Loading...
HomeMy WebLinkAbout09/07/1999 WORKSESSION TENTATIVE AGENDA ADJ. REG. SESSION SHAKOPEE, MINNESOTA SEPTEMBER 7, 1999 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 5:00 p.m. 2] Approval of Agenda 3] Continuation of Worksession on the 2000 Budget A] Economic Development Authority B] Murphy's Landing City Participation C] Transit Budget and Levy D] Recreation Budget/Transfer Question E] Police Budget(including K-9 question) F] Five Year Equipment List G] General Fund Revenue Forecast H] General Fund Budget Expenditures I] General Fund Fund Balance as of 12/31/98 J] Set Budget Hearing Dates K] Finalize Five Year Capital Improvement Program L] Park Referendum Levy 99/00 M] Res.No. 5221 - Consenting to a Levy for EDA N] Res. No. 5223 - Canceling Debt Service Levies for 1999/2000 0] Res. No. 5222 - Setting Proposed Maximum 1999 Tax Levy, Collectible in 2000 4] Other Business 5] Adjournment at 6:45 p.m. NOTE:Bring all previous budget information. If duplicates are needed please contact Gregg Voxland or Mark McNeill. r i - a-`Ict DRAFT COPY GENERAL FUND The General Fund is used to account for revenues and expenditures necessary to carry out the basic functions of city government. These basic functions include police and fire protection, planning, administration, etc. Appropriations are made from this fund annually. Revenues are recorded by source, i.e. taxes, intergovernmental, charges for services, etc. Expenditures are recorded by object and are primarily for day-to-day operating expenses and equipment. Capital expenditures for large scale public improvements are accounted for within the Capital Projects Funds. 1- r CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET SUMMARY 1994 1995 1996 1997 1998 Actual Actual Actual Actual Actual Revenue . Taxes $2,951,832 $2,950,583 $2,873,265 $3,093,665 $3,102,353 Special Assessments 0 0 0 0 0 Licenses and Permits 410,992 589,104 711,190 746,705 1,182,851 Intergovernmental 831,072 779,276 876,219 955,070 1,368,529 Charges for Service 781,002 935,196 1,075,570 1,045,053 1,294,739 Fines and Forfeits 64,914 80,083 95,865 84,708 99,140 Miscellaneous 199,290 323,187 318,053 438,044 413,991 Total Revenue 5,239,102 5,657,429 5,950,162 6,363,245 7,461,603 Expenditures General Government 1,291,772 1,451,119 1,451,119 1,502,375 1,605,783 Public Safety 2,389,753 2,050,871 2,050,871 2,394,648 2,396,551 Public Works 1,017,678 1,123,556 1,123,556 1,222,062 1,549,421 Recreation 641,707 610,584 610,584 315,551 390,557 Miscellaneous 29,150 33,780 33,780 90,936 413,064 Total Expenditures 5,370,060 5,269,910 5,269,910 5,525,572 6,355,376 Excess (deficiency) Revenues over Expenditures (130,958) 387,519 680,252 837,673 1,106,227 Other Sources 1,035,558 759,832 759,832 1,066,545 876,328 Other Uses (242,654) (96,971) (96,971) (2,321,602) (1,791,309) Excess (deficiency) Revenues & Other Sources Over Expenditures & Other Uses $661,946 $1,050,380 $1,343,113 ($417,384) $191,246 Residual Equity Transfer Fund Balance December 31 $2,227,746 $3,278,126 $4,245,885 $3,828,501 $4,019,747 o Expenditure projections for 2001 through 2004 assumes a 4%increase each year. Revenues and Expenditures for the Pool and Park&Rec.divisions are budgeted in the Recreation(Enterprise)Fund starting in 1996. 2 , 1999 2000 2001 2002 2003 2004 Estimate Estimate Estimate Estimate Estimate Estimate $3,213,008 $3,694,506 $3,908,624 $4,135,200 $4,374,826 $4,628,337 0 0 0 0 0 0 718,900 1,076,250 1,103,250 1,130,250 1,157,250 1,184,250 929,700 1,003,605 930,870 930,870 930,870 930,870 1,085,780 1,115,450 1,128,760 1,142,320 1,156,140 1,170,260 90,000 95,000 97,000 99,000 101,000 103,000 320,000 365,600 365,600 365,600 365,600 365,600 6,357,388 7,350,411 7,534,104 7,803,240 8,085,686 8,382,317 2,096,220 2,064,130 2,146,695 2,232,563 2,232,563 2,321,866 2,876,460 3,292,140 3,423,826 3,560,779 3,560,779 3,703,210 1,480,680 1,597,140 1,661,026 1,727,467 1,727,467 1,796,565 487,090 518,530 539,271 560,842 560,842 583,276 257,580 203,900 212,056 220,538 220,538 229,360 7,198,030 7,675,840 7,982,874 8,302,189 8,302,189 8,634,276 (840,642) (325,429) (448,769) (498,949) (216,503) (251,959) 925,000 825,000 849,750 875,243 901,500 928,545 (336,970) (347,110) (360,994) (375,434) (375,434) (390,452) ($252,612) $152,461 $39,986 $860 $309,563 $286,134 $3,767,135 $3,919,596 $3,959,582 $3,960,442 $4,269,145 $4,246,576 3 2000 GENERAL FUND BUDGET-REVENUES , 1994 1995 1996 1997 1998 1999 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD (6-30-991 Taxes Current Ad Valorem $ 2,532,961 $ 2,559,150 $ 2,480,420 $ 2,620,138 $ 2,601,008 $ 1,464,431 Tax Increment 31,605 511 9,894 Moblie Home Fiscal Disparities 319,487 276,001 272,708 317,008 333,345 143,605 Aggregate Tax - 26,160 10,965 Lodging Tax 99,384 115,432 120,137 124,553 141,329 55,900 Total Taxes 2,951,832 2,950,583 2,873,265 3,093,304 3,102,353 1,684,795 Special Assessment 80 Licenses& Permits Cable Franchise 40,680 51,568 42,852 - - Track Franchise - 13,888 10,663 8,503 8,652 Liquor Licenses 60,545 66,847 80,094 81,603 93,491 89,415 Beer Licenses 9,077 3,806 644 1,803 1,933 2,227 Cigarette licenses 645 2,590 3,342 2,300 6,242 292 Misc. Business Permits 5,108 3,326 5,443 3,690 3,579 1,078 Building Permits 201,983 323,876 428,871 431,498 722,665 415,804 Plumbing Permits 31,123 41,789 50,097 71,590 113,047 57,115 Mechanical Permits 26,372 36,159 28,839 70,337 126,237 32,323 Electric Permits 24,374 33,510 43,354 58,261 75,291 45,919 Septic Permits 1,500 1,802 1,550 1,450 1,800 560 Sewer Permits 5,253 5,981 8,232 9,067 20,774 7,344 Street Opening Permits 3,725 3,500 6,650 5,880 8,330 2,380 Dog Licenses 286 458 559 724 770 446 Misc. Non-Bus. Lic. 321 4 - - 40 60 Total Lic. &Permits 410,992 589,104 711,190 746,706 1,182,851 654,963 Intergovernmental Grants-Fed 13,306 23,332 47,016 287,668 62,759 State Grants &Aids 158,842 150,866 281,213 9,708 Local Government Aid 158,842 150,866 177,612 194,793 203,588 HACA 450,363 456,586 433,665 443,694 443,531 Mobile Home 593 1,070 928 361 - Local Performance Aid 15,506 18,943 PERA Aid 9,085 18,170 Police Training 5,911 6,168 6,449 5,406 - State Hwy Maint Aid 101,085 33,303 101,795 119,473 - Police State Aid 98,471 96,680 111,412 103,185 115,416 County Grants/Aid 98,471 96,680 - - - Aggregate Tax 15,807 12,497 21,026 16,912 - Local Grants/Aids - Total Intergovernmental 1,088,385 1,018,022 876,219 955,431 1,368,529 72,467 4 2000 GENERAL FUND BUDGET-REVENUES 1999 2000 2001 2002 2003 2004 Budget EST. EST. EST. EST. EST. Taxes Current Ad Valorem $ 2,749,213 $ 3,166,581 $ 3,356,576 $ 3,557,970 $ 3,771,449 $ 3,997,736 Tax Increment Moblie Home 700 400 400 400 400 400 Fiscal Disparities 315,095 330,800 347,300 364,700 382,900 402,000 Aggregate Tax 18,000 18,000 18,000 18,000 18,000 18,000 Lodging Tax 130,000 135,000 140,000 145,000 150,000 155,000 Total Taxes 3,213,008 3,650,781 3,862,276 4,086,070 4,322,749 4,573,136 Special Assessment Licenses& Permits - _ Cable Franchise Track Franchise 10,000 9,000 9,000 9,000 9,000 9,000 Liquor Licenses 80,000 90,000 90,000 90,000 90,000 90,000 Beer Licenses 2,000 3,000 3,000 3,000 3,000 3,000 Cigarette licenses 3,300 5,500 5,500 5,500 5,500 5,500 Misc. Business Permits 4,000 3,500 3,500 3,500 3,500 3,500 Building Permits 450,000 700,000 720,000 740,000 760,000 780,000 Plumbing Permits 70,000 100,000 105,000 110,000 115,000 120,000 Mechanical Permits 40,000 80,000 82,000 84,000 86,000 88,000 Electric Permits 45,000 65,000 65,000 65,000 65,000 65,000 Septic Permits 1,000 1,500 1,500 1,500 1,500 1,500 Sewer Permits 7,000 12,000 12,000 12,000 12,000 12,000 Street Opening Permits 6,000 6,000 6,000 6,000 6,000 6,000 Dog Licenses 600 750 750 750 750 750 - - Misc. Non-Bus. Lic. - - - Total Lic. &Permits 718,900 1,076,250 1,103,250 1,130,250 1,157,250 1,184,250 Intergovernmental Grants-Fed 89,500 154,525 100,000 100,000 100,000 100,000 State Grants &Aids 5,600 14,760 15,000 15,000 15,000 15,000 Local Government Aid 213,625 219,200 219,200 219,200 219,200 219,200 HACA 442,945 458,740 458,740 458,740 458,740 458,740 Mobile Home Local Performance Aid 16,600 - PERA Aid 11,930 11,930 11,930 11,930 11,930 11,930 Police Training 6,000 6,000 6,000 6,000 6,000 6,000 State Hwy Maint Aid - - - - - Police State Aid 105,000 110,000 110,000 110,000 110,000 110,000 County Grants/Aid 38,500 - - - Aggregate Tax - Local Grants/Aids - 28,450 10,000 10,000 10,000 10,000 Total Intergovernmental 929,700 1,003,605 930,870 930,870 930,870 930,870 5 2000 GENERAL FUND BUDGET-REVENUES 1994 1995 1996 1997 1998 1999 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD (6-30-991 Charges for Service Administrative Fee 29,582 61,048 41,863 51,005 115,971 17,076 Plan Check 108,917 177,691 252,211 241,577 400,918 239,031 Sale of Documents 9,354 10,601 9,511 9,750 11,294 4,122 Assessment Search 4,010 4,453 4,431 4,834 9,685 3,200 Release of Dev.Agreeme 490 583 411 420 613 285 Comprehensive Plan Fee 2,470 194 87 175 - Land Division Administra 18,754 5,877 11,960 13,627 18,343 9,015 Land Use Administration 7,036 26,963 27,539 49,523 22,300 13,652 Radon Kit Sales 1,000 - Misc. Police Services 4,734 11,241 18,488 27,818 36,707 52,898 Fire Calls&Contracts 29,748 32,973 27,172 39,881 35,449 19,496 Pound Fines&Fees 2,998 2,190 3,260 3,100 3,605 1,210 Valleyfair 13,570 14,927 16,420 18,062 19,868 21,855 Snow Removal 6,228 3,943 5,712 8,737 - Street Repair 875 - - - - Public Works Rentals 803 - - - Misc. Public Works 8,194 10,401 30,618 19,455 29,039 13,254 Engineering Services 375,527 394,976 546,920 502,118 517,935 308,136 Engineering Grade Fee 2,850 2,401 78,967 53,970 73,012 57,143 Weed Removal 570 - - - Total Charges for Svs. 781,002 935,196 1,075,570 1,045,052 1,294,739 760,373 Fines and Forfeits Court Fines 64,914 80,083 95,865 84,708 99,140 54,583 Miscellaneous Miscellaneous 52,267 70,906 57,559 115,161 81,439 106,675 Interest 129,718 219,412 235,918 296,330 317,277 Rent 15,670 29,673 24,576 21,202 15,196 7,052 Contributions 1,635 3,196 - 5,350 - Total Miscellaneous 199,290 323,187 318,053 438,043 413,912 113,727 Total Revenues 5,496,415 5,896,175 5,950,162 6,363,244 7,461,604 3,340,908 Other Sources Sale Of Assets 2,059 342 2,462 75,000 400 Operating Transfers 218,885 - Capital Equipment 747,302 - - SPUC Contribution 286,197 759,489 789,232 772,660 875,927 360,000 Total Other Sources 1,035,558 759,831 791,694 1,066,545 876,327 360,000 Grand Total $6,531,973 $6,656,006 $6,741,856 $7,429,789 $8,337,931 $3,700,908 2000 Local grants/aids-1999 ISD share Dare Agreement$25,000 + ISD resource officers$(2300'2)'.75 2000 Federal grants $10604 local Iledg +$47200 CSO+42000& 1/3 of 42000 school resource officers+ SWMDTF$51000 2000 State grants-$8,000 Auto Theft Prevention Grant, $1,130 Operation Nite Cap, $5,630 COPS OT Multi Housing Grant 6 2000 GENERAL FUND BUDGET-REVENUES , , 1999 2000 2001 2002 2003 2004 Budget EST. EST. EST. EST. EST. Charges for Service Administrative Fee 45,000 50,000 50,000 50,000 50,000 50,000 Plan Check 290,000 350,000 355,000 360,000 365,000 370,000 Sale of Documents 10,000 10,000 10,000 10,000 10,000 10,000 Assessment Search 5,000 5,000 5,000 5,000 5,000 5,000 Release of Dev.Agreeme 400 450 450 450 450 450 Comprehensive Plan Fee 100 - - Land Division Administra 14,420 17,000 17,510 18,040 18,580 19,140 Land Use Administration 41,000 30,000 30,500 31,000 31,500 32,000 Radon Kit Sales - - - - Misc. Police Services 10,000 17,000 17,000 17,000 17,000 17,000 Fire Calls&Contracts 35,000 35,000 35,000 35,000 35,000 35,000 Pound Fines&Fees 3,000 3,000 3,000 3,000 3,000 3,000 Valleyfair 21,860 23,000 25,300 27,830 30,610 33,670 - Snow Removal - - - - Street Repair - - - - - Public Works Rentals - - - - Misc. Public Works 20,000 25,000 25,000 25,000 25,000 25,000 Engineering Services 525,000 490,000 495,000 500,000 505,000 510,000 Engineering Grade Fee 65,000 60,000 60,000 60,000 60,000 60,000 Weed Removal - Total Charges for Svs. 1,085,780 1,115,450 1,128,760 1,142,320 1,156,140 1,170,260 Fines and Forfeits Court Fines 90,000 95,000 97,000 99,000 101,000 103,000 Miscellaneous Miscellaneous 60,000 75,000 75,000 75,000 75,000 75,000 Interest 245,000 275,600 275,600 275,600 275,600 275,600 Rent 15,000 15,000 15,000 15,000 15,000 15,000 Contributions Total Miscellaneous 320,000 365,600 365,600 365,600 365,600 365,600 Total Revenues 6,357,388 7,306,686 7,487,756 7,754,110 8,033,609 8,327,116 Other Sources Sale Of Assets - Operating Transfers - Capital Equipment SPUC Contribution 925,000 825,000 849,750 875,243 901,500 928,545 Total Other Sources 925,000 825,000 849,750 875,243 901,500 928,545 Grand Total $7,282,388 $8,131,686 $8,337,506 $8,629,353 $8,935,108 $9,255,660 7 General Fund Budget Summary by Division 1996 1997 1998 Y-T-D DEPARTMENT PROPOSED Division ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET 001 -GENERAL FUND DIVISION 00 - N/A 420 SUPPLIES & SERVICES 0 -0 0 0 0 0 TOTAL N/A DIVISION 0 -0 0 0 0 0 DIVISION 11 - MAYOR & COUNCIL 410 PERSONNEL SERVICES 31,486 31,999 33,880 13,442 36,200 36,200 420 SUPPLIES & SERVICES 20,501 35,525 40,200 12,445 43,930 43,930 TOTAL MAYOR & COUNCIL DIVISION 51,987 67,524 74,080 25,887 80,130 80,130 DIVISION 12 - CITY ADMINISTRATOR 410 PERSONNEL SERVICES 142,480 153,136 183,690 61,106 214,430 214,430 420 SUPPLIES & SERVICES 34,219 23,170 35,510 12,476 35,170 35,170 TOTAL CITY ADMINISTRATOR DIVISION 176,700 176,306 219,200 73,582 249,600 249,600 DIVISION 13 - CITY CLERK 410 PERSONNEL SERVICES 128,656 148,026 163,670 56,858 178,600 178,600 420 SUPPLIES & SERVICES 34,546 29,943 40,550 15,845 43,690 43,690 450 CAPITAL EXPENDITURES 0 2,631 0 0 0 0 480 EXPENSE CHARGED TO OTHER ACT -3,000 -3,000 -3,000 0 -3,000 -3,000 TOTAL CITY CLERK DIVISION 160,202 177,600 201,220 72,703 219,290 219,290 DIVISION 15 - FINANCE 410 PERSONNEL SERVICES 202,930 196,998 216,810 83,600 232,590 232,590 420 SUPPLIES & SERVICES 106,821 118,062 139,960 33,028 190,400 190,400 461 DEBT SERV INT & FISCAL AGENT 0 0 0 375 0 0 480 EXPENSE CHARGED TO OTHER ACT -8,000 -8,000 -8,000 0 -8,000 -8,000 TOTAL FINANCE DIVISION 301,751 307,060 348,770 117,003 414,990 414,990 DIVISION 16 - LEGAL COUNSEL 420 SUPPLIES & SERVICES 246,612 244,918 269,000 157,177 298,500 298,500 TOTAL LEGAL COUNSEL DIVISION 246,612 244,918 269,000 157,177 298,500 298,500 DIVISION 17 - COMMUNITY DEVELOPMENT 410 PERSONNEL SERVICES 235,594 278,111 328,308 118,996 279,450 279,450 420 SUPPLIES & SERVICES 178,168 242,269 365,160 56,118 301,330 301,330 450 CAPITAL CA(LYUIIVILJ 6,344 6,237 50,000 0 0 0 480 EXPENSE CHARGED TO OTHER ACT -5,000 -6,000 -6,000 0 -6,000 -6,000 TOTAL COMMUNITY DEVELOPMENT DIVISION 415,605 520,617 737,468 175,113 574,780 574,780 DIVISION 18 - GENERAL GOVERNMENT BUILDINGS 410 PERSONNEL SERVICES 23,695 22,854 31,360 9,994 32,290 32,290 420 SUPPLIES & SERVICES 126,038 85,970 200,870 58,197 194,550 194,550 450 CAPITAL EXPENDITURES 0 2,934 0 0 0 0 TOTAL GENERAL GOVERNMENT BUILDINGS DIVISION 149,733 111,758 232,230 68,191 226,840 226,840 DIVISION 31 - POLICE 410 PERSONNEL SERVICES 1,469,212 1,414,158 1,581,280 572,922 1,821,480 1,821,480 420 SUPPLIES & SERVICES 239,939 259,384 279,839 101,989 308,570 308,570 450 CAPITAL EXPENDITURES 1,728 15,968 69,000 36,925 41,400 41,400 470 TRANSFERS OUT 0 0 0 1,211 0 0 8 t t General Fund Budget Summary by Division 1996 1997 1998 Y-T-D DEPARTMENT PROPOSED Division ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET TOTAL POLICE DIVISION 1,710,879 1,689,510 1,930,119 713,047 2,171,450 2,171,450 DIVISION 32 - FIRE 410 PERSONNEL SERVICES 137,094 129,758 142,430 30,913 204,910 204,910 420 SUPPLIES & SERVICES 293,249 322,233 447,990 167,916 466,010 466,010 450 CAPITAL EXPENDITURES 3,608 1,585 28,000 0 25,000 25,000 TOTAL FIRE DIVISION 433,951 453,576 618,420 198,828 695,920 695,920 DIVISION 33 - INSPECTION-BLDG-PLMBG-HTG 410 PERSONNEL SERVICES 191,718 178,373 261,602 85,128 344,730 344,730 420 SUPPLIES & SERVICES 58,101 75,092 79,360 27,866 80,040 80,040 TOTAL INSPECTION-BLDG-PLMBG-HTG DIVISION 249,818 253,465 340,962 112,994 424,770 424,770 DIVISION 41 - ENGINEERING 410 PERSONNEL SERVICES 344,484 372,460 447,070 156,608 472,550 472,550 420 SUPPLIES & SERVICES 43,123 42,256 68,550 20,578 71,000 71,000 450 CAPITAL EXPENDITURES 3,104 681 0 0 6,000 6,000 480 EXPENSE CHARGED TO OTHER ACT -8,000 -7,000 -8,000 0 -8,000 -8,000 TOTAL ENGINEERING DIVISION 382,711 408,397 507,620 177,186 541,550 541,550 DIVISION 42 - STREET MAINTENANCE 410 PERSONNEL SERVICES 285,406 276,756 296,780 126,277 346,500 346,500 420 SUPPLIES & SERVICES 427,394 747,975 530,950 132,173 551,850 551,850 450 CAPITAL EXPENDITURES 2,309 2,637 0 0 6,000 6,000 TOTAL STREET MAINTENANCE DIVISION 715,109 1,027,368 827,730 258,451 904,350 904,350 DIVISION 44 - SHOP 410 PERSONNEL SERVICES 88,918 91,107 106,570 39,455 112,940 112,940 420 SUPPLIES & SERVICES 35,324 19,682 35,260 12,518 34,800 34,800 450 CAPITAL EXPENDITURES 0 2,867 3,500 0 3,500 3,500 TOTAL SHOP DIVISION 124,242 113,656 145,330 51,973 151,240 151,240 DIVISION 46 - PARK MAINTENANCE 410 PERSONNEL SERVICES 186,995 235,506 242,530 94,352 275,580 275,580 420 SUPPLIES & SERVICES 128,555 155,052 210,060 57,145 242,950 242,950 450 CAPITAL EXPENDITURES 0 0 39,500 2,202 0 0 390,557 i9s 0 153 [99 510,530 513,530 TOTAL NKA MAINTENANCE DIVISION 315,551 Y>L,V7y I�J,V ��u � DIVISION 91 - UNALLOCATED 000 N/A 0 0 0 33 0 0 410 PERSONNEL SERVICES 0 0 0 2,328 0 0 420 SUPPLIES & SERVICES 90,722 413,065 252,580 51,758 203,900 203,900 470 TRANSFERS OUT 2,321,602 1,791,309 336,970 0 347,110 347,110 TOTAL UNALLOCATED DIVISION 2,412,324 2,204,374 589,550 54,119 551,010 551,010 TOTAL GENERAL FUND 7,847,174 8,146,685 7,533,789 2,409,953 8,022,950 8,022,950 9 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: MAYOR & COUNCIL MISSION STATEMENT: Through its legislative authority, the mission of the Mayor and City Council is to set policy, establish service levels, and set a rate of taxation for Shakopee property owners. ACTIVITY: Includes ceremonial functions performed by the Mayor, who is elected as Mayor and Chief Executive Officer of the City. The Mayor is Chairman of the Council and is a voting member of the Council. The Mayor has no power of veto. Council activity includes legislative and policy making functions not otherwise provided for or prohibited by State and Federal governments, adopting the City's operating and capital budgets, and affirming the hiring and firing of City employees. The Council also provides liaison relationships on numerous boards and commissions. The Mayor and four Council Members are elected at-large for terms of two and four years, respectively. GOALS: 1. Provide for certain cost of service levels commensurate with population growth. 2. Provide for a delivery of quarterly City newsletter to each household in Shakopee. MEASUREMENT OF GOALS: 1. Cost to provide City services as measured on a per capita basis: Actual Actual Budgeted 1997 1998 1999 Population 16,200 17,107 18,015 General Fund Exp$/Capita $341 $372 $418 2. Provide for the cost effective production and delivery of the quarterly City newsletter: Actual Budgeted 1998 1999 Printing and Delivery Costs* $4,630# $9,300 Copies Delivered/run (average) 10,475 8,900 Cost per Issue Delivered 22.11 26.00 * excludes City staff time # 2 issues 10 f l Illi OBJECT DESCRIPTION: Description of lines items: Salaries: Mayor's salary @ $6,588 and Council @ $5,500 per year, and the Recording Secretary @ $3,500. PERA: PERA for Mayor and all Council Members @ 5.18%. FICA: FICA for all members @ 7.65%. Professional Service: Provides for production of 9400 issues of the City Newsletter on a quarterly basis $10,000; and $6,000 in undesignated projects. Postage: Delivery of City Newsletter in Mint Advertiser on a quarterly basis $2,800, plus $1000 general postage. Printing/Publishing: Printing ordinances for code books $3,500, plus printing. Conference/School/Training: LMC conference, one national conference for Mayor or Councilmember. Dues: AMM dues $4,330, League dues $8,300, SRA $1,300, , misc. $600. Miscellaneous: Volunteer/employee appreciation picnic and retirement/appreciation plaques. 11 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 11 - MAYOR & COUNCIL 4110 WAGES - TEMP 28,017 28,493 30,020 14,197 32,070 32,070 4121 PERA 1,326 1,326 1,560 663 1,670 1,670 4122 FICA 2,143 2,180 2,300 1,086 2,460 2,460 PERSONNEL SERVICES 31,486 31,999 33,880 15,946 36,200 36,200 4210 OPERATING SUPPLIES 766 816 800 297 800 800 4310 PROFESSIONAL SERVICES 3,574 11,680 12,500 1,680 16,000 16,000 4320 POSTAGE 0 0 3,800 0 3,800 3,800 4321 TELEPHONE 280 272 300 105 300 300 4330 TRAVEL/SUBSISTENCE 530 698 400 106 700 700 4350 PRINTING/PUBLISHING 0 4,640 3,500 5,193 5,000 5,000 4360 INSURANCE 836 522 800 0 500 500 4390 CONFERENCE/SCHOOL/TRAINING 180 488 1,500 0 1,500 1,500 4430 DESIGNATED MISCELLANEOUS 1,107 642 800 0 800 800 4433 DUES 13,228 15,767 15,800 5,247 14,530 14,530 SUPPLIES & SERVICES 20,501 35,525 40,200 12,629 43,930 43,930 TOTAL MAYOR & COUNCIL DIVISION 51,987 67,524 74,080 28,575 80,130 80,130 I2 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM 111 MGT TOTAL MAYOR & COUNCIL 4110 WAGES - TEMP 32,070 32,070 4121 PERA 1,670 1,670 4122 FICA 2,460 2,460 Total PERSONNEL SERVICES $36,200 $36,200 4210 OPERATING SUPPLIES 800 800 4310 PROFESSIONAL SERVICES 16,000 16,000 4320 POSTAGE 3,800 3,800 4321 TELEPHONE 300 300 4330 TRAVEL/SUBSISTENCE 700 700 4350 PRINTING/PUBLISHING 5,000 5,000 4360 INSURANCE 500 500 4390 CONFERENCE/SCHOOL/TRAINING 1,500 1,500 4430 DESIGNATED MISCELLANEOUS 800 800 4433 DUES 14,530 14,530 Total SUPPLIES & SERVICES $43,930 $43,930 TOTAL MAYOR & COUNCIL $80,130 $80,130 13 2000 BUDGET 2000 Title/Description Step 2000 Pay FICA PERA Mayor N/A $ 6,588 $ 504 $ 341 Council Member N/A 5,496 420 285 • Council Member N/A 5,496 420 285 Council Member N/A 5,496 420 285 Council Member N/A 5,496 420 285 Recording Secretary N/A 3,500 268 181 Total Mayor& Council $ 32,072 $ 2,452 $ 1,662 14 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the City Administrator's office is to provide for the day to day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council. ACTIVITY: The City Administrator's activities include directions and coordination of all city departments in carrying out the policies established by City Council, preparation of the annual budget, making recommendations to the City Council concerning existing and new programs for the city, and advising the City Council on personnel matters. The City Administrator is appointed by City Council. GOALS: 1. Keep departmential expenditures commensurate with increase in number of households for the City. 2. Provide for compilation of bi-weekly City Council budget packet in a cost effective manner. MEASUREMENT OF GOALS: 1. Departmental expenditures based on a per household cost. Budgeted 1997 1998 1999 Department Expenditures $176,700 $176,306 $219,200 City Households 5,755 6,110 6,434 Cost Per Households $ 30.70 $ 28.85 $ 34.07 2. Average cost to prepare bi-weekly City Council packet (20 copies, not including research time) . Estimated Budgeted 1998 1999 Labor Cost $ 178.80 $ 184.33 Average Printing Cost $ 72.75 $ 75.00 Average Cost to Produce Meeting Agenda Packet $ 251.55 $ 259.33 OBJECT DESCRIPTION: Description of lines items: Salaries: City Administrator, Administrative Assistant, Secretary, and Payroll/Benefits Coordinator (40%) . Professional Service: LMC Labor Relations $3,500, Negotiations $2,000, miscellaneous personnel studies $5,000, Sentence to Serve $2,500. 15 Conference/School/Training: State Managers Conference $500, State Managers Conference for Assistants $500, National ICMA $1,500, other training $300. General department head training $5,000. Dues: ICMA $800, MN Managers Association $75, Chamber of Commerce $80, Rotary $110, MAUMA $100, miscellaneous $400. Subscriptions/Publication Miscellaneous $400. 16 . CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 12 - CITY ADMINISTRATOR 4101 WAGES FT REG 118,722 128,579 149,710 59,237 173,170 173,170 4110 WAGES - TEMP 465 349 650 197 0 0 4121 PERA 2,004 2,516 3,800 1,164 8,790 8,790 4122 FICA 8,605 9,250 11,450 4,759 12,970 12,970 4123 ICMA 3,204 3,804 4,020 1,945 0 0 4131 HEALTH 4,458 4,489 9,600 4,586 14,500 14,500 4132 LIFE/LTD 0 0 0 288 0 0 4151 WORKERS COMPENSATION 466 457 460 648 1,000 1,000 4170 COMPENSATED ABSENCES 4,556 3,692 4,000 0 4,000 4,000 PERSONNEL SERVICES 142,480 153,136 183,690 72,824 214,430 214,430 4210 OPERATING SUPPLIES 1,836 2,916 2,000 397 2,000 2,000 4222 MOTOR FUELS & LUBRICANTS 68 24 200 27 0 0 4240 EQUIPMENT MAINTENANCE 322 275 600 57 0 0 4310 PROFESSIONAL SERVICES 15,918 10,020 15,500 9,040 13,500 13,500 4321 TELEPHONE 1,107 1,036 1,400 713 1,900 1,900 4330 TRAVEL/SUBSISTENCE 2,081 1,081 1,500 492 1,500 1,500 4350 PRINTING/PUBLISHING 3,846 3,516 4,200 1,521 4,200 4,200 4360 INSURANCE 2,337 2,049 2,500 0 2,000 2,000 4390 CONFERENCE/SCHOOL/TRAINING 1,059 480 4,300 805 7,800 7,800 4410 RENTALS 1,356 540 1,350 270 200 200 4430 DESIGNATED MISCELLANEOUS 0 0 0 40 100 100 4433 DUES 3,949 1,104 1,360 403 1,570 1,570 4435 SUBSCRIPTIONS/PUBLICATIONS • 340 130 600 119 400 400 SUPPLIES & SERVICES 34,219 23,170 35,510 13,883 35,170 35,170 TOTAL CITY ADMINISTRATOR DIVISION 176,700 176,306 219,200 86,707 249,600 249,600 17 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM 120 121 123 125 BENEFITS MGT PERSONNEL CABLE TOTAL CITY ADMINISTRATOR 4101 WAGES FT REG 23,600 132,570 15,000 2,000 173,170 4121 PERA 1,040 6,870 780 100 8,790 4122 FICA 1,530 10,140 1,150 150 12,970 4131 HEALTH 14,500 0 0 0 14,500 4151 WORKERS COMPENSATION 1,000 0 0 0 1,000 4170 COMPENSATED ABSENCES 4,000 0 0 0 4,000 Total PERSONNEL SERVICES $45,670 $149,580 $16,930 $2,250 $214,430 4210 OPERATING SUPPLIES 0 1,400 500 100 2,000 4310 PROFESSIONAL SERVICES 0 2,500 10,500 500 13,500 4321 TELEPHONE 0 1,900 0 0 1,900 4330 TRAVEL/SUBSISTENCE 0 1,400 100 0 1,500 4350 PRINTING/PUBLISHING 0 4,100 0 100 4,200 4360 INSURANCE 0 2,000 0 0 2,000 4390 CONFERENCE/SCHOOL/TRAINING 0 7,700 100 0 7,800 4410 RENTALS 0 200 0 0 200 4430 DESIGNATED MISCELLANEOUS 0 100 0 0 100 4433 DUES 0 1,430 140 0 1,570 4435 SUBSCRIPTIONS/PUBLICATIONS 0 400 0 0 400 Total SUPPLIES & SERVICES $0 $23,130 $11,340 $700 $35,170 TOTAL CITY ADMINISTRATOR $45,670 $172,710 $28,270 $2,950 $249,600 c t 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA City Administrator N/A $ 77,340 $ 5,916 $ - • Administrative Assistant 1 34,700 2,655 1,797 • Executive Secretary 8 39,491 3,021 2,046 Car Allowance 3,600 Charge in Personnel N/A 18,040 1,380 934 Total Administration $ 173,171 $ 12,972 $ 4,777 19 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide Information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, and assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities there of, and providing customer service to telephone callers an walk in traffic. GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Work with applicants in obtaining and renewing licenses in a positive and efficient manner. MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Budgeted 1998 1999 Total City Clerk Expenditures $177,600 $201,220 City Population 17,107 18,015 Cost per Capita $ 10.38 $ 11.17 OBJECT DESCRIPTION: Description of lines items: Salaries: City Clerk, Secretary, Customer Service Representative, and one half of a Office Service Worker position shared with the Planning Department. Salaries - Temp: Election Judges $6.50/hr for regular judges and $7.50/hr for chair judges. Supplies: Voting booths for presidential election $4,000. Postage: City Hall mailing machine. Printing and Publication: Legal printing, copies 0 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 13 - CITY CLERK 4101 WAGES FT REG 105,426 111,367 126,300 51,262 131,470 131,470 4110 WAGES - TEMP 1,437 6,995 4,000 2,429 10,000 10,000 4121 PERA 4,527 5,476 6,550 2,655 6,810 6,810 4122 FICA 7,999 8,210 9,970 4,007 10,820 10,820 4131 HEALTH 8,555 9,055 14,250 6,879 14,500 14,500 4132 LIFE/LTD 0 0 0 317 0 0 4151 WORKERS COMPENSATION 419 378 600 509 1,000 1,000 4170 COMPENSATED ABSENCES 292 6,546 2,000 0 4,000 4,000 PERSONNEL SERVICES 128,656 148,026 163,670 68,058 178,600 178,600 4210 OPERATING SUPPLIES 1,262 2,673 3,200 526 7,000 7,000 4240 EQUIPMENT MAINTENANCE 0 307 250 0 250 250 4310 PROFESSIONAL SERVICES 674 91 1,350 913 300 300 4316 FILING FEES 1,106 638 1,000 164 1,000 1,000 4320 POSTAGE 9,140 10,005 11,000 5,675 12,000 12,000 4321 TELEPHONE 850 833 900 318 1,200 1,200 4330 TRAVEL/SUBSISTENCE 58 0 150 29 150 150 4350 PRINTING/PUBLISHING 18,455 13,037 18,600 8,403 18,000 18,000 4360 INSURANCE 1,759 1,822 1,810 363 1,880 1,880 4390 CONFERENCE/SCHOOL/TRAINING 416 80 1,500 439 1,060 1,060 4410 RENTALS 567 337 650 30 650 650 4433 DUES 40 120 140 205 200 200 4435 SUBSCRIPTIONS/PUBLICATIONS 220 0 0 0 0 0 SUPPLIES & SERVICES 34,546 29,943 40,550 17,065 43,690 43,690 4550 EQUIPMENT 0 2,631 0 0 0 0 CAPITAL EXPENDITURES 0 2,631 0 0 0 0 4800 EXPENSE CHARGED BACK -3,000 -3,000 -3,000 0 -3,000 -3,000 EXPENSE CHARGED TO OTHER ACT -3,000 -3,000 -3,000 0 -3,000 -3,000 TOTAL CITY CLERK DIVISION 160,202 177,600 201,220 85,123 219,290 219,290 , CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM 130 131 132 BENEFITS MGT ELECTIONS TOTAL = --- ---- CITY CLERK 4101 WAGES FT REG 18,000 109,970 3,500 131,470 4110 WAGES - TEMP 0 0 10,000 10,000 4121 PERA 930 5,700 180 6,810 4122 FICA 1,380 8,410 1,030 10,820 4131 HEALTH 14,500 0 0 14,500 4151 WORKERS COMPENSATION 1,000 0 0 1,000 4170 COMPENSATED ABSENCES 4,000 0 0 4,000 Total PERSONNEL SERVICES $39,810 $124,080 $14,710 $178,600 4210 OPERATING SUPPLIES 0 3,000 4,000 7,000 4240 EQUIPMENT MAINTENANCE 0 250 0 250 4310 PROFESSIONAL SERVICES 0 300 0 300 4316 FILING FEES 0 1,000 0 1,000 4320 POSTAGE 0 12,000 0 12,000 4321 TELEPHONE 0 1,200 0 1,200 4330 TRAVEL/SUBSISTENCE 0 150 0 150 4350 PRINTING/PUBLISHING 0 18,000 0 18,000 4360 INSURANCE 0 1,880 0 1,880 4390 CONFERENCE/SCHOOL/TRAINING 0 1,000 60 1,060 4410 RENTALS 0 650 0 650 4433 DUES 0 200 0 200 Total SUPPLIES & SERVICES SO $39,630 $4,060 $43,690 4800 EXPENSE CHARGED BACK 0 -3,000 0 -3,000 Total EXPENSE CHARGED TO OTHER ACT $0 $-3,000 SO S-3,000 TOTAL CITY CLERK $39,810 $160,710 $18,770 $219,290 22 1 A 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA City Clerk 8 $ 51,387 $ 3,931 $ 2,662 Secretary 8 36,469 2,790 1,889 • Customer Service 8 30,369 2,323 1,573 Office Srvc Worker- Charge In 13,243 1,013 686 Total City Clerk $ 131,468 $ 10,057 $ 6,810 23 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: FINANCE MISSION STATEMENT: Provide current financial and statistical data to internal departments and the City Council in a timely and accurate manner. Manage the City's financial assets efffectively and efficiently. ACTIVITY: The major activities of the Finance Department encompass payroll, accounts payable, cash management, accounts receivable, financial reports, assessments, annual financial report, budget, insurance and many other of lessor importance. GOALS: 1. Provide payroll services in a timely and efficient manner. 