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HomeMy WebLinkAbout07/03/1990 MEMO TO: Honorable Mayor and City Council FROM: Dennis R. Kraft, City Administrator RE: Non-Agenda Informational Items DATE: June 27, 1990 1 . Attached is the July calendar of Upcoming Meetings. 2 . Attached is the July Business Update from City Hall. 3 . Attached is a memorandum from Marilyn Remer regarding City Council PERA Options. 4 . Attached is Police Department Newsletter to Council . 5 . Attached is a memorandum from Gregg Voxland regarding TIF Revenue Due to ISD 720 Referendum. 6 . Attached is an invitation to the premiere opening of the Shakopee Town Theatre. 7 . Effective August 1st, all premises and bingo halls must receive a permit/license from the Gaming Division, Department of Revenue, State of Minnesota. The Gambling Board will not issue or renew a premises permit or bingo hall license unless the organization applying for the permit or license submits a resolution from the city council approving the premises permit or bingo hall license. - So, beginning August 1st, Council will asked to act on each application . . . not just when the 60 day waiver is needed or when Council desires the application to be denied. 8 . Attached are the May 22nd and 29th, 1990 minutes of the Board of Review. July Upcoming Meetings SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 4:30pm Public 7:00pm City Fourth of July - 7:30pm Planning Utilities Council City Hall Commission Commission Closed 8 9 10 11 12 13 14 , , 15 16 17 18 19 20 21 7:00pm 7:00pm City 5:00pm CDC 7:30pm City Community Council 7:00pm Energy & Council & Services Transportation Planning Commission 22 23 24 25 26 27 28 29 30 31 June August SMTW T F S SMTW T F S 1 2 1 2 3 4 3 4 5 6 7 8 9 5 6 7 8 9 10 11 10 11 12 13 14 15 16 12 13 14 15 16 17 18 17 18 19 20 21 22 23 19 20 21 22 23 24 25 24 25 26 27 28 29 30 26 27 28 29 30 31 i1- BUSINESS UPDATE FROM CITY HALL Vol. 4 No. 7 Dear Chamber Member: July 1, 1990 CITY ADMINISTRATOR The City Administrator, City Attorney and Acting County Administrator will be screening candidates for city attorney the latter part of June. It is anticipated that the City Council will receive a recommendation for the hiring of a full-time city attorney in July. CITY CLERK At their regular meeting on June 19th, Council approved renewing the beer, wine and liquor licenses for the licensees in Shakopee. COMMUNITY DEVELOPMENT Downtown Rehab Grant Program Three grant applications were submitted for funding in the first round of the Downtown Rehab Grant Program. The design review team will be reviewing and ranking the applications during the last week in June and making a recommendation to the Shakopee HRA in terms of approving the applications and awarding the grants. The Shakopee HRA will consider the Design Review Teams recommendations at their meeting on July 3rd. 1990/91 Strategic Plan On July 3rd, 1990 the Shakopee City Council will be considering approval and adoption of the 1990/91 Strategic Plan. The plan identifies nine major issues facing our community. These issues have been translated into goals for the City to pursue in the next year. The Strategic Plan also sets forth specific objectives and course of action in an effort to attain the specified goals. Following is a summarized list of the top nine issues identified: 1 . Need for a City Hall , 2 . Comprehensive Plan adoption and subsequent code amendments, 3 . Internal/external communications, 4 . Industrial Development, 5. Downtown Redevelopment, 6. Cost containment, 7 . Parks and Recreation, 8 . Code compliance and 9 . Intergovernmental cooperation. National Trends More than 66 million women, or 25% more than today, will be working in America by the year 2000, representing 47% of the total labor force, the National University Continuing Education Association in Washington, D.C. , reports. 249. 6 million people live in the U.S. , according to the Commerce Department. And, reports the American Association of State Colleges and Universities, 25 milion of them cannot read, while another 40 million read below the 9th grade level. PUBLIC WORKS/ENGINEERING Work is now underway on the Upper Valley Drainage Project Phase II. The main work being performed is the 90" pipe sacking crossing the railroad tracks near Mill Pond. Rain has slowed progress on the Upper Valley Drainage Project Phase I, but the contractor is working towards completion of this project. The 3rd Avenue Project should be basically completed by the end of June except for a few small items. The Lewis Street Reconstruction Project is also well under way. The contractor anticipates having all the underground utility work completed within 2-3 weeks. The Killarney Hills Project is just beginning. The contractor doesn't foresee any problems meeting his September 1, 1990 deadline. The bid opening for the Adams St. Project has been scheduled for June 29, 1990. SHAKOPEE COMMUNITY RECREATION (S.C.R. ) One of the most popular forms of recreation in the 90 ' s is hiking and biking. The City of Shakopee is in the process of participating in a joint venture with Scott County and the State of Minnesota in what will ultimately be a system of bituminous trails meandering through the community for the enjoyment of everyone. Currently one segment of the Upper Valley Trail is being constructed in conjunction with construction of the Upper Valley Drainageway. When completed, possibly in 1991, it will meander through the middle of the community from Tahpah Park to Hauers Addition. The Minnesota D.N.R. River Trail is now open from Shakopee to Chaska and is to be extended eastward in the near future. The County Trail when eventually constructed will connect these two trails and proceed southeast to Prior Lake. Funding is a problem at all levels, but if you are interested, your encouragement to appropriate officials will be helpful. Memo To: Honorable Mayor & Council Members From: Marilyn Remer, Personnel Coordinator Re: City Council PERA Options Date: June 26, 1990 The 1990 Minnesota Legislature expanded the Public Employees Defined Contribution Plan (DCP) to allow local elected officials to participate in this plan. The DCP is exclusively for elected officials and basic and advanced life support emergency medical service personnel. Officials who enroll in the Defined Contribution plan will contribute 5 percent of subsequent earning and their employer will contribute an identical amount. DCP participants may also pay past contributions on uncovered elective service. If the participant chooses to pay these past contributions, the participant' s employer will be obligated to the pay the corresponding employer contribution applicable, with interest. The law allows current elected officials presently participating in the PERA defined benefit plan to terminate that participation and instead participate in the defined contribution plan. That determination must be made between July 1, 1990 and June 30, 1991. Participants are paid the actual value of their accounts (both their contribution and the City' s contribution) at the time service ends, or the participant may leave contributions invested, or select one of several other options. This differs from the current PERA Coordinating Plan in that the participant must have three years of service at the time service ends. The funds the participant is entitled to withdraw at that time are only the portion the participant contributed, not the employer' s contribution. KEY POINTS A. Payments for past contributions to the DCP must be made at the salary and contribution rates in effect at the time of the service rendered. The interest rate applied to these rates is six percent compounded annually. B. Members who transfer out of the Defined Benefit Plan must enroll in Define Contribution Plan. If they took a refund, however, they are not required to deposit those funds in the DCP. C. Members may pay past contributions to the Defined Contribution Plan in installment payments. E. Governmental subdivision employers must pay past contributions for members choosing to participate in the DCP. Their payments include the employer contribution, additional employer contribution and interest at six percent compounded annually for salary during the prior service. F. Unlike PERA' s Coordinated Plan, for elected officials who have chosen to participate, contributions are taken regardless of earnings. Participants need not earn more than $425 per month in order to participate in the DCP. Anyone who wishes to participant or make a change from the current plan, please contact me for the appropriate forms. Note: No option is available for PERA members who were previously elected but now are contributing on non-elected service. Retirement Plan Alternatives For Local Minnesota Elected Officials 4er& T eg dation passed in the last session of the the Defined Contribution Plan,the Coordinated(or Minnesota Legislature permits elected officials in Basic)Plan,or refrains from PERA membership en- Minnesota to participate in the Public Employees tirely. Retirement Association's(PERA)Defined Contribution Plan,or DCP. Officials who enroll in Current Officials With Past the Defined Contribution Plan will contribute 5 Elected Service percent of subsequent earnings and their employers will contribute an identical amount. DCP participants Officials presently holding elective office who have may also pay past contributions on uncovered elective prior service as elected officials have a number of al- service,if they have it,and invest those contributions ternatives,depending upon whether they choose to in the DCP. As always,elected officials who earn enroll in the Defined Contribution Plan or begin or more than$425 a month may enroll in the PERA continue in the Coordinated (or Basic)Plan. Coordinated Plan. In addition,under provisions of the new law,officials who are or become members of Officials Presently Enrolled In PERA PERA's Coordinated or Basic Retirement Plans may May Elect DCP purchase past uncovered elective service at actuarial cost. Elected officials presently members of PERA's Coor- dinated or Basic Plans may join the Defined The new law opens the Defined Contribution Plan Contribution Plan between July 1, 1990 through June 30,1991. Enrollment in the DCP terminates the Basic to all local elected officials in Minnesota,except or Coordinated membership. The participant will pay elected county sheriffs,whether or not the elected offi- contributions of 5 percent of all future earnings into rials are presently enrolled in the PERA Coordinated the Defined Contribution Plan;the employer will or Basic Plan. Officials will have an opportunity to en- match those contributions. Because Coordinated(or roll in either the DCP or Coordinated Plan,but not Basic)membership has ended,the official has the fol- both. Elected officials currently in the Basic or Coor- lowing options: dinated Plan have from July 1,1990 to June 30,1991 to elect to participate in the Defined Contribution ■ If the official has 3 or more years of service,the Plan. There is no time limit on enrollment in the DCP official has 2 alternatives: 1)PERA contributions for officials who are not presently PERA members. may be left with PERA. This will entitle the official to collect a deferred PERA annuity as early as age 55. At the time of the deferral,an The purpose of this brochure is to explain the annuity is computed based upon the individual's options available to elected officials. It also describes average salary and years of service. This annuity PERA's Defined Contribution and Coordinated is then increased by 3 percent annually to the first Plans,and the steps to be taken to purchase past ser- of the year following age 55,and by 5 percent vice or pay past contributions. annually after that.Or 2) the official may apply for a refund of employee contributions plus 6 percent interest compounded annually. Options For Elected Officials ■ Or,if the official has less than three years of service,the official may apply for a refund of The options available to elected officials generally employee contributions plus 6 percent interest depend upon whether the official has elected service compounded annually. The taking of the refund prior to the present position,whether the official is dissolves the individual's right to a pension or currently a member of PERA's Basic or Coordinated disability or survivor benefit. Plan,and whether the official elects to participate in The new DCP participant with prior elected Officials Elected In The Future service may also have the following additional option: If the official has service in elected office(either The opportunities afforded newly elected officials the currently held position or a previously held posi- (without prior elective service) depend upon whether tion)which was not covered by PERA(in other the officials choose to enroll in the Defined Contribu- words,the official had not made PERA contributions tion Plan or the Coordinated(or Basic)Plan,or at all on this service),the official may pay all or part remain out of PERA.Future elected officials not en- of these past contributions and put them into the rolled in the Coordinated plan may. Defined Contribution Plan. • As in the past,elect to enroll in the Coordinated Officials Electing Or Remaining In The Plan if they are earning or will earn more than Coordinated or Basic Plan $425 in a month. Officials will pay 4.23 percent of salary to PERA;their employers will match Officials presently enrolled in PERA who have prior that 4.23 percent and pay an additional share of 25 elected service(either in the currently held office,or percent,for a total employer contribution of in a previously held office)and who choose to remain 4 percent of employee salary. Once enrolled in the Coordinated(or Basic) Plan will make Coor- the Coordinated Plan,members may withdraw dinated contributions of 4.23 percent on future salary from participation only upon termination of that and their employer will match that percentage and elective office. contribute an additional.25 percent of salary. (Basic members and employers contribute 8.23 and 10.73 • Enroll in PERA's Defined Contribution Plan. percent respectively.) These officials will also have Upon enrollment,the participant will contribute one or more of the following options: 5 percent of earnings to the plan. This 5 percent • The official may purchase prior uncovered will be matched by the employer. Participants that need not meet a minimum earnings level to service credit. The purchase requires PERA compute the additional pension amount enroll in the DCP. Once enrolled in DCP, that will be paid as a result of the purchase of members must contribute to the plan until service credit. PERA uses actuarial tables to termination of elective office. determine the current value of the additional pension.If the member meets requirements,the • Remain out of PERA entirely. Present or new member may purchase all or part of the officials may elect to participate in either the uncovered service and may make annual DCP or the Coordinated Plan at any point in the payments over five years. future while in elected office. • The official may repay a PERA refund,if he or Individuals Not Presently Holding Office she received a refund at termination of a The law that created the Defined Contribution previous public position. In repaying a refund, Plan for elected officials does applyto persons the member purchases prior covered service. not not presently in elective office,but who have held The member must repay the actual refund elective office in the past. It also does not apply to amount with interest at 6 percent compounded current PERA members who are not presently in annually. If repaid,prior service credit is restored and the member will receive a larger elective office pension at retirement as a result. PERA Retirees In Elected Office Officials Not Presently Enrolled In A PERA retirees may hold elective office and enroll PERA Plan in the Defined Contribution Plan. Participation in DCP does not affect retirees'benefits. Officials currently holding elective office who have elected not to enroll in PERA's Coordinated or Basic Plan may continue to remain out of those plans and the DCP as well. 2 which,for the purposes of the Defined Contribution • Plan,is the same as salary for PERA's Basic,Coor- Facts About The Defined dinated,and Police and Fire Funds. Therefore,salary includes compensation for services rendered or labor Contribution Plan performed. Moreover,deductions are to be taken on used vacation and sick leave and on retroactive pay. The Defmed Contribution Plan operates much Salary does not encompass reimbursement for or pay- meat of expenses. Also,salary does not include like a savings plan. Contributions are made by employees and matched by employers and are in- payment for unused vacation or sick leave. Unlike vested in accounts of the Minnesota Supplemental PERA's Basic,Coordinated,and Police and Fire Investment Fund selected by the participating Plans,for elected officials who have chosen to par elected official. Contributions are used to purchase ticipate,contributions are taken regardless of earnings shares in the accounts selected. The value of ac leve. In other words,participants need not earn more counts increase(or decrease)as the value of the than$425 per month in order to participate in the shares purchased increase and as shares pay either Defmed Contribution Plan. dividends or interest. As statute authorizes,PERA deducts two percent of employer contributions to help defray the cost of The investment account options available to par- ticipants are described in the enclosed Minnesota administering the plan. Supplemental Investment Fund Prospectus. Elected Officials Eligible To Participate Benefits Earned In The Defined Contribution Plan Except for elected county sheriffs who are Participants are paid the value of their accounts in specifically excluded,participation in the DCP is p open to all elected local government officials in Min- the DCP as a lump sum at death,retirement(at any nesota. However,elected officials cannot age),or termination of employment. The lump sum participate in the plan if they are already members payment is the actual value of the shares held plus ac- of the Public Employees Retirement Association's cumulated interest or dividends earned by those Coordinated or Basic plans(or any other employer- shares. At termination or retirement,payments are paid pension plan)because of elective employment. made to the participant 30 days after application. Or, (There is a one-year window period of July 1,19%, the participant may leave contributions invested,roll through June 30, 1991,in which elected officials who the payment over into another qualified plan,or direct belong to the Basic or Coordinated Plans may elect PERA to remit payment to an insurance company to terminate that membership and enroll in the licensed by the state and selected by the participant DCP.) for the purpose of purchasing an annuity. At death, payment is made to named beneficiaries. If there are no beneficiaries on record,payment will be made to Elected officials eligible to elect the DCP include, the deceased participant's legal heirs. but are not limited to,school board members,coun- ty attorneys,city council members,county Withdrawals Upon Permanent Disability commissioners,township supervisors,county auditors,and county treasurers.DCP Participation A DCP participant may withdraw funds from the is open to elected officials regardless of the level of Defined Contribution Plan if he or she becomes per- their earnings. manently disabled. Withdrawals may be made in equal monthly installments in increments of$100. Cost Of Participation Also,withdrawals may not exceed ten percent of the joint employer and employee contributions for the Participants in the Defined Contribution Plan con- month preceding disability. To collect disability pay- tribute 5 percent of earnings;their employers match ments,participants must file an application with that 5 percent. Contributions are paid on salary PERA. In addition,PERA must certify that impair- 3 employee contributions and pay an additional.25 per- ment meets the statutory definition of disability,that cent of salary to PERA. disability is expected to be greater than one year in duration,and that disability will prevent performance of full time employment. Payment begins on the first Employers must report earnings and contributions day of the month following the month in which the dis- on a Salary Deduction Report. These reports and ability occurred. Payments end when the payments of employee and employer contributions participant's disabled status ends or the account must be submitted to PERA each time employees are balance is exhausted,whichever occurs first. paid. Complete details about how contributions are reported and paid can be found in PERA's Reporting Manual For Payroll and Personnel Officers. Taxes Deferred On Contributions Federal and state income taxes on contributions Under the Coordinated Plan,members earn a pen- made to the Defined Contribution Plan and earnings sion based upon the number of years they contributed on DCP investments are deferred to the time of on public employment and a percentage of their withdrawal. Withdrawal occurs when lump sum pay- average salary(five highest consecutive years). ments are made at death,termination of employment, Specific rules with regard to age and number of years or retirement,or when partial payments are made of service govern when members may retire and the upon permanent disability. amount of their pensions. Members may retire as early as age 55 with 3 years of service,but their pen- Enrollment In The Defined sion will be reduced for early retirement. The Contribution Plan Coordinated Plan also provides disability and sur- vivor benefits. These benefits and complete Elected officials demonstrate their desire to enroll retirement options are discussed in the enclosed in the DCP by completing a PERA Defined Contribu- brochure,"Your Benefits With PERA,Information tion Plan membership form. Enrollment is effective For Coordinated Members: on the first day of the month after the membership form is received in the PERA office,or on the date when the term of office commences,whichever date Options For Officials With Past is later. Contributions are to be computed on all Elective Service qualified salary earned from the effective date of en- rollment. Officials Enrolled In DCP May Pay Past Contributions Employee and employer contributions are to be paid to PERA monthly. Contributions are submitted Elected officials who exercise their option to par- along with a Defined Contribution Deduction ticipate in the Defined Contribution Plan and who Report. This Deduction Report is a three-part docu- have previous uncovered service as an elected official ment. The original is salmon in color,the first copy, may pay contributions on that past service and invest white,and the second copy,yellow. The salmon and them in the Defined Contribution Plan. Uncovered white copies are to be submitted to PERA when pay- service is service as an elected official for which the ments are made. The employer is to retain the yellow elected official could have,but did not,elecuo be- copy. come a member of PERA's Coordinated or Basic Retirement Plans. Contributions may not be made on service covered by a public or private employer con- tributory pension plan,including PERA's Basic, The PERA Coordinated Plan Coordinated,or Police and Fire Plans. This means that DCP participants who had previous PERA ser- vice as an elected official,and who took a refund of Elected officials may join the PERA Coordinated employee contributions at termination of this elected Retirement Plan if they earn more than$425 per position,may not repay these contributions and invest month. Coordinated members contribute 4.23 per- them in the Defined Contribution Plan. cent of earnings to PERA. Employers match 4 5 The amount of past contributions are computed (3)the official's past compensation must have met the using the Coordinated or Basic contribution rates in PERA earnings threshold in effect at the time. effect at the time the service was rendered. If the par- ticipant chooses to pay these past contributions,the participant's employer will be obligated to pay the If all of these conditions are met,the official may pur- corresponding employer contribution applicable at chase prior service. The purchase price is the amount the time along with the employer additional share In of funds that must be set aside now to pay for the ad- effect,if any. Payment of these past contributions ditional pension that will be paid at retirement. The also requires payment of 6 percent interest com- price of the additional pension depends upon the pounded annually. official's