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HomeMy WebLinkAbout01/19/1993 TENTATIVE AGENDA ADJ.REG.SESSION SHAKOPEE, MINNESOTA JANUARY 19, 1993 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Reading by Mayor Laurent of City's Non-Discrimination Policy 3] Approval of Agenda 4] Liaison Reports from Councilmembers 5] Mayor's Report 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 7] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *8] Approval of Minutes of January 5, 1993 9] Communications: *a] Clifford McCann, Scott County Administrator, regarding vacancies on watershed districts b] 10] Public Hearings: None 11] Boards and Commissions: Planning Commission: a] 1993 Planning Commission Work Program b] Planned Unit Development Application Packet 12 ] Reports from Staff: a] CR-18 Environmental Assessment Worksheet (EAW) *b] Approve Bills in the Amount of $2 , 328, 228 .78 ($1,789 , 540.95 is debt service payments) *c] Bids For Full Size Squad Car d] Right-of-Way/Easement Acquisition Procedures e] Foothill Trail Storm Sewer *f] 2nd Avenue Project, 1991-3 - Pay Estimate *g] 1992 Police Officers Union Contract *h] 1992 Police Sergeants Union Contract *i] River Interceptor Manhole TENTATIVE AGENDA January 19, 1993 Page -2- 12] Reports from Staff continued: j ] Traffic in the Area of Atwood to Apgar between 2nd & 3rd k] Special Assessment Policy - Res. No. 3735 *1] Commercial Moving Services - City Hall m] 1993 Non-Union Pay Plan - Res. No. 3736 *n] Communication Wiring, Partial Payment o] Changing of Hours of Employees 13 ] Resolutions and Ordinances: *a] Res. No. 3730 - Appointments To Boards & Commissions *b] Res. No. 3731 - Calling Hearing on Improvements to Webster Between 3rd and 6th Avenues, Project 1993-4 *c] Res. No. 3732 - Calling Hearing on Improvements to Minnesota & Dakota Streets from 7th Ave. North to the Alley, Project 1993-5 *d] Res. No. 3733 - Restricting Parking on CSAH - 17 *e] Res. No. 3734 - Accepting Work on 3rd Avenue Reconstruc- tion, Project 1989-5 14] Other Business: a] January 26th Committee of the Whole Meeting b] c] d] 15] Adjourn Dennis R. Kraft City Administrator REMINDER: The February 2nd City Council meeting will begin at 8 : 00 P.M. after the polls close for the school referendum. NOTICE Policy of Non-Discrimination on the Basis of Handicapped Status The City of Shakopee does not discriminate on the basis of handi- capped status, race, color, religion, sex, national origin, age, marital or veteran status or medical condition in the admission or access to, or treatment of employment in its programs or activities. Gregg Voxland has been designated to coordinate compliance with the nondiscrimination 'requirements of section 51. 55 of the revenue sharing regulations implementing section 504 of the Rehabilitation Act of 1973, as amended. If any person feels they have been excluded from participation in, been denied the benefits of, access to or been subject to discrimination under any City program or activity they should contact Mr. Voxland at 445-3650 between the hours of 8:00 a.m. and 4:30 p.m. Monday thru Friday. The City of Shakopee recognizes that the Shakopee City Hall is not handicapped accessible at this time. If any person cannot achieve access to programs and/or activities within this facility, the City of Shakopee will make arrangements to relocate or restruc- ture the delivery of programs and/or activities upon request from said person. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 5 , 1993 Mayor Laurent called the meeting to order at 7 : 07 PM with Cncl. Vierling, Lynch, Beard and Sweeney present. Also present: Dennis R. Kraft, City Administrator; Karen Marty, City Attorney; Lindberg Ekola, City Planner; and Judith S. Cox, City Clerk. Councilmembers made changes to the agenda as follows: potential food and beverage tax added to 16a, litigation added to 17 Executive Session, and the memo on 14h, 1993 liaison appointments was corrected to reflect that Bob Sweeney will be the alternate to the Suburban Rate Authority and the alternate liaison to the Scott County Board. Sweeney/Vierling moved to approve the agenda as changed. Motion carried unanimously. Mayor Laurent recessed the City Council meeting for an H.R.A. meeting at 7 : 10 PM. Mayor Laurent reconvened the City Council meeting at 7 : 16 PM. Liaison reports were given by the Councilmembers. Mayor Laurent gave the Mayor's report. Mayor Laurent asked for comments from anyone in the audience wishing to speak on any item not on the agenda. Mr. Ray Foslid, representing the City of Shakopee ont he Scott County board, addressed the City Council . He said that he is pleased with the working relationship between the City and the County and pledged a close relationship with the Council and staff. The following items were deleted from the consent business: 14d) Purchase of 1993 1 1/2 Ton "Contractors" Truck; 14g) Authority of City Administrator to Lease Space; and 141) Recreation Receptionist -Position Clarification Status Change. The following item was added to the consent business: 14a) East Shakopee Transportation Plan. Sweeney/Vierling moved to approve the consent business as corrected. Motion carried unanimously. Sweeney/Vierling moved to approve the Council meeting objectives and procedures recommended by the Mayor. (CC DOC#200) . (Motion carried under consent business. ) Sweeney/Vierling moved to approve the minutes of December 1st, 7th, and 9th, 1992 . (Motion carried under consent business. ) Sweeney/Vierling moved to direct the City Administrator to send a letter to Shakopee's elected representatives in Congress and to the Official Proceedings of the January 5, 1993 Shakopee City Council Page -2- President of the United States urging them to make reordering federal spending priorities America's top priority in 1993 . (Motion carried under consent business. ) Sweeney/Vierling moved to authorize the appropriate persons to prepare and/or sign the necessary documents to hire SRF to prepare the East Shakopee Area Transportation Study, at a cost not to exceed $16, 500 . (Motion carried under consent business. ) Cncl. Beard questioned how the people who wanted the vacation on 10th Avenue to take place felt about the termination. Mr. Ekola informed Council that they have acquired a fence permit and constructed it in their backyard, which was the basis behind the vacation. Further discussion was held about the bare land, taxes and the surrounding properties. Beard/Sweeney motioned to direct staff to terminate efforts on the vacation of a portion of the 10th Avenue right-of-way (east of Marschall Road) and moved its approval, after further discussion. Cncl . Beard stated for the record that he would like to see this neighborhood be served with a softer approach in dealing with the fences and hedges. Mr. Ekola further informed Council that Staff will send out letters of action of Council to the property owners stating what the Council's decisions were. Motion carried unanimously. Sweeney/Vierling moved to authorize the purchase of a compact utility 4x4 from Grossman Chevrolet in the amount of $14 , 984 . 00. (Motion carried under consent business. ) Cncl . Vierling was concerned about the statement cited in the memo, "Public Works is requesting to equip this truck with air conditioning. Other trucks bought for Public Works have not been equipped with air conditioning" . Mr. Kraft explained that he had talked to the Public Works Director who felt that the air conditioning was not a necessity and could be eliminated. Vierling/Beard moved to authorize the purchase of a 15, 000lb chassis cab from Thane Hawkins Polar Chevrolet in the amount of $14 , 183 . 00 and with the deletion of the air conditioning. Motion carried unanimously. Sweeney/Vierling authorized the appropriate City officials to enter into a Preventative Maintenance Service Agreement with Associated Mechanical for the City municipal buildings (excluding the new City Hall) . (Motion carried under consent business. ) Official Proceedings of the January 5, 1993 Shakopee City Council Page -3- Sweeney/Vierling authorized the appropriate officials to contact Scott County to proceed with the hiring of a part-time legal secretary. (Motion carried under consent business. ) Sweeney/Vierling authorized the appropriate city officials to enter into a contract with a consultant to prepare a zoning ordinance at a cost not to exceed $6000 . (Motion carried under consent business. ) Cncl . Vierling expressed some concern about the word "nominal" in the statement, "Authorize the appropriate City officials to lease excess space in the new City Hall to other governmental agencies, for a nominal amount. " Ms. Marty suggested to end the sentence with agencies. Vierling/Sweeney moved to authorize the appropriate City officials to lease excess space in the new City Hall to other governmental agencies. Motion carried unanimously. Sweeney/Vierling moved to concur with the Mayor's recommendations and make the 1993 Liaison appointments as follows: Shakopee Public Utilities Commission, Robert Sweeney; Murphy's Landing Board, Joan Lynch; Independent School District #720, Michael Beard; Scott County Board of Commissioners, Gloria Vierling; Scott County Board Alternate, Robert Sweeney; Shakopee Clubs and the Shakopee Coalition, Michael Beard; Shakopee Convention and Visitors Bureau, Joan Lynch; Association of Metropolitan Municipalities (AMM) , Joan Lynch; Alternate to AMM, Gloria Vierling; Suburban Rate Authority, Michael Beard; Suburban Rate Authority Alternate, Robert Sweeney; and Vice Mayor, Joan Lynch. (Motion carried under consent business. ) Sweeney/Vierling offered Resolution No. 3729 , A Resolution Designating A Director and Alternate Director to the Suburban Rate Authority, and moved its adoption. (Motion carried under consent business. ) Sweeney/Vierling moved to make the following nominations to Boards and Commissions: Gayl Madigan and Cliff Stafford to the Planning Commission and Board of Adjustment & Appeals; Mark Miller, Andy Unseth and Kristin Dirks to the Community Development Commission; Judy Case and Eldon Reinke to the Energy & Transportation Committee; James Bastyr and Bill Harrison to the Cable Communication Advisory Commission and the Community Access Corporation Board of Directors; Bob Turek to the Housing Advisory & Appeals Board and the Building Code Board of Adjustments and Appeals; Terry O'Toole to the Shakopee Public Utilities Commission; Richard Mulcrone to the Police Civil Service Commission; Dolores Lebens, Paul Ten Eyck and John Tieben Sr. to the Park & Recreation Advisory Board; and Eldon Reinke to the Board of Review. (Motion carried under consent business. ) Official Proceedings of the January 5, 1993 Shakopee City Council Page -4- Sweeney/Vierling moved to approve the appointments mentioned in the memo of December 29, 1992 . (Motion carried under consent business. ) Sweeney/Vierling offered Resolution No. 3729, A Resolution Designating a Director and Alternate Director to the Suburban Rate Authority, and moved its adoption. (Motion carried under consent business. ) Sweeney/Vierling moved to nominate Kristen Dirks to the Community Development Commission and Clifford Stafford to the Planning Commission. (Motion carried under consent business. ) Sweeney/Vierling moved to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 1993. (Motion carried under consent business. ) Sweeney/Vierling moved to approve bills in the amount of $762, 089.83 . (Motion carried under consent business. ) Kathleen Lewis came before Council to express some concern about 141, Recreation Receptionist - Position Clarification Status Change. Mr. Kraft noted that Ms. Lewis's comments had to do with a letter dated Sept. 8, 1992 . Mr. Kraft felt that since this matter was under negotiation and that the letter referred to the Public Labor Relations Act, Chapter 179, Subdivision Employment 179A. 07, Subdivisions 1 and 4, that this matter should not be discussed in this forum. Subdivision 1 indicates that it is inherent management policy for the City Council to establish budgets and to also establish hours of work. Subdivision 4 indicates that communications should be carried out with the exclusive bargaining representatives. Mr. Kraft stated that the Council could be putting themselves in a position of committing an unfair labor practice. The Council cannot deal directly with employees for items that are negotiable. Mr. Kraft recommended that Council not talk about the proposed reduction of hours, if that was what Ms. Lewis wished to talk about. Ms. Lewis was allowed to speak with the stipulation that the City Administrator be allowed to curtail her comments, if, in his opinion, her comments could cross the line of actually bargaining with the City Council. Ms. Lewis stated that according to the December 31, 1992 memo, to Dennis Kraft from Barry Stock that the park and recreation work load was lighter than usual due to the winter season. She disagreed with this statement, feeling that the participation in the programs was the same if not more. Ms. Lewis commented on her 18 year full-time position being reduced to 32 hours and Council authorizing the recreation assistant to Official Proceedings of the January 5, 1993 Shakopee City Council Page -5- become a permanent part-time position. At this point, Mr. Kraft stopped Ms. Lewis's discussion and recommended Council not respond to this matter. Mr. Kraft informed Ms. Lewis that negotiations were going on at the present time. Ms. Lewis stated that she was not aware that negotiations were going on, apologized for coming before Council and thanked them for allowing her to speak. Vierling/Beard moved to authorize a reduction in the Recreation Receptionist position classification to part-time status (32 hours per week) effective January 1, 1993 . Discussion followed on whether the Council should change the status of this employee at this time or wait until the move to the new City Hall for determination of whether this employee could be useful somewhere else or other jobs could be consolidated. Ms. Marty stated that she and Barry Stock had discussed this at some length and they felt that this change was already in the budget and the dollars are not there for full time any longer. Cncl . Beard questioned why a temporary was recently hired on a permanent basis for the Recreation Department. Cncl. Sweeney informed him that this is a receptionist and the new hire is a recreation assistant, which are totally different positions. Motion failed unanimously. Sweeney/Vierling offered Resolution No. 3727, A Resolution Authorizing the City of Shakopee to Enter Into a Service Contract with the Regional Transit Board to Provide Public Transportation Service in Shakopee for Calendar Year 1993 , and moved its adoption. (Motion carried under consent business. ) Sweeney/Vierling offered Resolution No. 3728 , A Resolution Making a Negative Declaration on the Environmental Assessment Worksheet for the Proposed St. Frances Regional Medical Center, and moved its adoption. (Motion carried under consent business. ) Mayor Laurent stated he has a conflict on Tuesday nights through March. He recommended changing the Committee of the Whole meetings to another day or keeping them at Tuesday nights but starting later, approximately 8 : 30 PM and ending at 10: 30 PM. Discussion was held on the topics of the Committee of the Whole meeting on January 12th. Mr. Kraft stated they were going to discuss: 1. Underground utilities, City Ordinance (SPUC) 2 . The 1993 pay plan for non-union employees Official Proceedings of the January 5, 1993 Shakopee City Council Page -6- 3 . Provision of legal services 4 . Police/Fire training 5. Food and beverage tax Council decided on a Committee of the Whole meeting being scheduled for January 12th and 26th at 8 : 30 PM. Mayor Laurent recessed the City Council meeting for an executive session to discuss collective bargaining and litigation, at 8:20 PM. Mayor Laurent re-convened the City Council meeting at 9 : 16 p.m. and stated that no action was taken during the Executive Session. Mayor Laurent adjourned the City Council meeting to Tuesday, January 19, 1993 at 7 : 00 PM. The meeting adjourned at 9 : 17 P.M. (247=j Ju ith S . Cox y Clerk Debra Zabel Recording Secretary 111 SCOTT COUNTY OFFICE OF THE ADMINISTRATOR COURTHOUSE 110 428 S. HOLMES ST. CO \1SENT SHAKOPEE, MN 55379-1382 (612) 496-8100 CLIFFORD G. McCANN County Administrator BARBARA NESS Acting Deputy Administrator JAN MURPHY Administrative Assistant January 4, 1993 Mr. Dennis Kraft City Administrator City of Shakopee 129 First Avenue E. Shakopee, MN 55379 Dear Mr. Kraft: RE: Appointment of Managers to Prior Lake/Spring Lake Watershed District and Lower Minnesota River Watershed District Pursuant to Minnesota Statute 112.42 and the Scott County policy on Citizen Appointments to Scott County Advisory Boards and Committees (Resolution No. 89030 adopted April 11, 1989), the Board of Commissioners of Scott County is requesting your nominations for the appointment of a manager to the Prior Lake/Spring Lake and Lower Minnesota River Watershed District Boards of Managers. The third term of James Laabs will expire on March 3, 1993. Pursuant to Resolution No. 85026, adopted in February of 1985, this Board is not subject to the County's three-term limit. Therefore, Mr. Laabs is eligible to serve another term and has expressed an interest in doing so. In addition, the second term of James Kephart on the Lower Minnesota River Watershed District will expire on March 22, 1993. Mr. Kephart has also expressed an interest in serving another term. In accordance with Minnesota Statute 112.42, no person shall be appointed who is not a voting resident of the watershed district, and none shall be a public officer of the County, State or Federal government, except that a soil and water conservation district supervisor may be appointed as a manager. Mr. Dennis Kraft Page 2 The Board of Commissioners requests that you submit your recommendations for these appointments as soon as possible and no later than January 22, 1993. Please contact your County commissioner or submit your recommendations to this office. Thank you for your attention to this matter. Very truly yours, cr,. Cli ! d G. McCann Co , y Administrator jfh c: County Commissioners Bill Dilks, Watershed District File: PL/SL Watershed District File: Lower Minnesota River Watershed District RECOMMENDED ACTION: Move to recommend to the Scott County Board of Commissioners the appointment of Jim Kephart to the Lower Minnesota River Watershed District . January 12, 1993 Judy Cox, City Clerk City hall 129 east First Avenue Shakopee, MN 55379 Dear Judy, I would appreciate the City's support on my re-appointment to the Lower Minnesota River Watershed District when my current appointment expires in March of '93 . Thank you Sincerely, ephart (A-'/ V) `� I lam/ MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: 1993 Planning Commission Work Program DATE: January 8 , 1992 INTRODUCTION: Each year the Planning Commission develops an annual work program to guide its efforts for the upcoming year. Attached is a copy of the draft 1993 Planning Commission Work Program (back side of memo) . The Planning Commission reviewed this draft at their January 7 , 1993 meeting, and recommended its approval. BACKGROUND: In an effort to coordinate current planning activities (variances, conditional use permits, etc. ) with long range planning projects, staff has developed the work program. Responding to applications for variances, conditional use permits, [plats, etc. is the Commission' s and Board' s first responsibility. As applications are submitted, staff will continue to prepare the appropriate memos for consideration by the Planning Commission and the Board of Adjustment and Appeals. There are numerous long range planning tasks facing the City in the next several years. As a part of the 1993 Budget process, staff has requested additional funding for these long range planning efforts. To date, the City council has approved the appropriation of $50, 000 for the 1993 Budget for the prioritized planning efforts addressed in Exhibit A. ALTERNATIVES: 1. Approve the 1993 Planning Commission Work Program. 2 . Amend the 1993 Work Program as submitted and approve it. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends Alternative No. 1. ACTION REQUESTED: Offer a motion to approve the 1993 Work Program as recommended, and move its approval . 1993 PLANNING COMMISSION WORK PROGRAM COMP PLAN COMPLETION ELEMENT OBJECTIVE DATE * Items are listed in order of priority 1. GM Current Planning Review Activities Ongoing 2. GM Draft Comprehensive Plan September, 1993 3. GM Comprehensive Sewer Plan June, 1993 4. LU Subdivision Regulations Update June, 1993 5. LU Zoning Ordinance Update December, 1994 6. LU Downtown Plan Update December, 1993 7. LU/TS CR 17/Bypass Plan December, 1993 8. TS East Shakopee Transportation Plan September, 1993 9. TS Traffic Control Plan December, 1993 10.TS Citywide Street Width Study June, 1993 11.TS Local Street Sidewalk Study September, 1993 12. LU Annexation/MUSA Expansion Plans December, 1993 13. LU Marschall Road Corridor Plan December, 1993 14.LU 1st Avenue Corridor Plan December, 1993 15.LU Restudy the RTD Area Initiate in 1993 16. GM Development Review Process Improvements Ongoing 17. PM Reevaluate population and household June, 1993 18. GM Comprehensive Plan brochures December, 1993 19. GM Commission education seminars Monthly 20.TS Street Lighting Study Complete in 1993 21.TS Street Tree Study Complete in 1993 22.LU Land Division Coordination Initiate in 1993 (City and Scott County) 23. LU On-site sewer program December, 1994 24. SW Wetland Mapping Inventory December, 1994 25. SW Review 509 Surface Water Mgmt.Plans December, 1994 EXHIBIT A E CV a o c ao 0. OE.U o 00 >, g ca . 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Kraft, City Administrator FROM: Terrie Sandbeck, Assistant City Planner RE: Updated Planned Unit Development Application Packets Land Use Administration, Planning Department DATE: January 8 , 1992 INTRODUCTION: Staff has recently completed the preparation of the application packets for the Preliminary Development Plan and Final Development Plan for Planned Unit Developments. The Planning Commission reviewed these Application Packets at their January 7 , 1993 , meeting, and have recommended the approval of a policy requiring their use in obtaining the necessary information required for review. BACKGROUND: Last September, staff presented a series of application packets for the various development procedures administered by the Planning Department. The Planning Commission reviewed the Application Packets and recommended their approval to the City Council. On September 15, 1992 , the City Council established a policy which required complete submittals for development proposals as guided by the new application packets. These updated application packets included the following: Land Division Administration: 1. Preliminary Plat. a. Park Dedication. b. Wetlands. 2 . Final Plat. 3 . Minor Subdivision. 4 . Vacation. Land Use Administration: 1. Conditional Use Permit. 2 . Variance. 3 . Admendment to the Zoning Chapter. DISCUSSION: Staff has recently completed the updated versions of the Application Packets for both the Preliminary Development Plan and the Final Development Plan for Planned Unit Developments. As with the previously approved application packets, a three part format has been followed for each application. This format consists of the following: 1. Information Handout: Explains the various steps involved in each procedure and also provides other general information. 2 . Submission Requirements: A checklist form which identifies all the requirements for a particular process based on ordinance requirements. 3 . Application: The actual application form which lists the names, addresses, and phone numbers of the applicant, and fee information. The submission requirements for Planned Unit Developments have been developed into a checklist format. Applicants are directed to check off each item and return their completed checklist with their submittal. The intent of this checklist format is to assist the applicant in providing all the necessary information for their proposal . Over the past several years, the City has been requiring more information with the various applications. Slowly, the applications have been improving. The use of these packets and requiring complete submittals for applications for approval of Planned Unit Developments will greatly improve the quality of submittals in the future. Staff would like to institute a policy to require complete submittals based upon these application packets. PLANNING COMMISSION RECOMMENDATION: The Planning Commission recommends that the City Council approve of the use of the Application Packet for Approval of a Preliminary Development Plan and the Application Packet for Approval of a Final Development Plan for Planned Unit Developments. ACTION REQUESTED: 1. Review and comment on the Application Packets. 2 . Offer a motion to adopt the complete submittal policy based upon the requirements established in the Application Packets, and move its adoption. PRELIMINARY DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT APPLICATION PACKET LAND USE ADMINISTRATION City of Shakopee 129 East 1st Avenue Shakopee, Minnesota 55379 (612) 445-3650 {PRELIPUD.APP} Original 12/11/92 PLANNED UNIT DEVELOPMENT (PUD) APPROVAL PROCEDURES CITY OF SHAKOPEE 129 East First Avenue Shakopee, MN 55379 (612) 445-3650 PRELIMINARY DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT APPROVAL PROCESS:WEEKS MEET 1. Pre-application meeting between the applicant and City Staff. These meetings are held the first Wednesday afternoon each month by appointment only. FILE 2. Filing of Application for Approval of Preliminary Development Plan for Planned Unit Development - 15 sets of plans (24" x 36"), 1 reduced set of plans (11"x17"), complete application forms, and pay application fees and deposit. REVIEW 3. City Departmental Review - Routing Departments/Agencies. STAFF 4. Planning Department Consolidates Staff Report, including conditions. REPORT PLANNING 5. Planning Commission reviews and forwards recommendations to the COMMISSION City Council. CITY 6. City Council approves or denies the Preliminary Development Plan for the P.U.D. COUNCIL COMPLY 7. If the Preliminary Development Plan for the P.U.D. is approved, the applicant proceeds to comply with the conditions of approval for the Preliminary Development Plan and prepares for the application for approval of the Final Development Plan for the PUD. (See Application Packet for Approval of a Final Development Plan for Additional Information.) FINAL DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT APPROVAL PROCESSS: 4-6 WEEKS MEET 1. Pre-application meeting between the applicant and City Staff. These meetings are held the first Wednesday afternoon each month by appointment only. FILE 2. Filing of Application for Approval of Final Development Plan for Planned Unit Development- 15 sets of plans(24"x 36"), 1 reduced set of plans(11"x17"),complete application forms,and pay application fees. REVIEW 3. City Departmental Review - Routing Departments/Agencies. STAFF 4. Planning Department Consolidates Staff Report, including conditions. REPORT PLANNING 5. Planning Commission reviews and forwards recommendations to the COMMISSION City Council. CITY 6. City Council approves or denies the Final Development Plan for the P.U.D. COUNCIL COMPLY 7. If the Final Development Plan for the P.U.D. is approved, the applicant proceeds to comply with the conditions of approval for the Final Development Plan and prepares for the application for approval of the Preliminary Plat. (See Application Packet (PRELIPUD.APP1 for Approval of a Preliminary Plat for Additional Information.) Orl`Irat 12/11/92 PRELIMINARY DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT (PUD) INFORMATIONAL HANDOUT LAND USE ADMINISTRATION CITY OF SHAKOPEE APPLICATION PROCESS FOR REQUEST FOR APPROVAL OF PRELIMINARY DEVELOPMENT PLAN FOR A PLANNED UNIT DEVELOPMENT: The purpose of the Planned Unit Development (PUD) section of the Zoning Ordinance is to encourage innovation; variety and creativity in site planning and architectural design; to maximize development compatibility; to encourage the planning of entire ownerships of land as a unit; to provide for greater efficiency in the use of land, public streets and energy; to protect important natural and cultural landscape features; and to preserve more open space than would be possible without the PUD process. The City Council cannot approve a PUD unless it finds the following: A. The proposed development is consistent in all respects with the City's Comprehensive Plan. B. Where variances are requested,greater compatibility with surrounding land uses warrants the granting of variances. C. The open space gain warrants the use of a PUD to grant variances. D. The Final Development Plan is in substantial conformance with the approved Preliminary Development Plan. With the PUD approval process,Zoning District standards may be negotiated and variances from the district requirements may be granted by the City as a part of the PUD process. However, the following restrictions are excluded from the possible variances and/or negotiations: A. Fire and Safety. No variances shall be negotiated which in any way violate the fire and safety codes of the City. B. Exterior Streets and Yards. No reduction in yard requirements shall be permitted adjacent to exterior property lines or exterior public streets. C. Interior Streets. No building shall be located less than 15 feet from the back of the curb lines along interior streets that are to be maintained by the City. D. Off-Street Parking. No variances shall be negotiated from off-street parking except as specifically provided for in Section 11.05, Subd. 3. E. Density. Residential density shall not be increased by more than 25%. F. Open Spaces. No variances shall be negotiated which will result in less open space than is required by the zoning district. This includes yard requirements. Residential PUDs shall provide at least twenty percent(20%)of the project area as open space. Where private open space for park or recreation purposes is provided in a proposed subdivision and such space is to be privately owned and maintained by the future residents of the subdivision, a credit of up to forty percent (40%) of the requirements of Section 12.07,Subd.5,Subparagraph A,may be given provided that the following conditions are met: 1. That such land area is not occupied by non-recreational buildings and is available for the use of all the residents of the proposed subdivision; 2. That required setbacks shall not be included in the computation of such private open space; 3. That the use of the private open space is restricted for park and recreational purposes by recorded covenants which run with the land in favor of the future owners of the property within the tract and which cannot be defeated or eliminated without the consent of the Council; 4. That the proposed private open space is of a size, shape, location, topography, and usability for park and recreational purposes or contains unique natural features that are important to he preserved; 5. That the proposed private open space reduces the demand for public recreational facilities to serve the development. After approval of both the Preliminary Development Plan and the Final Development Plan for the Planned Unit Development,the proposed PUD must receive approval for both a Preliminary and Final Plat. The process of subdividing land into home sites,or parcels for other uses,is one of the most important factors in the growth of Shakopee. The Subdivision Regulations outlined in Chapter 12 of the Shakopee City Code establish minimum standards to aid developers and the general public and to ensure that subdivisions are conceived and designed to contribute to an attractive,orderly, and safe community. Ensuring that Planned Unit Developments and subdivisions are properly designed is the primary purpose of the Planned Unit Development,Preliminary Plat,and Final Plat approval processes. To provide for a timely and effective review by the City, applicants benefit from providing a complete submittal. The Planned Unit Development Submission Requirements checklist has been developed to assist applicants in providing the necessary information. The review of a proposed Planned Unit Development involves many City departments,as well as local and state agencies. In some cases,applicants may need to contact these agencies directly. The following is an outline of the steps involved in an application for approval of the Preliminary Development Plan for a Planned Unit Development: 1. PRE-APPLICATION MEETING: The applicant is encouraged to make an appointment for a Pre- Application Meeting with Staff to discuss the PUD and subdivision proposal. This informal meeting with City Staff may assist you in determining whether or not you should proceed with the project,or make changes in the proposal prior to submitting your application. These meetings are held once a month. The developer should provide a sketch plan with this application and be prepared to discuss general details regarding the proposal. 