HomeMy WebLinkAbout06/19/1990 MEMO TO: Honorable Mayor and City Council
FROM: Dennis R. Kraft, City Administrator
RE: Non-Agenda Informational Items
DATE: June 14 , 1990
1 . Attached is correspondence from MnDOT regarding final approval
for adding Vierling Drive from CSAH 17 to C.R. 77 to the
municipal State Aid System.
2 . Attached is correspondence from Marge Henderson regarding the
summary of DNR Trail walk through that took place on 4/26/90 .
Said summary was included in the 6/5/90 Council agenda packet
as a non-agenda info item.
3 . Attached is the Revenue and Expenditure Report as of 5-31-90 .
4 . Attached is a copy of a memo to Lou VanHout, from the City
Clerk inviting him to look at his requirements for street
lighting to see if they need to be revised. This is a result
of the request for a street mid-block on Tyler between 12th
Avenue and Vierling Drive.
5. Attached is a memorandum from Tom Steininger regarding Hiring
of Police Personnel.
6. There will be a non-agenda info item on the Council table
regarding the City Attorney hiring process. This is being
provided in response to a request by Councilman Sweeney for an
update on the process.
7 . I have received the enclosed mailing from the Suburban Rate
Authority (SRA) outlining their proposed 1991 budget and 1991
assessments. This is being provided to council for
informational purposes. I have budgeted the $750 in 1991 .
We have been a member of the SRA for over eight years and have
participated in many of their achievements during this time.
Since its organization in 1963 , the SRA has intervened in
Metropolitan Waste Control Commission (sewer) rate making,
established uniform franchise ordinances for gas and electric
franchises, and intervened in utility rate cases dealing with
Northern States Power, Northwestern Bell and Minnegasco. The
SRA has also participated in key State legislation and rule
making before the Minnesota Public Utility Commission on
behalf of its member cities.
8 . Attached is the Building Activity Report for May, 1990.
9 . Attached are the April 2nd & May 7th, 1990 minutes of the
Shakopee Public Utilities Commission.
10. Attached is the Police Newsletter for Council review.
11. Attached are the May 23 , 1990 minutes of the Energy and
Transportation Committee.
12 . Attached is the June 20, 1990 agenda for the Energy and
Transportation Committion. 16 �4 Qp
6..-&-4,
13 . Attached are the May 23 , 1990 mi utes of the Community
Development Commission.
14 . Attached is the June 20, 1990 agenda for the Community
Development Commission.
15 . Attached are the May 9, 1990 minutes of the Downtown
Committee.
16 . Attached is the June 20, 1990 agenda for the Downtown
Committee.
. • -. . •. . : . = - - • - - e _ - • - - .
# 1
10NNESoti
Minnesota Department of Transportation
pc:
Transportation Building, St. Paul, MN 55155
stir vf,�
OF 11*
May 29, 1990 Phone 612-296-9872
Judith Cox
Shakopee City Clerk
129 E. 1st Avenue
Shakopee, Minnesota 55379
and
Dave Hutton
Shakopee City Engineer
129 East 1st Avenue
Shakopee, Minnesota 55379
In reply refer to:
Municipal State-Aid Street System
Commissioner' s Order No. 76010
Renumbering - All MSAS 112 to 104;
Extension - MSAS 104
CITY OF SHAKOPEE
Dear Sir:
I am transmitting herewith for filing in your office a certified copy
of Commissioner of Transportation's Order as noted above.
It is suggested that this order be properly filed, indexed and kept as
a permanent record in your office.
Sincerely,
Director, Office of State Aid
Enclosure:
Commissioner' s .Order No. 76010
•
cc:
;M. - D.S.A.E. - C.E. Weichselbaum, Dist. 5 - Golden Valley
File - 420 •
GMF:jmrR
George Goff
:•In/DOT SD-21 (5-78)
(formerly 30718)
an Equal Opportunity Employer
ORDER NO . 76010
It is hereby ordered that the establishment , location ,
designation and numbering of the following Municipal State Aid Street ,
entirely within the city , as made by a resolution adopted on March 20 ,
1990 , by the SHAKOPEE City Council , be and hereby is approved :
Extension of Municipal State - Vierling Drive from County Road
Aid Street No . 104 No. 77 to County State Aid Highway
No. 17 .
Municipal State Aid Street - Vierling Drive from County State Aid
No . 112 renumbered 104 Highway No. 17 to County State Aid
Highway No . 16 .
Dated : May 24 , 1990
RW10673AG .09
LEONARD W. LEVINE
Commissioner of transportation
.,;=:M5 Y
T;3 Ln:ars:cneciberg a duly appoirted agent of the
p;:p.)se of 'e:14ing copies cf or-
cars b �c :. . ,iar cf Iran: icn hereby
er?a ih:; a '•orris ot.:py of the Corn-
r..issioner"s C:ds-r in the `:;:s of i;-ie St ;e of Mirnosota
and `.dt ihs copy has been
.. . . c.
cc:ne:areJ :;e• o;:gir.oi and ;s idaniical.
Doled this Off- day cf
191L.
LEONARD . LEVINE
CO}" -ER F RANSPORTATION
Minnesota Valley Restoration Project, Inc. 2 s•-1• i�- L�� : vir4 .
2187 East Highway 101 '= i �— • - -
Shakopee, Minnesota 55379
(612) 115-6900 H Living History Museum of 1810-1890
June 6 , 1990
Barry A. Stock
Assistant City Administrator
129 East First Avenue
Shakopee, Minnesota 55379
Dear Barry :
Thank you for sending the summary of our meeting with the
DNR on April 26, 1990 .
In reviewing the notes, I feel that Gary Scott had made
definite recommendations, rather than suggestions . This
may just be a matter of semantics, but could prove
important in the overall scheme of final determinations .
In speaking to our insurance agent regarding standards of
security, he advised that if appropriate measures are not
taken, it would jeopardize the acceptability of the entire
risk. This ultimately would lead to difficulty in finding
a carrier to provide us with adequate coverage .
However, I agree that we made great strides in
communication on the relevant issues to both entities .
Your entire packet has been placed on our Board agenda
scheduled for Wednesday, June 20, 1990 . If there are any
questions or concerns expressed by the Board members, I
will be in contact .
Regards,
Y724114w72)
Marjo •e R. Henderson,
Executive Director
MRH:ab
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21
MEMO TO: Lou Van Hout, Manager of Shakopee Public Utilities
FROM: Judith S . Cox, City Clerk
RE: Street Lights
DATE: June 12 , 1990
A number of residents on Tyler Street between 12th Avenue and
Vierling Drive have asked the City Council to install a street
light mid-block. In response to the request, the City Engineer met
with you to determine the number of street lights needed in this
area. If a street light were to be installed at mid-block on all
streets in this area, a total of 17 additional street lights would
be needed.
The City Engineer offered the Council alternatives to paying
for the street lights, as opposed to the city paying for them.
After discussion the Council directed staff to set a public hearing
on the installation of a street light on Tyler between 12th Avenue
and Vierling Drive. If installation of the street light is ordered
by Council after the public hearing, the cost would be assessed to
the benefitting property owners.
Rather than addressing all of the street lighting in this
area, Council chose to deal only with the immediate request at this
time.
As you are aware, Lou, the streets in this area are longer
than in the older parts of the city. As you are also aware, the
city has been following your requirements for street lights when
addressing improvements for new subdivisions.
Since this situation on Tyler has been brought to our
attention, I am wondering if you might wish to re-evaluate your
requirements for street lights. Is the installation of a street
light at mid-block on Tyler actually more than is needed? If not,
it may be desirable to update the requirements for street lights so
that this situation does not occur in new plats. Or, it may be
that you have already done so.
We can not go back and correct the past, and the City Council
may get more requests for street lights in areas where the blocks
are longer than in other areas. However, it may be wise to have
requirements for future development which will preclude this kind
of request from coming to Council after the fact. I believe that it
would be better for the homeowner to have the developer be
responsible for the necessary lighting improvements (as with other
public improvements) rather than having to be assessed for
additional lights after they purchase their property.
Although the City Council has taken no formal action on
studying the street light requirements, I thought that you may wish
to do so, since it is Shakopee Public Utilities who deals with
street lighting.
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City of Shakopee
•
�� KO,o POLICE DEPARTMENT • G 7
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SHAKOPEE,
MINNESOTA 55379 ! ` • �'
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June 12. 1990
TO: Dennis R. Kraft. City Administrator
FROM: Tom Steininoer, Police Chief
SUBJECT: HIRING OF POLICE PERSONNEL
On January 25th of this year, Deputy Chief DuBois requested
permission to hire an additional police officer. Some time
subsequent to that, the Council authorized initiating the
process before the hirina of a police officer . On March
12th, a letter was sent to the Civil Service Commission to
accomplish this. At that time Commissioner Mears was on
vacation and the Commission was unable to convene itself
until his return early in April . The Commission met on April
3rd to initiate the selection process.
Letters were written inviting applicants whose names were
obtained from the Minnesota Police Recruitment System. Those
applicants, who expressed an interest in coming to work here
in Shakopee, were interviewed by representatives of the
Police Department and the Civil Service Commission on
Thursday, May 31st. A background investiaation is almost
complete on the candidate who placed first and it appears
that the investigation will not cause him to be eliminated
from consideration .
No Council action is being requested at this time. This
information is being supplied merely to advise you as to how
the process is progressing .
TS:dh
go cSezvz ¶o Paotect
\_1
Memo To: Honorable Mayor and Council Members
From: Marilyn Remer, Personnel Coordinator
Re: Status on City Attorney Selection Process
(Informational)
Date: June 19 , 1990
Introduction
At the May 1, 1990 meeting, Council authorized the City
Administrator to advertise for a full time City Attorney. The
job description and pay ranges were authorized May 15, 1990 .
Background
At the request of a council member, the following information
is being furnished to update Council on the status of the city
attorney selection process:
Recruitment Resources:
Newspapers
The following advertisement was placed in the Star Tribune,
the Shakopee Valley News and ThisWeek (serves the south
suburbs of Burnsville, Eagan, Apple Valley, Lakeville,
Farmington, Lakeville, Rosemount, Savage & Prior Lake) .
The City of Shakopee is currently accepting applications
for the newly created position of City Attorney.
Responsibilities include providing legal advice, services
and representation of the City. Minimum qualifications
require a college degree from an accredited college of
law, a current State of MN license, 2-4 years previous
experience as a practicing attorney and knowledge of
municipal government. Previous experience in state or
local government preferred. Salary range $35, 250-
$47, 000/yr. DOQ. Completed city application form
deadline: June 5, 1990. Contact M. Remer, City Hall, 129
E. First Ave. , Shakopee, MN 55379 (612) 445-3650 EOE/AA
Posting in Metro County Offices
A notice of position opening for the city attorney position
was also sent to the Personnel Dept./Human Resources Dept. of
the following Metro Counties:
Anoka County Carver County Hennepin County
Dakota County Scott County Washington County
Ramsey County
College Career Service Offices and Bulletins
The William Mitchell College of Law published the
advertisement and the job description in the May 25th edition
of the Graduate Bulletin at no cost. The advertisement notice
was also posted in the Career Service Office of Hamline
College of Law.
Applications:
The city makes its best effort to provide equal employment and
affirmative action for minorities, women, handicapped persons,
etc. The Title VII Civil Rights Acts prohibits discriminatory
employment practices on the basis of
race/creed/color/sex/national origin/religion, etc. , therefore
the applications cannot require these types of information.
The city application does include a VOLUNTARY SURVEY form
(attached) for purposes of complying with governmental record
keeping, however this is voluntary (the majority do not fill
it out) and confidential. This data is separated from the
application and kept in a separate file and is not used in
making employment decisions.
Forty (40) applicants responded - 26 males and 14 females (as
can be determined from names) .
Data Privacy Practices
MN Statute 13 . 43 , Subd. 3 Public Employment. "Names of
applicants shall be private data except when certified as
eligible for appointment to a vacancy or when applicants are
considered by the appointing authority to be finalists for a
position in public employment. For purposes of this
subdivision, "finalist" means an individual who is selected to
be interviewed by the appointing authority prior to
selection. " The appointing authority is the City Council.
Initial Screening
Pursuant to Dennis Kraft' s June 1st memo regarding the process
for hiring of City Attorney, Barry Stock, Assistant City
Administrator and myself have completed the initial screening,
using as criteria the minimum and preferred qualifications as
advertised. Fourteen applicants are being unanimously
recommended to the panel for further screening.
Employment Data Record
�
Employees are treated during employment without regard to race, color, religion, sex,
national origin, age, marital or veteran status, medical condition or handicap, or any
other legally protected status.
As an employer with an Affirmative Action Program, we comply with government
regulations, including Affirmative Action responsibilities where they apply.
The purpose for this Data Record is to comply with government record keeping,
reporting, and other legal requirements. Periodic reports are made to the government
on the following information. The completion of this Data Record is optional. If you
choose to volunteer the requested information please note that all Data Records are kept
in a Confidential File and are not a part of your Application for Employment or personnel
file. Please note: YOUR COOPERATION IS VOLUNTARY. INCLUSION OR EXCLUSION
OF ANY DATA WILL NOT AFFECT ANY EMPLOYMENT DECISION.
C
VOLUNTARY SURVEY
(Please Print) Date
C
Government agencies at times require periodic reports on the sex, ethnicity, handicap,
veteran and other protected status of employees. This data is for statistical analysis
with respect to the success of the Affirmative Action program. SUBMISSION OF
THIS INFORMATION IS VOLUNTARY.
r-
Name
Address F
F
City State Zip r"
Social Security No.
Complete Only The Sections Below That Have Been Checked
Current Job
Age
Check One: 0 Male 0 Female
Check One Of The Following: (Ethnic Origin)
❑ White 0 Hispanic 0 American Indian/Alaskan Native
❑ Black 0 Other 0 Asian/Pacific Islander
Check If Any Of The Following Are Applicable
❑ Vietnam Era Veteran 0 Disabled Veteran 0 Handicapped Individual
Reorder Form*23960 From Amsterdam Printing and Ltho Corp..Amsterdam,N.Y. 12010
°copyright 1989 Amsterdam Pnnnng and Ltho Corp.,Amsterdam,N.Y 12010
* 7
HOLMES & GRAVEN
CHARTERED
470 Pillsbury Center,Minneapolis,Minnesota 55402
JAMES M. STROMMEN (612)337-9300
Attorney at Law
Direct Dial(612)337-9233
May 23, 1990
City Manager/Administrator
City of Shakopee
219 East First Avenue
Shakopee MN 55379
Re: 1991 Suburban Rate Authority Budget and Assessment
Dear City Manager/Administrator:
At its April 18th Board meeting, the Suburban Rate Authority adopted a proposed
budget for calendar 1990. It is enclosed. The budget proposes an assessment in the
amount of $375/vote. This is an increase of $25 per vote over the 1990 rate. A
proposed assessment roll is also included.
The SRA Board will take action on the proposed budget at its July 18, 1990 meeting.
If you have comments or criticism about the budget, your director should be advised so
that he or she can raise them at the July meeting. If you have any questions
concerning the budget, please address them to John Wallin, SRA Treasurer, or to me.
You will also note that the population used for determining votes is still based on the
1980 census. You are in the best position to determine how the population shifts of
the 1980s will affect your city when 1990 census data is used. Such data will not be
filed by the Secretary of State until April 1, 1991.
The SRA continues to remain active in electric, telephone and MWCC matters. Each
of these subjects involve cost and rate issues directly affecting city residents and
businesses. We would be pleased to discuss these issues and the achievements of the
SRA if you are interested. At the April meeting, the SRA Board also authorized the
sending of a letter to non-member cities, inviting them to join the SRA. Enclosed
also is the text of that letter and a list of the cities to which the letter was sent.
Your continuing support of the SRA is appreciated.
Very truly yours,
Holmes & Graven, Chartered
:464—
James
M. Strommen
SRA Counsel
JMS/lmb
cc: John Wallin (w/encl.)
April 18, 1990
Proposed 1991 Suburban Rate Authority Budget
1990
Assets:
Cash and Investments (2/28/90) $ 85,950
Receivables 52,250
Interest Income (3/31/90) 450
Pumpers Association Contribution 5,000
TOTAL $ 143,650
Anticipated 1990 Expenses:
1990 NSP Electric Case $ 25,000
Tier System Investigation 15,000
US West Incentive Regulation Plan 7,500
Sewer Separation Legislation 7,000
MWCC - PCA Permit Issues 5,000
General (fees and disbursements) 11,000
TOTAL $ (69,000)
Reserve $ 74,650
1991
Assets:
Carryover $ 74,650
Membership Assessment ($375 per vote)* 56,250
TOTAL $ 130,900
Anticipated 1991 Expenses:
NSP Electric $ 5,000
General Matters - Fees 14,000
General Matters - Disbursements 4,000
MWCC - Issues 10,000
Telephone Matters 15,000
MWCC Legislation 15,000
Minnegasco Filing 10,000
$ (73,000)
Reserve: $ 57,900
* 1988 Assessment was $350 per vote.
1989 Assessment was $350 per vote.
1990 Assessment was $350 per vote.
..,
7
SUBURBAN RATE AUTHORITY
1990 Membership Assessment
MEMBER CITY POPULATION VOTE 1990 ASSESSMENT
Bloomington 81,831 17 $ 6,375.00
Brooklyn Park 43,332 9 3,375.00
Burnsville 35,674 8 3,000.00
Champlin 9,006 2 750.00
Circle Pines 3,321 1 375.00
Columbia Heights 20,029 5 1,875.00
Deephaven 3,716 1 375.00
Eden Prairie 16,263 4 1,500.00
Edina 46,073 10 3,750.00
Fridley 30,228 7 2,625.00
Greenwood 653 1 375.00
Hastings 12,827 3 1,125.00
Hopkins 15,336 4 1,500.00
Lauderdale 1,985 1 375.00
Maple Plain 1,421 1 375.00
Maplewood 26,990 6 2,250.00
Minnetonka 38,683 8 3,000.00
Minnetrista 3,236 1 375.00
New Brighton 23,269 5 1,875.00
North St. Paul 11,921 3 1,125.00
Orono 6,845 2 750.00
Osseo 2,974 1 375.00
Plymouth 31,615 7 2,625.00
7
MEMBER CITY POPULATION VOTE 1990 ASSESSMENT
Richfield 37,851 8 3,000.00
Robbinsdale 14,422 3 1,125.00
Roseville 35,820 8 3,000.00
St. Louis Park 42,931 9 3,375.00
Savage 8,400 2 750.00
Shakopee 9,941 2 750.00
Shoreview 17,300 4 1,500.00
Spring Park 1,465 1 375.00
Wayzata 3,621 1 375.00
West St. Paul 18,527 4 1,500.00
Woodland 526 1 375.00
658,032 150 56,250.00
7
May 22, 1990
Dear •
I am writing to you on behalf of the Suburban Rate Authority (SRA), a joint powers
organization consisting of 34 metropolitan area suburban municipalities. On behalf of
the SRA Board of Directors I want to invite the City of to join the SRA.
's participation is vitally important to the continued representation of
suburban ratepayers in utility matters that significantly affect residents, businesses
and municipal services.
The SRA monitors on behalf of its members, rate matters involving Northern States
Power, Minnegasco, Northwestern Bell and the Metropolitan Waste Control
Commission. The SRA has actively intervened in rate cases before the Minnesota
Public Utilities Commission and on numerous occasions has realized substantial savings
for its member residents and those of all suburban communities. For example, the
tiered Northwestern Bell metropolitan telephone rate ratios have been cut in half over
the last ten years to the benefit of outer suburban residents and businesses. The SRA
was the sole voice in favor of such ratio modification until recently when the Attorney
General began supporting the SRA position. SRA intervention in NSP rate cases
through the 80s has also resulted in significant dollar savings to suburban ratepayers
and municipalities. The SRA has successfully and repeatedly prevented the municipal
pumping rates from being raised substantially by NSP.
The present issues in which the SRA is involved include an NSP petition to increase
revenues by $120,000,000, a Northwestern Bell petition for approval of a four year
incentive regulation plan, and Environmental Protection Agency proposed
requirements of the MWCC for stringent water and sewer discharge standards. Each
of these issues involves millions of dollars to the suburban ratepayers. Without SRA
intervention in these cases, suburban city residents affected by potential rate changes
have no voice.
The SRA benefits all metropolitan area suburban municipalities whether those
municipalities are SRA members or not. The risk to the City of in
nonmembership, however, is that the SRA may be unable to continue its active
intervention in rate matters. The greater the membership, the greater the voice of
suburban cities in important utility issues. Those issues will clearly become more and
more important during the 90's. The SRA must maintain its voice.
7
Page Two
May 22, 1990
In terms of return on membership dollar, I don't think that any other organization
which a metro area city could join can match membership in the SRA. A conservative
calculation of dollar savings to SRA members from 1975 to the present is $175,000 per
vote on the SRA Board. Each member city is allowed one vote per 5,000 population.
The assessment per member will be $375 per vote (5,000 in population) in 1991.
I strongly urge your city to consider SRA membership. The SRA Board meets
quarterly at the Ambassador Motor Hotel in St. Louis Park. Our next meeting is July
17. We welcome your attendance. If you have any questions, please call me at 935-
1951 or legal counsel Dave Kennedy at 337-9232. Also enclosed are the minutes from
the most recent SRA meeting and a form Joint Powers Agreement and Resolution to
become a member.
Sincerely,
Robert DeGhetto
City of Minnetonka
Chairman
SRA Board of Directors
cc: SRA Executive Committee
D. J. Kennedy, Holmes & Graven, Chartered
James Strommen, Holmes do Graven, Chartered
1
CITIES RECEIVING SRA MEMBERSHIP INVITATIONS
Afton St. Anthony
Andover St. Bonifacius
Anoka St. Francis
Apple Valley St. Michael
Arden Hills St. Paul Park
Bayport Shorewood
Blaine Spring Lake Park
Chanhassen Stillwater
Chaska Vadnais Heights
Coon Rapids Victoria
Cottage Grove Waconia
Crystal Watertown
Eagan White Bear Lake
East Bethel Woodbury
Elk River (Tier IV)
Excelsior
Falcon Heights
Forest Lake
Forest Lake Township
Golden Valley
Greenfield (Tier IV)
Independence
Inver Grove Heights
Lake Elmo
Lake St. Croix Beach
Lakeville
Lino Lakes
Little Canada
Mahtomedi
Maple Grove
Medina
Mendota Heights
Mound
Mounds View
New Hope
Newport
North Oaks
Oakdale
Oak Grove Township
Oak Park Heights
Prior Lake
Ramsey
Rockford
Rosemount
45& F"
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT
PERMITS ISSUED May, 1990
Yr. to Date Previous Year
Number Number Valuation Number Valuation
No. YTD.
Single Fam-Sewered 6 35 2, 232, 100 9 33 2, 367, 850
Single Fam-Septic 1 7 869, 600 - 3 332, 000
Multiple Dwellings - - - 2 2 222, 000
(# Units) (YTD Units) (-) (-) - (6) (6) -
Dwelling Additions 13 17 52, 090 . 8 29 163, 130
Other 6 7 26, 350 4 5 156, 790
New Comm. Bldgs - 1 80, 000 2 2 487, 700
Comm. Bldg. Addns. - 3 1, 646, 000 - - -
New Industrial-Sewered 1 1 11, 972, 000 - - -
Ind. Sewered Addns. - 1 462, 800 - - -
New Industrial-Septic - - - - - -
Ind. Septic Addns. - - - - - -
Accessory/Garages 6 14 92, 114 6 13 75, 925
Signs & Fences 12 33 37, 305 13 29 35, 734
Fireplaces/Wood Stoves .1 2 7, 340 - 2 4,400
Grading/Foundation - 1 28, 000 4 7 1, 405, 720
Remodeling (Res. ) 1 10 44, 900 2 10 63, 990
Remodeling (Inst. ) - - - - - -
Remodeling (Comm/Ind. ) 15 424, 850 7 22 1, 523, 325
TOTAL TAXABLE 47 147 17, 975, 449 57 157 6, 838, 564
TOTAL INSTITUTIONAL - - - - - -
GRAND TOTAL 47 147 17, 975, 449 57 157 6, 838, 564
No. YTD. No. YTD.
