HomeMy WebLinkAbout12/01/1998 TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 1, 1998
LOCATION: 129 Holmes Street South
Mayor Jon Brekke presiding
1] Roll Call at 7:00 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Liaison Reports from Councilmembers
5] Mayor's Report
6] Approval of Consent Business - (All items noted by an * are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed will be
considered in their normal sequence on the agenda. Those items remaining on the consent
agenda will otherwise not be individually discussed and will be enacted in one motion.)
7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
8] Recess for an Economic Development Authority Meeting
9] Re-convene
*10] Approval of Minutes:
*11] Approve Bills in the Amount of$342,476.20
12] Communications:
13] Public Hearings:
14] Recommendations from Boards and Commissions:
15] General Business
A] Public Works and Engineering
*1. Sarazin Street and Roundhouse Street Revised Assessment, 1994-10 -Res. No. 5030
2. Dean Lake Bypass Reimbursement Agreement - tabled 11/4
TENTATIVE AGENDA •
December 1, 1998
Page -2-
15] General Business continued
B] Police and Fire
*1. Authorization to Hire a Police Officer
*2. Juvenile Accountability Incentive Block Grant (JAIBG)Partnership
*3. Excess Equipment -Fire Truck
*4. Ratification of Election Results for 1999 Fire Department Officers
*5. Completion of Probationary Status for Firefighters
C] Parks and Recreation
1. Community Center Surveillance Equipment
*2. Completion of Probationary Status for Tammy Abrahamson
D] Community Development
1. Final Plat of Market Place 2nd Addition, located north of 5th Avenue and west of
Market Street - Res. No. 5033
*2. Year 2000 Policy -Res. No. 5029
*3. Completion of Probationary Status for Building Inspector Jim Davis
E] General Administration
*1. 1999 Cigarette Licenses
*2. 1999 Pawnshop Licenses
*3. 1999 Tattoo License
*4. 1999 Massage Center License
*5. Apportionment of Assessments for Prairie Village 3rd and Prairie Bend
CIC 1024 - Res. Nos. 5027 and 5028
6. Boards and Commissions Expiring Terms
7. 1999 Non-Union Salary/Insurance Benefit Adjustments -Res. No. 5034
*8. Change in Dental Provider
9. Downtown Parking Changes
10. Downtown Parking Guide Signing Study
16] Other Business
17] Recess for an executive session to discuss labor negotiations
18] Re-convene
19] Adjourn to Monday, December 7, 1998, at 7:00 p.m.
Now
TENTATIVE AGENDA
ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE CITY OF
SHAKOPEE, MINNESOTA
Regular Meeting December 1, 1998
1. Roll Call at 7:00 p.m.
2. Approval of the Agenda
3. Approval of Minutes: N 0 N t
4. Financial
A.)Approval of Bills
5. Other Business:
6. Adjourn
edagenda.doc
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CITY OF SHAKOPEE
Memorandum
TO: Economic Development Authority
FROM: Paul Snook,Economic Development Coordinator
SUBJECT: Invoice from Community Partners Research,Inc.for grant application
preparation services
MEETING DATE: December 1, 1998
This is an informational item related to the bill list.
The enclosed invoice and related bill list item is for grant application preparation services by
Community Partners Research,Inc.Last winter the EDA contracted with Community Partners to
prepare an application for a Minnesota Department of Trade and Economic Development
(DTED) Small Cities Development Program Grant. The application was submitted to DTED in
October of this year.DTED will announce the grant recipients in early spring of 1999.
Attached to this memo is the resolution authorizing the application.
scdpmmo4.doc
•
Community Partners Research, Inc.
10865 32nd Street North • Lake Elmo MN 55042 ■ Phone (612) 777-1813
October 23, 1998
Paul Snook
Shakopee City Hall
129 South Holmes Street
Shakopee, MN 55379
FOR PROFESSIONAL SERVICES RENDERED:
PROJECT: SHAKOPEE DOWNTOWN REVITALIZATION PROGRAM
(SCDP APPLICATION)
For preparation of the Shakopee SCDP Application:
Professional Hours of Service
and expenses: $16,495.00
Total Due: $16,495.00
Please make payment to: Community Partners Research, Inc.
10865 32nd Street North
Lake Elmo, MN 55042
We declare that the above claim is correct and that no part thereof has been paid.
Payment due within thirty (30) days of invoice date.
Community Partners Research, Inc.
jr"4,cd)1, 6
By: Steven H. Griesert
RESOLUTION NO. 4985
A RESOLUTION AUTHORIZING THE CITY OF SHAKOPEE
TO SUBMIT A BUSINESS AND COMMUNITY DEVELOPMENT
APPLICATION FOR THE DOWNTOWN REVITALIZATION PROJECT
LOCAL GOVERNMENT RESOLUTION (FP-21XSCDP)
Applicant Name: City of Shakopee
RESOLUTION OF APPLICANT
BE IT RESOLVED that the City of Shakopee act as the legal sponsor for project(s)contained in
the Business and Community Development Application to be submitted on October 1, 1998 and
that the Mayor is hereby authorized to apply to the Department of Trade and Economic
Development for funding of this project on behalf of the City of Shakopee;
BE IT FURTHER RESOLVED,that the City of Shakopee has the legal authority to apply for
financial assistance, and the institutional,managerial, and financial capability to ensure adequate
construction, operation,maintenance and replacement of the proposed project for its design life;
BE IT FURTHER RESOLVED, that the City of Shakopee has not incurred any costs, or entered
into any written agreements to purchase property that is proposed to be financed by the
Department of Trade and Economic Development;
BE IT FURTHER RESOLVED, that the City of Shakopee has not violated any federal, state, or
local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice;
BE IT FURTHER RESOLVED, that upon approval of its application by the state, the City of
Shakopee may enter into an agreement with the State of Minnesota for the above-reference
project(s), and that the City of Shakopee certifies that it will comply with all applicable laws and
regulations in all contract agreements and described on the Compliance's Section (FP-10) of the
business and Community Development Application;
NOW. THEREFORE BE IT RESOLVED that the Mayor is hereby authorized to execute such
agreements as are necessary to implement the projects(s) on behalf of the applicant.
Adopted insession of t e City Council of the City of Shakopee,
Minnesota. held is fjday of S , 1998.
RES4985.DOC
t NESOt
Trade &
Economic
Development
www.dted.state.mn.us Square,
121mn.us Small Cities Development Program
500 Metro Square, 7th Place East
Saint Paul,Minnesota 55101-2146 USA
Program purpose: To provide decent housing, a suitable living environment and expanding
economic opportunities,principally for persons of low-and-moderate income.
How it works: Provides federal grants from the U.S. Department of Housing and Urban
Development(HUD)to local units of government on a competitive basis for a
variety of community development projects.
Eligible applicants: Cities and townships with populations under 50,000 and counties with
populations under 200,000. Indian tribal governments, which can receive funds
directly from HUD, are ineligible for this program.
Minimum requirements: Proposed projects must meet one of three national objectives:
1. Benefit to low-and-moderate income persons;
2. Elimination of slum and blight conditions; or
3. Elimination of an urgent threat to public health or safety.
In addition,proposed project activities must be eligible for funding,project need
must be documented, and the general public must be involved in the application
preparation.
Eligible projects: State program rules subdivide grant funds into three general categories:
1. Housing Grants. Small Cities Development Program(SCDP)funds are
granted to a local government which, in turn, loans funds for the purpose
of rehabilitating local housing stock. Loans may be used for
owner-occupied, rental, single-family or multiple family housing
rehabilitation. Loan agreements may allow for deferred payments or
immediate monthly payments. Interest rates may vary, and loan
repayments are retained by grantees for the purpose of making additional
rehabilitation loans. SCDP funds may also be used to assist new housing
construction projects. Funds may also be used for land acquisition, site
improvements,infrastructure or housing unit construction. In all cases,
housing funds must benefit low-and-moderate income persons.
2. Public Facility Grants. SCDP funds are granted for wastewater treatment
projects,including collection systems and treatment plants;fresh water
projects, including wells, water towers, and distribution systems; storm
sewer projects;flood control projects; and, street projects.
-over-
Eligible projects: 3. Comprehensive Grants. Comprehensive projects frequently include
(Cont'd.) housing and public facility activities described above. In addition,
comprehensive projects may include an economic development activity,
which consists of loans from the grant recipient to businesses for
building renovation/construction, purchase of equipment, or working
capital. The most common economic development activity is
rehabilitation of local commercial districts.
Maximum The maximum grant award for a Public Facility or Housing project is$600,000.
available: The maximum grant for a Comprehensive project is$1.4 million.
Other funds required: The amount of other funds required is variable and contingent on the project
type, other available sources of funds for the project, and the financial capacity
of the applicant and local benefiting residents.
Terms: The length of project period is normally between two and three years, depending
on the size and scope of the project.
Applications accepted: Part 1 of the Business and Community Development application can be
submitted year-round. Complete applications(including Part 2)must be
submitted by October 1 of each year.
Grant awards: The annual review and ranking period will commence on October 1. Grant
awards will be announced each March.
Approving authority: Department of Trade and Economic Development.
Disbursement of funds: Grant monies are disbursed as project costs are incurred.
Contact Business and Community Development Division of the Minnesota Department
of Trade and Economic Development at 612/297-1291 or toll-free at 1-800-
657-3858.
4198
1�NESO2.
Trade &
Economic
Development
www.dted.state.mn.us Square,
121mn.us Small Cities Development Program
500 Metro Square, 7th Place East
Saint Paul,Minnesota 55101-2146 USA
Program purpose: To provide decent housing, a suitable living environment and expanding
economic opportunities,principally for persons of low-and-moderate income.
How it works: Provides federal grants from the U.S. Department of Housing and Urban
Development(HUD)to local units of government on a competitive basis for a
variety of community development projects.
Eligible applicants: Cities and townships with populations under 50,000 and counties with
populations under 200,000. Indian tribal governments, which can receive funds
directly from HUD, are ineligible for this program.
Minimum requirements: Proposed projects must meet one of three national objectives:
1. Benefit to low-and-moderate income persons;
2. Elimination of slum and blight conditions; or
3. Elimination of an urgent threat to public health or safety.
In addition,proposed project activities must be eligible for funding, project need
must be documented, and the general public must be involved in the application
preparation.
Eligible projects: State program rules subdivide grant funds into three general categories:
1. Housing Grants. Small Cities Development Program(SCDP)funds are
granted to a local government which, in turn, loans funds for the purpose
of rehabilitating local housing stock. Loans may be used for
owner-occupied, rental, single-family or multiple family housing
rehabilitation. Loan agreements may allow for deferred payments or
immediate monthly payments. Interest rates may vary, and loan
repayments are retained by grantees for the purpose of making additional
rehabilitation loans. SCDP funds may also be used to assist new housing
construction projects. Funds may also be used for land acquisition, site
improvements, infrastructure or housing unit construction. In all cases,
housing funds must benefit low-and-moderate income persons.
2. Public Facility Grants. SCDP funds are granted for wastewater treatment
projects, including collection systems and treatment plants;fresh water
projects, including wells, water towers, and distribution systems; storm
sewer projects;flood control projects; and, street projects.
-over-
CITY OF SHAKOPEE
Memorandum
TO: President & Commissioners
Mark H. McNeill, Executive Director
• FROM: Gregg Voxland, Finance Director
SUBJ: EDA Bill List
DATE: November 24, 1998
Introduction
Attached is a listing of bills for the EDA, the Blocks 3&4
project and Seagate for the period 11/13/98 to 11/24/98 .
Action Requested
Move to approve bills in the amount of $16,495 . 00 for the
EDA General Fund and $222 .39 for Seagate.
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Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
RE: City Bill List
DATE: November 25, 1998
Introduction and Background
Attached is a print out showing the division budget status for
1998 based on data entered as of 11/25/98 .
Also attached is a regular council bill list for invoices
processed to date for council approval.
Not included in the attached bill list but included in the total
amount of bills shown on the agenda is the below listed
subsistence/travel reimbursement for an employee. The employee (s)
were away from their normal work site for a business purpose but
the meal itself was not a "business purpose meal" or there was no
receipt/odometer readings and therefore needs to be paid through
payroll as taxable income.
Brian Clark $14 . 91
Ron Carlson 4 .79
Pat Mohrbacher 5 .15
Tracy Menden 2 . 89
Included is a check for $67,438 .00 to the Shakopee Fire Relief
Assn. for the state aid payment and City contribution.
Included in the check list but under the control of the EDA are
checks for the EDA General Fund (code 0191) and Seagate (codes
6654 & 9450 including Canterbury Drive) in the amount of
$16, 717. 39 .
Action Requested
Move to approve the bills in the amount of $342,476 .20 .
r
CITY OF SHAKOPEE
EXPENSES BY DEPARTMENT
11/25/98
CURRENT YEAR
• ANNUAL MONTH TO PERCENT
DEPT DEPT NAME BUDGET ACTUAL DATE EXPENDED
00 N/A 258,619 0 -0 0
11 MAYOR & COUNCIL 75,330 14,788 64,311 85
12 CITY ADMINISTRATOR 225,000 7,431 147,683 66
13 CITY CLERK 182,430 9,598 144,811 79
15 FINANCE 326,090 11,796 269,496 83
16 LEGAL COUNSEL 263,500 7,960 224,847 85
17 COMMUNITY DEVELOPMENT 492,700 19,038 427,284 87
18 GENERAL GOVERNMENT BUILDINGS 148,390 6,623 93,507 63
31 POLICE 1,612,370 57,968 1,476,923 81
32 FIRE 486,860 20,328 385,777 79
33 INSPECTION-BLDG-PLMBG-HTG 261,400 14,328 215,685 83
41 ENGINEERING 417,790 14,389 346,447 83
42 STREET MAINTENANCE 1,228,580 52,767 858,823 70
44 SHOP 125,890 9,212 94,972 75
46 PARK MAINTENANCE 415,960 11,459 343,380 83
91 UNALLOCATED 514,530 -305 374,934 73
TOTAL GENERAL FUND 7,235,439 257,381 5,468,878 76
17 COMMUNITY DEVELOPMENT 485,570 34,309 346,848 71
TOTAL TRANSIT 485,570 34,309 346,848 71
19 EDA 156,600 18,698 75,466 48
TOTAL EDA 156,600 18,698 75,466 48
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/57
CITY OF SHAKOPEE r
Memorandum CONSENT
TO: Mayor& City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Sarazin Street, Roundhouse Street
and 4th Avenue Revised Assessment
DATE: December 1, 1998
INTRODUCTION:
Associated with the Sarazin Street, Roundhouse Street and 4th Avenue Project No. 1994-
10, there were several assessment appeals from property owners on this project. The City
Attorney has negotiated a settlement with Mr. &Mrs. William Hauer on a parcel adjacent
to 4th Avenue and with the Shakopee Knights of Columbus parcel adjacent to Sarazin
Street and 4th Avenue.
Attached is Resolution No. 5030, a resolution which adopts the revised assessment for the
parcels on the Sarazin Street, Roundhouse Street and 4th Avenue Improvement Project.
BACKGROUND:
The proposed settlement for the Hauer parcel is to change the levied deferred assessment
of$54,230.30 to a current levied assessment of$27,115.15 and the remaining $27,115.15
kept as a pending assessment to be levied on the property when the property redevelops.
This pending assessment would be finalized through an agreement as prepared by the
City Attorney.
The proposed settlement for the Shakopee Knights of Columbus parcel is to change the
levied assessment of$63,900.46 to a $27,377.00 deferred assessment, with interest until
the watermain is available on 4th Avenue, and to keep the remaining assessment of
$36,523.00 as a pending assessment to be levied against the property if redeveloped. The
pending assessment would be finalized through an agreement as prepared by the City
Attorney.
Attached to Resolution No. 5030 which is the revised assessment for Council review and
approval. Approving the revised assessment is necessary to complete the settlement.
ALTERNATIVES:
1. Adopt Resolution No. 5030.
2. Deny Resolution No. 5030.
3. Table Resolution No. 5030.
4. Adopt a motion authorizing the appropriate City Officials to sign the necessary
documents to finalize the settlement of the special assessment appeals filed by the
Knights of Columbus and the Hauer's.