2. APPLICATION FOR APPROVAL OF PRELIMINARY DEVELOPMENT PLAN: The applicant submits a completed Application for Approval of a Preliminary Development Plan for a Planned Unit Development and fifteen sets of the proposed development plans,along with all applicable supporting materials,to be reviewed by City Staff. The attached"Submission Requirements for Application for Approval of the Preliminary Development Plan for a Planned Unit Development"lists the submission requirements. Also attached is a schedule of meeting dates for the Planning Commission which provides application deadline dates. It is important to submit all of the required materials prior to the deadline date to ensure adequate time to prepare,mail,and publish the public hearing notice,and to provide adequate time for all City Departments and applicable governmental agencies to review the proposal. 3. PUBLIC HEARING SCHEDULED: The Planning Department will review the completed application and development plan for the PUD, and schedule a public hearing before the Planning Commission. The Planning Commission will hold the public hearing within sixty days of application. The applicant will be notified of this public hearing date. 4. DEPARTMENT / AGENCY REVIEW: The Planning Department will distribute copies of the application and supporting materials to City Departments and applicable agencies or government jurisdictions for review. The review period generally requires two weeks; however, review by the • Metropolitan Council, Scott County, or other agencies may require additional review time. 5. ADMINISTRATIVE REVIEW: After comments have been provided by City Departments and applicable governmental agencies,the Planning Department will prepare a consolidated Staff Report for submission to the Planning Commission in their agenda packets. A copy of the Agenda and the Staff Report will be sent to the applicant. 6. PLANNING COMMISSION MEETING/PUBLIC HEARING: The Planning Commission holds the public hearing. The process for conducting hearings is similar for most forms of applications and is 1 described below: A. Call to Order. The Chair of the meeting will call the public hearing to order and briefly introduce the Preliminary Development Plan for the proposed PUD. Although the time for the public hearing is stated on the agenda,these times are approximate. However,no public hearing can be opened prior to the predetermined time. B. Staff Report: The Chair will request City Staff to review the application and submit their recommendations for action. C. Presentation by Applicant: The applicant may be requested to make a presentation of the proposal to the Planning Commission. If the applicant is asked to do so, he or she should approach the microphone and state his or her name and address so that information will be accurately recorded for the public record. Either the applicant or an appointed representative should be present at all meetings where the proposal is being formally reviewed by the Planning Commission and/or the City Council. D. Public Input: Once the applicant's comments have been presented, the Chair will ask if anyone in the audience wishes to comment, for the record, on the proposal. Questions should be directed to the Chair, and will only be answered if directed to do so by a Commissioner. It is the responsibility of the Chairperson to enforce the procedure for public input. All comments should be made from the microphone, and not randomly called out from the audience. E. Closing the Public Hearing: Once the Chair closes the public hearing, comments may only be received if directed to do so by a Commissioner. After discussion,the Commissioners will vote to recommend to the City Council the approval or denial of the proposed Preliminary Development Plan for the Planned Unit Development. In the event that the public hearing is continued and their decision is tabled, a specific date will be chosen to continue discussion on the proposal. This is usually done in instances where additional information is required in order to come to a decision. 7. CITY COUNCIL ACTION ON PRELIi`IINARY DEVELOPMENT PLAN: Following the public hearing at the Planning Commission meeting, staff will schedule the date and time that the Preliminary Development Plan for the Planned Unit Development will be considered by the City Council. Staff will present their findings and the recommendation of the Planning Commission. The applicant or a representative should attend the meeting to explain the details of the proposal. The City Council will consider the proposal and approve, deny, or table the item. 8. APPROVAL OF THE PRELIMINARY DEVELOPMENT PLAN FOR THE PUD: If the Preliminary Development Plan for the Planned Unit Development is approved by the City Council,the applicant proceeds to comply with the conditions of approval for the Preliminary Development Plan and prepares for the application for approval of the Final Development Plan for the PUD. (See Application Packet for Approval of a Final Development Plan for Additional Information.) 9. LETTER TO APPLICANT: Following action on the Preliminary Development Plan for the Planned Unit Development by the City Council,a letter is written to the applicant informing him or her of the Council's action. Specific requirements for Planned Unit Development submittals are identified in Section 11.40 of the Shakopee City Code. This ordinance is available for review and/or purchase from the Planning Department. Anyone wishing to develop property with a Planned Unit Development within the City of Shakopee should obtain a copy of this portion of the ordinance. {PRELIPL'DAPP} Orig}nal 12/W42 SUBMISSION REQUIREMENTS FOR APPLICATION FOR APPROVAL FUNITDEVELOPMENTPRELIMINARY DEVELOPMENT PLAN FOR PLANNED The following checklist has been provided to assist applicants in providing the necessary information. Please make a check mark in all boxes under the "Applicant"column of the corresponding requirement. If the listed requirement is not applicable, please note reason(s) in the left hand margin. Applications for Approval of a Planned Unit Development (PUD) must have the following information included: Applicant Submitted 1. Completed Forms: A. Application: Application for Approval of Preliminary Development Plan for PUD, including approval of the property owner. B. Paid Fee. C. Paid $1, 000 Deposit. D. Database Worksheet. E. Park Dedication Worksheet. F. Application for Wetlands Permit. G. Permits Required Worksheet. 2 . Abstractor' s List: A list of the names and addresses of property owners within 350 feet of the exterior boundaries of the proposed PUD from a Certified Abstract Firm. 3 . Preliminary Development Plans: lans Fifteen (15) sets of the following p and information on 24"x36" paper, scaled 1"=100 ' for residential and commercial, or 1"=200 ' for industrial developments. The PUD drawings must show all rights-of- way, easements, structures, topography, and lot lines within 100 feet of the proposed PUD. Such information shall be provided on separate drawings, stapled together, or otherwise attached to provide a neat and organized written and graphic package. 4 . Reduced copies: One (1) set of all required plans, maps, and drawings reduced to 11" x 17" paper. 5. Cover Letter: A cover letter describing the character of the proposed PUD should be provided. Information helpful to understanding the proposal, such as the site size, names of owners and developers, development timing, existing and proposed zoning, etc. All proposed variances and corresponding rationale must be listed in the cover letter. 6. Existing Site and Area Information: A. Property Survey: Survey of the property to be developed into the PUD prepared and certified by a surveyor registered in the State of Minnesota. The legal description of the property must be provided on the survey. The survey should be prepared at the same scale of the PUD drawings. The location and width of all public rights-of-way and easements, section and corporate lines within the tract and to a distance of 100 feet beyond the tract must be shown. Identify by name and ownership boundary lines of adjoining unsubdivided land within 100 feet of the proposed plat; B. Existing Improvements Map: Topography, slope conditions, drainage and water features out to 100feet beyond the boundaries of the proposed including contours at vertical intervals of not more than 2 feet. Where the horizontal contours are 100 feet or more, a one foot vertical interval shall be shown. The location and size of all existing streets, highways, alleys, sidewalks, sewers, manholes, watermains, hydrants, culverts, and other utilities to a distance of 100 feet beyond the tract must be shown. All buildings and structures to a distance of 100 feet beyond the tract must also be shown. C. Existing Natural Conditions Map: Include soil types, vegetation, eroding slope conditions, wetlands, water features, drainage, wildlife, existing land uses, etc. The existing soil classifications are provided in the Scott County Soil Survey. For more information, contact the Scott county Soil and Water Conservation District. The wetlands must be delineated on this plan, as required by the Wetland Conservation Act of 1991. Please refer to the Wetlands Application Packet for more information. 7 . Preliminary Development Plan: Illustrate the proposed use of the land. Include: A. Layout of proposed streets: Show right-of-way widths and street widths, and proposed names of streets. The layout of the proposed streets shall conform to City design criteria. B. Basic data regarding lots and blocks: Include layout, numbers, preliminary dimensions, and area in square feet for each lot. C. Setbacks: Minimum front, side, and rear building setback lines, indicating dimensions. D. Easements: Locations of existing and proposed public easements. E. Buildings: Location and dimensions of all existing and proposed buildings. F. Driveways and Parking Areas: Locations of all private driveways and parking areas. G. Sidewalks and Trails: Location of all existing and proposed sidewalks and trails. H. Public Areas: Areas (other than streets, alleys, pedestrian ways, and utility easements) intended to be dedicated or preserved for public use, including the size of the areas in acres. I. Open Space and Recreation Areas: The PUD ordinance requires a minimum of 20 percent open space. The submittal must designate the location, dimensions, and sizes of these areas, as well as provide information as to the types of recreational activities and equipment that will be provided for the residents. In addition, information regarding relationships to either a sidewalk or trail access system should be provided. J. Information Table: Provide density per acre on the Preliminary Development Plan. The table should also include the open space area information. Acreages must be provided for proposed open spaces. This information should be summarized in a table and compared to the required amount of open space in order to verify meeting this requirement. 8 . Preliminary Utilities Plan: Illustrate where the existing and proposed utilities will be located. For more information, contact the City Engineer and the Utilities Manager. A. Location / Size: Proposed location and size of sanitary sewer lines and watermains, and proposed gradient of sewer line in accordance with City design criteria. B. Discharge / Connection: Proposed sanitary sewer point of discharge or connection to existing system and watermain connection or source of supply with all information required in the City design criteria. C. Wells / Septic Sites: If the proposal is in the rural service area, illustrate all existing and proposed wells and septic sites. A minimum of two septic sites must be identified for each lot proposed in the rural service area. D. Soil Tests: Soil percolation and soil boring tests, as well as other pertinent subsurface information are required in rural service areas. Soil percolation and boring tests shall conform to the testing procedures of the Shakopee Sewage Disposal and Treatment Code. 9 . Preliminary Stormwater Management Control Plan: The proposed Grading, Drainage and Erosion Control Plan must be provided. For requirements, contact the City Engineer and the appropriate water management agencies. (See listing at bottom of Submission Requirements) . 10. Preliminary Landscape Plan: A landscape plan must be submitted illustrating the general landscaping concepts to be used for the PUD. A planting schedule listing plant types and sizes must also be provided. Please contact the Planning Department staff for more information. 11. Preliminary Building Plans: [ Proposed floor plans, elevations and heights for all proposed buildings are required. The typical design and dimensions of private yards should also be shown on the typical floor plans to help define open space areas. 12 . Preliminary Phasing Plan: Information on the proposed phasing of the construction of all public and private improvements must be provided. 13 . Watershed District or Water Management Organization (WMO) Plan Review: Submit one (1) copy of all stormwater management documents, including the grading and drainage plan, erosion control plan, etc. to the appropriate agency for stormwater drainage review: A. Shakopee Basin WMO C. Prior Lake Spring Lake Peter Beckius, Watershed District District Soil Peter Fryer, Conservationist District Soil Scott County SWCD Conservationist 107 Water Street Montgomery Engineering Jordon, MN 55352 545 Indian Mound Boulevard (612-492-2636) ; and Wayzata, MN 55391 (612-473-4224) B. Lower MN River D. Sand Creek WMO Watershed District Peter Beckius, Larry Samsted, District Soil Itasca Engineering Conservationist 1221 4th Avenue East, Scott County SWCD Suite 145 107 Water Street Shakopee, MN 55379 Jordan, MN 55352 (612-445-7993) (612-492-2636) {PREUPW APP) Oripook 12111192 APPLICATION FOR APPROVAL OF PRELIMINARY DEVELOPMENT PLAN FOR A PLANNED UNIT DEVELOPMENT (PUD) CITY OF SHAKOPEE For Office Use Only: 129 East 1st Avenue Date Filed: Shakopee, MN 55379 Filing Fee: (612) 445-3650 Receipt No. : Proposed Name of PUD: PUD Location: Applicant/Developer: Address: Phone: Current Property Owner: Address: Phone: Consultant/Engineer: Address: Phone: Fee: Base Fee PLUS Acreage Fee = Total Fee (1993) $400 + ( acres x $20) = $ PLUS $1, 000 Cash Deposit for Planning, Engineering, Legal, and Administrative Fees incurred during the review. Applicant is also responsible for all administrative costs and consultation fees incurred by the City, as established in the City' s Fee Schedule. Submitted this day of , 19 Applicant/Developer ' s Signature Property Owner' s Signature FAILURE TO COMPLY WITH SUBMISSION REQUIREMENTS WILL RESULT IN THE RETURN OF YOUR APPLICATION FOR COMPLIANCE. (PRELIPCD.APP) OrIgIn.t 12/11.92 PRELIMINARY DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT DATABASE WORKSHEET Planned Unit Development Information: 1. Current legal descriptions of all parcels (attach on separate sheets 8 1/2" x 11" if too lengthy) . Parcel A Parcel B Parcel C Parcel D 2 . Current 27- 27 PID Numbers: 27- 27- 3 . Property � Presentfl Torrens Acreage: Zoning: Property? 4 . Existing Use of Property: 5. Proposed Use of Property: 6 . Has the applicant or property owner sought to plat, rezone, obtain a variance or Conditional Use Permit on the subject parcel or any portion of it? No Yes If so, when? Request for: 7 . Will the proposed Planned Unit Development require any variances from the Subdivision Regulations (Chapter 12 of the City Code) ? Please list and state reasons: • • • (PRELIPUDAPP) Original:12/11!92 PERMITS REQUIRED WORKSHEET LAND DIVISION ADMINISTRATION CITY OF SHAKOPEE Applicant Project Name Project Location Building Permit Approvals Principal Building Permit Accessory Building Permit Deck and Fence Sign Septic (On-site sewer) Storage Tank Engineering Permit Approvals Work in the Right-of-Way Grading and Drainage Planning Permit Approvals Conditional Use Permit Variance Rezoning Comprehensive Plan Amendment MUSA Amendment Major Subdivision Minor Subdivision Vacation Environmental Assessment Worksheet Indirect Source Permit DNR Approval Scott County Environmental Health MPCA Shakopee Public Utility Commission Permit Approvals Water Permit Electric Permit {PRELIPUDAPP} Ori$na1 17/11/92 PLANNING COMMISSION AND BOARD OF ADJUSTMENT AND APPEALS SCHEDULED MEETINGS FOR 1993 (Regular Sessions) Application Deadline Discussion Items Variances Pre-Application Conditional Use Permit Meeting Dates P.U.D.'s and Scheduled 1:30 P.M. Plats and Rezoning Meeting Date December 2nd, 1992 December 14th January 7th January 6th January 11th February 4th February 3rd February 8th March 4th March 3rd March 15th April 8th April 7th April 12th May 6th May 5th May 10th June 3rd June 2nd June 14th July 8th July 7th July 12th August 5th August 4th August 16th September 9th September 1st September 13th October 7th October 6th October 11th November 4th November 3rd November 15th December 9th December 1st December 13th January 6th, 1994 FINAL DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT APPLICATION PACKET LAND USE ADMINISTRATION City of Shakopee 129 East 1st Avenue Shakopee, Minnesota 55379 (612) 445-3650 {FINALPUD.APP} Original: 12/11/92 PLANNED UNIT DEVELOPMENT (PUD) APPROVAL PROCEDURES CITY OF SHAKOPEE 129 East First Avenue Shakopee, MN 55379 (612) 445-3650 PRELIMINARY DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT APPROVAL PROCESS: WEEKS MEET 1. Pre-application meeting between the applicant and City Staff. These meetings are held the first Wednesday afternoon each month by appointment only. FILE 2. Filing of Application for Approval of Preliminary Development Plan for Planned Unit Development - 15 sets of plans (24" x 36"), 1 reduced set of plans (11"x17"), complete application forms, and pay application fees and deposit. REVIEW 3. City Departmental Review -Routing Departments/Agencies. STAFF 4. Planning Department Consolidates Staff Report, including conditions. REPORT PLANNING 5. Planning Commission reviews and forwards recommendations to the COMMISSION City Council. CITY 6. City Council approves or denies the Preliminary Development Plan for the P.U.D. COUNCIL COMPLY 7. If the Preliminary Development Plan for the P.U.D. is approved, the applicant proceeds to comply with the conditions of approval for the Preliminary Development Plan and prepares for the application for approval of the Final Development Plan for the PUD. (See Application Packet for Approval of a Final Development Plan for Additional Information.) FINAL DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT APPROVAL PROCESS: 4-6 WEEKS MEET 1. Pre-application meeting between the applicant and City Staff. These meetings are held the first Wednesday afternoon each month by appointment only. FILE 2. Filing of Application for Approval of Final Development Plan for Planned Unit Development- 15 sets of plans(24"x 36"),1 reduced set of plans(11"x17"),complete application forms,and pay application fees. REVIEW 3. City Departmental Review -Routing Departments/Agencies. STAFF 4. Planning Department Consolidates Staff Report, including conditions. REPORT PLANNING 5. Planning Commission reviews and forwards recommendations to the COMMISSION City Council. CITY 6. City Council approves or denies the Final Development Plan for the P.U.D. COUNCIL COMPLY 7. If the Final Development Plan for the P.U.D. is approved, the applicant proceeds to comply with the conditions of approval for the Final Development Plan and prepares for the application for approval of the Preliminary Plat. (See Application Packet (FNALPUDAPP) for Approval of a Preliminary Plat for Additional Information.) Otioat 12/11/92 FINAL DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT (PUD) INFORMATIONAL HANDOUT LAND USE ADMINISTRATION CITY OF SHAKOPEE APPLICATION PROCESS FOR REQUEST FOR APPROVAL OF FINAL DEVELOPMENT PLAN FOR A PLANNED UNIT DEVELOPMENT: The purpose of the Planned Unit Development (PUD) section of the Zoning Ordinance is to encourage innovation, variety and creativity in site planning and architectural design; to maximize development compatibility; to encourage the planning of entire ownerships of land as a unit; to provide for greater efficiency in the use of land, public streets and energy; to protect important natural and cultural landscape features; and to preserve more open space than would be possible without the PUD process. The City Council cannot approve a PUD unless it finds the following: A. The proposed development is consistent in all respects with the City's Comprehensive Plan. B. Where variances are requested,greater compatibility with surrounding land uses warrants the granting of variances. C. The open space gain warrants the use of a PUD to grant variances. D. The Final Development Plan is in substantial conformance with the approved Preliminary Development Plan. With the PUD approval process, Zoning District standards may be negotiated and variances from the district requirements may be granted by the City as a part of the PUD process. However, the following restrictions are excluded from the possible variances and/or negotiations: A. Fire and Safety. No variances shall be negotiated which in any way violate the fire and safety codes of the City. B. Exterior Streets and Yards. No reduction in yard requirements shall be permitted adjacent to exterior property lines or exterior public streets. C. Interior Streets. No building shall be located less than 15 feet from the back of the curb lines along interior streets that are to be maintained by the City. D. Off-Street Parking. No variances shall be negotiated from off-street parking except as specifically provided for in Section 11.05, Subd. 3. E. Density. Residential density shall not be increased by more than 25%. F. Open Spaces. No variances shall be negotiated which will result in less open space than is required by the zoning district. This includes yard requirements. Residential PUDs shall provide at least twenty percent(20%) of the project area as open space. Where private open space for park or recreation purposes is provided in a proposed subdivision and such space is to be privately owned and maintained by the future residents of the subdivision, a credit of up to forty percent (40%) of the requirements of Section 12.07,Subd.5, Subparagraph A,may be given provided that the following conditions are met: 1. That such land area is not occupied by non-recreational buildings and is available for the use of all the residents of the proposed subdivision; 2. That required setbacks shall not be included in the computation of such private open space; 3. That the use of the private open space is restricted for park and recreational purposes by recorded covenants which run with the land in favor of the future owners of the property within the tract and which cannot be defeated or eliminated without the consent of the Council; 4. That the proposed private open space is of a size, shape, location, topography, and usability for park and recreational purposes or contains unique natural features that are important to be preserved; 5. That the proposed private open space reduces the demand for public recreational facilities to serve the development. After approval of both the Preliminary Development Plan and the Final Development Plan for the Planned Unit Development,the proposed PUD must receive approval for both a Preliminary and Final Plat. The process of subdividing land into home sites,or parcels for other uses,is one of the most important factors in the growth of Shakopee. The Subdivision Regulations outlined in Chapter 12 of the Shakopee City Code establish minimum standards to aid developers and the general public and to ensure that subdivisions are conceived and designed to contribute to an attractive, orderly, and safe community. Ensuring that Planned Unit Developments and subdivisions are properly designed is the primary purpose of the Planned Unit Development,Preliminary Plat, and Final Plat approval processes. To provide for a timely and effective review by the City, applicants benefit from providing a complete submittal. The Planned Unit Development Submission Requirements checklist has been developed to assist applicants in providing the necessary information. The review of a proposed Planned Unit Development involves many City departments, as well as local and state agencies. In some cases,applicants may need to contact these agencies directly. The following is an outline of the steps involved in an application for approval of the Final Development Plan for a Planned Unit Development: 1. PRE-APPLICATION MEETING: The applicant is encouraged to make an appointment for a Pre- Application Meeting with Staff to discuss the PUD and subdivision proposal. This informal meeting with City Staff may assist you in determining whether or not you should proceed with the project, or make changes in the proposal prior to submitting your application. These meetings are held once a month. The developer should provide a sketch plan with this application and be prepared to discuss general details regarding the proposal. 2. APPLICATION FOR APPROVAL OF FINAL DEVELOPMENT PLAN FOR PUD: The applicant submits a completed Application for Approval of a Final Development Plan for a Planned Unit Development and fifteen sets of the proposed development plans, along with all applicable supporting materials, to be reviewed by City Staff. The attached"Submission Requirements for Application for Approval of the Final Development Plan for a Planned Unit Development" lists the submission requirements. Also attached is a schedule of meeting dates for the Planning Commission which provides application deadline dates. It is important to submit all of the required materials prior to the deadline date to ensure adequate time for all City Departments and applicable governmental agencies to review the proposal. 3. PLANNING COMMISSION REVIEW SCHEDULED: The Planning Department will review the completed application and development plan for the PUD,and schedule a review before the Planning Commission. The Planning Commission will conduct their review within sixty days of application. The applicant will be notified of this review date. 4. DEPARTMENT / AGENCY REVIEW: The Planning Department will distribute copies of the application and supporting materials to City Departments and applicable agencies or government jurisdictions for review. The review period generally requires two weeks; however, review by the Metropolitan Council, Scott County, or other agencies may require additional review time. 5. ADZVIINISTRATIVE REVIEW: After comments have been provided by City Departments and applicable governmental agencies,the Planning Department will prepare a consolidated Staff Report for submission to the Planning Commission in their agenda packets. A copy of the Agenda and the Staff Report will be sent to the applicant. 6. PLANNING COMAHSSION MEETING: The Planning Commission reviews the Final Development Plan for the PUD and provides their recommendation to the City Council. The process for conducting Planning Commission meetings is similar for most forms of applications and is described below: A. Call to Order. The Chair of the meeting will call the meeting to order and briefly introduce the Final Development Plan for the proposed PUD. B. Staff Report: The Chair will request City Staff to review the application and submit their recommendations for action. C. Presentation by Applicant: The applicant may be requested to make a presentation of the proposal to the Planning Commission. If the applicant is asked to do so, he or she should approach the microphone and state his or her name and address so that information will be accurately recorded for the public record. Either the applicant or an appointed representative should be present at all meetings where the proposal is being formally reviewed by the Planning Commission and/or the City Council. D. Public Input: Once the applicant's comments have been presented, the Chair will ask if anyone in the audience wishes to comment, for the record, on the proposal. Questions should be directed to the Chair, and will only be answered if directed to do so by a Commissioner. It is the responsibility of the Chairperson to enforce the procedure for public input. All comments should be made from the microphone, and not randomly called out from the audience. E. Recommendation by the Planning Commission: After discussion, the Commissioners will vote to recommend to the City Council the approval or denial of the proposed Final Development Plan for the Planned Unit Development. In the event that their recommendation is tabled,a specific date will usually be chosen to continue discussion on the proposal. This is usually done in instances where additional information is required in order to come to a decision. 7. CITY COUNCIL ACTION ON FINAL DEVELOPMENT PLAN FOR PUD: Following the recommendation of the Planning Commission,staff will schedule the date that the Final Development Plan for the Planned Unit Development will be considered by the City Council. Staff will present their findings and the recommendation of the Planning Commission. The applicant or a representative should attend the meeting to explain the details of the proposal. The City Council will consider the proposal and approve, deny, or table the item. S. APPROVAL, OF THE FINAL DEVELOPMENT PLAN FOR ME PUD: If the Final Development Plan for the Planned Unit Development is approved by the City Council, the applicant proceeds to comply with the conditions of approval for the Final Development Plan and prepares for the application for approval of the Preliminary Plat for the PUD. (See Preliminary Plat Application Packet for additional Information.) 