Variances - 2 - 2
Conditional Use 1 2 2 9
Rezoning - - - -
Moving - - - 1
Electric 30 118 49 119
Plumbing & Heating 42 151 48 139
Razing Permits
Residential - - - -
Commercial - - - -
Total dwelling units in City after completion of all construction permitted
to date 4, 421
Jeanette Shaner
Building Department Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN MAY, 1990
8593 David Dennison 239 West 1st Avenue Deck 4, 000
8594 Michael Reynolds 1124 S. Madison Fence 1, 700
8595 Gary Hughes 1167 Harrison Porch 5, 500
8596 James Johnson 1016 Naumkeag Garage 6, 700
8597 Duaine Boe 1098 Jackson Street Deck 1, 330
8598 David Bissonette 1926 Murphy Avenue Deck 400
8599 Robert Enzler 2548 Onyx Drive Deck 2, 100.
8600 Watershow Productions One Valleyfair Drive Addn. 4, 000
8601 Lee Wickstrom 968 Scott Street Fence 3, 600
8602 Robert Jasper 1113 Legion House 74, 500
L 11 B 2 Prairie Estates
8603 Dave Ernst 1275 Diamond Court House 91, 100
L 32 B 5 Hauer' s 4th
8604 Charles Rust 1294 Limestone Drive Fence 600
8605 Signs of Quality 124 West 1st Avenue Sign 800
8606 Jeffrey Brooks 2004 Murphy Avenue Deck 960
8607 K. A. Electric 1135 East 1st Avenue Sign 500
8608 Joseph Kruger 1115 Madison Street Deck 700
8609 Custom Designed Sign 414 West 4th Avenue Sign 475
8610 David Barnard 1285-87 Shakopee Ave. Remodel 5, 000
8611 Germundsen Companies 535 S. Lewis Street Tank Removal 5, 200
8612 Michael Kurvers 1198 Jefferson Street Garage 4, 900
8613 Joel Monson 1141 Minnesota Street Deck 1, 750
8614 Edman Builders 833 Marschall Road Sign 3, 000
8615 Rick Welch 412 East 3rd Avenue Garage 8, 820
8616 Novak Fleck 1168 Vierling Court House 59, 900
L 8 B 1 Meadows 2nd
8617 Logeais Homes 1804 Ruby Circle House 55, 000
L 4 B 2 Heritage Place 2nd
V
8618 Cletus Link 1266 12th Avenue House 60, 000
L 4 B 1 South Parkview
8619 Maynard Bratland 2378 Marschall Road House 136, 500
L 1 B 1 Hukriede' s 1st
8620 Michael Thompson 2110 Heritage Drive Fence 400
8621 Heat-N-Glo 1869 Norton Drive Fireplace 1, 340
8622 Richard Mather 531 Thomas Avenue Addition 4, 300
8623 Wilbert Haller 959 Sibley Fence 500
8624 Roy Marschall 2088 Marschall Road Silo 1, 000
8625 Neill Gertis 715 Lewis Street Shed & Fence 1, 400.
8626 Paul Caristed 2133 Heritage Drive Deck 3, 600
8627 Kajima International 1000 Valley Park Drive Ind. 11, 972, 000
8628 R. T. Roofing 217 Fillmore Reroof 450
8629 Ronald Hubner 1192 Sapphire Lane Fence 1, 920
8630 Jerry Carlson 124 So. Holmes Sign 200
8631 Dave Bissonette 1926 Murphy Avenue Deck 560
8632 Robert Baur 1992 Foothill Trail Garage 6, 048
8633 Jenneral Contractors 581 Marschall Road Alt. 500
8634 Alan Andersen 922 Sommerville Street Deck 1, 470
8635 Timothy Schoen 127 North Main Garage 7, 560
8636 Lois Broos 403 East 2nd Avenue Repair 200
8637 Pete Bruers 1077 So. Jackson Deck 1, 200
8638 B & D Development Hillwood Estates Sign 170
8639 Stan Pint 1276 Jasper Road House 70, 000
L 36 B 5 Hauer ' s 4th
MINUTES
OF THE
• SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular
session on April 2 , 1990 at 4 : 30 P.M. in the Utilities meeting
room.
MEMBERS PRESENT: Commissioners Kirchmeier , Cook and Kephart .
Also Liaison Wampach and Manager Van Hout . Secretary Menden was
absent .
Commissioner Kirchmeier passed the gavel to incoming President
Kephart .
Motion by Cook, seconded by Kirchmeier to approve the minutes
of the March 5 , 1990 regular meeting as kept . Motion carried.
BILLS READ:
City of Shakopee 20 , 032 . 00
Sherri Anderson 75 . 02
Marvin Athmann 75 . 02
Auto Central Supply 4 . 62
Battery and Tire Warehouse Supply, Inc . 48 . 03
R & W Beck and Associates , Inc . 1 , 390 . 05
Border States Industries , Inc . 2 , 046 . 18
Burmeister Electric Co . 648. 96
Business Outfitters 204 . 16
Chanhassen Lawn and Sports 105 . 44
City of Shakopee 157 ,824 . 02
_ City of Shakopee 24 . 16
Communication Auditors 62 . 47
Computerland 454 . 22
John Dellwo 75 . 02
Feed-Rite Controls , Inc . 49 . 55
General Office Products Co. 257 . 47
Glenwood Inglewood 9 . 27
Gopher State One Call , Inc . 60 . 00
Gopher State One Call , Inc . 126 . 00
Graybar Electric Co . , Inc . 201 . 05
Harmons Hardware 52 . 93
Kaeding and Associates 1 , 308 . 40
Krass and Monroe Chartered Law Office 13 . 75
Leef Bros . , Inc . 22 . 50
Locators and Supplies 194 . 94
McGrann, Shea, Franzen ,Carnival, Straughn
and Lamb 3 ,767 . 15
Minnesota Municipal Utilities Association 125 . 00
Minnesota Valley Testing Laboratories , Inc . 16 . 00
Sheldon Moe 75 . 02
Motor Parts Service of Shakopee 65 . 26
NAPA Auto Parts 74 . 48
Nebraska Municipal Power Pool 60 . 00
Northern States Power Co . 290 , 700 . 41
Northern States Power Co . 850 . 56
Eugene Pass 45 . 25
Eugene Pass 75 . 02
Phone Center 28 . 00
Precision Metal Fabricators 55 . 00
Reynolds Welding Supply Co . 15 . 74
R . E. Riebs Consulting 1 , 500 . 00
Terrill Roquette 75 . 02
Kent Sanders 75 . 02
Schilz Ornamental Iron 8 . 00
Schoell and Madson, Inc . 327 . 68
Shakopee Post Office 3 , 000 . 00
Shakopee Public Utilities Commission 86 . 20
Shakopee Services , Inc . 43 . 46
Southwest Suburban Publishing, Inc . 25 . 00
Southwest Suburban Publishing, Inc . 175 . 14
Starks Cleaning Services - 68 . 00
Truck Utilities Mfg. Co . 417 . 92
United Compucred Collections , Inc . 200 . 00
Lou Van Hout 47 . 02
Voss Electric Supply Co . 544 . 37
Art Young 75 . 02
Water Products Company 2 , 144 . 80
Westinghouse electric Supply Co . 470 . 00
Woodhill Business Products 927 . 76
Word Perfect Corp . 21 . 00
Yarusso ' s Hardware Co . 90 . 26
Jim Dunning 43 . 68
Motion by Kirchmeier, seconded by Cook that the bills be
allowed and ordered paid. Motion carried .
Mr . Dick Riebs , from Riebs Consulting was present to give
a presentation on the load management study.
A telephone call from Mrs . Harriet Sharp regarding water
pressure at her residence was discussed.
A general communication from the Minnesota Pollution Control
Agency referred to the Shakopee Public Utilities from the Mayor ' s
office regarding lead in water tank refurbishing was acknowledged.
They wanted us to be advised that if a tank was painted with lead
based paint , the paint chips removed cannot blow around the area .
9
Liaison Wampach gave his report . The joint meeting for
the Shakopee Public Utilities and the City Council is set for
May 7 , 1990 at 7 :00 P.M. at the Utilities meeting room.
Mr. Jim Streefland was present to present the 1989 audit .
Various questions were presented to Mr. Streefland regarding
the audit .
Motion by Cook, seconded by Kirchmeier to accept the
Shakopee Public Utilities audit dated year ending Dec 31 , 1989
as presented by James Streefland. Motion carried.
The intention to replace the pump at Well #6 with one of a
higher efficiency in conjunction with the routine maintenance work
was presented by Mgr. Van Hout .
The estimate received for the Meadows 4th Additon oversizing
from Pioneer Engineer was presented at $7 , 673 . 25 .
Motion by Kirchmeier, seconded by Kephart to draft a
Resolution approving the estimated cost of oversizing for
Meadows 4th Addition in the amount of $7 ,673 . 25 . Motion carried.
The community showcase will be held on April 16 , 1990 .
There were no new plats for March, 1990.
There were three fire calls for a total man hours of
two hours and fourth-five minutes labor.
There were no lost time accidents for March, 1990 .
The next regular meeting of the Shakopee Public Utilities
Commission will be held on May 7, 1990 at the Utilities meeting
room at 4 : 30 P.M.
Motion by Kirchmeier, seconded by Cook that the meeting be
adjourned.
?)1,
Barbara Menden, Commission Sec .
ATTEST:
Lou n Hout , Manager
7
MINUTES
OF THE
SHAKOPEE PUBLIC UTILITIES COMMISSION
The Shakopee Public Utilities Commission convened in regular
session on May 7 , 1990 at 4 : 30 P.M. in the Utilities meeting
room.
MEMBERS PRESENT: Commissioners Kephart and Kirchmeier.
Also Liaison Wampach , Manager Van Hout and Secretary Menden .
Commissioner Cook arrived late.
The minutes from the April 2,1990 regular were tabled.
BILLS READ:
City of Shakopee 20,032 . 00
A T and T 18 . 57
Auto Central Supply 9 , 77
Battery and Tire Warehouse, Inc. 72 . 71
R.W. Beck and Associates, Inc . 418. 70
Border States Industries, Inc . 4,494 . 77
Business Outfitters - 4,994 . 38
Ceca Utilities , Inc . 2, 324. 92
City of Chaska 5,066 . 60
City of Shakopee 1, 523 . 96
City of Shakopee 1, 295 . 21
City of Shakopee 329 . 52
City of Shakopee 50. 00
City of Shakopee 663 . 93
Clay' s Printing Service 58. 40
Fresco 79 . 22
General Office Products Co . 131 . 31
Glenwood Inglewood Co. 33. 91
Gopher State One Call , Inc . 201 . 50
Graybar Electric Co. , Inc . 5,060 .87
Hance Cable Testing 407 . 60
Harmons Hardware 41 . 39
Jeanette Hentges 35 . 00
Krass and Monroe Chartered Law Office 43 . 50
Lathrop Paint Supply Co. 6 . 77
Leef Bros . ,Inc . 22. 50
Malkerson Motors 120 . 55
Dick Marks 15 . 00
May Engineering Laboratories , Inc . 35 . 24
McGrann Shea Franzen Carnival Straughn lamb 1 ,073 . 60
Metro Sales Incorporated 130 . 95
Minnesota Environmental Quality Board 309 . 67
Minnesota Municipal Utilities Association 8,400 . 00
7
Minnesota Municipal Utilities Association 390 . 00
Minnesota Valley Testing Laboratories,Inc. 48. 00
Minnesota Safety Council 75 . 00
Motor Parts Service of Shakopee 35 . 15
NAPA Auto Parts 48. 40
Northern States Power Co. 1,069 . 60
Northern States Power Co. 306,623 . 35
Northern States Power Co. 332 . 32
Northern States Power Co. 332. 32
Office Products of Minnesota , Inc . 700 . 00
Phone Center 48 . 00
E.H. Renner Incorporated 6,010 . 00
Reynolds Welding Supply Co . 4 . 63
Ring Fire Extinguisher Co . 96 . 00
S & T Office Products, Inc . 1,674 . 00
Schiltz Ornamental Iron 185 . 00
Schoell and Madson, Inc . 273 . 78
Scott County Sheriffs Office 442 . 20
Shakopee Public Utilities Commission 208 . 10
Shakopee Services, Inc . 123 . 00
Al Smith Excavating 391 . 00
Southwest Suburban Publishing, Inc . 321 . 48
Starks Cleaning Services, Inc . 102 . 00
Stemmer Farm and Garden Supply, Inc . 98 . 40
Systems Control Services 132 . 30
T & R Service 20 . 00
U.S . WestCommunications , Inc . 357 . 03
Valley Industrial Propane 11 . 36
Lou Van Hout 61 . 58
Voss Electric Supply Co. 845 . 95
Water Products Company 484 . 85
Westinghouse Electric Supply Co. 2, 622 . 65
Wild Iris , Inc . 63 . 00
Yarusso ' s Hardware Co. 59 . 09
- Craguns Resort 1 ,200 .00
Minnesota Municipal Utilities Association 700 . 00
Motion by Kirchmeier, seconded by Kephart that the bills be
allowed and ordered paid. Motion carried.
A communication from Greg Voxland regarding an insurance
appraisal was acknowledged.
Motion by Kirchmeier, seconded by Kephart that the Shakopee
Public Utilities Commission join with the City of Shakopee in
having our buildings appraised and share jointly in the cost .
Motion carried.
` I
Liaison Wampach informed the Commission of the upcoming
retirement of the City Attorney, Julius Coller.
Manager Van Hout gave an update on the service area
acquisition status .
Bids for various sizes of new transformers were presented
to the Commission. Bids are evaluated and tabulated based on
losses and purchase price . Manager Van Hout reported that bids
were received for single phase transformers totaling $26,276 . 00 .
Bids were also received for three phase transformers in the amount
of $99, 067 . 00 for 16 transformers .
The Baseball association has asked the Commission to donate
a truck and man for installation of a batters eye at Tahpah Park.
Marvin Athmann has volunteered to donate his time after work hours
if the work can be scheduled for that time .
Motion by Kirchmeier, seconded by Kephart to donate a truck
and man ( if needed) for installation of a batters eye at Tahpah
Park. Motion carried.
George Little, HDR, was present to discuss the whole concept
of the Shakopee Public Utilities Commission participation in the
downtown electric with work scheduled.to begin in April, 1991 .
Motion by Cook, seconded by Kirchmeier to authorize H.D.R.
to proceed with the engineering of the Highway 169 distribution
relocation and to initiate discussions with MnDot to determine the
reimbursable portion of the cost of that project. Motion carried.
Commissioner Kirchmeier requested staff to begin billing
Amzak Cable Co for pole rental for the year 1990 with a 5%
inflation figure added in.
Manager Van Hout reported to the Commission that the
annual Summer Minnesota Municipal Utilities Association
convention will be held June 23-27 .
There were no new plats for April , 1990 .
There were two fire calls for a total of 30 minutes for
April , 1990 .
There were no lost time accidents for April, 1990 .
7
The meeting was adjourned for an executive meeting with the
City Council . Various items were discussed, no formal motions were
made .
Motion by Cook, seconded by Kephart , to adjourn. Motion
carried.
4A6 L'14
Barbara Menden, ' ission Secretary
�1,1 ; City of Shakopee
ofKp POLICE DEPARTMENT � t
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,„ ��woo, \o,
476 South Gorman Street
• do„, 1� SHAKOPEE, MINNESOTA 55379 • C.
Q 0 IC�i Tel. 612/445-6666 f 41
414711g .P
NN ESO • NEWS LETTER TO COUNCIL
•
June 15. 1990
***** TRAINING AND ORGANIZATIONS *****
INTERN PROGRAM - THE SHAKOPEE POLICE DEPARTMENT HAS TAKEN ON
THE ADDED RESPONSIBILITY OF PROVIDING INTERNSHIP PROGRAMS TO
LAW ENFORCEMENT STUDENTS. WE WELCOME GLENN McGREGOR, A PRIOR
LAKE RESIDENT, 4TH YEAR MANKATO STATE LAW ENFORCEMENT
STUDENT, AND A RESERVIST FOR SCOTT COUNTY SHERIFF' S OFFICE.
GLEN WILL BE WITH US FOR THE NEXT TWO MONTHS COMPLETING
300 HOURS OF INTERNSHIP.
*****OTHER INTERESTS IN DEPARTMENT*****
NEIGHBORHOOD WATCH - 06-05-90 A PRESENTATION WAS GIVEN
BY OFFICER KOCH ON THE NEIGHBORHOOD WATCH PROGRAM AND CRIME
PREVENTION. THIS NEIGHBORHOOD, WEST 11TH AVE, HAS
EXPERIENCED A GREAT DEAL OF MISCHIEF AND THEFTS.
SGT. DENNIS ANDERSON 06-01-69
SGT. ANDERSON HAS COMPLETED TWENTY-ONE YEARS OF SERVICE AS
A POLICE OFFICER. HE WAS PROMOTED TO SGT. IN 1980.
INVESTIGATOR RUSS LAWRENCE 06-01-74
INVESTIGATOR RUSS LAWRENCE HAS COMPLETED SIXTEEN YEARS OF
SERVICE WITH SHAKOPEE POLICE. HE BEGAN AS A PATROLMAN AND IN
1986 BECAME A DETECTIVE. PRIOR TO JOINING OUR DEPARTMENT
RUSS WAS WITH PRIOR LAKE POLICE.
STAR AND TRIBUNE - THE SHAKOPEE POLICE REPORT WILL APPEAR
IN THE STAR AND TRIBUNE, COMMUNITY SECTION, ON THURSDAYS.
JUNE 15, 1990, WAS OUR FIRST.
BULLETIN TO RESIDENTS - SHAKOPEE HAS EXPERIENCED A LARGE RASH
OF THEFTS FROM AUTOS LATELY. TO BRING THIS TO OUR
COMMUNITIES ATTENTION AND ENCOURAGE THEIR ASSISTANCE , THE
INVESTIGATION DEPARTMENT HAS DISTRIBUTED A BULLETIN PROVIDING
GUIDELINES AND TELEPHONE NUMBERS.
�o cSE¢VE rJo Jn-zoEEct
/ �
�_
"
*********** ATTENTION RESIDENTS Yf.*****A** *
Due to an unfortunate INCREASE IN THEFTS from autos. the
Shakopee Police Department is reouesting vour assistance in
helping us to remedy this oroblem.
.
YOU CAN HELP, bv becoming our eyes and ears and reoorting
suspicious activity in your parking lot, especially ouring
the hours of darkness'
SUSPICIOUS ACTIVITY includes people and vehicles 'cruising"
or "hanging out" in the parking lot' Potential thieves may
carry tools to assist them in entering cars to remove
stereos, amplifiers, and car speakers. They may carry
flashliohts, and might be seen randomly peering into cars and
pulling on door handles.
REPORTING license plate numbers and descriptions of vehicles
and susoicious persons may help us catch a crook and will
help ensure that neither you nor your neighbo,s become
victims'
Call 445-1411 SUSPICIOUS ACTIVITY.
Dial SEE A CRIME IN PROGRESS
it)
NEWS LETTER TO COUNCIL
*****INCIDENT HIGHLIGHTS*****
06-01-90 DAMAGE TO GATE ON INDIAN ROAD, N SIDE OF RIVER,
ARREST 2 ADULT MALES.
06-01-90 CAR/TRAIN PERSONAL INJURY ACCIDENT, MARSCHALL RD.
06-02-90 FALSE REPORT/9-1-1 , " I ' VE BEEN SHOT" , HOLIDAY
STATION, 444 E 1ST. ARREST 1 ADULT MALE.
06-02-90 TRAFFIC ACCIDENT, 1 CAR/HOLMES BRIDGE,
ARREST 1 FOR MISD. DWI .
06-04-90 RESIDENTIAL BURGLARY, 1200 E SHAK AVE,
LOSS - CASH, LEATHER JACKET.
06-04-90 JUVENILE SHOPLIFTERS, K-MART STORE,
ARREST 3 JUVENILES.
06-06-90 BURGLARY, SHAKOPEE FORD, LOSS OF CASH & RECEIPTS.
06-07-90 EXPOSER, ELDERLY MALE, LIONS PARK.
06-07-90 5 CAR ACCIDENT, CR 18 & FRONTAGE RD, HWY 101 .
06-08-90 ESCAPE FROM MCIW, HENNEPIN COUNTY ARRESTED THIS
INMATE ON 06-11-90.
06-08-90 3 MOTORCYCLE ACCIDENT, PERSONAL INJURY,
CR 18, 1/4 MILE N OF HWY 101 BRIDGE, 2 CITATIONS.
06-09-90 RESIDENTIAL BURGLARY, 1200 TYLER, LOSS OF VCR.
06-09-90 ASSAULT, RICE LAKE PARK.
06-10-90 VANDALISM TO CONSTRUCTION SITE, E 4TH, JUVENILES
WARNED.
06-10-90 SLASHED TIRE, 1100 VAN BUREN.
06-12-90 INDECENT EXPOSER, STATE TRAIL.
06-12-90 RECOVER STOLEN MOTORCYCLE, VALLEYFAIR.
06-13-90 RESIDENTIAL BURGLARY, EAGLE CREEK BLVD. , LOSS OF
JUNE 1-14, 1990
TRAFFIC ACCIDENTS 18
SUSPICION/PROWLER 20
JUVENILE COMPLAINTS 20
PRANK 9-1-1 7
P
CRIMES REPORTED AND ARRESTS
MAY 1990
TOTAL # ADULT JUVENILE
TYPE OF CRIME REPORTED ARREST ARREST
ASSAULT 10 1 0
BURGLARY 12 0 2
FORGERY/COUNTERFEITING 7 0 1
DRUGS 2 2 1
ESCAPE/FLEE 1 0 0
ARSON/NEGLIGENT FIRES 0 0 0
GAMBLING 0 0 0
HOMICIDE/SUICIDE 0 0 0
CRIMES AGAINST FAMILY 3 0 0
(NEGLECT/ABUSE )
TRAFFIC/ACCIDENTS 23 22 0
(DWI/HIT AND RUN)
KIDNAPPING/FALSE IMPRISON 0 0 0
CRIMINAL SEXUAL CONDUCT 1 1 0
MISC/FEDERAL/CONSERVATION 18 10 3
JUVENILE STATUS/LIQUOR
DISTURBING PEACE/PRIVACY/ 11 8 0
OBSCENITY 1 0 0
PROPERTY DAMAGE/TRESPASS 2 0 4
STOLEN PROPERTY 1 1 0
RECEIVE/CONCEAL
ROBBERY 0 0 0
GRIM SEX CONDUCT 0 0 0
THEFT 28 2 6
THEFT RELATED/FRAUD/ 19 5 0
SHOPLIFTING
/ t
CRIMES REPORTED AND ARREST
MAY 1990
TOTAL # ADULT JUVENILE
TYPE OF CRIME REPORTED ARREST ARREST
VEHICLE THEFT/RELATED 17 0 2
WEAPONS 0 0 0
TAMPER W/WITNESS 1 0 0
OBSTRUCT LEGAL PROCESS 5 0 2
CONSPIRE TO COMMIT CRIME 1 0 0
CONTEMPT OF COURT 1 0 0
FALSE REPORT OF CRIME 1 0 0
5TH DEGREE ASSAULT 0 1 0
PROPERTY DAMAGE/ 21 0 1
VANDALISM
ASSAULT/FELONY 1 0 0
MOTIVATED BY BIAS
TOTAL ADULT TO JAIL 34
TOTAL ADULT BAIL/ROR 19
TOTAL JUVENILE TO COURT 21
TOTAL JUVENILE W & R 1
ARREST GRAND TOTAL 53 22
TOTAL # REPORTED 187
OTHER ACTIVITY OF INTEREST
MAY 1990
TRAFFIC ACCIDENTS
PROPERTY DAMAGE ACCIDENTS 42
PERSONAL INJURY ACCIDENTS 7
HIT AND RUN ACCIDENTS 4
OTHER TRAFFIC ACCIDENTS 0
OTHER
MEDICALS 26
FIRE CALLS 3
DETOX 7
ALARMS 16
TOTAL CALLS FOR SERVICE, MAY 1990 704
Minutes of the Energy and Transportation Committee
Regular Session
Shakopee, MN
May 23, 1990
Chairperson Drees called the meeting to order at 7 : 00 P.M. with
Commissions Otto, Stolarcek, Case, Drees, Amundson and Roman
present. Commissioners Reinke and Ward were absent.