5. Do not adopt the previous described motion.
RECOMMENDATION:
Staff recommends Alternative No. 1 and No. 4.
ACTION REQUESTED:
1. Offer Resolution No. 5030, A Resolution Adopting the Revised Assessment for
Parcel No. 27-906028-0 and Parcel No. 27-905018-0 for Sarazin Street, between 4th
Avenue and County road 16; Roundhouse Street, between 4th Avenue and County
Road 16; and 4th Avenue, between Shawnee Trail and Sarazin Street, Project No.
1994-10 and move its adoption.
2. Adopt a motion authorizing the appropriate City Officials to sign the necessary
documents to finalize the settlement of the special assessment appeals filed by the
Knights of Columbus and the Hauer's.
1/12"0 Vir
ruce Loney
Public Works Director
BL/pmp
MEM5030
RESOLUTION NO. 5030
A Resolution Adopting A Revised Assessment
For Sarazin Street, Between 4th Avenue And County Road 16;
Roundhouse Street, Between 4th Avenue And County Road 16;
And 4th Avenue, Between Shawnee Trail And Sarazin Street
Project No. 1994-10
P.I.D. No. 27-906028-0 And P.I.D. No. 27-905018-0
WHEREAS, by Resolution No. 4776, the City Council of the City of Shakopee adopted
assessments for the following project and passed upon all objections to the proposed assessments
of:
Improvement of Sarazin Street and Roundhouse Street,between 4th Avenue and County
Road 16 by street, sanitary sewer,watermain, storm sewer and sidewalks and construction
of sanitary sewer and watermain on 4th Avenue,between Shawnee Trail and Sarazin Street.
WHEREAS, it has been determined that the assessment for P.I.D. No. 27-90602852-0 and
P.I.D.No. 27-905018-0 be revised.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE,MINNESOTA:
1. That the revised assessment, a copy of which is attached hereto and made a part hereof,
is hereby accepted and shall constitute the special assessment against the lands named herein,
thereby replacing assessments adopted by Resolution No. 4776, for those properties listed on the
supplemental assessment roll and each tract therein included is hereby found to be benefited by the
proposed improvements in the amount of the assessments levied against it.
2. Such assessments shall be payable in equal annual installments extending over a period
of ten years, the first installment to be payable on or before the first Monday in January, 1998, and
shall bear interest at the rate of 6.25 percent per annum from the date of the adoption of this
assessment resolution. To the first installment shall be added the interest on the entire assessment
from the date of this resolution until December 31, 1998 and to each subsequent installment when
shall be added the interest for oneyear on all unpaid installments.
due p
3. The Clerk shall file the assessment rolls pertaining to this assessment in her office and
shall certify annually to the County Auditor on or before November 30th of each year the total
amount of installments and interest on assessments on each parcel of land which are to become due
in the following year.
4. Assessments so marked on the revised assessment roll shall be deferred until municipal
water is available on 4th Avenue. Interest shall accrue during the deferral period at the rate stated
in this resolution. Deferred interest shall be added to the principal and spread over 10 years.
4
Adopted in session of the City Council of the City of
Shakopee,Minnesota,held this day of , 1998.
Mayor of the City of Shakopee
ATTEST:
City Clerk
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CITY OF SHAKOPEE
Memorandum
TO: Mayor& City Council '
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Dean Lake Bypass Reimbursement Agreement
DATE: December 1, 1998
INTRODUCTION:
Attached is a Reimbursement Agreement between the City of Shakopee, Lower
Minnesota River Watershed District (LMRWD and Prior Lake - Spring Lake Watershed
District (PLSLWD) for the Dean Lake bypass channel improvements for Council
consideration for approval.
BACKGROUND:
This item was tabled at the November 4, 1998 City Council meeting due to questions on
the project and whether the 20 cubic feet per second (cfs) flow rate design was adequate.
Since the November 4, 1998 meeting, Mr. Pete Willenbring of WSB & Associates has
prepared a memordanum on the background design information that went into the Dean
Lake Bypass Project. This memo provides the justification and estimate behind the
decision of a 20 cfs bypass channel as the most flow that could be diverted from a cost
and design standpoint. The memo also provides the reasons for the cost share between
the Watershed Districts, City of Shakopee and Valley Green Business Park, one of the
developers of Southbridge Addition.
As mentioned previously, representatives from the two watershed districts, City of
Shakopee and developers have been meeting on a regular basis on this project. From
these meetings, a funding formula was agreed upon in April of 1998 as follows:
ORGANIZATION PERCENT OF TOTAL
City of Shakopee 30%
Southbridge Development 20%
Lower Minnesota River Watershed District 25%up to $50,000
Prior Lake - Spring Lake Watershed District 25%up to $50,000
The attached reimbursement agreement formalizes the previous agreed to amounts by the
parties involved. The City Attorney has reviewed this agreement and his comments have
been incorporated. Also, the LMRWD has approved the agreement at their November
18, 1998 meeting and attached is a letter supporting the project.
This diversion channel was incorporated into the storm water design of Southbridge
Parkway plat at an estimated cost of $200,000.00. The storm sewer pipe has been
installed and the final diversion channel from the Prior Lake - Spring Lake Watershed
outlet channel to the Southbridge Addition has not yet been constructed, however, this
channel is planned for construction this winter.
ALTERNATIVES:
1. Remove this item from the table.
2. Authorize the appropriate City officials to execute the"Reimbursement Agreement"
between the City of Shakopee, LMRWD and PLSLWD.
3. Do not execute"Reimbursement Agreement".
4. Table for additional information.
RECOMMENDATION:
The City has constructed many of the Dean Lake bypass improvements already and this
agreement formalized the participation levels on each government entity, so staff
recommends Alternative No. 1.
ACTION REQUESTED:
1. Approve a motion removing this item from the table.
2. Authorize the appropriate City officials to execute the"Reimbursement Agreement"
between the City of Shakopee, Lower Minnesota River Watershed District and Prior
Lake- Spring Lake Watershed District.
ef'
ruce Loney
Public Works Director
BL/pmp
DEANL
REIMBURSEMENT AGREEMENT
This agreement is made to be effective on October 1, 1998, by the CITY OF
SHAKOPEE (the City), and the LOWER MINNESOTA RIVER WATERSHED
DISTRICT and the PRIOR LAKE-SPRING LAKE WATERSHED DISTRICT
(individually the Lower Minnesota District or the Prior Lake District, respectively; and
collectively the Districts).
RECITALS
A. The City and the Prior Lake District are parties to a Joint Powers
Agreement, dated June 2, 1981 (the Joint Powers Agreement) for the use and
management of a drainage channel that traverses through the City and Dean Lake to the
Minnesota River (the Channel).
B. In connection with the development of the East Dean Lake subdivision, the
City proposes to construct a system (the Dean Lake Bypass) to divert up to 20 cfs of
Channel flow around Dean Lake to help protect the lake from water quality impact
resulting from such flow. The estimated cost to construct the Dean Lake Bypass is
$200,000.00.
C. The Channel is located within the Lower Minnesota District, which has been
a proponent of the Dean Lake Bypass and is therefore willing to contribute to the cost
of constructing the Bypass.
D. The Prior Lake District desires to contribute to the cost of constructing the
Dean Lake Bypass in connection with its efforts to increase the allocation of Channel
capacity for flow from the Prior Lake Outlet from 50 cfs to 100 cfs, and to modify the
Joint Powers Agreement to eliminate the existing restrictions to the release and
continued flow of water from the Prior Lake Outlet that are contained in Article IV of
the Joint Powers Agreement.
AGREEMENT
In consideration of the mutual covenants herein, the parties hereto agree as
follows:
1. RECITALS. The foregoing recitals are true and correct and incorporated
herein by this reference.
2. CONSTRUCTION. The City shall construct and pay the cost of the Dean
102898
1
OCT 29 '98 03:42PM HUEMOELLER & HATES �•�'y
Lake Bypass in connection with the construction of the public improvements required
for the development of the East Dean Lake subdivision. The Dean Lake Bypass shall
be constructed substantially in conformance with the drawing attached hereto as Exhibit
A on the basis of plans and specifications prepared by the City for the East Dean Lake
subdivision project. Except as otherwise provided in this agreement, the City shall
indemnify, defend and hold the Districts harmless from any liability, claims, damages,
loss, cost or expense arising out of the construction of the Dean Lake Bypass.
3. REIMBURSEMENT.
(a) The Districts shall reimburse the City for the following portions of
the cost to construct the Dean Lake Bypass:
District Share of Construction Cost
Lower Minnesota River Watershed 25p ercent thereof to a maximum reimburse-
District ment of$50,000
Prior Lake-Spring Lake Watershed 25 percent thereto to a maximum reimburse-
District ment of$50,000
(b) The reimbursement amount shall be payable to the City within 30
days after notice to the Districts that construction of the Dean Lake Bypass has been
completed, accompanied by invoices or other documentation verifying the costs
incurred by the City to construct the project.
4. OPERATION OF BYPASS.
(a) The Dean Lake Bypass shall constitute a part of the Channel under the
Joint Powers Agreement.
(b) Shakopee shall be responsible for ongoing maintenance of the Dean
Lake Bypass.
(c) Shakopee shall have authority to construct and operate a diversion
structure gate in the Channel to divert up to 20 cfs of Channel flow from Dean Lake
into the Dean Lake Bypass.
(d) Shakopee shall indemnify, defend and hold the Districts harmless from
any liability, claims, damages, loss, cost or expense, resulting from the diversion of
Channel flow through the Dean Lake Bypass.
2
Vl.1 LJ JO UJ•'+Ji i . u.. wL�LL1� a un �.+ . .
5. MISCELLANEOUS.
(a) This agreement shall bind the parties hereto and their respective heirs,
successors and assigns.
(b) This agreement shall be governed by the laws of Minnesota.
(c) The invalidity or unenforceability of any provision on this agreement
shall not in any way affect the validity or enforceability of any other provision, and this
agreement shall be construed in all respects as if such invalid or unenforceable
provision had never been in the agreement.
(d) Any controversy or claim arising out of or related to this agreement
or the breach thereof shall be resolved by binding arbitration under the Minnesota
Uniform Arbitration Act, The arbitration award may be enforced in any court having
jurisdiction thereon,
(e) This agreement constitutes the entire contract between the parties
concerning the construction, maintenance and operation of the Dean Lake Bypass, and
unless otherwise provided in this agreement, any other agreements or understandings,
oral or written, or any nature with respect to such matters are hereby superseded and
revoked.
(f) This agreement shall not be modified or amended except by a writing
signed by each party.
CITY OF SHAKOPEE LOWER MINNESOTA RIVER
WATERSHED DISTRICT
BY BY
Its Mayor Its President
AND AND
Its City Administrator Its Secretary
AND PRIOR LAKE-SPRING LAKE
Its City Clerk WATERSHED DISTRICT
BY
Its President
AND
Its Secretary
3
350Mittelsteadt,P.E.
Westwood Lake Office Bret A.Weiss,P.E.
WSB 8441 Wayzata Boulevard
Minneapolis, MN 55426 Peter R.Willenbring,P.E.
Donald W.Sterna,P.E.
Ronald B.Bray,P.E.
612-541-4800
&Associates,Inc. FAX 541-1700
Memorandum
To: Mr. Bruce Loney
City Staff and Council g
City of Shakopee
Nps,
From: Peter Willenbring,P.E. /
C
WSB&Associates �' <2,
O
Date: November 10, 1998 Syq
11"op�
Re: Background Design Information Associated with
Dean Lake Bypass Project
WSB Project No. 1014.11
As a follow up to questions raised regarding establishing the bypass flow rates for the Deans Lake
Bypass Project,please be advised that the design flow rate for the bypass was established based on
numerous meetings between representatives of the Lower Minnesota River Watershed District,Prior
Lake-Spring Lake Watershed District,Mn Department ofNatural Resources(MnDNR),and the City
of Shakopee. Engineering representatives from these groups met to discuss various aspects
associated with this design including:
• Why are we doing this?
• If the bypass is to be constructed,what design flow rate should be used?
• What should be the relative cost share for the benefitted parties?
Outlined below, please find a listing of the general issues and observations associated with these
questions.
I. Why are we doing this?
It was generally agreed that this bypass project was being considered for the following
reasons:
• To protect the quality of water in Deans Lake from being impacted as a result of
additional runoff rates and volumes being directed to Deans Lake from the upstream
watershed which will be subject to development in the future.
• To provide an opportunity to restore a degraded wetland located in an isolated area
east of Deans Lake.
II 098-cscc.w
F:\WPWIN\1014.11\ pd
Infrastructure Engineers Planners
EQUAL OPPORTUNITY EMPLOYER
City of Shakopee
November 10, 1998
Page 2
• Construction of a partial bypass of water around Deans Lake represents a responsible
stormwater management activity that has the potential to protect Deans Lake from
accelerated degradation in the future.
• Construction of a bypass was agreed to when the original Joint Powers Agreement
for the Prior Lake Outlet Channel was developed.
II. Justification for Design Flow Rate
Engineers from the Prior Lake-Spring Lake Watershed District, Lower Minnesota River
Watershed District, MnDNR, and City of Shakopee reviewed background technical
information for the site. Based on this review,the following observations and/or comments
were made:
• A review of the anticipated flow through the channel indicates in a one year storm,
a base flow of 40 cfs could be expected after the initial 24 hour period.
• STS Consultants investigated the wetland to be restored and estimated that a
hydraulic loading of up to approximately 19 cfs could be translated across the
wetland without achieving velocities to re-suspend sediment that is present in the
wetland, thereby further assisting in providing treatment for the stormwater runoff
directed through this system.
• Based on comments received by the residents around Deans Lake, as well as the
MnDNR, we can not divert all of the low flow discharges around Deans Lake, as it
would cut off its water supply and exacerbate problems during periods of dry
weather.
• A review of discharge records from Prior Lake indicates that historically, the peak
discharge rate from Prior Lake has not exceeded 20 cfs for any extended period of
time.
• From a cost perspective,the cost associated with installing a pipe having a capacity
of 20 to 25 cfs would not be significantly different than that associated with installing
a pipe having a capacity of 10 to 15 cfs given that the need for manholes and trench
construction would take up most of the project construction cost.
• It is the intention of this design to divert only a portion of typical base flows that
would pass water through Deans Lake(20 cfs of 40 cfs base flow). It would not be
reasonable to bypass higher storm flows around Deans Lake, as the peak discharge
rate through Deans Lake in a 100-year storm is anticipated to exceed 600 cfs.
III. Cost Share Discussion
Generally speaking,it was determined that the City of Shakopee,the Lower Minnesota River
Watershed District, the Prior Lake-Spring Lake Watershed District, and the Valley Green
Business Park would contribute to this project for the following reasons:
• The Prior Lake-Spring Lake Watershed District would contribute funds toward the
bypass to mitigate impacts associated with increasing the frequency of discharges out
F:\WPWIN\1014.11\11098-cscc.wpd
City of Shakopee
November 10, 1998
Page 3
of Prior Lake and to atone for past impacts associated with erosion along the Prior
Lake Outlet Channel.
• Lower Minnesota River Watershed District would contribute to the project as they
have a vested interest in protecting Deans Lake and have been levying funds from
areas within the District, of which Deans Lake is included.
• The City of Shakopee would contribute because significant areas within the City
drain through Deans Lake and the City has a vested interest in attempting to protect
the quality of water within Deans Lake from degradation in the future as a result of
development.
• Valley Green Business Park will contribute because the project will enhance the
functions and values of the degraded wetland on their property.
