HomeMy WebLinkAbout03/06/1990 MEMO TO: Honorable Mayor and City Council
FROM: Dennis R. Kraft, City Administrator
RE: Non-Agenda Informational Items
DATE: March 2, 1990
1. Attached is the March calendar of Upcoming Meetings.
2 . Attached is the March Business Update from City Hall.
3 . Attached is the March 8, 1990 agenda for the Planning
Commission.
4 . Attached is the March 8, 1990 agenda for the Board of
Adjustment and Appeals.
5. Attached are the February 8, 1990 minutes of the Planning
Commission.
6. Attached are the February 8, 1990 minutes of the Board of
Adjustment and Appeals.
7. Attached is the Building Activity Report for February.
8. Attached is a memorandum from Dave Hutton regarding Valley
Industrial Blvd. North.
9. Attached is a memorandum from Fulton Schleisman regarding the
demolition of the old Minnesota Correctional Facility.
MEMO TO: Honorable Mayor and City Council
FROM: Toni Warhol, Administrative Secretary
RE: Updating City Code Books
DATE: March 1, 1990
The codifiers have supplied us with the new revision pages for
updating our City Code books. If you'd please bring your City Code
books to the Council meeting on Tuesday, we can update them for
you.
Thank you.
Ma r h 1 9 9 0
UPCOMING MEETINGS
SUN MON TUE WED THU FRI SAT
1 2 3
7:30pm
Joint Tax
Study
Presentat-
ion
Senior High
Auditorium
4 �:30pm 6: 30pm 7:00pm City � 10
7:30pm
�
Public Parks Hall Planning
Utilities Subcommit- Siting Commission
Commission tee Subcommit-
7:00pm City tee
Council Council
Chambers
11 12 13 14 15 16 17
7:45am
Downtown
Committee
18 19 20 21 22 23 214
7:00pm 7:00pm City 5:00pm CDC
Community Council 7:00pm
Services Energy &
Transport-
ation
25 26 27 28 29 30 31
February April
SMT W T F S SMTWTF S
1 2 3 1 2 3 4 5 6 7
4 5 6 7 8 9 10 8 9 10 1 1 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21
18 19 20 21 22 23 24 22 23 24 25 28 27 28
25 26 27 28 29 30
BUSINESS UPDATE FROM CITY HALL
Vol. 4 No. 3
Dear Chamber Member: March 1, 1990
CITY ADMINISTRATOR
On February 28th and March 1st City officials will interviewing six
candidates for the City Planner position. The position was vacated
when the previous City Planner (Doug Wise) accepted a position with
the State of Minnesota. Staff expects to present a final candidate
to City Council for consideration at the March 6, 1990 Council
meeting.
On March 6, 1990 the Shakopee City Council will be reviewing
alternatives for distributing and producing a City newsletter. The
Community Development Commission is proposing that a quarterly
newsletter be distributed via direct mail to each resident in
Shakopee informing them of City projects and issues.
CITY CLERK
On February 6th City Council approved a contract with Municipal
Ordinance Codifiers for updating the city code for 1990.
On February 20th City Council approved resolutions of appreciation
for members whose terms expired on various boards and commissions.
These individuals have given much of their time to serve in this
capacity. Those individuals are: Dave Czaja, Terry Forbord, John
Roepke, Dan Steil, Glenda Spiotta, and Lee Davis.
COMMUNITY DEVELOPMENT
On February 6, 1990 the Shakopee City Council approved authorizing
funds in the amount of $10, 000 to conduct the annual clean up day
program. The clean up day will be held on Saturday, April 21st
between the hours of 8 : 00 A.M. and 4 : 30 P.M. Tipping fees for
participants this year will be as follows:
Gate fee - $3 . 00 per trip
Appliance - $3 . 00 per appliance
Furniture - $3 . 00 per item
Brush - $3 .00 per load
Tires - $1.00 per tire
The dump site will be held at the same location as last year
(behind the Public Works building) . Materials will be accepted
from Shakopee residents providing proof of residency.
The Energy and Transportation Committee will be distributing a
direct mail survey to each resident in Shakopee to promote the
Dial-a-ride and Van Pool Programs. The survey will also attempt
to determine ridership needs and the responsiveness and adequacy
of our existing service. The survey will be designed to provide
for return postage paid.
On March 6, 1990 the Shakopee Housing and Redevelop^'ert Authority
will be considering the adoption of a rehab grant program. The
proposed program would provide grant proceeds to participants with
a required 75% match on the part of the applicant. Under the
proposed grant program guidelines, applications for grant requests
would have to be submitted by a specified deadline date. The
awarding of grants would be determined on a preestablished ranking
and scoring system. Grant applications would be reviewed by a
review team. The program would provide assistance for exterior
building improvements within the B-3 Zone.
COMMUNITY RECREATION (SCR)
The annual "Shakopee Showcase" sponsored by S.C.R. will again be
held at Canterbury Downs on Monday, April 16, from 6: 30 - 8: 30 PM.
Last year over 4700 citizens attended and an even larger number are
expected this time. Because of its vast space indoors (and
outside) , this large crowd can easily be accommodated. Most of
Shakopee' s organizations and special interest groups are on exhibit
providing a miniature county fair type atmosphere. A number of the
groups provide free entertainment. Many also give door prizes.
This is the first opportunity to register for many of S.C.R. ' s
summer activities. Food and beverage will be available for sale.
Proceeds from these sales will go to the Shakopee "Dollars For
Scholars" Fund.
ENGINEERING
At the February 20, 1990 meeting City Council ordered the
preparation of plans and specifications for road improvements for
Valley Industrial Boulevard North between C.R. 83 and Valley Park
Drive.
Staff is preparing plans and specifications for the Lewis St.
reconstruction project between 4th and 10th Ave. Also included in
this project is Sommerville St. between Shakopee Ave. and 10th Ave.
Staff has targeted April 1st as their date to have plans and
specifications computed.
City Council has scheduled a public hearing on April 3, 1990 for
Bluff Ave. improvements East of Naumkeag Street.
*15
TENTATIVE AGENDA
PLANNING COMMISSION
Regular Session Shakopee, MN March 8, 1990
Chairperson Melanie Kahleck Presiding
1. Roll Call at 7:30 P.M.
2 . Approval of Agenda
3 . Approval of February 8, 1990 Meeting Minutes
4 . 7:50 P.M. PUBLIC HEARING: To consider approval of the
Amendment to the Condition Use Permit # 376, extending the
hours of operation for mining from 8: 00 a.m. - 5: 00 p.m. to
7 : 00 a.m. - 7 : 00 p.m.
Applicant: Scott County Lumber/Bert Notermann
Action: Amend CUP - Resolution #376
5 . 8 : 00 P.M. PUBLIC HEARING: To consider approval of the final
plat of The Meadows 4th Addition.
Applicant: Gold Nugget Development, Inc.
Action: Recommendation to City Council
6. 8 : 10 P.M. PUBLIC HEARING: To consider approval of the
preliminary and final plat of Hillwood Estates.
Applicant: D & B Development
Action: Recommendation to City Council
7 . 8 : 20 P.M. PUBLIC HEARING: To consider an amendment to the
Shakopee Valley Square Planned Unit Development to allow for
a Mini Golf Course at 1251 E. 1st Ave.
Applicant: Wallace Bakken/Putt Away Park
Action: Recommendation to City Council
8 . 8 : 30 P.M. PUBLIC HEARING: To consider approval of the
preliminary and final plat of Valley Park 8th Addition.
Applicant: Valley Industrial Realty
Action: Recommendation to City Council
9 . Vacation. of Easement - Valley Park 8th Addition: To
consider whether the vacation of an easement in Valley Park
8th Addition is consistent with the Comprehensive Plan.
Applicant: Valley Industrial Realty
Action: Recommendation to City Council
10. Canterbury Park 4th Addition - Preliminary and final Plat
approval. continued.
Applicant: Valley Industrial Realty
Action: Recommendation to City Council
11. Other Business
a. Set public hearing for Comprehensive Plan.
b.
c.
12 . Adjourn
Janelle Szklarski
Planning Intern
NOTE TO PLANNING MEMBERS :
1. If you have any questions or need additional information on
any of the above items, please call Janelle Szklarski on the
Monday or Tuesday prior to the meeting.
2 . If you are unable to attend the meeting, please call the
Planning Department prior to the meeting.
TENTATIVE AGENDA
BOARD OF ADJUSTMENTS AND APPEALS
Regular Session Shakopee, MN March 8, 1990
Chairperson Melanie Kahleck Presiding
1. Roll Call at 7 : 30 P.M.
2 . Approval of Agenda
3 . Approval of Feburary 8, 1990 Meeting Minutes
4 . Recognition by Planning Commission of Interested Citizens.
5. Chairperson - comments on procedure.
6 . 7 : 30 P.M. PUBLIC HEARING: To consider an appeal of
staff' s interpretation of City Zoning Ordinance Section
11. 03 , Subd. 3-C, which states that not more than one
principal building shall be allowed on a lot and also an
apppeal on staff' s denial of a lot split for the property
located at 8970 E. 13th Ave.
Applicant: Marlowe Christian Anderson
Action: Appeal Resolution # 588
7 . Other Business
a.
b.
8 . Adjourn
Janelle Szklarski
Planning Intern
NOTE TO THE B.O.A.A. MEMBERS:
1. If you have any questions or need additional information on
any of the above items, please call Janelle Szklarski on the
Monday or Tuesday prior to the meeting.
2 . If you are unable to attend the meeting, please call the
Planning Department prior to the meeting.
4+ S
PLANNING COMMISSION
REGULAR SESSION SHAKOPEE, MN FEB 8, 1990
Members Present: Allen, Foudray, Christensen, Joos,
Spurrier.
Chairman presiding: Kahleck
Members Absent: Rockne
Others Present: Dennis Kraft, City Administrator;
Janelle Szklarski, Planning Intern;
Dave Hutton, City Engineer; and
Carol Schultz, Recording Secretary
I. ROLL CALL:
Chairman Kahleck called the meeting to order at
8: 10 p.m. Roll Call was taken as noted above.
II. APPROVAL OF AGENDA
Foudray/Allen moved to approve the agenda. Motion
passed unanimously.
III. ELECTION OF OFFICERS:
Election of Officers was done at Board of Adjustments
and Appeals.
IV. PASSING OF THE GAVEL
V. APPROVAL OF JANUARY 4, 1990 MEETING MINUTES:
Foudray/Allen moved to approve the minutes. Kahleck,
Spurrier, Joos, and Christensen abstained. Motion carried.
VI. 7: 50 PUBLIC HEARING:
Foudray/Joos moved to open the public hearing to consider
approval of the preliminary and final plat for Canterbury
Park 4th Addition. Motion carried unanimously.
Szklarski said that Canterbury Park 4th addition is a
replat of Lots 1 and 2, Block 2, Canterbury Park 2nd
Addition. The property is zoned B-1. The plat divides
approximately 11 acres into 2 lots. Presently Canterbury
Inn is located on Lot 2, and Lot 1 is vacant. Access to
the lots will be from County Road 83 along Secretariat Dr.
She said there is a ponding area which extends into Lot 1
which is no longer needed due to the construction of
Minutes of the Page - 2
Shakopee Planning Commission February 8 , 1990
the Upper Valley Drainageway. The City Engineer is
requesting that the ponding area be filled.
Jon Albinson, Valley Industrial Realty, was present and
reviewed the proposal. He asked when Secretariat
Drive would have to be extended.
The City Engineer replied that he would like to have its
construction made a condition of this plat, or have a
security deposit to have the road constructed at a later
date.
Jon Albinson also questioned why they have to pay park
dedication fees if they were already paid when
Canterbury Park 2nd was platted.
Szklarski stated that replatting allows the City to assess
park fees, and the fee schedule has changed since
Canterbury Park 2nd was platted.
Christensen asked what the difference in the amount of park
fees was. Spurrier was concerned about charging park
dedication fees to previously platted land.
Szklarski said the new fees are calculated to be
approximately 15, 000.
Kraft suggested that we reserve this issue of park
dedication fees until further clarification from the
City Attorney.
Chairman Kahleck asked if there was anyone
from the audience who wished to address the Commission.
Kieren O ' Brien, Danny' s Construction, had a concern about
the pond which borders his property. He said he has
had flooding problems because the pond is not handling
the water properly.
The City Engineer said that the flooding issue will be
addressed when the Hwy 101 bypass is completed.
Szklarski said she received a letter from the Department
of Transportation stating they may need a small portion of
the SE corner Lot 2 for the bypass right-of-way, but would
not know exactly how much, and for a couple weeks.
MOTION: Foudray/Allen moved to close the public hearing.
Motion carried unanimously.
MOTION: Christensen/Joos moved to table action until
Minutes of the Page - 3
Shakopee Planning Commission February 8, 1990
the Department of Transportation determines the
amount of right-of-way needed, and the City
clarifies the matter of the park dedication fees.
Motion carried unanimously.
VII. REGISTERED LAND SURVEY:
Szklarski stated that the County Recorder's office had
requested that an RLS be done for these tracts prior to
their being platted due to their lengthy metes and bounds
legal descriptions. An RLS would simplify the legal
description of this property and therefore lessen the
chance of errors when transferring title. The property
contained in this RLS includes land for the FMG/Tsumura
project.
MOTION: Foudray/Allen moved to recommend to City
Council approval of the Canterbury Industrial
Park registered Land Survey subject to the
following conditions:
1. With the exception of tract A, none of the
tracts included within the proposed
Registered Land Survey shall be buildable
parcels until they are platted. Tract A
may be issued a Building Permit in
compliance with City Council Resolution
#3173.
2. Tract E shall be deeded to the City
immediately following recording of the
Registered Land Survey.
3 . Existing assessments placed against
parcels included within the Registered
Land Survey shall be reapportioned to the
new tracts by the City Engineer and the
developer waives the right to appeal the
apportionment.
Motion carried unanimously.
VIII. J.L. SHIELY CUP ANNUAL REVIEW:
Szklarski stated that J. L. Shiely had received a
conditional use permit in 1985. This was subject to an
annual review.
MOTION: Allen/Foudray moved approval of the annual
review for Conditional Use Permit #375.
Minutes of the Page - 4
Shakopee Planning Commission February 8, 1990
Motion carried unanimously.
IX. COMPREHENSIVE PLAN:
A meeting to review the Comprehensive Plan was set for
February 28, 1990, at 7 : 30 P.M.
X. 1989 ANNUAL REPORT:
MOTION: Allen/Joos moved to recommend the City
Council to approve the Shakopee Planning
Commission 1989 Annual Report. Motion carried
unanimously.
XI . OTHER BUSINESS:
Szklarski reported that there was a series of workshops
offered by the Government Training Center designed for
Citizen planners. Chairman Kahleck stated she would be
interested in attending.
Comm. Allen asked if it would be possible to get the books
if one could not attend.
Kraft answered that he thought that could be done.
Discusson on attending another municipality' s Planning
Commission meeting ensued. Kraft would try and initiate
a combined training session for our Commissioners and other
local Planning Commissioners.
Chairman Kahleck stated that she would like to encourage
the Planning Commission to discuss reclamation plans for
the Shiely quarry sometime this summer.
Chairman Kahleck also requested staff to remind the
Planning Commission about the invitation by Mr. Bob
Bieraugel from the Shiely Co. to tour the quarry. The
Commission would like to consider a date later this spring
or summer.
XII . ADJOURNMENT:
MOTION: Foudray/Allen moved to adjourn. Motion
carried unanimously.
Meeting adjourned at 9 : 30 p.m.
Melanie Kahleck, Chairman
Carol Schultz , Recording Secretary
BOARD OF ADJUSTMENTS AND APPEALS
REGULAR SESSION SHAKOPEE, MN FEB. 8, 1990
Members Present: Spurrier, Joos, Foudray, Kahleck,
Christensen
Chairman presiding: Allen
Members Absent: Rockne
Others present: Janelle Szklarski, Planning Intern;
Dennis Kraft, City Administrator;
Carol Schultz, Recording Secretary.
I. ROLL CALL
Vice-chairman Allen called the meeting to order at 7 : 30 p.m.
Roll call taken as noted above.
II. APPROVAL OF AGENDA
Motion: Kahleck/Joos moved to approve the agenda
as presented. Motion passed unanimously.
III.ELECTION OF OFFICERS
Melanie Kahleck nominated Gene Foudray for Chairman.
Terry Joos nominated Melanie Kahleck for Chairman.
Unanimous ballot for Melanie Kahleck.
Terry Joos nominated Gene Foudray for Vice-Chairman.
Bo Spurrier moved to close nominations.
Unanimous ballot for Gene Foudray.
IV. PASSING THE GAVEL - Melanie Kahleck took the Chair.
V. APPROVAL OF JANUARY 4, 1990 MEETING MINUTES
Motion: Foudray/Allen moved to approve the minutes of
January 4, 1990. Motion passed unanimously.
VI. 7: 30 PUBLIC HEARING
Motion: Allen/Spurrier moved to open the public hearing
to consider a request for two 10 ' variances
from the required 50 ' front yard setbacks upon
the property located at County Rd 16 and
Roundhouse Circle. Motion passed unanimously.
Szklarski said the applicant has requested 10 foot
variances from the required front yard setbacks along
the northern and western boundaries of the lot in order
to construct an 8 unit apartment building. Because three
Minutes of the Page - 2
Board of Adjustments and Appeals February 8 , 1990
sides of this lot abut a street, a 50 foot setback is
required on three of the four sides. The fourth side must
comply with the 40 ' rear yard setback.
Szklarski stated that staff is recommending that the
variances be applied along the western and southern
boundaries of the lot, and not along County Rd. 16 as the
applicant has asked for. County Road 16 will be expanded
and additional right-of-way will be needed.
The applicant, Dave Schmitt, said that he does not feel
a 40 foot setback on the County Rd. 16 side would present
any problem. He said that if the variance were granted
along the southern boundary abutting Roundhouse Circle
it would greatly reduce the proposed garage area.
Chairman Kahleck asked if the applicant could possibly
build a smaller apartment building in order to comply
with the setbacks.
Foudray/Allen moved to close the public hearing.
Motion passed unanimously.
Foudray/Spurrier moved to approve Variance Resolution
No. 587 fcr a 10 foot variance along the western and
southern boundaries of Lot 1, Block 1, Eagle Creek
Junction. Motion carried with Chairman Kahleck opposed.
VII . 7 : 40 P.M. PUBLIC HEARING
MOTION: Allen/Christensen moved to open the public
hearing to consider a request for variances to:
1) Permit 14 parking spaces instead of the
required 17 and 2) to allow a 1 foot side yard
setback for parking instead of the required 3
foot upon the property located at 1038 1st Ave.
E. Motion passed unanimously.
Szklarski reviewed the request from Dirks Furniture.
She said they are proposing to put an addition on
their present structure at 1038 1st Avenue East. She
stated that the variance for the number of parking stalls
was granted in 1988, but the applicant failed to use the
variance within the one year time frame.
Chairman Kahleck asked if there was anyone from the
audience who wished to address this issue. There
was no response.
MOTION: Foudray/Allen moved to close the public
Minutes of the Page - 3
Board of Adjustments and Appeals February 8 , 1990
hearing. Motion passed unanimously.
MOTION: Spurrier/Christensen offered Variance
Resolution No. 536 to permit 14 parking spaces
instead of the required 17 spaces. Motion
carried unanimously.
VIII. 1989 ANNUAL REPORT
MOTION: Allen/Joos moved to approve the 1989 Board of
Adjustments and Appeals Annual Report. Motion
carried with Foudray opposed.
IX. ADJOURNMENT
Foudray/Joos moved to adjourn. Motion carried
unanimously.
Meeting adjourned at 8 : 10 p.m.
Melanie Kahleck, Chairman
Carol Schultz, Recording Secretary
CITY OF SHAKOPEE
BUILDING ACTIVITY REPORT
PERMITS ISSUED February, 1990
Yr. to Date Previous Year
Number Nuriber Valuation Number Valuation
No. YTD.
Single Fam-Sewered 6 10 572, 100 5 5 368, 950
Single Fam-Septic 2 3 374, 100 - - -
Multiple Dwellings - - - - - -
(# Units) (YTD Units) (-) (-) - (-) (-) -
Dwelling Additions - 1 22 , 000 2 5 45, 300
Other - - - - 1 98 , 000
New Comm. Bldgs - - - - - -
Comm. Bldg. Addns. - 1 907, 000 - - -
New Industrial-Sewered - - - - - -
Ind. Sewered Addns. - - - - - -
New Industrial-Septic - - - - - -
Ind. Septic Addns. 1 1 462 , 800 - - -
Accessory/Garages 3 3 17, 600 - 2 8, 000
Signs & Fences 3 5 7, 800 1 5 2 , 940
Fireplaces/Wood Stoves - - - 1 1 700
Grading/Foundation - - - - 1 1, 348 , 695
Remodeling (Res. ) 1 2 5, 800 5 5 40, 790
Remodeling (Inst. ) - - - - - -
Remodeling (Comm/Ind. ) 2 7 188, 500 3 6 1, 032 , 800
TOTAL TAXABLE 18 33 2, 557, 700 17 31 2 , 946, 175
TOTAL INSTITUTIONAL - - - - - -
GRAND TOTAL 18 33 2, 557,700 17 31 2 , 946 , 175
No. YTD. No. YTD.
Variances 2 2 1 2
Conditional Use - - 1 3
Rezoning - - - -
Moving - - - 1
Electric 27 44 18 35
Plumbing & Heating 21 48 12 25
Razing Permits
Residential - - - -
Commercial - - - -
Total dwelling units in City after completion of all construction permitted
to date 4 , 392
Jeanette Shaner
Building Department Secretary
CITY OF SHAKOPEE
BUILDING PERMITS ISSUED IN FEBRUARY, 1990
8507 E2 Construction Shakopee Town Square Alt. $ 160, 000
8508 Daniel Gasow 640 Hennes Avenue Remodel $ 4 , 000
8509 Novak Fleck 700 11th Avenue House $ 53 , 600
L 20 B 3 The Meadows
8510 Novak Fleck 1136 Minnesota Street House $ 61, 500
L 31 B 3 The Meadows
8511 Stephen Heller 620 C. R. 78 House $ 181, 100
L 3 B 1 Stonebrooke
8512 Nordquist Sign Co. 1226 East 4th Avenue Sign $ 500
8513 Glen Theis 9101 Boiling Springs Ln House $ 93 , 000
13 115 22
8514 Cletus King 1723 C. R. 18 Stg.Bldg. $ 6, 000
8515 Robert Young 1753 C. R. 18 Stg.Bldg. $ 6, 000
8516 Logeais Homes 1188 Murphy Court House $ 55, 000
L 12 B 4 Heritage Place
8517 Jones Sign Co. 1102 Shakopee Town Sq. Sign $ 1, 800
8518 Michael Pumper 1175 Shumway Street Garage $ 5, 600
8519 Novak Fleck 1124 Minnesota Street House $ 52 , 000
8520 Cragg Signs, Inc. 1128 Shakopee Town Sq. Sign $ 4 ,800
8521 Novak Fleck 1211 Vierling Court House $ 60, 000
L 12 B 1 Meadows 2nd
8522 Novak Fleck 1101 Minnesota Street House $ 53 , 600
L 1 B 1 The Meadows
8523 Minn. Valley Restoration 2187 E. Highway 101 Remodel $ 2 , 000
8524 Madsen Johnson Corp. 6957 E. Highway 101 Addn. $ 462 ,800
* 8
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Directo
SUBJECT: Valley Industrial Blvd. North
DATE: February 26, 1990
INFORMATIONAL ITEM FOR COUNCIL:
At the February 20, 1990 public hearing for the above referenced
project, Councilwoman Vierling inquired as to why the final wear
course of asphalt had never been assessed to the property owners
along Valley Industrial Blvd. South. As you recall, this street
was reconstructed in 1982 and assessed 100% to the abutting
property owners. The wear course of asphalt was omitted from the
project due to utility crossings needed to develop the vacant
lots.
Staff has researched this issue and has found that the wear
course on Valley Ind. Blvd. South has still not been constructed
because there are still several undeveloped industrial lots that
will require utility crossings. The final wear course will be
placed within the next few years and the abutting property owners
can still be assessed for that work, if Council desires. A
public hearing will be held before this project to determine the
extent of any assessments.
DH/pmp
CI
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Fulton Schleisman, Building Inspector
RE: Demolition of the Old Minnesota Correctional Facility
DATE: February 27, 1990
Staff has received copies of the bidding and contract documents for
demolition work at the old Minnesota Correctional Facility.
The contract calls for the demolition and removal of the four main
buildings and miscellaneous clean up work. A garage and one access
driveway will be retained.
The bid opening for this contract is scheduled for March 9, 1990.
The work on the project is scheduled to begin on May 1, 1990, or
immediately after the asbestos has been removed (under separate
contract. )
Staff will submit a list of City requirements to the State,
anticipating that they can be incorporated into the contract.
City requirements will also be made conditions of the demolition
permit issued to the contractor performing the work.
FJS/jms
TENTATIVE AGENDA
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 6, 1990
Mayor Gary Laurent presiding
1] Roll Call at 7: 00 P.M.
2] Approval of Agenda
3] Recess for H.R.A. Meeting
4] Re-convene
5] Liaison Reports from Councilmembers
6] Maycr's Report
7] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS
8] Approval of Consent Business - (All items listed with an
asterisk are considered to be routine by the City Council
and will be enacted by one motion. There will be no
separate discussion of these items unless a Councilmember
so requests, in which event the item will be removed from
the consent agenda and considered in its normal sequence
on the agenda. )
*9] Approval of Minutes of February 20, 1990
10] Communications:
*a] Western Gas Utilities, Inc. re: application for pipeline
routing permit pursuant to partial exemption from pipe-
line route selection procedures
*b] Gary Janisch re: request for street light
11] Public Hearings - None
12] Boards and Commissions:
Community Development Commission:
a] City Newsletter
13] Reports from Staff:
a] Tahpah Park Lights
b] Cost Over Runs on Police Department Remodeling - verbal
report by the Building Inspector
*c] Capital Equipment Purchases for Fire Department
*d] Raymond Erlandsen/Pay Rate Change to Top Patrol
*e] Probation Termination for Engineering Tech II
TENTATIVE AGENDA
March 6, 1990
Page -2-
13 ] Reports from Staff continued:
*f] U.S . Conference of Mayors Deferred Compensation
Alternative
*g] Camp Courage Wagon Train
h] Policy on Improvements Within Private Developments
i] Street Light on Shawnee Trail
*j ] Appointment to Ad Hoc Downtown Committee
k] Authorize Hiring A City Planner - Memo on table
1] Resignation of Planning Intern
*m] Valley Industrial Blvd. North Engineering Services
n] Scott County Transportation Coalition
o] Expenditure Monitoring
p] Employment Agreement for City Administrator
q] Approval of bills in the amount of $19 , 513 . 16
*r] City Vehicle Policy
14] Resolutions and Ordinances:
a] Res. No. 3187 , Accepting Report for Upgrading All Gravel
Streets in Urban Shakopee - tabled 2/20/90 (bring item
14a from 2/6/90 agenda)
b] Res. No. 3203 , Authorizing Execution of Agreement for
Upper Valley Drainage Project - Phase II - 1987-5A
c] Res. No. 3204 , Approving Plans and Specs and Ordering Ad
for Bids for Upper Valley Drainage Project - Phase II
15] Other Business:
a] 1991 Budget Calendar (Tentative)
b] Application for Community Youth Bldg . Committee
c] Satisfaction of Mortgage on the Valley Health Properties
Shali.opee Co munity Services 1989 Annual Report
16] journ t luesclay, March 20, 1990 at 7 : 00 P.M.
e ] Set Date for Joint Meeting with SPUC
f ] Executive Session to Discuss Labor Negotiations
Dennis R. Kraft
City Administrator
TENTATIVE AGENDA
HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Regular Meeting March 6, 1990
1 . Roll Call at 7 : 00 P.M.