2. Complete the preparation of the City's budget cost effectively. 3. Provide overall financial services in a cost effective manner. MEASUREMENT OF GOALS: 1. Average cost of payroll processing per payroll check processed: 1998 Payroll Process Cost $ 26,518 Checks/Direct Deposits 3,222 Avg Cost per Check $ 8.23 2. Average cost to prepare City budget per General Fund line item: 1997 1998 Budget preparation Cost $ 13,403 $14,318 Total Gen Fund line items 519 578 Avg cost per line item $ 25.82 $ 24.77 3. Cost per capita of finance dept expenditures: Budgeted 1998 1999 Total Finance Expenditures $ 307,060 $ 348,770 City Population 17,107 18,015 Cost Per Capita $ 17.95 $ 19.36 OBJECT DESCRIPTION: Description of lines items: Salaries: Finance Director, Accountant, Payroll/Benefits Coordinator (60%) , Acc't. Clerk 24 Professional Services: Auditing services ($18,600) , County TNT notices ($600) , Investment safe keeping fees - ($4,500) and Cash Manager Fees ($30,600) both offset by revenue, misc. services as needed ($1,000) and assessing contract with the county ($59,500) , county special assessment fees ($3,000) , LOGIS conversion costs due to new software ($8,000) . Rentals: LOGIS 25 , CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 15 - FINANCE 4101 WAGES FT REG 169,797 162,069 164,340 79,527 177,360 177,360 4102 OVERTIME-FT 0 671 1,000 111 3,500 3,500 4110 WAGES - TEMP 0 0 5,000 0 5,000 5,000 4121 PERA 7,313 8,061 8,560 4,125 9,370 9,370 4122 FICA 12,879 12,046 13,030 6,013 14,230 14,230 4131 HEALTH 10,886 13,019 19,280 9,172 19,330 19,330 4132 LIFE/LTD 0 0 0 491 0 0 4151 WORKERS COMPENSATION 585 631 600 555 800 800 4170 COMPENSATED ABSENCES 1,471 501 5,000 0 3,000 3,000 PERSONNEL SERVICES 202,930 196,998 216,810 99,993 232,590 232,590 4210 OPERATING SUPPLIES 6,307 1,785 5,050 545 4,800 4,800 4222 MOTOR FUELS & LUBRICANTS 50 30 50 0 30 30 4240 EQUIPMENT MAINTENANCE 940 93 1,300 0 1,000 1,000 4310 PROFESSIONAL SERVICES 59,533 70,944 85,400 67,782 125,200 125,200 4316 FILING FEES 0 0 0 0 600 600 4321 TELEPHONE 2,430 2,402 2,800 1,078 2,800 2,800 4330 TRAVEL/SUBSISTENCE 521 645 1,000 866 1,550 1,550 4350 PRINTING/PUBLISHING 781 1,934 1,500 890 1,900 1,900 4360 INSURANCE 3,807 3,804 4,000 363 3,500 3,500 4390 CONFERENCE/SCHOOL/TRAINING 745 764 1,000 170 1,070 1,070 4410 RENTALS 31,589 35,330 37,460 18,554 47,500 47,500 4430 DESIGNATED MISCELLANEOUS 0 21 0 21 0 0 4431 CASH SHORT/OVER -7 97 0 -2 0 0 4433 DUES 125 215 400 190 450 450 SUPPLIES & SERVICES 106,821 118,062 139,960 90,455 190,400 190,400 4620 FISCAL AGENT FEES 0 0 0 375 0 0 DEBT SERV INT & FISCAL AGENT 0 0 0 375 0 0 4800 EXPENSE CHARGED BACK -8,000 -8,000 -8,000 0 -8,000 -8,000 EXPENSE CHARGED TO OTHER ACT -8,000 -8,000 -8,000 0 -8,000 -8,000 TOTAL FINANCE DIVISION 301,751 307,060 348,770 190,824 414,990 414,990 26 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 150 151 152 153 155 156 BENEFITS MGT ACCOUNTING PAYROLL BUDGET ASSESSMENT TOTAL FINANCE 4101 WAGES FT REG 31,000 30,000 82,360 18,000 12,000 4,000 177,360 4102 OVERTIME-FT 0 0 3,000 500 0 0 3,500 4110 WAGES - TEMP 0 0 5,000 0 0 0 5,000 4121 PERA 1,610 1,550 4,420 960 620 210 9,370 4122 FICA 2,370 2,300 6,910 1,420 920 310 14,230 4131 HEALTH 19,330 0 0 0 0 0 19,330 4151 WORKERS COMPENSATION 800 0 0 0 0 0 800 4170 COMPENSATED ABSENCES 3,000 0 0 0 0 0 3,000 Total PERSONNEL SERVICES $58,110 $33,850 $101,690 $20,880 $13,540 $4,520 $232,590 4210 OPERATING SUPPLIES 0 4,000 200 300 100 200 4,800 4222 MOTOR FUELS & LUBRICANTS 0 30 0 0 0 0 30 4240 EQUIPMENT MAINTENANCE 0 1,000 0 0 0 0 1,000 4310 PROFESSIONAL SERVICES 0 95,600 26,600 0 0 3,000 125,200 4316 FILING FEES 0 0 0 0 600 0 600 4321 TELEPHONE 0 2,800 0 0 0 0 2,800 4330 TRAVEL/SUBSISTENCE 0 1,500 0 50 0 0 1,550 4350 PRINTING/PUBLISHING 0 1,200 0 0 700 0 1,900 4360 INSURANCE 0 3,500 0 0 0 0 3,500 4390 CONFERENCE/SCHOOL/TRAINING 0 1,000 0 70 0 0 1,070 4410 RENTALS 0 0 31,000 12,100 0 4,400 47,500 4433 DUES 0 450 0 0 0 0 450 Total SUPPLIES & SERVICES $0 $111,080 $57,800 $12,520 $1,400 $7,600 $190,400 4800 EXPENSE CHARGED BACK 0 -8,000 0 0 0 0 -8,000 Total EXPENSE CHARGED TO OTHER ACT $0 $-8,000 $0 $0 $0 $0 5-8,000 TOTAL FINANCE $58,110 $136,930 $159,490 $33,400 $14,940 $12,120 $414,990 2 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA Finance Director 8 $ 69,707 $ 5,333 $ 3,611 Accountant III 4 44,413 3,398 2,301 Payroll/Benefits Coord. 8 45,100 3,450 2,336 Accounting Clerk 8 34,683 2,653 1,797 Position Reclassification 4,500 344 233 Charge out Personnel N/A (18,040) (1,380) (934) Charge out Storm N/A (1,000) (77) (52) Charge out Sewer N/A (2,000) (153) (104) Total Finance $ 177,363 $ 13,568 $ 9,188 28 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: LEGAL MISSION STATEMENT: To provide for competent and cost effective civil legal advice, legal action in which the City is a plaintiff or defendant, and prosecution of non-felony criminal matters. ACTIVITY: The City currently contracts for civil legal services. Scott Joint Prosecution, a joint powers entity, provides prosecution of all non-felony criminal matters occurring in Shakopee. Civil legal services include: contracts, ordinance preparation, and review of departmental actions and policies. GOALS: 1. To provide cost effective criminal prosecution of non-felony violators in Shakopee. MEASUREMENT OF GOALS: Budgeted 1997 1998 1999 SJPA Cases Opened 832 804 900 Costs Paid $122,733 $134,350 $140,000 Costs Per Case Opened $148 $167 $156 OBJECT DESCRIPTION: Description of lines items: Professional Services: This includes $165,000 for Scott Joint Prosecution, $80,000 for general civil work, and $50,000 for special outside consulting legal counsel. 99 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 16 - LEGAL COUNSEL 4210 OPERATING SUPPLIES 922 0 0 2 0 0 4310 PROFESSIONAL SERVICES 238,988 241,313 265,000 185,846 295,000 295,000 4321 TELEPHONE 0 11 0 0 0 0 4330 TRAVEL/SUBSISTENCE 0 9 0 15 0 0 4350 PRINTING/PUBLISHING 1,028 236 500 29 500 500 4360 INSURANCE 4,532 2,027 2,500 0 1,500 1,500 4435 SUBSCRIPTIONS/PUBLICATIONS 1,143 1,322 1,000 706 1,500 1,500 SUPPLIES & SERVICES 246,612 244,918 269,000 186,597 298,500 298,500 TOTAL LEGAL COUNSEL DIVISION 246,612 244,918 269,000 186,597 298,500 298,500 3 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM 161 163 CIVIL PROSECUTIONS TOTAL LEGAL COUNSEL 4310 PROFESSIONAL SERVICES 130,000 165,000 295,000 4350 PRINTING/PUBLISHING 500 0 500 4360 INSURANCE 1,500 0 1,500 4435 SUBSCRIPTIONS/PUBLICATIONS 1,500 0 1,500 Total SUPPLIES & SERVICES $133,500 $165,000 $298,500 TOTAL LEGAL COUNSEL $133,500 $165,000 $298,500 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT MISSION STATEMENT: The mission of the Community Development Department is to provide effective and inclusive management of the City's physical development; effective inspection services to preserve the health, safety, and welfare of the City's residents; quality transit services; and effective MIS services for the administrative of the City. ACTIVITY: PLANNING: The Community Development planning staff conducts both current and long- range planning, and transit services (dial a ride, express, and van pool) . MIS: MIS funds all of the operations/maintenance/replacement of the City's computer systems in City Hall, the Police department, Public Works building, and Fire stations(Recreation Department computers are now funded in the Recreation budget) . MIS funds system resources, operating systems, equipment replacement, word processing, spreadsheet, database, and other "general use" applications. The MIS budget includes funding for the MIS Coordinator shared by the cities of Shakopee, Savage, and Prior Lake. GOALS: 1. Provide timely review of land use applications at stable or reduced cost to applicants. 2. Complete adoption of Revised Comprehensive Plan. 3. Work with contractors to reduce per passenger subsidy levels for transit services. Community Development Performance Measures: 1996 1997 1998* 1999 Thru 7-26-99 Conditional Use Permits 23 35 25 35 Variances 5 8 3 3 Preliminary Plats 8 11 6 5 Final Plats 17 10 14 21 Preliminary/Final Plat 2 2 3 1 RLS 0 0 1 0 PUD's 6 4 4 2 Rezoning 3 11 3 2 Text Amendments 10 21 7 11 Vacations 5 9 8 10 Comprehensive Plan Amendments 1 2 0 0 EAW's 0 3 3 1 TOTAL LAND USE APPLICATIONS 80 116 127 91 *Individual category totals are only to August 5, 1998 e Cost Ratio Program 174 : Number of Applications $1,540:1 $1,039:1 $1,127:1 $1,264:1 OBJECT DESCRIPTION: Description of line items: Salaries: Community Development Director, 1 Senior Planner, 2 Associate Planners, Planning Technician (no funding proposed for 2000), and Secretary. Salaries - Temp: Up to $1,200/year for seven commission members, totaling $8,400. Total temporary salaries of $12,000. Supplies: GIS hardware and software ($23,030) . Professional Services: Current and long range planning projects totaling $25,000, MIS totaling $41,000 (includes MIS Coordinator funding) , and $10,000 for Y2K follow- up. Proceeds from the lodging tax are used to support the Convention and Visitor's Bureau ($123,500) . Use of the funds are not under the control of the Community Development Department. Printing/Publishing: Comprehensive Plan publication, brochures, Zoning Ordinances, zoning maps, etc. Conference/School/Training: On-going professional training, GIS, MIS and new staff. Dues: Southwest Coalition $2,200, Minnesota APA $300, Minnesota Bar Association $300. Rentals: LOGIS Rentals, Crown Victoria Pooled Car $1,150 33 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 17 - COMMUNITY DEVELOPMENT 4101 WAGES FT REG 174,924 218,025 242,118 109,364 207,820 207,820 4102 OVERTIME-FT 704 903 1,250 958 1,700 1,700 4110 WAGES - TEMP 17,312 9,709 18,400 2,600 12,000 12,000 4111 OVERTIME-TEMP 0 62 0 0 0 0 4121 PERA 7,669 11,012 12,606 5,549 10,840 10,840 4122 FICA 14,609 16,860 20,034 8,630 16,930 16,930 4131 HEALTH 11,446 15,689 28,900 13,376 24,160 24,160 4132 LIFE/LTD 0 0 0 666 0 0 4142 UNEMPLOYMENT 1,658 0 0 0 0 0 4151 WORKERS COMPENSATION 1,873 1,505 2,000 1,102 2,000 2,000 4170 COMPENSATED ABSENCES 5,399 4,346 3,000 0 4,000 4,000 PERSONNEL SERVICES 235,594 278,111 328,308 142,245 279,450 279,450 4210 OPERATING SUPPLIES 16,968 23,114 75,000 2,216 23,030 23,030 4222 MOTOR FUELS & LUBRICANTS 0 30 0 0 0 0 4240 EQUIPMENT MAINTENANCE 8,520 1,075 6,600 784 6,570 6,570 4310 PROFESSIONAL SERVICES 142,602 185,336 247,660 56,924 198,180 198,180 4320 POSTAGE 0 0 1,400 0 1,400 1,400 4321 TELEPHONE 1,407 5,619 4,000 2,122 2,700 2,700 4330 TRAVEL/SUBSISTENCE 208 779 2,000 220 2,000 2,000 4350 PRINTING/PUBLISHING 1,737 2,384 2,000 3,683 1,000 1,000 4360 INSURANCE 4,489 4,295 4,200 0 4,400 4,400 4390 CONFERENCE/SCHOOL/TRAINING 1,715 5,716 5,500 1,449 6,000 6,000 4410 RENTALS 0 13,354 3,000 13,809 52,150 52,150 4430 DESIGNATED MISCELLANEOUS 0 0 10,000 0 0 0 4433 DUES 340 356 3,000 114 3,000 3,000 4435 SUBSCRIPTIONS/PUBLICATIONS 181 210 800 261 900 900 SUPPLIES & SERVICES 178,168 242,269 365,160 81,581 301,330 301,330 4550 EQUIPMENT 6,844 6,237 50,000 0 0 0 CAPITAL EXPENDITURES 6,844 6,237 50,000 0 0 0 4800 EXPENSE CHARGED BACK -5,000 -6,000 -6,000 0 -6,000 -6,000 EXPENSE CHARGED TO OTHER ACT -5,000 -6,000 -6,000 0 -6,000 -6,000 TOTAL COMMUNITY DEVELOPMENT DIVISION 415,605 520,617 737,468 223,826 574,780 574,780 1 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 170 171 172 174 175 176 178 BENEFITS MGT MIS CURRENT LONG/RNG CDC Y2K TOTAL COMMUNITY DEVELOPMENT 4101 WAGES FT REG 28,000 32,000 2,000 130,820 13,000 0 2,000 207,820 4102 OVERTIME-FT 0 200 0 1,500 0 0 0 1,700 4110 WAGES - TEMP 0 6,000 0 6,000 0 0 0 12,000 4121 PERA 1,450 1,670 100 6,850 670 0 100 10,840 4122 FICA 2,140 2,920 150 10,580 990 0 150 16,930 4131 HEALTH 24,160 0 0 0 o o 0 24,160 4151 WORKERS COMPENSATION 2,000 0 0 0 0 0 0 2,000 4170 COMPENSATED ABSENCES 4,000 0 0 0 0 0 0 4,000 Total PERSONNEL SERVICES $61,750 $42,790 $2,250 $155,750 $14,660 $0 $2,250 $279,450 4210 OPERATING SUPPLIES 0 3,030 20,000 0 0 0 0 23,030 4240 EQUIPMENT MAINTENANCE 0 2,570 4,000 0 0 0 0 6,570 4310 PROFESSIONAL SERVICES 0 9,680 30,000 15,000 10,000 123,500 10,000 198,180 4320 POSTAGE 0 1,400 0 0 0 0 0 1,400 4321 TELEPHONE 0 1,200 1,500 0 0 0 0 2,700 4330 TRAVEL/SUBSISTENCE 0 2,000 0 0 0 0 0 2,000 4350 PRINTING/PUBLISHING 0 1,000 0 0 0 0 0 1,000 4360 INSURANCE 0 4,400 0 0 0 0 0 4,400 4390 CONFERENCE/SCHOOL/TRAINING 0 2,500 3,500 0 0 0 0 6,000 4410 RENTALS 0 3,150 49,000 0 0 0 0 52,150 4433 DUES 0 3,000 0 0 0 0 0 3,000 4435 SUBSCRIPTIONS/PUBLICATIONS 0 800 100 0 0 0 0 900 Total SUPPLIES & SERVICES $0 $34,730 $108,100 $15,000 $10,000 $123,500 $10,000 $301,330 4800 EXPENSE CHARGED BACK 0 -6,000 0 0 0 0 0 (6,000) Total EXPENSE CHARGED TO OTHER ACT $0 $-6,000 $0 $0 $0 $0 $0 $(6,000) TOTAL COMMUNITY DEVELOPMENT $61,750 $71,520 $110,350 $170,750 $24,660 $123,500 $12,250 $574,780 9 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA CD Director 6 $ 65,638 $ 5,021 $ 3,400 Planner II 4 45,270 3,463 2,345 Planner I 5 40,268 3,081 2,086 Planner I 2 36,403 2,785 1,886 Secretary 8 36,116 2,763 1,871 Charge out Transit N/A (12,600) (964) (653) Charge out EDA N/A (3,280) (251) (170) Total Comm Devlp $ 207,815 $ 15,898 $ 10,765 36 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: GOVERNMENT BUILDINGS MISSION STATEMENT: To provide for public buildings that are clean and well maintained. ACTIVITY: Activity includes the operation and maintenance of City Hall, Library, Senior Citizen Center, and assistance at Community Center. GOAL: To maintain all city mechanical equipment to assure peak efficency and equipment longevity. MEASUREMENT OF GOALS: 1. Average cost to change each of 90 air filters in public buildings. Actual Budgeted 1998 1999 Cost to change filter, including labor and materials $4.54 $4.86 OBJECT DESCRIPTION: Description of lines items: Salaries: 1 Custodian (20% charged to Recreation) . Building Maintenance: Contracted cleaning of Sr. Hi-Rise $3,120, City Mechanical Systems Contract $3,000 (all but City Hall and Community Center), Elevator Maintenance Contract $1,500, Contracted cleaning at City Hall and Library $15,000, Mechanical Systems - City Hall $10,800; undesignated miscellaneous mechanical $10,000, Misc. City Hall $2000. Professional Services: Pest Control $1,000 Rentals: Sr. Hi-Rise Congregated Dining Rental $11,490 and Building Rental Charges $78,080. 37 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 18 - GENERAL GOVERNMENT BUILDINGS 4101 WAGES FT REG 15,615 14,827 21,420 7,448 22,550 22,550 4102 OVERTIME-FT 47 96 200 146 0 0 4121 PERA 702 772 1,120 393 1,170 1,170 4122 FICA 1,169 1,107 1,640 609 1,730 1,730 4131 HEALTH 4,234 4,497 4,630 2,301 4,840 4,840 4132 LIFE/LTD 0 0 0 76 0 0 4151 WORKERS COMPENSATION 986 771 1,850 807 1,000 1,000 4170 COMPENSATED ABSENCES 943 784 500 0 1,000 1,000 PERSONNEL SERVICES 23,695 22,854 31,360 11,780 32,290 32,290 4210 OPERATING SUPPLIES 1,697 1,868 3,000 3,600 5,500 5,500 4230 BUILDING MAINT 62,387 27,129 65,700 19,036 48,800 48,800 4240 EQUIPMENT MAINTENANCE 1,371 526 2,500 123 1,000 1,000 4310 PROFESSIONAL SERVICES 6,821 5,527 3,500 1,527 4,720 4,720 4321 TELEPHONE 3,068 3,126 3,000 1,235 3,700 3,700 4330 TRAVEL/SUBSISTENCE 0 0 100 0 100 100 4360 INSURANCE 5,154 3,262 4,000 0 4,250 4,250 4380 UTILITY SERVICE 34,061 33,052 37,000 12,619 36,900 36,900 4410 RENTALS 11,481 11,481 82,070 41,977 89,580 89,580 SUPPLIES & SERVICES 126,038 85,970 200,870 80,117 194,550 194,550 4550 EQUIPMENT 0 2,934 0 0 0 0 CAPITAL EXPENDITURES 0 2,934 0 0 0 0 TOTAL GENERAL GOVERNMENT BUILDINGS DIVISION 149,733 111,758 232,230 91,897 226,840 226,840 38 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 180 181 182 183 184 BENEFITS CITY HALL LIBRARY EC HALL SR CENTER TOTAL = GENERAL GOVERNMENT BUILDINGS 4101 WAGES FT REG 3,500 13,050 4,000 2,000 22,550 4121 PERA 180 680 210 100 1,170 4122 FICA 270 1,000 310 150 1,730 4131 HEALTH 4,840 0 0 0 4,840 4151 WORKERS COMPENSATION 1,000 0 0 0 1,000 4170 COMPENSATED ABSENCES 1,000 0 0 0 1,000 Total PERSONNEL SERVICES $10,790 $14,730 $4,520 $2,250 $32,290 4210 OPERATING SUPPLIES 0 5,000 500 0 5,500 4230 BUILDING MAINT 0 30,300 18,000 500 48,800 4240 EQUIPMENT MAINTENANCE 0 1,000 0 0 1,000 4310 PROFESSIONAL SERVICES 0 1,500 100 3,120 4,720 4321 TELEPHONE 0 1,700 2,000 0 3,700 4330 TRAVEL/SUBSISTENCE 0 100 0 0 100 4360 INSURANCE 0 3,500 400 350 4,250 4380 UTILITY SERVICE 0 28,000 7,500 1,400 36,900 4410 RENTALS 0 73,160 4,930 11,490 89,580 Total SUPPLIES & SERVICES $0 $144,260 $33,430 $16,860 $194,550 TOTAL GENERAL GOVERNMENT BUILDINGS $10,790 $158,990 $37,950 $19,110 $226,840 n 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA Building Maint Worker 5 27,042 $ 2,069 $ 1,401 Charge out Park Rec N/A (4,500) (344) (233) • Total Gen Govt Build $ 22,542 $ 1,725 $ 1,168 40 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: POLICE MISSION STATEMENT: The Shakopee Police Department is dedicated to protecting, serving and working with the public to promote and maintain a safe, peaceful community. ACTIVITY: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious or in-progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Youth is another major focus of our police function. We will have officers directly committed to youth, two School Resource Officers and one DARE/GREAT officer. Community-oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of a reactive law enforcement to that of problem solving, working in partnership with our community, to meet or exceed their expectations. GOALS: 1. Maintain an average or above average crime clearance rate. 2. Provide quality community service in an effective and efficient manner. 3. Maintain a reasonable core of officers based on the City's growing population. MEASUREMENT OF GOALS: 1. Crime clearance rate compared to metro average: 1997 1998 Crimes Reported 1,910 1,841 Crimes Cleared 783 791 Percent of Crimes Cleared 43% Metro Avg % of Crimes Cleared 41% 39% 41 2. Cost per call of service: Budgeted 1998 1999 Police Dept General Fund Expenditures $ 1,689,510 $ 1,930,120 Calls for service 9,979 10,506 Cost Per Call for Service $ 169.31 183.72 3. Officers per 1,000 residents: Budgeted 1998 1999 Sworn Officers 22 23 Population 17,107 18,015 Officers per 1,000 Residents 1.29 1.28 OBJECT DESCRIPTION: Description of lines items: Salaries: Police Chief, Deputy Chief, Three Sergeants, Two Investigators, fifteen Officers, One officer assigned to the Southwest Metro Drug Task Force, Three FTE Clerical, One 3/4 time Clerical, and two Communti Service Officers. We are also requesting from Council two additional officers to be School Resource Officers, and a 1/2 time clerical position. There is approximately $261,560 in various grants and other revenues to offset some of the salary expenses. Supplies: Four portable radio's $4,800, and computer equipment $5,000. Building Maintenance: Cleaning contract $8,550, normal repairs $3,000, Preventive Maintenance $1,500. Rentals: Access fees to state and Federal computers $1,560, Equipment Rental $58,370, Mobile Display Terminals $13,700, Copy machine lease $5,272, and $5,560 in Building Rent. Professional Services: PDI and psychological exams $10,000, Animal Control $8,860, and the City portion of county computer programmer analyst cooperative agreement $7,500. Capital Equipment: Two Civil Defense sirens $35,400, and one SIRT trailer $6,000. Designated Miscellaneous: Participation in the Southwest Metro Drug Taskforce $8,400. 42 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 31 - POLICE 4101 WAGES FT REG 1,155,269 1,134,170 1,200,480 502,399 1,368,700 1,368,700 4102 OVERTIME-FT 57,245 67,514 62,000 36,111 89,250 89,250 4110 WAGES - TEMP 3,447 5,487 0 0 0 0 4111 OVERTIME-TEMP 13 75 0 0 0 0 4121 PERA 123,686 116,454 120,040 57,232 146,820 146,820 4122 FICA 18,945 19,850 29,650 9,983 30,400 30,400 4131 HEALTH 83,992 77,220 124,110 55,604 141,310 141,310 4132 LIFE/LTD 0 0 0 2,840 0 0 4151 WORKERS COMPENSATION 31,277 23,494 30,000 22,923 40,000 40,000 4170 COMPENSATED ABSENCES -12,341 -30,381 15,000 0 5,000 5,000 4171 RETIREMENT BENEFIT 7,679 275 0 0 0 0 PERSONNEL SERVICES 1,469,212 1,414,158 1,581,280 687,093 1,821,480 1,821,480 4210 OPERATING SUPPLIES 39,030 35,740 48,800 25,013 46,100 46,100 4222 MOTOR FUELS & LUBRICANTS 17,257 11,082 14,800 7,127 16,400 16,400 4230 BUILDING MAINT 12,012 12,950 13,050 5,078 12,550 12,550 4240 EQUIPMENT MAINTENANCE 23,776 20,890 20,900 10,361 20,500 20,500 4310 PROFESSIONAL SERVICES 14,762 43,611 25,889 14,383 26,360 26,360 4320 POSTAGE 1,242 1,400 1,500 714 1,600 1,600 4321 TELEPHONE 11,566 12,229 16,000 5,727 13,500 13,500 4330 TRAVEL/SUBSISTENCE 1,645 2,211 4,000 3,706 8,000 8,000 4350 PRINTING/PUBLISHING 4,682 2,468 2,750 875 2,000 2,000 4360 INSURANCE 25,424 22,308 26,250 0 27,850 27,850 4380 UTILITY SERVICE 13,507 12,820 13,300 5,581 13,100 13,100 4390 CONFERENCE/SCHOOL/TRAINING 10,314 8,432 15,000 5,607 21,950 21,950 4410 RENTALS 55,410 64,081 67,650 37,019 87,710 87,710 4430 DESIGNATED MISCELLANEOUS 8,400 8,400 8,400 6,300 8,400 8,400 4433 DUES 321 543 1,000 693 2,000 2,000 4435 SUBSCRIPTIONS/PUBLICATIONS 590 217 550 217 550 550 SUPPLIES & SERVICES 239,939 259,384 279,839 128,400 308,570 308,570 4550 EQUIPMENT 1,728 15,968 69,000 36,925 41,400 41,400 CAPITAL EXPENDITURES 1,728 15,968 69,000 36,925 41,400 41,400 4720 INTERFUND OPERATING TRANSFERS 0 0 0 1,211 0 0 TRANSFERS OUT 0 0 0 1,211 0 0 TOTAL POLICE DIVISION 1,710,879 1,689,510 1,930,119 853,629 2,171,450 2,171,450 43 t CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRAM 310 311 312 313 314 315 318 319 351,36 PROGRAM 316,317 BENEFTS MGT PATROL INVSTGT DARE COURT CUSTDN CD ENF 363 359,360 SCH/SVS TOTAL POLICE 4101 WAGES FT REG 275000 280000 590000 95000 15000 2000 1500 47200 0 0 63,000 1,368,700 4102 OVERTIME-FT 0 2500 40000 3000 1500 8000 0 0 1250 16,000 17,000 89,250 4121 PERA 20500 26700 71820 11170 1880 1140 80 2450 140 1,820 9,120 146,820 4122 FICA 4100 10200 9140 1420 240 150 120 3620 20 230 1,160 30,400 4131 HEALTH 141310 0 0 0 0 0 0 0 0 0 0 141,310 4151 WORKERS COMPENSATION 40000 0 0 0 0 0 0 0 0 0 0 40,000 4170 COMPENSATED ABSENCES 5000 0 0 0 0 0 0 0 0 0 0 5,000 Total PERSONNEL SERVICES $485910 $319400 $710960 $110590 $18620 $11290 $1700 $53270 $1410 $18,050 $90,280 $1,821,480 4210 OPERATING SUPPLIES 0 40000 0 0 1000 0 100 0 5000 0 0 46,100 4222 MOTOR FUELS & LUBRICANTS 0 800 14000 1600 0 0 0 0 0 0 0 16,400 4230 BUILDING MAINT 0 4000 0 0 0 0 8550 0 0 0 0 12,550 4240 EQUIPMENT MAINTENANCE 0 12000 7000 0 0 0 0 0 1500 0 0 20,500 4310 PROFESSIONAL SERVICES 0 17500 0 0 0 0 0 0 8860 0 0 26,360 4320 POSTAGE 0 1600 0 0 0 0 0 0 0 0 0 1,600 4321 TELEPHONE 0 13500 0 0 0 0 0 0 0 0 0 13,500 4330 TRAVEL/SUBSISTENCE 0 8000 0 0 0 0 0 0 0 0 0 8,000 4350 PRINTING/PUBLISHING 0 2000 0 0 0 0 0 0 0 0 0 2,000 4360 INSURANCE 0 26050 0 0 0 0 0 0 1800 0 0 27,850 4380 UTILITY SERVICE 0 12500 0 0 0 0 0 0 600 0 0 13,100 4390 CONFERENCE/SCHOOL/TRAINING 0 20700 0 0 0 0 0 0 1250 0 0 21,950 4410 RENTALS 0 26250 58710 0 0 0 0 0 2750 0 0 87,710 4430 DESIGNATED MISCELLANEOUS 0 0 0 8400 0 0 0 0 0 0 0 8,400 4433 DUES 0 2000 0 0 0 0 0 0 0 0 0 2,000 4435 SUBSCRIPTIONS/PUBLICATIONS 0 550 0 0 0 0 0 0 0 0 0 550 Total SUPPLIES & SERVICES $0 $187450 $79710 $10000 $1000 $0 $8650 $0 $21760 $0 $0 $308,570 4550 EQUIPMENT 0 6000 0 0 0 0 0 0 35400 0 0 41,400 Total CAPITAL EXPENDITURES $0 $6000 $0 $0 $0 $0 $0 $0 $35400 $0 $0 $41,400 TOTAL POLICE $485910 $512850 $790670 $120590 $19620 $11290 $10350 $53270 $58570 $18,050 $90,280 $2,171,450 44 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL.Inc FICA PERA Pol Rec Tech 3/4 Time 3 $ 21,677 $ 1,658 $ 1,123 Police Rec Tech 8 34,683 2,653 1,797 • Police Rec Tech 8 34,683 2,653 1,797 Pol Rec Tech 1/2 Time 1 13,874 1,061 719 Secretary 8 36,469 2,790 1,889 Police Chief 8 77,606 1,125 8,847 Deputy Chief 8 64,851 940 7,393 Police Investigator 4 52,504 761 5,985 Police Sergeant 3 50,058 726 5,707 Police Sergeant 8 57,060 6,505 Police Investigator 4 52,328 759 5,965 Police Officer 4 50,519 5,759 Police Officer 4 52,328 759 5,965 Police Sergeant 3 50,058 726 5,707 Police Officer 4 49,552 718 5,649 Police Officer 4 49,525 718 5,646 Police Officer 4 48,292 700 5,505 Police Officer 4 48,292 700 5,505 Police Officer 4 50,040 726 5,705 Police Officer 4 48,292 700 5,505 Police Officer 3 41,281 599 4,706 Police Officer 3 41,281 599 4,706 Police Officer 3 39,602 574 4,515 Police Officer 3 39,602 574 4,515 Police Officer 2 37,997 551 4,332 Police Officer 2 37,513 544 4,276 Police Officer 2 37,513 544 4,276 Police Officer 1 36,007 522 4,105 Police Officer 1 36,007 522 4,105 Police Officer 3/4 1 27,005 392 3,079 CSO's 47,200 684 5,381 Premium Pay 5,000 73 570 Total Police $ 1,368,700 $ 27,051 $ 147,239 45 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: FIRE MISSION STATEMENT: To provide cost effective, efficient, and state of the art Fire and Rescue protection for the citizens and businesses within the Shakopee fire district. ACTIVITY: Activity includes fire prevention, inspection, training, fire fighting hazardous material response and water and high level rescue. Maintenance of station and equipment on a 24-hour basis in order to insure the safety and protection of the City of Shakopee and Jackson and Louisville Townships. GOALS: 1. Keep department expenditures equivalent with increase in population in the fire protection district. 2. Provide quality community service in an effective and efficient manner. 3. To provide for the placement of a first-due engine company within a 1.5 mile radius of any built upon area of the city. MEASUREMENT OF GOALS: 1. Departmental expenditures per capita: Budgeted 1998 1999 Department Expenditures $ 307,176 $ 489,030 Equipment Rental Rate 146,400 206,890 Population** 19,607 20,515 Cost Per Capita(Exclude Eqpt) $15.67 $23.84 Cost Per Capita Eqpt Rentals 7.47 10.08 Total Cost Per Capita 23.14 33.92 ** - Population based on the City of Shakopee and Jackson & Louisville Township estimates. 2. Cost per call of service: Budgeted 1998 1999 Variable Costs (Labor & Fuel) $ 99,628 $ 123,600 Fixed Costs 353,948 572,320 Total Cost453,576 695,920 Number of Calls 340 353 Cost per call (Variable Cost) $ 293.02 $ 350.14 Cost per call (All Costs) $ 1,334.05 $ 1,971.44 46 I 1 3. Maximum travel distance of engine company: 1998 1999 Travel Distance to furthest City Dwelling 6.75 Miles 4.5 Miles OBJECT DESCRIPTION: Description of lines items: Salaries - Temp 47 Fire Fighters. Supplies: Minor increase over 1999 for basic supplies. Increase includes Fire Fighting foam $2,000, upgrading radios/pagers $4,000, large diameter hose $10,000, SCBA bottle replacement (expiration) $10,000, Rescue/ventilation saws $2,000, and firefighter protective clothing $15,000, High Output Ventilation fans $2,000. Building Maintenance: Replace lighting in upper bays and carpeting in locker room $6,000. Equip. Maintenance: Repair motor on pumper# 9522 $3,000, maintenance on SCBA (Air Packs) $5,000. Telephone: Increased by $530 to reflect actual costs. Insurance: Increased by $880. Training: Rental of live burn training facilities $2,000. Rentals: Equipment Rental $206,890 and building rental of $58,670. Equipment: Four SCBA packs $20,000, Gas Monitor $3,000, portable computer for training department $2,000. 