HomeMy WebLinkAbout08/17/1999 TENTATIVE AGENDA
CITY OF SHAKOPEE
ADJ. REG. SESSION SHAKOPEE, MINNESOTA AUGUST 17, 1999
LOCATION: 129 Holmes Street South
Mayor Jon Brekke presiding
1] Roll Call at 7.00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Mayor's Report
5] Approval of Consent Business - (All items noted by an * are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to remove
items from the consent agenda for individual discussion. Those items removed will be considered
in their normal sequence on the agenda. Those items remaining on the consent agenda will
otherwise not be individually discussed and will be enacted in one motion.)
6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS - (Limited to five minutes
per person/subject. Longer presentations must be scheduled through the City Clerk. As this
meeting is cablecast, speakers must approach the microphone at the podium for the benefit of
viewers and other attendees.)
*7] Approval of Minutes
*8] Approve Bills in the Amount of$1,044,990.75
9] Communications
10] Public Hearings
11] Liaison Reports from Councilmembers
12] Recess for an Economic Development Authority Meeting
13] Re-convene
14] Recommendations from Boards and Commissions:
*A] Final Plat of EverGreen Heights, located south of Vierling Drive and east of Fire Station
•
No. 51 -Res. No. 5201
i
TENTATIVE AGENDA
August 17, 1999
Page -2-
15] General Business
A] Police and Fire
*1. Resignation of Probationary Firefighter Jim Kiecksee
*2. Parking Exemption During Construction
B] Parks and Recreation
1. Authorize Ad for Bids for the Municipal Swimming Pond
C] Community Development
1. SuperAmerica Appeal of Board of Adjustment & Appeals Decision Regarding a
Sign Variance -Res. No. 5212 - tabled 8/3/99
*2. Appointment to Newly Created Building Inspector Position
3. Vacation of Shawmut Street between 2nd and 3rd Avenues and Easterly Adjacent
Alley - Res. No. 5200 - tabled 8/3/99
*4. Year 2000 Computer Expenditures
D] Public Works and Engineering
2. Award Bid for Alley Reconstruction and Bituminous Overlay, 1999-6 -Res. No. 5208
Memo on table
3. Award Bid for Vierling Drive Improvements from CSAH 17 to Miller Street, 1999-5 -
Res. No. 5209 - Memo on table
E] General Administration
*1. Amending the 1999 Fee Schedule for Massage Centers -Res. No. 5210
*2. Amending the City Code by Adding the Definition of Massage Therapist - Ord. 552
*3. Accepting Work on the New Fire Station-Res. No. 5211
*4. Declaring Surplus Property
16] Other Business
17] Recess for an executive session to discuss pending litigation
18] Re-convene
19] Adjourn to Thursday, August 19, 1999, at 4:30 p.m.
•
TENTATIVE AGENDA
ECONOMIC DEVELOPMENT AUTHORPI'Y IN AND FOR THE
CITY OF SHAKOPEE,MINNESOTA
Adjourned Regular Meeting August 17, 1999
1. Roll Call at 7:00 p.m.
2. Approval of the Agenda
3. Approval of Cmsent Business-(All items noted by ►are aMicipated to be routine.After a
discussion by the President,there will be an opportunity for members°flits EDA to remove items
from the consent agenda for individual mon.Those items reed will be consideredin their
normal sequence on the agenda.Those items remaining on the consent agenda will otherwise not be
individually discussedand will be enacted in one motion.)
4. .Approval of Minutes: *Mail 11$t`, '191
5. Financial
�?A.)Approval of Bills
6. 2000 Budget
7. Redevelopment Discussion(Commissioner DuBois)
8. Other Business:
9. Adjourn
edegenfla.doc
OFFICIAL PROCEEDINGS OF THE
ECONOMIC DEVELOPMENT AUTHORITY
SHAKOPEE, MINNESOTA
ADJOURNED REGULAR SESSION
May 18, 1999
Members Present: Brekke, DuBois, Sweeney, Link, and President Amundson
Members Absent: None
Staff Present: Mark McNeill, City Administrator; R. Michael Leek, Community
Development Director
Others Present: Bruce Loney, Public Works Director/City Engineer; Judith S. Cox, City
Clerk; Jim Thomson, City Attorney; and Paul Snook, Economic
I. Roll Call
President Amundson called the meeting to order at 8: 11 p.m. Roll was taken as noted
above.
II. Approval of Agenda
Link/Sweeney moved to approve the agenda as presented. Motion carried unanimously.
III. Consent Business
Sweeney/DuBois moved to approve the Consent Business.
IV. Minutes
None
V. Financial
A. Approval of Bills
Sweeney/DuBois moved to approve bills in the amount of$1,840.02 for the EDA General
Fund. (Motion carried under the Consent Business.)
VI. Potential Downtown Sites for SW Suburban Publishing
Paul Snook stated that staff was recently asked to identify the sites for the possible
relocation of SW Suburban Publishing in addition to the municipal parking lot that they
inquired about purchasing from the City. The purpose of identifying other sites is to take
a comprehensive approach to assisting with their expansion needs. Mark McNeill
explained that the identification of these sites is for discussion purposes only.
Staff was also directed to attain an appraisal on the parking lot property at Fuller Street
and Hwy 69, with the intention that the established value from the appraisal would be a
basis of negotiation for a potential sale to SW Suburban Publishing.
Comm.Sweeney acknowledged the City's receipt of a $800,000 rehabilitation grant for
residential and commercial properties.
Official Proceedings of the May 18, 1999
Shakopee Economic Development Authority Page -2-
Brekke/Link moved to direct staff to share information with SW Suburban Publishing and
have discussion as they deem appropriate and to plan for a worksession to discuss land
acquisition for city needs. Motion carried unanimously.
VII. Adjournment
Link/DuBois moved to adjourn to June 1, 1999. Motion carried unanimously. The
meeting was adjourned at 8:24 p.m.
ith S. Cox,
E.D.A. Secretary
Esther TenEyck
Recording Secretary
OFFICIAL PROCEEDINGS OF THE
ECONOMIC DEVELOPMENT AUTHORITY
SHAKOPEE, MINNESOTA
REGULAR SESSION
June 1, 1999
Members Present: Brekke, DuBois, Sweeney, Link, and President Amundson
Members Absent: None
Staff Present: Mark McNeill, City Administrator; Julie Klima, Planner
Others Present: Bruce Loney, Public Works Director/City Engineer; Judith S. Cox, City
Clerk; Jim Thomson, City Attorney; and Paul Snook, Economic
Development Coordinator
I. Roll Call
President Amundson called the meeting to order at 7:31 p.m. Roll was taken as noted
above.
II. Approval of Agenda
Link/Sweeney moved to approve the agenda as presented. Motion carried unanimously.
III. Consent Business
DuBois/Link moved to approve the Consent Business.
IV. Minutes
DuBois/Link moved to approve the Minutes of April 6, 1999. (Motion carried under the
Consent Agenda).
V. Financial
A. Approval of Bills
DuBois/Link moved to approve bills in the amount of$30.49 for the EDA General Fund.
(Motion carried under the Consent Business.)
VI. River City Centre Leasing - Update
Paul Snook reported that 82 % of the River City Centre has been leased and includes a
dental office, Tobacco Warehouse/Coffee Shop, CA Nail Salon, Country Medical,
S. Roach Law Office, Burnet Realty, and a GSA Office. The housing portion is also
100% leased as of 6/1/99.
VII. Small Cities Development Program - Update
Paul Snook reported that the City of Shakopee received a Small Cities Development
Program (SCDP) grant from the Minnesota Department of Trade and Economic
Development in the amount of$877,800.
The target area for the commercial portion of this program is bounded by Fuller Street,
First Avenue, Sommerville Street, and Second Avenue. The target area was determined
based on the high concentration of buildings meeting the definition of substandard
Official Proceedings of the June 1, 1999
Shakopee Economic Development Authority Page -2-
condition (23 of 30 buildings, or 76%) and City of Shakopee Resolution No. 4984, which
identifies "Slum and Blighting" conditions (in the target area) in accordance with
Minnesota Statutes 469.002, Subd. 11.
Deferred loans will be provided to eligible applicants/properties on a first come, first
served basis. Loans will be secured with a Repayment Agreement that stipulates the
deferred loan will be forgiven on a sliding scale over a seven year period if the property
owner does not sell the property during that time. Property owners or lessees that are
determined to be eligible for the program can qualify for a deferred loan for 50% of total
project costs, up to a maximum of$25,000. If 50% of the total project costs exceed
$25,000, the property owner must finance the additional costs.
To be eligible, an applicant must individually or in the aggregate have, with respect to the
structure to be improved, one of the following: 1.) a life estate, 2.) a one-third interest in
the fee title, or 3.) a one-third interest as purchaser in a contract for deed.
The property must also be a commercial structure or a mixed use structure partially
utilized as a commercial structure; must be considered a commercial structure if it has its
own store front; must be a permanent structure; and must be considered suitable for
rehabilitation in terms of structural stability and economic feasibility as defined by this
program.
The City is also currently in the process of selecting a rehabilitation administrator.
VIII. Other Business
None.
IX. Adjournment
Sweeney/Link moved to adjourn to June 15, 1999. Motion carried unanimously. The
meeting was adjourned at 7:48 p.m.
a4),.. 6
ith S. Cox,
E.D.A. Secretary
Esther TenEyck
Recording Secretary
CITY OF SHAKOPEE CONSENT
Memorandum
TO: President & Commissioners
Mark H. McNeill, Executive Director
FROM: Gregg Voxland, Finance Director
SUBJ: EDA Bill List
DATE: August 12, 1999
Introduction
Attached is a listing of bills for the EDA and Seagate fund
for the period 07/30/99 to 08/12/99 .
Action Requested
Move to approve bills in the amount of $882 . 51 for the EDA
General Fund and $275 . 00 for Seagate.
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CITY OF SHAKOPEE
EDA FUND
2000 BUDGET
ACTIVITY:
Activity includes the operation of the Shakopee Economic Development
Authority. The EDA's mission is to enhance the quality of life in Shakopee
by expanding and strengthening the local economy; broadening the city's job
base and increasing its revenue base through facilitating the preservation,
expansion, creation and attraction of quality businesses and related jobs.
Implement strategies and administer various programs (grants, loans, etc. )
to accomplish above activities. Staff must maintain EDA records and
prepare materials for policy decisions by Commissioners. The Commission is
comprised of the Mayor and City Council.
Section 469.107 of the Minnesota Statutes states that the governing body
may, at the request of the authority, levy a tax in any year for the
benefit of the authority. The tax must be not more than 0.01813 percent of
taxable market value.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
• Economic Development Coordinator, share of City Staff including Planning
Director.
Professional Services:
• Legal and other professional services $8,000
• Downtown / 1st Ave corridor market analysis $25,000 (this is 50% of
total est. cost; other 50% to be funded by Vision Shakopee! DT
Partnership)
• Downtown / 1st Ave. corridor / Riverfront master plan $30,000 (this is
20% of total est. cost; the other 80% to be funded by Vision Shakopee!
Downtown Partnership [50%] and by EDA Contingency [30%] - see below)
• EDA support of Vision Shakopee operating budget $15,000.
Dues:
• Membership dues for professional economic development associations such
as the American Economic Development Council, Economic Development
Association of Minnesota, Mid-America Economic Development Association,
and Council for Urban Economic Development.
Conference/School/Training:
• Various conferences and training courses sponsored by professional
economic development associations as outlined above.
• Economic Development Institute / Certified Economic Developer
• National Development Council / Certified ED Finance Professional
Miscellaneous:
• $150,000 for ADC local effort assistance, $57,000 of ADC payment
funded as a transfer from the City, and $93,000 from Scott County.
