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HomeMy WebLinkAbout12/01/1992 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: November 25, 1992 1. Attached is the December calendar of Upcoming Meetings. 2 . Attached is a notice from the Engineering Department which was given to all property owners on the Apgar St. Project regarding the fact that this project will not be completed this year. 3 . Attached are the unapproved minutes of the November 18, 1992 Energy and Transportation Committee meeting. 4 . Attached is correspondence from Robert Vierling regarding prompt response of November 16th on Sommerville sidewalk. 5. Attached is correspondence from Mayor Laurent that was sent to the newly elected officials. 6. Attached is correspondence from Stephen Gauthier, Government Finance Officers Association regarding an Award of Financial Reporting Achievement for Gregg Voxland, Finance Director. 7 . Attached is the December Business Update from City Hall. 8 . Attached is the Police Newsletter for Council review. 9. Attached are the December 3 , 1992 agendas for the Planning Commission and Board of Adjustment & Appeals. 10. Several months ago Council requested the Shakopee Public Access Corporation to submit financial reports for 1991, 1992 and 1993 . The reports are attached. 4, 1 December 1992 Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 3 14 5 7:OOpm City 7:30pm Planning Council Commission Meeting 6 7 8 9 10 11 12 4:30pm Public 7:OOpm City Utilities Council - 6:OOpm Cable Budget Hearing Commission if necessary 7:OOpm City Council - Budget Hearing 13 14 15 16 17 18 19 7:00 PM 7:OOpm City 5:30pm Council Community Park & Rec. Meeting Development Board Commi ss'on 20 21 22 23 24 25 26 Christmas - City Hall Closed 27 28 29 30 31 November 1992 January 1993 S M T W T F S S M T W T F S 1 2 3 4 5 6 7 1 2 8 9 10 11 12 13 14 3 4 5 6 7 8 9 15 16 17 18 19 20 21 10 11 12 13 14 15 16 22 23 24 25 26 27 28 17 18 19 20 21 22 23 29 30 24 25 26 27 28 29 30 31 * a NOTICE Due to the snowfall around Halloween and the wet conditions along with below normal temperatures the contractor for the Apgar Street Project was unable to complete the paving in your area. The City has had the contractor perform some interim clean-up and placement of gravel for the winter months to try to minimize your inconvenience. If there is some further work that you feel could be done in your area, please contact John DeLacey at City Hall (445-3650). Also please feel free to contact the City, should any problems arise during the winter. The contractor will be completing the project as soon as weather and road conditions allow in the spring. MINUTES OF THE SHAKOPEE ENERGY AND TRANSPORTATION COMMITTEE Regular Session November 18, 1992 Chairman Drees called the meeting to order at 7 : 12 P.M. with Commissioners Drees, Case, Ward, Reinke, and Stafford present. Commissioner Kelly arrived a few minutes later. Commissioner Mars was absent. Also present were Terrie Sandbeck, Assistant City Planner; and John Matthews and Eric Nelson from National School Bus. Chairman Drees asked if there were any corrections to the minutes of the October 21, 1992 , meeting. The Assistant City Planner stated that staff had inadvertently omitted the fact that Commissioner Ward was absent from the October 21st meeting and the minutes should be amended to make this addition. Commissioners Reinke/Stafford moved to approve the minutes as amended. Motion carried unanimously. Chairman Drees introduced Eric Nelson and John Matthews from National School Bus. Chairman Drees stated that over the past few weeks, City staff has received several calls from Shakopee residents which noted problems they had experienced with the Shakopee Dial-A-Ride program. Representatives from National School Bus were requested to attend the meeting to answer the concerns of the Commission. John Matthews stated that being put on hold for long periods of time often depends on the type of call that dispatchers receive. Sometimes people are put on hold to allow time for the dispatcher to call the driver on the radio to ask why something has occurred. He stated that the dispatcher should explain that he couldn't answer their questions at that time and that he would get back to them instead of keeping them on hold. He stated that there is no good reason why a dispatcher should be keeping people on hold for any extended length of time. Commissioner Reinke stated that this is continuing to happen and that it happened to his wife approximately two weeks ago. John Matthews stated that often times there is human error involved and that this is an internal problem. Although a driver may know certain routes very well because they have a standing order, if the driver is sick he may forget to tell the dispatcher of his scheduled route, and inadvertently leave out a pick-up that he has established over time. He stated that it is very unfortunate and they speak to the drivers regarding these occurrences. He explained that often there may be a serious lack of communication between the driver and the people who are entering the information into the computer. Commissioner Reinke asked if it would be possible to set up a permanent pick-up schedule, say with a pick-up at 9:40 A.M. and a drop off time for 3 : 40 P.M. Eric Nelson responded that it depends on if that schedule would work into their scheduled routes. The Minutes of the Rap - 2 Energy and Transportation Committee November 18, 1992 hours between 2 :45 and 4 : 00 P.M. are often heavy and they try not to take too many ride requests during that time frame. They can't always pick up at a specified time. There are no guarantees. They like to leave a 20 minute window, 10 minutes on each side of the pick-up time, and remain flexible. Commissioner Reinke responded that his wife requested a permanent pick-up time for 3 : 30 P.M. , but that she couldn't get on a permanent schedule. The Dial-A-Ride operator suggested that she call daily to request a ride. John Matthews responded that their goal is to provide the best service to Shakopee residents. He went on to say that obviously they are not reaching this goal. He stated that they have made errors and need to avoid making these same mistakes in the future. Commissioner Reinke stated that the Dial-A-Ride vehicle died in front of his house when it came to pick up his wife that morning. He went on to say that the driver had to hold the vehicle at half throttle in order to keep it running. Mr. Nelson responded that their vehicles put on quite a few miles. They are 1989 vehicles and often times the company question whether they should repair a vehicle or just replace it. He stated that one of their vehicles had recently been replaced with a newer model because they didn't want to put the money into expensive repairs. He went on to state that their service has a preventative maintenance program for all vehicles and that they daily inspect vehicles in addition to a thorough examination every 3 , 000 miles. Commissioner Reinke thanked Mr. Nelson and Mr. Matthews for attending the meeting to respond to their concerns and commended their drivers for doing an outstanding job. He went on to state that they put their heart and soul into the program to make sure it works. Commissioner Drees asked, if there were a lot of additional calls that may require the addition of another vehicle, would they notify the City? John Matthews responded that they need to make the City aware of the need for more vehicles based on the number of denials for rides. Commissioner Drees asked if it would be possible to add an additional vehicle just during the heavy traffic hours. Mr. Matthews responded that having a vehicle for three hours per day over a long period of time wouldn't pay for the vehicle' s use at the present $22 . 19 per hour rate. A rate increase for such a vehicle would be required to cover its cost. Commissioner Reinke asked why the dispatching system provides drivers with incorrect addresses. He questioned why sharing a dispatching system with other communities is necessary. Mr. Matthews responded that using one system for the region helps keep costs down. Having one dispatcher for only the City of Shakopee would not be an efficient use of that person' s time. Chairman Drees thanked Mr. Nelson and Mr. Matthews for answering the questions of the Commission. Minutes of the Page - 3 Energy and Transportation Committee November 18, 1992 Chairman Drees introduced the draft policy for Late Submittals of Vanpool Driver Reporting Sheets. The Assistant Planner stated that, at the request of the members of the Energy and Transportation Committee, she had developed a policy for late submittals of Vanpool Driver Reporting Sheets based on the discussions of the Commissioners at the October meeting. She requested that the Commissioners discuss the proposed policy and that staff will make the recommended changes and bring the proposed policy back to the Committee for further discussion and/or its adoption. Commissioner Reinke suggested that Item #2 of the draft plan be amended to reflect that any one of the Van Pool riders could complete the monthly reports for the Van Pool drivers. He went on to suggest that this option should not be restricted to Vanpool backup drivers. Chairman Drees suggested that the policy reflect the fact that Vanpool drivers would still be accountable for all reports being submitted on time, even if they negotiated to have one of the other riders prepare their reports for them. Stafford/Reinke offered a motion to request that staff make the recommended changes and bring the proposed policy back to the Committee for further discussion and/or its adoption. Motion carried unanimously. Chairman Drees introduced the informational items. The Assistant City Planner stated that one of the informational items was a copy of the 1992 Transit Funding Assistance Budget Amendment Request and informed the Commissioners that this request has been approved. Discussion ensued on the gradual increase in the Vanpool subsidy rate since 1986. The Commissioners questioned if it may be time for another rate increase for Vanpool riders. Commissioner Reinke requested that an additional item be added under Other Business. He requested that the Energy and Transportation Committee request that the City Council approve a resolution that requests a High Occupancy Vehicle (H.O.V. ) lane at the intersection of Highway 13 and 35W North. Discussion ensued upon this proposal. Commissioners Reinke/Drees offered the motion to request that the City Council approve a resolution requesting an additional High Occupancy Vehicle lane at the intersection of Highway 13 and 35W North. Motion carried unanimously. The Commissioners discussed the need for a meeting in the month of December. Commissioners Kelly/Reinke offered a motion to schedule meetings of the Shakopee Energy and Transportation Committee bimonthly instead of monthly, with special sessions to be called at the request of staff. Motion carried unanimously. Commissioner Drees stated that the next meeting will be scheduled for January 15, 1993 . Reinke/Stafford moved to adjourn at 8: 17 P.M. Motion carried unanimously. * IA Mr, Robert F. Vierling 221 E. Fourth Avenue Shakopee, Mn. 55379 11/23/92 Mr. David E. Hutton-City Engineer Re: Prompt response of 11/16 City Council and Mayor on Sommerville sidewalk. City Hall Shakopee, Mn. 55379 Dear Sirs: I thank you for your prompt action on checking the condition of the side- walk on my property on the Sommerville side between 3rd and 4th. I realize it will hve to wait until next summer when you can replace the broken squares. I'm sure you will get to them as soon as possible. It heartens me to know that someone in the City of Shakopee's Administra- tion Offices has a good sense of duty and regard for the taxpayer; unlike the City Council, the City Administrator, the Mayor, and the alleged City Attorney, who unlawfully do not answer any complaints or inquiries, or do anything for the taxpayer, only themselves. It seems that our alleged City Attorney can't read or write. Otherwise, why would she blatantly ignore a State law regarding the Freedom of In- formation Act! Maybe somebody in the Administration could answer letters for her, if that is the case! Sincerely, Robert F. Vierling REcelvEQ soy 2 31992 CITY OF SHAKOPEE Y OF SHAKOPEE :. CIT INCORPORATED 1870 f _KQ� 129 EAST FIRST AVENUE, SHAKOPEE, MINNESOTA 55379.1376 (612)445.3650 .1 November 17, 1992 The Honorable William Belanger, Jr. 10716 Beard Avenue South Bloomington, MN 55431 Dear Bill: On behalf of the City of Shakopee I would like to congratulate you on your recent success in achieving public office. I would like to commend you on your decision to serve the public and your successful campaign. The City of Shakopee prides itself on our ability to work closely and successfully with other local government units and elected officials. We believe that this positive working relationship will certainly serve to enhance the quality of life for our residents. We look forward to working with you in the future to resolve issues that are of mutual concern and pursue the development of programs that will be of benefit to our residents. If at any time during your term in office you are in need of assistance, please feel free to contact me personally or any other City Councilmember. Sincerely, • Gary L. Laurent Mayor This letter was also sent to: Terry Johnston Becky Kelso Ed Mackie Wilma Behm Ray Foslid The Heart Of Progress Valley AN EQUAL OPPOP-„N,TY EMP_C•EER F( GOVERNMENT FINANCE OFFICERS ASSOCIATION 180 North Michigan Avenue,Suite 800,Chicago,Illinois 60601 312/977-9700• Fax:312/977-4806 November 13 , 1992 The Honorable Gary L. Laurent Mayor City of Shakopee 129 East First Avenue Shakopee, Minnesota 55379 Dear Mayor Laurent: We are pleased to notify you that your comprehensive annual finan- cial report for the fiscal year ended December 31, 1991 qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting Achievement is also presented to the individual designated by the government as primarily responsible for its having earned the certificate. Enclosed is an Award of Financial Reporting Achievement for: Gregg M. Voxland, Finance Director. The Certificate of Achievement plaque will be shipped under sepa- rate cover in about eight weeks. We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement, and that appropriate publicity will be given to this notable achievement. To assist with this, a sample news release and the 1991 Certificate Program results are enclosed. We hope that your example will encourage other government offi- cials in their efforts to achieve and maintain an appropriate standard of excellence in financial reporting. Sincerely, GOVERNMENT FINANCE OFFICERS ASSOCIATION Att.e._.-44e:zoco) Stephen J. Gauthier Director/Technical Services Center SJG/kas Enclosures WASHINGTON OFFICE 1750 K Street,N.W.,Suite 200.Washington,D.C.20006 202/429-2750•Fax:202/429-2755 141 BUSINESS UPDATE FROM CITY HALL Vol. 6 No. 12 Dear Chamber Member: December 1, 1992 Administration Community Development At their meeting on November 17,1992 the City On Tuesday, November 17, 1992 the City Council Council authorized the advertising for a new directed the appropriate City officials to enter into Accountant position. The Accountant will assist an agreement with Marketing Arts Inc. of the Finance Director in various phases of the Shakopee for design services and creation of a operation of the Finance Department and will also new City logo. The new City logo is expected to be assist the City Administrator in conducting complete by the end of the year. Unveiling of the research and report preparation for the new City logo may take place in conjunction with Administration Department. City Hall grand opening in January. The new City Hall facility is coming along with The City of Shakopee has received funding an expected move in date scheduled for January. approval from the Regional Transit Board to add a fourth Dial-a-Ride vehicle to the Shakopee Dial- City Clerk a-Ride Program. The fourth vehicle is being added to satisfy increased ridership demand. The new vehicle will also be handicapped accessible. On January 30th, numerous terms will expire on Beginning December 1, 1992 Shakopee residents City boards and commissions. The City of will be able to request handicapped accessible Shakopee will be accepting applications during service without a 24 hour advanced notice. November and December to fill the expiring terms on the: Planning Commission, Energy and On November 19, 1992 the Shakopee Community Transportation Committee, Park and Recreation Development Commission (CDC) presented their Advisory Board, Building Code Board of findings regarding the redevelopment potential of Adjustments and Appeals-Housing Advisory & the existing City Hall block to the Housing and Appeals Board, Shakopee Public Utilities Redevelopment Authority (HRA). The CDC Commission, Police Civil Service Commission, recommended that the City maintain the status Cable Commission-Access Corporation Board, quo in terms of redeveloping the City Hall block. Community Development Commission, and the In other words, the CDC did not support the City's Comm unity Youth Building Committee. active involvement in purchasing or redeveloping Applications can be obtained at City Hall, 129 East the City' Hall block at this time. 1st Avenue or by calling 445-3650. The City of Shakopee had an excellent voter turn out for the November 7th Election. Eighty-nine percent (89%) of Shakopee's registered voters exercised their right to vote in the presidential election. • The CDC felt that the City should pursue public Public Works improvement enhancements in the Downtown Area that would benefit all Shakopee residents and stimulate private investment in building The snowfall around Halloween has brought the rehabilitation or new construction. The CDC construction season to nearly a standstill. The developed a Downtown pre-development plan that Apgar St./2nd Avenue Project was not able to addresses a number of public improvements that have the first layer of blacktop completed through they believe would facilitate interest in out the project. All but 3 blocks are paved. The redevelopment. The pre-development plan will be contractor is working on clean-up to ready the presented to the HRA and City Council for concept project area for the winter. The 12th Avenue approval on December 1, 1993. sewer and watermain project in the industrial area will continue through the winter. Engineering staff has begun the design work on Park and Recreation the extension of the V.I.P.Interceptor from C.R.79 to C.R. 15. The 2nd Avenue project assessments were adopted by City Council at their November Staff is now in the process of planning the 1993 17,1992 Council meeting. Winter Brochure. This brochure will he mailed to all Shakopee residents at the end of December. One highlight of the 1993Winter Brochure is a trip to the Minnesota Zoo in January. Also, because of growing participation in our gymnastics program there will be a Beginner Boys and Advanced Boys �3s ,��d„ °C:_ ._ Gymnastics. �. J•',� With the exception of Mens Broomball, all of the ,.; := �- •%tr Winter Adult Leagues have started. There are 42 _ �.� teams participating in Mens Basketball, and Mens - � -*:•',��L_- :• "r & Womens Volleyball. - --\`,:.•••••-,4 „ j_ '':- ---N Planning :.: j = � '•, :,4',;AA „,� , their meeting on November 5, 1992, the "�=� -4-1,-,.-.1._ =. , ...;:- At Shakopee Board of Adjustment and Appeals 7;�Y r_'-,�- ;4 J4 �:...a tel: .a.�r: ,� ; .x.15: approved a request from Rahr Malting Co.for two - - ` ' .- `� �" - variances. The first variance will allow the p s '-1 °,'°...\ ,, ' . �,, construction of an extension of the existing •-; 4,,r,,.Y �. , � r;", railroad load-out building within the required - c ,,; ✓ "" !t` front and setback. The second variance will =` . allow them to use building materials that are not ��,, �-� ,a s' listed in the Zoning Ordinance for the side of the ' /�'! -y..,;. i•-' buildingfacingapublic right-of-way. The Board i . . i '"_ ` b Y• 4 s•. also accepted the withdrawal of an application for •' x,',,- '�;�`- I?. .- . a variance from the front and setback ��-^4w--��- • ' N` ' `'ice _ r requirement for the Dairy Queen. .•:, ,. f, . __. . _ At their meeting on November 5, 1992, the ., `:. , • Shakopee PlanningCommission reviewed '`� p esti�i ,� :.• f;'',•�; compliance with the conditions of a Conditional ,,, ..-. � • " i! 6 1 Use Permit that was issued for One Way .1“`,.".-- ,e;•'• . - Swee in Inc. The Commission voted to table - „�'�!�'`'D '" p g� - • ii* their review to their meeting on January 7,1993. X f TENTATIVE AGENDA PLANNING COMMISSION Regular Session Shakopee, MN December 3 , 1992 Chairperson Terry Joos Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of the November 5, 1992 , Meeting Minutes 4 . Recognition by Planning Commission of Interested Citizens. 5 . Easement Vacation: To consider the vacation of a portion of the utility easement located within the vacated Clay St. between 3rd and 4th Avenues. Applicant: Shakopee Services, Inc. Action: Recommendation to City Council 6. 7 : 40 PUBLIC HEARING: To consider an amendment to Interim Ord. No. 322 , which would extend the time, restricting and prohibiting any use, subdivision and development of approximately 78 acres south of the Sr. High School. 7 . Final PUD: To consider the Final PUD for Milwaukee Manor, located south of Clifton Townhomes. Applicant: LeRoy Menke 8 . Alley Vacation: To consider the vacation of the alley in Block 42 , Shakopee Plat. Applicant: Admiral Waste Management Action: Recommendation to City Council 9 . Other Business A. 1993 BOAA and Planning Commission Meeting Schedule B. 1993 Planning Commission Work Program 10. Adjourn Lindberg S. Ekola City Planner NOTE TO PLANNING MEMBERS: 1 . If you have any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting at 445-3650 . 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. { • TENTATIVE AGENDA BOARD OF ADJUSTMENTS AND APPEALS Regular Session Shakopee, MN December 3 , 1992 Chairperson William Mars Presiding 1. Roll Call at 7 : 30 P.M. 2 . Approval of Agenda 3 . Approval of November 5 , 1992 , Meeting Minutes 4 . Recognition by Board of Adjustment and Appeals of Interested Citizens . 5 . 7 : 30 P.M. PUBLIC HEARING: To consider a variance to the side yard setback requirements at 1100 E. 4th Ave. Applicant: Citizens State Bank of Shakopee Action: Resolution No. 650 6 . Other Business a. Roberts Rules of Order b. Policy on Items Mutual to Both Board of Adjustment and Appeals and the Planning Commission. NOTE TO THE B.O.A.A. MEMBERS: 1. If you have any questions or need additional information on any of the above items, please call Terrie or Aggie on the Monday or Tuesday prior to the meeting. 