47 1 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 32 - FIRE 4101 WAGES FT REG 870 443 1,000 0 1,000 1,000 4102 OVERTIME-FT 2,149 2,142 2,200 420 2,000 2,000 4110 WAGES - TEMP 87,864 109,408 131,820 27,802 140,000 140,000 4121 PERA 135 134 190 22 180 180 4122 FICA 1,496 1,774 2,220 430 2,230 2,230 4124 FIRE PENSION 39,854 12,224 0 0 52,000 52,000 4151 WORKERS COMPENSATION 4,725 3,634 5,000 4,282 7,500 7,500 PERSONNEL SERVICES 137,094 129,758 142,430 32,956 204,910 204,910 4210 OPERATING SUPPLIES 36,733 49,381 46,950 30,661 60,000 60,000 4222 MOTOR FUELS & LUBRICANTS 4,201 4,055 5,000 2,414 5,000 5,000 4230 BUILDING MAINT 16,053 12,531 28,000 1,953 16,000 16,000 4240 EQUIPMENT MAINTENANCE 30,852 31,217 25,000 13,031 28,000 28,000 4310 PROFESSIONAL SERVICES 10,010 6,188 6,200 964 8,200 8,200 4320 POSTAGE 64 93 120 77 120 120 4321 TELEPHONE 1,749 4,127 3,270 1,914 4,000 4,000 4330 TRAVEL/SUBSISTENCE 6,510 9,465 10,000 1,870 10,000 10,000 4350 PRINTING/PUBLISHING 1,127 1,067 1,000 421 1,000 1,000 4360 INSURANCE 20,336 24,593 22,000 0 27,880 27,880 4380 UTILITY SERVICE 10,907 21,832 32,000 12,709 28,000 28,000 4390 CONFERENCE/SCHOOL/TRAINING 8,097 10,264 7,700 1,423 10,700 10,700 4410 RENTALS 146,100 146,858 259,190 129,966 265,550 265,550 4433 DUES 485 350 1,040 435 1,040 1,040 4435 SUBSCRIPTIONS/PUBLICATIONS 25 212 520 49 520 520 SUPPLIES & SERVICES 293,249 322,233 447,990 197,888 466,010 466,010 4550 EQUIPMENT 3,608 1,585 28,000 0 25,000 25,000 CAPITAL EXPENDITURES 3,608 1,585 28,000 0 25,000 25,000 TOTAL FIRE DIVISION 433,951 453,576 618,420 230,844 695,920 695,920 48 , L CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM 321 323 324 MGT FIRE CUSTODIAN FIRE STATION NO. 2 TOTAL = FIRE 4101 WAGES FT REG 0 1,000 0 1,000 4102 OVERTIME-FT 2,000 0 0 2,000 4110 WAGES - TEMP 130,000 0 10,000 140,000 4121 PERA 120 60 0 180 4122 FICA 2,000 80 150 2,230 4124 FIRE PENSION 52,000 0 0 52,000 4151 WORKERS COMPENSATION 7,500 0 0 7,500 Total PERSONNEL SERVICES $193,620 $1,140 $10,150 $204,910 4210 OPERATING SUPPLIES 50,000 0 10,000 60,000 4222 MOTOR FUELS & LUBRICANTS 5,000 0 0 5,000 4230 BUILDING MAINT 9,000 0 7,000 16,000 4240 EQUIPMENT MAINTENANCE 28,000 0 0 28,000 4310 PROFESSIONAL SERVICES 8,200 0 0 8,200 POSTAGE 120 0 0 120 4320 4 000 4321 TELEPHONE 2,000 0 2,000 4330 TRAVEL/SUBSISTENCE 10,000 0 0 10,000 4350 PRINTING/PUBLISHING 1,000 0 0 1,000 4360 INSURANCE 21,740 0 6,140 27,880 4380 UTILITY SERVICE 10,000 0 18,000 28,000 4390 CONFERENCE/SCHOOL/TRAINING 9,700 0 1,000 10,700 4410 RENTALS 210,960 0 54,590 265,550 4433 DUES 1,040 0 0 1,040 4435 SUBSCRIPTIONS/PUBLICATIONS 520 0 0 520 Total SUPPLIES & SERVICES $367,280 $0 $98,730 $466,010 4550 EQUIPMENT 25,000 0 0 25,000 Total CAPITAL EXPENDITURES $25,000 SO $0 $25,000 TOTAL FIRE $585,900 $1,140 $108,880 $695,920 4 9 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: INSPECTION BUILDING-PLUMBING-HEATING MISSION STATEMENT: The mission of the Inspection Division is to provide timely and effective inspections to the City's constituents. GOALS: 1. Maintain a reasonable schedule for review of individual building- related permits. 2. Provide efficient and cost-effective permit and inspections services. Performance Measures Cost/Permit 1997 1998 1999 (through 6/30/1999) $387:1 $356:1 $325:1 ACTIVITIES: Reviews plans for new construction and inspects construction for building code compliance; enforces applicable State and City building and safety codes. OBJECT DESCRIPTION: Description of line items: Salaries: 1 Building Official, 3 Building Inspectors, 1 Fire Marshall, 1 Secretary, and one-half of an Office Service Worker. Supplies: Totaling $5,500. Equipment Maintenance: Four vehicles. Professional Services: Electrical Inspector $56,000, Consultant $2,000 Dues: ICBO $1,000 (250 each) CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 33 - INSPECTION-BLDG-PLMBG-HTG 4101 WAGES FT REG 160,122 151,796 210,752 76,516 261,650 261,650 4102 OVERTIME-FT 32 2,912 0 4,926 4,700 4,700 4110 WAGES - TEMP 0 0 0 0 5,000 5,000 4121 PERA 6,755 7,573 10,924 4,219 13,800 13,800 4122 FICA 12,225 11,676 16,126 6,363 20,760 20,760 4131 HEALTH 8,173 8,650 19,300 9,172 33,820 33,820 4132 LIFE/LTD 0 0 0 438 0 0 4151 WORKERS COMPENSATION 1,298 998 1,500 1,190 2,000 2,000 4170 COMPENSATED ABSENCES 3,112 -5,232 3,000 0 3,000 3,000 PERSONNEL SERVICES 191,718 178,373 261,602 102,824 344,730 344,730 4210 OPERATING SUPPLIES 2,472 3,858 18,000 1,927 5,500 5,500 4222 MOTOR FUELS 8 LUBRICANTS 1,582 1,203 1,500 759 1,500 1,500 4240 EQUIPMENT MAINTENANCE 1,046 650 2,000 465 2,000 2,000 4310 PROFESSIONAL SERVICES 42,369 56,937 44,000 30,172 59,840 59,840 4321 TELEPHONE 1,279 1,243 1,200 492 1,200 1,200 4330 TRAVEL/SUBSISTENCE 674 1,288 1,500 85 1,500 1,500 4350 PRINTING/PUBLISHING 1,283 2,427 1,500 1,218 2,000 2,000 4360 INSURANCE 3,075 3,118 3,200 0 3,000 3,000 4390 CONFERENCE/SCHOOL/TRAINING 1,597 1,494 2,000 616 2,000 2,000 4410 RENTALS 2,508 2,520 3,710 1,902 500 500 4433 DUES 215 255 750 50 1,000 1,000 4435 SUBSCRIPTIONS/PUBLICATIONS 0 100 0 0 0 0 SUPPLIES & SERVICES 58,101 75,092 79,360 37,685 80,040 80,040 TOTAL INSPECTION-BLDG-PLMBG-HTG DIVISION 249,818 253,465 340,962 140,509 424,770 424,770 51 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 330 331 332 333 334 337 BENEFITS MGT PLAN REV BLDG INSP PLUB/HTG FIRE INSP TOTAL INSPECTION-BLDG-PLMBG-HTG 4101 WAGES FT REG 26,430 106,670 40,000 31,400 22,120 35,030 261,650 4102 OVERTIME-FT 0 1,500 2,500 200 0 500 4,700 4110 WAGES - TEMP 0 5,000 0 0 0 0 5,000 4121 PERA 1,370 5,600 2,200 1,640 1,150 1,840 13,800 4122 FICA 2,020 8,660 3,250 2,420 1,690 2,720 20,760 4131 HEALTH 33,820 0 0 0 0 0 33,820 4151 WORKERS COMPENSATION 2,000 0 0 0 0 0 2,000 4170 COMPENSATED ABSENCES 3,000 0 0 0 0 0 3,000 Total PERSONNEL SERVICES $68,640 $127,430 $47,950 $35,660 $24,960 $40,090 $344,730 4210 OPERATING SUPPLIES 0 5,500 0 0 0 0 5,500 4222 MOTOR FUELS & LUBRICANTS 0 1,500 0 0 0 0 1,500 4240 EQUIPMENT MAINTENANCE 0 2,000 0 0 0 0 2,000 4310 PROFESSIONAL SERVICES 0 59,840 0 0 0 0 59,840 4321 TELEPHONE 0 1,200 0 0 0 0 1,200 4330 TRAVEL/SUBSISTENCE 0 1,500 0 0 0 0 1,500 4350 PRINTING/PUBLISHING 0 2,000 0 0 0 0 2,000 4360 INSURANCE 0 3,000 0 0 0 0 3,000 4390 CONFERENCE/SCHOOL/TRAINING 0 2,000 0 0 0 0 2,000 4410 RENTALS 0 500 0 0 0 0 500 4433 DUES 0 1,000 0 0 0 0 1,000 Total SUPPLIES & SERVICES $0 $80,040 $0 SO $0 $0 $80,040 TOTAL INSPECTION-BLDG-PLMBG-HTG $68,640 $207,470 $47,950 $35,660 $24,960 $40,090 $424,770 52 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA Building Official 8 $ 51,387 $ 3,931 $ 2,662 Inspector 8 47,669 3,647 2,469 . Inspector 4 42,156 3,225 2,184 Inspector 2 39,055 2,988 2,023 Fire Marshall 1 36,081 2,760 1,869 Secretary 4 32,054 2,452 1,660 Office Service Worker 2 26,486 2,026 1,372 Charge out City Clerk N/A (13,243) (1,013) (686) Total Inspections $ 261,645 $ 20,016 $ 13,553 53 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: ENGINEERING MISSION STATEMENT: Provide prompt, efficient, and accurate information and engineering services to citizens, elected and appointed officials, developers, contractors, agencies, and other staff members. ACTIVITY: Conduct field investigations, collect engineering data and specify the criteria for the investigations; furnish designs, drawings, specifications and criteria for such designs; secure bids, assist in the award of contracts, oversee and inspect construction to assure compliance with the drawings and specifications; testing and approving all sanitary sewer, storm sewer and roadway construction projects; prepare all reports and studies required to preserve Municipal State Aid Funding received by the City; review all public facilities proposed in the City, Wetland Conservation Act administration, provide engineering assistance to Public Works Department, review technical engineering material and provide for City Council, City staff, City Commissions and Committees. Goals: 1. Efficiently, but accurately, provide the services necessary to insure public improvements are designed and installed per City standards. • 2. Keep public improvement project costs to within 20% of the cost estimated in the feasibility report. Measurement of Goals: 1. Compare revenues created in Engineering Division to expenditures: Budgeted 1998 1999 Engineering & Grade Fees $590,949 $590, 000 Division Expenditures ($408,397) ($543,550) Division Gain or (Loss) $182,552 $ 46,450 OBJECT DESCRIPTION: Description of lines items: Salaries: 1 City Engineer (70%) , 1 Assistant City engineer, 1 Project Coordinator, 4 Engineering Technicians, 1 Secretary, 3 Engineering Interns. Supplies: Includes computer software upgrades and licenses $3,000, General office supplies and small tools $8,500, Laser level $1,000 and computer hardware upgrades $2,500. Equipment Maintenance: Plotter & digitizer repair. 5 4 Professional Services: Transportation assistance $5,000, Pavement management software support and training $3,000, Consultant inspectors and plan review as necessary $7,500, Miscellaneous services $6,000. Telephone: Cellular phones for Inspectors and office phones for Engineering staff. Conferences/School/Training: Inspection certification and Auto Cadd/computer training. Rentals: Equipment rental of vehicles $9,000, Scanner rental for record drawings $1,500, Survey equipment rental $1,000. Capital Expenditures: New plotter for CAD drawings $6,000. 55 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 41 - ENGINEERING 4101 WAGES FT REG 270,166 293,518 331,240 144,688 348,430 348,430 4102 OVERTIME-FT 4,320 11,589 12,500 5,393 14,000 14,000 4110 WAGES - TEMP 7,573 4,334 13,000 2,399 16,500 16,500 4111 OVERTIME-TEMP 79 91 0 27 0 0 4121 PERA 11,795 14,831 17,680 7,712 18,780 18,780 4122 FICA 21,295 23,230 27,290 12,015 28,990 28,990 4131 HEALTH 21,972 22,444 38,560 17,962 38,650 38,650 4132 LIFE/LTD 0 0 0 931 0 0 4151 WORKERS COMPENSATION 2,704 2,115 2,800 1,636 3,200 3,200 4170 COMPENSATED ABSENCES 4,580 308 4,000 0 4,000 4,000 PERSONNEL SERVICES 344,484 372,460 447,070 192,763 472,550 472,550 4210 OPERATING SUPPLIES 5,784 8,233 16,000 4,829 15,000 15,000 4222 MOTOR FUELS & LUBRICANTS 1,396 1,633 1,850 669 1,900 1,900 4240 EQUIPMENT MAINTENANCE 1,750 4,033 4,500 892 2,500 2,500 4310 PROFESSIONAL SERVICES 17,282 8,591 20,000 14,571 22,000 22,000 4321 TELEPHONE 3,931 4,459 6,000 2,125 6,500 6,500 4330 TRAVEL/SUBSISTENCE 19 39 1,000 332 500 500 4350 PRINTING/PUBLISHING 296 716 1,000 500 1,000 1,000 4360 INSURANCE 5,528 6,796 5,700 0 5,000 5,000 4390 CONFERENCE/SCHOOL/TRAINING 912 1,008 3,500 2,440 4,000 4,000 4410 RENTALS 5,760 5,952 8,000 5,328 11,500 11,500 4433 DUES 305 480 750 340 750 750 4435 SUBSCRIPTIONS/PUBLICATIONS 160 316 250 0 350 350 SUPPLIES & SERVICES 43,123 42,256 68,550 32,025 71,000 71,000 4550 EQUIPMENT 3,104 681 0 0 6,000 6,000 CAPITAL EXPENDITURES 3,104 681 0 0 6,000 6,000 4800 EXPENSE CHARGED BACK -8,000 -7,000 -8,000 0 -8,000 -8,000 EXPENSE CHARGED TO OTHER ACT -8,000 -7,000 -8,000 0 -8,000 -8,000 TOTAL ENGINEERING DIVISION 382,711 408,397 507,620 224,789 541,550 541,550 5G CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM 410 411 5500 5000 BENEFITS MGT PRIVATE DEVELOPR PUBLIC PROJECTS TOTAL ENGINEERING 4101 WAGES FT REG 50,000 115,000 80,000 103,430 348,430 4102 OVERTIME-FT 0 0 7,000 7,000 14,000 4110 WAGES - TEMP 0 9,500 3,500 3,500 16,500 4121 PERA 2,590 5,960 4,510 5,720 18,780 4122 FICA 3,830 9,520 6,920 8,720 28,990 4131 HEALTH 38,650 0 0 0 38,650 4151 WORKERS COMPENSATION 3,200 0 0 0 3,200 4170 COMPENSATED ABSENCES 4,000 0 0 0 4,000 Total PERSONNEL SERVICES $102,270 $139,980 $101,930 $128,370 $472,550 4210 OPERATING SUPPLIES 0 12,000 1,500 1,500 15,000 4222 MOTOR FUELS & LUBRICANTS 0 1,900 0 0 1,900 4240 EQUIPMENT MAINTENANCE 0 2,500 0 0 2,500 4310 PROFESSIONAL SERVICES 0 14,000 6,500 1,500 22,000 4321 TELEPHONE 0 3,500 3,000 0 6,500 4330 TRAVEL/SUBSISTENCE 0 500 0 0 500 4350 PRINTING/PUBLISHING 0 1,000 0 0 1,000 4360 INSURANCE 0 5,000 0 0 5,000 4390 CONFERENCE/SCHOOL/TRAINING 0 4,000 0 0 4,000 4410 RENTALS 0 11,500 0 0 11,500 4433 DUES 0 750 0 0 750 4435 SUBSCRIPTIONS/PUBLICATIONS 0 350 0 0 350 Total SUPPLIES & SERVICES $0 $57,000 $11,000 $3,000 $71,000 4550 EQUIPMENT 0 6,000 0 0 6,000 Total CAPITAL EXPENDITURES $0 $6,000 $0 $0 $6,000 4800 EXPENSE CHARGED BACK 0 -8,000 0 0 -8,000 Total EXPENSE CHARGED TO OTHER ACT $0 $-8,000 $0 $0 $-8,000 TOTAL ENGINEERING $102,270 $194,980 $112,930 $131,370 $541,550 5 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA PW Director 7 $ 73,509 $ 5,623 $ 3,808 Assist City Eng 8 58,536 4,478 3,032 Project Coordinator 8 50,775 3,884 2,630 Eng Tech IV 5 44,109 3,374 2,285 Eng Tech III 7 43,382 3,319 2,247 Eng Tech II 5 35,072 2,683 1,817 Eng Tech II 3 33,850 2,590 1,753 Secretary 8 36,292 2,776 1,880 Car Allowance N/A 2,400 184 124 Charge out Storm N/A (5,000) (383) (259) Charge out Sewer N/A (4,500) (344) (233) Charge out Street N/A (13,000) (995) (673) Charge out Park Maint N/A (7,000) (536) (363) Total Engineering $ 348,425 $ 26,653 $ 18,048 58 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: STREET MISSION STATEMENT: To provide public services in a professional, cost-effective manner in order to maintain the public investment of infrastructure in streets, alleys and public parking lots. ACTIVITY: Maintain bituminous and gravel roadways/alleys, traffic signs/striping, snowplowing/ice control, street sign fabrication/installation, boulevard tree trimming/removal, and disease tree prevention. GOALS: 1. Provide snowplowing and ice control in a timely and cost effective manner. 2. Provide street/alley maintenance in a cost-effective manner. MEASUREMENT OF GOALS: (* Does not include equipment rental rate. ) 1. Average cost of snowplowing/ice control operations per capita. Budgeted 1998 1999 Wages and materials $ 39,514 $ 79,580 Population 17,107 18,015 Cost per capita $ 2.31 $ 4.42 2. Average cost of street and alley maintenance per capita. Budgeted 1998 1999 Wages and materials $ 217,183 $ 260,060 Population 17,107 18,015 Cost per capita $ 12.70 $ 14.44 OBJECT DESCRIPTION: Description of lines items: Salaries: Director (20%) , Public Works Supervisor, 1 Lead Person, 7 Maintenance Workers, Includes 1 new Maintenance Worker. 59 Salaries - Temp: Temporary seasonal employees - (2-summer, 2-winter) . Supplies: Striping $4,000, Signs $8,000, Computer hardware and software upgrades for street, shop and parks operations $2,000, Chainsaw $500, Lift gate for pickup $1,800 and various supplies. Materials: Includes $3,000 for dust coating, $10,000 for salt, $16,000 for sand and gravel, and $6,500 for bituminous mix. Building Maintenance: Door repairs $1,500, Weather stripping of doors $1,000 and Miscellaneous $1,000. Equipment Maintenance Vehicle maintenance, Gas Boy fuel system repairs $1,500. Pavement Preservation: Crack Sealing $15,000, Seal Coating $45,000, Overlays & Patching $45,000, Sidewalk replacement $5,000, and Pavement Management $5,000. Telephone: Network connection phone line to City Hall computer and cellular phone for Public Works Supervisor and Street Lead Person. Professional Services: Includes paint striping $10,000, Gopher State One Call $1,500, OSHA safety consultant services $6,000, Drug testing $1,800, Street sweeping recycling $3,000, Cleaning services $2,500, Stump grinding $1,500, Tree removal & disposal $1,500 and $5,000 Miscellaneous services. Utility Service: Utilities - includes street lights $117,000, SPUC $52,000, Replacement of street lights in Downtown area $5,000. Rentals: Equipment Rental Capital Expenditure: Truck Plow $6,000 f) CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 42 - STREET MAINTENANCE 4101 WAGES FT REG 211,492 199,271 179,560 100,203 221,360 221,360 4102 OVERTIME-FT 9,822 22,759 22,000 8,235 22,000 22,000 4110 WAGES - TEMP 6,730 777 10,500 1,824 12,500 12,500 4111 OVERTIME-TEMP 71 634 0 0 0 0 4121 PERA 9,086 10,839 10,440 5,617 12,590 12,590 4122 FICA 16,551 15,980 16,220 8,016 19,560 19,560 4131 HEALTH 27,384 24,777 38,560 16,051 43,490 43,490 4132 LIFE/LTD 0 0 0 676 0 0 4142 UNEMPLOYMENT 122 231 0 0 0 0 4151 WORKERS COMPENSATION 8,894 7,471 9,500 5,994 11,000 11,000 4170 COMPENSATED ABSENCES -4,747 -5,982 4,000 0 4,000 4,000 4171 RETIREMENT BENEFIT 0 0 6,000 0 0 0 PERSONNEL SERVICES 285,406 276,756 296,780 146,617 346,500 346,500 4210 OPERATING SUPPLIES 21,129 25,427 26,300 14,229 29,500 29,500 4215 MATERIALS 29,558 21,726 33,000 12,948 35,500 35,500 4222 MOTOR FUELS & LUBRICANTS 16,437 14,368 20,000 7,913 20,000 20,000 4230 BUILDING MAINT 4,436 8,315 3,000 2,237 3,000 3,000 4240 EQUIPMENT MAINTENANCE 22,600 31,322 31,000 5,770 27,500 27,500 4242 PAVEMENT PRESERVATION 67,632 77,670 110,000 14,753 115,000 115,000 4310 PROFESSIONAL SERVICES 28,017 280,632 23,500 7,122 32,500 32,500 4320 POSTAGE 0 963 500 0 250 250 4321 TELEPHONE 2,816 2,831 4,250 2,262 4,750 4,750 4330 TRAVEL/SUBSISTENCE 0 7 250 0 250 250 4350 PRINTING/PUBLISHING 0 902 300 312 350 350 4360 INSURANCE 21,054 23,239 21,700 0 23,000 23,000 4380 UTILITY SERVICE 104,413 109,144 122,000 22,295 122,000 122,000 4390 CONFERENCE/SCHOOL/TRAINING 467 554 3,000 0 3,000 3,000 4410 RENTALS 108,007 150,149 131,100 66,312 134,200 134,200 4433 DUES 585 468 750 493 750 750 4435 SUBSCRIPTIONS/PUBLICATIONS 246 258 300 104 300 300 SUPPLIES & SERVICES 427,394 747,975 530,950 156,749 551,850 551,850 4550 EQUIPMENT 2,309 2,637 0 0 6,000 6,000 CAPITAL EXPENDITURES 2,309 2,637 0 0 6,000 6,000 TOTAL STREET MAINTENANCE DIVISION 715,109 1,027,368 827,730 303,366 904,350 904,350 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRM 420 421 422 423 424 426 427 428 429 BENEFITS MGT TR/WD P STRPNG SNW & SN EQP MNT STRT MNT SEAL CT CUSTDN TOTAL STREET MAINTENANCE 4101 WAGES FT REG 45,000 42,660 18,000 18,000 50,000 1,500 42,000 2,000 2,200 221,360 4102 OVERTIME-FT 0 2,000 0 0 13,000 0 7,000 0 0 22,000 4110 WAGES - TEMP 0 4,000 1,000 1,000 4,000 0 2,500 0 0 12,500 4121 PERA 2,330 2,310 930 930 3,260 80 2,540 100 110 12,590 4122 FICA 3,440 3,720 1,450 1,450 5,130 110 3,940 150 170 19,560 4131 HEALTH 43,490 0 0 0 0 0 0 0 0 43,490 4151 WORKERS COMPENSATION 11,000 0 0 0 0 0 0 0 0 11,000 4170 COMPENSATED ABSENCES 4,000 0 0 0 0 0 0 0 0 4,000 Total PERSONNEL SERVICES $109,260 $54,690 $21,380 $21,380 $75,390 $1,690 $57,980 $2,250 $2,480 $346,500 4210 OPERATING SUPPLIES 0 9,000 1,500 13,000 500 500 4,500 0 500 29,500 4215 MATERIALS 0 0 0 0 26,000 0 9,500 0 0 35,500 4222 MOTOR FUELS & LUBRICANTS 0 20,000 0 0 0 0 0 0 0 20,000 4230 BUILDING MAINT 0 3,000 0 0 0 0 0 0 0 3,000 4240 EQUIPMENT MAINTENANCE 0 0 0 0 0 27,500 0 0 0 27,500 4242 PAVEMENT PRESERVATION 0 5,000 0 0 0 0 50,000 60,000 0 115,000 4310 PROFESSIONAL SERVICES 0 13,500 3,000 10,500 0 0 3,000 0 2,500 32,500 4320 POSTAGE 0 250 0 0 0 0 0 0 0 250 4321 TELEPHONE 0 4,750 0 0 0 0 0 0 0 4,750 4330 TRAVEL/SUBSISTENCE 0 250 0 0 0 0 0 0 0 250 4350 PRINTING/PUBLISHING 0 350 0 0 0 0 0 0 0 350 4360 INSURANCE 0 23,000 0 0 0 0 0 0 0 23,000 4380 UTILITY SERVICE 0 34,000 0 0 0 0 88,000 0 0 122,000 4390 CONFERENCE/SCHOOL/TRAINING 0 3,000 0 0 0 0 0 0 0 3,000 4410 RENTALS 0 134,200 0 0 0 0 0 0 0 134,200 4433 DUES 0 750 0 0 0 0 0 0 0 750 4435 SUBSCRIPTIONS/PUBLICATIONS 0 300 0 0 0 0 0 0 0 300 Total SUPPLIES & SERVICES $0 $251,350 $4,500 $23,500 $26,500 $28,000 $155,000 $60,000 $3,000 $551,850 4550 EQUIPMENT 0 0 0 0 6,000 0 0 0 0 6,000 Total CAPITAL EXPENDITURES $0 $0 $0 $0 $6,000 $0 $0 $0 $0 $6,000 TOTAL STREET MAINTENANCE $109,260 $306,040 $25,880 $44,880 $107,890 $29,690 $212,980 $62,250 $5,480 $904,350 69 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA PW Supervisor 3 $ 43,924 $ 3,360 $ 2,275 Street Leadperson 8 39,491 3,021 2,046 Maintenance Worker 8 37,087 2,837 1,921 Maintenance Worker 8 37,087 2,837 1,921 Maintenance Worker 6 33,996 2,601 1,761 Maintenance Worker 3 30,818 2,358 1,596 Maintenance Worker 3 30,818 2,358 1,596 Maintenance Worker 2 30,465 2,331 1,578 Maintenance Worker 1 29,670 2,270 1,537 Charge out Storm N/A (60,000) (4,590) (3,108) Charge out Sewer N/A (30,000) (2,295) (1,554) Charge out Park Maint N/A (25,000) (1,913) (1,295) Charge in Park Maint N/A 10,000 765 518 Charge in Engineering N/A 13,000 995 673 Total Street $ 221,356 $ 16,935 $ 11,465 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: SHOP MISSION STATEMENT: To provide services in a professional, cost-effective manner in order to maintain the public investment of infrastructure and equipment in streets, parks and public grounds. ACTIVITY: Maintain vehicles/equipment in streets, park, administration, police, S.P.U.C., fabrication of new and existing equipment, prepare vehicle evaluation reports for all departments. Mechanic repairs for equipment is billed to the respective departments. GOAL: To provide quality maintenance to all departments in a cost-effective manner. MEASUREMENT OF GOALS: 1. Average cost per vehicle/equipment maintained Budgeted 1998 1999 Overall shop wages $ 91,107 $ 106,570 Number of vehicles/equipment 118 120 Avg cost per vehicles/equipment $ 772 $ 888 2. Average cost per police vehicle maintained Budgeted 1998 1999 Wages on police vehicle maint $ 6,283 $ 8, 970 Number of police vehicles 14 14 Avg cost per police vehicle $ 449 $ 641 OBJECT DESCRIPTION: Description of lines items: Salaries: 2 Mechanics and 1 temporary employee from School Employment Program and 1 summer seasonal employee. Supplies: Various shop supplies and upgrade for computerized equipment. Capital Expenditures: Wire feed welder $4,500 and Metal punch/cutter $3,000. Professional Services: Upgrading of scanner service $500 and miscellaneous as needed. Rentals: Building Rental $11,150. CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 44 - SHOP 4101 WAGES FT REG 65,233 65,851 73,210 32,434 77,480 77,480 4102 OVERTIME-FT 481 973 2,000 887 2,000 2,000 4110 WAGES - TEMP 3,159 3,212 7,500 2,514 7,500 7,500 4111 OVERTIME-TEMP 10 0 0 0 0 0 4121 PERA 2,944 3,458 3,900 1,726 4,110 4,110 4122 FICA 5,050 5,147 6,320 2,658 6,680 6,680 4131 HEALTH 8,592 9,092 9,640 4,586 9,670 9,670 4132 LIFE/LTD 0 0 0 205 0 0 4151 WORKERS COMPENSATION 2,443 1,910 2,500 1,898 4,000 4,000 4170 COMPENSATED ABSENCES 1,006 1,466 1,500 0 1,500 1,500 PERSONNEL SERVICES 88,918 91,107 106,570 46,908 112,940 112,940 4210 OPERATING SUPPLIES 10,193 13,463 12,000 6,145 12,500 12,500 4230 BUILDING MAINT 16,105 1,733 3,000 1,049 1,500 1,500 4240 EQUIPMENT MAINTENANCE 7,186 4,179 8,000 311 6,500 6,500 4250 MERCHANDISE 0 -1,617 0 7,479 0 0 4310 PROFESSIONAL SERVICES 143 75 1,500 249 1,000 1,000 4360 INSURANCE 1,283 1,754 1,350 0 1,300 1,300 4380 UTILITY SERVICE 100 50 100 50 100 100 4390 CONFERENCE/SCHOOL/TRAINING 315 45 750 300 750 750 4410 RENTALS 0 0 8,460 2,820 11,150 11,150 4433 DUES 0 0 100 0 0 0 SUPPLIES & SERVICES 35,324 19,682 35,260 18,403 34,800 34,800 4550 EQUIPMENT 0 2,867 3,500 0 3,500 3,500 CAPITAL EXPENDITURES 0 2,867 3,500 0 3,500 3,500 TOTAL SHOP DIVISION 124,242 113,656 145,330 65,311 151,240 151,240 6 5 F CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM PROGRAM 440 441 443 444 445 446 447 BENEFITS MGT STREET PARK POLICE ADMIN SPUC TOTAL = = SHOP 4101 WAGES FT REG 10,000 6,000 35,500 12,980 8,500 3,500 1,000 77,480 4102 OVERTIME-FT 0 0 1,000 1,000 0 0 0 2,000 4110 WAGES - TEMP 0 3,500 2,000 1,000 1,000 0 0 7,500 4121 PERA 520 310 1,890 720 440 180 50 4,110 4122 FICA 770 730 2,950 1,150 730 270 80 6,680 4131 HEALTH 9,670 0 0 0 0 0 0 9,670 4151 WORKERS COMPENSATION 4,000 0 0 0 0 0 0 4,000 4170 COMPENSATED ABSENCES 1,500 0 0 0 0 0 0 1,500 Total PERSONNEL SERVICES $26,460 $10,540 $43,340 $16,850 $10,670 $3,950 $1,130 $112,940 4210 OPERATING SUPPLIES 0 12,500 0 0 0 0 0 12,500 4230 BUILDING MAINT 0 1,500 0 0 0 0 0 1,500 4240 EQUIPMENT MAINTENANCE 0 6,500 0 0 0 0 0 6,500 4310 PROFESSIONAL SERVICES 0 1,000 0 0 0 0 0 1,000 4360 INSURANCE 0 1,300 0 0 0 0 0 1,300 4380 UTILITY SERVICE 0 100 0 0 0 0 0 100 4390 CONFERENCE/SCHOOL/TRAINING 0 750 0 0 0 0 0 750 4410 RENTALS 0 11,150 0 0 0 0 0 11,150 Total SUPPLIES & SERVICES $0 $34,800 $0 $0 SO $0 $0 $34,800 4550 EQUIPMENT 0 3,500 0 0 0 0 0 3,500 Total CAPITAL EXPENDITURES $0 $3,500 $0 $0 $0 $0 $0 $3,500 TOTAL SHOP $26,460 $48,840 $43,340 $16,850 $10,670 $3,950 $1,130 $151,240 66 2000 BUDGET 2000 2000 Pay With- Title/Description Step 3%COL Inc FICA PERA Mechanic 8 $ 39,491 $ 3,021 $ 2,046 Mechanic 7 37,988 2,906 1,968 Total Shop $ 77,479 $ 5,927 $ 4,014 67 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: PARK MAINTENANCE MISSION STATEMENT: To provide public services in a professional, cost-effective manner in order to maintain the public investment of infrastructure in parks and public grounds. ACTIVITY: Maintain athletic fields, rinks, trails, sidewalks, parking lots, playgrounds, park building/restrooms/shelters, public grounds, Murphy's Landing, downtown streetscape, trees trimming/planting. GOALS: 1. Provide quality in maintaining athletic fields in a cost-effective manner. 2. Mow and trim parks and public grounds cost effectively. MEASUREMENT OF GOALS: (* Does not include equipment rental rate. ) 1. Cost to maintain athletic fields per capita. Budgeted 1998 1999 Wages and materials $ 44, 812 $ 50, 470 Population 17,107 18,015 Cost per capita $ 2.62 $ 2.80 2. Mowing and trimming per acre. Budgeted 1998 1999 Wages and supplies $ 19,115 $ 19,440 Acres of land mowed and trimmed 273.11 273.11 Cost of mowing and trimming per acre $ 70.00 $ 71.18 OBJECT DESCRIPTION: Description of lines items: Salaries: Director (10%) , 1 Lead Person, 4 Maintenance Workers. Salaries - Temp: Temporary employees - (5 summer, 1 winter) . Supplies: Flower planting $3,000, Murphy's Landing $1,000, Hockey rink replacement $500, Sprinkler head repairs $2,000, Ballfield bases $2,000, Garbage cans by shelter $2,000, Concrete saw $1,200, Soccer goals $2,500 and Miscellaneous $3,000, Bleachers $6,000. Materials: Trees $5,000, Sod $500, Ballfield aggregate $3,000, Fertilizer $1,500, Weed killer $1,500, Concrete $1,500 and Retaining wall $2,000. Building Maintenance: Painting of buildings $1,000, Ventilation of Old Bubble building $3,000, Lion's Park building rest room repairs $4,000, Miscellaneous $3,500. Equipment Maintenance: Vehicle maintenance. Pavement Preservation: Trail maintenance $5,000, Parking Lot $5,000, Trail connection, from Vierling Drive to Tahpah Park $10,000. Professional Services: Includes satellites for ball fields $3,500, Ball field fence replacement $6,000, Oak Wilt Grant Program $7,500, Service work for Murphy's Landing $2,000, Tree trimming and disposal $1,000, Contract cleaning of Community Youth Building, Memorial and Tahpah Park buildings $5,000, Rekeying locks $500, Lions Park Tennis Courts $4,000, and Miscellaneous $4,000. Utility Service: Gas, electric, telephone for park buildings. Also Murphy's Landing utility service per agreement. Rentals: Equipment Rental $47,000. 