Contingency:
• Downtown / Riverfront / 1st Ave. corridor master plan $45,000 (this is
30W of total est. cost; the other 70% to be funded by Vision Shakopee!
Downtown Partnership [50%] and by EDA Professional Services [20%] - see
above)
CITY OF SHAKOPEE
2000 BUDGET
EDA FUND BUDGET SUMMARY
1997 1998 1999 2000
Actual Actual Budget Proposed
Revenue
Taxes $ 103,552 $ 101,323 $ 108,570 $ 108,570
Intergovernmental 5,400 5,387 195,400 98,932
Charges for Service 5,200
Interest 22,893 27,734 24,200 28,000
Miscellaneous 7,475 39,430
Total Revenue 144,520 173,874 328,170 235,502
Transfers 75,000 57,000
Total Revenue and Transfers 144,520 173,874 403,170 292,502
Expenditures
Personal Services 54,377 49,638 61,320 64,880
Supplies& Services 51,311 93,129 16,850 87,500
ADC Payment 265,000 150,000
Contingency - - 60,000 45,000
Total Expenditures 105,688 142,767 403,170 347,380
Excess (Deficiency) Of Revenues
over Expenditures&Transfers $ 38,832 $ 31,107 $ - $ (54,878)
Fund Balance December 31 438,612 469,719 469,719 414,841
CITY OF SHAKOPEE
2000 BUDGET
Division Budget
Object 12/31/97 12/31/98 12/31/99 Y-T-D DEPARTMENT PROPOSED
Code Description ACTUAL ACTUAL BUDGET 06/30/99 REQUEST BUDGET
= ===== =
DIVISION 19 - EDA
4101 WAGES FT REG 45,399 44,361 48,830 21,204 51,960 51,960
4110 WAGES - TEMP 769 24 1,000 5 0 0
4121 PERA 1,850 2,169 2,530 1,098 2,700 2,700
4122 FICA 3,501 3,356 3,740 1,698 3,980 3,980
4131 HEALTH 285 244 4,820 1,258 4,840 4,840
4132 LIFE/LTD 0 0 0 108 0 0
4151 WORKERS COMPENSATION 402 384 400 129 400 400
4170 COMPENSATED ABSENCES 2,171 -1,443 0 0 1,000 1,000
PERSONNEL SERVICES 54,377 49,095 61,320 25,501 64,880 64,880
4210 OPERATING SUPPLIES 2,050 765 2,500 482 1,000 1,000
4310 PROFESSIONAL SERVICES 7,652 33,643 7,000 13,975 78,000 78,000
4320 POSTAGE 21 0 100 0 100 100
4321 TELEPHONE 277 288 300 106 300 300
4330 TRAVEL/SUBSISTENCE 301 0 500 0 500 500
4340 ADVERTISING 0 300 200 0 200 200
4350 PRINTING/PUBLISHING 642 176 500 116 500 500
4360 INSURANCE 1,314 1,252 1,500 0 2,400 2,400
4390 CONFERENCE/SCHOOL/TRAINING 895 150 1,500 15 1,500 1,500
4410 RENTALS 1,500 1,500 1,500 0 1,500 1,500
4430 DESIGNATED MISCELLANEOUS 35,986 43,860 265,000 0 150,000 150,000
4433 DUES 465 465 1,000 575 1,000 1,000
4435 SUBSCRIPTIONS/PUBLICATIONS 208 175 250 647 500 500
4490 CONTINGENCY 0 0 60,000 0 45,000 45,000
SUPPLIES & SERVICES 51,311 82,574 341,850 15,915 282,500 282,500
TOTAL EDA DIVISION 105,688 131,668 403,170 41,416 347,380 347,380
==
CITY OF SHAKOPEE
PROGRAM BUDGET WORKSHEET
FOR THE YEAR ENDING 12/31/00
PROGRAM PROGRAM
190 191
BENEFITS MANAGEMENT TOTAL
_ _
EDA
4101 WAGES FT REG 7,500 44,460 51,960
4121 PERA 390 2,310 2,700
4122 FICA 580 3,400 3,980
4131 HEALTH 4,840 0 4,840
4151 WORKERS COMPENSATION 400 0 400
4170 COMPENSATED ABSENCES 1,000 0 1,000
Total PERSONNEL SERVICES $14,710 $50,170 $64,880
4210 OPERATING SUPPLIES 0 1,000 1,000
4310 PROFESSIONAL SERVICES 0 78,000 78,000
4320 POSTAGE 0 100 100
4321 TELEPHONE 0 300 300
4330 TRAVEL/SUBSISTENCE 0 500 500
4340 ADVERTISING 0 200 200
4350 PRINTING/PUBLISHING 0 500 500
4360 INSURANCE 0 2,400 2,400
4390 CONFERENCE/SCHOOL/TRAINING 0 1,500 1,500
4410 RENTALS 0 1,500 1,500
4430 DESIGNATED MISCELLANEOUS 0 150,000 150,000
4433 DUES 0 1,000 1,000
4435 SUBSCRIPTIONS/PUBLICATIONS 0 500 500
4490 CONTINGENCY 0 45,000 45,000
Total SUPPLIES & SERVICES $0 $282,500 $282,500
TOTAL EDA $14,710 $332,670 $347,380
VISION SHAKOPEE!
OPERATING BUDGET
Estimated Revenues:
Membership Fees 2,500.00
Donations 22,000.00
City Contribution 15,000.00
County Contribution 8,000.00
Program Revenues 10,000.00
Savings/Interest
Special Services District Revenues
TOTAL REVENUES: 57,500.00
Estimated Expenses:
Personnel:
Salaries 30,000.00
FICA 2,100.00
Fringe Benefits
Liability Insurance 500.00
Office Expenses:
Rent 6,000.00
Utilities 850.00
Trash Removal 400.00
Equipment 500.00
Office Supplies 1,000.00
Telephone/Internet 1,000.00
Insurance 600.00
Depreciation 200.00
Miscellaneous/Contingency 550.00
Professional Development:
Conference/Course Registrations 500.00
Training Materials 500.00
Travel/Subsistence 500.00
Other Expenses:
Membership Dues 800.00
Advertising/Printing 1,000.00
Design Services/Architect 1,500.00
Sign Grants 1,500.00
Promotion 5,000.00
Subscriptions/Publications 1,000.00
Postage 1,500.00
TOTAL EXPENSES: 57,500.00
PROTECTS BUDGET
Estimated Expenses:
Market Analysis/Assessment 50,000.00
Downtown/Riverfront Master Plan&
Implementation Plan 150,000.00
Page 1
CITY OF SHAKOPEE C•NSEN
Ti
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
RE: City Bill List
DATE: August 12, 1999
Introduction and Background
Attached is a print out showing the division budget status for
1999 based on data entered as of 08/12/99 .
Also attached is a regular council bill list for invoices
processed to date for council approval .
Included in the check list but under the control of the EDA are
checks for the EDA General Fund (code 0191) and Seagate (codes
6654 & 9450 including Canterbury Drive) in the amount of
$1, 157.51.
Also included in the check list but under the control of the S.W.
Metro Drug Task Force (code 9825) are checks in the amount of
$1, 272 . 15 .
Inluded in the bill list is payment to James Steele Construction
Co. in the amount of $13, 064 for the final payment on the new
fire station. Elsewhere on the agenda is Resolution No. SI,1
accepting the project.
Action Requested
Move to approve the bills in the amount of $1, 044, 990 . 75 .
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CONSPNT,
CITY OF SHAKOPEE —df
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Klima, Planner II
SUBJECT: Final Plat of EverGreen Heights
DATE: August 17, 1999
Discussion
EverGreen Real Estate is requesting Final Plat approval of EverGreen Heights. The subject site is
generally located south of Vierling Drive and west of County Road 16. A copy of the July 20,
1999, Planning Commission staff memo is attached for your reference.
Alternatives
1. Approve the Final Plat of EverGreen Heights, subject to conditions recommended by the
Planning Commission and staff
2. Revise the conditions of approval for the Final Plat of EverGreen Heights, and approve subject
to the revised conditions.
3. Do not approve the Final Plat of EverGreen Heights.
4. Table action on this item and request additional information from the applicant and/or staff.
Planning Commission Recommendation
The Planning Commission recommended the approval of the Final Plat of EverGreen Heights, subject
to conditions(Alternative No. 1).
Action Requested
Offer Resolution No. 5201, a Resolution Approving the Final Plat of EverGreen Heights, subject to
conditions, and move its approval.
Julie Klima
Planner II
is\conundev\cc\l 999\cc0803\t}pevghts.doc
RESOLUTION NO. 5201
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA,APPROVING THE
FINAL PLAT OF EVERGREEN HEIGHTS
WHEREAS, EverGreen Real Estate Company is the applicant and the City of Shakopee is the
owner of said property; and
WHEREAS, the property upon which the request is being made is legally described as
attached on Exhibit A; and
WHEREAS, the Planning Commission of the City of Shakopee did review the Final Plat of
EverGreen Heights on July 20, 1999, and has recommended its approval.
WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and
posted and all persons appearing at the hearing have been given an opportunity to be heard thereon.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, as follows:
That the Final Plat of EverGreen Heights is hereby approved subject to the following conditions:
a) The following procedural actions must be completed prior to the recording of
the Final Plat:
i) Approval of title by the City Attorney.
ii) Execution of the Developers Agreement for construction of required public
improvements:
a) Street lighting to be installed in accordance with the requirements
of the Shakopee Public Utilities Commission.
b) Electrical system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
c) Water system to be installed in accordance with the requirements of
the Shakopee Public Utilities Commission.
d) Installation of sanitary sewer and storm sewer systems in
accordance with the requirements of the Design Criteria and
Standard Specifications of the City of Shakopee.
e) Park dedication shall be assessed at the rate established in the City's
Fee Schedule, and shall be payable by the developer at the time of
building permit application. Park dedication shall not be assessed
against the fire station site.
iii) The Final Construction Plans and Specifications must be approved by the
City Engineer and the Shakopee Public Utilities Commission prior to
construction.
iv) The developer shall provide easements, as required by City Code.
v) The developer shall be responsible for payment of Trunk Storm Water
charges, Trunk Sanitary Sewer charges, engineering review fees, and other
fees as required by the City's adopted Fee Schedule.
vi) The developer shall install all subdivision monumentation within one year
from the date of recording the plat. At the end of the one-year period from
recording of the Plat, the developer shall submit to the City Engineer
written verification by a registered land surveyor that the required
monuments have been installed throughout the plat. Monumentation may
only be installed on a per lot basis at the time of building permit issuance
with prior approval of the City Engineer.
vii) Existing levied special assessments shall be paid per the purchase
agreement for the site.
viii) Installation or payment of the costs of any necessary future noise mitigation
shall not be the responsibility of the City of Shakopee.
viv) The developer shall provide a name for the private street which must be
approved by the Planning Department.
x) The developer and Scott County HRA shall enter into an agreement which
allows access to the units owned by the Scott County HRA.
xi) The development shall be subject to Minnegasco's blanket easement
(Document No. 23711).
xii) In order to meet the City's noise ordinance limitations, a fence
approximately 5 feet in height shall be constructed on top of the
proposed berm and year round climate controls shall be provided in
the dwelling units. The aforementioned fence shall be subject to
building permit review.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and directed
to execute said Plat and Developer's Agreement.
Adopted in session of the City Council of the City of Shakopee, Minnesota,
held the day of , 1999.