2 . Approval of the February 6, 1990 Meeting Minutes
3 . Jellystone Camp Resort Request for Assistance
4 . 86-A G.O. TIF Bond Proceeds
5. 5th Avenue Project Request for Proposal
6 . Rehab Grant Program
7 . Other Business
a)
b)
8 . Adjourn
Dennis R. Kraft
Executive Director
V
OFFICIAL PROCEEDINGS OF THE HOUSING AND REDEVELOPMENT AUTHORITY
REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 6, 1990
Chairman Vierling called the meeting to order with Comm. Clay,
Wampach, Zak and Sweeney present. Also present were Dennis Kraft,
City Administrator; Barry Stock, Asst. City Administrator; David
Hutton, City Engineer; Julius A. Collar II, City Attorney; and
Judith S. Cox, City Clerk.
Clay/Wampach moved to approve the minutes of January 2, 1990.
Motion carried unanimously.
Barry Stock reviewed the Rental Rehab Grant Program. He said he
has contacted Carver County HRA and they do have staff in place to
administrate the program in our behalf. They would be expecting
a $150. 00 plus $35. 00 per unit in excess of 4 units. Staff is
proposing a sliding application fee which comes up to approximately
50% of our actual cost. Cncl. Sweeney had a concern on the City
paying half of the fee as opposed to none of the fee. He feels
since the benefit would go solely to the property owner, the
property owner should pay the actual cost.
Sweeney/Clay moved to authorize appropriate officials to enter into
the administrative services cooperative agreement between the
Shakopee HRA and Carver County HRA. Motion carried unanimously.
Barry Stock reviewed the 5th Avenue Project Request for Proposals
for the development of vacant property on 5th Avenue between
Spencer and Market Streets. Mr. Link, along with Jane DuBois and
Steve Hentges submitted the only proposal and they are proposing
a combination of single family units, townhouse units and senior
cottage type units. The total net cost for the City is estimated
to be about $215, 300. 00. Cncl . Zak said he does not see how this
project could be financially feasible for the City to enter into
at this time.
Mr. Link addressed the Council saying that this area would be a
great improvement to the City if it were redeveloped. He feels
there is a market in this community for senior housing and for
first time home buyers. Jane DuBois asked that if the payback was
more palatable would the concept in whole be more agreeable.
Consensus was that the concept in whole was a good idea but at this
time they cannot put forth the amount of money required.
Ione This, 447 Market said she has lived here for 50 years and is
very much in favor of the senior housing.
Sweeney/Clay moved to table pending further information from staff
as to the issues of using HRA dollars and what other options are
available. Motion carried unanimously.
Barry Stock reviewed the request for financial assistance from
Jellystone Camp Resort. He said Wally Bakken is requesting that
the Shakopee HRA consider reviving a portion of a creating a new
development agreement for the campground. The HRA did sell
$50C , C30 worth of bonds in 1985 and th.: mcnc.y hLs not 11.c.en
disbursed. To date Mr. Bakken has completed a majority of the
elements in the amended contract. The value of the property to
date is $396, 700 . Mr. Bakken is asking for assistance in the
amount of $100 , 000.
Mr. Bakken addressed the council explaining how he started this
project 9 years ago. He has worked with two different City
Administrators and he has put alot of his own money into this
project and he now needs help. Cncl . Sweeney had a concern on the
Council setting a precedent for other tax increment districts.
The City Clerk reviewed the background on Mr. Bakkens project.
She said the City' s policy on tax increment financing have changed
over the years. To date certain work has been completed and the
property tax base has been increased so that there is an increment
now being generated of approximately $14 , 500 per year. The City
could treat this as a new project.
Zak/Clay moved to authorize appropriate City officials to draft a
developers agreement and an assessment agreement with Mr. Bakken
and return to Council for further evaluation.
Roll Call : Ayes: Cncl . Zak, Vierling and Clay
Noes: Cncl . Wampach and Sweeney Motion carried.
Zak/Clay moved to explore alternatives for disposal of the $200, 000
or any remainder thereof. Motion carried unanimously.
Chairman Vierling adjourned at 8: 30 p.m.
Dennis Kraft
Executive Director
Carol Schultz
Recording Secretary
MEMO TO: Dennis R. Kraft, Executive Director Shakopee HRA
FROM: Barry A. Stock, Assistant City Administrator
RE: Jellystone Campground Request for Financial Assistance
DATE: February 26, 1990
INTRODUCTION:
On February 6, 1990 the Shakopee HRA considered Mr. Wally Bakken ' s
request to revive a portion of or recreate a new development
agreement for the Jellystone Campground project. (Shakopee Valley
Square Properties - TIF District #6) The HRA subsequently directed
staff to prepare a developers agreement providing assistance in the
amount of $100, 000. 00 to Mr. Bakken for improvements made in
conjunction with the Jellystone Campground project.
BACKGROUND:
In 1986 the Shakopee HRA entered into a developers agreement with
Shakopee Valley Square Properties for various improvements to the
Shakopee Valley Square Properties. The originally approved
agreement included a motel expansion in the amount $1 . 2 million,
a restaurant with a minimum value of $440, 000 and a camping and
recreation facility to be constructed with a value of $500, 000 or
more. According to the developers agreement once all of these
improvements were completed the HRA would then transmit $330, 000
to the developer to assist in the development of the property. In
1986 the Shakopee HRA sold $500, 000 in tax increment bonds to
finance this project.
On October 14 , 1987 the Shakopee HRA amended the developers
agreement between the Shakopee HRA and the Shakopee Valley Square
Properties. The amended agreement provided for the disbursement
of $100, 000 to Mr. Bakken providing that he complete the Jellystone
Park Campground by July 2, 1988 and provided that the campground
would have a minimum market value of $855, 000. After several
delays, the Shakopee HRA on November 15, 1988 terminated the
agreement with Shakopee Valley Square Properties. When the HRA
terminated Mr. Bakken's agreement in the Fall of 1988, they
indicated to him that he could contact the HRA for financial
assistance when and if he had his financing in order.
Between the Fall of 1988 and the Fall of 1989 Mr. Bakken on two
separate occasions appeared before the Shakopee HRA requesting
their assistance in reactivating this tax increment project. In
the same time period, the City of Shakopee formally adopted a
Industrial Development Tax Increment Financing Policy. The City
of Shakopee also approved a separate Commercial/Retail Development
Tax Increment Finance Policy.
If Mr. Bakken's development project had been submitted under
today's policy guidelines, the project would have met the minimum
criteria setforth in the Commercial/Retail Development Assistance
Program. However, since the project is presently complete, it is
•
in conflict with the basic premise of tax increment financing.
That is, would the project have proceeded had it not received tax
increment assistance. When Mr. Bakken originally approached the
City for tax increment financing in 1986, it could be said that he
would not have proceeded had he not received tax increment
assistance. In fact, Mr. Bakken proceeded with the project under
the assumption that he would receive tax increment assistance. Now
that tax increment assistance has not been offered to Mr. Bakken,
the financial position of the project is in jeopardy thus
supporting the original request for tax increment assistance.
Shown in attachment #1 is the proposed developers agreement which
would provide $100,000 in financial assistance to Mr. Bakken in
consideration for the development improvements made to date. Staff
has also prepared an assessment agreement (see attachment #2) which
establishes a minimum assessed value for purposes of calculating
real estate property taxes. The assessment agreement also waives
the developers rights to appeal the assessment amount below the
minimum established value. Additionally, the assessment agreement
provides for the future payment taxes by the developer and
subsequent property owners.
Staff has contacted our bond counsel to determine if the HRA of
Shakopee could release $100, 000 in bond proceeds from the original
bonds to Mr. Bakken for the improvements associated with this
project. In the opinion of bond counsel, the HRA does have the
authority to offer $100, 000 in proceeds to Mr. Bakken from the
bonds that were originally sold in conjunction with this project.
The City Finance Director concurs with bond counsel 's opinion.
I have contacted the Scott County Assessor to determine the
estimated tax on the improvements made to the Jellystone
Campground. It is estimated at this time that the campground would
generate approximately $17, 000 per year in tax increment revenue
with fiscal disparities paid for from the project. Prior to the
improvements made by Mr. Bakken, the property generated less than
$2500 in tax revenue.
The original bond issue for the Shakopee Valley Square Properties
Project was in the amount of $500, 000. In 1989 the City allocated
approximately $167 , 000 of these bonds to the Mebco Project.
Therefore, approximately $387, 000 of the bond remain in escrow at
this time. The tax increment district originally created for the
Shakopee Valley Motel Project is still in place. The district is
a redevelopment district with a 25 year life. We are currently in
the fourth year of receiving increment. Therefore, if the HRA
wishes to transmit $100, 000 in bond proceeds to Mr. Bakken, it
would essentially equate to 6 years of tax increment collection
($100, 000 = $17, 000 = 5.88 years) based on current market value.
Staff is recommending that the HRA authorize the appropriate City
officials to execute the developers agreement and assessment
agreement.
ALTERNATIVES:
1. Authorize the appropriate officials to execute the developers
agreement and assessment agreement with Shakopee Valley Square
Properties providing for $100, 000 in tax increment assistance.
2 . Deny the request for tax increment assistance.
3 . Approve a lessor amount of tax increment assistance for the
Shakopee Valley Square Properties Project and direct the
appropriate City officials to amend the developers agreement
and assessment agreement accordingly.
4 . Table action on this issue pending further information from
staff.
ACTION REOUESTED:
Authorize the appropriate officials to execute the developers
agreement and assessment agreement with Shakopee Valley Square
Properties providing for $100, 000 in tax increment assistance.
ccachment = 1
DEVELOPER'S AGREEMENT
Contract for private development by and between the Housing and
Redevelopment Authority in and for the City of Shakopee, Minnesota
and Shakopee Valley Square Properties.
This agreement made and executed on or as of the day of
, 1990 by and between the Housing and
Redevelopment Authority in and for the City of Shakopee, Minnesota
(The "Authority") , a political subdivision of the State of
Minnesota organized under the constitution and laws of the State
of Minnesota, and Shakopee Valley Square Properties, A Minnesota
Partnership (The "Developer") .
WITNESSETH:
WHEREAS, The Board of Commissioners (The "Board") of the
Authority has determined that there is a need for development and
redevelopment within the corporate limits of the City to provide
employment opportunities and, to improve the general economy of the
City and the State of Minnesota;
WHEREAS, The Board of the Authority has determined that the
Developer has made significant improvements to the development
property, has eliminated blight, has increased employment
opportunities within the City and has increased the tax base of the
development property;
WHEREAS, The Board of Commissioners has determined that the
Developer proceeded with the development improvements to the
development property in good faith and with the understanding that
financial assistance would be provided if the Developer constructed
a campground/recreational facility;
WHEREAS, The Authority believes that the fulfillment generally
of the terms of this agreement are in the best interest of the
authority and most of all the health, safety and welfare of the
City' s residents and are in accord with the public purposes and
provisions of the applicable state and local laws and requirements;
NOW, THEREFORE, In consideration of the premises in the
obligation of the parties hereto, each of them does hereby
covenant and agree with the other as follows:
ARTICLE 1. Representations, Covenants and Warranties
Section 1. 1. Representation and Warranties by the Authority. The
Authority represents and warrants that:
A. The Authority is a Municipal Corporation and Political
Subdivision of the State organized and existing under the
laws of the State.
B. The Authority has the authority to enter into this
agreement and carry out its obligations hereunder,
subject to the same enforceability exceptions provided
in Section 1.2 (A) with respect to the Developer.
C. The development property is or will be included within
the Authority's Minnesota River Valley Housing
Rerdevelopment Project #1, as amended and as the same may
be further amended hereinafter referred to as the
"Redevelopment District" .
D. The Authority makes no representation or warranty, either
expressed or implied, as to the development property or
its condition or that the development property shall be
suitable for the Developers purposes or needs.
E. The Authority has received no notice or communication
from any local, state or federal official that the
performance by the Developer or the authority under this
agreement may or will be in violation of any local, state
of federal law or regulation.
Section 1.2 Representations, Covenants and Warranties by the
Developers. The Developer represents and warrants that :
A. The Developer is a Minnesota Partnership and has full
power and authority to enter into this agreement and the
performance obligations hereunder and has taken or caused
to be taken all actions necessary to make such agreements
when executed and delivered by the parties, the valid and
binding agreements of the Developer, enforceable in
accordance with there respective terms, except to the
extent such enforceability may be limited by equitable
principals and by laws effecting remedies and by
bankruptcy, moratorium and insolvency laws and laws
effecting creditors rights, heretofore and hereafter
enacted.
B. The Developer has received no notice or communication
from any local, state or federal official that the
execution of this agreement or the performance by the
Developer or the authority under this agreement is, maybe
or will be in violation with any local, state or federal
law or regulation.
C. Neither the execution and delivery of this agreement and
the consummation of the transactions contemplated hereby
nor the fulfillment of or compliance of the terms and
conditions of this agreement is prevented or limited by
or in conflict with or will result in a breach of the
terms, conditions or provisions of any evidence of
indebtedness, agreement or instrument of whatever nature
to which the Developer is now a party or by which it or
its properties bound or will constitute a default under
any of the foregoing.
D. The Developer release from any covenants and agrees that
the Authority and the members of the board and the
officers, agents, servants and employees thereof
(hereinafter, persons of this Subsection D. "Indemnified
Parties") shall not be liable for and agrees to indemnify
and hold harmless the indemnified parties against any
laws or damage to property or any injury to or death of
any person occurring at or about or resulting from any
defect in the development property. Except for any
willful misrepresentation or any willful or wanton
misconduct of the indemnified parties, the Developers
agrees to protect and defend the indemnified parties, now
or forever, and further agrees to hold these indemnified
parties harmless from any claim, demand, suit, action or
other proceedings what-so-ever by any person or entity
what-so-ever arising or reportedly arising (1) from this
agreement (except with respect to any suit, action,
demand, or other proceedings brought by the Developer
against the authority to enforce the Developers rights
under this agreement) or (2) the transactions
contemplated hereby or the acquisition, construction,
instalation, ownership, and operation of the project.
The indemnified party shall not be liable for any damage
or injury to the persons or property of the Developer or
its officers, agents, servants or employees or any other
person who may be about the project due to any act of
negligence of any person. The Developer acknowledges and
agrees that all covenants, stipulations, promises,
agreements and obligations of the authority contained
herein shall be deemed the covenants, stipulations,
promises, agreements and obligations of the authority and
not of any member of the board or of any official ,
agents, servants or employee in the individual capacity
thereof.
ARTICLE 2 Improvement Assistance
Section 2 . 1. Assistance for Site Acquisition and Improvement Costs .
The Developer shall have acquired all of the development property.
The Developer shall complete the campground/recreational facility
including approximately 130 pads for vehicles and approximately
5940 sq foot building which shall include restrooms/shower, store,
swimming pool and meeting room facility. In consideration for said
improvements, the authority shall pay to the Developer the sum of
$100, 000 which shall constitute a reimbursement and write down of
the costs of the development property and the said improvements.
ARTICLE 3 Assessment Agreement
Section 3 . 1. Execution of Assessment Agreement. At the time of
execution and delivery of this agreement, or at the time at which
the Developer shall have acquired the development property and
completed the development improvements, the Developer shall enter
into the assessment agreement with the authority, pursuant to the
provisions of Minnesota Statutes, Section 273 .76, Subdivision 8 ,
specifying the Assessors minimum market value which will be
established with respect to the assessed property for calculation
of real estate taxes. Specifically, the Developer shall agree that
the Assessors minimum market values of the assessed property,
beginning January 2 , 1990, and thereafter shall not be less than
the amount or respective amounts setforth in the attached form of
Assessment Agreement. Nothing in said Assessment Agreement shall
limit the discretion of the Assessor to assign market values in
excess of such Assessors minimum market values or prohibit the
Developer from seeking thorough the exercise of legal or
administrative remedies a reduction in such market values for
property tax purposes, provided however, the Developer shall not
seek a reduction in such market values below such Assessors minimum
market values in any year so long as the Assessment Agreement shall
remain in effect. The Assessment Agreement shall remain in effect
thorough December 31, 1995 (The "Termination Date") , to the effect
that the 1995 payable 1996 property taxes shall be the last taxes
subject thereto. Pursuant to Minnesota Statutes, Section 273 .76,
Subdivision 8, the Assessment Agreement shall be filed for record
in the office the County Recorder or Register of Titles of Scott
County, Minnesota, and such filings shall constitute notice of any
subsequent encumbrancere or purchaser of the development property,
whether voluntary or involuntary, and such Assessment Agreement
shall be binding and enforceable in its entirety against any such
subsequent purchaser or encumbrancer.
ARTICLE 4 . Additional Provisions
Section 4 . 1 Termination of this Agreement. This agreement shall
terminate on December 31, 1995.
IN WITNESS WHEREOF, the authority has caused this agreement to be
duly executed in its name and behalf by its duly authorized
representative, and the Developer has caused this agreement to be
duly executed in its name and behalf by its duly authorized
representatives on or as of the date first above written.
THE HOUSING AND REDEVELOPMENT
AUTHORITY IN AND FOR THE CITY
OF SHAKOPEE, MINNESOTA
BY
Chairman
AND
Executive Director
Attachment #2
ASSESSMENT AGREEMENT
and
ASSESSOR'S CERTIFICATION
By and between
THE HOUSING AND REDEVELOPMENT AUTHORITY IN
AND FOR THE CITY OF SHAKOPEE, MINNESOTA
and
SHAKOPEE VALLEY SQUARE PROPERTIES
THIS AGREEMENT, dated as of this day of
1990, by and between the Housing and Redevelopment Authority in and
for the City of Shakopee, Minnesota, a municipal corporation and
political subdivision of the State of Minnesota organized and
existing under the Constitution and laws of the State of Minnesota
(the "Authority") , and Shakopee Valley Square Properties, a
Minnesota partnership (the "Developer") ;
WITNESSETH, that
WHEREAS, on or before the date hereof the Authority and the
Developer have entered into a Contract for Private Development
dated as of , 1990, regarding certain real property
located in the Authority' s Minnesota River Valley Housing and
Redevelopment Project No. 1, pursuant to which the Developer is to
acquire certain property, hereinafter referred to as the
Development Property and legally described in Attachment A hereto;
and
WHEREAS, it is contemplated that pursuant to said Development
Agreement the Developer will construct on the Development Property
certain improvements; and
WHEREAS, the Authority and the Developer desire to establish
minimum market values for the Development Property and the
improvements to be constructed thereon pursuant to the Development
Agreement (as such Development Property and such improvements may
exist from time to time, the "Assessed Property") , for the
calculation of real property taxes, or taxes in lieu thereof
pursuant to Minnesota Statutes, Section 272 . 01, or any successor
statute, pursuant to the provisions of Minnesota Statutes, Section
273 .76, Subdivision 8:
NOW, THEREFORE, the parties to this Agreement, in
consideration of the promises, covenants and agreements made by
each to the other, do hereby agree as follows:
1. The minimum market values which shall be established for
the Assessed Property as of January 2 of the following years shall
not be less than the following amounts, respectively:
Year Amounts
1990 and thereafter $392 , 000
2 . This Agreement shall terminate if the Development
Agreement is terminated pursuant to Section 6. 5 thereof.
3 . The minimum market values herein established shall be of
no further force and effect and this Agreement shall terminate on
December 31, 1995, to the effect that the 1995 payable 1996
property taxes shall be the last taxes subject to this Agreement.
i7
4 . Nothing in this Assessment Agreement (a) shall limit the
discretion of the Assessor for Scott County to assign market values
to the Assessed Property in excess of the minimum market values sat
out in paragraph 1 of this Agreement or (b) prohibit the Developer
from seeking through the exercise of legal or administrative
remedies a reduction in such market values for property tax
purposes; provided, however, that the Developer shall not seek a
reduction of the market values of the Assessed Property below the
minimum market values set out in paragraph 1 of this Agreement so
long as this Agreement shall remain in effect.
5. Neither the preambles nor provisions of this Agreement are
intended to, nor shall they be construed as, modifying the terms
of the Development Agreement.
6. This Agreement shall inure to the benefit of and be
binding upon the successors and assigns of the parties.
HOUSING REDEVELOPMENT AUTHORITY
IN AND FOR THE CITY OF SHAKOPEE,
MINNESOTA
By
Chairman
By
Executive Director
SHAKOPEE VALLEY SQUARE
PROPERTIES
By
Its
And
Its
STATE OF MINNESOTA)
SS
COUNTY OF SCOTT )
The foregoing instrument was acknowledged before me this
day of , 1990, by and
, the Chairman and Executive Director,
respectively, of the Housing and Redevelopment Authority in and for
the City of Shakopee, Minnesota, on behalf of said Authority.
Notary Public
i7
I
ATTACHMENT A TO ASSESSMENT AGREEMENT
( Development Property )
The Development Property is located in the City of Shakopee,
County of Scott , State of Minnescta , and is le^ally
described as follows :
Lot 1 , Block 1 , Halo Second Addition, according to the
recorded plat thereof , Scott County, Minnesota .
That part of Lots 2 and 3 , Block 1 , Halo Second Addition ,
according to the recorded plat thereof , Scott County,
Minnesota described as follows :
Beginning at the northwest corner of said Lot 2 ; thence
northeasterly along the northerly line of said Lot 2 and
3 a distance of 198 . 00 feet ; thence southeasterly parallel
with the easterly line of said Lot 2 to the southerly
line of said Lot 3 ; thence southwesterly along said southerly
line a distance of 150 . 00 feet ; thence deflecting at an
angle of 48 degrees 54 minutes to the right to the westerly
line of said Lot 2 ; thence northerly along said westerly
line to the point of beginning .
That part of Lot 3 , Block 1 , Halo Second Addition, according
to the recorded plat thereof , Scott County, Minnesota,
lying easterly of the following described line:
Commencing at the southeast corner of said Lot 3 ; thence
southwesterly along the southerly line of said Lot 3 a
distance of 150 . 00 feet to the point of beginning of the
lin tc be described ; thence northwesterly at right angles
a distance of 150 . 00 feet to the northerly line of said
Lot 3 and there terminating .
That part of Lot 2 , Block 1 , Halo Second Addition, according
to the recorded plat thereof , Scott County, Minnesota,
lying southwesterly of the following described line :
Commencing at the southeast corner of said Lot 2 ; thence
southwesterly along the southerly line of said Lot 2 a
distance of 126 . 00 feet to the point of beginning of the
line to be described ; thence deflecting at an angle of
48 degrees 54 minutes to the right to the westerly line
of said Lot 2 and there terminating.
Lot 4 , Block 1 , Halo Second Addition, according to the
recorded plat thereof , Scott County, Minnesota .
Together with that part of Government Lots 4 and 5 , Section
6 , Township 115 , Range 22 , Scott County, Minnesota , described
as f;l lo...s .
Beginning at the northeast corner of Lot 4 , Block 1 , Halo
Second Addition, according to the recorded plat thereof ,
Scott County , Minnesota ; thence southeasterly along the
easterly line of said Lot 4 to a point 310 . 00 feet north-
westerly of the north right of way line of First Street
and parallel with Naumkaeg Street ; thence North 79 degrees
17 minutes 51 seconds East parallel with said First Street
to a line 73 . 00 feet westerly of and parallel with the
east line of said Government Lot 5 ; thence North 0 degrees
10 minutes 51 seconds East parallel with said east line
a distance of 63 . 30 feet ; thence North 71 degrees 57 minutes
51 seconds East to the east line of said Government Lot
5 ; thence North 0 degrees 10 minutes 51 seconds East along
said east line to the waters edge of the Minnesota River ;
thence westerly along said waters edge to the intersection
with a line described as follows :
Commencing at a point on the east line of previously men-
tioned Naumkaeg Street 889 . 00 feet northerly of the southwest
corner of Block 31 , East Shakopee, Minnesota , according
to the recorded plat thereof ; thence North 79 degrees
17 minutes 51 seconds East, parallel with the previously
mentioned First Street 601 . 20 feet to the point of beginning
of the line to be described ; thence North 11 degrees 03
minutes 07 seconds West, parallel with said Naumkaeg Street
to the waters edge of said Minnesota River and there terminating .
Thence South 11 degrees 03 minutes 07 seconds East along
the last described line to the point of beginning of said
line ; thence South 51 degrees 41 minutes 07 seconds East
to the intersection with a line 100 . 00 feet westerly of
and parallel with the east line of said Government Lot
4 ; thence South 0 degrees 04 minutes 06 seconds West alone
said parallel line to the northwest corner of Halo First
Addition , according to the recorded plat thereof ; thence
South 68 degrees 20 minutes 48 seconds East along the
northeasterly line of said Halo First Addition to the
intersection with a line described as follows :
Com7._-ncing at the northeast corner of said Lot 4 , Block
1 , Halo Second Addition ; thence South 79 degrees 17 minutes
51 seconds West along the northerly line of said Lot 4
a distance of 366 . 35 feet ; thence North 9 degrees 36 minutes
05 seconds West a distance of 241 . 75 feet ; thence South
81 degrees 45 minutes 03 seconds West a distance of 365 . 00
feet to the point of beginning of the line to be described ;
thence South 6 degrees 35 minutes 19 seconds West to the
northeasterly line of said Halo First Addition and there
terminating .
B - 8
Thence North 6 degrees 35 minutes 19 seconds East along
the last described line to the point of beginning of said
line ; thence North 81 degrees 45 minutes 03 seconds East
a distance of 365 . 00 feet ; thence South 9 degrees 36 minutes
05 seconds East to the northerly line of said Lot 4 , Block
1 , Halo Second Addition; thence easterly along said northerly
line to the point of beginning .
Together with that part of Outlot A, Halo First Addition ,
according to the recorded plat thereof, Scott County,
Minnesota , lying easterly of the following described line :
Commencing at the east corner of said Outlot A; thence
westerly along the southerly line of said Outlot A a
distance of 66 . 00 feet to the point of beginning of the
line to be described ; thence northwesterly to a point
on the northeasterly line of said Outlot A lying 120 feet
(as measured along the northeasterly line of said Outlot
A ) northwesterly of the east corner of said Outlot A.
Commencing at the northeast corner of Lot 4 , Block 1 , Halo
Second Addition, according to the recorded plat thereof,
Scott County , Minnesota ; thence southwesterly along the
northerly line of said Lot 4 a distance of 366 . 35 feet
to the point of beginning of the land to be described ;
thence North 9 degrees 36 minutes 05 seconds West a
distance of 241 . 75 feet ; thence South 81 degrees 45 minutes
03 seconds West a distance of 365 . 00 feet ; thence South
6 degrees 35 minutes 19 seconds West to the northeasterly
line of Outlot A, Halo First Addition according to the
recorded plat thereof , Scott County, Minnesota ; thence
southeasterly along said northeasterly line to the east
corner of said Outlot A ; thence northeasterly along the
northerly line of said Lot 4 to the point of beginning .
Except that part of said Government Lot 5 , described as
follows :
Commencing at the northeast corner of said Let 4 , Block
1 , Halo Second Addition ; thence southwesterly along the
northerly line of said Lot 4 a distance of 421 . 40 feet
to the point of beginning of the land to be described ;
thence North 10 degrees 39 minutes 24 seconds West a
distance of 189 . 87 feet ; thence South 79 degrees 17 minutes
35 seconds West a distance of 117 . 28 feet ; thence South
10 degrees 33 minutes 02 seconds East a distance of 177 . 60
feet ; thence South 18 degrees 56 minutes 02 seconds West
to the northerly line of said Lot 4 ; thence northeasterly
along said northerly line to the point of beginning.
0
3
ATTACHMENT B TO ASSESSMENT AGREEMENT
Minnesota Statutes , Section 273 .76, Subdivision 8:
An authority may, upon entering into a development or
redevelopment agreement pursuant to section 273 .75, subdivi-
sion 5, enter into a written assessment agreement in record-
able form with the developer or redeveloper of property
within the tax increment financing district which estab-
lishes a minimum market value of the land and completed
improvements to be constructed thereon until a specified
termination date, which date shall be not later than the
date upon which tax increment will no longer be remitted to
the authority pursuant to section 273 . 75, subdivision 1 .