69 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET . = _ DIVISION 46 - PARK MAINTENANCE 4101 WAGES FT REG 128,556 167,687 165,600 78,961 185,860 185,860 4102 OVERTIME-FT 3,090 5,353 7,000 1,920 6,000 6,000 4110 WAGES - TEMP 17,114 19,395 21,000 7,502 25,500 25,500 4111 OVERTIME-TEMP 61 836 0 87 0 0 4121 PERA 5,661 8,706 8,930 3,680 9,930 9,930 4122 FICA 10,234 12,746 14,820 6,303 16,630 16,630 4131 HEALTH 12,043 17,808 19,280 11,083 24,160 24,160 4132 LIFE/LTD 0 0 0 460 0 0 4151 WORKERS COMPENSATION 3,159 2,962 3,400 3,626 5,000 5,000 4170 COMPENSATED ABSENCES 1,351 -54 2,500 0 2,500 2,500 4171 RETIREMENT BENEFIT 5,726 67 0 0 0 0 PERSONNEL SERVICES 186,995 235,506 242,530 113,621 275,580 275,580 4210 OPERATING SUPPLIES 14,223 15,472 11,800 14,345 24,500 24,500 4215 MATERIALS 2,271 2,320 25,500 1,456 15,000 15,000 4222 MOTOR FUELS & LUBRICANTS 4,192 3,498 5,000 1,365 5,000 5,000 4230 BUILDING MAINT 6,141 9,690 15,000 16,080 11,500 11,500 4240 EQUIPMENT MAINTENANCE 17,774 15,221 22,000 6,001 19,500 19,500 4242 PAVEMENT PRESERVATION 0 9,980 10,000 0 20,000 20,000 4310 PROFESSIONAL SERVICES 2,732 6,090 16,000 1,579 33,500 33,500 4321 TELEPHONE 521 309 600 188 950 950 4330 TRAVEL/SUBSISTENCE 0 0 0 4 0 0 4350 PRINTING/PUBLISHING 0 170 0 65 100 100 4360 INSURANCE 7,763 15,502 15,500 0 17,000 17,000 4380 UTILITY SERVICE 43,403 39,653 45,000 12,077 46,850 46,850 4390 CONFERENCE/SCHOOL/TRAINING 0 854 1,700 1,027 1,800 1,800 4410 RENTALS 29,527 36,163 41,810 21,150 47,000 47,000 4433 DUES 10 131 150 213 250 250 SUPPLIES & SERVICES 128,555 155,052 210,060 75,549 242,950 242,950 4550 EQUIPMENT 0 0 39,500 2,202 0 0 CAPITAL EXPENDITURES 0 0 39,500 2,202 0 0 TOTAL PARK MAINTENANCE DIVISION 315,551 390,557 492,090 191,372 518,530 518,530 70 s CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRM PROGRAM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRM 620 621 622 623 624 625 626 627 628 629 630 631 , BENFTS MGT MAINT MW/TRM ATH FL EQP/VH RINKS SNOW BLD/PP TR/SCP CUSTDN MRPHY' TOTAL = PARK MAINTENANCE 4101 WAGES FT REG 40000 26860 35000 12000 20000 2000 8000 8000 25000 5000 2000 2000 185,860 4102 OVERTIME-FT 0 0 1000 1000 1000 0 1000 1500 0 0 0 500 6,000 4110 WAGES - TEMP 0 1000 3500 7500 5000 500 0 2500 1500 1000 0 3000 25,500 4121 PERA 2070 1390 1860 670 1090 100 470 490 1300 260 100 130 9,930 4122 FICA 3060 2130 3020 1570 1990 190 690 920 2030 460 150 420 16,630 4131 HEALTH 24160 0 0 0 0 0 0 0 0 0 0 0 24,160 4151 WORKERS COMPENSATION 5000 0 0 0 0 0 0 0 0 0 0 0 5,000 4170 COMPENSATED ABSENCES 2500 0 0 0 0 0 0 0 0 0 0 0 2,500 Total PERSONNEL SERVICES $76790 $31380 $44380 $22740 $29080 $2790 $10160 $13410 $29830 $6720 $2250 $6050 $275,580 4210 OPERATING SUPPLIES 0 4500 9500 500 6500 0 500 0 1200 800 0 1000 24,500 4215 MATERIALS 0 0 3000 0 6500 0 0 0 0 5500 0 0 15,000 4222 MOTOR FUELS & LUBRICANTS 0 5000 0 0 0 0 0 0 0 0 0 0 5,000 4230 BUILDING MAINT 0 500 1000 0 0 0 0 0 8000 0 2000 0 11,500 4240 EQUIPMENT MAINTENANCE 0 0 4500 0 0 12000 0 0 2000 0 0 1000 19,500 4242 PAVEMENT PRESERVATION 0 20000 0 0 0 0 0 0 0 0 0 0 20,000 4310 PROFESSIONAL SERVICES 0 8000 0 0 10000 0 0 0 0 8500 5000 2000 33,500 4321 TELEPHONE 0 950 0 0 0 0 0 0 0 0 0 0 950 4350 PRINTING/PUBLISHING 0 100 0 0 0 0 0 0 0 0 0 0 100 4360 INSURANCE 0 17000 0 0 0 0 0 0 0 0 0 0 17,000 4380 UTILITY SERVICE 0 4500 0 3350 0 0 0 33000 0 0 6000 0 46,850 4390 CONFERENCE/SCHOOL/TRAINING 0 1800 0 0 0 0 0 0 0 0 0 0 1,800 4410 RENTALS 0 47000 0 0 0 0 0 0 0 0 0 0 47,000 4433 DUES 0 250 0 0 0 0 0 0 0 0 0 0 250 Total SUPPLIES & SERVICES $0 $109600 $18000 $3850 $23000 $12000 $500 $33000 $11200 $14800 $13000 54000 $242,950 TOTAL PARK MAINTENANCE $76790 $140980 $62380 $26590 $52080$14790 $10660 $46410 541030 $21520 $15250 $10050 $518,530 71 t R 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA Park Leadperson 8 $ 39,491 $ 3,021 $ 2,046 Maintenance Worker 8 37,087 2,837 1,921 Maintenance Worker 5 33,555 2,567 1,738 Maintenance Worker 4 32,054 2,452 1,660 Maintenance Worker 1 29,670 2,270 1,537 Charge out Pool N/A (8,000) (612) (414) Charge out Street N/A (10,000) (765) (518) Charge in Street N/A 25,000 1,913 1,295 Charge in Engineering N/A 7,000 536 363 Total Park Maintenance $ 185,857 $ 14,219 $ 9,628 72 • CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: UNALLOCATED ACTIVITY: This division accounts for general liability insurance not charged to other departments/funds and other costs not readily chargeable to other departments, and transfers to other funds. OBJECT DESCRIPTION: Description of lines items: Insurance: General Insurance $8,000 Property Tax/Special Assessments: Taxes and Special Assessments on City property. Council has elected to pay off special assessments against city property over ten years out of the General Fund. $88,900 Contingency: Contingency appropriation for the General Fund $50,000. Designated Miscellaneous: ADC tax payment - Local Effort "TIF" $57,000 Interfund Operating Transfers: Operating Transfers Recreation Fund $347,110. 73 CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 91 - UNALLOCATED 2189 AIRTOUCH CELLULAR 0 0 0 33 0 0 N/A 0 0 0 33 0 0 4151 WORKERS COMPENSATION 0 0 0 2,328 0 0 PERSONNEL SERVICES 0 0 0 2,328 0 0 4210 OPERATING SUPPLIES -107 0 0 1,851 0 0 4310 PROFESSIONAL SERVICES 0 7,762 0 0 0 0 4350 PRINTING/PUBLISHING -107 0 0 -1,040 0 0 4360 INSURANCE 900 2,007 15,000 0 8,000 8,000 4430 DESIGNATED MISCELLANEOUS 0 250,000 75,000 0 57,000 57,000 4431 CASH SHORT/OVER 1 0 0 0 0 0 4437 PROPERTY TAX/SPECIAL ASSESS 65,943 103,768 105,580 51,198 88,900 88,900 4490 CONTINGENCY 24,093 49,528 45,000 -14,212 50,000 50,000 4491 CONTINGENCY - DESIGNATED 0 0 12,000 0 0 0 SUPPLIES & SERVICES 90,722 413,065 252,580 37,797 203,900 203,900 4720 INTERFUND OPERATING TRANSFERS 301,140 332,690 336,970 0 347,110 347,110 4721 OPERATING TRANSFER/DEBT SERV 300,989 258,619 0 0 0 0 4722 OPERATING TRANSFER/CAPITAL FD 1,719,473 1,200,000 0 0 0 0 TRANSFERS OUT 2,321,602 1,791,309 336,970 0 347,110 347,110 TOTAL UNALLOCATED DIVISION 2,412,324 2,204,374 589,550 40,158 551,010 551,010 74 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM 911 MGT TOTAL s UNALLOCATED 4360 INSURANCE 8,000 8,000 4430 DESIGNATED MISCELLANEOUS 57,000 57,000 4437 PROPERTY TAX/SPECIAL ASSESS 88,900 88,900 4490 CONTINGENCY 50,000 50,000 Total SUPPLIES & SERVICES $203,900 $203,900 4720 INTERFUND OPERATING TRANSFERS 347,110 347,110 Total TRANSFERS OUT $347,110 $347,110 TOTAL UNALLOCATED $551,010 $551,010 75 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Agenda- September 7th Budget Meeting DATE: September 2, 1999 Attached is the agenda for the meeting which is to preceed the regular Council meeting on September 7th. We have placed on the agenda all items which need to be finished by the time that the Council adopts the FY 2000 operating budget. The items which should be acted upon at a minimum on September 7th are as follows: 1. Resolution consenting to EDA levy. 2. Police Budget(including K-9 question) 3. Transit Budget and Levy 4. Recreation Budget/Transfer Question 5. 1974 Fire Truck Refurbishing Costs-may not be available until the meeting. 6. Murphy's Landing City Participation Note that the EDA should formally adopt its budget a its regular meeting that evening. We have listed all of the items needed to get through the FY 2000 budget process at the September 7th meeting. It is possible that if the Council is able to get through all of these items at that meeting,with the resolution setting the proposed levy, budget, and hearing dates being adopted at that meeting (subject to any changes which you direct), it would negate the need for the previously scheduled workshop budget meeting on the following Thursday, September 9th. However,until we see how things go at the September 7th meeting,you should plan to keep September 9th on your calendar. For your information. U-0-- Mark McNeill City Administrator MM:tw CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Tasks for 9/9/99 meeting DATE: August 31, 1999 Finalize EDA budget, levy and levy sources (GF or HRA levy) Finalize Police budget Finalize Transit budget and levy Finalize Recreation budget/transfer Finalize equipment list 1974 Mack refurbish K-9 squad car Showmobile General Fund revenue forcast General Fund budget General Fund - fund balance 12/31/98 Budget Hearing dates Finalize CIP Park Referendum levy 99/00? Resolution consenting to EDA levy Resolution cancelling debt service levies Resolution setting proposed levy, budget and hearing date. CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: Tasks for 9/9/99 meeting DATE: August 31, 1999 A. EDA Finalize EDA budget, levy and levy sources (EDA or HRA levy) . The current draft of the EDA budget has had the funding for downtown and Vision Shakopee related items removed. The tax levy is the same as the previous two years. The levy is split 50/50 between the "HRA" levy and the "EDA" levy. The EDA levy is part of the city levy and subject to the city' s levy limit . (See EDA packet for more detail) With the above changes, there would be about a $60, 122 budget surplus. The EDA may want to put that amount into contingency for what ever may develop for 2000 . Action needed. Decide on the budget amount for expenditures, the amount of the tax levy and how the levy is split between the two authorized levy statutes. Adopt Resolution No. 99-1 at regular EDA meeting. B. City Murphy' s Landing - City Administrator discussion/memo. C. City Finalize Transit budget and levy. Council has not discussed the transit budget and in particular the amount to levy for pay 2000 . The amount "certified" to the state in June was the maximum levy of $459,467 versus the amount needed to balance the 2000 budget of $357, 970 . Action needed. Assuming that the council accepts the expenditure budget, action is needed to confirm the tax levy at $357, 970 . D. City Finalize Recreation budget/transfer. The council discussed the Recreation budget and General Fund transfer but staff is unsure whether council actually reached a decision on the size of the budget and transfer. The budget increase a significant amount . The transfer from the General Fund would normally be about $70, 000 high than what is current proposed. In order to reduce the transfer by this $70, 000, council could take the position of reducing the transfer to the extent that the Recreation Fund has more cash on hand than is needed for three months expenditures. However, this does not take into consideration the amount of cash to be "reserved" for accumulated depreciation. If council agrees to the increase in the budget, the impact on the General Fund transfer could be mitigated by spreading the reduction in the transfer over two years instead of only one. Action needed. Decide on the level of programming and the resultant expenditure budget and the amount of the transfer from the General Fund. E. City Finalize Police budget . Action needed. Decide on the K-9 issue and the resultant expenditure budget amount . F. City Finalize equipment list . 1974 Mack refurbish. This truck was purchased in 1974 for about $50, 000 . About $58, 000 was spent in 1988 to refurbish the truck. The Fire Chief should have more information on the refurbishment issue. Action needed. Decide whether to retain, refurbish or dispose of the 1974 Mack. K-9 squad car. This purchase follows the decision on the police budget above. Showmobile for Recreation Dept . - deleted from list . G. City General Fund revenue forecast . Action needed. Review and concur or change revenue amounts. In particular the building, plumbing and mechanical permits, engineering fees and plan check fees. H. City General Fund budget expenditures. Action needed. Decide the final amount of the 2000 budget. Any action on MVRP - Murphy' s Landing? I. City General Fund - fund balance 12/31/98 . Action needed. Decide on what action to take regarding the general fund - fund balance that is over the target range as of 12/31/98 . J. City Budget Hearing dates. The dates the state has set for cities to have the first option for hearing dates are December 6th and follow up of December 13th. Both dates are Mondays and the same schedule as last year. Other dates may have priorities set for the county, schools or the metro taxing districts. December 21st would be the regular council meeting to adopt the resolution setting the tax levy and budget . Action needed. Set dates for budget hearings. K. City Finalize CIP. Action needed. Decide on final CIP after reviewing the tax impact on 2000 projects. L. City Park Referendum levy 99/00? In the proposed tax levy set before the referendum vote for the fire station, council included an estimated tax levy for those bonds. This was to show the voters what their tax bill would be if the referendum passed. Does council want to do the same thing for the park referendum? Action needed. Decide whether to include a proposed levy for 99/00 for a park referendum. M. City Resolution No. 5221 consenting to EDA levy. Action needed. Adopt resolution consenting to EDA levies . N. City Resolution No. 5223 canceling debt service levies . Action needed. Adopt resolution canceling debt service levies and making a transfer out of the general fund instead. 0. City Resolution No. 5222 setting proposed levy, budget and hearing dates. Action needed. Adopt resolution setting proposed maximum tax levy, proposed budget and setting public hearing dates . CITY OF SHAKOPEE REVISED 9-3-99 Memorandum TO: Economic Development Authority Mark McNeill,Executive Director FROM: Paul Snook,Economic Development Coordinator 1j' SUBJECT: 2000 Budget/Work Session MEETING DATE: August 26, 1999;adjourned to September 7 This memo outlines items in the 2000 EDA budget and provides recommendation to the EDA. The community at large was invited to participate in a Downtown Revitalization Strategic Planning Conference on Wednesday, April 7, 1999. The City/EDA was a major supporter of the conference, which resulted in nearly seventy Shakopee citizens developing a consensus direction for the revitalization of the Downtown, 1st Avenue corridor and riverfront. In order to address the common issues and concerns raised in the conference, and to realize long term revitalization in the district, it will be necessary to undertake a physical master plan, complete an in-depth market assessment,and support a fully staffed downtown management office. Downtown/1st Avenue Corridor/Riverfront Master Plan: $75.000 Vision Shakopee! volunteers and Bert Stitt & Associates, through their work in the downtown strategic planning initiative, have estimated the cost of a master plan for the Downtown / 1st Avenue Corridor and Riverfront area to be up to $150,000. The City will be asked to support half of this cost, with the other half coming primarily from the private sector. The master plan would not only be a physical plan for the district, it would also require the consulting team to develop implementation strategies and identify and package financial resources. Why should the City support the development of a Master Plan for the Downtown / 1st Avenue Corridor/Riverfront area? • A successful downtown revitalization program requires a public-private partnership: both public and private entities must be involved as full partners. • The City has a stake in the economic and physical development of this district and the community at large. A Master Plan is a tool to guide economic and physical development of Shakopee's oldest commercial district • Previous "downtown plans" are outdated or incomplete (no implementation and funding strategies/mechanisms). • No master plan exists to achieve overall goals, policies, programs and implementation strategies for Downtown/lst Avenue development. Such a plan is needed to realize economic development and physical development objectives. • Urban design policies, standards and plans (established in a master plan) are badly needed to review development proposals in the district. 4 c n atri Z p p c • • • • • N.CD Vai• o..4y • §' to n Q. N H Q. F, N B 4� O. 4 M A .-< 0A '0 S 4 CD m 5: C c0 p a s N g�' 'v u, !-0 10 o ego a �°e 0 a c 8 co o h 8 2 R ° C ir ON N O 0 O cA O N w � .� b � F. aG O bG 0A 1 Z ° cp Q Ei a D °: g gt °' mn cl a. 0 o 0 s -0 ° P1J M . sr �' s • =a e_ . 9 c a 0 SA0 Vision Shakopee! P.O. Box 6 Shakopee,MN 55379 on cro- mai iii ,m m ."' '1 1 I :3):7' .1 i:i•.1 71 i:::"''--'' C r'4'� ' n x F( -(_ 1111111 - Iota U tri m N u R'3 .V., Ay y0 .0gc. 0 oo 14 0 '8 0 0 > E eg p+ L>' 0 b b s a a 01 0 2 4'1 S r; 40 . d .9 'o � �b0 ow l y 04 "�' axa, 00.0 o eyo = a 0 > a 'b a .sai b � 3 '� a a e ,� •y .4 ..-. .1..r .:-.-a 'Lf 'ci bA C 0 0 v > CO .: o n '� 0 0 •-• 00 _ 1 0 ! 0h1i m � 0 c ° ayi = .i + •E4b 0 c E a ; . g o s 0 0 pp3f 0 Hill • E� y < 0 H d ma 'O 1%. 'CS 71..d m 8 a 0° w. ' o og' o ot . 2 00ebb6544 • 0 -E00 O0cp '55 = C o �•' ° `0 a . ca . 16 ditd 0. 00 .5 'd ix mW U mo ° b aE a w ° 0 3 u .� 004. -yotiq > . 24510 4 0 el4) m w . E a� g $ o a� ° ° �. ° °yi o f " -� °n o200020 _4; o y E a o > 07 p > °� o 1.•b •a •I o .4 > Tv 2 o 0• 3 to a 0. ° : ' hfl 146 .20 m ° 05..2. 0 .1 axa0 o00•S • O.) > H ° 4 aa) y 4 a >C va - l' m e '� C a 01 o " V y " °' y v 0 in g a `cis' -° ° o2 2 E ►. ° 5 08 .° 0y § 0• 7:3 Eos = oma ° a 0 ` a p y Cls a i. a ay b 0 N a a. �• ,� 'da•.. � d 0 y to 9111 3 ,. E ago ° app a Cv o b00 v0, •4 "E w r.1. 1 . ..5.°' y p o ww ea 0 a u . .Ebb ... a) E a a y v] 0 0 = . o o p 'a, o bp 73 3a aE '0a° g o 0 1 a v E a �° •E 0 b 8 'bEO.'-. S v > S =p p •E : .-°i N b.as ' p .0 p .E g `N ,s 1 y --- .10- ~ o 0 o b m a �s o a 0 m , 0 0 .0 .. .. go C •E o p, a e y °° ° bA • a W o ° C> a>i �= m ;a 0 °.3 g , as ° p .0 ou > '0 .0 102 .: 02 .2 0000 0 y .0+ `• -a my1, •S 0+ 0 'd ° Ri 2g40 :- .0 at o e.s P 5 0 .0A0 02 ,52 c$� C��' p p .4 g 1 a y 0 a 0 a .. 40 yb 2oo 0 05 0. o y +.a 0 ..2. so aid rsb i Stibi,rg 0 .8 .s o o .. ,00 .3 ▪0 :4740 O m a •> > m O ° y b ' v > O 4 5 • a > o 0 . -0 .,1 a, 2 28 ago >, .E 2 .5 ' bo ba , d a 0 y 2 2 3 a a8 p ° o 8 a d 0 3 .0 ` ac E 0 0 0 •E 2pp '.Ed •� o 8 y 0 y ct y b s ` .s• 0.o ami s `� ,9 .p,°p C = 0 ;1 .5 aa0 E ^o .o ora a ...$. 0 0 8 ,a •a •C a dCv) aw .E a0 04a. r. w -o -o ,. avoE 0 ' d . .04... by 00a0 0 102 ' 0 i a bUW901) � m ;TJ y • O 4g•-a ) y • N O O ,V goo .,bg -0 ti b0 0p m pb4 O d N q ' .p. ...to C0 • bob v, 00 a. E 'o is • O 4 p E0a0S • yp � 'o � � • ° 0= 2cz � gs ° O '° s • w . oo2e 0ioffo , a�Q .4 8 -1 li o `�•£ v '" y8 � y L. Y 'i = o4 > ,p 0 5 'bC4 CS 6'0 0 C°.) 06 .� 40w • oho 0 O IV a o I. 0 0 ° S ;: o°0i `p •� b0'� •w Ep > 0 0 a •E k = o ^�° -' 4 p N = 0 0 •.. a c 0 CO `k. s: o 2 % 0 0 y g .s ,ti 0 . 0 0 a. :Y b w° c0i t 0 = 3 a°i :o ,•.. ° _ k. ... .o i E g 0 °� � c > fl' �''' a .�eC/ �-' 0 € CO C ' oma � a 0 ' ' �:O O •o 0 .a O 0tiy ; •� • °H c - j •y ° 0i02s itf .all "cs 3 To s .. E , 0 a 0 0 oq�: byCa cO 0,, 0i �' 3 .0 p p ' -ii al C ? -r g � l�ty I R. 0 .0 'W a .0 .i0. y A z b 3 " . �! O. G y; 0 N O a> y 0 0 a0. ai .c a• w - , o y ... �1 Q 0 r . wy '" 8 a ° a 0 `/� aai to a s w VO. V y ...... i •� '•L u' '8 y 'os t7 y 0 o C >,•E •a0, o 0° .E GL v a "p 0 Ca ,. 0 0 1218 .° i'° s o. s � :� 8p Agigoao 8 : a E > >= So a2toaw :. m 4 ° 1111 :r a 8 .12 -0 , a, Rots � o � k 0 :" • ,', .. •d a y E aa>i � a � a b ,.� r� 8, b > m 3ay0 .0 > 3obzd2. ¢ 2 Downtown/1st Avenue Corridor/Riverfront Master Plan(continued) • A master plan is needed to coordinate plans for a (potential) Special Services District and to improve connections between the Downtown core, 1st Avenue Corridor,and Riverfront. • The master plan will help city, county and regional agencies better coordinate downtown/ 1st Avenue/Riverfront development projects. • A downtown master plan would address such issues as suitable offstreet parking, the need for a pedestrian-friendly district, appropriate business signage, proper design for new construction, protection and renovation / restoration of historic buildings, inadequate green spaces,etc. • As Shakopee and the Twin Cities metropolitan area grow, Downtown Shakopee continues to face several difficult challenges, including: ❑ Repositioning downtown to compete in the metropolitan retail and services market; ❑ Overcoming obstacles such as pedestrian access,traffic flow patterns, signage, parking, streetscape and building design,etc. O Developing and sustaining a healthy neighborhood to support retail and cultural attractions;and ❑ Providing a positive image that will attract businesses,shoppers,visitors and residents. A master plan would address these challenges. • The master plan should not be attempted if implementation and financial packaging are not Part of the consulting team's charge. Without these two veryimportant elements, the master plan will more than likely"sit on the shelf'and end up being a waste of resources. • The consulting team selected for the master plan should 1.)Have a demonstrated capacity for identifying, accessing, and packaging the financial resources necessary to underwrite deeper levels of planning, feasibility analyses,engineering and design, as well as final construction of projects; 2.) Have the expertise in real estate development and packaging to orchestrate complex land transactions to the optimum benefit to the downtown / 1st Avenue area and the City; 3.)Have a demonstrated ability to organize projects, facilitate the planning process, and have a proven track record in implementation of master plans; and 4.)Be able to point to their integral role in significant implementations in other communities. Downtown/1st Avenue Corridor Market Analysis: $25.000 A market-driven approach is essential to enhancing the Downtown / 1st Avenue area. Vision Shakopee! volunteers and Bert Stitt & Associates, through their work in the downtown strategic planning initiative,have estimated the cost of a detailed market analysis for the district to be up to $50,000. The City will be asked to support half of this cost, with the other half coming primarily from the private sector. Why should the City assist in funding a market analysis for the Downtown/ 1st Avenue Corridor/ Riverfront area? • A successful downtown revitalization program requires a public-private partnership: both public and private entities must be involved as full partners. bdgtmo00.doc 3 Downtown/1st Avenue Corridor Market Analysis(continued) • The City has a stake in the economic development of this district and the community at large. A market analysis is a tool to guide economic development efforts in Shakopee's oldest commercial district. • In order to ensure the successful enhancement of our future downtown, it is essential that we have a clear understanding of the economic potentials of the district. This understanding is gained through the completion of a market analysis. • Physical improvements alone will not enhance downtown. Even physical improvements such as tree plantings, repair of sidewalks, improvement of public parking areas, and other streetscape enhancements must be undertaken with an economic intent.Value should be added through the attraction of greater revenue, more (private) investment should be made in businesses and real estate, and more taxes should be generated in order to finance other vital public projects and services. This requires a market analysis - a working knowledge of what economic activity Downtown Shakopee's market area can(and cannot)support. • The notion of"if we build it(a new park,parking deck, museum, convention center, etc.)they will come" does not work. Communities have done these singular projects and "they" did not come - at least not to the extent desired to justify the cost of the physical improvements. Downtown's economy needs to be developed comprehensively - not with a single "magic bullet". Economically healthy businesses, operating in quality space, offering sought after goods and services bring customers, clients, and revenue to downtown. A market analysis is necessary to facilitate this. • Economic development strategies such as business retention and expansion, and recruitment of new businesses/investors cannot be implemented effectively without a clear understanding of the downtown/ 1st Avenue market potentials. • A market analysis gives the business owner, downtown property owner, individual downtown investor / developer, and downtown revitalization organization 1.) more insight into the opportunities that exist in the marketplace; and most importantly, 2.) more information with which to make informed and confident decisions concerning a new or further investment in downtown. • Successful downtowns and their community of businesses, elected and other government officials, and property owners are very aware of their position in the marketplace. They know who their customer base is, what they earn, what they have the ability to buy, who the competitive businesses or business districts are, and what the business district market niche or market niches are. Successful downtowns do not simply dream, guess or speculate to acquire this market knowledge, they have completed a market analysis and seek additional market information on a constant basis - with market analysis not being a product as much as a process of learning and relearning. • We cannot expect to make gains or even stay in the game of downtown improvement unless we "play by the same rules" as the best in the business - the retail chains, the malls, the discounters, the outlet centers,the strip centers and... successful downtowns. That is, we (like these others) need to know our market in order to take advantage of its opportunities. A market analysis provides this knowledge. bdgtmo00.doc 4 Downtown/1st Avenue Corridor Market Analysis(continued) • If a market analysis is not completed,opportunities will not be identified and realized,and will be enjoyed by others in the marketplace - downtown business districts in other communities, shopping centers,and other commercial districts. City Support of Vision Shakopee! Operating Budget: $15,000 A coordinating, managing entity is essential to the long term success of the Downtown / 1st Avenue area. Vision Shakopee! volunteers and Bert Stitt & Associates, through their work in the downtown strategic planning initiative, have estimated the cost of a fully staffed downtown management office (operating budget) for 2000 to be $57,500. The City will be asked to support 26%of this cost,with the other 74%coming primarily from the private sector. Why should the City help fund a fully staffed downtown management office? • A public-private partnership is needed to make meaningful, long-term downtown revitalization possible: both public and private sectors must be involved as full partners, as neither can bring about change alone. Each sector has unique skills and particular areas in which it works most effectively; combining the talents of both groups brings together the skills necessary for revitalization to occur in a unified program. • The City has a stake in the economic development of this district and the community at large. Vision Shakopee! is an entity dedicated to economic development of the Downtown and 1st Avenue Corridor. • A full-time Program Manager would help the Vision Shakopee! board of directors develop and implement overall program strategies, and serves as the coordinator for the network of volunteer activity that makes the program successful. The manager oversees daily operations, providing the hands-on involvement critical to a successful downtown enhancement program. The manager also provides a communication link between committees, ensuring that all work plans and activities are coordinated. • Without full time coordination, sustainable, comprehensive long-term revitalization will not occur. RECOMMENDATION Provide funding in the 2000 EDA budget for the above mentioned items. These are very basic and necessary economic developement tools commonly used in the revitalization of traditional and older commercial districts. If only part of the request is deemed fundable, the prioritized items would be as follows: 1.)$15,000 for the Vision Shakopee operating budget; 2.)$75,000 for Downtown/First Avenue/Riverfront Master Plan;and 3.)