2 . If you are unable to attend the meeting, please call the Planning Department prior to the meeting. tt- c~ Shakopee Community Access Corporation |. �~~^ P.O. Box 273.Shakopee, 8Yinooxota.55379 Public Access Budget 1991 Beginning Fund Balance 18553. 47 Personal (Contract ) Part-time 12000. 00 Management 530 . 730 . �() Equipment Maintenance 0. 00 Supplies 998. 90 Studio Operations 1250. 00 Utilities 1437. 37 Rent 4950. 00 Miscellaneous 359. 92 8996. 19 Capital Equipment 23809. 62 Total Expenditures 50105. 81 Revenues Franchise Fee 29300. (:)() Studio Rent/Ulitities 720 . c) Equipment Maintenance 2000. 00 Subscriber Access Fee 6554. 82 Interest 738. 20 Grant (Amzak) 25V . 0 48293. 02 Net Income ( 1821 . 79) Ending Fund Balance 16740. 68 Shakopee Community Access Corporation C~^ P.O. Box 273.Shakopee, Minnesota.55379 Public Access Budget 1992 Beginning Fund Balance 16740. 68 Personal (Contract ) Part-time Management 530V. 00 1730 0. �V Equipment Maintenance 113. 00 21 Supplies 1264. 21 Studio Operations 2250. 00 Utilities 2091 . 42 Rent 6600. (:)c) Miscellaneous 1151 . 10 13469. 73 Capital Equipment 14018. 06 Total Expenditures 44787. 79 Revenues Franchise Fee 2850(). ()0 Studio Rent/Ulitities Equipment Maintenance 2000. 00 Subscriber Access Fee 803V. 61 32 Interest 606. 32 V 5V ()0 Grant ^ �� Miscellaneous 42. 00 49278. 93 Net Income 4491. 14 21231 . 82 Ending Fund Balance - ' Shakopee Community Access Corporation ^ P149. 8ox2/J.8hakonee, N8noes^m.55379 Public Access Budget Proposed ( 1 ) 1993 Beginning Fund Balance 21, 231. 82 Personal (Contract ) Part-time 12200. �� Management 18700. 00 Equipment Maintenance Supplies 75V. �V Studio Operations Utilities 22VV. �V Rent 6600. ::JO Miscellaneous 13550. 00 Capital Equipment Total Expenditures 52250. 00 Revenues Franchise Fee Studio Rent/Ulitities Equipment Maintenance Subscriber Access Fee 8000. oV Interest Grant Net Income (2150. 00) Ending Fund Balance 19 , 081. 82 TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 1, 1992 Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2 ] Approval of Agenda 3 ] Recess for H.R.A. Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor's Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *9] Approval of the Minutes of November 3 , 1992 10] Communications: None 11] Public Hearings: a] 7 : 00 P.M. Public Hearing on application from the Unbank Company for a currency exchange license at 1100 Canterbury Road Res. No. 3714 b] 7 : 30 P.M. Public Hearing on proposed storm sewer improvements to Foothill Trail - Res. No. 3712 (BRING FEASIBILITY REPORT) 12 ] Boards and Commissions: None 13 ] Reports from Staff: a] Shakopee ' 84 Partnership Commercial Development Revenue Note of 1984 - Res. No. 3713 *b] Marschall Road Speed Zone *c] Buy Back Holiday Time for Police Officers *d] Salary Adjustment for Police Sergeant Ray Erlandson *e] Tahpah Park Survey f] Valley Ice Arena Market and Operational Analysis *g] Downtown Predevelopment Plan - See HRA item #4 *h] 1993-1997 Capital Improvement Program i] Signal at CR-17 and Tenth Avenue - tabled 11/17 TENTATIVE AGENDA December 1, 1992 Page -2- 13] Reports from Staff continued: *j ] Ambulance Service Agreement with St. Francis Regional Medical Center *k] City Hall Hours Christmas Eve Day *1] Assessment Against City Property *m] Employee Group Health Insurance Renewal *n] Request for Deferment of Special Assessments *o] 1993 Cigarette Licenses p] 1993 Sanitary Sewer Rates q] AMM Board of Director Vacancies and Designation of Legislative Contact Person *r] Appointment of Acting City Clerk *s] Approve Bills in the Amount of $251, 783 . 76 t] 1993 Planning Department Fee Schedule Update 14 ] Resolutions and Ordinances: *a] Ord. No. 348 - Revising the Liquor Ordinance Relating to Removal of Containers *b] Ord. No. 349 - Extending the Lodging Tax for An Additional Three Years *c] Ord. No. 350 - Amending the 2nd Avenue Parking Restrictions 15] Other Business: a] b] c] 16] Adjourn to Monday, December 7, 1992 at 7 : 00 P.M. for the 1993 General Fund Budget Hearing - at Scott County Courthouse, Rooms 318 and 319 . Dennis R. Kraft City Administrator TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting December 1, 1992 1. Roll Call at 7 : 00 P.M. 2 . Approval of November 3 , 1992 Minutes 3 . Monnens Custom Builders - Reimbursement Request 4 . Downtown Pre-Development Plan 5. Other Business a) b) 6 . Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING & REDEVELOPMENT AUTHORITY REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 3 , 1992 Chairman Sweeney called the meeting to order at 8 : 15 p.m. with Commissioners Beard, Lynch, Vierling and Laurent present. Also present: Dennis R. Kraft, City Administrator; Barry Stock, Assistant City Administrator; Karen Marty, City Attorney; and Dave Hutton, Public Works Director. Lynch/Beard moved to approve the meeting minutes of October 6, 1992 . Motion carried unanimously. Mr. Stock informed the Commission that the Community Development Commission was requested to analyze the potential for Block 4 in the downtown area and it was completed. The CDC would like to request a meeting with the Committee of the Whole to discuss further findings and they have developed a pre-investment plan. Mr. Stock suggested the date of the meeting be November 19, 1992 . Vierling/Lynch moved to honor the request of the CDC for a meeting on November 19, Downtown Redevelopment Analysis. Motion carried unanimously. Mr. Stock discussed the Monnens Custom Builders situation of how they obtained the land from the HRA and that it is filled with rocks and other fill 6-12 feet deep. Mr. Monnens was requesting reimbursement with a cost of $2500 per lot. Mr. Stock said that the City had hauled in 3-6 feet of fill on this property when the Fifth Avenue Project was completed. The $2500 per lot equals the cost of removing, filling and compacting 12 feet of fill. Mr. Jeff Monnens, 447 Market Street, was available for comments. Mr. Monnens stated that it took 5-6 truck loads to remove all the fill and rock. Mayor Laurent asked if any soil tests had been done on the property. Mr. Monnens noted that no soil tests were taken. Mr. Laurent felt that the other lots should have tests done before anything else was done on them. Ms. Marty stated that there was no legal obligation to Mr. Monnens since everything that was known to the City was disclosed to him. Mr. Stock proceeded to inform the Commission that the land was acquired during the Minnesota Street Improvement Project back in 1977 . The fill had come from the Fifth Avenue project and most of that was small rocks. Beard/Vierling moved to offer Mr. Monnens reimbursement of $1250 per lot. Mr. Beard noted that when the City sells property that Staff should sit down and talk with the purchaser about soil conditions. Mr. Official Proceedings of the November 3, 1992 Housing & Redevelopment Authority Page -2- Laurent did not feel that $1250 was acceptable because Staff had not had a chance to decide if this was a valid amount and also the other lot had not been dug and therefore it is not known whether or not the same amount of fill will be needed. Mr. Stock said that he had contacted the building official and that the amount Mr. Monnon's was asking for did not seem unreasonable. Motion failed unanimously. Beard/Vierling moved to direct Staff to verify the cost associated with any excavation and refilling needs to be done to meet the engineering departmental standards for lots purchased by Monnen's Custom Builders and then bring that number back for further consideration. This also includes the second lot. Motion carried with Comm. Sweeney dissenting. Vierling/Lynch moved to adjourn the meeting at 8: 36 p.m. Motion carried unanimously. Dennis R. Kraft Executive Director Debra Zabel Recording Secretary HRR DEVELOPMENT COST SUMMARY 439 SOUTH MARKET STREET Original Excavation Bid (Monnen' s Brothers Excavating) $1, 300. 00 Actual Costs Instant testing Company $ 524. 00 Spectrum Construction Services - Trucking 45 loads (20. 25 hours) $ 752 . 50 Monnen's Brothers Excavating 20 hours Cat Time $1, 300. 00 15 hours Compacting $ 825. 00 19 hours Bobcat $ 760. 00 30 hours Trucking $1, 140. 00 Total Actual Costs $5, 301. 50 Less Original Bid ($1, 300. 00) Total Reimbursement Request $4 , 001. 50 3 MEMO TO: Dennis R. Kraft, Executive Director HRA FROM: Barry A. Stock, Assistant City Administrator RE: Monnen's Custom Builders - Reimbursement Request DATE: November 24, 1992 INTRODUCTION: Last month staff reported that Mr. Jeff Monnen's was requesting reimbursement from the Shakopee HRA due to excessive soil corrections that needed to be completed on the property acquired from the HRA. BACKGROUND: This past July Mr. Monnen's acquired Outlot A, Macey's 2nd Addition from the Shakopee HRA. Mr. Monnen's subsequently split Outlot A, Macey's 2nd Addition into two separate buildable lots. During the construction of a home for the first lot, Mr. Monnen's discovered there was approximately 12 feet of fill on the parcel. Mr. Monnen's stated that the cost to remove poor fill and repack the soil was approximately $2, 500. 00 above what is normally expected on a single family home. Mr. Monnen's was requesting a reimbursement in the amount of $2, 500. 00 per lot. He contends that the HRA should have disclosed to him the fact that the lot was filled. When this issue was last discussed, Mr. Monnen's had not actually begun construction of the second home on Lot 2. Therefore, the exact nature of the soil conditions for Lot 2 were not known. The HRA directed staff to verify the costs submitted by Mr. Monnen's for Lot 1 and determine if the conditions were the same for Lot 2 . Mr. Monnen's recently completed the basement for Lot 2 . It has been determined that Lot 2 can be developed without excessive soil corrections. It appears that the fill that was placed on Outlot A was primarily located in the Northern sector (Lot 1) . ALTERNATIVES: 1. Authorize the appropriate HRA officials to refund 50% of the amount being requested by Mr. Monnen's for unexpected costs associated with the development of the lot located at 339 Market Street. 2 . Authorize the appropriate HRA officials to refund $2, 500. 00 to Mr. Jeff Monnen's for unexpected excavation costs associated with the development of the lot located at 339 Market Street. 3 . Authorize the appropriate HRA officials to refund an amount to be determined by the HRA for the additional excavation costs incurred by Mr. Monnen's in developing the property located 339 and 443 Market Street. 4 . Do not extend a reimbursement request to Mr. Monnen's. STAFF RECOMMENDATION: Recommendation to be presented at the meeting. ACTION REQUESTED: Support staff's recommendation which will be presented at the meeting. TAMI\ADMIN\MONNEN.HRA BAS/tiv CcU C CA„.0 t 3 MEMO TO: Shakopee HRA & City Council FROM: Barry A. Stock, Assistant City Administrator RE: Shakopee Downtown Pre-Development Plan DATE: November 24, 1992 INTRODUCTION: At the request of the Shakopee HRA the Shakopee Community Development Commission (CDC) analyzed the development potential for Block 4 in downtown Shakopee. On November 19, 1992 the CDC presented their findings to the Committee of the Whole and a motion was recommending concept approval of the Pre-Development Plan to the Shakopee City Council for approval. BACKGROUND: Last March it was the Shakopee HRA that requested the CDC to proceed in analyzing the development potential for Block 4. On November 19, 1992 the CDC's presentation was technically made before the HRA in a Committee of the Whole meeting. Since the Pre- Development Plan includes elements that will need to be addressed by both the HRA and the City Council, staff is recommending that the Pre-Development Plan be approved in concept by both bodies. (Note that this item has been included on the City Council agenda under consent business. ) Attached is the Pre-Development Plan that has been prepared by the CDC. Conceptual approval of the Pre-Development Plan does not indicate complete and absolute approval of each element identified in the Pre-Development Plan. Each of the items included in the Pre-Development Plan will be reviewed by the appropriate governing body (HRA and/or City Council) prior to implementation. Staff intends to internally prioritize the items in the Pre-Development Plan and bring them back to Council and/or the HRA in a timely fashion. ALTERNATIVES: 1. Move to conceptually approve the Shakopee Downtown Pre- Development Plan. 2 . Recommend changes to the proposed Pre-Development Plan and moved to conceptually approve it as amended. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REQUESTED: Move to conceptually approve the Shakopee Downtown Pre- Development Plan. TAMI\ADMIN\PRE-DEV BAS/tiv SHAKOPEE DOWNTOWN PRE-DEVELOPMENT PLAN 1. Work with MnDOT to ensure that the following occur: 50K a. Re-design proposed parking lot north of bebow so that it is aesthetically appealing. Utilize terrace concept, plantings and lighting elements. 100K b. Construct ornamental rail along east side of bridge and by-pass to match character of ornamental lighting. NC c. Work wit MnDOT to ensure that additional lighting is installed under the bridge on Levee Drive. 2 . Approve appearance of buildings facing mini by-pass. NC? a. Secure conservation easements, acquire or negotiate access to property from rear building face to alley in Block 4 . 50K b. Resurface area secured by easement and develop masking device. 50K c. Utilize rehab grant program increasing grant percentage amount for priority development zones. 2K d. Work with the City to ensure that the City Hall building is repainted. (Earth tones) NC 3 . Adopt regulatory standards to insure consistent aesthetic building improvements in the downtown area. 15K •Block4 . Underground overhead utility lines within alleys downtown. (Blocks 22 , 23 , 24 & 25) . 6K/Block 5. Reconstruct alleys within downtown area (Blocks 22 , 23 , 24 & 25) . 150K 6. Identify parking lot locations downtown and construct said parking lots. 1 Million7 . Complete Phase II of the downtown redevelopment plan. 100K 8. Develop critical entry points. a. Bebow - west side. b. Bridge head - mall/fountain/tower. c. Structure - east side. OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA NOVEMBER 3 , 1992 Mayor Laurent called the meeting to order at 8: 00 p.m. with Cncl. Vierling, Lynch, Beard, Sweeney present. Also present: Dennis R. Kraft, City Administrator; Barry Stock, Assistant City Administrator; Karen Marty, City Attorney; Dave Hutton, Public Works Director; and Lindberg Ekola, City Planner. Beard/Vierling moved to approve the agenda. Motion carried unanimously. The City Council recessed for the meeting of the Shakopee Housing & Redevelopment Authority. The City Council reconvened its meeting at 8 : 36 p.m. Liaison reports were given by the Councilmembers. Mayor Laurent gave the Mayor's report. Mayor Laurent asked for comments from anyone in the audience wishing to speak on any item not on the agenda. There was no response. Sweeney/Lynch moved approval of the consent business with the following item added to consent approval: 13h) 1993 Budget Items. Motion carried unanimously. Sweeney/Lynch moved to receive and file correspondence from Robert Vierling regarding failure to comply with Freedom of Information Act. -(Motion carried under consent business. ) Mayor Laurent opened the public hearing on amending the Cable Communications Franchise Ordinance to allow the cable company the authority to consolidate it's headend operations with the City of Chaska. Mr. Stock gave the Council some background on the proposed amendment to the Cable Communications Franchise Ordinance. Staff has pursued the idea of getting a consultant and went with the services of Moss & Barnett to conduct the technical analysis of the proposal. The person assisting Shakopee is Adrian Herbst. Mr. Stock made clear that he is very well respected in the cable industry. Mr. Herbst confirmed that a cable amendment was necessary. Mr. Stock said that if the Cable Company were to sell off the Chaska part of the Franchise separate from the Shakopee part, then the Cable Company would be liable to reconstruct a new head end for Shakopee. Also any technical qualification standards not met by the FCC could call for termination. Official Proceedings of the November 3, 1992 Shakopee City Council Page -2- Mr. Stock informed Council that there is a $25, 000 Letter of Credit that the City could use in the case of any problems. The Cable Commission in reviewing this did recommend approval of the Cable Franchise Amendment provided that the cable company agree to pay for the performance tests to be completed by a consultant of the City' s choice following completion of the fiber optic line. The cable company has agreed and has given a check to the City for the estimated cost to continue. Mark Hammerstrom, the General Manager of Amzak Cable Company, and Bruce Thompson, engineer, were present to discuss Ordinance 344 . Mr. Hammerstrom discussed and explained the procedure of how the fiber optics works. He stated there were two reasons for doing this: 1) To eliminate the duplicity that exists between the two head ends operating now. 2) To employ a state of the art piece of cable equipment into the Shakopee/Chaska area. Mayor Laurent questioned why this was going to Chaska and not Shakopee. Mr. Hammerstrom said that Shakopee was too low to pick up some of the channel signals. He also stated that they would get rid of the head end in Shakopee and sell the building. Mayor Laurent asked what benefits Amzak would incur by pursuing the fiber optic line. Mr. Hammerstrom stated they would have no immediate financial gain from this project. Mr. Stock noted that he felt Amzak would benefit through positioning to secure future benefits of fiber optic and increase channel capability that requires cable companies to perform semi-annual performance testing. The City would also benefit from the new cable act. Mayor Laurent asked if there were any comments from the audience. There was no response. Mayor Laurent closed the public hearing. Beard/Vierling offered Ordinance 344, An Ordinance of the City of Shakopee Amending Section 5. 01 of Chapter 15 of the Shakopee City Code Entitled " Cable Communications Franchise Ordinance" Allowing Grantee to Consolidate it's Headend Operations, and moved its adoption. Discussion followed. Cncl. Sweeney voiced concerns about future reconstruction of a headend in Shakopee and the tax benefits. Ms. Marty stated if there were any problems they could use the regular remedies of the contract or terminate the whole thing. Mr. Stock stated that under the franchise amendment the City can have the cable operator provide financing for Shakopee to do an independent system performance analysis and the cable company would have to pay for this. Official Proceedings of the November 3 , 1992 Shakopee City Council Page -3- Motion carried unanimously. Mayor Laurent opened the public hearing on the proposed assessments for the Jefferson Street Watermain from 12th Avenue South to Tahpah Park. Mr. Hutton informed Council that the Jefferson Street Watermain had been completed and the final costs have been identified. The final cost was $34 , 417 . Mr. Hutton stated that the North part of Tahpah Park is proposed to be assessed, whereas the South part is not. All the lots owned by Mr. Link are platted and the street has been dedicated. Cletus Link, 1216 Jefferson Street, stated that he did not want to pay for this until he became a user of the water. He asked that the assessment be deferred and that he not have to pay any interest. Mr. Hutton said the interest would be 8 percent on this land and suggested that if Council would agree to Mr. Link' s proposal that they put in a time limit. Ms. Marty suggested to put a five year limit or until the property is platted. Mayor Laurent closed the public hearing. Sweeney/Lynch moved to amend Resolution No. 3694 to reflect a deferral for a period until the final platting of the property, not to exceed five (5) years at an interest rate of 8 percent simple interest. Motion carried unanimously. Sweeney/Lynch offered Resolution No. 3694 , as amended, A Resolution Adopting Assessments for the Jefferson Street Watermain from 12th Avenue South to Tahpah Park, Project No. 1991-8 , and moved its adoption. Motion carried unanimously. Mr. Link presented Council with a letter appealing his assessments . Mayor Laurent opened the public hearing on the proposed assessments for the 1992 sidewalk replacement program, 1992-7 . Mr. Hutton explained that the sidewalk replacements were budgeted at $50 , 000 , $25 , 000 for each year, and this years project is for two years. Since the City was broken up into zones, Hutton stated that zone 3 and part of zone 4 were finished. Also taken care of were sidewalks that were deficient or hazardous. The cost was $50 , 466 . The City Ordinance requires that 50 percent of sidewalk replacement be assessed. There were some handicap ramps put in. The total amount assessed was $21, 932 and that represents the 50 percent share of the assessment. Official Proceedings of the November 3, 1992 Shakopee City Council Page -4- Mr. Hutton stated that there was a standard waiver form which estimates what the probable cost will be for the property owners. Bernice Kasper, 128 E. 6th Avenue, stated that after her sidewalks had been put in, the engineers proceeded to drive over a portion of her sidewalk and ruined it. She requested that she not have to pay for this portion. Hutton informed Mrs. Kasper that the contractor was at fault and therefore he must pay for the damage. Mrs. Kasper also wanted to know when the fees had to be paid, 30 days from when? Mr. Voxland stated that the 30 days started as of today, November 3 . David Bauleke, 914 W. 5th Avenue, wanted to know what this program was about since he had just moved into one of the reconstruction areas. Mr. Hutton informed him that this was a program to repair the existing sidewalks for insurance purposes and keep them clean and in good shape. There being no further questions, Mayor Laurent closed the public hearing. Lynch/Vierling offered Resolution 3693 , A Resolution Adopting Assessments for the 1992 Sidewalk Replacement Program, Project No. 1992-2 , and moved its adoption. Motion carried unanimously. Mayor Laurent opened the public hearing on the proposed assessments for the Vierling Drive Improvements from CR-17 to CR-79, Project No. 1992-3 . Cncl. Vierling abstained from discussion and voting because of a conflict of interest. Mr. Hutton