Mayor of the City of Shakopee
ATTEST:
City Clerk
EXHIBIT A
LEGAL DESCRIPTION FOR RESOLUTION NO. 5201
PARCEL A
That part of the Northeast Quarter of the Southeast Quarter and the Southeast Quarter of the
Northeast Quarter of Section 8, Township 115, Range 22, Scott County, Minnesota, lying
northerly of the north right-of-way line of MINNESOTA DEPARTMENT OF
TRANSPORTATION RIGHT-OF-WAY PLAT NO. 70-7 and southeasterly of the plat of
Hauer's 4th Addition, as on file and of record in the office of the County Recorder in said County,
and which lies westerly of the following described line:
Commencing at the intersection of the west line of said Northeast Quarter of the Southeast
Quarter and said north right-of-way line; thence easterly, along said north right-of-way line, a
distance of 569.80 feet to the point of beginning of said line to the hereinafter described; thence
northerly, deflecting to the left, 101 degrees 32 minutes 56 seconds, a distance of 412.21 feet to
the southeasterly right-of-way line of 13th Avenue, as dedicated in said plat of Hauer's 4th
Addition and said line there terminating.
PARCEL B
That part of the Northeast Quarter of the Southeast Quarter and the Southeast Quarter of the
Northeast Quarter of Section 8, Township 115, Range 22, Scott County, Minnesota, lying
Northerly of the North right-of-way line of MINNESOTA DEPARTMENT OF
TRANSPORTATION RIGHT-OF-WAY PLAT NO. 70-7 and Southeasterly of the plat of
Hauer's 4th Addition, as on file and of record in the Office of the County Recorder in said County
and which lies Southwesterly of the centerline of County Road No. 16 (Eagle Creek Boulevard),
and which lies Easterly of the following described line:
Commencing at the intersection of the West line of said Northeast Quarter of the Southeast
Quarter and said North right-of-way line; thence Easterly, along said North right-of-way line, a
distance of 569.80 feet to the point of beginning of said line to be hereinafter described; thence
Northerly, deflecting to the left, 101 degrees 32 minutes 56 seconds, a distance of 412.21 feet to
the Southeasterly right-of-way line of 13th Avenue, as dedicated in said plat of Hauer's 4th
Addition and said line there terminating.
Excepting therefrom the following described property lying Westerly and Northerly of the
following described line:
Commencing at the most Easterly corner of Hauer's 4th Addition; thence North 29 degrees 24
minutes 30 seconds East (assumed bearing) along the Easterly line of Hauer's 3rd Addition to the
centerline of County Road No. 16 a distance of 50.00 feet; thence South 60 degrees 35 minutes
30 seconds East along said centerline of County Road No. 16 a distance of 181.98 feet to the
point of beginning of said line; thence South 37 degrees 21 minutes 00 seconds West a distance of
50.48 feet to the Southerly right-of-way of said County Road No. 16, distant 175.00 feet
Southeasterly of said most Easterly corner of Hauers 4th Addition; thence continuing south 37
degrees 21 minutes 00 seconds West a distance of 268.47 feet; thence North 60 degrees 35
minutes 30 seconds West a distance of 175.00 feet to the Easterly line of said Hauer's 4th
Addition and there terminating.
(g , , .
CITY OF SHAKOPEE
Memorandum
TO: Shakopee Planning Commission
FROM: Julie Klima, Planner II
SUBJECT: Final Plat of Ever Green Heights
MEETING DATE: July 22, 1999
APPLICATION DATE: June 25, 1999
REVIEW DEADLINE: August 24, 1999
Site Information
Applicant: EverGreen Real Estate Corp.
Location: South corner of Vierling Drive East and County Road 16
Current Zoning: Medium Density Residential(R2)Zone
Adjacent Zoning: North: Urban Residential(R-1B)Zone
South: US Hwy. 169 Right-of-Way
East: Medium Density Residential(R2)Zone
West: Medium Density Residential(R2)Zone
1995 Comp.Plan: Medium Density Residential
MUSA: The site is within the MUSA boundary.
Attachments: Exhibit A: Location/Zoning Map
Exhibit B: EverGreen Heights Final Plat
Exhibit C: Approved CUP Site Plan
Discussion
EverGreen Real Estate Corp. is requesting approval of the Final Plat for EverGreen Heights. This
development is generally located at the south corner of Vierling Drive East and County Road 16
(Exhibit A). The preliminary plat for EverGreen Heights was approved in March 1998. This
Final Plat (Exhibit B) is in substantial conformance with the approved preliminary plat.
On June 17, 1999, the Board of Adjustment and Appeals (BORA) approved a Conditional Use
Permit for this site to allow the construction of multiple structures per lot and dwelling units
containing up to 6 units. As a part of this process, a specific site plan was referenced, reviewed
and approved. This site plan is attached as Exhibit C.
Lots 3, 4, 6, and 7 are proposed to house the Hollman units that are a part of this project. The
Hollman units are platted as separate lots to accommodate the difference in ownership required by
the funding received for this development.
Alternatives
1. Recommend approval of the Final Plat of EverGreen Heights subject to conditions as set forth
below:
a) The following procedural actions must be completed prior to the recording of
the Final Plat:
i) Approval of title by the City Attorney.
ii) Execution of the Developers Agreement for construction of required public
improvements:
a) Street lighting to be installed in accordance with the requirements
of the Shakopee Public Utilities Commission.
b) Electrical system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
c) Water system to be installed in accordance with the requirements of
the Shakopee Public Utilities Commission.
d) Installation of sanitary sewer and storm sewer systems in
accordance with the requirements of the Design Criteria and
Standard Specifications of the City of Shakopee.
e) Park dedication shall be assessed at the rate established in the City's
Fee Schedule, and shall be payable by the developer at the time of
building permit application. Park dedication shall not be assessed
against the fire station site.
iii) The Final Construction Plans and Specifications must be approved by the
City Engineer and the Shakopee Public Utilities Commission prior to
construction.
iv) The developer shall provide easements, as required by City Code.
v) The developer shall be responsible for payment of Trunk Storm Water
charges, Trunk Sanitary Sewer charges, engineering review fees, and other
fees as required by the City's adopted Fee Schedule.
vi) The developer shall install all subdivision monumentation within one year
from the date of recording the plat. At the end of the one-year period from
recording of the Plat, the developer shall submit to the City Engineer
written verification by a registered land surveyor that the required
monuments have been installed throughout the plat. Monumentation may
only be installed on a per lot basis at the time of building permit issuance
with prior approval of the City Engineer.
vii) The developer shall pay existing levied special assessments.
viii) Any necessary future noise mitigation shall be the responsibility of the
developer.
viv) The developer shall provide a name for the private street which must be
approved by the Planning Department.
x) The developer and Scott County HRA shall enter into an agreement which
allows access to the units owned by the Scott County HRA.
xi) The development shall be subject to Minnegasco's blanket easement
(Document No. 23711).
2. Recommend approval of the Final Plat of EverGreen Heights subject to revised conditions.
3. Do not recommend approval of the Final Plat of EverGreen Heights.
4. Table action on this item and request additional information.
Staff Recommendation
Staff recommends Alternative No. 1, the Planning Commission recommending approval of the Final
Plat of EverGreen Heights, subject to conditions,to the City Council.
Action Requested
Offer and pass a motion to recommend approval of the Final Plat of EverGreen Heights, subject to
conditions,to the City Council.
/ C
Jul e Klima
Planner II
is\commdev\boaa-p61999\o722\fpevgrht.doc
Alternatives
1. Recommend approval of the Final Plat of EverGreen Heights subject to conditions as set forth
below:
a) The following procedural actions must be completed prior to the recording of
the Final Plat:
i) Approval of title by the City Attorney.
ii) Execution of the Developers Agreement for construction of required public
improvements:
a) Street lighting to be installed in accordance with the requirements
of the Shakopee Public Utilities Commission.
b) Electrical system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
c) Water system to be installed in accordance with the requirements of
the Shakopee Public Utilities Commission.
d) Installation of sanitary sewer and storm sewer systems in
accordance with the requirements of the Design Criteria and
Standard Specifications of the City of Shakopee.
e) Park dedication shall be assessed at the rate established in the City's
Fee Schedule, and shall be payable by the developer at the time of
building permit application. Park dedication shall not be assessed
against the fire station site.
iii) The Final Construction Plans and Specifications must be approved by the
City Engineer and the Shakopee Public Utilities Commission prior to
construction.
iv) The developer shall provide easements, as required by City Code.
v) The developer shall be responsible for payment of Trunk Storm Water
charges, Trunk Sanitary Sewer charges, engineering review fees, and other
fees as required by the City's adopted Fee Schedule.
vi) The developer shall install all subdivision monumentation within one year
from the date of recording the plat. At the end of the one-year period from
recording of the Plat, the developer shall submit to the City Engineer
written verification by a registered land surveyor that the required
monuments have been installed throughout the plat. Monumentation may
only be installed on a per lot basis at the time of building permit issuance
with prior approval of the City Engineer.
vii) The developer shall pay existing levied special assessments.
viii) Any necessary future noise mitigation shall be the responsibility of the
developer.
viv) The developer shall provide a name for the private street which must be
approved by the Planning Department.
x) The developer and Scott County HRA shall enter into an agreement which
allows access to the units owned by the Scott County HRA.
xi) The development shall be subject to Minnegasco's blanket easement
(Document No. 23711).
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SHAKOPEE POLICE DEPARTMENT
Memorandum
TO: Michael Leek, Community Development Director
FROM: Dan Hughes, Chief of Police
SUBJECT: Evergreen Heights
DATE: August 11, 1999
On Monday August 2, 1999, Councilor Jane DuBois raised an issue in regards to
Evergreen Heights. It was her understanding Minneapolis has a city ordinance that, as a
perspective tenant, if you were convicted of two drug offenses you would not be allowed
to rent low income housing.
I have had an opportunity to speak to Minneapolis Police and their city attorney's office,
along with Brooklyn Park officials. Both cities license their multiple family dwellings and
may revoke licenses based upon the behavior of the tenants if they are not adequately
addressed by management. In addition, they use a Crime Free Multihousing program
which allow termination of the lease based upon drug violations. Currently the City of
Shakopee does not license these premises. As we develop, the City may want to look at
this in the future.
Minneapolis Public Housing, along with Scott County HRA Public Housing, does have
rules that prohibit renting of property to those individuals that have been convicted of a
felony level crime. They also have a"one strike" lease. If you are convicted of a felony
level crime, leases will be terminated.
In summary, it appears that Councilor DuBois' concerns about renting subsidized housing
to people who have been previously convicted of felony level crimes, have been addressed
through HRA rules. I am presently waiting for further information from the rental
management company. I anticipate that they may have similar type of rules regarding the
rental of housing to individuals that have a criminal history.
As always, please feel free to contact me if you have any other questions or need
additional information.
CC: Mark McNeill, City Administrator
�sflo 1.
CITY OF SHAKOPEE CONSENT
MEMORANDUM
TO: Mayor and City Council
Mark McNeill,City Administrator
FROM: Marvin At mann,Fire Chief
SUBJECT: Resignation of Probationary Firefighter Jim Kiecksee
DATE: August 9, 1999
Introduction
Jim Kiecksee joined the Shakopee Fire Dept.as a probationary fire fighter on March 4,1999.
Background
Firefighter training is mandatory on the Shakopee Fire Dept. All Shakopee Firefighters are required to
attend a minimum of one Monday night drill per month.
At the time Jim applied to become a Shakopee Firefighter he had received a promise from Hennipen
County(his employer)to arrange his work schedule to meet the Shakopee Fire Dept training schedule.