The assessment agreement shall be presented to the county
assessor , or city assessor having the powers of the county
assessor , of the jurisdiction in which the tax increment
financing district is located. The assessor shall review
the plans and specifications for the improvements to be con-
structed, review the market value previously assigned to the
land upon which the improvements are to be constructed and,
so long as the minimum market value contained in the assess-
ment agreement appears, in the judgment of the assessor , to
be a reasonable estimate, shall execute the following certi-
fication upon such agreement :
The undersigned assessor , being legally responsible for
the assessment of the above described property upon
completion of the improvements to be constructed
thereon, hereby certifies that the market value assigned
to such land and improvements upon completion shall not
be less than $
Upon transfer of title of the land to be developed or
redeveloped from the authority to the developer or redevel-
oper, such assessment agreement, together with a copy of
this subdivision, shall be filed for record and recorded in
the office of the county recorder or filed in the office of
the registrar of titles of the county where the real estate
or any part thereof is situated. Upon completion of the
improvements by the developer or redeveloper , the assessor
shall value the property pursuant to section 273 . 11 , except
that the market value assigned thereto shall not be less
than the minimum market value contained in the assessment
agreement . Nothing herein shall limit the discretion of the
assessor to assign a market value to the property in excess
of the minimum market value contained in the assessment
agreement nor prohibit the developer or redeveloper from
seeking, through the exercise of administrative and legal
remedies, a reduction in market value for property tax pur-
poses ; provided, however , that the developer or redeveloper
? _0
shall not seek , nor shall the city assessor , the county
assessor , the county auditor, any board of review, any board
of equalization, the commissioner of revenue or any court of
this state grant a reduction of the market value below the
minimum market value contained in the assessment agreement
during the term of the agreement filed of record regardless
of actual market values which may result from incomplete
construction of improvements, destruction or diminution by
any cause, insured or uninsured, except in the case of
acquisition or reacquisition of the property by a public
entity. Recording or filing of an assessment agreement
complying with the terms of this subdivision shall consti-
tute notice of the agreement to any subsequent purchaser or
encumbrancer of the land or any part thereof, whether volun-
tary or involuntary, and shall be binding upon them.
3 - 11
3
CERTIFICATION BY SCOTT COUNTY ASSESSOR
The undersigned, having reviewed a certain Assessment
Agreement between the Housing and Redevelopment Authority in and
for the City of Shakopee, Minnesota, and Shakopee Valley Square
Properties, a Minnesota partnership (the "Assessment Agreement") ,
and being of the opinion that the minimum market values contained
in the Assessment Agreement appear reasonable, hereby certifies as
follows: The undersigned Assessor, being legally responsible for
the assessment of the above described property, hereby certifies
that the market values assigned to such land and facilities thereon
shall, as of January 2, 1990, not be less than $392, 000 (until such
time as the Assessment Agreement shall be its terms terminate) .
Assessor for Scott County,
Minnesota
Dated: , 1990.
TO: Dennis R. Kraft, City Administrator/HRA Director
FROM: Gregg Voxland, Finance Director
RE: 1986A GO TIF Bond Proceeds
DATE: February 28, 1990
Introduction
There is about $387,000 remaining from the sale of the 1986A GO TIF bonds.
The bonds were originally sold in support of the Shakopee Valley
Motel/Campground expansion. Much discussion has occurred regarding the status
and use of the remaining bond proceeds. At the direction of the HRA/City
Council, staff has prepared the following recommendation.
Background
There is about $387,000 remaining in the capital projects fund from the
sale of the 1986A GO TIF bonds. Originally the bonds were sold in support of
the Shakopee Valley Motel/Campground expansion and the improvement of Bluff
Ave. Part of the proceeds were used on the MEBCO project. The bond issue was
for $500,000 and there is currently $500,000 still outstanding.
The bonds were issued over three years ago and I would request that the
disposition of the remaining balance of the bond proceeds be decided and that
this particular capital projects fund be closed out.
Alternatives
1. Use proceeds for a TIF capital project such as the Bakken project, Bluff
Ave. project, or for another project such as the upper valley drainageway.
2. Transfer balance to the debt service fund for the bond issue.
Recommendation
My recommendation is to decide how much support the Shakopee Valley Motel
project will receive (if any) and the Bluff Ave. project will get and then
direct the remaining balance of the bond proceeds be transferred to the debt
service fund for the bonds.
Action Requested
Move to transfer the remaining balance [after payment of $ to the
Shakopee Valley Motel project and/or Bluff Ave. ] of the 1986A GO TIF Capital
Projects Fund to the 1986A GO TIF Debt Service Fund.
MEMO TO: Dennis R. Kraft, Executive Director, Shakcpee HRA
FROM: Barry A. Stock, Assistant City Administrator
RE: 5th Avenue Project Request for Proposals
DATE: February 27, 1990
INTRODUCTION:
On February 6, 1990 the Shakopee HRA reviewed the sole proposal
that was submitted for the 5th Avenue development project. At that
time, the HRA moved to table action on the proposal pending further
information from staff.
BACKGROUND:
Late last fall the City of Shakopee solicited proposals from
developers to determine if there was interest in developing
property adjacent to the proposed 5th Avenue street improvement
project. It was felt at that time that if a developer could be
found to acquire the property adjacent to 5th Avenue, the City
would be able to assess the entire cost of the street improvement
project.
One proposal was submitted in response to the City's request for
proposal notice. The proposal was submitted by Mr. Clete Link in
cooperation with Jane DuBois and Steve Hentges. The developer
proposed to construct 40 single family units (average value
$80, 000) and 25 single family units (average value $70, 000) .
Additionally, the developer proposed to construct 41 senior
townhomes (average value $65, 000) . In exchange for developing the
property, the developer requested the City to acquire all property
within the development project area and offer it to the developer
for $12 , 500 per acre. Additionally, it would be the developers
responsibility to design and construct all necessary public
improvements associated with the proposed development.
At our last meeting staff outlined the cost implications for the
proposed development project. The preliminary analysis revealed
that the net cost to the City would be approximately $215, 300 . 00 .
With the new tax base that would be generated as a result of this
project, the pay back period for the City worked out to be
approximately 22 years.
In response to some of the concerns raised by the Commissioners,
staff met with the developer to determine if the pay back period
for the City could be reduced. The developer agreed that an
alternative would be to scale the project size down to the property
located East of Market Street. (Option Area B - Attachment #1)
Within this development area the developer proposed to construct
41 senior townhomes and 35 senior single family units. Shown in
attachment #2 is a financial analysis of the scaled down
development proposal. Staff completed the analysis in a best case
and worst case scenario. In either case, the minimum ply back
period to the City given the development parameters as proposed is
approximately 14 years. Under the best case approach, the minimum
allocation from the HRA reserve fund would be approximately
$134, 000. There is approximately $215, 000 in the fund at this
time.
Since our last meeting staff attempted to determine if there were
any other funding sources available for this project. The only
other alternative would be to pursue tax increment financing for
the project. It appears that this prcject would meet the "but for"
test for tax increment financing. The development site is blighted
in terns of the amount of bedrock present at the site. The soil
conditions will likely impede the development of the property thus
justifying the need for tax increment assistance.
The City of Shakopee does not have a residential tax increment
assistance policy in place at this time. Staff is not recommending
that the HRA reserve fund be used as a source of funds for this
development. However, staff does believe that it would be in the
best interest of the City to develop a residential development
incentive program utilizing tax increment financing. Staff would
like to recommend that the HRA direct the Community Development
Commission and the appropriate City officials to prepare a
residential development assistance program for the HRA' s
consideration. Staff would also recommend that Mr. Links
development proposal be rejected.
ALTERNATIVES:
1. Reject Mr. Links original and scaled down development proposal
for the 5th Avenue Project.
2 . Table action on the development proposal pending further
information from staff.
3 . Approve Mr. Links scaled down development proposal for the 5th
Avenue Project.
4 . Direct the Community Development Commission and the
appropriate City officials to prepare a residential
development incentive policy for the HRA's consideration.
STAFF RECOMMENDATION:
Staff recommends alternative #1 and #4 .
ACTION REOUESTED:
1. Move to approve Mr. Links development proposal for the 5th
Avenue Project. (Motion made in the affirmative and vote nay)
2 . Move to direct the Community Development Commission and
appropriate City officials to prepare a residential
development incentive policy for the HRA's consideration.
tir.ttach Hent = /
-�— - s -._ - •-
h
I F = CURE #$ 3 r'
/ b- ;
%.,.-__________., L .. : .
.. -0 ...._,
,__
------ 0
t 4,1t........] ,0 !
I t ,-*': 0
1 i 1.. ...
1 1 \ .
•
1.1-1: ):10 .
elnimm.....emese.a.• 111111
1 t'. '
1 1 k- 21
WI
rnr
M _ MA 'KE 7 '��i - I.1
gli
galg .11111
'11 1%
_1M MI
a V
•1011111 P
I es' ,
5_.] r - _.1 I ( 1 .
1
- Mill
I. , • O _ 1 i_ t i
• i
. . 4- I I
M til , i
sonioLes.wmakm....• \ ..... 1
m.
i _ ; i
1
S J
.9 WIl ?'a ,� Z - _
��
_ /.
G •
. 2 • /
?'/, I rte+ .1) .: . ,� 1
1 b •
/ ri
1 +^ ,
• 1S-.„
Attachment #2
5th AVENUE PROJECT
PROPERTY EAST OF MARKET ST.
OPTION AREA B.
A. Expenses Worst Case Best Case
1. Appraisal Fees $ 5, 000. 00 $ 3 , 000. 00
2. Property Acquisition
Vacant Parcels (5.18 ac) 72, 520. 00 64, 750. 00
Occupied Parcels (1. 62 ac) 150, 000. 00 140, 000 . 00
Shakopee HRA (1. 65 ac) ---
3 . Admin/Legal/Engineering (5%) 11, 376. 00 10, 387 . 50
4 . Contingency (10%) 23 , 889 . 00 21, 813 . 75
5. Total $262,782 .30 $239,951.25
B. Revenues
1. Land Acquisition (8.45 ac. ) 105, 625. 00 105, 625. 00
2. Bldg. Permit Fees ($250 unit) 21, 500. 00 21, 500. 00
3 . Park Dedication Fees($200 unit) 17 , 200. 00 17 , 200 . 00
4. Total $144,325.00 $144,325. 00
C. Net Cost to City 118,457 . 30 95, 626 . 25
D. Needed Allocation from HRA Reserve
Fund (A5 - B1) 157, 157 . 30 134 , 326 . 25
E. Present Net Taxes Being Generated 3 , 249 . 24 3 , 249 . 24
F. Amt. Payable to City (approx. 12%) 389.91 389 . 91
G. Est. New Net Taxes Generated 43 , 000. 00 55, 900 . 00
H. Amt. Payable to City (approx. 12%) 5, 160. 00 6, 708 . 00
Payback Period (C i H) 22 . 95 14 . 25
(;)
MEMO TO: Dennis R. Kraft, Executive Director Shakopee HRA
FROM: Barry A. Stock, Assistant City Administrator
RE: Rehab Grant Program
DATE: February 26, 1990
INTRODUCTION:
Since the fall of 1989, the Downtown Committee in conjunction with
the Community Development Commission have been working on
developing a program which would provide rehabilitation incentives
to property owners within the B-3 zone. The purpose of the
proposed program is to encourage the preservation and
beautification of our downtown area. The Downtown Committee and
Community Development Commission are recommending HRA approval of
the Rehab Grant Program and policies. (See attachment)
BACKGROUND:
In 1989 several rehabilitation programs were presented to the
Shakopee HRA for consideration in regard to facilitating the
improvement of the downtown business district. In the past, the
City of Shakopee has adopted a commercial/retail interest reduction
program. However, the program was unsuccessful because it did not
provide enough financial incentive to offset the red tape involved
with the application processing. A revolving loan program was also
considered by the HRA in 1989 and was subsequently denied for
similar reasons.
The Downtown Committee and CDC believe that in order for an
assistance program to be successful, it must be simple in its
approach and cost effective for the participants. With these two
points in mind, the Downtown Committee and CDC are proposing that
the HRA adopt the Rehab Grant Program and policies. The proposed
program as designed would require an allocation of $50, 000 from
the HRA reserve fund. Under the program guidelines, grant funds
would be disbursed to eligible applicants at a ratio of 25% grant
money to 75% owner or merchant financing. Grant amounts would
range from $500. 00 to $25, 000. 00. All grants would be awarded to
approved applicants based on a preestablished ranking and scoring
system. Grants would be reviewed by a review team consisting of
one member of the Downtown Committee, one member of the Community
Development Commission, one member of City Council, one member of
the Housing and Redevelopment Authority and one member from staff.
The review team would rank the proposals and make a final
recommendation regarding funding to the Shakopee Housing and
Redevelopment Authority. The complete review process would take
approximately three weeks. Grant proceeds would be used for the
rehabilitation of exterior building elements. (Repairs to the
building's facade, signage, canopies and windows. ) The
rehabilitation of residential units shall not be allowed under the
program. Grants shall also not be made for the acquisition of
property.
Under the proposed guidelines the applicant must retain ownership
or operation of the building for five years from the date of grant
disbursement. If a sale occurs prior to the five year period or
if the primary first floor use is converted to a residential use,
the HRA would have to be repaid by the owner, or by the tenant
manager through the owner on a 20% amortization schedule basis.
(For example, if the property is sold three years from the date of
the grant disbursement, the owner would be responsible for paying
back 40% of the grant amount. ) Successful grant applicants
receiving $2 , 500. 00 or more of grant proceeds must post a
performance bond, letter of credit or establish an escrow account
with the HRA in the amount equal to the grant allocation. Said
financial security shall remain on file with the City until such
time that the building is sold and/or the amortized grant amount
is repaid to the HRA or until the five year commitment period is
complete, whichever comes first.
At this time, staff is only requesting funds for a one year
demonstration period. If the program is successful and meets
program objectives, the HRA would have the opportunity to consider
continued funding in 1991.
The Downtown Committee and Community Development Commission are
recommending that the HRA approve the Rehab Grant Program and
policies and allocate $50, 000. 00 from the HRA reserve fund to
implement the program in 1990.
ALTERNATIVES:
1. Approve the Rehab Grant Program and policies and allocate
$50, 000. 00 from the HRA reserve fund to implement the program
in 1990.
2 . Do not approve the Rehab Grant Program and policies.
3 . Approve the Rehab Grant Program and policies and provide a
different level of funding assistance to implement the program
in 1990.
4 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REQUESTED:
Move to approve the Rehab Grant Program and policies and allocate
$50, 000. 00 from the HRA reserve fund to implement the program in
1990.
Attachment #1
Rehabilitation Grant Program
Program Guidelines
Program Intent
The Rehabilitation Grant Program created by the City of Shakopee
and Housing and Redevelopment Authority (HRA) for the Downtown
Business District is intended to encourage the preservation and
beautification of our downtown buildings by enhancing their
original character in order to create a more attractive, inviting
downtown shopping environment.
The HRA will initially dedicate $50, 000 from the HRA reserve fund
to match private building owner or merchant financing at a ratio
of 25% grant money to 75% owner or merchant financing in grant
amounts ranging from $500. 00 to $25, 000. 00. The grants will be
awarded to approved applicants based on an pre-established ranking
and scoring system.
A. Eligible Applicants
Any owner or tenant manager (with written consent of the owner) of
a downtown commercial building. Shown in exhibit A is a map of the
Downtown Central Business District. (B-3 zoning district)
B. Eligible Projects
1. Grants will be awarded under the Program for the
rehabilitation of commercial buildings. A commercial building
shall be any building the primary ground floor function of
which is retail, service or office use.
2 . To be eligible, the building to be rehabilitated:
a. Must be located within the B-3 zoning district;
b. Must comply, after rehabilitation with the City's
Comprehensive Plan.
c. Must comply, after rehabilitation with the City's
exterior building and sign design standards.
C. Eligible Expenditures and Improvements
1. Rehabilitation grants shall not include expenditures for the
acquisition, installation or repair of furnishings or trade
fixtures.
2 . Eligible improvements shall include only those relating to the
exterior portion of a commercial building. (Including repairs
to the building's facade, signage, canopies and windows. ) All
work done must meet City Code.
3 . Grant proceeds shall be used for the rehabilitation of
existing buildings and shall not be used for the construction
of new facilities. However, construction of reasonable
additions to existing buildings which, together with other
rehabilitation improvements, will enhance the commercial use
of the building shall constitute qualifying rehabilitation
expenses.
4 . The rehabilitation of residential units shall not be allowed
under the program.
5. Refinancing of existing debt shall not be allowed under the
program.
6. Construction materials, labor (but not owner, applicant or
employee labor) architect or engineer fees, building permit
and program application fees are eligible program expenses.
7 . Grants shall not be made for the acquisition of property.
D. Grant Requirements and Restrictions
1. The grant minimum amount shall be $500. 00 and the maximum
grant amount shall not exceed $25, 000. 00.
2 . The grant applicant must provide evidence of financing 75% of
the eligible project cost.
3 . A completed application shall be submitted to the City prior
to the grant deadline. (The application form is attached as
exhibit B. )
4 . The applicant must retain ownership or operation of the
building for five years from the date of funds disbursed. If
a sale occurs before 5 years are up or if the primary first
floor use is converted to a residential use, the City would
have to be repaid by the owner, or by the tenant manager
through the owner (if the tenant was the applicant) on a 20%
amortization schedule. (For example, if the property is sold
three years from the date of grant disbursement, the owner
would be responsible for paying back 40% of the grant amount. )
5. Preliminary sketches or pictures illustrating work to be done
and specifications shall be submitted with the grant
application. Completed architectural drawings (if requested
by the City) may be required of the applicant.
6. If an application is approved, the City will notify the
applicant so he/she can arrange for loan closing if
applicable) with a financial institution. A copy of closing
documents shall be provided to the City.
7 . If an application is denied, the City shall state reasons for
denial in writing. If funds are available in the funding
cycle, the applicant may resubmit the application with
changes.
8. Grant proceeds will be disbursed to approved applicants when
the following has occurred:
a. The work has been inspected and approved by the
local building official.
b. When the applicant has submitted receipts verifying
that said applicant has paid 75% of the project
costs.
c. When the applicant has submitted an invoice to the
City for the remaining 25% of project costs. The
City then pays the contractor, architect or engineer
directly for the remaining costs.
9. The building improvements must be consistent with the Downtown
Building Design Standards.
10. Applicants receiving $2, 500. 00 or more of grant proceeds must
post a performance bond or establish an escrow account with
the City in an amount equal to the grant allocation. Said
bond or escrow account shall remain on file with the City
until such time that the building is sold and amortized grant
amount is repaid to the City or until the five year commitment
period is complete whichever comes first.
11. The grant funding cycle will take place on an annual basis.
All grant applications shall be submitted to the City on or
before . The Review Team shall meet on or before
day of to evaluate and rank the applications
for funding. The Shakopee Housing and Redevelopment Authority
shall meet in to approve and announce the
successful grant applicants. If all dedicated grant proceeds
are not allocated, a second funding cycle may be announced.
12 . Successful grant applicants must complete their project within
12 months of formal notification of grant award. Projects
exceeding the 12 month completion period will forfeit the
City's grant commitment.
13 . Successful grant applicants must enter into a grant agreement
with the City.
E. Grant Review Criteria and Ranking
1. Ability of project to improve the exterior facade of the
structure while maintaining the historical integrity and
character of the building. (Maximum 15 points)
2 . Plans for securing 75% required applicant match. (Maximum 15
points)
3 . Reasonableness of the budget for the proposed project.
(Maximum 15 points)
4. Demonstrated long term commitment to the project. (Maximum
10 points)
5. Consistency of the project with the goals and objectives set
forth in the Downtown Revitalization Plan and Comprehensive
Plan. (Maximum 15 points)
6. Completeness of the application. (Maximum 5 points)
7. Appropriateness of the proposed improvements in relation to
the Downtown Building Design and Sign Standards. (Maximum 15
points)
8. Demonstrated experience and ability of the applicant to
successfully complete the proposed project. (Maximum 10
pints)
Total potential points are 100. To receive a recommendation for
funding a score of 75 must be received through the process as
outlined below. Obtaining the minimum score does not guarantee
funding.
All applications will be reviewed by a Review Team consisting of
one member of the Downtown Committee, one member of the Community
Development Commission, one member of the City Council, one member
of the Housing and Redevelopment Authority and one member from
staff. The Review Team will meet on the date specified in the
guidelines. City staff will provide a summary sheet for each
application to the Review Team.
The Review Team will rank the proposals and make recommendations
regarding funding to the Shakopee Housing and Redevelopment
Authority. The review process will take approximately three weeks.
All applicants will be notified in writing of their ranking status
following final action of the Housing and Redevelopment Authority.
Exhibit A - B-3 Zoning District 6
0 1
. . •az/(7. .,,,,i,...,i • ,
• •••.-,/.....: ..•:-:: b . .5 :,-.:,,,,,:,-! k .
(f) = K OM i
-.\
n c 3„,„0 •tft "
afrri.4. • i --G5 i
t MI I
al
- :::• -::::.::::'4'1 -* - 0 n x rr 1
0
r m (/'
Li ,
. i
, ,.. ,11 I,
I
,
_
----, .—-.-,-.4! • .-—
.. [
4.4>
JF FT r-7--- v----. ,‘ , • n'
I i
I-
- 1-----cla c..;... 1,
- • r-- ._ •
] [ ,1
• I' il . 1 . ,
--_.... • 1 i
] =I __,° ,• F . I i
= RIZ L...L....J --1
______ Li
........• .
—5 • r........ ..,
1 vc."...r.onesro
0 1 4 :.; •::::i:!: •::' :i:. .--LL,12_...1 '
::
•: .;4:IT:44.11 ::: EiE -I
' ri: :.... .,!:.:f.*:*:e....:::••
. 4-
i
' 5 ...
•- i :.•:: '
:: ::. A.,
r, :••
4. • ,3",:`
'11•.' 7 ZINOMI : Zig Pei , i , , „.,
rsa rli
1 : c----"'-'il _lc
4.0...• ! e.
,
:
, _
] (A i
C23": m PL : s Hg °
0 p.
i r- '- "77, 0,
, ."‘"Ilk MI II A
mEr a r _LE '' 1 air i
z
sazi 1
•1 r- r- ,
f. c 1 , ^ :', c I , !.; Zig
,. 1r . s ' all al L....I1
... ^
cu co
, r
1.
i-'77---:-. MIME • Ali ' ' ME s . 0 ;0
CI rri/III 2:1. 1,.. - n
,
'
o '.1 g
r-----1
, s , -5 '1
isuct
. f, c
Milli •
'
_...z , , am
h1 ,
s NM -1----‘a-: ,.:. , _
NE111911ME"
...::.ii -.
/A - :•,:,-,Aios•- ,
. 4 -
, 1
, C,
. ,
i 1 L 0 S ,.
'''M -1 1 • . Ns
• x '..--
1 i ,
. r <„ I i • c . • '' ; c , ‘ I ' '
• ______' ',....._.; .
, ,...........„....., , - - „ ,
r---- ..,-1
t .:_. ...1 7-1 r---7_ Tr- 7 E7 ,,Z7—i r:7-711 i,7_77:1 i .F77. .11.1.._ _i ,—,
1
1 . ,
L. £5 V Atm I I,Z 1 I I I It AM
' 11.111111111 'r i All ____ 1
, 1
1 I f
C '
' AEI NE , c MI ZIN ...' __,
. - ...._..... ill
4,---7,-
...,
in
...„ i
// ):______1
l °I 1 1 :IS • .
if) I 1
t i ,
V I '
/
_._ _ •
- -- - --- - - - -
- __
Exhibit B
CITY OF SHAKOPEE, MINNESOTA DATE
REHAB GRANT APPLICATION FEE (1% of grant amount)
GENERAL INFORMATION
1. Applicant
(Name) (Address) (Phone #)
2 . Property Owner:
(Name) (Address) (Phone #)
3 . Site:
(Business Name) (Address)
PROJECT DESCRIPTION
1. The rehabilitation will include (check as many as apply) :
Cleaning of building.
Painting of building.
Work on the facade, such as mortar repair, restoration
or replacement of architectural features, etc.
Facade work will include:
Front facade Rear facade Both
Work on the entryway, to include:
Front entry Rear entry Both
Work on display windows and/or window display areas.
Signage changes.
Awnings installation or renovation.
Awning will be: Retractable Stationary
Reinforcement of structural stability of roof, walls,
floors, or ceiling. Please explain:
Other, Please describe:
2 . Please indicate the contractor(s) who will be doing the work:
Please attach: Copy of specifications, plans or drawings
for the work, including cost quotes for
materials, labor, architectural fees,
building permits, etc.
FINANCIAL INFORMATION
1. Estimated project cost: $
a. Amount allocated to interior improvements, e.g.
structural work on roof, walls, floor, etc. : $
b. Amount allocated to exterior improvements, e.g.
facade improvements, signage, canopies, windows, etc. :
2 . Grant amount applying for: $
(25% of total exterior project cost)
3 . How will the balance of the project cost be paid?
Loan My own money
Please attach: Copy of letter from lender committing to loan,
indicating loan amount, term of loan, and
interest rate. If an applicant is not pursuing
a loan for his/her 75% commitment, please
attach documentation verifying the applicant's
ability to pay his/her 75% share. Appropriate
documentation may include evidence of savings
account balance, certificates of deposits,
financial statements, etc.
I hereby affirm that all information above is true and correct to
the best of my knowledge. I have read and agree to abide by the
City of Shakopee Rehab Grant Program Guidelines and the Program's
Design Guidelines.
Signature Date
Please have the following statements completed as appropriate.
BUILDING OFFICIAL REVIEW
I, , City Building Official, have
inspected the property mentioned in this application and have found
it to be structurally sound. I have reviewed this application and
believe that the building's structural stability warrants the
investment proposed in this application.
Signature Date
BUILDING OWNER CONSENT (If owner is not applicant)
I, , Owner of the property
mentioned in this application, have reviewed the proposed project
with the Applicant and consent to have the work done as proposed.
Signature Date
Rehab Grant Program Policies
Policy #1 - Cost Over-runs
Cost over-runs in excess of the Original approved grant amount
shall be the responsibility of the applicant.
Policy #2 - Project Extensions
Generally all projects approved for funding must be completed
within one year of notification of grant award unless the applicant
specifically requests a longer period to complete the project at
the time the application for funding is submitted. Projects not
completed within the permitted time frame will forfeit all grant
proceeds.
Policy #3 - Grant Application Cycle
Applications for funding shall be submitted to the City on or
before the day of in order to receive priority
ranking consideration. If all grant proceeds are not allocated in
the initial review period, application will be accepted and
reviewed on a first come first serve basis until all grant proceeds
have been exhausted. Unallocated program funds at year end will
be transferred to the HRA reserve fund balance and a new funding
cycle and project budget will be considered for approval by the HRA
in conjunction with the next years budget if needed.
Policy #4 - Project Eligibility
Grants will be awarded under the Program for the Rehabilitation of
Commercial buildings. A commercial building shall be any building
the primary ground floor function of which is retail, service or
office use.
Policy #5 - Financial Security
Applicants receiving $2 , 500. 00 or more of grant proceeds shall be
required to post a performance bond, renewable letter of credit or
establish an escrow account with the City in an amount equal to the
grant award. This financial security shall remain in force and
effect until such time that the building is sold and the amortized
grant amount is repaid to the City or until the five year
commitment period is complete, whichever comes first.
Policy #6 - Evidence of Financing
Prior to formal grant award, projects approved for funding must
provide evidence of financing. Evidence of financing may include
a signed loan agreement from a bank or placement of funds in an
escrow account established by the City.
6,7
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
ADJ. REG. SESSION SHAKOPEE, MN FEBRUARY 20, 1990
Mayor Laurent called the meeting to order at 7: 00 P.M. with
Councilmen Clay, Sweeney, Vierling, Zak, and Mayor Laurent present.