stated that Vierling Drive Improvements were under construction, but not completed. Mr. Hutton informed Council that the report that was given to them had been revised and passed out a new report. The total construction costs are $458, 000 and the engineering costs would be around $46, 000. Mr. Hutton proceeded to explain how the costs were determined and how the project would work. Mr. Hutton said that the two sub-divisions were split up and the storm sewer was put in accordingly. The City is paying 3 percent of the storm sewer costs. Mr. Hutton continued to state that the assessment was based on a 36 foot wide street, however, in the Feasibility Report it was not stated that the sidewalks or trees would be assessed. Mr. Hutton stated that normally sidewalks are assessed in these projects. Cncl. Sweeney questioned why this project was being done for the whole area and not just for the petitioner. Mr. Hutton replied that it was a State Aid project and therefore the whole project needed to be completed. Mr. Hutton said that he had a request for Official Proceedings of the November 3 , 1992 Shakopee City Council Page -5- Green Acres, that they be deferred since this land was being farmed. Wayne Fleck, Gold Nugget Development, and Mr. Paul Cherney, Pioneer Engineering explained that the assessment is over 40 percent higher than the estimated cost. Mr. Cherney said that the feasibility report said the sidewalks would be part of the City' s portion and the trees were not mentioned. Mr. Cherney also stated they did not want to pay for the storm sewer that was outside of the Meadows area because it was no benefit to them. Mayor Laurent felt that if they did not split the storm sewer proportionately, then the Meadows could pay more than they are now. Mr. Fleck requested that the City pay for the sidewalk and the trees from the State Aid and that Gold Nugget would agree to the Assessment for the sewer system. Jerome Vierling, 1461 County Road 79 , requested grace on his interest for 3-5 years or until the land is sold. Cncl. Beard questioned whether the City should just pay for the sidewalks, but where would the money come from. Mr. Hutton stated that they could get all the money from State Aid, however, Council policy is that they assess the project 100% based upon a 36 foot wide local street. There being no further questions, Mayor Laurent closed the public hearing. Sweeney/Lynch moved to amend Resolution 3695 , Vierling Drive Improvement Assessments, to allow for the deferring of assessments at a simple interest rate of 6 1/2 percent until the earlier of platting into buildable lots, sale of the property, or 5 years. Motion carried unanimously. Sweeney/Lynch offered Resolution 3695 as amended, A Resolution Adopting Assessments for Vierling Drive. Between CR-17 and CR-79 , Project No. 1992-3 , and moved its adoption. Ms. Marty informed the public that if they objected to their assessments they can file a letter of intent to appeal tonight and then appeal the assessments through the District Court. Motion carried with Cncl Vierling abstaining. Sweeney/Vierling moved to reconsider Resolution 3694 , Jefferson Street Watermain, 12th Avenue to Tahpah Park, as amended. Motion carried unanimously with Mr. Beard not present for the vote. Sweeney/Vierling moved to amend the words "until platted" to read "until platted into buildable lots" . Motion carried unanimously with Mr. Beard not present for the vote. Official Proceedings of the November 3, 1992 Shakopee City Council Page -6- Sweeney/Vierling moved to adopt Resolution 3694, Jefferson Street Watermain, 12th Avenue to Tahpah Park, as amended. Motion carried unanimously. Sweeney/Beard moved to remove item 12a, Preliminary Development Plan for Milwaukee Manor PUD, from the table. Motion carried unanimously. Mr. Ekola informed Council that the applicant of Milwaukee Manor is available for comments. Mr. Ekola said that the idea of the walking trail through this area would not work. Sweeney/Beard offered Resolution No. 3681, A Resolution Approving the Preliminary Development Plan for the Planned Unit Development for Milwaukee Manor, and move its adoption. Motion carried unanimously. Mr. Dave MacGillivray, Springsted Public Finance Advisor, said that on the 1992A bond issue they received 8 bids, the lowest bid coming from Clayton Brown & Associates, Inc, a Chicago syndicate. On the second issue, 8 bids were also received, and the lowest again being Clayton Brown & Associates, Inc. The savings on this project are $91, 000. Sweeney/Beard offered Resolution 3697, A Resolution Authorizing Issuance, Awarding Sale, Prescribing the Form and Details and Providing for the Payment of $1, 665, 000 General Obligation Improvement Bonds, Series 1992A, and move its adoption. Motion carried unanimously. Sweeney/Beard move that the bid be awarded to Clayton Brown & Associates, Inc, . Motion carried unanimously. Lynch/Vierling offer Resolution 3698, A Resolution Authorizing Issuance, Awarding Sale, Prescribing the Form and Details and Providing for the Payment of $1,885, 000 General Obligation Tax Increment Refunding Bonds, Series 1992B. Motion carried unanimously. Lynch/Vierling moved to accept the bid of Clayton Brown & Associates, Inc. Motion carried unanimously. The Council recessed from 11:00 p.m. until 11: 15 p.m. with Beard not present for the rest of the meeting. Mr. Stock informed Council that Mr. Krass would like to have item 13b (Brambilla sewer availability charges (SAC) ) tabled for two weeks, because he had another commitment tonight. Vierling/Lynch moved to table Brambilla SAC Charge. Motion carried unanimously. Official Proceedings of the November 3, 1992 Shakopee City Council Page -7- Sweeney/Lynch offered Ordinance No. 346, An Ordinance of the City of Shakopee, Minnesota, Amending City Code Section 9.50, Parking During Street Maintenance, Snowy Weather, and in Central Business District, Subd. 2, Snowy Weather, By Prohibiting Parking on Second Avenue Between Sommerville Street and Naumkeag Street During Snowy Weather, and moved its adoption. (Motion carried under consent business. ) Ms. Wendt, Chair, School Board, stopped by to thank Council for proceeding with purchasing the land south of the High School, and for all the work that's been done to date. She also updated Council on the School Districts referendum for February. Mr. Kraft reviewed the Association of Metropolitan Municipalities Policies and asked Council to provide comments. Sweeney/Lynch moved to approve the bills in the amount of $97 ,441. 68. (Motion carried under consent business. ) Mr. Kraft suggested tabling item 13g under consent business and approving the rest of the consent business. Sweeney/Vierling moved to reconsider the consent business. Motion carried unanimously. Sweeney/Lynch moved to approved the consent business with the exception of item 13g, filling new position in Finance Department. Motion carried unanimously. Sweeney/Lynch moved to table filling new position in Finance Department until Staff has an opportunity to prepare more of a detailed job description. Motion carried unanimously. Sweeney/Lynch moved to approve 1993 Budget Items as outlined in the October 23 , 1992 memo from the Finance Director. (CC DOC No. 196) (Motion carried under consent business. ) Mayor Laurent felt that item 13i, Canterbury Downs 1993 Simulcast Endorsement, needed more discussion with the parties involved and that a meeting should be set up with Canterbury Downs people. Sweeny/Lynch moved to announce that applications are now being accepted for expiring terms on City boards and commission and direct staff to follow up with appropriate notices; accept all applications for boards and commissions until the first Council meeting in January, 1993 , retaining the right to re-advertise if inadequate applications are received; and direct staff to contact all board and commission members whose terms are expiring inviting them to apply for reappointment. (Motion carried under consent business. ) Official Proceedings of the November 3, 1992 Shakopee City Council Page -8- Sweeney/Lynch offered Resolution No. 3692, A Resolution Approving the Plans and Specs for Stage 2B (North bridge approaches) for the Bloomington Ferry Bridge, Project No. S.P. 70-618-09, and moved its adoption. (Motion carried under consent business. ) Sweeney/Lynch offered Resolution No. 3696, A Resolution of Appreciation to Rahr Malting Company, and moved its adoption. (Motion carried under consent business. ) Sweeney/Lynch offered Resolution No. 3691, A Resolution Accepting the 1992-93 Snow and Ice Control Plan for the City of Shakopee, and moved its adoption. (Motion carried under consent business. ) Sweeney/Lynch offered Ordinance No. 345, An Ordinance of the City of Shakopee, Minnesota, Amending the City Code Section 10. 61, Gambling, By Repealing Subd. 3, Exception, and Adopting One New Subd. 3 Relating to the Same Subject, and moved its adoption. (Motion carried under consent business. ) Sweeney/Lynch offered Resolution No. 3699, A Resolution Apportioning Assessments Among New Parcels Created as a Result of the Subdivision of Land, Parcel #27-055005-0, and moved its adoption. (Motion carried under consent business. ) Sweeney/Lynch moved that the meeting be adjourned to November 10, 1992 , at 7 : 00 p.m. in the Assembly Room at the Courthouse. Motion carried unanimously. Mayor Laurent djourned the meeting at 11: 18 p.m. /.J(licJA:4\ ) ith S. Cox Cy Clerk Dra Zabel Recording Secretary ICL MEMORANDUM TO: MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Karen Marty, City Attorne //' DATE: November 13 , 1992 RE: Unbank Company's Application for a Currency Exchange License Unbank Company operates a currency exchange at Canterbury Downs. Under Minnesota law, they are required to obtain a license each year for this. The law was changed in 1992 to require the City' s concurrence, after published notice and a public hearing. If we do not approve or disapprove it within 60 days from receipt of the application, approval is presumed. This is the first one of these applications we have received. I am unaware of any reason for us to object to the application. ACTION REQUESTED: Offer Resolution No. .3714 , a resolution approving the application of Unbank Company for a currency exchange license at 1100 Canterbury Road. [ 12MEMO] C)0 co �a9 �� e,�5 a �` � c fie•��e o ;(`cr es yo e STATE OF MINNESOTA 133 EAST 7th STREET :fes;Or 5T. PALL AIN 55101 612.296-6319 OFFICE OF THE COMMISSIONER DEPARTMENT OF COMMERCE FAX: 612,296-3328 City Clerk City of Shakopee CERTIFIED MAIL 129 East First Avenue Shakopee, MN 55379 Dear City Clerk : Unbank Company has made application for a Currency Exchange license to operate at 1100 Canterbury Road, Shakopee, MN 55379. Pursuant to MS § 53A.04 , we are forwarding a copy of the complete application to the City of Shakopee in care of your office for your review. Please note that MS ,§ 53A.04 , which became effective on April 24 , 1992 , requires the Department of Commerce to submit applications for licensure as a currency exchange to the governing body of the municipality in which the currency exchange proposes to conduct business . The law further requires the governing municipality to render a decision regarding issuance or denial of the license within 60 days . Your cooperation in forwarding this information to the proper unit within your organization is appreciated . Should you have any questions, please contact Cheryl Connors of the Minnesota Commerce Department Licensing Unit at 296-6319 , Ext . 3012 . Sincerely, BERT J. MCKASY Commissioner of Commerce BY: CHERYL L. CONNORS Licensing Unit CC :ls Enclosure R EC'' NOV 0 31992 ,CITY OF SHAKOP . ..�• dui.. AN EQUAL OPPORTUNITY EMPLOYER • • BOND NUMBER 580J0873-6 STATE OF MINNESOTA DEPARTMENT OF COMMERCE CURRENCY EXCHANGE SURETY BOND KNOW ALL MEN BY THESE PRESENTS, THAT THE UNBANK COMPANY (Name or Currency Excnange) a corporation duly organized under the laws of the State of Minnesota (aescrlpt.on or rorm or ousiness organization, .nciva.ng State or incorporation) with business office at CANTERBURY DOWNS RACE TRACK, SHOKOPEE, MN 55379 (Street Aaaress, City, State, Zip. or or:lce covered oy tars oor.a) as Principal and THE TRAVELERS INSURANCE COMPANY (Name or Surety) a corporation duly organized under the laws of the State of MN , which is authorized to engage in the business of insurance in the State or Minnesota, as Surety, are hereby held and firmly bound to the Department of Commerce of the State of Minnesota, in the sum of TEN THOUSAND DOLLARS ($10, 000) . Principal and Surety bind themselves , their representatives , successors and assigns , jointly and severally by these presents. The parties further agree that: 1. The purpose of this obligation, which is required by Minnesota Statutes , Section 53A.08 is to secure the compliance by Principal with the terms of Minnesota Statutes, Sections 53A.02 to 53A.08, and any other legal obligations arising out of the Principal' s conduct as a currency exchange. 2. This bond is for the benefit of the State of Minnesota and all persons suffering damages by reason of ?rincipal' s failure to comply with MinnescLa Statutes , Section 53A. 02 to 53A.08 or other legal obligation arising out of Principal' s conduct as a currency exchange. 3 . If Principal shall violate Minnesota Statutes , Sections 53A.02 tc 33A.08 or other legal obligation arising out of its conduct as a currency exchange the Commissioner of Commerce, as well as any person damaged as a result or such violation, shall have, in addition to all ogler legal remedies , a right of action on this bond in the name of the injured party for loss sustained by the injured party. y. This bond shall be in effect from 1/1/93 until December 31. 1993 Signed and Sealed this 16TH day of OCTOBER , 19 92 THE TRAVELERS INSURANCE COMPANY THE UNBANK COMPANY (N- ' e or Surer- ) (Name or Curre cy Excnange) 3y: 4141 L /— 3y: • gnature o:/attorney in :ac:.) c _g. acur_ or eresieentart:e r. or Sole Proprietor) • * * * * * * * x * * * * * * * * * * * * * * * r V t * * x r * * * * vv * x * * * FOR OFFICE USE ONLY Approved as to form and execution by Dennis Poppenhagen. Director of Licensing JLNNLJ . ?OeY:LNhAt4cN k;3ate) ' CHECK CASHING FEES AND OTHER MISC. CHARGES FOR OTHER SERVICES OFFERED BY THE UNBANK COMPANY 2 • $.75 SURCHARGE FOR SENIOR CITIZENS CASHING A SOCIAL SECURITY CHECK OR PAYROLL CHECK C O1;PER T ERIZED PAYROLL CHECKS, UNBANK MONEY ORDERS AND GOVERNMENT ISSUED CHECKS, SEE ATTACHED RATE SHEET. 6? OR $4.00 WHICHEVER IS GREATER FOR MASTERCARD AND VISA TRANSACTIONS 8 7 { $.75 SURCHARGE FOR HANDWRITTEN PAYROLL CHECKS AND OTHER COMPANIES MONEY ORDERS (I.E. AMERICAN EXPRESS, TRAVELERS EXPRESS, REPUBLIC, AND COMPETITORS) 107,7> $.75 SURCHARGE FOR PERSONAL CHECKS, SECOND PARTY CHECKS AND SECOND PARTY MONEY ORDERS. MISC SERVICES AND FEES . PURCHASING MONEY ORDERS: $.01-5100.00 FEE $1.00 $100.01-5150.00 FEE $1.25 $150.01-5250.00 FEE $1.50' 5250.01-5500.00 FEE $2.00 OUR LIMIT PER MONEY ORDER IS $500.00 IN OUR CHECK CASHING STORES PHOTO ID'S $10.00 NOTARY SERVICE 5 3.00 PER SIGNATURE POSTAGE STAMPS $ .40. SINGLE STAMP $ 6=8e PER BOOK OF STAMPS - PHOTO COPIES $ .25 PER COPY FAX SERVICE $ 5.00 FOR 1ST PAGE $400 FOR EACH ADDITIONAL PAGE $2.00 FOR EACH PAGE RECEIVED SELLI 1G CHANGE S1.00 TO ER .A:‹ A HUND .LD c am. -� V ' �'r-v S .50 O 2,RFAK A FIFTY , • $ .35 FOR A ROLL OF QUARTERS S .25 FOR A ROLL OF DIMES $ .25 FOR A ROLL OF NICKLES $ .10 FOR A ROLL OF PENNIES SELL MTC BUS PASSES THESE PASSES ARE SOLD AT COST WESTERN UNION RATES ARE SET BY WESTERN UNION PAYING CUSTOMER UTILITY BILLS $ 1.00 PER BILL PAID FEES ON COMPUTERIZED PUROEL AND GOVEQNMENT ISSUE CHECKS 'CHECK AMOUNT FEE SURCHARGE ITOTAL X0.01-20.00 1.00 +.75 SURCHARGE 1.75 20.01-30.00 1.35 +.75 SURCHARGE 2.10 30.01-40.00 1.50 +.75 SURCHARGE 2.25 40.01 -60.00 1.85 +.75 SURCHARGE 2.60 60.01 -80.00 2.40 +.75 SURCHARGE 3.15 80.01 - 100.00 3.00 +.75 SURCHARGE 3.75 . • 100.01- 120.00 .3.30 +.75 SURCHARGE 4.05 120.01 - 140.00 3.90 +.75 SURCHARGE 4.65 .140.01 -160.00 4.50 +.75 SURCHARGE 5.25 16:0.01- 130.00 5.10 +.75 SURCHARGE 5.85 180.01 -200.00 5.70 +.75 SURCHARGE 6.45 200.01 -220.00 6.30 +.75 SURCHARGE 7.05 220.01-240.00 6.90 +.75 SURCHARGE 7.65 2-Z0.01 -260.00 7.50 +.75 SURCHARGE 3.25 26O.01-230.00 3.10 +.75 SURCHARGE 3.35 20.01 -300.00 8.70 +.75 SURCHARGE 9.45 300.01 -320.00 9.30 +.75 SURCHARGE 10.05 320.01-340.00 9.90 +.75 SURCHARGE 10.65 340.01-360.00 10.50 +.75 SURCHARGE 11.25 • 360.01-330.00 11.10 +.75 SURCHARGE 11.85 380.01-400.00 11.70 +.75 SURCHARGE 12.45 400.01-420.00 12.30 +.75 SURCHARGE 13.05 420.01 -440.00 12.90 +.75 SURCHARGE 13.65 440.01-460.00 13.50 +.75 SURCHARGE 14.25, 460.01-480.00 14.10 +.75 SURCHARGE 14.85 480.01-500.00 14.70 +.75 SURCHARGE 15.45 500.01-520.00 15.30 +.75 SURCHARGE 16.05 520.01-540.00 15.90 +.75 SURCHARGE 16.65 540.01-560.00 16.50 +.75 SURCHARGE 17.25 560.01 -580.00 17.10 +.75 SURCHARGE 17.85 580.01-600.00 17.70 +.75 SURCHARGE 18.45 600.01-620.00 18.30 +.75 SURCHARGE 19.05 620.01-640.00 18.90 +.75 SURCHARGE 19_65 ' 640.01-660.00 19.50 +.75 SURCHARGE 20.25 660.01-680.00 20.10 +.75 SURCHARGE 20.85 680.01-700.00 20.70 +.75 SURCHARGE 21.45 700.01-720.00 21.30 +.75 SURCHARGE' 22.05 720.01-740.00 21.90 +.75 SURCHARGE 22.65 740.01-760.00 22.50 +.75 SURCHARGE: 23.25 760.01-730.00 23.10 +.75 SURCHARGE! 23.85 7880.01-800.00 23.70 +.75 SURCHARGE 24.45 800.01-820.00 24.30 +.75 SURCHARGE 25.05 820.01-340.00 24.90 +.75 SURCHARGE 25.65 840.01 -360.00 25.50 +.75 SURCHARGE 26.25 360.01-880.00 26.10 +.75 SURCHARGE 26.85 380.01-900.00 26.70 +.75 SURCHARGE 27.45 CHECKS OVER $900.00 ARE FIGURED AT 3% PLUS .75 SU; Pse ! • RESOLUTION NO. 3714 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE APPLICATION OF UNBANK COMPANY FOR A CURRENCY EXCHANGE LICENSE AT 1100 CANTERBURY ROAD. WHEREAS, in 1992 Minn. Stat. Sec. 53A. 04 was amended to require a city to approve or disapprove of a proposed currency exchange license; and WHEREAS, Unbank Company has applied for a currency exchange license for its location at Canterbury Downs, 1100 Canterbury Road; and WHEREAS, the City has given published notice of its intention to consider this issue, has solicited testimony from interested persons, and finds that the application should be approved. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: That the City approves the granting of a currency exchange license to Unbank Company for its location at 1100 Canterbury Road. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1992 . Mayor of the City of Shakopee Attest: City Clerk Approved as to form: City Attorney [ 12MEMO] / ND PLEASE BRING FEASIBILITY REPORT FROM THE OCTOBER 20, 1992 COUNCIL MEETING MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directo �� .4 SUBJECT: Foothill Trail Storm Sewer Project DATE: November 23 , 1992 INTRODUCTION: Attached is Resolution No. 3712, ordering an improvement and the preparation of plans and specifications for the Foothill Trail Storm Sewer Project. BACKGROUND: On July 21, 1992 the City Council discussed the drainage problem in the vicinity of Foothill Trail and Horizon Drive. At the conclusion of the discussion, the City Council determined that an area wide study should be done to determine what type of drainage improvements would be needed between Horizon Drive and County Road 16. The City Council also authorized utilizing Orr-Schelen-Mayeron and Associates (OSM) to complete the study. On October 20, 1992 the completed feasibility report was submitted to the City Council for discussion purposes. The feasibility report identified four alternatives. Two alternatives eliminated the existing drainage ditch by constructing storm sewers and two alternatives utilized the open drainage channels. The estimated costs in the feasibility report ranged from $72 , 100 - $100, 000. The report also recommended funding this project utilizing the City of Shakopee' s Storm Sewer Utility. This utility indicates that 50% of the project will be funded by a Special Benefit Fee to the benefitted drainage area and 50% will be funded by the City-wide utility funds. Because 50% is to be paid for by a Special Benefit Fee to the drainage area, the City Attorney and attorneys for the League of Minnesota Cities have indicated that a public hearing is required, even though there are no actual special assessments for this project. The Special Benefit Fee is collected on the storm sewer utility bill, spread out over 10 years, as opposed to a special assessment collected by property taxes. The estimated proposed Special Benefit Fee is $950. 00 per lot. The estimated storm sewer bill would be $34 .73 per quarter based on 8% interest over 10 years. This amount would be in addition to the regular storm sewer bill currently being received by these parcels, which is $13 .76 per year. Staff will give a presentation on the feasibility report and the December 1st public hearing. PLEASE BRING YOUR FEASIBILITY REPORT FROM THE OCTOBER 20TH AGENDA PACKET. At the conclusion of the public hearing, if the City Council determines that this project should be constructed, attached is Resolution No. 3712 which orders plans and specifications prepared. ALTERNATIVES: 1. Adopt Resolution No. 3712 , ordering plans and specifications, and utilize the funding recommended in the feasibility report. 2 . Adopt Resolution No. 3712, ordering plans and specifications, but utilize a different funding plan. 3 . Determine that this project should not be constructed and deny Resolution No. 3712 . 4 . Table Resolution No. 3712 for additional information from staff. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 31712 , A Resolution Ordering an Improvement and the Preparation of Plans and Specifications for Foothill Trail Drainage Improvements, Project No. 1993-2 and move its adoption. DEH/pmp MEM3712 RESOLUTION NO. 3712 A Resolution Ordering An Improvement And The Preparation of Plans And Specifications For Foothill Trail Drainage Improvements Project No. 1993-2 WHEREAS, Resolution No. 3684 , adopted on October 20, 1992 , fixed a date for Council hearing on the proposed improvement of Foothill Trail by construction of drainage facilities between Horizon Drive and County Road 16 east of Foothill Trail ; and WHEREAS, ten days published notice of the hearing through two weekly publications of the required notice was given and the hearing was held on the 1st day of December 1992 , at which all persons desiring to be heard were given an opportunity to be heard. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. That the improvement is ordered as hereinafter described: Construction of drainage improvements east of Foothill Trail between Horizon Drive and County Road 16 2 . David E. Hutton, Public Works Director, is hereby designated as the engineer for this improvement, and shall prepare plans and specifications for the making of such improvement. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 19 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney ) 3a) MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Shakopee ' 84 Partnership Commercial Development Revenue Note of 1984 DATE: December 1, 1992 Subsequent to Mr. Tom Hay, City Bond Counsel, reviewing the documents for the amendment of the bond for the Shakopee ' 84 Partnership, a second draft of the Amendment of Loan and Purchase Agreement was faxed to me. The second draft provided a new Section 5 which states that none of the partners of Shakopee ' 84 Partnership have any personal liability for the payment or performance of any of the obligations of Shakopee ' 84 Partnership except pursuant to the Guaranty, as amended. Thus, the liability of each of the partners of Shakopee ' 84 Partnership is limited to forty percent of the principal amount of the Partnership' s Promissory Note as more fully set forth in the Amendment of Guaranty. I faxed the information I received to Mr. Hay. He is getting in touch with the Partnership's bond counsel to get questions he has answered. He recommended that the City Council proceed with their approval, as recommended by staff, subiect to approval by the City's bond counsel. FYI - the blank in Resolution No. 3713 identifying to whom the Bond is being transferred and assigned (New Holder) is: Unite' _ _ _ . - - - . The Resolution actually signed will have this inserted. J —..3 o 9.v,, I v �J I & ) MEMO TO: Dennis R. Kraft, City Adm' istrator FROM: Judith S. Cox, City Clerk� " RE: Shakopee '84 Partnership - C mercial Development Revenue Note of 1984 - Resolution o. 3713 DATE: November 23 , 1992 INTRODUCTION: The attached Resolution No. 3713 approves the amendment of the bond for Shakopee ' 84 Partnership. BACKGROUND: The City has received the attached correspondence from Mr. Roger D. Gordon, Winthrop & Weinstine, bond counsel, representing Shakopee '84 Partnership outlining the history of the bond issue and the proposed purchase of the bond by another entity. Shakopee '84 Partnership owns the neighborhood retail strip center on Marschall Road which includes Tom Thumb. In 1984 the Shakopee City Council approved the issuance of $515. 000 in commercial development revenue notes for the construction of this project. According to the terms of the Bond, the Existing Holder has the right to require the Partnership to purchase the Bond from the Existing Holder upon notice to the Partnership. The Existing Holder has exercised that right. The Partnership has arranged for another entity to purchase the Bond from the Existing Holder. See attached letter from Mr. Gordon for additional information. Mr. Tom Hay, the City's bond counsel, has reviewed all the documents in connection with this purchase and has assured the City Council that they can safely proceed with execution of these documents. See attached letter from Mr. Hay. Copies of the draft documents are on file in my office if anyone cares to review them. Mr. Jerry Hertel, Shakopee ' 84 Partnership, will be present at the Council meeting to answer any questions Councilmembers may have. ALTERNATIVES: 1. Adopt Resolution No. 3713 2 . Do not adopt Resolution NO. 3713 3 . Table action on this issue pending further information STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION RECOMMENDED: Offer Resolution No. 3713 , A resolution Approving Amendment of Bond (Shakopee ' 84 Partnership) , and move its adoption. WINTHROP & WEINSTINE A PROFESSIONAL ASSOCIATION SHERMAN WINTHROP JON J.HOGANSON ATTORNEYS AND COUNSELORS AT LAW JULIE WIDLEY SCHNELL PATRICK W.WEBER ROBERT R.WEINSTINE SANDRA J.MARTIN CHRISTY JO CASPERS CHARLES A.DURANT RICHARD A.HOEL GARY W.SCHOKMILLERTHOMAS H.BOYD CRAIG A.BRANDT 3200 MINNESOTA WORLD TRADE CENTER JOSEPH C.NAUMAN DAVID A.KRISTAL ROGER D.GORDON TODD 8.URNESS STEVEN C.TOUREK SCOTT J.DONGOSKE DANIEL C.BECK KARL A.WEBER 30 EAST SEVENTH STREET ERIC J.NYSTROM JONATHAN D.GRAN STEPHEN J.SNYDER PETER J.GLEEKEL HART KULLER ROBERT S.SOSKIN BRIAN J.KLEIN ALOK VIDYARTHI DAVID P.PEARSON EDWARD J.DRENTTEL SAINT PAUL,MINNESOTA 55101 KRISTIN L.PETERSON TOMAS L.STAFFORD THOMAS M.HART IV JEFFREY R.ANSEL JOANNE L.MATZEN CARLA J•PEDERSEN DARRON C.KNUTSON LAURIE A.KNOCKE TELEPHONE 16121 290-8400 WILLIAM L.WINSON JAMES W.DIERKING JOHN A.KNAPP LLOYD W.GROOMS TIMOTHY K.MASTERSON EARLE F.KYLE IV FAX (612) 292-9347 EVAN D•COOBS MICHELE D.VAILLANCOURT JULIE K.WILLIAMSON DAVID E.MORAN,JR. MARK T.JOHNSON THOMAS A.WALKER JOSEPH S.FRIEDBERG DONALD J.BROWN BETSY J.LOUSHIN DIRECT DIAL GINA M.GROTHE FOLLEN OF COUNSEL (612) 290-8442 DANIEL W.HARDY OF COUNSEL November 20, 1992 Ms. Judith S. Cox VIA FACSIMILE City Clerk 445-6718 City Hall 129 East First Avenue Shakopee, Minnesota 55379 RE: Shakopee '84 Partnership Dear Judy: At the request of Jerry Hertel, I have prepared and enclosed a Summary of this proposed refunding transaction. If you have any questions or comments regarding the enclosed Summary, or if any additional information is required, do not hesitate to call. Very truly yours, WINTHROP & WEINSTINE, P.A. By P-1-1 °64. --- - Roger D. Gordon RDG:jb Enclosure cc: Mr. Jerome L. Hertel Mr. Thomas Hay - Dorsey & Whitney SUMMARY OF ASSIGNMENT AND AMENDMENT OF $515,000 COMMERCIAL DEVELOPMENT REVENUE NOTE OF 1984 (SHAKOPEE '84 PARTNERSHIP PROJECT), NO. R-1, DATED DECEMBER 6, 1984 BACKGROUND: On December 6, 1984, the City of Shakopee, Minnesota (the "City"), executed, delivered and issued to First National Bank of Burnsville (the "Existing Holder") that certain Commercial Development Revenue Note of 1984 (Shakopee '84 Partnership Project), No. R-1, dated December 6, 1984, in the original principal amount of$515,000 and payable to the order of the Existing Holder (the "Bond"). The proceeds of the Bond were loaned by the City to Shakopee '84 Partnership (the "Partnership") pursuant to that certain Loan and Purchase Agreement dated as of December 6, 1984, by and among the City, the Partnership and the Existing Holder (the "Loan Agreement"). Such loan proceeds were used by the Partnership to acquire and construct an approximately 10,500 square foot neighborhood retail strip center in the city limits of the City (the "Project"). The obligation of the Partnership to repay such loan is evidenced by that certain Promissory Note dated as of December 6, 1984, executed by the Partnership in the original principal amount of $515,000 and payable to the order of the City (the "Partnership's Note"). The City pledged and assigned the Loan Agreement and the Partnership's Note to the Existing Holder pursuant to that certain Assignment and Pledge Agreement dated as of December 6, 1984 (the "Pledge Agreement") to secure payment of the Bond. The obligations of the Partnership under the Partnership's Note are secured by a first mortgage and first assignment of leases and rents on the Project as evidenced by the Combination Mortgage, Security Agreement and Fixture Financing Statement dated as of December 6, 1984, executed by the Partnership and delivered to the Existing Holder (the "Mortgage") and that certain Assignment of Rents and Leases dated as of December 6, 1984, executed by the Partnership and delivered to the Existing Holder (the "Assignment of Rents and Leases"). The obligations of the Partnership under the Partnership's Note have been guaranteed by each of the five (5) partners of the Partnership (the "Guarantors") pursuant to that certain Guaranty of Specific Indebtedness dated as of December 6, 1984, executed by each of the Guarantors and delivered to the Existing Holder (the "Guaranty"). PROPOSED REFINANCING. Pursuant to the express terms of the Bond, the Existing Holder has the right to require the Partnership to purchase the Bond from the Existing Holder upon notice to the Partnership. The Existing Holder has exercised such right. As a result, the Partnership has arranged for another entity to purchase the Bond from the Existing Holder (the "New Holder"). In addition, the Partnership and theh New Holder have agreed to amend the terms of the Bond by, among other things, reducing the interest rate thereon and revising the payment schedule to reflect such reduced interest rate. The assignment of the Bond and related documents from the Existing Holder to the New Holder will be accomplished by a document entitled "Assignment of Loan and Purchase Agreement, Bond and Related Documents" to be executed and delivered by the City, the Partnership, the Existing Holder, the New Holder and the Guarantors. The amendment of the Bond and related documents will be accomplished by the execution and delivery of the following documents: 1. Amendment of Loan and Purchase Agreement by and among the City, the Partnership, the New Holder and the Guarantors. 2. Amendment of Bond by and among the City, the Partnership and the New Holder. 3. Amendment of Partnership's Note by and among the City, the Partnership and the New Holder. 4. Amendment of Mortgage by and among the Partnership and the New Holder. 5. Amendment of Guaranty by and among the Guarantors and the New Holder. Certain additional assignments and miscellaneous documents will also be executed and delivered to accomplish the foregoing assignment and amendment. TAX TREATMENT: The Amendment of the Bond and the documents related thereto will be treated as a refunding for purposes of the Internal Revenue Code. Winthrop&Weinstine, P.A., as Bond Counsel, will render its opinion that the Bond, as so amended, is exempt from federal income taxation. The City will sign and file an IRS Form 8038 with the Internal Revenue Service to reflect the amended terms of the Bond, thus treating this transaction as a refunding. No bond allcoation is required for this refunding. 33760 -2- DORSEY & WHITNEY A PAWL-NEHHHIP INCI.UDINO PHOTESSIONSL COHPOHaTIONS 201 FIRST AVENUE,S.W.,SUITE 340 350 PARK AVENUE 220 SOUTH SIXTH STREET ROCHESTER,MINNESOTA 55902 NEW YOBY,NEW TORY 10022 MINNEAPOLIS, MINNESOTA 55402-1498 (507)288-3156 (212)415.9200 (612) 340-2600 1200 FIRST INTERSTATE CENTER 1330 CONNECTICUT AVENUE.N TELEX 29-0605 BILLINGS,MONTANA 59103 WABICI (202).05 - 7.20036 (406)252-3800 202)870700 �y�S�3¢p 507 DAVIDSON BUILDING 3 ORACECHURCH STREET 2 (812)31.3-7986 GREAT PALLS,MONTANA 59401 LONDON EC3V OAT,ENGLAND l I (406)727-3632 44-71-929-3334 - 127 EAST FRONT STREET 36.9 PA IS,PRANCE MISSOULA,MONTANA 59802 76009 42.66 59-49 (406)721-6025 33.1.42.66.59-49 November 1 6, 1992 801 GRAND, SUITE 3900 35 S0BRUS DH yEEDES MOINES,IOWA 50309 H-1040 HCBBBLBELGIUM (515)283-1000 32-2-504-46-11 Ms . Karen Marty City Attorney City Hall 129 East First Avenue Shakopee, Minnesota 55379 Re: Commercial Development Revenue Refunding Bond of 1992 (Shakopee '84 Partnership Project) Dear Karen: We have received and reviewed the enclosed documents relating to the above-described Bond which were prepared by Roger Gordon of Winthrop & Weinstine, P .A. They appear to be in proper form and the City Council can safely proceed with the authorization and issuance of the Bond and the execution of the necessary documents . I hope these comments are satisfactory for your purposes; however, if additional comment is needed, please let me know. We will send a bill for our time directly to the partnership. Very truly yours, EThotHay TSH/jmt cc: Judith S . Cox, City Clerk Jerome L. Hertel 3 DRAFT NO. 1 (11-6-92) RESOLUTION APPROVING AMENDMENT OF BOND THIS RESOLUTION, made and adopted as of the 1st day of December, 1992, by the City Council of the City of Shakopee, Minnesota (the "City"). WITNESSETH: WHEREAS, the City previously executed, delivered and issued its $515,000 Commercial Development Revenue Note of 1984 (Shakopee '84 Partnership Project), No. R-1, dated December 6, 1984 (the "Bond"); and WHEREAS, the Bond was originally issued to First National Bank of Burnsville, a national banking association (the "Original Holder"); and WHEREAS, the Original Holder has sold, transferred and assigned the Bond to (the "New Holder"); and WHEREAS, the proceeds of the Bond were loaned by the City to Shakopee "84 Partnership, a Minnesota general partnership (the "Borrower"), pursuant to that certain Loan and Purchase Agreement dated as of December 6, 1984, by and among the City, the Borrower and the Original Holder (the "Loan Agreement"); and WHEREAS, in connection with such loan, the Borrower executed and delivered to the City that certain Promissory Note dated December 6, 1984, in the original principal amount of$515,000 and payable to the order of the City (the "Borrower's Note"); and WHEREAS, the Borrower and the New Holder have requested that the City agree to amend the Bond, the Borrower's Note and the Loan Agreement as herein set forth and, essentially, to "refund" the Bond. NOW, THEREFORE, BE IT RESOLVED, that the amendments of the Bond, the Borrower's Note and the Loan Agreement in the forms attached hereto as Exhibits A, B and C, respectively, are hereby approved. BE TT FURTHER RESOLVED, that the issuance by the City of multiple notes or bonds as contemplated by the Amendment of Bond in the form attached hereto as Exhibit A is hereby approved. BE IT FURTHER RESOLVED, that the Mayor, the City Administrator and the Clerk of the City are hereby authorized, empowered and directed to execute and deliver, for and on behalf of and in the name of the City, the Amendment of Bond, Amendment of Borrower"s Note, and the Amendment of Loan and Purchase Agreement in the form attached hereto as Exhibits A. B and C, respectively. BE IT FURTHER RESOLVED, that the Mayor, the City Administrator and the Clerk of the City are hereby further authorized, empowered and directed to execute and deliver, for and on behalf of and in the name of the City, such further agreements, documents and instruments as are necessary to effectuate the amendment of the Bond, the Borrower's Note and the Loan Agreement as herein set forth and to "refund" the Bond, including, without limitation, the preparation, execution and submission of IRS Form 8038 in the form prepared by Winthrop & Weinstine, P.A., as Bond Counsel. 30767 1 1 1 1 1 1 1 1 i 0it r--, - - l ,. ,t) \ T TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Marschall Road Speed Zone DATE: 11 18 92 INTRODUCTION: The purpose of this memo is to seek concept approval to reduce the speed limit on Marschall Road between 4th Avenue and Vierling Drive to 30 MPH and from Vierling Drive to an unspecified point south of the Highway 101 Bypass to 45 MPH. BACKGROUND: Currently the speed limits on Marschall Road are 30 MPH from 1st Avenue to 4th Avenue, 40 MPH from 4th Avenue to a point about 180 feet south of Prairie Lane and 55 MPH from that point south. The Public Works and Police Departments have both received complaints from citizens regarding the safety hazard this condition presents. The number of new homes which have been constructed in the area, extending Vierling Drive west from Marschall Road thereby making it a cross street with a 30 MPH speed limit, the high level of pedestrian and school bus traffic to and from Sojourners and the Junior High School and restricted vision from the driveway to the businesses at 1257 Marschall Road all combine to create a condition which will not tolerate high speed traffic without an excessively high number of serious accidents. There have been 21 accidents on this stretch of roadway since January 1, 1991. In 1991 there were 7 property damage accidents and 2 personal injury accidents. In 1992 , there have been 8 property damage and 4 personal injury accidents. These numbers are too high. For example, in 1991, there were 12 property damage accidents at 1st Avenue and Holmes Street and in 1992 , there have been 13 property damage and 2 personal injury accidents at 1st and Holmes. The accidents which have occurred on Marschall Road also tend to be more serious than accidents which occur elsewhere in the more densely populated part of the city. To address this condition, the speed limit on Marschall Road between 4th Avenue and Vierling Drive should be reduced to 30 MPH and a 45 MPH speed limit should be established from Vierling Drive to a point sufficiently south for a safe deceleration from 55 MPH to 45 MPH to take place before encountering the Highway 101 Bypass. To establish these speed limits, the County Engineer must contact the Commissioner of Transportation and request that a study be done to verify the need for the proposed change in speed limits. ALTERNATIVES: 1. Establish a 30 Mph speed limit on Marschall Road from 4th Avenue to Vierling Drive. 2 . Establish a 45 MPH speed limit on Marschall Road from Vierling Drive to a point south of the Highway 101 Bypass which will be determined by the Commissioner of Transportation. 3 . Establish a speed limit on Marschall Road other than those discussed herein. 4 . Do not change the speed limit on Marschall Road. RECOMMENDATION: Alternatives # 1 and # 2 . ACTION REQUESTED: Authorize the appropriate city official (s) to contact the County Engineer and request that he initiate the process necessary to establish a 30 MPH speed zone on Marschall Road from 4th Avenue to Vierling drive and a 45 MPH speed limit from Vierling Drive to a point south of the Highway 101 bypass. CO $$IJ I TO: Dennis R. Kraft, City Administrator FROM: Tom Steininger, Chief of Police SUBJECT: Buy Back Holiday Time INTRODUCTION: Ten Officers have requested that the City buy back unused holiday time in accordance with the provisions of existing labor contracts. BACKGROUND: Section 21. 3 of the existing labor agreement between the City and the Police Unions provides for the buy back of unused Holiday hours at the option of the City. The following officers have submitted written requests to have unused Holiday hours bought back by the City. Ronald Carlson 48 hours Raymond Erlandsen 68 hours John Flynn 88 hours Robert Forberg 88 hours Richard Kaley 78 hours Bryan Koch 50 hours David Nelson 44 hours Craig Robson 48 hours Ronald Scherer 60 hours Gregory Tucci 88 hours Funds exist in the police budget to buy back these hours at a cost of approximately $11, 771. 51. Since I have been Chief, holiday hours purchased by the City have been paid for on the last pay day of the year. I am told that prior to my arrival these hours had been paid for on the last pay day before Christmas. Receiving this money prior to Christmas is more desirable and advantageous to the officers selling the time and they have requested if it is all possible, that the City return to paying for unused holiday time on the last pay day before Christmas. Officers will not be permitted to use holiday hours for which they have requested the City to buy back unless payment is denied. ALTERNATIVES: 1. Buy back unused holiday hours and compensate the officers selling the time on December 17th, which is the pay day before Christmas. 2 . Buy back unused holiday hours and compensate the officers selling the time on the last pay day of the year. 3 . Do not buy back unused holiday hours. RECOMMENDATION: Authorize the purchase of unused holiday time as requested in an amount of approximately $11,771. 51 and direct that the officers selling the time be compensated on or before December 17 , 1992 . CITY OF SHAKOPEE STATEMENT OF EARNINGS AND DEDUCTIONS 037353 .- ,....., CK DATE 12/20/0 PER END DATE 12/16/90 DEPT 31 PR# 55 ST EX : 3 FED EX : 3--- IIIIIIIIIIIIIIIIIIIIIIIIIIIIIMIIIMP RATE : 16 . 9164 NET : 943 . 66 LEAVE HOURS INFORMATION BAL FUD ACC YTD TAK YTD ENDING SICK 27 . 67 92 . 25 32 . 00 87 . 92 VACATION 19 . 10 77 . 00 50 . 00 46 . 10 FL HOL 0 . 00 COMP 1 . 20 9 .26 6 . 50 3 . 96 HOL 0 . 00 88 . 00 EARNINGS AND DEDUCTION INFORMATION EARNINGS HOURS CURRENT Y-T-D TAXES CUR Y-T-D REG 0 . 00 0 . 00 30, 306 . 80 FIT 132 . 64 3, 344 . 35 1 OT 0 . 00 0 . 00 1 , 637 . 45 FICA 0 . 00 0 . 00 MEDIC 18 . 15 513 . 05 AC 0 . 00 0 . 00 819 . , STATE 57 . 22 1 , 412 . 00 _ HOL 74 . 00 1 , 251 . 81 1 , 479 . 53 FLH 0 . 00 0 . 00 0 . 1 ' • TOTAL EARNINGS 1 , 251 . 81 35, 383. 22 DEDUCTIONS CURRENT Y-T-D RECAP 5 PERA POLICE 8 100 . 14 2, 794 . 63 TOTAL GRS 1 , 251 . 81 20 DEFER COMP 0 . 00 520 . 00 OTHER DED 100 . 14 32 BLUE CROSS PO 0 . 00 498. 28 TAXES 208 . 01 40 UNION DUES 0 . 00 294 . 87 NET PAY 943 . 66 TOTAL DEDUCTIONS 100 . 14 4, 107 . 78 CITY OF SHAKOPEE STATEMENT OF EARNINGS AND DEDUCTIONS 034365 CK DATE 12/22/89 PER END DATE 12/17/89 DEPT 31 PR# 1 7 ST EX : 3 FED EX : 3 -------- RATE : 13 . 0130 NET : 445. 06 A LEAVE HOURS INFORMATION BAL FWD ACC YTD TAK YTD ENDING i SICK 0 . 00 23. 98 0 . 00 23 . 98 3 VACATION 0 . 00 20 . 02 4. 00 16 . 02 1 COMP 0 . 00 1 . 20 0 . 00 1 . 20 HOL 0 . 00 0 . 00 40 . 00 ✓ 0 . 00 EARNINGS AND DEDUCTION INFORMATION 1 EARNINGS HOURS CURRENT Y-T-D TAXES CUR Y-T-D REG 0 . 00 0 . 00 6, 644 . 89 FIT 18 . 77 616 . 23 OT 0 . 00 0 . 00 400 . 16 FICA 0 . 00 0 . 00 MEDIC 7. 55 110 . 48 00 • * 0 . • TATE 7 . 50 246 . 46 HOL 40 . 0 520 . 52 S20 . 52 0TH 0 . 00 0 . 00 • •-- -_ :"i-'4:-02; = ..--z-:- -- --."- TOTAL EARNINGS 520 .52 7, 617 . 62 DEDUCTIONS CURRENT Y-T-D RECAP 5 PERA POLICE 8 41 . 64 609 . 40 TOTAL GRS 520 . 52 20 DEFER COMP 0 . 00 70 . 00 OTHER DED 41 . 64 40 UNION DUES 0 . 00 61 . 80 TAXES 33 . 82 32 BLUE CROSS PO 0 . 00 57 . 05 NET PAY 445 . 06 TOTAL DEDUCTIONS 41 . 64 798 . 25 413cc CO1\3SENT MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Salary Adjustment for Police Sergeant Ray Erlandsen DATE: November 23 , 1992 INTRODUCTION: This memo addresses a salary adjustment for Sergeant Ray Erlandsen for 1991. BACKGROUND: Sergeant Ray Erlandsen was appointed to Sergeant on December 19, 1990. He successfully completed his six month probationary period on June 19, 1991. Sergeant Erlandsen did not receive a salary increase at the end of his probationary period. At the time of the completion of the probationary period at least six uniformed police personnel below the rank of Sergeant were making more then was Sergeant Erlandsen. This item was discussed during the negotiations for the 1991 contract between the City and the union. The initial discussion centered around whether a starting sergeant without longevity should be paid less then six junior ranking officers. The possibility of amending the union contract to increase the starting sergeants pay to top sergeant level to coincide with the end of the six month probationary period was discussed and it was determined that this was a unique situation because in most instances when a police officer is promoted to sergeant that officer is receiving longevity pay and consequently makes more money then junior ranking officers. It was then decided that since this was an isolated instance it should not be addressed as a contract issue but rather that it be dealt with on an ad hoc basis through administrative action. The intent was to have this action coincide with the arbitrators decision on the 1991 labor agreement. For some unknown reason the item was not addressed at that time and no salary adjustment occurred. Further review revealed that an administrative decision could not be made relative to this issue and that it would require action by the City Council. Therefore the City Administrator is recommending that Sergeant Ray Erlandsen be compensated an additional amount of $891.84 to cover his regular wage ($852 . 