Jim's employer has not executed this scheduling change and does not appear to be willing to do so in the
future. Jim has found it fruitless to continue this effort and has submitted his resignation.
Recommendation
Accept James R Kiecksee resignation from the Shakopee Fire Dept.
To: Marvin Athmann, Shakopee Fire Chief
From: James R. Kiecksee
Re: Letter of Resignation
Shakopee Fire Department,
I am resigning from the Shakopee Fire Department as of August 2, 1999. I have enjoyed
the station and the members of the fire department. I am leaving on my own accord with
no hard feelings.
During the past few months, I have been trying with great vigor to get Monday off from
my employer. I have been told from a pay-period to pay-period it will be soon until our
staffing level is up. I was told we have hired new individuals,however they quit before
they even started. This has gone on for several weeks and the schedule never changed or
the hiring of new employees. I have grown tired of this battle and have been forced to
give in to Hennepin County.
I have returned my Motorola paging system(MD5BSC24c6)and all other equipment to
Station#50. I have left the Turn-Out gear on the rack next to#3 Theis,just In case it
now belongs to another Fire Fighter. I have also affixed the station key to the pager base
and have placed it in the wire basket by the printer.
Please accept my resignation as Fire Fighter. If you have any questions feel free to
contact me.
Sincerely,
•'mes R Kiecksee
•
I a , /9jd,
CITY OF SHAKOPEE
Memorandum w
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Dan Hughes, Chief of Police
Date: August 12, 1999
Subject: Parking Exemption During Construction
Introduction
The Council is asked to waive the parking restrictions on 17th Ave. East in the area of
Sunpath Elementary School between August 18, 1999 and August 27, 1999.
Background
Ron Ward contacted the Police Department on behalf of Independent School District
#720 regarding parking problems associated with the final construction of the parking lot
at the new elementary school. The final construction phase of the parking lot is scheduled
to begin August 18th with completion scheduled for August 27th. During this phase the
construction workers will not be allowed to park in the parking areas surrounding the
school. Mr. Ward has requested the workers be granted temporary relief from the parking
restrictions during the final construction phase.
Recommendation
I recommend the Council authorize the one time parking exemption in the area of Sunpath
Elementary School on 17th Ave. East between August 18, 1999 and August 27, 1999
(inclusive) for the final construction phase of the school parking lot.
Action Required
If Council concurs, it should, by motion, authorize an exemption from the"No Parking"
restriction on 17th Ave. East near Sunpath Elementary School between August 18, 1999
and August 27, 1999 (inclusive) for the final construction phase of the school parking lot.
Dan Hughes
Chief of Police
is: io
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark McQuillan, Parks and Recreation Director
Subject: Authorization to Advertise for Bids for the Shakopee Swimming Pond
Date: August 10, 1999
INTRODUCTION
Attached is Resolution No. 5207 which approves the plans and specifications and
authorizes staff to advertise for bids for improvements to the outdoor municipal swimming
pond in Lions Park.
BACKGROUND
At the June 16, 1999 City Council Meeting, Council authorized the appropriate City
officials to enter into an agreement with US Aquatics to develop the plans and
specifications for improvements to the outdoor municipal swimming pond in Lions Park.
The improvements were estimated at $916,000.00 See proposed improvements in Exhibit
A.
It is staffs intent to publish the legal notice immediately in the Shakopee Valley News and
post the bid announcement in the Construction Bulletin. Bid opening will be held
Thursday, September 16, 1999 at 10 a.m. at City Hall. The City Council will be asked to
award the contract at its Tuesday, September 21, 1999 meeting. Plans and specifications
will be on the table Tuesday night.
ALTERNATIVES
1. Adopt Resolution No. 5207.
2. Deny Resolution No. 5207.
3. Table for additional information from staff.
ACTION REQUESTED
Offer Resolution No. 5207, A Resolution approving plans and specifications and ordering
advertisement for bids for improvements to the Municipal Swimming Pond in Lions Park,
and move for its adoption.
7/41,1_,
ark J. cQuillan
Parks and Recreation Director
RESOLUTION NO. 5207
A Resolution Approving Plans and Specifications
And Ordering Advertisement for Bids
For Improvements to the Municipal Swimming Pond
In Lions Park
WHEREAS, the Municipal Swimming Pond in Lions Park shall undergo
improvements to include new gutter, surge tank, inlet piping, bottom drains, diving well,
pressure filtration tank, sand, and upgraded disinfecting system and pH feed system and
any other appurtenant work.
NOW THEREFORE, BE IT RESOLVE BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1. Such plans and specifications, a copy of which is on file and of record in the offices of
the City Engineer and Parks and Recreation Director, are hereby approved, and
2. The City Clerk shall prepare and cause to be inserted in the official paper and in the
Construction Bulletin an advertisement for bids upon the making of such
improvements under such plans and specifications. The Advertisement for Bids shall
by published as required by law.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held this day of , 1999.
Mayor City of Shakopee
ATTEST:
City Clerk
;g7:%99.9'"
(JSAQUATTCS 2355 POLARIS LANE NORTH #110
PLYMOUTH, MN 55447
PHONE: (612) 745-9016
FAX: (612) 745-9243
May 17 ,1999
Mark McQuillan,Director
Shakopee Parks and Recreation
129 S. Holmes Street
Shakopee, MN 55379
Budget Estimates
New Gutter $ 60,000.00
(200 ft.of gutter,piping,drop slide supply)
Surge Tank $ 50,000.00
New Inlet Piping
(Around entire pool)
Flow rate(g.p.m.)/Turnover(hrs.) 3,000 gpm/6 hr. $ 60,000.00
(10 in.to6in.onback '/z)
New Inlets
Flow Rate(g.p.m.)/Turnover(hrs.): 3000 gpm/6hr. $ 12,000.00
(92 inlets,9 ft.o.c.@ 25
gpm ea.)
New Bottom Drains $ 30,000.00
New Diving Well(demo existing shell) $160,000.00
New Pressure Filtration/Pump Equipment
(Filter,pumps,strainers,valves&piping)
Flow Rate(gpm)/Turnover(hrs): 3000 gpm/6hr. $180,000.00
New Chemical Controller $ 6,000.00
Water Level Controller $ 2,500.00
Upgrade Disinfection System and add pH Feed System $ 22,000.00
Demo work and replacement of disturbed areas $40,000.00
AQUATIC CONSULTING ENGINEERS
11 S.AQUATICS INC
Replace existing sand on pool bottom $250,000.00
Total $872,500.00
Five percent contingency $ 43,500.00
Total estimated contruction costs $916,000.00
Professional fees at 7 1/2% $ 68,700.00
1%estimated expenses $ 9,160.00
Total estimated project costs $993,860.00
E
Respectfully submitted,
at,Thomas R. Schaffer
4 15. 0.Z.
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark McQuillan, Parks and Recreation Director
Subject: Park Bond Proposal
Date: August 17, 1999
INTRODUCTION
The Parks and Recreation Advisory Board is requesting the City Council to consider
asking Shakopee voters to vote on another park bond referendum at the General Elections
on November 2, 1999.
BACKGROUND
In recent weeks, the Parks and Recreation Advisory Board held two public forums to
gather public input on a possible parks referendum this Fall. Based on the feedback
received at those meetings, there was a general consensus to ask the City Council to
present another referendum to the voters. State Statute requires governmental agencies to
wait 180 days before it can bring back the same referendum to voters. However, if the
referendum is different from the previous referendum, it may be held within the 180 day
period.
The Parks and Recreation Advisory Board Chairperson Jeff Kaley has asked to appear
before the City Council tonight to discuss bringing back a referendum for the General
Election on November 2, 1999. The new proposal will include some changes from the
one held last May. Mr. Kaley will explain those differences tonight. See Exhibits A & B.
DISCUSSION
Discuss the Parks and Recreation Advisory Board's proposal for another referendum.
Discuss the components of the referendum.
Discuss the bonding amount.
ALTERNATIVES
1 Direct staff to meet with its bond counsel to provide an analysis of the bond amount.
2 Direct the City Attorney to draft the appropriate language to be placed on the
referendum ballot.
3 Direct staff to prepare to appropriate Resolutions for the City Council's next Regular
Session.
4 Request additional information from staff.
5 Do not hold a parks referendum this year.
ACTION REQUESTED
If Council concurs with the Parks and Recreation Advisory Board's proposal to place the
referendum on the November 2 ballot, it should, by motion, move to
1 direct staff to meet with its bond counsel to provide an analysis of the bond amount,
2. direct the City Attorney to draft the appropriate language to be placed on the
referendum ballot and
3. direct staff to prepare the appropriate Resolutions for the City Council's next Regular
Session.
AL.4.MI ,.
Mark J cQuillan
Parks and Recreation Director
.
Cx11,1b( 4-
REFERENDUM PROPOSAL I
Cost
Lions Park $200,000
(Parking lot/storm water retention pond)
Tahpah Park $150,000
(parking lot/new ball fields on 10 acres)
O'Dowd Park $100,000
(Asphalt roadway/parking lot)
Trails $250,000
(County Rd 79: 10th Ave. to O'Dowd Park)
Park land Acquisition $1. mil
(Sun Path Complex & Horizon Heights)
Community Center Expansion $5.1 mil
(pool/fitness center/meeting rooms)
Add 2 Indoor Tennis Cts.
(Calc. @ 12,960 sq ft. x $160 $2.1 mil Bldg.or $300,000
w/bubble over courts $300,000 mil) $7.1 mil
Note: Projects listed under Lions Park, Tahpah Park and O'Dowd Park are
identified for future funding in the Parks 5 Year Capital Improvement
Program.
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Resolution No. 5212 Approving the Appeal of Superamerica, and
allowing the erection of a freestanding sign at CSAH 83 and 12th
Avenue
MEETING DATE: August 17, 1999
ITEM NO.:
Introduction:
At its August 3, 1999 meeting the City Council informally expressed its consensus to grant
Superamerica's appeal of a staff and Board of Adjustments and Appeals determination that its
proposed freestanding sign could only be allowed if located on 12`x' Avenue. The Council
suggested that the sign be moved further away from the existing"Oasis" sign and further north
on CSAH 83. The applicant has submitted the attached site plan. Because the proposed new
location appears to staff to meet Council's intent, staff has prepared for Council consideration
the attached resolution upholding Superamerica's appeal.
Alternatives:
1. Approve Resolution No. 5212 as presented.
2. Approve Resolution No. 5212 with revisions.
3. Do not approve Resolution No. 5212.
4. Table the matter for additional information.
Action Requested:
The Council is asked to offer and pass Res. No. 5212, A Resolution of the City of Shakopee
overturning the decision of the Board of Adjustment and Appeals, and allowing the erection of
a freestanding sign on CSAR 83.
/ o
R. Michael Leek
Community Development Director
RESOLUTION NO. 5212
A Resolution of the City of Shakopee overturning the decision of the Board of
Adjustment and Appeals, and allowing the erection of a freestanding sign on CSAH 83.
WHEREAS, Superamerica appealed the determination of the Board of
Adjustments and Appeals that the erection of a freestanding sign at CSAH 83 for its
property at CSAH 83 and 12th Avenue was not permitted; and
WHEREAS, Superamerica appealed the determination of the Board of
Adjustments and Appeals to the City Council, which heard the appeal at its August 3,
1999 meeting; and
WHEREAS, the City Council finds that City Code Sec. 11.70, Subd. 10, B.
allows the erection of a freestanding sign for the proposed Superamerica store at CSAH
83 and 12th Avenue.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS:
That the decision of the Board of Adjustments and Appeals is hereby overturned, and the
applicant's request to construct a freestanding sign is hereby granted, subject to the
following conditions;
1. The sign shall be located as shown on the attached Exhibit A;
2. The size and height of the sign shall be regulated by City Code Sec. 11.70, Subd
10;
3. The applicant shall make application for a sign permit for the proposed freestanding
sign.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held the day of , 1999.
