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Home My WebLink About05/10/1999 TENTATIVE AGENDA ADJ.REG.SESSION SHAKOPEE,MINNESOTA MAY 10, 1999 - Monday - LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 4:15 p.m. 2] Approval of Agenda 3] Recess for executive session to discuss labor negotiations 4] Re-convene at 4:30 p.m. 5] Other business 6] Work Session with School Board A] City-wide development update B] School District growth needs and future referenda C] Acquisition schedule for park land adjacent to Sun Path school D] School Safety/Security Issues E] COPS Grant- Officer in High School • F] Stans Park Tennis court status G] Parking lot needs(adjacent to athletic fields) H] Cablecasting of School Board Meetings I] Other Business 7] Adjourn to Wednesday,May 12, 1999, at 5:00 p.m. G CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Background Information-Worksession with School Board DATE: May 6, 1999 The meeting with the School Board will begin at 4:30 p.m. (the meeting to discuss labor negotiations will begin at 4:15) Monday, and will need to be completed by approximately 6:45 p.m., so as to allow time for Councilors Amundson and DuBois to prepare for the Board of Review meeting,which is scheduled to begin at 7:00 p.m. In addition,the School Board members have a meeting at the District offices at 7:30 p.m. A box lunch will be provided for each participant. Keep in mind the Councilor Sweeney is unable to attend that evening. Some general background information for item [6] on the agenda: A. City Wide Development Update- Community Development Director Michael Leek will provide a general overview of development issues for the School Board and City Council. See attached information. B. School District growth needs and future referenda- Superintendent Bob Ostland will talk about future needs of the School District, and an anticipated referenda for a new elementary school. C. Acquisition of park land adjacent to Sun Path school-Part of the rationale for the School District purchasing the size parcel that they did for the new elementary school(located east of the hospital on 17th Avenue),was that future park land could be acquired as surrounding properties plat, and concentrated around the school so that the necessary 25 or so acres could be assembled with a minimum up front investment. Mr. Leek will provide an update on development activity in that area. D. School safety/security issues - Councilor DuBois has asked that,in view of the recent tragedy at Littleton, Colorado, school and police personnel review the current policies in place regarding security at the school buildings. E. COPS Grant - See attached information from Police Chief Dan Hughes relating to his request for authorization to apply for federal funding for a police officer to be stationed in the high school. F. Stans Park tennis courts -You will recall that Councilor Link served on a study committee that examined the number of tennis courts available for School/City use. It is my understanding that the school referendum provided funding for construction of four additional courts in Stans Park. The existing courts need to be resurfaced. In talking with Park and Rec Director Mark McQuillan, and Public Works Director Bruce Loney, no specific funding was provided in 1999 for that purpose. However,they do note that there is $30,000 in the Capital Improvement Budget for playground equipment acquisition in 1999. There is no pressing location for that new playground equipment that couldn't be deferred, and therefore,that money could be transferred for tennis court resurfacing. Mr. Loney notes that the $30,000 will likely be insufficient to completely renovate all of the existing courts. G. Parking lot needs -There have been requests for additional parking facilities for the athletic fields that are located between the football/soccer field, and Vierling Drive. Because Vierling is a State Aid roadway,the City is obligated to post and enforce that portion of the road as"No Parking". That area is the closest to several athletic fields. Off-street parking in a small lot would solve some of the problems. I understand the long term plan for activity parking calls for a parking lot to be constructed east of the football/soccer field, and that a storm retention pond would have to be constructed north of the new softball fields. That location may be too distant for some