80) and over time hours worked ($39. 04) for the time period from June 19, 1991 to December 19, 1991 in order to implement the discussion which occurred on this issue during contract negotiations. RECOMMENDATION: It is recommended that this action be implemented and approved by the City Council. ACTION REQUESTED: Move to authorize the payment of $891. 84 to Sergeant Ray Erlandsen to compensate Sergeant Erlandsen for the period from June 19, 1991 to December 19, 1991. t7,,,n'' ' SENT / f2) Memo To: Dennis R. Kraft, City Administrator/� From: John H. DeLacey, Eng. Tech III ' `T� 13 Date: November 23 , 1992 Subject: Tahpah Park Survey Introduction: The Shakopee Jaycees have approached the City of Shakopee and expressed a desire to fund an expansion of the existing parking lot at Tahpah Park. Staff has determined that before any more expansion is done at Tahpah Park a survey of the entire site is needed. Background: The Engineering Department has determined that before a parking lot expansion can be designed and constructed, a survey is needed to determine site drainage. At the present time there is not a detailed site plan of Tahpah Park that accurately depicts the ballfields, fences and buildings. The only site plan that the City has of Tahpah Park is a schematic that was put together by staff solely for presentation purposes. By having a survey performed of Tahpah Park, the City would be provided with an accurate site plan with elevations. This will allow staff to design a well engineered extension of the parking lot along with any future work. Staff has contacted one or our consultants (Orr-Schelen-Mayeron) to provide the City with a proposal to survey Tahpah Park. (See Attached) . In discussions, the consultant has recommended that the most cost effective manner to perform the survey of this park would be to utilize aerial photography. The cost savings in this manner would be in the large reduction in actual survey crew hours. The survey of Tahpah Park has not been budgeted for. Staff feels that without this survey, the parking lot can not be properly designed or any future work at Tahpah Park. Staff has reviewed the Engineering Department's budget for 1992 and there is a surplus of $6, 635. 00 in salaries for temporary help. The reason for the surplus is that two temporary summer inspectors were budgeted, but only one was hired and this employee quit after one month of employment. Therefore, the department basically went without any summer inspectors this year. Discussion: The Shakopee Jaycees have expressed a desire to have the parking lot extension constructed as soon as possible (preferably in the spring of 1993) . Staff feels that this survey would be of great beneficial help to all departments for design and planning. The Jaycees are proposing to fund the construction in its entirety, but would like the City to do the design. Since staff is proposing to design this project in-house, the only consulting work needed is for the survey. Alternatives: 1. Authorize staff to contract with Orr-Schelen-Mayeron to survey Tahpah Park for an amount of $6,425. 00 utilizing surplus money from the Engineering Department's Budget. 2 . Authorize staff to contract with Orr-Schelen-Mayeron to survey Tahpah Park for an amount of $6, 425. 00 utilizing the Capital Improvement Project Fund or the Park Reserve Fund. 3 . Do nothing. Recommendation: Staff recommends alternative No. 1. This survey is needed so staff can design the parking lot extension. There is adequate funding available in the engineering budget for this work. Requested Action: Authorize staff to contract with Orr-Schelen-Mayeron to survey Tahpah Park for an amount of $6, 425. 00 utilizing surplus money from the Engineering Department's Budget. MitsOrr Schelen Mayeron& Associates,Inc. November 5, 1992 300 Park Place Center 5775 Wayzata Boulevard Mr. Dave Hutton Minneapolis,MN 55416-1228 City of Shakopee 612-595-5775 I-800-753-5775 129 East 1st Avenue FAX 595-5773 Shako pee, MN 55379 Engineers P � Architects Planners Surveyors Re: Tahpah Park Survey Proposal OSM Proposal No. 0097.92 Dear Dave, Thank you for the opportunity to present this proposal to provide surveying and mapping services to the City of Shakopee. The proposed services, as we understand them, are to provide a Boundary Survey of the Southeast Quarter of the Southeast Quarter of Section 11, Township 115, Range 23 which lies northerly of the south 10 feet thereof. The Boundary Survey will be used as the basis for a topographic map of the park depicting ball fields, fences, buildings, etc., as well as elevations. The final product will be a hard copy of the survey and map with a magnetic disc for use on your Auto-CADD system. We propose to use Horizon's Incorporated for the aerial photography and mapping. OSM will provide the necessary ground control and boundary survey. Our estimated fees for preparing this survey and map are: 1. Horizon's $2,125 2. Ground Control and Mapping $1,850 3. Boundary Survey and Certificate $2,450 Total Estimated Fee $6,425 If you have any questions, please call Ed Ames at 595-5657. We look forward to your favorable response and notice to proceed with this project. Sincerely, ORR-SCHELEN-MAYERON & ASSOCIATES, INC. c - Eij Ijfi-----'" D.Edward Ames, L.S. Bret A. Weiss, P.E. Vice President bjf Equal Opportunity Employer MEMO TO: Dennis R. Kraft, City Administrator FROM: Barry A. Stock, Assistant City Administrator RE: Ice Arena Market and Operational Analysis DATE: November 24 , 1992 INTRODUCTION: In late October the Shakopee City Council directed staff to obtain proposals for a market and operational analysis of the Valley Ice Arena in Shakopee. The proposal submission deadline was Friday, November 20, 1992 . BACKGROUND: In an attempt to obtain an objective analysis of the issues relating to constructing a permanent shell around the existing ice facility at Lion's Park, Council directed staff to obtain proposals for a market and operational analysis. The purpose of the study would be to analyze the following concerns: 1. Mechanical Systems 2 . Market Analysis 3 . Construction Estimate 4 . Operation Analysis A request for proposal specification sheet was developed and sent to ten (10) engineering/architectural firms in the metropolitan area. The City received one (1) proposal in response to the solicitation. The lone proposal was submitted by Orr- Schelen-Mayeron & Associates (OSM) . Attached are the pertinent pages from OSM's proposal that address their approach to the proposed project. In summary, OSM is proposing to address the concerns raised in our proposal specifications utilizing the services of three (3) firms who have special expertise in different fields. The cost estimate for the services outlined in OSM's proposal is $18 , 500. 00. Approximately $5, 000. 00 of this amount can be attributed to the financial feasibility portion of the project that will be completed by Springsted Public Financial Advisors. OSM has stated that they can complete the study within sixty (60) days. Staff believes that the proposal package prepared by OSM would address the concerns outlined in the City' s request for proposal specifications. If Council wishes to pursue the analysis, funding for said study could be obtained from one of the following sources: 1. Capital Improvement Fund 2 . 1992 Contingency Appropriation Account (Approximate balance $30, 000. 00) 3 . Park Reserve Fund While the Capital Improvement Fund may legally be used as a funding source, staff is not aware of any past use of the CIF for feasibility study purposes. Staff is also not supportive of using the Park Reserve Fund for feasibility analysis. If Council wishes to proceed, staff would be recommending the Contingency Appropriations Account as the source of funding for this project. Based on past Council discussion, staff believes that there are still questions that remain unanswered to the satisfaction of Council in regard to the issues identified in the request for proposal specifications. Staff believes that if Council wants reliable answers to these questions, the only way to obtain them is to seek professional assistance. On November 24, 1992 Mayor Laurent and Councilmember Beard met with representatives from the Mdewakanton Sioux Community to determine the development status of their proposed community center. It appears that the Sioux Community intends to proceed with their facility as presented several months ago. It is likely that construction on the facility will not begin until next spring. I have contacted OSM to determine if the cost for services could be reduced further if certain elements were eliminated. Representatives from OSM have stated that int heir opinion the only element of the study that could be separated is the financial feasibility and market analysis portion. ($5, 000. 00) OSM officials believe that from a professional standpoint they would not recommend excluding any of the other proposal components. They feel that in order to present a reliable report the mechanical systems and construction analysis needs to be of highest priority and completed in a thorough manner. ALTERNATIVES: 1. Authorize the appropriate City officials to enter into an agreement with OSM to complete the market and operational analysis of the Valley Ice Arena at a cost not to exceed $18, 500. 00. 2 . Reduce the scope of the services deleting the market analysis and operational portion of the study and authorize the appropriate City officials to enter into an agreement with OSM for consulting services for an operational analysis of the Valley Ice Arena facility at a cost not to exceed $13 , 500. 00. 3 . Do not proceed in obtaining professional services to analyze the market and operational condition of the Valley Ice Arena facility in Shakopee. 4 . Direct staff to obtain additional cost quotations for the services outlined in the initial request for proposal specifications. 5. Table action pending further information from staff. 6. Do not proceed in obtaining professional services to conduct a market and operational analysis of the Valley Ice Arena facility at this time. STAFF RECOMMENDATION: Staff recommends Alternative #1. ACTION REOUESTED: Authorize the appropriate City officials to enter into an agreement with OSM to complete the market and operational analysis of the Valley Ice Arena at a cost not to exceed $18, 500. 00 with funding to be allocated from the Contingency Appropriations Account. TAMI\ADMIN\ICE.OSM BAS/tiv _1 ..or., _.x.,,:a ..:". Orr Al'.. ', . vi--.Tai Schelen 1 ., ,...• !- »,;,;,_ Mayeron& `' . - ,.±- Associates,Inc. 300 Park Place Center 5775 Wayzata Boulevard t Minneapolis,MN 55416-1228 J( 612-595-5775 1-80775 November 20, 1992 FAX 753-5 FAX 595-5773 Engineers Architects ...} Planners Mr. Barry Stock Surveyors Assistant City Administrator 1 City of Shakopee - J 129 East 1st Avenue Shakopee, MN. 55379 Dear Mr. Stock: Orr-Schelen-Mayeron & Associates, Inc., (OSM), is grateful for the opportunity to present you with our qualifications to provide the City of Shakopee with a Market and Operational Analysis. As we reviewed the Request for Proposal,it became apparent that several areas of expertise were required to successfully complete your proposed project. Therefore, in order to augment our 1 architectural and engineering consulting services, we have chosen the expertise of two other J firms; each specialists in their respective fields. These two firms serving as our sub-consultants, will allow us to provide the City of Shakopee with the consulting capabilities that this project 1 requires. Springsted Public Financial Advisors and Independent Consulting Engineers, (I.C.E.), will be extensively involved with OSM in providing you with a comprehensive building and equipment 1 survey, and market analysis as requested in the RFP. We feel that this study must be sufficient in depth and detail to provide an objective approach to determining the financial feasibility of the ice arena project in the scenarios described. Our final report will clearly describe the options 7 available to the City, and the financial viability of each. This will provide you with the data J necessary to make a well informed decision on behalf of the City. OSM is committed to providing the City with the personal attention and professional services that you deserve and have come to expect from us. We look forward to the opportunity to work with you and the Hockey Association on this interesting and challenging project. _1 Sincerely, . ORR-SCHELEN-MAYERON 1 & ASSOCIATES, INC. - A,...,,,__P71,,,4 C aL_,,,S9,_. \,:\ 3 U iN j - Gunnar F. Unger, Jr., AIA Edward J. DeLaforest, P.E. Associate/Project Manager Vice President/Project Principal 1 1 l ..I Equal Opportunity Employe: 1 Introduction to Subconsul tan is I To augment the services that we propose to provide to the City of Shakopee, we have chosen two subconsultants. The services of Springsted Public Finance Advisors and Independent Consulting Engineers, Inc., (I.C.E.), will be utilized to round out the services that we are able to provide. Following is an introduction to each of these two firms: SPRINGSTED PUBLIC FINANCE ADVISORS Springsted is one of the oldest continuing financial advisory firms in the nation,engaging solely in the activity of providing financial advisory services to issuers of tax-exempt and taxable municipal obligations. Springsted first began serving local jurisdictions primarily in the states of Minnesota and Wisconsin. Over the last two decades it has become a firm of national stature, serving clients in 25 states and the District of Columbia. Since the advent of federal tax reform, Springsted has increased both the number and diversity of J its clients and staff. This growth is particularly noteworthy given the wholesale reductions occurring elsewhere in the public finance industry. I INDEPENDENT CONSULTING ENGINEERS, INC. (I.C.E.) Independent Consulting Engineers, Inc. is an engineering firm specializing in the design of new ice skating facilities and the retrofit design of existing arenas. Their primary area of expertise lies within the design of the ice floor refrigeration system for both indoor and outdoor ice arenas. I j I I 0308-93 •City of Shakopee-Valley Ice Arena Market and Operational Analysis j A 1 Approach to Project JThe OSM project team will meet with selected representatives from the City of Shakopee to refine the scope of work to be completed in determining the financial feasibility for refurbishing and operating the Valley Ice Arena in Shakopee. A time schedule will then be determined for the completion of the study and discussion of cost estimates. A detailed survey of the existing buildings will be conducted by the OSM multi- 1 disciplinary project team, which addresses the state of the structures plus existing mechanical,electrical and refrigeration equipment and systems within the ice arena. Our team will also provide a two tiered analysis to determine market potential for an ice facility in Shakopee considering that construction of the Mdwakanton Dakota Community Ice Facility will most likely take place in 1993. It will also consider the prospect that no other ice facilities are constructed within the immediate Scott County vicinity. The completion of this proposed study will require extensive involvement from OSM and our subconsultants. OSM's primary responsibility will be to provide a survey of the above ground systems located in the existing facility including heating and ventilation systems, arena and parking lot lighting as well as the general condition of, and upgrade potential of the existing permanent structures. Independent Consulting Engineers,Inc. will provide a study of the existing below ground systems within the facility including the ice floor and refrigeration systems. The responsibility of Springsted Public Finance Advisors will be to conduct the market analysis in order to determine market potential for an ice facility in • Shakopee. This analysis will be based on the survey data collected by OSM and I.C.E.and will determine, based on the approximate age, condition, projected life expectancy and replacement and operating costs of the existing equipment, the feasibility of updated the existing ice arena vs. construction of a new facility. A preliminary report will be completed documenting all results and recommendations. This report will be reviewed by the Owner. Once completed with the addition of the market analysis findings, the results and recommendations would be incorporated into I a final Facilities/Planning Report. Budget cost estimates and schedules would also be included in this report. If requested, as an additional service, the OSM team would assist the City of Shakopee in presenting this survey and market analysis to the necessary community groups to keep them informed of possible changes to take place within the community. I 0308-93 •City of Shakopee-Valley Ice Arena Market and Operational Analysis { 1 Fee Schedule 1 The OSM project team proposes to provide the City of Shakopee with a comprehensive study of the existing Valley Ice Arena which will include an extensive survey of the existing mechanical, electrical and refrigeration systems, as well as an architectural evaluation of structure as it exists. The project team also has the capability of providing a market analysis in order to determine market potential for an ice facility in the City of Shakopee. Our proposed fee is in accordance with the Scope of Services outlined in the Request for 1 Proposal furnished by the City,and the elements outlined in the Project Approach section of this submittal. _7 The proposed fee for this project is $18,500. Should this project proceed to the design )) phase, the fee for schematic design will be significantly reduced from our original cost estimate, due to the fact that the survey portion of this project will already have been 1 completed and billed. J I J J J I T 0308-93 •City of Shakopee-Valley Ice Arena Market and Operational Analysis OSM Project Experience Listed below is the representative experience of OSM employees for providing engineering design services for the design of hockey rinks both indoor and outdoor. University of Minnesota Minneapolis, MN OSM recently provided the electrical design services for the University's new indoor ice arena. Design included lighting systems throughout the facility. City of Burnsville Burnsville, MN. Provided Mechanical,Electrical and Structural design services for this indoor hockey rink. City of Owatonna Owatonna, MN. Provided complete Mechanical design services for this indoor hockey rink. City of Rochester • Rochester, MN. Provided complete Mechanical design services for this recreation center that included, 2 ice sheets, olympic sized swimming pool and basketball courts. City of Crookston Crookston, MN. Provided complete Mechanical design services for this indoor hockey rink. City of Austin Austin, MN. Provided complete Mechanical design services for this indoor hockey rink. City of Eagan Eagan, MN. Provided surveying services for the fine grading of this hockey rink. Hastings Community Ice Arena Hastings, Minnesota Provided complete Mechanical and Electrical design services for this indoor hockey rink. 0308-93 •City of Shakopee-Valley Ice Arena Market and Operational Analysis f I.C.E. Project Experience Illinois Hockey Association Winnetka, IL Provided a feasibility study for the design of a new ice arena. City of Ann Arbor 1 Ann Arbor, MI Provided design services for the retrofit of the existing refrigeration systems in one indoor rink and one outdoor rink owned by the City. Breck School Golden Valley, MN Provided refrigeration design services for a new ice arena owned by this educational facility. City of Warroad Warroad, MN Provided refrigeration design services for a new ice arena. Youth Hockey Association International Falls, MN �} Provided refrigeration design services for a new ice arena. City of Kansas City Kansas City, MO Provided design services for the retrofit of this existing refrigeration system at the Kemper Arena. 1 Hamilton College J Utica, NY Provided a feasibility study of the retrofit of the refrigeration system within this existing 3 ice arena. State of North Dakota Minot, ND - Provided a feasibility study and retrofit design of the refrigerated floors and refrigeration equipment at this ice arena located on the North Dakota State Fairgrounds. 0308-93 •City of Shakopee-Valley Ice Arena Market and Operational Analysis l 1 1 Springsted Public Financial Advisors Project Experience 1 In addition to being one of the oldest advisory firms, Springsted is also among the largest independent public finance advisory firms in the nation. During the period from 1987 to date,Springsted was the financial advisor on over 1,556 competitive and negotiated sales. Behind these numbers lies a wealth of experience in serving a wide variety of clients confronting very diverse financial issues. This experience ensures that when Springsted sits down to analyze its particular situation, Springsted can move rapidly to present workable solutions, individually tailored to the needs of that client. The following is a list of Minnesota clients for whom Springsted has provided financial advisory services in connection with the construction and/or renovation of ice arenas: • City of Bloomington • City of Burnsville l • City of Chanhassen • City of East Bethel • City of Inver Grove Heights • City of Lakeville • City of Rosemount • City of White Bear Lake Each of the communities noted above have unique characteristics regarding their facilities, and thus, various methods of financing were or will be employed in securing necessary funds. This past experience will provide the City with the knowledge that any financing undertaken will be sound, feasible and marketable. I I l 0308-93 •City of Shakopee-Valley Ice Arena Market and Operational Analysis j r., 1+ i- n n rrm c® �`' L' L MEMO TO: Dennis R. Kraft, City Administrator FROM: Lindberg S. Ekola, City Planner RE: 1993 - 1997 Capital Improvement Program DATE: November 23 , 1992 INTRODUCTION: At the November 19, 1992 meeting, the Committee of the Whole recommended the City Council approve the revised 1993 - 1997 Capital Improvement Program (CIP) . BACKGROUND: The Committee of the Whole reviewed all eight Capital Improvement Budget (CIB) categories. Changes were made to the categories as follows: Category A - Street and Highway Projects 1. Delete Projects A-7 (Maras St. ) and A-8 (Harrison St. ) 2 . Change the funding for Project A-1 (Spencer St. , 1st to 9th Avenues) to the appropriate State Aid funds. At this time only a portion of Spencer Street (from 1st to 4th Avenue) is designated on the State Aid system. The City Engineer is working to get the entire segment of Spencer from 1st to 10th Avenue on the State Aid system. The portion of Spencer from 9th to 10th is on the County System currently,but is in the process of being turned back to the City. With the State Aid designation, project A-9 can use State Aid funds as recommended. 