Councilman Wampach was absent. Also present were Barry Stock,
Assistant City Administrator; David Hutton, City Engineer; and
Julius A. Coller II, City Attorney.
Council person Vierling requested that item 12g, Scott County
Transportation Coalition be removed from the agenda. Vierling/Zak
moved to approve the agenda. Motion carried unanimously.
Sweeney/Clay moved to approve Resolution No. 3188, A Resolution of
Appreciation to Dave Czaja for his service on the Planning
Commission. Motion carried unanimously.
Clay/Sweeney moved to approve Resolution No. 3189, A Resolution of
Appreciation to Lee David for his service on the Cable
Communication Advisory Commission. Motion carried unanimously.
Vierling/Sweeney moved to approve Resolution No. 3190, A Resolution
of Appreciation to John Roepke for his service on the Police Civil
Service Commission. Motion carried unanimously.
Zak/Vierling moved to approve Resolution No. 3191, A Resolution of
Appreciation to Glenda Spiotta for her service on the Energy &
Transportation Committee. Motion carried unanimously.
Sweeney/Vierling moved to approve Resolution No. 3192 , A Resolution
of Appreciation to Dan Steil for his service on the Police Civil
Service Commission. Motion carried unanimously.
Zak/Clay moved to approve Resolution No. 3193 , A Resolution of
Appreciation to Terry Forbord for his service on the Planning
Commission. Motion carried unanimously.
Liaison reports were given by council members. Councilman Clay
reported that the Recreation Board has their 1989 Annual Report
completed and it will be coming to the Council for approval .
Mayor Laurent reported that he has delivered the Resolutions of
Cooperation to Louisville Township and Scott County and they were
well received. He will meet with Jackson Township possibly tonight
and the School Board on Feb. 26.
Mayor Laurent reported that the Feb. 15th meeting of the Met
Council in Jordan projected a slower growth for Shakopee than what
Eagan experienced.
On Feb. 15, Mayor Laurent attended a special meeting of local
officials and taxpayers to discuss the possibility of a special
Proceedings of the Page - 2
Shakopee City Council February 20, 1990
legislative bill which would avoid a $700, 000 loss in school aids
resulting from the correction of the auditor' s error.
Mayor Laurent gave recognition to the audience and asked if there
was anyone who wished to address anything not on the agenda. There
was no response.
Councilman Sweeney requested that item 9a, Concerns of Concerned
Citizens For Fair Taxation, be removed from the consent agenda.
Councilman Vierling requested that item 8 , Feb. 6th Minutes be
removed from the consent agenda. Motions carried unanimously.
Vierling/Zak moved .o approve Consent Business. Motion carried
unanimously.
Vierling/Zak moved to approve the Minutes of January 31, 1990 .
(Motion approved under consent business. )
Vierling/Zak moved to correct the Minutes of the February 6 , 1990
meeting to show that Acting Mayor Vierling asked the audience if
they wished to speak instead of Mayor Laurent (page 1, paragraph
6) ; and to show that Councilman Sweeney opposed the motion on
scheduling an Annual Community Cleanup Day with funds being
allocated from the contingency fund (page 3 , paragraph 2) . Motion
carried unanimously.
Vierling/Zak moved to approve the minutes of February 6, 1990
meeting, as corrected. Motion carried with Mayor Laurent
abstaining due to his absence at the meeting.
Sweeney/Zak moved to direct staff to study the procedure for the
City to change the fiscal disparities option from Plan A to Plan
B in the Canterbury Downs Agreement. Motion carried unanimously.
Discussion ensued on the procedure of "Moving the Agenda" , which
had caused some confusion with the public and staff at the last
meeting. Julius Coller instructed the Council that Roberts Rules
do not refer to "moving the agenda" and advised the Council that
they would have to adopt new meeting procedures before implementing
this practice. Council decided to continue with Roberts Rules and
discontinue the use of "moving the agenda" .
Due to the confusion of moving the agenda City Engineer, Dave
Hutton re-introduced the reimbursement for sanitary sewer costs to
Dave Heller. The developer jacked the sewer line under Vierling
Drive at the time of the development of Heritage Place 2nd
Addition, so that the road wouldn't need to be disturbed at a later
date when the property south of Vierling Dr. would be developed.
The City Engineer pointed out that the sewer goes beyond the
developer' s plat, does not benefit the developer and that the
jacking was more expensive than the developer was aware of.
C
Proceedings of the Page - 3
Shakopee City Council February 20, 1990
Councilman Sweeney asked if Mr. Hutton had advised the developer
that this should have been in the Developer's Agreement. Mr.
Hutton said there was discussion about it three months prior to the
actual Developer's Agreement being drawn up. Mayor Laurent
questioned if there wasn't a policy regarding this type of
situation. Mr. Hutton stated there was not. The City merely has
an oversize policy. Dave Heller, the developer, told the Council
that there had been discussion about the jacking before the
Developer's Agreement was drawn up but that many things were
happening during that time, the Scottland bankruptcy, acquiring
other property to make it a clean plat and the Vierling Dr. water
main. He also was not aware that the sewer jacking would cost
$6, 000.
Sweeney/Zak moved to reimburse Dave Heller 100% for sanitary sewer
costs. Motion failed, Mayor Laurent voting aye and Sweeney, Zak,
Vierling and Clay voting nay.
Discussion ensued as to precedent setting in granting this type of
reimbursement when not included in the Developers Agreement.
Council Zak requested that staff check the legality of our actions
with the League of Cities.
Sweeney/Vierling moved to direct the City Engineer to study the
policy of utilities extended past development boundaries and check
with legal counsel on the issue. Motion carried unanimously.
Vierling/Zak moved to receive and file the Transportation Study
Board Interim Report dated January 29, 1990. (Motion approved under
consent business. )
Vierling/Zak moved to receive and file the memo for NSP regarding
electric rate increase. (Motion approved under consent business. )
Mayor Laurent opened the Public Hearing on the proposed street
reconstruction for Valley Industrial Blvd. North. City Engineer
Dave Hutton reported that the City has received a petition to
reconstruct Valley Industrial Blvd. No. between County Rd. 83 and
Valley Park Dr. Mr. Hutton stated that the road is in dire need
of reconstruction and suggested that it should be considered a new
street. He also suggested that it continue to be considered a
rural road with ditches. If approved, Hutton recommended that it
should be assessed 100% to the property owners on the south. The
general public does not use the road and the RR would not benefit
from its reconstruction. Total estimate cost of road and storm
sewer is $305,299. 50. Jon Albinson, Valley Industrial Realty
stated that they did sign the petition but were unaware of the 100%
assessment possibilities. However, he agreed that the road
reconstruction was necessary. Mayor Laurent closed the public
hearing.
Proceedings of the Page - 4
Shakopee City Council February 20. 1990
Sweeney/Vierling offered Resolution No. 3198 , A Resolution Ordering
an Improvement and the Preparation of Plans and Specifications for
Street Improvements to Valley Industrial Blvd. North Between County
Road 83 and Valley Park Drive, Project No. 1990-8 and moved its
adoption. Motion carried unanimously.
Clay/Sweeney moved that the cost of the reconstruction of Valley
Industrial Blvd. North be assessed 100% to the property owners on
the south side of the road. Motion carried unanimously.
Vierling/Zak moved to approve the 1989 Annual Report of the
Planning Commission. (Motion approved under consent business . )
Vierling/Zak moved to approve the 1989 Annual Report of the Board
of Adjustment & Appeals. (Motion approved under consent business . )
Mr. Stock presented the recommendation of the Planning Commission
to approve the Registered Land Survey of Canterbury Industrial
Park. He explained that the purpose of the RLS is to simplify
legal descriptions for the property. It does not eliminate the
need to plat the property later. Jon Albinson, Valley Industrial
Realty clarified the 2nd condition suggested by staff that Tract
E be deeded to the City immediately following recording of the
Registered Land Survey. The City Attorney stated that immediately
meant a reasonable amount of time and that it was the City' s
obligation to contact Mr. Albinson if the developer didn't comply
with this condition. Mr. Albinson cited the Scottland bankruptcy
as a possible cause in delaying compliance.
Sweeney/Clay offered Resolution No. 3200, A Resolution Approving
a Registered Land Survey Encompassing Parcel No. ' s 27-904011-0, 27-
909012-0, 27-909012-1, 27-910001-0, 27-910003-0, 27-910003-1, and
27-910007-0, and moved its adoption. Motion carried unanimously.
Zak/Clay moved to remove from the table the purchase of computer
equipment for the Fire Dept. Motion carried unanimously.
Zak/Vierling moved to approve the purchase of 386 computer system
from PC Express in the amount of $3 , 682 and a LaserJet II printer
from Hewlett-Packard in the amount of $1, 9997 . 35 for a total cost
of $5, 679 . 35 . Funds to come from 1990 capital equipment. Motion
carried unanimously.
Councilman Zak commended the work done by Steve Hurley, MIS
Coordinator, on his effort to save funds in the purchase of this
system and getting more computer capacity for the Fire Dept. at the
same time.
Zak/Vierling moved to direct the MIS Coordinator to analyze the
future computer need of the Recreation Dept. , Fire Dept. and other
departments and prepare an acquisition and system plan. Motion
Proceedings of the Page - 5
Shakopee City Council February 20, 1990
carried unanimously.
Vierling/Zak moved to authorize the proper city officials to sign
an Agreement between the State of Minnesota Dept. of Transportation
and the City for reimbursement of 60% of the cost of State required
computer equipment. (Motion approved under consent business. )
Discussion ensued on the question of continuing the Community Youth
Building Committee. Councilman Sweeney expressed concern of having
an operational Committee not answering to anyone. Council person
Vierling stated she felt the project has just gotten organized and
Council should give them a year of operation and then review the
organization. Zak felt someone should monitor the project.
Vierling suggested the Rec. Dept. serve as the monitoring body.
Council person Sweeney felt the Council should set a policy stating
who's responsible for the building and the scheduling. Dick Marks
from the Committee stated they have a schedule for cleaning and
maintenance that has been working efficiently and stated that they
report to George Muenchow of the Recreation Dept. on all
scheduling. Mr. Marks feared that if the City took over the
maintenance, that these organization would have to pay for that
maintenance and therefore could not afford to use the building.
Clay/Vierling moved to approve the 1989 Annual Report of the
Community Youth Building Committee. Motion carried unanimously.
Vierling/Zak moved to nominate Ann Tuttle, Debbie Macius and Joyce
Bassinger to the Community Youth Building Committee. Motion
carried with Councilman Sweeney opposed.
Clay/Vierling moved to direct staff to send a communication to the
Community Youth Building Committee outlining the City' s
expectations of the Committee regarding maintenance and placing
Leroy Hauser in a supervisory position to monitor the maintenance.
Motion carried with Councilman Sweeney opposed. Councilman Zak
requested that staff submit the correspondence to Council for
review before sending it to the Committee.
Mayor Laurent called a recess at 9: 00 P.M. City Council reconvened
at 9: 07 P.M.
City Engineer, informed the council that several things have
changed since the last public hearing on the Bluff Ave. project.
Namely that Hardees is willing to pay part of the assessment on the
Bluff St. Improvement even though their property does not abut the
street. Bill Hauer, 706 S. Apgar St. , agreed that access to First
Ave. is hazardous but felt that he could not afford the Bluff Ave.
improvement. He reported that they have been having meetings with
Hardees and that he may be willing to go along with the improvement
now that Hardees is willing to assist in the assessment. Jim
Diamond, a representative of Hardees, stated that he appreciated
Proceedings of the Page - 6
Shakopee City Council February 20, 1990
the opportunity for a second Public Hearing. His business is
concerned about the traffic dangers in the area and would be
willing to contribute to the improvements on Bluff Ave.
Vierling/Zak offered Resolution No. 3194 , A Resolution Receiving
A Report And Calling A Hearing On Improvement To Bluff Avenue,
.qarschall Road to Naumkeag Street, Project No. 1990-7 , and moved
its adoption. Motion carried unanimously.
Vierling/Zak moved to approve the purchase of a Skid Steer Loader
for the Public Works Dept. from Lano Equipment, Inc. of Shakopee
at a total cost of $26, 963 . 07 . (Motion approved under consent
business. )
Vierling/Zak moved to take the FMG Developers Agreement off the
table. (Motion approved under consent business. )
Vierling/Zak moved to authorize the appropriate City officials to
execute the contract for private development by and between the
City of Shakopee and Tsumura International Inc. (Motion approved
under consent business) .
Vierling/Zak moved to appoint Jane Ward to the Energy &
Transportation Committee for a three year term expiring January 31,
1993 . (Motion approved under consent business. )
Vierling/Zak moved to appoint Mike Pennington to the Community
Development Commission to fill the unexpired term of Al Furrie
expiring January 31, 1992 . (Motion approved under consent
business. )
Vierling/Zak moved to appoint Robert Zeigler to the Shakopee
Community Access Corporation Board of Directors for a three year
term expiring January 31, 1993 . (Motion approved under consent
business. )
Vierling/Zak moved to nominate Duane Wermerskirchen to the Ad Hoc
Downtown Committee. (Motion approved under consent business) .
Councilman Sweeney asked Mr. Stock if all the bills were within the
line item budget amounts. Mr. Stock stated that the bill for
Associated Mechanical in the amount of $389 . 90 was for the Police
Dept. improvements which were originally not budgeted. Discussion
ensued regarding the unbudgeted over run of a bill for Associated
Mechanical for the remodeling at the Police Dept.
Vierling/Clay moved to table the bills. Motion carried
unanimously.
Sweeney/Clay moved to remove the bill for Associated Mechanical
from the table. Motion carried unanimously.
,/
Proceedings of the Page - 7
Shakopee City Council February 20, 1990
Clay/Vierling moved to pay the bill from Associated Mechanical in
the amount of $389.90. Motion carried unanimously. It was the
consensus of the Council that they did not wish to cause difficulty
to the business and therefore approved the payment of this bill .
However, Council directed staff to return with a memo explaining
the cause for the over run and account for the method used in
covering the over run.
Vierling/Zak moved to remove the bills from the table. Motion
carried unanimously.
Vierling/Zak moved to approve the bills in the amount of
$290, 862 . 03 . Motion carried unanimously.
Discussion on the budget and accountability continued. Councilman
Zak suggested that staff check and see if we may already have a
budget comparison program available through Lotus.
Sweeney/Vierling moved to remove the item of appointment to
Shakopee Public Utility Commission from the table. Motion carried
unanimously.
Sweeney/Vierling moved to direct the Asst. City Attorney to obtain
a legal opinion from the General Attorney's Office on the issue of
conflict of interest concerning Mr. Kephart. Motion carried
unanimously.
Sweeney/Clay moved to offer Resolution No. 3199 , A Resolution
Declaring the Cost to be Assessed and Ordered the Preparation of
Proposed Assessments for Market Street, 1st Avenue to Bluff Avenue;
Alley in Block 55; Alley in Bock 81; Alley in Block 102 ; Alley in
Block 7, Project No. 1988-6 and moved its adoption. Motion carried
unanimously.
Vierling/Zak offered Resolution No. 3197, A Resolution Declaring
the Adequacy of Petition and Ordering the Preparation of a Report
for Improvements to Fourth Avenue, Between Lot 4 and Lot 3 of Blk.
2 in Furrie' s 2nd Addition and moved its adoption. (Motion
approved under consent business. )
Zak/Vierling moved to remove from the table Res. No. 3187 accepting
report for upgrading all gravel streets in urban Shakopee. Motion
carried unanimously.
Councilman Sweeney questioned if there was a time factor involved
in this project or if it could be tabled again in order for Mayor
Laurent to attend the Jackson Twp. meeting. The City Engineer
stated there was no time factor involved but noted that this
project is always in the resolution area of the agenda and
therefore is always at the end and he would like it discussed in
Proceedings of the Page - 8
Shakopee City Council February 20, 1990
the near future.
Sweeney/Clay moved to table Res. No. 3187, A Resolution Accepting
a Report For Upgrading All Gravel Streets Within Urban Shakopee.
Motion carried unanimously.
Vierling/Zak moved to offered Resolution No. 3201, A Resolution
Initiating the Vacation of Utility and Drainage Easements in Outlot
A and Lot 8, Block 1, Canterbury Park 1st Addition, Scott county,
Minnesota, and moved its adoption. (Motion approved under consent
business. )
Mayor Laurent informed the Council that the Joint Tax Study
presentation is set for March 1st, 1990. The Council members will
be informed of the correct time and place when it is confirmed.
Mayor Laurent adjourned the meeting at 9 : 52 P.M.
Aggie Unze Barry Ay Stock
Recording Secretary Acting/ City Clerk
CONSENT
/0(t)
WESTERN GAS UTILITIES , INC .
3900 Washington Avenue North
Minneapolis , Minnesota 55412
February 16 , 1990
Re : Application of Western Gas Utilities , Inc . for Pipeline
Routing Permit Pursuant to Partial Exemption From
Pipeline Route Selection Procedures
(MEQB Docket #WGU-1-1990 )
We are proposing to construct a new 6 5/8 - inch diameter
steel natural gas pipeline along Scott County State Aid
Highway No . 15 ( CSAH 15 ) beginning at a tap point with a
Northern Natural Gas Pipeline located at the intersection
with County Road 70 , then running parallel and adjacent to
CSAH 15 in a northerly direction to a point within the City
of Shakopee . A total of approximately 7 miles .
A more detailed explanation of the proposed project is
contained in the enclosed copy of the Application of Western
Gas Utilities , Inc . fora Pipeline Routing Permit pursuant to
a partial exemption from pipeline route selection procedures .
The Minnesota Environmental Quality Board (EQB ) will hold a
public information meeting in Scott County to provide
information on the proposed project and to receive
information to assist the EQB in determining whether to grant
or deny the partial exemption . The information meeting will
be held on March 14 , 1990 beginning at 7 : 30 p . m . at the
Jackson Township Hall .
Minnesota Rules , Chapter 4415 , regulate pipeline routing in
Minnesota . In deciding whether to grant or deny the partial
exemption , the EQB will consider comments that are filed with
the EQB , the record of the public information meetings , and
the information relevant to the criteria for partial
exemption contained in the application . All comments must be
filed with the EQB by 5 : 00 p . m . on March 28 , 1990 . Any
person may file comments with the EQB stating reasons why the
EQB should grant or deny the partial exemption . If the EQB
grants the partial exemption application , it must issue a
pipeline routing permit . If the partial exemption is denied ,
the applicant may request that the EQB continue processing
its application under full pipeline routing selection
procedures .
-2-
Additional information may be obtained from and comments
should be submitted to : Larry B . Hartman , Environmental
Quality Board , 300 Centennial Building, 658 Cedar Street , St .
Paul , Minnesota 55155 . Tel : ( 612 ) 296-5089 or
1 -800-652-9747 , and ask for the EQB .
Thank you for your cooperation and consideration .
Sincerely ,
i)artley Mein
Vice President
Western Gas Utilities , Inc .
RECOMMENDED ACTION:
Receive and file the notice of a public meeting to be held
on March 14, 1990 at the Jackson Township Hall on the application
of Western Gas Utilities , Inc . for Pipeline Routing Permit Pursuant
to partial Exemption from Pipeline Route Selection Procedures .
H.J. DEVELOPMENT U LN
COMMERCIAL REAL ESTATE
MANAGEMENT AND DEVELOPMENT
Meadowcreek 1 Partnership Reisling 85 Partnership
Shakopee 84 Partnership 101 86 Partnership
Nicburn 86 Partnership Jan-Her, Inc.
FEB 2 0 1990
CiTy C
4M1ti
February 16, 1990
The Honorable Gary Laurent
City of Shakopee
129 1 Ave E.
Shakopee , Mn 55379
Dear Mayor Laurent ,
I own a shopping center on County Rd. 17 and Gorham in
Shakopee and have been getting complaints that along the
side walk on the north side of the building it is really
dark in the evening because there is no street light along
that area. The only light is at the corner . I am
requesting that the city install a street light along the
south line of my property . I am concerned about security
for the c stomers that use this sidewalk along County Rd.
17.
ery4r' l y
Gar;
P- tner .Ra *pee 84 Partnership
\ i
GJ/km
cc : Mr . Dennis Kraft
Chief Tom Steininger
RECOMMENDED ACTION:
Direct staff to obtain a quote from Shakopee Public Utilities
for the installation of a street light along the south line of
property located at CR-17 and Gorman Street , per request of
Shakopee 84 Partnership.
(612) 475-0632 • Route 1, Box 163 • Delano, Minnesota 55328
# ►ob
City of Shakopee - -r
POLICE DEPARTMENT u' +
476 South Gorman Street
yam . - - SHAKOPEE, MINNESOTA 55379 • • - ::
Tel. 612/445-6666 r
- ..rte
The Honorable Gary Laurent February 28 , 1990
City of Shakopee
129 1st Ave. East
Shakopee, MN 55379
Dear Mayor Laurent:
I am writing in response to the letter from Gary C. Janisch,
requesting the city to install a street light along the south
line of his property, which is a shopping center at County Road
17 and Gorman Street.
Officer Flynn, upon request, checked the lighting conditions at
this location. His report is attached for your information.
If there is additional information that you should like to have,
please do not hesitate to call upon me.
Sincerely,
om teininger
Chief of Police
TS:pm
cc : Mr. Dennis Kraft
To: Sgt. Jerry Poole
From: Officer John Flynn
Jerry,
Checked lighting conditions and in my estimation lighting, while
not bright, is adequate. There is a fair amount of light coming
from the canopy over the gas pumps at Tom Thumb during business
hours. A security light on this same canopy remains on after
hours and pedestrian traffic benefits from both of these lights
in addition to existing street lights.
J.F.
! ;1- tte
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: City of Shakopee Newsletter
DATE: February 26, 1990
INTRODUCTION:
The City of Shakopee 1990 One Year Work Plan included an objective
in regard to the development of a City of Shakopee newsletter. The
Community Development Commission was assigned the task of reviewing
alternative methods of distributing and producing a City of
Shakopee newsletter.
BACKGROUND:
For the past year City staff has been attempting to publish a CDC
Newsletter on a quarterly basis. The current newsletter is being
distributed to Shakopee residents as an insert in the Shakopee
Valley News. Staff time restrictions have severely impeded the
production of the newsletter.
During the months of January and February the CDC explored two
production alternatives for the City Newsletter: In house and
contract for service. The CDC also considered the following
alternatives in regard to distribution.
1. Insert in the Shakopee Valley News
2 . Insert in the Shakopee Mint
3 . Stand alone direct mail (Bulk mail permit)
4 . Door-to-door distribution
Shown in attachment #1 is a chart indicating the cost estimates
associated with each of the production alternatives and
distribution methods.
The CDC ruled out the door-to-door distribution method because it
was not the most reliable method of distribution. Insert
distribution methods were also ruled out because of the junk mail
impression that generally over shadows newspaper inserts. The CDC
felt that benefits incurred by direct mail outweighed the cost
difference as compared to the other distribution methods.
The CDC also investigated piggy-backing the distribution of the
City Newsletter with other community newsletters such as the School
District (Imprint) or the Chamber Newsletter. Since the Chamber
Newsletter was only distributed to Chamber members this alternative
would not be of benefit to the Chamber and in fact would increase
their costs.
Distribution and production with the School District may have some
potential and may result in cost savings. The School District has
indicated that they would like to cooperate in a joint venture.
By doing so we may achieve some economies of scale and we could
utilize the School District's Bulk Rate Mail Permit which carries
IV
a lower price per unit mailing than the City's Bulk Rate Mail Rate
since they are considered as a non profit agency.
City Council should discuss the following issues in regard to this
issue:
1. Production Method
2 . Distribution Method
3 . Stand Alone or Joint Effort with School District.
The CDC is recommending that the newsletter production be
contracted and that the distribution method be direct mail. The
CDC believes that existing staff levels prohibit the effective and
timely publication of a quarterly newsletter in house and that the
direct mail distribution method would be the most effective method
in reaching our residents. The CDC is also in favor of a joint
publication with the School District.
If Council wishes to pursue the Newsletter concept, the issue of
funding should be discussed. No funds have been budgeted,
therefore a transfer from the contingency fund would be necessary.
In preparing the financial analysis, Staff has taken into
consideration that approximately $500. 00 per issue could be covered
by other City budgets. (Transit and Recycling for promotional
advertising within the Newsletter. )
Staff's estimate to produce one issue of the City Newsletter in
conjunction with the School District , less funding from other City
budgets is approximately $1, 725. 00. Staff estimates that
approximately $300. 00 per issue could be saved by working with the
School District on a joint publication.
If Council wishes to proceed, a motion directing staff to prepare
the necessary resolution, transferring $3,450. 00 from the
contingency fund to the Administration budget would be in order.
This would provide for the production of two 4 page Newsletters yet
this year (August and November) . If Council approves of this
approach, more information on the possibility of a joint
publication can be presented when the formal Resolution is
presented to Council for consideration.
ALTERNATIVES:
1. Authorize the appropriate City officials to work with School
District Officials to negotiate a contract with a firm or
individual to produce the newsletter and that it be
distributed direct mail to all households in Shakopee on a
quarterly basis and prepare the necessary Resolution
transferring funds.
2 . Authorize the appropriate City officials to negotiate a
contract with a firm or individual to produce the Newsletter
/02-'62
and that it be distributed direct mail to all households in
Shakopee on a quarterly basis.
3. Select some other method of distribution and proceed
accordingly.
4 . Produce the newsletter in house and distribute the newsletter
direct mail stand alone on a quarterly basis.
5. Produce the newsletter in house and continue to distribute it
as an insert in the Shakopee Valley News or Mint.
6. Table action pending further information from staff.
7. Do not produce a City Newsletter.
STAFF RECOMMENDATION:
Staff recommends alternative # 1.
ACTION REQUESTED:
1. Authorize the appropriate City officials to work with School
District officials to negotiate a contract with a firm or
individual to produce the newsletter and that it be
distributed direct mail to all households in Shakopee on a
quarterly basis.
2 . Move to direct the appropriate City officials to prepare the
appropriate Resolution transferring $3 , 450. 00 from the
Contingency fund to the Administration budget for the purposes
of producing two Newsletter issues yet this year.
Attachment # 1
NEWSLETTER PRODUCTION AND DISTRIBUTION ALTERNATIVES
COST ANALYSIS
5000 Qty.
4 pg. 2 color 60#
Production 4 Page 8 Page
1. In House
- Copy Writing $300.00 $600. 00
- Design/Layout $ 72 . 00 $144. 00
- Keyline (Ventura) $ 72.00 $144 . 00
- Printing $569.71 $1279. 03
Total $1, 013 .71 $2, 167. 03
2 . Contract
No Ads (Including Printing) $1700.00 $2500. 00
With Commercial Ads $1000. 00 $1400. 00
(Printing Extra)
Distribution
1. Shakopee Valley News Insert $250.00
2 . Mint Insert $250. 00
3 . Direct Mail $525. 00
4 . Door-to-door distribution $400. 00
Total Cost (Less $500.00 transfer from other City budgets for
marketing expenses. )
In House - Direct Mail $1038.71 $2192 . 03
Contract - Direct Mail $1725. 00 $2525. 00
(No Commercial Ads)
le
NO
Pe
Pe
•41
I "."°11.11.. --*.j..' as a
a
y: Cit N9W9Itter
.. y
I.
♦ Volume 4, Number 3 An Equal Opportunity Employer October, 1988
ore
1989 City Budget Adopted; Chaska Ranks
4' Taxes To Decrease 75th In Metro Tax
•+ Survey
4 The Chaska City Council re- exterior of the old City Hall on Walnut
•• cently adopted the 1989 Budget Street, which will include construc- Taxes in Chaska which support
calling for a total tax levy of tion of a handicapped entrance. County, School District and City
$872.538. which represents a de- services are lower than 74 of the 95
ige crease of $3,012 or a 0.3 percent Residents To communities in the Twin Cities
le reduction from 1988. metropolitan area, according to a
The average annual increase in Select 3 Council Citizens League survey.