9. LETTER TO APPLICANT: Following action on the Final Development Plan for the Planned Unit Development by the City Council, a letter is written to the applicant informing him or her of the Council's action. Specific requirements for Planned Unit Development submittals are identified in Section 11.40 of the Shakopee City Code. This ordinance is available for review and/or purchase from the Planning Department. Anyone wishing to develop property with a Planned Unit Development within the City of Shakopee should obtain a copy of this portion of the ordinance. (FLNALPL'DAPP) Original 12,11192 SUBMISSION REQUIREMENTS FOR APPLICATION FOR APPROVAL OF A FINAL DEVELOPMENT PLAN FOR PLANNED UNIT DEVELOPMENT The following checklist has been provided to assist applicants in providing the necessary information. Please make a check mark in all boxes under the "Applicant"column of the corresponding requirement. If the listed requirement is not applicable, please note reason(s) in the left hand margin. Applications for Approval of a Planned Unit Development (PUD) must have the following information included: Applicant Submitted i. Completed Forms: A. Application: Application for Approval of Final Development Plan for PUD, including approval of the property owner. B. Paid Fee. C. Paid $1, 000 Deposit. D. Final Development Plan Worksheet. E. Park Dedication Worksheet. F. Application for Wetlands Permit. G. Permits Required Worksheet. 2 . Final Development Plans: Fifteen (15) sets of the following plans and information on 24"x36" paper, scaled 1"=100 ' for residential and commercial, or 1"=200 ' for industrial developments. Such information shall be provided on separate drawings, stapled together, or otherwise attached to provide a neat and organized written and graphic package. 3 . Reduced copies: One (1) copy of all required plans, maps, and drawings reduced to 11" x 17" paper. 4 . Cover Letter: If the approval of the Preliminary Development Plan by the City Council results in changes to the design of the PUD, a revised cover letter must be submitted with the Final Development Plan noting the necessary changes. 5 . Final Development Plan: Illustrate the proposed use of the land. If the approval of the Preliminary Development Plan by the City Council results in changes to the design of the PUD, these changes must be shown on the Final Development Plan. The Final Development Plan must include the following: A. Layout of proposed streets: Show right-of-way widths and street widths, and proposed names of streets. The layout of the proposed streets shall conform to City design criteria. B. Basic data regarding lots and blocks: Include layout, numbers, preliminary dimensions, and area in square feet for each lot. C. Setbacks: Minimum front, side, and rear building setback lines, indicating dimensions. D. Easements: Locations of existing and proposed public easements. E. Buildings: Location and dimensions of all existing and proposed buildings. F. Driveways and Parking Areas: Locations of all private driveways and parking areas. G. Sidewalks and Trails: Location of all existing and proposed sidewalks and trails. H. Public Areas: Areas (other than streets, alleys, pedestrian ways, and utility easements) intended to be dedicated or preserved for public use, including the size of the areas in acres. I. Open Space and Recreation Areas: The PUD ordinance requires a minimum of 20 percent open space. The submittal must designate the location, dimensions, and sizes of these areas, as well as provide information as to the types of recreational activities and equipment that will be provided for the residents. In addition, information regarding relationships to either a sidewalk or trail access system should be provided. J. Information Table: Provide density per acre on the Final Development Plan. The table should also include the open space area information. Acreages must be provided for proposed open spaces. This information should be summarized in a table and compared to the required amount of open space in order to verify meeting this requirement. 6 . Final Utilities Plan: If the approval of the Preliminary Development Plan by the City Council results in changes to the design, these changes must be provided on the Final Utilities Plan. For more information, contact the City Engineer and the Utilities Manager. 7 . Final Stormwater Management Control Plan: If the approval of the Preliminary Development Plan by the City Council results in changes to the design, these changes must be provided on the Final Stormwater Management Control Plan. For requirements, contact the City Engineer and the appropriate water management agencies. 8 . Final Landscape Plan: If the approval of the Preliminary Development Plan by the City Council results in changes to the design, these changes must be provided on the Final Landscape Plan. Please contact the Planning Department staff for more information. 9 . Final Building Plans: If the approval of the Preliminary Development Plan by the City Council results in changes to the design, these changes must be provided on the Final Building Plans. 10 . Final Phasing Plan: If the approval of the Preliminary Development Plan by the City Council results in changes to the design, these changes must be provided on the Final Phasing Plan. 11. Lighting Plan: A lighting plan showing the type, height, and location of parking lot, driveway, and security lighting. 12 . Signage Plan: A Signage Plan showing the location and type of all proposed and existing signage. An elevation drawing of all signage types, identifying the sign dimensions should be shown on this plan. 13 . Proposed Private Covenants: A copy of the proposed private covenants and other legal instruments must be submitted for review and approval by the City Attorney. {FLVALPUD.APP} Ofiglnat 12lII192 APPLICATION FOR APPROVAL OF FINAL DEVELOPMENT PLAN FOR A PLANNED UNIT DEVELOPMENT (PUD) CITY OF SHAROPEE For Office Use Only: 129 East 1st Avenue Date Filed: Shakopee, MN 55379 Filing Fee: (612) 445-3650 Receipt No. : Proposed Name of PUD: PUD Location: Applicant/Developer: Address: Phone: Current Property Owner: Address: Phone: Consultant/Engineer: Address: Phone: Fee: (1993) $ 300. 00 PLUS $1, 000 Cash Deposit for Planning, Engineering, Legal, and Administrative Fees incurred during the review. Applicant is also responsible for all administrative costs and consultation fees incurred by the City, as established in the City' s Fee Schedule. Submitted this day of , 19 Applicant/Developer' s Signature Property Owner' s Signature FAILURE TO COMPLY WITH SUBMISSION REQUIREMENTS WILL RESULT IN [HE RETURN OF YOUR APPLICATION FOR COMPLIANCE. {FLNALPUD.APP} OdeOak 12/11/92 / za) MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner David E. Hutton, Public Works Director RE: County Road 18 Environmental Assessment Worksheet (EAW) DATE: January 13 , 1993 INTRODUCTION: Staff is seeking City Council direction on various issues in the Environmental Assessment Worksheet (EAW) for the proposed CR 18 project which affects the City of Shakopee. BACKGROUND: The Scott County Highway Department has prepared an EAW for the reconstruction and realignment of CR 18 in Shakopee and Prior Lake. The realigned CR 18 would connect the Shakopee Bypass/TH 101 interchange with CR 42 on the south. The Highway Department has distributed the CR 18 EAW for review and comment. Comments from governmental agencies and the public are due on February 3 , 1993 . Serving as the Responsible Governing Unit (RGU) , the Scott County Board will need to make the determination on the need for an Environmental Impact Statement (EIS) . The purpose of the EAW process is to disclose information about potential environmental impacts of a proposed project. It is not an approval process for the proposed project. The information disclosed in the EAW process has two functions as follows: 1. Used to determine whether an EIS is needed. 2 . Indicate how the project can be modified to lessen its environmental impacts. DISCUSSION: City staff was recently informed of the Scott County Board's decision to proceed with the final design of four lane construction for the entire CR 18 project between the Shakopee bypass and CR 42 . Exhibit A is a copy of the letter from the County Highway Engineer. The letter includes the Board's reasons for proceeding with four land construction for the entire project. Exhibit B is a copy of the draft Transportation Plan as approved by the Scott County Board. This plan illustrates the functional classification system (principal arterials, minor arterials, and collectors) of the County roads. The County's draft Transportation Plan is currently being reviewed by the Metropolitan Council. City staff has reviewed the CR 18 EAW and would like to summarize the EAW as well as highlight several issues which may affect the City of Shakopee. Because the EAW is fairly lengthy, staff did not make a complete copy of it for the Council but has attached only the EAW worksheet form to the memo (Exhibit C) . Staff is seeking direction on these issues prior to taking comments to the County staff by February 3 , 1993 . 1. Paragraph 6 - Description The CR 18 EAW notes that the portion of CR 18 south of CR 16 to CR 42 may be built as a four lane road at a later date. Since the preparation of the EAW, the Scott County Board has approved this portion of CR 18 as being constructed as a four lane road. This portion of CR 18 has a fairly steep grade and winds through the bluff area. There are several residential subdivisions located in the bluff area. The area is zoned R-1 (Rural Residential) . Residents have expressed concerns to staff about the widening of the county road through the bluff area. Staff Recommendation - The Scott County Board' s decision to proceed with four lane construction must be clarified in the EAW process. Statements on the construction methods to be utilized on the steep grade in the bluff area should be provided in this paragraph. Can a wider roadway be constructed in the existing right-of-way? Will additional right-of-way be needed? 2 . Paragraph 9 - Land Use The EAW notes that the proposed project is compatible with nearby land uses, yet the portion of CR 18 south of CR 16 did not clarify if four lanes would be built or two lanes. Several maps have been provided in the EAW. No land use or zoning information has been provided on these maps. Staff Recommendation - Adding information on land use and zoning from the cities of Shakopee and Prior Lake would help illustrate the potential problem areas where land use problems may occur. Specific measures to mitigate conflicts in the residential land use areas should be provided. Will there be any additional berming or landscaping provided with this project? Could cross sections of the highway and adjacent properties in the bluff area be provided to illustrate the impact on side slopes as noted in Paragraph 17? 3 . Paragraph 12 - Physical Impacts on Water Resources The City of Shakopee serves as the Local Governing Unit (LGU) for the Wetlands Conservation Act. The appendix provided in the CR 18 EAW will be useful in the City' s review of the wetlands delineation and mitigation efforts. Staff Recommendation - A Wetlands Permit will be required from the City of Shakopee as required by the Wetlands Conservation Act. 4 . Paragraph 18 - Water Quality - Surface Water Runoff The description of surface water runoff in the bluff area is not clearly addressed in the EAW. Paragraph 18 provides discussion for stormwater treatment facilities north of the bluff and south of the bluff but not in the bluff area itself. Staff Recommendation - What runoff impacts will be generated by the wider roadway through the bluff area? How will surface water treatment facilities be designed to accommodate the steeper slopes in the bluff area? 5. Paragraph 22 - Traffic CR 21 is a planned principal arterial which will eventually become a major regional highway for the northeast corner of Scott County. CR 18 would be realigned to tie into the future CR 21 approximately 3200 feet south of the Shakopee Bypass. Although the City of Shakopee ' s draft Comprehensive Plan identifies CR 18 as a collector street, the more recently prepared Scott County Transportation Plan would designate CR 18 as a minor arterial after CR 21 is constructed. A copy of the County' s Transportation Plan is attached to this memo as Exhibit B. The Transportation Plan illustrates the spacings of minor arterial roads in the northeast portion of Scott County. Staff would note that CR 18 is one of four minor arterials between CR 42 and Hwy. 101. These four minor arterials are evenly spaced. Staff Recommendation - Although CR 21 is viewed as a long term project and has not yet been programmed in the County' s CIP, staff views this as an important highway to the City of Shakopee. Due to its future regional importance, staff feels that additional discussion of CR 21 should be provided in the EAW process. A copy of the Scott County Transportation Plan map should be included to illustrate the overall transportation picture. 6 . Paragraph 25 - Dust, Odors and Noise The EAW notes that the noise levels along the project area will increase but not result in significant impacts to the adjacent residences. The EAW also notes that the nighttime state noise standards will be exceeded. Staff recognizes the complexity of administrating the state ' s noise standards but additional information is necessary. Staff Recommendation - Additional information on the impacts of noise on existing and future land uses should be provided. Which residences are most affected by existing and future noise levels and to what level are they affected? Are any noise mitigation efforts proposed with this project? What are the distances from the roadway to the houses along CR 18? 7 . Paragraph 30 - Related Developments; Cumulative Impacts The inclusion of portions of the Scott County Transportation Plan would be helpful in establishing the need for this proposed project. Growth will continue to occur in the northeast part of the County and additional traffic capacity is needed in the system. Staff Recommendation - The need for this specific segment of CR 18 in the County' s transportation system should be more clearly defined in Paragraph 30 . RECOMMENDATION: Typically, staff would review and comment on an EAW submitted to the City. Due to the potential impacts of this project on the City, staff felt it was necessary for City Council review. Responses by the RGU to the City Council 's comments is required by state law. Staff will forward the County' s responses at the earliest possible date. Staff is seeking Council direction on the items discussed above and will carry the City Council ' s desires to the County prior to the February 3rd comment deadline date. ACTION REQUESTED: Discuss CR 18 EAW issues and provide staff with the appropriate direction for the City Council ' s comments on the environmental issues which impact the City of Shakopee. SCOTT COUNTY EXHIBIT A HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST JORDAN, MN 55352-9339 (612) 496-8346 FAX (612) 496-8365 BRADLEY J.LARSON Highway Engineer DANIEL M.JOBE Asst Highway Engineer-Design January 11 , 1993 DON D.PAULSON Asst Highway Engineer-Construction Mr. Dave Hutton Director of Public Works City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re : County Highway 18 Dear Dave: This letter is to inform you that on December 22 , 1992, the Scott County Board of Commissioners reviewed the County Highway 18 project and direct the Highway Department to proceed with final design for the entire highway segment from CSAH 42 north to the Shakopee Bypass interchange. As you recall, the County Board, at the May 26 , 1992 public meeting concerning the preferred alternate for future CSAH 21 and the upgrading of CSAH 18 , directed the consultant to prepare final plans for the entire segment of CSAH 18 between CSAH 42 and the Shakopee Bypass . The consultant was to carry the design far enough to be able to provide the County Board with preliminary cost estimates of constructing the highway in stages or as one project. At the December meeting, the enclosed estimate of costs was reviewed along with the layouts depicting the extent of construction under the two alternates . The County Board decision to proceed with four-lane construction of the entire County Highway 18 segment was based mainly on the following: * Approximate $300, 00 cost savings over staged construction. * All work on County Highway 18 would be completed prior to the Bloomington Ferry Bridge opening. This would reduce the problems encountered in reconstructing the existing portion of County Highway 18, i.e. less traffic. * Motorists will use County Highway 18 whether it is two-lane or four-lane; therefore, the County should provide the motorists with the appropriate highway design. An Equal Opportunity!Affirmative Action Employer • Mr. Dave Hutton Re: County Highway 18 January 11 , 1993 Page 2 * Eliminates the need to require the City of Shakopee to construct right turn and bypass lanes at the new street intersections along County Highway 18 as stipulated in the developer' s Entrance Permit. * Utilize funding presently earmarked for this project. We will be contacting you soon to coordinate City concerns in the design of the project. If you have any questions or would like additional information, please contact this office. Sincerely, ??S‘A.4°q Bradley J. Larson, P.E . 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':''':--:'4:::..:.:::'.... v C '' L � : • J -o Z _ �:.H 1-1-1 .;' .* I‘Allilli. • � 11 .. III. ilir,. . 7 <0 k0t 7rCn cn - v_i- ibiblipiam iiiRp.rparT Air 01-' IN. limp. um I \t3 VIII rom =um %ft. , Ad. ar,.. "An ,,.... .. . „um „..„. „,,, —are i::: , 0 , © {� 1,te l p ..1 9111r �, t . • I b s F I NO iir O <mig gm .. 0 . AlleMillitra I- M ? I % dLa :,. ... ir . :.. ... VJ . 1.I . . 4.0'CI 1 0 . 2 ' ICI A.It; ” •.. . _ 1111111PrAIIM 5 ti I I LI W tZ . } 1, 11,,, W • z! J es E 4 c aoo 4i O p -t ; i Q O c a t 00 V `O m LL0 C C 8 o cn d ❑ *N-'-- '- J I � 3 EXHIBIT C ENVIRONMENTAL ASSESSMENT WORKSHEET (EAW) NOTE TO PREPARERS: This worksheet is to be completed by the Responsible Governmental Unit (RGU) or its agents. The project proposer must supply any reasonably accessible data necessary for the worksheet, but is not to complete the final worksheet itself. If a complete answer does not fit in the space allotted, attach additional sheets as necessary. For assistance with this worksheet contact the Minnesota Environmental Quality Board (EQB) at (612) 296-8253 or (toll-free) 1-800-652-9747 (ask operator for the EQB Environmental Review Program) or consult "EAW Guidelines", a booklet available from the EQB. NOTE TO REVIEWERS: Comments must be submitted to the RGU (see Item 3) during the 30-day comment period following notice of the EAW in the EQB monitor. (Contact the RGU or the EQB to learn when the comment period ends. ) Comments should address the accuracy and completeness of the information, potential issues that may warrant further investigation, and the need for an EIS. If the EAW has been prepared for the scoping of an EIS (see Item 4) , comments should address the accuracy and completeness of the information and suggest issues for investigation in the EIS. 1. PROJECT TITLE: Scott County Highway 18 2. PROPOSER: Scott County CONTACT PERSON: Bradley J. Larson, P.E. , County Engineer ADDRESS: Scott County Highway Department 600 Country Trail East Jordan, Minnesota 55352 PHONE: (612) 496-8346 3 . RGU: Scott County CONTACT PERSON: Bradley J. Larson, P.E. , County Engineer ADDRESS: Scott County Highway Department 600 Country Trail East Jordan, Minnesota 55352 PHONE: (612) 496-8346 1 4. REASON FOR EAW PREPARATION: EIS SCOPING RGU DISCRETION X MANDATORY EAW PROPOSER VOLUNTEERED CITIZEN PETITION IF EAW OR EIS IS MANDATORY GIVE EQB RULE CATEGORY NUMBER(S) Minnesota Rules 4410. 4300 Subpart 22.A. . 5. PROJECT LOCATION 1/4 - 1/4 SECTION 12 , 13 & 24 TOWNSHIP 115N RANGE 22W COUNTY SCOTT CITY/TOWNSHIP SHAKOPEE & PRIOR LAKE ATTACH COPIES OF EACH OF THE FOLLOWING TO THE EAW: A. A COUNTY MAP SHOWING THE GENERAL LOCATION OF THE PROJECT; See Exhibit A in Appendix 1. B. COPY(IES) OF USGS 7 . 5 MINUTE, 1:24, 000 SCALE MAP (PHOTOCOPY IS OK) INDICATING THE PROJECT BOUNDARIES; See Exhibit B in Appendix 1. C. A SITE PLAN SHOWING ALL SIGNIFICANT PROJECT AND NATURAL FEATURES. See Exhibit C in Appendix 1. 6. DESCRIPTION GIVE A COMPLETE DESCRIPTION OF THE PROPOSED PROJECT AND ANCILLARY FACILITIES (ATTACH ADDITIONAL SHEETS AS NECESSARY) . EMPHASIZE CONSTRUCTION AND OPERATION METHODS AND FEATURES THAT WILL CAUSE PHYSICAL MANIPULATION OF THE ENVIRONMENT OR PRODUCE . WASTES. INDICATE THE TIMING AND DURATION OF CONSTRUCTION ACTIVITIES. (PROVIDE A 50 OR FEWER WORD ABSTRACT FOR USE IN EOB MONITOR NOTICE.) Exhibits C-1 through C-3 in Appendix 1 provide detailed mapping of the project corridor. The proposed project includes realignment and reconstruction of Scott County Highway 18 in Shakopee and Prior Lake. The portion of the project north of County Highway 16 (west) involves construction of County Highway 18 on a new alignment approximately one-quarter mile west of the existing County Highway 18 alignment. The realigned road would connect to the proposed T.H. 101/Shakopee Bypass interchange just south of the new County Highway 18 2 river crossing, which is currently under construction. The new County Highway 18 alignment is proposed as a four-lane, divided rural roadway with an anticipated posted speed limit of 55 miles per hour. The portion of the project south of County Highway 16 (west) through County Highway .42 involves reconstruction of County Highway 18 on the existing alignment as a four-lane, urban divided roadway. This portion of the project may be built later than the realigned portion north of County Highway 16. The portion of County Highway 18 between County Highway 16 (east) and County Highway 16 (west) will involve a minor realignment along the existing roadway. The posted speed limit from County Highway 42 to County Highway 16 is anticipated to be 45 miles per hour. • 7. PROJECT MAGNITUDE DATA TOTAL PROJECT AREA (ACRES) N/A OR LENGTH (MILES) 2 . 6 NUMBER OF RESIDENTIAL UNITS N/A ATTACHED UNATTACHED COMMERCIAL/INDUSTRIAL/INSTITUTIONAL BUILDING AREA (GROSS FLOOR SPACE) TOTAL N/A SQ. FT. N/A INDICATE AREA OF SPECIFIC USES: MANUFACTURING OFFICE RETAIL OTHER INDUSTRIAL WAREHOUSE INSTITUTIONAL LIGHT INDUSTRIAL AGRICULTURAL OTHER COMMERCIAL (SPECIFY) BUILDING HEIGHT(S) 8 . PERMITS AND APPROVALS REQUIRED LIST ALL KNOWN LOCAL, STATE, AND FEDERAL PERMITS, APPROVALS, AND FUNDING REQUIRED: TYPE OF UNIT OF GOVERNMENT APPLICATION STATUS Federal Corps of Engineers 404 Permit To be submitted State MPCA NPDES To be submitted 401 Certification To be submitted 3 TYPE OF UNIT OF GOVERNMENT APPLICATION STATUS State Historic Historic & Field investigation Preservation Officer Archaeological completed in 1992; Clearance SHPO clearance obtained Local City of Shakopee Plan approval To be submitted City of Prior Lake Plan approval To be submitted Lower Minnesota River Grading, Drainage, To be submitted Watershed District Erosion Control Prior Lake - Spring Lake Grading, To be submitted Watershed District l 9 . LAND USE DESCRIBE CURRENT AND RECENT PAST LAND USE AND DEVELOPMENT ON THE SITE AND ON ADJACENT LANDS. DISCUSS THE COMPATIBILITY OF THE PROJECT WITH ADJACENT AND NEARBY LAND USES; INDICATE WHETHER ANY POTENTIAL CONFLICTS INVOLVE ENVIRONMENTAL MATTERS. IDENTIFY ENVIRONMENTAL SUCH AS SOIL CONTAMINATION OR ABANDONED DUE TO PAST LAND USBES,, STORAGE TANKS. The project area is primarily within the city of Shakopee, with the exception of the southerly one-third mile, which is in the City of Prior Lake. Current zoning designates the north portion of the project area as light industrial. South of County Highway 16, the area is zoned as rural residential in both Shakopee and Prior Lake. Current land uses within the project area are primarily agricultural and rural residential. A former farmstead is located adjacent to the proposed County Highway 18 alignment north of County Highway 16. The proposed project is compatible wthlnearby land anned land ususes and will support long range development In Prior Lake along the west side of County Highway 18, a large tract of land is designated as an agricultural preserve. Right-of-way acquisition from the parcel will be minimized. The Metropolitan Urban Service Area (MUSA) line has recently ntly been extended to incorporate the entire city of Savage, is just east of the project area. It is projected that Savage will be completely Highway ed by the year 2010. The 18 not within the MUSA boundapyo� ect area for County Hig y 4 The project area for County Highway 18 affects three former dump sites. Exhibit C-1 shows the location of the dump sites. Through coordination with the Minnesota Pollution Control Agency, Scott County has developed a plan to clean up the dump sites within the limits of road construction prior to beginning construction activities. 10. COVER TYPES COVIRATE THE ACREAGE F R GEAND AFTER THE SITE DEVELOPMENTCH OF(BEFOREE AND FOLLOWING AFTER COVER TYPE TOTALS SHOULD BE EQUAL) : BEFORE. AFTER BEFORE AFTER TYPES 2-8 WETLANDS 2 .3 0 URBAN/SUBURBAN 0 WOODED/FOREST 9 0 LAWN LANDSCAPING 1 24 29 .3 IMPERVIOUS SURFACE 9 24 CROPLAND BRUSH/GRASSLAND 0 OTHER (DESCRIBE) 0 0 CROPLAND (Includes area within proposed construction limits only. ) 11. FISH, WILDLIFE, AND ECOLOGICALLY SENSITIVE RESOURCES A. DESCRIBE FISH AND WILDLIFE RESOURCES ON OR NEAR THE SITE AND DISCUSS HMEASURES TO BE BETHEY WOULD AFFECTED ETOE PROJECT. DESCRIBE ANYMINIMIZE OR AVOID ADVERSE IMPACTS. The proposed County Highway 18 project would have a moderate impact on some wildlife species because open ndlandd will be converted to roadway right-of-way. displaced due to loss of habitat would consist primarily of small mammals and song birds. Larger mammals and game birds are present in the area, but they should not be adversely affected because their territories or home ranges are large compared to the amount of habitat that would be impacted by the project. There is no known fish habitat within the project corridor. B. ARE THERE ANY STATE-LISTED ENDANGERED, THREATENED, OR OR SPECIAL-CONCERN SPECIES; RARE PLANT OMN CPRAIRIOMMUNITIES; COOVIHERAL WATERBIRD NESTING COLONIES, NATIVE HABITAT; OR OTHER SENSITIVE ECOLOGICAL RESOURCES ON OYOR NEAR THE SITE? Based on a review of the Minnesota endangered Natural threatened Heritage database, there are no rare, ral plant or animal species or other significant• natural features in the immediate vicinity of the profe of the letter from the DNR Natural Heritage Program is included in Appendix 2 . 5 12. PHYSICAL IMPACTS ON WATER RESOURCES WILL THE PROJECT INVOLVE THE PHYSICAL OR HYDROLOGIC ALTERATION (DREDGING, FILLING, STREAM DIVERSION, OUTFALL ONDSTRUCTUREURE,, DIKING, IMPOUNDMENT) OF ANY SURFACE WATER (LAKE, NO T YES STREAM, DRAINAGE DITCH?) IF YES, IDENTIFY THE WATER RESOURCES TO BE AFFECTED AND DESCRIBE: THE ALTERATION, INCLUDING THE�CONSTRUCTION AFFECTED; ENGTH SS; VOLUMES OF DREDGED OR FILL MATERIAL; STREAM DIVERSION; WATER SURFACE AREA AFFECTED; TIMING AND EXTENTISS OF TES; ANDOPROPOSED MITIGATION IN WATER CE MEASURESIONS; SPOILS TO MINIMIZE DISPOSAL SITES; IMPACTS. The proposed project would involve filling portions of three wetlands, which are described in Appendix 3 . The wetland basins are considered degraded due to grazing activities. Total impacts are estimated to be approximately through acres, which would be mitigated as part of the project enhancement or creation of wetland basins. 13. WATER USE A. WILL THE PROJECT INVOLVE THE INSTALLATION OR ABoANDONMENT OF ANY WELLS? YS FOR ABANDONED WELLS GIVE THE LOCATION AND UNIQUE WELL NUMBER. FOR NEW WELLS, OR OTHER GIVE THE LOCATION AND PURPOSEOFTHEY WELL AND THE WELLS, TED THE UNIQUE WELL NUMBER (IF KNOWN) . There is a monitoring well present near the landfill that would be impacted by the proposed project. This well will need to tobe removed as excavate waste from that portion ofart of a separate J the byect County andfill where the road will be located. A former farmstead is located adjacent to the project limitsaorth of County e former Highway farmstead would be anticipated affected that any well by the project. B. WILL THE PROJECT REQUIRE AN APPROPRIATIONX FNOF GROUND EOR SURFACE WATER (INCLUDING DEWATERING) ? IF YES, INDICATE THE SOURCE, QUANTITY, DURATION, PURPOSE OF THE APPROPRIATION, AND DNR WATER APPROPRIATION PERMIT NUMBER OF ANY EXISTING APPROPRIATION. LEVELSDISCUSS THE IMPACT OF THE APPROPATION ON GROUND 6 C. WILL THE PROJECT REQUIRE CONNECTION TO AX PUBOLIC WATER R SUPPLY? IF YES, IDENTIFY THE SUPPLY, THE DNR WATER APPROPRIATION PERMIT NUMBER OF THE SUPPLY, AND THE QUANTITY TO BE USED. 14. WATER-RELATED LAND USE MANAGEMENT DISTRICTS DOES ANY PART OF THE PROJECT SITE INVOLVE A SHORELAND ZONING DISTRICT, A DELINEATED 100-YEAR FLOOD PLAIN, OR A STATE OR FEDERALLY DESIGNATED WILD OR SCENIC RIVER LAND USE XDIST ICT?YES IF YES, IDENTIFY THE DISTRICT AND DISCUSS THE COMPATIBILITY OF THE PROJECT WITH THE LAND USE RESTRICTIONS OF THE DISTRICT. 15. WATER SURFACE USE: WILL THE PROJECT CHANGE THE NUMBER OR TYPE OF WATERCRAFT ON ANY WATER BODY? X NO YES IF YES, INDICATE THE CURRENT AND PROJECTED WATERCRAFT USAGE AND DISCUSS ANY POTENTIAL OVERCROWDING OR CONFLICTS WITH OTHER USERS OR FISH AND WILDLIFE RESOURCES. 16. SOILS APPROXIMATE DEPTH (IN FEET) TO: A. GROUNDWATER 10 MIN. 30 AVG. B. BEDROCK 75 MIN. 150 AVG. KNOWRIBE (SCSTHE SOILS ON THE INTERPRETATIONS AND CLASSIFICATIONS,E, GIVING SCS AND SOIL BORING KNOWN. OGS NEED NOT BE ATTACHED. ) De Duelm fine sandy loam, 0-3% slopes HaB2 Hayden loam, 2-6% slopes HaC2 Hayden loam, 6-12% slopes HaE2 Hayden loam, 18-25% slopes • HcD3 Hayden soils, 12-18% slopes HcE3 Hayden soils, 18-25% slopes HdB Hubbard fine sand, 2-6% slopes HdC Hubbard fine sand, 6-12% slopes Ia Isanti fine sandy loam LbC2 Lakeville-Burnsville _ lopes akeville-Burnsville gravelly/sandy loams, 12-50%2% s slopes LbD L Ma Marsh PaB Peat and muck, shallow, 2-12% slopes 7 PbA Peat, deep, 0-2% slopes TbB Terril sandy loam, 0-6% slopes ZaB Zimmerman fine sand, 2-6% slopes ZaC2 Zimmerman fine sand, 6-12% slopes, slightly and moderately eroded (wind erosion) 17. EROSION AND SEDIMENTATION GIVE THE ACREAGE TO BE GRADED OR EXCAVATED AND THE CUBIC YARDS OF SOIL TO BE MOVED: A. ACRES TO BE GRADED = 53 Acres (within construction limits) B. CUBIC YARDS SOIL MOVED = 200, 000 cubic yards DESCRIBE ANY STEEP SLOPES OR HIGHLY ERODIBLE SOILS AND IDENTIFY THEM ONTHE SITEEUSED D BEURINGAND AFTERCONSTRUCTION OFTHE IBHSISTAT MEASURES URES PROJECT. There are steep slopes in the portion of the project corridor near County Highway 16, where there is a bluff approximately 100 to 150 feet high. Roadway sideslopes will not change substantially. In the area between County Highway 16 (west) and County Highway 16 (east) , sideslopes will not exceed the existing slope of 2: 1. The sideslopes along the remainder of the corridor will not be steeper than 3 : 1. Best management practices will be employed to prevent erosion and reduce runoff. During construction grading, ditches, dikes, siltation fences, and bale checks will be utilized as temporary erosion control measures. These measures will help to control runoff and prevent off-site sedimentation. After construction, all disturbed areas will be sodded or seeded with mulch, leaving temporary measures inplace until vegetation has been established. 