Mayor of the City of Shakopee
ATTEST:
City Clerk
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CONSENT
CITY OFSHAKOPEE S . C .tD. ,
l 4cinorandunl
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBHECT: Appointment — Building Inspector
MEETING DATE: August 17, 1999
INTRODUCTION:
The Council is asked to appoint David Kriesel to the newly-created Building Inspector
position. The appointment would be contingent on successful completion of a pre-
employment physical. Mr. Kriesel's first day of employment with the City would be
August 19, 1999.
BACKGROUND:
Recently the Council directed the creation and filling of a new building inspector position.
Four candidates were interviewed. Mr. Kriesel holds an A.A.S. degree in Building
Inspections Technology from Inver Hills Community College and holds a State Building
Official license. Mr. Kriesel has 17 years of experience in inspections with the cities of
Falcon Heights, Saint Paul Park, and Newport.
COMPENSATION:
Mr. Kriesel has been offered and accepted the position at Step I of Grade H ($18.01/hr.)
Because of Mr. Kriesel's experience I recommend that he be moved to Step 2 upon
successful completion of the probationary period, and Step 3 after one year of
employment.
STAFF RECOMMENDATION:
I recommend the appointment of David Kriesel to the position of Building Inspector
effective August 19, 1999, contingent on successful completion of a pre-employment
physical, and with compensation as outlined above.
ACTION REQUESTED:
The Council is asked to offer and pass a motion appointing David Kriesel to the position
of Building Inspector at Step 1 of pay grade H, effective August 19, 1999, contingent on
successful completion of a pre-employment physical. Upon completion of the 6-month
CONSENT
probationary period, Mr. Kriesel would be moved to Step 2. Six months later, Mr. Kriesel
would be moved to Step 3.
R. Michael Leek
Community Development Director
CITY OF SHAKOPEE AS"C. 3,
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jared D. Andrews, Planner I
SUBJECT: Partial Vacation of Shawmut Street and Alley in Block 34, East Shakopee Plat
APPLICANT: Mr. Mark Cemenski
DATE: August 3, 1999 — T h 13.4e O 8- 3-9�
Introduction
The City Council received a request from Mr. Cemenski to consider the partial vacation of Shawmut
Street and remainder of the alley located in Block 34,East Shakopee Plat, on June 11, 1999. On July
6, 1999 the City Council set the public hearing for August 3, 1999. On July 8, 1999 the Planning
Commission recommended approval of the request.
Discussion
Attached is a copy of a map showing the proposed vacation(Exhibit A)as well as a location map of
the request(Exhibit B). The applicant is proposing to vacate the 142 feet of Shawmut Street adjacent
to lot 1 Block 34,East Shakopee Plat and Lot 5 Block 29,East Shakopee Plat. The request also
proposes to vacate all of the remaining Alley right-of-way in Block 34. Staff notes that the proposed
area to be vacated has not been opened.
The Planning Commission has recommended approval of the request subject to the retention of utility
easements. Other agencies, city departments and utilities have been notified of the proposed vacation.
Due to the presence of existing utilities, the vacation will be subject to the retention of an easement
over the entire area to be vacated. No other comments adverse to this request have been received.
This easement should be recorded prior to the recording of the vacation.
Resolution No. 5200 has been attached for the City Council's consideration.
Alternatives
1. Approve Resolution No. 5200, approving the requested vacation and move its adoption.
2. Deny the request to vacate the subject easement.
3. Table the decision to allow staff or the applicant time to provide additional information.
Planning Commission Recommendation
The Planning Commission recommended Alternative 1, approval of the partial vacation request.
Action Requested
Offer and approve Resolution No. 5200.
is commdev\cc\1999\cc0803\vac-bk34.doc
RESOLUTION NO. 5200
A RESOLUTION OF THE CITY OF SHAKOPEE
VACATING PART OF SHAWMUT STREET AND ALLEY RIGHT OF WAY IN
BLOCK 34, ORIGINAL SHAKOPEE CITY PLAT, CITY OF SHAKOPEE, SCOTT
COUNTY,MINNESOTA
WHEREAS, it has been made to appear to the Shakopee City Council that part of Shawmut
Street and alley in Block 34, dedicated in the East Shakopee Plat, City of Shakopee, County of Scott,
State of Minnesota, serves no public use or interest; and
WHEREAS, the public hearing to consider the action to vacate was held in the Council
Chambers of the City Hall in the City of Shakopee at 7:00 P.M. on the 3rd day of August, 1999;
and
WHEREAS, two weeks published notice has been given in the SHAKOPEE VALLEY
NEWS and posted notice has been given by posting such notice on the bulletin board on the main
floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the bulletin
board at the Shakopee Public Library, and the bulletin board in the Shakopee City Hall; and •
WHEREAS, all persons desiring to be heard on the matter were given an opportunity to
be heard at the public hearing in the Council Chambers in the City of Shakopee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE,MINNESOTA:
1. That it finds and determines that the vacation hereinafter described is in the public interest; and
2. That the following right-of-way in East Shakopee Plat, County of Scott, State of Minnesota,
serves no further public need for alley purposes:
That part of Shawmut Street that is adjacent to Lot 1, Block 34, East Shakopee Plat
and remaining alley right of way in Block 34,East Shakopee Plat.
3. That the right-of-way described above is hereby vacated subject to the following condition;
That the City reserves to itself, its licensees, and franchise holders a perpetual
drainage and utility easement on, under, and over the entire said area to be vacated
for utilities, with the right to install, maintain, repair, lay and relay utilities by the
City, its licensees and franchise holders.
4. After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the
County Auditor and County Recorder of Scott County.
RESOLUTION NO.5200
Page 2 of 2
Adopted in session of the City Council of the City of Shakopee,
Minnesota, Held the day of , 1999.
Jon P. Brekke,
Mayor of the City of Shakopee
ATTEST:
Judith S. Cox, City Clerk
PREPARED BY:
City of Shakopee
129 Holmes Street South
Shakopee,MN 55379
9 .
CITY OF SHAKOPEE
Memorandum
TO: Shakopee Planning Commission Alit
FROM: Jared Andrews, Planner I
SUBJECT: Vacation of the south half of Shawmut Street between 2nd and 3rd
Avenue and easterly adjacent alley.
MEETING DATE: July 8, 1999
Site Information
Applicant: Mr. Mark Cemenski
Site Location: 1200 Block,East 3rd Avenue
Current Zoning Old Shakopee Residential(R-1C)Zone
Adjacent Zoning: North: Highway Business(B-1)Zone
South: Old Shakopee Residential(R 1C)Zone
East: Old Shakopee Residential(R-1C)Zone
West: Old Shakopee Residential(R-1C)Zone
1995 Comp.Plan: Medium Density Residential to east,
Commercial to west(of Shawmut)
MUSA: The site is within the MUSA boundary
Attachments: EXHIBIT A: Area to be vacated
EXHIBIT B: Location of interested party
Introduction
The City Council received a request from Mark Cemenski to consider the vacation of the
south half of Shawmut Street between 2nd and 3rd Avenue and easterly adjacent alley in Block
34, East Shakopee Plat. Staff is of the understanding that Mr. Cemenski plans on locating a
duplex on the lot east of the proposed vacation and use the area for setback requirements.
(Exhibit B)
Discussion
The proposed vacation is for a portion of Shawmut Street and easterly adjacent alley way
which is closed. Staff finds that this area serves no public purpose other than for utilities. The
northerly portion of Shawmut Street, (between the south line of the alley and 2nd Avenue) is
not proposed to be vacated, so it may serve as an exit/entrance to the alley for the block to the
west. An easement should be reserved over the entire vacated right of way for utilities.
The City Council will hold a public hearing on August 3, 1999, to consider this vacation
request. A recommendation from the Planning Commission is needed for the vacation process.
Other agencies, city departments and utilities have been notified of the proposed vacation, and
no comments adverse to this request have been received. Exhibit A indicating the location of
the proposed vacation is attached for your review.
Alternatives:
1. Recommend to the City Council the vacation as proposed.
2. Recommend to the City Council denial of the request.
3. Table the decision to allow staff or the applicant time to provide additional information.
Staff Recommendation:
Staff recommends Alternative No. 1, the City Council approval of the vacation subject to the
recording of a drainage and utility easement over the entire vacated area.
Action Requested:
Offer and pass a motion recommending approval of the vacation subject to the recording of a
drainage and utility easement over the entire vacated area.
4,01/..66/7
7 ed Andrews
Planner I
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CONSENT
CITY OF SHAKOPEE /s� C. Y
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBHECT: Year 2000 Expenditures
MEETING DATE: August 17, 1999
INTRODUCTION:
The Council is asked to approve a number of expenditures to insure that the City's
computer systems are Year 2000 compliant.
DISCUSSION:
At its last meeting, the Council approved a resolution that facilitates making the needed
purchases. For 1999, $100,000 was budgeted for Year 2000 expenditures. The proposed
equipment acquisitions will insure that all City computers are Y2K compliant, that all City
staff are using the same, Y2K compliant software, and that the servers are also Y2K
compliant, as well as have more than adequate capacity.
Among City staff there are 6 "power users", in this case, people who regularly use CAD
or GIS programs and files. While their computers are Y2K compliant, the size of the files
used has rendered them very slow. For that reason, I am recommending that new
computers be purchased for these users, and their current computers be reassigned to
other staff for who their speed is adequate or more than adequate. The City will be
making use of LOGIS services, as well as the joint MIS Coordinator, Larry Dushek, to
complete the engineering and installation of the upgrades.
The proposed expenditures and estimated costs are listed below, and, at the suggestion of
the MIS Coordinator, includes about $15,000.00 for contingencies related to the server
installations and PC programming:
• 6 upgraded PCs for CAD and GIS users $10,000.00
• 18 upgraded PCs for City Hall and Police Dept. $21,600.00
• Office 2000 software and licenses $13,500.00
• Police Department Server (Windows NT) $10,225.00
• City Hall Server(s) (Windows NT) $20,000.00
• TOTAL $85,325.00
CONSENT
ALTERNATIVES:
1. Approve the proposed expenditures.
2. Approve revised expenditures.
3. Do not approve the proposed expenditures.
4. Table the matter for additional information.
ACTION REQUESTED:
The Council is asked to offer and pass a motion approving the proposed Year 2000
expenditures.
R. Michael Leek
Community Development Director
CONSENT
CITY OF SHAKOPEE /S. C. V
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBHECT: Year 2000 Expenditures
MEETING DATE: August 17, 1999
INTRODUCTION:
The Council is asked to approve a number of expenditures to insure that the City's
computer systems are Year 2000 compliant.
DISCUSSION:
At its last meeting, the Council approved a resolution that facilitates making the needed
purchases. For 1999, $100,000 was budgeted for Year 2000 expenditures. The proposed
equipment acquisitions will insure that all City computers are Y2K compliant, that all City
staff are using the same, Y2K compliant software, and that the servers are also Y2K
compliant, as well as have more than adequate capacity.
Among City staff there are 6 "power users", in this case, people who regularly use CAD
or GIS programs and files. While their computers are Y2K compliant, the size of the files
used has rendered them very slow. For that reason, I am recommending that new
computers be purchased for these users, and their current computers be reassigned to
other staff for who their speed is adequate or more than adequate. The City will be
making use of LOGIS services, as well as the joint MIS Coordinator, Larry Dushek, to
complete the engineering and installation of the upgrades.
