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HomeMy WebLinkAbout12/7/1992 TENTATIVE AGENDA ADJ.REG. SESSION SHAKOPEE, MINNESOTA DECEMBER 7, 1992 Location: Rooms 318 and 319, Scott County Courthouse, 428 South Holmes Street, use West entrance. Mayor Gary Laurent presiding 1] Roll Call at 7 : 00 P.M. 2] Public Hearing - 1993 Budget 3 ] Opening Remarks by Mayor Laurent 4] Budget Review by Councilor Sweeney 5] City Council remarks and questions 6] Citizen comments and questions 7] Res. No. 3719 - Setting 1992 Tax Levy, Collectible in 1993 8] Res. No. 3720 - Adopting the 1993 Budget 9) Other Business 10] Adjourn to Wednesday, December 9th at 5: 00 P.M. Dennis R. Kraft City Administrator TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1993 Budget Hearing DATE: December 3, 1992 Attached are materials prepared for the 1993 Budget and tax levy hearing. This is basically the same material previously furnished to Councilor Sweeney but has been revised after changes made by Council on 12/1/92. Attached are: 1. Possible format for the hearing if Council chooses use it. 2. Combined budget statement for governmental funds. 3. Combined budget statement for enterprise funds. SPUC budgets are not available yet. 4. General Fund budget summary for 1993 with 1992 for comparison. 5. Pie chart of 1993 General Fund revenues. 6. Bar chart comparing 1992 and 1993 General Fund revenues. 7. Pie chart of 1993 General Fund expenditures. 8. Bar chart comparing 1992 and 1993 General Fund expenditures. 9. Bar chart comparing 1992 and 1993 General Fund expenditures with more detail for public safety functions. 10. Pie chart of 1993 General Fund public safety expenditures. 11. General Fund division totals for 1992 and 1993 budget. 12. Major items of change affecting the 1993 General Fund budget and tax levy. 13. Information on the 1992, 1993 hearing amount and the 1993 original proposed tax levy. 14. Letters received by 12/2 regarding the proposed tax. I have had seven phone calls on the proposed tax increase. It seems that valuation changes have played a material role in prompting people to call on the tax increase. Two of the calls involve the reclassification of a parcel from agricultural to residential (10 acres) . Another factor that came into play with such reclassification is that the city has a lower tax rate for agricultural land. Therefore, those parcels experienced an increase in tax capacity due to reclassification and an increase in city tax due to moving from the "rural" tax rate to the "regular" tax rate. At this point I do not have the history or rational for the lower tax rate. I do not recall the issue being discussed by Council since I have worked for the City. Council may want to review the issue and determine if the policy is still valid or if it should be changed. City of Shakopee 1993 Budget Hearing December 7 , 1992 1. Mayor' s welcome, introduction and opening of public hearing. 2 . Purpose of Public Hearing a. Not to review market values. This was already done and completed by the board of review process. b. This is for City taxes only - not county or schools. City taxes are only about 20% of the tax dollar. c. To gain public input on services and spending ideas. d. To comply with the Truth In Taxation law. e. Adopt 1993 budget and pay 1993 tax levy. 3 . Budget process. a. Departmental requests for funds, estimation of revenues and taxes needed to balance the budget. Proposed budget, tax levy and public notices. Public hearing on budget and tax levy. 4 . Over view of City financial structure. a. Various fund types and purposes. Sources and uses of funds. b. Operating funds. General, Transit, HRA. , Enterprise funds. Sources and uses of funds, services provided. c. 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S '+ >+ al al a m ro a a w w a U a H u1 C a O 1-1 a rt U) FC '-1 $4 -0 a .