$25,000 for Downtown/First Avenue Market Analysis. bdgtmo00.doc CITY OF SHAKOPEE EDA FUND 2000 BUDGET ACTIVITY: Activity includes the operation of the Shakopee Economic Development Authority. The EDA's mission is to enhance the quality of life in Shakopee by expanding and strengthening the local economy; broadening the city's job base and increasing its revenue base through facilitating the preservation, expansion, creation and attraction of quality businesses and related jobs. Implement strategies and administer various programs (grants, loans, etc.) to accomplish above activities. Staff must maintain EDA records and prepare materials for policy decisions by Commissioners. The Commission is comprised of the Mayor and City Council. Section 469.107 of the Minnesota Statutes states that the governing body may, at the request of the authority, levy a tax in any year for the benefit of the authority. The tax must be not more than 0.01813 percent of taxable market value. OBJECT DESCRIPTION: Description of lines items: Salaries: • Economic Development Coordinator, share of City Staff including Planning Director. Professional Services: • Legal and other professional services $8,000 • Downtown / 1st Ave corridor market analysis $25,000 (this is 50% of total est. cost; other 50% to be funded by Vision Shakopee! DT Partnership) • Downtown / 1st Ave. corridor / Riverfront master plan $75,000 (this is 505 of total est. cost; the other 50% to be funded by private sector through Vision Shakopee! Downtown Partnership. • EDA support of Vision Shakopee operating budget $15,000. Dues: • Membership dues for professional economic development associations such as the American Economic Development Council, Economic Development Association of Minnesota, Mid-America Economic Development Association, and Council for Urban Economic Development. Conference/School/Training: • Various conferences and training courses sponsored by professional economic development associations as outlined above. • Economic Development Institute / Certified Economic Developer • National Development Council / Certified ED Finance Professional Miscellaneous: • $150,000 for ADC local effort assistance. g)( .irr CITY OF SHAKOPEE 2000 BUDGET EDA FUND BUDGET SUMMARY 1997 1998 1999 2000 Actual Actual Budget Proposed Revenue Taxes $ 103,552 $ 101,323 $ 108,570 $ 108,570 Intergovernmental 5,400 5,387 195,400 98,932 Charges for Service 5,200 Interest 22,893 27,734 24,200 28,000 Miscellaneous 7,475 39,430 Total Revenue 144,520 173,874 328,170 235,502 Transfers 75,000 57,000 Total Revenue and Transfers 144,520 173,874 403,170 292,502 Expenditures Personal Services 54,377 49,638 61,320 64,880 Supplies& Services 51,311 93,129 16,850 87,500 ADC Payment 265,000 150,000 Contingency - - 60,000 45,000 * Total Expenditures 105,688 142,767 403,170 347,380 Excess (Deficiency) Of Revenues over Expenditures&Transfers $ 38,832 $ 31,107 $ - $ (54,878) Fund Balance December 31 438,612 469,719 469,719 414,841 Includes • v/1 SS Av%;derfra - Nt she+-Plan • 71/152-"Ave MAI-14e-t- AnAivlsi 5 • 4virport o-F VI-9;m kopee CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 19 - EDA 4101 WAGES FT REG 45,399 44,361 48,830 21,204 51,960 51,960 4110 WAGES - TEMP 769 24 1,000 5 0 0 4121 PERA 1,850 2,169 2,530 1,098 2,700 2,700 4122 FICA 3,501 3,356 3,740 1,698 3,980 3,980 4131 HEALTH 285 244 4,820 1,258 4,840 4,840 4132 LIFE/LTD 0 0 0 108 0 0 4151 WORKERS COMPENSATION 402 384 400 129 400 400 4170 COMPENSATED ABSENCES 2,171 -1,443 0 0 1,000 1,000 PERSONNEL SERVICES 54,377 49,095 61,320 25,501 64,880 64,880 4210 OPERATING SUPPLIES 2,050 765 2,500 482 1,000 1,000 4310 PROFESSIONAL SERVICES 7,652 33,643 7,000 13,975 78,000 78,000 4320 POSTAGE 21 0 100 0 100 100 4321 TELEPHONE 277 288 300 106 300 300 4330 TRAVEL/SUBSISTENCE 301 0 500 0 500 500 4340 ADVERTISING 0 300 200 0 200 200 4350 PRINTING/PUBLISHING 642 176 500 116 500 500 4360 INSURANCE 1,314 1,252 1,500 0 2,400 2,400 4390 CONFERENCE/SCHOOL/TRAINING 895 150 1,500 15 1,500 1,500 4410 RENTALS 1,500 1,500 1,500 0 1,500 1,500 4430 DESIGNATED MISCELLANEOUS 35,986 43,860 265,000 0 150,000 150,000 4433 DUES 465 465 1,000 575 1,000 1,000 4435 SUBSCRIPTIONS/PUBLICATIONS 208 175 250 647 500 500 4490 CONTINGENCY 0 0 60,000 0 45,000 45,000 SUPPLIES & SERVICES 51,311 82,574 341,850 15,915 282,500 282,500 TOTAL EDA DIVISION 105,688 131,668 403,170 41,416 347,380 347,380 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM 190 191 • BENEFITS MANAGEMENT TOTAL EDA 4101 WAGES FT REG 7,500 44,460 51,960 4121 PERA 390 2,310 2,700 4122 FICA 580 3,400 3,980 4131 HEALTH 4,840 0 4,840 4151 WORKERS COMPENSATION 400 0 400 4170 COMPENSATED ABSENCES 1,000 0 1,000 Total PERSONNEL SERVICES $14,710 $50,170 $64,880 4210 OPERATING SUPPLIES 0 1,000 1,000 4310 PROFESSIONAL SERVICES 0 78,000 78,000 4320 POSTAGE 0 100 100 4321 TELEPHONE 0 300 300 4330 TRAVEL/SUBSISTENCE 0 500 500 4340 ADVERTISING 0 200 200 4350 PRINTING/PUBLISHING 0 500 500 4360 INSURANCE 0 2,400 2,400 4390 CONFERENCE/SCHOOL/TRAINING 0 1,500 1,500 4410 RENTALS 0 1,500 1,500 4430 DESIGNATED MISCELLANEOUS 0 150,000 150,000 4433 DUES 0 1,000 1,000 4435 SUBSCRIPTIONS/PUBLICATIONS 0 500 500 4490 CONTINGENCY 0 45,000 45,000 Total SUPPLIES & SERVICES $0 $282,500 $282,500 TOTAL EDA $14,710 $332,670 $347,380 004113111- CITY 041131l-r-CITY OF SHAKOPEE 2000 BUDGET EDA FUND BUDGET SUMMARY 1997 1998 1999 2000 Actual Actual Budget Proposed Revenue Taxes $ 103,552 $ 101,323 $ 108,570 $ 108,570 Intergovernmental 5,400 5,387 195,400 98,932 Charges for Service 5,200 Interest 22,893 27,734 24,200 28,000 Miscellaneous 7,475 39,430 Total Revenue 144,520 173,874 328,170 235,502 Transfers 75,000 57,000 Total Revenue and Transfers 144,520 173,874 403,170 292,502 Expenditures Personal Services 54,377 49,638 61,320 64,880 Supplies&Services 51,311 93,129 16,850 17,500 ADC Payment 265,000 150,000 Contingency - - 60,000 - Total Expenditures 105,688 142,767 403,170 232,380 Excess(Deficiency) Of Revenues over Expenditures&Transfers $ 38,832 $ 31,107 $ - $ 60,122* Fund Balance December 31 438,612 469,719 469,719 529,841 CIA-;00 1/15;e19 4'60) 122 -Fpr, . . • pi- 14*+:ey•?%W' • T� 14v4et AvAltis5 • \Won4tVakee 2000 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET 15 Economic Development Authority Fund Program Program 190 191 Object# Description Benefits Management Total 4101 Wages FT- Reg. $ 7,500 $ 44,460 $ 51,960 4110 Wages-Temporary - - 4121 PERA 390 2,310 2,700 4122 FICA 580 3,400 3,980 4131 Health & Life 4,840 4,840 4151 Workers Comp 400 400 4170 Compensated Absences 1,000 1,000 Total Personnel 14,710 50,170 64,880 4210 Operating Supplies 1,000 1,000 4310 Professional Services 8,000 8,000 4320 Postage 100 100 4321 Telephone 300 300 4330 Travel/Subsistence 500 500 4340 Advertising 200 200 4350 Printing/Publishing 500 500 4360 Insurance 2,400 2,400 4390 Conference/School/Training (EDI, NDC) 1,500 1,500 4410 Rents 1,500 1,500 4430 Designated Miscellaneous 150,000 150,000 4433 Dues (AEDC, EDAM, CUED, C. of C.) 1,000 1,000 4435 Subscriptions/Publications 500 500 4490 Contingency - Total Supplies&Services - 167,500 167,500 4550 Capital Expenditures - - - Total EDA $ 14,710 $ 217,670 $ 232,380 :ii VISION SHAKOPEE Memorandum TO: Economic Development Authority FROM: Vision Shakopee! Board of Directors SUBJECT: Information DATE: September 2, 1999 The enclosed information is provided as an update on Vision Shakopee's activities. You may find it helpful with regards to the downtown-related items proposed for the 2000 EDA budget,namely the Downtown/ First Avenue / Riverfront Master Plan; Downtown/ First Avenue Market Analysis; and support of Vision Shakopee's operating budget. If you have any questions or need additional information, please contact: Board of Directors: John Perry (American Family Insurance) -President John Gutteter (Scott County Historical Society) -Vice President Art Bannermann(Scott County/ Edina Realty) -Treasurer Carol Schultz (Shakopee Chamber of Commerce/ CVB) -Secretary John Roach (Roach&Associates Law Firm) Patrick Schroers (Tole Bridge Gallery) Paul Snook (City of Shakopee) Joe Topic (downtown property owner) Brian Turtle (Turtle's Bar&Grill) Bill Wermerskirchen(Bill's Toggery) Duane Wermerskirchen(Real Gem Jewelers) Staff Intern: Amanda Gaetz (officed at CB Burnet Realty) "Bridging the Past and Future of Our Historic Downtown" MASTRMMO.DOC Post Office Box 6 Shakopee,Minnesota 55379 Phone:(612)496-9661 Fax:(612)445-6718 Vision Shakopee! Record of Accomplishments Vision Shakopee is in its development stages. Much time has been spent on establishing a solid foundation for Vision Shakopee on which it will be able to sustain itself as a permanent, effective organization. This is evidenced by the following organizational accomplishments: • Established an active Board of Directors with a broad-range of community representatives. Members include representatives from the following: • Chamber of Commerce/ CVB • City of Shakopee • Scott County • Scott County Historical Society • Downtown business owners • Downtown property owners • Established six active committees based on the consensus direction established in the strategic planning conference held in April. Each committee concentrates its efforts on a separate focus area: • Organization Committee:Focuses on maintaining a strong,organizational structure through recruiting new volunteers,and raising funds for Vision Shakopee's ongoing operation. • Economic Restructuring Committee:Concentrates on strengthening the district's existing economic base while fmding ways to expand it to meet new opportunities—and challenges from outlying development. • Design Committee:Concerned with enhancing the physical appearance of the central business district by rehabilitating historic buildings,encouraging sensitive new construction,developing supportive design management systems,and improving the streetscape. • Promotion Committee:Focuses on marketing the traditional commercial district's assets to customers, potential investors,new businesses,local citizens and visitors through coordinating advertising, implementing special events,and maintaining good media relations. • Riverfront Development Committee:Concerned with helping the community realize its tremendous potential of its most underutilized asset. • Cultural Development Committee: Concentrates on enhancing downtown as the cultural center of the community • Incorporated under the laws of the State of MN in Spring of 1999 • Established written by-laws,which are registered with the State of MN • In the process of attaining 501(c)(3) tax exempt status • Establishing a membership plan to provide for the continuous recruitment of new members into the organization The Vision Shakopee committees and intern have also been hard at work establishing work plans, projects, and programs that will have positive effects throughout the downtown. Below is a list of both completed accomplishments and current projects: • In partnership with the City's Economic Development Authority, organized and promoted a Downtown Strategic Planning Conference, which resulted in over 60 community members arriving at a shared vision for the future of the downtown/ 1st Avenue area and riverfront. • In partnership with the City's Economic Development Authority, established Downtown Shakopee Design Guidelines to assist downtown business owners and property owners with exterior restoration and rehabilitation projects. • Facilitated development of the Downtown Shakopee Façade Loan Program; initiated the first use of the program with the rehabilitation of the former Rock Spring Cafe/Country Medical building on Lewis Street. • Economic Restructuring Committee established a Post Office Retention Plan in order to proactively deal with the expansion needs of Shakopee's post office and work to retain this important community facility in a centralized, downtown location. • Design Committee provided a Hanging Flower Basket Demonstration Project for the corner of 1st Avenue and Lewis Street during the Derby Days celebration. • Economic Restructuring Committee began work on the preliminary stages of a Market Analysis for the downtown Shakopee area with the distribution of surveys for all downtown business owners and property owners. • Design Committee is investigating and researching the application process for the Certified Local Government Program, a federal & state program that provides technical assistance and grant money to local government for historic.preservation planning and programming. • Continuously providing for the educational advancement of Vision Shakopee volunteers and the community at large in terms of downtown revitalization through the provision of pertinent newsletters and other written publications, field research trips, and opportunities to meet and learn from downtown revitalization experts from other communities. • Creating partnerships between Vision Shakopee and local business,the Chamber of Commerce, City Hall,MN Valley Arts Association, and Scott Cty Historical Society in order to pool resources and coordinate cross-organizational projects. • Design and Economic Restructuring Committees are researching downtown urban design/ planning consultants to assist with creating a Master Plan for the physical development of the downtown, First Avenue corridor and riverfront district. • Design Committee is evaluating existing streetscape features in order to effectively plan for future improvements. • Promotions Committee is establishing a promotions and events series with the first event planned to promote the downtown area during Halloween 1999. • Design Committee is drafting a Historic Preservation Plan for the purpose of encouraging and providing incentives for the preservation and restoration of our historic resources and increasing community awareness and support of our historic resources. • Promotions Committee is designing a new light post banner for the downtown to promote downtown businesses and improve the visual image of the downtown. Vision Shakopee has been instrumental in assisting with the following downtown developments: • Greg Vierling's Gregorio's Restaurant is expanding into a full service restaurant. Vision Shakopee's Design Committee assisted with the façade design of the new building. • Gary Turtle is diversifying his portfolio of downtown businesses and properties to include a full banquet and meeting facility. Major rehabilitation continues on the former Rock Spring Café/Country Medical building where the new facility will be located. Vision Shakopee facilitated Turtle's Façade Loan Program application and provided design assistance and guidance for the building's future façade design. • Southwest Suburban Publishing's (SSP)consideration of locating downtown is partly attributable to Vision Shakopee. The existence of a focused downtown revitalization effort (Vision Shakopee)has provided SSP with the confidence that their potential investment in downtown will be a worthwhile. Vision Shakopee! Design Committee 1999 - 2000 Work Plan Mission Statement The Design Committee works to ensure an attractive physical environment throughout the downtown. The Design Committee helps to shape the physical image of downtown as a place attractive to residents,shoppers, investors,business owners, and visitors. The committee will work to: educate others about good design&historic preservation; provide design&historic preservation advice and encourage quality improvements to private properties and public spaces;help plan downtown's physical development; and motivate others to make changes through the creation of incentives and targeting key projects. Work Plan Organization The Design Committee's work plan is divided into two major design elements: (1) Historic Preservation&Building Design and (2) Streetscape Design. Streetscape Element Goal 1: Committee members will educate ourselves,VS! members, and the general public about streetscape and landscape design issues. Objective 1: Educating committee members about design Task 1: Study Main Street Center's Design Committee Handbook Task 2: Study Main St. Guidelines- "Public Improvements on Main Street" Task 3: Continue to seek out sources of information related to design Objective 2: Learn how other communities have successfully implemented design/streetscape initiatives. Task 1: Attend field trips to WI Main Street towns Task 2: Attend field trips to Red Wing and Hastings Task 3: Search web sites of downtown organizations Task 4: Contact experts listed in Downtown Idea Exchange newsletters and National Main Street Center newsletter Goal 2: Committee will work towards improving all public elements of the downtown that affect the physical appearance and image of the downtown. Objective 1: Evaluate existing public streetscape elements. Task 1: Evaluate public and private signage Task 2: Evaluate utilities (poles,lighting, garbage cans) Task 3: Evaluate landscaping elements Task 4: Evaluate public furniture Task 5: Evaluate infrastructure (sidewalks, streets,alleyways,curb) Task 6: Evaluate cleanliness (dirt,litter, debris, etc.) Task 7: Evaluate entrances to downtown Task 8: Prioritize above streetscape elements- (1) in terms of most in need of attention& (2) in terms of most difficult/costly to repair/replace Objective 2: Present information derived from Obj. 1 above to appropriate businesses,property owners, government entities and other organizations as appropriate Objective 3: Assist City with developing feasible ways to repair, replace and maintain streetscape elements. Objective 4: Develop an effective "clean-up" program for litter, garbage, and other debris. Goal 3: Committee will aid in planning long-term physical development of the downtown. Objective 1: Assist in developing a master plan for the downtown. Task 1: Research urban design consulting firms. Task 2: Research master plans from other communities. Task 3: Assist in preparing RFQ's / RFP's Objective 2: Assist in educating the public about the necessity of master plan. Task 1: Write letters to the editor at appropriate time Task 2: Hold public informational meetings Task 3: Ensure that public is involved in preliminary planning Historic Preservation & Building Design Element GOAL 1: Committee members will work to educate themselves regarding historic preservation. Task 1: Obtain National Register Criteria-help us understand what determines historic significance Task 2: Research the steps involved in preparing a historic preservation plan Task 3: Understand the economics of historic preservation Task 4:Study Secretary of the Interior's Standards for Rehabilitation Task 5: Research Historic Preservation Ordinances Task 6: Research Historic / Heritage Preservation Commissions Task 7:Establish relationship with MHS/SHPO Task 8: Research procedures for Certified Local Government status GOAL 2: Educate the Community at Large,the City Council and Planning Commission Regarding Historic Preservation Task 1: Write letters to the editor Task 2: Develop a walking tour of historic downtown Task 3: Develop an information piece to dispel h.p myths and increase awareness of economic benefits of h.p. Task 4: Develop an historic slide show in conjunction with SCHS Task 5: Present h.p. information to City Council at appropriate time GOAL 3: Encourage Rehabilitation of Downtown Buildings according to Secretary of the Interior's Standards for Rehabilitation Task 1: Promote Shakopee Downtown Design Guidelines Task 2: Promote Use of Downtown Shakopee Facade Loan Program Task 3: Promote Use of Historic Preservation Tax Credits Task 4: Distribute Facade Loan Program brochures Task 5:Work with property owners to facilitate Façade Loan Program applications and design assistance Task 6:Provide design assistance for new construction and rehabilitation/ preservation projects Long Term Goals GOAL: Facilitate the City's development and adoption of a historic preservation ordinance GOAL: Facilitate the City's development of a historic preservation commission GOAL: Assist the City in achieving Certified Local Government(CLG) status GOAL: Encourage and Assist the City in Preparing a Historic Preservation Plan to be eventually adopted as an element of its Comprehensive Plan. The Plan should have the following 10 essential elements: 1. Statement of the goals of historic preservation in Shakopee 2. Purpose of the Preservation Plan 3. Definition of historic character in Shakopee 4. Summary of past and current preservation efforts 5. Survey of historic resources 6. Explanation of the legal basis for protection of historic resources 7. Statement of the relationship between historic preservation and other local land use authority 8. Statement of the public sector's responsibilities towards city-owned historic resources 9. Statement of financial incentives available to assist in preservation 10. Statement of plan for community-wide education on preservation issues and policies VISION SHAKOPEE! ECONOMIC RESTRUCTURING COMMITTEE Work Plan The Economic Restructuring Committee works to develop a comprehensive strategy that will result in an improved commercial mix,a stronger tax base, increased investor confidence and a stable role for Downtown Shakopee as a major contributor to the community's economy.Economic Restructuring involves strengthening the downtown's existing economic base while gradually expanding it throgh addressing two major areas of economic impact - commercial development and real estate development. GOAL 1 Our committee will be sufficiently knowledgeable of economic restructuring/economic development in the context of downtown revitalization. Objective 1 Become educated on economic restructuring/development in general from literature available from the National Main Street Center,International Downtown Association and other similar organizations. Timeline: by mid-June;also ongoing. Strategy/Action Item 1 What: Acquire following economic restructuring literature/resources from NMSC and distribute to committee members: • Economic Restructuring chapter from NMSC's Revitalizing Downtown • Economic Restructuring Committee Member Handbooks • Step-By-Step Market Analysis • Business Recruitment Workbook • Sales Potential Software Strategy/Action Item 2 What: Gather/acquire general economic restructuring/development information from International Downtown Association Strategy/Action Item 3 What: Gather/acquire general economic restructuring/development information from Council for Urban Economic Development Objective 2 Become educated on how other communities undertake economic restructuring/development. Timeline: end of June. Strategy/Action Item 1 What: Develop list of detailed questions for other communities Strategy/Action Item 2 What: Contact representatives from Red Wing,Hastings,Menomonie, WI and River Falls,WI to schedule meetings/field trips;present questions Strategy/Action Item 3 What: Meet with other communities;get answers to questions Strategy/Action Item 4 What: Attain printed material from other communities we visited(i.e. financial incentive programs;example of retention survey; etc.) GOAL 2 Existing downtown businesses and the community at large will,through the efforts of our committee, have the opportunity to become knowledgeable of economic restructuring/economic development in the context of downtown revitalization. Objective 1 Educate existing downtown businesses and the local community Strategy/Action Item 1 Workshops Strategy/Action Item 2 Meetings Objective 1 Keep existing downtown businesses and the local community informed of ER Committee's activities Strategy/Action Item 1 Publicize Committee Work Strategy/Action Item 1 Reports GOAL Downtown Shakopee will be the future home of the community institutions that are currently located there. Objective 1 Develop and Implement a Library Retention Plan Strategy/Action Item 1 Strategy/Action Item 2 Objective 2 Develop and Implement a Post Office Retention Plan Strategy/Action Item 1 Strategy/Action Item 2 Objective 2 Develop an understanding of future space needs of City Hall,County Government Center,and Scott County Historical Society and other downtown institutions GOAL Our committee will incorporate"best practices"; successful downtown economic restructuring strategies and techniques learned from other communities. GOAL Stabilize and Improve the Value of Downtown Real Estate Objective 1 Develop an Inventory of Downtown Buildings/Properties Objective 2 Create Financial Incentives for Building Rehabilitation Objective 3 Encourage Small Improvements to Downtown Properties(Early in the Reviltalization Process) Objective 4 Balance Property Improvements with Increase in Commercial Activity Strategy/Action Item 1 Monitor rents for downtown commercial space Strategy/Action Item 2 Monitor downtown's annual sales increase or decrease(%) Strategy/Action Item 3 Compare%change in annual sales with%change in rents(to ensure that sales and rents grow at a more or less even pace) GOAL Conduct an Inventory and Survey of Downtown Businesses Conduct a Survey of Downtown's Customers Develop a Demographic Profile of the Downtown Trade Area Analyze Sales Leakage for the Downtown Trade Area VISION SHAKOPEE! ECONOMIC RESTRUCTURING COMMITTEE Downtown Post Office Retention Plan A Hypothetical Situation? After years of being located downtown,the post office suddenly announces that it is relocating to a building out on the highway strip.After pressing the local post master,the downtown organization discovers that the reason the post office is leaving downtown is a lack of turnaround space for mail trucks,not lack of patron usage.The downtown post office plans to shut its doors permanently in six months. What can the downtown revitalization program do to keep the post office downtown? 1. Organize Quickly a.) Focus local attention immediately. b.) Include your postmaster in the downtown revitalization effort.If you have a good relationship with the postmaster,the decision to move might be averted early on.Resol- ving issues before they become insurmountable problems is the key. c.) Find out immediately the relocation deadlines/timelines the Postal Service has for your post office. d.) Find out the status of the following federal legislation: • H.R. 670(Post Office Community Partnership Act)(House of Rep's) • H.R. 1231 (House of Rep's)) • S.2035 (Senate) e.) Acquire Postal Bulletin#21948, "Community Relations Guide". (This internal publication outlines the procedures for postal relocations and can be accessed at the USPS website www.usps.gov). f.) Contact other communities that had recently dealt with the downtown post office relocation issue. What can they share'regarding their experience? • Washington,MO • Culpeper,VA • Waconia,MN 2. Alert all Elected Officials a.) Write letters urging these elected officials to advocate your town's cause to the Postal Service. b.) "Copy"your correspondence to the U.S.Postal Service(USPS)so they know your town is serious about its position. c.) Write,call and make a presentation to your mayor and city council. d.) Write your governor. e.) Write and call your state representative. f.) Call your U.S.representative and find out where he/she stands on H.R. 1231; and HR 670(Post Office Community Partnership Act). g.) Write your U.S.representative in follow-up to the call,urging them to support HR 670. h.) Write and call both of your U.S. senators(urge support of S.2035). (pressure at the federal level is most effective when dealing with a federal agency) 3. Cultivate a Contact Person in each Congressional Office(U.S.representative; both U.S. senators) a.) Typically,this would be a staff person of to the member of cogress and/or senator. b.) Keep them informed. c.) Invite them to public meetings on the issue. 4. Engage Non-Elected Local Opinion Makers a.) Begin a petition drive to sign up support for the downtown post office. b.) Ensure that community support is solid. 5. Set up Town Meetings for Community Input 6. Develop a Media Plan. a.) Include all local and regional newspapers,television stations,and radio stations: Star Tribune WCCO-TV WCCO/AM-830 Pioneer Press KSTP-TV KSTP/AM-1500 Valley News KARE-TV WMNN/AM-1330 KMSP-TV b.) Send bold press releases on each new development(the national press is covering local postal battles as"David vs.Goliath"). c.) Invite reporters to interview the mayor,the coffee shop owner,the librarian, and other locals who support the post office remaining downtown. d.) Create news angles. Announce - and then update the progress of - your petition drive. e.) Get word out that downtowners are passionate about keeping their post office. f.) Tell the economic story - the foot traffic totals,the health of downtown businesses based on the downtown post office as anchor,and the valued social connection. 7. Work the Process In response to negative public relations over moving post offices out of downtowns,the U.S. Postal Service issued a new"Community Relations Guide"in June, 1997. This publication, Postal Bulletin#21948,outlines the procedures for postal relocations and can be accessed at website www.usps.gov. a.) Write and call postal service decision-makers. b.) Insist the procedure in Postal Bulletin#21948 is followed. c.) Insist on town meetings to clarify the time-line and agenda of the Postal Service and to allow community input. d.) Insist on participating in the dialogue as a partner. e.) Keep issuing press releases,reiterating what you have requested of the Postal Service (that it follow the procedure in Postal Bulletin#21948). 8. Investigate all possibilities: alternative plans and potential downtown sites The USPS repeatedly claims their options in meeting space constraints are as follows, in order of preference: • Expansion of the present facility; • Renovation of another downtown site;and • New owned or leased construction. If option three is preferred,work with the postal service to make it happen in the downtown area! Investigate all possibilities: alternative plans and potential downtown sites (continued) a.) Find out what the space needs are of the local post office: • Square footage of building • Square footage of site • Transportation needs(for manuevering trucks) b.) Find out if the current post office can be altered to meet USPS's needs. c.) Find out if the functions of distribution and counter service can be split successfully between two locations. d.) Identify existing downtown buildings and/or sites which would meet the post office's needs for: • Combined distribution/counter service;or • Separate sites for both distribution and counter service(with counter service remaining downtown). Bringing a problem-solving attitude to the table helps you advocate for the downtown, and helps both the postal service and downtowners in arriving at a mutually beneficial location. 