current age,projected average salary,and years of service. The calculation assumes that funds used to make the purchase will be invested and earn Participants may choose to pay all or part of these interest until retirement. A simplified example will past contributions. Also,payments may be made in help illustrate how purchase of prior service works. annual installments. The amount of past contribu- tions that can be paid in any given year will be limited to 15 percent of current income. The Internal Mary Jones is an elected county official whose term Revenue Service limits contributions to tax deferred began two years ago. Mary chose not to join PERA plans in a given year to 25 percent of current income. at the beginning of her term. However,she changed Because ten percent(5 percent by the participant and her mind and has decided to begin contributing to the 5 percent by the employer) of current earnings are Coordinated Fund. Ten years ago Mary served a two- going into the Defined Contribution Plan,past con- year term in another county elective position,but tributions are limited to 15 percent of current income. chose not to participate in PERA at that time. To cal- For 1990,the first year of the plan's operation,past culate the cost of prior service,PERA performs two contributions will be limited to 7.5 percent(one half computations. First,PERA estimates the value of the of 15 percent)of current income. pension Mary will earn on her present job,assuming that she does not purchase any past service. PERA Officials In The Coordinated Plan May uses Mary's present age(32) and salary level to es- Purchase Prior Service Credit timate that her pension will be$888 per month at retirement. Purchases of prior service can be made by elected of- ficials who are or become members of PERA's Basic or Coordinated Plans and who have previous un- Next,PERA adds 4 years(two years from her un- covered elected service. In purchasing prior service, covered service in her former position and 2 years of members pay for the increase in pension that will be her uncovered service from her present position) of paid at retirement because additional service credits service credit to the formula. The total pension at were purchased. Elected officials in the Coordinated retirement is projected to be$1,025 per month with or Basic Plans may have two ways to make such a pur- the addition of 4 years of service. The increase in pen- chase. One way is to purchase the service credits that sion is$137 per month($1,025-888 = $137). If could have been,but were not,earned had the official purchased,this$137 increase in pension will be paid elected to participate in a PERA plan while in for Mary's expected lifetime(that is from retirement elected office. The other way is to repay a refund,if a to death). PERA uses actuarial tables to determine refund was issued following termination of past public that$13,657 must be invested now in order to pay employment covered by a PERA plan. $137 per month for Mary's expected lifetime. This $13,657 is the cost of purchasing prior service. Offi- Purchase Of Past Uncovered Service rials may purchase all or part of their prior service and pay interest at 6 percent compounded annually. To be eligible to purchase prior service,several condi- Also,prior service may be paid as a single lump sum tions must be met: or in annual installments over five years. Employers (1)an elected official must have served previously in may,at their discretion,pay a portion of the cost of a PERA-eligible elected position; the prior service. Payment options and the specific (2)the elected official must have chosen not to procedures for payment of past contributions into the exercise his or her option to pay PERA contri- DCP are discussed on the next page. buttons on earnings from this elected position;and 5 • 3. The employer must supply annual calendar-year salary paid to the official in the years of uncovered Repayment Of Refund elected service. The form also calls for: Repaying a refund restores service credits forfeited • name of official, when the refund was taken. To repay a refund,the member must pay the amount of the refund itself • current address, along with 6 percent interest compounded annually. • beginning and ending dates of terms of office, The earliest a refund may be repaid is 18 months after reinstatement as a PERA member. The latest a • date of birth, refund can be repaid is 6 months following retirement. • Social Security number, • PERA number,if any, • spouse's name,if any,and birth date, Procedures For Purchases • name and address of the governmental employer,and The following paragraphs set forth the steps that must be taken to pay past contributions or pur- • projected retirement date(only for officials chase prior service. interested in purchasing prior service). 4. Upon completion,the employer should submit the Only officials who elect to come into the Defined earnings record form to the PERA office. Contribution Plan may make past contributions on un- covered service. And only officials who are or become members of the Coordinated or Basic Plans 5. Upon receipt,PERA will compute the total cost may purchase prior service at actuarial cost or repay to purchase prior service,payment of past a refund contributions,or both and mail these figures to the elected official. The letter will supply instructions to employers and elected officials about how 1. Elected officials interested in making a purchase payments are to be submitted. should contact their employers to obtain a form entitled"Record of Annual Earnings for Elected Officials" 6. Officials will need to indicate whether they wish to pay all or a portion of the amount of past contributions or past service. Officials who want 2. PERA has mailed these annual earnings forms to to arrange for installment payments should phone all known PERA employers in Minnesota. The the PERA office to make those arrangements. form may also be obtained by calling the PERA office and asking for the Benefits Department. Public Employees Retirement Association of Minnesota 514 Saint Peter Street, Suite 200 Saint Paul, Minnesota 55102 296-7460 1 800 652-9026 6 ELECTED OFFICIAL OPTIONS Quick Reference Present PERA With Past Without Past Coordinated or Basic Elective Service Elective Service Members May elect DCP from July 1, May elect DCP from July 1, • If electing DCP 1990 through June 30, 1991 and 1990 through June 30, 1991 and pay 5 percent contributions on contribute 5 percent of future future salary. Participant may salary to PERA's DCP. then apply for a refund of PERA employee contributions, or defer an annuity, if member has at least 3 years of service. In addition, may pay contributions on past uncoverd service and invest them in DCP. • If electing to remain in Continue Coordinated Continue Coordinated the Coordinated or Basic contributions of 4.23 percent contributions of 4.23 percent Plan (or 8.23 if Basic)of future (or 8.23 if Basic)of future salary to PERA. Also,may salary to PERA. purchase past uncovered Officials Not service at actuarial cost. Presently In A PERA Plan. May elect DCP anytime while May elect DCP anytime while • If electing DCP. in office and contribute 5 in office and contribute 5 percent of future salary to percentEenof future salary to PERA. In addition,may pay past contributions on previous uncovered elective service and invest them in DCP. May elect to enroll in the May elect to enroll in the • If electing Coordinated Coordinated Plan anytime Coordinated Plan anytime Plan. while in office and contribute while in office and contribute 4.23 percent of future salary to 4.23 percent of future salary to PERA.May also: a) purchase PERA. past uncovered service at actuarial cost, and b) repay a PERA refund 18 months after reinstatement. • If remaining out of both No options to exercise. No options to exercise. PERA plans. • �- City of Shakopee -14 �� 1 �nq` i� ( �\ POLICE DEPARTMENT ,ifPKO,o , 4i\C), . = -N.�� 11/ t�M476 South Gorman Street \„_ SHAKOPEE, MINNESOTA 55379 4QQ ►0LIC� Tel. 612/445-6666 f 11{Q ��� .;% r� �, NEWS LETTER TO COUNCIL 'tij4'�tSO • ' • * June 28, 1990 ***** TRAINING AND ORGANIZATIONS ***** FIREARM TRAINING June 21 Officers participated in firearm training utilizing a "combat type course. Officers used their squad car for cover and concealment, and were exposed to multiple threats at various distances. This type of practical firearms training is supported by Supreme Court case law and practiced approximately four times a year . PURSUIT DRIVING Officers participated in "Pursuit Driving" which includes classroom training and driving a road course in their squad . Canterbury Downs allows the MN State Patrol to set up the driving course in their parking lot. Critical Incident Trauma & Use of Deadly Force June 19, 20 Sgt. Richard Kaley, Officer John Flynn, and Officer Ron Carlson attended this two day course which focussed on how to assist officers involved in trauma situations. This course was instructed by F.B. I agents from the F .B. I . Academy, Quantico, Virginia. *****OTHER INTERESTS IN DEPARTMENT***** THANK YOU - Shakopee Police is grateful to the Shakopee Mdewakanton Sioux Community for their generous contribution in support of the D.A.R.E. program. (SEE ATTACHED) SEARCH WARRANT 06-1B-90 The Shakopee Police and Southwest Metro Task Force executed a search warrant at a Shakopee residence confiscating 100 hits of LSD (Blotter Acid ) , and 1 Sugar cube of LSD. The combined street value of these items is in excess of $500. CODE ENFORCEMENT OFFICER Bill Schultz is our new code enforcement officer and working hard to make our community clean and safe. CUSTODIAN - We wish to express our appreciation to our custodial staff . It is wonderful to have a full time staff that can provide fast and efficient service. Our office has had lights repaired , doorstops installed . the chiefs office under renovation . and many other chores completed . go S£2(7£ JO PZOE£Ct NEWS LETTER TO COUNCIL COMMUNITY SERVICE - Scott County Court often uses community service as a tool in sentencing . We are taking full advantage of these people by putting them to work doing tasks such as painting offices and moving furniture. *****INCIDENT HIGHLIGHTS***** 06-15-90 Auto Theft from 1100 CR l8. later recovered in Bloomington , Arrest 1 adult Male by Bloomington . 06-15-90 Theft of rolls of cable, CR 18, Value $938. 06-16-90 Minor Consumption , 100 Block E 1st Ave. , Arrest 7 adults and 1 juvenile for consumption and disorderly conduct. 06-16-90 Theft of handbag and attempt to use financial transaction card , Canterbury Downs. Arrest 1 adult male. 06-16-90 3rd Degree Assault and Simple Robbery , area of • 2nd and Spencer, Arrest 1 adult male. 06-17-90 Hit and Run auto/bicycle accident. Vehicle • intentionally hit bicyclist, County Rd . 18. Bicyclist transported to hospital . 06-17-90 Criminal sexual conduct, arrest i adult male. 06-18-90 Auto theft, Shakopee Ford , recovered in Bloomington and one adult male identified . 06-19-90 Possession Marijuana, Valleyfair , Arrest 1 Juvenile male. 06-19-90 Arrest 1 adult male and 1 adult female for conspire to distribute narcotics and 4th Degree Poss of Narcotics, Canterbury Inn . 06-24-90 Burglary of St. Mark ' s Catholic Church. loss of cash and checks. 06-24-90 Flee Police in Vehicle, 12th & CR 83. Arrest 1 adult male. SUMMARY JUNE 15-27 . 1990 TRAFFIC ACCIDENTS 16 SUSPICION/PROWLER 19 JUVENILE COMPLAINTS 18 OTHER OCCUPATIONAL/PUBLIC ACCIDENTS June 18 , 1990 Shakopee Mdewakanton Sioux Community 2330 Sioux Trail Northwest Prior Lake, Minnesota 55372 Attention: Chair Person, Leonard Prescott Dear I-r. Prescott: Thank You very much for the generous contribution your organization has made to our Drug Abuse Resistance Education program. Support of this kind -guarantees the future of D.A.R.E. for another year. We are very grateful that you saw fit to help us because D.A.R.E. is the most powerful weapon we have in place at this time with which to carry on the war against drug abuse. D.A.R.E. is an expensive program to conduct. The workbooks and other printed material associated with the program are relatively expensive. The visual materials associated with the program, such as D.A.R.E. buttons, D.A.R.E. T-shirts and D.A.R.E. pencils, are also expensive. It is important to provide these things because the visual reminder to the children of what they learned helps make the message last longer. Thank you again for your generosity. Sincerely Yours, Tom Steininger Chief of Police . .N fey-,4/1 ,,4A1 TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: TIF Revenue Due to ISD 720 Referendum DATE: June 27, 1990 Introduction In accordance with the agreement between the City Council and the School Board concerning remittance of TIF revenue due to the 1988 referendum, I am sending a check to the school on Friday June 29 in the amount of $121,137. This is the "TIF referendum dollars" on the second half of pay 1989 taxes paid in 1990 by the track and just received by the City. ZfrZ9-17-17-17(ZI9) cLI1)S'2L OOf iia% ag 69I 'fil noir a1rnib uo aados{nus �O 1{ nos S uo'o1, aadolimiS papas sa,iaao,p sJo .,�,d 1� pun s1ini��o3 0661 '6IR1n0�:l G aalnatiL uaio a L aados �ti� �{I Jo buluad0 a.ialtua,lcr, Mil 01 noIi s�Inu1 � .au1lmpao� G 'sannatii, #01psian5 •• aiaiuua icL uO; .nau0 1t1z,ad s ►� •• OFFICIAL PROCEEDINGS OF THE BOARD OF REVIEW REGULAR SESSION SHAKOPEE, MN MAY 22 , 1990 Commissioner Sweeney called the meeting to order at 7: 00 p.m. with Comm. Marks, Vierling, Turek, and Reinke present. Also present were Robert Schmitt, Assessor from Scott County and Judith S . Cox, City Clerk. Vierling/Marks nominated Comm. Sweeney for Chairman. Comm. Turek nominated Comm. Marks for Chairman. Turek/Vierling moved to close nominations. Ballots were cast for Chairman. Comm Sweeney: Marks, Vierling, Sweeney and Reinke Comm Marks: Turek Marks/Vierling moved to appoint Comm. Sweeney as Chairman of the Board of Review. Motion carried with Comm. Turek opposed Sweeney explained the responsibilities of the Board of Review. Bob Schmitt stated that the property values were assessed at 93 . 6% of the market value. First discussion was on the Douglas Fiihr property, 715 west 6th Avenue, parcel No. 27-001501-0. Mr. Schmitt said he estimated the value of this property to be $63 ,400 based on the size of the lot as well as the neighboring properties. Douglas Fiihr addressed the Board saying he felt this was estimated quite high as the basement is only a cellar and the house is 100 years old. He said it has old style cast iron heating. Comm. Marks had a concern on the lot value being estimated at $25, 200. Comm. Reinke said that this is a double lot and it cannot be developed more than it is now and the value seems to be high. It was concluded that Mr. Schmitt would meet with Mr. Fiihr and reassess this property. Marks/Turek moved to table the Douglas Fiirh property until May 29 , 1990. Motion carried unanimously. The Jim Dellwo property, 322 West 5th Avenue, parcel No. 27-001543- 0, has been resolved. The Robert Waldridge property, 1074 Legion Street, Parcel No. 27- 041070-0, has been resolved. Mark Mueller, 1278 Maxine Circle, Parcel No. 27-098010-0 , the assessor said this lot is located on O' Dowd Lake and has some lakeshore. The value he used was $21, 400 per acre for an estimated lot value of $85, 600, the house is two years old. The total estimated value of his property was assessed at $263 , 700 . Mr. Mueller was not present for comment. Proceedings of the May 22 , 1990 Shakopee Board of Review Page -2- Turek/Marks moved to sustain the estimated market value of $263 , 700 for parcel #27-098010-0, as set by the Assessor. Motion carried unanimously. Valleyfair, One Valleyfair Dr. , Parcel No. 27-903001-0, Chairman Sweeney said that a letter was received from Valleyfair opposing the inclusion of the roller coaster foundation being in the property valuation estimate. Mr. Schmitt said this letter is in regard to a court case which valleyfair filed against the County one year ago. They feel footings for rides should not be considered real property. Vierling/Reinke moved to sustain the estimated market value set by the Assessor on the Valleyfair property. Motion carried unanimously. Discussion ensued on the Ron and Rosemary Schmitt property located at 711 and 721 Brook lane. They own two cottage type homes for rental property. These homes are older and very small, estimated lot value is $7 , 900 each, for a total market value being $21, 900 for 711 Brook Lane and $35, 700 for 721 Brook Lane. Ron Schmitt addressed the Board saying that these houses are not rented all the time and do not have curb and gutter or paved streets. The houses are over estimated for the quality of these homes. He asked if the assessor would meet with him and reevaluate these properties. Turek/Vierling moved to table the Ron Schmitt property so Mr. Schmitt can re-evaluate these properties. Motion carried unanimously. Ted Jasper, parcel No. 27-080002-0, said his property is vacant, has no sewer and water and no street. He said it is a hard place to develop or even sell . He paid $2 , 000 per acre in 1968 . It has only 241 feet frontage with less than 3 acres. The estimated market value is $27 , 900 and Mr. Jasper feels this is too high and asked for it to be reassessed. The property is zoned residential . He said the lot would probably be best suited for multi-family. Marks/Vierling moved to table the Ted Jasper property, parcel #27- 080002-0 until May 29 , 1990, so Mr. Schmitt can meet with him and re-evaluate the property. Motion carried unanimously. Bernard Neu, 820 E. 8th, parcel No. 27-906074-0, said he feels his appraisal is to high because the house needs alot of repairs inside and electrical is completely outdated and is in the process of being redone now. The house was built in 1953 and is estimated at $92 , 000 up $6, 000 from last year. Vierling/Turek moved table the Bernard Neu property until May 29 , so Mr. Schmitt can re-evaluate the property. Motion carried unanimously. Proceedings of the May 22 , 1990 Shakopee Board of Review Page -3- Jeanette Gilles, 126 S. Atwood, Parcel No. 27-001129-0, she said the assessments went up due to the improvements on the street. This is rental property. She said they have done a number of improvements and are in the process of building a two car garage. She has a concern that the improvements she is making will again make the value go up. She is having trouble renting right now because of the location and an improper heating system. Marks/Reinke moved to table the Jeanette Gilles property until May 29, so Mr. Schmitt can meet with Jeanette Gilles and re-evaluate the property. Motion carried unanimously. Mr. Campbell, 734 Minnesota, Parcel No. 27-008024-0, said his property went from $76, 400 to $80, 800. He said he has not done anything to his property except put a new heating system in. Mr. Schmitt said everyone' s property increased this year to at least 90% of market value. Marks/Turek moved to table Mr. Campbell ' s property to May 29 so Mr. Schmitt can meet with Mr. Campbell and re-evaluate his property. Motion carried unanimously. Vierling/Turek moved to adjourn the Board of Review to May 29 , 1990 , at 7 : 00 p.m. Motion carried unanimously. Meeting adjourned at 8 : 45 p.m. it • Jp:d3\th S. Cox City, Clerk 1 / Carol L. Schultz Recording Secretary OFFICIAL PROCEEDINGS OF THE SHAKOPEE BOARD OF REVIEW ADJ. REG. SESSION SHAKOPEE, MN MAY 29, 1990 Chairman Sweeney called the meeting to order at 7 : 00 p.m. with Comm. Marks, Vierling, Reinke, and Turek present. Also present were Robert Schmitt, Assessor from Scott County, and Judith S. Cox, City Clerk. Reinke/Vierling moved to remove parcel No. 27-001501-0, Douglas Fiihr' s property located at 715 W 6th Avenue, from the table. Motion carried unanimously. Mr. Schmitt said he rechecked the property at Mr. Fiihr' s request. He found the house has a lot of deficiencies, one being hot water heating system, there are only two closets and a very small bathroom, it would require a lot of remodeling to bring it up to the value it is at now. He said he reduced the value from $63, 400 to $58 , 000 which is agreeable to Mr. Fiihr. Vierling/Marks moved to concur with the County Assessor' s estimated market value of $58 , 000 for parcel #27-001501-0 . Motion carried unanimously. Reinke/Vierling moved to remove parcel No. 27-001106-0, Ron Schmitt' s property located at 711-721 Brook Lane, from the table. Motion carried unanimously. Mr. Schmitt said he had Mr. Lynn Bestlane from his office meet with Ron and reevaluate his properties. Both homes are considered below average, they are both old homes with only 3/4 baths and they are located on basically an alley. 721 Brook Lane was reduced to $18 , 400 for just the house. 711 Brook Lane had been struck by lightning and still needs repairs from that. 40% depreciation was used for this property. 711 Brook Lane was reduced to $15 , 200, for a total value of land and buildings to be $49 , 400 . Mr. Schmitt is in agreement with this valuation. Comm. Vierling said she had a problem with the fact that they have no public right-of-way. Turek/Marks moved to concur with the County Assessor' s estimated market value of $49, 400 for both land and buildings for parcel #27- 001106-0. Motion carried unanimously. Turek/Reinke moved to remove parcel No. 27-080002-0, Ted Jasper' s property located on Dakota Street, from the table. Motion carried unanimously. Mr. Schmitt asked for any suggestions from the Commission on how to evaluate this piece of property. He said Mr. Jasper' s property is basically landlocked. It is zoned R4 which could be used for single family up to multi family. Right now he has it valued at $27 , 900 which due to the location is probably too high. Mr. Jasper said he has had this piece for sale for three years and has had no offers at $35, 000. Mr. Reinke asked about the possibility of having this property rezoned. Vierling/Turek moved that an estimated market value of $20, 500 be placed on Ted Jasper' s property, parcel #27-080002-0 . Motion carried unanimously. Proceedings of the May 22 , 1990 Shakopee Board of Review Page -2- Reinke/Vierling moved to remove parcel No. 27-906074-0, Bernie Neu' s property located at 820 East 8th Avenue, from the table. Motion carried unanimously. Mr. Schmitt said he is repairing an electrical problem now which will cost $2 , 000 because it is not up to code. He is recommending to drop the valuation of this property by $2 , 100. Vierling/Turek moved to concur with the County Assessor' s estimated market value of $90, 100, for parcel #27-906074-0. Motion carried unanimously. Vierling/Reinke moved to remove parcel No. 27-001129-0, Jeanette Gilles' property located at 126 S. Atwood, from the table. Motion carried unanimously. Mr. Schmitt said this lot has 80 feet of frontage and tapers off in the back. It is a 12 , 000 square foot lot. It is not a neighborhood condusive to a residential home. It is zoned as a B3 lot. He is recommending to stay with the original recommended valuation of $99, 600. Vierling/Turek moved to sustain the estimated market value of $99 , 600 for parcel #27-001129-0 as recommended by the County Assessor. Motion carried unanimously. Vierling/Turek moved to remove parcel No. 27-008024-0, Charles Campbell property located at 734 S. Minnesota St. , from the table. Motion carried unanimously. Mr. Schmitt said Mr. Campbell has an additional 400 square feet of basement area and a large deck area. The siding is in very good condition. Turek/Vierling moved to sustain the 'estimated market value of $80, 800 for Charles Campbell property, parcel #27-008024-0 . Motion carried unanimously. Vierling/Reinke moved that the findings of the Board of review be approved and sent to the County Auditor for certification, as of May 31, 1990 . Motion carried unanimously. Vierling/Turek moved to adjourn. Motion carried unanimously. Meeting adjourned at 7 : 55 p.m. Judith City Clerk Carol L. Schultz Recording Secretary TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA JULY 3 , 1990 Mayor Gary Laurent presiding 1] Roll Call at 7: 00 P.M. 2] Approval of Agenda 3 ] Recess for H.R.A. Meeting 4] Re-convene 5] Liaison Reports from Councilmembers 6] Mayor' s Report 7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS 8] Approval of Consent Business - (All items listed with an asterisk are considered to be routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Councilmember so requests, in which event the item will be removed from the consent agenda and considered in its normal sequence on the agenda. ) *9] Approval of Minutes of June 19, 1990 10] Communications: *a] Robert F. Vierling re: pollution on Lot 5, Block 50 b] Thomas L. Hennen, County Auditor re: County Public Hearing Date of the Proposed 1991 Levy c] Randy Laurent, Pres. , Shakopee Area Chamber of Commerce re: traffic congestion problems in downtown Shakopee d] Brad Larson, County Highway Engineer re: CR-18 Speed Study 11] Public Hearings - None 12 ] Boards and Commissions: None 13 ] Reports from Staff: a] Changing the Fiscal Disparities Option for TIF Districts 3 and 4 - tabled June 19th b] Adopting New By-Laws for the Shakopee Fire Department Relief Association c] Payment of Second $25, 000 to Murphy' s Landing for 1990 d] 1990-1991 Strategic Plan *e] Declaring Property Surplus for Sale f] Approve Bills in Amount of $2 , 475, 838 . 