The proposed expenditures and estimated costs are listed below, and, at the suggestion of
the MIS Coordinator, includes about $15,000.00 for contingencies related to the server
installations and PC programming:
• 6 upgraded PCs for CAD and GIS users $10,000.00
• 18 upgraded PCs for City Hall and Police Dept. $21,600.00
• Office 2000 software and licenses $13,500.00
• Police Department Server (Windows NT) $10,225.00
• City Hall Server(s) (Windows NT) $20,000.00
• TOTAL $85,325.00
CONSENT
ALTERNATIVES:
1. Approve the proposed expenditures.
2. Approve revised expenditures.
3. Do not approve the proposed expenditures.
4. Table the matter for additional information.
ACTION REQUESTED:
The Council is asked to offer and pass a motion approving the proposed Year 2000
expenditures.
R. Michael Leek
Community Development Director
) S D.
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Michael Hullander,Public Works Supervisor
SUBJECT: Sidewalk Replacement Panels
DATE: August 17, 1999
INTRODUCTION:
The Public Works Department and C.R. Fischer& Sons, Inc. have completed the project
area for 1999 panel replacements. Attached to this memo are the final quantities and
billing from C.R. Fischer& Sons, Inc.
BACKGROUND:
The Public Works Department, with Council approval, contracted with C.R. Fischer&
Sons, Inc. to replace various hazardous sidewalk panels for$14,803.03. Additional
sidewalk panels in the project area were missed in our original inspection and an error
was made in the quantity calculations. The final billing from C.R. Fischer& Sons, Inc.
will be for$22,477.60. The work has been completed and we are requesting that Council
approve to pay C.R. Rischer& Sons, Inc. an additional $7,674.57 for the additional work.
The Public Works Department is requesting this payment be funded out of the existing
Street Pavement Preservation Budget.
ALTERNATIVES:
1. Authorize the Public Works Department to pay C.R. Fischer& Sons, Inc. an
additional $7,674.57 for the additional work,to be funded from the existing Street
Pavement Preservation Budget.
2. Table for additional information.
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
Move to authorize the City of Shakopee to pay C.R. Fischer& Sons, Inc. an additional
$7,674.57 for the additional work, to be funded by the existing Street Pavement
Preservation Budget.
Nios "!`)1) \\ of,\(')
Michael Hullander
Public Works Supervisor
MH/pmp
SIDEWALK
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney,Public Works Director
SUBJECT: 1999 Street Overlay and Block 6 Alley Reconstruction
Project No. 1999-6
DATE: August 17, 1999
INTRODUCTION:
Attached is Resolution No. 5208, a resolution which accepts the bids and awards the
contract for the 1999 Street Overlay and Block 6 Alley improvements.
BACKGROUND:
On July 20, 1999, the City Council adopted Resolution No. 5195, approving the plans
and specifications and ordered the advertisement of bids for the 1999 Street Overlay on
11th Avenue, from CSAH 17 to Merrifield Street, and Block 6 Alley Reconstruction.
The bituminous overlay on 11th Avenue will complete the pavement preservation work
in this area from the 1997 Street Overlay Project. This street is for access to the
Shakopee Junior High School. Block 6 Alley is severely deteriorated and warrants
reconstruction of the existing pavement.
On August 16, 1999 five sealed bids were received and are summarized in the attached
resolution. The low bid was submitted by W.M. Mueller & Sons with a bid grand total
of $42,575.25. Schedule A was for the 11th Avenue overlay and Schedule B was for
Block 6 Alley Reconstruction.
Cost comparison of Schedules A & B from the feasibility report to the actual bids
received are as follows:
Project Area Feasibility Report Cost Bid Amount
Schedule A(Overlay) $29,665.90 $33,934.75
Schedule B (Alley Recon) $ 9,711.63 $ 8,690.50
TOTALS $39,377.53 $42,575.25
By adding 5% contingency for minor quantity adjustments and change orders and a 25%
indirect amount for engineering, administration and finance, the total project cost for both
projects is $55,880.00, as compared to a total estimated project cost of$49,221.91.
The low bid received is 11% higher than the Engineer's opinion of cost in the feasibility
report of$39,377.53. This increase cost can be attributed to the time of year and the fact
paving contractors are extremely busy this year, however, this bid is acceptable in staff's
opinion.
The funding for this project is from the City's Pavement Preservation Fund and
assessments. In the 1999 City Budget, $40,000.00 was budgeted for overlays and
patching. It was proposed in the feasibility report to use these funds along with
assessments to pay for the project improvements.
If Council desires to proceed with the project, additional funding will be needed to fund
the project. The reconstruction of Block 6 alley was not included in the 1999 budget
under Pavement Preservation but added from a request of residents of Levee Drive
Apartments. A budget amendment of$13,000 is needed in order to fully fund the alley
project. The Finance Director has stated that revenues are up significantly this year and
funds are available for a budget amendment.
Staff is recommending awarding the contract to Wm Mueller & Sons in the amount of
$42,575.25, as this bid is within the previous cost estimates.
City staff will do the minor construction surveying associated with this project, thus no
consultant extension agreement is necessary.
If Council awards this project, staff is also requesting that City Council authorize a
contingency amount equal to 5% of the contract to cover minor change orders or quantity
adjustment that may occur on the project.
ALTERNATIVES:
1. Accept the low bid of $42,575.25 and adopt Resolution No. 5208, awarding the
contract to Wm Mueller& Sons.
2. Reject the low bid and award the bid to another bidder.
3. Reject all bids and rebid.
4. Authorize a 5% contingency amount for use by the City Engineer in authorizing
change orders or quantity adjustments on this project.
5. Direct the Finance Director to prepare a budget amendment in the amount of$13,000
to the Pavement Preservation Account in the Street Division for funding of this
project.
RECOMMENDATION:
Staff recommends Alternative No.'s 1, 4, and 5.
ACTION REQUESTED:
1. Offer Resolution No. 5208, A Resolution Accepting Bids on the 1999 Street Overlay
(11th Avenue, from County State Aid Highway 17 to Merrifield Street) and Block 6
Alley Reconstruction, Project No. 1999-6 and move its adoption.
2. Authorize a 5% contingency amount for use by the City Engineer in authorizing
change order or quantity adjustments on this project.
3. Direct the Finance Director to prepare a budget amendment in the amount of$13,000
to the Pavement Preservation Account in the Street Division for funding of this
project.
Q kj))/
nice Loney
Public Works Director
BL/pmp
MEM5208
RESOLUTION NO. 5208
A Resolution Accepting Bids On
The 1999 Street Overlay (11th Avenue,
From County State Aid Highway 17 To Merrifield Street)
And Block 6 Alley Reconstruction
Project No. 1999-6
WHEREAS, pursuant to an advertisement for bids on the 1999 Street Overlay (11th
Avenue, from County State Aid Highway 17 to Merrifield Street) and Block 6 Alley
Reconstruction, bids were received, opened and tabulated according to law, and the following bids
were received complying with the advertisement:
Wm Mueller& Sons, Inc. $42,575.25
DMJ Corporation $47,882.20
McNamara Contracting,Inc. $56,535.82
Northwest Asphalt, Inc. $62,725.55
Hardrives,Inc. $64,002.75
AND WHEREAS, it appears that Wm Mueller & Sons, Inc. is the lowest responsible
bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE,MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with Wm Mueller & Sons Inc. in the name of the City of Shakopee for the 1999 Street
Overlay, (11th Avenue, from County State Aid Highway 17 to Merrifield Street) by bituminous
overlay and to improve Block 6 Alley by reconstruction of existing bituminous pavement and any
appurtenant work.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of , 1999.
Mayor of the City of Shakopee
ATTEST:
City Clerk
15 . 0 ,
CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney,Public Works Director
SUBJECT: Vierling Drive, from CSAH 17 to Miller Street
Project No. 1999-5
DATE: August 17, 1999
INTRODUCTION:
Attached is Resolution No. 5209, a resolution which accepts the bids and awards the
contract for Vierling Drive, from County State Aid Highway (CSAH 17) to Miller Street,
Project No. 1999-5.
BACKGROUND:
On July 20, 1999, the City Council adopted Resolution No. 5196 approving the plans and
specifications and ordering the advertisement of bids for Vierling Drive, from CSAH 17
(Marschall Road) to Miller Street improvements.
This project consists of widening Vierling Drive including turn lanes, concrete median
and bituminous trail/concrete sidewalk construction for the commercial traffic adjacent to
and nearby Vierling Drive. The City is participating in the cost of the bituminous overlay
and lowering of a gas main for the right turn lane on Vierling Drive to the first site
entrance of Vierling Plaza.
The funding of this project is from the City's Capital Improvement Fund and
assessments. On August 16, 1999, four bids were received and are summarized in the
attached resolution. The low bid submitted was from McNamara Contracting with a bid
of$423,372.85.
The low bid received of$423,372.85 is significantly higher than the Engineer's opinion
of construction cost in the feasibility report, which was $167,930.00. Attached to this
memo is a memo from WSB & Associates, Inc. on the cost increases from the feasibility
report to the low bid.
The factors that may have contributed to a higher project cost are as follows:
• Additional items were needed to complete the project that were not foreseen in the
feasibility report.
• Quantity estimation errors in the original report
• Tight completion date for the project.
• The time of year for bidding paving projects.
Staff is recommending not awarding the contract to the low bidder but to reject all bids
and revise the feasibility report as the bid is 150% over the original feasibility report.
One suggestion is to bid this project with the CSAH 17 widening project this winter to
enlarge the project scope for better pricing of bid items. Staff has contacted all the
property owners affected by the assessments for the project with the majority of
assessments going to the Render/Continental Properties parcels south of Vierling Drive.
The Render/Continental Properties parcels have signed a petition for the improvements
and have indicated they are in favor of rebidding the project.
If Council does elect to award the contract to the low bidder, Council will need to
authorize consultant engineering services to provide construction surveying inspection
and administration services as necessary for this project. WSB & Associates, Inc. did the
design and staff is recommending an extension agreement be executed by the appropriate
City officials with WSB & Associates, Inc. to provide construction engineering services
for this project.
If Council awards this project, staff is also requesting that City Council authorize a
contingency amount equal to 5% of the contract to cover minor change orders or quantity
adjustment that may occur on the project.
ALTERNATIVES:
1. Accept the low bid of $423,372.85 and adopt Resolution No. 5209, awarding the
contract to McNamara Contracting Co. of Rosemount, Minnesota.
2. Reject the low bid and award the bid to another bidder.
3. Reject all bids and direct staff to prepare a revise feasibility report for this project.
4. Authorize the appropriate City officials to execute an extension agreement with WSB
& Associates, Inc., to provide consultant services on this project for the City of
Shakopee.
5. Authorize a 5% contingency amount for use by the City Engineer in authorizing
change orders or quantity adjustments on this project.
RECOMMENDATION:
Staff recommends Alternative No. 3 to reject all bids and revise the feasibility report.
ACTION REQUESTED:
1. Make a motion to reject the bids received for Project No. 1999-5, Vierling Drive, from
CSAH 17 to Miller Street and direct staff to prepare a revise feasibility report.
2. Authorize the appropriate City officials to execute an extension agreement with WSB &
Associates,Inc. to provide consultant services for the City of Shakopee.
3. Authorize a 5% contingency amount for use by the City Engineer in authorizing change
order or quantity adjustments on this project.
&DAIABruce Loney
Public Works Director
BL/pmp
MEM5209
AUG-17-1999 14:05 WSB 8 ASSOCIATES INC. 61254411 v00e►s P.02 /05
_ 350 Westwood Lake Office Bret A.Wein,P.E.