-i 4.1 a H 41 A W C N C N A a k +1 C U) d) 01 a 1-1 al a 4--1 a 0 +) cd O 0 ro in H 0 -- a •'1 D 'd a C -- C w >. Li 44 C a a) 0 fa TS al U rn m a +1 H •,.1 14 •'-) •'1 a a) H C Lv -- C a1 ro C +1 O O 4 a a a a a 11 0 la a 0 C V a H '-1 C. 1) O m a O C la CO a fa $4 a C x U +1 w in 41 al 0 m H C C A A O A m m > Ll TS m H H 0) > a a s Y1 M a rd -'1 C .0 -'1 -'1 a a a a a a •'1 a s a 0 a a > a s H a > H 1-7 H 0 w X a 0 a a a A 0~ 0 (14 .0 4 U a o o v1 C 01 H a) w w 0 w a CITY OF SHAKOPEE 1993 GENERAL FUND BUDGET SUMMARY 1992 1993 Budget Estimate Revenue Taxes $2,005,190 $2,751 ,010 Licenses and Permits 267,900 248,200 Intergovernmental 693,780 673,950 Fines and Forfeits 65,000 51,000 Charges for Service 921 ,145 1 ,170,490 Miscellaneous 195,190 121 ,720 Total Revenue 4,148,205 5,016,370 Expenditures General Government 1,132,760 1 ,226,130 Public Safety 1,699,990 2,237,520 Miscellaneous 109,410 177,000 Public Works 1 ,580,415 1 ,676,480 Recreation 538,635 660,350 Total Expenditures 5,061,210 5,977,480 Excess (deficiency) Revenues over Expenditures (913,005) (961 ,110) Other Sources 904,106 1 ,163,784 Other Uses Excess (deficiency) Revenues & Other Sources Over Expenditures & Other Uses ($8,899) $202,674 O co 4 LI) a) X (l F- W (1) W a. 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J e L() d c\I tie a) E N C co Zi) >, (i) o Lil o 0> 6 175 Ill D ill u) 0 a) 11- 0 _TD a) 0 (7) 0 a_ < Lijo 1 E LL 176 0 2 '7.:) CS , a) 1- E0 >- Q:3 — cr 0Cc U) 0)D 0a)tac a) CV al CC W Ci) -Y 0 8 U) 2 o E m 0_ 0 N LLI WG) N C Cl- C0 > CD Milk< P ....., cC o I �T Cii) Ll' N 0) T . L 5 0 2 , o ›— col 0 T- C o cn cn = a)22 as Ic u) U U_ U a) a) — > cc _o U n O N a_ 0 T. a) C a) 0 ss_ co T (.0 Lii 7 T W ,. 0.— _ ,— ...., c„, . 1-.O / // - T Co u) 0) �V ; % 0) O T T < u) , O 1 .2 � c 1 U.) D-C) 0 CO 0) co , 7 LL 0 MC) . . o >mi Y-- _ ._._ N ci H." i r 1 % ,' } } } } 0 U o w n o v Til 8 8 .-(91-1- —6 E 0 0 - > ct_Q 0 - O D N 0 a) C a) 0 ca LIJ a CL ° -,11-4 T U 9 CL 0 CC:33) ›- j � co as E CITY OF SHAKOPEE, MINNESOTA 1993 General Fund Budget Summary by Division Division 1992 1993 Budget Recommend Change Council $63,980 $69,140 8% Administration 230,600 246,770 7% Clerk 111 ,670 110,960 -1% Finance 242,740 264,540 9% Legal 111,060 131,820 19% Planning 230,760 288,740 25% Gov't Buildings 141 ,950 114,160 -20% Police 1 ,264,470 1 ,302,920 3% Fire 435,520 805,820 85% Inspection 134,150 128,780 -4% Engineering 235,960 332,090 41% Street 660,075 682,720 3% Shop 69,780 148,120 112% Garbage Collection 480,450 513,550 7% Swimming Pool 112,065 150,300 34% Park 231,880 315,940 36% Recreation 194,690 194,110 -0% Unallocated 109,410 177,000 62% Transfers $5,061,210 $5,977,480 18% City of Shakopee 1993 General Fund Budget Major Items For Tax Increase Add PT Secretary Legal 10,000 Add Mechanic Shop 30,000 Add Maint. Worker Street 30,000 Restore Full Pavement Funding Street 20,000 Add Police Officer Police 25,000 Add Three Firefighters Fire 10,000 Full Year For Acct/Analyst Fin/Admin 20,000 Comparable Worth Study Admin 15,000 Planning Studies Planning 50,000 Engineering Staffing Changes Engineering 31 ,000 ADA Modifications Pool 10,000 Health Code Modifications Pool 10,000 Painting Pool 10,000 Contingency Unallocated 100,000 Loss of Track Revenue 40,000 Less Fines & Forfeits 14,000 Loss Of Transfer In 121,720 Debt Service Levy Increase 18,501 565,221 Gross Tax Increase 501,655 City of Shakopee General Fund Property Tax Levy Hearing Proposed 1991/92 1992/93 1992/93 Gross Tax Levy 2,615,013 3,116,668 19.2% 3,329,350 27.3% Less State Aid (373,329) (417,232) 11.8% (417,232) 11.8% Less Fiscal Disparities (295,665) (318,382) 7.7% (318,382) 7.7% Net Levy 1,946,019 2,381,054 22.4% 2,593,736 33.3% Less Uncollectable (52,300) (33,433) (63,433) Budget 1,893,719 2,347,621 2,530,303 TIF #4 Estimated Fiscal Disparities Effect -1.9% -1.9% Total Estimated Effect 20.5% 31.4% November 24. 