I hope this information provides you with added perspectives regarding the need for and rationale
associated with the design for the Deans Lake Bypass Project. If you have any questions concerning
this information,please do not hesitate to contact me at 512-9854.
c: Larry Samstad, Itasca Engineering
Steve Woods, Montgomery Watson
sm
F:\WPWIN\1014.11\11098-cscc.wpd
6124452106 ITASACA ENGINEERING 536 P01 NOU 24 '98 16:48
n` e LOWER
MINNESOTA RIVER
WATERSHED DISTRICT
.•r 327 Marschall Road,#200Jim A.Kephart,President
Shakopee,Minnesota 55379-1680
Office:(612)492.5700 Fax:(612)492-5705
Eugene A.DePalma,Vice President
Tel:(612)445.7993 Fax:(612)445-2106 Office:(612)858-6642
Wallace E.Neal.Jr..Secretary
Office:(612)884.1632 Fax;(612)884.7726
Edward A,Schlampp,Treasurer
Office:(612)920-4398 Fax:(612)920-0086
TO: Bruce Loney, P.E., Shakopee City Engineer Terry L.Scnwalbe.Ass!.Treasurer
Office:(612)404.5312 Fax:(612)404-5318
Bruce D.Malkerson.Attorney
Office:(612)344.1111 Fax:(612)344-1414
Lawrence E.Samstad.Administrator A Enwinesr
FROM: Larry Samstad, P.E., Administrator/Engineer Office:(612)445-7993 Fax:(612)445-2106
DATE: November 24, 1998
RE: Dean Lake Bypass, Reimbursement Agreement
The attached agreement was approved by the Managers of the Lower Minnesota River Watershed
District at their regular meeting on November 18, 1998.
6124452106 ITASACA ENGINEERING 537 P01 NOU 25 '98 09:05
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6124452106 ITASACA ENGINEERING 537 P02 NOU 25 '98 09:05
DRAFT
Minutes of LMRWD Regular Meeting
November 18, 1998
Page 6
The Managers discussed the upcoming meeting. Following discussion it was moved and
seconded that Manger Neal and Manager Schlampp and Administrator Samstad should attend the
meeting and that Manager Neal and Manager Schlampp would be the delegates. Upon vote the
motion carried unanimously.
Resolution to support changes in Minnesota Statutes to allow the District to acquire Dredge
Material Sites,Manage the Sites,Charge for the Use thereof by Private Companies
The Managers reviewed the proposed resolution to be submitted to MAWD and MAWD
members relating to the above. Attached thereto was a summary background information sheet
justifying the need for the passage of such a resolution. Following discussion it was moved and
seconded to approve the resolution and to direct Mr. Samstad to send copies to MAWD and to all
the Watershed Districts prior to the meeting at MAWD. Upon vote the motion carried
unanimously.
Reimbursement Agreement-Prior Lake-Spring Lake Watershed District,Lower
Minnesota River Watershed District,City of Shakopee
Mr. Samstad reviewed the reimbursement agreement dated October 1, 1998 that had been
forwarded to the parties thereto. The City of Shakopee wanted to have the District's approval
before executing same. Following discussion it was moved and seconded to approve the
reimbursement agreement and to authorize the signing of it by the President. As part of the
motion the Managers indicated that paragraph D of the recital in that agreement was not
approved by the District since the managers did not have the appropriate information before them
in order to note if the District endorsed or did not endorse the contents thereof. Upon vote the
motion carried unanimously.
Paragraph D states as follows:
"The Prior Lake District desires to contribute to the cost of constructing the Dean Lake
bypass in connection with its efforts to increase the allocation of channel capacity for flow from
the Prior Lake outlet from 50 cfs to 100 cfs and to modify the joint powers agreement to
eliminate the existing restrictions to the release and continued flow of water from the Prior Lake
outlet that are contained in Article IV of the joint powers agreement."
Naming unnamed creeks within the District wit./J
Mr. Samstad reported that the Metropolitan Council wanted the District to provide names
for certain unnamed streams within the District. The Managers decided that was that the choice
of names was better made by the cities in which the streams were located. The Managers
21191BDM
bc & I
CITY OF SHAKOPEE
Memorandum CONSENT
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Dan Hughes, Chief of Police �'f4
Date: November 24, 1998
Subject: Authorization to Hire a Police Officer
Introduction
The Police Department is requesting Council approval to fill a vacant police officer
position.
Background
The Police Department experienced four voluntary terminations between November of
1997 and June, 1998. In July the Council authorized the hiring of four individuals in
response to the vacancies created by the terminations. Officers Tate and Conway were
hired in August to fill two of the vacant positions. The remaining two vacant positions
were unfilled because one of the candidates accepted a position with another agency and
the other was unable to satisfactorily complete the psychological examination.
Officer Lawrence offered his voluntary resignation in July. Officer Koch offered his
voluntary resignation in October of 1998 which returned the number of vacant police
officer positions to four. The Council authorized the hiring of Clay Johnson and Jason
Arras to fill two of those vacant positions in November of 1998. The following names are
the top three candidates listed on the eligible register established by the Police Civil
Service Commission.
Rick Denmark
Julio Baez
• Mark Sundgren
Budget Impact
The impact on the existing budget is minimal. The vacant position was budgeted for in the
1998 Police Department Budget. The vacant position was held by an individual with
significant longevity. The vacant position will be filled by an individual who will be
compensated at an entry level rate. The 1998 Union Contract establishes $2,743.95 per
month as the starting wage for the position of police officer.
Recommendation
Staff recommends Council authorize the hiring of Mark Sundgren as a probationary police
officer. This recommendation is based upon the Police Department's ability to complete
background investigations on the candidates and the request of an individual to be
removed from consideration at this time. Department personnel are currently working on
three background investigations. Mr. Sundgren's background is completed and nothing
was discovered which would prevent his employment with the City.
Background investigations on Rick Denmark, Julio Baez and Romaine Drowns are
currently in progress. Mr. Denmark's and Mr. Baez's backgrounds require additional time
because both candidates have been residents of other states prior to their becoming eligible
to be licensed in Minnesota.
Action Requested
If Council concurs, they should, by motion, authorize the hiring of Mark Sundgren as a
probationary police officer at a monthly rate of$2,743.95 subject to the satisfactory
completion of pre-employment medical and psychological examinations.
an Hughes
Chief of Police
ice• 6• 2J
CITY OF SHAKOPEE CONSENT
Memorandum
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Dan Hughes, Chief of Police j
Date: November 16, 1998
Subject: Juvenile Accountability Incentive Block Grant (JAIBG)Partnership
Introduction:
The Police Department is seeking authorization to enter into a partnership with Scott
County in a collaborative effort to address multi jurisdictional issues.
Background:
The City Council authorized the Police Department to make application to the Minnesota
Department of Economic Security, Office of Youth Development for a Juvenile
Accountability Incentive Block Grant in October of 1998 for an amount of$5926 with
$658 in local matching funds. The Council was informed at the time of potential
partnerships which would maximize the use of our award.
Representatives from Scott County, Shakopee, Prior Lake, Savage, New Prague, Jordan,
and Belle Plaine have discussed the possibilities of collaboration and agreed to the
formation of a partnership pending the approval of their respective governing bodies. The
partnership will allow for a pooling of resources ($34,342 Federal award, $3,816 local
matching funds)to be spent to establish a wide area high speed network between Cities
and the County to allow law enforcement, corrections and Court agencies within Scott
County to share programs and information. The wide area network will facilitate the
completion and functional sharing of information from New World Systems (law
enforcement records management system), Court Services Tracking System (probation
and pre-trial release records), and Court Administration files.
Budget Impact:
The JAIBG does require a cash match of$658 from the City. These funds will be
available in the 1999 Police Department Budget.
The matching dollars and our participation in the partnership will fund:
• the phone line connection between Police/Public Works and City Hall
• the phone line connection between Police and Scott County
• the required equipment associated with the connections
Action Requested:
If Council concurs, they should, by motion authorize the appropriate City staff to enter
into a collaborative partnership agreement with Scott County and the Minnesota
Department of Economic Security, Office of Youth Development for a Juvenile
Accountability Incentive Block Grant (JAIBG).
ila--
Dan Hughes
Chief of Police
CITY OF SHAKOPEE /s
Memorandum
TO: Mayor and City Council CQNSEN ,T
I
FROM: Mark McNeill, City Administrator
SUBJECT: Excess Equipment - Fire Truck
DATE: November 23, 1998
INTRODUCTION:
The Council is asked to declare the Fire Department's 1963 air compressor truck(Air 1) as
surplus equipment, and direct its sale.
BACKGROUND:
At a previous City Council meeting,the Council authorized that bids be taken for the purchase of
a replacement hover craft. The source of funding for the new hover craft was the $40,000 which
had been identified in the 1998 budget for the purchase of a replacement van for the Scott
County Air Association. The Association was made up of all Fire Chiefs of Scott County.
The Association was formed several years ago,to provide compressed air to refill SCBA
apparatus at fire scenes. Shakopee provided a truck, and the Association had purchased an air
compressor to place on it.
However, it was determined earlier this year that the Association would disband, as each
department now has their own air compressor, and that activity is no longer needed.
At the same discussion when the hover craft bid was authorized,the Shakopee City Council
directed that action be taken to dispose of the 1963 Air 1 vehicle.
DISCUSSION:
According to Section 2.70 Subd. 3 . . . "the City Administrator shall offer for public sale to the
highest bidder surplus property with an estimated total value of$5,000 or more."
The estimated value of the truck, according to the Fire Chief, is $5,000. However,that figure
also includes the jointly-owned air compressor. While no firm estimate has been able to be
determined for the compressor's value, each City who participated in its purchase should have a
proportionate share of the sales value of the air compressor returned to it. Therefore, the net
proceeds to the City of Shakopee for the sale of the truck will be something less than$4,000.
FIRETRU.DOC
Chief Teny Link is preparing to advertise this for sale in three fire department trade magazines
that go throughout the State, and/or upper midwest.
RECOMMENDATION:
We recommend that the Council declare this truck to be surplus property, and that steps be taken
to sell the truck by sealed bid. Award of the truck to the highest bidder will come back before
Council for authorization.
ACTION REQUIRED:
If the Council concurs, it should, by motion, do the following:
1. Declare the Fire Department's air compressor truck to be surplus property; and
2. Direct that the truck be sold by sealed bid.
Mark McNeill
City Administrator
MM:tw
CC: Terry Link,Fire Chief
FIRETRU.DOC
/5: 1344
CITY OF SHAKOPEE
Memorandum
TO: Mark McNeill, Mayor, City Council C O N S ENL
FROM: Terry Link, Shakopee Fire Chief
SUBJECT: Election Results Ratification
DATE: 11/20/98
Introduction:
The Shakopee Fire Department has had it's annual elections for the officers of the
Department for the year 1999, and the results are as follows : Chief-Mary Athmann, 1st
Asst. Chief-Dave Judd, 2nd Asst. Chief- Terry Stang, 1st Captain& Training Officer-
Bob Riesgraf, 2nd Captain-Rick Coleman, 3rd Captain-Denny Pauly, 4th Captain-
Randy Weckman.
Background:
The Shakopee Fire Dept. has held elections for these positions since the beginning of the
Fire Dept. in 1883 with excellent results, but I don't know if they were ever ratified by a
City Council vote of approval.
Discussion:
Being the City Council is the head of the Fire Department, I feel they should vote to
approve or disapprove of the election results. I also feel that the officers elected will serve
the City of Shakopee and the members of the Fire Department very well.
Action Required:
Motion authorizing the ratification of the election results of the Shakopee Fire Department
for the officers in the year 1999.
•
6. 6"--
CITY OF SHAKOPEE CONSENT
Memorandum
TO: Mark McNeill, Mayor, City Council
FROM: Terry Link, Shakopee Fire Chief
SUBJECT: Probationary year-end for firefighters
DATE: 11/20/98
Introduction:
The City Council authorized the hiring of firefighters a little over a year ago. Since that
time we have we have trained and worked with the probationary members with good
results. Our bylaws state that after one year and successful completion of Firefighter 1 and
First Responder training they shall become a member of the Fire Dept.
Discussion:
All of the probationary members have completed the year of schooling and training and
have passed all of the criteria of the Shakopee Fire Department with good results.
Action Required:
Motion to accept into full member status in the Shakopee Fire Department-Bob Gieseke,
Duane Hoffmann, Al Johnson, Duane Slaughter, Mark Sullivan and Mark Wandersee.
CITY OF SHAKOPEE /S: C• '
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Ron Stellmaker, Facilities Manager
SUBJECT: Community Center Surveillance Equipment
DATE: November 4, 1998
INTRODUCTION:
At the October 22, 1998 City Council Meeting, Council directed staff to look into the cost and
visibility of installing a Closed Circuit Television Surveillance system at the Shakopee
Community Center.
BACKGROUND:
Currently the Community Center does not have any type of surveillance system to oversee
certain areas of the facility when staff is not present. During the three years that the Community
Center has been open,there have not been any instances that have made staff feel a direct need
for this type of system. There are certain times where this type of system might improve the
perceived sense of well-being of the facility's patrons, and help staff supervise the entire facility
at once.
The estimates listed below include putting surveillance cameras in the weight room area, cardio-
machine area and the gymnasium. Both systems are easily expanded to more cameras if the
building was ever expanded or if council felt a need for more to be installed. All cameras would
be recorded during open facility hours and staff would be able to monitor all these areas from the
front desk.
Staff researched two different companies that supply these systems.
Closed Circuit Specialists,INC.: Three camera black and white system,monitoring station,
sequential switcher and recording station. $5,050.00 (Includes Installation)
Floyd Total Security: Three camera black and white surveillance system,monitoring station,
sequential switcher and recording system. $5,072.00 (Includes Installation).
BUDGET IMPACT:
Currently,there is an estimated$13,271 remaining in the Community Center construction fund,
after allowing $15,000 for the construction of an exterior sign(see attached).
RON.DOC
RECOMMENDATION:
The bids are nearly identical. Based on the fact that it was slightly lower,we recommend going
with Closed Circuit Specialists,Inc., if it is the desire of the Council to include a surveillance
system.
ACTION REQUIRED:
Provide direction to staff as to whether to pursue any type of surveillance system for the
Community Center.
RON.DOC
To: Mark McNeill
From: Greg Sticha
Date: November 24, 1998
Subject: Civic Center Funds Available
Gregg Voxland requested that I inform you of the current cash available to be used for Civic
Center Capital Project expenses. Listed below is the information you requested, if you have
any questions please contact me.
Fund Balance 12-31-97 $87,601
1998 Expenditures to date (52,330)
Sign (Estimate) (15,000)
Track Striping (Estimate) ( 2,000)
Misc/Other (Estimate) ( 5,000)
Balance Available 13,271
cc: Gregg Voxland
IS. C• 2.,
CITY OF SHAKOPEE
MEMORANDUM CONSENT
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark McQuillan, Parks and Recreation Director
Subject: Termination of Probationary Status for Tammy Abrahamson
Date: November 18, 1998
INTRODUCTION
Tammy Abrahamson has successfully completed her six(6) month probationary period
with the Parks and Recreation Department. During this period, her performance has been
rated above satisfactory.
BACKGROUND
Tammy Abrahamson was hired on June 8, 1998 as a full-time Recreation Supervisor.
Since her hiring,Tammy has implemented several new after-school youth actvities which
have been very well received. She also accepted some duties of Recreation Supervisor
Sherry Dvorak who recently went on maternity leave for eight weeks. Tammy is a
welcomed addition to the staff.
ALTERNATIVES
1. Move to terminate Tammy Abrahamson's probationary status.
2. Extend her probationary status another six months.
3. Terminate her employment with the City.
RECOMMENDATION
I am recommending Tammy Abrahamson's probationary status be terminated.
ACTION REQUESTED
Move to terminate Tammy Abrahamson's probationary status.
(300-vi
l/t4-
Mark J. McQuillan
Parks and Recreation Director
jO. J
CITY
OF SHAKOPEE
Memorandum
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Klima, Planner II
SUBJECT: Final Plat of Market Place 2nd Addition
DATE: December 1, 1998
INTRODUCTION
On October 6, 1998, the City Council approved Resolution No. 4997, Approving the Final
Plat for Market Place 2nd Addition. However, the developer has filed a new application
requesting Final Plat approval with a revised plat drawing.
DISCUSSION
Market Place 2nd Addition is located north of 5th Avenue and west of Market Street.
Attached as Exhibit A is the Market Place 2nd Addition which received approval from the
City in October 1998. Exhibit B is a copy of the revised Market Place 2nd Addition.