3 . Change the funding for Project A-9 (Vierling Dr. from the Mall to Polk St. ) to the appropriate State Aid funds. Per the City Engineer, in order to utilize State Aid funds for street projects, a street needs only to be designated on the system. Construction can occur in segments. Vierling Drive is a designated State Aid street from the Mall to CR 16. Therefore, project A-9, Vierling Drive from TH 169 to Polk Street can be constructed with State Aid funds in 1993 . Project A-17, Vierling Drive from CR 15 to Harrison Street is programmed to be built in 1994 . Category B - Sidewalk and Trail Projects 1. Reduce B-1 (Annual Sidewalk Construction Program) to $25, 000 for 1993 . The funding will come from the Capital Improvement Fund only and there will be no assessments for this program. Staff will monitor the proposed Transportation Utility Funding mechanism for its application for this type of a project. Staff will prepare the Local Street Sidewalk Plan in 1993 . 2 . Restrict Project B-3 (Annual Sidewalk Repair Program) to local streets only. Staff has noted this recommendation from the Committee of the Whole and will incorporate the policy into the staff report to the City Council for appropriations for this 1993 program. Category C - Sanitary Sewer Projects No changes. Category D - Stormwater Drainage Projects No changes. Category E - Park Projects 1. Reduce the amount from $430, 000 to $215, 000 for City funding for this project in the Capital Improvement Fund. Category F - Municipal Buildings 1. Delay Project F-i (Salt Storage Building) to 1994 in order to allow for more time for additional study. Category G - Fire Projects No changes. Category H - Other Projects No changes. DISCUSSION: Attached is a copy of the revised portions of the 1993 - 1997 CIP as recommended by the Committee of the Whole. For a complete copy of the draft CIP please refer to the September 1, 1992 City Council agenda packet. The final printed edition of the CIP is not available yet due to the limited time frame since the November 19 meeting. The Committee of the Whole's revisions will be provided in the final edition, which will be distributed in mid-December. ACTION REQUESTED: Offer a motion which approves the 1993 - 1997 Capital Improvement Program, and move its adoption. 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(0 CCJN NOc,,O O %.- = LU W w n -, 2 O D Z G 1.11 W>- ccs VY -> >- F- -< c < 0 G 0 >- J C LG < U 9-7 _ G J CDw0H � ZW w < 1-- Z U 0 ` 1 W WTWOZW2Z -111 _ d� - 00 2 H C _ co EC>- G G O Lu U cc < co 0 0 W W 0 = < z O �, 1 A MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director , )X SUBJECT: Traffic Signal /4 - County Road 17 and 10th Avenue DATE: November 13 , 1992 INTRODUCTION: Attached is Resolution No. 3710, which authorizes the appropriate City officials to execute a Cooperative Agreement with Scott County regarding the installation of traffic signals at County Road (C.R. ) 17 and 10th Avenue. This item was tabled at the November 17th City Council meeting. BACKGROUND: The City Council previously requested that Scott County complete a traffic signal warrant study for the intersection of C.R. 17 and 10th Avenue. The results of that study indicated that traffic signals were warranted at this intersection. The County Engineer has now forwarded Cooperative Agreement No. TS- 92-17/10th regarding the funding for this signal to the City Council for approval. Basically, since two of the four legs of this intersection are City streets, the City will pay 50% of this signal per the Cooperative Agreement. The total estimated City cost is $45, 000. 00 plus engineering and inspection fees. Attached is a copy of the Cooperative Agreement for City Council consideration. This agreement is exactly the same as the one approved by the City Council in October, 1992 for the signal at C.R. 16 and C.R. 83 , which was reviewed and approved by the City Attorney. The only difference between the two agreements is the amount of funding. Staff recommends approval of this agreement. Based on the discussion at the November 17th Council meeting, Paragraph No. 7 has been revised for clarification. The Scott County Highway Engineer has indicated that the County Board has not discussed any timetable for implementing jurisidicational changes as recommended by the County Transportation Plan. If any jurisdicational changes take place after this agreement has been executed, the agreement can be amended as part of the negotiations of the jurisdictional changes. If the City Council would prefer to wait on this traffic signal until after the jurisdicitonal changes are made, the Council could simply reject this agreement and essentially postpone any project until the jurisdictional issue is resolved. The County will not proceed with this project unless the City agrees to it. Attached is Resolution No. 3710, authorizing the execution of the Cooperative Agreement. ALTERNATIVES: 1. Adopt Resolution No. 3710. 2 . Deny Resolution No. 3710. RECOMMENDATION: Staff recommends Alternative No. 1. Staff also recommends utilizing the Capital Improvement Fund for this project and absent any additional direction from Council will utilize that fund. ACTION REQUESTED: Offer Resolution No. 3710, A Resolution Authorizing the Execution of Cooperative Agreement No. TS 92-17/10th with Scott County for the Installation of Traffic Signals at the Intersection of County State Aid Highway 17 and 10th Avenue and move its adoption DEH/pmp MEM3710 SCOTT COUNTY HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST JORDAN, MN 55352-9339 (612) 496-8346 FAX(612) 496-8365 BRADLEY J.LARSON Highway Engineer DANIEL M.JOBE October 26 , 1992 Asst Highway Engineer-Design DON D.PAULSON Asst.Highway Engineer-Construction Mr. Dave Hutton Director of Public Works City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: SAP 70-617-13 Traffic Signal System Dear Dave: Enclosed are the plans , specifications , and Cooperative Agreement for your review and approval for the above referenced project . Please sign the mylar cover sheet and both copies of the Cooperative Agreement . Upon County Board approval , one fully executed copy of the Agreement will be returned to you . If you have any questions or would like additional information, please contact this office . Sincerely, V l AMt: Scott M. Merkley Engineering Coordinator SMM/kmg Enc . cc : Brad Larson, Co . Hwy. Engr. An Equal Opportunity/Affirmative Action Employer r Excerpt from agreement, for complete copy refer to the November 17th agenda item #11c . Agreement No . TS =-_ ii === The estimated construction cost of this project is S78 , 000 plus s12 ,000 for the traffic signal controller and cabinet purchased separately for a total cost of 690, 000. VII The City shall , as its share of the construction costs , pay the County fifty percent ( 50%) of the actual construction cost of the traffic control signal system with integral street lights , plus fifty Percent ( 50%) of 71-4x IS �-� - Engineering and Inspectionv: the State Aid Project No . 70-617-13 .14' • VITT The City shall not revise by addition cr deletion, nor alter or adjust any component, part, sequence, or timing of the aforesaid traffic control signal system; however, nothing herein shall be construed as restraint of Prompt, prudent action by properly constituted authorities in situations where a part of such traffic control signal system may be directly involved in an emergency. T J 1 A Upon completion of the work, the County shall maintain and repair said traffic control signal system at the sole cost and expense of the County. Further, the County shall maintain the integral street lights for the City except for maintaining photoelectrical controls , relamping, glassware , and cleaning of the glassware e thereo -i- RESOLUTION NO. 3710 A Resolution Authorizing The Execution Of Cooperative Agreement No. TS 92-17/10th With Scott County For The Installation Of Traffic Signals At The Intersection Of County State Aid Highway 17 And 10th Avenue WHEREAS, the City Council of Shakopee requested that Scott County perform a traffic signal warrant study for the intersection of County State Aid Highway 17 and 10th Avenue; and WHEREAS, the warrant study has been completed and a traffic signal is warranted at this intersection; and WHEREAS, the attached Cooperative Agreement No. TS 92-17/10th outlining the City' s participation in the construction and operation of this traffic signal has been reviewed and approved by the City Council. NOW, THEREFORE BE IT RESOLVED that the appropriate City officials be hereby authorized to execute the attached agreement and forward it back to Scott County for their execution. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1992 . Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form: City Attorney COiSE1\1T MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: Ambulance Service Agreement Between City and St. Francis Regional Medical Center DATE: November 23 , 1992 INTRODUCTION: Attached is a contract for the provision of ambulance service for the City of Shakopee by the St. Francis Regional Medical Center. BACKGROUND: In the past the City of Shakopee has been providing a subsidy to St. Francis for the purpose of providing ambulance service to local residents. The City is a participant in an agreement which also includes the City of Savage and the Townships of Jackson, Louisville and Sand Creek. The proposed subsidy for the three year contract, running from July 1, 1992 through June 30, 1995, represents a rate of $2 . 12 per capita per year. This amount has not changed from the previous three year contract. The agreement provides for a maximum ambulance response time of 10 minutes for a minimum of 90% of the ambulance calls. The City of Shakopee will receive annual financial reports and detail information on the ambulance operation and will be able to conduct a review or audit of the financial records if it so desires. The agreement cannot be changed without both the City of Shakopee and St. Francis approving the changes. ALTERNATIVES: 1. Approve the contract as submitted to the Council. 2 . Direct additional negotiations and provide parameters to the City Administrator. RECOMMENDATION: Alternative No. 1 is recommended. ACTION REQUESTED: Move to approve the Scott Francis Ambulance Agreement for the provision of ambulance services for the period from July 1, 1992 through June 30, 1995; and authorize the appropriate City officials to execute the agreement. 111. St,Francis —+EG;CN.‘1_MEC:CAL CENTE- November 19, 1992 Mr. Dennis Kraft City Administrator City of Shakopee 129 First Avenue East 4. Shakopee, Minnesota 55379 Dear Mr. Kraft: Enclosed please find two copies of the Scott/Francis Ambulance Service Agreement. Please sign and date on the appropriate line (page 4) and return to St. Francis in the enclosed self-addressed envelope. After all signatures have been obtained, a fully executed document will be returned to you. If you have any questions, do not hesitate to contact me at 496-7523. Sincerely, Brian Weinreis Vice President of Finance BW/ka enc. 325 11e.t Filth A- enue. Shakopee. Nlinnesota 553-9(6!2) 415_212. ;r':r,:,;;:r 1,r.,,n Emploter..4 member,!! &ni•dia:me Ha; �., BY/LETTERS/ SCOTT/FRANCIS AMBULANCE SERVICE AGREEMENT WHEREAS, the cities of Savage and Shakopee and the townships of Sand Creek, Louisville and Jackson, Scott County, Minnesota (hereinafter referred to as Scott/Francis) are authorized under Minnesota Statutes, Section 471.476 to provide ambulance service by contracting with any person, firm or other political subdivision upon such terms and conditions as may be agreed upon, and, WHEREAS, Minnesota Statutes, Section 471.59, permits two or more governmental units to jointly or cooperatively exercise any power common to the governmental units (such as providing ambulance service as above described), and, WHEREAS, St. Francis Regional Medical Center has submitted a proposal dated November 10, 1992, for which ambulance service would be provided for three years beginning July 1, 1992, and ending June 30, 1995, for a per capita per annum charge as indicated in Section B. WHEREAS, the Scott/Francis communities desire to jointly assure that adequate ambulance service is available and recognize that a public subsidy is necessary for the purpose of receiving adequate ambulance service, NOW, THEREFORE, in consideration of the mutual promises and agreements of the parties hereto, said parties hereby agree as follows: A. St. Francis Regional Medical Center (hereinafter referred to as St. Francis) agrees as follows: 1. That it will operate an ambulance service in a professional and businesslike manner during the term of this Agreement, including, but not limited to, its other commitments herein contained. 2. That it will, at all times, provide and have available within the jurisdictions of the participating communities two (2) properly equipped ambulances meeting all current state licensing requirements. Two (2) of said ambulances (primary) shall be continuously staffed twenty-four hours per day with two (2) nationally registered paramedics. This shall not be construed as an obligation of St. Francis to have, at all times, two (2) ambulances in said area if one or both leave said area for the purpose of transporting to a medical facility a patient load that originated within said area. If one or both units are out of said area for purposes previously described, there exists mutual aid agreements with surrounding communities for back-up support. 3. That it will, notwithstanding any other provision of this Agreement, provide ambulance service in such a manner that the response time in the City of Shakopee, City of Savage and Jackson and Louisville Townships shall be a maximum of ten (10) minutes ninety percent (90%) of the time, and to Sand Creek Township shall be a maximum of fifteen (15) AGREEMENT-2/ -1- minutes ninety percent (90%) of the time. 4. That the rate schedule described in Section B shall remain in full force and effect for the term of this Agreement. 5. That it will furnish on a quarterly basis, a report to Scott/Francis Communities, itemizing, on a community-by-community basis, data related to all responses, including, but not limited to, data, nature, point of origin, destination and response time. 6. That it will furnish annually to each Scott/Francis community, financial information, itemized in reasonable detail, on its ambulance operations. Additionally, it agrees to permit, at reasonable times, the chief administrative official of each Scott/Francis community or their designated representative, to review and/or audit its financial records. 7. That it will hold harmless each Scott/Francis community from any and all claims or legal action resulting from operation of the ambulance service. St. Francis shall file with Scott/Francis, upon execution of this Agreement, a certificate of insurance naming each Scott/Francis participant as an additional insured under St. Francis' insurance policy in the following maximum amount: General Liability: $300,000 single limit and $100,000 property damage; Auto Liability: $250,000/$500,000 and $100,000 property damage. 8. That it will coordinate basic first responder education for the Shakopee and Savage Police Departments, and the Scott County Sheriff Department. This is not to be construed that St. Francis shall be responsible for the training and/or skill levels of these first responder units. In addition, St. Francis will provide this training on a per fee basis to the various departments. 9. That is Ambulance Service, upon a patient request, will take the patient to the facility of his choice within a forty (40) mile radius, unless it is in the best interest of the patient to take him elsewhere as determined by the ambulance personnel or monitoring physician. 10. That it will call a meeting of representatives of the Scott/Francis Communities and St. Francis at such times that it feels changes in its ambulance program are necessary, such as additional staffing, additional services, purchase of additional major equipment, etc. If the outcome of said meeting indicates lack of support for the change by the Scott/Francis communities, it is understood that St. Francis would bear the total expense of the proposed change should it be implemented. 11. That it will call a meeting of representatives of the Scott/Francis communities and St. Francis at such times as principal parties to this agreement might be added or deleted thereby changing the financial share arrangement. B. Scott/Francis Communities Agree as Follows: 1. To pay St. Francis, upon receipt of invoice, once every three (3) months during the term of this Agreement a designated per capita sum from each Scott/Francis entity for ambulance services described herein beginning July 1, 1992, through June 30, 1995. AGREEMENT-2/ -2 a. The amount shall be determined each year by using each jurisdictions' current population as established yearly by the Metropolitan Council on April 1, multiplied by a per capita per annum amount. The per capita per annum amount shall be determined by dividing the Scott/Francis communities share of the loss by the total population of the Scott/Francis communities as established by the Metropolitan Council on April 1 of each year. b. Based on the above calculations, the per capita per annum for the year July 1, 1992, through June 30, 1993, is projected to be $2.12. (This is based on April 1, 1988, census figures.) At no time during the term of this Agreement can the per capital per annum exceed $2.12.. c. If appropriate, a meeting of the representatives of the Scott/Francis communities and St. Francis will be called in June of 1993 and June of 1994 to review and discuss the operating statements and projections applicable to the per capital amount for each upcoming contract year. C. Agreement Term: 1. This Agreement shall become effective upon the approval and execution of the Agreement by St. Francis and all five (5) communities within Scott/Francis. 2. The term of this Agreement shall be July 1, 1992, through June 30, 1995. D. Cancellation: Either Scott/Francis or St. Francis have the right to terminate this Agreement, with cause, by providing the other party with ninety (90) days written notice by Certified Mail. E. Equal Opportunity Employer: St. Francis recognizes that the Scott/Francis communities are equal opportunity employers and hereby agree to adhere to a policy of non-discrimination and equal employment opportunity. AGREEMENT-2/ -3- Approved this day of 1992. St. Francis Regional Medical Center Donald J. Leivermann, President/CEO Shakopee Mayor Shakopee Administrator Date Savage Mayor Savage Administrator Date Sand Creek Chairman Sand Creek Clerk Date Louisville Chairman Louisville Clerk Date Jackson Chairman Jackson Clerk Date AGREEMENT-2/ -4- L9ti ) f� I MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: City Hall Hours Christmas Eve Day DATE: November 23 , 1992 INTRODUCTION & BACKGROUND: Usually staff experiences fewer calls and requests from the public the day before Christmas. In the past, Council has authorized the closing of city hall at noon on December 24th. Employees could use vacation, comp time, take time off without pay (if they have no vacation time coming) , or work. The offices were closed to the public. It is City policy that at least one person in each department at city hall be present at all times and that at least two department heads be present. This issue is coming before Council at this time so that people who plan ahead, will know whether they will have the half day off before Christmas. ALTERNATIVES: 1. Keep regular hours on December 24th 2 . Close city hall at noon on December 24th 3 . Other RECOMMENDATION: Close city hall at noon on December 24th. Employees shall use vacation time, comp time, take off without pay (if they have no vacation time coming) , or work. RECOMMENDED ACTION: Authorize the closing of city hall at noon on December 24 , 1992 with the stipulation that employees use their vacation time, comp time, take the time off without pay (if they have no vacation time coming) , or that employees may work if they chose to do so. is Li/ L . , c TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Assessment Against City Property DATE: November 20, 1992 Introduction Council has levied assessments against City property for the Jefferson and Vierling Drive projects. Background Council has levied assessments against city property parcel number 27- 169051-0 in the amount of $2,011.23 for the Vierling Drive project and $1,590.43 for the Jefferson Street project - parcel 27-121030-0. Council can let the assessments run and pay the annual installments plus interest out of the general fund or another fund. Alternatively, Council can prepay the assessment using the Capital Improvement Fund which is the course usually taken. Alternatives 1. Pay the assessments over time out of the General Fund. 2. Pay the assessments over time out of the Capital Improvement Fund. 3. Prepay the assessments out of the Capital Improvement Fund. Recommendation Alternative number 3. Action Move to prepay the assessment for the Jefferson Street project levied against city owned property parcel number 27-121030-0 in the amount of $1,590.43 and for the Vierling Drive project levied against city owned property parcel number 27-169051-0 in the amount of $2,011.23 out of the Capital Improvement Fund. CCSENT TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Employee Group Health Insurance Renewal DATE: November 24, 1992 Introduction The policy for the employee group health insurance is up for renewal on January 1. Background Staff has met with our agent and a representative of Blue Cross/Blue Shield of Minnesota. The renewal for the existing coverage is a 20% increase in premium. The company's initial calculation indicated a 41% increase but the company and the agent have refined the data to a 25% increase, primarily based on prior loss history. Further review by our agent and Blue Cross resulted in another reduction to a 20% increase. The loss ratio for the City of Shakopee was 98% for the rating period. This means that the company has paid out in claims, 98% of the premium collected. The company's target is 78%. The remaining 22% is to cover their expenses. Attached is a schedule showing the rates and some comparative information for health insurance. The City contribution towards the package of employee group insurance is $255 - $265 per month. Coverage other than health insurance has a premium of $25 per month. Alternatives 1. Renew current coverage. 