Barry A. Stock, Assistant City Administrator and Mike Berkopec,
manager of Waste Management Inc. were also present.
Stolarcek/Amundson moved to approve the minutes of the April 18 ,
1990 meeting as kept. Motion carried unanimously.
Mr. Stock stated that Mike Berkopec, manager of Waste Management
Inc. was present at our meeting this evening to discuss in greater
detail several solid waste issues that have been discussed at past
meetings of the Energy and Transportation Committee. The first
item that has been expressed by the Committee as an item for
further discussion was in regard to plastics recycling. Mr.
Berkopec stated that there presently is a market for plastic. He
stated that Waste Management Inc. has a cooperative agreement with
DuPont to process all plastics collected by Waste Management Inc.
Mr. Berkopec stated that this arrangement with a large company such
as DuPont will provide for a long term market for plastics. Mr.
Berkopec stated that Waste Management Inc. is currently collecting
plastics in several Metropolitan communities including the City of
Minnetonka. Mr. Berkopec shared with the committee the educational
materials that were distributed in the City of Minnetonka prior to
the initiation of their program. Mr. Berkopec stated that in the
City of Minnetonka refuse collection rates were increased
approximately 300 per household to offset the cost of recycling
plastics.
Mr. Berkopec stated that the recycling of plastics creates a volume
problem. He went on to explain the process that the hauler has to
go through in processing the plastics collected. He stated that
before the plastics are delivered to Illinois, they must be crushed
and bailed. He stated that at the present time the price paid for
bailed plastics is 60 per pound. Mr. Berkopec stated that
approximately 7 milk jugs or 7 two liter bottles equates to
approximately one pound of plastics. Given these figures the City
of Shakopee would expect to collect approximately 2 , 700 pounds per
month. The revenue derived from the program does not come near the
cost of collection and processing the materials at this time.
Mr. Berkopec explained there are 7 different resin types which make
up the majority of the plastic products that are on the market. At
the present time, they are only collection recyclables for two of
these resins. Mr. Berkopec stated that within the next year
Minutes of the Page - 2
Energy and Transportation Committee May 23, 1990
technology will be available to separate and process packaging
materials comprised of all the different resins. This will make it
easier for residents to understand the collection program.
Discussion ensued on whether or not the City should consider
collecting plastics at this time. Commissioner Amundson suggested
that perhaps the money spent on plastics recycling would be better
spent on educating the public to use returnable plastic containers
and alternative packaging. She also stated that perhaps it would
be beneficial to send letters to the major grocers in Shakopee
soliciting their support in utilizing returnable beverage
containers. It was the consensus of the Committee that this
suggestion should be pursued.
Commissioner Case suggested that perhaps plastics could be an item
that could be incorporated into a household hazardous waste drop
off facility. Mr. Stock stated that this was an excellent
suggestion and that we could very easily allow plastics to be
dropped off at the center. It was the consensus of the Committee
to pursue this suggestion and hold off on incorporating plastics
into our program at this time. It was consensus of the Committee
that it would perhaps make more sense to initiate a curbside
plastics recycling program when all plastics can be collected. It
was also suggested to monitor the participation at the drop off
center to see what type of interest there is in recycling plastics
prior to implementing a curbside program.
The next item discussed by Mr. Berkopec was in regard to the 30
gallon refuse container. Mr. Berkopec stated that the Committee
has expressed interest in pursuing this option in an attempt to
further enhance the volume based program. Mr. Berkopec stated that
there are approximately 441 residents in Shakopee receiving the
Senior Citizen rate and 67 household who have requested an extra
container. Mr. Berkopec stated that he could provide the 30 gallon
container at a rate 15% lower than the regular rate. This would
allow the City of Shakopee to eliminate the Senior Citizen rate.
Mr. Berkopec stated that the reason the cost differential between
the two containers was not that great was due to the fact that the
majority of the refuse collection rate is comprised of vehicle cost
and manpower. Refuse disposal was a very small percentage of the
overall rate.
Mr. Stock suggested that perhaps the extra container rate could be
increased to a level comparable to the rate of a first container.
Perhaps this would then allow us to have a further reduction on the
30 gallon rate. Mr. Berkopec stated that he did not feel this
would have a significant impact on the rate of a 30 gallon
container. He suggested that perhaps a better alternative would be
to simply increase the overall cost of a 65 gallon container to say
$15 . 00 per month. This would then allow for a further reduction in
the rate for a 30 gallon container. Discussion ensued on the extra
11
Minutes of the Page - 3
Energy and Transportation Committee May 23, 1990
container rate. It was suggested that perhaps the extra container
rate should be eliminated all together and that persons with extra
garbage should be required to purchase extra service coupons.
Chairman Drees stated that this seemed to be a fair approach to
dealing with extra garage but he questioned whether or not it would
encourage further illegal dumping. Mr. Berkopec stated that when
a community selects to go with volume based collection, they have
already exposed themselves to the risk of illegal dumping.
It was the consensus of the Committee to request staff to prepare
several alternatives in regard to the extra container rate and the
30 gallon container for the Committee's consideration at their next
meeting.
Discussion then ensued on recycling incentive programs. Mr.
Berkopec questioned the Committee as to why they wanted to offer a
recycling incentive program. Commission Roman stated that this
type of program would increase community awareness of the program.
Commission Case questioned what percentage of Shakopee residents
are presently recycling. Mr. Stock stated that on a monthly basis
over 90% of Shakopee residents are participating in the recycling
program. Ms. Case stated that she did not know that the
participation was that high when she brought up the idea of
instituting a recycling incentive program. Mr. Berkopec stated
that the volume based refuse collection program is probably the
best incentive program that the City can adopt. Mr. Berkopec
stated that several communities award a cash prize to a resident if
they recycle on a specific day. He stated that in the City of
Plymouth, the City Council selects a household at random and if on
that resident's refuse collection day they recycle, they receive
the reward. He went on to state that generally these types of
programs do not have a significant impact on increasing
participation rates.
Commissioner Amundson questioned whether or not Waste Management
has done any education work through the schools. Mr. Berkopec
stated that he did give a three day program at one of the
elementary schools. Ms. Amundson suggested that we pursue programs
that continue to educate the public and our young children in
regard to the issues around solid waste management and recycling as
they relate to our environment. It was the consensus of the
Committee that since the City of Shakopee already has a 90%
recycling participation rate on a once a month basis, that we not
pursue a recycling incentive program at this time. It was the
consensus of the Committee that we should attempt to work with
Waste Management Inc. to establish a working relationship with the
School District in an attempt to develop a curriculum that could be
given on an annual basis to a specific grade level.
Mr. Stock then reviewed the results of the recent Vanpool Survey.
He noted that ridership satisfaction levels were fairly high in all
Minutes of the Page - 4
Energy and Transportation Committee May 23, 1990
categories. He did not see anything of note in the survey that
would necessitate a change in service levels.
Mr. Stock then reviewed the Transit Direct Mail Survey results.
Mr. Stock noted that the survey was used as both a marketing tool
and a survey technique. While there was a general awareness of the
Vanpool program, the majority of Shakopee residents were not aware
that it only costs $12 . 50 per week. The majority of riders were
also not aware that Vanpools could be created to any work site in
the metropolitan area. There was also a large number of persons
who did not know that the City of Shakopee Vanpool program was
available on an occasional rider basis.
In terms of the Dial-A-Ride results, over 95% of Shakopee residents
are aware that we have a Dial-A-Ride program. Over 58% of the
families surveyed have had the opportunity to use the Dial-A-Ride
service. In terms of specific questions regarding the service,
survey results indicated a high level of satisfaction with the
existing service. There was some dissatisfaction regarding the
responsiveness of the Dial-A-Ride program to several persons and
needs. Mr. Stock stated that the majority of these people are
handicapped and at the present time we do not provide handicapped
accessible service. Handicapped accessible service is available
through the MTC's Metro Mobility Program. Metro Mobility does
provide service in Shakopee.
One of the specific issues that we wanted to address in this survey
was to determine if Dial-A-Ride service should be expanded to
Sundays. The survey results indicate that over 50% of those
surveyed stated that they would not use Dial-A-Ride service if it
operated on Sunday. Survey results do not give a strong indication
whether or not Sunday service would be feasible. Mr. Stock
suggested that perhaps in 1991 we should consider implementing
Dial-A-Ride service on Sunday between 8 : 00 a.m. and 5: 00 p.m. on a
demonstration project basis.
Mr. Stock stated that the direct mail survey was also distributed
in an attempt to determine if there was interest in expanding Dial-
A-Ride service to Chaska, Chanhassen and Eden Prairie. Mr. Stock
noted that the majority of those surveyed stated that they would
utilize service to Eden Prairie if it were offered. Mr. Stock
stated that, based on the survey results, there seems to be
interest in service to Eden Prairie and Chaska. There was also
interest expressed in the City of Chanhassen but not as great as
the other two communities. Mr. Stock stated that based on the
survey results, he would like the Committee to consider
implementing a fixed route Dial-A-Ride program between Shakopee and
the southwest metro (Chaska, Chanhassen, Eden Prairie) service area
this fall on a demonstration project basis. Mr. Stock noted that
at the present time we are utilizing our Dial-A-Ride vehicles to
provide limited service to the Chaska and Eden Prairie areas. Mr.
1i
Minutes of the Page - 5
Energy and Transportation Committee May 23, 1990
Stock noted that the present level of service is very ineffecti:•e
and cost prohibitive. Mr. Stock stated that the fixed route Dial-
A-Ride program would offer peak a.m. , mid-day and peak p.m. service
to the southwest metro service area. Mr. Stock also noted that
perhaps a cost share arrangement could be worked out with the
southwest metro service area on this project since their residents
would also be able to utilize the service to receive rides to our
community.
Ms. Amundson suggested that perhaps on next year's survey that a
return postage guaranteed could be applied. This would, more than
likely increase the survey response.
Mr. Stock then reviewed the monthly Vanpool and Dial-A-Ride
reports.
Amundson/Stolarcek moved to adjourn the meeting at 8 : 15 p.m.
Motion carried unanimously.
Barry A. Stock, Recording Secretary
TENTATIVE AGENDA
Energy and Transportation Committee
Shakopee, Minnesota
June 20, 1990
Chrm. Drees Presiding:
1. Roll Call at 7: 00 P.M.
2 . Approval of Minutes - May 23 , 1990
3 . Discussion Items
a. Scott County Grant Programs
b. 30 Gallon Refuse Container Options
c. Dial-A-Ride Expansion/Southwest Metro
d.
4 . Informational Items
a. Schedule of Opt Out Revenue
b. Dial-A-Ride Monthly Report
c. Dial-A-Ride Saturday Service Report
d. Van Pool Monthly Report
e. Business Update from City Hall
f. Recycling Report
g. City Hall Siting Public Hearing - June 26th (Verbal)
5. Other Business
a. Next Meeting - Wed. , July 18, 1990 - 7 : 00 PM
b.
6. Adjournment
Barry A. Stock
Assistant Administrator
CITY OF SHAKOPEE
# /3 2'.
Minutes of the Community Development Commission
City Council Chambers
Wednesday, May 16, 1990
Chairman Miller called the meeting to order at 5: 30 P.M. with the
following members present: Jane DuBois, Jon Albinson, Mike
Pennington, Bill Mars and Mark Miller.
Commissioner Brandmire was absent.
Barry Stock, Assistant City Administrator, Mary Schmitt, Bud
Berens, Judy Case, John Schmitt and Joe Perusich were also present.
Albinson/Mars moved to approve the minutes of the April 23 , 1990
meeting as kept.
Jane DuBois stated that the City Hall Siting Subcommittee was
prepared to make their recommendation to the Community Development
Commission for further review and discussion. Mr. Stock stated
that one of the first tasks of the Committee was to determine the
space needs for a City Hall facility. The Committee concluded that
the 1987 space needs analysis that was conducted was still valid.
From that analysis it revealed that the City Hall and Community
Recreation presently occupy 9, 671 total square feet. The projected
needs for a 10 to 15 year period were 17, 000 square feet with an
additional 4, 000 square feet of basement.
Mr. Stock stated that the Subcommittee relied heavily on the
information gathered by the 1985 Siting Committee. Mr. Stock noted
that the 1985 Committee used a very complex evaluation system to
review 24 separate sites. The 1985 Committee subsequently narrowed
the list down to five sites.
Mr. Stock noted that the Committee did not place a great deal of
emphasis on cost during their evaluation process. The Committee
generally felt that the cost for a City Hall facility to meet the
City's short and long term space needs was approximately
$3 , 000, 000. 00. This figure was based on the construction costs of
other communities who have recently constructed City Halls.
Mr. Stock noted that the Committee reviewed alternatives in three
distinct categories:
1. Sites within the downtown area
2 . Sites outside of the downtown institutional area
3 . Existing buildings
Mr. Stock then reviewed a listing of the sites reviewed by the
Subcommittee in each of the aforementioned categories. Mr. Stock
also noted that it was the consensus of the Committee that if a
site were to be located outside of the downtown area that a parcel
Minutes of the Page - 2
Community Development Commission May 16, 1990
in excess of 5 acres be pursued in order to provide for the long
term future needs of the City.
Mr. Stock stated that the Subcommittee was prepared to recommend
three alternatives to City Council. One alternative for each of
the aforementioned categories that were investigated by the
Subcommittee.
Mr. Bill Mars then gave a presentation on the site selected by the
Subcommittee within the institutional area. Mr. Mars. stated that
the site recommended by the Subcommittee was Block 50 in it's
entirety. Mr. Mars noted that Block 50 was one of the alternatives
selected by the 1985 Siting Subcommittee. He stated that the
benefits of Block 50 have not changed since the 1985 study. One of
the major advantages of Block 50 was it' s proximity to the Library.
Block 50 also has several vacant parcels for sale. Mr. Mars also
noted that Block 50 was consistent with the direction being set
forth in the 1990 Comprehensive Plan. Mr. Mars stated that Block
50 in it's entirely presently generates $15, 257 . 00 in gross taxes
and $12 , 565. 00 in net taxes. Mr. Mars noted a potential
contamination problem on Block 50 as a result of the location of a
former gas station. Mr. Mars did however state that there were
state programs available to offset costs associated with any
impending contamination problems. Mr. Mars stated that one of the
negatives associated with Block 50 was the fact that eight homes
would have to be demolished or relocated. Mr. Mars stated that the
majority of the homes could be in fact relocated.
Jane DuBois then reviewed the Subcommittee's recommendation in
terms of a site located outside of the downtown area. Ms. DuBois
stated that one of the primary objectives of the Subcommittee was
to locate a site that was centrally located with good highway
access. Ms. DuBois also stated that the Subcommittee felt that it
was important for the City to pursue a minimum site of 30 acres in
order to provide for the future long term facility needs of the
community. Ms. DuBois stated that the site being recommended by
the Subcommittee was east of County Rd. 17 between 4th Ave. and
County Rd. 16. She noted that there were approximately 145 vacant
acres from which to choose in this area. The cost for property in
this area varies from $26, 000 to $35, 000 per acre. She noted that
it would be possible for the City to assemble a 30 acre parcel
somewhere within the proximity of this area for a cost of
approximately $1, 000, 000. 00. She went on to state that the future
building needs of the community may include a Law Enforcement
Building, Community Center and/or athletic fields. Ms. DuBois
stated that the Subcommittee felt that acquiring the aforementioned
amount of land area would curtail future controversies over the
siting of City facilities. She also stated that the Committee felt
that the property would not diminish in value and would in fact
appreciate. Therefore, if the City ever selected to sell the
property, under a worse case scenario, they would break even.
' 3
Minutes of the Page - 3
Community Development Commission May 16, 1990
Ms. DuBois stated that at the present time the average gross taxes
paid on one acre of property in this area varies from $8. 00 to
$22 . 00 per year. Therefore, the concern about taking properties
off the tax rolls is valid, but not significant at this time. A 30
acre parcel given the highest tax rate, is only generating $660. 00
per year in gross taxes at this time.
Ms. DuBois stated that the proposed site is centrally located with
good access roads. The site is also adjacent to the Upper Valley
Drainageway, which would provide for a natural, physical amenity in
this area. Mr. Albinson stated that this site is also consistent
with the Comprehensive Plan in terms of locating a 10 acre park
somewhere in this area. He stated that perhaps 10 of the 30 acres
could be set aside for long term park use.
Judy Case then gave a presentation on the existing site being
recommended by the City Hall Siting Subcommittee. Ms. Case stated
that Marquette Bank officials approached the Subcommittee with this
concept. She stated that Marquette officials have stated that the
present bank provides them with more space than they realistically
need. She stated that the bank contains approximately 24, 000
square feet. Approximately 4, 000 square feet can be split and
leased out separately.
Ms. Case stated that the pros of this site include it's location
and proximity to the institutional area. She also noted that one
of the objectives of the Comprehensive Plan is to enhance the
downtown retail core area. She noted that the Comprehensive Plan
also suggests that a City Hall be located within the downtown area.
Ms. Case stated that other communities, in our proximity, such as
Chaska and Lakeville, have located their City Halls in the downtown
area to serve as an anchor, as well as an enhancement tool.
Ms. Case stated that the bank building has complete kitchen
facilities. The bank also has several fireproof vaults which could
be utilized for record storage. Finally, the basement portion of
the building does have a meeting room which could be utilized as a
City Council chambers. Ms. Case stated that the City would have to
install an elevator and renovate the restrooms on the main floor of
the building to make them handicapped accessible. The total
estimated cost for the building improvements is approximately
$40, 000. 00.
Ms. Case stated that the cost to construct the City Hall facility
in Chaska was $100. 00 per square foot. She also noted that the
cost to construct the Lakeville City Hall was $93 . 00 per square
foot. The cost to acquire the Marquette Bank Building, complete
with the aforementioned improvements and the acquisition of
furnishings and fixtures is estimated to be approximately $62. 50
per square foot.
Minutes of the Page - 4
Community Development Commission May 16, 1990
Ms. Case stated that the Marquette Bank Building could be used as
a 10 to 15 year interim solution or a long term solution, depending
on the cost implications to expand the Marquette Bank Site at a
later date assuming of course it is needed.
Ms. Case stated that acquiring the Marquette Bank Building would
take the property off the tax rolls. At the present time the bank
is paying approximately $50, 000.00 in gross property taxes.
Ms. Case stated that, in addition to the bank building, the bank
owns the parking lot immediately adjacent to the building. She
stated that there is approximately 24 parking spaces within this
area and nine additional on street parking spaces immediately
adjacent to the bank. She noted that the bank is also immediately
north of the 2nd Ave. parking lot, which has approximately 80
parking spaces. Ms. Case went on to state that if needed,
Marquette Bank officials have stated that there may be an
opportunity to lease additional spaces from Marquette Bank within
their drive-thru property located on the corner of 3rd and Holmes
St.
Ms. Case stated that one of the attractive opportunities with this
alternative is that Marquette Bank would be willing to negotiate
the sale of any furnishings and fixtures presently located in the
building. This would likely result in additional cost savings to
the City as opposed to constructing a new building.
Ms. Case stated that the cost estimate to acquire the Marquette
Bank Building, including acquisition of furnishings, fixtures and
necessary improvements, is approximately $1, 500, 000. 00. In order
to provide for the future long term siting needs of the City, the
Committee is also recommending, in addition to acquiring the
Marquette Bank Building, the acquisition of 30 acres of land. The
Committee felt that this alternative would provide the City with
both the short and long term needs of the community. The
recommendation for the additional 30 acres of land would make this
alternative comparable to the other two alternatives in terms of
overall cost.
Mr. Miller questioned what portion of the Marquette Bank Building
was currently being leased out. Ms. Case stated that 2, 000 sq. ft.
was being leased at this time. She stated that she did not know
the duration of the lease agreement. Mr. Stock stated that the
approximately rent for the space was $1, 600. 00 per month gross.
Ms. DuBois reminded the Commission members that the Subcommittee
did not rank the alternatives in order of preference. The
Committee felt that either of the alternatives were adequate and
that they all could be done within the same price range. Ms.
DuBois stated that the Subcommittee is recommending that the
Minutes of the Page - 5
Community Development Commission May 16, 1990
Community Development Commission approve the report and forward it
to City Council for final action.
DuBois/Albinson moved to recommend to City Council the three sites
recommended by the City Hall Siting Committee for further
consideration and that a public hearing be scheduled to gather
public input on the sites. Mr. Miller asked if there was
discussion on the motion. Mr. Pennington questioned what the City
would do with the Marquette Bank Building if, at a later date, they
selected to construct a new facility on the 30 acre site. Mr.
Schmitt stated that if that scenario were played out, the City
would simply place the building up for sale or it would be
demolished. Mr. Schmitt went on to state that the risk with going
to the Marquette Bank option is that the Marquette Bank option
could be packaged in itself. Mr. Schmitt stated that this would be
a very shortsighted opportunity for City Council to consider.
Discussion then ensued on the parking needs for existing staff.
Mr. Stock noted that, at the present time, there were approximately
20 fulltime employees within the City Hall and Community Services
Department. He noted that within the next five years we could have
as many as 26 fulltime employees. Mr. Stock noted that if the
Marquette Bank option were pursued, the City would likely utilize
the parking lot behind the Library for City employee use. The City
of Shakopee would also have the option of leasing parking spaces
from Marquette Bank at their drive-thru facility.
Ms. Case stated that the City Hall use is relatively low in terms
of number of employees and that other potential uses for the
facility would likely place a greater demand on parking within the
downtown area. Mr. Miller question whether or not the Committee
had looked at the parking in relationship to the proposed Mini by-
pass design. Mr. Stock responded in the affirmative and stated
that when the Mini By-pass is complete angle parking would be
installed on the north and south sides of 1st Ave. between Holmes
and Sommerville Streets. He also stated that a new parking lot for
approximately 20 spaces would be created north of the Valley Sports
building and Pullman Club.
Commissioner Pennington questioned whether or not Block 50 would
provide enough space for the future needs of the City. He did not
understand why the Marquette Bank Building was being considered as
a 10 to 15 year solution when the Block 50 site was being
considered as a 50 - 75 year site. He stated that he saw very
little difference between the two sites in terms of space and
expansion possibilities. Mr. Albinson stated that the Subcommittee
felt that the bank in itself was a short term solution and that the
long term solution was the additional 30 acres. The Subcommittee
also felt that the bank would offer the downtown area continued
representation for the next 10 to 15 years or more and that when
the downtown area becomes more commercially active, the property
Minutes of the Page - 6
Community Development Commission May 16, 1990
could be placed back on the tax rolls as a tax producing property.