11,6'13' 8441 Wayzata Boulevard Peter P.Willcnbring.P.E.
Minneapolis, MN 55426 Donald W.sterna,P.E.
Ronald B.Bray,P.E.
4111111111111111 612-541-4800
&Associates, Inc. FAX 541-1700
Memorandum
To: Bruce Loney,P.E.
City of Shakopee
From: Charles R. Rickart,P.E.
WSB&Associates,Inc.
Date: August 17, 1999
Re: Vierling Drive- CSAH 17 to Miller Street
City Project No. 1999-5
Bid Results and Recommendation
WSB Project No. 1172.20
The bids for the Vierling Drive widening project from CSAH 17 to Miller Street(CP 1999-5)were
received on Monday,August 16, 1999,at 10:15 A.M. The bids received were significantly higher
than anticipated or as outlined in the feasibility report. We have reviewed the contractor bids,
estimated quantities and feasibility report,and have determined the following:
1. The quantities shown in the feasibility report for the grading, surfacing, and street
construction were under estimated. This contributed approximately $64,000 to the
construction cost increase,assuming the low bid price.
2. Several additional items were added to the project during the design including the following:
a. A revised traffic signal system.
b. Additional storm sewer.
c. Removing the existing concrete sidewalk behind the curb along CSAR 17 and
replacing it with a bituminous path the entire length to TH 169.
These items added approximately $87,000 to the construction cost increase, of which
$49,000 is the revised signal system.
3. The bid prices received from the contractors were up to 75%higher than typically found on
similar projects. We feel that this is attributable to the time of year the project is being bid
and the aggressive project schedule for completion (October 15, 1999). Currently,
contractors are very busy and construction work is very abundant. This may have contributed
approximately$100,000 to the construction cost increase.
Minneapolis • St . Cloud
Infrastructure Engineers Planners piW WIMnrrn.io1ornn ocwa
EQUAL OPPORTUNITY EMPLOYER
AUG-17-1999 14:06 USE & ASSOCIATES INC. 6125411700 P.03/05
Bruce Loney
City of Shakope .
August 17, 199
Page 2
Based on our review,we recommend that the bids be rejected and the following process be initiated:
1. Revise the feasibility report to include the revised quantities and new items. It is estimated
that the overall construction cost will increase to approximately$300,000.
2. Hold a public hearing on the amended feasibility report to solicit input from the assessed
property owners.
3. Revise the plans and specifications as required for rebidding.
4. Rebid the project for a spring construction schedule.
This project could be bid together with the CSAH 17 project south of TH 169 associated with the
Target development, which is also scheduled for spring construction. This could benefit both
projects in that, larger scale projects typically command lower bid prices.
I have attached to this memorandum a copy of a revised engineer's estimated with the revised
quantities, assuming a spring construction.
If you have any questions or would like to discuss this in more detail,please give me a call at(612)
277-5783. I am planning to attend the August 17"City Council to be available for discussion of this
item.
nm/kh/jw
F:tWP77N►1172.20181799-btwpd
AUG-17-1999 14.06 USE & ASSOCIATES INC. 6125411700 P.04i05
. Preliminary Schedule I
_...,.:r:1T.:,.,_,.T'7_.. . ,.: .., . ..-=..:'''. .7 _1 .. _.:_ TL..,, ....7:2:' 7..'.."1- /BB
By:
WSB Project:veering Drive:CSAH 17 to Miller Street DesignDeCTR
Project Looationr City of Shakopee Chec: 17-Aug-99
WSB Project No:1172.00
Engineers Opinion of Probable Cost
ROADWAY IMPROVEMENTS
Project Total
C.P.1999-S
VA Estimucd Esdmeud
Lina 1i nb Nous Unit Price Q"B°6 COsi
No. Tab No. Number Deacn n _
LUMP SUM 5600. 3600A0'
�--
I_
2021.501 MOBILIZATION --,---
1 LIN FT 0 . 1000.00 300.00
2
2102.502 PAVEMENT MARKING REMOVAL _
LM FT 10. L00 So 00
3 2104.501 REMOVE SEWER PIPE(STORM) - ' FT;-~ 1,50 2960 00 �_
a 2104.50t REMOVE CURB AND GUTTER - 0. 9940.00 3976.00
S 2104.503 REMOVE CONCIIETE WALK SQ FT 21
6 160.00 400.00
04.503 SAWING BIT PAVEMENT(FULL DEPTH) 1 LIN Ft
sQ 1.7. 384.00 652.80'
7 2104.503 REMOVE BITUMINOUS PAVEMENT_ 400
. .. 1
8 2104.509 REMOVE DRAINAGE STRUCTURE EACH 200
a•
9 EACH 0 a 480.00 2101.323 SALVAGE CASTING _ 8 400.00'
1_-._
` EACH SO. 8
1U 104.323 SALVAGE SIGN TYPE C 120.00
11 2104.323 SALVAGE SIGN TYPE SPECIAL
EACH 60.
`_ 2105.501 COMMON EXCAVATION(PLAN QUANTITY) _
CU YD 5...i� 1612.00 806000
12 � � CU YD 5,�.
I 2209.00
13• 2103.507 SUBGRADE EXCAVATION 1 11045.00.00
14 2105.521CU YD 3.1' 826,00 GRANULAR (CV) 1438.00 102 .00
15 2105.522 SELECT GRANULAR BORROW(CV) CU YD
_ .. .. .._ HOUR 73.x.,1 4 300.0
16 2123.610 STREET SWEEPER(WITH PICKUP BROOM) l ._� ..
TON1
8...! 1966.00 15128.00'
17 2211.503 AGGREGATE BASE CLASS 5(100'CRUSHED LIMESTONE)
-. . _. •',---_18 ' ' 1745.00 3490.00
2232.301 MILL BITUMINOUS SURFACE(2") SQ 2.0o --
TON 27,,^ 4A1,00 12987.00
...19 2340,SOA TYPE 41 WEARING COURSE MIXTURE(WIDENING) --� 576.00 1355
1 TON 27.00
20�^ 2340.508 TYPE at WEARING COURSE MIXTURE(OVERLAY) TON 26.. 481.00 � 12506.00
21 2340.510 TYPE 3I BINDER COURSE MIXTURE 622.00 12506.00
TON 2•
22 2340.314 TYPE 31 BASE COURSE MIXTURE .-_.
' 411L00 481.
-
2.i 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON I..
LIN F7 23.00 233.00 58308.19....
819r�'
23
b1 2503.541 IS"RC PIPE SEWER DESIGN 3006 CL V i 1.00 319..
2503 541 I RC PUS SEWER DESIGN 3006 CL III LIN FT 28...
26 2503.541 24• d0,.. 34.00 2164.��
RC PIPE SEWER DESIGN 3006 CL III UN FT
_.. ... 300.�� 3 900.
27 2503.602 CONNECT TO EXISTINEACH G STORM SEWER 3 1900.
28 2303.602 CONNECT TO EXISTING MANHOLES - EACH 500....
2 .. LIN FT 27...
29 2503.603 l2"DUCTILE IRON PIPE SEWER CLASS 52 145.00 3915,100 100.
POUND L.0'
30 1.. 2503.620 DUCTILE IRON FITTR QS"GATE VALVE AND BOX EACH 8 . 1 800..
2504.602 1200
31 __- --. _ -
_.--,-« LUMP SUM 2000. 1 2000.
32 2504.602 REVISE IRRIGATION SYSTEM
.-Ensmeecs Est-Feud
AUG-17-1999 14:06 WSB & ASSOCIATES INC. 6125411700 P.05/05
Preliminary Schedule I
W$�Project:� .� ,::. . .....:, ,._____ ',:__, !,.__... .:__,
- ”:-.LI.:- __�_
,� �r�° . .:: ...�_. a���, ass
Vterli Drive:CSAH 17 to Miller Street Ca By: CTA
Project Location:City ofShakopee Chec17-Aug•99
WSB Project No:l/72.00 Date:
Engineers Opinion of Probable Cost •
ROADWAY IMPROVEMENTS
Project Todd
C.P.1999-5
Unit Erni:mud ( Estimated
Lane Sheet Item Nous Unit Rice in.....Owatit� Cost
No, Tab Na Number DesariPu� ' 250.00 12.47 3117.3'
33 2506,501 CONST DRAINAGE STRUCTURE DES 60-4020 LIN FT
�_ ^r
_ _. T �' 7 6300.00
- ��-
34 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPECIAL EACH 900.00}
33 • 2506.511 RECONSTRUCT MANHOLES LIN FT 12.E 2400,''
_ EACH 300.00 9 2700.''
36 T 2506.516 CASTING ASSEMBLY 4 600.0,,
37
-~ 2506.521 INSTALL CASTING EACH 150.00
00 ,
2521.501 4'CONCRETE WALK SQ FT 2.00 6000.00 12000...
39 2521.301 10'CONCRETE WALK(CROSSPAN)
2 SQ FT 5.00 1867.00 9333.0
SO FT 1_20 12000.00 14100.";1
40 2521.511 3'BITUMINOUS WALK
. LIN FT 7, 2470.00 17290.0'��
41 2531.301 CONCRETE CURB 3:GUTTER DESIGN 13618 530.00 �. .
2531.501 CONCRETE CURB&CUTTER DESIGN B624 UN FT 8.
�a2 794.00 f9asa"
43 2531.503 CONCRETE MEDIAN(e") SQ YD 25.0 l
44 .. 2331,602 CONC APPROACH NOSE DES 7113
EACH 500. I 300.
.
43• 2363,601 TRAFFIC CONTROL
LUMP SUM 3500" 1 3500.0'
�_. ..._ _.. 79.00 1738,x,.
46 2364531 SIGN PANELS TYPE C
SQ FT 22.00
EACH 30.00' 3 150.00'
2361602 INSTALL.SIGN TYPE C .,_ 2 140.'''
48 2564.602 INSTALL SIGN TYPE SPECIAL EACH 70.08
-. .. _.. _ `
49 2564.602 PAVEMENT MESSAGE(LT ARROW)POLY PREFORM EACH 650.00 5 3250,"'
50 2564.602 PAVEMENT MESSAGE(RT ARROW)POLY PREFORM
EACH 650,00 3 1930.00
�_.. 1_ •- LM FT 1.00. 913.00 905.
51 2564,603 4'SOLID LINE METE-EPDXY
52 "STOP LME WHITE-EPDXY LIN PT 6.50' 40.00 340.0
F 2564.603 24 1656.
53 2564.603 4•BROKEN LINE WHITE-EPDXY
LIN FT 0.90 1840.00
s0. - 2364603 4"DOUBLE SOLID LINE YELLOW-EPDXYLM FT LI0'1 210.00 308.0
-_
55 2564.603 24•SOLID LINE yELLOWEPDXY UN FT 8,50 48.00 408.
SG 2563,604 REVISE SIGNAL SYSTEM SYSTEM 30000.00, 1 30000.0
S7 2575,505 SODDING TYPE LAWN SQ Yp 2,00 25e3.00 5016
38 2575.532 COMMERCIAL FERT ANALYSIS 20-2040 POUND LORI-- 212.00 212.