2. Get new proposals. 3. Renew with coverage changes. Recommendation Renew. It is late in the year to start the proposal process and 20% is in the range of increases seen for other groups. The increase last year was reasonable. Inflation alone indicates a 12% increase in the medical field. The employee groups have not agreed to change coverage for the options presented by Blue Cross to reduce the premium. Action Requested Move to renew the employee group health insurance with Blue Cross/Blue Shield of Minnesota. City of Shakopee 1993 Employee Group Health Insurance Renewal Options Coverage Single 2 Party Family Employees 25 16 19 Current Rate $103.16 $244.00 $314.10 Proposed Rate @ 25% Increase 128.75 304.54 392.04 Dollar Change 25.59 60.54 77.94 Est. Proposed Rate @ 20% Increase 123.79 292.80 376.92 Actual numbers not available yet Dollar Change 20.63 48.80 62.82 AAAA A AA A A A A A A A A A A A A AA A A A A A A A A A A A AA Informational Data Only SPUC 1992 Premiums $189 $445 Inc. life, exc. dental LOGIS GROUP - HMO's 1993 Medica 187 431 Medcenter 147 437 Group Health 146 397 Oti CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Request for Deferment of Special Assessments DATE: November 23 , 1992 INTRODUCTION: The City has received an application from Lucille Odenwald for the deferment of special assessments against her property as a result of the 2nd Avenue Improvements, Project #1991-3 . BACKGROUND: As you are aware, both Minnesota Statutes and the City Code have provisions for Senior Citizens to defer their special assessments if it would be a hardship for them to make the payments. Mrs. Odenwald has completed an application stating that it would be a hardship for her to make payments for the special assessments against her property as a result of the recent improvements to 2nd Avenue. According to Mrs. Odenwald's application she does meet the conditions outlined in the City Code. ALTERNATIVES: 1. Approve the request. 2 . Deny the request. RECOMMENDATION: Alternative #1, Approve the request. REQUESTED ACTION: Approve the application from Mrs. Lucille Odenwald, 614 East 2nd Avenue, and grant deferment of special assessments to parcel #27-004022-0 for the 1991-3 2nd Avenue public improvements, pursuant to the conditions outlined in Section 2 . 82 of the City Code. JSC/tiv "Thr" .. w . 1"‘ n 771 /30 MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: 1993 Cigarette Licenses DATE: December 4 , 1992 INTRODUCTION and BACKGROUND: Although the City Code does not specifically state that the Council shall approve applications for a cigarette license, in the past, the City Attorney has advised that it would be in order to authorize the City Clerk to issue cigarette licenses. Prior to the issuance of any license, the County Treasurer will be contacted to make sure taxes have been paid. RECOMMENDED ACTION: Authorize the City Clerk to issue cigarette licenses for 1993 . (No need to list all licensees. ) 1 The following were sent applications for renewal: 1992 CIGARETTE LICENSES 92-1 Superamerica 1155 East 1st Avenue 92-2 Juba's Super Valu 1100 Shakopee Town Square 92-3 Cleve's Red Owl 828 East 1st Avenue 92-4 Budget Liquor 6268 Hwy. 101 92-5 Canterbury Concession, Inc. 1100 Canterbury Road 92-6 Brooks (#28) (Gateway) 615 Marschall Road 92-7 Brooks (#42) (Gateway) 1147 Canterbury Road 92-8 Hennen's ICO 807 East 1st Avenue 92-9 Mpls. Northstar Auto Auction 4908 Valley Inc. Blvd. N. 92-10 Corp Tool dba Arnies 122 East 1st Avenue 92-11 Koehnen's Standard 804 East 1st Avenue 92-12 Valley Liquor, Inc. 1102 Shakopee Town Square 92-13 Tom Thumb Store #250 590 S. Marschall Road 92-14 Holiday Station #83 444 East 1st Avenue 92-15 Riverside Liquors 507 East 1st Avenue 92-16 BretBecca, Inc. 124 West 1st Avenue 92-17 Valleyfair One Valleyfair Drive 92-18 Berens Market 123 West 2nd Avenue 92-19 Cy' s Amoco 312 West 1st Avenue 92-20 Eastman Drug 214 S. Holmes St. 92-21 Sport Stop 101 S. Lewis St. 92-22 Raceway Park Inc. One Checkered Flag Blvd. 92-23 Rock Spring 1561 East 1st Avenue 92-24 F.O.E. 4120 220 West 2nd Avenue 92-25 Robert's Drug 814 East 1st Avenue 92-26 Total Petroleum 234 West 1st Avenue 92-27 Stonebrooke Golf Club 2693 County Road 79 92-28 V.F.W. 1201 East 3rd Avenue 92-29 Shakopee Super 8 581 S. Marschall Road 92-30 Jerry's Bar 124 S. Holmes St. 92-31 K-Mart 1200 Shakopee Town Square 92-32 Turtle's Bar & Grill 132 East 1st Avenue 92-33 Shakopee Ballroom 2400 East 4th Avenue 92-34 American Legion Post 2 1266 East 1st Avenue 92-35 J & D dba Cheers 2 Ya 911 East 1st Avenue 92-36 Canterbury Inn 1244 Canterbury Road 92-37 Anchor Glass Hwy 101 & C.R. 83 92-38 Backstretch R.V. Park 8855 E. 13th Ave. / TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1993 Sanitary Sewer Rates DATE: November 19, 1992 Introduction The Council delayed further action on changing sanitary sewer rates until after the survey information was available from Minnetonka. Attached is information from that survey. Background The rates on the survey came in a variety of forms including steps or minimums. The flow rates shown are in some cases conversions to try and get a basis for comparison. I am not sure that all cities responding to the survey provided all detail such as minimums on the survey. Conversions were based on 15,000 gallons per quarter for residential use. The survey shows that the lowest rate is $1.07/1,000 gallons and the highest is $3.41/1,000 gallons. The simple average is $1.91. Shakopee's conversion is $1.82 which is 5% below the average. The survey gives no data on which to base a decision on whether to raise the flow or the flat part of Shakopee's sewer rate. The current rate is $3.00 per month plus $1.22/1,000 gallons. Council can increase the flow part or the flat amount part of the rate (or both) to raise more revenue for the sewer fund. One other option may be to change to a minimum billing to cover the flat amount and some flow. The survey indicates that Shakopee is 5% below the average rate. Based on 15,000 gallons per quarter, the average bill is $9.55 per month. Shakopee is currently at $9.10. Increasing the flat part of the rate to $4.00 with no change in the flow rate would give an average residential monthly bill of $10.10 and increase sewer revenues by about 4% compared to 1991. Increasing the flow part of the rate would generate about $7,800 per one cent increase and it would take about a 7 cent increase to increase revenues 5% compared to 1991. The rate change decision should be made early enough to give adequate time to implement an effective date of January first 1993. Alternatives 1. Increase flat amount part of the rate. One dollar on the flat amount and 2 cents on the flow would be about a 5% increase in revenues. 2. Increase flow part of the rate only. Seven cent increase would be about a 5% increase in revenues. 3. Increase flat amount part of the rate. One half dollar on the flat amount and 4 cents on the flow would be about a 5% increase in revenues. 4. Other combination of flat amount and flow increase. 5. Change to a minimum bill and increase flow rate. Revenue impact uncertain. Recommendation Alternative number 3. The flat part of the rate has not changed for a longer period than the flow part of the rate. The cost would then be $3.50 per month for the convenience of being connected to the sewer system and having it available at the customers demand. Raising the flat part of the rate impacts the small user (residential) more and raising the flow part impacts the commercial user more. Alternative 3 seems to be a compromise approach. Action Move to direct staff to prepare a fee resolution amendment setting the sewer rate a $3.50 per month plus $1.26 per 1,000 gallons with a billing of $9.80 for unmetered or new residential accounts. City of Shakopee Sanitary Sewer Rate Data November 1992 Minimum Or Flat Apple Valley 1.20 2.60 Blaine 2.20 11.00 Bloomington 1.53 8.40 Brooklyn Center 2.38 11.92 Brooklyn Park 2. 13 10.66 Burnsville 1. 12 6.50 Chanhassen 2.40 Chaska 1.69 Coon Rapids 2.00 10.00 Eagan 1.56 Eden Prairie 1.90 Edina 1.93 Excelsior 2.34 Fridley 1.89 9.45 Golden Valley 1.47 7.33 Hopkins 2.50 Maple Grove 2.17 5.33 Minnetonka 1.20 Mound 2.80 New Brighton 1.75 New Hope 1.73 Orono 3.41 17.05 Plymouth 1.64 Richfield 1.07 Robbinsdale 1.57 7.87 Roseville 1.93 9.66 St. Louis Park 1.95 Wayzata 2.22 Woodbury 1.45 7.90 White Bear Lake 2.11 Shakopee 1.82 3.00 Average 1.91 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1993 Revenue Issues DATE: October 9, 1992 Introduction I am recommending that Council review the rates for sanitary sewer and storm drainage utilities for 1993. Background The city started billing storm drainage in 1986 and the city wide rate has not been changed since inception. The sanitary sewer rate has not changed since at least 1985. Sanitary Sewer The Sanitary Sewer Fund ended 1991 with $1,757,000 in cash on hand but had an operating loss of $38,000. Interest income did enable the fund to have a positive net income of $115,000 for the year. Operating income, net income and revenues have had a downward trend over the past four years. See attachment _. One factor has been the conservation efforts of Rahr. The cost of treatment has also fluctuated based on the operation of MWCC. The sewer revenues or rate is composed of two parts. One part is the monthly or quarterly charge which is currently $3.00 per month of $9.00 per quarter just to be connected to the system. Years ago Council intended this part of the rate to cover the non-MWCC costs of the utility. over the past number of years, previous councils have held the monthly charge the same in order to minimize the cost impact on the small residential user with low flows. The other part of the sewer rate is the flow charge based on water used or measured sewer flow. Residential customers are based on water used in the period of Sept - March. Changes in the flow part of the sewer rate impact larger uses (commercial and industrial) more than residential users. The current flow rate is $1.22 per thousand gallons. The "average" residential account uses 5,000 gallons per month for a flow charge of $6.10 plus the monthly charge of $3.00 for a total monthly sewer bill of $9.10. There are 3,420 sewer accounts. Raising the monthly charge by one dollar will generate $41,000 in additional revenue. The impact on the average monthly residential bill will be a 11% increase or $1.00 more than the $9.10. Raising the flow charge by one cent will generate about $7,800 in additional revenue. The impact on the average residential bill would be one half of a percent or $0.05 more than the $9.10 per month. On the other end of the scale, Rahr is the largest account and the flow part of the rate would cost them about an additional $210 per one cent increase per month. The projects in the 1993 CIP show a cash outlay from the Sewer Fund in the amount of $805,000 including the Rahr force main. The fund can probably make it through 1993 with an acceptable cash position but the following years are uncertain. Storm Drainage The city wide fee is currently $13.76 per R.E.F. per year and generates about $269,000 per year from about 4,000 accounts. TIF financing was used to pay for some of the first big projects and as a result, the utility fees are to have been saved up to finance the later projects. The funding structure of the storm drainage fund is somewhat complex and a discussion with the City Engineer and Council is warranted. The Storm Fund ended 1991 with $1,436,000 in cash and operating income of $134,000 with net income of $245,000. Project costs for 1993 are only $205,000. Alternatives 1. Increase sanitary sewer monthly charge. 2. Increase sanitary sewer flow charge. 3. Increase storm drainage city wide fee. Recommendation Storm drainage = discuss and give staff direction on future funding approaches for this utility. Sanitary sewer = increase either the flat fee part of the rate or the flow charge or a combination of the two. Minnetonka is currently doing a survey that may provide helpful information on what part of the rate to increase. Actual change in the rates will be set by the adoption of the annual fee resolution in December. Action Requested Discuss and give staff direction. Addendum to Council Item 13q. Council member Lynch has expressed interest in serving on the AMM Board of Directors. Staff would recommend the following course of action in regard to this item: 1. Move to designate Joan Lynch as the City of Shakopee's legislative contact person for the Association of Metropolitan Municipalities for the 1993 Legislative Session. 2 . Move to nominate Joan Lynch to serve on the Association of Metropolitan Municipalities and authorize the appropriate City officials to inform the Association of Metropolitan Municipalities office of said nomination. I -13 Ir-- MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator RE: AMM Board of Director Vacancies and Designation of Legislative Contact Person DATE: November 24, 1992 BACKGROUND: The President of the Association of Metropolitan Municipalities has indicated that there are three vacancies existing on the Board of Directors for AMM. If any Council member is interested in serving on this Board a written nomination must be submitted no later than December 21st. AMM is also requesting that a legislative contact person for 1993 be appointed. If any Council member is interested in serving in this capacity please let me know as soon as possible. If not, the City Administrator will function as the City's legislative contact for the 1993 session. ACTION REQUESTED: Move to designate as the City of Shakopee's legislative contact person for the Association of Metropolitan Municipalities for the 1993 Legislative Session. BULLETIN as ociation of metropolitan municipalities November 23 , 1992 TO: AMM Member City Officials FROM: Karen Anderson, President RE: THREE BOARD OF DIRECTORS VACANCIES;LEGISLATIVE CONTACT PROGRAM 1. NOMINATIONS NEEDED FOR BOARD VACANCIES: There are three vacancies on the AMM Board effective January, 1993 as a result of the recent election. Brenda Thomas, Roseville Councilmember, was elected to the Ramsey County Board; Betty McCollum, North St. Paul Councilmember, was elected a State Representative; and Barbara Peterson, Orono Mayor, chose not to seek re-election. The persons selected to fill these vacancies will serve the balance of the terms and will be eligible for re-election. (Two terms end in May of 1993 and the third ends in May of 1994) . Nominations are needed from all parts of the Metropolitan Area. The AMM Board meets the first Thursday evening of each month at 7:00 P.M. Responsibilities of the Board of Directors: The Board of Directors which has 19 members is responsible for the overall management and administration of the AMM staff, programs and policy implementation and exercises its responsibilities through the Executive Director. The Board also is responsible for the annual budget and work program and appoints members of the Legislative Policy Committees and establishes the policy priorities. Please contact Vern Peterson in the AMM Office should you desire more information with respect to Board activities and responsibilities. THE BOARD IS SOLICITING NOMINATIONS VIA THIS BUT.T,ETIN AND WRITTEN NOMINATIONS ATTENTINCLUDING OF VERNBRIEF PETERSONSHOULD BY DECEMBER FORWARDEDR TO THE AMM OFFICE, 1, -1- 3490 lexington 1-34901exington avenue north,st.paul,minnesota 55126(612)490-3301 1992. The Board will make the appointments at the January 7, 1993 Board Meeting. The remaining Board members are: Karen Anderson, Minnetonka Councilmember and President; Dave Childs, New Brighton Manager and Vice-President; Bob Long, St. Paul Councilmember and Past-President; Don Ashworth, Chanhassen Manager; Bill Barnhart, Legislative Coordinator, Minneapolis; Bill Burns, Manager, Fridley; Joan Campbell, Councilmember, Minneapolis; Tom Egan, Mayor, Eagan; Dick Enrooth, Councilmember, St. Anthony; Jerry Linke, Mayor, Mounds View; Ken Mahle, Jr. Mayor, Woodbury; Frank Ongaro, Mayor's Office, St. Paul; Jim Prosser, Manager, Richfield; Craig Rapp, Manager, Brooklyn Park; Tom Spies, Councilmember, Bloomington; and Gene White, Councilmember, Prim_ Lake. 2 . LEGISLATIVE CONTACT PROGRAM FOR 1993: The Legislative Contact System first initiated for the 1988 Legislative Session and expanded for subsequent sessions continues to be a high priority of the AMM Board. This program under the leadership of AMM Vice-President Dave Childs is expected to be a major component of the AMM's Legislative lobbying strategy for the 1993 session. As you may know, the primary objective of the Legislative Contact System is to get member city officials directly involved in the AMM's lobbying effort by having them contact local Legislators on key city issues in a timely fashion prior to and throughout the session. The first step in the process is for each member city to designate a Legislative Contact Person or to confirm that your 1992 contact person will again serve in that capacity. WE WOULD APPRECIATE IT IF EACH CITY MANAGER OR ADMINISTRATOR WOULD CONTACT NICOLE DEBEVEC IN THE AMM OFFICE (490-3301) AS SOON AS POSSIBLE AND CONFIRM WHO YOUR CITY`S LEGISLATIVE CONTACT IS GOING TO BE FOR THE 1993 SESSION. The contact program is essential for the AMM's success and we urge you to give this matter immediate attention. Attached is a brief description of the duties and responsibilities of a Legislative Contact Person. DISTRIBUTION NOTE: This bulletin has been mailed to Mayors and Managers/Administrators only. We would appreciate it if it could be copied and distributed to city council members as well. Thank you! How the Legislative Contact System Works To keep each municipal member of the AMM involved in the legislative process, the Legislative Coordinating Committee has formed the Legislative Contact System. Each municipality chooses one representative from among its city council or staff to be the legislative liaison between the AMM and the municipality and its local legislators. The Legislative Contact Person gives the AMM the ability to make a broader lobbying effort The purpose of the Contact System is to make the legislators aware of the strong interest in the metropolitan area regarding certain issues -- in other words, to lobby. The primary responsibility of the Contact Person is to interact with the AMM and the municipality's senators and representatives in a timely fashion. Contact with the legislators usually will occur over the telephone, but the AMM also encourages one-to-one contact. While the responsibilities of the Contact Person are minimal in terms of time, they are critical to effective lobbying. The Contact Person should meet with the AMM staff at least once during the session for Priority Issue briefings and operation. The Contact Person briefs the city council on Priority Policies and solicits official endorsement of them, then updates the AMM on the position of the city and legislator concerning the policies. Contact Persons should meet with the legislators to discuss AMM Priority Policies during the early stages of the legislative session. Contact Persons may wish to develop a sub-contact system using various council or staff persons who have an expertise in a particular topic or a special relationship with a key legislator. This could be developed on an issue-by-issue basis. Please notify the AMM of the -� 1 ? =cam 4"rli^3tp development :1f a a.:.: ,.�.i� _ �a..., ��a�..ia. Also, r to AMM whether it is okay to bypass you and call an alternate of your choosing if an emergency situation arises and you are unavailable. The Contact Person also may be asked by the ANN to discuss specific issues with their legislators. Typically, the Contact Person will receive a telephone call from the Legislative Coordinator addressing one or two topics. The Contact Person calls the municipality's senators and representatives to express the AMM's concerns. As appropriate, the Contact Persons should appraise the AMM staff of progress and comments made by legislators on the subject issues. Building a rapport with your legislator is essential to our lobbying efforts. Direct participation magnifies interest and gets results. CONSENT MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Appointment of Acting City Clerk DATE: November 25, 1992 INTRODUCTION AND BACKGROUND: I will be on vacation the week of December 7th. Since I will be out of town, I recommend that an acting city clerk be appointed. RECOMMENDED ACTION: Appoint Barry Stock as Acting City Clerk from December 5, 1992 until December 12 , 1992 . / 3 .c CONSENT There are no anticipated "budget versus actual expenditure" problems within division totals apparent at this point (10/30/92) . c) C) x 0 r / r A r A r A A /) .P r n r A r A r A r n w ti • r r r X r n r .c r .r r .r r - r r r r •D C) 2 ✓ a. V a. 