041 the City's total tax levy for a six-year positionsThis ranking has improved
.e period from 1984 to 1989 has been
2.1percent. The newgrowth in the Three city offices are on the elec since 1987 when 57 of the metro
i. communities were paying higher
•e community during the past 12 years tion ballot this year scheduled for local government taxes than Chaska.
•• has increased Chaska's overall base. Tuesday.November 8.The positions Chaska ranks 75.th in the survey
with the average taxpayer paying include a two-year term for Alder- (with 1 being the highest) in the
4 approximately 7 percent less in man-at-Large (Mayor), and four-year estimated property taxes paid on
4 1989 to support the same services terms for the Second and Fourth both an$80,000 home and an aver-
as in 1988. Ward Alderman posts. age priced home in the community.
00 As a point of reference, the City Affidavits of candidacy for these
re of Chaska receives less than 13 cents offices were received from: Robert P. Throughout the 95 communi-
.0 from each tax dollar.with the school Roepke (Alderman-at-Large): Robert ties. homestead property taxes on an
.0 district and Carver County account- J. Lindall (Second Ward): Leon J. $80,000 home ranged from a high
ing for the majority of the tax bill. Schmidt and Carol Molnau (Fourth of S 1,005 in St.Paul to a low of$498
✓e Ward). in Mendota Heights. Area rates in-
a Total expenditures to operate The polls will open at 7 a.m. and cluded Chaska at $666: Chanhas-
s• the City's general activities in 1989 will close at 8 p.m. Voting locations sen, $825; and Waconia. $831.
are estimated at S2.240.129. InPO are as follows (First Ward location is
order to maintain existing service new this year): These tax levels represent taxes
A levels, the following positions will from all sources including City,
A be added: First Ward County, School District and miscel-
•e Additional half-time Commu- Chaska City Hall laneous districts such as transit,
A nity Service Officer in the Police De- One City Hall Plaza watershed and mosquito control.
4 partment. Additional summer help
f• or both the Street and Public Works Second Ward When comparing mill rates
Department. Addition of a new full- Living Hope Lutheran Church paid within a taxing district,
time program assistant in the Rec- 112090 Hundertmark Road Chaska's 15.271 mills in 1988
oil/ reation Department. Hiring of addi- made it one of the lower rates in the
Third Ward metropolitan area. Residents in the
tional part-time summer Building Carver County Courthouse Chaska School District paid 62.855
4 Inspector. 600 East Fourth Street mills. which ranks 10 out of 47
a Future needs also required the Twin City districts included in the
4 sum of S77.000 to be set aside to Fourth Ward survey. The County mill rate of
4 begin funding for the Chaska Com- Shepherd of the Hill Presbyterian 37.446 is toward the high end of
se munity Center. In addition. S35.000 Church the scale. but still below the Scott
has been budgeted to renovate the Highway 41 and Engler Road County rates.
Co-Rec Power
Letter From the Mayor Volleyball
The Chaska City Council is in the midst of budget discussionsfor Area individuals and teams are
1989.Although afinal 1989 budget has not beenfinalized at this welcome to participate in the Mon
writing, we are pleased with initial projections which indicate a day evening Adult Co-Rec power vol-
decrease in the tax levy. We are also pleased with our rating of leyball league. A meeting to discuss
75 among 95 metropolitan communities, with 1 being the highest the league format has been set for
tax levy. We can point to our electric utilities,and successful Indus- Monday. November 7 at the Chaska
trial development as major contributingfactors to ourfiscal stabil-
ity. I would add the fact the financial management of ourfunds
and reserves have been very sound. very professional and of the Men and women who enjoy play-
highest quality. I commend our City staff and the financial deci-
sion making process in place in the City of Chaska. to call Tom Redman at 448-5633.
who will try to place you on a team.
One of the major budget discussions dealt with a Chaska Commu-
nity Center. The Center has received general support from the There is a S 15 entry fee per
Council and the recent citizens'survey indicated strong commit-
nity
omma team, with league play scheduled
nity support. We will soon be selecting architects to help develop through March.
the specific requirementsfor various Community Center Programs.
An Advisory Committee will also be formed to review and recom- Chaska Ice
mend Community Center priorities to the City Council.
Skating Rinks
Another budget issue involved the costs of highway upgrading
and general transportation funding. I think we've often discussed The City's ice skating rinks will be
new Highway 212 and its associated issues. Another important flooded and maintained for the en-
highway issuefor thefuture of Chaska is a new Highway 41 and joyment of family skating at Friend-
bridge crossing. With the increasing traffic volumes being pro- ship Park. Lions Park. and the Old
jected for Chaska, we need to get a new north-south highway Junior High School Building.
and river crossing included in the Metropolitan Highway Plan.
Ice rink attendants are needed
Although it is a long term issue for Chaska, now is the time to to work at the warming shelters at
take action to insure that this highway and bridge crossing is all sites. For additional informa-
established in the plan. This action as much as any other will tion, please contact the Chaska
contribute to maintaining the unique community feeling of our Park and Recreation Department at
City. We have been active in supporting the lobbying efforts to 448-5633.
insure a new 41 and bridge crossing gets included in the Metropoli-
tan System Plan. Chaska Adult
Going along with this is thefact Chaska entered into a joint agree-
ment with Carver, Victoria, Chanhassen and Carver County to Winter Volleyball
prepare a Comprehensive Transportation Planning Studyfor east- Leagues
ern Carver County. This study will concentrate on local and inter-
nal City highways needs and plans. This also is an important Organizational meetings for win-
study for future City of Chaska transportation issues and road- ter volleyball leagues for men.
ways, and points out the growing scope of our transportation prob- women and co-rec.have been sched-
lems and concerns. uled for Wednesday. December 14
Much of this article deals with the future and various efforts and at the Chaska Park and Recreation
prospects which preserve, protect. and insure a quality future for Department. 314 Walnut Street. All
Chaska. A person. as we discussed City finances. called these league activities are scheduled to
issues "investments in ourfuture."This is an important responsi- begin the first week of January
bility of the City Council, to make proper and responsible invest-
ment decisionsfor the City of Chaska.I think this is an interesting Teams interested in participating
and accurate view of a City Council's responsibility, one which must be represented at the meeting.
promotes responsible, sound. long range City planning and de- or call 448-5633 prior to the meet-
velopment. It is a view I'll remember. ing date. The co-rec meeting will
begin at 7 p.m.: the women's meet-
Robert P. Roepke ing is scheduled for 8 p.m.: and the
Mayor men's meeting will get underway at
9 p.m. There is a team entry fee of
S15 to S20.
Please CDmpost /2c''
Record Utility Demands Posted i Fall Leaves
Due to the severe heat and drought. record demands for water Two community sites are avail-
and electricity consumption were documented by the Chaska Public able for composting your raked
Utilities Department. leaves, which in turn diminishes
The water pumping logs indicate heavy water usage starting the amount of refuse hauled to the
. on May 23 and continuing through July and attributed to heavy disposal sites.
lawn sprinkling. The peak pumping day occurred on June 20 with Chaska's two disposal sites are
4 million gallons, as compared to a normal off-peak pumping day located at the intersection of Hun-
of i
1.5 million gallons. dertmark Road and County Road 11
The City of Chaska did not impose a sprinkling ban this sum- (north of Community Park).and be-
mer due to the present system's capacity of 4.5 million gallons per hind the Recycling Center on West
day. which met the single day peak demand. 1st Street.
Chaska has three deep wells,each approximately 800 feet deep. When you take your leaves to a
that pump from the Hinckley-Mt. Simon aquifer. This aquifer is disposal site, they should be in
generally not affected by single droughts since it is replenished over loose or bulk form (in a pickup or
a period of thousands of years. trailer load). If you bag your leaves. •
please dump them out of the bags
Electric Demand Reached when you deposit them at the dis-
Old S stem Ca aClt posal site. And please, only leaves
y p y and grass and not branches,brush.
Electric demand reached a record high this summer with a rocks or garbage.
peak demand of 27 megawatts in August. and obviously due to At home, composting is a sim-
heavy air conditioning usage. ple and natural process to dispose
With the addition of the City's new substation located on the of leaves. Compost can be used as
corner of County Roads 18 and 17. the available system capacity potting soil, added to your garden
or flower beds,or used as substitute
is 62 megawatts. Prior to the addition. the capacity was 27 for black dirt.
megawatts. •
The process involves deposit-
Total water revenue for 1988 is projected at $335,000 as corn- ing leaves and grass in a pile and
pared to $278.000 in 1987. Total electric revenue for 1988 is pro- then allowing them to decompose
jected at $5.585.000 as compared to$4.512.000 in 1987. into black, dirt-like nutrient. j
The City's Electric Utility contributes 10 percent of the gross Composting at home or at pub-
revenues to the General Fund as a payment in lieu of taxes, and lic sites is an important disposal al-
helps to maintain a lower tax base. A payment of S558.000 to the ternative since leaves account for
General Fund is anticipated for 1988. 15 to 20 percent of the garbage re- 1
• ceived at a landfill.
WATER USAGE 88.6 Sidewalk Project
(Millions of Gallons) ;�''�''.
.i".%%'or 79.4
'-"-''-'' Is Underway
JUNE :,:-;�
;'-''`'.; ;i';i';i', Work got under way in September
JULY ` " '..'��'.., on a city wide sidewalk replacement
. .
program. Construction started on
AUGUST ;%; %-; ,
<, �, �, --•• •;T,;i,;i,, _ the north and south streets, on the
`i'c '�i'' '' west side of town, proceeding east.
; 5 1 :i• : i,•�i,, 51.7
.!,i,,i,; "�' The work will then continue with
%i%,� the east and west streets, starting
z/,i7i.; i() 5 r-,,—�r.r
_ ;'s';;is on 1st Street and finishing on 6th
� `"�"7" Street.The work is being
�i,�i; r,; !.::-.:i; r �� `, %, performed
,i,,i,,i,; �'-='- ', by Burton Amundson Construction
,,,,- .. :•:`.:- 1 from Benson, Minnesota.
:_ ,,,Zi,.• /C;;';;;',,:� ;". Due to requests from residents
for additional walks to be replaced
i,�, above and beyond the original esti-
mate, some of the scheduled pro-
'ects willunder
., ........�'� ,--1�.,�. ..... �; get L de way in the
., •Q 7 1 93,3 spring.
c
t
r
Electric, Water Rates Remain Same;
Sewer Rates Increase By 5.5% t
Based on the approved 1989 t
Budgets. the Chaska water and elec- t
tris rates will remain unchanged for PROJECTED AVERAGE t
the upcoming 12 month period. MONTHLY BILL it to increased treatment costs of t
12.5 percent from the Metropolitan
Waste Control Commission. the Residential Customer t
Chaska sewer rates will need to be Actual Proposed Dollar % t
adjusted by 5.5 percent. Utility 1988 1989 Increase Increase it
The 1989 rate structure allows Sewer $14.20 $14.98 $.74 5.5% t
Water 8.00 8.00 -0- -0-
the City to maintain its intended t
Electric 40.85 40.85 -0- 0
goal of providing average to below TOTAL $63.05 $63.83 $.74 1.2% t
average utility costs for its custom- t
ers. Residents with questions re-
it
garding their utility bills should
contact City Hall at 448-2851 dur- cated in strategic areas in case of a • Explain the dangers of playing t
ing normal business hours. fire, and all members of the house- with fire to children,and make sure IF
The following table shows the hold should understand how to use that matches. lighters, and any E
impact of the 1989 utility rate struc them properly. smoking materials are stored out of ft
ture for average residential use: • Develop and practice various es- their reach. t
cape plans in case of a fire. • Please be cautious with wood t
Fire Safety Tips • Call 911 in case of a fire or an burning appliances and outdoor k
enc •
emerg }. cookers. Make sure that ashes from Ik
The Chaska Fire Department offers wood burning appliances are re-
the following safety tips for homes • Do not allow accumulations of moved safely and placed outside in t
and businesses: trash or oily rags in the home, gar a covered metal pail until they are t
• Check and make sure your smoke age or basement. Do not use appli cool. tir
ances with faulty or frayed cords. t
detectors are in proper working Please make sure that gasoline. For additional information.
order. paint,kerosene and other flammable please contact the Chaska Fire De-
• Fire extinguishers should be lo- materials are stored properly. partment at 448-2851. t
V
t
tt
Ilr
'--' City of Chaska U.S.T KPRAATE Ilk
1/4.1Z2
One City Hall Plaza
STAGE
Chaska. Minnesota 55318-1962 PAID *
Permit No.7 *
Chaska. MN
CITY COUNCIL 55318 *
ROBERT P. ROEPKE . . . . MAYOR lk
DANIEL L. RESS WARD I Ilw-
ROBERT J. LINDALL WARD II ir
DALE P. DIEDRICK WARD III 411F
LEON J. SCHMIDT WARD IV Chaska Resident ii -
DAVID C. POKORNEY CITY ADMINISTRATOR W-
EMERGENCY er
(Police. Fire, Ambulance) 911 II '
Police Department 448-4200
City Hall 448-2851
(Monday-Friday. 7:30 a.m.-4:30 p.m.)
Park & Recreation Department 448-5633 air
Public Works Department 448-4335 Iir
Public Utilities Department 448-2851 it
' so.,
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Directo
SUBJECT: Tahpah Park Lights
DATE: February 26, 1990
INTRODUCTION:
Bids have been received and opened for the Tahpah Park Lights
Project. The Tahpah Park Lighting Committee has reviewed these
bids and would like to discuss the bids at the next regularly
scheduled Council meeting.
BACKGROUND:
The Tahpah Park Lighting Committee, comprised of representatives
from the Community Recreation Department, Shakopee Jaycees,
Shakopee Rotary and the Softball Association, have developed a
project to install lights at several fields in Tahpah Park at
their expense. The City of Shakopee normally bids out park
projects and administers the contract in order to ensure proper
legal procedures are followed.
At the January 16, 1990 meeting, the City Council authorized
staff to execute agreements with the various organizations to
address the funding for the project and also directed staff to
advertise for bids on the project. The agreements have been
executed with the various organizations.
On February 15, 1990 the bids were received and publicly opened
on the project. A total of 5 bids were received. The bid was
structured such that both steel poles or concrete poles could be
bid as alternates.
The lowest bid received was from A & B Electric for the steel
poles for a total of $116, 200. 00. This consists of 3 softball
fields and the football field. The bid also allowed for the
deletion of one field from the project and excluding this one
field the total low bid is $84 , 190. 00.
The various organizations have identified a total of $60, 000. 00
for the project. That means they are short approximately
$24, 190. 00 to complete this project.
ALTERNATIVES:
Based on the funding available for this project, the following
options are available:
1. Reject all bids and rebid the project for only 1 softball
field and the football field.
2. Award the contract and negotiate out one softball field from
the project by change order.
3 . Award the contract and request that the City of Shakopee
contribute the additional funds to complete the project.
4. Award the contract and request that the City of Shakopee
"loan" the additional funds to the organizations to be
reimbursed to the City in 2-3 years maximum.
DISCUSSION AND RECOMMENDATION:
The consultant for this project has indicated that the bids are
extremely good. The total cost for the 3 fields is around
$28, 000 per field and the normal cost for lighting a field is
usually $30, 000 minimum. Attached is a letter from the
consultant summarizing his findings.
In addition, to rebid the project would result in a 2-3 month
delay in the construction schedule and the lights would not be
installed in time for this year's softball season.
Based on the above two reasons, the organizations and their
consultant do not recommend rebidding the project (Alternative
No. 1) .
Staff has discussed Alternative No. 2 with the City Attorney and
this alternative is not acceptable from a legal viewpoint based
on Minnesota's public bidding laws.
The Tahpah Park Lighting Committee would like to recommend
awarding the contract and obtain the additional funding necessary
to complete the project this year. They are requesting that the
City of Shakopee loan the additional money to them and are
proposing to reimburse the funds in 2-3 years.
The Softball Association is proposing to increase players fees in
order to pay the difference. They have indicated that they would
be able to obtain an additional $8, 000 yet in 1990, so the actual
loan would be for $16, 000 and would be for a 2 year period. This
assumes no other contributions from the Jaycees or the Rotary and
these organization may decide to contribute additional funds in
1991 or 1992 which would pay off the loan even sooner.
The Finance Director has indicated that if the Council is
interested in loaning this money, it could come from the Park
Reserve Fund and then that Fund would be reimbursed. The Council
should also determine if interest should be added to this loan or
not.
The organizations are not requesting a contribution, but rather a
loan. The City Council could elect to contribute the additional
fund (Alternative No. 3) but this is not currently budgeted in
the 1990 Capital Project.
If Council supports the concept of loaning the money to the
organizations, a formal agreement could be prepared to address
terms of the payback, interest, etc.
Staff and the Tahpah Park Lighting Committee recommends
Alternative No. 4, to award the contract and loan the
organizations the additional funding.
ACTION REQUESTED:
1. Move to direct the appropriate staff to prepare and execute
an agreement as approved by the City Administrator between
the City of Shakopee and the various organizations of the
Tahpah Park Lighting Committee to cover a loan for
installing lights at Tahpah Park for a maximum of $20, 000 to
be reimbursed to the City within 3 years (with/without)
interest.
2. Move to award the contract for installing lights at Tahpah
Park to the low bidder, A & B Electric, for a total amount
of $84 , 190. 00 and direct the appropriate City officials to
execute the contracts.
DH/pmp
LIGHT
cc: Mark McQuillan
Shakopee Rotary
Shakopee Softball Assoc.
Shakopee Jaycees
Ted Odenwald
Oliver D. Billing & Associates, Inc. _1 -1'.'-v Consulting Engineers
3960 Minnehaha Ave. So. • Minneapolis, Minnesota 55406 •.,!. ='_ (612)724-3611
MEMORANDUM
TO: TAHPAH PARK SPORTS LIGHTING COMMITTEE
FROM: TED ODENWALD
SUBJECT: LIGHTING BIDS & FUTURE OPTIONS
A summary of the combinations to arrive at the lowest possible
bids are as follows:
Steel Pole Concrete Pole
Lowest Bidder Lowest Bidder
Name; A & B Electric Klein Electric
For all fields: $116 , 200 $128, 624
Football and
two softball: $84, 190 $100, 309
Two softball only: $54 , 690 $74 , 663
The committee' s goal was one football field and two softball
fields which would cost:
$84 , 190
The average cost using the lowest bidder is:
$84, 190
= $28, 063/field
3
Observation #1 : We've been told by suppliers and contractors
any price under $30 ,000 per field is a good
price. I concur with these opinions that the
$28, 063 per field is probably the lowest
market price we will be able to get this year
or maybe ever.
Observation #2: The committee does not have the total amount
to meet their 3 field goal, costing $84 , 190 .
( 1) 0,7
Solutions suggested:
Option 1: Rebid project for 1 football and 1 softball field.
Option 2: Select the lowest bidder and eliminate one field by a
negotiated change order.
Option 3: Meet the goal by additional financing methods to obtain
the $84 , 190.
Option analysis
Option 1 : Rebidding will not guarantee a lower average price than
the $28, 063 we have now. The cost to re-advertise,
alter the contract documents and customize the plans
will add an estimated $1 , 200 to the cost. We will lose
one to two months of use of the lights this year.
Option 2: This method will not lose us any time in obtaining the
lights. We have the right to proceed in this manner
first of all by awarding to the lowest bidder and
secondly by invoking the sentence in the advertisement
for bids stating, "The City Council reserves the right
to reject any and all bids, to waive irregularities and
informalities herein and further reserves the right to
award the contract to the best interests of the City. "
It will cost an extra $500 to $1 , 000 .
Option 3: Provide additional financing necessary to meet the
goal :
A. Have the city "lend" to the fund until the
committee raises the additional funds , when the
committee has a fund drive to obtain capital.
B. Raise new funds by a "participation" fee on the
players.
C. Solicit the additional funds from the city as a
direct capital expenditure for park improvements.
Conclusion
We have the best "per field costs" we are likely to get. The
market will probably not give us a better price.
Rebidding is going to cost us about $1 , 200 and a loss of two
months use of the lights. The contractors are wiser and don' t
like rebidding with some dropping out possibly.
The most favorable option is to go for it (3 fields) and raise
additional money needed.
TAI-FAH PARK PLAYFIELD COMPLE
PRICES
BIDDER
DEDUCT ALTERNATES ADD ALT.
BASE
ALT E1 ALT E2 ALT E3 E4 CON
STEEL FIELD #4 FOOTBALL HEAVY DUTY ALT
I POLES DELETE FIELD
FIXTURES
J : triC O.
00
erviCo. f V 1p I .�I 1 3 ',3rJ-3D, 1 / I
ce l( 9c7- E'9,, cc r
a c
O
r.:1irmel ..._I c. ! ;
Co., inc.
•
so!lir-iQ `rho.
Cons:r. Co.
•
J K;ein • lect.ric
i
Inc l. ,l., .1) 1 / '6' 2 00 3 /3-- - -, 10 1 > 1, y�. '•
Wagoner
Electric Co.
Citywide
- Electric, Inc.
7 Aara Electric+ i
c I
Electric, Inc. FA OD I 93 , O1)0 c , OOo QoI/SO 0 2 310, cc
Baler
.
'I Electric
'WAction
l Enterprises
rotr.E
.ii 136c7C / O �1C0 -3Dwo phiSCCI 1
�'J ^Ivn"
�izi
;' Ricgedale
I
electric- Co.
igiiI!
I
..L-ii
= i
it
I
I ' ;
K ATHLETIC FIELD LIGHTING SYSTEM / 3 `L/
di cc
C.) W W
IX CC
Z Li
La1 D
PRICE BIDDER'S m a D ~ w I-
--/
TRACTOR SUMMARY QUALIFICATION o o x a o a REMARKS
u_ CL �
x
ERNATE m o `L >
o Q a
a
7 '7 / - s4-14'/
029 44•1 . I. I I
1 /of; 40, -77, /
i
1 i I I
•
3 /iiia . � ;
vIedi
,'9f 1/3
,o,selibil
0 , 672 . (7,r A r I ,A/ .
1
01 c24 '1;a2 47t1 i /‘
771 I • I Es- - ate,.• .J
1 1::` ,/,,r% ° 1
1
1 ,
r i I 1
2�
,5Jd# °�
4n1
/f -� %�� �:� ate � � P � r
-74
-77; -‘3/avi,e
its/
ter/ e:'/4 ;/
/3b
Memo To: City Council
From: LeRoy Houser, Building Official
Subject: Building Maintenance/Cost Over-runs
Date: 3/6/90
Introduction
Eighteen years ago the City Council judged it expedient and cost
effective to have the building official responsible for public
building maintenance and small remodeling projects.
In that eighteen years, the following projects were assigned to
this department at a considerable saving to the Shakopee tax payer.
1. General maintenance of all HV/AC units on a quarterly basis.
(This is in the form of a maintenance contract which is let
out on bids. )
2 . Coordinated many small and large construction projects for the
City which negated the need for a general contractor thereby
reducing contractors profit and overhead.
3 . Was the project coordinator on the water slide which came in
on budget. I did the joint work on the slide myself and saved
the City $20, 000. 00.
4 . Was project coordinator on the Chamber building which came in
very near budget projections.
5. Walley Lureen and myself constructed the bridge at memorial
Park at a cost of $18, 000. 00 which the former City Engineer had
projected at $100, 000. 00+.
6 . I designed and coordinated the security gate at Memorial Park
on budget.
7 . Designed and assisted in constructing the Mezzanine in the
public works truck bay. This project came in on budget.
8 . Walley Lureen and myself completed the remodeling of the new
Engineers office at public works. This project had a price of
$8, 000 . 00 on it. It was completed by us for $4 , 000 . 00 .
9 . Remodeled the lunch room in the public works building which
had projected cost of $1, 300. 00. This was under budget by
approximately $600 . 00 because I laid the floor tile myself.
10 . Remodeled the City Hall complex when we purchased the building
to the east of the original building. Cost saving to the tax
payer at that time because it was done in house with day labor
was approximately $10, 000. 00.
11. Designed and coordinated the Mezzanine in the police garage.
(This is the project which everyone is concerned with, it was
$3 , 900. 00 over budget. Procedurally I erred by not going to
Council for a budget amendment and admit to the fact that there
is no legitimate excuse for it. It was done to maintain project
coordination and to facilitate completion of the project. The
over-runs are attributable to relighting and relocation of the
hoist.
Council, page two.
Background
Based on the above recap of past performance of myself and the
system Council chose to put in place, I dont think a pattern
wanton waste or violation of procedure is evident or exists. In
many instances, I have did the actual physical work to reduce tax
payers costs. The last project was the engineers office and lunch
room remodeling project which I worked two week ends and part of
a holiday. I did not turn in time or take time off for it and do
not intend to.
Over the past years, I have requested a reserve for replacement
fund be set up for replacement of heating units which have
approximately a twenty year life span, carpeting replacement which
has approximately a seven year life span, a building painting
schedule which should be done every five years and a general
maintenance fund that is revolving. This way the money would be
available reserved for a small amount at a time which would lessen
the impact on the tax payer. It also would reduce the amount of
controversy connected with maintaining these buildings.
Conclusion
There is absolutely no defense for the procedural error that
occurred. I admit it would have been better, prior to making the
additional expenditure, to request Council permission.
Action Requested
Pay the over-runs and put this to rest once and for all.
COi\ SENT1
SHAKOPEE FIRE DEPARTMENT 129 East First Avenue, Shakopee, Minnesota 55379
Charles E. Ries, Fire Chief established 1876
MEMO TO: Dennis R. Kraft , City Administrator
FROM: Charles E . Ries , Fire Chief
RE: Capital Equipment - 1 3/4" , 2 1/2" , Hose
DATE: February 20 , 1990
INTRODUCTION:
Price quotes were obtained for 800 ft . of 1 3/4" hose, 800 ft . of 2
1/2" hose .
The hose is 100% synthetic construction, the lining and cover consist
of a synthetic nitrile rubber compound with a center layer of high
tensile polyester fiber. This synthetic rubber cover hose is immune to
mildew and needs no drying, and can be put back on the truck at the
scene of the fire which will eliminate in the future the need for
stocking double quantities of hose. The hose is heat , cold and chemical
resistant. The synthetic hose comes with a 10 year warranty.
BACKGROUND:
The 1 3/4" hose is used as attack line hose and can flow up to 250
gallons of water per minute thur it for greater fire knock down power .
The 2 1/2" hose can be used either as an attack line or supply line and
is capable of delivering 300 to 500 gallons per minute .
Quotation for 16 - 50 ft. lengths of 2 1/2" hose:
Minnesota Conway Fire & Safety
$168 . 00 per length ( 16 ) Total $2 , 688. 00
Smeal Fire Equipment Company
$169 .00 per length ( 16) Total $2 , 704 . 00
Quotation for 16 - 50 ft length 1 3/4" hose :
Minnesota Conway Fire & Safety
$140 . 00 per length ( 16 ) Total $2 , 240 . 00
Smeal Fire Equipment Company
$141 . 00 per length ( 16 ) Total $2 , 256 . 00
RECOMMENDATION:
Purchase from Minnesota Conway Fire & Safety
16 - 50 ft lengths 2 1/2" hose @ $2 , 688 . 00
16 - 50 ft lengths 1 3/4" hose @ $2 , 240 . 00
Total Of $4 , 928 . 00
1989 Capital Equipment Hose Budget is $5 ,000 .00
Repectively submi d; VAVVag.
g.
ji,,,,ad 2 ���1 . .
.F
C arles E. Ries 50AK0
F
Shakopee Fire Chief
Fire station—334 West Second Avenue
CONSENT
TO: Mayor, Councilmembers
FROM: Tom Steininger, Chief of Police
RE: Raymond Erlandsen/Pay Rate Change to Top Patrol
DATE: February 27 , 1990
INTRODUCTION
On September 4 , 1989 , Raymond Erlandsen was hired as a patrolman
for the Shakopee Police Department, with a pay rate increase
effective after successfully completing 6 months of service.
On March 4 , 1990 , Officer Erlandsen will have successfully
completed six months of service.
BACKGROUND
Sergeant Poole has informed me that Officer Erlandsen has
successfully completed a six month performance evaluation and
performed the duties of patrolman in an excellent manner.