91 TENTATIVE AGENDA July 3 , 1990 Page -2- 13] Reports from Staff continued: *g] Probation Termination for Donna Hyatt h] IDS 720 Referendum & TIF Revenues i] Western Gas Utilities Inc. - Request for Easements *j ] Nominations to Boards and Commissions *k] Application for Gambling License - Shakopee Jaycees *1] School and Sick Kid Leaves *m] Assignment of Auto for Custodian 14] Resolutions and Ordinances: a] Res. No. 3252 , Initiating Condemnation Proceedings for Construction of Adams Street 1990-3 *b] Res. No. 3251, Ordering Ad for Bids for Valley Industrial Blvd. No. btwn CR-83 and Valley Park Drive, 1990-8 *c] Res. No. 3250, Ordering Ad for Bids for Vierling Dr. Watermain from Limestone Dr. to Approximately 2 , 000 Feet West, 1990-2 d] Res. No. 3249 , Ordering Ad for Bids for 1990 Pavement Preservation Program, 1990-10 15] Other Business: a] Set a date for a worksession to discuss a site for a new city hall b] Approve time for Budget worksession on July 17 at 4 : 30 P.M. c] d] e] 16] Adjourn to Tuesday, July 17 , 1990 Dennis R. Kraft City Administrator REMINDER: July 19th, 7 : 30 P.M. , Joint Meeting With Planning Commission TENTATIVE AGENDA HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF SHAKOPEE, MINNESOTA Regular Meeting July 3 , 1990 1 . Roll Call at 7 : 00 P.M. 2 . Approval of the June 5, 1990 Meeting Minutes 3 . Rehab Grant Program Application Approvals 4 . Vacant Property Inventory 5. RR Depot Appraisal Report (Verbal) 6 . Other Business a) b) 7 . Adjourn Dennis R. Kraft Executive Director OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY ADJ. REG. SESSION SHAKOPEE, MINNESOTA JUNE 5, 1990 Vice Chairman Zak called the meeting to order at 7 : 01 p.m. with Comm. Clay, Sweeney and Wampach present. Also present were Mayor Laurent; Dennis Kraft, City Administrator; Barry Stock, Asst. City Administrator; Dave Hutton, City Engineer; Judith S. Cox, City Clerk; and Julius A. Coller II, City Attorney. Sweeney/Clay moved to approve the minutes of May 1, 1990. Motion carried unanimously. Cncl. Clay brought up the issue of the empty lots of the old Pehlam Hotel. He said there is a need for increased parking in the Downtown area and he wondered if the HRA should look into purchasing this land for parking. Clay/Wampach moved to have staff look into the matter of purchasing this land and come back to the City Council with options in terms of acquisition and land use. Motion carried unanimously. Sweeney/Clay moved to adjourn. Motion carried unanimously. Meeting adjourned at 7 : 11 p.m. Dennis Kraft Executive Director Carol Schultz Recording Secretary illr3 MEMO TO: Dennis R. Kraft, Executive Director, Shakopee HRA FROM: Barry A. Stock, Assistant City Administrator RE: Rehab Grant Program Application Approvals DATE: June 28, 1990 INTRODUCTION: The deadline for the submittal of grant applications for the Downtown Rehab Grant Program was June 6, 1990. Three grant application requests were submitted for funding approval. It would be appropriate at this time for the Shakopee HRA to take action on approving or denying the grant application requests as submitted. BACKGROUND: Three complete applications were submitted in the first round of funding for the Downtown Rehab Grant Program. Following is a list of those person who submitted grant application requests, proposed rehabilitation work and estimated project costs. Improvement Rehabilitation Estimated Applicant Site Elements Project Cost 1. Wally Perry 105 S. Lewis Painting of Bldg. $ 2 , 200 Installation of Awnings, Window Repair, Stucco Repair 2 . Jerry Carlson 124 S. Holmes Painting of Bldg. $ 2 , 000 3 . Gary Turtle 132 E. 1st Ave. Painting of Bldg. , $10, 000 Signage, Awning Installation, Architect Last week the design review team met to review the applications and make a recommendation to the Shakopee Housing and Redevelopment Authority. In accordance with the Rehab Grant Program Guidelines each grant application was reviewed and scored. The design review team and Shakopee Downtown Committee are recommending that the HRA approve the grant applications as submitted. If the HRA concurs with the design review team and Downtown Committee' s recommendations, it would be appropriate at this time to authorize the appropriate HRA officials to enter into and execute Rehab Grant Program Agreements with each of the approved applicants. ALTERNATIVES: 1. Authorize the appropriate HRA officials to execute Rehab Grant Program Agreements with each of the approved applicants. 3 2 . Table action on approving the grant applications as submitted pending further information from staff. 3 . Do not approve funding for the grant applications as submitted. STAFF RECOMMENDATION: Staff recommends alternative # 1. ACTION REQUESTED: 1. Move to authorize the appropriate HRA officials to execute a Rehab Grant Program Agreement by and between the Shakopee HRA and Wally Perry for a grant amount not to exceed $550. 00. 2 . Move to authorize the appropriate HRA officials to execute a Rehab Grant Program Agreement by and between the Shakopee HRA and Jerry Carlson for a grant amount not to exceed $500. 00. 3 . Move to authorize the appropriate HRA officials to execute a Rehab Grant Program Agreement by and between the Shakopee HRA and Gary Turtle for a grant amount not to exceed $2 , 500. 00. y MEMO TO: Dennis R. Kraft, HRA Executive Director FROM: Barry A. Stock, Assistant City Administrator RE: Vacant Property Inventory DATE: June 22 , 1990 INTRODUCTION: Several meetings ago the HRA requested staff to complete a property inventory of vacant properties owned by the HRA and City that could be sold. Staff has completed the inventory as requested. BACKGROUND: The City of Shakopee and the Shakopee HRA hold fee title to several parcels located within the City of Shakopee that are suitable for development and could be made available for sale on the open market if deemed appropriate. Following is a brief summary of the property owned by the Shakopee HRA and how it was acquired by the City of Shakopee. Shown in attachment #1 is a map indicating the location of the vacant parcels as identified herein: Shakopee HRA Owned Property 1 . Lots 8 , 9 & 10 Block 7 Original Plat of Shakopee - This property was acquired by the Shakopee HRA after the Levee Drive highrise was constructed. 2 . Lot 2 Block 4 Original Plat of Shakopee - This property was formally the site of the Opera House and Jaborwalky. The City acquired the property several years ago for $144 , 500. The building formally located on the site was in a state of disrepair and after numerous attempts to find a developer interested in rehabilitating the structure, the Shakopee HRA pursued acquisition and demolition. Upon clearing the property the City of Shakopee negotiated an agreement with MnDOT to construct a free right hand turn on the property to alleviate traffic congestion on First Avenue. In conjunction with the mini by-pass construction, this property will be acquired by Mn DOT for right-of-way purposes. 3 . Outlot A Leremondis Addition - This property is comprised of approximately . 67 acres. The property was acquired in conjunction with the 4th and Minnesota Housing Project. The property was not developed in conjunction with the 4th and Minnesota Project due to the inadequacy of City water and sewer services to the parcel in question. 4 . Outlot A Eastview 1st Addition - This property was dedicated to the City for storm sewer and drainage purposes in conjunction with the development of Eastview 1st Addition. The property is presently used as a storm water detention basin. At the present time, the property is not developable. However, it may be possible to reroute storm water through the CV parcel in a more effective manner. If the Shakopee HRA is interested in pursuing the development potential of this parcel, staff would recommend that the City Engineer conduct a feasibility analysis of the issue. The property in question comprises approximately . 98 acres. City Owned Parcels A. Part of Lots 1 - 5 and 10 Block 29 Original Plat of Shakopee - This property was acquired by the City of Shakopee when the library was constructed. A portion of the property was also acquired when the former railroad line was vacated. B. Lots 3 & 4 Block 52 Original Plat of Shakopee - The property in question has been commonly referred to as the "Girl Scout" lots. The property was formally utilized by the now abandoned railroad line. The property was deeded to the City of Shakopee as a gift by a former Shakopee resident. Initially, the property was deeded with conditions regarding the possible use of the lots by the Girl Scouts. However, all former conditions have been legally cleared and the City of Shakopee has clear title to the property. The City of Shakopee owns many other small parcels of land within the City of Shakopee that have been deeded to the City of Shakopee for easement purposes and/or parks. While some of the property that has been dedicated for parks is not being utilized efficiently in some cases, it is nearly impossible to use land that has been dedicated for parks for any other purpose except parks. The process for converting park dedicated land to be sold or released from the park dedication designation is very cumbersome and requires 100% agreement on behalf of the property owners within the subdivision to change the land use. If the HRA and/or City of Shakopee is interested in selling any of the property that is presently vacant, staff would recommend that an appraisal be done of the property in question to determine the appropriate value. ALTERNATIVES: 1 . Take no action in regard to dispensing of any HRA owned property at this time. 2 . Direct staff to order an appraisal on one or more of the properties in order to determine a appropriate market value. 3 . Request staff to obtain further information on one or more of the parcels. STAFF RECOMMENDATION: Staff recommends alternative #1. ACTION REQUESTED: If the Shakopee HRA decides to take no action on changing the status of the vacant property owned by the HRA at this time, no official action is necessary. - . ----- Iown•h- _16 ��_ _ Township 115 -- _ _ �—�_ . .-).6'' ; -------1 a -4'7"-"'":4. / .. - 75 ). RIyER 1 a 4. 1 3 _-: RIVERSIDE PARK �' - NEW A -- i _ _ ,q ��a�„■, pia, pp _ rte._ StiviiP- e- R � s n lri rPAR,B R . 6 � pN•R y e R o»� _-a'eLOG 45i5".. 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I11 e 3 . tiattai �.a Irma x ANDD. • � . \ GORYAM� 6j �€Eo4 � SA?LNEN ';- �� �.� Q1TL0 OW fiat WO �r�� . - • GF7•�R �i stile e • � �Ir 11li11 1111 r1�1e rr H at t: tiu: X111 1.1 11�liar ii 1 , mu 11100 p� Ili hit • { � �r��� We �r1 srLD•NN Ir�r [4i ►I - 11 16 Os I11�III el 1 t ! ! Jii T a• 1® tJi4jLJLi `! ItIjiIIiiLARfL3 Mr la EN , s- r-7_- _ i emu 1p oiI 4 itatmala -- eli imi == t__ ill SENIOR NIGH , T 7 0 �� �w ii P - 4-Tit I s' ilf f, rii_ii, . . ..„ . , T 11W! _-_ \ MI N SOTA T. © !M mninni IRA, 7), I I NC ill ' - 111"21 = ‘1 gial imml pa I [ 11,1 I - OVTLOT A ��� • si ,i. A a ; I12i _ S __ l 2) _ al r _. I . 2 OUTLOT g A 9 3 Z \ ��_ r VIERCING DRIVE OUripT c r,� i OUTLOT B r. 1 OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL ADJ. REG SESSION SHAKOPEE, MN JUNE 19, 1990 Mayor Laurent called the meeting to order with Cncl . Clay, Vierling, Sweeney and Wampach present. Cncl . Zak arrived at 7 : 05 p.m. Also present were Dennis Kraft, City Administrator; Dave Hutton, City Engineer; Lindberg Ekola, City Planner, Julius A. Coller II, City Attorney; and Judith S . Cox, City Clerk. The following items were added to the agenda: 13b. Tahpah park lighting project 13c. Lewis street and tree removal update 13d. Conciliation court 13e. Res. 3242 , Drug and alcohol testing policy, for discussion 13f. Clarification on MPCA hearing on Paul Schmitz 13g. Suburban rate authority information item. Sweeney/Wampach moved to approve the agenda. Motion carried unanimously. Liaison reports were given by Councilmembers. Mayor Laurent gave his report on the last two weeks and upcoming weeks. Mayor Laurent asked if there was anyone from the audience who wished to address anything not on the agenda. There was no response. Mayor Laurent asked that approval of the 3 . 2 beer license for Stonebrooke of Shakopee, Inc. be removed from the consent agenda. Cncl . Vierling asked that the minutes of June 5, 1990, be removed from the consent agenda. Wampach/Sweeney moved to take item 11g (liquor license removal) out of order and off the consent agenda. Motion carried unanimously. The City Clerk said the three applications for liquor licenses that were originally recommended to be tabled have been reviewed and have been found to be in order and should be approved along with the others. Sweeney/Clay moved to place item llg back on the consent business. Motion carried unanimously. Wampach/Sweeney moved to approve the consent business. Motion carried unanimously. Sweeney/Clay moved to approve the minutes of June 5, 1990. Motion carried with Cncl . Vierling abstaining. Zak/Vierling moved that the City go on record as supporting the AMM staff increase. Motion carried unanimously. Proceedings of the June 19 , 1990 Shakopee City Council Page -2- Wampach/Sweeney moved to direct staff to relocate the "No Parking" signs to the north side of the frontage road at Northstar Auto Auction as requested. (Motion approved under consent business) . Mr. Jake Manahan, President, Minnesota Valley Restoration Project, Inc. , addressed the Council regarding the hiring of a Museum Professional. He explained the difficulties they are experiencing in recruiting a curator who is also willing to assume the additional responsibilities of Administrator. They would like permission to separate the responsibilities and hire two persons. He explained that they have already hired an Assistant Administrator at $8 . 00/hr and would like to hire a Museum Professional (Curator) at approximately $25, 000/yr who will work under the Administrator. Sweeney/Zak moved that staff be directed to prepare an amendment to the agreement between the City and MVRP to reflect the current state of affairs at Murphy' s Landing, for Council consideration. (Cncl. Clay suggested that the modification include a full-time Director or Ass 't Administrator and Curator, allowing for flexibility. ) Motion carried unanimously. Sweeney/Vierling moved to place the request of MVRP for their additional $25, 000 funding for Murphy' s Landing on the July 3 , 1990 agenda. Motion carried unanimously. Mayor Laurent opened the public hearing for a street light on Tyler Street between 12th Avenue and Vierling Drive. The City Engineer reviewed the request for a street on Tyler street from a group of citizens. The cost estimate for each property owner is approximately $53 . 00. Mayor Laurent asked if there was anyone from the audience who wished to address this issue. Larry Stavos, 1848 West 12th Avenue, said he already has a street light and does not see the need for an additional street light. He does not have a problem with vandalism. Terry McConnell , 1871 W Vierling said she has a street light also on her corner and has never had any vandalism problems. She said she does not see why she should have to pay for another street light. Ron Olson, 1224 Tyler, asked what kind of street light they would be installing and asked if they would be putting something up with higher wattage. Marge Olson, 1224 Tyler, said there is a lot of vandalism in the neighborhood and feels that maybe the two corner people who already have a light should not have to pay. She feels a street light would help to make alot of people feel safer. Larry Norring, 1298 Tyler asked the City Engineer what other options the City had available for funding the cost of an additional light. He said he thinks it is the City' s Proceedings of the June 19, 1990 Shakopee City Council Page -3- responsibility to pay for it not the residents. The City Engineer said the reason for the public hearing is so it can be funded by special assessment and for Council to determine whether or not the people need one and whether or not enough of the people are in favor. Regina McShane, 1257 Tyler, said she is against the street light and she would not feel any safer with one installed. Lynn Monnens, 1244 Tyler, said she feels there is a definite need for a street light as she lives in the middle of the block and it is very difficult to see. Ron Olson, 1224 Tyler said that vandalism seems to be the common thread and asked if there was something else that could be done to help combat the vandalism problem other than a street light. Bob Geyen, 1284 Tyler, said he is in favor of the light and feels it would benefit all the property owners on the block. Debra Murray, 1264 Tyler, said both she and her husband are against the light and they have had vandalism and does not feel the street light would help combat the vandalism problem. Grace Perry, 1233 Tyler, said she feels there is a need for street light and she is in favor of one. She said she also feels the City should look into a policy of installing street lights in residential neighborhoods. Lynn Tylecki, 1241 Tyler is also in favor of the street light because that is what the police suggested. Mayor Laurent asked if there was anyone else from the audience who wished to address this issue. There was no response. Mayor Laurent closed the public hearing. Sweeney/Vierling offered Resolution No. 3248, A Resolution Ordering a Street Light Improvement to Tyler Street, Between 12th Avenue and Vierling Drive, Project No. 1990-9 and moved for its adoption. Motion carried unanimously. Wampach/Zak moved that no further street light improvements be done in the year 1990 until staff, SPUC, Planning Commission, and City Planner Lindberg Ekola come up with a new lighting policy that can be used in the future. Motion fails unanimously. The City Engineer said that SPUC makes the policy which developers must follow on the installation of street lighting. Cncl. Sweeney said that since they are the ones who make the decision then the Council should give them input. It was Council consensus that staff and the Planning Commission work with SPUC on a new street lighting policy, per the request of the SPUC Manager. June 19 , 1990 Proceedings of the JuJune 19- Shakopee City Council Sweeney/Clay offered Resolution No. 3245, A Resolution approving the Preliminary and Final Plat of Valley Park 9th Addition and moved for its adoption. Motion carried unanimously. Wampach/Sweeney offered Resolution No. CC-592 , granting a side yard setback variance to Daniel L. Barber and moved for its adoption. (Motion approved under consent business) . Wampach/Sweeney moved to authorize the purchase of a Whelen 2750 civil defense siren from Fesler' s Inc. for $10, 853 . 44 ; and authorize installation costs not to exceed $2 , 295. 00 . (Motion approved under consent business) . Council took a 10 minute break at 8 : 34 P.M. Vierling/Clay moved to approve the purchase of a Sharp 8300 copier with sorter and document feed from Deveney Office Machines for a total cost of $3 , 995. Money to come from Fire department capital equipment fund. Motion carried unanimously. Sweeney/Vierling moved to authorize the appropriate City officials to execute an agreement with Howard Needles Tammen and Bergendoff to provide engineering services for the sewer and water design in conjunction with the minibypass for an estimated fee of $7 , 282 . 00. Motion carried unanimously. Wampach/Sweeney moved to accept the property/liability insurance proposals of the League of Minnesota Cities and Hartford as outlined by the Capesius agency for a total cost of approximately $188 , 067 . 00 plus an estimated $105. 00 for building code coverage on three buildings. (Motion approved under consent business) . Council considered the liquor, beer, wine and set-up license renewals beginning July 1, 1990 . Wampach/Sweeney moved to approve the application and grant an On Sale Wine License to Cedar Fair L.P. , One Valleyfair Drive. (Motion approved under consent business) . Wampach/Sweeney moved to table the application from Combined Ventures of Shakopee, Inc. for an On Sale Wine License. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to Jim & Lucy' s Inc. , 210 West 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to table the application for an On Sale Non Intoxicating Malt Liquor License from Kenneth D. Berg, 222 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an Off Sale Non Intoxicating Malt Liquor license to Art Berens & Sons, Inc. , 123 West 2nd Avenue. (Motion approved under consent business) . Proceedings of the June 19, 1990 Shakopee City Council Page -5- Wampach/Sweeney moved to approve the application and grant an Off Sale Non Intoxicating Malt Liquor License to Birch Bru, Inc. (Superamerica) , 1155 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale Non-Intoxicating Malt Liquor License to Cedar Fair L.P. , One Valleyfair Drive. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale Non Intoxicating Malt Liquor License to J. B. F. Inc. , dba Jerry's Pizza, 823 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an Off Sale Non Intoxicating Malt Liquor License to Holiday Stationstores, 444 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale Non Intoxicating Malt Liquor License to Pizza Huts of the Northwest, 257 Marschall Road. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an Off Sale Non Intoxicating Malt Liquor License to Gateway Foods of Minneapolis, Inc. , 615 Marschall Road. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale Non Intoxicating Malt Liquor License to Racing Promotions Inc. , One Checkered Flag Blvd. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale Non Intoxicating Malt Liquor License to Charles W. Fuller, 2400 East 4th Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an Off Sale Non Intoxicating Malt Liquor License to Polka Dot Dairy Inc. , 590 South Marschall Road. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale Non Intoxicating Malt Liquor License to Fraternal Order of Eagles #4120, 220 West 2nd Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an Off Sale Non Intoxicating Malt Liquor License to Gateway Foods of Minneapolis, Inc. , 1147 Canterbury Road. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale Non Intoxicating Malt Liquor License to Paul E. Schwaesdall, 230 Lewis Street. (Motion approved under consent business) . Proceedings of the June 19 , 1990 Shakopee City Council Page -6- Wampach/Sweeney moved to approve the application and grant an On Sale Non Intoxicating Malt Liquor License to Kee P. Suen and Su S . Tang, 237 East 1st Avenue. (Motion carried under consent business) . Wampach/Sweeney moved to table the application for an On Sale Non Intoxicating Malt Liquor License from Combined Ventures of Shakopee, 483 South Marschall Road. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale Non Intoxicating Malt Liquor License to Stonebrooke of Shakopee, Inc. , 2693 County Road 79 . Motion carried with Mayor Laurent abstaining. Wampach/Sweeney moved to approve applications and grant and On Sale, Sunday and Off Sale Intoxicating Liquor License to Bretbecca, Inc. , 124 West 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the applications and grant an On Sale, Sunday and Off Sale Intoxicating Liquor License to XX Corp. and Wittles Inc. , 1561 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the applications and grant an On Sale, Sunday and Off Sale Intoxicating Liquor License to Clairs Bar Inc. , 124 South Holmes. (Motion approved under consent business) . Wampach/Sweeney moved to approve the applications and grant On Sale and Sunday Intoxicating Liquor License to CRE Restaurant Co. , 1583 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the applications and grant On Sale and Sunday Intoxicating Liquor Licenses to J & D of Shakopee, Inc. , 911 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant On Sale and Sunday Intoxicating Liquor Licenses to Centennial Investment Corp. , 1244 Canterbury Road. (Motion approved under consent business) . Wampach/Sweeney moved to approve the applications and grant On Sale, Sunday and Off Sale Intoxicating Liquor License to Canterbury Concessions Inc. , 1100 Canterbury Road. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale and Sunday Intoxicating Liquor License to Turtles Bar and Grill Inc. , 132 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an On Sale and Sunday Intoxicating Liquor License to Corp Tool Inc. , 122 East 1st Avenue. (Motion approved under consent business) . T Proceedings of the June 19 , 1990 Shakopee City Council Page -7- Wampach/Sweeney moved to approve the application and grant an Off Sale Intoxicating Liquor License to Family Dining, 6268 Hwy 101. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an Off Sale Intoxicating Liquor License to Riverside Liquors Inc. , 1507 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant a Off Sale Intoxicating Liquor License to Valley Liquor Inc. , 1104 Minnesota Valley Mall. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant an Off Sale Intoxicating Liquor License to Spirits of Shakopee, Inc. , 471 Marschall Road. (Motion approved under consent business) . Wampach/Sweeney moved to approve the applications and grant a Sunday and Club Intoxicating Liquor License to the American Legion Club Post No. 2 , 1266 East 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the applications and grant a Sunday and Club Intoxicating Liquor License to Knights of Columbus Home Assn. , Inc. , 1760 East 4th Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the applications and grant a Sunday and Club Intoxicating Liquor License to Veterans of Foreign Wars Post No. 4046, 1201 East 3rd Avenue, upon issuance of a certificate of occupancy permit from the Building Official . (Motion approved under consent business) . Wampach/Sweeney moved to approve the applications and grant a 1990- 91 License to only allow consumption and display of Intoxicating Liquor to Jim and Lucy's Inc. , 201 West 1st Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant a 1990- 91 License to only allow consumption and display of Intoxicating Liquor to Charles W. Fuller, 2400 East 4th Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant a 1990- 91 License to only allow consumption and display of Intoxicating Liquor to Fraternal Order of Eagles, 220 West 2nd Avenue. (Motion approved under consent business) . Wampach/Sweeney moved to approve the application and grant a Temporary Non-Intoxicating Malt Liquor License to the Church of Saint Mark, 333 West 4th Avenue. (Motion approved under consent business) . Sweeney/Vierling moved to table changing the Fiscal Disparities Option for TIF Districts 3 and 4 until July 3 , 1990. Motion carried unanimously. Proceedings of the June 19 , 1990 Shakopee City Council Page -8- Clay/Vierling moved to approve the bills in the amount of $2 , 501, 104 . 50 . Motion approved unanimously. Sweeney/Vierling moved to set a worksession, to discuss the 1991 Budget, for June 26, 1990, at 4 : 30 p.m. Motion carried unanimously. Wampach/Sweeney Offered Resolution No. 3247 , A Resolution Authorizing the City of Shakopee to Enter into Agreement No. 67171 with the State of Minnesota, Department of Transportation. (Motion approved under consent business) . Wampach/Sweeney moved to direct the appropriate City officials to execute Agreement No. 67171 with the Minnesota Department of Transportation. (Motion approved under consent business) . Wampach/Sweeney offered Resolution No. 3244 , a Resolution Approving of Chapter 562 Section 19 , and moved for its adoption. (Motion approved under consent business) . The Joint Planning Commission Meeting and City Council Meeting was set for Thursday, July 19th at 7 : 30 p.m. Sweeney/Clay moved to authorize payment for Estimate No. 2 to A and B electric, Inc. 755 Hwy 7 West, Hutchinson, MN 55350 in the amount of $35 , 539 . 50 for work completed to date on the Tahpah Park Lighting Project No. 1990-6. Motion carried unanimously. The City Engineer gave an update on the Lewis Street tree removal. He said so far only three trees have been removed but 10 other trees have been condemned by dutch elm disease and are due to be removed. Sweeney/Vierling moved that the City appeal the Conciliation Court decision in the case of John Nelson vs. City of Shakopee on the sewer back-up claim. Motion carried with Cncl . Wampach opposed. Wampach/Zak moved to reconsider the drug and alcohol policy for discussion. Cncl . Sweeney said the issue of premises and the issue of who orders the testing should be discussed. The City Attorney clarified that members of the Council are officials not employees. He also stated that care should be taken in defining fee ownership of premises. Discussion followed. Consensus of the Council was to have the City Administrator get more information for the Council and bring it back to the Council in July. Wampach/Sweeney moved to table the motion to reconsider. Motion carried unanimously with Cncl. Zak opposed. The City Engineer said the hearing on Paul Schmitt' s property with MnDOT will be held by MN Pollution Control Agency on June 26, 1990 . 6/7 Proceedings of the June 19, 1990 Shakopee City Council Page -9- Cncl. Zak questioned the rate increase by the Suburban Rate Authority. Cncl. Vierling explained the benefits to the City to continue being a member. Mayor Laurent adjourned the meeting to June 26, 1990 at 7 : 00 p.m. in the assembly room at the Scott County Courthouse. Meeting adjourned at 9 :45 p.m. at4 7'udith S. r Cox C(ty'Clerk Carol L. Schultz Recording Secretary ► l / L c � 11 Mr. Robert F. Vierling 221 E. Fourth Avenue Shakopee, Mn. 55379 RECEIVED Re: Lot .,50 -Block #5 Council Members, LeRoy Houser, and other Pertinent Personnel 111111 1 8 U 129 East First Avenue _ Shakopee, Mine=_.ota 55_79 0A/1R/90 G 11 fir affiatiffIFIBE To Whom It May Concern: According to the accounts that are again appearing in the Shakopee Valley News, you still do not have it straight (accidentally or on purpose) that there is no pollution on Lot 5 in Block. 50. I cleared this up last year with the Mn. Pollution Control Center, Mrs. Henry, (their Representative) , and their lawyers. And, I thought I had it cleared up with the City of Shakopee. Now, Mr. Houser must remember this subject coming up in the past, and, if you will read my letter to the Council from last year, you'll see that we thought we had this situation cleared up. It has been 58 years since the tanks were removed from that location by Mr. Walt Duffy. The Attorney for the Mn. Pollution Control Center assured me that even had the tanks not been removed, there would be no traces of pollution anyway at this late date. Hopefully, we can now put this question to rest ! You may check with Mrs. Henry regarding this, if it will put your mind more at ease! Also, I wish that someone would have the decency or common sense to come and address the subject of the City possibly buying our Block for the pro- posed City Hall with those of us who live in Block 50. I have materials ready to improve the house, but am uncertain as to whether or not to con- tinue with repairs, while this question remains up in the air. Also, the paper keeps referring to these as "vacant" lots. To my knowledge those lots have been my yard for the past 68 years! In fact, until Hentges and Shakopee devesta.ted that yard, Mr. Mead, (my neighbor) and I used to play a round on a 9 hole golf course I had laid out there at one time. You can check with him on this should you wish verification ! Please, that's my yard; or, what's left of it ! I, for one, have had problems for the past three years due to the fact that the City keeps mentioning it as a potential site for the new City Hall, and it hurts the sale potential of the property since people assume it's a foregone conclusion. I've had some good certified offers (in writing) for the property, one of which was enclosed to the City Engineer and should still be in his filing should you care to check. It would be okay with me if you wish to buy, or, if you don't wish to buy, but it would be nice to know what steps I should be taking for the future. Sincerely, Recommended Action: Move to acknowledge the letter dated June 18 , 1990 from Mr. Robert F. Vierlingj_( YG� T < �aer-t F. Oerl in regarding pollution on Lot 5, Blk 50. g 106 THOMAS L. HENNEN Y ` SCOTT COUNTY AUDITOR COURTHOUSE - RM 102 1110 . t � S.:HAKOPEE, MINNESOTA 55379-1398 T. J. Lannon (612) 445-7750 Ext 160 Deputy June - y t+_ Scott Crmnt.' Board of Commissioners- RE : County Proposed X991 Lel.°:. Please be aware that in conjunction with T se',Far.al _ha.n 'e= n the Truth th and Taxation Law, I mu not each. school district _t":' August tat , the date the count':. :e l ect= for its publ i c hearing and . continuation . Due to mandAtes and conflicts with the August 1st date , I respsrtfully r 1 that you inform me which dates have been selected forthe County Public Hearing and the continuation no later than July 12, 19.0 . The following is a scenario of the mandatPd time frame--- from the Truth and Taxation Statute . -2y August 1 , the CountyAuditor must notify the clerk of each :school District of the dates the Count" Board has selected for the county publ i c hearing and any continuation . -By August 15. the School Board must cart i f':. to the County Auditor of the county in which the school district is located, the dates that the school board has selected +or their pubic hearing and any continuation . The dates must not conflict with the county hearing dates . -Sy August 20 , the County Auditor must not i t` tree L: i er-K of each City within the county , the dates that the County Board And the _ch of Board have selected for their ubl i c hearing and any continuation . The dates must not conflict with the ccurit;' hearing dates or the school district hearing dates , within their overlapping .Jurisdictions . -Townships a.re not required to have a publ i c hearing. -The County Auditor is mandated by statute , to coordinate the selection of the hearing dates for the count::, , city , and the school district . 16 --By September I , the County Auditor must have the certified pr•opo :.d levies of the Count} Cities,� School O+?l District , and Townships ; final levies for Townships) . -The County Audi ':or must publish in an official newspaper of general circulation in the county, the notice of the public hearing and any continuation . This notice must contain the proposed 1991 levy for the county and must be published not less than 2 days nor more than 6 days before the public hearing. -On or before November 10 , the County Auditor is required to prepare and mail a preliminary generic property tax notice to all taxpayers. This notice wi l l include an estimate of taxes by taxingyjurisdiction and must include the hearing dates selected by the ot_r. School District -' r t i -On or before 5 working days after December 20 , the County Auditor is to receive the certified final levies c . the County, every School District , City, Township and all special taxing jurisdictions. Thank you for your cooperation in this matter and if you have any questions or if I can be of further assistance please do not hesitate to contact me . Respectfully , Thomas L . Hennen Scott County Auditor CC: f�• • f f McC=i1 , Acting etEng j Jurt. Administrator Jim Berg, County Comptroller Jim Rendack , Systems Analyst Pam Pint , Data Processing_ Coors' inator. City Administrators School Administrators Township Clerks TLH:`mkk �Dc G8hhakopee CHAMBER OF COMMERCE CONVENTION & VISITORS BUREAU June 27 , 1990 Dear Mayor Laurent and Members of the Council : A subcommittee of the Shakopee Area Chamber of Commerce recently met with members of the Shakopee Police Department, Minnesota State Highway Patrol , Renaissance Festival , Canterbury Downs , and Valleyfair to discuss a temporary solution to the traffic congestion problems in downtown Shakopee. Although the new Highway 169 bridge and the Highway 101 by-pass will permanently alleviate most traffic problems in Shakopee, it was felt by this group that perhaps something could be done before completion of the major highway improvements in 1993 . The possibility of having a uniformed officer at the intersection of Highways 169 and 101 was discussed, however, due to cost of hiring an additional officer and the set up of the intersection, it was felt that an officer would not be effective. The following options were discussed and are recommended by this group as a positive step towards enhancing the traffic flow in downtown Shakopee: * No left turn on to Holmes Street and Lewis Street when travelling west on Highway 101 between 4 :00 pm and 6 : 00 pm weekdays. It was also recommended that no left turns be allowed on the weekends during the Renaissance Festival as needed during heavy traffic periods. * No parking on the North side of the first block of First Avenue. It was also recommended that striping be painted on the North side of the street to clearly mark the two lanes, one specifically for turning right. Thank you in advance for your time and consideration of this matter. Sincerely, Randy Laurent, President, Shakopee Area Chamber of Commerce 1801 Trunk Hwy. 101 P.O. Box 203 Shakopee, Minnesota 55379 612-445-1660 / OcS MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Directo - G(' SUBJECT: C.R. 18 Speed Study DATE: June 27 , 1990 Attached is correspondence received recently from the Scott County Highway Engineer regarding the traffic speed study that was done by Mn/DOT on C.R. 18 . If you recall, the City Council of Shakopee formally made a request of the County to do this study. As indicated in the Traffic control Order, the recommended speed limit on C.R. 18 from T.H. 101 to C.R. 42 is 55 mph, except for curves and hazards which should be signed according to their appropriate design speeds. The County has total jurisdiction on the speed limits on C.R. 18, through Mn/DOT' s orders. If the City Council disagrees with the recommended speed limits, the County could be so informed but they probably will not revise the speed limits. Staff is recommending that this correspondence be received and filed, along with sending a copy to the C.R. 18 neighborhood group. SCOTT COUNTY well! 6 HIGHWAY DEPARTMENT 600 COUNTRY TRAIL EAST JORDAN, MN 55352-9339 (612) 496-8346 FAX (612) 496-8365 BRADLEY J. LARSON Highway Engineer DANIEL M.JOBE Asst.Highway Engineer-Design DON D. PAULSON Asst.Highway Engineer-Construction June 19 , 1990 Mr. Dave Hutton Shakopee City Engineer 129 East First Avenue Shakopee, MN 55379 Re : Traffic Control Order No . 203 CSAH 42 to TH 101 Cities of Prior Lake and Shakopee 71"✓ Dear ton: Enclosed, as you requested, is a copy of Traffic Control Order No . 203 and a copy of the Mn/DOT Local Street or Highway Speed Limit Authorization. If you have any questions or would like any further information, please contact this office . Sincerely, Bradley J. Larson, P .E . County Highway Engineer BJL/kmg Enc . An Equal Opportunity/Affirmative Action Employer SCOTT COUNTY HIGHWAY DEPARTMENT TRAFFIC CONTROL ORDER Order No. 203 Date December 8 . 1989 Road No . 18 Location CSAH 42 to TH 101 Cities of Prior Lake and Shakopee • Make traffic control changes on the above referenced road. Install as required, 55 Miles Per Hour Speed Limit signs on County Highway No. 18 between County State Aid Highway No. 42 and Trunk Highway 101 in the City of Prior Lake and Shakopee. NOTE : The above speed limits are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates . The roadway described above shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs . Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traffic Control Devices 1986 . Authorized By 154tr%Ib Cour. Highway Aglf- Date Completed 1411- 9. 0 Signed• SOB 4w 00A ��- .JT 29213 (12-78) l 1) 4 11(1)1 STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Page_L of_ 1 Pages LOCAL STREET OR HIGHWAY SPEED LIMIT AUTHORIZATION Road Authority Scott County Datfovember 27, 1989 Road Name or No. County State Aid Highway 18 and County Road 18 Termini of Zone: From Described below To Date of Request October 17, 1989 Kindly make the following changes in speed limits on the above-referenced section. Changes authorized herein are in accordance with Minnesota Highway Traffic Regulation Act, M.S. Chapter 169.14 and applicable subdivisions thereof. County State Aid Highway 18 55 miles per hour between the intersection with County State Aid Highway 42 (134th Street) and the north intersection with County State Aid Highway 16 (Eagle Creek Boulevard). County Road 18 55 miles per hour between the intersection with County State Aid Highway 16 (Eagle Creek Boulevard) and the intersection with Trunk Highway 101. NOTE: The above speed limits are authorized contingent upon curves and hazards being signed with the appropriate advance curve or warning signs, including appropriate speed advisory plates. The roadway described above shall be reviewed for traffic control devices impacted by the authorized speed limits before posting the signs. Warning signs and speed limit signs shall be in accordance with the Minnesota Manual on Uniform Traffic Control Devices 1986. Please Signature of Traffic Engineer Sign HeA �1A�1t.1..�./v Here (3) White— Road Authority (1) Pink — Central Office Traffic (1) Blue— District Traffic Engineer for Road Authority use only Date traffic control devices changed implementing this authorization Month-Day-Year Signature Title MEMO TO: Honorable Mayor and Council FROM: Dennis R. Kraft, City Administrator Gregg Voxland, Finance Director RE: Fiscal Disparities Option for Tax Increment District #3 and #4 DATE: June 29 , 1990 INTRODUCTION: For the past several weeks the City Council has been considering the option of changing the fiscal disparities contribution for Tax Increment District #4 (Canterbury Downs Racetrack) and District #3 (Downtown) from the city as a whole to the District #4 . Tax Increment District #3 (Downtown District) also has its fiscal disparities contribution made by the city-wide tax base. Fiscal disparities taxes received from District #3 are less than 1/10 of those received from the racetrack district. Therefore it is assumed that the policy decision made for district #4 will also apply to district #3 . If the City Council desires to make such a change it is appropriate that it be implemented within the next month. BACKGROUND: A considerable amount of research has been conducted relative to the potential change in the fiscal disparities contribution mentioned above. A review of files and City Council minutes dating back to 1984 indicates that after considerable discussion the City Council decided to utilize Option A which resulted in the entire city tax base making the fiscal disparities contribution for T. I . F. District #4 . The City Council minutes indicated that the staff had recommended that the district (Option B) pay the fiscal disparities contribution but the City Council decided that greater flexibility would result if Option A were to be utilized. Apparently, one of the concerns at that time, was that if the racetrack were to cease paying property taxes the remainder of the tax base in other tax increment districts would be able to provide sufficient increment to service the outstanding debt on the track bonds. For additional background information refer to City Council memos from the March 20, 1990 agenda and the May 15, 1990 agenda. All of the information from those agendas will not be reproduced and included as a part of this memo because of the volume of information involved. On May 22 , 1990 a meeting was held with representative Becky Kelso, Mr. Joel Michael, Coordinator of Legal Services for the House Research Department, Mayor Gary Laurent, Finance Director Gregg Voxland, and City Administrator Dennis Kraft, at that meeting there was a discussion on the options the city could pursue relative to the payment of the District #4 fiscal disparities contribution. It was reiterated that the city could continue to have the entire tax base pay the fiscal disparities contribution for District #4 (Option A) or that the City Council could make a one time irrevocable election to have District #4 pay it' s own fiscal disparities contribution as provided for in Minnesota Statutes Chapter 469 . 177 Subd. 3 . A variation of Option A which the City Council could consider was also discussed. Minnesota Statutes Chapter 469 . 176 Subd. 2 paragraph A clause 4 provides for the city to notify the County Auditor and direct the auditor to pass through excess tax increment to all local taxing jurisdictions, including I.S.D. #720, Scott County and the City of Shakopee. The result of this annual election to pass through increment would potentially result in a slightly lower tax for city taxpayers. This could also potentially result in slightly lower tax for Scott County tax payers. The City and County organizations would not have any more dollars to use. However the availability of additional TIF dollars to the school district would result in a status quo condition. More local property tax dollars (TIF) would go to the school district and less State aid would be received from the State of Minnesota. Also as a result of this pass through there would be fewer dollars flowing in to tax increment accounts. In summary, changing to Option B would result in a lower tax rate for the city wide tax payers and a slightly greater risk that the entire city would have to make up tax revenue shortfalls if the racetrack ceased to pay it' s property taxes. Conversely, remaining with Option A would maintain a slightly higher tax rate for the entire tax base, including the residential tax base, and a slightly lower risk that the entire tax base would have to make up any tax revenue shortfalls if the racetrack ceased paying it' s property taxes. Attached is a letter from Attorney Rod Krass which contains his recollections of why the City Council decided to go with Option A back in 1983 and 1984 when District #4 was put together. Mr. Krass will be in attendance at the City Council meeting and will be available to answer questions on this subject. Also attached is a financial schedule which includes the current status of T. I.F. Districts #1 & #4 and a projection of anticipated balances in these districts for the life of the districts. I would like to emphasis that this is only a projection and that because of the dynamic nature of the property tax base in the City of Shakopee and the persistency of the Minnesota Legislature to change the tax laws very frequently that the projection should not be viewed as being anything more than a projection. The immediate impact on an $80, 000 house in Shakopee would be approximately $22 . 00 less if the decision is made to go from Option A to Option B. If the tax increment district is terminated sooner as a result of maintaining Option A property taxes should be lower for that year. As it can be seen in the attachment from David MacGillivray of Springsted, Inc. dated March 16, 1990 the estimated change in property tax levies as a result of the decision to go from Option A to Option B would be a tax rate going from 122 . 508% law offices Phillip R.Krass*# �RAS (� l 3�/ Robert J.Waltert Dennis L.Monroe \V . • Lachlan B.Muir Barry K.Meyer 5 James B.Croft Jay D.Goldberg — RECEIVE° Colleen M.Trende Mark J Moxness x MON ROS Orlin D Te Slaa chartered UN 27 1990 Trevor R.Walsten Patricia A.Weller Diane M.Carlson : ,- ;7: Patrick J.Sweeney Murray R.Klanc Y Zl'ilAf'�OP;; « *Certified Coil Thal Specialist June 26, 1990 $Aiso.\dmuuYl in Visnmsin x Also Admitted in California tCertifier'Real 1'ropert Lau Specialist +.\I>o Admitted in South Dakota The Honorable Mayor and City Council City of Shakopee 129 East First Avenue Shakopee, MN 55379 Re: Racetrack Tax Increment District - Fiscal Disparities Contribution Our File No. 1373-158 Dear Mayor and Council Members: I met on June 26 with City Administrator Dennis Kraft and City Treasurer Greg Voxland to review the situation regarding the two options the City has in making the Fiscal Disparities Contribution for the Racetrack Tax Increment District. I have looked over, but not reviewed extensively, all of the documents we generated back in 1983 and 1984 in putting together the Racetrack Tax Increment District. James Casserly, then with O'Connor & Hannan, and Dick Graves, also with that law firm, negotiated and did many of the financial projections regarding the Tax Increment District, and Robert Pulscher from Springsted also was involved in the negotiations and made certain recommendations. As you are aware, the City has the option of making the Fiscal Disparities Contribution from the District itself, or allowing the contribution to be made from the rest of the City. I have a recollection of assuming when that issue first arose that we would make the Fiscal Disparities Contribution from the Tax Increment District itself rather than the whole City. However, computations on the effect were then made and it was concluded by the fiscal consultants that the impact on the City as a whole carrying the Fiscal Disparities Contribution was rather minimal, much less than we had assumed. I remember the matter being discussed with then Mayor Reinke and the members of the City Council on at least one occasion. Mayor Reinke personally participated in much of the negotiations in this matter. I believe that the decision made by the City Council in 1984 to have the Fiscal Disparities Contribution made from the City as a whole was based on a conservative approach of making certain sufficient funds were available to pay the bonds supported by the Racetrack Tax Increment District. A second major factor was the minimal effect the projection showed would occur to the rest of the City as a result of it paying the Fiscal Disparities Contribution. Additional factors included the fact that if the Council chose to have the District pay the Fiscal Disparities Contribution, it could not later change its mind and have the City as a whole pay it, but if the Council chose to have the Reply to: Marschall Road Business Center.327 Marschall Road.N.U.Box 216.Shakopee.Minnesota 5537911?lephone:(612)445-5080 FAX(612)445.7640 Southpoint Center.Suite 1100. 