The revised final plat is in general conformance with the approved final plat. Lot
configurations and access remain the same between the two plats. The main difference
between the two plats is that the revised plat provides for Outlots F, G, and H. These
outlots will be deeded to adjacent property owners by quit claim deed.
Staff is recommending approval of the Final Plat, subject to the conditions applied with the
approved plat, with the exception of park dedication fees. Due to the application for this
Final Plat being received by the City after the new park dedication fees were established,
staff is recommending that park dedication fees for the remaining undeveloped lots be
collected at a rate consistent with the City's current fee schedule ($1200.00 per lot).
All other issues surrounding this plat remain the same from the time of its original review.
Therefore, staff has attached for your reference a copy of the September 5, 1996, Planning
Commission memo.
ALTERNATIVES
1. Recommend to the City Council the approval of the Final Plat, subject to the
conditions recommended by staff.
2. Modify the conditions recommended by staff and recommend to the City Council the
approval of the Final Plat, subject to the revised conditions.
3. Recommend the denial of the Final Plat to the City Council, stating the reasons for the
denial.
4. Table the recommendation to the City Council and request additional information from
the applicant or staff.
STAFF RECOMMENDATION
Staff recommends the approval of the Final Plat for Market Place 2nd Addition, subject to the
following conditions:
L The following procedural actions must be completed prior to the recording of the
final plat:
A. Approval of title opinion by the City Attorney.
B. Execution of a Developer's Agreement for the construction of public
improvements:
1. The alley shall be constructed in accordance with the Design Criteria
and Standard Specifications for the City of Shakopee. The developer
shall be responsible for the relocation of any existing utility poles that
are required to be moved due to the construction of the alley. The
developer shall eradicate and turf the current north/south alley.
C. The developer shall provide to the City a copy of a signed agreement with
Shakopee Public Utilities(SPUC)to relocate the utility poles. This document,
along with the proposed relocation site for the utility poles, shall be reviewed
and approved by the City Attorney and the City Engineer.
D. Access Permits for Fourth Avenue (CR 16) must be approved by the Scott
County Highway Department.
E. The developer is granted permission to delay the setting of the iron monuments
for the plat for one year from the date of the recording of the final plat, and
shall provide adequate financial guarantees to ensure compliance within the one
year time frame.
F. Park dedication fees in the amount of$1200.00 per lot shall be required, and
are to be paid prior to the recording of the final plat.
G. Outlots A, B, C, and D will be dedicated to the adjacent property owners to
the north with the recording of the Final Plat.
H. Outlot E shall be dedicated to the adjacent property owner with the recording
of the Final Plat.
I. Outlots F and G shall be conveyed to adjacent property owners to the south by
quit claim deed.
J. Outlot H shall be conveyed to the adjacent property owner to the east by quit
claim deed.
IL The following must be completed prior to the approval of Building Permits for
the site:
A. The developer shall provide on-site observation and compaction testing of
house pads by a registered professional soils engineer when native soils are
displaced or when building sites are filled.
B. All buried debris excavated during the construction of any buildings shall be
hauled to a landfill. No Certificates of Occupancy shall be issued for a building
until all debris is hauled off the lot and to a landfill.
ACTION REQUESTED
Offer a motion to approve Resolution No. 5033, and ,•ve its adoption. .
Ln
uhe a '����-'"C
Planner II
i:\commdev\cc\1998\cc 1201\fpmp2.doc
RESOLUTION NO.5033
A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA,APPROVING
THE FINAL PLAT FOR MARKET PLACE 2ND ADDITION
WHEREAS,the City Council did review the Final Plat for Market Place 2nd Addition
on December 1, 1998; and
WHEREAS,this Resolution supersedes Resolution No. 4997;and
WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent
and posted and all persons appearing at the hearing have been given an opportunity to be heard
thereon.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE,MINNESOTA,as follows:
That the Final Plat for Market Place 2nd Addition, described as attached on Exhibit A, is
hereby approved subject to the following conditions:
L The following procedural actions must be completed prior to the
recording of the final plat:
A. Approval of title opinion by the City Attorney.
B. Execution of a Developer's Agreement for the construction of
public improvements:
1. The alley shall be constructed in accordance with the Design
Criteria and Standard Specifications for the City of Shakopee.
The developer shall be responsible for the relocation of any
existing utility poles that are required to be moved due to the
construction of the alley. The developer shall eradicate and turf
the current north/south alley.
C. The developer shall provide to the City a copy of a signed
agreement with Shakopee Public Utilities (SPUC) to relocate
the utility poles. This document, along with the proposed
relocation site for the utility poles, shall be reviewed and
approved by the City Attorney and the City Engineer.
D. Access Permits for Fourth Avenue (CR 16) must be approved
by the Scott County Highway Department.
E. The developer is granted permission to delay the setting of the
iron monuments for the plat for one year from the date of the
recording of the final plat, and shall provide adequate financial
guarantees to ensure compliance within the one year time frame.
F. Park dedication fees in the amount of$1200.00 per lot shall be
required, and are to be paid prior to the recording of the final
plat.
G. Outlots A, B, C, and D will be dedicated to the adjacent
property owners to the north with the recording of the Final
Plat.
H. Outlot E shall be dedicated to the adjacent property owner with
the recording of the Final Plat.
I. Outlots F and G shall be conveyed to adjacent property owners
to the south by quit claim deed.
J. Outlot H shall be conveyed to the adjacent property owner to
the east by quit claim deed.
IL The following must be completed prior to the approval of
Building Permits for the site:
A. The developer shall provide on-site observation and compaction
testing of house pads by a registered professional soils engineer
when native soils are displaced or when building sites are filled.
B. All buried debris excavated during the construction of any
buildings shall be hauled to a landfill. No Certificates of
Occupancy shall be issued for a building until all debris is hauled
off the lot and to a landfill.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and
directed to execute said Plat and Developer's Agreement.
Adopted in session of the City Council of the City of Shakopee,
Minnesota,
held the day of , 1998.
Mayor of the City of Shakopee
ATTEST:
City Clerk
PREPARED BY:
City of Shakopee
129 South Holmes Street
Shakopee,MN 55379
EXHIBIT A
r thefeof, ;bnd
•`•Ouflot A� Mo�ket'Ploce�;accordrng to the'PrCco ded plat r '_
' *Lot 3, Block 'Z08, LERIEMONbIES ADDITION, and •
,';A tract_._of land in the CO'of.Shakopee described, as follows- .Beginning at o paint on„the west
"line of the'Satlthwest Qubetei of Section'6,:Township 115, Range. 22, (also known,.as,.the"Range line,
.between Ranges 22 and23) 'distant e-feet, r less,
saidsouth west'lnef the northtest and the" northCr a of orner of said
'South west_Quarter, weld.'pout a
thence southerly,
• -.Fourth .Street; os dedicated-"on SHAKAP E•.CITY, (also known as:County Road 16);
along said west line, 212 7 jeef:•_ 1henc8_;easterly/parallel with the north line-of said- Fourth
,, to the 'north line:Street 1543 feet, `fhene a1 right angles northerly 204.6 feet, or less,'
of said Fourth Street; thence'westerly olong said north. line of Fourth Street to the point of
beginning. Except that part (former .Chicago, MSt. Paul, and Pacific Railway Right of Way)
Milwaukee,
recorded in the plat of MARkET PLACE
That part, of the North.Half of,the Southwest Quarter of Section' 6, Township 115, Range 22 ivh jch
lies northerly of the north _line ;of:.Outlot A, WERMERSKIRCHEN'S 2ND ADDITION, and ifs easterly
-extension, (also known os the northerly line of MULBERRY MEADOW FIRST ADDITION) and which lies
southerly of the southerly line of Outiot A, MARKET PLACE, according to the recorded plat thereof,
• and westerly of the west.iine of Lot .6, Block 1, said .MARKET. PLACE, and its extension southerly
to the north line of saidOuttot A, WERMERSKIRCHEN'S 2ND ADDITION.
Subject to easement .for public utility and street purposes per Doc. No. 319678 and said Fourth Street
< asdedicated on Shakapee. City
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CONSENT
CITY OF SHAKOPEE
Memorandum
TO: Shakopee Planning Commission
FROM: Julie Klima, Planner I
SUBJECT: Final Plat of Market Place 2nd Addition
DATE: September 5, 1996
Site Information
Applicant: Klingelhutz Development Company
Location: North of 5th Avenue and West of Market Street
Current Zoning: Old Shakopee Residential(R-1C)(See Exhibit A.)
Adjacent Zoning: North: Old Shakopee Residential(R-1C)
South: Old Shakopee Residential(R-1C)
East: Old Shakopee Residential(R-1C)
West: Old Shakopee Residential(R-1C)
Comp.Plan: 1980: Residential
Draft 1995: Single Family Residential
Area: 4.6 Acres
MUSA: The site is within the MUSA and can be served by municipal utilities.
Introduction
Klingelhutz Development Company has submitted an application for approval of the Final Plat for the
proposed Market Place 2nd Addition. The developer is proposing to plat 14 lots for single family
residential development, and 7 outlots. Exhibits include the following: Exhibit A, Zoning Map;
Exhibit B, Final Plat for "Market Place"; and Exhibit C, proposed Final Plat for "Market Place 2nd
Addition".
Background
The proposed subdivision would replat the"Market Place"plat, and would also contain unplatted land.
The City Council approved the Final Plat for"Market Place" in 1992. This plat contained 3.03 acres
of land, and the approval platted 6 residential lots and four outlots. (See Exhibit B.)
One single family residential home was constructed in 1993 on Lot 1, Block 1 of both the "Market
Place" and the"Market Place 2nd Addition" plats. (The lot and block numbers are the same for both
plats.) The proposed replat of this lot is of the same width as the original lot,but it is deeper, extending
into Outlot A of the"Market Place" plat.
Two residential homes were constructed in the"Market Place" plat in 1994; one on Lot 3, Block 1,
and one on Lot 4, Block 1. These two lots are proposed to be the same size and dimensions with the
replat of "Market Place 2nd Addition". During 1995, three additional homes have been constructed
within the "Market Place" plat; one on Lot 2, Block 1, one on Lot 5, Block 1, and one on Lot 6,
Block 1. With the proposed replat of Lot 5 and Lot 6, the width will remain the same,but they will be
deeper, extending into Outlot A of the"Market Place"plat.
Considerations
Planning Considerations:
1. There are currently six homes on the site (Lots 1, 2, 3, 4, 5, and 6, Block 1), and all of these
homes will continue to meet the required setbacks within the R-1C Zone with the replat of the
site.
2. A 20 foot wide alley was dedicated with the original Market Place plat. However, Section
12.07, Subd. 1, requires that residential alleys be only 16 feet in width. Therefore, the
developer has been through the vacation process. Resolution No. 4362 was approved by the
City Council in December 1995. This resolution vacates the northern portion of the alley that
was dedicated with the original plat. The portion of the alley that was vacated will be platted
as outlots with this plat, and the outlots will then be dedicated to the adjacent property owners
to the north. This vacation is contingent upon the recording of Market Place 2nd Addition.
3. As a part of this plat, the developer will be constructing an east/ west alley. Currently, there
exists a portion of property that is used as a north/south alley. The developer will be required
to eradicate and turf the north/south alley. A condition has been added reflecting this
requirement.
4. During the review process, the issue of whether or not right-of-way for Fillmore Street extends
into the property has been a concern. The applicant has conducted research at the Scott
County Courthouse on the issue and has not located any verification that right-of-way was ever
dedicated into the subject site. Staff has consulted the City Attorney on this issue and the City
Attorney has indicated that the title review that must be completed will reveal any
discrepancies. Therefore, the approval process will continue to move forward.
5. Since the area is not identified as a future park site in the City's draft Comprehensive Plan, staff
is recommending that a park dedication fee be collected in lieu of park land. Using the
purchase price provided by the developer in the calculation, the park dedication requirement
would be approximately $861.11 per residential lot. The fees are required to be paid prior to
the recording of the final plat.
Engineering and Utility Comments:
6. Staff has been informed that debris may be buried near the proposed Lots 5 and 6,Block 1, and
has recommended a condition requiring that all buried debris excavated during the construction
of any buildings be hauled to a landfill. The Building Official has commented that the
developer must provide on-site observation and compaction testing of house pads by a
registered professional soils engineer when native soils are displaced or when building sites are
filled.
7. In order to install City services to the lots, a street cut permit is required. Since Market Street
and this portion of 5th Avenue are less than 5 years old, the City Council must approve the
street cuts. Staff has recommended that the City Council approve the necessary permits for
work in the right-of-way with their approval of this plat.
8. The proposed plat has access to 4th Avenue (CR 16) on the north, Market Street on the east,
and 5th Avenue to the south. Fourth Avenue is designated as a Collector Street in the
Transportation Element of the approved 1995 draft Comprehensive Plan. It is also a county
road (CR 16) and is under the County Engineer's jurisdiction. Access to 4th Avenue will
require the approval of the County Engineer. Since this portion of 4th Avenue is less than 5
years old, the County must also approve any street cuts required for the installation of City
services to the lots adjacent to 4th Avenue.
Alternatives
1. Recommend to the City Council the approval of the Final Plat, subject to the conditions
recommended by staff.
2. Modify the conditions recommended by staff and recommend to the City Council the approval
of the Final Plat, subject to the revised conditions.
3. Recommend the denial of the Final Plat to the City Council, stating the reasons for the denial.
4. Table the recommendation to the City Council and request additional information from the
applicant or staff.
Staff Recommendation
Staff recommends the approval of the Final Plat for Market Place 2nd Addition, subject to the
following conditions:
1. The following procedural actions must be completed prior to the recording of the final
plat:
a) Approval of title opinion by the City Attorney.
b) Execution of a Developer's Agreement for the construction of public improvements:
i) The alley shall be constructed in accordance with the Design Criteria and
Standard Specifications for the City of Shakopee. The developer shall be
responsible for the relocation of any existing utility poles that are required to be
moved due to the construction of the alley. The developer shall eradicate and
turf the current north/south alley.
c) The developer shall provide to the City a copy of a signed agreement with Shakopee
Public Utilities (SPUC) to relocate the utility poles. This document, along with the
proposed relocation site for the utility poles, shall be reviewed and approved by the
City Attorney and the City Engineer.
d) Access Permits for Fourth Avenue (CR 16) must be approved by the Scott County
Highway Department.
e) The developer is granted permission to delay the setting of the iron monuments for the
plat for one year from the date of the recording of the final plat, and shall provide
adequate financial guarantees to ensure compliance within the one year time frame.
1) Park dedication fees in the amount of$861.11 per lot shall be required, and are to be
paid prior to the recording of the final plat. The park dedication fees only apply to Lots
7 through 12,Block 1 and Lots 1 and 2,Block 2.
g) Outlots A, B, C, D, E, and F will be dedicated to the adjacent property owners to the
north with the recording of the Final Plat.
h) Outlot G shall be dedicated to the adjacent property owner with the recording of the
Final Plat.
2. The following must be completed prior to the approval of Building Permits for the site:
a) The developer shall provide on-site observation and compaction testing of house pads
by a registered professional soils engineer when native soils are displaced or when
building sites are filled.
b) All buried debris excavated during the construction of any buildings shall be hauled to a
landfill. No Certificates of Occupancy shall be issued for a building until all debris is
hauled off the lot and to a landfill.
Action Requested
Offer a motion to recommend to the City Council the approval of the Final Plat for Market Place 2nd
Addition, subject to conditions, and move its approval.
ulie Klima
i:\commdev\boaa-pc\1996\sept05pc\fpmktpl.doc Planner I
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CITY OF SHAKOPEE
Memorandum CONSENT
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Year 2000 Policy
MEETING DATE: December 1, 1998
Introduction:
The City has already taken numerous steps to deal with the Year 2000 problem. These
include naming a coordinator, coordinating committee, conducting an inventory of
potentially affected items and systems, and testing. An important component of any
city's efforts is its adopted policy. The attached resolution is based on a policy statement
developed by Joint MIS Coordinator Larry Dushek, and sets forth the proposed policy for
the City of Shakopee
Alternatives:
1. Approve Resolution No. 5029, a resolution of the City of Shakopee adopting a formal
Year 2000 policy statement, as presented.