The Shakopee Police Civil Service Commission recommends a salary
increase effective March 4 , 1990 , to top patrol (step 4) , at the
1989 police union contract rates (1990 rates are pending) .
RECOMMENDATION
Increase Officer Raymond Erlandsen' s rate of pay to a monthly
rate of $2 ,819 .38 .
COUNCIL ACTION REQUESTED
Increase Officer Raymond Erlandsen ' s pay to a monthly rate of, Step 4 ,
$2 ,819 .39 effective March 4, 1990.
3V
CITY OF SHAKOPEE
INCORPORATED 1870
129 EAST FIRST AVENUE. SHAKOPEE, MINNESOTA 55379.1376 (612)445.3650 �,,4 KQ
August 22, 1989 �� + '1-
`, rt
Raymond Allen Erlandsen
3131 Maple Dr.
Prior Lake, MN 55372
Dear Raymond,
At the August 15, 1989 City Council meeting, Council authorized hiring
you as Patrolman for the City of Shakopee's Police Department at a starting
pay rate of $2,255.51 per month (80% of top patrol rate) with a performance
review to be completed after 6 months of service. Upon successfully passing
that review your pay rate will go to top patrol rate (step 4) as per the
1990 Police Union Contract. (1990 rates are pending) . The hiring was
contingent on your successfully passing physical and psychological
examinations and meeting background standards. Verbal reports have been
received verifying your successfully passing these examinations, to be
followed by written reports. The effective starting date shall be September
4, 1989.
Immigration Form I-9 must be completed by all new employees. Review and
verification of a passport or driver's license and a social security number
card or certified copy of your birth certificate is required. Please bring
these documents with you on your starting date. Marilyn Remer, Personnel
Coordinator will schedule an new employee orientation meeting with you at
which time payroll authorization and other required forms will be completed.
If you have any questions, please feel free to contact her.
I am confident you will enjoy working for the City of Shakopee Police
Department and look forward to your employment with the City of Shakopee.
Sincerely,
Dennis R. Kraft
City Administrator
cc: John DuBois, Acting Police Chief
File
The Heart Of Progress Valley
:..1 _ OPPOP-UN EMPLO`'EP
ONSENT
! 3/10
Memo TO; Dennis R. Kraft, City Administrator
From: Marilyn Remer, Personnel Coordinator
Re: Probation Termination
Date: February 27, 1990
Introduction
Jeffrey Swenson, Engineering Tech II, has successfully completed the
required six-month probationary period.
Background
Jeff was hired as Engineering Tech II on 7/5/89. All appointments are
subject to a probationary period of six months. Dave Hutton, P. W.
Director, has completed the six-month evaluation and recommends that the
probationary status be terminated effective January 5, 1990.
Action Requested
Move to terminate the probationary status of Jeffrey Swenson effective
January 5, 1990.
CONSENT
Memo to: Dennis R. Kraft, City Administrator
From: Gregg Voxland, Finance Director
Re: USCM Deferred Compensation Alternative
Date: February 23, 1990
Introduction
The U.S. Conference of Mayors has added another investment option for
employees participating in that deferred compensation program.
Background
The U.S.C.M has added investment options from Metropolitan Life to the
deferred compensation plan in which the City participates. It is
requested that Council authorize the proper city officials to execute the
application to Metropolitan Life to be able to provide city employees
this option.
Action Requested
Move to authorize the proper city officials to execute an application for
Metropolitan Life for providing investment options within the U.S.
Conference of Mayors Deferred Compensation Program.
GV:mmr
CONSENT
1 3
MEMO TO: Dennis R. Kraft, City Administrator
FROM: Barry A. Stock, Assistant City Administrator
RE: Camp Courage Wagon Train
DATE: March 1, 1990
INTRODUCTION:
On February 28, 1990 I received a correspondence from Mr. Jack
Marty and Ms. Diane Holmen requesting the City of Shakopee' s
assistance in facilitating the Wagon Train Route through Shakopee
on June 20, 1990. (See attachment)
BACKGROUND:
The Camp Courage Wagon Train is an annual fund raising event for
the Camp Courage Project. Wagon Train participants raise
contributions for Camp Courage by soliciting pledges per mile prior
to the Wagon Train or selling buttons to towns people along the
way. Special events conducted along the route in honor of the
Wagon Train's visit and generous contributions from local service
clubs and organizations also play an important part. All proceeds
from the Wagon Train are designated for camperships to assist
children and adults with physical disabilities to attend Courage
Center residential camping programs.
Last fall the tentative plan was for the Camp Courage Wagon Trail
to stay overnight at Canterbury Downs. However, the racetrack
commission denied the request due to the potential spread of
Cogman's disease.
Camp Courage officials are still planning to pass through the City
of Shakopee on June 20, 1990. They are proposing to schedule a
lunch break at Murphy's Landing on that date. Camp Courage
officials are requesting that the City of Shakopee assist in making
the necessary arrangements to supply a tank of water for the
animals on the Wagon Train for the lunch break at Murphy' s Landing.
I have discussed this matter with the Shakopee Fire Chief and he
has stated a willingness to cooperate on this issue.
Camp Courage officials are also requesting police assistance in
crossing Hwy 101. I have reviewed this matter with the Shakopee
Police Chief. Mr. Steininger has stated that this should not
present a problem.
Finally, Camp Courage officials are requesting a correspondence
from the City in support of their request and the designation of
a City representative to assist the Camp Courage Wagon Train as
they pass through our community. I would be willing to serve as
the City liaison.
If the City of Shakopee is willing to work with the Camp Courage
Wagon Train, staff is recommending Council action in the following:
1. Authorize the appropriate City officials to provide a
water supply for the animals on the Wagon Train during
the lunch break at Murphy's Landing on June 20, 1990.
7)t
2. Authorize the appropriate City officials to provide the
necessary police assistance as they pass through
Shakopee.
3 . Direct the appropriate City officials to send a
correspondence to the Camp Courage Wagon Train officials,
stating our willingness to provide the necessary
assistance as they pass through our community and
designating Barry Stock as the City representative,
designated to work with the Camp Courage Wagon Train
officials.
ALTERNATIVES:
1. A. Authorize the appropriate City officials to provide a
water supply for the animals on the Wagon Train during
the lunch break at Murphy's Landing on June 20, 1990.
B. Authorize the appropriate City officials to provide the
necessary police assistance as they pass through
Shakopee.
C. Direct the appropriate City officials to send a
correspondence to the Camp Courage Wagon Train officials,
stating our willingness to provide the necessary
assistance as they pass through our community and
designating Barry Stock as the City representative,
designated to work with the Camp Courage Wagon Train
officials.
2 . Do not support the 1990 Camp Courage Wagon Train as it travels
through our community in 1990.
3 . Table action pending further information from staff.
STAFF RECOMMENDATION:
Staff recommends alternative #1.
ACTION REOUESTED:
Move to: A. Authorize the appropriate City officials to provide
a water supply at Murphy's Landing on June 20, 1990.
B. Authorize the appropriate City officials to provide
the necessary police assistance as they pass through
Shakopee.
C. Direct the appropriate City officials to send a
correspondence to the Camp Courage Wagon Train
officials, stating our willingness to provide the
necessary assistance as they pass through our
community and designating Barry Stock as the City
representative, designated to work with the Camp
Courage Wagon Train officials.
Attac ent #1
( %
c lk . • 31
t'0 . V - r, 1
Camp Courage Wagon Train
February 26 , 1990
City of Shakopee
Attn : Barry Stock
Assistant City Administrator
129 East First Avenue
Shakopee, MN 55379
Re: 1990 Camp Courage Wagon Train
Attn: Mr. Barry Stock
As you are aware, the route has changed for the 1990 Camp Courage Wagon Train
since last fall when we first wrote to you. We will be having a lunch break
at Murphy' s Landing on Wednesday, June 20 , from 11 :00 a.m. to 1 : 00 p.m.
After this time we will travel through the City of Shakopee and continue
on to Chaska for a layover day. With your assistance, we need to make the
following arrangements .
1 . water for the animals - Arrangements need to be made with the Fire Dept .
to supply a tank and water for the animals on the Wagon Train for the
lunch break at Murphy ' s Landing .
2. Sheriff ' s Department - The Wagon Train will need assistance in crossing
Highway 101 .
3 . Letter - We would appreciate a letter of approval from the City of
Shakopee .
4 . Representative - In the past, we have found it helpful to us and the City
to have a representative that is active in the community. This person
would be a go-between for the City and the Wagon Train in assisting with
arrangements . Since we, as the 1990 Trail Bosses , are volunteers for the
Camp Courage Wagon Train it is difficult to take time off work to meet
with people, therefore, most meetings must take place during the evening.
One other possibility; we would like to have some sort of presentation to
the Camp Courage Wagon Train at the gazebo in Murphy ' s Landing . We want the
Minneapolis Star & Tribune to be present for pictures , etc . Would the City
of Shakopee have an interest in participating in something of this nature?
In the past, we have found that the communities that we travel through like
to become involved in this way. Please let us know if you have any ideas .
Thank you.
Sincerely,
Jack Marty & Diane Holmen
1990 C.C.W.T. Trail Bosses
3915 Golden Valley Road• Golden Valley,Minnesota 55422• (612)520-0545
IS.,L
MEMO TO: Dennis Kraft, City Administrator
(09Ale.
FROM: Dave Hutton, Public Works Directo
SUBJECT: Policy on Improvements
Within Private Developments
DATE: February 27, 1990
INTRODUCTION:
Per Council directive, staff has researched and prepared a policy
regarding improvements made by a developer outside the boundaries
of the plat or project area.
BACKGROUND:
At the February 20, 1990 City Council meeting, the Council
discussed a request from Heritage Development, Inc. regarding
reimbursement for a sewer crossing on Vierling Drive that was
required as part of the final engineering plan approval for the
improvements. This particular sewer crossing was actually beyond
the plat boundaries of Heritage Place 2nd Addition.
The City Council denied the request based on the fact that this
issue was not resolved up front and covered in the Developer's
Agreement.
The Council further directed staff to develop a policy on this
for future developments and to discuss this with the City
Attorney prior to formulating a policy.
The City Attorney and staff have discussed this and have
determined that since a Developer's Agreement covers mainly those
lands within a development boundary, the City should not be
requesting improvements that extend beyond the boundaries of the
plat and are of no benefit to that development.
Obviously, if a development needs to extend beyond its platted
boundaries to obtain service, such as sewer and water, it will be
allowed and paid for entirely at the developer's expense since
they would be the ones that would request the improvements and
benefit from them. As is the case now, the developer has the
option to petition the City to make the improvements if more than
one property benefits in order to assess all benefitted
properties.
Therefore, the City Attorney feels that the best policy is that
staff will not be requesting any such improvements beyond the
project limits for future developments. This policy is already
somewhat in effect based on the fact that all of the requirements
of the subdivision ordinance apply to only those lands within the
platted lands.
/ 4
To clarify the situation, staff is proposing to add specific
language to the Subdivision Ordinance to that affect. This
ordinance will be thoroughly reviewed and extensively updated
within the next 1-2 years once the Comprehensive Plan is updated
and once a full time City Planner has been hired. Staff is
proposing to make the revisions to this ordinance on this issue
at that time.
Legal Counsel does not feel that any action is required on the
Council's part at this time, since staff will be following these
requirements on any future subdivisions. If any unusual
situations come up on future subdivisions they can be handled
individually via negotiations on the Developer's Agreement.
ACTION REQUESTED:
Move to concur with the City Attorney's position that developers
not be required to extend public improvements beyond the project
limits of new plats.
DH/pmp
PRIVATE
ii
, 344
MEMO TO: Dennis Kraft, City Administrator /
FROM: Dave Hutton, Public Works Directo .V.e�/
SUBJECT: Street Light on Shawnee Trail
DATE: February 27, 1990
INTRODUCTION:
Per Council directive, staff has obtained an estimate from the
Shakopee Public Utilities Commission for installing a street
light at the end of the cul-de-sac on Shawnee Trail.
BACKGROUND:
In November, 1989 the City Council received correspondence from
the Board of Directors from the Shakopee Village Homes Assoc.
requesting that a street light be installed at the end of the
cul-de-sac on Shawnee Trail. The City Council directed staff to
obtain an estimate from the Shakopee Public Utilities regarding
the cost to install this street light.
To provide additional background information, the City of
Shakopee has adopted the policy to pay for new street light
installations. Contrary to several Councilmember's belief,
Shawnee Trail is actually a dedicated City street rather than a
private street. The City of Shakopee is doing all maintenance on
this street, not the Homeowner's Association.
Therefore, if the City Council approves of the request from the
Homeowner's Association, the cost of installing the street light
would be borne by the City.
Staff has received a response from Shakopee Public Utilities
indicating that the cost to install the street light would be
$1, 065. 00.
The Finance Director has indicated that the funds for this type
of project would come from the General Fund Contingency. There
is no way to realistically budget for these type of citizen
requests.
ALTERNATIVES:
1. Authorize the appropriate City staff to inform Shakopee
Public Utilities that the City of Shakopee requests that a
street light installed at the end of Shawnee Trail for a
total cost not-to-exceed $1, 065. 00.
2 . Deny the request.
ACTION REQUESTED:
Discuss this request and move the appropriate action.
TO: Dave Hutton, Public Works Director
FROM: Lou Van Hout, Utilities Manager
RE: Streetlighting Estimate, Shawnee Trail
DATE: 2/13/90
In answer for your request for an estimated cost to install a
street light at the cul-de-sac at the end of Shawnee Trail , the
estimated cost is $1 ,065 . 00 for total of material , labor and
equipment .
This estimate is based on our waiting to install the light after
Spring thaw, as the wire is intended to be placed underground.
- hakopee Village
Homeowners Association, Inc. / 3 Al
P 0 31 SiNgaigiiigNMAli • Shakopee, Minnesota 55379
November 14, 1989 ..
TO: City of Shakopee
129 E 1st Av.
Shakopee, MN 55379
FROM: The Board of Directors
Shakopee Village Homes Assn.
POBox 31
Shakopee, MN 55379
SUBJECT: Request for a street light to be installed at the North end of
Shawnee Trail by the cul de sac
There was unanimous support at a recent Shakopee Village Home Assn.
residents' meeting for a street light.
The area that a street light is requested for presently is very dark
at night. The closest street light is approximately one block to the south.
There are no street lights in the vicinity to the north, east or west of the
cul de sac. The area is adjacent to the railroad track.
Due to the darkness in the evening the cul de sac area:
1 . is dangerous for children and adults who have to get to
their homes.
2. has been the area of vandalism.
3. has been used for late drinking get-togethers.
4. has been used as a lovers lane.
5. has been used as the starting point to speed south on
Shawnee Trail.
This is a 100% residential area with many young children. There are
25 families that would be more secure after the installation of this light.
Herbert J HAFNER,' Pres. --
331 Shawnee Trail
Shakopee, MN 55379
(Additional information can also be obtained by contacting Bob Michels
at Michels Accounting 445-8753)
3c v 5. /yes s:,
/ __.E
SHAKOP VILLAGE •TOWNHOMES
jj „x.../
EAST 4th AVE.
A L
North
Q) N- LC) r) — _ Qt In M. = 00000 000o totto to t1Li-) VQ'' t V
_ —
•
349 S 330
347 H 328
_ 3 5 A 326
343 W 324
N322
341 E
339 E 320
337 T 318
335 R • 316
•
333 A 314
I 312
331 L .
329
327 310
308
306
304
`r"` °' NNN 'SO2
r) r7) r7) rn M n�
300
222
_ 1lrn — / 220
218
— o 0 o 0 0 0 0
! 216
214
212
L,�,�/ T 210
l?�Qrte" st P Og
2
gp 06
ip o-V HfKt------- - 1 ( 204
202
Q 200 .
e7 f/:1 ,- ,,-7c' L 1.1it' -4-7
CONSENT sogft
13
MEMO TO: Dennis R. Kraft, City Adm istrator
FROM: Judith S. Cox, City Clerk
RE: Appointment to Ad Hoc Downtown Committee
DATE: February 28 , 1990
INTRODUCTION:
At their regular meeting on February 20, 1990, City Council
moved to nominate Duane Wermerskirchen to the Ad Hoc Downtown
Committee. Pursuant to the City Council resolution on appointments
to boards and commissions, it would be appropriate for Mr.
Wermerskirchen to be appointed at this meeting.
RECOMMENDED ACTION:
Move to appoint Duane Wermerskirchen to the Ad Hoc Downtown
Committee.
JSC/tiv
13 K
Memo To: Dennis R. Kraft, City Administrator
From: Marilyn Remer, Personnel Coordinator
Re: City Planner Position
Date: March 6, 1990
Introduction
At the January 16, 1990 meeting, Council authorized staff to advertise
for the position of City Planner due to the resignation of Doug Wise.
Background
Advertisements were placed in metro area newspaper publications for the
position of City Planner at the salary range of $28,833-38,444/yr.
Minimum qualifications required a degree in planning or related field,
four years of municipal experience and the ability to communicate
effectively. Applications closed February 9, 1990. Twenty applications
were received.
Six candidates were interviewed on February 28-March 1 by Dennis Kraft,
City Administrator, Barry Stock, Ass't. City Administrator and Marilyn
Remer, Personnel Coordinator. Initially it was the consensus of the
panel to hire a local candidate if possible. However, the pool of
candidates was deemed unsuitable for one or more of the following
reasons:
1. Salary requirements exceeded the City's pay range.
2. Less than four years municipal experience
3. A poor "fit" within our organization.
A seventh candidate, meeting all the qualifications as advertised, is
from Phoenix, AZ. A telephone interview was conducted with this
candidate this morning and the panel unanimously recommends further
interviewing of this candidate and is requesting authorization to
negotiate with the candidate to fly the candidate to Minneapolis. The
applicant has held the positions of Planner I and Planner II with the
City of Phoenix for the past four years, has a Bachelor's and Master's
Degree from the University of North Dakota and demonstrated the ability
to communicate effectively. We were unable to reach the candidate
yesterday to pre-arrange the telephone interview, therefore the applicant
had one-half hour to prepare for the interview. The individual's
professionalism and technical knowledge was very apparent. Also, this
individual's salary expectations are consistent with the City's pay plan.
The interview panel recommends that the City offer to pay 50% of the cost
of airfare. If the candidate is the offered the job and accepts, the
City will agree to reimburse 100% of the cost of the airfare. The panel
recommends this alternative before rejecting all candidates and re-
advertising. The cost of running the ad for one time in the Star Tribune
and the St. Paul Pioneer Dispatch is approximately $340.00. Due to the
extremely low number of applicants responding to this vacancy and several
candidates having current salaries that exceed the City's pay range, it
may be necessary to make an adjustment to the pay range of City Planner
to successfully compete with the metro market.
Staff checked with Particular Tours and received quotes for available
airfares ranging from $314 to $359, weekend rates to $470-$800, regular
rates. Staff recommends the City Council authorize initial reimbursement
up to $200 for airfare expense. If the candidate is offered and accepts
the City Planner position, the total airfare expense not to exceed $400
shall be reimbursed.
Alternatives
1. Move to authorize staff to reimburse the City Planner finalist
initially up to $200 for airfare expense. If the candidate is
offered and accepts the position the total airfare expense not to
exceed $400.00 shall be reimbursed.
2. Reject all applicants and re-advertise for the City Planner position
at the current pay range of $28,833-38,444/yr.
3. Reject all applicants and re-advertise for the City Planner position
at an adjusted pay range with a top step of $40,444/yr.
Recommendation
Staff recommends Alternative No. 1.
Action Requested - �-
Move to authorize staff !fie reimburse the City Planner finalist initially
$200.00 for airfare expense. If the candidate is offered and accepts the
City Planner position, the total airfare expense not to exceed $400.00
shall be reimbursed.
' 3 -es
Memo To: Dennis R. Kraft, City Administrator
From: Marilyn Remer, Personnel Coordinator
Re: Resignation of Planning Intern
Date: March 2, 1990
Introduction
Janelle Szklarski was initially hired August 14, 1989 to fill a four-
month Planning Intern position. Council action of November 21, 1989
extended that position for 4 months to April 14, 1990.
Background
Since the resignation of Planner Doug Wise, January 26, 1990, Janelle has
been doing an excellent job covering the Planning Department in an
"Acting" Planner capacity. Janelle has accepted another position and is
resigning employment with the City effective March 16, 1990.
At the January 16, 1990 meeting, Council directed that the title of
Planner I be changed to Assistant Planner. As part of previous staff
reorganization, the Community Development Director position was
abolished. The Planning Department was tentatively to consist of a City
Planner, an Assistant Planner and a parttime Clerk Typist II and the 1990
budget has the appropriate funding for such staff.
Staff is requesting Council authorization to advertise for the filling of
the Assistant Planner position at the salary range of $24,552-32,736 as
defined by the 1990 pay plan.
The City has been utilizing planning interns since July, 1987. This
fills the City's needs on a short-term basis, but is neither time nor
cost effective over the long run. Typically an "Internship" is a work
program filled by an advanced college student needing to gain supervised
practical learning experience before acquiring a degree in a professional
position and are usually of a 3-month duration. Services performed by an
individual in such a work study program are excluded from unemployment
eligibility. In actuality, these college intern programs rarely fit the
City's schedule, therefore the individuals being hired as Interns are
"Temporary" employees. The Personnel Policy provides that a temporary
employee is appointed for a period not to exceed one year. These
temporary employees then qualify for unemployment compensation. The
previous two Planning Interns have drawn unemployment compensation after
completing their internship with the City of Shakopee.
Recommendation
The Comprehensive Plan is soon to be completed, the zoning ordinance will
need updating and the busy construction season is soon approaching.
These activities, along with the day-to-day planning activities, create a
real need for consistency in the Planning Department, therefore staff is
recommending the addition of a fulltime Assistant Planner.
Action Requested
1. Move to accept the resignation of Janelle Szklarski effective March
16, 1990 with regrets.
2. Authorize staff to initiate the hiring process for an Assistant
Planner at the salary range of $24,552-32,736.
I
March 1, 1990
Dennis Kraft
City Administrator
City of Shakopee
129 1st Avenue East
Shakopee, MN 55379
Dear Dennis:
Consistent with our conversation earlier this week, I will be
terminating my employment with the City of Shakopee to take a job
with the City of Elk River. My last day of employment will be
March 16, 1990. Please let this letter serve as my notice.
Sincerely,
91}tAiLL-/
Janelle Szklarski
Planning Intern
CONSENT / 5/#1)
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: Valley Industrial Blvd. North
DATE: February 27, 1990
INTRODUCTION:
Attached is a contract extension agreement with the City's
consultant, Orr-Schelen-Mayeron & Assoc. , Inc. to provide
engineering services for Valley Industrial Blvd. North.
BACKGROUND:
On February 20, 1990, the City Council of Shakopee held a public
hearing and subsequently ordered plans and specifications
prepared for street improvements to Valley Industrial Blvd. North
(VIBN) . This project consists of complete street reconstruction.
Staff is requesting Council permission to utilize the City's
consultant, Orr-Schelen-Mayeron & Assoc. , Inc. to provide the
engineering services on this project. Currently the engineering
Department staff is working on the design of the Lewis Street
Reconstruction Project and would be unable to work on VIBN for 1-
2 months. By that time, the construction season will be resuming
and all of staff time will be devoted to the field inspections of
the numerous projects, both from last year and this year.
In order to have VIBN constructed during the 1990 construction
season, it is essential that OSM complete the design portion of
this project.
Attached is the contract extension agreement from OSM indicating
that they will provide the required services for this project at
their hourly rates with a maximum estimated total amount of
$25, 000. 00, based on a set attached Scope of Services. These
services consist of all surveying, engineering design, and
assistance during construction.
ALTERNATIVES:
1. Direct the appropriate City officials to execute the
attached extension agreement.
2 . Deny the request.
RECOMMENDATION:
Staff recommends Alternative No. 1.
I3
ACTION REQUESTED:
Move to authorize the appropriate City officials to execute the
attached extension agreement with Orr-Schelen-Mayeron & Assoc. ,
Inc. for professional services associated with designing Valley
Industrial Blvd. North for a total estimated fee of $25, 000 . 00.
DH/pmp
SERVICES
Orr i 3
• Schelen
`
Mayeron&
w� .l Associates,Inc.
2021 East Hennepin Avenue
Minneapolis,MN 55413
February 23, 1990 612-331-8660
FAX 331-3806 Engineers
Surveyors
Planners
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
Attn: Mr. David Hutton, P.E.
Director of Public Works
Re: Contract Extension Agreement
Valley Industrial Boulevard North
OSM Comm. No. 006990
Dear Mr. Hutton:
As per our Agreement for Professional Services with the City of
Shakopee, Section 1-A through 3-B (Major Projects) , this Extension
Agreement is for the design of Valley Industrial Boulevard North,
County Road 83 to Valley Park Drive, along with the necessary
drainage facilities.
Orr-Schelen-Mayeron & Associates, Inc. agrees to accomplish the
attached Scope of Services for a fee not to exceed $25, 000.
The City of Shakopee agrees to reimburse OSM for these services in
accordance with Section IV of the Agreement for Professional
Services.
If this proposal meets with your approval, please sign below and
return one copy to our office. We look forward to working with you
on this project.
Yours very truly,
ORR-SCHELEN-MAYERQN CITY OF SHAKOPEE
775iATES, IN,�
Mayor
Robert D. Frigaard, P.E.
Associate
/ ;
—�` City Administrator
-71
-st`�,. Fenton P.E.
Vice President
City Clerk
RDF/EEF/cmw
02/90-cos.dh
ENGINEERING SERVICES
FOR
VALLEY INDUSTRIAL BOULEVARD NORTH
COUNTY ROAD 83 TO VALLEY PARK DRIVE
SCOPE OF SERVICES
A. DESIGN PHASE
1. Review and evaluation of the Feasibility Report prepared
by the City.
2 . Necessary surveying work to complete final construction
plans (easement work will be extra) .
3 . Review testing program and e.valuate borings (testing to
be paid for by the City) .
4 . Final project design.
5. Preparation of design plans, specifications and bidding
documents.
6 . Preparation of detailed construction cots estimate.
7. Prepare and submit necessary permit applications to
regulatory agencies.
8 . Assist the City in advertising for bids and provide
recommendations for award of contract.
B. CONSTRUCTION PHASE
1. Provide required construction engineering services as
follows:
a. Periodic observations of the work in progress (once
a week, 4 hours) .
b. Preparation of supplementary drawings to clarify
working drawings as may be needed.
c. Review of shop drawings to determine compliance with
plans and specifications.
d. Review of necessary testing done by testing
laboratories.
e. Final inspection and report of completed project.
13/K)
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Director
SUBJECT: Scott County Transportation Coalition
DATE: February 27, 1990
INTRODUCTION:
The City of Shakopee's annual contribution to the Scott County
Transportation Coalition of $10, 500. 00 is due.
BACKGROUND:
Since 1986, the City of Shakopee has contributed $10, 500. 00 to
the Scott County Transportation Coalition for lobbying efforts
associated with the three main transportation projects in Scott
County, namely the Bloomington Ferry Bridge, the Shakopee Bypass
and the Downtown Bridge and Mini-Bypass.
All of the Cities within Scott County agreed to assist in the
funding for the Coalition and the contribution by each City was
calculated based on the percentage of County road apportionment
within each City. For instance, Prior Lake's contribution is
approximately $7,500. 00, Savage's contribution is approximately
$5, 000. 00 and Elko's is approximately $1, 000. 00. The County's
contribution is $25, 000. 00 per year.
Other contributions are obtained from corporate sponsors,
individuals and other taxing jurisdictions such as townships.
The Scott County Transportation Coalition has an annual budget of
approximately $50, 000. 00. Attached is a listing of the 1989
expenses for the Coalition for Council's information.
Staff has also attached a summary of the 1989 activities of the
Scott County Transportation Coalition. Because these three
projects are still not 100% funded nor under construction,
continued lobbying efforts are still necessary.
The 1990 budget for the City of Shakopee has a line item under
the City Council division for this expenditure.