9. Suggest Alternatives a.) In writing to postal service decision makers. b.) Always follow your written correspondence with a phone call. Vision Shakopee! Promotions Committee 1999-2000 Work Plan Mission Statement: The promotions committee is dedicated to promoting downtown Shakopee as the center of commerce,culture, and community life for residents and visitors alike. The promotions committee will work to: understand downtown Shakopee's market;identify downtown Shakopee's assets; define downtown Shakopee's market niche-what makes downtown Shakopee unique; and create new image campaigns,retail promotions, and special events for downtown Shakopee. Goal 1 Committee members will be sufficiently knowledgeable of what promotions entails in the context of downtown revitalization and will work to build a sustainable, effective promotions committee. Objective 1: Obtain and study relevant,promotions-related materials. Task 1: Study Main Street Center's Promotions Committee Handbooks. Responsibility: All committee members. Timeline: August 1999 Task 2: Obtain materials from National Main Street Center. Responsibility: Committee members decide on which materials to acquire. -*Amanda will make request to board if needed. Timeline: On-going Task 3: Study Downtown Research and Development Center's monthly Promotions Reporter newsletter and be prepared to discuss and generate ideas during each month's committee meeting. Responsibility: All committee members. - Amanda will make copies and mail to committee members before monthly meeting. Timeline: Ongoing Objective 2:Seek out other communities that have successful promotion and event programs and learn more about their programs and projects for the purposes of creating such programs for downtown Shakopee Task 1: Identify communities that have successful promotion programs. Task 2:Search other communities' web sites for promotional ideas. Task 3: Make contact with other communities in order to obtain promotional materials and conduct brief informational interviews. Objective 3: Recruit new people for the committee in order to lighten each committee member's task load, and to bring in new ideas to the committee. Task 1: Identify people who may be willing to serve on the committee and invite them to a committee meeting. Objective 4: Cultivate media relations that will help generate publicity for downtown Shakopee, promotion committee activities, and Vision Shakopee in general. Task 1: Identify various media personnel and initiate contact. Objective 5: Maintain contact with other committees and Board of Directors in order to utilize their research, ideas, and materials and coordinate cross-over activities and tasks. Goal 2: Committee members will cultivate and sustain downtown Shakopee promotional campaigns in order to strengthen the downtown's image and marketability. Objective 1: Establish and begin launching an Image-building campaign. Project 1: Image advertising Task 1: Promote downtown Shakopee through newspaper letters and ads. Task 2: Promote downtown Shakopee through radio and TV spots. Task 3: Promote downtown Shakopee through direct mailings. Task 4: Website development Project 2: Image-building with businesses Task 1: Downtown Banners Task 2: Signage/window stickers for businesses Project 3: Image publications Task 1: Develop / refine logo and catch phrases Task 2: Develop downtown directory/guide/brochure Task 3: Create traveling display piece that promotes downtown Objective 2: Research downtown's potential for unique retail promotions. Task 1: Identify possibilities for cooperative promotional events/activities. Task 2: Identify potential for cross-retail promotional activities. Task 3: Identify potential niche retail promotional activities. Objective 3: Plan new or expand existing special events for the downtown. Task 1: Establish possible themes for new special events / festivals Task 2: Plan Halloween promotions Task 3: Identify ways in which to expand downtown's role during Derby Days Task 4: Plan Christmas lighting project Vision Shakopee! Organization Committee 1999-2000 Work Plan Mission Statement The Organization Committee will work to manage the financial and logistical aspects of Vision Shakopee! It is the duty of this committee to seek out,recruit, and manage financial and human resources in order to sustain Vision Shakopee as a viable,permanent, far-reaching organization. Work Plan Organization This work plan is organized into two major organizational elements: fundraising and membership. Fundraising Goal 1: Committee members will identify the financial resource needs of Vision Shakopee. Task 1: Analyze budgets from other downtown management organizations Task 2: Determine staffing needs Task 3: Analyze committee work plans and budget proposals Task 4: Draft operating budget Goal 2: Committee members will develop a financial strategy to attract funds to the organization. Objective 1: Identify potential private-sector and public-sector contributors and secure adequate funding from each. Task 1: Establish contact information for each prospective contributor Task 2: Write letters to prospective contributors Task 3: Designate committee members to contact prospective contributors Task 4: Designate teams to present to each prospect entity/person Task 5: Prepare necessary and proper documents for presentations Task 6: Follow-up with each potential contributor/ask for contribution Task 7: Keep contributors/nvestors informed of Vision Shakopee progress. Objective 2: Plan fundraising events Task 1: Coordinate activities with the promotions committee Task 2: Manage financial aspect of all promotions committee activities Membership Goal 1: Committee members will identify the human resource needs of Vision Shakopee in terms of members and active volunteers. Task 1: Analyze committee projects and proposals. Task 2: Determine the number of long-term and short-term commitments needed in order to carry out committee projects. Task 3: Set goals for the number of members and volunteers to be recruited Task 4: Develop"wanted member"profiles to attract people with specific skills Task 5: Conduct membership drives at various community functions Task 6: Conduct membership drives through letter writing campaigns and other ways of personal contact Task 6: Continuously encourage people to join VS! Goal 2: Committee members will manage Vision Shakopee's human resources. Task 1: Monitor skills and talents of existing members Task 2: Identify&recruit people with specific talents, connections, or skills Task 3: Find placees within VS! that members will enjoy&be productive Task 4: Encourage leadership development Task 5: Establish annual membership dues VISION SHAKOPEE! OPERATING BUDGET Estimated Revenues: Membership Fees 2,500.00 Donations 22,000.00 City Contribution 15,000.00 County Contribution 8,000.00 Program Revenues 10,000.00 Savings/Interest Special Services District Revenues TOTAL REVENUES: 57,500.00 Estimated Expenses: Personnel: Salaries 30,000.00 FICA 2,100.00 Fringe Benefits Liability Insurance 500.00 Office Expenses: Rent 6,000.00 Utilities 850.00 Trash Removal 400.00 Equipment 500.00 Office Supplies 1,000.00 Telephone/Internet 1,000.00 Insurance 600.00 Depreciation 200.00 Miscellaneous/Contingency 550.00 Professional Development: Conference/Course Registrations 500.00 Training Materials 500.00 Travel/Subsistence 500.00 Other Expenses: Membership Dues 800.00 Advertising/Printing 1,000.00 Design Services/Architect 1,500.00 Sign Grants 1,500.00 Promotion 5,000.00 Subscriptions/Publications 1,000.00 Postage 1,500.00 TOTAL EXPENSES: 57,500.00 PROTECTS BUDGET Estimated Expenses: Market Analysis/Assessment 50,000.00 Downtown/Riverfront Master Plan& Implementation Plan 150,000.00 Page 1 VISION SHAKOPEE! PROSPECTUS Summary Information Vision Shakopee!, an organization dedicated to the preservation and revitalization of downtown Shakopee, seeks to establish and maintain a permanent,well-funded organization to carry out its mission. This prospectus describes the need for Vision Shakopee's efforts,the importance of your investment, project description,budget and use of proceeds, investor/funder benefits, and basic organization information. Statement of Need Before World War II,Downtown Shakopee was the community's primary commercial hub.Downtown buildings usually had several tenants--typically a ground-floor retailer and, frequently, several upper- floor offices or apartments;together,these tenants provided enough rent for property owners to keep their buildings in good condition. The presence of the post office,library,banks and local government offices added to the steady flow of people downtown.Not only was downtown the center of the community's commercial life, it was also an important part of its social life;people thronged the streets on Saturday nights to meet friends, see a movie and window-shop. In the past 40 years, Shakopee's downtown has changed drastically. The creation of the interstate highway system and subsequent growth of surrounding suburban communities transformed the ways in which Shakopee residents and those from surrounding communities live,work and spend leisure time. With improved transportation routes,people found it easier to travel longer distances to work or shop. Roads that once connected neighborhoods to Downtown Shakopee now carried residents to outlying shopping strips and regional malls. Consequently many downtown businesses closed or moved to the mall and/or strip shopping center, shoppers dwindled,property values and sales tax revenues dropped. Downtown property owners and merchants became apathetic.Neglected buildings,vacant storefronts and empty,unkept streets gradually reinforced the public's perception that nothing was happening downtown,that nothing was worth saving there. Shakopee residents forgot how important their downtown and its historic commercial buildings were in reflecting their community's unique heritage. Downtown merchants and property owners tried to halt this spiral of decline by attempting to imitate their competition--the shopping mall. Their attempts to modernize downtown took the form of covering traditional building fronts with aluminum slipcovers and stucco,and attaching huge, oversized signs on their buildings to attract attention.These well-meaning but usually ineffective methods did not stabilize downtown's decline,mostly because they did not address the fundamental problem--that businesses did not change when the market did,and that people no longer saw the downtown as a destination for shopping and social gathering.With the economic boom of the 1990s,Downtown Shakopee has seen increased commercial development occurring outside the central business district,creating the issue of "sprawl"with its uncontrolled growth and cookie cutter architecture that reflects neither a sense of place nor a sense of pride. The need to revitalize Downtown Shakopee is clear.A healthy,viable downtown is crucial to the heritage,economic health and civic pride of our entire community for several reasons.A healthy downtown retains and creates jobs.A healthy downtown also means a stronger tax base; long-term revitalization establishes capable businesses that use public services and provide tax revenues for the community.A revitalized downtown increases the community's options for goods and services,whether for basic staples like clothing,food and professional services or for less traditional functions such as 2 Statement of Need (continued) housing, entertainment and specialty goods.Finally,a revitalized Downtown Shakopee is a symbol of community caring and a high quality of life,factors that influence corporate decisions to locate here. Facing these issues,many concerned residents,property owners,merchants,city government and others in Shakopee have organized Vision Shakopee! and adopted a comprehensive approach to address downtown,the heart of the community,to save its historic buildings,to revive its commercial core,to strengthen business,to control community-eroding sprawl,and keep a sense of place and community life in Shakopee. This approach addresses the needs of downtown revitalization better than other approaches that preceded it in that this is a comprehensive,public-private,volunteer driven effort,whereas all previous downtown revitalization efforts were limited in scope and driven solely by the public sector. Finally,the work of Vision Shakopee! complements,but does not duplicate,the work of others such as the Shakopee Chamber of Commerce and the City's Economic Development Authority. Programs such as this have meant a great deal to other communities,permitting them to realize millions of dollars in private investment in the traditional downtown,new jobs,renovated properties, increased tourism,enhanced tax base,etc. The National Main Street Center,part of the National Trust for Historic Preservation,which assists communities to revitalize their traditional downtowns,and serves as the nation's clearinghouse for information,technical assistance,research and advocacy on preservation- based commercial district revitalization,reports that since 1980 approximately 1,400 communities nationwide have undertaken comprehensive,preservation-based downtown revitalization initiatives with tremendous success: • The total amount of public and private reinvestment in these communities is$10.9 Billion • Average reinvestment per community: $5,139,000 • Number of net new businesses generated: 47,000 • Number of net new jobs generated: 174,000 • Number of building rehabilitations: 60,900 • The Ratio of Reinvestment into the Community: the average number of dollars generated in each community for every dollar used to operate the local revitalization program: $35.43 reinvested for every$1 spent. Why Your Investment is Worthwhile Downtown advocates are commonly asked by city governments and businesses, "Why should we invest in downtown?"In response,here are a few reasons why revitalization of Downtown Shakopee is an important and worthwhile investment in the economic health and quality of life of our entire community. • Downtown Shakopee is a reflection of how the community sees itself. .a critical factor in business retention and recruitment efforts. If downtown is neglected,outsiders will see this neglect as a reflection of the entire community and its citizens. 3 Statement of Need (continued) Why Your Investment is Worthwhile(continued) • Downtown Shakopee represents a significant portion of our community's tax base. If this district declines, its property will decrease in value. This increases the tax burden on other parts of our community. • Downtown Shakopee provides a sense of community and place. As Carol Lifkind, author of Main Street: The Face of Urban America,wrote . . . "as Main Street, it was uniquely American,a powerful symbol of shared experience,of common memory,of the challenge and the struggle of building a civilization . . .Main Street was always familiar,always recognizable as the heart and soul of village,town or city.In the end,this is why we revitalize our downtowns." • Our central business district is a prominent employment center; it employs hundreds of people. Downtown is one of the largest"employers"in our community. • As a business center,our downtown plays a major role. It represents one of the largest concentrations of businesses in our community. • Downtown is an indispensable shopping and service center in our community. Though it may not hold the place as our community's most dominant shopping center, it still includes unique shopping and service opportunities. Law,physician,accountant, and insurance offices . . as well as financial institutions are located downtown. • Downtown and its historic commercial buildings are very important in reflecting Shakopee's heritage.Many of the buildings are historically significant. They should be preserved to help highlight our community's history. • Downtown represents a vast amount of public and private investment. Imagine paying to recreate all the public infrastructure and real estate in the central business district. Imagine the waste of past dollars spent if the downtown is neglected. • Downtown Shakopee has the potential to be a significant tourist draw by virtue of the character of buildings, location, selection of unique businesses,and events held there. When people travel,they want to see unique places . . .there isn't another downtown like ours in the world! • Downtown Shakopee is a government center.It is where city hall,county courthouse, and post office are located. The"one stop"shopping for government services is a notable feature of our downtown. • A healthy downtown core protects property values in surrounding residential neighborhoods. • Downtown is also a good incubator for new small businesses--the building blocks of a healthy economy. Strip centers and malls are often too expensive for new entrepreneurs. • The traditional commercial district is an ideal location for independent businesses,which in turn keep profits in town,support local families with family-owned businesses, support local community projects such as ball teams and schools,provide an extremely stable economic foundation. 4 Statement of Need (continued) Why Your Investment is Worthwhile(continued) • Main Street provides an important civic forum,where members of the community can congregate. Parades,special events and celebrations held there reinforce an intangible sense of community. Private developments like malls can and do restrict free speech and access. A Model for Other Communities The comprehensive approach to downtown revitalization that Vision Shakopee! is undertaking can provide a model for other communities to follow.In fact,representative from other nearby communities have already inquired about Vision Shakopee! and its efforts. Project Description Vision Shakopee's revitalization program is designed to improve all aspects of the downtown or central business district,producing both tangible and intangible benefits.Improving economic management, strengthening public participation,and making downtown a fun place to visit are as critical to downtown's future as recruiting new businesses,rehabilitating buildings,and expanding parking. Building on downtown's inherent assets--rich architecture,personal service,and traditional values and most of all,a sense of place--Vision Shakopee! seeks to rekindle entrepreneurship,downtown cooperation and civic concern. This approach to downtown revitalization has been a proven success in many communities and has earned national recognition as a practical strategy appropriately scaled to a community's local resources and conditions.And because it is a locally driven program, all initiative stems from local issues and concerns. Vision Shakopee's success is based on a comprehensive strategy of work,tailored to local needs and opportunities, in four general focus areas,and two specialized areas: General Focus Areas • Design: Enhancing the physical appearance of the central business district by rehabilitating historic buildings,encouraging supportive new construction,developing sensitive design management systems,and long-term planning. • Organization: Building consensus and cooperation among the many groups and individuals who have a role in the revitalization process,and maintaining a strong organizational structure. • Promotion: Marketing the traditional commercial district's assets to customers,potential investors, new businesses, local citizens and visitors. • Economic Restructuring: Strengthening the district's existing economic base while finding ways to expand it to meet new opportunities--and challenges from outlying development. 5 Project Description (continued) Specialized Focus Areas: • Riverfront Development: Helping the community to realize the tremendous potential of its most underutilized asset. • Cultural Development:Enhancing the downtown as the cultural center of the community(library, arts,etc.) Vision Shakopee's efforts are long term.Downtown revitalization is a process,preparing for and responding to challenges.The expected results of the Vision Shakopee! downtown revitalization efforts are estimated to be tens and possibly hundreds of millions of dollars in private and public investment including new businesses and attendant commercial building structures,jobs, inventories,etc. and necessary infrastructure improvements,respectively. Budget/Use of Proceeds The downtown revitalization process started with a community shared vision developed at the April 7, 1999 downtown strategic planning conference. Significant time,energy and financial resources were invested into this process from volunteers and the City.The result of the conference was the formation of the above-referenced focus areas and related committees.Generally,the next steps for each committee are: 1. To become educated on the focus areas in general through available literature and other resources. 2. Go into the field and find out HOW other communities have been successful(and how some have failed)in these focus areas. The committees have tentatively identified the following communities to study: Red Wing,Hastings, Stillwater,Northfield,Faribault,and Lake City in Minnesota; and Menomonie,Hudson,and River Falls(or possibly its Black River Falls)in Wisconsin.The reason for observing these Wisconsin communities is that they have formal downtown management organizations. 3. Educate/inform the Shakopee community at-large regarding the focus areas. This is done through meetings,panel discussions, lectures,newspaper article series,workshops, informational brochures and handouts,videos,a library reference section,etc.Educating and informing the community at- large plays a critical role in the strategic planning process in that it shows the community that the committee goals can be accomplished(and similar initiatives have been accomplished in other communities),and helps garner support for the project;the more people understand about the project,the more they'll be willing to support the revitalization effort(morally,financially and with volunteer time). 4. The committees then refine their work plans& strategies,and work on specific tasks with timeframes and individual commitments keeping the work moving ahead. Vision Shakopee recently adopted bylaws and has become incorporated under Minnesota law.It is also in the process of attaining 501(c)(3)tax-exempt status from the Internal Revenue Service. 6 Budget/ Use of Proceeds (continued) Vision Shakopee has raised funds from downtown businesses and the City's Economic Development Authority. This funding was dedicated for the costs of the strategic planning conference and the facilitation consultant. Funding Needs(costs are estimated) • A Funded Downtown Management Office(DT Manager salary,equipment,etc.) $58,000 • Market Analysis/Assessment $50,000 • Physical Master Plan and Implementation Strategy for the Downtown District $150,000 Expected Results • Major investment in infrastructure by local, state and federal governments necessary to facilitate private development. • Major Private Investment:tens and possibly hundreds of millions of dollars in private investment in new businesses and attendant commercial building structures,jobs, inventories,etc. Investor/ Funder Benefits A thriving traditional commercial district that has the resources in place to meet the many ongoing economic challenges that it will face. Funder support will be acknowledged and publicized in newsletters, in newspaper print,and through funder/partner appreciation efforts. Organization Information Mission Statement Vision Shakopee! is a non-profit corporation,private-public partnership comprised of volunteers dedicated to the preservation and revitalization of downtown Shakopee, inclusive of the First Avenue Corridor and Riverfront,honoring the district as the historic,commercial and cultural center of our community. Our mission is to engage in a comprehensive approach to the revitalization of downtown through concentrated efforts in the areas of organization,promotion,economic restructuring,and physical design. Type of Organization Minnesota Corporation; 501(c)(3)-Currently applying for 7 Organization Information (continued) Organizational Structure Board of Directors/Officers: Art Bannermann(Treas.) (612)445-7750 John Gutteter(Vice Pres.) (612)445-0378 John Perry(Pres.) (612)496-2382 John Roach (612)445-3044 Patrick Schroers (612)445-2207 Carol Schultz(Secretary) (612)445-1660 Paul Snook (612)496-9661 Brian Turtle (612)445-9668 Joe Topic (612)445-2770 Bill Wermerskirchen (612)445-3735 Duane Wermerskirchen (612)496-2000 Committees: (See"Project Description"section) • At present,approximately 30 volunteer committee members Staff:None as of yet.Currently have a part time intern. Address: Vision Shakopee! P.O.Box 6 Shakopee,MN 55379 8 WHY IS YOUR DOWNTOWN IMPORTANT? By Alicia Goehring, Coordinator Wisconsin Department of Development Main Street Program Occasionally I am asked about the value of saving a declining downtown. Why go to all the trouble? Can't malls and discount centers take the place of downtowns in the future? The answer is most definitely no. Though malls and discount centers play important roles in our communities, downtown is much more than a shopping center. It is critical for everyone involved in a downtown revitalization program to understand the value of"saving"downtown. So,here are the"Top Ten Reasons To Save Downtown"(the order may be debated!): 1. Your central business district is a prominent employment center.Even the smallest downtowns employ hundreds of people. Downtown is often the largest"employer"in your community. 2. As a business center,your downtown plays a major role.It may even represent the largest concentration of businesses in your community. 3. A downtown is a reflection of how a community sees itself. . .a critical factor in business retention and recruitment efforts.If the downtown is neglected,outsiders will see this neglect as a reflection of the entire community and its citizens. 4. Your downtown represents a significant portion of your community's tax base. If this district declines, its property will decrease in value. This increases the tax burden on other parts of your community. 5. The central business district is an indispensable shopping and service center in your community. Though it may not hold the place as your community's most dominant shopping center, it still includes unique shopping and service opportunities. Law,physician,accountant,and insurance offices . .as well as financial institutions are often located downtown. 6. Your downtown is the historic core of your community.Many of the buildings are historically significant. They should be preserved to help highlight your community's history. 7. Downtown represents a vast amount of public and private investment.Imagine paying to recreate all the public infrastructure and real estate in a central business district. Imagine the waste of past dollars spent if the downtown is neglected. 8. A central business district is often a major tourist draw. When people travel,they want to see unique places . . .there isn't another downtown like yours in the world! 9. Downtown is usually a government center. Most likely it is where you city hall,county courthouse,and post office are located. The"one stop"shopping for government services is a notable feature of downtowns across the country. 10. And,perhaps most important,your downtown provides a sense of community and place. As Carol Lifkind,author of Main Street: The Face of Urban America, said . . as Main Street, it was uniquely American,a powerful symbol of shared experience,of common memory, of the challenge and the struggle of building a civilization. .Main Street was always familiar, always recognizable as the heart and soul of village,town or city. "In the end,this is why we revitalize our downtowns." 3 , f3 CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Murphy's Landing DATE: September 7, 1999 Following up on the direction of the Council from the previous budget meeting,on Friday, September 3rd, Councilor Link,Finance Director Voxland, and I met to discuss Murphy's Landing, and make a recommendation to you. There were three items of recommendations which we had: 1. That Murphy's Landing approach the Convention and Visitors Bureau for additional funding. 2. That Murphy's Landing work with a consulting grant to seek additional grant monies. 