1992 Greg Voxland City of Shakopee 129 First Ave. E. Shakopee, MN 55379 Re: Testimony to be read into the record at the proposed tax increase hearing on Dec. 7, 1992. Dear Mr. Voxland: After receiving my proposed 1993 tax increases. I feel compelled to strongly object to these increases. A proposed 46.6% increase by the city and a 154.4% increase for other (no explanation on form) has me extremely upset, especially because of the fact that you've spent $885,000.00 to purchase an old land-locked building and then spent nearly the same amount to gut and renovate that same building; as well as hire expensive decorators at $65.00 - $75.00 per hour to furnish it with $634.00 chairs and a $3000.00 sofa. This does not seem to me to be great value for monies spent. In fact, I feel it is being most irresponsible in a time when our incomes keep dropping to raise taxes to this extent. Most of us have constant increases in expenses such as health care costs, utilities, necessary goods and services and of course, taxes. I think it's time government agencies tighten their belts along with the rest of us and behave as if they are spending their own money when they are spending ours. A 46.6% increase is unconscienable. If this proposed increase actually occurs, my taxes will have benn raised $700.00 in a two year period. How do you expect young families, average workers and people on fixed incomes to pay these huge increases? Sincerely, Elizabeth L. Pink 1661 6th Ave. W. Shakopee, MN 55379 lu 11.1 - . -•�- 0) 0) J cn I 1 .-, cj , C70 0) i Ii <rE E I- If) Zf= 1 ICN 0 C' I I Z a '-' 04 It I 0) G G) A �') wp (� lJ C:' CL Cv CL �r O J I— W t- W LU COI.')u • .. I- ' 1) I 0) � ca L� 0) A A ii 0 Z n- 1 i:CJ <TZ W 0< EC,) CC ZI _� I I C' V I- W p • 1_I Cu 0) Q 01 W Wh- I � u; mlw- ` : 1 Ci W • C' W Wa L. En'IE EC::IE I L 0) u. Z L o Ci J CL Ct. E• J • J �� I Ci Q ' u J L' I 1 C �L GSC - u ..,I 2 C) W 1L 2 '_ OIC 1 - •• i.J •• 1_ N • •• u - r_ :u <7• t!: r• r r0. 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Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: 1993 Budget Adoption And Tax Levy Resolutions DATE: December 3, 1992 Introduction and Background Resolution Number 3719 finally adopts the tax levy for payable 1993. This resolution must be adopted at the conclusion of the public hearing on December 7. If the hearing is continued, the possible dates are 12/12 (Saturday) , 12/15 (Tuesday) , 12/16 (Wednesday) , 12/18 (Friday) or 12/19 (Saturday) . Resolution Number 33720 adopts the 1993 Budget. This resolution must be adopted at the conclusion of the public hearing. Action Offer Resolution Number 3719, A Resolution Setting the 1992 Tax Levy, Collectable In 1993, and move its adoption. Offer Resolution Number 3720, A Resolution Adopting the 1993 Budget, and move its adoption. RESOLUTION NO. 3719 A RESOLUTION SETTING 1992 TAX LEVY, COLLECTIBLE IN 1993 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, COUNTY OF SCOTT, MINNESOTA, that the following sums of money be levied as the tax levy in accordance with existing law for the current year, collectible in 1993, upon the taxable property in the City of Shakopee, for the following purposes: GENERAL FUND LEVY $3,116,670 BE IT FURTHER RESOLVED, that the City Clerk is hereby instructed to transmit a certified copy to this resolution to the County Auditor of Scott County, Minnesota. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993. Mayor of the City of Shakopee ATTEST: Approved as to form City Clerk City Attorney RESOLUTION NO. 3720 A RESOLUTION ADOPTING THE 1993 BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA that the 1993 Budget with the estimated revenues and appropriations for the General Fund and the Special Revenue Funds as shown below is hereby adopted. Estimated Revenue Expenditures & Other Sources & Other Uses General Fund - (Personnel, Supplies & Capital Outlays) Mayor and Council $ 69,140 Administration 246,770 City Clerk 110,960 Finance 264,540 Legal 131,820 Community Development 288,740 Government Buildings 114,160 Police 1,302,920 Fire 805,820 Inspection 128,780 Engineering 332,090 Street 682,720 Shop 148,120 Pool 150,300 Park 315,940 Recreation 194,110 Garbage 513,550 Unallocated 177,000 Total General Fund $6,180,154 $5,977,480 Transit 360,860 360,860 Capital Equipment 420,000 889,400 Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 1993. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form City Attorney TENTATIVE AGENDA ADJ.REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 9 , 1992 Mayor Gary Laurent presiding 1] Roll Call at 5: 00 P.M. 2] Township Fire Contract Discussions 3] Other Business: a] b] c] 4] Adjourn to Tuesday, December 15, 1992 at 7 : 00 P.M. Dennis R. Kraft City Administrator