18. WATER QUALITY - SURFACE WATER RUNOFF RE • A. COMPARE EHpRQOJAENCTITY DAENSDRIBE METHODS TO BE USEDITY OF SITE RUNOFF BTOOMANAGE ADE FTER TH AND/OR TREAT RUNOFF. B. IDENTIFY THE ROUTE(S) AND RECEIVING WATER BODIES FOR RUNOFF FROM THE SITE. ESTIMATE THE IMPACT OF THE RUNOFF ON THE QUALITY OF THE RECEIVING WATERS. (IF THE RUNOFF MAY AFFECT A LAKE, CONSULT "EAW GUIDELINES" ABOUT WHETHER A NUTRIENT BUDGET ANALYSIS IS NEEDED.) 8 The portion of the project area from the base of the bluff to the northern construction limits generally flows north and east through area wetlands toward Eagle Creek, which eventually flows into the Minnesota River. The portion of the project that will be on a new alignment will be designed as a rural roadway with grassy ditches and culverts crossing under the road. Runoff would be treated in the ditches where sediment and nutrients would be trapped by vegetation and organic soils. The flat terrain in this area would allow a relatively long residence time in the ditches, which allows more effective sediment removal. Given the physical characteristics of the landscape, such as topography and soil types, it is likely that very little runoff would reach Eagle Creek and the Minnesota River except during peak events. Therefore, the impact of .the proposed project on receiving waters is expected to be negligible. On top of the bluff, County Highway 18 generally follows a drainage ridge between two major drainage areas. The easterly drainage area flows toward Eagle Creek and the westerly drainage area flows toward Deans Lake. Runoff from the roadway within these areas will be accommodated through a storm sewer system and treated in a sedimentation pond prior to discharging into the drainage area. This pond will be designed using NURP standards and will provide best management practices to reduce sediment load into nearby water bodies. Near the south end of the project area, therere two fltwo smaller drainage areas. A southwesterly pocket through area wetlands toward Deans Lake. At the far southern end, the drainage flows toward Pike Lake. An urban drainage system is planned in this area, with possible placement of sedimentation ponds for treatment of runoff. Further design detail will be needed to determine the location and design of storm water treatment ponds in this area. These determinations will be made in • consultation with local watershed management agencies, as well as state and federal permitting agencies. 19 . WATER QUALITY - WATERWAYS A. DESCRIBE SOURCES, QUANTITIES, AND COMPOSITION (EXCEPT FOR NORMAL DOMESTIC SEWAGE) OF ALL SANITARY AND INDUSTRIAL WASTEWATERS PRODUCED OR TREATED AT THE SITE. N/A 9 B. DESCRIBE ANY WASTE TREATMENT METHODS TO BE USED AND GIVE ESTIMATES OF COMPOSITION AFTER TREATMENT, OR IF THE PROJECT INVOLVES ON-SITE SEWAGE SYSTEMS, DISCUSS THE SUITABILITY OF THE SITE CONDITIONS FOR SUCH SYSTEMS. IDENTIFY RECEIVING WATERS (INCLUDING GROUND WATER) AND ESTIMATE THE IMPACT OF THE DISCHARGE ON THE QUALITY OF THE RECEIVING WATERS. (IF THE DISCHARGE MAY AFFECT A LAKE, CONSULT "EAW GUIDELINES" ABOUT WHETHER A NUTRIENT BUDGET ANALYSIS IS NEEDED.) N/A C. IF WASTES WILL BE DISCHARGED INTO A SEWER SYSTEM OR PRETREATMENT SYSTEM, IDENTIFY THE SYSTEM AND DISCUSS THE ABILITY OF THE SYSTEM TO ACCEPT THE VOLUME AND COMPOSITION OF THE WASTES. IDENTIFY ANY IMPROVEMENTS WHICH WILL BE NECESSARY. N/A 20. GROUNDWATER - POTENTIAL FOR CONTAMINATION A. APPROXIMATE DEPTH (IN FEET) TO GROUNDWATER: 10 MINIMUM; 30 AVERAGE B. DESCRIBE ANY OF THE FOLLOWING SITE HAZARDS TO GROUNDWATER AND ALSO IDENTIFY THEM ON THE SITE MAP; SINKHOLES; SHALLOW LIMESTONE FORMATIONS/KnRST CONDITIONS; SOILS WITH HIGH INFILTRATION RATES; ABANDONED OR UNUSED WELLS. DESCRIBE MEASURES TO AVOID OR MINIMIZE ENVIRONMENTAL PROBLEMS DUE TO ANY OF THESE HAZARDS. Surficial aquifers in this area are rapidly recharged by infiltration of precipitation or surface water. Soils are generally sandy and have high infiltration rates. Actual depths from the land surface to the saturated zones are site-specific. Bedrock aquifers are susceptible to contamination in the project area because the water table is near the land surface and the unconsolidated materials are both thin and highly permeable. The presence of soils with high infiltration rates, however, does not indicate that the water quality is or will become degraded. Groundwater quality monitoring in the area due to the landfill has shown no contamination is currently present. 10 C. IDENTIFY ANY TOXIC OR HAZARDOUS MATERIALS TO BE USED OR PRESENT ON THE PROJECT SITE AND IDENTIFY MEASURES TO BE USED TO PREVENT THEM FROM CONTAMINATING GROUNDWATER. The only anticipated toxic or hazardous materials that would be used during construction of the proposed project are petroleum products needed to operate construction equipment. Measures will be taken to avoid spills that would contaminate groundwater or surface water in the project area. 21. SOLID WASTES; HAZARDOUS WASTES; STORAGE TANKS A. DESCRIBE THE TYPES, AMOUNTS, AND COMPOSITIONS OF SOLID OR HAZARDOUS WASTES TO BE GENERATED, INCLUDING ANIMAL MANURES, SLUDGES AND ASHES. IDENTIFY THE METHOD AND LOCATION OF DISPOSAL. FOR PROJECTS GENERATING MUNICIPAL SOLID WASTE, INDICATE IF THERE WILL BE A SOURCE SEPARATION PLAN; LIST TYPE(S) AND HOW THE PROJECT WILL BE MODIFIED TO ALLOW RECYCLING. N/A B. INDICATE THE NUMBER, LOCATION, SIZE, AND USE OF ANY ABOVE OR BELOW GROUND TANKS TO BE USED FOR STORAGE OF PETROLEUM PRODUCTS OR OTHER MATERIALS (EXCEPT WATER) . Temporary storage tanks for petroleum products may be located in the project area for the purpose of refueling construction equipment during construction activities. The size and location of any potential storage tanks is not known at this time; however, measures will be taken to avoid spills or leaks. 22. TRAFFIC PARKING SPACES ADDED N/A EXISTING SPACES (IF PROJECT INVOLVES EXPANSION) N/A ESTIMATED TOTAL AVERAGE DAILY TRAFFIC (ADT) GENERATED (See below) ESTIMATED MAXIMUM PEAK HOUR TRAFFIC GENERATED (IF KNOWN) AND ITS TIMING (See below) 11 FOR EACH AFFECTED ROAD, INDICATE THE ADT AND THE DIRECTIONAL DISTRIBUTION OF TRAFFIC WITH AND WITHOUT THE PROJECT. PROVIDE AN ESTIMATE OF THE IMPACT ON TRAFFIC CONGESTION ON THE AFFECTED ROADS AND DESCRIBE ANY TRAFFIC IMPROVEMENTS WHICH WILL BE NECESSARY. According to traffic counts completed in 1991, the existing traffic volumes on County Highway 18 are approximately 3 , 000 to 4, 000 ADT (average daily traffic) . The future traffic volume on County Highway 18 is projected to be up to 7, 000 ADT by the year 2010. This forecast assumes completion of other non- programmed roadways in the Scott County network, such as County Highway 21. Prior to completion of other roadways, the volumes on County Highway 18 will be temporarily higher than the ultimate _ 2010 forecast. Without completion of other recommended projects, the 2010 traffic volumes would be approximately 11, 000 to 13, 000 ADT. Peak hour traffic is approximately 10 percent of daily volumes, . with a 60/40 directional distribution. 23 . VEHICLE-RELATED AIR EMISSIONS PROVIDE AN ESTIMATE OF THE EFFECT OF THE PROJECT'S TRAFFIC GENERATION ON AIR QUALITY, INCLUDING CARBON MONOXIDE LEVELS. DISCUSS THE EFFECT OF TRAFFIC IMPROVEMENTS OR OTHER MITIGATION MEASURES ON AIR QUALITY IMPACTS. (IF THE PROJECT INVOLVES 500 OR MORE PARKING SPACES, CONSULT "EAW GUIDELINES" ABOUT WHETHER A DETAILED AIR QUALITY ANALYSIS IS NEEDED.) Motor vehicle air quality issues are most frequently associated with carbon monoxide (CO) emissions and the concentrations of those emissions. The Minnesota Pollution Control Agency's eight-hour standard for CO concentrations is 9 parts per million. In contrast, typical monitored eight hour CO concentrations in rural communities are below 4 parts per million. The United States Environmental Protection Agency (EPA) has predicted that carbon monoxide emissions from motor vehicles will decrease by as much as 40 percent or more by the year 2010 due to emission controls. Because the project corridor is in a rural setting, vehicle- related air emissions are relatively low. The proposed roadway would not attract enough traffic to generate carbon monoxide levels exceeding not anticipateddaass.a result of then quality proposed impacts are project. Because traffic volumes are not projected to increase by 10, 000 ADT within ten years after completion, an Indirect Source Permit will not be required for the project. 12 24 . STATIONARY SOURCE AIR EMISSIONS WILL THE PROJECT INVOLVE ANY STATIONARY SOURCES OF AIR EMISSIONS (SUCH AS BOILERS OR EXHAUST STACKS) ? X NO • YES IF YES, DESCRIBE THE SOURCES, QUANTITIES, AND COMPOSITION OF THE EMISSIONS; THE PROPOSED AIR POLLUTION CONTROL DEVICES; THE QUANTITIES AND COMPOSITION OF THE EMISSIONS AFTER TREATMENT; AND THE EFFECTS ON AIR QUALITY. 25. DUST, ODORS AND NOISE WILL THE PROJECT GENERATE DUST, ODORS, OR NOISE DURING CONSTRUCTION AND/OR OPERATION? NO X YES IF YES, DESCRIBE THE SOURCE, CHARACTERISTICS, DURATION, AND QUANTITIES OR INTENSITY, AND ANY PROPOSED MEASURES TO MITIGATE ADVERSE IMPACTS. ALSO IDENTIFY THE LOCATIONS OF SENSITIVE RECEPTORS IN THE VICINITY AND ESTIMATE THE IMPACTS ON THESE RECEPTORS. Dust: Dust will be generated during construction. Impacts will be minimized through standard dust control measures such as watering. Noise: Potential noise impacts of the proposed project were analyzed at two representative receptors in the project area. Both receptors represent the worst case receptor in each of two residential areas adjacent to the project. One receptor is located near a residence on a steep slope adjacent to existing County Highway 18. It is in the vicinity of County Highway 16 and is approximately 200 feet from the roadway. The second receptor is located near a residence set back approximately 250 feet from existing County Highway 18, north of County Highway 42. Existing and future noise levels were projected using the STAMINA 2 . 0 computer model, developed by the Federal Highway Administration and modified by the Minnesota Department of Transportation. Noise projections were based on existing and 2010 forecast peak hour traffic volumes, vehicle speeds, roadway grades and the distance from the road to the receptor (horizontal and vertical) . The following table provides a summary of the noise projections: 13 RECEPTOR DAYTIME PEAK HOUR NIGHTTIME PEAK HOUR LOCATION NOISE LEVELS (L10 DBA) NOISE LEVELS (L10 DBA) Existing Build Existing Build (1992) (2010) (1992) (2010) Receptor near 64 . 6 65.4 60. 9 61.5 Co. Hwy. 16 Receptor near 61. 8 63 .3 59 .2 61. 2 Co. Hwy. 42 State Noise Standards 65 65 55 55 Based on these projections, the daytime noise levels in the project area are currently under the state daytime standard of 65 decibels, although the receptor near County Highway 16 is very close to the standard. By the year 2010, the daytime peak hour noise levels are expected to increase by less than 2 decibels as a result of the project. The receptor near County Highway 16 would increase by less than 1 decibel, exceeding the daytime .standard slightly. The other receptor would not exceed the daytime standard. The nighttime standard of 55 decibels is currently exceeded at both representative receptors. This is a fairly common occurrence in the metro area because the nighttime peak hour (6: 00 to 7 : 00 a.m. ) is at the beginning of the morning rush hour. Other hours during the nighttime period would not likely exceed the nighttime standard. By the year 2010, the nighttime peak hour noise levels are expected to increase by 2 decibels or less and will continue to exceed the nighttime standard during the 6: 00 to 7 : 00 a.m. peak hour. Changes in traffic noise levels of less than 3 decibels are not considered perceptible to the normal human ear. The noise levels along the project area will increase gradually as traffic levels grow, but will not result in significant impacts to adjacent residences. 26. ARE ANY OF THE FOLLOWING RESOURCES ON OR IN PROXIMITY TO THE SITE: A. ARCHAEOLOGICAL, HISTORICAL, OR ARCHITECTURAL RESOURCES? X NO YES B. PRIME OR UNIQUE FARMLANDS? NO X YES 14 C. DESIGNATED PARKS, RECREATION AREAS, X NO YES OR TRAILS? D. SCENIC VIEWS AND VISTAS? X NO — YES E. OTHER UNIQUE RESOURCES? X NO YES IF ANY ITEMS ARE ANSWERED YES, DESCRIBE THE RESOURCE AND IDENTIFY ANY IMPACTS ON THE RESOURCE DUE TO THE PROJECT. DESCRIBE ANY MEASURES TO BE TAKEN TO MINIMIZE OR AVOID ADVERSE IMPACTS. A. The County-Municipal Highway Archaeologist completed a cultural resources survey in 1992- and found no archaeological, -historical or architectural resources within the study area. The findings were submitted to the State Historic Preservation Office and their concurrence was obtained (correspondence in Appendix 2) . B. FARMLANDS • According to the prime farmlands list provided by the Scott County Soil and Water Conservation District, the following soil types are considered prime farmlands. • Terril loam (2-6% slopes) : A small portion of this soil will be disturbed near County Highway 16. • Hayden loam (0-6% slopes) : A small area of this soil will be disturbed near the south end of the project area. In addition, there is a soil type classified as farmland of statewide importance: • Hayden loam (6-12% slopes) : A small area of this soil will be disturbed on the south end of the project area. Impacts on prime farmlands are limited to small areas and should not affect overall agricultural productivity. In Prior Lake along the west side of County Highway 18, a large tract of land is designated as an agricultural preserve. Right-of-way acquisition from the parcel will be minimized. 15 27 . VISUAL WILL THE PROJECT CREATE ADVERSE VISUAL IMPACTS? (EXAMPLES INCLUDE: GLARE FROM INTENSE LIGHTS; LIGHTS VISIBLE IN WILDERNESS AREAS; AND 'LARGE VISIBLE PLUMES FROM COOLING TOWERS OR EXHAUST STACKS. ) X NO YES IF YES, EXPLAIN. Existing homes are substantially removed from the proposed and existing roadway alignments. In addition, views of the road are and will be screened by dense woods and steep slopes. 28. COMPATIBILITY WITH PLANS IS THE PROJECT SUBJECT TO AN ADOPTED LOCAL COMPREHENSIVE LAND USE PLAN OR ANY OTHER APPLICABLE LAND USE, WATER, OR RESOURCE MANAGEMENT PLAN OF A LOCAL, REGIONAL, STATE, OR FEDERAL AGENCY? NO X YES IF YES, IDENTIFY THE APPLICABLE PLAN(S) , DISCUSS THE COMPATIBILITY OF THE PROJECT WITH THE PROVISIONS OF THE PLAN(S) , AND EXPLAIN HOW ANY CONFLICTS BETWEEN THE PROJECT AND THE PLAN(S) WILL BE RESOLVED. IF NO, EXPLAIN. The proposed project is consistent with the 1992 Scott County Transportation Plan, which is currently under review. The plan includes recommended improvements to provide proper spacing between minor arterials (1 to 2 miles) , as set forth by the Metropolitan Council's transportation development guidelines. 29 . IMPACT ON INFRASTRUCTURE AND PUBLIC SERVICES WILL NEW OR EXPANDED UTILITIES, ROADS, OTHER INFRASTRUCTURE, OR PUBLIC SERVICES BE REQUIRED TO SERVE THE PROJECT? X NO YES IF YES, DESCRIBE THE NEW OR ADDITIONAL INFRASTRUCTURE/SERVICES NEEDED. (ANY INFRASTRUCTURE THAT IS A "CONNECTED ACTION" WITH RESPECT TO THE PROJECT MUST BE ASSESSED IN THIS EAW; SEE "EAW GUIDELINES" FOR DETAILS.) 16 30. RELATED DEVELOPMENTS; CUMULATIVE IMPACTS A. ARE FUTURE STAGES OF THIS DEVELOPMENT NO X YES PLANNED OR LIKELY? IF YES, BRIEFLY DESCRIBE FUTURE STAGES, THEIR TIMING, AND PLANS FOR ENVIRONMENTAL REVIEW. The County Highway 18 project is proposed as a four-lane roadway from proposed T.H. 101/Shakopee Bypass to County Highway 42. The portion of the project south of County Highway 16 may be constructed later than the realigned portion north of County Highway 16. The entire project from T.H. 101 to County Highway 42 is addressed by this EAW B. IS THIS PROJECT A SUBSEQUENT STAGE OF AN NO X YES EARLIER PROJECT? IF YES, BRIEFLY DESCRIBE THE PAST DEVELOPMENT, ITS TIMING, AND ANY PAST ENVIRONMENTAL REVIEW. • North of the T.H. 101/Shakopee Bypass, County Highway 18 is currently under construction on a new alignment, including a new river crossing. That project was addressed in an EIS and was considered a separate and independent project. • C. IS OTHER DEVELOPMENT ANTICIPATED ON ADJACENT LANDS OR OUTLOTS? NO X YES IF YES, BRIEFLY DESCRIBE THE DEVELOPMENT AND ITS RELATIONSHIP TO THE PRESENT PROJECT. Local land use plans include ultimate development along the project corridor; however, the project areais outside the Metropolitan Urban Service Area (MUSA) . In this area lans. Therebe oareolled currentlyrnong to platsaundadopted local under review land use p along the project corridor. D. IF A, B, OR C WERE MARKED YES,. DISCUSS ANY CUMULATIVE IMPACTS RESULTING FROM THIS PROJECT AND THE OTHER DEVELOPMENT. The ultimate roadway pment of projects,,acent willProbertisubject as well to as other environmental review requirements and development restrictions. Nothing is currently planned, therefore cumulative impacts cannot be estimated. 17 31. OTHER POTENTIAL ENVIRONMENTAL IMPACTS: IF THE PROJECTS MAY CAUSE ANY ADVERSE ENVIRONMENTAL IMPACTS WHICH WERE NOT ADDRESSED BY ITEMS 1 TO 28, IDENTIFY AND DISCUSS THEM HERE, ALONG WITH ANY PROPOSED MITIGATION. None anticipated. 32. SUMMARY OF ISSUES: (THIS SECTION NEED NOT BE COMPLETED IF THE EAW IS BEING DONE FOR EIS SCOPING; INSTEAD, ADDRESS RELEVANT ISSUES IN THE DRAFT SCOPING DECISION DOCUMENT WHICH MUST ACCOMPANY THE EAW.) LIST ANY IMPACTS AND ISSUES IDENTIFIED ABOVE THAT MAY REQUIRE FURTHER INVESTIGATION BEFORE THE PROJECT IS COMMENCED. DISCUSS ANY ALTERNATIVES OR MITIGATIVE MEASURES THAT HAVE BEEN OR MAY BE CONSIDERED FOR THESE IMPACTS AND ISSUES, INCLUDING THOSE THAT HAVE BEEN OR MAY BE ORDERED AS PERMIT CONDITIONS. • Wetlands Wetland impacts of approximately 2. 3 acres are anticipated as a result of the proposed project. Appendix 3 at the end of this document provides detailed information on wetland impacts. Mitigation of these impacts will be coordinated with local, state and federal agencies. State and federal permits will be required for the project and will address necessary mitigation measures. • Erosion Erosion control measures will be implemented in areas with steep slopes both during construction and on a permanent basis. • • Water Quality Roadway runoff will be accommodated with storm sewer through much of the project area, with sedimentation ponds and using Best Management Practices. The northern portion of the project will be a rural cross-section and runoff will be treated in grassy ditches. • Noise Noise projections indicate that traffic noise levels will increase by up to 2 decibels over the next 20 years, which will not result in a significant impact on adjacent residents. 18 \ I�� '4. _______,...,..:71..; c` 1�c�- J/�• �•�+� '- ;li• r.f J �..�j�� i • __ r % '�. \`r r� may'': ""r _ _ ... t .• � ..........^ \r,� �.v'. �'mss. -••--�5q.,a • _ n �-.. tp ti � 1- � .r`e � x �. 1 �a QAC 1�: q ▪ r.�/J . r__Is:. �� O`�'�y Vy:';°'r w Siedea �a \\ -.\\ • IwIt c.,/..-- T.H. 101/SHAKOPEE BYPASS 4iik.11 =� .=--j'`� .— - ` _$ 041-: ..‘,C---2P 07 ic(--- ., ..;.,:: ,., ;..• ..., :2(0 ... ..„, ,,2-;,...' _ .......L... 84..2 i ....: -, •__-.C,(---•,,/, I 0 4 4.„:„..:.;.7...,&i_ _<__ : ;......„....,. . ., - - .,. .._:-,._... 4 _.. /....-, ..7.,76---d ._...,.._,_ ez ? ,,/ --- - 13---6:,-, - 65--,:----_:__-4__,.....:z .,...,1,;_...„ 0 __L..-, . -.,--,ni -f-1-:,. .,..:_,--,_,7J . . ,.€1). \<1.7---)-\-- "—�' \'�'^�• �^-�.� 04, • -'7. �` /1 "' ^ Y •Q-'ti,�i'\ 1 rte" -,..,_7,/"`.,•:+• N. v 1f'1 r v I -• • . _ 1..i-- 'v',fjivQ.—3 ,• • ,se_..: '5.;.i.,-. ) • �, Ems• C E -.27,r----. k` �1. •• I 1 ei�•J_�.-w_.V;.c;y, °af:,...y� 1.. .. <1...,1;(3. --•,:••••••-_--77...e...• 7 ••_•--• 1 '-'-••••1•—•-••-<:...• ,r•'-.•••, . •,.... �� ^ I �, �,-,):,..._• 44.7;.....-....;s1,..0_,..........2:;_;... , ,. p} • .r 'moi'-- �`;• f — — _}.-"„...._-.. ..-7-•-----4s.,� __-7, .:rig.-` ;, t �„ O' '; L2. ;;.;s.. �' - _ ` \� ^ .r"s'��-i��c "� 1"v'I: �'. ,�' T;;� ��.• !,_ ' a"• }rte.✓.mss, .. �� r \• `�� `mss_ /�.y >� y ,.� � � ��?•��„ �f_f' �:'. �,.,�••r; `.�: — .��:Tr::1i`S� •,'•jC��:— ��o-—r =1'— �s_�i� - ✓ µ••`1.C•.•-. -''`tea. • 11 r; ;L,.. .11.... •• •••• "!/ / '.4- /C✓Q��-- ,-..-.4,-,.::-...-----.---,:..• •••••=..-•••:,:'t _ • -..l '..' -\{�. :1W%:',_•,. � ,•ln0.`t a� .! � ivy\.7j�t �`�y *2:,.... : T•1::-' ^� ` �•^'f • ,07 11?�• Y' FO`^r o.3%0,7P_41.71... 4 �•-.4=2::•- ��/`;!` % 1 t. \ ' 1 •••a.'' •1 -M50:",� .t .2:,.. �*-?N -. ....„4.7:4"I ).'-`7' -;•~7. 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ON O. 0% tr N Z t I3 H Z H 9 9 9 CO 9 9 H W 9 w 9 9 9 H X 0) b H H G) G) H ►3 X ►3 H H 1-4 H H H r ►C .e ►d r� Z ro ' H X ro ro zo 'zv "r1 7a 0 'v ro 73 PI 7oM tri '4 ' < < = Z r11ti < d 7:1H C 0 C 0 0 0 1-3 '=1 C-4 9 Z r UI H .o .o w -Eft- N <A N N N N N N r 1--' r -Cl) N W <A r W <A r N <A <A <A <A ` a7 'O - <C . W r .O W CO CO l7' r i- W r N <A N .. O 0 F J .O -4 Vs .' W r OD N C'. r N N a� r I-' r O. J N •O W J J J J .O OD OD 0 J W l7 - N W CO W r N N v+ J W - VI N .- .O r N W N J a% J N O J V+ CO J a% W J r J N 4.,1 U' > N � In N V+ O O O O O In O UI UI O In O UI O w b 0 OQ CD I-. c c o d d Zti d z C) 4k 4t 4k 4k H r 00 00 00 V 0 O O 0 0 C+7 C7 txf a ro Cf) V) H a H Cl) C') H ►C 741 Pri H H 7d A 7/ Fi a z cn a H G7 'JO tzl H Cr U' .0 - CJ Cn in N N N N co co r V+ O N co O V+ N r N r l/t V O CO N O t!1 �D V ON r O% co o r w r I33 00 m TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Bids For Full Size Squad Car DATE: January 7, 1993 Introduction The 1993 budget contains an appropriation for the purchase of squad cars. Background The 1993 budget includes an appropriation of $31,000 for the purchase of two squad cars. The Police Department has elected to try a mid-size front wheel drive squad car for this cycle and Council has previously authorized that purchase. This memo requests authorization for the purchase of a full size squad car. The Hennepin County purchasing cooperative did not bid full size squads this year but instead is buying off the state contract. The bid for the full size car is as follows; Base bid $12,725.00 LH spotlight 211.00 Cloth bench seat 60.00 Split bench seat (182.00) Anti-lock brakes 552.00 Map lite 38.00 Single key 25.00 Delete block heater (20.00) Shop manual 75.00 Total 13,484.00 Additionally, in order to buy off the state contract, we need to join the state cooperative purchasing venture and pay a $350.00 fee. Alternatives 1. Buy as per above. 2. Buy as per above but modify options. 3. Rebid on our own. 4. Don't buy a full size squad. Recommendation Alternative number 1. Action Move to authorize the purchase of a full size police squad from Superior Ford in the amount of $13,484.00 in accordance with the state contract and to authorize the Finance Director to execute the application to join the state Cooperative Purchasing Venture and remit the $350.00 fee. i d MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director 4 SUBJECT: Right-of-Way/Easement Acquisition Procedures DATE: January 11, 1993 INTRODUCTION: Staff is seeking City Council direction on the standard procedures to follow regarding property acquisition. BACKGROUND: On February 11, 1981 the City Council adopted Administrative Policy No. 19, which established the standard procedures for right-of-way acquisition when condemnation is involved (procedures attached) . Staff is seeking City Council direction on a more philosophical question regarding property acquisition procedures. Namely, should all property desired to be acquired go through the condemnation procedures? Some of the City Council members have expressed this desire, but as far as staff is aware, the entire City Council has not adopted a unified position in this regard. On past projects requiring property acquisition, staff has not recommended utilizing condemnation unless the City and the property owner have reached an impasse on the purchase price. The procedures followed in the past have been to obtain an appraisal and then offer the appraised amount to the landowner. If the offer is accepted there is no need to go into condemnation. If the offer is rejected, the City Council can then decide to go into condemnation for the property or if the property owners counter- offer is fairly close to the City's offer, the Council could negotiate the sale. This negotiation can often be less expensive then going through the legal condemnation. Staff would like the City Council to discuss this issue and provide staff with direction. Staff would then amend Administrative Policy No. 19 to reflect the City Council 's desires. This issue is being presented at this time because Shakopee Public Utilities Commission is requesting that the City purchase property for purposes of a future water tower, well and other needs. ACTION REQUESTED: Discuss this issue and direct staff to make the appropriate revisions in Administrative Policy No. 19. DEH/pmp ACQUIRE PROCEDURES FOR RIGHT-OF-WAY ACQUISITION (Condemnation Process) February 11 , 1981 City Clerk shall coordinate and monitor. 1 . City Engineer provides City Clerk with specific easement description of property in question. 2. City Clerk forwards easement description to the City Attorney. 3. City Attorney prepares a resolution authorizing condemnation proceedings for Council consideration and forwards it to the City Clerk. 4 . Council adopts the resolution authorizing condemnation pro- ceedings. (See A-19) . 5. City Engineer, after adoption of above resolution, obtains one Owners and Encumbrances Search, for each parcel , from an abstract firm and forwards to City Clerk. 6 . City Clerk forwards to City Attorney three certified copies of the resolution and Owners and Encumbrances Search. 7. An appraisal is prepared for each parcel by staff or outside appraiser which is forwarded to the City Clerk who in turn forwards to the City Attorney . This is needed for the hearing and can be worked on simultaneously while the following steps (A-G) are being performed. 8 . Upon receipt of the resolution authorizing condemnation, which includes the specific description of property to be acquired, and the Owners and Encumbrances Search, the City Attorney begins the legal process: a. Prepares and records a "Notice of Lis Pendens: ; b. Gets a date for the hearing and notifies the City Clerk and City Engineer of said date ; c. Prepares and files a petition for condemnation, after petition is signed by City official ; d. Notice is served on all interested parties. Must be a minimum of 20 day notice ; e. City Attorney notifies the City Clerk and City Engineer of the 30 day expiration. (If any one party cannot be located , a three week published notice must be made with at least seven days after the last publication ; ) f. Hearing is held in District Court; g. District Court grants the petition and appoints three commissioners. The City Attorney notifies the property owners and the City Clerk and City Engineer; Right-of-Way Acquisition Page 2 h. Commissioners take Oath of Office and set hearings - at which interested parties may appear with evidence as to values of properties and any damages they may wish to claim. The City also appears with its appraisers. All interested parties are so notified of date said hearings have been set ; i . Commissioners will inspect the properties in question at sometime ; j . A hearing is held; k. Commissioners file their report with the Clerk of District Court within 90 days from their appointment unless the Court orders otherwise . The Court may extend the time ; 1 . City Attorney mails a copy of the report to all interested parties including City Clerk and City Engineer; m. Herein lies a 40 day appeal period during which a property owner may appeal ( value , or order allowing condemnation or a variety of grounds) ; n. Once the Commissioners have filed their report with the Clerk of District Court, the City may take possession one of two ways. 1 . If the interested parties waive their right to appeal , the City shall pay the award determined by the Commissioners. 2. If the interested parties do not waive their right of appeal , the City may deposit three-fourths of the award in Court. o. Once the appeals have been settled and/or the awards paid by the City, the City Attorney shall file a final order showing that all awards have been paid and so notify the City Clerk and City Engineer so that work can begin . ( Work after deposit is made can also begin) . 9 . The City Attorney receives the "Filing of Final Order" where the Court gives the decree giving the City the easements. 10 . The City Attorney will record the "Filing of Final Order: and then deliver same to City Clerk to place on record at City Hall. 12) MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director 411 SUBJECT: Foothill Trail Storm Sewer DATE: January 11, 1993 BACKGROUND: On December 1, 1992 the City Council of Shakopee held a public hearing to determine if drainage improvements should be made in the vicinity of Foothill Trail and Horizon Drive. At the conclusion of the public hearing, the City Council determined that no improvements were necessary. The City Council also directed staff to determine exactly where the existing ditch was located in relation to the easement and to determine the costs for relocating the ditch into the easement. Staff has completed that directive and would like to provide the City Council with the results. The centerline of the existing drainage ditch is basically located on the west easement line. The ditch bottom varies in width from 5 to 8 feet and then slopes up to the existing ground level. Because the centerline of the ditch is on the west line of the easement, rather than centered in the easement, approximately 1/2 of the ditch is outside the easement and 1/2 of the ditch is within the easement. The existing culverts under 21st Avenue and 20th Avenue are also located on the west easement line, including the culvert installed on Lot 3 , Block 5 by the property owner. Basically, to relocate all of the drainage facilities entirely into the 30 foot drainage easement, the ditch and all culverts need to be moved east approximately 15 feet. Staff has estimated the costs to move the drainage facilities at approximately $33 , 340. 00. This is using 1992 contract prices and includes a contingency and engineering fees. (Refer to Attachment No. 1 for the detailed cost estimate) . Staff is seeking further direction on whether or not the drainage ditch and culverts should be relocated entirely into the easement. ALTERNATIVES: 1. Direct staff to prepare plans and specifications for moving the ditch into the easement and authorize staff to solicit bids for doing this work. Once bids are opened, staff will present the bids to the City Council for additional direction. 2 . Direct staff to prepare legal documents for purposes of obtaining additional easements to cover the entire ditch, without having to relocate or reconstruct ditch. 