2. Approve Resolution No. 5029, a resolution of the City of Shakopee adopting a formal
Year 2000 policy statement, with revisions.
3. Do not adopt Resolution No. 5029.
4. Table the matter for additional information.
Recommendation:
Staff recommends approval of the attached resolution.
Action Requested:
Approve Resolution No. 5029, a resolution of the City of Shakopee adopting a formal
Year 2000 policy statement, as presented.
R. Michael Leek
Community Development Director
Cc12011998/y2kres
RESOLUTION NO. 5029
A RESOLUTION OF THE CITY OF SHAKOPEE,MINNESOTA ADOPTING A
FORMAL YEAR 2000 POLICY STATEMENT
WHEREAS,the City of Shakopee recognizes that the Year 2000 problem
involves more than just a computer issue; and
WHEREAS,the City of Shakopee recognizes that all of its departments and
services may be impacted by the Year 2000 problem;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
'IRE CITY OF SHAKOPEE,MINNESOTA that it hereby adopts the following"Year
2000 Compliance Policy;"
City of Shakopee
Year 2000 Compliance Policy
It is the City of Shakopee's policy to exercise its best efforts to ensure that there is no
interruption of critical government services delivered by the City of Shakopee as a result
of the millennium change and other critical dates commonly referred to as the Year 2000
problem. In that the Year 2000 problem is not limited to computers, all City departments
are required to:
• Inform all department personnel of the Year 2000 problem and this policy.
• Ensure that all Year 2000 projects have high priority status.
• Analyze all computer and electronic systems for date change impact. Such analysis is
to include systems known or suspected to contain embedded chips.
• Prioritize affected systems in terms of impact on critical services to citizens of the
City of Shakopee.
• Update, repair or replace, and, wherever and whenever possible, test all mission-
critical and converted systems for Year 2000 compliance.
• Replace any mission critical equipment that cannot be certified as Year 2000
compliant.
• Prepare appropriate contingency plans to allow for unforeseen Year 2000 failures.
• Use appropriate year 2000 contract language in all future hardware, software and
equipment acquisitions to protect the City against date related interruptions to City
functions.
Cc12011998/}2kres
Passed in regular session of the City Council of the City of Shakopee, Minnesota held
this day of December, 1998.
Mayor of the City of Shakopee
ATTEST:
City Clerk
PREPARED BY:
City of Shakopee
129 South Holmes Street
Shakopee, MN 55379
Cc12011998/y2kres
CONSENT
CITY OF SHAKOPEE I5W• o. �.
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Building Inspector Completion of Probationary Period
MEETING DATE: December 1, 1998
Introduction:
James Davis was hired as Building Inspector effective June 8, 1998. Thus Mr. Davis'
probationary period ends on December 8, 1998. Mr. Davis has dealt well with the
challenges of a new position that has combined inspections, plan review, and providing
backup for the secretary during the selection process for that position. During that same
time period, Mr. Davis has also successfully completed the first step in Individual Septic
Treatment Site (ISTS) certification.
Recommendation:
I recommend that the Council find that Mr. Davis has successfully completed the
probationary period for Building Inspector, and be awarded permanent, full-time status in
that position.
Action Requested:
Offer and approve a motion finding that James Davis has successfully completed the
probationary period for Building Inspector, and awarding him permanent, full-time status
in that position.
R. Michael Leek
Community Development Director
PROBBLDG.doc/RML 1
/$ E. 1 ,
CON 6 ENT
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Judith S. Cox, City Clerk
SUBJECT: 1999 Cigarette Licenses
DATE: November 25, 1998
INTRODUCTION and BACKGROUND:
City Council is asked to consider the renewal of cigarette
licenses for 1999 . A list of the current licensees is attached.
At this time, two 1998 licensees have advised that they are not
renewing their license for 1999 .
Prior to the issuance of any license, the County Treasurer will
be contacted to make sure there are no delinquent property taxes.
Upon completion of a license application, applicants do certify
that they are in compliance with the City Code relating to
vending machines and self-service merchandising.
RECOMMENDED ACTION:
Authorize the City Clerk to issue cigarette licenses for 1999 .
(No need to list all licensees. )
'Ik4a1A ak
it Clerk
[i:\CIGMEM]
CIGARETTE LICENSES - 1998
Stonebrooke of Shakopee,Inc. 2693 County Road 79
Beren's Market 123 West Second Avenue
Fraternal Order of Eagles#4120 220 West 2nd Ave. -Not Renewing
Cy's Amoco 312 West 1st Avenue
Tom Thumb Food Markets#250 590 S Marschall Road
Total Mart 234 West 1st Avenue
Holiday Stationstores, Inc. ,#83 444 East First Avenue
K-Mart 1200 Shakopee Town Square
Raceway Park One Checkered Flag Blvd.
County Market 1100 Shakopee Town Square -Not
Renewing
Hennen's Texaco 807 East 1st Avenue
Koehnen's Amoco 804 East 1st Avenue
The Shoe Repair 132 Holmes Street S
Speedway SuperAmerica LLC,#4035 1155 E First Avenue
The Main Event 911 East 1st Avenue
American Legion Post#2 1266 East 1st Avenue
Babe's Place 124 Holmes Street S
Knights of Columbus 1760 East 4th Ave. -Not Renewing
VFW 4046 1201 East 3rd Avenue
Turtle's Bar& Grill, Inc. 132 East 1st Avenue
Valley Liquor Inc. 1102 Shakopee Town Square
AFFC,Inc., d/b/a Arnies Friendly Folks 122 East 1st Avenue
Spirits of Shakopee,Inc./MGM Liquor Warehouse 471 Marschall Road
Family Dining, Inc.Budget Liquor 6268 Highway 101
Riverside Liquors,Inc. 507 East 1st Avenue
Canterbury Concessions,Inc./Canterbury Park 1100 Canterbury Road
Bretbecca, Inc., d/b/a Pullman Club 124 West 1st Avenue
Twin Cities Stores, d/b/a Oasis Market#528 615 Marschall Road
Twin Cities Stores, d/b/a Oasis Market#525 1147 Canterbury Road
Tobacco Warehouse 200 Block of E. 1st Avenue
Murphy's Landing 2187 E. Highway 101
Crossroads Liquor 1278 Vierling Dr. East
Speedway SuperAmerica 1298 Vierling Dr. East
Cub Foods 1198 Vierling Dr. East
License
Receipt No.
Office Use Only
APPLICATION FOR LICENSE TO SELL TOBACCO AT RETAIL
CITY OF SHAKOPEE
129 HOLMES STREET SOUTH
SHAKOPEE,MN 55379
(612)445-3650
The undersigned hereby makes application for a license to sell tobacco at retail in the City of Shakopee,
Scott County,Minnesota beginning January 1, 1999 and ending December 31, 1999 subject to the laws of
the State of Minnesota and the Shakopee City Code and herewith deposit$175.00(annual fee)in payment
thereof.
I have received and read a copy of the Shakopee Ordinance No.519 and hereby acknowledge that I am in
compliance with Subdivisions 6 and 7 relating to vending machines and self-service merchandising.
I have obtained and have on file written consent from the parents of any employee who is under the age of
18 who may sell,furnish,or give away any tobacco while in my employ. The consent contains a statement
of the potential penalties that can be imposed under the City Code.
No license shall be granted for operation on any premises upon which taxes,assessments,or installments
thereof,or any financial claims of the City are owned by the applicant and are delinquent and unpaid.
Please indicate whether or not you own the property for which the application is being made:
Own Property Have no financial interest in property.
PERSONAL INFORMATION: (Please Print)
Applicant's or Local Manager's Last Name,First,Middle Initial Phone Number
Address City State Zip
INFORMATION REGARDING LICENSED PREMISES:
Business Name Business Street Address
Telephone Number Minn.Tax I.D.Number(Sales and Use Tax)
Authorized Signature of Applicant Date
-OVER-
AFFIDAVIT OF COMPLIANCE CONCERNING EDUCATIONAL MATERIALS
(Licensee)has conducted the proper instructional program
and training for all employees involved with the sale of tobacco and tobacco related products as described
in Subdivision 3.J.Instructional Program,Shakopee Ordinance No.519.
I use the educational materials provided by the City of Shakopee from Minnesota ASSIST,
Minnesota Department of Health and the American Cancer Society,OR
I use the educational materials that I am enclosing a copy of with this application.
Authorized Signature of Applicant Date of Training
[I:\CLERK\JEANETTE\LICENSES\CIGAPP.DOC]
City of Shakopee
Memorandum CONSENT
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Pawnshop Licenses
DATE: November 25, 1998
INTRODUCTION AND BACKGROUND:
On April 19, 1994, the City Council adopted an ordinance
requiring the licensing of pawnbrokers, precious metal dealers,
secondhand dealers, pawnshops, and their employees. The City
received applications from two pawnshops and their employees and
licenses were issued. It is appropriate at this time that the
licenses be renewed for 1999.
Both DRM LLC of Shakopee, dba Excel Pawn (changed from American
Pawnbrokers) and Madison Financial Companies, dba Moneyxchange
(changed from Shakopee Check Cashing and Pawn) have applied for
renewal of their licenses. I have checked with the Chief of
Police and he has advised that he is unaware of any reason that
the licenses should not be renewed.
ALTERNATIVES:
1. Approve renewal of licenses.
2. Deny renewal of licenses.
3 . Table applications for additional information.
RECOMMENDATION:
Staff recommends Alternative #1.
RECOMMENDED ACTION:
1. Approve the application and grant a Pawnshop License to DRM
LLC of Shakopee, dba Excel Pawn, 450 West 1st Avenue.
2 . Approve the application and grant a Pawnbroker and Precious
Metal Dealer's license to Mark Andrew Pearson and Robert
Charles Hartshorn, DRM LLC of Shakopee, dba Excel Pawn,
450 West 1st Avenue.
3 . Approve employee licenses for the following employees of DRM
LLC of Shakopee, dba Excel Pawn: Samuel David Rockne, Tracy
Allen Hirzel, Jeremy David Galetka, and Patrick Brent
Doolittle.
4. Approve the application and grant a Pawnshop License to
Madison Financial Companies, dba Moneyxchange, 1147
Canterbury Road.
5. Approve the application and grant a Pawnbroker, Precious
Metal Dealer and Secondhand Dealer's license to Frank John
Marzario, Madison Financial Companies, dba Moneyxchange,
1147 Canterbury Road.
6. Approve employee licenses for the following employees of
Madison Financial Companies, dba Moneyxchange: Sherri
Marzario, Jessica Dold, David Wagner, Arthur LaFond, Ronald
Zappatillo, David Martens, Joseph Ciraco, Matthew Kruse,
Kraig Ellingson, Anthony French, Dustan Drummer, and George
Wittlin.
f ) )
L f, kctiteit LX,
t Clerk
1
(i:\PAWNSHOP.MEM]
n /S, E, 2_.,
L � v 15 � 113
4. Approve the application and grant a Pawnshop License to
Madison Financial Companies, dba Moneyxchange, 1147
Canterbury Road.
5. Approve the application and grant a Pawnbroker, Precious
Metal Dealer and Secondhand Dealer's license to Frank John
Marzario, Madison Financial Companies, dba Moneyxchange,
1147 Canterbury Road.
` 6. Approve employee licenses for the following employees of
Madison Financial Companies, dba Moneyxchange: Sherri
Marzario, Jessica Dold Taylor, Arthur LaFond, Kraig
(" ,,.e0 Ellingson, Anthony French, Dustan Drummer, and Cheryl
Taylor.
, j /),/
Ci ;Clerk
` f
[i:\PAWNSHOP.MEM]
l/
City of Shakopee
Memorandum CONSENT
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Tattoo License Renewals
DATE: November 25, 1998
INTRODUCTION:
Ms. Linda Kurian,Body Art, 205 South Lewis Street has applied for renewal of her Tattoo
License. It is appropriate that action be taken on her application at this time.
BACKGROUND:
Ms. Linda Kurian was issued a Tattoo License beginning in 1994 for her business known as
Body Art located at 205 South Lewis Street. This is a service that Ms. Kurian offers in addition
to her other services at First in Hair and Tanning. I have checked with the Chief of Police and he
has advised me that he is unaware of any reason that the license should not be renewed.
Since 1994,Ms. Kurian has hired additional employees to also practice tattooing at her
establishment. Background investigations were conducted by the Police Department and licenses
were issued to these applicants. Scott James Neverdahl and David Young Choe wish to renew
their licenses also. It is appropriate that these licenses also be renewed at this time.
Ms. Kurian is in the process of renewing the required insurance. The license will not be
delivered until the City receives a certificate of insurance evidencing the required coverage.
Prior to the issuance of the initial license to Ms. Kurian, a sanitarian from the City of
Minneapolis conducted an inspection of the subject premises to determine that it met the
requirements of the City Code. It is appropriate that an inspection of the premises be made each
year,preferable at the time of license renewal. Mr. Moustapha Omar, a Sanitarian from the City
of Bloomington, conducted an inspection on November 18, 1998. Mr. Omar has advised me that
except for a few minor housekeeping items,the facility is in compliance with the requirements of
the City Code of the City of Shakopee.
ALTERNATIVES:
1. Approve applications for renewal of licenses.
2. Deny applications for renewal of licenses.
3. Table applications for additional information.
RECOMMENDATION:
Staff recommends Alternative#1, approve the renewal of licenses with condition.
RECOMMENDED ACTION:
1. Approve the application and grant a Tattoo License to Linda Kurian, Body Art, 205
South Lewis Street, conditioned upon proof of the required insurance.
2. Approve the issuance of a Tattoo License to Scot James Neverdahl and David Young
Choe at Body Art,205 South Lewis Street, conditioned upon proof of the required
insurance.
ty lerk
[i:\tTATTOO.MEM]
-2-
Ise. 1.
CONSENT
City of Shakopee
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Massage Center License Renewal
DATE: November 25, 1998
INTRODUCTION:
The City has received application for renewal of a massage center license.
BACKGROUND:
Ms. Dawn Marie Krause has applied for renewal of her massage center license. Massage is a
service that Ms. Krause offers in addition to her other services at Klip and Kurl. I have checked
with the Chief of Police, and he has advised that he is unaware of any reason that the license
should not be renewed.
The application for a massage center license is in order.
Ms. Krause is in the process of renewing the required insurance. The license will not be
delivered until the City receives a certificate of insurance evidencing the required coverage.
RECOMMENDATION:
Approve the application and grant a license for 1999.
RECOMMENDED ACTION:
Approve the application and grant a massage center license to Dawn Marie Krause,Klip and
Kurl, 238 South Lewis Street, conditioned upon proof of the required insurance.
IA,4APh_
city Clerk
[1:\MASSAGE.MEM] /
Is -. s
r
MEMORANDUM coA)SEAJT
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Apportionment of Special Assessments for Prairie Village
3rd and Common Interest Community No. 1024 Prairie Bend
DATE: November 23, 1998
INTRODUCTION:
City Council is asked to consider adopting resolutions that
will apportion existing special assessments against newly created
lots located within the new subdivisions of Prairie Village 3rd,
and Common Interest Community No. 1024 Prairie Bend.
BACKGROUND:
Prior to the platting of these subdivisions, the original
parcels had special assessments against them for public
improvements. Now that the parcels have been subdivided into
smaller lots as a result of platting, it is necessary to apportion
these assessments against each of the new lots.
RECOMMENDED ACTION:
1) Offer Resolution No. 5027, A Resolution Apportioning
Assessments Among New Parcels Created as a Result of the Platting
of CIC No. 1024 Prairie Bend, and move its adoption.
2) Offer Resolution No. 5028, A Resolution Apportioning
Assessments Among New Parcels Created as a Result of the Platting
of Prairie Village 3rd Addition, and move its adoption.