Mr. Albinson stated there is the risk that City Council will
consider the Marquette Bank Building by itself. Mr. Albinson
stated that the Subcommittee felt it was important that the bank
building and additional 30 acres be recommended as a package.
Mr. Schmitt stated that the Bank Building by itself would be a
short term solution to our land development needs in the interest
of minimizing dollar impact. Mr. Schmitt stated that if the City
would have made the appropriate investments 10 and 20 years ago, we
would be paying for those investments with 50% inflation dollars.
He felt that this was the major message to get across to City
Council.
Chairman Miller stated that the Marquette Bank Building would
likely have space for the next 10 to 15 years. He also stated that
it may even be possible to expand the Marquette Bank Building at
it' s existing site. He also questioned whether or not it would be
appropriate to add on the 30 acres to this alternative.
Mr. Perusich stated that both the 30 acre alternative and Block 50
alternative with the construction of City Halls on the sites would
cost approximately $3, 000, 000. 00. He noted that the Marquette Bank
Building could be acquired for $1, 500, 000. 00 and the additional 30
acres for approximately $1, 000, 000. 00, bringing the total cost for
the Marquette Bank/30 acre option to $2 , 500, 000. 00. He stated that
this alternative would represent approximately a half million
dollar savings over the other two alternatives. He felt that the
Marquette Bank/30 acre alternative provided for both the short and
long term needs of the City at a cost comparable to the other two
alternatives. He therefore felt that the Marquette Bank Building
and 30 acres combined should be recommended to City Council for
their consideration.
Mr. Miller stated that given the financial climate in the
community, he was not sure that Council would consider the
Marquette Bank Building and 30 acre alternative as a combined
alternative. Mr. Perusich stated that one of the objectives of the
Committee was to identify sites of comparable value. He also
stated that the Committee was fully aware that City Council has the
power to select any site that they feel is in the best interest of
the City.
Mary Schmitt stated that she has not lived here her whole life but
she has noticed that nobody seems to look further than the end of
their nose in regard to future planning. She stated that the
Bank/30 acre alternative made a commitment to the downtown area and
provided for the future long term space development needs of the
City. She also stated that the acquisition of the 30 acres was a
good investment and not speculation.
Minutes of the Page - 7
Community Development Commission May 16, 1990
Mr. Schmitt stated that one of the things that he hears in the
community is that we are never getting anything for our tax dollars
in terms of physical structure that people can point to, rely on
and use. He stated that he felt everything that has been built has
been built in the interest of economy.
Mr. Miller called the question. Motion carried unanimously.
Mr. Miller called for a seven minute recess.
Mr. Miller called the meeting back to order at 7: 10 P.M.
Discussion then ensued on the presentation format. It was the
consensus of the Committee that Mr. Miller would provide the
introductory comments on the Subcommittee Siting process. It was
also the consensus of the Committee that the representatives that
gave the presentation to the CDC be present at the City Council
Meeting to give that portion of the presentation again. Mr. Mars
stated that it was important that the Community Development
Commission get the City Council to move on siting the City Hall.
He felt that a public hearing would be the appropriate medium to
gather input on the three alternatives and get the City moving.
Mr. Stock stated that staff, Mr. Miller, Mayor Laurent and Council
member Vierling met with Maurice Stans regarding his museum
proposal. Mr. Stock stated that the meeting was very beneficial
and that the idea of utilizing the Railroad Depot as a museum was
brought to Mr. Stans ' attention for further consideration. Mr.
Stock stated that he felt the ball was now in Mr. Stans ' court and
that he would do one of three things:
1. Build the museum as he originally proposed.
2 . Build the museum utilizing the Railroad Depot and request
the City to take over operating it after it is
constructed.
3 . Do nothing.
Mr. Schmitt suggested that perhaps there were other mechanisms to
help offset the long term operating cost of the museum, should the
City select to take over operations. Mr. Schmitt stated that
perhaps the Rahr Foundation would be willing to make an annual
contribution to the museum providing they were allowed to place
some of their historic memorabilia within the facility. Ms. DuBois
stated that perhaps the Mdewakanton Sioux Community would also be
willing to make an annual financial commitment in return for a
display on the area's indian heritage. Mr. Stock stated that these
were excellent suggestions and that perhaps there were other groups
that would be willing to make an annual contribution. Ms. Case
stated that she felt that there was enough interest in the
community to support a local Historical Society that may provide
assistance in operating the facility.
Minutes of the Page - 8
Community Development Commission May 16, 1990
Mr. Stock then gave a report on the progress of the Auto Action
development. He stated that to the best of his knowledge the
project would be pursued yet this year.
Mr. Miller suggested that, in the interest of time, that the
Subcommittee reports be tabled until our next meeting.
Mr. Stock then reviewed with the Committee some of the information
that he is gathering from the Minnesota Home Financing Agency
regarding a low interest housing mortgage program. He stated that
he has not had adequate time to go through the materials but that
he hoped to have enough information for the Community Development
Commission's consideration at their June meeting. Ms. DuBois
questioned what the City of Shakopee would be doing when the
housing enforcement officers employment is terminated this July.
Mr. Stock stated that the duties and responsibilities of the
housing enforcement officer would have to be picked up by existing
building department staff. Ms. DuBois questioned whether or not
the City would consider a truth in housing program. She requested
to have this item placed on the next agenda of the Community
Development Commission for further discussion.
Mr. Miller asked Mr. Stock for an update on the Goals and
Objectives Session that the City Council recently had. Mr. Stock
stated that the City Council did not actually get into the
development of the goals and objectives. He stated that staff was
in the process of reviewing the issues listed by each of the
Council members and is attempting to develop a priority listing of
the issues facing our community. He stated that there was quite a
bit of discussion on the image of the community and the need for a
City Hall. He stated that when City Council has completed and
approved their goals and objectives, he would share a copy with the
Community Development Commission.
Mars/DuBois moved to adjourn the meeting at 8 : 10 P.M. Motion
carried unanimously.
Barry A. Stock, Recording Secretary
Note Meeting Time: 5: 00 P.M.
TENTATIVE AGENDA
Community Development Commission
City Hall Council Chambers
Wednesday, June 20, 1990
1. Call to Order at 5: 00 P.M.
2 . Approval of the Minutes - May 16, 1990
3 . Economic Development Update (Verbal)
a.
b.
4 . Subcommittee Report (Verbal)
a. Downtown Committee
b. Transportation Coalition
c. Business Appreciation
5. Discussion Item
a. City Hall Siting - Public Hearing
b. Scott County Development Coalition
c. Housing Assistance Program
d. City Council Goals and Objectives
6. Informational Items
a. Business Update from City Hall
b.
c.
7 . Other Business
a. Next Meeting - Wed. , July 18 , 1990 - 5: 00 PM
City Council Chambers
b.
8 . Adjournment
Please call Barry or Aggie at 445-3650
if you cannot make the meeting.
J.
SMinu /S--
Minutes
tes of the Downtown Ad Hoc Committee
City Council Chambers
May 9, 1990
Chairperson Keen called the meeting to order at 7 : 45 A.M. with
Commissioners Fonder, Phillips, D. Wermerskirchen, Keen, Kahleck
and B. Wermerskirchen present.
Barry Stock, Assistant City Administrator, Lindberg Ekola, City
Planner and Jack Brambilla were also present.
B. Wermerskirchen/Phillips moved to approve the agenda. Motion
carried unanimously.
B. Wermerskirchen/Phillips moved to approve the minutes of the
March 14 , 1990 meeting as kept. Motion carried unanimously.
Mr. Stock stated that the deadline for the Rehab Grant Program is
June 6, 1990 . In an effort to stimulate interest in the prcgram,
he sent a correspondence to each of the property owners in the
downtown area informing them of the informational meeting that was
scheduled in conjunction with today' s downtown meeting. Mr. Stock
stated that in addition to the most recent letter, he also has
mailed each property owner in the downtown area a copy of the
program brochure. Additionally, he has distributed copies of the
program brochure to tenants within the B-3 area. Finally,
information on the program has appeared in the Chamber Newsletter
and Shakopee Valley News. Mr. Stock stated that he has had several
inquiries from downtown property owners regarding the program but
no applications have been submitted to date.
Commissioner D. Wermerskirchen stated that he has spoken with
several downtown property owners and they have voiced a concern
regarding the pay back of the Grant Program if they sell within a
five year period. Mr. Stock stated that the amortized repayment
provision in the grant is necessary in order to protect the City
from property owners taking advantage of the City and making a
large profit at the City's expense. Commissioner Fonder stated it
is true that a property owner could make a profit off the program
if we did not have the amortization repayment provision, but the
end result was that the downtown would be improved. Mr. Stock
stated that there was a fine line that the City had to walk in
regard to this issue. He stated that the public perception would
be fairly negative if we did not have the amortization repayment
provision within the Grant Program.
Commissioner Fonder stated that in many cases the property owners
would have to improve the buildings in order for them to be sold
anyhow. He stated that if the property owner were to take
advantage of the program it would not only cover the cost of the
grant that they have received but more than likely increase the
overall value of the property.
Meeting of the Page -2
of the Downtown Ad Hoc Committee May 9, 1990
Mr. B. Wermerskirchen stated that he felt one of the reasons why
there hasn't been great interest expressed in the program at this
time is because generally throughout the United States retail
business is somewhat flat right now. He also stated that he felt
some of the property owners did not understand what could actually
be funded through this program. Mr. B. Wermerskirchen stated that
he felt that almost everyone in the downtown area could take
advantage of the grant and improve their signage.
Commissioner D. Wermerskirchen suggested that all the sign makers
in the community be made aware of the program. They might be able
to assist us in marketing the program. Mr. Stock stated that he
would immediately contact all the sign makers and personally
explain the program to them.
Mr. Jack Brambilla stated that he was interested in the program.
Mr. Stock explained the program to him in detail . Mr. Brambilla
questioned whether or not he could expand the aluminum awning
around the front portion of his building. Mr. Stock stated that
aluminum could not be placed on the front of the building because
it did not comply with the building design standards for the B-3
Zoning District. Mr. Brambilla questioned why he has been denied
permits to expand the awning. Mr. Stock stated that he felt the
reason for denial was based on the fact that the building materials
were not in accordance with the City Code.
Mr. Brambilla stated that representatives from the City have
informed him that he cannot expand at his existing site because the
property will be demolished in the near future. Mr. Brambilla went
on to state that he has never received any formal notification from
anybody stating that his property will indeed be taken and
demolished. Mr. Stock stated that he would attempt to determine
why no one has ever informed Mr. Brambilla officially that his
property will be acquired. Mr. Stock did state however that the
Mini By-Pass has been officially mapped and that this is generally
an indication that the property will be taken. Once a highway
project has been officially mapped, it also precludes the approval
of any building permits within the officially mapped area. Mr.
Stock stated that he would get back to Mr. Brambilla within the
week with an answer as to why no official notification from MN DOT
has been transmitted to Mr. Brambilla.
Discussion ensued on the Rehab Grant Program. Mr. Stock reminded
the Committee that once a project is approved for funding, the
applicant has 12 months to complete the project. Mr Stock stated
that property owners should be encouraged to apply this year, even
if they do not plan on completing the improvement until next spring
or early summer.
Meeting of the Page -3
of the Downtown Ad Hoc Committee May 9, 1990
Chairperson Keen questioned what happens if we only receive one
application. Mr. Stock stated that the City is not obligated to
fund every person who applies for the program. The program
provides that before a project can be considered for funding, it
must receive a minimum of 75 points in the review process.
Commissioner Phillips suggested that each of the Committee members
pick two property owners in the downtown area and contact them
personally. Mr. Phillips also suggested that we prioritize those
buildings which we feel are in the greatest need of improvement and
focus our attention on those property owners. The Committee then
targeted property owners to contact and split the assignments up
among the Downtown Committee members.
Chairperson Keen questioned whether or not the application deadline
could be extended. Mr. Stock stated that he felt it would be
reasonable to approach the Shakopee HRA with a request to extend
the Grant Application deadline. Kahleck/D. Wermerskirchen moved to
request the Shakopee HRA to extend the Rehab Grant Program
application deadline to December 31, 1990. Motion carried
unanimously.
Mr. Stock stated that several persons had inquired regarding the
provision in the program which states that owner labor would not be
an eligible expense in the Grant Program. Mr. Stock stated that
several of the property owners in the downtown area are building
contractors and that they probably can do the work cheaper than
hiring another contractor.
Mr. Ekola suggested that property owners be allowed to perform
their own work but that they not be allowed to submit for
reimbursement for said work. It was the consensus of the Committee
that this was a reasonable approach.
Mr. Fonder questioned why Chaska's downtown has developed more
rapidly than Shakopee ' s. Mr. D. Wermerskirchen stated that he felt
the reason why Chaska and Waconia ' s downtowns have been improved at
a quicker pace than downtown Shakopee ' s is due to the fact that the
main street was improved first. In Shakopee, our main street
cannot be completed until the Mini By-Pass is complete.
Mr. Stock then shared with the Committee the progress of the City
Hall Siting Subcommittee. Mr. Stock stated that the Committee has
narrowed down the siting possibilities to the following three
alternatives:
1. 30 acres east of County Rd. 17 and north of County Rd.
16, south of 4th Ave.
2 . Block 50 in it ' s entirety
{
Meeting of the Page -4
of the Downtown Ad Hoc Committee May 9, 1990
3 . The Marquette Bank building plus 30 acres
Discussion ensued on the Marquette Bank building. Commissioner
Phillips stated that it is not the intent of the bank to abandon
downtown Shakopee. He stated that the existing building is too
large for their needs. He stated that if the City of Shakopee is
interested in acquiring the building, Marquette Bank will be
expanding their Drive-thru site located on Holmes St. in addition
to constructing a new facility on the east side of town.
Mr. Stock stated that the Marquette Bank Building would have
adequate space for the City for perhaps the next ten to fifteen
years. Mr. Stock noted that the building is designed in such a
fashion that approximately 4 , 000 sq. ft. could be leased out until
such time that it is needed by the City. Mr. Stock stated that the
City would also have to install an elevator in order to make the
City Council Chambers accessible. The Council Chambers would be
proposed to be placed in the basement portion of the building. Mr.
Stock also noted that at least one restroom would have to be made
handicapped accessible.
Chairperson Keen questioned whether or not the Downtown Committee
should be taking any position on this issue. Mr. Stock responded
in the negative. He stated that the Committee was welcome to
attend the presentation that would be made to the Community
Development Commission next Wednesday at 5: 30 P.M. Mr. Stock
stated that it is quite clear to everyone that the Downtown
Committee prefers a downtown site for a City Hall. Mr. Stock
stated that the Community Development Commission would likely be
making a recommendation on the sites to City Council at their June
5, 1990 meeting.
Discussion then ensued on the Stans Project. Mr. Stock stated that
the City Council has reconsidered their position regarding the
Stans Proposal . A meeting will be held with Mr. Stans on Thursday
to further discuss alternatives for his proposed museum. Mr. Stans
has made it quite clear that he wants the museum facility within
the downtown area adjacent to his home site.
Discussion ensued on the next meeting date. It was the consensus
of the Committee to change the meeting from June 13 , 1990 to
Wednesday, June 20, 1990.
Fonder/Phillips moved to adjourn the meeting at 9 : 10 A.M. Motion
carried unanimously.
Barry A. Stock, Recording Secretary
4q(2
(J
Note Meeting Time: 7 :45 A.M.
TENTATIVE AGENDA
Downtown Ad Hoc Committee
City Hall Council Chambers
June 20, 1990
Chairperson Keen Presiding
1 . Call to Order at 7 : 45 A.M.
2 . Approval of Agenda
3 . Approval of the Minutes - May 9 , 1990
4 . Discussion Items:
a. City Hall Siting Public Hearing - June 26th
b. Rehab Grant Application Review
5. Information Items:
a. Business Update from City Hall
b. Stans Project (Verbal)
c.
d.
6 . Other business
a. Next Meeting - August 8 , 1990
b.
c.
7 . Adjourn
Barry A. Stock
Administrative Assistant
CITY OF SHAKOPEE
IF YOU ARE UNABLE TO ATTEND THE MEETING
PLEASE CALL BARRY OR AGGIE AT 445-3650 TO LET THEM KNOW
TENTATIVE AGENDA
ADJ.REG. SESSION SHAKOPEE, MINNESOTA June 19, 1990
Mayor Gary Laurent presiding
1] Roll Call at 7 : 00 P.M.
2] Approval of Agenda
3 ] Liaison Reports from Councilmembers
4] Mayor' s Report
5] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
6] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*7] Approval of Minutes of June 5, 1990
8] Communications:
a] Association of Metropolitan Municipalities re: dues
increase of 20% to 25%
*b] Jerry Aman, Minneapolis Northstar re: moving "No
Parking" signs
c] Marjorie R. Henderson, Murphy' s Landing re: museum
professional
9] 7 : 30 P.M. Public Hearing on the installation of a street light
on Tyler Street between 12th Ave. and Vierling
Drive - Res. No. 3248
10] Boards and Commissions - Planning Commission
a] Preliminary & Final Plat of Valley Park 9th Addition
*b] Daniel L Barber Variance Res. No. CC-592
11] Reports from Staff:
*a] Purchase of Civil Defense Siren
b] Purchase of Photocopier for Fire Department
c] Downtown Bridge & Minibypass - Engineering Services
for Sewer & Water Design
*d] 1990/91 Insurance Renewals
*e] 1990-91 Wine License Renewals
*f] 1990-91 3 . 2 Beer License Renewals
TENTATIVE AGENDA
June 19 , 1990
Page -2-
11] Reports from Staff continued:
*g] 1990-91 Intoxicating Liquor License Renewals
*h] 1990-91 Set Up License Renewals
*i] Temporary 3 . 2 Beer License for St Mark' s Church
j ] Changing the Fiscal Disparities Option for TIF
Districts 3 and 4 - tabled June 5th
k] Approve bills in amount of $2 , 501, 104 . 50
1] 1991 Budget
12] Resolutions and Ordinances:
*a] Res. No. 3247, which approves an agreement with Mn/
DOT to accept the City' s 1. 9 million dollars for the
bridge and mini bypass
*b] Res. No. 3244 , A Resolution Approving Chapter 562
Section 19 (special legislation for fiscal
disparities reporting error)
13] Other Business:
a] Set a date for a joint meeting with the Planning
Commission
b .) P" P i
d ?-e-L4) )1A--td- 1 VS C,fe S:2A1'44CAL-___
14] Adjourn to Tuesday, June 26, 1990 at 7 : 00 P.M. for a public
hearing in the assembly room at the courthouse on a site for
city hall
Dennis R. Kraft
City Administrator
z
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
ADJ. REG. SESSION SHAKOPEE, MINNESOTA JUNE 5, 1990
Mayor Laurent called the meeting to order with Cncl. Zak, Clay,
Wampach and Sweeney present. Also present were Dennis Kraft, City
Administrator; Barry Stock, Asst. City Administrator; Dave Hutton,
City Engineer; Julius A. Coller II, City Attorney; and Judith S .
Cox, City Clerk. Cncl. Vierling was absent.
Mayor Laurent suggested adding item 15a to the agenda, an Executive
Session to discuss Labor Negotiations.
Sweeney/Wampach moved to approve the agenda as amended. Motion
carried unanimously.
Mayor Laurent called a recess for the Housing and Redevelopment
Authority.
Mayor Laurent reconvened the City Council meeting at 7 : 11 p.m.
Liaison reports were given by councilmembers.
The Mayor gave his report on the last two weeks and upcoming weeks.
Mayor Laurent asked if there was anyone from the audience who
wished to address anything not on the agenda. There was no
response.
Sweeney/Clay moved to approve the consent business with items 14a,
Ordinance No. 290, and 14d, Resolution No. 3239 withheld. Motion
carried unanimously.
Sweeney/Clay moved to approve the minutes of May 15, 1990 . (Motion
approved under consent business) .
Sweeney/Clay moved to authorize and direct the City Clerk to
execute a "Request by a Government to Spend Gambling Funds" to the
Shakopee Lions Club in the amount of $12 , 000 for development of the
lower portion of Lions Park; and direct the Finance Director to
deposit the money received into the Escrow Fund earmarked for the
development of Lions Park. (Motion approved under consent
business) .
Sweeney/Clay moved to receive and file the letter from Richard
Clark, Mn. Dept. of Health regarding stricter penalties for
community water supplies failing to submit water samples. Motion
carried unanimously.
Sweeney/Clay moved to receive and file the letter from the Mn.
Pollution Control Agency regarding Paul Schmitz property adjacent
to Shakopee Bypass. The City Engineer said he is keeping in touch
with Mr. Schmitz regarding this issue. Motion carried unanimously.
Proceedings of the June 5, 1990
Shakopee City Council Page -2-
Mayor Laurent opened the public hearing for the Appeal by Daniel L.
Barber from the Board of Adjustments and Appeals denial of a 2 . 35
variance from the side yard setback requirements.
Lindberg Ekola, City Planner, reviewed the request by Daniel L.
Barber for a variance of 2 . 35 from the side yard setback
requirements which was denied by the Board of Adjustments and
Appeals. He also explained that the addition would exceed the City
Code restrictions on the size of accessory buildings by 270 sq. ft.
Mr. Barber is proposing to construct an addition to his existing
garage 24 x 24 . The Board of Adjustments and Appeals denied the
variances because they did not feel a hardship was demonstrated and
it would conflict with the zoning ordinance. Mr. Barber is only
appealing the denial of the side yard setback variance.
Dan Barber, 536 8th Avenue East, said the variance appeal is only
for the side yard setback and that he was not aware that there was
a restriction on the total square footage of accessory buildings.
He said he would comply with the building size restrictions. His
only request is a relief from the sideyard setback requirements.
He said there are other homes in the area that have had variances
to the setbacks approved.
Mr. Bill Nevin, said that the other homes in the vicinity are
closer to the lot lines than the code actually allows for and they
are really limited to doing any improvements because of the limited
access to their lots. He feels the variance should be granted to
Mr. Barber.
Bob Nieters, 544 E 8th said he feels the variance should be granted
because he built his garage five feet from the property line after
the setback requirements were changed from 2 ' to 5 ' .
Mayor Laurent closed the public hearing.
Sweeney/Wampach moved to grant a variance of 2 . 35 feet from the 5
foot sideyard setback requirement for accessory buildings for
Daniel L. Barber. Motion carried with Mayor Laurent opposed.
Mark Miller, Chairman of the Community Development Commission said
there were five sites analyzed within the City area for the
location of a new City Hall . He said the sites were within the
institutional downtown area, outside the downtown area, and
existing buildings throughout the City.
Bill Mars presented his findings on the site within the downtown
institutional area. He said the Block 50 site offers many
qualities. The site is between Sommerville and Lewis and between
3rd and 4th Avenue. This site is within the R3 district and is
close the Scott County Courthouse and the library. Costs were
estimated to be approximately 3 million dollars. He feels this
site would strengthen the downtown business district.
7
Proceedings of the June 5, 1990
Shakopee City Council Page -3-
Jane DuBois presented her findings on the site outside of the
downtown area. She said the area east of County Road 17, north of
Eagle Creek Blvd. and south of 4th avenue is accessible to city
sewer and water and good highway access, and is centrally located.
She said a minimum of 30 acres would be needed at an approximate
cost of $25, 000 to $35, 000 per acre at a total cost of one million
dollars.
