Facility Manager Ron Stellmaker is spending an increasing Community amount of his time on maintenance matters in the building. This could include anything Center needs from vacuuming and mopping floors to fixing refrigeration units and drainholes. In Maintenance other words, he is spending too much time on handyman projects and not enough on Operator to handle administrative tasks. Since the doors of the community center first opened in December maintenance of 1995,building usage has increased by as much as 38%each of the last two years. duties.Details in July. We anticipate this trend continuing as the community grows. Therefore,the pressure to keep up with janitorial and maintenance services will also increase. Staff will present to Council a complete analysis of this problem with possible solutions in July. ALTERNATIVES 1. Approve the job description of the Recreation Supervisor I. 2. Do not approve the job description of the Recreation Supervisor I. 3. Authorize the appropriate City officials to utilize Scott County personnel in the advertising and hiring of the Recreation Supervisor I for the parks and recreation Department. 4. Do not authorize staff to fill the Recreation Supervisor I position. 5. Adopt Resolution No. 4844 , a Resolution amending Resolution No. 4799, which adopted the 1998 Pay Plan for the officers and non-union employees of the City of Shakopee by changing the title of Recreation Assistant to Recreation Supervisor II and adding the Recreation Supervisor I position. 6. Table for further information from staff 7. Do nothing. RECOMMENDATION Approve alternatives#1, #3 and#5. At its November 24, 1997 meeting,the Parks and Recreation Advisory Board recommended to the City Council the addition of a Recreation Supervisor to the Parks and Recreation Department. ACTION REQUESTED 1. Move to approve the job description for Recreation Supervisor I. 2. Move to authorize the appropriate City Officials to utilize Scott County Personnel in the advertising and hiring of a Recreation Supervisor I for the Parks and Recreation Department. 3. Offer Resolution No. 4844,A resolution amending Resolution No. 4799, which adopted the 1998 Pay Schedule for the officers and non-union employees of the City of Shakopee by changing the title of Recreation Assistant to Recreation Supervisor II and adding the Recreation Supervisor I and move for its adoption. f la Mark J. McQuillan Parks and Recreation Director The Recreation Supervisor I will be responsible for the following programs: ASSIGNED ACTIVITIES POTENTIAL NEW ACTIVITIES Skating rink attendants Cross Country Ski Lessons Teen dances Snowshoeing classes Concerts in the Parks After school activities for children Junior Golf Camp Ceramic classes Archery Lessons New Men's Volleyball Program Youth Football Program Winter Festival Track and Field Meets Cable TV Productions Snowmobile Safety Classes Development of a Coaches Training Program Adult and youth golf lessons Senior Activities Gymnastics Program Senior Olympics 100 Mile Club Fitness Programs Ten Mile Relay Outdoor Recreation opportunities WILL SERVE AS LIAISON TO: Men's Softball Association Shakopee Tennis Association Youth Football Association Junior Ski Club Shakopee Arts Council Girls Softball Association The Recreation Supervisor II will be responsible for the following programs: EXISTING ACTIVITIES POTENTIAL NEW PROGRAMS Women's Volleyball Daytime Sports Magic/Juggling Club Co-rec Volleyball T-ball Cable TV Product Men's 3 on 3 Basketball Nearball Holiday Events Dog Obedience Classes Mighty-mites Winter Festival Youth Cheerleading KIDS Community Band Micro Soccer Tiny Tots Industrial Recreation Prog. Adult Fall Softball Playground special events Adaptive Recreation Junior Team Tennis Team Trips and tours Shakopee Showcase Summer Sports Camps Summer camps Teen Broomball Tourney Space camp Produce 3 quarterly brochures Day camp LIAISON TO: Women's Softball Association Boys Baseball Association Boys Basketball Association Men's Basketball League Co-rec Softball Assn. Soccer Association Olympic Volleyball Program RESOLUTION NO. 4844 A RESOLUTION AMENDING RESOLUTION NO. 4799,WHICH ADOPTED