3. That the City make a one time contribution of$30,000,which will cover the anticipated budget shortfall for Murphy's Landing for the current fiscal year. This will be with condition that the"public purpose"test is met for the City to be able to make this contribution. It was also noted that an entrance gate,which would increase the visibility of Murphy's Landing, should be pursued, but not out of the current funding cycle. Rough estimates show, with donated labor,that it will cost from$15,000 to $20,000 to construct. Plans and a firm estimate are needed. Dennis Kelly is not going to be in attendance at this evening's meeting. I did speak with him on Friday. He had the following responses: 1. CVB -Muphy's Landing does have a representative on the CVB Board of Directors; however,to his knowledge,they have not been approached for a contribution. He will follow up on that. 2. They currently have a contract grant writer,who is paid by the hour. They are pursuing grants for which they are aware that they are eligible. Murphy's Landing Board President Steve Griffith will be in attendance at the meeting tonight. r &J Akutuls Mark McNeill City Administrator MM:tw G TRANSIT FUND 2000 BUDGET ACTIVITY: The transit system began operation in September of 1984. Subsidy is provided under contract with the Metropolitan Council. Service is comprised of van pools for trips outside of Shakopee and a dial-a-ride service for internal trips. Express route bus service to Eden Prairie Center and Downtown Minneapolis is also provided twice daily during peak A.M. and P.M. travel times. Private carriers provide the service and are under contract with the City. City Staff monitors the contract. OBJECT DESCRIPTION: Description of lines items: Salaries: Share of City Staff. Utilities: Contracts with transit providers. Advertising: Additional advertising to increase ridership in Dial A Ride and the Express route $12,300. Dues: Suburban Transit Association $3,200. CITY OF SHAKOPEE, MINNESOTA 2000 Budget TRANSIT FUND BUDGET SUMMARY 1997 1998 1999 2000 Actual Actual Budget Proposed Revenue Property Taxes $285,833 $ 1,085 $ 354,615 $357,970 State Aid 83,263 372,115 76,015 76,020 State Grants 179,596 - Fares 63,501 65,114 70,000 70,000 Interest 3,610 5,387 6000 Total Revenue 615,803 443,701 500,630 509,990 Expenditures Personal Services 1,458 5,952 13,250 14,110 Supplies&Services 460,794 420,435 487,380 495,880 Total Expenditures 462,252 426,387 500,630 509,990 Excess (Deficiency) Of Revenues over Expenditures&Transfers $ 153,551 $ 17,314 $ - $ - Fund Balance $ 156,204 $ 173,518 $ 173,518 $ 173,518 Note: The $257,000 in 1997 revenues as State Aid is a 1 time carryover of funds from Met Council for$205,000 and Private Vehicle Capital payments from the RTB for$52,000. CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 17 - COMMUNITY DEVELOPMENT 4101 WAGES FT REG 1,302 5,316 11,740 2,268 12,600 12,600 4121 PERA 58 275 610 117 610 610 4122 FICA 98 383 900 154 900 900 PERSONNEL SERVICES 1,458 5,975 13,250 2,539 14,110 14,110 4210 OPERATING SUPPLIES 337 375 1,500 22 1,750 1,750 4222 MOTOR FUELS & LUBRICANTS 16,921 0 0 0 22,000 22,000 4310 PROFESSIONAL SERVICES 37,765 37,368 27,500 11,351 18,000 18,000 4330 TRAVEL/SUBSISTENCE 0 19,390 100 0 1,500 1,500 4340 ADVERTISING 1,493 1,104 3,090 260 12,300 12,300 4350 PRINTING/PUBLISHING 179 738 1,000 3 3,000 3,000 4360 INSURANCE 680 678 0 0 1,000 1,000 4380 UTILITY SERVICE 401,919 357,900 453,680 141,665 432,630 432,630 4390 CONFERENCE/SCHOOL/TRAINING 0 0 0 0 500 500 4410 RENTALS 1,500 0 0 0 0 0 4433 DUES 0 2,858 510 3,062 3,200 3,200 SUPPLIES & SERVICES 460,794 420,413 487,380 156,363 495,880 495,880 4550 EQUIPMENT 0 0 175,550 175,462 0 0 CAPITAL EXPENDITURES 0 0 175,550 175,462 0 0 TOTAL COMMUNITY DEVELOPMENT DIVISION 462,252 426,387 676,180 334,365 509,990 509,990 2000 CITY OF SHAKOPEE 14 TRANSIT FUND Program Program Program 142 143 144 Object# Description DIAL-A-RIDE VAN POOL CIRCULATOR Total 4101 Wages FT- Reg. $ 5,050 $ 5,050 $ 2,500 $ 12,600 4110 Wages-Temporary - 4121 PERA 250 250 110 610 4122 FICA 370 370 160 900 4131 Health & Life - 4151 Workers Comp - Total Personnel 5,670 5,670 2,770 14,110 4210 Operating Supplies 590 580 580 1,750 4222 Motor Fuels/Lube 22,000 22,000 4240 Equipment Maintenance - 4310 Professional Services 16,000 1,000 1,000 18,000 4320 Postage - 4321 Telephone - 4330 Travel/Subsistence 1,000 250 250 1,500 4340 Advertising 5,000 2,300 5,000 12,300 4350 Printing/Publishing 2,000 500 500 3,000 4360 Insurance 1,000 1,000 4380 Services 297,630 110,000 25,000 432,630 4390 Conference/School/Training 300 100 100 500 4410 Rentals - 4430 Miscellaneous - 4433 Dues 1,200 1,000 1,000 3,200 4437 Property Tax/Special Assess - Total Supplies&Services 324,720 137,730 33,430 495,880 4550 Capital Expenditures Total $ 330,390 $ 143,400 $ 36,200 $509,990 3 RECREATION FUND 2000 BUDGET MISSION STATEMENT: Provide parks, trails and recreation opportunities to enhance the quality of life in our community. ACTIVITY: Activity includes the administration of a year round comprehensive recreation, parks and leisure services program. The operations include the management of youth and adult activities, special events, public relations, volunteers, parks, trails and special facilities such as the outdoor pool, community center, community youth building and athletic complexes. GOALS: 1. Allot 6t of available ice time for open skating and non-hockey activities. 2. Offer a wide range of programs to serve all citizens. 3. Provide recreation services in a cost effective manner by keeping the cost per capita of operating expenses less than $20 per resident. See Chart on the following pages. MEASUREMENT OF GOALS: 1. Ice time scheduled for non-hockey events. Projected 1998 1999 Total ice hours 1350 1800 +33 Open skating hours 100 118 +18 Misc. activities Ice Hockey 1250 1682 +34 2. Number of recreations activities serving various populations. Projected 1998 1999 9 Total # activities 99 150 + 50 Youth 67 92 + 37 Teens 7 16 + 140 Adults 13 18 + 38 Seniors 2 12 + 500 Families 10 12 + 20 OBJECT DESCRIPTION: Description of lines items: Salaries: Director, Facility Manager/Asst. Director, 2 Recreation Supervisors, 1 Customer Service Rep. , 1 Office Service Worker, and a Maintenance Operations Manager. Salaries - PT Temp: Pool (35) , Instructors (10) , Activity Leaders (15) , Building Coordinators (13) , Rink Attendants (12) . Supplies: Recreation supplies, office supplies, cleaning supplies, flowers, blades and propane for ice resurfacer, & miscellaneous equipment. Professional Services: Professional Services: transportation for trips and tours, entertainers for playground events ($4000), Music in the Parks band concerts ($4,700) , and Huber Park Master Plan revision ($2,000) . Building Maintenance: Cleaning contracts ($20,000) , maintenance contracts for heating and cooling equipment ($3,000), Gel-coat Waterslide ($25,000) , Tile Bath House and Shower Area ($10,000) . Utilities: Ice arena, Civic Center and Pool. Printing/Publishing: Publication of three brochures with Community Education and newspaper advertising ($6,000) and City Guide & newspaper ($1,700) . Conferences/School/Training: Pool training for lifeguards and WSIs ($1,000) , Facility Manager attending regional training in Michigan ($600) , and MRPA State Conference for three park and recreation personnel ( $1,500) Rentals: LOGIS computer service ($10,000), Postage meter rental ($500) Ice Resurfacer ($6,550) , Building rental ($110,000) . Capital Equipment: New copy machine to replace 14 year old machine ($15,000) , Two treadmills ($10,000) , Upgrade phone system ($5,000) . CITY OF SHAKOPEE, MINNESOTA PROFORMA OPERATING STATEMENT-RECREATION FUND For the Year Ending December 31,2000 1997 1998 1999 Y-T-D 2000 Actual Actual Budget 6-30-99 Est. Operating Revenue Memberships&Admissions 114,743 135,241 140,000 51,931 140,000 Activities 121,886 119,748 155,560 84,935 162,000 Concessions 27,503 29,894 35,040 7,735 35,540 Rentals 159,895 195,919 239,700 134,083 240,500 Fees 21,277 9,408 18,500 7,032 15,500 Miscellaneous 500 2,993 1,019 5,000 Contributions 2,276 2,000 10,000 2,825 8.000 Total Operating Revenue 448,080 495,203 598,800 289,560 606,540 Operating Expense 4101 FT Salaries 187,089 212,652 264,720 113,977 282,330 4102 Wages-Overtime 376 740 1,000 1,129 1,000 4110 PT Salaries 137,423 138,302 167,000 49,516 178,000 4121 PERA 9,057 11,601 13,770 6,295 14,680 4122 FICA 21,844 23,658 33,110 12,374 36,130 4131 Health&Life 17,184 18,462 33,740 15,184 33,820 4142 Unemployment 145 500 - 4151 Workcomp 9,867 7,421 7,500 6,571 7,500 4170 Compensated Absences 4,823 3,501 5,000 5,000 4210 Supplies 34,597 35,683 40,500 21,527 50,500 4230 Bldg. Maint. 30,970 33,537 30,000 18,149 65,000 4240 Equip. Maint. 13,675 6,501 4,500 2,415 6,000 4250 Merchandise 3,374 4,636 5,000 5,000 4310 Professional Serv. 10,295 16,265 17,000 10,223 12,000 4320 Postage 1,713 3,049 2,500 1,267 3,250 4321 Telephone 9,631 9,817 7,100 4,487 11,100 4330 Travel/Subsistence 1,271 890 1,550 538 1,550 4340 Advertising 875 883 1,300 779 1,300 4350 Printing&Repro 3,427 8,138 6,500 3,248 8,700 4360 Insurance 22,242 21,023 23,500 21,100 4380 Utilities 121,790 127,110 122,000 59,773 129,000 4390 Conference/School/Train 989 1,103 2,100 741 3,100 4410 Rents 6,552 12,742 120,730 64,338 131,540 4420 Depreciation 134,286 134,818 24,000 24,000 4433 Dues 759 824 750 828 1,100 4435 Subscriptions/Publication 321 437 400 393 650 Total Expense 784,430 833,938 935,770 393,752 1,033,350 Operating Income (336,350) (338,735) (336,970) (104,192) (426,810) Interest Income 11,159 9,806 10,000 Transfer In General Fund 301,140 332,690 336,970 346,810 Net Income (24,051) 3,761 - (104,192) (70,000) Recreation Fund-Cash For the Year Ending December 31, 2000 1997 1998 1999 Y-T-D 2000 Actual Actual Budget 6-30-99 Est. Operating Receipts Service Charges 448,080 495,203 598,800 289,560 606,540 Transfers In 301,140 332,690 336,970 346,810 749,220 827,893 935,770 289,560 953,350 Operating Expense 4100 FT Salaries 187,089 212,652 264,720 113,977 282,330 4102 FT Overtime 376 740 1,000 1,129 1,000 4110 PT Salaries 137,423 138,302 167,000 49,516 178,000 4140 PERA 9,057 11,601 13,770 6,295 14,680 4141 FICA 21,844 23,658 33,110 12,374 36,130 4131 Health &Life 17,184 18,462 33,740 15,184 33,820 4142 Unemployment 145 500 4151 Workcomp 9,867 7,421 7,500 6,571 7,500 4170 Compensated Absences 4,823 3,501 5,000 5,000 4210 Supplies 34,597 35,683 40,500 21,527 50,500 4230 Bldg. Maint. 30,970 33,537 30,000 18,149 65,000 4232 Equip. Maint. 13,675 6,501 4,500 2,415 6,000 4250 Merchandise 3,374 4,636 5,000 5,000 4310 Professional Serv. 10,295 16,265 17,000 10,223 12,000 4320 Postage 1,713 3,049 2,500 1,267 3,250 4321 Telephone 9,631 9,817 7,100 4,487 11,100 4330 Travel/Subsistence 1,271 890 1,550 538 1,550 4340 Advertising 875 883 1,300 779 1,300 4350 Printing & Repro 3,427 8,138 6,500 3,248 8,700 4360 Insurance 22,242 21,023 23,500 21,100 4380 Utilities 121,790 127,110 122,000 59,773 129,000 4390 Conference/School/Train 989 1,103 2,100 741 3,100 4410 Rents 6,552 12,742 120,730 64,338 131,540 4433 Dues 759 824 750 828 1,100 4435 Subscriptions/Publication 321 437 400 393 650 4550 Capital Equipment 2,661 44 2,500 30,000 Total Disbursements $652,805 $699,164 $914,270 $393,752 $1,039,350 Net Cash Flow $96,415 $128,729 $21,500 ($104,192) ($86,000) Cash Balance 196,299 327,989 349,489 241,989 Accumulated Depreciation (416,772) (551,590) (180,277) (204,277) Operating Cash (220,473) (223,601) 169,212 - 37,712 Program Program Program Program Program Program 750 751 752 753 754 755 Objec Description Benefits Gen. Rec. Pool Ice Arena Civ Cntr Pk Admin. Total Operating Revenue 3470 Memberships 35,000 30,000 65,000 3471 Daily Admissions 40,000 35,000 75,000 3472 Lessons 15,000 1,000 16,000 3474 Ice Rental-Prime 225,000 225,000 3481 Non-resident Fee 5,000 5,000 3477 Youth Activities 75,000 22,000 97,000 3478 Aerobics 11,000 11,000 3478 Adult Activities 35,000 3,000 38,000 3479 Concession Stand 12,000 9,000 21,000 3480 Vending Contract 2,770 2,770 5,540 3480 Vending Machines 3,000 3,000 3,000 9,000 3489 Township Contributions 7,000 7,000 3490 Other Rec.Fees 1,000 1,000 3491 Arena Advertising 5,000 5,000 3620 Skate Sharpening 2,000 2,000 3620 Pay Phones 500 500 3622 Cable Access Rental 12,000 12,000 3622 Rentals 2,000 2,000 3622 Meeting Room Rental 1,500 1,500 3623 Contributions 8,000 8,000 Total Operating Revenue - 131,000 107,770 245,500 122,270 - 606,540 Operating Expenses 4101 Wages FT-Reg. 30,000 100,330 13,000 32,000 64,000 43,000 282,330 4102 Wages FT-OT 1,000 1,000 4110 Wages-Temporary 40,000 48,000 23,000 67,000 178,000 4121 PERA 1,550 5,250 670 1,660 3,320 2,230 14,680 4122 FICA 2,300 10,810 5,080 4,920 10,150 2,870 36,130 4131 Health&Life 33,820 33,820 4142 Unemployment - - 4151 Workers Comp 7,500 7,500 4170 Compensated Absences 5,000 5,000 Total Personnel 80,170 157,390 66,750 61,580 144,470 48,100 558,460 4210 Operating Supplies 31,500 7,000 6,000 6,000 50,500 4230 Building Maintenance 40,000 5,000 20,000 65,000 4240 Equipment Maintenance 3,000 3,000 6,000 4250 Merchandise 5,000 5,000 4310 Professional Services 10,000 2,000 12,000 4320 Postage 2,500 750 3,250 4321 Telephone 1,500 700 2,000 6,500 400 11,100 4330 Travel/Subsistence 600 150 200 600 1,550 4340 Advertising 500 800 1,300 4350 Printing/Publishing 6,000 700 2,000 8,700 4360 Insurance 2,300 4,900 1,200 12,700 21,100 4380 Utilities 14,000 75,000 40,000 129,000 4390 Conference/School/Training 1,000 600 1,500 3,100 4410 Rentals 10,000 5,810 50,220 65,510 131,540 4433 Dues 500 100 200 300 1,100 Music in the Parks - 4435 Subscriptions/Publications 300 200 150 650 4438 Sales Tax - Total Supplies&Services - 65,200 79,760 142,920 158,210 4,800 450,890 4550 Capital Expenditures - 15,000 15,000 30,000 Total Park&Rec. 80,170 237,590 146,510 204,500 317,680 52,900 1,039,350 2000 BUDGET 2000 2000 Pay With Title/Description Step 3% COL Inc FICA PERA Park& Rec Director 4 $ 54,082 $ 4,137 $ 2,801 Facility Manager 8 50,164 3,838 2,598 Rec Supervisor II 6 45,372 3,471 2,350 Rec Supervisor I 3 33,380 2,554 1,729 Office Service Worker 7 31,520 2,411 1,633 Customer Srvc Rep 8 30,369 2,323 1,573 Facility Maint Worker 2 24,946 1,908 1,292 Charge in Park Maint N/A 8,000 612 414 Charge in Govt Buildings N/A 4,500 344 233 Total Rec Fund (General) $ 282,333 $ 21,598 $ 14,623 Projected population 1999 18,015 2000 2000 Net Percentage Subsidy Budgeted Budgeted Revenues/ of Expense per Program Expenses Revenues Expenses Earned capita Benefits 80,170 (80,170) 4.45 Gen. Rec. 237,590 131,000 (106,590) 55.1% 5.92 Pool 146,510 107,770 (38,740) 73.6% 2.15 Ice Arena 204,500 245,500 41,000 120.0% (2.28) Civ Cntr 317,680 122,270 (195,410) 38.5% 10.85 Pk Admin. 52,900 (52,900) 2.94 • Net Subsid 24.02 � . .t•t . . :.::: :;;;:oii.:,:;::;:5c.: a350,000 ; v� " , } w ,. i y ;# }iiaf.g:t;'egtA"'>$e . s.' i ,.: M„i � p: *g? 9 ` am � � \ 22 : l{ A} ihSel G:}¢s {.T-{.:: „,,,,',.'...,..:.::g. . T ;Al•,,,,.p,1,40',1- : ii>. } a .”'1 � e 'i �,.,,; ,::0. 'f+ f$4. Y .. •;.::fi� # , i } � tft �t�.:{ f:4.0{.+.,T,,.t7r }. A:.‘..,.:•?Ynti3°0.°°9)� ,::LK„ir$ :4Li �! 4i ZA2kftiz2iv:. :N $� ..?.g,i • y }i $ #'Y tt ir.i ' J #.� ii.;�:.*.t}:$ 4 ` {. "fx! y. ;f' .c m�,.g: ; . n4`paJX . ± . $2}:.�w ;�Y{ • : ;3u# #�# 1hif �;.• � }�. :$, },an{ tn :» w,.: \ #Y} }.n ;�$} ii { ?,,{�: . . ..iij^#3}i•:22{a:}i:„.x{ ti+.` `t3kv ?2# ,{#'t ,` { , K}:#,av:$2$i'viY »3 :t{7{ vK,: ;.. i?>};<}22 •2•:T!,. as '� nses(00 ::... .` .'...,..::•:t•s$:,::•.::•.:::::::::::::::: :}:.•.:xat:?:•v.v!a.{r:tr :�. v3.tY.i•}'• `..:....?:+.�...":' :}:{.o�� i• :.} : :250,, <:i:<iii , Yk f t . F : :{ k >,y.::*Pri1yF»ta:: :ilii. , .44r0.04:401%41®Revenues:t? 2# j ` #�ig' k:! } : '4,,Y.:: !•:t : N �:emfy :::::;:i. :::1.0** aa ty � 3�A Y :y: 22v:beri ;:. ? a3 � ; y`t�, Y) i ifi .•• 4rn � : ti } k $F,. i3 x o 000 :3: ::• '. Y }. • tia ;M1 a,;3:t ;iF ;� $$:• .0 ..%}v.;:%:'• i , tYeti � ??? ,:t.;}:200, :l� !} "yr %<5� y : �:# .f:{i`}..ir f'• ' � m•:•:0„*:::?:f: s {`. t ; `”t, }•$� n ,#,Yf.�} ` ;>r 3 „�'',si,• �i • � ; K:w:, ,,: � .>2;�3:ti:.y,;.F $}#v::� s-,+`} FfhF'4 kVF} br; f.� K.. h..:q>: ! :` - v•}+ yY:: # C� ,,� Evt3 �' ::Ti'i #y�x` , x:.tt}�x�R.#:�( af. •{ �. . }. . 1�,i� :: + {!;}t.: • 4y : ;2v , t � S } .,.�2�„� �00 ' $, x.}r :r.': i T, .# ! „-, :::a t: :, i3i ,• si :150, :: . .,. { il { r. • z k '. 3T s 3 ` yi :T` 100,000 •:li..,. .. ,, �,1,5<: � lipAm.r..:.:Ni ,:....::. {: i, i k } ° 0- yqin }yAy 5(),000 i�<}` 3 a y ; i #: ::•?• «:G:::,. • i 2 }Y T{ {. �}• } .tti t i v�� y vv i �2•.: #t � 2 •2` r 2} L.$+ ,fC {!t ;4f ,� 2't v 4r 2 :,,,:a.::::.::,:.• :9,..-...-.. 0 .a ? . . •#t # , � ,.. . .* * •tih•22`#x ,„„„„:„„,,w,..„-.4,„1: . ........... ..... ........-.'viT. ._..•t�ii r'.?S,. .........'i�:,J337.it;' afi:: ,#,`: .42µ`„t;:}},,•. }. Benefits Gen.Rec. Pool Ice Arena Civ Cntr Pk Admin. E CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET DIVISION: POLICE MISSION STATEMENT: The Shakopee Police Department is dedicated to protecting, serving and working with the public to promote and maintain a safe, peaceful community. ACTIVITY: The primary services of the Police Department are heavily focused in safety. This includes the prevention of crime and hazards through education and citizen involvement; the timely response to life threatening, hazardous, suspicious or in-progress criminal activity; followed by the investigation of these events to prevent their reoccurrence, seek prosecution and reassure the community of its safety. Youth is another major focus of our police function. We will have officers directly committed to youth, two School Resource Officers and one DARE/GREAT officer. Community-oriented policing is the philosophical basis of all department activities. Officer training, scheduling, and assignments are meant to reflect the importance of transforming the police role from one of a reactive law enforcement to that of problem solving, working in partnership with our community, to meet or exceed their expectations. GOALS: 1. Maintain an average or above average crime clearance rate. 2. Provide quality community service in an effective and efficient manner. 3. Maintain a reasonable core of officers based on the City's growing population. MEASUREMENT OF GOALS: 1. Crime clearance rate compared to metro average: 1997 1998 Crimes Reported 1,910 1,841 Crimes Cleared 783 791 Percent of Crimes Cleared 41% 43% Metro Avg % of Crimes Cleared 41% 39% 2. Cost per call of service: Budgeted 1998 1999 Police Dept General Fund Expenditures $ 1,689,510 $ 1,930,120 Calls for service 9,979 10,506 Cost Per Call for Service $ 169.31 183.72 3. Officers per 1,000 residents: Budgeted 1998 1999 Sworn Officers 22 23 Population 17,107 18,015 Officers per 1,000 Residents 1.29 1.28 OBJECT DESCRIPTION: Description of lines items: Salaries: Police Chief, Deputy Chief, Three Sergeants, Two Investigators, fifteen Officers, One officer assigned to the Southwest Metro Drug Task Force, Three FTE Clerical, One 3/4 time Clerical, and two Communti Service Officers. We are also requesting from Council two additional officers to be School Resource Officers, and a 1/2 time clerical position. There is approximately $192,510 in various grants and other revenues to offset some of the salary expenses. Supplies: Four portable radio's $4,800, and computer equipment $5,000. Building Maintenance: Cleaning contract $8,550, normal repairs $3,000, Preventive Maintenance $1,500. Rentals: Access fees to state and Federal computers $1,560, Equipment Rental $58,370, Mobile Display Terminals $13,700, Copy machine lease $5,272, and $5,560 in Building Rent. Professional Services: PDI and psychological exams $10,000, Animal Control $8,860, and the City portion of county computer programmer analyst cooperative agreement $7,500. Capital Equipment: Two Civil Defense sirens $35,400, and one SIRT trailer $6,000. Designated Miscellaneous: Participation in the Southwest Metro Drug Taskforce $8,400. • CITY OF SHAKOPEE 2000 BUDGET Division Budget Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET DIVISION 31 - POLICE 4101 WAGES FT REG 1,155,269 1,134,170 1,200,480 502,399 1,377,700 1,377,700 4102 OVERTIME-FT 57,245 67,514 62,000 36,111 89,250 89,250 4110 WAGES - TEMP 3,447 5,487 0 0 0 0 4111 OVERTIME-TEMP 13 75 0 0 0 0 4121 PERA 123,686 116,454 120,040 57,232 146,710 146,710 4122 FICA 18,945 19,850 29,650 9,983 30,380 30,380 4131 HEALTH 83,992 77,220 124,110 55,604 141,310 141,310 4132 LIFE/LTD 0 0 0 2,840 0 0 4151 WORKERS COMPENSATION 31,277 23,494 30,000 22,923 40,000 40,000 4170 COMPENSATED ABSENCES -12,341 -30,381 15,000 0 5,000 5,000 4171 RETIREMENT BENEFIT 7,679 275 0 0 0 0 PERSONNEL SERVICES 1,469,212 1,414,158 1,581,280 687,093 1,830,350 1,830,350 4210 OPERATING SUPPLIES 39,030 35,740 48,800 25,013 46,100 46,100 4222 MOTOR FUELS & LUBRICANTS 17,257 11,082 14,800 7,127 16,400 16,400 4230 BUILDING MAINT 12,012 12,950 13,050 5,078 12,550 12,550 4240 EQUIPMENT MAINTENANCE 23,776 20,890 20,900 10,361 20,500 20,500 4310 PROFESSIONAL SERVICES 14,762 43,611 25,889 14,383 26,360 26,360 4320 POSTAGE 1,242 1,400 1,500 714 1,600 1,600 4321 TELEPHONE 11,566 12,229 16,000 5,727 13,500 13,500 4330 TRAVEL/SUBSISTENCE 1,645 2,211 4,000 3,706 8,000 8,000 4350 PRINTING/PUBLISHING 4,682 2,468 2,750 875 2,000 2,000 4360 INSURANCE 25,424 22,308 26,250 0 27,850 27,850 4380 UTILITY SERVICE 13,507 12,820 13,300 5,581 13,100 13,100 4390 CONFERENCE/SCHOOL/TRAINING 10,314 8,432 15,000 5,607 21,950 21,950 4410 RENTALS 55,410 64,081 67,650 37,019 87,710 87,710 4430 DESIGNATED MISCELLANEOUS 8,400 8,400 8,400 6,300 8,400 8,400 4433 DUES 321 543 1,000 693 2,000 2,000 4435 SUBSCRIPTIONS/PUBLICATIONS 590 217 550 217 550 550 SUPPLIES & SERVICES 239,939 259,384 279,839 128,400 308,570 308,570 4550 EQUIPMENT 1,728 15,968 69,000 36,925 41,400 41,400 CAPITAL EXPENDITURES 1,728 15,968 69,000 36,925 41,400 41,400 4720 INTERFUND OPERATING TRANSFERS 0 0 0 1,211 0 0 TRANSFERS OUT 0 0 0 1,211 0 0 TOTAL POLICE DIVISION 1,710,879 1,689,510 1,930,119 853,629 2,180,320 2,180,320 CITY OF SHAKOPEE PROGRAM BUDGET WORKSHEET FOR THE YEAR ENDING 12/31/00 PROGRAM PROGRAM PROGRAM PROGRAM PROGRM PROGRM PROGRM PROGRM PROGRM PROGRAM 310 311 312 313 314 315 318 319 351,36 PROGRAM 316,317 BENEFTS MGT PATROL INVSTGT DARE COURT CUSTDN CD ENF 363 359,360 SCH/SVS TOTAL POLICE 4101 WAGES FT REG 275000 290000 617000 95000 15000 2000 1500 47200 0 0 35,000 1,377,700 4102 OVERTIME-FT 0 2500 40000 3000 1500 8000 0 0 1250 16,000 17,000 89,250 4121 PERA 20500 26700 74900 11170 1880 1140 80 2450 140 1,820 5,930 146,710 4122 FICA 4100 10200 9530 1420 240 150 120 3620 20 230 750 30,380 4131 HEALTH 141310 0 0 0 0 0 0 0 0 0 0 141,310 4151 WORKERS COMPENSATION 40000 0 0 0 0 0 0 0 0 0 0 40,000 4170 COMPENSATED ABSENCES 5000 0 0 0 0 0 0 0 0 0 0 5,000 Total PERSONNEL SERVICES $485910 $329400 $741430 $110590 $18620 $11290 $1700 $53270 $1410 $18,050 $58,680 $1,830,350 4210 OPERATING SUPPLIES 0 40000 0 0 1000 0 100 0 5000 0 0 46,100 4222 MOTOR FUELS & LUBRICANTS 0 800 14000 1600 0 0 0 0 0 0 0 16,400 4230 BUILDING MINT 0 4000 0 0 0 0 8550 0 0 0 0 12,550 4240 EQUIPMENT MAINTENANCE 0 12000 7000 0 0 0 0 0 1500 0 0 20,500 4310 PROFESSIONAL SERVICES 0 17500 0 0 0 0 0 0 8860 0 0 26,360 4320 POSTAGE 0 1600 0 0 0 0 0 0 0 0 0 1,600 4321 TELEPHONE 0 13500 0 0 0 0 0 0 0 0 0 13,500 4330 TRAVEL/SUBSISTENCE 0 8000 0 0 0 0 0 0 0 0 0 8,000 4350 PRINTING/PUBLISHING 0 2000 0 0 0 0 0 0 0 0 0 2,000 4360 INSURANCE 0 26050 0 0 0 0 0 0 1800 0 0 27,850 4380 UTILITY SERVICE 0 12500 0 0 0 0 0 0 600 0 0 13,100 4390 CONFERENCE/SCHOOL/TRAINING 0 20700 0 0 0 0 0 0 1250 0 0 21,950 4410 RENTALS 0 26250 58710 0 0 0 0 0 2750 0 0 87,710 4430 DESIGNATED MISCELLANEOUS 0 0 0 8400 0 0 0 0 0 0 0 8,400 4433 DUES 0 2000 0 0 0 0 0 0 0 0 0 2,000 4435 SUBSCRIPTIONS/PUBLICATIONS 0 550 0 0 0 0 0 0 0 0 0 550 Total SUPPLIES & SERVICES $0 $187450 $79710 $10000 $1000 SO $8650 $0 $21760 SO SO $308,570 4550 EQUIPMENT 0 6000 0 0 0 0 0 0 35400 0 0 41,400 Total CAPITAL EXPENDITURES $0 $6000 SO SO SO $0 SO SO $35400 SO SO $41,400 TOTAL POLICE $485910 $522850 $821140 $120590 $19620 $11290 $10350 $53270 $58570 $18,050 $58,680 $2,180,320 2000 BUDGET 2000 2000 Pay With Title/Description Step 3%COL Inc FICA PERA Pol Rec Tech 3/4 Time 3 $ 21,677 $ 1,658 $ 1,123 Police Rec Tech 8 34,683 2,653 1,797 Police Rec Tech 8 34,683 2,653 1,797 Pol Rec Tech 1/2 Time 1 13,874 1,061 719 Secretary 8 36,469 2,790 1,889 Police Chief 8 77,606 1,125 8,847 Deputy Chief 8 64,851 940 7,393 Police Investigator 4 52,504 761 5,985 Police Sergeant 3 50,058 726 5,707 Police Sergeant 8 57,060 6,505 Police Investigator 4 52,328 759 5,965 Police Officer 4 50,519 5,759 Police Officer 4 52,328 759 5,965 Police Sergeant 3 50,058 726 5,707 Police Officer 4 49,552 718 5,649 Police Officer 4 49,525 718 5,646 Police Officer 4 48,292 700 5,505 Police Officer 4 48,292 700 5,505 Police Officer 4 50,040 726 5,705 Police Officer 4 48,292 700 5,505 Police Officer 3 41,281 599 4,706 Police Officer 3 41,281 599 4,706 Police Officer 3 39,602 574 4,515 Police Officer 3 39,602 574 4,515 Police Officer 2 37,997 551 4,332 Police Officer 2 37,513 544 4,276 Police Officer 2 37,513 544 4,276 Police Officer 1 36,007 522 4,105 Police Officer 1 36,007 522 4,105 Police Officer 1 36,007 522 4,105 CSO's 47,200 684 5,381 Premium Pay 5,000 73 570 Total Police $ 1,377,702 $ 27,181 $ 148,265 2000 GENERAL FUND BUDGET-REVENUES 1994 1995 1996 1997 1998 1999 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD (6-30-991 Taxes . Current Ad Valorem $ 2,532,961 $ 2,559,150 $ 2,480,420 $ 2,620,138 $ 2,601,008 $ 1,464,431 Tax Increment 31,605 511 9,894 Moblie Home Fiscal Disparities 319,487 276,001 272,708 317,008 333,345 143,605 Aggregate Tax - 26,160 10,965 Lodging Tax 99,384 115,432 120,137 124,553 141,329 55,900 Total Taxes 2,951,832 2,950,583 2,873,265 3,093,304 3,102,353 1,684,795 Special Assessment 80 Licenses& Permits Cable Franchise 40,680 51,568 42,852 - - Track Franchise - 13,888 10,663 8,503 8,652 Liquor Licenses 60,545 66,847 80,094 81,603 93,491 89,415 Beer Licenses 9,077 3,806 644 1,803 1,933 2,227 Cigarette licenses 645 2,590 3,342 2,300 6,242 292 Misc. Business Permits 5,108 3,326 5,443 3,690 3,579 1,078 Building Permits 201,983 323,876 428,871 431,498 722,665 415,804 Plumbing Permits 31,123 41,789 50,097 71,590 113,047 57,115 Mechanical Permits 26,372 36,159 28,839 70,337 126,237 32,323 Electric Permits 24,374 33,510 43,354 58,261 75,291 45,919 Septic Permits 1,500 1,802 1,550 1,450 1,800 560 Sewer Permits 5,253 5,981 8,232 9,067 20,774 7,344 Street Opening Permits 3,725 3,500 6,650 5,880 8,330 2,380 Dog Licenses 286 458 559 724 770 446 Misc. Non-Bus. Lic. 321 4 - - 40 60 Total Lic. &Permits 410,992 589,104 711,190 746,706 1,182,851 654,963 Intergovernmental Grants-Fed 13,306 23,332 47,016 287,668 62,759 State Grants &Aids 158,842 150,866 281,213 9,708 Local Government Aid 158,842 150,866 177,612 194,793 203,588 HACA 450,363 456,586 433,665 443,694 443,531 Mobile Home 593 1,070 928 361 - Local Performance Aid 15,506 18,943 PERA Aid 9,085 18,170 Police Training 5,911 6,168 6,449 5,406 - State Hwy Maint Aid 101,085 33,303 101,795 119,473 - Police State Aid 98,4/1 96,680 111,412 103,185 115,416 County Grants/Aid 98,471 96,680 - - - Aggregate Tax 15,807 12,497 21,026 16,912 - Local Grants/Aids - Total Intergovernmental 1,088,385 1,018,022 876,219 955,431 1,368,529 72,467 4 2000 GENERAL FUND BUDGET-REVENUES 1999 2000 2001 2002 2003 2004 Budget EST. EST. EST. EST. EST. Taxes . Current Ad Valorem $ 2,749,213 $ 3,166,581 $ 3,356,576 $ 3,557,970 $ 3,771,449 $ 3,997,736 Tax Increment - - - - Moblie Home 700 400 400 400 400 400 Fiscal Disparities 315,095 330,800 347,300 364,700 382,900 402,000 Aggregate Tax 18,000 18,000 18,000 18,000 18,000 18,000 Lodging Tax 130,000 135,000 140,000 145,000 150,000 155,000 Total Taxes 3,213,008 3,650,781 3,862,276 4,086,070 4,322,749 4,573,136 Special Assessment Licenses & Permits Cable Franchise - - - Track Franchise 10,000 9,000 9,000 9,000 9,000 9,000 Liquor Licenses 80,000 90,000 90,000 90,000 90,000 90,000 Beer Licenses 2,000 3,000 3,000 3,000 3,000 3,000 Cigarette licenses 3,300 5,500 5,500 5,500 5,500 5,500 Misc. Business Permits 4,000 3,500 3,500 3,500 3,500 3,500 Building Permits 450,000 700,000 720,000 740,000 760,000 780,000 Plumbing Permits 70,000 100,000 105,000 110,000 115,000 120,000 Mechanical Permits 40,000 80,000 82,000 84,000 86,000 88,000 Electric Permits 45,000 65,000 65,000 65,000 65,000 65,000 Septic Permits 1,000 1,500 1,500 1,500 1,500 1,500 Sewer Permits 7,000 12,000 12,000 12,000 12,000 12,000 Street Opening Permits 6,000 6,000 6,000 6,000 6,000 6,000 Dog Licenses 600 750 750 750 750 750 Misc. Non-Bus. Lic. - - - - - - Total Lic. & Permits 718,900 1,076,250 1,103,250 1,130,250 1,157,250 1,184,250 Intergovernmental Grants-Fed 89,500 154,525 100,000 100,000 100,000 100,000 State Grants &Aids 5,600 14,760 15,000 15,000 15,000 15,000 Local Government Aid 213,625 219,200 219,200 219,200 219,200 219,200 HACA 442,945 458,740 458,740 458,740 458,740 458,740 Mobile Home Local Performance Aid 16,600 - PERA Aid 11,930 11,930 11,930 11,930 11,930 11,930 Police Training 6,000 6,000 6,000 6,000 6,000 6,000 State Hwy Maint Aid - - - - - Police State Aid 105,000 110,000 110,000 110,000 110,000 110,000 County Grants/Aid 38,500 - - - - Aggregate Tax - - - Local Grants/Aids - 28,450 10,000 10,000 10,000 10,000 Total Intergovernmental 929,700 1,003,605 930,870 930,870 930,870 930,870 5 2000 GENERAL FUND BUDGET-REVENUES 1994 1995 1996 1997 1998 1999 ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL YTD (6-30-991 Charges for Service Administrative Fee 29,582 61,048 41,863 51,005 115,971 17,076 Plan Check 108,917 177,691 252,211 241,577 400,918 239,031 Sale of Documents 9,354 10,601 9,511 9,750 11,294 4,122 Assessment Search 4,010 4,453 4,431 4,834 9,685 3,200 Release of Dev.Agreeme 490 583 411 420 613 285 Comprehensive Plan Fee 2,470 194 87 175 - Land Division Administra 18,754 5,877 11,960 13,627 18,343 9,015 Land Use Administration 7,036 26,963 27,539 49,523 22,300 13,652 Radon Kit Sales 1,000 - Misc. Police Services 4,734 11,241 18,488 27,818 36,707 52,898 Fire Calls&Contracts 29,748 32,973 27,172 39,881 35,449 19,496 Pound Fines&Fees 2,998 2,190 3,260 3,100 3,605 1,210 Valleyfair 13,570 14,927 16,420 18,062 19,868 21,855 Snow Removal 6,228 3,943 5,712 8,737 - - Street Repair 875 - - - Public Works Rentals 803 - - - Misc. Public Works 8,194 10,401 30,618 19,455 29,039 13,254 Engineering Services 375,527 394,976 546,920 502,118 517,935 308,136 Engineering Grade Fee 2,850 2,401 78,967 53,970 73,012 