Judy Case, 812 E. 5th Avenue, presented her findings on an already
existing building. She said the Marquette Bank building exceeds
their present needs and it should not entail significant remodeling
costs to the City. This facility is in a location that is in
accordance with the city' s comprehensive plan. She said she
strongly recommends that the community members be asked to assist
in this project.
John Albinson, 1224 E. Shakopee Avenue, presented an alternate
consisting of the purchase of the Marquette Bank building and the
purchase of another 30 acre parcel . The committee was concerned
about continued downtown support. He said he feels the bank
building would satisfy today' s needs and the 30 acre parcel would
satisfy the needs of the future.
Mr. Jerry Hart, St. Francis Regional Medical Center, reviewed the
future plans for the hospital . He said they are looking at
relocating their present campus to somewhere out near the bypass.
This relocation would enable the hospital to recruit other
specialists in the medical field to St. Francis, thus creating
better health care for patients. They are asking that the City
consider the purchase of St. Francis for the new City Hall site.
He said the price would be highly negotiable and was confident that
it would be less than what was previously proposed.
Zak/Clay moved to set a public hearing to gather further input on
the three sites for a City Hall identified by the Community
Development Commission City Hall Siting Committee and to receive
input for any other sites. Motion carried unanimously.
Sweeney/Zak moved to have Mayor Laurent set the public hearing on
a date other than a regular meeting night. Motion carried
unanimously.
Mayor Laurent called a 10 minute recess at 9 : 50 p.m.
Mayor Laurent reconvened at 10: 00 p.m.
Sweeney/Zak moved to approve expenditure of funds from Police
capital equipment for purchase of three (3) 286 PC' s from Blue Star
Marketing in the amount of $4 , 767 , and two (2) Hewlett Packard
Laser Jet II printers and one (1) 2 megabyte memory upgrade from
Computerland in the amount of $2 , 600, for a total cost of $7 , 367 .
Motion carried unanimously.
Proceedings of the June 5, 1990 _
Shakopee City Council Page -4-
Dennis Kraft reviewed the proposed drug and alcohol testing policy.
He said the policy allows for drug testing as part of a pre
employment physical and for reasonable suspicion testing of
employees. There would be no random testing. The City has
utilized Park Nicollet Medical Center in the past for pre-placement
physicals which did include drug screening. Cncl. Sweeney had a
concern on the City interfering with peoples private activities
outside of their employment. The idea behind this policy is to
enable the City to become aware of a potential problem. Marilyn
Remer, Personnel Coordinator, said the purpose is to safeguard our
property and protect our employees civil liberties.
Wampach/Zak offered Resolution No. 3242 , A Resolution Adopting a
Drug and Alcohol Testing Policy, and moved for its adoption.
Motion carried with Cncl . Sweeney and Clay opposed.
Sweeney/Clay moved to approve the application and grant an On Sale
Non Intoxicating Malt Liquor License to Kee P. Suen and Su S. Tang,
237 First Avenue East upon the surrender of the existing license
issued to Tieu Ky and Hong Khong. (Motion approved under consent
business) .
Sweeney/Clay moved to waive the sixty (60) day reviewal period for
Shakopee VFW Post No. 4046 for a gambling license at 1201 East 3rd
Avenue. (Motion approved under consent business) .
Sweeney/Clay moved to authorize and direct the appropriate City
officials to reimburse the developer of the Meadows 4th Addition
$1, 363 . 00 for the dedication of park land in excess of the required
amount. (Motion approved under consent business) .
Sweeney/Clay moved to approve the bills in the amount of
$152 , 454 . 90 . Motion carried unanimously.
Sweeney/Clay moved to table discussion on the changing of the
fiscal disparities Option for TIF Districts 3 and 4 . Motion
carried unanimously.
Sweeney/Clay moved to endorse the procedure outlined by the City
Administrator relative to the use of a screening committee for
implementing the process to present a final candidate to the City
Council to be hired as City Attorney (CC DOC#177) . Motion carried
unanimously.
Clay/Sweeney offered Ordinance No. 290, an Ordinance of the City of
Shakopee, Minnesota, amending the Shakopee City Code by repealing
Section 2 . 57 as of December 31, 1990 and enacting a new Section
2 . 51 establishing a Park and Recreation Advisory Board and by
adopting by reference Shakopee City Code Chapter 1 and Section 2 . 99
which among other things contain penalty provisions, and moved for
its adoption. Cncl . Clay said he would also like to add a sentence
under Subd. 2 E that would read "neighboring townships" .
Motion carried unanimously.
Proceedings of the
June 5, 1990
Shakopee City Council Page -5-
Sweeney/Clay offered Resolution No. 3238, A Resolution Excusing a
Condition of Approval of a Registered Land Survey Approved by
Resolution No. 3200, and moved for its adoption. (Motion approved
under consent business) .
Sweeney/Clay offered Resolution No. 3240, A Resolution Calling for
a Public Hearing on Street Light Improvements to Tyler Street
between 12th Avenue and Vierling Drive, Project No. 1990-9 and
moved for its adoption. (Motion approved under consent business) .
Sweeney/Clay offered Resolution No. 3239, A Resolution Approving
Plans and Specifications and Ordering Advertisement for Bids for
Adams Street, between 6th Avenue and 3rd Avenue and 4th Avenue
between Adams Street and Harrison Street, Project No. 1990-3 and
moved for its adoption. Motion carried unanimously.
Sweeney/Clay Offered Resolution No. 3237, A Resolution Apportioning
Assessments Among New Parcels Created as a Result of Platting of
the Meadows 4th Addition, and moved for its adoption. (Motion
approved under consent business) .
Melanie Kahleck, Chairperson for the Planning Commission, addressed
the Council on the appointment process to the Planning Commission.
She also said that they would support a joint meeting with the City
Council and Planning Commission which would include the goals and
objectives of the Planning Commission and Board of Adjustments and
Appeals.
Mayor Laurent recessed for an executive session to discuss labor
negotiations at 10: 15 p.m.
Mayor Laurent re-convened the City Council meeting at 10: 37 P.M.
Clay/Sweeney moved to adjourn to Tuesday, June 19, 1990 at 7 : 00
P.M. Motion carried unanimously. Meeting adjourned at 10: 37 P.M.
9 jApJudith S . Cox
Cit Clerk
l,
Carol Schultz
Recording Secretary
cui
association of
metropolitan
municipalities
p
June 4 , 1990
Dear Chief Administrative Official:
I NEED YOUR HELP NOW! 'The AMM must become more proactive, more
collaborative, more focused and more assertive. The AMM provides the
only meaningful vehicle for the cities of the metropolitan area to
express in a united voice this important perspective of local
government. '
The above quote, perhaps more than any other statement, capsulizes
the major conclusion of the 12 member AMM Mission and Membership
Services Task Force which just completed a year long evaluation and
assesment of the AMM's mission, focus and general operations. The
Task Force, in its final report, concluded that the AMM has been a very
effective 'voice' and provides many benefits for the cities in the 7-
county metropolitan area. However, the Task Force feels that we (The
AMM) are at a crossroads and must not rest on our laurels as the
problems and challenges facing us in the 90's are likely to be even
more complex and difficult than the problems of the last decade.
The enclosed Task Force report contains a 'blueprint for action' which
if implemented should enable the AMM to remain a reliable and relevant
tool for member cities as we enter the 90's. The bottom line,
however, is that to follow this 'blueprint' we must hire an additional
staff member which could result in a dues increase of 20 to 25% . The
current three member staff does an outstanding job but the work load
has increased so dramatically in recent years that to maintain current
programs and increase our effectiveness at the Legislature and to
become more proactive at the metropolitan level as recommended in the
report, an additional staff member is mandatory.
The Board would like to implement the Task Force recommendations and
have the additional person on board by early 1991 but will not do so
unless there is strong membership support for such action. Here is how
your help is needed as asked for in the opening sentence of this
letter:
1. Please provide copies of this letter and report to your Mayors and
Councilmembers.
-1-
183 university avenue east, st. paul, minnesota 55101 (612) 227-4008
2 . Please place the report on your Council 's Agenda for discussion
and action prior to August 1, 1990 . (If you would like an AMM
board member to attend your council meeting when this item is
discussed, please contact an AMM staff member to make the
arrangements. )
3 . Please inform the AMM Office by no later than August 15th. as to
whether your city supports or opposes adding a staff member and
the resultant dues increase. (You will be notified as to the
exact amount of such increase by no later than July 6th. )
4 . Please have a representative from your city attend the special AMM
Membership Meeting pre-scheduled for Thursday evening, September
20th. to consider and vote on this matter.
I thank you in advance for your help and thoughtful consideration of
this proposal .
Sincerely,
Larry(-Bakken, President
Golden Valley Councilmember
00
ves
we'ce
2 ' Sway
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S�aV v e
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association of
metropolitan
municipalities
p
ASSOCIATION OF METROPOLITAN MUNICIPALITIES
REPORT OF THE 1990 MISSION AND MEMBERSHIP SERVICES TASK FORCE
TASK FORCE MEMBERS
Kevin Frazell , City Administrator, Cottage Grove, Task Force Chair
Mentor "Duke" Addicks, Legislative Liaison, Minneapolis
Bob Benke, Mayor, New Brighton
Gary Jackson, City Manager, Coon Rapids
James D. Prosser, City Manager, Richfield
Marilyn Corcoran, Mayor, Dayton
Nancy Jorgenson, Councilmember, Fridley
Tom Spies, Councilmember, Bloomington
Katherine Trummer, Mayor, South St. Paul
Larry Bakken, Councilmember, Golden Valley
Bob Long, Councilmember, St. Paul
Lu Stoffel , Mayor, Hastings
183 university avenue east, st. paul, minnesota 55101 (612) 227-4008
INTRODUCTION
The League of Metropolitan Municipalities (LMM) was originally created in 1967,
as a subsection and affiliate organization of the League of Minnesota Cities
(LMC) . The impetus for forming the LMM was the creation of the Metropolitan
Council , and the growth in importance and power of the regional operating agen-
cies. It was felt that the cities of the seven-county metropolitan area needed
an organization, separate from but complementary to the LMC, to interact with
those agencies. In 1974, the LMM merged with the Suburban League of Municipali-
ties to become the Association of Metropolitan Municipalities (AMM).
As the needs of AMM member cities have changed over the years, the Board of
Directors has strived to keep the organization relevant. During the late 1970' s
and throughout the 1980' s, the Association' s focus has broadened from strictly
"metropolitan" affairs, to protecting the interests of member cities in state-
wide issues with unique impacts for the metropolitan area. The most prominent
recent example is the distribution of state aids to local governments.
1984, the Association convened its .first Mission and Membership Services Task
�rce to do an in depth study of the AMM and recommend needed changes. The
major concern of that Task Force was the proliferation of splinter municipal
lobbying groups within the metropolitan area. The 1984 Task Force was concerned
that the AMM could lose its viability as an umbrella organization for all metro-
politan cities in the face of a growing number of smaller groups with differ-
ences of opinion on the allocation of state aid resources. The group made 13
recommendations, all of which have since been implemented, with the exception of
expanding the staff. The final recommendation of the 1984 report was that the
Mission and Membership Services review process should be revisited every five
years.
Fortunately, predictions of any demise of the Association were ill-founded.
Since the 1984 report was issued, five additional communities (West St. Paul ,
South St. Paul , Arden Hills, Blaine and Shoreview) have joined AMM. The Member-
ship now includes 68 metropolitan cities, covering over 90 percent of the popu-
lation in the seven-county area. This is an all-time high for the Association.
Ironically, one of the splinter groups which existed in 1984, the Municipal
Caucus, has since gone out of existence after concluding that its aims and
purposes were not that different from those of AMM.
The meetings of this year' s Mission and Membership Services Task Force, however,
have taken place within the context of an increasing split between the metropo-
litan area and Greater Minnesota over taxation, local government aid, and other
state fiscal policies. The Task Force has studied carefully how the AMM might
be a more effective and united voice at the legislature on behalf of all cities
in the seven-county metropolitan area. The Task Force has also considered the
Association' s relationship to the League of Minnesota Cities, and how it might
help strengthen that organization in serving the interests of all cities
throughout Minnesota.
At the same time, the Task Force has not neglected the original focus of AMM,
which was to monitor and work with the metropolitan agencies. Of particular
- 1 -
concern is the observation that as AMM has become involved in more and more
statewide issues, the staff has had a very noticeable decrease in the amount of
time available to be spent in the area of metropolitan affairs. The Task Force
feels strongly that the AMM should not only correct its decreased activity in
metropolitan oversight, but should actually become proactive in helping set the
regional agenda.
Richfield City Manager Jim Prosser and Golden Valley Councilmember Larry Bakken
have drafted a revised "PURPOSES" Statement for incorporation in the Association
bylaws. This document, attached as Appendix A, has been adopted by the Task
Force as a recommended mission statement for the Association. In a nutshell ,
the recommended mission is well-summarized in the first item of that Purposes
Statement:
To serve as the exclusive and primary representative of the collec-
tive interests of all metropolitan cities on metropolitan-wide and
statewide issues with unique metropolitan significance.
To further that goal , the Task Force has made several observations and numerous
recommendations for specific actions to enhance the success and performance of
the Association. Those are set forth by topical area as follows, and prefaced
by brief background material .
During its deliberations the Task Force received input and advice from a number
of resource persons. They are listed -in Appendix B. The Task Force wishes to
express its gratitude for their time and counsel .
- 2 -
RELATIONSHIP TO THE LEAGUE OF MINNESOTA CITIES
As indicated in the introduction, the Association of Metropolitan Municipalities
was originally created as a subsection of the League of Minnesota Cities and
remains in that status today. As such, we are the only organization entitled to
an ex officio (with voting privileges) seat on the League Board of Directors.
We are considered an "affiliate organization" of the League for the purposes of
adopting legislative policy. The Association offices are located on the first
floor of the LMC building. Cities in the seven-county metropolitan area
comprise approximately 15 percent of the LMC membership, but because of their
size pay about one-half of the LMC dues.
The Task Force met with LMC President Millie McCloud, as well as Executive
Director Don Slater. A member of the Task Force, New Brighton Mayor Bob Benke,
currently serves as vice president of the League.
The Task Force observations are that the League of Minnesota Cities and the
Association of Metropolitan Municipalities have maintained a very positive
working relationship. Despite the split in the LMC membership over local
government aid policies, the AMM has never taken a legislative position in
direct opposition to any adopted policy of the League. In fact, LMC and AMM
lobbying staffs work cooperatively in many areas of policy agreement (such as
pay equity, labor relations law and tax increment financing) .
Officials from Greater Minnesota have raised concerns about the relationship
between the League and AMM. Specifically, it has been questioned whether the
AMM should have the ex officio seat on the Board, and whether the relationship
between the staffs of the two organizations has been compromisingly close. Due
to these concerns, as well as our own concerns about the effectiveness of AMM as
a subsection of the League, the Task Force considered carefully whether the AMM
should be incorporated as a separate entity.
RECOMMENDATIONS
1. Because of division in its membership, the LMC has been neutralized from
effective lobbying on some critical issues like local government aid. This
means that the AMM must become more vocal and assertive on behalf of its
member cities in these policy areas.
At the same time, we wish to support the efforts of LMC to bring together
its membership on divisive issues, and recommend that the LMC develop
effective consensus building and dispute resolution procedures that enable
it to adopt policy positions that have credibility with the legislature.
We encourage AMM member city officials to become more actively involved in
the LMC, creating a metropolitan constituency group and perspective within
the LMC.
2. We recommend that the Association not be incorporated as a legal entity
separate from the League of Minnesota Cities. We wish to be supportive of
the LMC, and to encourage AMM member city officials to become more active
in the League. We feel that this goal can be best accomplished in our
current status as subsection of the League.
- 3 -
3. We recommend that the AMM reject any requests that it give up the ex officio
seat on the LMC Board. The Task Force feels strongly that we have lived up
to the guidelines and spirit under which we are an affiliate organization
(i .e. not taking contrary lobbying positions) .
4. We recommend that, as long as possible, the AMM offices remain in the LMC
building. We feel that to move from the building would undermine much of
the cooperative working relationship that exists between the staffs of the
two organizations. It would also be expensive for the AMM to acquire the
overhead and support services that it currently purchases from LMC.
However, expansion of the AMM staff may make a move from the existing LMC
building unavoidable.
5. We recommend that the AMM Board and Membership focus its agenda by refer-
ring more of the non-divisive statewide issues to the LMC for lobbying
on behalf of all member cities, both metropolitan and Greater Minnesota.
- 4 -
U
LOBBYING
Legislative policy adoption and lobbying have become the major focus for the
Association, growing steadily over the years. When the Association was formed
in 1974, it had two standing policy committees and 35 legislative policies.
Today the Association has five standing committees, and the membership has
adopted over 100 legislative policies for the current biennium. In addition,
several ad hoc study committees for specialized topics (i .e. land use legisla-
tion, metropolitan significance rules, group homes) have been formed in the past
few years.
Intrusion by the legislature into local affairs has increased dramatically in
recent years. At the same time, other municipal lobbying groups, most notably
the Coalition of Greater Minnesota Cities, have aggressively promoted tax poli-
cies that are detrimental to the collective interests of the metropolitan area.
Consequently, the AMM lobbyists have been challenged to accomplish more and more
at the legislature, without any significant increase in resources.
Legislators with whom the Task Force met described our lobbying staff as com-
petent and well respected. At the same time, the legislators admitted that the
aggressive, and sometimes even abrasive tactics used by other municipal lobbying
groups have probably led to more success in accomplishing their agendas. In
response to these concerns, the AMM fo_r the first time hired contract lobbyists
curing the 1990 session.
Legislators expressed their frustration with the increasing regionalism of city
lobbying groups, and urged us to show a concern for the entire State at the same
time we more actively pursue the interests of the metropolitan cities. It was
also suggested that having a better data base for lobbying would be helpful in
pressing the AMM position.
RECOMMENDATIONS
1. The AMM should seek to be seen as the organization with the authority and
credibility to speak- on behalf of all cities in the seven-county metropoli-
tan area.
2. The AMM has become "spread too thin" in the number of policy issues it is
lobbying, and needs to limit active involvement to three types of issues:
a) Issues of concern only to metropolitan cities - i .e. interaction
with Metropolitan Council and operating agencies, Chapter 509
Watershed Management Organizations, etc.
b) Statewide legislation with unique impacts in the metropolitan
area - i .e. land use, solid waste, tax increment financing, etc.
c) Statewide issues where the interests of the metropolitan area
may be different than, and at times even contrary to, those in the
remainder of the State - i .e. local government aid formulas
Specific suggestions for limiting our most active legislative agenda items
to these topics are included in the section on committees and the policy
adoption process.
- 5 -
3. The AMM' s lobbying efforts in the property tax area have been hindered by
Q--
lack of immediate access to a computerized property tax model . The Task
Force recommends that the AMM Board of Directors closely monitor the
progress of the League of Minnesota Cities in developing a property tax
model that is useable and immediately accessible to all cities. If this
proves inadequate to meet our needs, the AMM membership should be prepared
to bear the expense of developing its own property tax modeling system.
4. The AMM should be proactive, and not just reactive in its legislative posi -
tions. For example, the AMM has never produced its own recommended formula
for distribution of local government aids, and should consider doing so.
5. At the same time we become more proactive, we should also stay on the high
road, adopting positions that reflect responsible public policy for the
entire State of Minnesota.
6. AMM member city officials should become more active and involved in the
League of Minnesota Cities and its policy study committees. In some cases,
we may find ourselves lobbying the LMC, rather than the State legislature,
to pursue particular policy positions that are of common interest to all
cities in the metroplitan area.
7. The AMM should increase the amount of time it spends one-on-one with
legislators explaining AMM positions. We should also hold metropolitan
legislators more accountable to the AMM agenda by developing and publish-
ing a "scorecard" following each legislative session.
8. In pursuing our legislative agenda, we should "pace ourselves", realizing
that lobbying is an ongoing process. Policy positions should be pursued
not only for immediate gains, but for maintaining a long-term positive
relationship with the State government and with the League of Minnesota
Cities.
- 6 -
V
COMMITTEE STRUCTURE AND POLICY ADOPTION PROCESS 6
46
The Association currently follows a procedure whereby potential legislative
policies are brought forth and considered for adoption in the five standing
policy committees (revenues, metropolitan agencies, transportation, housing and
economic development, general legislation). As indicated earlier, the Associ-
ation currently has over 100 adopted legislative policies. The policies have
been divided into categories as to level of effort in lobbying.
The AMM now finds itself actively involved in issues that are not limited in
interest to the metropolitan area, even where our positions are similar to those
of cities in Greater Minnesota. The best recent example is pay equity, where
the AMM position is almost identical to that of the League of Minnesota Cities.
Yet because of the high visibility and strong feelings surrounding this issue,
many member cities expected the AMM staff to be active in lobbying on this issue.
There is also the dilemma of issues that are of interest to a single city, or a
limited number of cities. The AMM Board and staff have attempted to be respon-
sive to the needs of each member city, but a question is raised as to whether it
is fair to take time and resources away from issues that are of more importance
to the broader membership.
The Task Force discussed at length what to do about issues that are divisive
among our own members, for example fiscal disparities or funding for combined
sewer overflow abatement. A majority of the committee concluded that the AMM
should not avoid taking definitive positions on these issues, as it would be
left neutralized on issues of high importance to a large number of city offi-
cials and thereby foster the growth of still more splinter groups.
Finally, the Task Force examined the five standing policy committees, concluding
that they ar.e working well and that none should be eliminated. In fact, it was
speculated -that as new social and legislative problems appear (i .e. the drug
crisis) there will likely be a need for additional standing or ad hoc committees.
-he Task Force further suggests that there may be utility in having a broad-
based "futures" committee to simply help the organization anticipate and be
prepared for pending issues.
RECOMMENDATIONS
1. The Association needs to focus most of its resources and effort on the few
issues of very highest priority to the entire membership. At the same
time, the AMM should not narrow its agenda to the point that it loses the
interest and support of its broad base of cities.
2. In order to accommodate the legitimate interests of all member cities, we
recommend that AMM create an "endorsed" category of policies. These would
be policies of interest to a limited number of cities, or those where the
League of Minnesota Cities or some other group might reasonably be expected
to adequately represent the interests of metropolitan cities. With the AMM
"endorsement", the AMM would be officially on record as supporting these
policies, but not actively involved in lobbying or initiating legislation.
- 7 -
675
3. The existing Legislative Coordinating Committee (LCC) should be the
"screening and dividing" group for determining lobbying priorities and
deciding which policies will be "endorsed" and referred to other groups
(i .e. LMC) for lobbying.
4. We recommend that the Association strive to achieve real consensus on
divisive issues, and not merely concurrence through a majority vote.
Committee chairs as well as Board members might benefit from professional
training in dispute resolution.
The AMM should not avoid taking definitive positions on issues that are
controversial among its own membership. While such avoidance may "buy
peace" in the short term, in the long term it neutralizes the effec-
tiveness of the organization, undermining its credibility with legislators
and causing the proliferation of splinter groups surrounding special
issues. The AMM should make use of dispute resolution services, such as
the Office of Dispute Resolution in the State Planning Agency and the
Mediation Center, a private non-profit community mediation service based
in St. Paul .
5. The two-thirds majority vote requirement for adoption of legislative
policies should be retained.
- 8 -
OTHER METROPOLITAN LOBBYING GROUPS Q Q�
The Task Force met with Minnetonka City Manager Jim Miller, regarding the Muni-
cipal Legislative Commission, and Brooklyn Park Mayor Jim Krautkramer repre-
senting the Northern Mayors' Association. The Task Force observation is that
the AMM has been able to form effective and cooperative relationships with these
specialized groups, and that they should not be seen as a threat to the AMM.