1650 Nest 82nd Street.Bloomington.Minnesota 55431'telephone:(612)88:5.5999 FAX(612)885-5969 3 Page -2- June 26, 1990 City as a whole pay that contribution, the Council could later change to having the District itself pay the contribution. Moreover, I recall that there was discussion that if the City Council opted for having the City as a whole make the contribution, the Council could later choose to distribute portions of the Tax Increment to other taxing jurisdictions if the funds were not needed. I, quite frankly, do not recall this issue being particularly controversial and I don't recall the Council having any significant difficulty. My understanding of the Tax Increment Statute, although I have not done specific research on this issue, is that the City Council may choose to switch from the City as a whole to the District making the contribution in question if it deems that to be a better policy for the City. If I can add further light on this subject, please do not hesitate to contact me. Very trul •o • , n KRA & • rs . .A' ERD •hillip R. ' ra s Attorney at Law PRK:mlw ) 30,.../ 0 CO 0 N O Al 0 N 1 V1 .0 O T M N .-1 O T CO ...40 O 01 M M 0 NN .0 O T N 1 (O OI .-1 1 Y O O Al CO .0 N 1 CO N N CO .fl N N 1 CO N 0 CO N 1 .0 1 n .O N 1 T 1 n 1 CO N n eel 1 1 1 T 1 01 1 CO 1 CO N T n 1 A CO 10 1 N O CO O (fl M T 1 O T T 1 O .0 U YO Al Al Al M M N N N N N Al 1 1 Vl n 0. O s-i n CO .0 .-1 01 CO CO 0. T 1 T 1 T Cf, T 0. 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O1 11 N N N N N N N N N N N N N N N N N 41 W 1i 14 N M M M M M M M M M M M M M M M M .i O 45 0 d co co co CO O CO CO CO O CO CO CO CO CO CO O M .co -1 O co 0 0 O a .-4.i a. ..0 Cl)"0 '0 0. Iv O 0' N Al 1 Al .O n CO T O N N Al 1 Aly ^I 0. T T Cr, 0, T T T T T 0 0 0 0 0 0 "'10 44 0 T T T T T 0. T T T T O O O O O O A 0 0 LI U .i 1-1i e41 .-1 . .-1 1-1 .i . 4-11 . N N N N N N y 0 14 N 4 A >5 T O .-1 N M 1 Y1 .O N CO T O .-I N M 1 0) 1.l 14 X CO T 0505040404040'T 00000yl U U P4 a .i .-1 ,-i01 T-1 .i N .I .-Ii i . . .i . i N N N N N 0 SPRINGSTED 1 3 a� • PUBUC FINANCE ADVISORS 85 East Seventh Place. Suite 100 Saint Paul. MN 55101-2143 (612) 223-3000 Fax 612-223-3002 March 16, 1990 Mr. Dennis Kraft, Administrator Shakopee City Hall 129 East First Avenue Shakopee, MN 55379 Re: Fiscal Disparities Election and TIF District No. 4 Dear Mr. Kraft: We have prepared an analysis of two effects of the City changing its fiscal disparities election for TIF District No. 4, Canterbury Downs. At present, the fiscal disparities contribution is made from outside of the district, thereby permitting the district to retain all of the increment income. To change the election would affect the cumulative financial position of the district. A second impact would be to increase the level of taxable valuation of all local jurisdictions and thereby lower their property tax rates. Our objective is to estimate the magnitude of these two impacts. Our methodology to determine the property tax rate changes is to assume the fiscal disparities election occurred for property taxes payable in 1989. Fiscal disparities is probably the most complex property tax law to administer in the state. Projections of future fiscal disparities situations are almost impossible to perform with any accuracy because of the extreme number of factors which will vary over time. Therefore, our approach is to estimate the change in status given the best available information, which is for 1989. We have annually provided the City with an updated analysis of the overall financial condition of its TIF Districts' 1 and 4; TIF District No. 1 is the Kmart District. The last such analysis was done in September 1989. We have updated this September analysis to reflect the two districts' December 31, 1989 cash position, the actual 1989 increment income collections and the rescindment of the supplemental school district levy. The December 31, 1989 cash balance will be amended per footnote C on Schedules A-3 and B-3. Schedules A-1 through A-3 show the current situation with the fiscal disparities contribution coming from outside of the district. Specifically, column 6 of Schedule A-1 is of primary importance. With no change and based on 1989 figures, the City can expect to receive from District No. 4, $1,538,463 per year through 1994. This results in the cumulative financial position found in column 4 of Schedule A-3. Schedules B-1 through B-3 repeat the process with the fiscal disparities contribution being made from the district, thereby revising the district's income downward. Column 6 of Schedule B-1 shows annual increment income at $1,119,466, a reduction of $418,997 per year. This reduction is shown in 1991, the first year such a change would take place. Therefore, the total reduction in increment income over the period 1991-1994 would be $1,675,988. The resulting change in the cumulative situation is found on Schedule B-3. Indiana D"Ce Kansas C'`ce Wisconsin Off ce t35 Ncr:n Penns;i.ar'a Street 6800 College 3cu.e,.aro 500 E.m Grove P..oaa Suite 20'5 Suite 600 Stile 101 Ino anaocks IN »6204.2498 Over'ano Park KS 66211.1533 Eim Grove. WI 53122.0037 (3'7)68-6000 (913)345.8062 (414 782.8222 Fax 317684.6004 Pa, (9'3)345.1770 Fax 414 782 2903 3 "./ Shakopee, Minnesota March 16, 1990 Page 2 The estimate of the change in the property tax rates of the City, County, and School District reflect the situation if the change had been in place for property taxes payable in 1989. Schedules C-1 through C-3 provide the estimated changes in property taxes for the City, County and School District, respectively. Our fiscal disparities model is developed to show first the tax rate situation without the TIF district being established, and then compare the two election options. In this case, we have calculated this initial situation to approximate the actual tax rates in 1989. Table 1 summarizes the results of these estimates: Table 1: Estimated Changes in Property Tax Levies From Optional Fiscal Disparities Elections Estimated Estimated Tax Rate Tax Rate Estimated Rate F.D. Contr. F.D. Contr. Taxing Tax Rate Outside District Inside District Schedule District No TIF District (Option A) (Option B) C-1 City 14.205% 15.007% 14.462% C-2 County 35.585 36.111 35.758 C-3 School District 66.130 67.780 66.660 Other 3.61 3.61 3.61 Total 119.530% 122.508% 120.490% These figures should be viewed as estimates which approximate the situation had it existed in 1989. The City has an additional option rather than changing the fiscal disparities option for granting property tax relief for property owners in the City, County and School District. The City can annually declare a cash surplus in the TIF District and remit the funds back to the County for disbursement to the three jurisdictions. This option permits the City to review annually its capacity to fund its own commitments and capacity to grant tax relief. This flexibility is particularly attractive given the uncertainty regarding the racetrack. Once the fiscal disparities option is chosen it is irreversible. Given a worst-case scenario regarding the racetrack and a change in the fiscal disparities option, the City could find itself raising its own property tax levy to cover its existing debt service obligations. Although I have a previous schedule conflict for the Council's initial discussion of this topic, I would be glad to meet with the Council to fully discuss the City's options. We trust these estimates fully respond to your request. Please feel free to contact us if we can be of any further assistance. Respectfully, C1---12)0-1.) David N. MacGillivray Vice President ris Enclosures 13a" to 120 . 490%. This is based upon actual 1989 tax rates and obviously will change in the ensuing years. The Finance Director has contacted the State Department of Revenue and the Scott County Auditor's office and both have indicated that they would like the City Council to make a decision in July if they would wish to make a change in the method of determining the fiscal disparities contribution for District #4 . Neither entity provided a specific date by when a decision must be made. ALTERNATIVES: 1 . Continue under the provisions of Option A. 2 . Continue with the provision of Option A and consider the pass through of excess increment on an annual basis. 3 . Change from Option A to Option B, a one time irrevocable change. RECOMMENDATION: A wealth of information has been submitted to the City Council on this subject. Also included was the rational utilized by the City Council in 1983 and 1984 in it' s decision to utilize Option A. The conditions under which the Council operated then are different than those which exist today. The present City Council can utilize any one of the above mentioned options. It represents a policy decision that the City Council can make at this time. A decision to go from Option A to Option B will not dramatically decrease property taxes. Likewise a decision to go to Option B will not dramatically increase the likelihood that the entire tax base will be required to pay the fiscal disparities contribution for the track if it is unable to make it' s tax payment. The City Council should discuss this matter, make a decision and direct the appropriate City staff to take the measures necessary to implement that decision. i3 � RESOLUTION # 3241 A RESOLUTION AMENDING RESOLUTIONS #2228 AND #2344 RELATIVE TO TAX INCREMENT DISTRICT #4 BY ADOPTING THE METHOD OF TAX INCREMENT CALCULATION TO BE EMPLOYED AS HEREIN PROVIDED BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA as follows: SECTION I: RECITALS By the terms of Resolution #2228 the Council elected MSA 273.76 Subd.3 clause b hs the method of tax increment calculationbut by Resolution #2344 subsequently adopted and by which Tax Increment District #4 was established, it was determined that it was not: necessary to do so and'nullified the'Council's previous action. The Council desires to change its position and adopt Option B as the method of computing tax increment financing. SECTION II: ADOPTED METHOD OF TAX INCREMENT The method of computing tax increment financing as provided in Resolution #2228 and #2344 shall be according to Option B as provided in MS 469.177 Sudb.3(3)c. SECTION III: REPEAL All previous resolutions inconsistent herewith are hereby repealed. SECTION IV: WHEN IN FORCE This resolution shall be in full force and effect from and after its adoption and publication. Passed in session of the Shakopee City Council held this day of , 1990. Mayos the City of Shakopee ATTEST: City Clerk Prepared and approved as to form this 31st day of May, 1990. Cit Attorney • j3 �' RESOLUTION ii 3243 A RESOLUTION AMENDING RESOLUTION X12553 INSOFAR AS IT PERTAINS TO TIF DISTRICT #3 _ . BY ADOPTING THE METHOD OF TAX INCREMENT CALCULATION TO BE EMPLOYED BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF SHAKOPEE, MINNESOTA. That hereinafter the method of computing tax increment financing be according to Option'B as provided by MSA 469.177 Subd. 3(3) c. This resoltuion shall be in full force and effect from and after its adoption and publication. Passed in _ session of the Shakopee City Council held this of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Prepared and approved this 31st day of May, 1990. Ci y Attorne lac' ATTACHMENT A The Shakopee Fire Department Relief Association pension benefit ( lump sum per year of service) for 1990 shall be as provided for by the formula below with a $5 , 000.00 minimum City contribution with any increase in benefit over $3 ,000.00 funded only by Special Fund surpluses . The benefit for 1991 through 1993 shall be provided by the formula and funded by Special fund surpluses and a $20 ,000 . 00 minimum City contribution with any increase in benefit over $4 , 000.00 funded only by Special Fund surpluses . The benefit for 1994 through 1996 shall be provided by the formula and funded by Special fund surpluses and a $25 , 000 . 00 minimum City contribution with any increase in benefit over $4 , 000.00 funded only by Special fund surpluses . The benefit for 1997 and thereafter shall be provided by the formula and funded by Special fund surpluses and a $30, 000 . 00 minimum City contribution with any increase in benefit over $6 , 000.00 funded only by Special fund surpluses . When the benefit reaches $6 , 000.00 any increase over $6 ,000 .00 shall be funded only by Special fund surpluses and not require a City contribution. If, according to the formula, the benefit for a particular year would drop, the City would contribute funds needed to maintain the benefit level of the previous year and the total City contribution would be figured into the $30,000.00 per year averaging. FORMULA DEFINITIONS At December 31 of each year the credited service shall be equal to : from 0 to 6 months =o years; from 6 months to 1-1/2 years = 1 year; from 1 year 6 mos . to 2 years 6 mos . = 2 years ; from 2 years 6 mos . to 3 years 6 mos. = 3 years ; etc. through 30 years of service. 14 13 Memo TO: MAYOR AND CITY COUNC I FROM: SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION RE: ADOPTING NEW BY-LAWS FOR THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION DATE: JUNE 27, 1990 After studying the present By-laws of the Shakopee Fire Department Relief Association the Association decided to reorganize, clarify and update the By-laws. A By-laws committee was formed and the following document is the product of their effort. The majority of the changes to the By-laws were .of a reoganizing and clarifying nature with no changes in the intent or objectives of the old By-laws. The new By-laws are now easier to read and understand. The major of the changes to the By-laws are the following. ARTICLE IX, Section 5. (a) The amount of time for a member to become Early Vested has been changed from 15 years to 8 years. Attachment A (page 14) A proposed change in the minimum amount the city would contribute to the Relief Association and an increase in the amount of the (lump sum per year of services pension benifit) at which the city, contribution would not be required. The new by-laws have been presented to the Releif Association and were approved by a unanimous vote. e4' � 14-74:= /2(-441-4 EUGENE PASS, PRESIDENT SHAKOPEE FIRE DEPT RELIEF ASSOC. 3 � Sample of surrounding communities yearly contribution and benifit per year of service. 1989 CITY YEARLY CONTRIBUTION BENIFIT PER YR. /SERVICE BLOOMINGTON 1 , 400,000.00 14, 486 . 40* MOUND 50 ,000 . 00 5 , 040 . 00* CHASKA 31 , 000 . 00 2 , 592 . 00* WOODBURY AVERAGE 20 , 000 . 00 1 , 900 .00 CHANHASSEN 15 , 000 . 00 3 , 283 .00* PRIOR LAKE 9 ,000 . 00 1 , 650. 00 SAVAGE 1 1/2 MILL OF TAX RATE 1 , 575 . 00 SHAKOPEE 5 ,000 . 00 1 , 385 . 66 *Figures based on monthly pension for average life expectancy of 74 years ( 24 years after normal retirement at age 50 ) . I3 BYLAWS SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION t 3 � PAGE NO. DEFINITIONS . . . 1 ARTICLE I : OBJECTIVES . • . 1 ARTICLE II : ORGANIZATION 1 ARTICLE III : ELECTIONS AND APPOINTMENTS 2 ARTICLE IV: DUTIES AND RESPONSIBILITIES 3 ARTICLE V: QUALIFICATIONS 6 ARTICLE VI : REINSTATEMENTS , IMPEACHMENTS, DISMISSALS . . 7 ARTICLE VII : MEETING PROCEDURES 8 ARTICLE VIII : FUNDS 9 ARTICLE IX: BENEFITS 10 ARTICLE X: BY-LAWS AMENDMENTS 13 PENSION FORMULAS 14 3 � DEFINITIONS 1 . As used in this document, "The Association" shall refer to the SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION. 2 . As used in this document, "The President" shall refer to the PRESIDENT OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION. 3 . As used in this document, "The Vice President" shall refer to the VICE PRESIDENT OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION. 4 . As used in this document , "The Secretary" shall refer to the SECRETARY OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION. 5 . As used in this document, "The Treasurer" shall refer to the TREASURER OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION. 6 . As used in this document , "The Trustees" shall refer to the TRUSTEES OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION. 7 . As used in this document, "The board" shall refer to the BOARD OF TRUSTEES OF THE SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION. 8. As used in this document, "Member" shall refer to any SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION MEMBER IN GOOD STANDING. ARTICLE I (OBJECTIVES ) Section 1 . This organization shall be known as the SHAKOPEE FIRE DEPARTMENT RELIEF ASSOCIATION. Section 2 . Its objectives shall be a. To provide Pension Benefits to the Members B. To provide Death Benefits to Member' s spouse or family. C. To provide Disability Benefits to the Members. D. To provide Aid to sick or disabled members or survivors of any deceased members . ARTICLE II ORGANIZATION SECTION 1 . The Association shall be composed of active members of 1 4 3 � the Shakopee Fire Dept . or members in good standing on the deferred pension roll , or any member in good standing on the early vested pension roll . SECTION 2. There shall be a BOARD OF TRUSTEES composed of the following: a President, Vice President, a Secretary, a Treasurer, 2 General Trustees , and 3 Statutory ex officio Trustees; the Chief of the Shakopee Fire Department, the Mayor and the City Clerk of the City of Shakopee. SECTION 3 . The order of accountability shall be as follows: 1 . President or President Pro Temp 2 . Vice President 3 . Secretary 4 . Treasurer 5 . Senior Trustee 6 . Junior Trustees SECTION 4 . Special Committees may be formed as deemed necessary by the Association SECTION 5 . The members on the early vested and defered pension rolls shall not have voting rights in the business of the Association. ARTICLE III ELECTION AND APPOINTMENTS SECTION 1 . Election of Officers and Trustees shall be held at the annual meeting of the Association. SECTION 2 . The President, Vice President, Secretary, Treasurer, and Trustees shall be elected; to serve a Three ( 3 ) year term. these terms will be served on a rotating basis. The terms of the President and a Trustee shall be concurrent , the terms of the Vice President and Secretaries shall be concurrent and the terms of the Treasurer and a Trustee shall be concurrent. SECTION 3 . The Treasurer of the Shakopee Fire Dept shall not be the Treasurer of the Shakopee Relief Association. SECTION 4 . If a vacancy ( other than a vacancy caused by removal for cause of an officer or trustee) occurs during the term of any officer or general trustees, the remaining members of the board of trustees shall elect a member of the association to serve for the unexpired term of the vacated position. SECTION 5 . If a officer or general trustee is removed from office per ARTICLE VI SECTION 1 , his/her replacement, elected at the same special meeting, shall serve out the unexpired term of the removed officer or trustees. 2 3 `- SECTION 6 . A person who has been properly qualified shall be appointed to membership in the association by the Board of Trustees . SECTION 7 . All elected officers and committee members shall assume their respective positions, duties, and responsibilities after the annual meeting at which they where elected. ARTICLE IV (DUTIES , RESPONSIBILITIES ) SECTION 1 . The duties and responsibilities of the Board of Trustees are: a) The members of the Board shall act as trustees with a fiduciary obligation to the members of the association, to the City of Shakopee, and to the State of Minnesota. b) The Board of Trustees shall meet at least 4 times during the year. c ) The Board shall prepare modes and plans for the safe and profitable investments of the unappropriated funds of the association, and whenever loans or investments are made, to investigate and pass upon the securities offered and to attend to the drawing and execution of the necessary papers . d) The Board shall order an audit of the books and accounts of the secretary and the treasurer annually, according to law, and shall submit a written report on the condition of the association to the members at the annual meeting. e) The Board shall have exclusive control of investments for the Association funds , in conformance with State Statutes. f) The Board shall conduct an investigation to determine if a applicant is physically and mentally sound, so as to prevent unwarranted risk of liability of benefits , to the Association. SECTION 2 . The duties and responsibilities of the President are : a) To call and preside at all Association meetings ; to preserve order; to decide all points of order that may arise (Roberts Rules of Order Newly Revised Shall Prevail ) His/hers decisions are 3 subject to an appeal by the members of the Association. b) To see that all subordinate officers execute their obligations and duties to the best of their abilities . c) He/she shall countersign all checks issued by the Treasurer and all other Association documents which requires his/her signature. d) He/she shall be a member of all committee. e) To enforce the By-laws of the Association to the best of his/her ability and to have a general supervision over all the affairs of the Association. f) To be bonded, prior to entering office, in such amount and with such sureties as may be required and approved by the board of Trustees. This bond will be paid for from the Special Fund of the Association. g) He/she shall receive such salary as may be fixed by the board of trustees , subject to approval of the Association, and payable from the Special Fund of the Association. h) He/she shall be an active member of the Shakopee Fire Department. i ) To obey all Laws pertaining to the Association. SECTION 3 . The duties and responsibilities of the Vice President are: a) to assume the duties of the President in his/her absence. b) To sign all Association documents which requires his/her signature. c) To oversee the functions of all committees. He/She shall also, if necessary, assume responsibility for the completion of these committees responsibilities . d) To be present if possible , at all association functions. e) He/she shall be an active member of the Shakopee Fire Department. f) To obey all Laws pertaining to the Association. SECTION 4 ) The duties of the Secretary are: a) To keep a true and accurate record of the proceeding of all meetings of the association and of the Board of Trustees . 4 13 � b) To keep a correct record of all amendments. alterations and additions to the Articles of incorporation. c) To keep a roll of membership, with the date of joining , resignation, and discharge, leaves of absence, dues and assessments paid and relief or pensions furnished. d) To give one day due notice of all special meetings of the association and of the board of directors. e) To send written notice by registered letter of dues due date at least 20 days prior to due date to all persons on the deferred or early vested pension rolls. Notice to be sent to last available address . f) To receive all moneys due the association and pay the same over to the Treasurer, taking a receipt from the Treasurer. g) To sign all orders for payment issued to the Treasurer, and jointly with the Treasurer, prepare and file all reports and statements required by law. h) To be bonded, prior to taking office, in such amount and with such sureties as may be required and approved by the board of trustees . This bond will be paid for from the Special Fund of the Association. i ) To keep these records open for inspection by any member of the association at reasonable times and places . j ) To be present if possible, at all association functions . k) He/she shall be an active member of the Shakopee Fire Department. 