THE 1998 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE WHEREAS, on December 2, 1997,the City Council of the City of Shakopee, Minnesota, adopted Resolution No. 4799, approving the 1998 Pay Schedule for the Officers and Non-union Employees of the City of Shakopee; and WHEREAS, certain conditions and circumstances have changed to make it desirous to amend the 1998 Pay Schedule for Officers and Non-Union Employees of the City of Shakopee at this time. NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA,that the Recreation Assistant classification(Grade J) is hereby renamed Recreation Supervisor II and the Recreation Supervisor I position classification is hereby added to the Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee at the following pay steps: Grade I Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 $29,780 $30,843 $31,907 $32,970 $34,034 $35,097 $36,161 $37,224 as shown in attached pay schedule. Adopted in session of the City of Shakopee, Minnesota, held this day of , 1998. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE 1998 Pay Plan 1998 Step Step Step Step Step Step Step Step Title Grade 1 2 3 4 5 6 7 8 Police Chief 0 $57,202 $59,245 $61,288 $63,331 $65,374 $67,416 $69,459 $71,502 PW Dir/Eng. 0 $57,202 $59,245 $61,288 $63,331 $65,374 $67,416 $69,459 $71,502 Com.Dev.Dir. N $50,230 $52,024 $53,818 $55,612 $57,406 $59,199 $60,993 $62,787 Finance Director N $50,230 $52,024 $53,818 $55,612 $57,406 $59,199 $60,993 $62,787 Deputy Chief M $44,141 $45,718 $47,294 $48,870 $50,447 $52,023 $53,600 $55,176 Park&Rec.Dir. M $44,141 $45,718 $47,294 $48,870 $50,447 $52,023 $53,600 $55,176 Asst.City Eng. L $38,750 $40,134 $41,518 $42,902 $44,285 $45,669 $47,053 $48,437 Facility Manager L $38,750 $40,134 $41,518 $42,902 $44,285 $45,669 $47,053 $48,437 EDA Coordinator L $38,750 $40,134 $41,518 $42,902 $44,285 $45,669 $47,053 $48,437 Planner II L $38,750 $40,134 $41,518 $42,902 $44,285 $45,669 $47,053 $48,437 City Clerk L $38,750 $40,134 $41,518 $42,902 $44,285 $45,669 $47,053 $48,437 Accountant3 L $38,750 $40,134 $41,518 $42,902 $44,285 $45,669 $47,053 $48,437 B Official K $36,380 $37,679 $38,978 $40,277 $41,576 $42,876 $44,175 $45,474 Project Coord. K $36,380 $37,679 $38,978 $40,277 $41,576 $42,876 $44,175 $45,474 PW Supervisor K $36,380 $37,679 $38,978 $40,277 $41,576 $42,876 $44,175 $45,474 Tech III J $34,009 $35,224 $36,438 $37,653 $38,867 $40,082 $41,296 $42,511 Tech IV J $34,009 $35,224 $36,438 $37,653 $38,867 $40,082 $41,296 $42,511 Inspector J $34,009 $35,224 $36,438 $37,653 $38,867 $40,082 $41,296 $42,511 Rec.Supervisor II J $34,009 $35,224 $36,438 $37,653 $38,867 $40,082 $41,296 $42,511 Payroll/Benefits J $34,009 $35,224 $36,438 $37,653 $38,867 $40,082 $41,296 $42,511 PlannerI J $34,009 $35,224 $36,438 $37,653 $38,867 $40,082 $41,296 $42,511 Exec Sec I $29,780 $30,843 $31,907 $32,970 $34,034 $35,097 $36,161 $37,224 Tech II I $29,780 $30,843 $31,907 $32,970 $34,034 $35,097 $36,161 $37,224 Rec. Supervisor I I $29,780 $30,843 $31,907 $32,970 $34,034 $35,097 $36,161 $37,224 Planning Tech H $26,154 $27,088 $28,022 $28,956 $29,890 $30,824 $31,758 $32,692 Secretary H $26,154 $27,088 $28,022 $28,956 $29,890 $30,824 $31,758 $32,692 Acct. Clerk H $26,154 $27,088 $28,022 $28,956 $29,890 $30,824 $31,758 $32,692 Clerk Typ II H $26,154 $27,088 $28,022 $28,956 $29,890 $30,824 $31,758 $32,692 Clerk Typ I G $22,900 $23,718 $24,536 $25,354 $26,172 $26,989 $27,807 $28,625 Clerk Typ I G $22,900 $23,718 $24,536 $25,354 $26,172 $26,989 $27,807 $28,625 Cust. Sery G $22,900 $23,718 $24,536 $25,354 $26,172 $26,989 $27,807 $28,625 Not Used F $20,065 $20,782 $21,498 $22,215 $22,931 $23,648 $24,364 $25,081 Custodian E $17,555 $18,182 $18,809 $19,436 $20,063 $20,690 $21,317 $21,944 Not Used D $15,371 $15,920 $16,469 $17,018 $17,567 $18,116 $18,665 $19,214 Not Used C $13,465 $13,946 $14,427 $14,908 $15,388 $15,869 $16,350 $16,831 Not Used B $11,745 $12,164 $12,584 $13,003 $13,423 $13,842 $14,262 $14,681 Not Used A $10,258 $10,624 $10,990 $11,357 $11,723 $12,089 $12,456 $12,822 98PAYPLN.XLS City of Shakopee Job Description JOB TITLE: RECREATION SUPERVISOR I EXEMPT: No JOB CODE: 65 SALARY LEVEL: GRADE I DIVISION: Recreation SHIFT: DEPARTMENT: Recreation LOCATION: Civic Center EMPLOYEE: REPORTS TO: Park & Recreation Director PREPARED BY: Mark McQuillan DATE: 2/26/98 APPROVED BY: DATE: SUMMARY: Coordinates activities of paid and volunteer recreation service personnel in public department, by performing the following duties . ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Design and evaluate recreation/education/nature programs and special events . Perform communication activities including writing routine correspondence, reports and promotional materials . Develops and promotes recreation programs, including athletics, dance, arts and crafts, cultural arts, nature study, swimming, social recreation and games, or camping. Adapts recreation programs to meet needs of individual agency or institution such as hospital, institution for children or aged, or schools . Introduces new program activities, equipment, and materials to staff . Investigates, documents and responds to complaints relating to recreation programs . Work closely with local Athletic Associations to resolve issues and concerns relating to program development and administration. SUPERVISORY RESPONSIBILITIES: Carries out supervisory responsiblities associated with - 1 - JOB DESCRIPTION Job Title: RECREATION SUPERVISOR I seasonal recreation employees in accordance with the organization' s policies and applicable laws . Reponsibilities include the interviewing, recommending for hire and training of seasonal employees; planning, scheduling, and directing work; monitoring performance; addressing complaints and resolving problems . QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . EDUCATION and/or EXPERIENCE: Bachelor' s degree (B. A. ) from four-year college or university; and a minimum of one year related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations . Ability to write reports, business correspondence, and procedure manuals . Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables . CERTIFICATES, LICENSES, REGISTRATIONS: Valid Minnesota Drivers License PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . - 2 - JOB DESCRIPTION Job Title: RECREATION SUPERVISOR I While performing the duties of this job, the employee is regularly required to talk or hear. The employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms . The employee must occasionally lift and/or move up to 25 pounds . Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions . While performing the duties of this job, the employee occasionally works in outside weather conditions. The noise level in the work environment is usually moderate. - 3 - J . C. I . CITY OF SHAKOPEE Memorandum COSI SE 1T TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Conveyance of Property to the School District DATE: February 24, 1998 INTRODUCTION: The City Council is asked to authorize the conveyance of a three and one-half acre parcel to the Shakopee Public School District . BACKGROUND: In 1994, the City purchased a three and one-half acre parcel located at the southwest corner of County Highways 78 and 79 for $130, 000 . The parcel was purchased at the request of I .S.D. 720 to be held by the City until such time as the School District passed another bond issue. The City and the School District entered into a lease agreement which included the City receiving payment in the amount of $900 per month until the property is conveyed to the School District . This represents the interest the City loses by having the money tied up in the property. The City has received a letter from Mr. Robert Martin, Director of Business Services, I .S.D. 720, indicating the District' s desire to exercise the option to purchase the property. The lease agreement has been reviewed by the City Attorney and he has advised that the appropriate action for City Council would be to authorize City officials to sign the appropriate documents to convey the property to the District. RECOMMENDATION: If City Council desires, it is recommended that City Council: Authorize and direct the appropriate City officials to sign the necessary documents to convey approximately three and one-half