As indicated in the introduction, an additional splinter group which existed in
1984, the Municipal Caucus, has since gone out of existence.
RECOMMENDATIONS
1. We recommend that the AMM strive to be the organization seen as the legiti-
mate voice to speak on behalf of all cities in the seven-county metropoli-
tan area, while recognizing the legitimate need of some breakoff groups for
special purposes.
2. The AMM should not perceive existing specialized groups as a threat, but
attempt to maintain a cooperative and mutually supportive relationship.
3. We recommend that the AMM maintain its openness to all cities in the seven-
county metropolitan area, resisting any impetus to limit membership to a
more limited group (i .e. suburban caucus).
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RELATIONSHIP TO THE METROPOLITAN COUNCIL AND OPERATING AGENCIES iv a_-
As indicated in the Introduction, monitoring and oversight of the Metropolitan
Council and regional operating agencies was the original focus of the
Association of Metropolitan Municipalities. Yet in recent years, involvement
with the Council and agencies has suffered appreciably as the AMM staff has had
to spend more and more time supporting the work of its own committees and
lobbying on statewide issues. In fact, the staff indicated that it now has
almost no time for any involvement with the Metropolitan Council during the
legislative session.
The AMM currently nominates to the Metropolitan Council eight names for appoint-
ment to the Transportation Advisory Board. The Association actually appoints
ten to the Transportation Advisory Committee. That system seems to be working
well . In contrast, the AMM, along with several other metropolitan area asso-
ciations, was recently given legislative responsibility for suggesting appoin-
tees to the Regional Transit Board. That process did not go well . The Board of
Directors did not limit the number of people recommended for appointment to the
vacant seats, and the Metropolitan Council heeded very few of its recommen-
dations in making their selections.
During its background work, the Task Force discussed the Metropolitan Council at
some length with several legislators, as well as the current Chair of the
'?tropolitan Council and a former executive director of the Citizens League.
.ere was a general feeling among the legislators that the Council has not been
effective in performing its functions well . At the same time, it was suggested
that the Councilmembers are frustrated due to their lack of a "real clout" and
constant legislative undercutting of their authority to accomplish the work for
which they are responsible.
With no consensus in the legislature or in the metropolitan area as to the
appropriate amount of authority that should be vested in the Council , many
metropolitan regional issues get resolved vis-a-vis the political process of the
legislature. The shortcoming of this approach is that the metropolitan area is
giving up some of the authority to set its own agenda. There is also some con-
fusion and ambiguity over the relationship of the Council to the Governor, who
is responsible by law for appointing its members. It was suggested that the AMM
could very definitely be of help in defining the proper role for the Council and
the operating agencies, and in mustering legislative support to enact needed
changes.
RECOMMENDATIONS
1. The AMM should become more proactive in helping set the metropolitan agenda.
Historically we have placed ourselves in somewhat of a watchdog or adver-
sarial role with the Council and operating agencies, merely reacting to the
proposals put forward. We should become more positive in identifying areas
of legitimate regional involvement, and help to set the goals and objec-
tives to be pursued by regional government, as well as the parameters
within which that work will be carried out.
2. We need to "be there". It is estimated that an AMM staff member should be
at the Metropolitan Council and agencies from eight to sixteen hours per
- 10 -
week, interacting with the Councilmembers and the staff, and keeping
D 0—
affected cities informed and up-to-date as to what is happening in
regional government. Other responsibilities have kept the staff from a
full commitment to this vital role, and this shortcoming should be
corrected expeditiously.
3. The appointment of members to the Transportation Advisory Board and
Technical Advisory Committee seems to be functioning well , and should
continue as present.
4. The AMM should continue to support its legislative responsibility to nomi-
nate persons for appointment to the Regional Transit Board. The AMM Board
of Directors should do a better job of screening the applications which are
received, so as to indicate to the Metropolitan Council those people that
it truly wants appointed to the RTB.
5. The Task Force recommends that the AMM pursue the possibility of the
creation of a metropolitan appointments review committee for the merit
review of persons being considered for appointment to the Metropolitan
Council and other regional agencies. The selection board would include
representatives appointed by the Association of Metropolitan
Municipalities, the Metropolitan Intercounty Association, the Citizens
League, the League of Women Voters, etc.
6. Finally, the Task Force recommends that the AMM be the impetus for creation
of a blue ribbon committee to study and better define the mission, role and
purposes of the Council and regional agencies. While AMM would be the
host, it would be important to involve other government associations and
"good government" groups. Also, the the task should be approached in a
spirit of cooperation with the Metropolitan Council members. The study of
-fie blue ribbon committee should include alternatives for the selection and
=:-:pointment of Metropolitan Council members.
- 11 -
PUBLIC RELATIONS OQ
If, as suggested in the revised Purposes statement, the AMM is to be the
exclusive representative of the collective interests of the metropolitan cities,
then it is important that the Association increase its visibility in the eyes of
the legislature and the general public. The Task Force reviewed and endorsed
the work of the AMM' s Legislative Coordinating Committee Public Relations
Subcommittee to establish a public relations system to inform the public,
including media, legislators, and AMM legislative contacts about metropolitan
city issues.
RECOMMENDATIONS
1. Media contacts should be identified in each AMM-member city vis-a-vis a
legislative contact response form. Legislative contacts in each city
should be responsible for interaction with local newspapers, radio, city
newsletters, cable television, etc.
2. The AMM staff should identify and establish relationships with contacts
within the major metropolitan area media, both print and electronic.
3. A delegation of the AMM staff and Legislative Coordinating Committee should
meet with major newspaper staffs early in legislative sessions to discuss
AMM priorities and positions. Media contacts, both local and metropolitan
wide, should be invited and encouraged to attend our legislative breakfasts.
4. During legislative sessions, we should issue specific press releases on AMM
priori-ties, and response to important issues (i .e. tax policy) as changes
are proposed.
5. At the conclusion of each legislative session, we should issue press
releases on the AMM' s legislative agenda, and how well we believe the
legislature met the needs of metropolitan area municipalities.
6. We recommend that AMM develop a "report card" of priority issues with
ratings for each legislator. These should be distributed to member cities
with suggestions for potential local use.
7. We need to identify potential allies on important issues, i .e. Chambers of
Commerce, League of Women Voters, etc.
- 12 -
COMMUNICATIONS WITH MEMBER CITY OFFICIALS $ !/
The Task Force feels that the AMM needs to develop a metropolitan "conscious-
ness" among member city officials, so that they will buy into and promote ttie
AMM' s agenda. Unfortunately, Councilmember time is scarce, making it difficult
to insure that each and every member city official is well-informed and aware
of AMM activities, policies and priorities.
The first recommendation of the 1984 Task Force report was that the AMM should
expand its effort to communicate directly with all elected officials in member
cities, as opposed to only mayors and city managers. Since that time, the AMM
has had differing distribution lists for different types of communications.
Apparently, this is causing a great deal of confusion, and may actually be
causing a decrease in consistent communications.
RECOMMENDATIONS
1. The AMM should strive to publish a short executive summary of legislative
positions that could be quickly read by member city officials who don' t
want the "full shot".
2. An AMM contact person, preferably the City Manager/Administrator, should be
developed in each city. All communications should be sent to that one con-
tact person, plus the Mayor, with the contact person taking responsibility
for seeing that the material is duplicated and sent to all members of the
governing body. The AMM contact person will also be responsible for
reporting on AMM activities at the Council meeting. AMM should work
with the Metropolitan Area Managers Association (MAMA) to enlist the
support of Managers/Administrators for reproduction and distribution of
these-communications.
3. Member cities should be encouraged to place discussion of AMM policies and
issues on regular City Council agendas to ensure that all elected officials
are kept aware of AMM activities, as well as to increase the Association' s
visibility with local media.
4. Each member of the AMM Board of Directors should commit to make a brief
presentation at four or five surrounding City Council meetings once each
year on AMM policies and activities.
- 13 -
� C✓
WORKLOAD AND STAFFING
When originally formed, the AMM had four full-time staff members. Shortly
thereafter, in response to a financial shortfall , the staff was cut to three and
has remained at that number since.
During that time, the number of legislative policies has increased from 35 to
over 100, and the number of legislative study committees from two to five. The
Association has taken on other responsibilities including the license and permit
survey, and coordination and administration of the Metropolitan Salary Survey.
With more time being spent on lobbying of statewide issues and support for
committees, there has been a decided time shift away from interaction with the
Metropolitan Council and operating agencies. Yet the AMM is the only organiza-
tion providing any real oversight of these agencies. For example, we are
usually the only commentor on the Metropolitan Council ' s annual work program and
budget.
The AMM Membership has come to expect more involvement by the Association, not
only in metropolitan issues, but in tax policy, pay equity, tax increment
financing, and other areas of statewide concern and involvement. The 1984
Mission and Membership Services Task Force report recommended very strongly that
the Board of Directors seek ways to add a staff member. Yet this is the only
one of the 1984 recommendations that has yet to be implemented. To quote that
report, "the present staff simply cannot adequately cover all the critical
issues, agencies, committees and the legislature." The present Task Force
report, if ultimately adopted and implemented by the Board and membership, will
only serve to increase the workload significantly.
RECOMMENDATIONS
1. The Task Force strongly recommends that the Board of Directors add a staff
person. We further recommend that this person have responsibilities in:
a. communicating with member cities and maintaining the legislative
contact system
b. public relations, including media contacts
c. staffing some of the standing and ad hoc legislative committees
d. some monitoring of Metropolitan Council and agency activities,
particularly during the legislative session.
2. With regard to lobbying at the Capitol , the Task Force observes that this
effort will fluctuate from time to time. Therefore, it is recommended that
increased efforts in this area be handled through use of contract
lobbyists.
- 14 -
DUES
The membership dues for the Association are currently set at 46 percent of a
member' s dues for the League of Minnesota Cities. Since the League dues are set
in part on a per capita basis, this works out to AMM dues ranging from a high of
30 cents per capita for Woodland to a low of 4 cents for Minneapolis. The dues
for an average sized city of 30,000 population are $5,100, or about 17 cents per
capita.
Compared to other city lobbying organizations, the AMM is a bargain! For
example, the Coalition of Greater Minnesota Cities charges its members 40 cents
per capita, plus from time to time, an additional 20 cents per capita for
"special projects". Dues for the Municipal Legislative Commission are approxi-
mately 35 cents per capita, to a maximum of $12,500.
If the AMM Board of Directors and membership are to implement our recommendation
to add a staff person, a dues increase beyond the rate of inflation is inevi-
table. In addition, the cost of developing the computerized property tax model ,
if determined necessary, will be a considerable initial expense, and require
ongoing personnel and data gathering costs.
RECOMMENDATION
1. In order to implement the other recommendations in this report, the AMM
Board of Directors and membership should be prepared to adopt a dues
increase in the range of 20 to 25 percent above the rate of inflation. The
Board may wish to look at ways of phasing the dues increase over a two to
three year period.
2. The Board and membership should also be prepared to provide financial sup-
port for development and maintenance of a property tax modeling system, if
the LMC system fails to materialize or is determined inadequate to meet the
lobbying needs of the AMM.
- 15 -
SUMMARY AND CONCLUSIONS b
The Association of Metropolitan Municipalities is now in its 16th year. During
its relatively short existence, the Association has experienced many diffi-
culties and challenges. Examples include the 1976 Metropolitan Land Planning
Act and the more recent debates over local government aid.
Despite predictions for the demise for general purpose organizations like
the Association, the AMM is now at an all-time high of 68 member cities, repre-
senting over 90 percent of the population in the seven-county metropolitan area.
The cities of the region apparently believe that they are getting a good value
for their membership dollars.
However, despite the successes of the past, the twelve members of this years
Mission and Membership Services Task Force have concluded that this is no time
to rest on our laurels. We face challenges from other city lobbying groups
whose interests are contrary to those of the metropolitan area, as well as a
generally hostile attitude by the State legislature toward cities. At the same
time, the complexity of governing the metropolitan area is increasing geometri-
cally, meaning that it is more important than ever to work together if we are to
effectively serve the citizens of our respective communities.
The Task Force concludes that in order to remain viable and relevant, the AMM
must become more proactive, more collaborative, more focused and more assertive.
The AMM provides the only meaningful vehicle for the cities of the metropoli-
tan area to express in a united voice the important perspective of local govern-
ment. The issues at stake are simply too important to abandon the playing field
and leave all the important decisions to others.
The Association was originally formed out of several metropolitan area splinter
groups who had originally felt that they had little in common, but came to
realize that the things they did have in common were far more than those that
divided them. The challenges of today are certainly no less than those that
faced our cities in the past. Our test will be whether we can continue to be an
effective voice for the collective interests of the cities in this metropolitan
area, and to pass that test will require two things:
1. A renewed ability and commitment to come together through our com-
mittees and 19-member Board of Directors to reach a consensus on
the critical issues that face us.
2. The ability to effectively, and with a united front, promote the
policies we do adopt to the Governor, the legislature, the
Metropolitan Council and the regional operating agencies.
The Mission and Membership Services Committee feels that the recommendations
set forth in this report will set us well on a course to accomplishing just
that. We commend it for your consideration and thoughtful action.
- 16 -
APPENDIX A
PURPOSES
The purpose of the Association of Metropolitan Municipalities shall
be to:
1. Serve as the exclusive and primary representative of the
collective interests of all metropolitan cities on metropolitan
wide issues and state wide issues with unique metropolitan
significance.
2 . Promote collaborative problem solving efforts between and among
cities, the State, the Legislature, private interests and other
public interests.
3 . Effectively express in a unified voice, policies concerning the
structure, powers and other matters relating to municipal
government for the municipalities in the metropolitan area to
the Legislature, Metropolitan Council and agencies, LMC, media and
cities.
4 . Serve as a forum through which all municipalities or groups of
municipalities may develop and propose policies and positions on
matters on concern to the metropolitan municipalities and develop
strategies for advocating those policies and positions.
5. Serve as a forum for the interchange of ideas and information
among municipalities in the metropolitan area and to foster
intermunicipal cooperation.
6. Assist member cities resolve disputes with other cities and
agencies.
7 . Develop and provide, either alone or in concert with League of
Minnesota Cities or other organizations or agencies, programs of
technical assistance to member municipalities.
8. Establish specific prioritized agenda, including Legislative
proposals to address member community needs.
9. Foster, generate and promote information and data concerning the
problems and issues and proposed solutions affecting municipal
government in the metropolitan area to the State Legislature, in
particular, and to the public at large.
10. Enhance the effectiveness of municipal government in the
metropolitan area by holding conferences and by fostering
pertinent research projects.
11. Coordinate the efforts of AMM members to promote their interests
within the League of Minnesota Cities.
12 . Enhance the quality of life in the metropolitan area and its
cities by promoting efficient and progressive service delivery
systems for our residents.
ira2,'
APPENDIX B
List of resource persons who consulted with the Task Force:
Vern Peterson, Executive Director, Association of Metropolitan
Municipalities
Roger Peterson, Director of Legislative Affairs, Association of
Metropolitan Municipalities
Donald Slater, Executive Director, League of Minnesota Cities
Jim Miller, Minnetonka City Manager and Representative of Municipal
Legislative Commission
Jim Krautkramer, Brooklyn Park Mayor, President of Northern Mayors'
Association
Millie McCloud, President, League of Minnesota Cities
State Representative Phil Carruthers (DFL-47B), Chair of Metro Affairs
Subcommittee of House Local Government and Metropolitan Affairs Committee
State Representative Alice Johnson (DFL-51A), Vice Chair of House Local
Government and Metropolitan Affairs Committee
Al Loehr, Legislative Administrative Assistant to Senator Bob Schmitz
(DFL-36), Chair of Senate Local and Urban Affairs Committee
Steve Keefe, Chair, Metropolitan Council of the Twin Cities
Ted Kolderie, Former Executive Director, Citizens League of the Twin
Cities
CONSENT SP b
MEMO TO: Dennis Kraft, City Administrator
FROM: Jim Karkanen, Public Works Supt.
John DuBois, Asst. Police Chief
SUBJECT: Auto Auction Parking
DATE: June 15, 1990
INTRODUCTION:
Northstar Auto Auction, Inc. of Shakopee has requested restricted
parking on the frontage road in front of their facility. Temporary
"No Parking" signs have been erected to rectify a parking problem
that occurs on days that they conduct an auction.
BACKGROUND:
Several years ago, the Auto Auction approached City Council and
requested that parking be restricted on the south side of the
frontage road which parallels Highway # 101, in front of their
building. The City Council by motion, directed the Public Works
Department to install the signs. These signs, as requested, were
installed on the south side of the road in order to control the
parking on auction days when there are many vehicles brought into
the area, and also to maintain a fire lane to Peterson Seed Company
who is at the end of the frontage road.
The Northstar Auto Auction has now requested that the parking ban
be placed on the north side of the frontage road because it would
be easier to enforce, and the permitted parking would be next to
their parking lot, and would still allow a fire lane through the
parking area. Peterson Seed Company has no objections about
changing the "No Parking" sign to the other side of the roadway.
The signs have already been moved by a temporary Police Department
request, and this memo is requesting City Council approval for
enforcement purposes.
Northstar Auto Auction will be moving their operation to a new site
in the near future, and at that time the congestion on the frontage
road will not be a problem any longer, and the signs can then be
removed by Council motion.
ALTERNATIVES:
1. Approve the parking restriction on the north side of the
frontage road in front of the Northstar Auto Auction.
2 . Remove all "No Parking" signs on the frontage road.
3 . Do Nothing. Allow parking on the north side only.
1?1-
RECOMMENDATION:
Alternative No. 1. Approve the parking restriction on the north
side of the frontage road in front of the Northstar Auto Auction as
requested. The Police Department also recommends this alternative.
ACTION REQUESTED:
Move to direct staff to relocate the "No Parking" signs to the
north side of the frontage road at Northstar Auto Auction as
requested.
2b
MINNEAPOLIS
NORTHSTAR
ANGLO AMERICAN
AUTO AUCTIONS INC.
Minneapolis Northstar Auto Auction Inc. A Subsidiary of Anglo American Auto Auctions Inc.
June 4, 1990
Mr. Dennis Kraft
City Administrator
City of Shakopee
129 East First Ave.
Shakopee, MN 55379
Dear Mr. Kraft:
Every Thursday Northstar Auction experiences severe parking difficulties.
Eventually Northstar will move to our new location, however until that
time, we need to service our customers and more importantly, have a good
working relationship with Peterson Seed Company, which also uses the
frontage road along Northstar Auction.
Thursday, May 31, 1990, I consulted with Deputy Assistant Police Chief,
John DuBois and Assistant Street Supervisor, Jim Karkanen. To better
serve all parties, Mr. DuBois and Mr. Karkanen suggested that the North
side of the frontage road be posted "No Parking". Previously the South
side of the frontage road had been posted.
Your help and attention to this matter is greatly appreciated.
Sincer ly,
'N
Jerry'Aman
Assistant General Manager
NORTHSTAR AUTO AUCTION
JA/kvb
7700 HIGHWAY 101 • POST OFFICE BOX 257 • SHAKOPEE, MINNESOTA 55379 • 612/445-5544
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Sc
Minnesota Valleg Restoration Project, Inc. ••9•y� { " =. •
2187 East Highwag 101 `-�� - - `
Shakopee, Minnesota 55379
(612) 445-5900 R Living Historg Museum of 1840-1890
June 6 , 1990
Mr. Dennis Kraft
Administrator
City of Shakopee
129 East 1st Avenue
Shakopee , Minnesota 55379
Dear Dennis :
At the Minnesota Valley Restoration Project , Inc . Board of
Trustees meeting on Wednesday, May 16th, there was a
discussion of meeting the needs of a museum professional as
addressed in the current management contract between the
City of Shakopee and MVRP, Inc .
As you are aware, great efforts have been made to date to
secure a qualified person to assume a leading role here at
the Landing. As yet, we have not met with success in this
mission.
However, we must fulfill a two-fold purpose . One being a
person with administrative capabilities. The other, having
historical credentials . Our board discussion has centered
on the advisability of resolving this problem by focusing
on splitting the job description into two separate roles .
John Manahan, President of MVRP, Inc . has asked that I
direct a request to the Mayor and Council to consider that
this matter be placed on your agenda for discussion in the
near future .
Please advise .
Regards,
>2a-S8-
Marj ie R. H- derson
Executive Director
MRH:ab
Enclosures
MEMO TO: Dennis Kraft, City Administrator j
FROM: Dave Hutton, Public Works Director/,/(:::::::>:6/
l�
SUBJECT: Street Light on Tyler Street
DATE: June 13 , 1990
INTRODUCTION:
Attached is Resolution No. 3248 , which orders the Street Light
Improvements to Tyler Street between 12th Avenue and Vierling
Drive.
BACKGROUND:
On May 15, 1990 the City Council of Shakopee discussed a request
from a citizen group to install a street light on Tyler Street
between 12th Avenue and Vierling Drive. The City Council decided
that they would utilize the special assessment funding mechanism to
pay for all new street light requests and directed staff to set a
public hearing on the requested street light.
The public hearing was set for June 19 , 1990 at 7 : 30 P.M.
The proposed improvement consists of installing a single street
light mid-block on this street. The estimated cost for this work
as provided by the Shakopee Public Utilities Manager is $1, 164 . 00.
No administrative costs have been added to this figure, but on
other public improvement projects, the administrative costs are
added into the final project costs and also assessed. If Council
desires to do this, staff is recommending that a 10% fee be added
in for administrative costs to cover such things as mailings for
the public hearing, official notices in the newspaper, staff time
in preparing memos, etc.
At the conclusion of the public hearing, if City Council desires to
order this project, attached is Resolution No. 3248 which orders
the street light installed.
ALTERNATIVES:
1. Adopt Resolution No. 3248 , which orders the street light
installed.
2 . Deny Resolution No. 3248.
3 . Table Resolution No. 3248 and direct staff to obtain
additional information based on comments received at the
public hearing.
RECOMMENDATION:
Staff recommends Alternative No. 1.
6r
ACTION REQUESTED:
Offer Resolution No. 3248 , A Resolution Ordering a Street Light
Improvement to Tyler Street, Between 12th Avenue and Vierling
Drive, Project No. 1990-9 and move its adoption.
DH/pmp
MEM3248
RESOLUTION NO. 3248
A Resolution Ordering A Street Light Improvement
To Tyler Street, Between 12th Avenue and Vierling Drive
Project No. 1990-9
WHEREAS, Resolution No. 3240, adopted on June 5, 1990, fixed
a date for Council hearing on the proposed street light improvement
to Tyler Street, between 12th Avenue and Vierling Drive; and
WHEREAS, ten days published notice of the hearing through two
weekly publications of the required notice was given and the
hearing was held on the 19th day of June 1990, at which all persons
desiring to be heard were given an opportunity to be heard thereon.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA:
1. That the improvement is ordered as hereinafter described:
Installation of a Street Light on Tyler Street between
12th Avenue and Vierling Drive
2 . David E. Hutton, Public Works Director is hereby
designated as the engineer for this improvement and is authorized
to order the improvement through Shakopee Public Utilities.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
, 19 .
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
, 19 .
City Attorney
MEMO TO: Dennis R. Kraft, City Administrator 106c,FROM: Lindberg S. Ekola, City Planner
RE: Preliminary and Final Plat of Valley Park Ninth Addition
DATE: June 11, 1990
INTRODUCTION:
At their meeting on June 7, 1990, the Shakopee Planning Commission
moved to recommend to the City Council approval of the preliminary
and final plat for Valley Park Ninth Addition.