'll j
CI? lerk
r
r
h\judy\appmemo2
RESOLUTION NO. 5027
A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW
COMMON INTEREST COMMUNITY PARCELS
WITHIN CIC 1024 PRAIRIE BEND
WHEREAS, on November 5, 1997, Resolution No. 4776 adopted by
the City Council levied assessments against properties benefited by
the Sarazin Street, Roundhouse Street, and 4th Avenue Project No.
1994-10; and
WHEREAS, on December 3, 1996, Resolution No. 4567 adopted by
the City Council levied assessments against properties benefited by
the County Road 16 Sanitary Sewer and Water Services between County
Road 17 and County Road 83, Project No. 1994-11; and
WHEREAS, parcel number 27-239005-0 (Lot 5, Block 1, Prairie
Bend 3rd Addition) benefited by the said improvements has been
subdivided into a Common Interest Community known as CIC 1024
Prairie Bend; and
WHEREAS, it is the desire of the City Council to apportion the
installments remaining unpaid against parcel number 27-239005-0
against the 10 new parcels.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA that the 1998 payable remaining balance of
assessments for the 1994-10 and the 1994-11 Improvement Projects
for parcel 27-239004-0 is hereby apportioned as outlined in Exhibit
"A" attached hereto and made a part hereof.
BE IT FURTHER RESOLVED, that all other parts of Resolution
Number 4776 and Resolution No. 4567 shall continue in effect.
Adopted in regular session of the City Council of the City of
Shakopee, Minnesota, held this day of
1998.
Mayor
City Clerk
is\finance\marilyn\res-5027
EXHIBIT A
Assessment Reapportionment for Prairie Bend CIC 1024
11/20/98
P.I.D.NO. OWNER LEGAL 1994-11 1994-10
DESCRIPTION ASSESSMENT ASSESSMENT
27-199170-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.98 $905.47
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3501
27-199171-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.98 $905.47
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3502
27-199172-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.98 $905.47
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3503
27-199173-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.98 $905.47
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3504
27-199174-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.98 $905.47
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3505
27-199175-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.98 $905.46
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3506
27-199176-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.99 $905.46
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3507
27-199177-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.99 $905.46
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3508
27-199178-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.99 $905.46
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3509
27-199179-0 KLINGELHUTZ DEVELOPMENT PRAIRIE BEND $188.99 $905.46
350 HWY 212E CIC 1024
CHASKA,MN. 55318 UNIT 3510
TOTAL= $1,889.84 $9,054.65
11/20/98 Prepared by M.Remer
RESOLUTION NO. 5028
A RESOLUTION APPORTIONING ASSESSMENTS AMONG NEW
PARCELS CREATED AS A RESULT OF THE PLATTING OF
PRAIRIE VILLAGE 3RD ADDITION
WHEREAS, on October 15, 1996, Resolution No. 4541 adopted by the
City Council levied assessments against properties benefited by the
1996-1 Public Improvement Project for 17th Avenue from County State Aid
Highway 17 to Sarazin Street and Sarazin Street from St. Francis Avenue
to 17th Avenue; and
WHEREAS, on January 7, 1997, Resolution No. 4600 adopted by the
City Council apportioned the installments remaining unpaid against the
parcels created because of the platting of Prairie Village 1st
Addition; and
WHEREAS, on January 6, 1998, Resolution No. 4824 adopted by the
City Council apportioned the installments remaining unpaid against the
parcels created because of the platting of Prairie Village 2nd
Addition; and
WHEREAS, Outlot A, Prairie Village 2nd Addition has been
subdivided into the plat of Prairie Village 3rd Addition; and
WHEREAS, it is the desire of the City Council to apportion the
installments remaining unpaid against Outlot A, Prairie Village 2nd
Addition because of the platting of Prairie Village 3rd Addition.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE, MINNESOTA that the 1998 payable remaining balance of
assessments to parcel 27-238031-0 for the 1996-1 Public Improvement
Project is hereby apportioned as outlined in Exhibit "A" attached
hereto and made a part hereof.
BE IT FURTHER RESOLVED, that all other parts of Resolution Numbers
4541, 4600, and 4824 shall continue in effect.
Adopted in regular session of the City Council of the City of
Shakopee, Minnesota, held this 1st day of December, 1998.
Mayor
, City Clerk
h\judy\app-pv3
Exhibit A
Prairie Village 3rd Addition
Reapportionment of Pending Assessment Levied Amount
December 1, 1998 s/a 27102
Parent Parcel =27-238031-0 $ 52,452.43
Area of Blocks 1, 2, 3, and 4 Approx. 6.5, 29 Lots 40% $ 20,980.05
Area of Outlot A Not Assessed 0% $ -
Area of Outlot B Not Assessed 0% $ -
Area of Outlot C Approx.9.5 60% $ 31,472.38
PID Number Owner Legal Description Assessment
27-260001-0 U. S. Homes Corporation LOT 1 BLK 1 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260002-0 U. S. Homes Corporation LOT 2 BLK 1 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260003-0 U. S. Homes Corporation LOT 3 BLK 1 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260004-0 U. S. Homes Corporation LOT 4 BLK 1 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260005-0 U. S. Homes Corporation LOT 5 BLK 1 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260006-0 U. S. Homes Corporation LOT 6 BLK 1 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260007-0 U. S. Homes Corporation LOT 7 BLK 1 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
Page 1
27-260008-0 U. S. Homes Corporation LOT 8 BLK 1 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260009-0 U. S. Homes Corporation LOT 9 BLK 1 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
•
27-260010-0 U. S. Homes Corporation LOT 1 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260011-0 U. S. Homes Corporation LOT 2 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260012-0 U. S. Homes Corporation LOT 3 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260013-0 U. S. Homes Corporation LOT 4 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260014-0 U. S. Homes Corporation LOT 5 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260015-0 U. S. Homes Corporation LOT 6 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260016-0 U. S. Homes Corporation LOT 7 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260017-0 U. S. Homes Corporation LOT 8 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260018-0 U. S. Homes Corporation LOT 9 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260019-0 U. S. Homes Corporation LOT 10 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260020-0 U. S. Homes Corporation LOT 11 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
Page 2
27-260021-0 U. S. Homes Corporation LOT 12 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260022-0 U. S. Homes Corporation LOT 13 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260023-0 U. S. Homes Corporation LOT 14 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260024-0 U. S. Homes Corporation LOT 15 BLK 2 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260025-0 U. S. Homes Corporation LOT 1 BLK 3 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260026-0 U. S. Homes Corporation LOT 2 BLK 3 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260027-0 U. S. Homes Corporation LOT 3 BLK 3 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260028-0 U. S. Homes Corporation LOT 4 BLK 3 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260029-0 U. S. Homes Corporation LOT 1 BLK 4 $ 723.45
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
27-260032-0 U. S. Homes Corporation LOT O-L BLK C $ 31,472.38
8421 Wayzata Blvd. PRAIRIE VILLAGE 3RD
Golden Valley, MN 55426
Total $ 52,452.43
Page 3
CITY OF SHAKOPEE "" ' ' '
Memorandum
MEMO TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Boards and Commissions Expiring Terms
DATE: November 23, 1998
INTRODUCTION:
According to City Council policy, it is appropriate that
Council consider at this time the reappointment of individuals
whose terms on boards and commissions are expiring.
BACKGROUND:
According to the policy, ninety days prior to the expiration
of terms each year, the Council shall be advised of the upcoming
vacancies and the attendance record of the individuals whose terms
are expiring, should those individuals be eligible for
reappointment. At that time the Council shall consider the
reappointment of those individuals. Should the Council determine
that the individuals merit reappointment, they will be contacted to
determine if they wish to seek reappointment. Council shall also
announce the upcoming vacancies and that applications will be
accepted from all interested citizens of Shakopee.
Application Deadline: Since adoption of the current policy,
there has been confusion on the exact date that applications will
no longer be considered. Sometimes there have been insufficient
applications received and Council has made nominations as late as
the same evening of appointment. In 1990, Council set the final
date to receive applications as the date that nominations are made.
Unless Council directs otherwise, applications will be accepted
until the first meeting in February. The advertisement will
encourage applications to be submitted by January 27th so that
Council can receive copies with their agenda packet for the
February 2nd meeting. (If insufficient applications are received,
applications will continue to be accepted until qualified
individuals are appointed. )
Eligible Appointees: Attached is a list of the individuals
whose terms are expiring and who are eligible for reappointment.
(Those individuals who have not served more than three terms will
be invited to apply for re-appointment, per the guidelines for
appointments. )
Boards and Commissions
Page -2-
SUMMARY: Staff will follow up on advertising, posting, and
mailing notices on accepting applications for filling the expiring
terms on city boards and commissions. A letter will be sent to
each member whose term is expiring February 28, 1998 inviting them
to consider reappointment, unless Council advises otherwise,
(excluding those individuals who have served three terms, per the
guidelines for appointments. )
RECOMMENDED ACTION:
Announce that there will be terms expiring on various boards
and commissions the end of February and that applications will be
accepted from all interested citizens of Shakopee until January 27,
1999.
i
Judith S. Cox, City Clerk
BD&COMM.98
EXPIRING TERMS ON BOARDS AND COMMISSIONS
SHAKOPEE, MINNESOTA
FEBRUARY 28, 1999
PLANNING COMMISSION AND BOARD OF ADJUSTMENT AND APPEALS
William Mars
David Nummer
PARK AND RECREATION ADVISORY BOARD
Dolores Lebens — A g-s s e R u E a rh R P e, re if 71z
Jeff Kaley
Dean Shaner
SHAKOPEE PUBLIC UTILITIES
Terry O'Toole
POLICE CIVIL SERVICE
Kimberly Weckman
BOARD OF REVIEW
Richard Marks
BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS
HOUSING ADVISORY AND APPEALS BOARD
Bob Turek
COMMUNITY ACCESS CORPORATION BOARD OF DIRECTORS
Bob Sweeney (Pro-Tem)
Two currently vacant positions
One currently vacant position the term of which expires in 2000
CABLE COMMUNICATIONS ADVISORY COMMISSION
Two currently vacant positions
CITY OF SHAKOPEE IJ '
/ ) ' '
,Memorandum
TO: Mayor and City Council
FROM: Mark McNeill. City Administrator
SUBJECT: 1999 Non-Contract Salary/Insurance Benefit Adjustment
DATE: November 24, 1998
INTRODUCTION:
The Council is asked to approve salary and insurance benefit adjustments for department heads
and non-union employees for the City, for 1999..
BACKGROUND:
The Council is asked to consider several changes for non-contract employees for the upcoming
year. As the first payroll in 1999 actually begins December 28th,the Council is asked to give
direction now.
1. Cost of Living Adjustment(COLA): We are recommending a 3%increase for all
full/regular part time non-contract employees,which would be added to the pay plan
which was most recently amended to became effective November 1, 1998. 3% is
standard for those cities in the metropolitan area who have made their 1999 adjustments.
Any adjustments for part-time (less than 25 hours)or seasonal employees will be
presented at a later time.
2. Insurance -Up to now,the City has contributed a flat rate for all employees per month,
from which the cost of life and long term disability was first deducted. The remaining
contribution could be applied towards health insurance costs. Employees who took only
single coverage received the balance back as cash(subject to normal Federal Income
Tax/State Income Tax and FICA withholding).
In 1998,the City's contribution rate was $381.66/month, from which $19.50 was first
deducted as the estimated cost of life and long term disability. This left a balance of
$362.16 per month; this could be applied towards health insurance coverage.
The City has been notified that health insurance rates will go up by 8% for 1999. While
ahead of the rate of inflation, it is a relatively small rate increase (other cities have seen
double digit increases). Note that the City does allow employees to waive health
insurance through the City, as long as they can show that they are covered by a spouse.
However,they do not get any additional cash reimbursement more than would a single
coverage employee.
99PAY.DOC
It is not good policy to allow employees to waive all insurance so as to maximize their
cash back cash. There still may be some employees who will choose to waive all City
health insurance coverage, if they are covered by a spouse, so as to reduce conflicts on.
benefit payments.
Cafeteria Plan/Flexible Spending Accounts:
In 1998, the City first contracted with.Freedom Services, Inc. to provide and manage flexible
spending accounts;pre-tax premiums, medical expense, and daycare reimbursement. Staff is
proposing to expand this program in 1999 to a full"cafeteria plan", which should be viewed as a
benefit by employees.
In this, the City will provide life and long term disability insurance as standard, and the balance
of the City's contribution would be applied to health insurance. Anything remaining would be
available to the employee to purchase from other available pre-tax benefits (i.e., dental, cancer,
additional life insurance, daycare expenses, etc.) if the employee so chooses. Otherwise,the
employee could continue to take it or any portion of an unspent allowance as taxable cash back.
DISCUSSION:
For 1999, an increase of$20.00 per employee per month was budgeted. Based on this,the 1999
contribution for insurance would be $382.16 per month(based on the 1998 contribution, less
$19.50 for life and long term disability).
The advantage to the City of a full cafeteria plan is that there is no City match on FICA withheld
on qualifying medical,pre-tax, daycare,etc. While the City would be obligated to provide health
and long term disability coverage,those costs have been stable, and have actually declined
recently.
From the employee's standpoint,the plan offers additional benefit choices to be made with pre-
tax contributions.
BUDGET IMPACT:
The 1999 budget allows for both the recommended cost of living and insurance adjustments.
RECOMMENDATION:
We recommend that the Council approve the cost of living adjustment at 3%for full time non-
contract employees, and adopt the items proposed for cafeteria benefits,with a City contribution
of$382.16 per employee per month.
ACTION REQUIRED:
If the Council concurs, it should,by motion, adopt the following:
99PAY.DOC
1. A motion approving the concept of the cafeteria insurance plan,having the City be
responsible for the cost of term life and long term disability insurance for employees, and
contributing $382.16 per month towards health or other flexible spending accounts as
may be provided.
2. Adopt the following Resolution No. 5034:
A RESOLUTION ADOPTING THE 1999 PAY SCHEDULE FOR
THE OFFICERS AND NON-UNION EMPLOYEES OF THE
CITY OF SHAKOPEE
Mark McNeill
City Administrator
MM:tw
99PAY.DOC
RESOLUTION NO. 5034
A RESOLUTION ADOPTING THE 1999 PAY SCHEDULE FOR THE
OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE,
MINNESOTA, that the City Administrator is hereby authorized to issue warrants upon the City
Treasury from and after January 1, 1999,payable to the duly elected officials and appointed non-
union employees of the City of Shakopee, in accordance with the attached 1999 Pay Schedules,
with an effective date of January 1, 1999..
BE IT FURTHER RESOLVED, that the City contribution for health insurance and
Flexible Spending Benefit Accounts shall be $382.16 per month per eligible employee, effective
January 1, 1999. In addition,the City shall provide life and long-term disability insurance for
eligible employees.
BE IT FURTHER RESOLVED,that all Resolutions in conflict with this Resolution are
hereby repealed and terminated effective January 1, 1999..
Adopted in session of the City of Shakopee,Minnesota,held this
day of , 1998.