3 . Do nothing, leaving the ditch partially in and partially out of the easement. RECOMMENDATION: Staff recommends Alternative No. 1. To attempt to purchase additional easements as outlined in Alternative No. 2 . will result in additional expenses such as appraisals, legal fees, land acquisition costs, condemnation, etc. ACTION REQUESTED: Move to direct staff to prepare the plans and specifications for relocating the Foothill Trail ditch into the drainage easement and authorize the solicitation of bids for accomplishing this work. DEH/pmp FOOTHILL ESTIMATED CONSTRUCTION COST FOR FOOTHILL TRAIL STORM DRAINAGE IMPROVEMENTS (RELOCATING DITCH INTO EASEMENT) EST. UNIT UNIT TOTAL DESCRIPTION QUANTITY PRICE AMOUNT Ditch Excavation 1300 C.Y. $3.00 $3,900.00 Seed - 4" Topsoil 2 ACRE $1,200.00 $2,400.00 Fertilize & Mulch Sod W/Fertilizer 1700 S.Y. $2.00 $3,400.00 Clear and Grub 0.25 ACRE $3,500.00 $875.00 30" Pipe Arch 300 L.F. S22.00 $6,600.00 30" FES/with 4 EA. $1,250.00 $5,000.00 Trash Guard Bituminous Patching 1 L.S. $2,000.00 $2,000.00 1992 Est. Construction Cost $24,175.00 10% Contingency $2,417.50 Subtotal $26,592.50 25% Eng./Legal/Admin. $6,648.12 GRAND TOTAL $33,240.62 CONSENT Memo To: Dennis R. Kraft, City Administrator From: John H. DeLacey, Eng. Tech. III //'� Date: January 12 , 1993 Subject: Second Avenue Project, 1991-3 Introduction: The Second Avenue Project has been completed by the contractor and Staff is requesting approval of Partial Pay Estimate No. 10. Generally these types of requests are processed through the normal pay cycle, however this partial pay estimate was inadvertantly missed this pay cycle and the contractor is anxious for payment as this work was completed in the late fall of 1992 . Background: As City Council is aware this project completion was delayed due to the Railroad Crossing work at Market St. and Minnesota St. Partial Pay Estimate No. 10 reflects the work at those crossings as Change Order No. 2 for Time and Material Work Performed. Due to the fact that this project was delayed through no fault of the contractor, and the project was basically completed in June of 1992 staff agreed with the contractor's contention that he should not be held to the unit prices he bid for the original contract. Therefore staff felt it would be fair to both the City and the Contractor to have the work done at the railroad crossings as Force Account Work (Time and Material) as provided in the contract specifications. As a note, Staff did take this work into consideration when the assessments were calculated. The only amount of work that was assessed is that which would have been completed had there not been a delay for the crossings. Any additional work required to install the crossings, i.e, realignment of curb and gutter and pavement patching was not assessed. Since this project has been completed staff is also reducing the retainage from $55 , 010 . 50 to $5, 000 . 00 . Staff is currently working with the Contractor to close out this project. Requested Action: Authorize approval of Pay Estimate No. 10 for the Second Avenue Project 1991-3 in the amount of $93 , 058 . 27 to Barbarrossa & Sons, Inc. Osseo, Mn. 55369 . ESTIMATE VOUCHER Contract No. 1991-3 Partial Estimate Voucher No. 10 Period Ending: December 31, 1993 To: Contractor Barbarossa & Sons, Inc. Address 11000 93rd Ave. North Osseo, MN 55369 Project Description 2nd Avenue Project 1. Original Contract Amount $ 1,008,777 . 00 2 . Change Order No. 1 Thru No. 2 $ 60,221.33 3 . Total Funds Encumbered $ 1,068,998.33 4 . Value of Work Completed $ 1,116,210 . 04 Value of Work Remaining 5 . Percent Retainage $ 5,000 . 00 $ 5,000 . 00 6. Previous Payments $ 1,018,103 .84 Percent Complete 7 . Deductions or Charges $ 47 . 93 99% 8 . Total $ 1,023151.77 Payment Due (Line 4-8) $ 93,058.27 CERTIFICATE OF PAYMENT (I, We) hereby agree that the quantity and value of work shown herein is a fair estimate of the work completed to date. CONTRACTOR Ij f m ut 4 S CA-:> BY ! TITLE 4-43-16 � APPROVED - CITY OF SHAKOPEE //- is-7 Pro ' ct Eng' r D to /1.7/93 City Administr o Date 'Np N N N II m A O II N_ N N N_ j N) N N_ N N A N_ -N.. 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II A A --1 II Ill M N N N TII N C II 0 0, 0, 0• O 3 II N C) II AO * 3k II II ^ II 0 ' ' J m 11 O II m A 0, N A C A •• CO 11 Z II -.I H II Z 10 IC Z m OII II II II O E W_ N N 0 3 II II ' 0 m II II N - II II -1 z 0 0• U 3 ) 11 II COV - A .r. II II .y, _ V) .. II 11 X ri A V) II A V A 11 < N 0 (D(D0.-i •-0 II 'O 0 0 II y y • "0Z II 0 C- C. II 0 L) II A • CO u 11 -I n II m CTy II Z O II .< 11 0 • II II * * * II O * II0 -t N II C 0 II O 0 O II II II D II -I A H W < U 1 n D II I _ -I n II Z II D -t -I Il C 11 D C) * n m II I- m U II II II C O ' II A N II II O M * * II II IIA II u Z II III O H II C H II Z u II 1 0 ii II N r Z II II O VI V 'O -I 11 II O 0 0 A A II II •-. D 11 11 O 0 0 n n II II O O 0 m 1 II II * u II II II II II II ✓ IT X D O0 II II 0 II ✓ -I -I 3 Z II II ✓ II p Z C a 11 II lnl i-m -= .I n H ii W N 0 N -I II V 11V A A II 11 II II II II I r II II i -4 CO iH i ii 3 II II O II II * 3k II IIIIII II II II II II C II I1 D II II II II r c .Z"i. II it O O 0 -I II II O II O O < IH I II * V II J A II II O 0 II IIp < II IIx41 1 3A _ II 0 VI 0 Zm 8 11 II pp C) O O O C N O --I N 11 II --I T m r II II V0 O O O O V) 0 C < II II II II II C II 11 II II C II II D Z II H II w 11 II -I II I1 II II * 11 II i II II .Z.. n II II r m 2 n u r XII N II II rN n z m m II II C• 5- 0 0 0 0 0II 0 A -I II II C3 w o 0 0 0 -I _m (TI it II II O W O O 0 O N 0 0 0 II II II II I. II c II ii V z u It r 0 II II 0 O 0 -I II II 0 0 0 < II .... II I CI II N D D II M 2 II IN --I c) u r x -I II j T m 11 N t tri `O VI C f�'f T 0 rA- II V * II c o 0 0 0 0 c a 01 II iv II ✓ o00o -I m < m II II w II In 0 In 0 II CONSENT / 20, MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: 1992 Police Officers Union Contract DATE: January 14 , 1993 INTRODUCTION AND BACKGROUND: The arbitrator has made his decision and award for the Police Officers Union. Following is a summary of the arbitrator's award: 1. Wage Increase - A wage increase of 3 1/2% for 1992 (See Attachment #1) 2 . Insurance - Employers contribution - the employers contribution to health and medical insurance will be increased by $10 . 00 per month. 3 . Longevity - The longevity schedule for police officers shall be increased to coincide with that of the sergeants. (See Attachment #1) The actual labor agreement between the City of Shakopee and Minnesota Teamsters Public and Law Employees Union Local #320 - Police Officers is available in the office of the City Administrator and Assistant City Administrator for review. The agreement has been updated to reflect the aforementioned changes. No other changes have been made to the union contract. ACTION REQUESTED: Move to authorize the appropriate City officials to execute the proposed Labor Agreement between Teamsters Local 320, Police Officers, and the City of Shakopee effective January 1, 1992 through December 31, 1992 . 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H CI' un O H r.,- (D o ' CD v F ,r5 O CP O O N o Ct v •� '` H 0, H 0 o\0 0\0 o\° 0 O 'C N D N •NK- H N ' O O O Ct (D K O (p AV M M M rt A.) v tr K D v K ° " -A N°, m o 0 O 01i ° w H' rd H- ' Z "0 "z3 "t3 �, M • M 03 Ul ° O ,ti ro ro H- A) A) A) 0O O C M ct Ct Ct •4. hi lL) En o til C O H- M CDD K K K 0 Z (� O O O N CD F-' H H' N 0 (D n CDD U CD c t O 11 Q H # '� CD in 5 N K A) ` K Q, A) A) (Op H n p A) (D (D (D K Ct H• a' O ° C iD Ct 5 H. O A) F+ H' H rt• '� "zi CD "d 0 1 (D K ,C Al °,� ¢'_K 1.--, �, UI N N N W (n O - . n ° (D N (D H � N J 03 l0 (D ft CI) (!1 U) Ct H' H' cs U) C31 0+ H. H :7 Al A) (D O 0\ W l0 .P H w • H H c_-_, H ts] O H 00 W OO (D H' H I-' O 't3 "CS 'ZS "i3 N K "c5 `-- (D (D (D (D U? (• KD C N 0 n H K K K K A) O 0 (D O H- H O O 0 0 0 0 H H H- 3-' C < K K t3' CD tD ° ° rt5 CCCCt O 0 0 O O N (• gyp (D (D n Ct M • G A: H H N O t t t H 0, 0+ Q+ 0, Ct •• CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: 1992 Police Sergeants Union Contract DATE: January 14 , 1993 INTRODUCTION AND BACKGROUND: The arbitrator has made his decision and award for the Police Officers Union. Following is a summary of the arbitrator's award: 1 . Wage Increase - A wage increase of 3 1/2% for 1992 (See Appendix A) 2 . Insurance - Employers contribution - the employers contribution to health and medical insurance will be increased by $10. 00 per month. The actual labor agreement between the City of Shakopee and Minnesota Teamsters Public and Law Employees Union Local #320 - Police Sergeants is available in the office of the City Administrator and Assistant City Administrator for review. The agreement has been updated to reflect the aforementioned changes. No other changes have been made to the union contract. ACTION REQUESTED: Move to authorize the appropriate City officials to execute the proposed Labor Agreement between Teamsters Local 320 , Police Sergeants, and the City of Shakopee effective January 1 , 1992 through December 31, 1992 . Appendix A- Wages A. 1 Effective January 1, 1992 the Police Sergeant Salary Schedules shall be as follows: After 12 months $3432 . 04 Start $3285 . 97 MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director 5„( SUBJECT: River Interceptor Manhole DATE: January 11, 1993 INTRODUCTION: A situation has developed regarding a sewer manhole on the River Interceptor, which could be remedied as part of the T.H. 169 bridge construction, but which requires City Council action. BACKGROUND: The existing sanitary sewer manhole for the River Interceptor just northwest of the Community Recreation Building is deteriorating to the point where some action needs to be taken. Basically this manhole is located on the banks of the river and is often inundated and surrounded by water when the river is high. Over time, the bank of the river has eroded away to the point where a portion of the manhole has now been exposed to the elements. This erosion will continue to occur unless additional measures are taken to prevent it. If enough of the manhole is exposed, it could result in severe collapse resulting in raw sewage being discharged into the Minnesota River. One solution for preventing any further erosion is to place large chunks of rip rap around the manhole, including down into the base of the river. Up until now, this project has been fairly expensive due to the fact that large rip rap would have to be trucked into this area and placed. Due to the current construction occurring on the new bridge, this work can be done now for lower costs because: (a) the contractor is already on site and, (b) there is a readily available source of larger rip rap available from the demolition of the old piers. Staff feels that this would be an excellent opportunity to construct the rip rap around this manhole to prevent erosion. Staff has obtained a price from the bridge contractor for doing this work and the quoted is $35 . 00 a ton for placing all the rip rap around the manhole. Staff has estimated that it would take between 250 and 300 tons of rip rap to completely fill in the eroded bank. Based on those estimates, it appears that this work would cost approximately $10, 000. 00 . Because this work is for purposes of maintaining the existing sanitary sewer system, staff feels that the sanitary sewer budget should fund these repairs. ALTERNATIVES: 1. Approve of the request. 2 . Deny the request. RECOMMENDATION: Staff recommends Alternative No. 1, to approve the request. This is an excellent time to correct this situation which has been getting worse over the years and the cost to do it is never going to be as low as it is now. ACTION REQUESTED: Authorize the appropriate City staff to expend up to $10, 000 . 00 out of the Sanitary Sewer Fund for placing rip rap around the exposed sanitary sewer manhole on the River Interceptor. DEH/pmp MANHOLE l2L-f Ti-1 (-b--- U MEMO TO: Dennis Kraft, City Administrator `) FROM: Dave Hutton, Public Works Directo SUBJECT: Traffic in the Area of Atwood Street to Apgar Street, Between 2nd Avenue and 3rd Avenue DATE: January 11, 1993 INTRODUCTION: On August 18, 1992 the City Council discussed a petition from a citizen group regarding the traffic in the area of Apgar Street to Atwood Street, between 2nd and 3rd Avenue. The petition specifically requested that 4-way stop signs be installed on 3rd Avenue and that designated truck routes be installed. The City Council directed staff to follow up on this request by completing a warrant study for the stop signs and to establish designated truck routes. Attached is the original petition for City Council information. Staff has completed the analysis of the request and would like to submit the results and a recommendation to the City Council. 4-Way Stop Signs In regard to the request for additional stop signs, staff has completed a warrant study in conformance with the Manual of the Uniform Traffic Control Devices (MUTCD) for the following intersections: 3rd Avenue and Atwood Street 3rd Avenue and Scott Street 3rd Avenue and Apgar Street The warrant study took longer to complete than normal due to mechanical difficulties with the traffic counters along with other staff workloads. Based on the results of the warrant studies, staff has determined that additional stop signs are not warranted at these intersections. Currently, traffic must stop on 3rd Avenue at all three intersections, but they do not meet the warrants for installing 4-way stop signs. Attached are the completed warrant studies for each intersection. Truck Routes The petitioners inquired as to whether any of these streets were designated truck routes. Staff has researched this and can find no records that the City of Shakopee has ever designated truck routes. Section 8 . 02 of the City Code does provide for the designation of truck routes by posting with signs. Staff has prepared a list of proposed truck routes, as shown on Attachment No. 1. Generally, the proposed routes follow the City' s collector route system or the state aid system, except for a few exceptions as noted. The truck routes generally are for urban residential zoned areas only and do not include commercial/industrial zoned areas because these zones are expected to have truck traffic on all of the streets. County highways or State trunk highways are also not listed as only those streets under the City' s jurisdiction are included. If the City Council concurs with the proposed truck routes, Section 8 . 02 of the City Code should be amended to list these routes and the streets should be posted accordingly. RECOMMENDATION: 1. Deny the request for additional stop signs since they do not meet the appropriate warrants. 2 . Adopt the proposed truck routes by directing staff to prepare a City Code amendment. ACTION REQUESTED: 1 . Direct staff to prepare a City Code amendment to Section 8 . 02 to include the designated truck routes and to install the appropriate signage. 2 . Move to deny the request to install additional stop signs at the intersections of Atwood Street, Scott Street and Apgar Street with 3rd Avenue because they do not meet the warrants as required by State law (Manual on Uniform Traffic Control Devices) . DEH/pmp TRAFFIC w 'd >+ Ei Eaa 03 3 O H 0a C rci U A 4) H f d U) U) U) U) U) U) Ul U) U) IX 0 cd ) a a) a ) 0 a) a) a) a) a) a) Z o z a >4 > >4 z >4 >4 >4 >4 >4 >4 -H PI >+ El ,H E-4a •C �, H H -H H O co 4-i N 4-a tU A 4) >1 -- cd Tr PG w l 4) M P4 aza E4 H a -,4 U) Cn N 4) 41 r A • H • t, D ..... 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'N 0 L WARRANTS FOR MULTI—WAY STOP SIGNS Intersection Analyzed: 3rd & Scott Date 1 /4/93 Initials The "Multiway Stop" installation is useful as a safety measure at some locations . It should ordinarily be used only where the volume of traffic on the intersecting roads is approximately equal . A traffic control signal is more satisfactory for an intersection with a heavy volume of traffic . Any of the following conditions may warrant a WARRANTS multiway STOP sign installation. MET 1 . Where traffic signals are warranted and urgently needed , the multiway stop is an interim measure that can be No installed quickly to control traffic while arrangements are being made for the signal installation. 2 . An accident problem , as indicated by five or more reported accidents of a type susceptible of correction by a multiway stop No installation in a 12-month period . Such accidents include right - and left-turn collisions as well as right-angle collisions. 3 . Minimum traffic volumes : a . The total vehicular volume entering the intersection from all approaches must average at least 500 vehicles No per hour for any 8 hours of an average day , and b . The combined vehicular and pedestrian volume from the minor street or highway must average at least 200 units per hour for the same 8 hours, with an average No delay to minor street vehicular traffic of a least 30 seconds per vehicle during the maximum hour, but c . When the 85 percentile approach speed of the major street traffic exceeds 40 miles No per hour, the minimum vehicular volume warrant is 70 percent of the above requirements. COMMENTS Condition No . 1 - Signals are not warranted Condition No . 2 - No accident history the last 12 months Condition No . 3 - The average ADT over the peak 8 hour period is 204 vehicles per hour from all legs of the intersections . ( 134 from the N-S legs and 70 from E-W legs ) WARRANTS FOR MULTI—WAY STOP SIGNS Intersection Analyzed: 3rd & Apgar Date 1 /4/93 Initials The "Multiway Stop" installation is useful as a safety measure at some locations . It should ordinarily be used only where the volume of traffic on the intersecting roads is approximately equal . A traffic control signal is more satisfactory for an intersection with a heavy volume of traffic . Any of the following conditions may warrant a WARRANTS multiway STOP sign installation. MET 1 . Where traffic signals are warranted and urgently needed , the multiway stop is an interim measure that can be No installed quickly to control traffic while arrangements are being made for the signal installation. 2 . An accident problem , as indicated by five or more reported accidents of a type susceptible of correction by a multiway stop No installation in a 12-month period. Such accidents include right - and left-turn collisions as well as right-angle collisions . 3 . Minimum traffic volumes : a . The total vehicular volume entering the intersection from all approaches must average at least 500 vehicles No per hour for any 8 hours of an average day , and b. The combined vehicular and pedestrian volume from the minor street or highway must average at least 200 units per hour for the same 8 hours, with an average No delay to minor street vehicular traffic of a least 30 seconds per vehicle during the maximum hour, but c . When the 85 percentile approach speed of the major street traffic exceeds 40 miles No per hour, the minimum vehicular volume warrant is 70 percent of the above requirements. COMMENTS Condition No . 1 - Signals are not warranted Condition No . 2 - There has been only 1 accident over the last 12 months . Condition No . 3 - The average ADT over the peak 8 hour period is 132 vehicles per hour for all legs of the intersection ( 50 from N-S legs and 82 from E-W legs ) WARRANTS FOR MULTI-WAY STOP SIGNS Intersection Analyzed: 3rd & Atwood Date 1 /4/93 Initials The "Multiway Stop" installation is useful as a safety measure at some locations . It should ordinarily be used only where the volume of traffic on the intersecting roads is approximately equal . A traffic control signal is more satisfactory for an intersection with a heavy volume of traffic . Any of the following conditions may warrant a WARRANTS multiway STOP sign installation. MET 1 . Where traffic signals are warranted and urgently needed , the multiway stop is an interim measure that can be No installed quickly to control traffic while arrangements are being made for the signal installation. 2 . An accident problem , as indicated by five or more reported accidents of a type susceptible of correction by a multiway stop No installation in a 12-month period . Such accidents include right - and left-turn collisions as well as right-angle collisions . 3 . Minimum traffic volumes : a . The total vehicular volume entering the intersection from all approaches must average at least 500 vehicles Nn per hour for any 8 hours of an average day , and b. The combined vehicular and pedestrian volume from the minor street or highway must average at least 200 units per hour for the same 8 hours , with an average Nn delay to minor street vehicular traffic of a least 30 seconds per vehicle during the maximum hour , but c . When the 85 percentile approach speed of the major street traffic exceeds 40 miles No per hour, the minimum vehicular volume warrant is 70 percent of the above requirements . COMMENTS Condition No . 1 - Signals are not warranted Condition No . 2 - No accident history within the last 12 months Condition No . 3 - The average ADT over the peak 8 hour period is 152 vehicles per hour from all legs of the intersection . ( 101 from the N-S legs and 51 from the E-W legs ) CI]- - • ,2 e _ ._ . .. I— . • I- . &1 -�-:1 15 : • I _= CcDo 1 ' • § C2111 i LL 2 i .... 1 _ = Ib • • I • v t • .. - - 1__:-. .- yam,.• _••..• _( F d; - _ - — •:4,��_.--- • / • t'�� • aa• y 1y •' �:t. .-•.ter_- • '•J ... - WM -�-w • i -• .- • 4�_1131.721+' JAI&�t•k .' a•:.-`•� -J=weal �` . • te ` Y o' '• r-''a. . ;� ..ea �- '". . •'. 3 . • .....':;...'-.7.-. I • • •��_�_�_• `..,- ,.....•..........• t M11a*i 1ZIyYi til�0� \-71.77' - - __'--I • • t-: • ___=_- _ --" 1 - .. • • • • __--_•— a 0.11711.0111S1/01 ` — • • 7 )3 O ,. _ _ _ _ _. e VI EI :IA2T. 2 8 TRAFFIC REGULATIONS (SEE CHAPTER 7 AS TO SCOPE AND APPLICATION RELATING TO THIS CHAPTER) SECTION 8.01. MINNESOTA STATUTES, CHAPTERS 168, 169 AND 171 ADOPTED BY REFERENCE. Except as otherwise provided in this Chapter , or in Chapters 7 and 9 of this Code, the regulatory and procedural ^rovisionc of Minnesota Statutes, C hooter ' 68, Chaote_ 169 (commonly referred to as the Highway Traffic RegulationAct) and Chapter 171, as amended through Laws 1989, are hereby incorpo- rated herein and adopted by reference , including the penalty provisions thereof. Source : Ordinance No . 278 , 4th Series ^`� ve Date: 12-1-89 SEC. 8.02. TRUCK ROUTE. It is unlawful for any person to drive a tractor , agricultural implement, truck (other than a pick- up truck of one-half ton capacity or less) , truck-trailer , tractor- trailer or truck-tractor , automobile trailer , or automobile to which a trailer is attached, in through traffic, upon any street except those which have been designated and sign-posted as truck routes. For the purpose of this Chapter , "through traffic" means originating without the City and with a destination without the City, as distinguished from "local traffic" which means traffic either originating or having a destination within the City. SEC. 8.03. EXHIBITION DRIVING. Subd. 1. Prima Facie Evidence. It is prima facie evi- dence of exhibition driving when a motor vehicle stops , starts , accelerates, decelerates, or turns at an unnecessary rate of speed so as to cause tires to squeal, gears to grind, soil to be thrown, engine backfire, fishtailing or skidding, or , as to two-wheeled or three-wheeled motor vehicles , the front wheel to lose contact with the ground or roadway surface. Source : City Code Effective Date : 4-1-78 Subd. 2. Unlawful Act. It is a misdemeanor for any person to do any exhibition driving on any street, parking lot, or other public or private property, except when an emergency creates necessity for such operation to prevent injury to persons or damage to property; provided , that this Section shall not apply to driving on a racetrack. For purposes of this Section, a "racetrack" means any track or premises whereon motorized vehicles, horses, dogs, or other animals or fowl legally compete in a race or timed contest for an audience, the members of which have directly or indirectly paid a consideration for admission. Source : Ordinance No . 126, 4th Series Effective Date : 8-4-83 SEC. 8.04. U-TURNS. It is unlawful for any person to operate a vehicle by turning so as to proceed in the opposite direction up- on any street except at a street intersection, and then only if the street intersection is not sign-posted prohibiting a U-turn or oth- a1_ ( 72-L- 39 ) August ]1, 1992 City of S ha:_opee Streets .'anagemer.t 476 C-orman St. Shakopee, ""`; 55379 Attn: Director Dear Director of :tree is 'anageme nt: Enclosed you will find a Petition to the City of Shakopee, signed by 13 Citizens who were available, in regard to the traffic pattern surrounding the area of Apgar to Atwood between 2nd and 3rd. ::e all are very concerned, primarily for the safety of our children and for our comfort wondering if this area is designated a truck route. Yost important, we need STC_ SIC S-see petition. ?lease respond to us via letter and/or a community meeting to voice our concerns. As we visited to receive these signatures, there were many other concerns voiced regarding the traffic increase over the last year especially. :e are assuming with the increase in population, the events suchas Renaissance, ::anterbury, '.ystic Lake and mall activities there is an increase in people traveling via these streets. Lastly, the bottomline is SArETy ?CR CR ALL ThE n ffLD�E: LIVE A:;O ?LAY A 'D -.0 1� TO SCHOOL in this area. Thank you. Sincerely, Patricia A. Yellan5 311 W. 3rd Av. Shakopee, Y.11 55371 41 d/' 9/ 4€iJA Ba ra Erer 208 Atwood St. Shakopee, :r3 55371 enc ?LEASE aES:O;D ASA? _i ---.11:- /"; 01-- _Vj_aibL - - r C-C,j_C 4-4Le cam;.1L -e.� c >> € 'P ,bc 4 --7-1 14717 e_- kt:o-atfrel cc-1.4 AJ v- 3 Yd eav moo, ff I ' /1 ()NI-7 n si,kere_, L` V tcl-- �:�; o- __ dam! 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Lem-` -&- y (-2-07 ( k. .7-/x-67--n 1z-ce , /1,16z=114.12 i(-ciev g 110)6 a 1 , itd-if, e.,44' . a I ktzeget-5 3 1 I A) , g vOl 41 A , Po_,6-(tA_9 i-5/Le.t-t ‘______ AO 4-1--od _sy- . 3 . ,-). ( .,..Q., \-(--,2) cylov- - /I) ":-_, Al),_ , -,j) ---S-tui- ,c. <L.) c 3c. < /2_ t,,) . .5o9.7," i s • • • e.)--7 r-Y) CV(6 C_l, n V _ of\ qa\-, • ft-(f.,\Aly.y7p ._x,. e Ori oev tx t'ak 0 \\ a, r r, (9 5 3)-?:A Z. 2 --31./17c) cy) toc, -•&/) f)! (" 1\\kj cn I I f-r ,)f 1,‘ j_ • 2fr '' "Vil #.(2/ i- - 777)"1/0 i, y / / MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Special Assessment Policy DATE: January 13 , 1993 INTRODUCTION: Attached is the revised Special Assessment Policy for City Council review, discussion and adoption. The first two pages of the policy are Resolution No. 3735, which adopts the Special Assessment Policy. BACKGROUND: Last spring, the City Council directed staff to revise the Special Assessment Policy, which had originally been adopted in 1978, but had been amended numerous times by subsequent resolutions or administrative policies. City staff recommended revising the Special Assessment Policy to consolidate or repeal all resolutions or policies which had been adopted over the years into a single assessment policy. During that same period, a public hearing was held on the proposed improvements to Muhlenhardt Road, which was eventually rejected by the City Council because the public testimony was nearly unanimous in opposition to this project. Following the rejection of this project, the Council received a petition from residents in the McGuire Circle/McGuire Court area (Riverview Estates) requesting that the City Council reconsider their decision. The petitioners stated that they were in favor of upgrading the road, but only if the project was 25% assessed, rather than 100%, as proposed in the feasibility report. The Council elected not to act on this petition until after the Special Assessment Policy had been revised. Staff has completed the revisions to the Special Assessment Policy and the completed policy is attached for Council review, comment and eventually adoption. Due to the workloads of the Public Works Director and City Attorney, this project took longer to complete than anticipated. Staff spent a considerable amount of time researching which included obtaining assessment policies from numerous other communities (Prior Lake, Savage, Lakeville, Chaska, Burnsville, etc. ) , obtaining sample policies and information from the League of Minnesota Cities, researching all administrative policies and past resolutions and reviewing State Statutes. It was discovered that the old Special Assessment Policy generally followed the League of Minnesota Cities recommended policies and was quite similar to other assessment policies from other Cities. Staff did organize the policy to make it less cumbersome and to consolidate all other resolutions and administrative policies, but generally the content of the policy did not drastically change. There were several policy revisions added, as a result of previous City Council discussion and directive. These revisions are summarized below: 1. Section VI, Subpart II (Page 8) adds a paragraph regarding benefit appraisals. Staff attempted to set some guidelines for the use of benefit appraisals, which Council may wish to review and discuss. 2 . Section VI, Subpart 12 (Page 8) includes the net assessment agreement option which City Council previously adopted by Administrative Policy No. 200. 3 . Section X, Subpart A-4 (d) (Page 13) discusses rural gravel roads. This policy is an attempt to allow for the upgrading of rural, gravel roads without creating a disproportionately high assessment for these projects. There may be other viable options, such as a reduced assessment percentage (i.e. 25%) , that Council may wish to discuss. 4 . Section X, Subpart D (Page 15) provides for a 50% reduction in the mainline sewer assessment for those properties previously served by a service line to City sewer. This policy was directed by Council during the recent public hearing for the 2nd Avenue Project. All other policy statements in the Assessment Policy are basically the same as applied to most projects. Staff is requesting that Council review this policy and adopt it by Resolution No. 3735. Since the policy is quite lengthy, Council may wish to table any action on this issue to the next meeting to allow adequate time to read the policy. ACTION REQUESTED: Offer Resolution No. 3735, A Resolution Establishing Policies Regarding the Making of Public Improvement Projects and the Levying of Special Assessments and move its adoption. DEH/pmp MEM3735 CITY OF SHAKOPEE SPECIAL ASSESSMENT POLICIES AND PROCEDURES FOR PUBLIC IMPROVEMENTS RESOLUTION NO. 3735 Resolution Establishing Policies Regarding The Making Of Public Improvement Projects And The Levying Of Special Assessments WHEREAS, the State Law assigns to the City Council the responsibility for making public improvements and; WHEREAS, it has been and continues to be the policy of the City Council that when such improvements are made which are of special benefit to certain areas, special assessments are levied for benefits received; and WHEREAS, the procedures used by the City are those specified by Minnesota Statutes, Chapter 429 , which statutes provide that all, or a part, of the cost of improvements may be assessed against benefitting properties in accordance with the benefits received, but establishes no statutory guide as to how these benefits are measured or how the costs are to be apportioned; and WHEREAS, actual apportionments are made in accordance with policies adopted by the Council: NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following shall constitute a statement of the policies of this Council regarding improvements and assessments, and shall continue until amended by appropriate Council action. It is intended that this policy shall be applicable to all lands within the City, platted or unplatted, and shall be complementary to the City' s subdivision regulations. BE IT FURTHER RESOLVED, that in the event the literal application of the provisions outlined herein would result in a inequitable distribution of special assessments, the City Council reserves the right to adjust the policy so as to achieve a more equitable distribution without formal amendment of this resolution. BE IT FURTHER RESOLVED, that the following policies and resolutions are hereby repealed: Resolution No. 1282 , Adopting a Public Assessment Policy Resolution No. 1298, Amending Resolution No. 1282 Resolution No. 2278 , Adopting a Policy for Reconstruction Resolution No. 3377 , Repealing Resolution No. 1298 Resolution No. 2032, Establishing a Policy for the Valuation of Vacant Lots Resolution No. 2033, Freezing the Value of Newly Platted Lots for Three Years Resolution No. 1713, Establishing a Senior Citizen Hardship Deferral Procedures Resolution No. 1591, Adopting an Assessment Policy for Reconstructions Administrative Policy No. 20, On Assessing Improvements Prior to Letting a Contract Administrative Policy No. 52, Procedures for Assessment Appeals Administrative Policy No. 80, Typical Assessments Presentation (Shakopee Public Utilities Commission) Administrative Policy No. 141, Setting a Utility Relocation Policy Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1992. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney TABLE OF CONTENTS Section I. General Policy Statement Section II. Improvements Eligible for Special Assessment Section III. Initiation of Public Improvement Projects Section IV. Public Improvement Procedures Section V. Financing of Public Improvements Section VI. General Assessment Policies Section VII. Methods of Assessment Section VIII. Standards for Public Improvement Projects A. Surface Improvements B. Sub Surface Improvements Section IR. Policies of Reassessment Section X. Assessment Computations SECTION I GENERAL POLICY STATEMENT The purpose of this Assessment Policy is to establish a fair and equitable manner of recovering and distributing the cost of public improvements. The procedures used by the City of Shakopee ("City") for levying special assessments are those specified by Minnesota Statutes Chapter 429 which provide that all or a part of the cost of improvements may be assessed against benefitting properties. Three basic criteria must be satisfied before a particular parcel can be assessed. They are: A. The land must have received special benefit from the improvement. B. The amount of the assessment must not exceed the special benefit. C. The assessment must be uniform in relation to the same class of property within the assessment area. It is important to recognize that the actual cost of extending an improvement past a particular parcel is not the determining factor in determining the amount to be assessed. However, in most cases the method for determining the value of the benefit received by the improvement, and therefore the amount to be assessed, shall be the cost of providing the improvement, as long as the cost does not exceed the increase in the market value of the property being assessed. The entire project shall be considered as a whole for the purpose of calculating and computing an assessment rate. In the event City staff has doubt as to whether or not the costs of the project may exceed the special benefits to the property, the City Council may obtain such appraisals as may be necessary to support the proposed assessment. The City must recover the expense of installing public improvements undertaken, while ensuring that each parcel pays its fair share of the project cost in accordance with these assessment guidelines. While there is no perfect assessment policy, it is important that assessments be implemented in a reasonable, consistent and fair manner. There may be exceptions to the policy or unique circumstances or situations which may require special consideration and discretion by City staff and the City Council. This assessment policy is intended to serve as a guide for a systematic assessment process in the City of Shakopee. 1 SECTION II DEFINITION OF IMPROVEMENTS ELIGIBLE FOR SPECIAL ASSESSMENT A. The following public improvements, authorized by Minnesota Statutes 429 . 021, are eligible for special assessment within the City of Shakopee: 1. Streets, Sidewalks, Alleys, and Curbs & Gutters 2 . Watermain Systems 3 . Sanitary Sewer and Storm Sewer Systems 4 . Street Boulevard Trees 5. Street Lights 6. Other Improvements a. Acquisition and improvement of land and purchase of equipment for parks, open space areas, playgrounds, and recreational facilities. b. Acquisition and construction of parking lots. c. Construction, reconstruction, extension, and maintenance of dikes and other flood control works. d. Construction, reconstruction, extension, and maintenance of retaining walls and area walls. e. Abatement of nuisances; including, but not limited to, draining and filling swamps, marshes and ponds on public or private property. B. The City of Shakopee also retains authority to recover, through special assessment, the following maintenance costs: 1. Snow and ice removal from sidewalks. 2 . Rubbish removal and litter pick-up from streets and sidewalks. 3 . Weed elimination from street and private property. 4 . Street lighting, sprinkling, dust treatment, surfacing and patching. = 2 5. Care of trees and removal of diseased and/or unsound trees. 6. Removal of obstructions, signs or vegetation within the sight triangles of intersections. SECTION III INITIATION OF PUBLIC IMPROVEMENT PROJECTS Initiation of public improvement projects can be undertaken in any of the three following ways. 1. Public improvement projects may be initiated by petition of at least 35% of the affected property owners. Alley improvements require 50% of the affected property owners signing the petition. 2 . Public improvements also may be initiated by the City Council when, in its judgment, such action is required. A resolution ordering any Council initiated improvements requires a 4/5 vote, rather than a simple majority. 3 . Developer Request. As allowed by the City of Shakopee Standard Developer' s Agreement, a developer of a proposed subdivision may petition the City Council to construct the improvements and assess them. The City will not install improvements outside the urban service area. SECTION IV PIIBLIC IMPROVEMENT PROCEDURES The following is the general procedure which will be followed by the City Council for all public improvement projects from initiation of such a project through certification of the assessment role to the County Auditor. Formats for the various reports and resolutions referenced in this section are made a part of the policies and procedures of the City of Shakopee. 1. Staff reviews petition for submission to Council and submits petition to the Shakopee Public Utility Commission for written comment on joint City/Shakopee Public Utilities projects. 3 2 . Council accepts or rejects petition. If accepted, Council orders preparation of feasibility report. Projects are initiated upon Council ' s desire, citizen request or other agency' s request. 3 . Staff prepares feasibility report, or reviews report submitted by other agency. Sends report to the Public Utilities Commission for comment on joint City/Shakopee Public Utilities projects. 4 . Council accepts or rejects feasibility report. If accepted, Council orders public hearing on the improvements. 5. Staff publishes hearing notice and mails notices to the affected property owners. 6. Council conducts public hearing and adopts or rejects resolution ordering improvement to be constructed and advertisement of bids. Bonds to finance project costs may be issued at any time after the improvements are ordered. 7 . Staff prepares final plans, advertises for and opens bids, prepares bid tabulation, and makes recommendation to City Council for award. 8 . Council awards contract based on the bids received. 9. Staff supervises construction, prepares payments, and once project is completed, prepares assessment rolls. 10. Council reviews assessment schedule and orders assessment hearing. 11. Staff publishes hearing notice, mails notice of hearing date and proposed assessments to the affected property owners. 12 . Council conducts assessment hearing, adopts, revises, or rejects resolution adopting the assessment roll. If adopted, Council authorizes certification of the assessement to the County Auditor. 13 . Staff certifies the assessments to the County Auditor. 4 SECTION V FINANCING OF PUBLIC IMPROVEMENTS The City of Shakopee encourages public improvement projects as the area (s) benefiting and needing such improvements develop. Examples of this policy can be seen through the subdivision regulations, zoning ordinance, and building codes. New areas are required to provide needed improvements and services before development, thereby not creating unexpected hardships on the property owners purchasing such property nor on the general public. However, it is recognized that certain areas of the City have developed without all needed public improvements (e.g. - parks, water, sewer, and street improvements) and that methods must be found to provide these improvements without causing undue hardships on the general public or the individual property owner. Special assessments are generally accepted as a means by which areas can obtain improvements or services, however, the method of financing these is a critical factor to both the City and the property owner. Full project costs spread over a very short term can cause an undue hardship on the property owner and, likewise, City costs and systems costs spread over a long period of time can produce an undue hardship on the general public of the City. It is the policy of the City to not defer assessments except in cases where senior citizens are involved. The authorization for the senior citizen deferment and the criteria for establishing eligibility are set forth in the Shakopee City Code, Section 2 . 82 . The City Council also may elect to defer assessments on undeveloped lands for a specified length of time or until it develops. Terms and conditions of this deferral will be established in the resolution adopting the assessments. SECTION VI GENERAL ASSESSMENT POLICIES APPLICABLE TO ALL TYPES OF IMPROVEMENTS The cost of any improvement shall be assessed upon property benefitted by the improvements, based upon the benefits received. The following general principles shall be used as a basis of the City' s assessment policy: 1. The "project cost" of an improvement includes the costs of all necessary construction work required to accomplish the improvement, plus engineering, legal, administrative, financing and other contingent costs, including acquisition of right of way and other property. The 5 financing charges include all costs of financing the project. These costs include but are not limited to = financial consultant' s fees, Moody' s fee, bond attorney' s fees and capitalized interest. When the project is started and funds are expended prior to receiving the proceeds from a bond sale, the project will be charged interest on the funds expended from the date of expenditure to the date the bond proceeds are received. The interest rate charged will be the average interest rate earned by the City' s investments during the six months preceding the receipt of the bond proceeds. The interest charged to the project shall be included as financing charges. 2 . The "assessable cost" of an improvement is equal to the "project cost" minus the "City cost" . 3 . The City of Shakopee will charge interest on special assessments at a rate specified in the resolution. If bonds were sold to finance the improvement project, the interest rate shall be two percent (2%) more than the average interest rate of the bonds, rounded to the nearest quarter of a percent. If no bonds were sold, the interest rate shall be set at the rate allowed by state law. 4 . Property owners may pay their assessments in full interest free for a period of 30 days after the assessment hearing. After such period interest shall be computed from the date specified in the assessment resolution. The City will certify each year' s collection (principal and interest) to the County Auditor by November 30. Prior to the first certification of principal and interest to the County Auditor, a property owner may make a partial pre-payment of the principal to the City of Shakopee. Such partial prepayment must be at least $100. 00. If the partial prepayment is made after the 30 day "interest free" period allowed by state law, interest will be charged on the amount of the partial pre-payment from the date specified in the resolution and paid along with the partial pre-payment. After the City of Shakopee has made the first certification of principal and interest to the County Auditor, pre-payment will be accepted only for the total amount still owing including interest. If a parcel has two or more separate special assessments, pre-payment of the remaining principal balance may be made on one or more. Tax exempt parcels such as churches and school properties may make a partial prepayment at any time, with a minimum partial pre-payment of one half of the principal balance. The tax exempt parcel will be allowed to make only one partial pre-payment prior to the first certification to 6 the County Auditor. The remaining principal after the partial prepayment will be paid in equal installments over the remaining term of the special assessments. 5. Where an improvement is designed for service of an area beyond that of direct benefit, increased project costs due to such provisions for future service extensions may be paid for by the City. The City will levy assessments to cover this cost when a new improvement is installed as an extension of the existing improvement. As an alternative, the City may assess these costs to the area of future benefit immediately. 6. Where the project cost of an improvement is not entirely attributable to the need for service to the area served by said improvement, or where unusual conditions beyond the control of the owners of the property in the area served by the improvement would result in an inequitable distribution of special assessments, the City, through the use of other funds, may pay such "City cost" which, in the opinion of the City Council, represents the excess cost not directly attributable to the area served. 7 . Because frontage roads along highways or other arterial streets are deemed to be of benefit to commercial or industrial properties, the entire costs of any improvement on such frontage roads shall be assessable to the benefitted properties, even if only those properties on one side of such frontage roads are benefitted. 8 . If financial assistance is received by the City from the Federal Government, from the State of Minnesota, the County or from any other source to defray a portion of the costs of a given improvement, such aid will be used first to reduce the "City cost" of the improvement. If the financial assistance received is greater than the normal "City cost" , the remainder of the aid will be placed in the Capital Improvement Fund to be applied towards other City projects. 9 . City-owned properties, including municipal building sites, parks and playgrounds, but not including public streets and alleys, shall be regarded as being assessable on the same basis as if such property was privately owned. 10. Improvements specifically designed for or shown to be of direct benefit to one or more properties may be constructed by the City. The costs for these improvements will be assessed directly to such properties, and not included in the assessments for the 7 remainder of the project. An example of this would be utility service lines running from the main lines to the property. 11. Benefit Appraisals In the event that City staff has doubt as to whether or not the proposed assessments exceed the special benefits to the property in question (increased property value as defined by State law) , the City Council may order benefit appraisals as deemed necessary to support the proposed assessments. As a general rule, benefit appraisals shall be ordered when the proposed assessment exceeds $5, 000. 00 for a standard Shakopee residential lot or $20, 000. 00 per acre for commercial or industrial property. When there are extenuating circumstances, additional benefit appraisals also may be ordered. 12 . A property owner may elect to offset special assessments against condemnation awards by executing a Net Assessment Agreement with the City Council . SECTION VII METHODS OF ASSESSMENT A. General Statement There are different methods of assessment: per lot, adjusted front foot, and area. For any particular project one of these methods will more adequately reflect the true benefits received in the assessment area than the other methods. The City Engineer, in his feasibility study to the Council, will recommend one or a combination of these methods for each project, based upon which method would best reflect the benefit received for the area to be assessed. The City Council will select the preferred method of calculating the assessments at the time the project is ordered. B. Policy Statement The following methods of assessment, as described and defined below, are hereby established as the official methods of assessment in the City of Shakopee: 8 1. "Ad-lusted Front Footage', Method of Assessment The "cost per adjusted front foot" shall be defined as the quotient of the "assessable cost" divided by the total assessable frontage benefiting from the improvement. For the purpose of determining the "assessable frontage" , all properties, including governmental agencies, shall have their frontages included in such calculation. The actual physical dimensions of a parcel abutting an improvement (i. e. , street, sewer, water, etc. ) shall NOT be construed as the frontage utilized to calculate the assessment for a particular parcel. Rather, an "adjusted front footage" will be determined. The purpose of this method is to equalize assessment calculations for lots of similar size. Individual parcels by their very nature differ considerably in shape and area. The following procedures will apply when calculating adjusted front footage. The selection of the appropriate procedure will be determined by the specified configuration of the parcel. All measurements will be scaled from available plat and section maps and will be rounded down to the nearest foot dimension with any excess fraction deleted. A. Rectangular Interior Lots The rectangular lot is defined as having no more than 2 . 0 feet difference between the front and rear lot lines. The adjusted front footage is the actual front footage of the lot. For rectangular lots whose frontage is greater than its depth, the "odd shaped lot" method as explained next shall be used. B. Odd Shaped Lots For odd shaped lots such as exist on cul-de-sacs and curved streets where there is more than 2 . 0 feet of difference between the front and rear lot lines, and where the lots frontage is greater than its depth, the "odd shaped lot" method of determining the adjusted front footage shall be used. The adjusted front footage shall be computed by dividing the area of the lot by 9 , 000 square feet to determine the equivalent number of front footage units in the parcel. The number of units multiplied by 60 feet will give the adjusted front footage. The area shall be computed to a maximum 9 depth of 150 feet only. (Note: A standard City lot in the Original Plat of Shakopee is 60 ' x 150 ' with an area of 9, 000 square feet. ) C. Corner Lot Adjustment Corner lots will only be assessed at a rate of 50% of the unit rate for the short side of the lot in question for each street improved. If both streets are improved simultaneously, 100% of the short side footage will be used. D. Zonal Assessment When the street along the long side of a corner lot is improved, the cost shall be assessed equally to all lots within 1/2 block in each direction of the street improved. This method may be selected rather than the corner lot adjustment. 2 . "Area" Method of Assessment When it has been determined to assess by the "area" method the area shall be defined as the number of square feet or acres within the boundaries of the appropriate property lines of the areas benefitting from the project. The assessment rate (i.e. cost per square foot) shall be calculated by dividing the total assessable cost by the total assessable area. On large lots, the City Engineer may determine that only a portion of the lot receives the benefit and may select a lot depth for the calculations equal to the benefit received. For the purposes of defining assessable areas, all properties included in the benefitted area, including other governmental areas, churches, etc. shall be included in the assessable areas. The following items may not be included in area calculations: public right- of-ways, natural waterway, swamps and lakes or other wetlands designated by the MN/DNR. The City Engineer will make the recommendation on the benefitted area in the feasibility report. 3. Per Lot Method When it has been determined to assess by the "per lot" method, all lots within the benefitted area shall be assessed equally for the improvements. The "cost per lot" shall be defined as the quotient of the "assessable cost" divided by the total assessable lots or parcels benefitting from the improvement. For 10 the purpose of determining the "lots" or "parcels" all parcels, including governmental agencies shall be included in such calculations. SECTION VIII STANDARDS FOR PUBLIC IMPROVEMENTS PROJECTS The following standards are hereby established by the City of Shakopee to provide a uniform guide for improvements within the City and also to be used by the City Engineer in establishing "systems costs" as differentiated from "assessable costs" and "City costs. " Surface Improvements: Surface improvements shall normally be interpreted to include all improvements visible on or above the ground within the right-of- way, and includes, but is not limited to trees, lighting, sidewalks, signing; street and accessary improvements such as surfacing, curb and gutter, drainage facilities, grading, signalization; and other public improvements such as drainage ponds and facilities, parking lots, parks and playgrounds. Policy Statement In all streets, prior to street construction and surfacing, or prior to resurfacing, all utilities and utility service lines, (including sanitary sewers, storm sewers, water lines, gas and electric service) shall be installed to serve each known or assumed building location when practicable. When practicable, no surface improvements to less than both sides of a full block of street shall be approved except as necessary to complete the improvement of a block which has previously been partially completed. Concrete curbing or curb and gutter shall be installed at the same time as street surfacing, except that where a permanent "rural" street design is approved by the City Council, curbs will not be required. Subsurface Improvements: Subsurface improvements shall normally include such items as water distribution, sanitary sewer and storm sewer lines and electric and gas utilities. For purposes of definition, main lines are defined as the publicly owned and maintained lines such as trunk lines, interceptors, mains, laterals, etc. The service lines are those privately owned service lines going from the main line to the property line. 11 Policy Statement Subsurface improvements shall be made to serve current and projected land use. All installations shall conform to City and Shakopee Public Utilities Commission standards as established by those state and/or federal agencies having jurisdiction over the proposed installations. All installations shall also comply, to the maximum extent feasible, to such quasi-official, nationally recognized, standards as those of the American Insurance Association Service lines from the lateral or trunk to the property line for each known or assumed building location shall be installed in conjunction with the construction of the mains. SECTION IX POLICIES OF REASSESSMENT The City of Shakopee in constructing or reconstructing any public improvement shall design such improvement to last for a definite period. The life expectancy or service life shall be as stated in the policy statement of this section, or if different, shall be as stated in the Resolution ordering improvement and preparation of plans. When such project needs renewing or replacement, the amount to be assessed against the property owner shall be limited to an amount determined by dividing the actual life of the original improvement by the expected service life of the original improvement. Policy Statement The following are hereby established as the "life expectancies" or "service lives" of public improvements unless otherwise stated in the resolution ordering improvement and preparation of plans, in which case, the life set forth in the resolution shall govern. 1. Sidewalks - 20 years 2 . Street improvements, including surfacing and curb and gutter - 20 years 3 . Ornamental street lighting - 20 years 4 . Water Mains - 30 years 5 . Sanitary Sewers - 30 years 6. Storm Sewers - 30 years 12 SECTION % ASSESSMENT COMPUTATIONS A. Street and Curb & Gutter Improvements 1. New Constructions All new streets will be assessed 100% to the abutting benefitted properties. Street and curb and gutter improvements will normally be assessed by the adjusted front foot method, however other methods may be utilized if conditions warrant it. Cost of construction of streets shall be assessed based on the minimum design of 36 feet wide, 7-ton axle load in residential areas and 9-ton axle load in commercial and industrial areas. Oversizing costs which are incurred in excess of the above may be paid by: (1) State Aid Funds, (2) larger assessment rates to other benefitted properties, (3) general obligation funds, or (4) any other method or combination of methods authorized by the City Council. 2 . Collector Streets Collector streets will be assessed to the equivalent local street costs. All street oversizing costs associated with collector streets will not be assessed. 3. Reconstructions All street reconstructions shall be 25% assessed. 4 . Gravel Streets a. Urban Areas Upgrading an existing gravel street located in the Urban Service Area by adding pavement, curb and gutter shall be considered new construction and all costs assessed 100%. b. Rural Areas Only those items added to rural gravel roads by upgrading (i. e. pavement, curb and gutter, etc. ) will be assessed 100%, but not the costs to replace the existing gravel roadbed. The City Council may elect to revise the assessable areas to establish additional assessment credits due to the large 13 landowners abutting rural gravel roads or for rural collector roads that have little or no direct driveway accesses to it. 5. Overlay, Seal Coats Overlays and sealcoats will not be assessed, but rather funded from the Pavement Preservation Fund. 6. Alleys Upgrading existing gravel alleys by adding pavement will be assessed 100% to the block in question. Reconstructing existing paved alleys will be 100% assessed also. B. Sidewalks and Trails 1. New Construction New sidewalks will be assessed 100% to the abutting property on which the sidewalk is located. 2 . Reconstruction Replacement sidewalks will be assessed 50% to the abutting property owner and 50% City funded. 3 . Trails Bituminous walkways or bicycle trails will not be assessed, but rather funded 100% by the City. C. Storm Sewer Improvements Storm sewer assessments shall normally be by the "area" method. A. New Storm Sewer Construction New trunk storm sewer installations will be funded 50% by the General City-wide Storm Sewer Utility Fund and 50% from a Special Benefit charge on the utility bills for all properties located within the benefitted drainage area of the improvements. If there are any oversized storm sewers for system wide facilities, the oversizing costs will be paid for out of the Storm Sewer Utility Fund. New storm sewer laterals installed in areas that have existing trunk (main line) storm sewers will be funded 100% by the General Storm Sewer Utility Fund. 14 B. Replacement of Storm Sewers Any replacement costs or reconstruction of existing storm sewers will not be assessed but rather funded 100% from the General Storm Sewer Utility. D. Sanitary Sewer Assessments Assessments for sanitary sewer in residential areas shall be based upon the cost of construction of 8-inch mains, which is the smallest size installed in residential areas of the City. Assessments for sanitary sewers in commercial and industrial areas will be based upon a standard size of 10 inch mains. Oversizing costs due to larger mains and larger appurtenances will not be assessed and will be paid for by a combination of availability charges, user charges and general obligation funds. Services installed to individual properties shall be fully assessed to the benefiting property. Normally, sanitary sewers will be assessed on an area wide basis (square foot or acres) , but in certain situations the per lot method or adjusted front method may be utilized at the City Council ' s discretion. Major trunk sewers or interceptors will be assessed to the entire drainage basin benefitted by the sewer. Any oversizing costs will be assessed to the upstream benefitted areas as either a trunk or interceptor assessment. The replacement of existing sewers will not be assessed but rather paid for 100% by the City using either the Sanitary Sewer Enterprise Fund or other funding sources identified by the City Council. Individual service lines installed directly to specific properties will be fully assessed directly to the benefitted properties. Properties that have existing sanitary sewer services, but do not have mainline sewers adjacent, across or up to their property lines will pay 50% of the assessment rate for the new mainline sanitary sewer as well as 100% of the costs associated with replacing the service lines. Any existing service lines found to be defective as part of a street reconstruction shall be replaced as part of the project and assessed directly to the property. 15 E. Watermain Assessments Watermain assessment policies are established by the Shakopee Public Utilities Commission and are not specifically addressed in this policy. Generally, the Shakopee Public Utilities Commission policy indicates that new watermains installed in areas that previously were not served by City water will be assessed 100% to the benefitted properties. The replacement of existing watermains will not be assessed. For new watermain, trunk watermain charges may also be added into the overall project costs and assessed based on a determination by Shakopee Public Utilities Commission. Individual services installed to specific properties will be fully assessed directly to the benefitted property. F. Street Boulevard Trees All street boulevard trees installed as part of new street construction or in reconstructing existing streets shall be included as part of the overall project costs and included in the assessment calculations. G. Street Lights All costs for new street lights installed as part of constructing new streets or street lights relocated as part of reconstructing streets will be included in the overall project costs and included in the assessment calculations. A. Other Improvements Based on the City Council determination, all other improvements listed in Section IIA, Part 7 may be fully assessed or assessed in part. 16 C :`," E. C\J T MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Commercial Moving Services - City Hall DATE: January 14, 1993 INTRODUCTION: In order to provide a smooth transition to the new City Hall facility and reduce potential workman's compensation claims, staff has contacted three commercial moving company's to obtain proposals for the upcoming move. BACKGROUND: A tentative moving date has been set for Saturday, February 6, 1993. However, approximately one week before the actual move, all City filing cabinets will have to be moved over to the new facility for painting. We will therefore be required to empty all filing cabinets and place their contents on temporary library carts for a one week period. This will obviously create some difficulties in terms of office efficiency for approximately a one week period and will result in slightly higher moving costs. The moving company's considered by staff are all well known and established company's. All have been involved int he business of commercial relocation for at least fifteen years. Following is a cost summary of the proposals submitted: 1. Labelle Storage and Moving - $4, 079 . 