acres located at the southwest corner of County Highways 78 and 79 to I .S.D. 720 for $130, 000 . i\clerk\Judy\memos\convey stiAKopEE Shakopee School Board Superintendent Robert J. Ostlund Director of Administrative Services: Kathy Busch,Chair Ronald E. Ward Anne Tuttle,Vice Chair Services: PUBLIC SCHOOLS Jessica Geis,Clerks: Robert Director of Business SS Martine Todd Anderson,Treasurer Director of Curriculum&Instruction: Lori Gillick, Director Kenneth A. Rood District Office Special Services:Director of Mary Romansky, Director Lee-Ann Sanborn Steve Schneider, Director February 12, 1998 Mr. Mark Mc Neil City Administrator City Of Shakopee 129 S. Holmes St. Shakopee, Mn. 55379 Dear Mark: Independent School District No. 720 would li e exercise w with the City at purchase the property currently under leaseagreement 13030 Townline Avenue, Shakopee, Minnesota. The purchase price per the option agreement dated September 9, 1994 between the City and the School District is for $130,000. The option agreement states that the School District t must th rt notify the daisCity in writing and state a date of closing to be notuY after such notice. It would be my suggestion that we close on March 31 , 1998. If you feel that the closing should be before that date the School District would be agreeable. Please contact me to let me know what needs to be done to accomplish the purchase. Thank you. S' erely, I j 41---YX:bIL Robert Martin Director of Business Services 505 South Holmes • Shakopee, MN 55379 ALL SCHOOLS ACCREDITED BY THE NORTH CENTRAL ASSOCIATION (612)496-5000 • fax: (612)445-8446 AN EQUAL OPPORTUNITY EMPLOYER O1\ SENT ll,� MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: I.S.D. 720/City of Shakopee Property Purchase DATE: September 13, 1994 INTRODUCTION• Last month the Council authorized the negotiation onsof feanhagreement with I.S.D. 720 for the lease of property they purchase. The property is located at the Southwest corner of Scott County Highways 78 and 79 on behalf of I.S.D. 720. This process is moving forward. BACKGROIIND: At it's meeting of September 12th, I.S.D. 720 officially approved the agreement between the School Districtand the was Citforstatethe e lease/purchase of the above mentioned property. a recent council meeting, the City Council will purchase and immediately lease the property to the School District until such time as the School District passes urchasenother- bond the propertysfrom the Citysue. At t ttime the School District P ty an The lease agreement is structured give a yieldlof 8% onnthe rental amount of $10, 800.00 which representswhile City's investment during the duration of the lease, providing the School District with an easier method of purchasing this property. The agreement between the City and the School lct also tri coins a to demolish buy ut rovision in the structuree event that the on the property School District decidesest prior to their actual purchase of the property. This agreement shall expire on or before October 31, 2004 .thIneCihe e event the School District fails to purchase the property, shall receive an additional consideration of $15, 0 0 0 . T everhe chool l District has every intention of buying this particular School Board cannot bind future boards on property purchases. In the event willture board be compensated decides foroits time and not this property, the City expense on purchasing the property. RECOMMENDATION: It is recommended that the City Council authorize the appropriate City officials to purchase the three acre parcel and to execute the attached agreement. ACTION REQUESTED: Move to authorize the Southwestappropriate cornerCity ofofficials Highways 78purchase andthree 79 acres located at the for $130, 000. 00; and, to ogef Shakopee for the propet .agreement between I.S.D. 720 and the City 15". E. • CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Board of Review DATE: February 24, 1998 TNT OR DUCTION City Council is asked to select two members from the Council to serve on the Board of Review for 1998 . BACON On February 17, 1998, City Council made appointments to various boards and commissions. The Board dappointedwby the consists City of five members, three of which have b Council previously. Two additional members are needed. Historically two members from the City Council have also served on the Board of Review. be It is appropriate that two members heof the Board of City Review Council The appointed, at this time, to serve onof Shakopee have dates for the 1998 Board of Review for the City been set for May 12, and 26, 1998 . ...