Mayor of the City of Shakopee
ATTEST:
City Clerk
99PAY.DOC
1999 PAY SCHEDULE
JANUARY 1, 1999
POSITIONS
ELECTED OFFICIALS SALARY AUTHORIZED
Mayor $6,120.12/year 1
Councilpersons $5,100.12/year 4
NON-UNION EMPLOYEES
Fire Chief $3,000.00/year 1
Ass't. Fire Chief(1st) $1,500.00/year 1
Ass't. Chief(2nd) $1,300.00/year 1
Fire Department Engineer $2,400.00/year 1
2nd Engineer $2,000.00/year 1
3rd Engineer $1,000.00/year 1
4th Engineer $1,000.00/year 1
1st Captain $2,000.00/year 1
2nd Captain $ 740.00/year 1
3rd Captain $ 740.00/year 1
4th Captain $ 740.00/year 1
Firepersons $ 8.00/hour 44
99PAY.DOC
• CITY OF SHAKOPEE
1999 Pay Plan
EFFECTIVE 1/1199
Step Step Step Step Step Step Step Market
Title Grade 1 2 3 4 5 6 7 8 Adjust
City Administrator Q $67,057 $69,452 $71,847 $74,241 $76,636 $79,031 $81,426 $83,820
Unused P $62,988 $65,238 $67,487 $69,736 $71,986 $74,235 $76,485 $78,734
Police Chief 0 $58,918 $61,022 $63,127 $65,231 $67,335 $69,439 $71,543 $73,647
PWDir/Eng. 0 $58,918 $61,022 $63,127 $65,231 $67,335 $69,439 $71,543 $73,647
Com.Dev.Dir. N $55,328 $57,304 $59,280 $61,256 $63,232 $65,208 $67,183 $69,159
Finance Director N $55,328 $57,304 $59,280 $61,256 $63,232 $65,208 $67,183 $69,159
Unused M $51,737 $53,585 $55,432 $57,280 $59,128 $60,975 $62,823 $64,671
City Engineer L $48,602 $50,337 $52,073 $53,809 $55,544 $57,280 $59,016 $60,751
Deputy Chief L $48,602 $50,337 $52,073 $53,809 $55,544 $57,280 $59,016 $60,751 $ 62,428
Park&Rec.Dir. L $48,602 $50,337 $52,073 $53,809 $55,544 $57,280 $59,016 $60,751 $ 50,963
Asst City Eng K $45,466 $47,089 $48,713 $50,337 $51,960 $53,584 $55,208 $56,831
EDA Coordinator J $42,690 $44,214 $45,739 $47,263 $48,788 $50,312 $51,837 $53,361
Building Official I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890
PW Supervisor I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890
Project Coordinator I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890
Accountant III I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890
Planner II I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890
` Facility Mgr I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890
City Clerk I $39,913 $41,338 $42,763 $44,189 $45,614 $47,039 $48,465 $49,890
Bldg Inspector H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838
Eng Tech IV H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838
Recreation Super II H $37,471 $38,809 $40,147 $41,486 $42,824 $44,162 $45,500 $46,838
Payroll Benefits Coord G $35,030 $36,280 $37,531 $38,782 $40,033 $41,284 $42,535 $43,786
Planner I G $35,030 $36,280 $37,531 $38,782 $40,033 $41,284 $42,535 $43,786
Eng Tech III G $35,030 $36,280 $37,531 $38,782 $40,033 $41,284 $42,535 $43,786
Unused F $32,852 $34,025 $35,198 $36,371 $37,544 $38,718 $39,891 $41,064
Executive Secretary E $30,673 $31,768 $32,864 $33,959 $35,055 $36,150 $37,245 $38,341
Recreation SupervisorI E $30,673 $31,768 $32,864 $33,959 $35,055 $36,150 $37,245 $38,341
Eng Tech II E $30,673 $31,768 $32,864 $33,959 $35,055 $36,150 $37,245 $38,341
Planning Tech D $28,806 $29,834 $30,863 $31,892 $32,921 $33,949 $34,978 $36,007
Secretary D $28,806 $29,834 $30,863 $31,892 $32,921 $33,949 $34,978 $36,007
Accounting Clerk C $26,939 $27,901 $28,863 $29,825 $30,787 $31,749 $32,711 $33,673
Police Records Tech C $26,939 $27,901 $28,863 $29,825 $30,787 $31,749 $32,711 $33,673
Clerk Typist II C $26,939 $27,901 $28,863 $29,825 $30,787 $31,749 $32,711 $33,673
Office Service Wkr B $25,263 $26,166 $27,068 $27,970 $28,872 $29,774 $30,677 $31,579
Customer Sery Rep A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484
Bldg Maintenance Wkr A $23,587 $24,430 $25,272 $26,114 $26,957 $27,799 $28,641 $29,484
•
11/25/98
1999. PAY PLAN NOTES
1. There will be no change in the Elected Officials or Fire Department salaries for 1999.
2. The Deputy Police Chief shall receive a uniform allowance consistent with the 1999
Sergeant's Contract Allowance.
3. The Public Works Supervisor shall receive the same uniform allowance provisions as the
Public Works Employees consistent with the previous years pay plan.
4. Employees not at their top step will receive a step increase at the time of their anniversary
date.
99PAY.DOC
CITY OF SHAKOPEE )�' E• p.
Memorandum CONSENT
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Change in Dental Provider
DATE: November 23, 1998
INTRODUCTION:
The Council is asked to authorize a change in the employee-paid, voluntary dental provider.
BACKGROUND:
In 1997, the City Council acted upon a recommendation to implement a voluntary dental
insurance program for employees who wished to participate. The provider for. 1998 was Brokers
National Dental.
Recently, Brokers National notified us that their rates for 1999 were to be significantly increased.
Staff researched, and found that the"Discover"plan offered by Delta Dental offered a better rate.
The participating eighteen employees were polled; 11 of the 12 participants who responded
would prefer to go with the Delta program.
If approved, employees would be enrolled during the open enrollment period the first week of
December for the flexible benefits account.
BUDGET IMPACT:
There is no cost to the City to change providers.
RECOMMENDATION:
We recommend that the City Council authorize Delta Dental to provide the employee-paid,
voluntary dental insurance program.
ACTION REQUIRED:
If the Council concurs, it should,by motion, authorize Delta Dental to provide the voluntary
employee dental program.
l
Mark McNeill
City Administrator
DEN rAL.noc
CITY OF SHAKOPEE
Memorandum
TO: Mark McNeill, City Administrator
FROM: Marilyn Remer, Payroll/Benefits Coordinator
SUBJECT: 1999 Dental Insurance
DATE: November 16, 1998
INTRODUCTION:
City Council authorized the "Edge Plus Dental" plan provided
by Brokers National Insurance as an employee-paid, voluntary
dental insurance for 1998 .
BACKGROUND:
1999 renewal rates have been received from Brokers National
which reflect a 33% percent based on a 105% ratio of claims
to premiums received. It is apparent that subscribers are
rated in a pool that consists only of Shakopee employees .
This was unknown at the time of enrollment .
I did receive an employee complaint regarding the method
Bankers National uses to compensate usual and customary
charges . Bankers uses the 80% percentile based on MDR
(Medical Data Research) which uses data gathered by zip
code. In some instances, this results in the subscriber
paying additional fees for what had been initially perceived
as 100% coverage.
As an alternative, information has been received for a Delta
Discover dental plan from John Korby, agent for Woodhill
Financial Inc . (Recommended by Ray Haugland, Freedom
Services) Delta Discover is also a voluntary plan, but
would be within a "pool" of thousands of other Delta
participants for rating purposes, payments to subscribers
are based on HIAA* percentiles, Delta' s 1999 rate increased
8%, 96% of dentists participate in Delta and (major)
restorative procedures are covered the first year. Delta
provides two options, single and family; whereas Bankers
also provided a 2-party option.
A chart comparing the two plans is attached. Based on this,
it is my conclusion that Delta provides the most desirable
options and would be more appealing to new and existing
employees . Therefore, it is my recommendation to request
that Council authorize the establishment of Delta Discover
and notify Bankers National that the City of Shakopee will
not be re-newing for 1999 . Currently 18 employees and 2
former employees are participating in the dental plan.
(Former employees continuing dental on COBRA can also enroll
with Delta for the remainder of their COBRA continuation. )
Other employees have expressed interest in a dental plan as
open enrollment approaches. It would also be my
recommendation that we continue to provide an optional
dental plan especially as we expand to a Full Cafeteria Flex
Spending Plan for 1999 .
*HIAA is a trade association that supplies insurance
companies with provider reimbursement data by geographic
locations. According to the agent this the best recognized
and readily accepted rating.
Sheet1
Brokers National Dental Delta Discover
1999 rates-EE $24.70 $20.25
2-Party $46.90 Not available
Family $69.00 $59.80
Preventive Procedures 100% 100%
Reimbursement based on MDR HIAA
Restorative Procedures $50 ded/80% 50%
Major Restorative Not covered til second year 50%-covered immed
Orthodontia Benefits Not covered til third year $500 Lifetime-covered immed
Annual Maximum $750/$1,000/$1,500 over 3 yrs $500
Rating Pool City of Shakopee Subscribers Delta Pool of Subscribers
Page 1
Attention: Mayor Brekke and Members of the Shakopee City Council
My name is Jack Mc Govern. I own Mc Govern's Garage located in the 100 block of
Sommerville Street. I would like to address the issue of the proposed parking changes in the
downtown area. My business is not based totally on retail sales,but instead I supply a service to
the consumer. My customers drop their vehicles off and in most occasions they pick them up at
the end of their work day.
The Downtown Parking Committee solution to my problem is that my customers and
myself park in the lot behind the building. The problems I have with this are:
1. I feel that where the parking changes would be a convenience to the retail stores in the
downtown area, it would be an inconvenience to my customers to have to walk to the back of the
building to get their car.
2. I may also add that the alleyway is not very well lit and because of poor water drainage
in the alley there is a safety issue in the winter. Ice build up and ruts make it almost impossible
to drive down the alley much less walk through it.
3 As I stated in an earlier conversation with the committee aid the council,the lot is
already 3/4 filled by 9:00 A.M. and remains that way for most of the day. If the changes occur, it
will be full and there be no place to park my customer's vehicles, and upon the total rental of the
River City Center,there will be more problems occurring.
4. In the winter we will lose 3 to 4 parking stalls in the lot, again because of poor water
drainage. Ice forms and makes it practically impossible to park there because you will get stuck.
(we push 10 to 15 cars out every winter on an average).
5. I feel the Shakopee Police Department will have a difficult time enforcing the parking
and there will be a need to hire someone to drive around and take care of this,which will end up
costing the business owners or the taxpayers more money.
It is my opinion that the needs of all concerned were not considered before the plan was
drawn up. For instance in the Sommerville issue there are 4 businesses that use the street and
there is only concern for one which would be the post office which at,this time already uses most
of the street parking and who has already stated they are seriously considering moving the facility
within the next two years because they need a larger building to accommodate the growth of
Shakopee. In the meantime there are some possible solutions that could be done to ease the
parking problem.
1. They could put a separate mailbox in the alley for in town mail only so that people
would not have to park and go inside to mail their letters. In years past there was a separate box
out there. At the present time there is one box for in town and out of town mail combined which
means your in town letters are being sent to Minneapolis first,then back to Shakopee which takes
an extra day. This makes patrons not wanting to use the outside boxes.
2. Replace some of the mail boxes around town that have been taken down and also put
some up in the new construction areas. If this would work we need to make the public aware
that the changes have been made.
My business prime hours are 8:00 A.M. to 6:00 P.M. This is the time that the parking
enforcement is supposed to go into effect and from 6:00 P.M.to 2:00 A.M. there will be no
restrictions. This will benefit other businesses in the downtown area and this is their prime time.
So are we catering to all the other businesses in the downtown area? They are getting what they
need to be able to keep their business running successfully. All I am asking for is the same
chance.
Mc Govern's Garage is one of the oldest independent businesses in the downtown area.
We are a family owned business that has been in operation for over 35 years. We have put up
with the downtown improvement, our roads were torn up for most of the summer, we were
assessed for the alleyway,the parking lot, sewer and water, road improvements, lighting to name
a few. We put up with the bypass project along with all the downtown merchants. I believe we
have earned the right for on street parking for ourselves and our customers. The Downtown
Parking Committee says their main objective is to preserve the downtown business. I believe
Mc Governs Garage classifies as one of those businesses. If restrictions go through it will have a
very negative impact on my business.
Thank you for taking the time to read this letter and consider my opinions.
Sincerely yours
Jack Mc Govern
November 29, 1998
Jse.?:
CITY OF SHAKOPEE
Memorandum
TO: Honorable Mayor and City Council
FROM: Downtown Parking Task Force
Paul Snook,Economic Development Coordinator
SUBJECT: Downtown Parking Changes
MEETING DATE: December 1, 1998
Introduction:
The City Council is asked to consider the following parking changes as recommended by the volunteer
Downtown Parking Task Force and supported by WSB &Associates.
Background:
At its November 10, 1998 workshop session,the City Council discussed and received public comment on
the recommended downtown parking changes as presented by the Downtown Parking Task Force and
supported by WSB & Associates in their "Downtown Parking & Signing Study", commissioned by the
EDA (attached as Exhibit A). Council directed staff to bring these recommended changes, and an
analysis of making Lewis Street between first and Second Avenues all diagonal parking, back to the
Council on December 1, 1998 for action.
Discussion:
Following are the proposed downtown parking changes. These changes were a result of the parking
inventory and occupancy surveys done last spring by the task force.
General Recommendations:
• Increase enforcement of parking regulations. The Task Force indicates that there is a lack of
vigorous, consistent enforcement of parking regulations. The police department would begin this
following a notice of intent to begin enforcement going to downtown businesses and property
owners.
• Employers and employees should park in lots rather than on the street. Business owners should
monitor this on their own.
• Upon the lease-up of River City Centre commercial space, the City should consider conducting a
downtown parking study which includes an analysis of current supply and demand, projection of
future demand and analysis of parking restrictions to better understand future parking needs.
pkgismo3.doc
Recommended Changes by Street:
First Avenue
• The spaces in front of Valley Sports should all be 2-hour parking (currently there is no limit).
This would be consistent with the rest of the parking downtown.
• The parking lot behind River City Centre should be designated as two-hour parking. This would
be consistent with the rest of the parking downtown.
* The Scott County HRA indicates that this lot will initially be a two-hour lot available to all
downtown customers with some spaces reserved for guests of River City Centre residents. The
HRA will enforce the parking regulations.
Holmes St.
• There should be one 30-minute parking space in front of the Shoe Shop/Jerry's Pizza. This
would be consistent with other short-term parking in the downtown area.
Sommerville St.
• The on-street parking spaces in front of the dental office (5 spaces) currently have no time limit
during the day. This area should be changed to 2-hour parking with continuous enforcement.
This would be consistent with the rest of the parking downtown.
• The on-street parking spaces in front of McGovern's Garage and Performance Shop (4 spaces)
currently have no time limit during the day. This area should be changed to two 2-hour parking
spaces, and two 30-minute spaces, with continuous enforcement. Changing to a two-hour limit
would be consistent with the rest of the business parking downtown, and providing two 30-
minute spaces would help alleviate congestion problems created by post office traffic.
• The unimproved parking lot behind the library would provide additional off-street parking for
employees.Currently, it is not clear that this is a public parking; it simply looks like a vacant lot.
A supply and demand study should be conducted to determine the need for this lot before any
funds are expended to improve it.
Lot North of Hwy 69(at Fuller and 69)
• The City should consider options to make this lot more usable, specifically for employee
parking.(See WSB report for improvement options).
• A supply and demand study should be conducted to determine the need for this lot before any
funds are expended to improve it.
Second Ave
• The two spaces next to City Hall should be designated as 2-hour parking like on Holmes Street
in front of City Hall. This would be consistent with the rest of the on-street parking in the
downtown area.
ikgismo3.doc
• The City lot in front of Pablo's should be upgraded with better signage defining 8-hour and 2-
hour parking limits, and new pavement on the west side to repair a dip in the asphalt (currently
this creates a water pooling problem).
• At the corner of Second Avenue and Sommerville St. (post office corner), three (3) parallel on-
street parking spaces should be added on Second Avenue just before the stop sign. These spaces
should be designated 30-minute parking, making them consistent with the spaces in front of the
post office on Sommerville.
Budget Impact:
Public Works Director Bruce Loney estimates that additional 2-hour signs and 30-minute signs as
proposed in the WSB study would cost $1,600. The cost for the signing would come out of the street
division budget.
Options:
1. Direct staff to implement all the recommended changes as outlined above and in WSB's report.
2. Direct staff to implement only selected changes.
3. Table this item and request additional information.
Action Requested:
Offer and pass a motion to direct staff according to the Council's preferred option.
pkgismo3.doc
501syrr
City of Shakopee
Downtown Parking Signing Study
Table of Contents
I. Introduction
II. Data Collection/Existing Conditions
III. Downtown Parking Issues
IV. Downtown Parking Signing Plan
V. Conclusions/Recommendations
Downtown Parking Signing Study
WSB Project No.1014.43 Table of Contents
Section I- Introduction
Parking in downtown Shakopee is essential to the vitality of the downtown retail community.