00 2 . Gazda Mayflower - $4,444 . 50 3 . Barrett Moving and Storage - $5,791. 00 Each of the moving contractors carry liability insurance in excess of $1 million. They also all provide insurance coverage for equipment that is being moved. The insurance coverage varies slightly between the providers but is generally $. 60 per pound per article and $5. 00 per pound per article on electronics. Each of the providers also provides the option of acquiring additional insurance for full replacement cost coverage. The cost for this service also varies but averages $6. 00 per $1, 000.00 declared value. Due to the short travel distance and the past track record of each of the contractors, staff is not recommending that additional insurance overage be obtained. Each of the providers offered a pre-move meeting with the employees to insure that items are packed in the appropriate manner. The moving company's also employ a bar coding or color code system to insure that all items are moved to the exact location specified. Since the initial building walk through with the contractors, staff has discovered that it will be necessary for the moving contractor to move all the filing cabinets over prior to the actual move for painting. Initially, we thought that it might be possible to have the filing cabinets moved with their contents and painted at the same time. However, this is no longer possible. Therefore, staff had to factor in the additional cost to have the moving contractor come on a separate occasion to move the filing cabinets and also leave the library carts that will be used to stack the file contents for a one week period. Initially it would appear that Labelle Moving and Storage would have the low cost quotation. However, after factoring in the additional costs to move the filing cabinets one additional time, Gazda Mayflower became the low bidder. In fact, Gazda Mayflowers quote of $4 , 444 . 50 basically included the cost for the additional moving requirements. Gazda Mayflower will also not have to charge an additional fee to leave the library carts for a one week period. Labelle Moving and Storage would have to employ a leasing charge for the library carts since they do not have a large enough inventory to cover the number of library carts needed for a one week period. Staff also would like to point out that the cost quotation is not an exact figure. If the move can be accomplished in a quicker time period than outlined by the contractor, the City will incur savings. On the other hand, if it takes longer than expected, the cost may be slightly higher. Generally, each of the contractors specified that they are usually within +/- 10% of their quotation. Staff is recommending that the appropriate City officials be authorized to enter into an agreement with Gazda Mayflower for the upcoming City Hall relocation. The cost of the moving services will be allocated from the Capital Improvement Fund. ALTERNATIVES: 1. Authorize the appropriate City officials to enter into an agreement with Gazda Mayflower for relocation services associated with the upcoming City Hall move. 2 . Select one of the other service providers. 3 . Obtain additional quotations. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Authorize the appropriate City officials to enter into an agreement with Gazda Mayflower for relocation services associated with the upcoming City Hall move. TAMI\ADMIN\MOVE BAS/tiv )a MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: 1993 Non-Union Pay Plan - Resolution #3736 DATE: January 15, 1993 INTRODUCTION: On January 12 , 1993 the Committee of the Whole met to discuss the 1993 Non-Union Pay Plan. At that time, the Committee of the Whole recommended to City Council a 3% pay increase for exempt and other non-union position classifications and a $10. 00 per pay period increase in health and life insurance. A motion would be in order to approve Resolution No. 3736 adopting the 1993 Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee. BACKGROUND: Attached is Resolution No. 3736 adopting the 1993 Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee. There are also several attachments to Resolution No. 3736 including the pay schedule for the exempt employee classifications, elected officials and non-union employees. There is also a foot note page to the 1993 Pay Schedule which addresses several other items that are associated with the Pay Schedule. The Firefighter Pay Schedule and Elected Official Pay Schedule does not include a 3% increase. Staff conducted a survey of nearby communities to determine if our volunteer firefighter pay rates were in need of adjustment. The survey results indicated that our pay rate is near the average. The volunteer firefighters pay schedule was last adjusted in 1991. Miscellaneous temporary employee pay rates are also being proposed to be increased 3% consistent with the other non-union position classifications. In conjunction with the adoption of the 1993 Pay Plan, staff would also like to address the reinstatement of 100 . 1 hours of sick leave that was taken away from the Deputy Police Chief. Non-Union employees presently have a sick leave cap of 960 hours. However, when Deputy Police Chief Poole was promoted from the Sergeant position classification he had a balance of 1060 . 1 hours. Staff does not feel it is fair to take away accumulated sick leave hours from an employee who is promoted to a new position classification where a lower cap on sick leave hours has been established. Staff is seeking to reinstate the 100. 1 hours of sick leave that was taken away from the Deputy Police Chief's balance. This will now be the new cap for Deputy Police Chief Poole. Please note that the 1993 Pay Plan is being proposed to be retroactive to December 28 , 1992 . This was the first date of the first payroll period for 1993 and is also one year after the effective date of the 1992 Pay Plan (December 28 , 1991) . ALTERNATIVES: 1. Offer Resolution No. 3736, A Resolution Adopting the 1993 Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee and move its adoption. 2 . Amend resolution No. 3736 and move its adoption. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Offer Resolution No. 3736, A Resolution Adopting the 1993 Pay Schedule for the Officers and Non-Union Employees of the City of Shakopee and move its adoption. TAMI\PRSNNEL\1993PP BAS/tiv 1993 PAY PLAN NOTES 1. City contribution for health, life and disability insurance shall be increased by $10. 00 per payroll period resulting in an increase from $265. 00 per month to $286. 66 per month. Employees selecting single coverage will continue to receive reimbursements. They shall also receive the additional $21. 66 per month increase to be applied to their health, life and disability costs or as cash on a quarterly basis in conjunction with payroll. 2 . Temporary/Seasonal employee salaries are to be increased 3% for 1993 . 3 . There will be not change in the Elected Officials or Fire Departments salaries for 1993 . 4 . The City of Shakopee's 1993 Pay Plan shall be made retroactive to December 28 , 1992 . If the City of Shakopee's Pay Plan is found to be out of compliance, further adjustments to the 1993 Pay Plan may be proposed in 1993 . 5. The Police Chief and Deputy Police Chief shall receive a uniform allowance of $450 . 00 per year. 6. The Public Works Foreman shall receive the same uniform allowance provisions as the Public Works Union Employees. 7 . The Deputy Police Chief shall receive a reinstatement of 100. 1 hours of sick leave in addition to the non-union employee cap of 960 hours. If the Deputy Chief falls below the 960 hours non-union sick leave cap, 960 hours shall become the new cap for the individual holding this position. RESOLUTION NO. 3736 A RESOLUTION ADOPTING THE 1993 PAY SCHEDULE FOR THE OFFICERS AND NON-UNION EMPLOYEES OF THE CITY OF SHAKOPEE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the City Administrator is hereby authorized to issue warrants upon the City Treasury from and after January 1, 1993, payable to the duly elected officials and appointed non-union employees of the City of Shakopee, in accordance with the attached 1993 Pay Schedule, with an effective date of December 28, 1992. BE IT FURTHER RESOLVED, that the City contribution for health, life, long term disability and/or individual health care accounts as may be provided by Council, shall be no more than $286. 66 per month per employee effective January 1, 1993 . BE IT FURTHER RESOLVED, that all Resolution in conflict with this Resolution are hereby repealed and terminated effective December 28, 1992 . Adopted in Adjourned Regular Session of the City of Shakopee, Minnesota, held this day of , 1993 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney v Cl) r m v 70 n a _n 3 _n > C v v• _n -n _n o • n (0 CD C) Cl) C) rt Co rt CA -0 O^ C rt 7 rt Cl) CCD •- • 0 CDD ••-t n • '+ n 7 co rt -, co N n o V K CD O D n CD Cl) En CD et n C r- O .- > -.. ' CD O. 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'O Cu a a N N N ,O r W N 0. 0, - 0 0 vi r ,0 W W O, r v) to V O r v1 CO Co V N N O, VI W ,0 N vt X, r o N r W ,0 '0 ,O N N N O, r NJ 03 r N to to to to to to to to to to to to !fl < .t W W r r r 4, r r Li) tr to In CT rD ,0 rD to N co o vi v) to W r N sasCD \ V Os vt W CO Co VI Os Os CO r t-n ,0 N N vt ,0 ,0 ,O v) ut v) NJ O W to NJ yf 4.4. t„ to U) to to to r r r to to to to to (1 --r -' rt W W r r v) to v) V) y` 0 o ro N b NJ N W N N CO 03W r to N O, U C -D O N 03 coo LO W CO CO .ON vt O N 1,4 '0 N O v P vt 0 O N O O N O N O N 1993 PAY SCHEDULE JANUARY 1, 1993 POSITIONS ELECTED OFFICIALS SALARY AUTHORIZED Mayor $6, 120. 12/year 1 Councilpersons $5, 100. 12/year 4 NON-UNION EMPLOYEES See attached 1993 Pay Plan Fire Chief $3 , 000. 00/year 1 Assistant Fire Chief (1st) $1, 500. 00/year 1 Assistant Fire Chief (2nd) $1, 300 . 00/year 1 Fire Department Engineer $2 , 400 . 00/year 1 2nd Engineer $2 , 000. 00/year 1 3rd Engineer $1, 000. 00/year 1 4th Engineer $1, 000 . 00/year 1 1st Captain $2 , 000 . 00/year 1 2nd Captain $ 740 . 00/year 1 3rd Captain $ 740 . 00/year 1 4th Captain $ 740. 00/year 1 Firemen $ 7 . 50/hour 38 Misc. Temporary Employees from $ 3 . 94/hour N/A to $ 13 . 14/hour • ( SK\ MEMO TO: Dennis Kraft, City Administrator FROM: Steve Hurley, MIS Coordinator SUBJECT: Communications Wiring, Partial Payment DATE: January 15, 1993 INTRODUCTION: The wiring vendor for phone and data in the new city hall, All Brands Communications, is requesting partial payment for work completed. BACKGROUND: To date, All Brands Communications has completed 85% of the required work and is requesting partial payment of approximately 30% of the total. Funds to come from $35, 000 budgeted for new city hall communications. RECOMMENDATION: Recommend partial payment of $1, 944 . 16 to All Brands Communications. REQUESTED ACTION: Move to approve partial payment in the amount $1, 944 . 16 to All Brands Communications. is o MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Changing of Hours of Employees DATE: January 14, 1993 INTRODUCTION: This memo seeks clarification of procedures for increasing or decreasing the hours of employment of City employees and recommends a course of action. BACKGROUND: In the past the procedure utilized for increasing or decreasing hours of City employees appears to be ambiguous. In some instances approval of the City Council was requested and in other instances this was apparently not the case. Throughout the year hours of employees are modified in order to adjust to shifting workloads. For example the Assistant Building Inspector is currently working 40 hours a week. It is anticipated that there will be a fairly dramatic slow down in building permits in the near future and his hours will be reduced. Likewise City recreation programs, including the swimming pool, function on a weather-dependent schedule. When the weather is either cold or raining employees hours are reduced. I would anticipate that we will be looking at potentially hiring more temporary and/or part-time employees in order to adjust to changing workloads. If it becomes necessary to secure Council approval for every change in hours the process could result in delays of up to 2 or 3 weeks. This will result in paying employees at a time when the workload is not sufficient to merit their continued employment at a particular level. Likewise, if a sudden increase in an activity, such as building activity were to occur, it is highly desirable that hours of employment be increased in order to meet that demand without first having to obtain City Council approval. Obviously no changes will be made that are inconsistent with the Council adopted budget. This memo also does not address the hiring or dismissal of employees. Lastly as the collective bargaining environment expands, the need for City Council approval provides yet another opportunity for organized groups to potentially involve the City Council directly in the collective bargaining process. This is undesirable and, could even raise the question of Council involvement in unfair labor practices. RECOMMENDATION: It is recommended that the City Council pass a motion authorizing the City Administrator to adjust hours of employment as required in order to meet the existing workload of the city government. These actions will be consistent with the adopted City budget and with other previous directives issued by the City Council. ACTION REQUESTED: Move to authorize the City Administrator to adjust hours of employees in order to meet existing or anticipated workloads and in a manner consistent with the officially adopted City budget or other City Council directives. U 1 1 I i FEASIBILITY REPORT FOR IMPROVEMENTS TO WEBSTER STREET BETWEEN 3RD AVENUE AND 6TH AVENUE CITY OF SHAKOPEE MINNESOTA _ I hereby ceritfy that this plan, specification, or report was prepared by my or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of I — Minnesota. =::›a4246Klm•Im.mi* Date Oz/V.3 Registration No. 19133. JANUARY 1993 TABLE OF CONTENTS Description Page No. Introduction 1 Background 1 2 Existing Utilities 2 Proposed Improvements 2 - 3 Estimated Project Costs 3 Funding and Special Assessments 3 Summary and Conclusions 4 Appendix INTRODUCTION On October 20, 1992 the City Council of Shakopee ordered the — preparation of 3lrrt for improvements to e bster S 3686. Streeet,, between 3rd Avenue and6thAvenue by Resolution on No. This report was initiated by the City Council due to the proposed ting project toierce for and also the City Council' s l a forcemain in Webster Street from R5-Yearahr l to the V.I.P. Interceptor nt pPlan In to pave all gravel roads in urban Shakopee. BACKGROUND INFORMATION This street is located in one of the oldest areas of Shakopee and is part of the Original Plat of Shakopee. Webster Street, between 6th Avenue and 5th Avenue is currently a gravel street. The south one-half of this block has existing curb & gutter on the east side only, but there is no curb & gutter on the west side or the entire north one-half of this block. Between 5th Avenue and 3rd Avenue, this street is non-existent. Between 5th Avenue and 4th Avenue, the terrain is very rugged with steep slopes, many trees and lots of vegetation. Between 4th Avenue and 3rd Avenue, the terrain is basically flat and wide open, with no trees. The existing right-of-way width is 80 feet. _ At 5th Avenue, there is a gravel alley going north within the Webster Street right-of-way. This alley then turns and runs east vel behind the existing There east-west est between Webster Streetand CasssStreeto a a runningand alley between 6th Avenue and 5th Avenue. 6th Avenue is designated as State Trunk Highway 300. Mn/DOT is proposing to overlay this street in 1993 . The existing zoning in this area is as follows: • east sideResidential R2, Urban of and duplexes) Webster Street between 6th Avenueand 4th Avenue. • R3 , Mid Density Residential on the west side of Webster Street between 6th Avenue and 4th Avenue. 1 • Ii, Light Industrial on both sides of Webster Street between 4th Avenue and 3rd Avenue. Please refer to the zoning map in the Appendix. n the east of There is Beet lng betweend6thlal Avenue development alley north sideof5th Webster Street Avenue. On the west side of this section of Webster is the State Department of Corrections property where the former prison site was. This property is basically vacant land and all buildings have been removed except for one maintenance building. The industrial zoned land adjacent to the Webster Street right-of- way is currently vacant. North of 3rd Avenue is the Rahr Malting complex. EXISTING UTILITIES There is existing sanitary sewer and water mains in Webster Street between 5th Avenue and 6th Avenue. These utilities are relatively new (6-7 years) and will not need to be replaced. There is existing storm sewers from 6th Avenue to 3rd Avenue in Webster Street. It is not anticipated that any new storm sewers will be needed in this street, although there may be the need to relocate some of the catch basins or replace any defective structures or pipe segments. Please refer to the existing utility maps in the Appendix. PROPOSED IMPROVEMENTS It is proposed to construct Webster Street, between 6th Avenue and 5th Avenue, as a 7-ton, 36 foot wide bituminous local street with curb and gutter on both sides. The street would curve to connect up with the existing 5th Avenue. A concrete alley approach would be constructed going north, but the alley itself would remain gravel unless the abutting property owners petition the City to pave it. Between 5th Avenue and 3rd Avenue it is not proposed to construct any improvements at this time. Due to the steep grades, it is doubtful that the segment between 5th Avenue and 4th Avenue will ever be constructed, but the flat area between 4th Avenue and 3rd Avenue could be constructed some time if development warrants it. 2 This report recommends retaining all the street right-of-way for Webster Street between 5th Avenue and 3rd Avenue until such time as it has been determined that it is absolutely not needed for future development. This report does not recommend any sanitary sewer main improvements or storm sewer improvements, with the exception of replacing defective structures or pipe segments or relocating catch basins. Shakopee Public Utilities Commission will determine any watermain improvements necessary. ESTIMATED PROJECT COSTS The estimated costs of the proposed improvements can be summarized below: Construction Costs $29 , 800 . 00 Pluse 10% Contingency 3 , 000 . 00 Subtotal 32 , 800. 00 Plus 25% Engr./Admin. Fees 8 , 200 . 00 Total Estimated Project Costs $41,000 . 00 FUNDING AND SPECIAL ASSESSMENTS Based on the City of Shakopee Special Assessment Policy adopted August 1, 1978 (Resolution No. 1282) , this project is proposed to be assessed 100%, except for any utility replacements necessary (sanitary sewer, watermain and storm sewer) . The City Council has determined that upgrading gravel streets by adding pavement is considered new construction and assessed 100% as defined in the Special Assessment Policy, as opposed to street reconstruction which are 25% assessed. Properties on the east side of Webster Street, between 5th Avenue and 6th Avenue, will receive a special assessment credit due to the existing curb and gutter in place. Because this street is a north-south street that only abuts corner lots on 5th Avenue and 6th Avenue, the zonal assessment method is recommended rather than the front foot method. The zonal assessment method would assess all properties 1/2 block in either direction for the street improvements. Based on this method, the assessment rate for this project is estimated at $4 , 100 . 00 per lot. A complete assessment roll can be found in the Appendix. 3 SUMMARY AND CONCLUSIONS The proposed improvements will eliminate one more block of gravel street in urban Shakopee, in conformance with the City Council' s 5- Year Plan to pave all existing gravel streets. This project should be completed in conjunction with the Rahr Malting forcemain, which will follow the Webster Street right-of-way. This report does not recommend making any improvements to Webster Street between 5th Avenue and 3rd Avenue at this time, but the right-of-way should be retained for future use if development warrants it. This report concludes that the proposed improvements are feasible and it is recommended for construction as proposed. 4 APPENDIX Page No. Project Location 1 Zoning Map 2 Existing Sanitary Sewer 3 Existing Water 4 Existing Storm Sewer 5 6 Cost Estimate _ Assessment Area 7 8 Assessment Roll 1 Vi---\ 7 � •� It -rraQ AO _ .. ted a 11111:1111::ION,_ � � � LST L � � AT .....- roanra#� ro M A�4 41 . 4 51 - r ���a�342D A`� e 1 �� VOAHOLMES .1r�'��.,r� a' r� �rrrrPARKrv���ra ��� IS � 61as � A� - � , rr - e _ . r 1t3ro 4 Vrrrrr r arv r . rrr,-7 � rr . 1111:11:1:01111:111111:RL P R K ��, l1 rrr1 � i/— PARKr© �o ,� �5� .z S� ; ��� :it rraa8 dsitr'11 it \ ' -...a .� 1 rraFA �.. gl PRCJECT_7-. L Gl 4- - 3 Q II 19 II s LOCATION a 1+ 1 ��� i112 ii F_ STATEMamma II mu 2 ip 1 70 1 6 CORRECTIONAL \\ 3 FACILITY �_ � FOROrn KG WOMEN 7 s ®m 2 1+ ¢ 6 7o e s q WM '�� "IL v v\ LUT H. SWEENEYOrli CHURCH SCHOOL �� all 1 sr. �� MARKS4 . M n- .. -� � ' ,., i •_ / i lit ° \ . q-\' \6 ° 01&VIII 1 i II N : N G M A, P 11,_ y' ; 1 : 1 ittifigl 1 VI HP LMES ARK 6 ,4-n-k - nil Sal 61 I 7',i UM **7 1 to Oil Rip 0 E, MA %5 - .Miall SS *a 00 1 iii 1 2 I Q RAW Lii �► PROJECT Q rn� 1 5OCA11O \ gil 1111 MI mis "TM SQ Lig A 1 Iril ion 710 i STATE 6 CORRECTIONAL - IIIII 3 FACILITY - 2 >- 11111 IIII rial : FDR i a WOMEN IIIILI MIIIII AV I t I I I I d-1— 16 11 1 I 1 6 Il 2 6 7 1 ' V-6 s ''' vE, XS - NG SAM -- .A. RI 3 --,, -k. T \ I g SEWER 31 ' o 1 4• 1 �,�-� 7 ''.,,A .lipitasi i 6 ` \ ' S o ELM itt% $ ** *%%% TET PARK �v 6 - 61 61111 11, 1 V2 31w i 101 i, 6,a : ' 10 1 SO -itt ILO I la It Ail • it tw jp4jitt06 0 mai • - 2 t 6. t_A A\IE• 410.1119. a II WSW a Mai 111.11 119 lii tri 11110 .11111I 'T .' l 1 iii PROJECT . Sit. 1-1 II , ,,, isto .=IT a LOCAThON ; m7a 1 r!, . Eli En '(7. rlif MIMal . 7 1 IiiIII STATE 1 S CORRECTIONAL 3 FACILITY S FOR EMI 4 WOMEN Nu UM 12 i 1 74-17 L -- 1 1 L2---[ ----I ti 3 ,� / • 6 3 V _ lic- 11\• 6 A \ii 10 \ l � Ili4 1 5 1 • ,� .� • 141 HOLMES 311 i A OR 1 1St*W 11"1 PARK ' A.ilIA:TVA A\IE. 1111' ASV' 61 ' + • 12 m\,..s Wil, w �� y 6 p11115 g 140 11111 i a ill%%%%I 1- 111 mit 0 tho II It . ..... , wi• -1171 1 sili PRIF, 7:-.` - -i is"di oil ill is 1 f — lics_ 6-w )6,\, . a • iiik ..,, 'ti • -. .+fir tal '__t 1,..r s — . Ogg*� INS / . f I ■ la 1rig1 12 I Si 11113 ■ PROJECt 4 ....0.-.;)1-1S 1 LOCAT ON , ,1 liVrk • . 1... T.111E. 1. OM noir IIII � ■ 10 1 li S1 MI TATE 6 - , ' C�F1111 aL FACILITYME I ME ' - - _I--• 3¢ FOR IIIII I Mr 1 ' 7 WOMEN A F. 7 • IX Ell . 1 Lim • mimi • Ls. • MI= • MEM I MEM 0 MINN 0 7■ ■ I 4 1 -- \----1 \ 1 4 -- \ ,..„.. +r- 60 3 gz---4-1------/ \ E X 'L.-) N G ' '2 ', \ 1 .___ _ • R M Y. E \-1 \Y ... E R \ \__, \,_ L t s 6 10 \ \ \ ` 4I 5 i l�1 ,,__ - , ..,...,gri i r RS I 6 1 1 I SO Ve\ 11 al HOLMES • PARK .OrT VA AVE . c6 1110111 Ill• I I 1 6 1 01 0 6 1 . __, 0 11* S"6 3 li *- tat Ne . , SO 10. A'kva . „:„. 6„ ,,,,,. ...., s i,„„, 0 _........., 0a, ,,,,,, Akt 0 1011" 1 - 1 15 f2 __. ill D o j L c Si" ! 1 LOCATION - 8 01 5 1 A -� � S I-- 2 >- 1 1 STATE (/) _ 6 7 CORRECTIONAL t 3 FACILITY 5 FOR a WOMEN I � UI 12 I t��r E, l 4 1 6 1 S 6 I5 WEBSTER STREET 6TH AVENUE TO 5TH AVENUE COST ESTIMATE ITEM Quantity Unit Price Total Curb Removal 250 L.F. $1.50 $375.00 Common Excavation 500 C.Y. $4.00 $2,000.00 Fine Grading L.S. $1,000.00 $1,000.00 Class 5 Gravel Base (6") 460 Tons $7.00 $3,200.00 Asphalt Pavement (3") 220 Tons $30.00 $6,600.00 Curb & Gutter 700 L.F. $10.00 $7,000.00 Concrete Alley Approaches 30 S.Y. $40.00 $1,200.00 Sod 1000 S.Y. $3.00 $3,000.00 Catch Basins 4 EA. $800.00 $3,200.00 12" RCP 100 L.F. $22.00 $2,200.00 Total Construction Costs $29,775.00 Plus 10% Contingency $2,977.50 Subtotal $32,752.50 Plus 25% Engr./Admin. $8,188.13 TOTAL ESTIMATED COSTS $40,940.63 6 - , 1 I -: E t ' I\ . E N - ,A, R E A \ S.3_\ p,,.,,,1,,,1„1. i' c1L o 1,1,11rw4,- tP'`oIe• i\IsSOii01SliOk coS Iii,ka,,, OLME to ` 1 4 1 ��� 6 5 ,7 t , HPARKS 1 -_ ,_ 61 1 'E titga L-. \ 71111 iliti ttt, Sillita ::.iilligeflolis jai ,/, ••::is iti:moi.':��. 6.-W PI • a si 0 I I 11 II.. „11 ass 1 9 I II -am 031 goal ow go III tall* QQ mi, 1 - dm um 1 on ca 0011 - Nal is S a 11111 gill III 1111 - IrM 111 1111 Ilia 1 III/ Q 111 1 - Lo i STATE Illa 6 C❑RRECTI❑NAL - FACILITY glill ill 3 F❑R 1111 IIII 7 4 \.,;mmP-Ni 7 ESTIMATED ASSESSMENT ROLL FOR WEBSTER ST. LEGAL NUMBER P.I.D. OWNER DESCRIPTION OF LOTS ASSESSMENT 27-001861-0 Dept. of Corrections Lots 1 - 10 5.00 $20,500.00 300 Bigelow Bldg. Block 172 450 N. Syndicate Shakopee Plat St. Paul, Mn. 55101 27-001481-0 Morris & Mathilda Greening Lots 1 and 2 2.00 $8,200.00 935 W. 6th Ave. Block 65 Shakopee, Mn. 55379 Shakopee Plat 27-001482-0 Robert J. Steinhoff Lot 3 Block 65 0.50 $2,050.00 921 W. 6th Ave. Shakopee Plat Shakopee, Mn. 55379 27-001487-0 Hubert A. Weckman &Wife Lot 10 &W. 1/2 of 9 1.50 $6,150.00 938 W. 5th Ave. Block 65 Shakopee, Mn. 55379 Shakopee Plat 27-001488-0 Harold M. & Mary C. Klehr Lot 8 & E. 1/2 of 9 1.00 $4,100.00 924 W. 5th Ave. Block 65 Shakopee, Mn. 55379 Shakopee Plat Total = 10.00 $41,000.00 Cost Per Lot = $4,100.00 8 i i 11 1 1 i i R�v3.. sed CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointments to Boards and Commissions DATE: January 12 , 1993 INTRODUCTION: Attached is Resolution No. 3730, appointing individuals to various boards and commissions, for Council consideration. BACKGROUND: On January 5th, City Council made nominations to various boards and commissions. It is appropriate to make appointments at this time. The attached Resolution No. 3730 has been prepared making the appointments. Insufficient applications have been received for openings on the various boards and commissions. Only one commission has received more applications than openings, the Planning Commission. Gayle Madigan and Clifford Stafford have applied for the position. Both applied for the unexpired term of Melanie Kahleck this past summer and the interview committee recommended the appointment of Ms. Madigan at that time. Since Ms. Madigan has served for only one-half year, it seems appropriate that she be re-appointed to serve a full term. I have discussed this with Mr. Kraft and he strongly recommends the re-appointment of Ms Madigan. Judy Case was nominated at the January 5th ciy council meeting. She has advised us that she is not interested in re- appointment. We will continue to recruit where openings remain. We will ask persons with expiring terms to continue to serve until a replacement is recruited. RECOMMENDED ACTION: 2 Offer Resolution No. 3730, A Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption. 1 Nominate Randy Schoephoerster to the Energy and Transportation Committee and waive the procedural policy on appointment to permit nomination and appointment to occur at the same Council meeting. RESOLUTION NO. 3730 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT THE FOLLOWING APPOINTMENTS ARE HEREBY MADE: 1. Gayl Madigan is appointed to the Planning Commission and Board of Adjustments and Appeals for a four term expiring January 31, 1997. 2 . Bob Turek is appointed to the Housing Advisory & Appeals Board and the Building Code Board of Adjustments & Appeals for a three year term expiring January 31, 1996. 3 . Eldon Reinke and Randy Schoephoerster are appointed to the Energy & Transportation Commission for three year terms expiring January 31, 1996. 4 . Eldon Reinke is appointed to the Board of Review for 1993 . 5. James Bastyr and Bill Harrison are appointed to the Community Access Corporation Board of Directors and the Cable Communications Advisory Commission for three year terms expiring January 31, 1996. 6. Mark Miller, Andy Unseth and Kristin Dirks are appointed to the Community Development Commission for three year terms expiring January 31, 1996. 7 . Terry O'Toole is appointed to the Shakopee Public Utilities Commission for a three year term expiring March 31, 1996. 8 . Richard Mulcrone is appointed to the Police Civil Service Commission for a three year term expiring January 31, 1996. 9 . Dolores Lebens, Paul TenEyck and John Tieben, Sr. are appointed to the Park & Recreation Advisory Board for three year terms expiring January 31, 1996. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota, held this 19th day of January, 1993 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney • APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS City of Shakopee 129 East 1st Avenue Shakopee, MN 55379 We welcome you as a possible applicant for one of our City Boards and/or Commissions. What are the qualifications for serving on these advisory Boards and Commissions? You must be a resident of Shakopee, except where non residency is permitted by Council resolution, and more importantly, you must have an interest in serving your community. The Boards and Commissions meet during the evening and typically have from one to two meetings per month, as follows: Planning Commission/Board of 1st Thursday after 1st Adjustments and Appeals Tuesday at 7 : 30 p.m. Community Development Commission 3rd Wednesday at 5: 00 p.m. Energy & Transportation Committee 3rd Wednesday at 7 : 00 p.m. Cable Communication Commission Quarterly or as needed on Monday at 7 : 30 p.m. Housing Advisory and Appeal Board As Needed Building Code Board of Adjustment As Needed & Appeals Shakopee Public Utilities 1st Monday at 4 : 30 p.m. Commission Park & Recreation Advisory Board 4th Monday at 7: 00 p.m. Police Civil Service Commission As Needed Community Youth Building 2nd Saturday of the month Committee at 9 : 00 a.m. Board of Review 7 : 00 p.m. 2 to 3 Tuesdays in May Name: Randy Schoephoerster Address: 1028 Dakota St. Phone: (H) 445-3163 (3) 941-1100 How long have you been a resident of Shakopee? 2. 