57,143 Weed Removal 570 - - - Total Charges for Svs. 781,002 935,196 1,075,570 1,045,052 1,294,739 760,373 Fines and Forfeits Court Fines 64,914 80,083 95,865 84,708 99,140 54,583 Miscellaneous Miscellaneous 52,267 70,906 57,559 115,161 81,439 106,675 Interest 129,718 219,412 235,918 296,330 317,277 Rent 15,670 29,673 24,576 21,202 15,196 7,052 Contributions 1,635 3,196 - 5,350 - Total Miscellaneous 199,290 323,187 318,053 438,043 413,912 113,727 Total Revenues 5,496,415 5,896,175 5,950,162 6,363,244 7,461,604 3,340,908 Other Sources Sale Of Assets 2,059 342 2,462 75,000 400 Operating Transfers 218,885 Capital Equipment 747,302 - - SPUC Contribution 286,197 759,489 789,232 772,660 875,927 360,000 Total Other Sources 1,035,558 759,831 791,694 1,066,545 876,327 360,000 Grand Total $6,531,973 $6,656,006 $6,741,856 $7,429,789 $8,337,931 $3,700,908 2000 Local grants/aids-1999 ISD share Dare Agreement$25,000 + ISD resource officers$(2300'2)'.75 2000 Federal grants $10604 local Iledg +$47200 CSO+42000& 1/3 of 42000 school resource officers+ SWMDTF$51000 2000 State grants-$8,000 Auto Theft Prevention Grant, $1,130 Operation Nite Cap, $5,630 COPS OT Multi Housing Grant 6 2000 GENERAL FUND BUDGET-REVENUES 1999 2000 2001 2002 2003 2004 Budget EST. EST. EST. EST. EST. Charges for Service Administrative Fee 45,000 50,000 50,000 50,000 50,000 50,000 Plan Check 290,000 350,000 355,000 360,000 365,000 370,000 Sale of Documents 10,000 10,000 10,000 10,000 10,000 10,000 Assessment Search 5,000 5,000 5,000 5,000 5,000 5,000 Release of Dev.Agreeme 400 450 450 450 450 450 Comprehensive Plan Fee 100 - - Land Division Administra 14,420 17,000 17,510 18,040 18,580 19,140 Land Use Administration 41,000 30,000 30,500 31,000 31,500 32,000 - Radon Kit Sales - - - - - Misc. Police Services 10,000 17,000 17,000 17,000 17,000 17,000 Fire Calls&Contracts 35,000 35,000 35,000 35,000 35,000 35,000 Pound Fines&Fees 3,000 3,000 3,000 3,000 3,000 3,000 Valleyfair 21,860 23,000 25,300 27,830 30,610 33,670 - Snow Removal - - - - - Street Repair - - - - - - - Public Works Rentals - - - Misc. Public Works 20,000 25,000 25,000 25,000 25,000 25,000 Engineering Services 525,000 490,000 495,000 500,000 505,000 510,000 Engineering Grade Fee 65,000 60,000 60,000 60,000 60,000 60,000 Weed Removal - Total Charges for Svs. 1,085,780 1,115,450 1,128,760 1,142,320 1,156,140 1,170,260 Fines and Forfeits Court Fines 90,000 95,000 97,000 99,000 101,000 103,000 Miscellaneous Miscellaneous 60,000 75,000 75,000 75,000 75,000 75,000 Interest 245,000 275,600 275,600 275,600 275,600 275,600 Rent 15,000 15,000 15,000 15,000 15,000 15,000 Contributions Total Miscellaneous 320,000 365,600 365,600 365,600 365,600 365,600 Total Revenues 6,357,388 7,306,686 7,487,756 7,754,110 8,033,609 8,327,116 Other Sources Sale Of Assets - Operating Transfers - Capital Equipment SPUC Contribution 925,000 825,000 849,750 875,243 901,500 928,545 Total Other Sources 925,000 825,000 849,750 875,243 901,500 928,545 Grand Total $7,282,388 $8,131,686 $8,337,506 $8,629,353 $8,935,108 $9,255,660 • 7 CITY OF SHAKOPEE 2000 GENERAL FUND BUDGET SUMMARY 1994 1995 1996 1997 1998 Actual Actual Actual Actual Actual Revenue Taxes $2,951,832 $2,950,583 $2,873,265 $3,093,665 $3,102,353 Special Assessments 0 0 0 0 0 Licenses and Permits 410,992 589,104 711,190 746,705 1,182,851 Intergovernmental 831,072 779,276 876,219 955,070 1,368,529 Charges for Service 781,002 935,196 1,075,570 1,045,053 1,294,739 Fines and Forfeits 64,914 80,083 95,865 84,708 99,140 Miscellaneous 199,290 323,187 318,053 438,044 413,991 Total Revenue 5,239,102 5,657,429 5,950,162 6,363,245 7,461,603 Expenditures General Government 1,291,772 1,451,119 1,451,119 1,502,375 1,605,783 Public Safety 2,389,753 2,050,871 2,050,871 2,394,648 2,396,551 Public Works 1,017,678 1,123,556 1,123,556 1,222,062 1,549,421 Recreation 641,707 610,584 610,584 315,551 390,557 Miscellaneous 29,150 33,780 33,780 90,936 413,064 Total Expenditures 5,370,060 5,269,910 5,269,910 5,525,572 6,355,376 Excess (deficiency) Revenues over Expenditures (130,958) 387,519 680,252 837,673 1,106,227 Other Sources 1,035,558 759,832 759,832 1,066,545 876,328 Other Uses (242,654) (96,971) (96,971) (2,321,602) (1,791,309) Excess (deficiency) Revenues & Other Sources Over Expenditures &Other Uses $661,946 $1,050,380 $1,343,113 ($417,384) $191,246 Residual Equity Transfer Fund Balance December 31 $2,227,746 $3,278,126 $4,245,885 $3,828,501 $4,019,747 Expenditure projections for 2001 through 2004 assumes a 4%increase each year. Revenues and Expenditures for the Pool and Park&Rec.divisions are budgeted in the Recreation(Enterprise)Fund starting in 1996. Cc 1999 2000 2001 2002 2003 2004 Estimate Estimate Estimate Estimate Estimate Estimate $3,213,008 $3,694,506 $3,908,624 $4,135,200 $4,374,826 $4,628,3377 0 0 0 0 0 718,900 1,076,250 1,103,250 1,130,250 1,157,250 1,184,250 929,700 1,003,605 930,870 930,870 930,870 930,870 1,085,780 1,115,450 1,128,760 1,142,320 1,156,140 1,170,260 90,000 95,000 97,000 99,000 101,000 103,000 320,000 365,600 365,600 365,600 365,600 365,600 6,357,388 7,350,411 7,534,104 7,803,240 8,085,686 8,382,317 2,096,220 2,064,130 2,146,695 2,232,563 2,232,563 2,321,866 2,876,460 3,292,140 3,423,826 3,560,779 3,560,779 3,703,210 1,480,680 1,597,140 1,661,026 1,727,467 1,727,467 1,796,565 487,090 518,530 539,271 560,842 560,842 583,276 257,580 203,900 212,056 220,538 220,538 229,360 7,198,030 7,675,840 7,982,874 8,302,189 8,302,189 8,634,276 (840,642) (325,429) (448,769) (498,949) (216,503) (251,959) 925,000 825,000 849,750 875,243 901,500 928,545 (336,970) (347,110) (360,994) (375,434) (375,434) (390,452) ($252,612) $152,461 $39,986 $860 $309,563 $286,134 $3,767,135 $3,919,596 $3,959,582 $3,960,442 $4,269,145 $4,246,576 9 A B C D E 5' G H I J K 1 City of Shakopee 9/2/99 2 Pay 99 tax levy 3 4 99/00 Change 5 General Tax Levy Limit revised 3,891,870 938174436.435 maximum (354.615) (459.467) 6EDA Transit levy75.000 (75.000) 8 7 EDA Lew-City ( ) lue growth 9 ETotal st. aGeneral und Levy Limit 3.462.255 _ 3.901.968 439.713 12.7% 10 Debt Service 140.415 11 199A Imp 141 937 41.982 12 1991A Imp cnx25014 i3 1992A Imp cnx24088 14 1995A Imp cnx60624 cnx64487 15 1995B Storm R venue cnx152586 cnx153096 16 1996A Imp 64.861 77.186 17 1997B Imp 16.612 29.783 18 1998B Imp 63.460 19 Fire Referendum 250569 =261235+5000 20 Total Debt Service 258.619 352.826 94.207 36.4% 21 Changes 22 Levy limit cut (491.988) (708.293) 23 Recreation Trans er reduction 70000 24 Levy cut (To keep average house at no change (100.000) 19.000 25 Additional items added 26 Total Levy 3.128.886 3.565.501 436.615 14.0% 27 28 Fiscal Disp Dist (315.095) _ (363.265) (48.170) 13.8%29 Net Levy to spread 2,813.791 3.202.236 388.445 30 I 31 Allowance for ncoll. (62.578) (35.655) 26.923 15.1°� 32 Bud a et Amount I 2.751 3.166.581 415,368 33 34 General Fund 2.492.594 2.813.755 321.161 12.9% 35 Debt Service Replacement 258.619 352,826 94.207 36% 36 37 38 SUMMARY GENRAL IND 39 1999 2000 40 GF Total Revenue per print+tax changes 7.204.388 0 41 Revenue chances 0 0 42 Total Revenue d&Transfers 7.204.388 8.131.686 12.9% 43 8i 44 GF Expend+tran.per print 7.535.000 8.022.950 45 Recreation Transfer 70000 46 47 48 Total Expenditures and Transfers 7.535.000 8.022.950 6.5% 49 I 108.736 50 Net surplus (trial (330.612) 51 52 DS Levy to replace transfer (258.619) (352.8261. 53 Net surplus(deficit) (589231) (244.090) 54 55 Use of Fund Balance 56 One time MIS Y2K 100.000 57 1st year building depreciation 146.840 "155850 58 Contingency I '50000 59 Net surplus(deficit) (342.3911 (244.090) 60 61 Underspend/overbudget factor 225.000 244.140 62 Net surplus(deficit) 1117.3911tg. 63 21.1% 2.9% 64 Tax rate change 65 66 Subsidy for Recreation Fund 339,170 347,110 67 Under spent factor has been about 7%for 1997 and 8%for 1998, 68 Underspend factor for 2000 shown at 3.0% I LEVY99.XLS LEVY99-00 2:04 PM 9/2/99 la CITY OF SHAKOPEE Major revenues Actual Actual Actual Actual Est Budget 1995 1996 1997 1998 1999 2000 Building Permit $ 323,876 $ 428,871 $ 431,498 $ 722,665 $ 650,000 $ 700,000 Plumbing Permit 41,789 50,097 71,590 113,047 100,000 100,000 Mechanical Permit 36,159 28,839 70,337 126,237 70,000 80,000 Engineering Services 394,976 546,920 502,118 517,935 525,000 490,000 Plan Check 177,691 252,211 241,577 400,918 400,000 360,000 $800,000 $700,000 - .....vs r $800,000 - ��r<� . -* �Buiktng Permit ::: 72 " of• ..... ..___cs.-.+�..:� -Log(Mechanical Permit) • Lag.(Plumbing Permit) Log(Plan Check) $300,000 -r ..-'' - ' Log(Engineering Services $200,000 ---- $100,000 - = -- -- .. •..- � - -. � -- 1995 1996 1997 1998 1999 YEAR 8:59 AM 9/2/99 GENERAL.XLS revchart99a B C D E F G H 70 City of Shakopee 71 General Fund Fund Balance 25% Min 35%max 72 12/31/98 Fund Balance unreserved undesignated $ 3,455,447 $ 3,455,447 73 Cash Flow Target©_%of Expenditures+Tran.(1999) 1,883,750 2,637,250 74 Net available J 1,571,697 818,197 75 Options for use of fund balance 76 Specific use of fund balance 77 Further buy down of tax levy 78 Transfer to 94/95A Capital Projects Fund(Sarazin St.) (400,000) (400,000) 79 Transfer to Building Fund 80 Transfer to new oroject in lieu of tax levy for debt. 81 1,171,697 418,197 82 83 Designations 84 Designated for 1991 A Imp for 1999 (430,000) 85 Designated for 1990 A Imp for 1999 (134,300) 86 87 LEVY99.XLS LEVY99-00 9:09 AM 9/2/99 3 December 1999 Monthly Planner Sunday Monday Tuesday Wednesday Thursday Friday Saturday , 115O2 3 4 November 99 January 00 SMTWTFS SMTWT F S 1 2 3 4 5 6 1 /r ; V'/ 1:)7 8 9 10 11 12 13 2 3 4 5 6 7 8 9 10 11 12 13 14 15 CotI 14 15 16 17 18 19 20 16 17 18 19 20 21 22 21 22 23 24 25 26 27 23 24 25 26 27 28 29 28 29 30 30 31 6 7 : 4 s�� 10 11 re54.lAt- c0.u,'c.;I Air& / 2 13 14 15 16 17 18 Grry 4 O ,`oN 0 21 22 23 24 25 C.,uA) / raga lAr Coui,34,1 /or& 26 27 28 29 30 31 Printed by Calendar Creator Plus on 6/16/99 3 /1 CITY OF SHAKOPEE, MINNESOTA 2000 BUDGET 1999/00 IMPROVEMENT PROJECTS 1997 1998 1999 2000 Actual Actual Budget Budget Revenue &Other Sources State Aid $0 $0 $0 $615,000 Special Assessments 12,211,500 Interest Donations 175,000 Bond Proceeds 764,500 Total Revenues&Other Sources 0 0 0 13,766,000 Expenditures Streets 830,000 East Shakopee Industrial Sewer 250,000 Gorman Street Reconstruction 588,000 CSAH 17 Widening 625,000 17th Ave Improve at Sarazin 360,000 County Road 83 from 169 17th ave 1,250,000 Vierling-(CR 15-W. Plat Orchard) 388,000 Valley View Road Construction 425,000 17th Ave Extension 365,000 17th Ave Extension West of CSAH 17 325,000 Industrial area E. of Shenandoah 2,000,000 Southbridge to Stagecoach Rd 535,000 TH 169 Noise Mitigation 170,000 West Dean Lake Business Park 4,800,000 Sarazin Street Extension N of 17th Ave 465,000 Sarazin Street Extension 390,000 Total Expenditures 0 0 0 13,766,000 Excess (deficiency) of Revenues& Other Sources over Expenditures $0 $0 $0 $0 Fund Balance 12/31 $0 $0 $0 $0 3 Al CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: 1999 EDA Tax Levy Consent Resolution No. 5221 DATE: August 27, 1999 Introduction Attached is Resolution Number 5221 which consents to the EDA tax levy. Background State law MSA 469. 107 provides that the City Council may levy a tax at the request of the EDA for economic development purposes . Further, MSA 469. 033 provides that the City Council may consent to a levy by the EDA for redevelopment purposes . Accordingly, the attached resolution is provided for Council action. Action Offer Resolution Number 5221, A Resolution Levying A Tax At The Request Of, And Consenting To The Levy Of A Tax By, The Economic Development Authority For The City Of Shakopee, and move its adoption. /6\) Gregg oxland Finance Director n:\budget\budres00 RESOLUTION NO. 5221 A RESOLUTION LEVYING A TAX AT THE REQUEST OF, AND CONSENTING TO THE LEVY OF A TAX BY, THE ECONOMIC REDEVELOPMENT AUTHORITY FOR THE CITY OF SHAKOPEE WHEREAS, the Economic Development Authority for the City of Shakopee was created pursuant to Minnesota Statutes, Section 469. 091 et. seq. , as amended, and WHEREAS, Section 469. 107 states the governing body of the municipality may levy a tax at the request of the Authority, and WHEREAS, Section 469 . 033 states that for redevelopment purposes, the Economic Development Authority may levy a tax with the consent of the governing municipality, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City Council levies a special tax of $54, 280 pursuant to MSA 469 . 107 (after reduction for $5, 932 in HACA aid) to be collected 2000 for the Economic Development Authority by the City of Shakopee. BE IT FURTHER RESOLVED, that the City Council of the City of Shakopee consents to a special tax levy of $54, 290 pursuant to MSA 469. 033 to be collected 2000 by the Economic Development Authority. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of September, 1999 . Mayor of the City of Shakopee ATTEST: City Clerk N City of Shakopee Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: Canceling Debt Service Levies For 1999/00 DATE: August 27, 1999 Introduction Resolution No. 5223 cancels debt service levies and transfers funds from the General Fund in lieu of the needed special levies. Background Attached is the resolution canceling debt service levies for taxes payable in 2000 and making an irrevocable transfer from the General Fund to various debt service funds in 1999 in lieu of the 1999/00 debt service levy. This is the same course of action Council has taken for the past several years . The actual tax levy for the transferred amount would be made as a General Fund tax levy for pay 2000 to replace the funds transferred out of the General Fund in 1999. The General Fund budget would show a surplus in 2000 to the extent that the "debt service levy" would be greater than the actual General Fund 2000 Budget deficit or surplus . The improvement bond package for 1999 projects (excluding Southbridge) has not been assembled yet. No provision has been made for a tax levy in pay 1999 . Alternatives 1 . Adopt resolution. 2 . Levy taxes as debt service levy for 1999/00 as opposed to general fund levy. Recommendation Alternative number 1 . Action Offer Resolution No. 5223 A Resolution Canceling Debt Service Levies For 1999/00, and move its adoption. Gregg oxland Finance Director n:\budget\budres00 RESOLUTION NO. 5223 A RESOLUTION CANCELING DEBT SERVICE LEVIES FOR 1999/00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following debt service levies are canceled: 1990A Improvement Bonds $135, 209 1991A Improvement Bonds 41, 937 1992A Improvement Bonds 24, 088 1993B Improvement Bonds Defeased 1995A Improvement Bonds 60, 624 1995B G.O. Revenue Bonds 152, 586 1996A Improvement Bonds 64, 861 1997B Improvement Bonds 16, 612 1998B Improvement Bonds 63, 460 BE IT FURTHER RESOLVED, that the following irrevocable transfers are made from the General Fund to the respective debt service funds in 1999 : 1990A Improvement Bonds $135, 209 1991A Improvement Bonds 41, 937 1996A Improvement Bonds 64, 861 1997B Improvement Bonds 16, 612 BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of September, 1999 . Mayor of the City of Shakopee ATTEST: City Clerk 3 0. City of Shakopee Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director RE: 2000 Proposed Tax Levy and Budget Resolution DATE: September 2, 1998 Introduction Attached is Resolution Number 5222 which sets the maximum proposed 1999/00 tax levy. Time frames The existing law requires that Shakopee certify a proposed budget, budget hearing date and proposed maximum tax levy to the county by September 15 . The City has to publish notice and hold a public hearing, adopt the final tax levy and adopt the budget a later hearing, and then certify the final levy to the county by December 28, 1999. Tax Levy The proposed maximum tax levy for 1999/00 is a General Fund levy of $3, 565, 501 (including a debt service levy of $352, 826) . The General Fund levy last year was $3, 128, 886 including $258, 619 for debt service. The increase in the gross levy for the General Fund (including debt service) is $436, 615 or 14 . 0% . The decrease in the tax rate is estimated to be 1 . 9% . Additionally, the part of the EDA levy for economic development purposes in the amount of $54, 280 will be shown as a General Fund levy as per the State Department of Revenue. Last year the amount was $75, 000 . This pushes the city rate decrease another . 84% but with a corresponding increase in the special taxing districts levy. Total levy for the EDA is the same as last year. A maximum local option transit levy of $357, 970 for 99/00 is compared to $354, 615 last year. This results in a decrease of 12 . 4% in the transit only portion of the taxes . The total tax levy by the city on the tax capacity (including general fund, EDA and transit but excluding fire station bonds debt service) is an estimated decrease in the rate of 3 . 47%, from 23 . 358 to 22 . 547 . The decision to reduce the levy can be made at a later date because it is the maximum proposed levy being adopted now. The levy for the fire station bonds is already set by previous action and is increasing from $250, 569 to $266, 235 . This is on the market value of real estate and not tax capacity value. Governmental Funds Budget The Council is required to certify a proposed budget to the County Auditor by September 15th. Council may change the amount up or down for the final budget. The resolution includes the Governmental Funds Budget proposed expenditures in the amount of $16, 180, 683 (net of special assessments per State Auditor) . The budget is not fixed. The comparable number last year was $12, 748, 270 . Alternatives 1 . Adopt resolution as drafted. 2 . Increase or decrease amounts for tax levy or budget in the resolution. Action Offer Resolution Number 5222, A Resolution Setting Proposed Maximum 1999 Tax Levy, Collectable In 2000, and move its adoption. Gregg Voxland Finance Director n:\budget\budres00 RESOLUTION NO. 5222 A RESOLUTION SETTING PROPOSED MAXIMUM 1999 TAX LEVY, COLLECTIBLE IN 2000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following amounts be levied as the proposed maximum tax levy in accordance with existing law for the current year upon the taxable property in the City of Shakopee; General Levy (net of HACA) $3, 565, 501 Plus Economic Development Authority $ 54, 280 Transit Levy $ 357, 970 Debt Service - Fire Referendum $ 266, 235 (Market Value) BE IT FURTHER RESOLVED, that the proposed expenditures for the Governmental Funds Budget for 2000 is $16, 180, 683 . BE IT FURTHER RESOLVED, that the public hearing for the tax levy is December 6, 1999 with the continuation date of December 13, 1999. BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of September, 1999. Mayor of the City of Shakopee ATTEST: City Clerk � � ° c�Dc�'Dcto ��' ��' nb � b�d`� xc"o oac�ov = E'° �� (Ili) ''vr. - cD �, �, ap,�° H�� ° �pqc cNpc=, ryc<oc8 w CD p) c rf,o cD � �°,� � �aoro o w vwi 8 li can ,--.9, --.9,b cg FL ui 00 00 ti oa ,b Pr p 8 C1 czD ado • c (DT?, y:o ,....;a �° - 5 ; co`5. B 'IQ, a toRI'''. ao � o o'o y o oag o Ob o�p ao ro� o cD ,..5.0" cocS."'� `.. pa' � 2' 6. o p �� c„ cr�' •goob� � ��°5.n CD � �o C o acD Co) opq • ec' �pc. ra, cn �piP� cog VI (73; cy. � ti� Nco � �b y 8 i Oo to e.7,1--(D .7..0 V,. o P••1 C..6 y'n••.. ti ` 0 •. Naz °' M 0 `N�+ c5 •t' 5 ' aa: 9 cD,Q �`' ° �+ (DP-CD '-' ,.,,c, g. ,z, y 0 by co n c E6 c rs co < ° cD '14 t K '17 � .� < y � cD �..sr*• R a az cD o � � �v;o "�0 In 9 y .o =b a'1 .11 k c°Dy,cD al a0 p,x�Da.o 1 r• p.. ° O N 5.0j'0 a to B M Ac,, fD C .O "a',(91'). R 0 cr .5 i•1 , p ..y g,° " o..000 - : , = .• -i w` .acs ° 5,.-. a0Cao:. ovn5�° i ° o ,'°-ho'1 c<Dcg x ,.. - .-;., 111_ --,, ,- -,ip et. ➢ 4 ��' . is :,,,,!IP cA....,a.*✓a K , L i 9 �tk Ai •;.,..,, 1,,,, i.. . 14.4,-...d.' '4 144;,,4''''04I'-. ,T,t,'"—,3 'i-1:-_ :.;-:1 '7,.'',..,;-- 1 Y v .2, .• i Z, ' r '‘,.,,'1,t t;1, Il}3 *� e LI 6 ¢ u a�a,■ � � �' sS i" M i7i`4t,”21 s ■, .I t .•b s.-'�S s'?"�t4 c _ • � < a �'� � � �.;. d�'��r„.,..,•%,*.. L .: y, o-s x�, .. " t x ,, r t,r.., ,, rt7+,it;t[ �I ' • �1 mo, ¢¢ ra� a A• 1 �� , ii m .=- C - it , '�. [kt"' i.! ¢ _. 11 ;- y .cam; 'Eait�'a -11 s5,, pu �g1.-. It �r ",. nr .*1 3 " y 49P . �y,.iigl{till ayt? +yid„:,,,,,6:0,4`,', 6:0,`, 5•'s 0 fE r' "'`t}e : 1 --,_' !.- - at YA S j f S l6iLF'•L LL' 2 E' 1e' ,:'. fs.� / 1„ff::- f i'' �.n �'4 j t�T07.0 Tr qp"i 3t - t F.w r k. M1 4; ( (� ,-- �b Etxr t*v a z�pv�ti.�,Si�`a a,� . 7 " - d waw'S - u 7R"'*7--''•. 3r'7 -ra Ita i �3 Y, Y'Y . j✓' y �jr t �- �' d I �Lia+1 .tom t; et„t 4 i ;-..:ta i f• e Yr K x1, yi a• � •� Pt w 9 s,,. r.— • .';',.4.4c;',...-',.� �t' -.a �� lam • _ ilt" t: "� t r a S �{,f yy , -.i",.- . ,rrr [ iC`,'. '4,4',.,,'4,44',44 ,,,,,' {�. 1 ii x1' C 5a�w„,t,- Y �1 r[�yj(>�/&• fj g ' 4' $2t _ ' J a fi w 5 ,�a.�� yt G ..i.'� rpt �• T . _ ,:-,„ .40 i 4.1,1,46:?' ,-- ” - l'iy,,2-4, _ „4-4„,---,w 7777 i mit rrrwti`�p ��ikorv� F.rrsy u'a it K_� u } CVs�'� s 4y 1:2- : �,�q.,y'�p�py9��y���idiom '7.itio �� X444 ; P•iryr '�4�v�� # y14 `y '',,,3 '1 it '., ■�,tj yah 4.:11.-0 k on, e,4`a pita* ' 6 f.�4 f`.1 3 - . . ” .� +l ■■ iq.4 .- • t�:f �-i-2�fryariW4i � �[ 14* Via " a4 �;� ." , .p,,,,, yr • • r w w-11.�,--.....,„:_„',1 ,9,5,. a • 4 tC^ff, e � ' h 64 all l c�.ar-,-. C„*4.101 {s ,�� �.. y ' � „• 11 s ' eft y, ,,i :.�/+ +� ^ta CD itio,, - [ 4 'aaN 11R. t • 4 44 34'j�ld 8J' ., a r r r - .1r- V -It, ...44',.) W.4rio • 11 • f.',,,d.,......,•-# �� cn -13 ' 2�a.1 ,), , D' xx; CT athnllllb CD cb VI :k t A. %i (O 1 luauilsanut alenud ialuaIS minunls.03 Sut3laas=}sem a n;n�."8uplas pootpogg2tau ;. uialsisuao zo it i u*am o1 A m-3o-lg2u 311gnd 01111 puoAaq uotsin alp 2uIpuedxa soAr10111II oduoslaans alp uo sppnq �i1i�aye jo H ail2 Jo.amid lxau ou j •asuq x>i Iuuotltppu ui unuai.T.01 pi aoua: uadxa Ilinc A313 0111`palsanui iui0p oijgnd A 040 ioj It qi paluunlsa Si It`sisiieuu 301 -nu!luapuadapui ue uo pang _•auiiaap 01 2upak2act:sink lutp rare du m luaunsanutai } .T0150S alunud alulnutns 01 Si sluamanoidun 0duaslaans 0gl jo anipafgo Aaeuzud aq1, sasn'ijiununuoo pug luaunz►ulralua Tem`aogjo Iuiluapisat pexnu Jo I uillas pootpoggSiau Alpuauj ug -nlsapad°luuigin'aglow=p$uu alum 01 si linsai pua auZ. •tuallud luautdoianap aIAls wsiuugin maN aq1 uodn pang siudiouud } uSisep aulpno trim aouuurplo au, lop; -sip Sutuoz„Ja1ua3 Mia,Mau u gsiiqulsa pinonn ggiqm uoissiunuo3 Sutuuuid puu itouno i�.aiiinsumg 0111010511g11500 Mau u Suuq of sluullnsuoo Sutuuuid puu Bur'C1?o glim patiom suqaalliunuoo pasuq suazilio a11y •alup 01 snopiqutu Now am si A3!3 otp jo gm.roj dais lxau oqj •IT.un diliununuoo 1oo3-Of ujo uonippu 0131 pup sanm Alililn puagrano 3o Iuunq ma= alp mo.r•I lgauaq Ii[m anuany l°IIoo!N 'VIo0l aduoslaans amus alp 03 uoilippu uI '6661 alp Suunp luatudoianap II asugd ui anuany lalloo!N o1 papualxa Suiaq si 9 aaviuWO4 F771ASNW12S 6661 '9 Jegwolde h/ es Yh�, 11 i 1 FRT STITT 120 S.Franklin Street Madison,Wisconsin 53703-3414 i w Telephone:608-255-2363 FAX608-255-0701 � e U To: Shakopee Mayor, City Council, and Vision Shakopee! Board of Directors From: Bert Stitt, Bert Stitt&Associates Subject: City/EDA budget items related to downtown Date: September 3, 1999 The Vision Shakopee! Board of Directors asked that I be in attendance at the City Council budget meeting on Tuesday, September 7 to be available for comments and answer questions regarding the proposed budget items related to downtown(Vision Shakopee operating budget; master plan; and market analysis), and the Interactive Strategic Planning process work that Bert Stitt& Associates provided to Shakopee. Since I will not be in attendance due to prior client commitments, I am providing the following"talking points". • It is rare for a private sector group to commit to raising the kind of partnership money proposed for planning in these recommendations. • The benefits to the City of Shakopee from this partnership include direct cash relief as well as a much stronger case when applications for State and Federal monies are made for both these planning processes, and the actual building of an improved riverfront;for example. • Downtown development happens as the result of continuous efforts, one project building on another. It is virtually never done! One, or two, or even three, projects do not a revitalized downtown make. • The current and projected assessed value of the Downtown and 1st Avenue Corridor is falling behind other areas of the City. This shortfall in assessment capacity requires a public and private sector investment for long term correction. • For the City not to leverage and build on current private sector willingness to contribute and invest will cause the City investments already made to fall far short of their potential for improving the downtown tax base. • A significant principal of downtown management demonstrated by the National Main Street Program and the International Downtown Association is the funding partnership between government, small businesses, corporations, and local citizens,with no one of these entities "controlling"the program. Any issues related to who(downtown management)staff reports can be worked out in an"operations agreement"between the above-mentioned entities. • The Interactive Strategic Planning (ISP) process does not serve as a master plan but is a prerequisite to it(master plan); it serves as the development of the shared vision and the cohesive buy-in into the shared vision.The ISP process is the foundation of the master plan, and ensures that the master plan gets implemented. &Associates • , . . • • • • . . . • . • . • • • . • • . . i• : . • \ \ '' III ,A 'All /• .11 :.4. 4, . ii ,, '0 .• \IIii , , • .46. . IN. i.i... ..6.. ..... ,. _______._,„. • -..--wir.lisailli- • .. • . • • ..• Vt. w ,..lz IL TUF411,,f i.tif • • . or • 7"-•••:.i Fr& • • , • -- %.-------- — ii,1 ,::t, •...,..40.7.., -7 111,11111111r 1‘, 11 .tt,..„,.....opil , r 46. .Z•fs,'' ' -V:Iir• •• -,,`i&N,,,1/4,,,,...?dr.i ....,-•.....—.......petio....-!!!:.,.!K.,r;„„, IP 4 '‘ tti',N."' ',`''' ','''''.'"'*'''';"'.,— t. . CA /IF)t . i".: .;-.. ,, .% 1 le.‘,\•.",V.‘6'..‘s\‘'S%-....•:% •1 ' '.- •.0.e.,owykr..... 7/ -stlif ..,41 w II. . _ _ •, :I' " -0'0 Teel '''../t 1.• i'—--- :''.* --- ri). , ,..... .,..: , \ ..\, ..i.• . „ ..., ..,i ....,;.,„..11,, iillicilmilicill ill ii,..5it si,-,, - 0.."- ,it,,:-, . -. -.., --" s„"''.7 , ;;•*,‘_,,.....e,e,,,ArtAriff,--„ligh... 4....--J tn... 4 I 4 _ '?6.. _ .•;..• ,,..,„N. l ,,' j0.-%.4.,- ‘;.'Y ;,`,‘'• 04.! 0.:44/4107,011,4 ::';',„, ,,. f.,,k, .!'h'iii;' ,.;11 7,,,,:gitt I—j. Ira. -,iiiiiirajak-,...,...,It,„.--4••,)i at:,ji.",.,40 is,-*.•.,-., .,.:,-,..•:,•,,,,.ill L .. . • . . . • • . • • • . . . , • . • . . • el HT : ''''''' ewr • .. . . . •we) FENGS , , w0/4 -- ,,-- . • .i I... ' I irk4:00>e 1•0000007,_ ...........ammonswomm. . ,4 I Ilb-4111P. 11( k\ .• • ( 41111::. ii1ip.46 i • s;... . . r, .46 • (....0 . •• - •opk.?,1 \-1`"*. kh.... , . i. . ....• • .A. -Ne 1 Ilk10 111%• - . .. -00 N11111111111.— -4. T • 4 44' 111111111111110----"ftwo-L......--- . • 46/ 411104.•.A • • • 1"4I 14 ,ditIVItoftio • . t - • , iv ts v Ai; . ..... A, .... , . • . , a, • . . . .• . • . • .•• • .04 . .4k • . . • is' . 41 • .r • . , . isisz, • . • '• . . • . . • . 4 -1-• . . . • . . . .A. . . - " U(.44 . Nr . ' ' • ' • . • • . . . . • . • .. . . fq:.-ii,•,::, ...... . . . . • . • . ., IOW M10- Et•Pre'r . . . , fiiPe : ' 4 imauf3.1 C-HVA-/f 3-r- .• MUn•il .• archltects,Ina. IZ . 11101•••I"A soh Of I • 146444:11s+eMr. ....v....imi.....• . ret.13 N-4% 1 r . • .... ... . ••. - .. . OZ3-9e/' 1 . A 8 C D E F G H 1 City of Shakopee . 2 General Fund Only 3 9/7/99 4 Pay 1999 Pay 2000 Change 5 6 Net levy spread 2,813,791 3,202,236 13.8% 7 8 Total City Net Taxable Tax Cap. 13,607,909 15,724,674 15.6% 9 City GF only Tax Rate 0.21019 0.20619 -1.9% 10 11 12 13 Assessor's Estimated Market Value $81,000 $85,050 5.0% 14 Tax Capacity 15 First $76,000 at 1% 750 760 16 Balance at 1.65% 102 149 17 852 909 6.7% 18 19 City Tax Rate 21.019% 20.619% $ 8.41 20 City Tax $179.08 $187.49 4.7% 21 22 Assessor's Estimated Market Value $109,300 $117,700 7.7% 23 Tax Capacity 24 First $76,000 at 1% 750 760 25 Balance at 1.65% 583 688 26 1 333 1 448 8.6% 27 28 City Tax Rate 21.019% 20.619% $ 18.37 29 City Tax $280.20 $298.57 6.6% 30 31 Assessor's Estimated Market Value $117,100 $122,400 4.5% 32 Tax Capacity 33 First $76, 000 at 1% 750 760 34 Balance at 1.65% 716 766 35 1 466 1 52.6 4.1% 36 37 City Tax Rate 21.019% 20.619% $ 6.49 38 City Tax $308.08 $314.56 2.1% 39 40 Assessor's Estimated Market Value $187,700 $196,900 4.9% 41 Tax Capacity 42 First $76,000 at 1% 750 760 43 Balance at 1.65% 1,916 1,995 44 2 666 2 755 3.3% 45 46 City Tax Rate 21.019% 20.619% $ 7.68 47 City Tax $560.35 $568.02 1.4% 48 49 Assessor's Estimated Market Value $187,700 $196,900 4.9% 50 Tax Capacity Commercial 51 First $150,000 at 2.4% 3,675 3,600 52 Balance at 3.4% 1,320 1,595 53 4 995 5 195 4.0% 54 55 City Tax Rate 21.019% 20.619% $ 21.28 56 City Tax $1,049.79 $1,071.07 2.0% 57 LEVY99.XLS TAXBILL pay 00 10:56 AM 9/7/99