Currently, it appears that adequate parking is available downtown, on-street or in the City-owned
facilities. However, direction to the downtown retail customers in locating these parking facilities
is lacking.
The purpose of this report is to review the existing parking conditions (i.e. type and location of
parking), review the downtown parking issues as outlined in the May 1998 memo from the
Economic Development Authority(EDA) and develop a downtown parking signing plan.
The following sections of this report address each of these areas as well as provide recommendations
and conclusions on downtown parking issues.
Downtown Parking Signing Study
WSB Project No.1014.43 Page 1
Section II- Data Collection /Existing Conditions
The downtown parking study area was defined from 3'Avenue on the south,CR 69/CR 101 on the
north, Atwood Street on the west and Spencer Street on the east.
A field review of the existing downtown parking conditions was conducted. The review found the
following parking restrictions in existence in the study area:
1. No parking restrictions
2. No parking 2 AM to 6 AM
3. No parking 2 AM to 6 AM/8 hour parking 8 AM to 6 PM
4. No parking 2 AM to 6 AM/2 hour parking 8 AM to 6 PM
5. No parking 2 AM to 6 AM/30 minute parking 8 AM to 6 PM
6. 24-hour parking
The field review also found several sign posts in place with no signs installed on them. Figure 1
illustrates the downtown parking study area with the existing parking restrictions.
Downtown Parking Signing Study
WSB Project No.1014.43 Page 2
Section III- Downtown Parking Issues
On May 28, 1998, a memo was sent to the downtown parking committee from Paul Snook, the
Economic Development Coordinater, outlining several issues in the downtown parking study area.
These issues are briefly discussed below.
1st Avenue
1. Issue: There should be two 15-minute parking spaces on each end of 1st Avenue
between Holmes and Sommerville.
Response: This would provide for the short-term customer. However, enforcement of
a short time frame is difficult.
2. Issue: The spaces in front of Valley Sports should all be 2-hour parking(currently
there is no limit)
Response: This would be consistent with the rest of 1st Avenue.
3. Issue: Employees/business owners are parking all day in 2-hour spaces in the
vicinity of 1st and Lewis. These should be left free for customer use.
Continuous enforcement is needed.
Response: Business owners should be enforcing employee parking on their own. An
off-street parking lot should be designated for employee parking.
4. Issue: The parking lot behind River City Center should be all 2-hour parking.
Response: This would be consistent with the rest of 1'Avenue.
5. Issue: The handicapped spaces on 1st Avenue in front of the building should be
moved to the lot behind River City Center.
Response: Handicap spaces need to be provided for easy access to businesses. However,
there is no requirement for handicap on-street parking. The requirements for
parking lots is based on the total number of spaces.
Downtown Parking Signing Study
WSB Project No.1014.43 Page 3
Holmes Street
1. Issue: Employees/business owners are parking all day in 2-hour spaces at Holmes
and 1st. These spaces should be left free for customer use. Continuous
enforcement is needed.
Response: Business owners should be enforcing employee parking on their own. An
off-street parking lot should be designated for employee parking.
2. Issue: There should be one 15-minute parking space in front of the Shoe
Shop/Jerry's Pizza.
Response: A 30-minute parking limit is recommended,which would be consistent with
other areas in Shakopee. This would provide for the short-term customer.
However, enforcement of a short time frame is difficult.
Sommerville Street
1. Issue: Employees/business owners are parking all day in front of the dental office
(five spaces; no time limit). This area should be changed to 2-hour parking
with continuous enforcement.
Response: This would be consistent with the rest of the business parking downtown.
Business owners should be enforcing employee parking on their own. An
off-street parking lot should be designated for employee parking.
2. Issue: Employees/business owners are parking all day in front of McGovern's
Garage and Performance Shop (4 spaces; no time limit). This area should
be changed to two 2-hour parking spaces, and two 30-minute spaces, with
continuous enforcement.
Response: This would be consistent with the rest of the business parking downtown.
Business owners should be enforcing employee parking on their own.
Additional short-term (30 minute)parking could be provided on 2`d Street.
An off-street parking lot should be designated for employee parking.
3. Issue: The parking lot behind the library should be fully paved and marked (with
lines/spaces). Currently,downtown motorists are unaware of this lot because
it is not clear that it is a public parking lot. It simply looks like a vacant
parcel. The City Engineering Department estimates that paving this lot
Downtown Parking Signing Study
WSB Project No.1014.43 Page 4
would cost between $25,000 and $35,000. This includes blacktop paving
costs, contingency, and engineering costs. The low end of this range would
be for a lot that has only the surface paving, no curb, gutter, lighting, or
landscaping. The high end of this range would be for a lot that has all the
above-mentioned amenities.
Response: This lot would help provide additional off-street parking for employees. A
supply and demand study should be conducted to determine actual need for
this lot.
Lot North of Highway 69 (at Fuller and 69)
Issue: The City should consider options to make this lot more usable. Some options
include:
A. A brick crosswalk and landscaping at Fuller/69, and along the
walking route from the heart of downtown to the lot, making this
route more pedestrian-friendly.
B. Open Fuller/69 to a four-way intersection so motorists can access the
lot directly from 69;include a right hand turn lane on the west/south-
bound lane.
C. Lessen the elevation of the berm located between the lot and highway
in order to increase visibility.
D. Install directional and identification signage (as part of an overall
parking signage program/plan), leading motorists to the lot.
Response: These options would help provide better visibility and use of this lot.
However, the issue would still be the customers crossing CR 69. This lot
would be ideal for an employee parking lot.
Downtown Parking Signing Study
WSB Project No.1014.43 Page 5
2nd Avenue
1. Issue: The two spaces next to City Hall should be 2-hour parking like on Fuller in
front of City Hall.
Response: This would be consistent with the rest of the parking in the area.
2. Issue: . The city lot in front of Pablo's needs better signage(defining 8-hour and 2-
hour parking limits);The lot also needs to be repaired on the west side(a dip
in the asphalt creates a water pooling problem).
Response: This lot should be upgraded with signs and new pavement.
3. Issue: Post office parking on 2"d Avenue: Can it be done? If so, what kind of
parking(diagonal/parallel)? How many spaces? If it cannot be done,why?
Response: It appears that up to three spaces could be provided. It would be
recommended that they be designated as 30-minute parking.
Lewis Street
1. Issue: Employees/business owners are parking all day in 2-hour spaces at Lewis and
1st Avenue. These spaces should be left free for customer use. Continuous
enforcement is needed.
Response: Business owners should be enforcing employee parking on their own. An
off-street parking lot should be designated for employee parking.
2. Issue: The landscaping of the City parking lot at Lewis and 2nd was not completed
(particularly the north side of the lot).
Response: This issue should be discussed with the city engineer.
3. Issue: The handicap space on Lewis, which was created for the needs of Country
Medical's clientele, should be moved, if possible,to the parking lot across
from Bill's Toggery. Country Medical has moved from this space,lessening
the need for a handicap space on the street.
Response: Handicap spaces would not be required on-street in this area. It would be
recommended to remove these spaces.
Downtown Parking Signing Study
WSB Project No.1014.43 Page 6
Other
1. Issue: There is a lack of maintenance of the landscaped areas around all the
downtown public parking lots(weeds,trash accumulation, etc.)
Response: This issue should be discussed with the city engineer.
Downtown Parking Signing Study
WSB Project No.1014.43 Page 7
Section V- Conclusions/Recommendations
Based on the review of the downtown parking issues and the developmentment of the
downtown parking
sign plan,the following conclusions can be made:
1. Specific downtown parking issues and recommendations as outlined in Section III, should
be addressed with the downtown parking committee, downtown businesses and the city
engineer.
2. A downtown parking signing plan should be implemented to direct customers to city lots.
3. Employers of downtown businesses should encourage their employees to park in city lots.
Based on the conclusions as outlined above,the following recommendations are made:
1. Implement the downtown parking signing plan as outlined in Section IV and Figure 3.
2. Increase parking enforcement for downtown parking areas.
3. Following completion of the development on 1st Avenue,conduct a downtown parking study
to help address the issues of parking restrictions.
Downtown Parking Signing Study
WSB Project No.1014.43 Page 9
CITY OF SHAKOPEE •
Memorandum
TO: Paul Snook, Economic Development Director
FROM: Bruce Loney,Public Works Director
SUBJECT: Downtown Parking Signage Study
DATE: November 24, 1998
This memo is in regard to the downtown signing study and in particular to the issues
raised at the November 10, 1998 City Council workshop. At this meeting, the downtown
signing study was discussed and the issues raised were as follows:
1. Can additional parking be provided by the Post Office along 2nd Avenue and has
this has been studied by City staff?
2. Landscaping of the City parking lot at Lewis Street and 2nd Avenue has not been
completed.
3. Can diagonal parking be provided on both sides of the street in the downtown
blocks along Holmes Street, Lewis Street and Sommerville Street and Fuller
Street?
4. Lack of maintenance of the landscaped areas around the downtown public parking
lots and streets.
Issue No. 1 -Additional Parking by Post Office Along 2nd Avenue.
City staff did do a study by the Post Office along 2nd Avenue to determine the cost
effectiveness of a diagonal parking area, versus the current parallel parking. The study
concluded that the six diagonal parking stalls could be created at a cost of $6,000 -
$10,000 depending on bids, versus the three parallel parking stalls which are currently
available along 2nd Avenue, from Sommerville Street to the Post Office driveway. One
of the other problems with the diagonal parking alternative is that the City would have to
acquire additional right-of-way from the property owner in order to build the diagonal
parking stalls and relocate the existing sidewalk in this area. The additional right-of-way
may cause a non-conforming setback of the existing building with the right-of-way for
this diagonal parking.
Issue No. 2 -Landscaping of City Parking Lot at Lewis St. and 2nd Ave.
The landscaping that has not been completed can be added to the project work list for the
Public Works Department to be done in the spring and summer season of 1999.
Issue No. 3 - Diagonal Parking of Both Sides of Street in Downtown Areas Such as
Homes Street, Lewis Street, Sommerville Street and Fuller Street, from 1st Avenue
to 3rd Avenue.
The Engineering staff did review the street width in this area and the street width for
these blocks is 56 feet wide. If diagonal parking is provided on both sides of the street,
the street width for two way vehicle travel is reduced to 23 feet wide. Diagonal parking
requires 16 1/2 feet in width, which would then leave a 23 foot wide corridor for vehicles
to travel and for vehicles to back in and out of the diagonal spaces. In review of the
streetscape plans, the plan appears to have diagonal parking and parallel parking on the
other side to accommodate tree plantings on the parallel side in order to provide some
landscaping in the downtown area versus all concrete and bituminous. First Avenue has
diagonal parking on both sides, however, this street has additional street width which is
64 feet wide. The Engineering Depaitnient's recommendation is that diagonal parking
not be done in this area to increase the number of parking stalls, as the street width
becomes too narrow and could be a safety issue with motorists traveling in the downtown
area.
Issue No. 4 Landscaping Maintenance in the Downtown Area
This item will be added to our project work list for the Public Works Department and will
be done as necessary in the spring and summer of 1999.
I hope this memo answers the questions that were raised at the November 10, 1998 work
session on downtown parking and if you have any questions in regard to this memo,
please contact me in my office.
J-^0
ruce Loney
Public Works Director
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CITY OF SHAKOPEE
Memorandum
TO: Honorable Mayor and City Council
FROM: Downtown Parking Task Force
Paul Snook,Economic Development Coordinator
SUBJECT: Downtown Parking Guide Signing Plan
MEETING DATE: December 1, 1998
Introduction and Background:
The City Council is asked to consider adopting the parking guide signing plan for downtown as
recommended by the volunteer Downtown Parking Task Force and WSB&Associates.
At its November 10, 1998 workshop session,the City Council discussed and received public comment on
the recommended downtown parking changes and accompanying guide signing plan as presented by the
Downtown Parking Task Force and WSB & Associates in their"Downtown Parking & Signing Study",
commissioned by the EDA. Council directed staff to bring these recommendations back to the Council
on December 1, 1998 for action.
Discussion:
Last spring,the task force conducted parking inventory and occupancy surveys in the downtown area and
noticed a lack of informational signage directing motorists/customers to public parking areas. As a result,
the task force and WSB propose the downtown parking guide signing plan as outlined in Exhibit A. The
plan includes initial guide signs, route guide signing, and site signing. WSB also identified the
approximate location and configuration for downtown parking guide signs as well as a potential sign
design.
Budget Impact:
WSB estimates the cost of the guide signs with the City logo to be approximately $350 each for the
initial and route guide signs, and approximately$450 each for the site signs. The total estimated cost for
the 14 signs is$5,400.
A more "generic" sign design (plain black lettering on white background without the City logo) would
cost approximately $2,100 for the 14 signs.
The cost for the signing would come out of the street division budget and would require a budget
amendment to be prepared by the Finance Director.
pkgismo4.doc
Options:
1. Direct staff to implement the Downtown Parking Guide Signing Plan as recommended by the
Downtown Parking Task Force and WSB,using the City logo sign design.
2. Direct staff to implement the Downtown Parking Guide Signing Plan as recommended by the
Downtown Parking Task Force and WSB,using a"generic"sign design without the City logo.
3. Table this item and request additional information.
Action Requested:
Offer and pass a motion to direct staff according to the Council's preferred option.
pkgismo4.doc
004 Ieorr
Section IV- downtown Parking Signing Plan
A downtown parking signing plan was developed for the downtown study area. Based on the
location of the existing downtown parking facilities (lots), a directional/guide signing plan was
developed.
The guide signing plan includes three (3) elements.
1. Initial Guide Sign: This sign would be placed on the major approaches to downtown
Shakopee (i.e. County Road 69 eastbound and westbound, Spencer Street and Atwood
Street). These signs would direct traffic to the closest city parking facility.
2. Route Guide Signing: These signs would provide route guidance from the initial sign to the
actual parking facility, as well as signs between the facilities (additional parking). These
signs can be optional or added at a later date.
3. Site Signing: These signs will be slightly larger than the initial signing or guide signing and
provide identification of each lot.
The attached Figures 2 and 3 illustrate the approximate location and sign configuration for
downtown signing, as well as potential sign designs. This includes a preliminary sign design
provided by the Economic Development Coordinator.
The cost per sign would be approximately $350 each for the initial and route guide signing and
approximately$450 each for the site signs.
Downtown Parking Signing Study
WSB Project No. 1014.43 Page 8
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Application for Tobacco License - Tobacco Land
DATE: November 30, 1998
INTRODUCTION:
City Council is asked to consider an application for a tobacco
license at Tobacco Land.
BACKGROUND:
Application has been made by Mr. Abuisnaineh Yunes to sell
tobacco at retail at Tobacco Land, 1148 Vierling Drive, at the
Crossroads Center. This is a new application and it is in order.
For training purposes, Mr. Yunes has indicated that he plans
on using the training materials provided by the City from Minnesota
ASSIST, Minnesota Department of Health and the American Cancer
Society.
RECOMMENDED ACTION:
Move to approve the application and grant a tobacco license to
Abuisnaineh Taha Yunes, Tobacco Land, 1148 Vierling Drive East, for
the period beginning December 7, 1998 and expiring December 31,
1999.
i:\clerk\jeanette\licenses\tobaland
CITY OF SHAKOPEE
Memorandum
TO: Fire Chief, Police Chief, Ambulance Service at St. Francis
FROM: Mark McNeill, City Administrator
SUBJECT: Spencer Railroad Crossing Closure/Repair
DATE: December 1, 1998
The Union Pacific called today(Tuesday), stating that they had a broken rail at the Spencer
Street crossing. As such, they will need to close that crossing beginning at about 9:00 AM
Wednesday, December 2nd. If things go as planned, it should be reopened at about Noon on
Thursday, December 3rd.
Traffic will need to be directed either one block west of Sommerville, or one block east to
Fillmore.
For your information.
1)0/114,1A,CU
Mark McNeil
City Administrator
MM:tw
CC: Bruce Loney, Public Works Director
Mayor and City Council
Judith Cox, City Clerk
Documents