of the users of the athletic fields, and therefore, an off-street lot to be constructed further to the west might be of some benefit. A preliminary cost estimate from the Engineering Department is $22,000,which includes contingency and engineering fees. This cost was not budgeted in either the City or School District budget. H. Cablecasting School Board Meetings -There has been a request made to discuss this. In talking with Superintendent Ostland,cablecasting had been done until recently. However,because of audio problems,that practice was dropped a few years ago. The City is in the process of renegotiating its cable television franchise, and one of the issues which has been identified is desire to provide the School District and County with better opportunities for cablecasting those policy board meetings. VII 144 Mark McNeill City Administrator MM:tw •/ v I CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator ISD 720 Board Robert Ostlund, Superintendent FROM: R. Michael Leek, Community Development Director SUBJECT: Development Update MEETING DATE: May 12, 1999 INTRODUCTION: Following is a list of recent developments within the City of Shakopee. I will be on hand at the meeting to answer questions regarding this list and development activity in general. Commercial/Industrial: 1. Canterbury Park PUD Site of 300,000+ Seagate facility 2. Crossroads Center Approximately 111,000 sq. ft of retail 3. Vierling Plaza Proposed 108,000 sq. ft. new Kmart store Residential (final plats): 4. Orchard Park West 1s`Addition 15 lots/50 twinhomes 5. Stonemeadow 2"d Addition 24 lots 6. Revised Horizon Heights 5th Addition 8 lots 7. Southbridge 1s` Addition 74 lots 8. Weston Ponds 80 townhomes 9. Stonebrooke 3`d Addition 4 lots/6 twinhomes 10. Prairie Village 3`d Addition 29 lots 11. Orchard Park West 2nd Addition 13 lots/26 twinhomes 12. French Trace 2nd Addition 22 lots 13. Longmeadow 28 townhomes 14. Pheasant Run 1st Addition 61 lots 15. Southbridge 2nd Addition 34 lots 16. Southbridge 3`d Addition 30 lots 17. Bergs Hilltop 3 lots 18. Stonemeadow 3`d Addition 16 units 19. HTS Properties 1st Addition 1 lots/1 apartment building 20. Weston Ponds 2nd Addition 11 lots 21. Longmeadow 2"d Addition 13 lots/91 townhomes 22. Riverview Estates 2"d Addition 10 lots 23. Eagle Creek Preserve 32 lots CITY OF SHAKOPEE Memorandum To: Honorable Mayor, City Council Board of Education Chair, Directors Mark McNeill, City Administrator Bob Ostlund, Superintendent of Schools From: Dan Hughes, Chief of Police tote ; r Date: May 6, 1999 Subject: COPS in Schools Initiative Introduction The Police Department has an opportunity to make application to the U.S. Department of Justice, COPS Office, for a COPS in Schools grant. Background The U.S. Department of Justice, COPS Office, in recognition of the increase in violent behavior by school aged children developed a grant program which funds local communities' efforts to address these and other problems in their schools. The COPS Office is offering up to $60 million to local law enforcement. The COPS in Schools initiative provides an incentive for law enforcement agencies to build working relationships with schools to use community policing efforts to combat school violence. The primary objective of the grant is to hire additional police officers which will be assigned to work in the school system addressing such issues as gang activity, conflict mediation, mentoring activities, problem solving, truancy, and discipline related to criminal behavior. The COPS in Schools grant program will pay up to $125,000 per officer over three years with any remainder paid with local funds. The final deadline to make application for these funds is July 16, 1999. Action Requested If the City Council and the Board of Education support the partnership, the Council should authorize the Police Department to make application to the U.S. Department of Justice, COPS Office, for a COPS in Schools grant. Cost Analysis of New School Resource Officer First Second Third Fourth Year Year Year Year Revenue-Grant(new) $ 42,800 $ 41,200 $ 41,000 $ - Cost-Add'I school officer(70%) (32,740) (34,918) (39,289) (43,662) Net for school service 10,060 6,282 1,711 (43,662) City cost for patrol (30%) (14,032) (14,965) (16,838) (18,712) Total cost 46,772 49,883 56,127 62,374 Total net cost to City $ 3,972 $ 8,683 $ 15,127 $ 62,374 SCHOOLGR.XLS Sheet1 4/15/99 10:33 AM