BACKGROUND:
Valley Industrial Realty has submitted an application for the
preliminary and final plat of Valley Park Ninth Addition. The
proposed plat, a one lot subdivision, is the site for the new FMG-
Tsumura Facility. The lot contains 29 . 5 acres and is zoned I-2 .
The lot being created by this subdivision plat was previously
divided by Registered Land Survey No. 134 as Tract A. The same
property lines from Tract A are being used for the lot.
City Council adopted Resolution 3173 which allowed building permits
to be released for construction of the FMG Facility prior to the
subdivision platting process. Preliminary plat issues such as the
grading and drainage were addressed in the building permit review
process.
The streets, Valley Park Drive and 12th Avenue are roadway
easements dedicated as a part of the Registered Land Survey
process. A 20 foot drainage and utility easement adjacent to the
entire perimeter of the lot is being dedicated to the public with
this plat.
Shakopee Public Utilities Commission advises for the record that a
looping agreement for the water system will be required prior to
the construction of the water main in the future roadway north of
this lot. City water service is available to the FMG facility.
The special assessments for the lots were apportioned after the
Registered Land Survey was recorded. The special assessments on
this parcel amount to $25, 555. 86.
The park dedication fee will be paid in the building permit
process. The fee calculates to $44, 250. 00 and will be paid for by
the developer.
STAFF RECOMMENDATION:
Staff recommends approval of the preliminary and final plat of
Valley Park Ninth Addition subject to the following conditions:
1. Approval of a title opinion by the City Attorney.
2 . Street lighting to be installed as determined by the Utilities
Manager.
ACTION REQUESTED:
Offer Resolution No. 3245, a resolution approving the Preliminary
and Final Plat of Valley Park 9th Addition and move its adoption.
RESOLUTION NO. 3245
Resolution Approving the Preliminary and
Final Plat of Valley Park 9th Addition
WHEREAS, the Planning Commission of the City of Shakopee did
approve the Preliminary and Final Plat of Valley Park 9th Addition
on June 7, 1990 and has recommended its adoption; and
WHEREAS, all notices of hearing have been duly sent and posted
and all persons appearing at the hearing have been given an
opportunity to be heard thereon; and
WHEREAS, the City Council has been fully advised in all
things.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that the Preliminary and Final Plat of
Valley Park 9th Addition, described as follows:
Tract A, Registered Land Survey No. 134
be, and the same hereby is approved and adopted with the following
conditions:
1. Approval of a title opinion by the City Attorney.
2 . Street lighting to be installed as determined by the Utilities
Manager.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk be and
the same are hereby authorized and directed to execute said
approved Plat and Developer' s Agreement.
Adopted in session of the City Council of the City
of Shakopee, Minnesota, held this day of , 1990.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1990.
City Attorney
lob
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Lindberg S. Ekola, City Planner
RE: Variance Resolution No. CC-592 - Variance For Side Yard
Setback Granted To Daniel L. Barber June 5, 1990.
DATE: June 11, 1990
INTRODUCTION AND BACKGROUND:
At the June 5th meeting the City Council considered the appeal of
Daniel L. Barber for a variance to a side yard setback. The City
Council granted Mr. Barber the variance. Staff has drawn up the
necessary document that is required to register the variance at the
Scott County Courthouse. Staff requests the City Council to
formally approve Variance Resolution No. CC-592 , granting Daniel L.
Barber a variance to the required side yard setback.
ACTION REQUESTED:
Offer Variance Resolution No. CC-592 , granting a side yard setback
variance to Daniel L. Barber, and move its adoption.
fob
CITY OF SHAKOPEE
VARIANCE RESOLUTION NO. CC-592
WHEREAS, Daniel L. Barber, the applicant and Daniel L. and
Gail M. Barber, the owner have duly filed an application for a
Variance dated April 16, 1990, under the provisions of the Shakopee
Zoning Ordinance, Section 11. 03 , Subdivision. 6. F, for: a 2 . 35 '
variance from the required 5 ' side yard setback; and
WHEREAS, the present zoning for the parcel on which the
Variance is being requested is designated as: R-2 Urban
Residential ; and
WHEREAS, the property upon which the request is being made is
legally described as: 6 115 22 . 19 P/0 SW 1/4 COM 231. 6 ' E of NE
Cor of Block 104 , E 57 . 9 ' , S 144.2 ' , W57 . 9 ' , N144 . 2 ' To POB and;
WHEREAS, upon hearing the advice and recommendation of the
City Planner, considering the suggestions and objections raised by
the affected property owners within a radius of 350 feet thereof in
a public hearing held on May 3 , 1990, the Board of Adjustments and
Appeals denied the Variance application; and
WHEREAS, the applicant has appealed the decision of the Board
of Adjustments and Appeals to the City Council; and
WHEREAS, the City Council has been advised in all things
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, that the aforementioned Variance
application be and is hereby approved;
BE IT FURTHER RESOLVED, that pursuant to Shakopee City Code,
Section 11. 04 , Subd. 5b-5 if an approved Variance is not utilized
within one year from date herein approved or by June 5, 1991, it
shall become null and void.
Adopted in regular session of the City Council of the City of
Shakopee, Minnesota held this 5th day of June, 1990.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1990.
City Attorney
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POLICE DEPARTMENT
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3 j.+ r =1 SHAKOPEE, MINNESOTA 55379 1/4
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4/N NEo�P
Flt
June 11 . 1990
TO: Dennis R. Kraft. City Administrator
FROM: Tom Steininger, Police Chief
SUBJECT: CIVIL DEFENSE SIREN
As part of an on-Doing plan to upgrade the Civil Defense
Warning System in the City of Shakopee, $14 ,000.00 has been
set aside in the 1990 Budget to purchase a new warning siren .
The new siren will provide coverage for the downtown area.
Although the original plan called for mounting the siren on
the Fire Station , it is felt that a higher, more centrally
located installation atop the Scott County Courthouse would
provide better coverage. The Scott County Board has approved
this concept subject to the approval of the City Council . In
September of 1989, the City of Savage received bids for
outdoor warning sirens from Fesler' s, Inc . of North Liberty,
Iowa and from Whelen Engineering Company, Chester .
Connecticut. Both bids were for the Whelen WPS 2750 with the
D864V voice receiver decoder . This is the same system which
was recently installed by the Junior High School . The
company will honor the bid price of $10,853.44 until August
1st of this year.
$2,295.00 was budgeted to install the siren . Written
estimates to have this work performed are not yet available
but the final figure will be well under $2,295.00.
I am requesting authorization to order the sire-nand proceed
with the project.
TS:dh
ACTION REQUESTED:
Authorize the purchase of a Whelen WPS 2750 civil defense
siren from Fesler ' s Inc. for $10 ,853 .44 ; and authorize installation
costs not to exceed $2,295 . 00 .
gO pE2VE 'rotEct
l/�
MEMO TO: Dennis Kraft, City Administrator
FROM: Stephen Hurley, MIS Coordinator
SUBJECT: Fire Department Photocopier Purchase
DATE: 6/12/90
INTRODUCTION
The Fire department has $6, 000 remaining in its capital equipment
fund that it wishes to use to purchase a photocopy machine.
BACKGROUND
The Fire department has not had a copier in the last seven months,
since its old copier failed. Without a copier it must rely on the
copiers in City Hall being available after hours and on weekends
and this is not usually possible.
A copier is needed for memos, training overheads, fire code and
general correspondence.
The following quotes were received. All copiers have been
demonstrated and are similar in features and operation.
1---
RECOMMENDATION:
All quotes received were very close. The difference between the
lowest and highest quote is $188 . The biggest differences are in
the developer/toner cost and yield, the copy speed, the maintenance
agreement costs and sorter bin capacity.
My recommendation is the Sharp 8300 from Deveney' s in Mankato. This
is the same vendor from which the City purchased its current
copier. They are very responsive to service calls and pricing is
excellent. As can be seen in the above grid, the copier is superior
in every category except price but is only $82 higher than the
lowest priced copier.
Over the life of the machine the cost would be considerably less
than the others because of its developer/toner cost and yield.
Assuming a yearly output of 24, 000 copies the first year cost of
the machine and supplies are as follows.
Deveney (Sharp 8300) $4291
AB Dick (AB Dick 2017A) 4538
APC (Konica 1790) 4629
CBS (Mita DC 1656) 4713
Metro (Ricoh FT 2260) 4739
Stringer (Lanier 6315) 4809
ACTION REQUESTED:
Move to approve purchase of a Sharp 8300 copier with sorter and
document feed from Deveney Office Machines of Mankato for a total
cost of $3 , 995. Money to come from Fire department capital
equipment fund.
/kg
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director P"
SUBJECT: Downtown Bridge & Minibypass
DATE: June 13 , 1990
INTRODUCTION:
Staff is seeking City Council authorization to utilize a consultant
to design sewer and watermain improvements on 1st Avenue in
conjunction with the minibypass.
BACKGROUND:
Construction plans for the Downtown Bridge and Minibypass are
essentially completed. Mn/DOT will be letting Phase I of this
project (embankment on the north side of the river) in June of
1990 . The main bridge and minibypass will be let in 1991, although
the exact date has not been finalized due to the right-of-way
acquisition needed. Construction is anticipated to take place in
1992 and 1993 .
Between Atwood Street and Holmes Street, on the west end, and
between Sommerville Street and Main Street, on the east end, the
minibypass will be matching into existing 1st Avenue (Refer to the
attached map) . The City of Shakopee currently has sewer and water
on 1st Avenue. Staff feels that this sewer and watermain under the
minbypass should be replaced at the time the highway is under
construction, rather than attempt to replace it at a later date and
tear up the new highway. The sewer is in need of replacing due to
its age and condition. SPUC also recommends replacing their
watermain.
Mn/DOT agrees with that recommendation and indicated that the sewer
and water plans could be incorporated into their project and
constructed by the same contractor. The City of Shakopee would
have to sign a Cooperative Agreement to cover the construction
costs associated with the sewer and water.
The remainder of the sewer and water on 1st Avenue not affected by
the minibypass (Holmes Street to Sommerville Street) would be
replaced at the time 1st Avenue is reconstructed as final phase of
the Downtown Streetscape Project.
Staff has contacted Mn/DOT' s design consultant for this project,
Howard Needles Tammen and Bergendoff, and requested that they
submit a proposal to the City of Shakopee to provide the
engineering services associated with the sewer and water
replacement portion of the project. Attached is a copy of their
proposal for these services. As indicated in the proposal, their
estimated fee to perform the engineering services is $782 , 000. 00.
Staff feels that with HNTB completing Mn/DOT' s plans, that it would
be beneficial and more economical to utilize them for our portion,
especially since the sewer and water plans will be incorporated
into the overall Mn/DOT plans for the bridge and minibypass. The
Utility Manger also concurs with using HNTB for the watermain
design.
ALTERNATIVES:
1. Approve of the proposal from HNTB.
2 . Deny the request.
3 . Direct staff to solicit other proposals.
RECOMMENDATION:
Staff recommends Alternative No. 1 .
ACTION REQUESTED:
Move to authorize the appropriate City officials to execute an
agreement with Howard Needles Tammen and Bergendoff to provide
engineering services for the sewer and water design in conjunction
with the minibypass for an estimated fee of $782 , 000. 00.
DH/pmp
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12
TO: Dave Hutton, City Engineer
FROM: Lou Van Hout , Utilities Manager
RE: Engineering services for watermain on First Ave in
conjunction with the Engineering for the Bridge access.
DATE: 11/20/89
For your records : please be advised that the Shakopee Utilities has
authorized the engineering of the watermain reconstruction on First
Ave in the vicinity of the intersections of Atwood and Spencer for
a total of approximately four city blocks of watermain.
My understanding is that the City of Shakopee will contract with
the State of Minnesota, to have the watermain engineering done by
the DOT ' s consulting engineer on the project . SPUC is agreeing to
reimburse the DOT for those engineering costs associated with the
watermain reconstruction described above .
SPUC will consider the actual authorization of the watermain
reconstruction after estimates for the work are supplied as part
of the engineering.
AGREEMENT FOR ENGINEERING SERVICES
WATERMAIN AND SANITARY SEWER UPGRADE
ALONG FIRST AVENUE
City Project No.
This is an Agreement between Howard Needles Tammen & Bergendoff (HNTB) and the
City of Shakopee for final engineering design services for the watermain and sanitary sewer
upgrade along 1st Avenue project in Shakopee, Minnesota.
General Conditions
The general conditions, found in Attachment A, are incorporated into this Agreement.
Scope of Services
The scope of services for engineering design and plan preparation are described in
Attachment B.
Client Assistance
The assistance to be provided by the City of Shakopee during the design phase is also
described in Attachment B.
Additional Work
If requested, additional work shall be mutually negotiated prior to initiation of such service.
Compensation
Compensation for HNTB's services will be actual direct salary costs multiplied by a factor
of 2.75 to cover all overhead costs and profit. Direct expenses shall be billed at actual cost
and will not include a mark-up. HNTB services will be completed on an hourly cost basis,
plus direct expenses to a mutually negotiated maximum fee specified below.
Direct salary cost is defined as the actual salary paid to the professional, technical and
clerical personnel for the time they are productively engaged in work necessary to fulfill the
terms of this Agreement. Direct non-payroll costs will be reimbursed at actual cost without
additional mark-up. These charges will include, but may not be limited to, printing,
reproduction, subcontracts, materials, and supplies directly identifiable with this project, and
per diem expenses connected with travel to and from sites. Auto mileage will be
reimbursed @ $0.26/mile.
Attachments B of this Agreement provide a description of major tasks for this work.
Schedule A of Attachment B provides HNTB's estimated fees for services outlined in the
scope of services.
1
As provided under Minnesota Laws 1980, Chapter 614, Sec. 51, all books, records,
documents, and accounting procedures and practices of the Consultant relevant to this
contract are subject to examination by the City and either the legislative auditor or the state
auditor as appropriate.
The mutually negotiated maximum estimated cost of the services based on the work scope
specified in Attachment B is $7,282. The total amount to be paid by the City shall not
exceed this sum without an amendment to the Agreement. It shall be the responsibility
of the Consultant to originate all requests for additional encumbrances, compensation, and
for supplemental Agreements.
Time of Completion
HNTB will complete engineering design and plan preparation activities within 30 calendar
days after receipt of a written notice to proceed.
Contact Personnel
HNTB's designated project manager is Mr. Jeff Stewart. All contractual correspondence
and copies of technical communications should be directed to Mr. Stewart, who will be
responsible for overall project control.
Mr. Jeff Stewart
Howard Needles Tammen & Bergendoff
6700 France Avenue South
Minneapolis, Minnesota 55435
(612) 920-4666
The City of Shakopee's principal contact person will be Mr. Dave Hutton. All project
correspondence and communications will be addressed to Mr. Hutton or his designated
local representative, if requested.
Mr. David Hutton, Public Works Director
City of Shakopee
129 East 1st Avenue
Shakopee, Minnesota 55379
(612) 445-3650
2
Authorization
If you agree with the terms and conditions of this Agreement, please indicate your
acceptance by signing the original and two copies and return the two signed copies to us.
The original is for your files.
ACCEPTED: ACCEPTED:
Howard Needles Tammen & Bergendoff City of Shakopee
By:
By:
Richard D. Beckman, P.E. Gary Laurent, Mayor
Date: ,/c, h t- /¢, 199° Date:
By:
Dennis Kraft, City Administrator
Date:
By:
Judith S. Cox, City Clerk
Date:
Approved as to form this day of , 1990.
City Attorney
W P/00120-49-09/1 stAgree.rws
3
ATTACHMENT A
GENERAL CONDITIONS
Invoices
HNTB will submit invoices to the City of Shakopee monthly. Payment is due upon receipt
of invoice. Invoice shall be itemized to include employee name, hours worked, labor rate
and expenses.
Hazardous Waste
City of Shakopee shall defend, indemnify and hold harmless HNTB for any loss, cost or
damage including legal fees, incurred as a result of existence, discovery or escape of
hazardous material related to any property affected by provision of services under this
agreement.
Plans and Documents
All plans and documents prepared by HNTB are the property of the City of Shakopee.
HNTB agrees not to release any plans or documents to third parties without prior
authorization from the City of Shakopee. HNTB shall have the right to retain a copy of
all plans and documents.
City of Shakopee agrees that provision of services under this agreement relate specifically
to the project described herein, and the City agrees to defend, indemnify and save harmless
HNTB from any loss, costs or damages including legal fees resulting from claims of any
nature arising out of the use of any plans, specifications, drawings and all other working
papers and data prepared for the specific project which is the subject of this agreement but
which are used for any purpose other than that intended.
Standard of Care
Services performed by HNTB under this agreement will be conducted in a manner
consistent with that level of care and skill ordinarily exercised by members of the profession
currently practicing under similar conditions.
Insurance
The following insurance requirements are to be met by HNTB prior to beginning provision
of services under the Agreement:
4
General Liability - Limits of coverage evidenced should be $1M combined single limit.
Coverage should be broad form and include contractual liability, personal injury, bodily
injury and property damage.
Professional Liability - HNTB will provide evidence of $1M per claim and aggregate limit
of Professional Liability (errors and omissions) coverage. Coverage will remain in force for
a period of two years after completion of the project contemplated herein.
Automobile Liability - Limit of coverage should be $1M combined single limit.
Worker's Compensation - Limits of liability required are statutory, but the Employer's
Liability portion should provide $1M limit, either within the policy itself, or by use of the
addition of an Umbrella Excess Liability policy endorsed to raise the Worker's
Compensation policy's Employer's Liability coverage to $1M.
Valuable Papers - Valuable papers and records coverage in the amount of $50K shall be
carried to provide coverage for Consultant's plans or other important papers, records or
documents destroyed or damaged during the course of this Agreement.
Certificates of insurance shall be provided on standard certificate forms, signed by an
authorized agent of the brokerage firm or carrier providing the certificate. Carriers
providing coverage should be reputable, and only those insurance companies having an
A.M. Best rating of A; Class VI or better should be used unless prior written approval is
obtained from the City. Such Certificates shall furnish a 30-day notice of cancellation or
material alteration to the City at the following address:
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379-1376
Attn: Toni Warhol
Administrative Secretary
WP/00120-49-09/SHAKAtAAJW s
5
ATTACHMENT B
SCOPE OF SERVICES FOR DESIGN
WATERMAIN AND SANITARY SEWER UPGRADE
ALONG 1ST AVENUE
SHAKOPEE, MINNESOTA
SCOPE OF SERVICES
A. Sanitary Sewer Design
Sanitary sewer will be designed using the City of Shakopee standards. New
sanitary sewer is proposed along 1st Avenue between Atwood and Holmes
Streets (760'±) and between Somerville and Main Streets (1,140'). In
addition, new sanitary sewer is proposed along Spencer Street from 1st
Avenue to the north to an existing east-west pipe next to the Minnesota River
(325').
All new sanitary sewer (2,225') is intended to replace existing sanitary sewer
mains and will be installed in the same trench at the existing pipe size and
grades. All manholes within the proposed reconstructed areas will be
replaced with new and all sanitary sewer services will be reconnected to the
new main at their existing locations.
B. Watermain Design
Watermain will be designed using the City of Shakopee standards. New
watermain is proposed for 1st Avenue between Atwood and Holmes Streets
(680') and between Sommerville and Main Streets (1,150'). Approximately
225' of new watermain is proposed along Fuller Street between 1st Avenue
extending to the north toward an existing east-west line. Proposed watermain
along Lewis Street between 1st Avenue and the proposed bridge abutment
(210'); and along Spencer Street between 1st Avenue toward the north to an
existing fire hydrant (420) will be replaced.
All new watermain (2,685') is intended to replace existing watermain and will
be installed in the same trench at the existing pipe size and depths. All water
valves will be replaced within the proposed reconstruction area and all water
services will be reconnected to the new main at their existing locations.
6
II. CLIENT ASSISTANCE
The City of Shakopee agrees to assist HNTB in meeting with affected property
owners concerning access and construction adjacent to their property. The City will
furnish HNTB with as-built drawings of watermain and sanitary sewers and location
of service lines. The City is responsible for acquiring all easements and ensuring
physical access.
WP/00120-49-09/AttBSHAK.JWS
7
ATTACHMENT B
SCHEDULE A - DESIGN SERVICES
ESTIMATE OF HOURS AND COSTS
WATERMAIN AND SANITARY SEWER UPGRADE
ALONG FIRST AVENUE
SHAKOPEE, MINNESOTA
A. Engineering, Design and Specifications
Project Project Eng. Tech. Cler.
Task Description Manager Eng. PE Total Total
$24.00 $19.00 $17.00 $14.00 $13.00 Hours Amount
Watermain Design 1 8 4 13 244
Sanitary Sewer Design 1 8 12 21 380
Quantity Calc & Estimate 4 4 76
Special Provisions 2 1 3 61
Coord. & Review (2 mtgs) 6 6 12 258
Supervision & Admin. 10 2 12 266
Subtotal Hours 20 26 16 0 3 65
$480 $494 $272 $0 $39 $1,285
B. Plan Preparation
Project Project Eng. Tech. Cler.
Task Description Manager Eng. PE Total Total
$24.00 $19.00 $17.00 $14.00 $13.00 Hours Amount
Quantity Tab (1) 2 3 8 13 201
Misc. Details (1) 2 8 10 150
Plan Const & Profile (2) 2 6 10 40 58 892
Subtotal Hours 2 10 13 56 0 81
$48 $190 $221 $784 $0 $1,243
22 36 29 56 3 146
Total Direct Labor $528 $684 $493 $784 $39 $2,528
8
ATTACHMENT B
SCHEDULE A - DESIGN SERVICES
ESTIMATE OF HOURS AND COSTS
WATERMAIN AND SANITARY SEWER UPGRADE
ALONG FIRST AVENUE
SHAKOPEE, MINNESOTA
C. Expenses
1. Travel & Mileage $100
2. Materials & Printing Costs 50
3. CADD 6 hrs @ $30.00/hr 180
Subtotal Expenses $330
D. Total Project Costs
Direct Salary (1.00) $2,528
Overhead and Profit (1.75) 4,424
Expenses (1.00) 330
Total $7,282
9
TO: Dave Hutton, City Engineer
FROM: Lou Van Hout , Utilities Manager
RE: Engineering Services for watermain on First Ave in
conjunction with the Engineering for the Downtown Bypass .
DATE: 6/14/90
In response to your 5/31/90 memo , please by advised that the SPUC
reaffirmed their decision to approve of HNTB as engineer for the
watermain work to be done in conjunction with the street
reconstruction on First Ave.
The scope of design work described in the 5/30 draft from HNTB
appears to be accurate .
As we discussed in a meeting a few weeks ago, I am comfortable with
the arrangement whereby HNTB reports to you as City Engineer on the
entire project and your office is responsible for communicating
between them and SPUC staff . The fact that SPUC has authority over
the water system does not mean we insist on being appraised of each
and every step being done by the engineers . I expect the
arrangement will work fine.
CONSENT /id
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: 1990/91 Insurance Renewals
DATE: June 13, 1990
Introduction
Attached is a list of property/liability insurance premiums for the renewal
of the present coverages.
Background
The policies proposed are essentially the same as current coverages. The
premiums are similar to last year, considering that there are some changes in
items covered. Please see attachments A and B. The total premium has increased
from $179,213 to $188,067 covering the City, SPUC, HRA and Community Services.
Part of the increase is due to additional items being covered (ie more vehicles) ,
part is due to rate differences and also the employee bonding is now under the
League program but at an increased cost. The former bond carrier ceased writing
bonds for cities. Attachment B also shows the dividend history for the past two
years and the loss history for the past three years. Please note the large loss
incurred in 1987. Because of our participation in the League program, this loss
has not resulted in a large increase in our cost of insurance or in the
cancellation of our coverage.