Council must decide if they wish to make this contribution this
year. Also during the next budget preparation session, City
Council must decide if they wish to continue contributing this
amount or wish to change it to some other amount.
ALTERNATIVES:
1. Direct staff to submit the payment to the Scott County
Transportation Coalition of $10,500. 00 representing the
annual contribution of the City of Shakopee.
2 . Direct staff to submit some other amount to the Scott County
Transportation Coalition.
3. Do not submit any money to the Coalition.
RECOMMENDATION:
Staff recommends submitting the total amount of $10, 500. 00 to the
Scott County Transportation Coalition. This is a budgeted item
and the City has annually contributed this amount. Since the
Coalition has prepared their 1990 budget based on receiving this
revenue, staff feels that the City of Shakopee should pay the
full $10,500. 00.
If Council wishes to change this amount, they should do so during
the next budget preparation stage and also inform the Coalition
of the revised amount in adequate time for them to incorporate it
into their next year's budget.
ACTION REQUESTED:
Authorize the appropriate City staff to pay the Scott County
Transportation Coalition a sum of $10, 500. 00 representing the
City of Shakopee's annual contribution to this organization.
DH/pmp
COALITION
1 ) ,,‘...,-
....., 3 ,v.....,
Scott County Transportation Coalition
P.O. BOX 153 SHAKOPEE,MN 55379
1 MO IM.M MP
MEMBERS OF THE COALITION:
To: Dave Hutton, City Engineer
ScottyBoard
offCommissioners /From: Marilyn Hagerman, SCTC ,?."
Re: 1989 Expenditures "''
Cities of: p
Belle Plaine Date: 2/23/90
Elko
Jordan
New Market
New Prague
Prior Lake The Scott County Coalition budget is relatively simple. Below
Savage is a listing of expenses for 1989 in general catagories.
Shakopee
Townships of: Administrative Staff $ 9,828.00
Belle Plaine
Blakeley Public Relations/Newsletter staff 13,805.19
Cedar Lake
Credit River Lobby Staff 18,000.00
Helena
Jackson Postage/Mailings 1 ,832.21
Louisville Printing 49450.98
New Market
St.Lawrence Office Expense 138.06
Sand Creek Mileage 258.48
Spring Lake
Meeting/Dues 1 ,321 .
0 I1
Chambers of Commerce: 0
Prior Lake Mi scel . 332.89
Savage
Shakopee TOTAL $51 ,360.66
Industrial Commissions:
Prior Lake
Shakopee
Attractions:
Canterbury Downs
Race Track If further del ai l is needed please contact me.
Murphy's Landing
Little Six Bingo
Renaissance Festival
Valleyfair Family
Amusement Park
Ex-officio Members:
Minnesota Department of
Transportation
Hennepin County Department
of Transportation
Metropolitan Council
•
SCOT COUNTY TRANSPORTATION COAL�''�ICN
1989 ACTIVITIES
January 26 , 1989 - Scott County Transportation Coalition held
their Annual Meeting. Main topic was the
Bloomington Ferry Bridge. Very good
attendance (turn-away crowd) .
February 9 , 1989 - Mark Stromwall, Kay Schmudlach and Brad Larson
met with other transportation coalitions and
MN Good Roads to review 1989 legislative
goals .
February 15, 1989 - Burnsville I35W Crisis Council met on
upgrading 35W between CSAH 42 and I494 .
Bloomington Ferry Bridge to be one of their
goals .
February 16 , 1989 - Mark Stromwall, Brad Larson and Marilyn
Hagerman attended the Burnsville Chamber of
Commerce meeting with Senator Boschwitz . Also
met with his Washington aide, Gordon Hoff .
Senator Boschwitz pledges support for
Bloomington Ferry Bridge .
March 1-3 , 1989 - Good Roads Fly-in went very well . Attended by
Brad Larson, John Boland and Mark Stromwall .
Had various meetings with Congressional
delegation members .
March 11 , 1989 - Had booth at MN Valley Electric Cooperative
Annual Meeting in Jordan.
March 20 , 1989 - Met with Congressman Sabo' s aides , Mike
Erlanson, Washington office and Elaine Kienitz
of the Minneapolis office on the Bloomington
Ferry Bridge project .
March 30 , 1989 - Burnsville Capitol for a Day: Group met with
Commissioner Levine and Governor Perpich.
Concentration on I35W. Bloomington Ferry
Bridge noted as relief to I35W.
SCOTT COUNTY TRANSPORTATION COALITION
1989 ACTIVITIES
March, 1989 - Approved Resolution of Support for the TH 169
project .
April 17 , 1989 - An estimated 4 , 500 people attended the
"Shakopee Showcase" . Coalition had booth
illustrating the three major projects-TH 169
Bridge over Minnesota River, Shakopee Bypass
and Bloomington Ferry Bridge .
April 21 , 1989 - Mark Stromwall presented a certificate of
appreciation to members of the work group that
have been active. He thanked all concerned
for their time and support.
April 24, 1989 - Senator Durenberger was here for a Chamber
luncheon at the Shakopee House.
May 18 , 1989 - Canterbury Downs fund raiser
May 19 , 1989 - Brad Larson spoke to Mankato Chamber of
Commerce Transportation Committee to update
them on projects .
July 10, 1989 - Commissioner Levine Meeting: Attended
by-Senator Robert Schmitz, Representative Bob
Vanasek, Representative Becky Kelso,
Representative Don Ostrom; Brad Larson, John
Boland, Fred Corrigan and Commissioner Bill
Koniarski from Coalition; Bill Crawford and
Larry McNamara from Mn/DOT. Discussed
Shakopee Bypass schedule and funding.
July, 1989 - Bloomington Ferry Bridge was listed as top
priority in Met Council ' s Task Force on Major
River Crossings draft report.
July, 1989 - Norbert Theis appointed to Regional Transit
Board.
SCOTT COUNTY TRANSPORTATION COALITION 13
1989 ACTIVITIES
July 26 , 1989 - Met Council ' s Major River Crossing Task Force
meeting. Brad Larson and Mark Stromwall
attended.
August 8-9 , 1989 - Transportation Study Board held a public
hearing in Shakopee . Coalition sponsored
dinner and program prior to evening hearing
and breakfast/bus tour of projects the next
day.
August 10, 1989 - LeSueur Meeting: Almost all communities along
TH 169 in southwestern Minnesota were
represented. An estimated 70 people
attended. Meeting with Mn/DOT officials to
show support for constructing 4-lane Shakopee
Bypass .
August 28 , 1989 - Commissioner Levine held press conference in
Shakopee to announce that the Shakopee Bypass
will be built initially to four lanes .
September 11 , 1989- Dave Hutton and Brad Larson met with Bill
Crawford and Deputy Commissioner Doug Differt
of Mn/DOT concerning scheduling/funding of
Shakopee Bypass .
October 3 , 1989 - Brad Larson spoke to members of the Shakopee
Rotary on status of projects . Main emphasis
on CSAH 18/Bloomington Ferry Bridge .
October 3 , 1989 - Brad Larson and Mark Stromwall attended a New
Prague Rotary meeting which presented a talk
by Richard Braun for Mn/DOT Commissioner.
October 5 , 1989 - Minnesota Good Roads (now Minnesota
Transportation Alliance) Annual Meeting was
attended by four Coalition members .
SCOTT COUNTY TRANSPORTATION COALITION
1989 ACTIVITIES
Fall, 1989 - Coalition named as ex-officio member of the
I35W Council .
December 13 , 1989 - Bloomington Ferry Bridge public hearing at
Hennepin Technical College. Discuss project
of CSAH 18 from Shakopee Bypass to I494 .
December 18, 1989 - Brad Larson spoke to members of the St . Peter
Rotary on status of projects . Main emphasis
on Shakopee Bypass .
GENERAL ACTIVITIES
* Scott County Transportation Coalition Executive Committee/Work
Group met officially 19 times during 1989 .
* UPDATE, the Scott County Transportation Coalition' s newsletter
was published 10 times throughout 1989 with an average
circulation of 1 ,350 .
R90528/TC3
01/29/1990
17) (4-)
MEMO TO: Honorable Mayor and Council
FROM: Dennis R. Kraft, City Administrator
RE: Expenditure Monitoring
DATE: March 2, 1990
INTRODUCTION:
At our last meeting several Councilmembers raised some concerns
regarding the follow-up that occurred as a result of the cost
overruns associated with the remodeling of the Shakopee Police
Department. In the past two months, Council has also raised
several other questions regarding financing practices currently
employed by the City of Shakopee.
BACKGROUND:
Immediately following the occurance of the cost overrun associated
with the Police Department remodeling, a meeting was held between
the Finance Director, Police Chief, Building Official and the City
Administrator. Specifically it was stated that in the future,
prior to proceeding with any project that exceeded a budgeted
amount, City Council authorization would be required. Department
directors are to be responsible for insuring that expenditures do
not exceed budgeted amounts. Furthermore, when such overruns are
likely to occur, City Council will be informed prior to such acts
occurring.
During the last two months, City Council has brought up other
issues regarding City financial issues such as having a formal
attestation on the bottom of the bill list. Additionally, Council
has had several questions regarding the fiscal disparities issue
as it relates to the Racetrack District and also the current tax
increment reserve fund. Other issues which may be of interest to
City Council include budgeting controls currently in place and
future techniques that may be of available in monitoring
expenditures.
In order to address these issues in a clear fashion, staff is
recommending that City Council schedule a work session for 6: 00
P.M. on March 20, 1990. The purpose of the work session would be
to explain in greater detail our current billing system and
expenditure process as well as other issues such as tax increment
financing reserve fund, tax increment districts and future
accounting techniques that may be employed.
ACTION REOUESTED:
Move to schedule a work session for 6: 00 P.M. on March 20, 1990 to
discuss budgeting and financial practices currently employed by the
City.
X13 ,
MEMO TO: Honorable Mayor and Council
FROM: Dennis R. Kraft, City Administrator
RE: Employment Agreement
DATE: March 2, 1990
INTRODUCTION:
Several weeks ago the City Council discussed an employment
agreement between the City and City Administrator. At that time
the Council requested additional explanation on the terms of the
agreement and how it relates to the present conditions of
employment for the City Administrator. The requested information
is being submitted to the City Council for consideration at this
time.
BACKGROUND:
It is standard procedure for City Administrators and City Managers
to have employment agreements with City Councils. The attached
agreement is presented to the City Council for consideration/
adoption at this time.
The following commentary relates to the various sections of the
attached Employment Agreement. The comments are organized in the
same manner as the employment agreement.
Section 1 - There are no changes from the existing duties of the
City Administrator.
Section 2 - A. There is no change from the existing ordinance.
B. A 30-day resignation notice is now required. This
agreement provides for 45-days of notice unless both
parties agree to a different length of time.
Section 3 - A. The present ordinance provides for no termination
pay other than unused vacation and prorata unused
sick leave provided that proper notification
requirements are met.
The proposed agreement provides for 6 months of
aggregate salary at the time of termination. This
time period is consistent with agreements for many
other managers and administrators in the
metropolitan area including the Prior Lake City
Manager and Savage City Administrator. Terms of
termination for other metropolitan administrators
and managers typically ranges from three months to
one year.
B. Presently the personnel rules provide for no
restriction on salary reduction of the City
Administrator vs. salary reduction of other
131'
employees. This agreement ties the percentage
salary reduction of the City Administrator to that
of other employees, if in fact a salary reduction
were to occur. This agreement also defines the term
"termination" .
Section 4 - No change from the present conditions.
Section 5 - No change from the present conditions.
Section 6 - This is generally consistent with what now occurs
however it is specifically spelled out in the
agreement.
Section 7 - This is generally what now occurs but which is not
spelled out. The intent of this section is to
provide for training and education which will lead
to professional growth.
Section 8 - This is generally consistent with what now occurs.
Section 9 - The present City Vehicle Policy (dated August 1,
1989 ; Resolution No. 3098) provides for the City
Administrator to have a unmarked City owned vehicle
for business and personal use. The attached letter
from the City Attorney to the Finance Director
indicates that "The City generally may not furnish
City owned vehicles for private use by any
employee. ".
The Employment Agreement provides for an auto
expense allowance of $300. 00 per month if a City
vehicle is not provided to the City Administrator.
If the City Attorney's opinion results in the
nullification of Resolution No. 3098 the monthly
automobile allowance provision would then apply.
(The $300. 00 monthly rate is comparable to amounts
paid to other top administrative positions in Scott
County. The Stanton Survey of metropolitan area
group 5 salaries and benefits for 1989 indicates a
general range of automobile allowance amounts of
$150. 00 to $500. 00 per month and an average amount
of approximately $276. 00.
Section 10 - The present policy does not specifically mention
civic club memberships. In the past City
Administrators have been encouraged to be members
of certain civic organizations. I am presently both
a member of the Shakopee Chamber of Commerce and the
Shakopee Rotary. The City Council should discuss
whether they think it appropriate that the City be
represented in groups such as this by the City
Administrator.
/3P
Section 11 - The present policy provides for 10 days of vacation
for the City Administrator for the first 5 years of
employment plus an additional 5 days as an exempt
employee who attends additional meetings for a total
of 15 days per year.
The Employment Agreement provides for 20 days
vacation per year. This is relatively consistent
with what other administrators and managers receive
and takes in to account the meeting schedule adhered
to by the City Administrator.
Section 12 - The sick leave benefits for the Administrator are
the same as for any other City employee.
Section 13 - This is essentially the same as that which applies
for other City employees.
Section 14 - This section contains general provisions which
relate specifically to this agreement. In that
other employees do not have employee agreements this
would be applicable only for the employment of the
City Administrator.
ALTERNATIVES:
1 . Adopt the Employment Agreement as submitted.
2 . Amend the Employment Agreement as presented and adopt the
Agreement.
3 . Take no action on this item.
RECOMMENDATION:
Alternatives #1 or #2 are recommended for Council action.
ACTION REQUESTED:
Move to adopt the Employment Agreement between the City of Shakopee
and Dennis R. Kraft as City Administrator and authorize the Mayor
and City Clerk to effectuate this Agreement.
) 319
EMPLOYMENT AGREEMENT
AGREEMENT, entered into this day of 1990
by and between the City of Shakopee, Minnesota (hereinafter
referred to as "City") and Dennis R. Kraft (hereinafter referred
to as "the City Administrator") .
WITNESSETH:
WHEREAS, the City desires to employ the services of Dennis R.
Kraft as City Administrator of said City; and
WHEREAS, Dennis R. Kraft desires to accept employment in said
position:
NOW, THEREFORE, in consideration of the mutual covenants
herein contained, the parties agree as follows:
Section 1 . Duties
The City hereby agrees to employ the City Administrator of
said City to perform the functions and duties of City Administrator
specified in State Statutes and City Ordinances and to perform such
other legally permissible and proper functions and duties as the
City Council from time to time shall assign.
Section 2 . Term
A. Nothing in this Agreement shall prevent, limit or
otherwise interfere with the right of the City Council to terminate
the services of the City Administrator at any time by a majority
vote of the full Council, subject only to the provisions set forth
herein. If such action should occur, the City Administrator may
demand written charges relative thereto and/or a public hearing
upon said charges before his termination shall take effect.
B. Nothing in this Agreement shall prevent, limit or
otherwise interfere with the right of the City Administrator to
voluntarily resign at any time from the position of City
Administrator, subject only to the provisions set forth herein.
In the event the City Administrator does voluntarily resign his
position with the City, he shall give the City 45 days advance
notice thereof, unless otherwise agreed by the parties.
Section 3 . Termination and Severance Pay
A. In the event the City Administrator is terminated for any
reason by the City Council, and he is willing and able to perform
his duties hereunder, the City shall pay the City Administrator a
lump sum cash payment equal to six month' s aggregate salary at the
time of his termination.
13 P
B. In the event the City at any time during the term of this
Agreement reduces the salary or other financial benefits of the
City Administrator in a greater percentage than an applicable
across-the-board reduction for all City employees, or in the event
the City refuses to comply with any provision benefiting the City
Administrator hereunder, or in the event the City Administrator
resigns following a suggestion, whether formal or informal, by
three-fifth' s of the City Council that he resign, then in any such
event and at the City Administrator' s option he shall be deemed
"terminated" as of the date thereof for the purposes of this
section.
Section 4 . Salary
The City agrees to pay the City Administrator for his services
rendered pursuant the adopted city pay plan.
Section 5. Performance Evaluation
The City Council shall review and evaluate the performance of
the City Administrator on a periodic basis, but not less than once
each calendar year, in accordance with specific criteria determined
by the City Council, in consultation with the City Administrator.
Section 6. Dues and Subscriptions
The City agrees to budget and to pay the professional dues and
subscriptions of the City Administrator necessary for his full
participation in associations and organizations necessary and
desirable for his continued professional growth and development.
Specifically covered herein shall be the City Administrator' s dues
to the International City Management Association, the Minnesota
City Management Association and the Metropolitan Area Management
Association. All other payments for dues and subscriptions
hereunder must be approved in advance by the City Council .
Section 7 . Professional Development
The City agrees to budget and to pay all direct expenses
incurred by the City Administrator for his attendance at
conferences, meetings, seminars and other such occasions undertaken
to continue his professional growth and development. Specifically
covered herein shall be the national conference of the
International City Management Association, the State conference of
the Minnesota City Management Association and the State conference
of the Minnesota League of Cities. Payment for all attendance at
all other conferences, meetings, seminars and other such occasions
must be approved in advance by the City Council.
Section 8 . General Expenses
The City recognizes that from time to time the City
Administrator will, of necessity, spend personal funds to
adequately fulfill the duties and functions of his position. In
recognition thereof, the City agrees to reimburse the City
Administrator for all such direct expenses, in accordance with
guidelines established in advance by the City Council
Section 9 . Automobile Expenses
The City recognizes that the City Administrator will make
extensive use of his personal automobile or a city provided
automobile to adequately fulfill the duties and functions of his
position. In recognition thereof, the City agrees to pay the City
Administrator an automobile expense allowance of $300 per month,
to be adjusted annually on January 1, if a city owned vehicle is
not provided.
Section 10. Civic Club Membership
The City recognizes the desirability of the City
Administrator' s participation in local civic and other community
organizations. Payment for the dues and other expenses thereof by
the City must be approved in advance by the City Council . However,
nothing herein shall prohibit the City Administrator from joining
such civic or other organizations at his own expense.
Section 11. Vacation Leave
For the purpose of this section only, the City Administrator
shall receive vacation benefits in the amount of 20 days per year.
Section 12 . Sick Leave
The City Administrator shall accumulate sick leave and be paid
for unused sick leave at the same rate as other City employees.
Section 13 . Other Terms and Conditions of Employment
A. The City Council shall fix such other terms and conditions
of employment for the City Administrator as from time to time it
may determine are desirable, provided such terms and conditions are
not inconsistent with or do not conflict with the provisions of
this Agreement.
B. All regulations, rules and benefits of the City relative
to terms and conditions of employment, as they now exist or
hereafter may be amended, also shall apply to the City
Administrator as they would to any other employee of the City, in
addition to the benefits specifically enumerated herein for the
benefit of the City Administrator. Such terms and conditions of
employment shall include, but not be limited to, retirement and
pension system contributions, holiday leave and coverage for
)3 P
health, dental, disability and life insurance.
Section 14 . General Provisions
A. The text herein shall constitute the entire agreement
between the parties hereto.
B. This Agreement shall be binding upon the inure to the
benefit of the heirs at law and executors of the City
Administrator.
C. This agreement shall become effective upon adoption by the
City Council.
D. If any provision or portion thereof contained in the
Agreement shall be held unconstitutional, invalid or unenforceable,
the remainder of this Agreement shall be deemed severable, shall
not be affected and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have signed and
executed this Agreement, both in duplicate, on the day and year
first above written.
EMPLOYEE CITY OF SHAKOPEE, MINNESOTA
By By
City Administrator
Its Mayor
By
Its City Administrator
By
Its City Clerk
Approved as to form this
day of , 1990 .
City Attorney
15
P'
EMPLOYMENT AGREEMENT
AGREEMENT, entered into this day of , 1990
by and between the City of Shakopee, Minnesota (hereinafter
referred to as "City") and Dennis R. Kraft (hereinafter referred
to as "the City Administrator") .
WITNESSETH:
WHEREAS, the City desires to employ the services of Dennis R.
Kraft as City Administrator of said City; and
WHEREAS, Dennis R. Kraft desires to accept employment in said
position:
NOW, THEREFORE, in consideration of the mutual covenants
herein contained, the parties agree as follows:
Section 1. Duties
The City hereby agrees to employ the City Administrator of
said City to perform the functions and duties of City Administrator
specified in State Statutes and City Ordinances and to perform such
other legally permissible and proper functions and duties as the
City Council from time to time shall assign.
Section 2 . Term
A. Nothing in this Agreement shall prevent, limit or
otherwise interfere with the right of the City Council to terminate
the services of the City Administrator at any time by a majority
vote of the full Council, subject only to the provisions set forth
herein. If such action should occur, the City Administrator may
demand written charges relative thereto and/or a public hearing
upon said charges before his termination shall take effect.
B. Nothing in this Agreement shall prevent, limit or
otherwise interfere with the right of the City Administrator to
voluntarily resign at any time from the position of City
Administrator, subject only to the provisions set forth herein.
In the event the City Administrator does voluntarily resign his
position with the City, he shall give the City 45 days advance
notice thereof, unless otherwise agreed by the parties.
Section 3 . Termination and Severance Pay
A. In the event the City Administrator is terminated for any
reason by the City Council, and he is willing and able to perform
his duties hereunder, the City shall pay the City Administrator a
lump sum cash payment equal to six month's aggregate salary at the
time of his termination.
131'
B. In the event the City at any time during the term of this
Agreement reduces the salary or other financial benefits of the
City Administrator in a greater percentage than an applicable
across-the-board reduction for all City employees, or in the event
the City refuses to comply with any provision benefiting the City
Administrator hereunder, or in the event the City Administrator
resigns following a suggestion, whether formal or informal, by
three-fifth's of the City Council that he resign, then in any such
event and at the City Administrator's option he shall be deemed
"terminated" as of the date thereof for the purposes of this
section.
Section 4 . Salary
The City agrees to pay the City Administrator for his services
rendered pursuant the adopted city pay plan.
Section 5. Performance Evaluation
The City Council shall review and evaluate the performance of
the City Administrator on a periodic basis, but not less than once
each calendar year, in accordance with specific criteria determined
by the City Council, in consultation with the City Administrator.
Section 6. Dues and Subscriptions
The City agrees to budget and to pay the professional dues and
subscriptions of the City Administrator necessary for his full
participation in associations and organizations necessary and
desirable for his continued professional growth and development.
Specifically covered herein shall be the City Administrator's dues
to the International City Management Association, the Minnesota
City Management Association and the Metropolitan Area Management
Association. All other payments for dues and subscriptions
hereunder must be approved in advance by the City Council.
Section 7. Professional Development
The City agrees to budget and to pay all direct expenses
incurred by the City Administrator for his attendance at
conferences, meetings, seminars and other such occasions undertaken
to continue his professional growth and development. Specifically
covered herein shall be the national conference of the
International City Management Association, the State conference of
the Minnesota City Management Association and the State conference
of the Minnesota League of Cities. Payment for all attendance at
all other conferences, meetings, seminars and other such occasions
must be approved in advance by the City Council.
131
Section 8. General Expenses
The City recognizes that from time to time the City
Administrator will, of necessity, spend personal funds to
adequately fulfill the duties and functions of his position. In
recognition thereof, the City agrees to reimburse the City
Administrator for all such direct expenses, in accordance with
guidelines established in advance by the City Council
Section 9. Automobile Expenses
The City recognizes that the City Administrator will make
extensive use of his personal automobile or a city provided
automobile to adequately fulfill the duties and functions of his
position. In recognition thereof, the City agrees to pay the City
Administrator an automobile expense allowance of $300 per month,
to be adjusted annually on January 1, if a city owned vehicle is
not provided for business and personal use as allowed by Resolution
No. 3098. The auto expense allowance shall be set annually as a
part of the budget preparation process.
Section 10. Civic Club Membership
The City recognizes the desirability of the City
Administrator's participation in local civic and other community
organizations. Payment for the dues and other expenses thereof by
the City must be approved in advance by the City Council. However,
nothing herein shall prohibit the City Administrator from joining
such civic or other organizations at his own expense.
Section 11. Vacation Leave
For the purpose of this section only, the City Administrator
shall receive vacation benefits in the amount of 20 days per year.
Section 12. Sick Leave
The City Administrator shall accumulate sick leave and be paid
for unused sick leave at the same rate as other City employees as
provided for in the adopted personnel policy.
Section 13. Other Terms and Conditions of Employment
A. The City Council shall fix such other terms and conditions
of employment for the City Administrator as from time to time it
may determine are desirable, provided such terms and conditions are
not inconsistent with or do not conflict with the provisions of
this Agreement.
B. All regulations, rules and benefits of the City relative
to terms and conditions of employment, as they now exist or
hereafter may be amended, also shall apply to the City
Administrator as they would to any other employee of the City, in
addition to the benefits specifically enumerated herein for the
/3
benefit of the City Administrator. Such terms and conditions of
employment shall include, but not be limited to, retirement and
pension system contributions, holiday leave and coverage for
health, dental, disability and life insurance.
Section 14 . General Provisions
A. The text herein shall constitute the entire agreement
between the parties hereto.
B. This Agreement shall be binding upon the- -e and accrue
to the benefit of the heirs at law and executors of the City
Administrator.
C. This agreement shall become effective upon adoption by the
City Council.
D. If any provision or portion thereof contained in the
Agreement shall be held unconstitutional, invalid or unenforceable,
the remainder of this Agreement shall be deemed severable, shall
not be affected and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have signed and
executed this Agreement, both in duplicate, on the day and year
first above written.
EMPLOYEE CITY OF SHAKOPEE, MINNESOTA
By By
City Administrator
Its Mayor
By
Its City Administrator
By
Its City Clerk
Approved as to form this
day of , 1990.
City Attorney
, 3 Q
:-...,..
O O •
O ;O c CD c 'w .....
1--. 1-. H .H H H H H H H
•
•
. . . • C) C
.A .A w - 4" 4- 4- Cf y
4.0 C H H H W -4 N N N c
,--- N 0 0 N 0 ON O\ \JI
n
i- N O -4 4" 0co 0 0 0 0 Hri
co 1-. O O\ H O O O O O c' I
cr
c.� .p O H 4" O O\ O O O I'i
I-. Na O - - O N O O O IC
I�
t<
O O 0 0 0 CO 0 CO CD CO 0 I
H 1-, H H H H H H H H `S
•
O OOOO O O O H H >
-. C H H H H H H H H C)
0 0 0 O O O O O O O 0 ,
CD
r
CO O -n iw
1-•• i.-• c 1--- w H
1 1 = t0 Ut 3
C' 0 w H vI H N 0
sw s CD t • O VD N 0 �J N 'J) Z
(< O O W Co ui O\ O N w H `n .73
O -S Mi �-+ O O O vi V1 O H W
--a Sy -+ O1) O CD 0 O O Jl \11 W O\
w
Z C C)
C �• C-)
N CL
Co b CD c+ rn CD CD it Iz
0 N C O 'C3 a H• 3 a 3 3 Gr)
. CD ''h TS H• H H• H• w W
ito N H cI• H• c+ c+ ct ''i
GI CO H. Cl- 'c >
11--. I—E�4 N CD CD C H• 0 a x to •-<
I� CO = = '1 �' �• � Z Z CD I CC
I. . . tS c+ • 1-y C) n H
icri N 0 CD CD c+ Cr-','
CONW n co ii ''i 'S
IW N O _moi. a) 3 H H r--1
C_"
b-+ cDN .s ZJ v
10� N . C) CD co CD N ^,
Z' c =�
c+
W W co Co co co w w W co C)
1✓ H+ H H H H H H H H i..3
W W W W W W W W W W
.4., i� '- 4" w W W W w w
W N H 0 "O \D OD -� O\ STI 0
V)
O N <
+ Q,cN CD .:O 3 ''7 Z H CD
CD
cl
m (1) rf)cc+ • O CD C0) CDCo
'1 0
to O ,,, g, CDN 'i
c+ -fi r• xi co H) CA
3 3 `+ < CD C) H•
1_, H• Z 0 W
CD Z�+ CD Cl). c+ a H
••s U) c+ H m CO
O CD O Cl)
n 'K Cl) Z H.