TOTAL CONSTRUCTION ROADWAY $ 287,1471
Notes:
I. To be petfotmed as directed by the engineer.
2. See Specifications for details,
Engineer's Ea-Final
TOTAL P.05
RESOLUTION NO. 5209
A Resolution Accepting Bids On
Vierling Drive, From County State Aid Highway 17
To Miller Street
Project No. 1999-5
WHEREAS, pursuant to an advertisement for bids on Vierling Drive, from County State
Aid Highway 17 to Miller Street improvements, bids were received, opened and tabulated
according to law, and the following bids were received complying with the advertisement:
McNamara Contracting,Inc. $423,372.85
Northwest Asphalt,Inc. $428,146.84
S.M. Hentges & Sons,Inc. $470,029.50
Hardrives, Inc. $498,424.30
AND WHEREAS, it appears that McNamara Contracting, Inc. is the lowest responsible
bidder.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE,MINNESOTA:
1. The appropriate City officials are hereby authorized and directed to enter into a
contract with McNamara Contracting, Inc. in the name of the City of Shakopee for Vierling Drive,
from County State Aid Highway 17 (Marschall Road) to Miller Street by street widening,
bituminous paving, concrete medians, concrete curb & gutter, watermain, storm sewer, street
lighting, sidewalk,bituminous trail and any appurtenant work.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders
the deposits made with their bids, except that the deposits of the successful bidder and the next
lowest bidder shall be retained until a contract has been signed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held this day of , 1999.
Mayor of the City of Shakopee
ATTEST:
City Clerk
08/17/99 15:10 FAX 1414 502 5522 CONTINENTAL PROPERTIES Il001/001
Continental Properties Company,Inc.
IS J
August 17, 1999
Bruce Loney
City of Shakopee
129 Holmes Street South
Shakopee,MN 55379
VIA FACSIMILE 612-445-6718
RE: Kmart
Shakopee, MN
Dear Bruce,
This letter will confirm our position regarding the bids for the Vierling Drive
improvements. We agree with you that the bids are too high and are shocked that they
are double what was estimated in the Vierling Drive Feasibility Report, dated May 18,
1999.
I personally have never seen numbers this far over an estimate. I certainly understand
that the lateness in the season and the workload of the bidders is taken into consideration
for a small percentage of the overrun. However 100%is not even realistic.
Please understand that our Petition to the City was based on the estimate contained in the
Feasibility Report and we cannot accept the costs in the bids received yesterday.
I agree with your suggestion that the bids not be accepted and a redesign occur during the
winter that will satisfy everyone involved.
To keep you updated, we are proceeding with design of a Right-In only off of Hwy 17.
We certainly are expecting the support of the city as stated in the resolution adopted
during the platting of Vierling Plaza. We hope to have a proposal to the County rather
quickly.
Please let me know if there is anything further that you need.
Sincerely:
CONT NTAL PROPERTIES COMPANY, INC.
Thomas E. Byland
W133 N8569 EXECUTIVE PARKWAY. P.O.BOX 220, MENOMONEE FALLS. WISCONSIN 53052
TELEPHONE 414 502-5500 FACSIMILE 414 502.5522
D . 3
01.40
CITY OF SHAKOPEE
Memorandum
TO: City Council Members
Mark McNeill, City Administrator
FROM: Jon Brekke,Mayor
SUBJECT: CSAH 17 Right Turn Lane into Vierling Plaza Development
DATE: August 12, 1999
Previously, at the August 3, 1999 City Council meeting, City Council approved a
directive for staff to appeal the County Engineer's decision on not allowing a right turn
lane into the Vierling Plaza development, prior to the intersection of CSAH 17 and
Vierling Drive. Staff has sent a letter to the County Administrator to begin the appeal
process.
Since this meeting, I have had an opportunity to further research this issue and meet with
the Public Works Director to discuss the merits of the right turn lane into the site. From
these discussions with Mr. Loney, Public Works Director, and Mr. Chuck Rickart, Traffic
Engineer for WSB & Assoc., it is my conclusion that the right turn lane from CSAH 17
into the Vierling Plaza site is not as beneficial as first thought. The following
conclusions can be stated in regard to this right turn lane:
• There is limited benefit in reducing traffic congestion at the Vierling Drive and
Marschall Road intersection with this right turn lane addition., particularly when
traffic can turn right on red during the other phases of the signal.
• A right turn lane is being constructed for the K-Mart site at the intersection of
Ramsey Street and Vierling Drive.
• There is an increased potential for pedestrian/bicyclists conflicts with motorists at
CSAH 17 right turn lane access into the K-Mart site. This entryway would be
classified for traffic engineers as an uncontrolled intersection, versus the
intersection of Vierling Drive and Marschall which is a controlled intersection
with the traffic control signal.
• The major pedestrian/bicycle route in this area will be located on the east side of
CSAH 17. Mn/DOT has indicated that there is only enough funding for one
pedestrian/bicycle crossing of T.H. 169 at each major highway intersection.
After discussion of these additional items and further review of the site, I have concluded
that the benefit of this right turn lane is not as great as first thought. In fact it may be a
detriment for the overall transportation of motorists, pedestrians and bicyclists in this
commercial area and in this very busy corridor. With that I have concluded the City
should reverse its previous directive and not appeal the County Engineer's decision, in
which he has stated that any right turn lane in this area would be a substandard turn lane,
per County Standards, and would not be in the best interest of the City at this time. I
intend to bring this item up for discussion, with the consideration of award of bid for the
Vierling Drive improvements, and ask Council for further action on this item.
Jon Brekke
Mayor City of Shakopee
TLANE
15. E. 1.
CONSENT
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Amending 1999 Fee Schedule for Massage Centers
DATE: August 10, 1999
INTRODUCTION AND BACKGROUND:
At the regular meeting on July 20, 1999, City Council directed
staff to take the appropriate action to amend the fees for a
massage center license. The attached Resolution No. 5210 amends
the fees consistent with the Council direction and as recommended
by staff.
RECOMMENDED ACTION:
Offer Resolution No. 5210, A Resolution Amending Resolution
No. 5038, A Resolution Setting Fees for City Licenses, Permits,
Services and Documents, and move its adoption.
RESOLUTION NO. 5210
A RESOLUTION AMENDING RESOLUTION NO. 5038,
A RESOLUTION SETTING FEES FOR CITY LICENSES,
PERMITS, SERVICES AND DOCUMENTS
WHEREAS, the City Council has adopted a Fee Schedule for the fiscal year, and
WHEREAS, changing conditions and circumstances warrant amending the Fee Schedule.
NOW,THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE,MINNESOTA, that Resolution No. 5038, the 1999 Fee Schedule, is
hereby amended on page 3 as follows:
Massage Center(Authorized by City Code 6.40)
1. Annual License Fee(includes one massage therapist) $150.00
2. Initial license requires one time investigation fee $150.00
3. Investigation fee for each new employee $ 55.00
Adopted in session of the City Council of the City of Shakopee, Minnesota,
held this day of , 1999.
Mayor of the City of Shakopee
ATTEST:
City Clerk
15. E. 2.
CONSENT
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Amending the City Code by Adding the Definition of
Massage Therapist
DATE: August 10, 1999
INTRODUCTION AND BACKGROUND:
At the regular meeting on July 20, 1999, City Council directed
staff to take the appropriate action to amend the City Code to
delete the definitions of masseur and masseuse and to add the
definition of massage therapist. The attached Ordinance No. 552
amends the City Code consistent with the Council direction in
response to a request by Amy Snyder and as recommended by staff.
RECOMMENDED ACTION:
Offer Ordinance No. 552, Fourth Series, An Ordinance of the
City P
of Shakopee, Minnesota, Amending Section 6.41, Subd. 1 of the
City Code to Delete the Definitions of Masseur and Masseuse and Add
the Definition of Massage Therapist, and move its adoption.
ORDINANCE NO.5-5-
AN
'SAN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA,AMENDING
SECTION 6.41, SUBD. 1 OF THE CITY CODE TO DELETE THE DEFINITIONS
OF MASSEUR AND MASSEUSE AND ADD THE DEFINITION
OF MASSAGE THERAPIST
THE CITY COUNCIL OF THE CITY OF SHAKOPEE,MINNESOTA, ORDAINS:
Section 1 -City Code Chapter 6, Section 6.41 , Subd. 1 is amended to read:
Subd.1. Definitions. As used in this Section, the following words and terms shall have
the meanings stated:
A. '`Massage"has the definition provided in Section 6.40.
B. "Massage Therapist"means a person who, for
compensation, practices massage.
ElitESSitger
Section 2 -Effective Date. This ordinance becomes effective from and after its passage and
publication.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,held the day of August, 1999.
Mayor of the City of Shakopee
ATTEST:
City Clerk
1?T-167191
SH155-23
/57E. S.
CITY OF SHAKOPEE
Memorandum CONSENT]
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Fire Station Construction Final
DATE: August 11, 1999
Introduction & Background
The contractor for the construction of the fire station has
submitted documents for the final payment under the
contract . The Fire Chief concurs . Resolution No. So?Ii
accepts the project .
Action
Offer Resolution No. 50111 A Resolution Accepting Work On
fire station #2 and move its adoption.
reg Voxland
Fina ce Director
RESOLUTION NO. 5211
A Resolution Accepting Work On
Fire Station Number#2
WHEREAS,pursuant to a written contract signed with the City of Shakopee,
James Steele Construction Company has satisfactorily completed the Shakopee Fire
Station#2 Project, in accordance with such contract.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is
hereby accepted and approved; and
BE IT FURTHER RESOLVED,that the City Clerk and Mayor are hereby
directed to issue a proper order for the final payment on such contract in the amount of
$13,064.00,taking the contractor's receipt in full.
Adopted in session of the City Council of the City of
Shakopee, Minnesota,held this day of , 1999.
Mayor of the City of Shakopee
ATTEST:
City Clerk
CERTIFICATE OF COMPLETION
CONTRACT NO.: DATE:
PROJECT DESCRIPTION: Shakopee Fire Station#2
CONTRACTOR: James Steele Construction Company
1410 Sylvan Street
St. Paul,MN 55117
ORIGINAL CONTRACT AMOUNT $2,455,325.00
CHANGE ORDER NO. 1 THRU NO. 4 AMOUNT $ 67,216.00
FINAL CONTRACT AMOUNT $2,522,541.00
LESS PREVIOUS PAYMENTS $2,509,477.00
FINAL PAYMENT $ 13,064.00
I,hereby certify that the above described work was inspected under my direct
supervision and that,to the best of my belief and knowledge,I find that the same has
been fully completed in all respects according to the contract, together with any
modifications approved by City Council. I,therefore,recommend above specified final
payment to be made to the above named Contractor.
Fire Chief
G
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CITY OF SHAKOPEE
Memorandum
CONSENT
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
SUBJ: Surplus Vehicles
DATE: August 11, 1999
Introduction
Council is asked to declare certain vehicles as surplus
property to enable the disposal of those items.
Background
Various vehicles have been purchased and/or reassigned
during the year. The original equipment fund budget
anticipated selling several vehicles this year. The details
follow for the September auction. The 1975 loader will be
sold for scrap.
1) Inspection has an old 1993 squad car with a seized
engine. The former Public Works car (1992) has been
retained as a replacement instead of selling it this
year.
2) Public works has gotten a new pickup this year as a
replacement . The 1984 GMC pickup is proposed for sale.
3) The pooled 1988 Grand Am was planned for sale this
year after being replaced by the 1990 Dodge Dynasty
turned down from Police Dept . . The Dodge was sold last
month due to its condition. The current pooled car is
a 1996 squad cycled down this year.
4) The 1975 Fiat loader is inoperable and not worth
the cost of repairs.
Action
Move to declare the following items surplus property to be
sold:
1993 Ford Crown Vic #2FACP71W4PX155477
1984 GMC pickup #1GTDC14D8EJ514580
1988 Pontiac Grand Am #1G2NE54U3JC712962
1975 Fiat loader