-MMENDED ACTION_ It is recommended that two members from the City Council be appointed to serve on the 1998 Board of Review. � �. .. et-Ju:i h S. Cox, City Clerk 15• E. 5e CONSENT MEMORANDUM TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Temporary Liquor License - Church of St . Mary' s DATE: February 25, 1998 INTRODUCTION AND BACKGROUND: St . Mary' s Church has made application for a temporary on- sale intoxicating liquor license for March 15, 1998 . They desire to be able to provide wine during their Second Annual Irish Dinner at the school hall on March 15, 1998 . I have consulted with the Chief of Police regarding this application. He advised that the impact on law enforcementwould be minimal because the activity that will be taking place within a controlled environment . Their application and insurance certificate are in order. RECOMMENDED ACTION: If Council desires to issue the temporary liquor license: Move to approve the application and grant a temporary on-sale liquor license to the Church of St. Mary' s, 535 S. Lewis Street for March 15, 1998 . Ci Clerk h:judy\licenses\stmarys2 yCITY OF SHAKOPEE IS. E. • mgmrsindum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Council Goal Setting Session DATE: February 26, 1998. • INTRODUCTION: The Council is asked to give direction as to whether it wishes to establish a goal setting session for 1998. BACKGROUND: Mayor Brekke and I have had a discussion regarding the desirability of scheduling a City Council goal setting session the City. The Council's last goal setting session was done in early 1996,when the then newly elected Council held a worksession. Nine or ten priorities were established as a result. For City Council, alternatives for goal setting sessions run the range from workshops, such as what was done previously by the Shakopee Council,to multi-day retreats at separate locations. Anticipating the Council will desire to keep it simple,we could look at the late afternoon workshop currently scheduled for April 28th as a potential date. The one suggestion I would make is from what was done in the past is that an outside facilitator • be brought in to lead the discussion. The major advantage of having someone from the outside is that all who attend can then participate in the process(vs. notetaking, or trying to generate followup discussions or comments). If the Council desires the services of an outside Mr. Cotton has facilitateda Scilitatorhakopee recommend that Peter Cotton be retained for that purpose. staff retreat(in 1997), and more recently facilitated the transit users discussion group on behalf of the City. He has also facilitated a session for one of the County's Law Enforcement Information Systems(LEIS)user groups. I discussed with Mr. Cotton the probability of a late afternoon(4:30 PM) start,with probably no more than 3 1/2 hours to be devoted to the session. He replied that that would be feasible,but would reduce the ability to do "lead in" or other types of activities to spark discussion. He suggests that while it would be a City Council goal setting session,that department heads be invited to participate. Ultimately,however,the Council will approve the final goals. In addition to a local familiarity,the other advantage that Mr. Cotton offers is cost. Compared to others that I have priced in the past,his$75.00 per hour,plus mileage(from White Bear Lake), makes him very reasonable indeed. . There are several other capable goal setting facilitators with whom I am familiar; information can be provided for the Council on those individuals, if that is requested. BUDGET IMPACT: A goal setting session could be done by the Council with in-house people at no additional cost. To bring in an outside facilitator, and