1 ) To obey all Laws pertaining to the Association. SECTION 5 . THE DUTIES OF THE TREASURER ARE: a) To receive from the Secretary all funds belonging to the association and hold them subject to the order of the President. b) To keep separate and distinct accounts of the Special and General Funds. c) To prepare for each meeting of the Board of Trustees, a report of the assets and liabilities of each fund. d) To prepare for each meeting of the Association, a report of the assets and liabilities of each fund, and upon request, provide a copy to any member. 5 13 �✓ e ) To be bonded, prior to entering office, in such amount and with such sureties as may be required and approved by the board of Trustees . This bond will be paid for from the Special Fund of the Association. f) To prepare and file jointly with Secretary all reports and statements required by law. g) To sign all checks and all Association documents which require his/her signature. h) To receive such salary as may be fixed by the board of trustees , subject to the approval of the association, to be paid from the Special Fund of the association. i ) To be present if possible, at all association functions . j ) He/she shall be an active member of the Shakopee Fire Department. k) To obey all Laws pertaining to the Association. SECTION 6 . THE DUTIES OF THE GENERAL TRUSTEES ARE: a) To be present if possible, at all association functions . b) He/she shall be an active member of the Shakopee Fire Department. c) To obey all Laws pertaining to the Association. SECTION 7 . THE DUTIES OF THE ACTIVE MEMBERS ARE: a) To be present if possible, at all association functions. b) To pay to the association annual dues of $3 .00 payable on or before the date of the annual meeting of the association each year. c) He/she shall be an active member of the Shakopee Fire Department. SECTION 8. THE DUTIES OF THE MEMBERS ON THE DEFERRED PENSION ROLL ARE: a) To pay to the association annual dues of $3 .00 payable on or before the date of the annual meeting of the association. SECTION 9 . THE DUTIES OF THE MEMBERS ON THE EARLY VESTED PENSION ROLL ARE: a) To pay to the association annual dues of $3 .00 payable on or before the date of the annual meeting of the association. 6 136' ARTICLE V (QUALIFICATIONS) • SECTION 1 . Qualifications for Membership a) Be a member in good standing of the Shakopee Fire Department. b) To submit a written application and pay a $3 .00 application fee. c) To pay dues with in thirty ( 30 ) days of due date. d) To be a member in good standing on the early vested pension roll or the deferred pension roll . SECTION 2 . Qualifications for membership on the early vested pension roll . a) A member who has served for more than Eight ( 8 ) years, but less than twenty ( 20) years, as an active member of the Shakopee Fire Department, may retire from the Shakopee Fire Department and be placed on the early vested pension roll . b) Must pay dues within thirty ( 30 ) days of due date.Failure to do so will result in forfeiture of pension. SECTION 3 . Qualifications for membership on the deferred pension roll . a) A member of the association who has served in the Shakopee Fire Department for at least twenty ( 20 ) years , but has not reached the age of fifty ( 50 ) years may retire from the Shakopee Fire Department and be placed on the deferred pension roll . b) Must pay dues with in thirty ( 30) days of due date. Failure to do so will result in forfeiture of pension. ARTICLE VI (REINSTATEMENTS, IMPEACHMENTS, DISMISSALS) SECTION 1 . Impeachments . a) A general trustee or officer may be removed from office. b) Cause for such removal shall include, but not limited to, the breach of duties as set forth in Articles IV and V of these bylaws . / 3 c) Any or all elected officers may be removed by a 2/3 vote of voting members present at a special meeting called for that purpose . d) Notice of the meeting at which the impeachment is to be considered shall be given to each member and shall include the purpose of the meeting. e) The officer(s) shall be furnished with a statement of the particular charge( s) at least five ( 5) days before the special meeting. f) The officer(s) shall be given an opportunity to defend themselves against each charge at the special meeting. SECTION 2 . Dismissals . a) Any member of the association who fails to pay the dues within thirty ( 30) days of the time when such payment was due, stands suspended from membership and forfeits all rights and benefits thereunder by such non-payment without any action by the association, or any association officer. b) Any member who fraudulently claims benefits from,or attempts to defraud, or defrauds the association may be removed from membership status (dismissed) after a formal hearing by the board of trustees to substantiate and clarify the charge( s) against the involved member with a report given at a special meeting called for that purpose. A 2/3 vote of the associations voting members present at this special meeting is required for dismissal . The charge( s) against said member shall be made in writing and submitted to the Secretary at least one month before the formal hearing by the Board of Trustees. A copy of said charge(s ) shall be served upon said member at the same time it is presented to the secretary. This dismissed member shall forfeit all further rights to benefits from the association. Section 3 . REINSTATEMENT a) Any suspended or dismissed member can only be reinstated upon there application in writing, presented at a regular or special meeting of the association, accompanied by a sum of money equal to what he would have been required to pay to the association during the period of suspension had he not been suspended, plus a reinstatement fee of $3 . 00, upon the favorable vote of 2/3 of the voting members present. If the reinstatement is unsuccessful the money shall be returned to the applicant. ARTICLE VII 8 r3 MEETING PROCEDURES Section 1 . The annual meeting of the association, for the election of officers and trustees , and other business , shall be held on the third Monday of January in each year. Section 2 . Special meetings of the association or the Board of Trustees may be called by the President or 2 members of the board of trustees , or 6 or more members of the association. Members or trustees shall be notified by the Secretary of such special meetings and the object of the meeting shall be contained in such notice. This notice shall be given one ( 1 ) day prior to the special meeting. Section 3 . A majority of the board of trustees then in office , and 60% of the members of the association shall constitute quorums for the transaction of business at their respective meetings . Section 4 . Roberts Rule of Orders, Newly Revised, shall prevail at all Association meetings for matters not specifically covered by these by-laws . Section 5 . The Order of Business shall be: 1 . Call to order 2 . Roll call 3 . Reading of minutes of previous meeting 4 . Reading of reports and minutes of board of trustees' meetings 5 . Reports of officers 6 . Nominations for membership 7 . Reports of special committees 8 . Unfinished business 9 . Election of officers of trustees (annual meeting) 10 . New business 11 . Adjournment ARTICLE VIII FUNDS Section 1 . The funds received by this association from dues, fines , application fees, entertainments and other miscellaneous sources shall be kept in the General Fund of the association and may be disbursed for any purpose reasonably related to the welfare of the association or its members , as authorized by a majority of the voting members present and voting at any annual or special meeting of the members . Section 2 . All funds received by the association from any tax 9 13 �' sources , and all funds or property donated or granted to the association for the benefit of this fund shall be kept in the Special Fund of the association and shall not be disbursed for any purpose except those specifically authorized by law. Section 3 . All salaries paid for administrative purposes will be fixed by the board, subject to the approval of Association, and payable from the special fund of the association. Section 4 . The board shall authorize all disbursements from the special fund of the association. Section 5 . The Association members shall authorize all disbursements from the General fund of the association. Section 6 . No disbursement of funds of this association shall be made except by checks drawn by the Treasurer and countersigned by the President. Section 7 . All money belonging to this association shall be deposited to the credit of this association in such banks, trust companies, savings and loan associations or other depositories as the board of trustees may designate. ARTICLE IX BENEFITS SECTION 1 . APPLICATION FOR BENEFITS a) All applications for relief or pension benefits shall be made in writing on forms furnished by the Secretary. b) All applications for disability benefits shall be submitted to the board of trustees at a regular or special meeting of the board. The application shall be accompanied by a certificate from the attending physician or surgeon setting forth the nature of the illness or injury, the cause and duration thereof, the length of time the applicant has been unable to preform the duties of a firefighter, and an estimate of the time at which the applicant will be able to return to his duties as a firefighter. c) All applications for pensions shall be submitted to the board of trustees at a regular or special meeting of the board. d) All applications for pensions shall state the age of the applicant, the period( s) of service in and the date of retirement from active duty in the Shakopee Fire Dept. , the length of time he has been a member of the association, and such other information as the board of trustees may require. e) No benefits or pensions shall be paid until the application therefor has been approved by a majority vote of the board of 10 / j trustees. The boards decision shall be subject to the appeal by the members of the Association. f) No other benefits shall be paid to or on behalf of any member who has received a service pension. g) For purposes of computing benefits of pensions payable under Articles IX, section 2 and 3 , a "year of service" shall be defined as a period of 12 full months of active duty in the Shakopee Fire Dept. , beginning on the date when the member became an active firefighter in said Fire dept. . If a member' s period of active service has not been continuous , parts of years may be added together to compute full years. Section 2 . Disability Benefits a) If a member of this association shall become totally and permanently disable, to the extent that a physician or surgeon acceptable to the board of trustees shall certify that such disability will permanently prevent said member from performing his duties in the Shakopee Fire Department, the association shall pay to such member the amount as calculated by the formula provided in Attachment A, for each year that he served as an active member of the Shakopee Fire Department . If a member who has received such a disability pension should subsequently recover and return to active duty in the Shakopee Fire Department, any amount paid to him as a disability pension shall be deducted from his service pension. Section 3 . DEATH BENEFITS a) Upon the death of any member of the association who is in good standing at the time of his/her death, the association shall pay to the beneficiary, as named in the most current relief association beneficiary form, the amount as calculated by the formula provided in Attachment A, for each year that he/she served as an active member of the Shakopee Fire Department. Section 4 . PENSIONS a) The association shall pay to each member who shall have served as an active firefighter in the Shakopee Fire Department for a period of twenty ( 20 ) years or more prior to his resignation from said Fire Department, and who has reached the age of Fifty ( 50) years or more, and who has been a member of the association for at least ten ( 10) years, the amount as calculated by the formula provided in Attachment A, for each year that he has served as an active member of the Shakopee Fire Department. b) A member of the association who shall have severed in the Shakopee Fire Department for at least twenty ( 20) years, but has not reached the age of Fifty ( 50) years may retire from said Fire Department and be placed on the deferred pension roll . When he 11 reaches the age of Fifty ( 50) years, and provided that at that time he has been a member of the association for at least Ten ( 10) years, upon application therefore he shall be paid the amount as calculated by the formula provided in Attachment A for each year that he served as an active member in the Shakopee Fire Department. During the time that a member is on the deferred pension roll , he shall continue to pay his dues , and he will not be eligible to receive any of the benefits provided for in Article IX Section 2 . c ) Pensions payable to members on the deferred pension roll shall be based on the amount payable per year of service in effect at the time of retirement. d) During the time that a member is on the deferred pension roll , the association shall add to the amount payable to such member interest, compounded annually, at the rate actually earned on the assets of the Special Fund, but not to exceed 5% per year. e) No less than Thirty ( 30) days before becoming eligible to receive a lump sum pension, a member of this association may make an irrevocable election that such pension shall be paid to him in a number of annual installments , If the member who has made such an election dies before all of his pension has been paid to him, any amount thereof remaining unpaid will be paid, in a lump sum, to his/her beneficiary. The association shall add interest, compounded annually, at the rate actually earned on the assets of the Special Fund, but not to exceed 5% per year to the unpaid amount of installments owed to any member. Section 5 . Early Vested Pensions a) If a member shall have served for more than Eight (8) Years , but less than Twenty ( 20 ) years as an active firefighter in the Shakopee Fire Department, he/she may retire from the Fire department and be placed on the early vested pension roll . When he/she reaches the age of Fifty ( 50) years, and provided that at that time he has been a member of the association for at least Eight (8) years, he/she shall upon application therefor, be paid in the following manner: 1 . For active duty of more than Eight ( 8 ) years, but less than Nine (9 ) years 52% of the amount per year of service which would have been earned, had the member served for Twenty ( 20 ) year or more; 2 . For active duty of more than Nine ( 9 ) years , but less than Twenty ( 20) years , 4% of the amount per year of service which should have been earned, had the member served for Twenty ( 20 ) years or more, shall be added to all years of service for each additional year of service between 9 and 20 years . 3 . During the time that any member is on the early vested pension roll ,he/she shall continue to pay their dues , and he/she will not be eligible to receive any of the benefits provided for 12 in Article IX. 4 . Pension payable to members on the early vested pension roll shall be based on the amount payable per year of service in effect at the time of such early retirement. ARTICLE X AMENDMENTS Section 1 . Amendments a) No amendments shall be made to these bylaws unless proposed at a regular or special meeting , at which time the amendments shall be referred to a special committee who shall present a report at the next regular or special meeting, which will be held within Sixty (60) days . b) All members shall receive a copy of the proposed amendment(s) , by mail , at least Ten ( 10) days prior to meeting at which the amendment(s ) are to be voted on. c) Any proposed amendment may be adopted by a 2/3 vote of the association members providing a quorum is present . d) If the amendment( s ) shall change the amount of benefits of pensions, approval of the Shakopee City Council must be obtained before such change may take effect. 13 l 3 ATTACHMENT A The Shakopee Fire Department Relief Association pension benefit ( lump sum per year of service) for 1990 shall be as provided for by the formula below with a $5 , 000 . 00 minimum City contribution with any increase in benefit over $3 ,000 . 00 funded only by Special Fund surpluses . The benefit for 1991 shall be provided by the formula and funded by Special fund surpluses and a $20 , 000. 00 minimum City contribution with any increase in benefit over $4 ,000. 00 funded only by Special Fund surpluses . The benefit for 1994 shall be provided by the formula and funded by Special fund surpluses and a $25 , 000. 00 minimum City contribution with any increase in benefit over $4 , 000 .00 funded only by Special fund surpluses. The benefit for 1997 and thereafter shall be provided by the formula and funded by Special fund surpluses and a $30 , 000 .00 minimum City contribution with any increase in benefit over $6 , 000. 00 funded only by Special fund surpluses . When the benefit reaches $6 ,000.00 any increase over $6 ,000 .00 shall be funded only by Special fund surpluses and not require a City contribution. If, according to the formula, the benefit for a particular year would drop, the City would contribute funds needed to maintain the benefit level of the previous year and the total City contribution would be figured into the $30 , 000. 00 per year averaging. FORMULA DEFINITIONS At December 31 of each year the credited service shall be equal to : from 0 to 6 months =o years ; from 6 months to 1-1/2 years = 1 year; from 1 year 6 mos . to 2 years 6 mos. = 2 years ; from 2 years 6 mos. to 3 years 6 mos. = 3 years ; etc. through 30 years of service. 14 letao=projected assets to end of current year let a=persons with 1 years of service b= II " 2 „ „ C= ,, ,, 3 II „ II d „ „ 4 „ ,, „ e ,, ,, 5 II II „ f ,1 ” 6 „ „ „ g II II7 II „ II h „ „ 8 „ „ „ iII It9 f, II It jII „ 10 ” II k „ 11 „ It le 1 II „ 12 „ „ m II „ 13 „ II II n ,, „ 14 „ II II o II „ 15 „ II I, P ,, „ 16 „ ,, q „ „ 17 „ ,, ✓ ,, „ 18 „ /I II s „ „ 19 „ I, ,,t ,, „ 20 „ „ u „ „ 21 „ ,, ✓ ,, „ 22 „ II II W ,, „ 23 „ It II X II „ 24 „ II II y II „ 25 „ I, ,, z ,, „ 26 „ /I II A „ „ 27 ” „ II B „ „ 28 „ ,,C I, „ 290 „ „ II D „ „ 30 „ II II Divide projected assets to December 31 of current year by accrued liability (% of full pension) per years of service projected to December 31 of current year per man to get amount of pension per year of service for current year. 00 - [ .60a+ 1 . 24b + 1 . 90c + 2 . 60d + 3 . 34e + 4 . 10f + 4 . 92g + 5 . 76h + 6 . 66i + 7 . 60j + 8 . 58k + 9 . 621 + 10 . 70m + 11 . 84n + 13 . 40o + 14. 28p + 15 . 60q + 16 . 98r + 18 .44s + 20t + 21u + 22v + 23w + 24x + 25y + 26z + 27A + 28B + 29C + 30D] = person per year of service for current year. 15 t/ i3 Cumulative years of accrued liability and % thereof based on a pension amount of $100 .00 per year of service. Tabulation below is based on Minnesota State Statutes 69 . 771 , SUB. 2 . Cumulative year Accrued Liability % 1 60 60 2 124 62 3 190 63 . 33 4 260 65 5 334 66 .8 6 410 68 . 33 7 492 70. 29 8 576 72 9 666 74 10 760 76 11 858 78 12 962 80. 17 13 1070 82 . 31 14 1184 84 . 57 15 1304 86 .93 16 1428 89 . 25 17 1560 91 . 76 18 1698 94 . 33 19 1844 97 .05 20 2000 100 21 AND THEREAFTER 100 addition 100% per year 16 /SC. TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Payment of Second $25,000 To Murphy's Landing for 1990 DATE: June 28, 1990 Introduction A memo has been requested concerning funding for the second $25,000 for Murphy's Landing in 1990. Background Council previously had concerns regarding the effect of the state aid cuts on the 1990 budget and also the attached Resolution No. 3219 specified review of any further payments after $25,000 for 1990. Council has dealt with the state aid cuts by directing the preparation of a budget amendment to offset the loss of state by reducing appropriations for the Housing Inspector position and the Police Sergeant position. The payment of the second $25,000 to Murphy's Landing for 1990 is provided for in the 1990 General Fund budget. Council may want to review the original expectations for which funding was granted beginning in 1989 and the status of those expectations. l3 � RESOLUTION NO. 3219 A RESOLUTION AUTHORIZING THE PAYMENT TO MINNESOTA VALLEY RESTORATION PROJECT, INC. AS HEREINAFTER PROVIDED WHEREAS, the City of Shakopee has engaged in Minnesota Valley Restoration Project, Inc. to manage and operate Murphy's Landing in Shakopee for and in behalf of the City for a period of five years; and WHEREAS, The Minnesota Valley Restoration Project, Inc. , hereinafter referred to as MVRP, has certain immediate financial obligations that must be paid; and WHEREAS, the City will commit up to $50, 000 towards the operation expenses for the calendar year of 1990. THEREFORE, BE IT RESOLVED BY THE SHAKOPEE CITY COUNCIL that it hereby commits up to $50, 000 for payment to MVRP for the reasons above stated; and BE IT FURTHER RESOLVED that said financial support shall be paid as follows: 1) $12 , 500 now 2) $12 , 500 on June 30, 1990 and subsequent payments shall be reviewed at that time. 3) after passage of this resolution BE IT FURTHER RESOLVED that all things necessary and proper to carry out this resolution are hereby authorized done. Passed in regular session of the City Council of the City of Shakopee this 3rd day of April, 1990. Mayor o 1Of Shakopee 71/ ATTEST: Cit C erk Prepared and approved as to form this -3rd day of April, 1990. Cit ttorney MEMO TO: Dennis R. Kraft, City Administrator / CI FROM: Barry A. Stock, Assistant City Administrator 3 RE: 1990/91 Strategic Plan DATE: June 22 , 1990 INTRODUCTION: On June 5, 1990 the Shakopee City Council identified the top nine issues facing our community. At the direction of City Council , staff has attempted to identify objectives for each of the issues in completing the 1990/91 strategic planning process. BACKGROUND: Several weeks ago, City Council and staff met to discuss the major issues facing our community. After much discussion, the City Council identified the top nine issues facing our community. These issues were ranked in order of priority. Staff then took each of the issues identified by City Council and structured goals for the City of Shakopee. Upon formulating the issues in to goals, staff attempted to identify objectives for reaching our goals. Shown in attachment #1 is the 1990/91 Strategic Planning Analysis listing the goals and subsequent objectives. Staff would like to request that the City Council review the strategic planning analysis as prepared by staff. Upon receiving the input from City Council regarding additional objectives, deleting objectives proposed by staff or amending objectives it would be appropriate to either approve the 1990/91 Strategic Planning Analysis as amended or direct staff to make changes as suggested and bring the item back to City Council at their next meeting for final review and approval. ALTERNATIVES: 1 . Approve the 1990/91 Strategic Planning Analysis as drafted. 2 . Amend the 1990/91 Strategic Planning Analysis and move it ' s adoption. 3 . Amend the 1990/91 Strategic Planning Analysis and direct staff to submit the analysis back to City Council for their final approval at their next meeting. 4 . Table further action pending further information from staff. STAFF RECOMMENDATION: Staff recommends alternative #1 . ACTION REOUESTED: Move to approve the 1990/91 Strategic Planning Analysis as submitted. 3 1990/91 STRATEGIC PLANNING ANALYSIS Goal #1 - To eliminate over crowding in City Hall, to meet handicapped accessibility standards and to improve the community' s image, construct a new city hall. Objectives 1. Identify a building site by August, 1990. 2 . Hire an appraiser to determine land or existing building and land cost with appraisal completion date schedule for September, 1990. 3 . Solicit the services of an architect to assist in determining project cost and design with a final report complete by October, 1990. 4 . Determine how the project will be financed by October, 1990 . 5. If Council wishes to hold a referendum on the project schedule referendum for November, 1990. 6. Appoint a citizens advisory committee to provide support for the project by September, 1990. 7 . If referendum is pursued and it passes, complete final design and solicit construction bids by February, 1991. 8 . Award the contracts for construction services by March, 1991. 9 . Complete project by July, 1992 . Goal #2 - To provide for the orderly development of Shakopee, complete, adopt and implement the comprehensive plan and subsequent amendments to the City Code. Objectives - 1. Secure City Council approval of the Comprehensive Plan by August, 1990. 2 . Secure Metropolitan Council approval of the Comprehensive Plan by November, 1990 . 3 . Provide the necessary staff resources to complete a major overhaul of the Zoning Ordinance by the fall of 1991. 