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N N .0 •0 0 N N lN-• 50 O 0 00 v H 1 W 0 ril rI I r z 0 0 z g ro 00 0 VI M 0 w H H H H H H H H 0 0 m H H H „b ro ro ro ro ro ro r "Xi 'Xi mi 'Xi "11hn n '110 "Xi [ � Z• Z Z Z Z Z Z Z Z z z Z Z Z Z z . d d d d d d d d d d d d d d C7 0 . H • w w w w w H H 0 0 co H La Up r H 0 H H 0 x 0 0 H H w w N N H 0 0 J V+ 1, H V7 0 0 0 w V+ H 0 Cl)rx1 'V H H 0 n '0 '0 so .O .O x 1-3 tri (/1 `° .0 a .0 CO CO OD OD ZPi Pi Z .) b CO 0 0 H H H Z y 9 a Cl) H H rJ� H y � H r r ro ro ton PC o Pll o b H '21 01-3 Pi Pi 73rxi c 0 0tri tri H 0 d C/) � til X 'd Ki tI d y 0 z 7 z v H 0 0 0-3 ZO C N u• H .0 .0 N -CON N {n {A <0 t/) N H lr V> V' </> H H N N --4H v H H OD CO w .D v w W H _ . H <n <n <n <n w N .L H ...11 I-' -g-- N < V+ I) -.4 .0 Cr H H H O 4, J Hp 07 •0 CO 0 V+ H w CO O. -4 Cr, V+ 0 0 H 4, Orn V+ N o w 1 -1 VI OD CO H 0 0 CO H 0 J N V+ CO .O N Or 0 w V+ H 0 0 N w 0 V+ V+ 0 CO 0 4, * b w 00 m H 1.15t Li MEMO TO: Dennis R. Kraft, City Administrator; FROM: Lindberg S. Ekola, City Planner RE: 1993 Planning Department Fee Schedule Update DATE: November 23, 1991 INTRODUCTION: This memo is in response to your request for a staff recommendation concerning an appropriate fee schedule for processing Planning Department requests. BACKGROUND: Attachment 1 is a copy of the 1992 Planning Department fee schedule. The fee schedule is organized into the following four parts: 1. Information/Document Fees 2 . Comprehensive Plan Amendment Administration Fees 3 . Land Division Administration Fees 4 . Land Use Administration Fees DISCUSSION: Planning staff is recommending the following increases or new fees for the 1993 Planning Department Fee Schedule: 1. PUD Fees - Increase The 1992 Fee Schedule required a $250 + $15 per acre fee for preliminary development plan and $200 for a final development plan review. Costs for staff time spent on PUD' s in 1992 (Beckrich Estates, Dallas Townhomes, Milwaukee Manor and High 5 Erectors) far exceeded the fees charged. The exact amounts are not available since staff time is not logged in for each project. The AMM 1991 Fee Survey puts Shakopee in the low to mid range for PUD fees. Whereas, some communities charge as low as $200 for PUD reviews the following communities charge higher fees; Anoka ($1000) , Bloomington ($2500) , Chaska ($755 res. , $1165 ind/com) , Edina ($600) , Savage ($300 + $4/acre) . RECOMMENDATION - Staff recommends that the 1993 fee be increased as follows: Preliminary Development Plan $400 + $20/acre Final Development Plan $300 2 . Minor Subdivision Plat Fees - Increase The 1992 fee required $50 for a minor subdivision review. Staff will process approximately twenty minor subdivisions in 1992. Although we have worked hard to standardize the process, the $50 review fee covers a small portion of the staff time costs. Area cities charge the following fees: Bloomington ($100) , Chanhassen ($100) , Chaska ($90 res. , $150 com/ind) , Savage ($75) . RECOMMENDATION - Staff recommends that the minor subdivision review fee be increased to $100. 3 . Sign Permit Fees - Increase The 1992 Fee Schedule required the following: Permanent Sign $20 + $. 50/square foot Temporary Sign $10 The sign fees have not changed since the 1982 fee schedule. We process approximately twenty sign permits per year. The following are fees charged by area communities: Apple Valley ($75) , Chanhassen ($35 Temporary, $50 permanent) , Savage ($25) . RECOMMENDATION - Staff recommends the following fee for 1993 : Permanent Sign $30 + $. 50/square foot Temporary Sign $25 4 . Zoning Ordinance Text Amendment - New In 1992, staff processed three Zoning Ordinance text amendments in order to accommodate development needs. No fees were collected and considerable staff time was spent on each text amendment. Staff anticipates more text amendment requests in the future. The Zoning Ordinance allows an affected property owner to apply for a text amendment. Although not all cities charge for text amendments, several require a fee. The following lists identifies some of these cities and their text amendment fees: Apple Valley ($350) , Bloomington ($1000) , Maple Grove ($125) , Prior Lake ($50) . RECOMMENDATION - Staff recommends that a $500 fee be charged for Zoning Ordinance text amendments not initiated by the Planning Commission or the City Council. 5. Wetlands Review Fee - New In 1991, the Wetland Conservation Act was enacted by the state legislature. The City has accepted the role of being the Local Governing Unit (LGU) in administrating the new wetland laws. The wetland regulations require the delineation and protection of specific biological areas. As development occurs the City is required to ensure that the mandated wetland regulations be adhered to. City staff has taken the position of being a review type agency only and requires that developers provide necessary information on wetland delineation and protection/mitigation measures. The Wetland Conservation Act of 1991 allows LGU's to charge fees for administrative costs. The interim wetland regulations allow the maximum of a $75 fee for processing Certificate of Exemptions. Other fees may be charged for costs beyond the Certificate of Exemption process. Since the wetland legislation is new, few cities have established a fee for the wetland review process. RECOMMENDATION - Staff is recommending that a $75 fee be required for the Certificate of Exemption review process. If other costs, such as consultant costs, are required to ensure the implementation of the state wetland laws, staff recommends requiring the developer to pay for additional costs as discussed in the "Notes for the Planning Department Fee Schedule" (Attachment 1 - page 24 . ) 6. Building Permit Site Plan Review Fees - New Planning staff spends a considerable amount of time reviewing site plans for the building permit process to review for a project' s compliance with the Zoning Ordinance. In August and September of 1992 , Planning staff recorded 81. 0 hours on building permit reviews. In staff time costs, that equates to over $2600. Projected into one year Planning staff costs for the building permit review process would equate to $15,700 per year. Some cities have established a site plan review process for projects prior to the building permit process. The Zoning Ordinance regulations guide the general design of a project and need to be closely reviewed early in the permit process. Typically cities require site plan approval for more complex projects such as commercial, industrial and multi-family residential projects. If a flat fee were charged on each building permit, a portion of the Planning staff costs could be paid for by the development community. Currently the funding source for Planning staff time is the General Fund. Below is a list of building permit types, number of cases in 1991, a suggested fee and total revenue generated: Type Number Fee Revenue SF Res. 115 $ 25 $2875 MF Res. 9 50 450 Res Additions 72 10 720 Garages/Acc. Bldgs. 38 10 380 Fences 20 10 200 Commercial 7 100 700 Com. Additions 2 50 100 Industrial 1 200 200 Ind. Additions 0 100 0 TOTAL $5, 625 RECOMMENDATION - Staff recommends the addition of a Planning Review fee for building permits as stated in the above table. ALTERNATIVES: 1. Approve the recommended 1993 Planning Department Fee Schedule. 2 . Approve specific recommendations only. 3 . Retain the same fee schedule for 1993 . STAFF RECOMMENDATION: Staff recommends alternative 1. ACTION REQUESTED: Offer a motion to incorporate the six recommended changes to the 1993 Planning Department Fee Schedule, and move its adoption. ATTACHMENT 1 ;arricades w/flashers 10 ' •/barricade/day Bar ' ades w/o flashers 7. 50/barricade/day Cones 2 . 00/cone/day Butuminous St -t Repair 2 .50/sq. ft. Asphalt or Cold Mi $30/ton Refuse Rec cline Collec - -tes (Authorized by City Code 3 . 02) 1. Urban Residence 30 gallon 12.74 60 gallon 14 . 13 Extra S. ice Coupon 2.55 Extr- .0 gallon container 14.13 2. Rura -esidence 30 gallon 15.89 60 gallon 18.36 90 gallon 19.76 Extra Service Coupon 2.55 * All rates include City billing, admin. and sales tax. 3 . Refuse/Recycling Collection License 100. 00 PLANNING - hereby set as follows: I. INFORMATION/DOCUMENT FEES Lona Rance Plarnina Documents Comprehensive Plan 50.00 1991-1996 Capital Improvement Program 20. 00 City Codes Chapter 4 Sign Regulations 3 . 00 Chapter 11 zoning Ordinance 20. 00 Chapter 12 Subdivision Regulations 10.00 Chapters 1-25 Entire City Code 50. 00 Agenda/Minutes (Annual) City Council Agenda 15. 00 Planning Commission Agenda 15. 00 City Council Minutes 35. 00 Planning Commission Minutes 35. 00 -21- Mans City Map (small) 1.00 City Map (large) 3 . 00 Zoning (22"x34") 3 . 00 Any Printed Maps (blueprint) .50/sq. ft. Topography Maps 30. 00 Reproducible Maps 10.00/ea Services Zoning Verification Letter 20.00 II. COMPREHENSIVE PLAN AMENDMENT Major Amendment $1, 000.00 Minor Amendment 500.00 III. LAND DIVISION ADMINISTRATION FEES Major Subdivisions Preliminary Plat 300.00 +$6/lot or + Jacres, Whichever is greater Preliminary & Final Plat Concurrently Preliminary fee plus final fee Final Plat 150.00 Minor Subdivisions Lot Split/Lot Reassembly 50. 00 Registered Land Surveys 100.00 Vacations Vacations of Public Easements 100. 00 Vacations of Rights-of-Way 100.00 Park Dedication Fees Refer to Section 12.07, Subd. 5 of the Shakopee City Code IV. LAND USE ADMINISTRATION Application for Appeal of City Administration Decision Appeal to Board of Adjustment and Appeals 100.00 Appeal to City Council 100. 00 Application for Variances Single Family Residential 85.00 All others 150.00 Appeal to City Council 85.00 -22- Application for Conditional Use Permit Home Occupations 100. 00 All others 200. 00 Renewals and Amendments 200. 00 Appeal to City Council 100. 00 Mineral Extraction and Land Rehabilitation Permit 200.00 + $2,500 cash deposit * + all administrative costs ** + all consultant fees *** Application for Planned Unit Development Preliminary Development Plan 250.00 +15.00/acre Final Development Plan 200.00 Preliminary and Final Development Plan Concurrently 450.00 +15. 00/acre Amendment to Final Development Plan 200.00 + $1, 000 cash deposit * + all administrative costs ** + all consultant fees *** Application for Environmental Review Discretionary Environmental Assessment Worksheet No fee Required Environmental Assessment Worksheet 1, 000. 00 Required Environmental Impact Statement 4, 000.00 Zoning Ordinance Amendments Map Amendments Less than 2 .5 acres 250. 00 Greater than 2 . 5 acres 500. 00 Additional Notices - Applies to all types of applications Rezoning Applications: Per Published Notice, in excess one published notices for each of two hearings 25.00 Per Mailed Notice, in excess of 100 notices for each of two hearings 1.50 All Other Applications Per Published Notice, in excess one published notice for one hearing 25.00 Per Mailed Notice, in excess of 100 notices 1.50 for one hearing -23- NOTES FOR THE PLANNING DEPARTMENT FEE SCHEDULE * Cash Deposits - Actions requiring cash deposits must be paid at the time of the application submittal. Cash deposits are held by the City to ensure adequate payment. A bill for•the appropriate costs will be sent to the applicant and if not paid will be obtained from the cash deposit. The City Administrator has the right to amend the cash deposit requirements. Deposits will be place in escrow. ** Administrative Costs - Actions requiring payment for administrative costs may be billed to the applicant. Administrative costs may include but are not limited to the following: staff time, publishing costs, copying, printing and mailing. Department Fees City Planner 45.00/Hour Assistant City Planner 35.00/Hour Clerk/Typist II 25.00/Hour *** Consultant Fees - Consultants may be required by the City to review development proposals including but not limited to traffic and water management issues. Consultant fees will be based upon a prior written proposal and agreement. Fees will be placed in escrow. ENGINEERING - hereby set as follows: Department Fees (employees) City Engineer 3 .75/hour Te ician IV 36 .80/hour Technic III 34.40/hour Technician I 28 . 10/hour Secretary 24.50/hour Salary multiplier 1. - • -d when an employee's rate is not spec' * -d above. Pro 'ect A. - * istration Fee for Pub • Im•rovement Pro 'ects 1% • " Contract -24- CO1\ISENT EXPLANATION TO ORDINANCE 348 ORIGINATING DEPARTMENT: Law Department PURPOSE: To revise the liquor ordinance to make it constitutional. REMARKS: In August a judge of the District Court reviewed City Code Sec. 5. 02 , Subd. 7.B, and ruled that it was unconstitutional . He felt that the provisions, prohibiting liquor "in any quantity" to remain on a table more than 30 minutes after closing was overly broad. He reasoned that "it is often a practical impossibility for a bar owner to clean up all the glasses within 30 minutes of closing. " The ordinance provisions are quite useful, since it is far easier to prove that a cold half-full beer bottle was on a table, than to prove that someone actually was drinking from it. Therefore, this ordinance has been reworded to prohibit having a container with "more than a trace amount" of liquor to remain, rather than a container with liquor "in any quantity" . ACTION REQUESTED: Offer Ordinance No. 348, an ordinance amending City Code Chapter 5, Liquor, Beer and Wine Licensing and Regulation, Sec. 5. 02 , Applications and Licenses - Procedure and Administration, Subd. 7 , Unlawful Acts, by repealing paragraph B, Removal of Containers, and adopting a new paragraph dealing with the same subject, and move its adoption. Submitted by: City Attorney/ [19MEMO] ORDINANCE NO. 348 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 5, LIQUOR, BEER AND WINE LICENSING AND REGULATION, SEC. 5. 02 , APPLICATIONS AND LICENSES - PROCEDURE AND ADMINISTRATION, SUBD. 7 , UNLAWFUL ACTS, BY REPEALING PARAGRAPH B. , REMOVAL OF CONTAINERS, AND ADOPTING ONE NEW PARAGRAPH IN LIEU THEREOF, RELATING TO THE SAME SUBJECT. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That City Code Chapter 5, Liquor, Beer and Wine Licensing and Regulation, Sec. 5. 02 , Applications and Licenses - Procedure and Administration, Subd. 7 , Unlawful Acts, is hereby amended by repealing paragraph B, Removal of Containers, and adopting one new paragraph which shall read as follows: SEC. 5.02 . APPLICATIONS AND LICENSES - PROCEDURE AND ADMINISTRATION. Subd. 7 . Unlawful Acts. • B. Removal of Containers. It is unlawful for any on-sale licensee to permit any glass, bottle or other container, containing more than a trace amount of beer, wine or liquor [in any quantity, ] to remain upon any table, bar, stool or other place where customers are served, more than thirty (30) minutes after the hour when a sale thereof can legally be made. Note: The bracketed language [thus] is deleted; the underlined language is inserted. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 5.99, Violation a Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1992 . Mayor of the City of Shakopee Attest: City Clerk Approved as to form: ,f City Attorney Published in the Shakopee ValleyNews on the day of , 1992 . [19MEMO] ` rb C0 'JSENT EXPLANATION TO ORDINANCE 349 ORIGINATING DEPARTMENT: Law Department PURPOSE: To extend the Lodging Tax for an additional three years. REMARKS: At the City Council meeting of November 17, 1992, the City Council approved a request from the Shakopee Chamber of Commerce, Convention and Visitors Bureau, to extend the lodging tax for an additional three years. This ordinance accomplishes this. ACTION REQUESTED: Offer Ordinance No. 349 , an ordinance amending City Code Chapter 6, Other Business Regulation and Licensing, Sec. 6.44 , Lodging Tax, by extending the termination date three years, and move its adoption. Submitted by: j2/4— ty Att rney C� [19MEMO] ORDINANCE NO. 349 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE CHAPTER 6, OTHER BUSINESS REGULATION AND LICENSING, SEC. 6. 44 , LODGING TAX, BY EXTENDING THE TERMINATION DATE IN SUBD. 6. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That City Code Chapter 6, Other Business Regulation and Licensing, Sec. 6.44 , Lodging Tax, is hereby amended by repealing Subd. 6 and adopting one new Subd. 6, which shall read as follows: "Subd. 6. Termination. Termination provisions of this Section are hereby extended beyond the present termination date and this Section as so extended shall continue and remain in full force and effect for a period of three years from and after January 1, 1993 [1990] . " Note: The bracketed language [thus] is deleted; the underlined language is inserted. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 6. 99 , Violation a Petty Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. Passed in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1992 . Mayor of the City of Shakopee Attest: City Clerk Approved as to form: /1,A,51 ,,. City Attorney Published in the Shakopee Valley News on the day of , 1992 . [19MEMO] CONSENT /yc MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: 2nd Avenue, Project No. 1991-3 DATE: November 23 , 1992 INTRODUCTION: Attached is the revised ordinance addressing winter calendar parking as it pertains to all City streets. This issue was brought up at the 2nd Avenue assessment hearing. BACKGROUND: On November 3 , 1992 the City Council discussed parking restrictions on 2nd Avenue. Due to the street being narrow, with one way streets, some type of parking restriction is needed on this street for plowing during winter months. At the conclusion of this discussion, the Council directed staff to prohibit parking on 2nd Avenue at all times during the winter months. City employees have installed the appropriate "No Parking" signs on this street. Upon further review and based on concerns from residents in this area, staff is proposing that these parking restrictions only apply when the City is plowing (2" or more snow) similar to the current Snow Emergency Route Ordinance. Therefore, staff is proposing to prohibit parking on both sides of 2nd Avenue when a plowing situation exists. Rather than treat 2nd Avenue different than the remainder of City streets, staff has prepared an ordinance that in effect makes the calendar parking regulations effective City wide only during a plowing situation. This would mean that the winter parking regulations would only be enforced during a plow situation, even though the majority of residents would probably abide by the calendar parking regulations every day. In regards to the concern expressed by Mr. Searles regarding the alley plowing, due to limited employees and equipment, all alleys in Shakopee are plowed after the streets have been plowed. It would be impossible to plow one alley sooner than the others since all alleys are done with a V-plow, which means a regular, reversible street plow must be taken off the equipment first. Staff does not believe that this alley should be treated any different than all other alleys in Shakopee and will be notifying Mr. Searles of this procedure. ACTION REQUESTED: Offer Ordinance No. 350, An Ordinance of the City of Shakopee, Minnesota, Amending City Code Sec. 9 . 50, Parking During Street Maintenance, Snowy Weather, and in Central Business District, Subd. 2 , Snowy Weather, by Applying the Parking Restrictions on Second Avenue Only During Weather Conditions Warranting Plowing and move its adoption. DEH/pmp ORD350 • ORDINANCE NO. 350 , FOURTH SERIES AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING CITY CODE SEC. 9. 50, PARKING DURING STREET MAINTENANCE, SNOWY WEATHER, AND IN CENTRAL BUSINESS DISTRICT, SUBD. 2, SNOWY WEATHER, BY APPLYING THE PARKING RESTRICTIONS ON SECOND AVENUE ONLY DURING WEATHER CONDITIONS WARRANTING PLOWING. THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, ORDAINS: Section 1 - That City Code Sec. 9 . 50, Parking During Street Maintenance, Snowy Weather, and in Central Business District, 11 Subd. 2 . , Snowy Weather, is hereby amended to read as follows: "Subd. 2 . Snowy Weather. A. Between November 15th and April 1st, inclusive, parking is prohibited on the West and South sides of Streets or Avenues on odd-numbered days for the day beginning at 2 : 00 o'clock A.M. and until 6: 00 o' clock A.M. ; and on the East and North sides of Streets or Avenues on the even-numbered days for the day beginning at 2 : 00 o 'clock A.M. and until 6: 00 o 'clock A.M. B. Between November 15th and April 1st, inclusive, parking is prohibited on both sides of Second Avenue between Sommerville Street and Naumkeag Street. C. The [Calendar] parking restrictions described in this subdivision will be in effect and enforced when weather conditions warrant plowing and shall continue in effect until the same roadway has been plowed or removed to the full width of the roadway thereon. " Note: The underlined language is inserted; the bracketed [thus] language is deleted. Section 2 - General Provisions. City Code Chapter 1, General Provisions and Definitions Applicable to the Entire City Code Including Penalty For Violation, and Section 9 . 99, Violation a Misdemeanor or Petty Misdemeanor, are hereby adopted in their entirety by reference, as though repeated verbatim herein. Section 3 - Effective Date. This ordinance becomes effective from and after its passage and publication. 15 CA, MEMO TO: Honorable Mayor and City Council FROM: Barry A. Stock, Assistant City Administrator RE: Approval of Bills - City Hall Construction Project DATE: November 30, 1992 INTRODUCTION: Two bills were inadvertently not included in the bill cycle for the December 1, 1992 Council meeting. Both bills relate to the City Hall remodeling project and timely approval is being requested. BACKGROUND: Bossardt Corporation is handling the construction reimbursement requests for the various sub-contractors working on the City Hall remodeling project. Each month, the construction manager submits an application for payment request to the City of Shakopee which covers sub-contractors costs. Attached are payment application request #1 (period ending 9/30/92) and payment application request #2 (period ending 10/31/92) . Note that the payment application requests describe the work completed, vendor and amount due. The costs submitted herein are within the overall construction project budget and individual contract amounts. Staff has informed Bossardt Corporation of the invoice deadline for subsequent billings. Staff is recommending Council approval of payment application #1 and #2 . ALTERNATIVES: 1. Move to approve Bossardt Corporation' s payment application request #1 ($5, 167 . 00) and payment application request #2 ($48, 043 . 40) . 2 . Do not approve Bossardt's payment application requests. 3 . Table action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: Move to approve Bossardt Corporation's payment application request #1 ($5, 167 . 00) and payment application request #2 ($48, 043 .40) . cn z _ 0 m x O N O 0 m C m C O > D CO 0 3 C 2 O D > r 0 Or CI) r z m m II mr C m --i m m 0 c z F 3 X E.; N N C) 1 0 O C _, O C `-. m z 0 0 --. ra ve ;4-.. (o < ,; 1Do -`> CO -IO N m n m > __ t -. 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Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Meeting with Townships Regarding Fire Service Contract DATE: November 30, 1992 Mr. Norbert Theis of the the two Town Boardskson Town Board contacted me today and the City Council request a meeting between The subject is the fire service contract, especially capital expenditures. December 15, 1992 is not a good meeting date for TownTownships,would but a date in the very near future is sugggste d.like to meet prior to yearsend on this issue. They are Staff would like Council tolselect with the exception of the 15th a date in December to schedule the proposed meeting.