5 yrs Occupation: Electrical Design Engineer Does your work require you to travel? (check one) A great deal Periodically X Very little Not at all Do you have any special interests or training which you feel a particular board or commission could use? (Use separate sheet if necessary) My training and job experience are in Engineering . I believe this committee could use my engineering experience in its duties. Board or Commission in which you are interested? Energy and Transportation Committee Please state briefly why you are interested in serving on this Board/Commission for which you are submitting an application: I believe my Engineering training and experience would add a technical understanding to problems. It also would be helpful in acting as a laison between the committee and consultants, contractors etc. Conflict of interest is defined as the participation in any activity, recommended action, or decision from which the individual has or could have the potential to receive personal gain, whether it be direct or indirect. _ In accordance with this definition, do you have any legalor equitable interest in any business, however organized, which could be constructed as a conflict of interest? Yes No x If yes, please provide the details on a separate sheet of paper. Please list three references (Name, Address and Phone) : 1. Kevin Erickson 9815 Larch St NW Coon Rapids 780-1867 2. Gary Magnuson 1411 Heron Dr. Chanhassen 55317 368-4917 3. Lyle Enderson 1050 Hiawatha Ave. Hopkins 55343 931-0417 I hereby certify that the facts within the foregoing application are a and correct to the best of my knowledge. .: IG)0-_ .20.p1.04A. Signature RETURN APPLICATION AND /^/G_ 9� PLEDGE TO: Date/ City Clerk City of Shakopee 129 East 1st Avenue w. Shakopee, MN 55379 445-3650 DATE RECEIVED: ,.1'f _ ` 1 ?1 , 6 . CONSENT /t.:56u/ MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointments to Boards and Commissions DATE: January 12, 1993 INTRODUCTION: Attached is Resolution No. 3730, appointing individuals to various boards and commissions, for Council consideration. BACKGROUND: On January 5th, City Council made nominations to various boards and commissions. It is appropriate to make appointments at this time. The attached Resolution No. 3730 has been prepared making the appointments. Insufficient applications have been received for openings on the various boards and commissions. Only one commission has received more applications than openings, the Planning Commission. Gayle Madigan and Clifford Stafford have applied for the position. Both applied for the unexpired term of Melanie Kahleck this past summer and the interview committee recommended the appointment of Ms. Madigan at that time. Since Ms. Madigan has served for only one-half year, it seems appropriate that she be re-appointed to serve a full term. I have discussed this with Mr. Kraft and he strongly recommends the re-appointment of Ms Madigan. Judy Case was nominated at the January 5th ciy council meeting. She has advised us that she is not interested in re- appointment. We will continue to recruit where openings remain. We will ask persons with expiring terms to continue to serve until a replacement is recruited. RECOMMENDED ACTION: Offer Resolution No. 3730, A Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption. RESOLUTION NO. 3730 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, THAT THE FOLLOWING APPOINTMENTS ARE HEREBY MADE: 1. Gayl Madigan is appointed to the Planning Commission and Board of Adjustments and Appeals for a four term expiring January 31, 1997. 2 . Bob Turek is appointed to the Housing Advisory & Appeals Board and the Building Code Board of Adjustments & Appeals for a three year term expiring January 31, 1996. 3 . Eldon Reinke is appointed to the Energy & Transportation Commission for a three year term expiring January 31, 1996. 4 . Eldon Reinke is appointed to the Board of Review for 1993 . 5. James Bastyr and Bill Harrison are appointed to the Community Access Corporation Board of Directors and the Cable Communications Advisory Commission for three year terms expiring January 31, 1996. 6. Mark Miller, Andy Unseth and Kristin Dirks are appointed to the Community Development Commission for three year terms expiring January 31, 1996. 7 . Terry O'Toole is appointed to the Shakopee Public Utilities Commission for a three year term expiring March 31, 1996. 8 . Richard Mulcrone is appointed to the Police Civil Service Commission for a three year term expiring January 31, 1996. 9 . Dolores Lebens, Paul TenEyck and John Tieben, Sr. are appointed to the Park & Recreation Advisory Board for three year terms expiring January 31, 1996. Adopted in Adjourned Regular Session of the City Council of the City of Shakopee, Minnesota, held this 19th day of January, 1993 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form. City Attorney COi\!SENT MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works DirectorK" SUBJECT: Webster Street, 6th Avenue to 3rd Avenue Project No. 1993-4 DATE: January 11, 1993 INTRODUCTION: Attached is Resolution No. 3731, receiving a report and calling for a report on street improvements to Webster Street, between 6th Avenue and 3rd Avenue. BACKGROUND: On October 20, 1992 the City Council of Shakopee ordered the preparation of a feasibility report for street improvements to Webster Street between 6th Avenue and 3rd Avenue by Resolution No. 3686. This feasibility report was initiated by City Council due to the proposed construction of the Rahr Malting forcemain on the Webster Street alignment. The feasibility report has been completed and the report is attached for City Council review. A public hearing is required on the project prior to determining if the plans and specifications should be ordered. Attached is Resolution No. 3731, which receives the feasibility report and calls for a public hearing on the proposed improvements. The resolution sets the date for the public hearing for February 16, 1993 at 7 : 30 P.M. ALTERNATIVES: 1. Adopt Resolution No. 3731. 2 . Deny Resolution No. 3731. RECOMMENDATION: Stafff recommends Alternative No. 1, to adopt Resolution No. 3731 which sets the public hearing for the above feasibility report. ACTION REQUESTED: Offer Resolution No. 3731, A Resolution Receiving a Report and Calling a Hearing on an Improvement to Webster Street, 6th Avenue to 3rd Avenue, Project No. 1993-4 and move its adoption. DEH/pmp MEM3731 RESOLUTION NO. 3731 A Resolution Receiving A Report And Calling A Hearing On An Improvement To Webster Street, Between 6th Avenue And 3rd Avenue Project No. 1993-4 WHEREAS, pursuant to Resolution No. 3686 of the City Council adopted on October 20, 1992 , a report has been prepared by the City Engineer, with reference to the improvement of Webster Street, from 6th Avenue to 3rd Avenue by pavement, curb & gutter and storm sewer, and this report was received by the Council on February 16, 1993 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of Webstere Street, from 6th Avenue to 3rd Avenue by pavement, curb & gutter and storm sewer in accordance with the report and the assessment of abutting and benefitted property for all or a portion of the cost of the improvements pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $41, 000. 00 . 2 . A public hearing shall be held on such proposed improvements on the 16th day of February, 1993 , at 7 : 30 P.M. or thereafter, in the Council Chambers of City Hall, at 129 East 1st Avenue, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3 . The work of this project is hereby designated as part of the 1993-4 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney CO L A MEMO TO: Dennis Kraft, City Administrator on Public Works Director FROM: Dave Hutt SUBJECT: Minnesota Street/Dakota Street/Alley North of 7th Avenue, Project No. 1993-5 DATE: January 11, 1993 INTRODUCTION: Attached is Resolution No. 3732 , receiving a report and calling for a public hearing on street improvements to Minnesota Street and Dakota Street from 7th Avenue north to the alley and also the alley from Market Street east located north of 7th Avenue. BACKGROUND: On October 20, 1992 the City Council of Shakopee ordered the preparation of a feasibility report for street improvements to Minnesota Street and Dakota Street, 7th Avenue north to the alley and also the associated alley from Market Street east by adopting Resolution No. 3687 . The feasibility report has been completed and the report is attached for City Council review. The City Council is required to hold a public hearing on the project to determine if the plans and specifications should be ordered. Attached is Resolution No. 3732 which receives the feasibility report and calls for a public hearing on the proposed improvements. The resolution sets the date for the public hearing for February 16, 1993 at 7 : 30 P.M. ALTERNATIVES: 1. Adopt Resolution No. 3732 . 2 . Deny Resolution No. 3732 . RECOMMENDATION: Staff recommends Alternative No. 1, to adopt Resolution No. 3732 and set the date for the public hearing to consider the above referenced feasibility report. ACTION REQUESTED: Offer Resolution No. 3732 , A Resolution Receiving a Report and calling a Hearing on an Improvement to the Alley Located Between Market Street and Outlot A of Eastview Addition (Blocks 309 , 314 , and 317f W7theAvenuehen' s NorthAtolthenAlley,Minnesota No. 1993-D5k ota Street from and move its adoption. DEH/pmp RESOLUTION NO. 3732 A Resolution Receiving A Report And Calling A Hearing On An Improvement To The Alley Located Between Market Street And Outlot A Of Eastview Addition (Blocks 309, 314 And 317 Of Wermerskirchen' s Addition) nd Minnes to treet/Dak to Street From 7th Avenue North To The Alley Project No. 1993-5 WHEREAS, pursuant to Resolution No. 3687 of the City Council adopted on October 20, 1992 , a report has been prepared by the City Engineer, with reference to the improvement of the alley located between Market Street and Outlot A of Eastview Addition (Blocks 309 , 314 and 317 of Wermerskirchen' s Addition) and Minnesota Street/Dakota Street from 7th Avenue north and this othe reportlley by pavement, curb & gutter and storm sewer, received by the Council on February 16, 1993 . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. The Council will consider the improvement of the alley located between Market Street and Outlot A of Eastview Addition (Blocks 309 , 314 and 317 of Wermerskirchen' s Addition) and Minnesota Street/Dakota Street from 7th Avenue north to the alley by pavement, curb & gutter and storm sewer in accordance with the report and the assessment of abutting and benefitted property pursuant for or all or a portion of the cost of the improvements p Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $71,700 . 00. 2 . A public hearing shall be held on such proposed improvements on the 16th day of February, 1993 , at 7 : 30 P.M. or thereafter, in the Council Chambers of City Hall, at 129 East 1st Avenue, Shakopee, Minnesota, and the Clerk shall give mailed and published notice of such hearing and improvement as required by law. 3 . The work of this project is hereby designated as part of the 1993-5 Public Improvement Program. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this _ day of 19 • Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney FEASIBILITY REPORT IMPROVEMENTS TO ALLEY LOCATED BETWEEN MARKET STREET AND OUTLOT A OF EASTVIEW ADDITION _ IN BLOCKS 309, 314, 317 OF WERMERSKIRCHEN'S ADDITION AND IMPROVEMENTS TO MINNESOTA STREET AND DAKOTA STREET BETWEEN 7TH AVENUE AND THE ALLEY JUST NORTH OF 6TH AVENUE I hereby certify that this plan, specification, or report was prepared by me or under my direct supervision and that I am a duly Registered Professional Engineer under the laws of the State of Minnesota. Date / /Z/9 Registration No. 19133 . JANUARY 1993 TABLE OF CONTENTS DESCRIPTION PAGE NO. Introduction 1 Project Scope 1 Background Information/Existing Conditions . . . 1-3 Proposed Improvements 3 Estimated Costs 4 Funding/Special Assessments 4-5 Summary and Conclusions 5 APPENDIX INTRODUCTION On October 20, 1992 the City Council of Shakopee initiated the feasibility report for the subject alley and streets by adopting Resolution No. 3687 . This report was Council initiated rather than petitioned for. PROJECT SCOPE This report evaluates public improvements to the following streets and alleys: • The alley located between Market Street and Outlot A of Eastview Addition, located north of 7th Avenue and within Blocks 309 , 314 and 317 of Wermerskcirchen' s Addition. • Minnesota Street, between 7th Avenue and the alley just north of 7th Avenue as described above. • Dakota Street, between 7th Avenue and the alley just north of 7th Avenue as described above. BACKGROUND INFORMATION/EXISTING CONDITIONS Except for the westerly + 200 feet, the entire length of the subject alley is gravel. The westerly 200 feet or so is paved, but it appears that some of the pavement was merely placed to prevent erosion of the gravel . The pavement is in poor condition and cracked and broken in numerous places. At the intersection of Market Street, there is a new concrete approach to the alley, installed as part of the Market Street Project in 1991. There is an apartment building at the west end of the alley adjacent to Market Street and on the north side of the alley. In this part of the alley, the pavement is wider to allow for access to the apartment parking lot. There is existing curb and gutter along the north side of this wider paved area. There are no underground City utilities (sewer and water) in the alley, although there is existing watermain crossing the alley at Minnesota Street and a 24" storm sewer crossing the alley at Dakota Street. Please refer to the existing utilities map in the Appendix. There is also an overhead electrical line running along the south side of the alley. 1 Minnesota Street is currently a gravel street with no curb and gutter. Dakota Street is an existing paved street with curb and gutter on both sides of the street. The existing asphalt pavement is severely cracked and deteriorated and in poor condition. The grades on both streets are fairly steep from 7th Avenue north to the alley. The street right-of-way for both streets is 61 feet and the alley right-of-way is 16. 2 feet. Drainage in the alley is from west to east and north on Minnesota and Dakota Streets. Consequently, all existing stormwater runoff from the subject alley is discharged onto the vacant lands to the north. There is a fairly substantial drainage area of City streets contributing to the runoff on Minnesota Street. The existing storm sewer in Dakota Street also discharges into the vacant property to the north. There is an existing City stormwater detention pond east of the alley preventing any more future extensions of the alley to the - east. The subject alleys and streets have historically been a source of poor drainage and high erosion, resulting in substantial more maintenance than a typical street or alley. Numerous citizen complaints regarding erosion and washouts are received after each rainfall . Most of the gravel in Minnesota Stret is washed down to the vacant land north of the alley. There is a Planned Unit Development (PUD) called Milwaukee Manor proposed for the vacant lands just north of the subject alley and streets. The PUD has received final approval by the Planning Commission and City Council, subject to numerous conditions. As part of the PUD approval, Minnesota Street north of the alley has been vacated, but Dakota Street will be constructed through to the existing street at 6th Avenue. The developer of the PUD will be required to construct Dakota Street, which also extends the storm sewer in Dakota Street, as part of Phase I construction of the PUD. Construction of this development will occur in 1993 . This report will not further elaborate on the conditions of approval for the Milwaukee Manor PUD. Because of the impending development though, the need for the City to address the existing stormwater runoff and erosion control problems in the subject alleys and streets has been expedited. The zoning for this area is R-2 , Urban Residential, along the south side of the alley, and R-3 , Mid Density Residential, north of the alley in the proposed Milwaukee Manor PUD. Please refer to the zoning map in the Appendix. 2 The existing apartment building located north of the alley and adjacent to Market Street is a non-conforming use. There are numerous garage driveway accesses (11 properties total) to the alley for the existing homes on the south side of the alley. There does not appear to be any encroachments of structures into the alley right-of-way. There are also two driveway accesses on the west side of Minnesota Street, but no driveway accesses on Dakota Street. The topography of the land north of the alley drops off going north, except for the vacant lot west of Minnesota Street and north of the alley, which is fairly flat and level with the alley. PROPOSED IMPROVEMENTS Due to the steep grades and amount of stormwater runoff in these streets and alleys, the only way to eliminate the erosion problems is by adding pavement. It is proposed to pave this alley using 6" of gravel base and 2" of bituminous pavement (asphalt) . Concrete approaches would be constructed at the entrances to the alley. The alley would be paved with an inverted crown (center lower than the edges) in order to provide proper drainage and to direct runoff to the storm sewer. This project is also listed on the City of Shakopee ' s 5-Year Plan for upgrading all gravel streets in urban Shakopee. It is also proposed to pave Minnesota Street, using a 40 foot wide, 7 ton residential street design and installing curb and gutter. Dakota Street would be reconstructed by removing the existing pavement and constructing to the same standards as described for Minnesota Street. Catch basins will be needed at the intersection of Minnesota Street and the alley, with new storm sewer connecting this intersection with the existing 24" storm sewer in Dakota Street. At Dakota Street, the storm sewer will be designed as part of the Milwaukee Manor PUD and additional catch basins will be installed at this intersection as well. At the far west end of the alley, an additional catch basin or field inlet may be needed to drain this area into the proposed storm sewer discharge pipe from the existing holding pond to Dakota Street, as designed in the PUD. There will need to be coordination between the City and the PUD developer for the storm sewer design and construction in the area interesected by Dakota Street and the alley. 3 ESTIMATED COSTS The estimated costs for the proposed improvements is as follows: Alley Paving $16, 600. 00 Street Construction $31, 500. 00 Storm Sewer $23 , 600. 00 Total Project Costs $71,700. 00 These costs are only estimated and it is based on past projects and estimated 1993 unit prices. The estimated costs include a 10% contingency and a 25% engineering/administrative fee. A detailed cost estimate is in the Appendix. FUNDING/SPECIAL ASSESSMENTS The current Special Assessment Policy for the City of Shakopee determines the funding for this project. The following assessment policies apply to this project. • Improvements to alleys by paving are 100% assessed to the abutting, benefitted property owners. • Improvements to gravel streets by paving are 100% assessed to the abutting, benefitted property owners. • Reconstruction of existing paved streets are 25% assessed to the abutting, benefitted property owners. For alleys, the assessments can be calculated on a front foot basis or on a per lot basis. Since Minnesota Street and Dakota Street are side streets and thereby the long side of the corner lots, the current assessment policy provides for a zonal assessment whereby all lots within 1/2 block in each direction from the side streets are assessed equally for improvements to these streets. The proposed storm sewers in the alley will be funded out of the Storm Drainage Utility Fund, since this area is currently served by existing trunk stoiiu sewers. 4 Using the above policies and formulas, of the total project costs of $71, 700 . 00, it is estimated that approxmiately $36, 300. 00 will be assessed to the abutting property owners. The assessment rates are as follows: Alley Construction $9 . 94 per front foot Minnesota Street Construction $$3 , 500. 00 per lot Dakota Street Reconstruction $716. 36 per lot The following table summarizes the funding breakdown for this project. NON-ASSESSED CAPITAL STORM IMPROVEMENT SEWER ASSESSED FUND FUND TOTAL Alley $16,600.00 $0.00 $0.00 $16,600.00 Minnesota St. $15,750.00 $0.00 $0.00 $15,750.00 Dakota St. $3,940.00 $11,810.00 $0.00 $15,750.00 Storm Sewers $0.00 $0.00 $23,600.00 $23,600.00 TOTALS $36,290.00 $11,810.00 $23,600.00 $71,700.00 The complete assessment calculations and estimated assessments for each property is located in the appendix. SUMMARY AND CONCLUSIONS Due to the past history of erosion problems in the subject alley and streets and because of the impending development just north of the alley, this report feels that the recommended improvements should be ordered. Failure to make any improvements will result in continued erosion and stormwater runoff problems, higher maintenance costs for the City and adverse impacts on the impending development. This report concludes that the proposed improvements are feasible and recommends the construction as proposed. 5 APPENDIX PAGE NO. Project Location 1 Zoning Map 2 Existing Sewer 3 Existing Watermain 4 Existing Storm Sewers 5 Proposed Storm Sewers 6 _ Cost Estimate 7 - 8 Assessment Calculations 9 Assessment Area 10 Assessment Roll 11 - 15 POJF 2 SOl tell 6tQ�i�_ � � tttt �Pariiiii teititin :�t�t� Parra i(;) � itiLitliiittrit;i4.� 111111:010.G0 1 CZ ausLaS A < 1 AVM146� MUNICIPAL' r SERVICES !r3J0 301FPROJECT LOC � TIO :ERM£12-- GORMAN 96- : __11__ IELDt (� - �Qr 1Jli _ff 299 SK1RQfN Mil - �5PARS( Fi10 7th AVE. 303 � t4t1 ,11111® :061 illin .1°111 ILWAlli i93 \ IE.¢ ���� ' fr ____ IF 1 21 1Ih 1 '`� AVE ��� 111111 1 I I 11i1iiIII1i a 1 1 �II% �� \ 6 10 �__ �_i� Y� ��' '�04 � �� .i Q=- 3 3 1 O 1 2 � 6 20 Q 6 nag ISI II CMJRG l 3 7 1 12 I AVE. 1 I1° ► Ill 1111 'O 1 1 14 I. E--- '- ASSMB'Y 1 1 1 B. F. PEARSON 2 SCHOOL OF GOD Q 3 2 M 7 287 6 —. 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N iIIii2 --u-- GURMA ] MA LEIT If EM SKIRPAR7 - iiI • = A I E1 in pr48 I,,, ' • &O • IF NE 303 NO __ __.. ‘ 8th • AVE.-o ,11111Li1nii79 . 1 6 _ • 1 10 10 06 7o o 10 6 -) 1 irk, Y�� • •ri, 1 304 31 0=� t 2 a s1 _ b�� 5• 20 6a . • 6 T. ffir CHItM HIVEra I l2 AVE • ni • o 0 OIll 11111 . ° ' I 14 �0 1 1 1 IIII N ASSMB'Y B. F. PEARSON OF GOD 2 • 3 • 2 in SCHOOL CHURCH 1 116 3 n •cAl\____0 __-° • 3 l ;,, ERMIAJN 1 ter, . N NC �. t '�_ .... . I go s ii . its 4t. - I�.... ..... . ,, --es 0 wis..... . ......4vit it .'�l- �1 • ,......... . ... . .... . . *0'04 .�� • U ILITY 1 fliv"•�r �� /. 1 1111 111 BLDG. I— c .i 111 •11 !IiI' P, ) sg ' ..� cx c„,,o, A I ■ci_ . _1I0 ' flUTLOS R1------,' .. ' MUNICIPAL � ■ BURVICES , , , j301 � � BUILDING 3D0 U 2PROJECT 2 1 � � r,. - ► LOCATION, i 2 . 1. GORMAN s l 16 } H —1I IELD VERHER- (� TLCT 9 S<1RCHEN ~1111111111Ma• 1PARK ir — • — . — . — 7th AVE..■,–•, ■ 1 111:\ iiii .0Ua, , 'nom • _Alin .:� il�Iiiiiiiito11.i ,� �. . . ._ .`. _ . .■■._ — 8 th ■>� — AVE. 7 ' Q "" • 11 a 1 II 111 040 IN 1 .4--6i` 8 1 I F— 10 61 \ 1 1p Y 16 10 N 16 10 1 w o 4 I • a '�1 Z 31 ' 4 319IIIII 1 • 2 ■ j 3 6 1 20 6 ' 20 6 1 • 1 4 6 4 " -. AIM 1 l ill C • T.HURCH OLIVE RE. 12 AVE. •+. ■ ■ - • . ■ - ■ . .\. ,...., . .......r . .... . IO 1 1 14 • 1 I \ I . 1 I 1 E ' ' I ASSMB'Y B. F. PEARSON OF GOD1 2 SCHOOL CHURCH 1 13 I 2 6 sIin . — . ' — _ .!,- )( 0S, NG ,, ST • RM SHWER Q , 11111 = _ 5 ������ � E1 %% �! illi: ititsit..........._ ' �...�mil L . �lll. -� �;: 1G.111. eel .� iii �y � 10111 lg. ptySl aT A Wagminwm-wro o L -41111‘111 mil=o PIllrl ma ` 1 = =■ DUT-4T __J 1 2 MUNICIPAL 1 U NM CZ • ami•rake!`� SERVICES a •NW _ � BUILDING 1 •'ELI' kh àiiII;gIi,I 4„,....... 0 ggilli iii;' �, 4 1. I 11 8th AVE. , 1 © 3 _ I 1 Milk- 111111 11 6 LO VI 16 30 10 * 7 8 a 1 �� 10 _M► Ammo"_� t i • 3f14 Q �ic _M MI_' 31.i 1 2 3 3 \ 32 4 6 ji__gi 20 5 6 5I 111 f CF#J IE laTi 7 1 AVE.H I I 14 FIRST ` 11 to 1 • PRESS. - I 1 N El { I-' ASSMB'Y S. CHURCH - B. F. PEARSON OF GOD - 3 2 § 2 SCHOOL CHURCH 1 1 I. 6 1 5 V11 14 1111i 1 I I I 0 illitTM Ila ZQ 5 -T' • P 0 c:_) E D ,, S O R i V I SEWER cy 00-T\--°-1 4,4 ` 1j ( MUNICIPAL SERVICES _ ) � BUILDING - � 2 PROC ` ir`" LOCATION , 144 GORMAN - - IELD :�1 � � TLOT 3 1 3-4 s� aIt 7th AVE. y 6 1 } 10 V 1 S • 10 10 � 3 1111P11 1 libi ___ __......44 i 8 ^ 8th AVE. 6 COST ESTIMATE A. Alley Construction Item Quantity Unit Price Total Mobilization L.S. $500.00 $500.00 Common Excavation 400 C.Y. $4.00 $1,600.00 Fine Grading L.S. $500.00 $500.00 Class 5 Gravel Base 375 Tons $7.00 $2,625.00 Asphalt (2") 150 Tons $30.00 $4,500.00 Concrete Approaches 50 S.Y. $35.00 $1,750.00 Sod 200 S.Y. $3.00 $600.00 Total Construction Cost $12,100.00 Plus 10% Contingency $1,200.00 Subtotal $13,300.00 Plus 25% Engr./Admin. $3,300.00 TOTAL ESTIMATED PROJECT COST $16,600.00 B. Minnesota Street Construction Item Quantity Unit Price Total Common Excavation 250 C.Y. $4.00 $1,000.00 Fine Grading L.S. $500.00 $500.00 Class 5 Gravel Base 240 Tons $7.00 $1,700.00 Asphalt (3") 125 Tons $30.00 $3,750.00 Curb & Gutter 320 L.F. $10.00 $3,200.00 Sod 425 S.Y. $3.00 $1,275.00 Total Construction Cost $11,425.00 Plus 10% Contingency $1,150.00 Subtotal $12,600.00 Plus 25% Engr./Admin. $3,150.00 TOTAL ESTIMATED PROJECT COST $15,750.00 7 C. DAKOTA STREET CONSTRUCTION Item Quantity Unit Price Total Pavement Removal 700 S.Y. $1.00 $700.00 Common Excavation 250 C.Y. $4.00 $1,000.00 Fine Grading L.S. $500.00 $500.00 Class 5 Gravel Base 240 Tons $7.00 $1,700.00 Asphalt (3") 125 Tons $30.00 $3,750.00 Curb & Gutter 200 L.F. $3.00 $600.00 Total Construction Cost $11,450.00 Plus 10% Contingency $1,145.00 Subtotal $12,600.00 Plus 25% Engr./Admin. $3,150.00 TOTAL ESTIMATED PROJECT COST $15,750.00 D. Storm Sewer Item Quantity Unit Price Total 18" RCP 300 L.F. $24.00 $7,200.00 12" RCP 120 L.F. $22.00 $2,600.00 Catch Basins 5 EA. $1,000.00 $5,000.00 Manholes 2 EA. $1,200.00 $2,400.00 Total Construction Cost $17,200.00 Plus 10% Contingency $1,700.00 Subtotal $18,900.00 Plus 25% Engr./Admin. $4,700.00 TOTAL ESTIMATED PROJECT COST $23,600.00 GRAND TOTAL ALL PROJECTS $71,700.00 8 ASSESSMENT CALCULATIONS 1. Alley Construction - 100% assessed on a front foot basis. Total Cost = $16, 600. 00 Total Front Footage = 1670. 10 Cost per front foot = $16, 600/1670. 10 = $9 .94/F.F. 2 . Minnesota Street Construction - 100% assessed on a zonal assessment. Total Cost = $15,750. 00 Total Number of Lots = 5 Cost per Lot = $3 , 150. 00 per lot 3 . Dakota Street Reconstruction - 25% assessed on a zonal basis Total Cost = $15,750. 00 25% Cost = $3 , 940. 00 Total Number of Lots = 5 1/2 Cost per lot = $716. 36 per lot 9 1-----\ H P J3UlLll1N� I IASSESSMENARH , AIGFF 1 2 I . --------- ,_,,,_, }--- k'. Ai A. - ... : ..................... _......, 21- WERMER— (� �"�- �' \:ig *-• ❑UTL❑T SKIRCHEN � ��-•••��� •t A PARK ♦��► �ig • linVIP AU 7th AVE. I 3036 to \ .\\ \ 30' ,0, io \ il8 1 lift ~ 303 v 11111830 313 g ,irt 12 1 5 1 AVE , \ -../) 8th AVE . 11111Q alp • 0 Q ._•1 7 8 1 10 W 16 10 (L/21 16 10 ~O 10 EI 4 6 Y __�_- • Cr 31 Z 31 i Q 319 go \ ommamii 6 4 6 20 6 20 6 6 T. ❑LIVE r 7 CHURCH 1112 II I I 10 ESTIMATED ALLEY ASSESSMENT ROLL FRONT PID # OWNER LOT/BLK. FOOT ASSESSMENT 27-008013-0 Mark Delbow Lot 1 61.00 $606.31 633 S. Market BIk. 309 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008014-0 LeRoy Dellow Lot 2 &W 1' 62.00 $616.25 711 E. 7th Avenue of 3, BIk. 309 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008015-0 Dorothy Shea Lot 3 Ex W 1' 60.00 $596.37 721 E. 7th Avenue BIk. 309 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008016-0 Patrick & Verona Mahoney Lot 4 61.00 $606.31 Mahoney Family Trust BIk. 309 727 E. 7th Avenue Wermerskirchen's Shakopee, MN 55379 Addn. 27-008017-0 Clarence Gelhaye &Wife Lot 5 61.00 $606.31 735 E. 7th Avenue BIk. 309 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008018-0 Edward Siebenaler Lot 6 152.50 $1,515.78 322 E. 5th Avenue Blk. 309 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008019-0 Hilmer & Linda Carlson Lot 7 152.50 $1,515.78 3675 C.R. 140 Blk. 309 Chaska, MN 55318 Wermerskirchen's Addn. 27-008057-0 Patricia Ploumen Lot 1 61.00 $606.31 805 E. 7th Avenue Blk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 11 ESTIMATED ALLEY ASSESSMENT ROLL FRONT PID # OWNER LOT/BLK. FOOT ASSESSMENT 27-008058-0 Jeffrey & Karen Doebler Lot 2 61.00 $606.31 813 E. 7th Avenue BIk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008059-0 David &Jean Myhro Lot 3 61.00 $606.31 819 E. 7th Avenue BIk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008060-0 Peter & Katherine Von Bank Lot 4 61.00 $606.31 315 S. Lewis Street BIk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008061-0 Albert Appenzeller &Wife Lot 5 61.00 $606.31 837 E. 7th Avenue Blk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008062-0 Edward Sibenaler Lot 6 152.50 $1,515.78 322 E. 5th Avenue BIk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008063-0 Edward Sibenaler Lot 7 152.50 $1,515.78 322 E. 5th Avenue BIk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008064-0 Anthony Green &Wife Lot 1 61.00 $606.31 905 E. 7th Avenue Blk. 317 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008065-0 Alfred Zaun &Wife Lot 2 61.00 $606.31 913 E. 7th Avenue BIk. 317 Shakopee, MN 55379 Wermerskirchen's Addn. 12 ESTIMATED ALLEY ASSESSMENT ROLL FRONT PID # OWNER LOT/BLK. FOOT ASSESSMENT 27-008066-0 Donald Tech &Wife Lot 3 73.97 $735.23 919 E. 7th Avenue BIk. 317 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008067-0 Edward Siebenaler Lot 4 193.13 $1,919.62 322 E. 5th Avenue BIk. 317 Shakopee, MN 55379 Wermerskirchen's Addn. Vacated Minnesota St. 61.00 $606.31 R.O.W. North of 7th Ave. Total = 1670.10 $16,600.00 Cost Per Front Foot = $9.94 13 ESTIMATED MINNESOTA STREET ASSESSMENT ROLL NUMBER PID # OWNER LOT/BLK. OF LOTS ASSESSMENT 27-008015-0 Dorothy Shea Lot Ex W 1' 0.50 $1,575.00 721 E. 7th Avenue BIk. 309 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008016-0 Patrick &Veronica Mahoney Lot 4 1.00 $3,150.00 Mahoney Family Trust BIk. 309 727 E. 7th Avenue Wermerskirchen's Shakopee, MN 55379 Addn. 27-008017-0 Clarence Gelhaye &Wife Lot 5 1.00 $3,150.00 735 E. 7th Avenue BIk. 309 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008057-0 Patricia Ploumen Lot 1 1.00 $3,150.00 805 E. 7th Avenue BIk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008058-0 Jeffrey & Karen Doebler Lot 2 1.00 $3,150.00 813 E. 7th Avenue BIk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008059-0 David &Jean Myhro Lot 3 0.50 $1,575.00 819 E. 7th Avenue BIk. 314 Shakopee, Mn 55379 Wermerskirchen's Addn. TOTAL = 5.00 $15,750.00 Cost Per Lot= $3,150.00 14 ESTIMATED DAKOTA STREET ASSESSMENT ROLL NUMBER PID # OWNER LOT/BLK. OF LOTS ASSESSMENT 27-008059-0 David &Jean Myhro Lot 3 0.5 $358.18 819 E. 7th Avenue Blk. 314 Shakopee, Mn 55379 Wermerskirchen's Addn. 27-008060-0 Peter & Katherine VonBank Lot 4 1.00 $716.36 315 S. Lewis Street BIk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008061-0 Albert Appenzeller &Wife Lot 5 1.00 $716.36 837 E. 7th Avenue Blk. 314 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008064-0 Anthony Green &Wife Lot 1 1.00 $716.36 905 E. 7th Avenue Blk. 317 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008065-0 Alfred Zaun &Wife Lot 2 1.00 $716.36 913 E. 7th Avenue Blk. 317 Shakopee, MN 55379 Wermerskirchen's Addn. 27-008066-0 Donald Tech &Wife Lot 3 1.00 $716.36 919 E. 7th Avenue BIk. 317 Shakopee, MN 55379 Wermerskirchen's = Addn. TOTAL= 5.50 $3,940.00 Cost Per Lot = $716.36 15