3 � Goal #3 - Develop a program which will improve internal and external communications as well as the community' s image. Objectives - 1. Quarterly distribute a Community newsletter to Shakopee residents using bulk-rate mail. 2 . Set up a formal press release program which would be utilized to announce positive events occurring in our community. 3 . Continue to have Mayoral and Council representation at as many public functions as possible. 4 . Develop a citizenship program which recognizes extraordinary examples of volunteerism or community support and have an awards banquet or similar event to recognize those individuals. 5. In addition to the employee picnic, annually conduct an open house for City Hall and Public Works/Police buildings. This program would allow Council to informally mix with City personnel and give Council a better understanding of the employment classifications and corresponding job duties and responsibilities. 6 . Semi-annually conduct a one hour worksession with department heads to discuss objectives, issues and problems. Goal #4 - Develop plans and programs which will stimulate industrial development. Objectives - 1. Continue to work with the Chamber to retain our existing industries working towards a positive working relationship between all parties and developing an awareness amongst our existing industries that the City of Shakopee is concerned about their well-being and problems that they may be experiencing. 2 . Work with other communities in Scott County to create an Economic Development Coaltion. Said coalition would be able to obtain membership in the Twin Cities Certified Development Corporation. Said membership would provide access and development assistance to small businesses interested in low interest loans. Fees collected from loans processed would generate revenues for the Development Coaltion that could be that could be utilized to market the Scott County Area. 3 . Develop an Economic Development Activity Report that could be distributed to brokers and realtors on a semi-annual basis. Goal #5 - To improve the economic vitality of the Downtown area, develop plans and programs for the elimination of downtown blight and the rehabilitation of the area. Objectives - 1. Continue to support the Downtown Rehab Grant program through 1991 at its current level of financing commitment. ($50, 000 total available funds) 2 . Hire a consultant to analyze the redevelopment potential of the existing buildings in the Downtown Area developing a property inventory rating the preservability of the existing buildings in terms of cost and market conditions. 3 . Following the completion of the property inventory, hire a consultant to analyze the parking needs in the Downtown area and subsequent development costs associated with suggested improvements. 4 . Consistent with the direction set forth in the proposed comprehensive plan maintain the location of the City Hall within the Downtown or Institutional Area. 5. Work with the County to maintain the location of all County Services presently provided at the Courthouse within the institutional area. 6. Encourage and support the development of high density multi- family development within or adjacent to the Downtown and Institutional areas. 7 . Establish a program to acquire non conforming uses identified in the property inventory analysis as they become available on the market. 8 . Acquire the railroad depot and offer it for sale to a developer interested in rehabilitation and relocation to a site within the B-3 zoning district. Goal #6 - Develop a program which will ensure that quality services are being provided to Shakopee residents at the lowest possible cost. Objectives - 1. Continue to practice the frugal budgeting practices that City Council and City Staff have been accustomed too. 13 � 2 . Have each department head meet with their employees in a one hour meeting to brainstorm on methods for reducing costs and increasing revenues. Assemble all ideas and have a one hour worksession with City Council and Department heads to continue brainstorming session and adopt specific ideas for implementation. 3 . Continue to inform residents of our fiscal disparity dilemma and continue to lobby on this issue whenever the opportunity arises. 4 . Pursue local, state and federal grant programs whenever it is economically prudent to do so. 5. Periodically evaluate whether equality services are being provided at a reasonable cost. Goal #7 - Develop plans and programs which will provide quality park and recreation programs, services and facilities to our residents. Objectives - 1. Provide necessary staff support to provide smooth transition from the Joint Rec. Board to the newly established Park and Recreation Advisory Board. 2 . Continue to encourage community organization commitment to developing our parks. 3 . Take steps to ensure that all organizations or individuals are recognized publicly for their financial contributions or in- kind support. 4 . Encourage the Park and Recreation Advisory Board to develop financing mechanisms which support program expansions and new park development. Goal #8 - Develop programs which will provide for the enforcement of the City Code and a means to ensure code compliance in those cases where violations are apparent. Objectives - 1. Amend the City Code where it is no longer effective in terms of enforcing code compliance. 2 . Hire a code enforcement officer in 1991 to handle both zoning violations and nuisance complaints that are commonly referred to the police department. � 3 � Goal #9 - Develop programs or policies which will foster intergovernmental cooperation in an effort to reduce overlapping responsibilities and sharing information which may reduce the financial impact on the various taxing jurisdictions in our area. Objectives - 1. Continue to have a Council liaison in attendance at the County and School Board Meetings. 2 . Conduct an annual joint meeting with the School Board and to discuss capitol improvement issues and the financial condition of the various jurisdictions given their taxing abilities. 3 . Conduct an annual meeting of the administrative directors (Dept. heads) from the County, City and School in an attempt to identify areas where duplicative services are being provided in an effort to consolidate services whenever possible and reduce costs. CONSENT TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: Declaring Property Surplus for Sale DATE: June 27, 1990 Introduction Council is requested to declare certain property surplus in order for it to be sold at auction. Background Shakopee has been selling its old vehicles at the Hennepin County auctions for many years with good results. Council action to declare property surplus is need in order to dispose of old vehicles. The 1945 OshKosh has previously been declared surplus, staff requests that Council declare the below listed vehicles also surplus so that they may be sold this year. 1955 Willys Jeep #SN2535 1955 Willys Jeep #SN79886 (junk) 1984 Ford LTD #1FABP43G2E2155291 (old Public Works car) 1982 Ford Fairmont #1FABP21S1CK116670 (old staff car) 1987 Chev Caprice #1G1BL5168HX200149 (old Squad) 1981 Olds Cutlass #1G3AR69AXBM467916 (old Engineer's car) The Sewer Fund bought a new 1 ton dump truck this year to replace a 1983 Jeep CJ5. The Public Works Director has requested to keep the CJ5 and sell the two 1955 Willys Jeeps instead. There is another 1987 Chev Caprice which was retired as a squad car this year. There are seven auction slots assigned to Shakopee for 1990 so one vehicle will have to wait until the 1991 auctions. This Chev appears to be in the best shape of all the cars and therefore staff is suggesting that this car be keep out of this years auction with the following possible uses; 1. Dead storage with possible recall if a squad is totaled. 2. Allow car to be used until the 1991 auctions. Recommendation Authorize the second 1987 Chevrolet to be used by staff including the periodic use by the custodial staff until the 1991 auction and declare the other vehicles surplus. Action Requested Move to declare the following vehicles surplus property and disposed of at auction; 1955 Willys Jeep #SN2535 1955 Willys Jeep #SN79886 1984 Ford LTD #1FABP43G2E2155291 1982 Ford Fairmont #1FABP21S1CK116670 1987 Chev Caprice #1G1BL5168HX200149 / 3 1981 Olds Cutlass #1G3AR69AXBM467916 Move to allow staff to use the 1987 Chevrolet #0707 until the 1991 auction. * I-- I-• * I--I-. * N * I-.. * 1-4 * r * 1-• * 4-.I-. * 4-. * 1--r h-- / ` * V V 34 V V 34M. 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CO 0 Z c+ N i\1 � O\ - W c+ C) a ? 0 C) 0 y (=D = N H {Pr Il W (D \ACO HO O O • 1-3cna K 0 I 1 4--\n I-' (D a Nw Nww CX) tri -1 OD w 1O VO ti NONO\vfCO C, � 0Q\N0 - Chi CJ 0 til I--' ODC • 0 0 0 Z 0 = a < t13 CD O CD Di c+ C) 0 3 9 fel N n A- a w V a 0 Y w N W O N ' � O c F:R IT ebitsiirr 63, Memo To: Dennis R. Kraft, City Administrator From: Marilyn Remer, Personnel Coordinator Re: Probation Termination for Donna Hyatt Date: June 15, 1990 Introduction Donna Hyatt, Police Clerk Typist II, has successfully completed the required six-month probationary period. Background Donna was hired a Clerk Typist II on December 4, 1989 and received 22 years service credit for previous experience. All appointments are subject to a probationary period of six months. Tom Steininger, Police Chief, has completed the six-month evaluation and recommends the probationary status be terminated effective June 4, 1990. Action Requested Move to terminate the probationary status of Donna Hyatt effective June 4, 1990. /3L TO: Dennis R. Kraft, City Administrator FROM: Gregg Voxland, Finance Director RE: ISD 720 Referendum and TIF Revenues DATE: June 28, 1990 Introduction City Council and the School Board need to reach an agreement if TIF revenues due the 1989 school referendum is to be remitted to the schools. Background The City Council and the School Board had reached an agreement on remitting TIF revenues due to the School referendum back to the school based on the previous approved referendum. It appears to me that due to the very specific wording of the agreement based on the previous referendum, that the agreement for remitting TIF revenue is no longer in effect. Therefore, the two bodies would have to reach a new agreement before TIF revenues due to the referendum could be remitted to the school district. Please see attached ballot from the 1989 referendum. There appears to be three ways to calculate how much TIF revenue to send to the school district once an agreement is reached. One is to take the ballot rate of 18.328% as a percent of the total tax rate of 101.304% which equals 18.09% and apply that to the TIF tax collections. Assuming that all parcels paid their taxes, the City would remit $505,767 to the School District. Second method would be to take the actual referendum levy of $1,880,000 (as shown on the ballot) as a percent of the total school levy of $6,602,627 which equals 28.48%. Apply that percentage to the school tax rate of 45.748% for a rate of 13.029% which is then applied to the TIF tax collections yielding an amount of $359,540 to remit to the school assuming again that all tax bills were collected. The third method is to figure what the school tax rate would have been without the referendum (26.468%) , subtract that from the total school rate (45.748%) , and apply the result (19.277%) as a percent of the total tax rate (19.277/101.304 = 19.029%) . Use that percent times the TIF tax collections yielding an amount of $531,955 to remit to the school assuming that all tax bills were collected. After discussions with the County Auditor, The ISD 720 Finance Officer, and personnel at the state Department of Revenue - Local Government Aids Division, it appears that method three is the appropriate method to use. For reference, MSA 469.177, Subd. 10 states " . . . upon approval by a majority vote of the governing body of the municipality and the school board, the authority must pay to the school district an amount of increment equal to the increment that is attributable to the increase in the tax capacity rate under the referendum" . Based on current collections for the first half of pay 1990 taxes, the amount to remit to the school district is $264,723. All of the above information is a calculation of the maximum TIF that could be remitted to ISD 720 for pay 1990 if that is what the two bodies agree on inaccordance with MSA 469.777, Subd. 10. 0 Ift Recommendation Direct staff to prepare a resolution which approves remitting to ISD 720 the amount of tax increment generated by the school referendum. If the two bodies agree on this simple approach, there appears to be no need for a more formal and complex agreement such as was executed for the previous referendum. If Council or the School Board wants more restrictions in an agreement as to amounts or terms of the length of the TIF remittance arrangement, direction should be given to staff or a meeting set to discuss the issues with the School Board. /34. MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Western Gas Easements DATE: June 27 , 1990 INTRODUCTION: Staff is seeking Council direction on establishing negotiating parameters for the Western Gas easements through Tahpah Park and Lion' s Park BACKGROUND: Western Gas Utilities, Inc. is proposing to install a new gas line from Marystown into Shakopee along C.R. 15 to serve Rahr Malting Co. The proposed gas line is a 6" diameter pipe with a maximum operating pressure of 280 psi. The proposed gas line has been approved by the Minnesota Office of Pipeline Safety and also the Minnesota Environmental Quality Board. Public hearings were held earlier this year at the Jackson Town Hall to solicit public comment prior to the approvals being granted. Western Gas Utilities is now ready to construct the gas line. Staff has received correspondence from Western Gas Utilities indicating that they are in the process of purchasing easements for the gas line along the entire proposed route. They are obtaining a 35 foot wide easement along the C.R. 15 right-of-way for the entire route. Due to the nature of this gas main being a main collector system, they do not want to utilize the existing C.R. 15 right-of-way and be restricted by the use of the full 35 ' due to other utilities, drainage facilities and the roadway itself utilizing the same right-of-way. A portion of the route passes through Tahpah Park and Lion' s Park. (See attached map) Western Gas Utilities is offering $20 . 00 per rod for these easements along the entire route. (approximately 7 miles) Every property owner along the route has received the same offer. This figure was arrived at by obtaining 3 separate appraisals and taking the average of the three. A rod is 16. 5 feet long and the proposed easements are 35 feet wide. This offer computes to $0. 035 per square foot. The total amount Western Gas is offering the City of Shakopee for the easements through our parks is $4 , 420. 00. i3 '4 In an effort to determine if this offer is fair, staff gathered the following information: 1. Park Dedication Fees The current City of Shakopee Park dedication fees are $1, 500. 00 per acre for Industrial/Commercial Zones. This computes to approximately $0. 034 per sq. ft. For Residential Zones, the park dedication fees are $400 per unit. Assuming 1/4 acre lots, the fees compute to $0. 036 per sq. ft. When these parks were acquired the park dedication fees were lower than they are today. 2 . Discussions with Appraiser In talking with LeRoy Houser, he feels that this property should be worth around $0. 25 - $0. 30 per square foot for easements and around $0. 50 - $0. 60 for fee title. 3 . Recent City Acquisitions For two recent projects, namely the Upper Valley Drainage Project and Vierling Drive, the City of Shakopee paid from $0. 28 - $0. 34 for permanent easements needed for these projects. These were permanent easements, rather than fee title, though. Staff is seeking Council direction on negotiating parameters associated with these easements. Western Gas Utilities has indicated that they desire construction to commence in July, 1990 so they are requesting prompt attention to this matter. The City Attorney has reviewed these easements as to form and has approved of them. Lawcon grant funds were not used to purchase either of these parks. The City Attorney is researching the 1969 law that authorized the transfer of the land from the State to the City to see if there are any restrictions on it and will have this information available at the July 3rd Council meeting. As a separate issue, the Shakopee City Code allows for the issuance of franchise agreements for utilities. All other utilities in the City (Minnegasco, telephone, etc. ) have signed franchise agreements with the City. Staff is currently having discussions with Western Gas Utilities regarding this franchise agreement and this will be coming back to the City Council for approval as a separate item. The Community Recreation Director has reviewed the proposed gas line and does not disapprove of the design or the route. The actual pipeline has been designed to the strictest safety standards known, actually exceeding what is required by the Minnesota Office of Pipeline Safety. k ALTERNATIVES: 1. Accept the offer made by Western Gas Utilities for the easements. 2 . Establish other negotiating parameters for staff to utilize in issuing the easements. 3 . Deny the easements. RECOMMENDATION: Staff recommends Alternative No. 1, to accept the offer made by Western Gas Utilities for the following reasons: • The offer is consistant with the value of the land as it is currently used (parks) based on park dedication fees. It is the same offer being made along the entire length of the gas line. (7 miles) • It does not impede the use of the parks. The City of Shakopee will still be the fee title owner to the land within the easements • The prices paid by the City of Shakopee for recent easements for our projects was for prime developable property. The parks do not have any development potential . ACTION REQUESTED: Move to approve the offer made by Western Gas Utilities for easements within Tahpah Park and Lion' s Park in the amount of $4 , 420. 00 and authorize the proper City officials to execute the easements. DH/pmp WESTERN , 13 .E EVERGREEN LAND SERVICES CO. 6200 SHINGLE CREEK PARKWAY, SUITE 415 • BROOKLYN CENTER, MN 55430 • PH. 612-566-1036 June 5 , 1990 Mr . Dave Hutton City of Shakopee 129 East 1st Avenue Shakopee , MN 55379 RE : 6 5/8" gas line Dear Dave : Enclosed you will find three (3) separate easement forms and a portion of a route map with each parcel highlighted . Also enclosed is a $10 . 00 option check for each easement . We have added the signature lines as you requested and would appreciate your efforts in acquiring the signatures needed . Your office has already received a copy of the MEQB permit which will clarify many of the questions you may have . In the event you have any other questions please feel free to call me at 566-1036 . Thank you for your efforts in this matter . Sincerely , Steve J . Ripsin Vice President SJR : bz Enclosures LLEVENTH AVENUE ;:I \\ I I LOCATION MAP _ 1J L ,,, .. 41.. L.L 1 Lrt I-•I ni w SOV* _J W I-C ` MI i a n_ Q 1 ----- - Ell - , ni =T AVENU . . ,fir III II Lions . , in III ci 0 cl- L 1w __________. w o + r N Park __:_r) ,_N THIRTEENTH AVFNIIF i1 I - - - — i1t - - - _... _-_---_-___i • j^ proposed in I` ( i 1. t i pipeline PCC <S Ir.�` #I 25A CITY OF SHAKOPEE � 1 l \ I_(1= _1.?�1�..1`)._ Tahpah I '�cy141.3 N% I .1v.!1_./ i . I Park - - - - 1 I \\ V i i1 ..--'7 HEIS (FO) I , i, v 7 7 II 1 CONSENT iS ' ,._ MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City Clerk RE: Nominations to Boards and Commissions DATE: June 29 , 1990 INTRODUCTION: Staff has advertised for applications for openings on various boards and commissions. It would be appropriate for nominations to be made at this time. BACKGROUND: After Council created a new advisory board, Park and Recreation Advisory Board, notices were put in the Shakopee Valley News inviting residents to submit an application, if interested in serving on this new advisory board. The notices also indicated that there are openings on both the Planning Commission and the Community Development Commission. Applications were received and the Interviewing Committee has met with the applicants. Some applicants indicated during the interview that they would be willing to serve on other boards. As a result of the interviewing, and pursuant to Council policy, the following names are submitted for nomination to the boards and commissions as indicated: Park and Recreation Advisory Board: Dolores Lebens, Pamela Sveinson, Ronald Larson, Paul Ten Eyck, Steve Johnson, Robert Tomczik, Vicki King, Paulette Rislund, and Bill Preiss; Planning Commission: Pamela Sveinson, Sandra McKinna, Vicki King and Joan Lynch; Community Development Commission: Michael Beard There are seven openings on the Park and Recreation Advisory Board, there is one unexpired term on the Planning Commission, due to the resignation of Gene Foudray, and there is one opening on the CDC because of the addition of a seventh member to that commission. Pursuant to Council policy, nominations are made at one meeting and appointments are made at the following meeting. The Interviewing Committee will make recommendations, as a result of their interviews, for the next council meeting. 13 Nomitations to Boards and Commissions June 29, 1990 Page -2- RECOMMENDED ACTION: Nominate Dolores Lebens to the Park and Recreation Advisory Board. Nominate Pamela Sveinson to the Park and Recreation Advisory Board and to the Planning Commission. Nominate Ronald Larson to the Park and Recreation Advisory Board. Nominate Paul Ten Eyck to the Park and Recreation Advisory Board. Nominate Steve Johnson to the Park and Recreation Advisory Board. Nominate Robert Tomczik to the Park and Recreation Advisory Board. Nominate Vicki King to the Park and Recreation Advisory Board and to the Planning Commission. Nominate Paulette Rislund to the Park and Recreation Advisory Board. Nominate Bill Preiss to the Park and Recreation Advisory Board. Nominate Sandra McKenna to the Planning Commission. Nominate Joan Lynch to the Planning Commission. Nominate Michael Beard to the Community Development Commission. CCSENT / 3 � MEMO TO: Dennis R. Kraft, City Administrator FROM: Judith S. Cox, City C1erkCC RE: Applications for Gambling License - Shakopee Jaycees DATE: June 19 , 1990 INTRODUCTION & BACKGROUND: The Shakopee Jaycees are applying for renewal of their Gambling License to the Minnesota Department of Revenue - Gaming Division. They are asking that the City waive the 60 day reviewal period. As you are aware, no Gambling License will be issued by the Gaming Division until the local governing body has 60 days to review the application. If, after 60 days, the local governing body does not advise the Gaming Division of it' s denial of a license, the Gaming Division will issue a Gambling License. The Shakopee Jaycees meet the requirements of the City Code relative to Gambling. RECOMMENDED ACTION: Move to waive the sixty (60) day reviewal period for the Shakopee Jaycees for a Gambling License at Arnie' s Friendly Folks Club, Shakopee. JSC/tiv ® ENT I � Memo To: Dennis R. Kraft, City Administrator From: Marilyn Remer, Personnel Coordinator Re: School and Sick Kid Leaves Date: June 26, 1990 Introduction Legislation passed in the last session of the Minnesota Legislature created several new employee benefit programs. Background Several amendments to the Parenting Leave Act (M.S . 181. 940) were enacted by the 1990 Legislature. Following is a summary: Subject: Employees Leaves of Absence Bill: S .F. 409 Chapter: 577 Effective August 1, 1990 Clarifies the definition of "employee" (M.S. 181. 940, subd. 2) to mean only those who have worked for the employer for at least 12 consecutive months and for an average of 20 or more hour per week. Adds subd. 4 which defines "child" as an individual under 18 years old or who is still attending secondary school. Amends M.S. 181. 941, subd. 2 (birth or adoption leave) . When the child must remain in the hospital longer than the mother, the leave may not begin more than six weeks after the child leaves the hospital. Amends subd. 4 to require the employer to make any group insurance coverage available to the employee. (Does not require the employer to pay the costs) . Adds section 3 to M.S. 181. 9412 , school conference and activity leave. This sections requires the employer to grant up to 16 hours, during the school year, to an employees ' child, provided the conference or activity cannot be scheduled during nonwork hours. This provision applies to all public and private employers, regardless of size. Leave need not be paid; however, employee way use vacation leave. Adds section 4 to M.S. 181. 