Council did not budget for an umbrella policy nor has there been a recent
request for or discussion of getting another umbrella policy.
We have five underground fuel storage tanks. The State Super Fund has
increased the size of its program so that cities do not need to have separate
insurance for underground tanks. We still need to do the testing and any
upgrading required for our tanks. The Public Works Director has requested funds
for this work in the 1991 Shop Budget.
Building Ordinance Coverage (Attach C) . If for example, the City Hall
building was damaged to the 50% level, our insurance would pay the 50% level to
repair the building. However, if because of the 50% damage the Building Inspector
says that the building must be brought up to current codes, insurance would not
pay for the additional cost to update the building. There is coverage available
on a blanket or on a building by building basis to pay for the additional expense.
The cost for this endorsement is 10% of the building premium or about $2,000 for
all buildings. The Building Inspector estimated that the City Hall, Eagle Creek
Hall and the building that Recreation is in do not meet code. The approximate
cost to cover just those buildings is $105.
Asbestos coverage (Attach D) . See attached sheet on asbestos. The policy
includes a limited amount of coverage ($10,000) for removal of asbestos under the
"pollutant clean-up" and "debris removal" coverages for damaged buildings.
However, asbestos removal is relatively expensive. There is an option to purchase
more coverage in an amount determined by the city on a building by building basis.
The cost is $0.13 per $100.00 of coverage. I have requested that the Building
4
Inspector survey city buildings to determine the extent of the asbestos situation
and an estimated cost of removal.
The policies of course are not prepared, but there is more detail available
on the proposals for any Councilmember that desires it.
Action Requested
Move to accept the property/liability insurance proposals of the League of
Minnesota Cities and Hartford as outlined by the Capesius Agency for a total cost
of approximately $188,067.00 plus an estimated $105.00 for building code coverage
on three buildings.
COPIER EVALUATION
Fire Department
5/9/90
Vendor Make/Model Speed Drums/ Toner $ Devel. $ Setup/ Maintenance Sorter/ Total $
(cpm) Rollers & yield & yield Deliv. $ Agreement $ Feeder Includes
in maint? Setup/Del
Deveney Sharp $18.30/ $33.90/ $.0087/copy Yes/
Mike Keating SF-8300 21 yes 6,000 60,000 - 24,000- 15 bin $3,995
800-658-7043 $209
APC (Konica I ( i $20.00/ i $8 .00/
I I $•0204/copy I Yes/
$80 0
Dan McPhillips 11790 I 17 I yes 5,000 I - I 24,000- 110 bin ( $3,975
949-2935 ( I I I 1 I 1 $490 1 I
AB Dick IAB Dick I I I $15.98/ I Incl. I I $.015/copy I Yes/
Larry
rry-Nelson IMaint.20
17A a 1790) i 17 i yes i 5,000 I $140.00 I 30,000- 110 bin ' $4,101
I 1 $450 ( I
Metro (Ricoh I I Replace I $29.00/ ($151.00/ I I $.0148/copy I Yes/ I
SueEllen ThomaslFT 2260 I 15 1 Roller I 3,000 136,000 I $88.00 I 24,000- 110 bin I $4,050
861-4000 I I 180,000 ( IMstr Unit l I $356
I I
CBS (Mita I I I $25.00/ I $40.00/ I I $.027/copy I Yes/
Dave Spanton IDC 165616 I yes I 5,000 130,000 I - I (5,000) 110 bin $3,913
894-9460 I I I I I I I I I
Stringer (Lanier I I Incl. I I Incl. I I $.0308/copy I Yes/ I
Duane Marquardtl6315 I 15 I Maint. I I Maint. I - I 12,000- 110 bin $4,070
645-6666 I I 'Contract I (Contract I I $370 I
i I
//J4--
C I T
OF SHAKOPEE
COMPANY P REM I UM C O M P A R I S O N
SUMMARY
1990- 1991 1989- 1990
PROPERTY $ 19 , 882 $ 22 , 762
INLAND MARINE $ 3 , 896 $ 3 , 682
CRIME $ 2 , 335 $ 1 , 106
GENERAL LIABILITY $ 97 , 235 $ 88 , 772
ERRORS & OMMISSIONS $ 16 , 875 $ 15 , 938
INVERSE CONDEMNATION $ 5 , 563 $ 5 , 079
AUTOMOBILE $ 34 , 881 $ 34 , 949
BOILER & MACHINERY $ 7 , 400 $ 6 , 925
TOTAL PREMIUM $ 188 , 067 $ 179 , 213
11
CITY OF SHAKOPEE
PREM t U M SUMMARY
1990- 1991
PROPERTY $ 19 , 882
INLAND MARINE $ 3 , 896
CRIME $ 2 , 335
GENERAL LIABILITY $ 97 , 235
ERRORS & OMISSIONS $ 16 , 875
INVERSE CONDEMNATION $ 5 , 563
AUTOMOBILE $ 34 , 881
BOILER & MACHINERY $ 7 , 400
TOTAL PREMIUM $188 , 067
Loss History
Year Total Incurred Loss
1986 $138 , 547 . 36
1987 $962 , 411 . 10
1988 $ 18 , 199 . 54
1989 $ 602 . 60 *
*Through 12/31/89
Dividend History
1988 - $19 , 772
1989 - $33 , 202
�"
CP0405--BUILDING ORDINANCE COVERAGE `l
This endorsement is used to override the EXCLUSION
(a). Ordinance or Law which prohibits any additional expenditures necessitated by
building codes/ordinances. This endorsement is NOT written for an amount of
insurance as the amount needed is included in Building coverage amount. Building
Ordinance Coverage substitutes for three previous endorsements including: Increased
Cost of Construction; Demolition; and Contingent Liability From Operation of
Building Laws.
CP1040--CAUSE OF LOSS--EARTHQUAKE FORM
Earthquake coverage is no longer provided by ENDORSEMENT but rather is a
separate Cause of Loss form. It provides for Earthquake insurance ONLY rather then
the broader base Earthmovement coverage. It carries a distinct percentage deductible.
CP1039--SPRINKLER LEAKAGE--EARTHQUAKE EXTENSION
Provides coverage for a sprinkler leakage loss caused by Earthquake or Volcanic
Eruption, Explosion, or Effusion. While EQSL is NOT excluded from the Earthquake
Cause of Loss form, the EQSL form has the advantage of carrying the policy
deductible rather than a percentage deductible.
CP0417--OFF-PREMISES POWER FAILURE DIRECT DAMAGE
CP0419--OFF-PREMISES OVERHEAD TRANSMISSION LINES DIRECT
DAMAGE AND TIME ELEMENT
These two endorsements provide coverage for various types of utility service failures
that occur off premises that result in a direct/indirect damage to the insured
premises.
FLOOD INSURANCE
Flood Insurance is available under separate coverage administed through the Federal
Flood Program.
37
COVERAGE IMPROVEMENTS
Besides the simpler and easier-to-read coverage forms, LMCIT has
also introduced a couple of improvements which make it possible
1�
for the city to get broader protection for its property.
Asbestos
Many buildings, especially older ones, contain asbestos in
insulation, floor or ceiling tiles, etc. Normally, those
materials may pose no problems. However, if asbestos-containing
materials are damaged and must be repaired or replaced,
elaborate precautions must be taken to prevent the release of
asbestos particles into the air. This can make it very
expensive to repair damage to a building that contains asbestos,
or to clean up the debris if the building is completely
destroyed. There have been cases where it cost more to clean up
the asbestos than it originally cost to build the building only
a few years ago.
LMCIT's standard property coverage provides a limited amount of
coverage for removal of asbestos under the "pollutant clean-up"
and "debris removal" coverages . However, that limited coverage
may not be sufficient to cover all of the costs that might be
involved.
LMCIT now offers cities an optional endorsement providing
additional limits of coverage for the costs of cleaning up
asbestos. If any of your city's buildings contain asbestos
building materials, the city should strongly consider this
additional coverage.
CONSENT # ' t e.. .
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Renewal of On Sale Wine Licenses
DATE: June 15, 1990
INTRODUCTION
Cedar Fair L.P. and Combined Ventures have applied for an 1990-91
On Sale Wine License. The application from Cedar Fair L. P. is in
order. The application from Combined Ventures of Shakopee, Inc. is
not in order and should be tabled.
ACTION REQUESTED
1 . Approve the application and grant an On Sale Wine License to
Cedar Fair L. P. , One Valleyfair Drive.
2 . Table the application from Combined Ventures of Shakopee, Inc.
for an On Sale Wine License.
JSC/trw
4 , 1
CONSENT
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Renewal of Non-Intoxicating Malt Liquor Licenses
DATE: June 15, 1990
INTRODUCTION
The following applicants have applied for a 1990-91 On and/or Off
Sale Non-Intoxicating Malt Liquor License. Staff has checked for
delinquent property taxes and utility bills. The Building
Inspector has advised me that all premises are in conformance with
the City Code.
All of the applications are in order for Council consideration,
except those that indicate table. These should be tabled if they
are not in order by Tuesday. I will report verbally at that time.
ACTION REQUESTED
Approve the application(s) and grant an On Sale and/or Off Sale
Non-Intoxicating Malt Liquor License to:
Approve/
Table Applicant On Sale Off Sale
Approve Jim & Lucy's Inc. X
210 West 1st Avenue
Table Kenneth D. Berg X
222 East 1st Avenue
Approve Art Berens & Sons, Inc. X
123 West 2nd Avenue
Approve Birch Bru, Inc. (SuperAmerica) X
1155 East 1st Avenue
Approve Cedar Fair L.P. X
One Valleyfair Drive
Approve J.B.F. Inc. DBA Jerry's Pizza X
823 East 1st Avenue
Approve Holiday Stationstores X
444 East 1st Avenue
Approve Pizza Huts of the Northwest X
257 Marschall Road
Approve Gateway Foods of Minneapolis, Inc. X
615 Marschall Road
i IL
Approve/
Table Applicant On Sale Off Sale
Approve Racing Promotions, Inc. X
One Checkered Flag Blvd.
Approve Charles W. Fuller X
2400 East 4th Avenue
Approve Polka Dot Dairy, Inc.
Tom Thumb Food Markets, Inc. X
590 So. Marschall Road
Approve Fraternal Order of Eagles #4120 X
220 West 2nd Avenue
Approve Gateway Foods of Minneapolis, Inc. X
1147 Canterbury Road
Approve Paul E. Schwaesdall X
230 Lewis Street
Approve Kee P. Suen & Su S. Tang X
237 East 1st Avenue
Table Combined Ventures of Shakopee X
483 South Marschall Raod
Approve Stonebrooke of Shakopee, Inc. X
2693 County Road 79
JSC/trw
/r%
MEMO TO: Dennis R. Kraft , City Administrator
FROM: Judith S . Cox, City Clerk
RE: Clair' s Bar, Inc.
DATE: June 19, 1990
In my memo of June 15th, I advised that the stock for
Clair' s Bar, Inc . had changed hands and that the police are
conducting the appropriate investigation on the new owner.
I have received a verbal report from Ass ' t . Chief of Police ,
John Dubois , that the investigation is complete and that it
revealed no irregularities . A written report will be forthcoming
within the week. I will provide Council with a copy in their next
non-agenda information packet.
CONSENT HCJb
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Renewal of Intoxicating Liquor Licenses
DATE: June 15, 1990
Introduction
The following applicants have applied for 1990-91 Liquor
License (s) . Staff has checked for delinquent property taxes and
utility bills. The building inspector has advised me that all
premises are in conformance with the City Code.
The following applications noted "approved" are in order for
Council consideration. Those that are marked "table" are not in
order and should be tabled if they are not in order by Tuesday. I
will report on Tuesday.
The new building for the VFW is expected to be completed sometime
this summer. Approval of the licenses should be conditioned upon
issuance of a certificate of occupancy from the Building Inspector.
The shareholders of Clairs Bar Inc. (Back Stretch Bar) have
changed. Jerome Carlson has purchased the shares from Stan Davies
and Larry Rickleck. This is not considered a new application. The
license remains the same -- Clair' s Bar Inc. The Police Department
is conducting the appropriate investigation on the new shareholder.
The application is in order and the Police Department will have
their report done for the Tuesday Council meeting. If it is in
order, Council can approve the application for the licenses.
Recommended Action
Approve the application(s) and grant an Off Sale, On Sale, Sunday,
and/or Club Intoxicating Liquor License(s) to:
Action Applicant On Sale Sunday Off Sale Club
Approve Bretbecca, Inc. X X X
124 West 1st Avenue
Approve XX Corp. & Wittles Inc. X X X
1561 E. 1st Avenue
Approve Clair' s Bar, Inc. X X X
124 South Holmes
Approve C.R.E. Restaurant Company X X
1583 E. 1st Avenue
Table J & D of Shakopee, Inc. X X
911 East 1st Avenue
11 li//
On Sale Sunday Off Sale Club
Table Centennial Investment X X
Corporation
1244 Canterbury Road
Approve Canterbury Concessions, X X X
Inc.
1100 Canterbury Road
Approve Turtle's Bar and Grill X X
Inc.
132 East First Avenue
Table Corp - Tool, Inc. X X No
122 East First Avenue
Approve Family Dining X
6268 Hwy 101
Approve Riverside Liquors, Inc. X
507 E. 1st Avenue
Approve Valley Liquor, Inc. X
1104 Minn. Valley Mall
Approve Spirits of Shakopee, Inc. X
471 Marschall Road
Approve The American Legion X X
Club Post No. 2
1266 East 1st Avenue
Approve Knights of Columbus Home X X
Assn. , Inc.
1760 East 4th Avenue
Approve the applications and grant On Sale Club, Intoxicating
Liquor and Sunday Licenses to Veterans of Foreign Wars Post No.
4046, 1201 East 3rd Avenue upon issuance of a certificate of
occupany permit from the Building Inspector.
JSC/trw
CONSENT 44 ) 11\
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Renewal of Licenses to Only Allow Consumption
and Display of Intoxicating Liquor (Set-ups)
DATE: June 15, 1990
INTRODUCTION
The following applicants have applied for a 1990-91 Set-up
License. The applications are in order. Please approve.
ACTION REQUESTED
Approve the applications and grant a 1990-91 License to Only Allow
Consumption and Display of Intoxicating Liquor to:
Approve Jim & Lucy' s Inc.
201 West 1st Avenue
Approve Charles W. Fuller
2400 East 4th Avenue
Approve Fraternal Order of Eagles
220 West 2nd Avenue
JSC/trw
CONSENT I/A
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Judith S. Cox, City Clerk
RE: Application for Temporary Beer License from St. Mark' s
Church
DATE: June 15, 1990
INTRODUCTION AND BACKGROUND:
The City has received an application from the Church of Saint
Mark, 3rd and Scott for a temporary 3 . 2 beer license for July 28th
and 29th, 1990. Sales will be confined to a tent which will be set
up on their playground north of Third Avenue. The application is
in order.
RECOMMENDED ACTION:
Move to approve the application and grant a temporary non-
intoxicating malt liquor license to the Church of Saint Mark, 333
West 4th Avenue.
MEMO TO: Honorable Mayor and Council
FROM: Dennis R. Kraft, City Administrator
RE: Changing the Fiscal Disparities Option for TIF
Districts #3 & #4
DATE: May 31, 1990
INTRODUCTION:
Council has directed staff to prepare resolutions changing the
fiscal disparities option for TIF Districts #3 & #4 . Attached are
Resolutions No. 3241 and No. 3243 prepared by the City Attorney
addressing the subject.
BACKGROUND:
Recently the City Council has been discussing the possibility of
going from option A to option B for the fiscal disparities
contribution for Canterbury Downs. Presently the City as a whole
makes the fiscal disparities contribution (option A) . The State
Statutes allow for a one time change to have the tax increment
districts make this contribution rather than Canterbury Downs. As
indicated this is an irrevocable decision and once made it is not
possible to go from option B to option A.
The Mayor and staff have met with representatives from the
Minnesota House Research staff on May 22nd. The options apparently
not only include option A and B, as previously discussed but also
there is an opportunity for the City to declare an annual surplus
on an annual basis which would not benefit the taxing jurisdiction
but which would benefit local tax payers for that particular year.
The long term benefits or disbenefits have not been totally
analyzed at this time. If the pass through option were to be
utilized the school district would loose state aid in an amount
equal to the surplus that they would receive from the local tax
base. In this instance the State of Minnesota would benefit
because of a smaller contribution of state aid to ISD 720 . This
would also result in both the city and county having their levy
limits reduced by the amount of surplus that would be passed
through.
As of this date the Finance Director has not yet received an answer
from the County Auditor on the exact date when the changing of the
fiscal disparities option or the declaration of a surplus needs to
be finalized. A response will be obtained soon.
There is a need to obtain additional background information on the
rational for going with option A at the time the decision was made
by the City Council in 1984 . Additional information will be
received from Assistant City Attorney Rod Krass and another
attorney who ' s name is Jim Casserly, both of whom were apparently
involved in the decision at that time. Because of the irrevocable
nature of the decision it is recommended that this information be
received prior to City Council action.
Councilmember Gloria Vierling will be out of town on the meeting of
June 5th. She has requested that the City Council not take action
on this item in her absence. (In the past it has been the City
Council policy to honor Councilmember' s requests for full
attendance when votes are taken on items of major significance. )
Also, it is my understanding that the City Council merely directed
that the resolutions be prepared at this time and that they were
not going to be taking action at the June 5th meeting.
ALTERNATIVES:
1 . Table this item until all Councilmembers can be present and
additional information can be obtained from the legal counsel
involved in the earlier decision.
2 . Offer Resolutions No. 3241 and No. 3243 .
RECOMMENDATION:
It is recommended that the City Council receive these resolutions
at this time, give further direction to staff in terms of obtaining
additional information if desired, and to take action of this item
at either the meeting of June 19, or at the meeting of July 3rd.
ACTION REOUESTED:
Move to table action on Resolutions No. 3241 and No. 3243 until
June 19th or July 3rd.
t
RESOLUTION # 3241
A RESOLUTION AMENDING RESOLUTIONS #2228 AND #2344 RELATIVE TO TAX INCREMENT
DISTRICT #4 BY ADOPTING THE METHOD OF TAX INCREMENT CALCULATION TO BE EMPLOYED
AS HEREIN PROVIDED
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA as follows:
SECTION I: RECITALS
By the terms of Resolution #2228 the Council elected MSA 273.76 Subd.3 clause b
'as the method of tax increment calculationbut by Resolution #2344 subsequently
adopted and by which Tax Increment District #4 was established, itwas determined
that it was not necessary to do so and 'nullified the-Council's previous action.
The Council desires to change its position and adopt Option B as the method of
computing tax increment financing.
SECTION II: ADOPTED METHOD OF TAX INCREMENT
The method of computing tax increment financing as provided in Resolution #2228
and #2344 shall be according to Option B as provided in MS 469.177 Sudb.3(3)c.
SECTION III: REPEAL
All previous resolutions inconsistent herewith are hereby repealed.
SECTION IV: WHEN IN FORCE
This resolution shall be in full force and effect from and after its adoption .
and publication.
Passed in session of the Shakopee City Council held this
day of , 1990.
Mayor the City of Shakopee
ATTEST:
City Clerk
Prepared and approved as to form this 31st day of May, 1990.
City Attorney
RESOLUTION # 3243
A RESOLUTION AMENDING RESOLUTION #2553 INSOFAR AS IT PERTAINS TO TIF DISTRICT #3
. BY ADOPTING THE METHOD OF TAX INCREMENT CALCULATION TO BE EMPLOYED
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY COUNCIL OF SHAKOPEE, MINNESOTA.
That hereinafter the method of computing tax increment financing be according to
Option-Bas provided by MSA 469.177 Subd. 3(3) c.
This resoltuion shall be in full force and effect from and after its adoption
and publication.
Passed in _ session of the Shakopee City Council held this
of , 1990.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Prepared and approved this 31st day of May, 1990.
City Attorney
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TO: Mayor and Council
FROM: Dennis R. Kraft, City Administrator
Gregg Voxland, Finance Director
RE: 1991 Budget
DATE: June 12, 1990
Introduction
Attached is the first partial draft of the 1991 budget. Included are the
General Fund, Special Revenue Funds and the Debt Service Funds in the format
requested by previous Councils.
Background
Council has requested receiving the budget two months earlier than the normal
schedule. Accordingly, attached is a first partial draft of the 1991 budget.
Included are the General Fund, Special Revenue Funds, Debt Service Funds, and the
Five Year Equipment List as it currently stands. Due to timing and available
resources, Capital Projects Funds, Enterprise Funds, the Capital Improvement Plan
and other appendix material is not included.
Debt Service Funds are presented on the assumption of transferring surplus
funds out of the 1980 Improvement Fund (paid off in 1991) and into other funds to
cancel tax levies for 1991 and pay capitalized interest for the 1990 Improvement
bonds (not issued yet) .
Special Revenue Funds have a $30,000 tax levy for the HRA. Transfers from
the Capital Equipment Revolving Fund to the General Fund are based on the 5 Year
Equipment List. Transit is a continuation of the programs in place. Park Reserve
Fund virtually uses up available funds to develop Eastside Park, pave a trail at
O'Dowd and buy some equipment for Hauer's 4th tot lot. I would suggest that
Council specifically discuss park development and financing when reviewing the new
Capital Improvement Plan.
The General Fund budget includes the estimated maximum tax levy. Actual levy
limit will not be known until the State sends out levy limit and Local Government
Aid notices on August 1, 1990. No revenue is included for pull tab tax or
franchise fees on gas or electric. These issues are being researched.
On the expenditure side of the General Fund, the recommended budget as
presented shows cuts of $59,900 from the department requests. The budget is still
$205,316 out of balance. Some areas for consideration of further cuts include
Murphy's Landing funding and staffing changes as shown below. Council can also
consider changes in service levels and or delivery, which relates to staffing
levels.
Staffing changes for discussion:
Finance - Accountant, request cut from budget as presented.
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l ,e,
Planning - Ass't. Planner, unfilled position requested for 1991 and in the
budget as presented. Cost = $31,765, Council may consider trade off for
Intern at $10,000?.
Police - Officer/Sgt, Sgt. Anderson is on leave of absence and a new
replacement officer is being hired. Both positions are in the requested
budget (as presented) in the event Sgt. Anderson returns. His leave of
absence is up before Council needs to finalize the budget. Cost — $45,000.
Fire - Fire Marshall, Requested position for 1991, included in the budget
as presented. Cost = $32,000.
Public Works. Eliminate one current position due to budgetary constraints.
Recreation. Eliminate one current position due to budgetary constraints.
Other ?
Fund balance status
Council transferred money out of the General Fund in 1989 in order to
bring down the fund balance to the 30% mark. The purpose was to shelter
funds from the state viewing "excess" fund balances and to provide funding
for specific uses. Transfers were $300,000 to the Capital Equipment
Revolving Fund and $280,000 to the CIF for a second fire station site
($200,000) and a 3M Opticon System ($80,000) .
Due to unfilled positions and greater permit revenue, the General Fund
ended 1989 with fund balance at the 39% mark. Therefore, based on
targeting fund balance at the 30% level (bottom of the 30 to 40%
recommended range) , Council has about $431,000 available.
Options;
1. Use fund balance to support deficit budget.
2. Simply leave in fund balance.
3. Transfer to other fund(s) , i.e. CIF, Capital Equipment, Debt Service or
Capital Projects fund.
4. Use fund balance to support budget and/or reduce tax levy.
Recommendation
It is recommended that Council set a time for a work session to begin budget
discussions. Suggested dates are June 21, 25, 26, 27, 28 or July 19.
Action Requested
Move to set a budget work session for , 1990.
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