work through the supper hour,would cost in the vicinity of $300.00 for Mr. Cotton,plus the cost of any meals the Council may choose to have brought in. RECOMMENDATION: Especially because this City Council is relatively new in its working together,I recommend that a goal setting session be scheduled, so that the Council, staff,and the community will have a clear set of understandings of short to medium-term goals desired by the Council. ACTION REQUIRED: If the Council concurs, it should establish a goal setting session. • If the session is to scheduled, a date should be established, and Council should give direction as to whether to have an outside facilitator utilized. Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE �J, 5_ 5 Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Clean-up Day DATE: February 26, 1998 INTRODUCTION: The Council is asked to establish Saturday, April 25th, as"Clean-up Day" in Shakopee. BACKGROUND: Traditionally,the City has sponsored a Clean-up Day in the Spring to allow residents to bring large items for disposal to a central point, and dispose of them at a relatively low cost. It also provides an opportunity to recycle appropriate items. It also provides other opportunities. For example, last year,the Shakopee Rotary Club piggybacked onto the day,by sponsoring a"Bridging"program. This allowed people to bring large useable furniture items to a collection point near the Public Works garage. The furniture was then donated to a Bloomington non-profit agency,which then distributes the furniture to less fortunate individuals. The Council is asked to establish a day for Clean-up at this time, so that sufficient notice may be made to interested parties. BUDGET IMPACT: In recent years,the City has usually broken even on this. Income comes from Scott County Environmental for assistance with recycling, and participants are charged an amount based on the type of vehicle brought in-pick-up truck,trailers, etc. We are in the process of confirming that the Scott County financial participation will be forthcoming again this year. It is our current understanding that it is. RECOMMENDATION: We recommend that the Council designate Saturday,April 25th, as Clean-up Day. ACTION REQUIRED: If the Council concurs, it should,by motion, designate Saturday,April 25th, as Clean-up Day in Shakopee. iLk lU Mark McNeill City Administrator • MM:tw CITY OF SHAKOPEE /51 E. Memorandum CONSENT TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Cable Television Appointment DATE: February 26, 1998 INTRODUCTION: The Council is asked to reappoint Robert Sweeneymenetohe March lk pee Community Access Corporation Board for a one year term, g • BACKGROUND: Bob Sweeney was appointed in 1997 to fill an unexpired term on the cable board. The term expires February 28, 1998. The Council should determine whether it wishes to reappoint him for an additional term. Mr. Sweeney has indicated his willingness to be reappointed,but for a period of one year, rather then the normal 3 years. If Mr. Sweeney is not reappointed,there will be two vacancies on the board. RECOMMENDATION: I recommend that Robert Sweeney be appointed to the cable board, effective March 1, 1998,for a period of one year,to expire February 28, 1999. ACTION REQUIRED: • If the Council concurs, it should offer Resolution 4858,a Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption. Mark McNeill City Administrator MM:tw RESOLUTION NO. 4858 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT THE FOLLOWING APPOINTMENT IS HEREBY MADE: 1. Bob Sweeney is appointed to the Community Access Corporation Board of Directors for a one year term expiring February 28, 1999. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota,held this 2nd day of March, 1998. Mayor of the City of Shakopee ATTEST: City Clerk CITY OF SHAKOPEE A�emorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Closed Session- Pending Litigation DATE: February 26, 1998 the Council will be asked Following its regular portion of the March Councilmeeting, litigation.i to go into a closed session, for the purpose ofdiscussing pVklAk'LL(119 Mark McNeill City Administrator MM:tw