9413 sick child care leave. This section allows an employee to use personal sick leave benefits to care for a sick child in the same manner the employee is allowed to use the sick leave for the employee' s own illness. Amends M.S. 181. 942 , subd. 1 which states that an employee must be allowed to return to his/her former employment when using the school conference/activity/leave or sick child care leave. Further entitles the employee to return to employment at the same rate of pay without losing any wage increases or benefits. 13 Iv Also, BONE MARROW DONORS. Chapter 536 (S.F. 1903) provides that the commissioner of health shall educate and recruit people for bone marrow donors. In order to encourage potential donors, the law provides that all employers with twenty or more employees at at least one site (including cities and all other public employers) must give paid leaves of absence to an employee (who works an average of 20 or more hours per week) who seeks to undergo a medical procedure to donate bone marrow. The combined length of the leaves shall be determined by the employer, but may not exceed 40 work hours, unless agreed to by the employer. The employer may require verification by a physician, but if there is a medical determination that the employee does not qualify as a bone marrow donor, the paid leave of absence granted prior to that determination is not forfeited. Employer retaliations are expressly prohibited, and the law states that an employer may provide leave for donors in addition to the leave allowed by this new law. Effective August 1, 1990. Certain sections of the Personnel Policies for the City of Shakopee must be amended to comply with the above amendments. Action Requested Authorize staff to draft a resolution amending the Personnel Policies for the City of Shakopee to comply with 1990 Legislative Amendments to M.S. 181. 940. /Ya MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director SUBJECT: Adams Street, Project No. 1990-3 DATE: June 28, 1990 INTRODUCTION: Attached is Resolution No. 3252 , which authorizes condemnation proceedings to begin on the Adams Street Project. BACKGROUND: On January 2 , 1990, the City Council ordered plans and specifications prepared for Adams Street, from 6th Avenue to 3rd Avenue. This project consists of adding pavement, storm sewers and curb & gutter to an existing gravel street. This street is also a State Aid Street. During the design of the project, it was determined by staff and the City' s engineering consultant that the intersection of Adams Street and 6th Avenue should be realigned such that Adams Street lines up directly with C.R. 15 south of 6th Avenue. Currently, these two streets are not directly in line with each other and vehicles must make a jog in this intersection going north or south (See attached map) . The State Aid engineers also recommended realigning this intersection to improve the overall safety of it. To accomplish this realignment, Adams Street must be moved to the east slightly at 6th Avenue. In order to construct the new alignment, additional easement is needed from the old prison property. A small triangular portion of property 0. 15 acres in size is needed. Staff has been discussing this easement with the State of Minnesota Corrections officials for several months and had received verbal impressions that the easement request would be approved. Prior to advertising for bids, Corrections Department staff were again contacted and had indicated that the easement would not be a problem, but that they were waiting for the Commissioner of Corrections to sign the document. Two weeks ago, the Corrections Department staff contacted the City and indicated that they would not issue the easement. Staff has spent the last two weeks attempting to negotiate this easement and has offered them tradeoffs in exchange for the easement, such as additional landscaping, shrubs, etc. Staff has even offered to obtain an appraisal of the land and pay them fair market value. / $ a- Based on these discussions, corrections staff felt the easement could be worked out but on June 27, 1990 the City was officially notified that the easement would not be issued (letter attached) . It appears that we have reached an impasse with the Corrections Department. Staff has contacted the City Attorney and he has indicated that the City could condemn this easement since the property is not being used for a public purpose. Attached is Resolution No. 3252, which authorizes the condemnation to proceed. The bid opening for this project was June 29, 1990. According to public bidding laws the City can hold the bids for up to 60 days before awarding. At that point the City must either award the contract or reject all bids. The City Attorney has indicated that once the condemnation petition is filed, the City can occupy the property within 90 days. Based on this requirement, the City may need to reject all bids and rebid this project. The only way to avoid that is to obtain a "Right-of- Entry" from the prison during condemnation proceedings which would allow us to enter the property prior to the 90 day deadline. ALTERNATIVES: 1. Adopt Resolution No. 3252 ordering condemnation proceedings to start. 2 . Redesign the project such that Adams Street is rebuilt in its current location thereby alleviating the need for any easements. RECOMMENDATION: Staff recommends Alternative No. 1, to commence condemnation proceedings on the easement through the prison. From an engineering viewpoint, the intersection must be realigned. The State Aid office will not approve of constructing Adams Street in its present location. The 0. 15 acres desired by the City from the prison is minor compared to the entire site (10 acres +) and will have no affect on their ability to use that property. Staff has attempted to obtain the easement in a cooperative manner, but apparently to no avail . To obtain the easement and straighten out the intersection, the City will need to utilize condemnation procedures. Staff also recommends holding the bids as long as possible on this project in anticipation of obtaining the easement. The City Administrator will continue to negotiate with State officials in an attempt to arrive at a resonable solution to this problem, however it is imperative that eminent domain proceedings be initiated by the City Council at this time. ACTION REQUESTED: Offer Resolution No. 3252 , A Resolution Determining the Necessity for and Authorizing the Acquisition of Certain Property by Proceeding in Eminent Domain for Purposes of Constructing Adams Street, from 6th Avenue to 3rd Avenue, Project No. 1990-3 and move its adoption. DH/pmp MEM3252 Minnesota Department of t 4_ a' Corrections - �- June 27 , 1990 Mr . David E . Hutton , P . E . Public Works Director City of Shakopee 129 East First Avenue Shakopee , MN 55379-1376 Reference : Adams Street Dear Mr . Hutton : In follow-up to our recent discussion at the Shakopee facility , I again presented your request for additional right-of-way on the old prison property for the relocation of the Adams Street intersection to Deputy Commissioner and Commissioner Pung. Both gentlemen spent considerable time reviewing your request and the drawings that you provided . After discussion , it was the Commissioners decision to deny your request for additional right-of-way . As I previously indicated to you , the Commissioner did not feel it would be in the best interest of the State of Minnesota to grant this extension of right-of-way . The future use of this site has not yet been determined and any reduction of site size at this time , could reduce the value and/or for future use of the property . The Commissioner did not feel that the State would not benefit from having Adams Street realigned . I regret that we could not provide you with a positive response however Minnesota statutes dictates the conditions under which right-of-ways can be granted and this request does not meet the test of the statutes . Very truly yours , 3avolot.) ames B . Zellmer Director Institution Support Services JBZ : vm cc : Howard J . Costello , Deputy Commissioner D . J . Fleming, Superintendent MCF-SHK cof — 300 Bigelow Building•450 North Syndicate Street•St. Paul, Minnesota 55104.612-642-0200 — An Equal Opportunity Employer t11bMaV/ I +•L.%••awmaa warilavil rorerwrwroirer C i Li- • IJ z c i iV 1 1 I I F— viclorenwiriampurwwwwwwww•Nonsiolinsial 1 0 Z -3A'1 *Hig ...,rw.r.....r..F. ....r.r.,...i , z I- , • . w Z I 'z Q i I ' Z 14. } Q w - l \Ni >- _ cc Z M cc I - ': Q cc w o 1- Z • , , o., a F- 1w 0 Lu . , .`l 1 0 o 0 o • 0 . •. u_ w cc Ca zo J cwn I ' Z W 0 �,` I W 0 a • F-. w CC . w p Q 1 = Z 1 . , , .' Fw- t -,O a' 111 0 Z CC I0 CC ,. Lr — LU • , t. a _ .. cc • Sne nd 1 Luz ›.. ,.. 9 ____.___r7_ _ _ NeWU,c_if, QU, , rffail w: zl C -' V 0 4I II ' r r RESOLUTION NO. 3252 A Resolution Determining the Necessity for and Authorizing the Acquisition of Certain Property By Proceeding in Eminent Domain for Purposes of Constructing Adams Street, from 6th Avenue to 3rd Avenue Project No. 1990-3 WHEREAS, the City Council of the City of Shakopee has determined that it would be to the best interests of the general public as well as the area involved to construct said Adams Street and for the purpose to secure the necessary easements; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE AS FOLLOWS: 1 . Acquisitioned by the City of the easements described on Exhibit "A" which are attached hereto and incorporated herein by reference are necessary for the purpose of constructing Adams Street from 6th Avenue to 3rd Avenue. 2 . The City Attorney is authorized and directed on behalf of the City to acquire the real estate interests as set forth in Exhibit "A" by the exercise of the power of eminent domain pursuant to Minnesota Statutues, Chapter 117 , and is specifically authorized to notify the owners of intent to take possession pursuant to Minnesota Statutes, Section 117 . 042 . The City Attorney is further authorized to take all actions necessary and desirable to carry out the purposes of this Resolution. Adopted in session of the City Council of the City of Shakopee, Minnesota held this day of , 1990. Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 1990. City Attorney 2021 East Hennepin Avenue J Scheie ONSMI Orr T1 Minneapolis,MN 65413 Engineers �A�ctlDn6t FAX 331-8660 FAX Surveyors AMOC�ile tnc. 331 3b06 Planners ATTACHMENT A RASIXINT NO. 110-1 A permanent easement for public roadway and utility purposes over, under and across those parts of the following described properties: Black 6, KOEPER'S ADDITION TO SHAKOPEE CITY, according to the recorded plat thereof, Scott County, Minnesota, and vacated Fifth Avenue lying northerly of, and adjacent with, said Block 6; the Southwest Quarter of Section 1 and the Southeast Quarter of Section 2 , Township 115 North, Range 23 West, Scott County, Minnesota; the Northeast Quarter of Section 11 and the Northwest Quarter of Section 12 , Township 115 North, Range 23 West, Scott County, Minnesota; Which lie easterly of the westerly line of said Block 6 and its northerly and southerly extensions, northerly of the westerly extension of the southerly line of Block 172, SHAKOPEE CITY, according to the recorded plat thereof, Scott County, Minnesota, and westerly of the following described line: Commencing at the intersection of said westerly line of Block 6 with said westerly extension of the southerly line of Block 172 ; thence North 80 degrees 32 minutes 32 minutes East, assumed bearing, along said westerly extension of the southerly line of Block 172 a distance of 30. 00 feet to the point of beginning of the line to be described; thence North 9 degrees 40 minutes 32 seconds West, parallel with said westerly line of Block 6 a distance of 59. 51 feet; thence northerly and northwesterly 155. 53 feet along a tangential curve concave to the west having a radius of 772 . 42 feet and a central angle of 11 degrees 32 minutes 13 seconds; thence northwesterly and northerly 143 . 45 feet along a reverse curve concave to the east having a radius of 712 .42 feet and a central angle of 11 degrees 32 minutes 13 seconds to said westerly line of Block 6, and said line there terminating. Said permanent easement contains 6300 square feet more or less. MOTE: No bouldary survey work ws perfor.sd as to the precis location of this tract. I C - - - - - - - - kl 1 • A/I=7 /91 Q Alva" I /P • 7/Z. 12 0 , A , //'32 '13 •. Q . - - ,� - - - - ac lk,• / " , -rO / qu ----- . 1: \ji Rs 772. 42 v 7At // ' 32 '/,3 // s V x• t ` s'4 --...„.........„, - SW Coo Sec 1 - 7//.S'• Res .....,A r ...c- .. .. •-1:-.-fi'q • • i- .11- ..... 1.✓ s 74ir E'er 4 o S c �' _ t•. " _Neo•st'ss"E /..re kf!/ Ski/7e --- r-- • �7' off' Bey. S/✓iyeOfE C/TY Drcwn By: 'Drawing Title , Comm. No. TAoS�S/iFA'o IP�*'E46:111f.0i Date: EArs6-,976"/I 7" Sire"r-c•% sheet no. r, s '• wie+•,«.• Mows / 7�'3/t d NM SBA.....r Nr..• r•.......� MIN • 01104111-41111809 0 — / ./ CONSENT e MEMO TO: Dennis Kraft, City Administrator 1, FROM: Dave Hutton, Public Works Director SUBJECT: Valley Industrial Boulevard North Project No. 1990-8 DATE: June 26, 1990 INTRODUCTION: Attached is Resolution No. 3251 which authorizes staff to advertise for bids for the Valley Industrial Boulevard North Project. BACKGROUND: On February 20, 1990 the City Council of Shakopee ordered the preparation of plans and specifications for Valley Industrial Boulevard North by Resolution No. 3198. This project consists of reconstructing Valley Industrial Boulevard North from County Road 83 to Valley Park Drive. There are no utilities proposed in this project. The plans and specifications are now complete and the project is ready for bids. Attached is Resolution No. 3251, which authorizes the advertisement for bids for Council authorization. The following is the proposed schedule on this project: July 3 Permission to Bid July 12 Advertise for Bids July 19 Advertise for Bids August 3 Open Bids August 7 Award Contract Aug. 15 - Nov. 1 Construction Period This project basically consists of removing the existing pavement and base, regrading the road, adding new base and new pavement, and minor ditch work and culverts. Staff feels that there is adequate time to complete the construction on this project in 1990. A copy of the plans and specifications will be available at the Council meeting for review and comment or they can be inspected ahead of time in the Engineering Department. ALTERNATIVES: 1. Adopt Resolution No. 3251. 2 . Deny Resolution No. 3251. 3 . Table Resolution No. 3251. / 4 RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3251, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for Valley Industrial Boulevard North Between County Road 83 and Valley Park Drive, Project No. 1990-8 and move its adoption. DH/pmp MEM3251 RESOLUTION NO. 3251 A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For Valley Industrial Boulevard North From County Road 83 to Valley Park Drive Project No. 1990-8 WHEREAS, pursuant to Resolution No. 3198 adopted by City Council on February 20, 1990, David Hutton, Public Works Director has prepared plans and specifications for the improvement to Valley Industrial Boulevard North from County Road 83 to Valley Park Drive by Reconstruction and has presented such plans and specifications to the Council for approval NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2 . The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment for bids upon the making of such improvements under such approved plans and specifications. The Advertisement for Bids shall be published for 10 days, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10: 00 A.M. , on August 3 , 1990, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, or their designated party, will then be tabulated, and will be considered by the Council at 7: 00 P.M. , or thereafter on August 7 , 1990, in the Council Chambers, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier' s check, bid bond or certified check payable to the order of the City of Shakopee for not less than five (5%) percent of the amount of the Bid. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney CONSENT Plc MEMO TO: Dennis Kraft, City Administrator , ;) Z FROM: Dave Hutton, Public Works Director l SUBJECT: Vierling Drive Watermain Project No. 1990-2 DATE: June 26, 1990 INTRODUCTION: Attached is Resolution No. 3250 which authorizes staff to advertise for bids for the Vierling Drive Watermain Project. BACKGROUND: On December 19, 1990 the City Council of Shakopee ordered the plans and specifications for the Vierling Drive Watermain Project by Resolution No. 3161. This project consist of installing watermain along the south side of Vierling Drive from Limestone Drive to approximately 2 , 000 feet west. The plans and specifications are now completed and the project is ready for bids. The design of the project was delayed several months due to the need to negotiate with the gas company to encroach on their easement with the watermain project. All issues related to the encroachment on the gas easement have been resolved and the design is now complete. Attached is Resolution No. 3250 which authorizes the advertisement for bids for this project for Council consideration. The estimated time table for this project is as follows: July 3 Permission to Advertise for Bids July 19 Advertise for Bids July 26 Advertise for Bids Aug. 2 Advertise for Bids Aug. 14 Open Bids Aug. 21 Award Contract Aug. 28 - Oct. 19 Construction Period Since this construction is entirely within the boulevard area south of the curb of Vierling Drive, it is not expected to take very long to install this watermain. The project can still be completed within the 1990 construction period. A copy of the plans and specifications will be available at the Council meeting for review and comment or they can be inspected by the City Council ahead of time in the Engineering Department. C> ALTERNATIVES: 1. Adopt Resolution No. 3250. 2 . Deny Resolution No. 3250. 3 . Table Resolution No. 3250. RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3250, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the Watermain Improvements to Vierling Drive from Limestone Drive to Approximately 2 , 000 Feet West, Project No. 1990-2 and move its adoption. DH/pmp MEM3250 ,l® McCombs Frank Roos Associates, Inc. of 15050 23rd Avenue North,Plymouth,Minnesota 55447 Telephone Engineers 612/476-6010 Planners 612/476-8532 FAX Surveyors June 22, 1990 Mr. Dave Hutton Public Works Director 129 East First Avenue Shakopee, Minnesota 55379 SUBJECT: City of Shakopee Vierling Drive Watermain Project MFRA #9196 Dear Dave: Pursuant to our recent telephone discussion, the revised schedule for the subject project is as follows: Council approve plans, order bids July 3, 1990 Request approval of plans by MDH July 9 Publish Advertisement for Bids Shakopee Valley News July 19, 26, August 2 Construction Bulletin July 20, 27, August 3 Open Bids at 10:00 P.M. August 14 Council Award Bid August 21 Begin Construction September 3 Complete Construction October 19 Please review and notify us if you have any questions or additional comments. Very truly yours, McCOMBS FRANK ROOS ASSOCIATES, INC. "sr-or-c-e-- 41-• Aw-"A Daniel M. Parks, P.E. DMP:aju An Equal Opportunity Employer J- u-- RESOLUTION NO. 3250 A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids For Watermain Improvements to Vierling Drive From Limestone Drive to Approximately 2,000 Feet West Project No. 1990-2 WHEREAS, pursuant to Resolution No. 3161 adopted by City Council on December 19 , 1989, David Hutton, Public Works Director has overseen the preparation of plans and specifications for the improvement to Vierling Drive by Watermain and has presented such plans and specifications to the Council for approval NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2 . The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment for bids upon the making of such improvements under such approved plans and specifications. The Advertisement for Bids shall be published for 3 weeks, shall specify the work to be done, shall state that bids will be received by the City Clerk until 10: 00 A.M. , on August 14, 1990, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, or their designated party, will then be tabulated, and will be considered by the Council at 7 : 00 P.M. , or thereafter on August 21, 1990, in the Council Chambers, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier' s check, bid bond or certified check payable to the order of the City of Shakopee for not less than five (5%) percent of the amount of the Bid. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney MEMO TO: Dennis Kraft, City Administrator FROM: Dave Hutton, Public Works Director :Y// SUBJECT: 1990 Pavement Preservation Program Project No. 1990-10 DATE: June 26, 1990 INTRODUCTION: Staff is requesting Council permission to advertise for bids for the 1990 Pavement Preservation Program. BACKGROUND: The Public Works Department has an annual budget of $95, 000. 00 for the Pavement Preservation Program. These funds are used for the sealcoat/overlay projects. In lieu of a Pavement Management System, staff has spent considerable time in reviewing the condition of the streets in Shakopee to determine which streets shall be included in the 1990 Pavement Preservation Program. Staff is proposing to bid out both a sealcoating contract and an overlaying contract. Shown in Attachment 1 is a list of streets that staff is proposing for the 1990 Pavement Preservation Program. The estimated cost for these two projects is approximately $85, 000. 00 in construction costs. The remainder of the budgeted amount will be needed for engineering/administrative costs associated with these contracts. Attached is Resolution No. 3249 which authorizes staff to advertise for bids for the 1990 Pavement Preservation Contract. ALTERNATIVES: 1. Adopt Resolution No. 3249 authorizing staff to advertise for bids for the 1990 Pavement Preservation Project. 2 . Deny Resolution No. 3249 . RECOMMENDATION: Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 3249, A Resolution Approving Plans and Specifications and Ordering Advertisement for Bids for the 1990 Pavement Preservation Program, Project No. 1990-10 and move its adoption. DH/pmp ATTACHMENT NO. 1 SEAL COAT STREETS Legion St. - South of 10th Avenue Shawmut St. - South of 10th Avenue Naumkeg St. - South of 10th Avenue Prairie St. - South of 10th Avenue Dakota St. - South of 10th Avenue Scott St. - 4th Avenue to 6th Avenue 8th Ave. - Spencer to Eastview Circle 7th Ave. - Spencer to Prairie St. Eastview Circle - All Prairie St. - 8th Avenue to Shakopee Avenue 3rd Ave. - Spencer to C.R. 17 Dakota St. - 4th Avenue South to end of cul-de-sac Minnesota St. - 4th Avenue South to end of cul-de-sac Holmes St. - 4th Avenue to 10th Avenue Frontage Roads - A) Stagecoach B)Auto Auction C)Raceway Park Hillside Estates Subdivision - All Streets Weinandt Acres Subdivision - All Streets OVERLAY STREETS Main St. - South of 10th Avenue Minnesota St. - 10th Avenue to 11th Avenue Atwood St. - 6th Avenue to 4th Avenue Scott St. - 7th Avenue to 10th Avenue 7th Ave. - A) Apgar to Fuller B) Sommerville to Spencer Monticeto Heights Subdivision - All Streets Hilldale Drive RESOLUTION NO. 3249 Li20' A Resolution Approving Plans And Specifications And Ordering Advertisement For Bids 1990 Pavement Preservation Program Project No. 1990-10 WHEREAS, David Hutton, Public Works Director has prepared plans and specifications for the 1990 Pavement Preservation Program and has presented such plans and specifications to the Council for approval NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: 1. Such plans and specifications, a copy of which is on file and of record in the Office of the City Engineer, are hereby approved. 2 . The City Clerk shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertise- ment for bids upon the making of such improvements under such approved plans and specifications. The Advertisement for Bids shall be published for ten days, specify the work to be done, shall state that bids will be received by the City Clerk until 10: 00 A.M. , on July 31, 1990, at which time they will be publicly opened in the Council Chambers of the City Hall by the City Clerk and Engineer, or their designated party, will then be tabulated, and will be considered by the Council at 7 : 00 P.M. , or thereafter on August 7, 1990, in the Council Chambers, and that no bids will be considered unless sealed and filed with the City Clerk and accompanied by a cash deposit, cashier's check, bid bond or certified check payable to the order of the City of Shakopee for not less than five (5%) percent of the amount of the Bid. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of 19 Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this day of , 19 City Attorney