Cu ,i H
N CO < R,
0
01 C:
0 .'
'S
C.) H
. C0 N \D co 0 CO N � c�
O O\ O O\ . w H \n
W O O
►-� O 0 0 -.4 0 VHi V1W O\
tT O
JULIUS A. COLLET?, II LAW A.COLLER ATTORNEY AT 612-445-1244
1859-1940 2 1 1 WEST FIRST AVENUE
SHAKOPEE, MINNESOTA
55329
February 26, 1990 ',�
Mr. Greg Voxland, City Treasurer •
Shakopee City Hall
129 East First Avenue
Shakopee, MN. 55379
Dear Mr. Voxland:
With specific reference to my letter to you under date of January 10,
1990 and the Attorney General's opinion enclosed therewith, you now
inquire if a city employee may use a city furnished car to communicate
between his home and his place of employment by the city.
The answer to your latest inquiry depends on the facts of each individual
situation. The City generally may not furnish city owned vehicles for
private use by an employee. But, the City conceivably could and often
does authorize such use by an individual when the situation calls for
such. For example, members of the police and fire department, key
personnel and others, the nature of who's employment occasionally calls
for quick and emergency responses from the employees may, by specific
authorization from either the Council or the Utility Commission,be
authorized to use a city furnished vehicle to communicate between home
of the employee and his work station. This must result from a real need
for such authorization. Mere convenience of the employee would not
constitute such a reason or need.
In such limited use of such vehicle furnished by the City the value thereof
to the employee must be determined and it would then have to constitute a
part of such employees compensation and be subject to all benefits and
burdens thereof including but not limited to withholding, etc.
Should other specific clarifications be desired please contact me further.
Very truly yours,
Julius A. Coller, II
Shakopee City Attorney
JAC/nh
copies to: Dennis Kraft, City Administrator
Lou Van Hout, Utility Commission
3NSENT
/ 3
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: City Vehicle Policy
DATE: February 27, 1990
Introduction
Based on the attached information from the City Attorney, it appears that
the City Vehicle Policy should be amended to preclude personal use of city
vehicles.
Background
An Attorney General opinion released in October 1989 appears to prohibit
the personal use of City vehicles. A review and clarification regarding
commuting use of city vehicles by employees was requested of the City Attorney.
See attachments.
Based on the attorneys opinions, it appears that Council should direct
staff to review and prepare a new vehicle policy, addressing the following
points;
1. Prohibiting personal use of city vehicles.
2. Determining where a "real need" exists for commuting use.
3. Commuting use outside of City limits.
4. Provision of a monthly car allowance to certain employees.
Action
Move to direct staff to prepare a revised vehicle policy and bring back
for Council discussion.
P9.-- _,-----.7-7.,
CITY OF SHAKOPEE
INCORPORATED 1870 „„
129 EAST FIRST AVENUE, SHAKOPEE. MINNESOTA 55379-1376 (612)445.3650 (v, �.•'�
r -t
rX
January 17, 1990
Julius A. Coller, II
City Attorney
211 First Ave. West
Shakopee, MN 55379
Dear Jack,
Pursuant to your recent letter and the Attorney General's opinion that
was attached, I understand that state statutes do not allow for personal use
of City owned vehicles. This includes City Administrator, Police Chief or
another employees of officers and further, personal use would include such
trips as shopping, errands, etc. Is my understanding correct?
Also, several employees use City vehicles for commuting use. This is
driving from home to work and vice versa not to include other trips or
destinations. If my understanding above is correct, is commuting use also
not authorized by state statute?
Sincerely,
is /
gg dtc: n3-,
r ,
Finance Director
CC: Shakopee Public Utilities Commission
City Administrator
The Heart Of Progress Valley
JULIUS A. COLLER. II I
3 ,v
JULIUS A COLLER ATTORNEY AT LAW
612-aa5 124a
1859.1940 211 WEST FIRST AVENUE
SHAKOPEE. MINNESOTA •
553Z9
January 10, 1990CE3VP./1
1,111 1990
Mr. Greg Voxland �. ,.,.
City Treasurer
Shakopee City Hall
129 East First Avenue
Shakopee, MN. 55379
Dear Mr. Voxland:
Enclosed is a copy of the Attorney General's opinion which would
indicate that the City cannot furnish a car for the private use of
an employee. For particulars see the opinion.
Very truly yours,
(jr.
Julius A. Coller, II
City Attorney
JAC/nh
Enc.
•
RESOLUTION NO, 3,298
A RESOLUTION AMENDING THE CITY'S POLICY FOR
CITY VEHICLES
WHEREAS, the Shakopee City Council has determined that it is
in the best interest of the City of Shakopee to formulate a
policy to regulate the use of City owned/leased vehicles and
private vehicles used for City business; and
WHEREAS, the City Council desires to clearly convey this
policy to City employees.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA that the Shakopee City Council does
hereby adopt the City Vehicle Policy dated August 1, 1989 which
shall be attached hereto and made a part hereof.
BE IT FURTHER RESOLVED, that Resolution No. 2466 is hereby
repealed in its entirety.
Adopted in 1444/2 session of the City Cou cil of the
�• City of Shakopee, M,nnesota, held this /.fit' day of
1989 .
.
Mayor of the City of Shakopee
ATTEST: /
City Clerk
Approved as to form this
___L__ day of ade7 , 1989.
City A rney
13 14-
CITY VEHICLE POLICY
August 1, 1989
Vehicles owned or leased by the City of Shakopee are divided into
three categories. These categories include (1) regular City
-ehicles (2) commuting vehiclas and (3) the City Aditin' stra`or's
vehicle. Further information and regulations for the three
aforementioned categories of vehicles are provided below.
Regular City Vehicles
Regular City vehicles are those vehicles owned or leased by the
City which are to be used for official business only. No
personal use of these vehicles will be allowed except for the de
minimus use such as a lunch stop between two business locations
or other meal stops associated with City business. Employees
shall use City vehicles when available for business use.
Employees who use their personal vehicles for City business shall
be reimbursed at the rate established by the U.S . Internal
Revenue Service (IRS) . The City may require proof of insurance
be provided by City employees using their personal vehicles .
Communtinq Use Vehicles
Certain City owned/leased vehicles may be assigned to employees
for commuting use as well as official City business. These
vehicles are used for commuting purposes so that they can be
available for emergency responses and in other ways to best serve
the interest of the residents of Shakopee. These vehicles are to
be used for business of an official nature and for commuting use,
except for de minimus personal errands between the workplace and
the employee's residence. The City shall adhere to IRS
regulations regarding the reporting of the commuting use of City
vehicles . The following employees may be allowed to have access
to commuting use vehicles:
Public Works Superintendent
Street Department Foreman
Police Chief
Fire Chief
Building Inspector
City Engineer
City Administrator Vehicle
The City Administrator is to be provide a City owned/leased
unmarked vehicle for personal and business use. This use of the
City vehicle is allowed anywhere that the City Administrator is
conducting City business . Personal use of the City vehicle shall
be restricted to the seven-county Metropolitan area, except as
otherwise allowed by the City Council. When the vehicle is used
for business use outside the seven-county Metropolitan area, de
minimus personal use for meals, etc. is allowed. The
Administrator shall kee a
• The City shall adhere towritten log of all business mileage.
reporting of the personal use oftheeCitytvehicleelative to the
• , . S - 0 - V- 9 ' -s
The following shall apply to all City vehicles used
for
use or use by the City Administrator. The taxable portionmoftthe
employer-provided automobile shall be treated as paid annuallyon
December 31.
The use of City vehicles and personal vehiclesforCity use may be further delineated in a City vehicle drivers
policy. All City vehicles, except
the vehicle and those vehicles used for police Cltu Alms, sha tor
p be
unmarked and licensed in accordance with applicable a stae
statutes.
•
•
I
TABLED FROM FEB . 6 , 1990 AND FEB . 20 , 1990 COUNCIL MEETING.
PLEASE BRING THE REPORT FROM THE FEB . 6 , 1990 MEETING. / 1/
MEMO TO: Dennis Kraft, City Administrator
FROM: Dave Hutton, Public Works Directo1{-01.4"---
SUBJECT: Gravel Streets
DATE: January 30, 1990
INTRODUCTION:
Attached is Resolution No. 3187, which accepts the feasibility
report for upgrading all gravel streets in urban Shakopee and
adopts this report as a policy for staff to follow in future
capital improvement plans.
BACKGROUND:
The City Council has on numerous occasions expressed a desire to
upgrade all gravel streets within urban Shakopee by adding
pavement and curb & gutter. In September, 1988 the City Council
ordered staff to evaluate all gravel streets and to prepare a
feasibility report on upgrading them.
Attached is the completed report for Council review and
consideration. Staff will discuss the major points of the report
at the February 6, 1990 Council meeting.
Basically, the report analyzed ,all gravel streets and unimproved
right-of-ways within urban Shakopee. It did not address rural,
gravel streets.
The report further recommends which streets should be upgraded by
adding pavement and curb & gutter and developed a 5-year plan for
accomplishing this task.
If Council concurs with the recommendations in this report,
attached is Resolution No. 3187, which accepts the report and
adopts it as 5-year Capital Improvement Plan.
It should be pointed out that the report recommends holding a
public hearing separately on each project prior to actually
ordering it. At the public hearing, any proposed assessments
would be discussed.
Therefore, by adopting this report as policy Council is not
actually ordering any construction projects, but simply providing
staff with a 5-year planning guide that can be used on an annual
basis to request projects.
ALTERNATIVES:
1. Adopt Resolution No. 3187.
2. Deny Resolution No. 3187.
I f 0-
3 . Table Resolution No. 3187 to request additional information
or to direct staff to make revisions to the report.
4. Adopt Resolution No. 3187 with revisions to the report.
RECOMMENDATION:
Staff recommends Alternative No. 1, to adopt Resolution No. 3187
which adopts the report on gravel streets and provides staff with
long range plans for upgrading the recommended streets.
Staff feels that these urban, gravel streets are an eyesore and a
disgrace to Shakopee. They are extremely high maintenance
streets and a constant source of citizen complaint regarding
dust, unsightliness, rocks being thrown, etc.
All other streets in Shakopee have been improved to the current
City Standards at that time and the neighborhoods abutting those
gravel streets should be able to enjoy the benefits of a paved
streets, such as safety, better drainage, dust control, etc. as
the rest of Shakopee.
Since the report recommends conducting a public hearing on each
project separately and analyzing the assessment strategies at
that time, adopting this report will provide staff with a long
range planning guide for requesting projects.
ACTION REQUESTED:
Offer Resolution 3187, A Resolution Accepting the Feasibility
Report for Upgrading all Gravel Streets in Urban Shakopee and
adopts this report as a policy for staff to follow in future
Capital Improvement Plans and move its adoption.
DH/pmp
MEM3187
a
RESOLUTION NO. 3187
A Resolution Accepting a Report
For Upgrading All Gravel Streets Within Urban Shakopee
WHEREAS, the City Council of Shakopee desires to upgrade all
gravel streets located within urban Shakopee by adding pavement
and curb & gutter, and
WHEREAS, the City Council directed the City Engineer, Dave
Hutton, to prepare a feasibility report on upgrading all urban,
gravel streets, and
WHEREAS, the report has been prepared by Dave Hutton, City
Engineer, with reference to upgrading all urban, gravel streets
by adding pavement and curb & gutter and this report was received
by the City Council on February 6, 1990, and
WHEREAS, the report develops a 5-year plan for upgrading the
recommended streets and also recommends preparing a separate
report and holding a public hearing for each project, prior to
considering the improvements.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SHAKOPEE
1. That the City Council adopts this report as a policy/plan
for staff to use in requesting projects on an annual basis.
2 . Staff should use this report in preparing the annual capital
improvements projects list for Council consideration.
3. The City Council will attempt to follow this 5-year plan
without relinquishing the right to consider the improvements
at a public hearing.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
, 19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
, 19
City Attorney
Iy b
MEMO TO: Dennis Kraft, City Administrator / V Cm,
FROM: Dave Hutton, Public Works Directo
SUBJECT: Upper Valley Drainage Project
Phase II, Project No. 1987-5A
DATE: February 27, 1990
INTRODUCTION:
Staff is requesting Council authorization to execute an agreement
with the Minnesota Department of Transportation regarding the
funding for Phase II of the Upper Valley Drainage Project and
also requesting authorization to advertise for bids on this
project.
BACKGROUND:
Phase II of the Upper Valley Drainage Project consists of that
portion of the project from Fourth Avenue to the Mill Pond. As
you recall, this portion of the project was separated from the
main portion of the drainageway in order to continue to negotiate
with the Minnesota Department of Natural Resources regarding the
permits necessary for a trout stream. Since the recent ruling by
the DNR to remove this area from their trout stream
classification, all construction associated with the trout stream
mitigation has been removed from the project.
The design of this project is complete and it is ready for
bidding and construction. Mn/DOT has reviewed the plans and
finds them to be acceptable.
Prior to awarding the contract on this project, the City of
Shakopee must execute an agreement with Mn/DOT to cover the cost
sharing portion of this project. Mn/DOT has agreed to pay
approximately 14 . 6% of the Upper Valley Drainage Project. The
project is estimated at approximately $581, 655. 00. The Mn/DOT
portion of this is $84, 921. 00. In addition, Mn/DOT will be
paying 8% engineering fees and a contingency amount for a total
amount that Mn/DOT is willing to pay of approximately
$100,715. 36.
Attached is a copy of the Cooperative Construction Agreement No.
66680 between Mn/DOT and the City of Shakopee to cover the cost
participation on this project. If Council does not have any
problems with the agreement, attached is Resolution No. 3203
which authorizes the City of Shakopee to enter into such an
agreement.
Since the plans and specifications are completed, this project is
ready for bidding. Mn/DOT has informed staff that the City can
advertise and solicit bids for the project during the time that
134-/4�
1
the agreement is being executed, but the actual award of the
project cannot be issued until the City has received a copy of
the fully executed agreement from Mn/DOT.
Attached is Resolution No. 3204 , which authorizes staff to
advertise for bids on this project. The final plans and
specifications are available in the Engineering Department for
Council review.
ALTERNATIVES:
1. Approve Resolutions No. 's 3203 and 3204 .
2 . Deny Resolutions No. 's 3203 and 3204 .
RECOMMENDATION:
Staff recommends Alternative No. 1.
ACTION REQUESTED:
1. Offer Resolution No. 3203 , Authorizing the City of Shakopee
to Enter into an Agreement with the Minnesota Department of
Transportation for the Upper Valley Drainage Project - Phase
II (from Fourth Avenue to the Minnesota River) , Project No.
1987-5A and move its adoption.
2 . Offer Resolution No. 3204 , A Resolution Approving Plans and
Specifications and Ordering the Advertisement for Bids for
the Upper Valley Project - Phase II (from Fourth Avenue to
the Minnesota River) , Project No. 1987-5A and move its
adoption.
DH/pmp
PHASEII
RESOLUTION NO. 3204
A Resolution Approving Plans And Specifications
And Ordering Advertisement For Bids For
Upper Valley Drainage Project - Phase II
Fourth Avenue to the Minnesota River
Project No. 1987-5A
WHEREAS, City Council ordered plans and specifications cn
February 29, 1987, Bob Frigaard, Orr-Schelen-Mayeron & Assoc. ,
Inc. has prepared plans and specifications for the improvement of
the Upper Valley Drainage Project - Phase II and has presented
such plans and specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. Such plans and specifications, a copy of which is on
file and of record in the Office of the City Engineer, are hereby
approved.
2 . The City Clerk shall prepare and cause to be inserted in
the official paper and in the Construction Bulletin an advertise-
ment for bids upon the making of such improvements under such
approved plans and specifications. The Advertisement for Bids
shall be published for three weeks, shall specify the work to be
done, shall state that bids will be received by the City Clerk
until 10: 00 A.M. , on April 10, 1990, at which time they will be
publicly opened in the Council Chambers of the City Hall by the
City Clerk and Engineer, or their designated party, will then be
tabulated, and will be considered by the Council at
P.M. , or thereafter on , 19 , in the Council
Chambers, and that no bids will be considered unless sealed and
filed with the City Clerk and accompanied by a cash deposit,
cashier's check, bid bond or certified check payable to the order
of the City of Shakopee for not less than five (5%) percent of
the amount of the Bid.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
19
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 19
City Attorney
B-.
RESOLUTION NO. 3203
A Resolution Authorizing The City Of Shakopee
To Enter Into An Agreement With The
Minnesota Department Of Transportation
For The Upper Valley Drainage Project - Phase II
Fourth Avenue to the Minnesota River
Project No. 1587-5A
WHEREAS, the City of Shakopee will be constructing the Upper
Valley Drainage System - Phase II, Fourth Avenue to the Minnesota
River (Mill Pond) , Project No. 1987-5A; and
WHEREAS, the drainageway is needed for the proper conveyance
of storm water and to ensure the safety of Shakopee residents;
and
WHEREAS, the drainageway will benefit the Minnesota
Department of Transportation for the drainage of the proposed
T.H. 101 (Shakopee Bypass) scheduled for construction from 1990
to 1993 .
WHEREAS, the City Council of Shakopee adopted Resolution No.
3132 on October 17 , 1989, A Resolution Authorizing the City of
Shakopee to Enter Into An Agreement With The Minnesota Department
Of Transportation For The Upper Valley Drainage Project - Phase
II, From Fourth Avenue To The Minnesota River (Mill Pond) ,
Project No. 1987-5A; and
WHEREAS, Resolution No. 3132 covered Agreement No. 66333
between the City of Shakopee and the Minnesota Department of
Transportation; and
WHEREAS, both the City of Shakopee and the Minnesota
Department of Transportation mutually agreed to revise Agreement
No. 66333 ; and
WHEREAS, this Agreement has been revised and is designated
as Agreement No. 66680 which supercedes Agreement No. 66333 .
NOW THEREFORE, BE IT RESOLVED that the City of Shakopee
enter into Agreement No. 66680 with the State of Minnesota
Department of Transportation for the following purposes, to-wit:
to provide for payment by the State to the City of the State's
share of the costs of the storm sewer construction and other
associated construction to be performed adjacent to Trunk Highway
No. 101 approximately one-quarter of a mile east of County State
Aid Highway No. 17 (Marschall Road) within the Corporate City
limits in accordance with plans designated by the City as Upper
Valley Drainage Project No. 1987-5A and by the State as State
Project No. 7005-61 (T.H. 101=187) .
IT
BE IT FURTHER RESOLVED that the proper City Officers are hereby
authorized and directed to execute such agreement.
Adopted in session of the City Council of
the City of Shakopee, Minnesota, held this day of
, 19_
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this day of
, 19
City Attorney
gTCLe
TO: Dennis R. Kraft, City Administrator
FROM: Gregg Voxland, Finance Director
RE: 1991 Budget Calendar (Tentative)
DATE: March 9, 1990
June 8 Department Heads receive budget worksheets.
Department Heads receive 4 month operating statements.
June 25 Budget requests due back to Finance
(budget at "needs" with required list of cuts) .
August 1 City receives notice from State of aid/levy limit
August 21 Council receives budget.
Set Public Hearing dates - budget in total
August 23 Budget worksession
August 28 Budget worksession
Sept 1 Certify proposed budget to County
October 10 Certify special assessment to the county
November 10 County mail tax/levy/budget hearing notice statements
November 29 Public hearing on tax levy/budget
December 28 Deadline for certifing tax levy to county.
Deadline for certifing truth in taxation compliance to county.
AS--A
APPLICATION FOR COUNCIL ADVISORY BOARDS AND/OR COMMISSIONS
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
We welcome you as a possible applicant for one of our City
Boards and/or Commissions.
What are the qualifications for serving on these advisory
Boards and Commissions? You must be a resident of Shakopee, except
where non residency is permitted by Council resolution, and more
importantly, you must have an interest in serving your community.
The Boards and Commissions meet during the evening and
typically have from one to two meetings per month, as follows:
Planning Commission/Board of 1st Thursday after 1st
Adjustments and Appeals Tuesday at 7 : 30 p.m.
Community Development Commission 3rd Wednesday at 5: 00 p.m.
Energy & Transportation Committee 3rd Wednesday at 7 : 00
p.m.
Ad HOC Downtown Committee 2nd Wednesday of month or
as needed at 7:45 a.m.
Cable Communication Commission Quarterly or as needed on
Monday at 7: 30 p.m.
Housing Advisory and Appeal Board As Needed
Building Code Board of Adjustment As Needed
& Appeals
Shakopee Public Utilities Commission 1st Monday at 4 : 30 p.m.
Shakopee Community Recreation 3rd Monday at 7 : 00 p.m.
Police Civil Service Commission As Needed
Shakopee Youth Building Committee As Needed
Name: 42'Y I_/ ..>-772 071 Address: /0( , /j?/�G'/���SUT/�" 57--
Phone: (H) 1/9- /BGG (B)
How long have you been a resident of Shakopee? 177 Y IJ2 S
Occupation: 'OGal- -AlN
Does your work require you to travel? (check one)
A great deal Periodically ( Very little Not at all
Do you have any special interests or training which you feel a
particular board or commission could use? (Use separate sheet if
necessary) 7.711S7" /7 Y 0G1 ,0/ Uh :;-- ';.6 SK/L L S_
19
Board or Commission in which you are interested?
S i:•� `�: � `'C L./ l' !i, ! / .ti'e- (2(14l V '-r rr
Please state briefly why you are interested in serving on this
Board/Commission for which you are submitting an application:
A S T , L;��,�`," % .5- x'4/4_kr c .1 > -)c,/,/72171 ,4r 7/u%/77c
,HA 118 ,4 iii//// 42/6../ /T Yw TH 1i—S(, , = 1- 7--/4-
��/?� :'_' t-PY Tl' "WE* ;/ ('/1,; (%
Conflict of interest is defined as the participation in any
activity, recommended action, or decision from which the individual
has or could have the potential to receive personal gain, whether
it be direct or indirect.
In accordance with this definition, do you have any legal or
equitable interest in any business, however organized, which could
be constructed as a conflict of interest? Yes No 2/- . If yes,
please provide the details on a separate sheet of paper.
Please list three references (Name, Address and Phone) :
1. J /,Li(-cam?: y N, /-/GL.-2'.7, /Cr'6'9 bREu, /6\• ; . gg -,P?//
2 . S/7i��i� i Sire'/.1i.iF) /zoo ? K/i?4?D 0 /4),1/.4 L).2 ) '9 -L /C,C'
3 . K)/dR,O,2b K,=)j5 i /3/4/62 c�.l) A;2iNe/.9,0) ' • ��s=�- Y4/
I hereby certify that the facts within the foregoing application
aze true and correct to the best of my knowledge.
A:11
(' Signature
RETURN APPLICATION AND
PLEDGE TO:
/ C/9O
late City Clerk
City of Shakopee
129 East 1st Avenue
Shakopee, MN 55379
445-3650
DATE RECEIVED:
1
/St,
law offices
Phillip R.Krasso S
Robert J.Walter?
Dennis L.Monroe RAS Lachlan B.Muir
Barry K.Meyer & James B.Croft
Jay D.Goldberg Colleen M.Trende
Mark J Moxnessx M
/1r _\ ROE Orlin 0.Te Slaa
chartered
Trevor R.W'alsten Patricia A.Weller
Diane M.Carlson "Certified Coil Thal Specialist and
t.Also Admiued in Wisconsin
x Also AdmiUed in California
tCertified Real Property Law Specialid
March 2, 1990 +Also Admitted in South Dakota
Ms. Judy Cox
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Re: Valley Health Properties
Dear Judy:
Enclosed please find a Satisfaction of Mortgage on the Valley Health
Properties already signed by Marquette Bank, the trustee. The bonds on the
Valley Health building have been paid off in full and that matter refinanced.
Would you please request authority from the City Council to have the Mayor and
yourself execute the Satisfaction, have the signatures notarized and return it
to me for filing.
Thank you.
Very truly yout2
KRASS &/MONRDE HARTERED
i (!
Philtip R. Krass
-Attorney at Law
PRK:mlw
Enclosure
APR 0 01990
>, , t.v,-A p e.
Action Requested :
Authorize the proper city officials to execute the Satisfaction of
Mortgage on the Valley Health Properties , dated March 1 , 1990 .
I
SATISFACTION OF MORTGAGE
KNOW ALL BY THESE PRESENTS, that a certain Mortgage Loan Agreement dated
March 1, 1983, made by Valley Health Properties as Obligor and F & M Marquette
National Bank as Trustee, and the City of Shakopee, recorded in the office of
the County Recorder in and for Scott County, Minnesota on March 31, 1982, as
Document No. 186177, is, with the indebtedness thereby secured, fully paid and
satisfied, and the County Recorder of said County is hereby authorized and
directed to discharge the same upon the record thereof, according to the statute
in such case provided.
IN WITNESS WHEREOF, the undersigned has caused these presents to be
executed on this 1St-- day of , 1990.
MARQUETTE BANK MINNEAPOLIS,
a national association
By: 7J C( xlcu( .
Its: Cc ,, ,
By: ter— rt• C
Its: (='z- '2-1',07717.- LLtc:;'f-
CITY OF SHAKOPEE
By:
Its: Acting Mayor
By:
Its: City Clerk
1
STATE OF MINNESOTA )
ss.
COUNTY OF 1416r ru?p )
On this day of ila rc, , 1990, before me personally
ppeared m .a • and SONY 4-. Coh_ce, , the (crpnra
J('u C I c.2f and (cy e , ,/4f—rf-4-,(GCof MARQUETTE BANK MINNEAPOLIS, a
national association under the laws of the U.S. of America, on behalf of the
association.
BRENDA L. MEDCELL
141 NOTARY PUBLIC—adNNESOTA
MENNERNIANTY
wCOM11.Expires Oct 18, 1995
r Notary Public
STATE OF MINNESOTA )
) ss.
COUNTY OF )
On this day of , 1990, before me personally
appeared and , the
and of the CITY OF SHAKOPEE, a municipal
corporation under the laws of the state of Minnesota on behalf of the
corporation.
Notary Public
This Instrument Drafted By:
KRASS & MONROE CHARTERED
327 So. Marschall Road, Suite 300
Shakopee, MN 55379
(612) 445-5080
-2-
Wqty T/rinriaj
IT
T T
T -11Ia■I■ ■
4. i _ & :*NIII
RECREATOWI 0
J T TTAT °
,- � It1t1 1 1 T.
eet. ': Lai! weedA = n it leek a
aim. Ara
wp
LI
j
JOINTLY SPONSORED BY:
School DistTi/ LU
I I and ! i
City of Shakopee I I
I f
I ,
revro
t I
I I
II
I +
i f
I II
129 Levee Drive
Shakopee, Mn. 55379
612-445-2742
1- j
,sem
HISTORICAL BACKGROUND
Shakopee Community Recreation has been a cooperative venture in public recreation by
Schools District *720 and the City of Shakopee since 1954. A Board of appointed
Citizens meets on a regular basis and establishes a road map for the department to
follow. A small staff guides activities. School and City facilities are utilized. An
army of volunteers functions as the heart of the department.
ACTIVITIES
Over 200 activities were administered through this department in 1989. Some were one
time events such as the popular Shakopee Showcase. Some were ongoing throughout the
year such as gymnastics. Most were seasonal and of a short term basis such as Grade
5-6 Basketball. Some activities are administered by paid staff such as Adult
Exercise. Most activities are possible because of our corps of volunteers.
Activities offered in 1989 included:
Mens Basketball Girls 9th Basketball NYSC Training (10) Pool Sp. Events(17)
Pick up Basketball Jr. Boys Baseball Picnic Res. (128) Family Pool Passes
Mens Broomball Midget Baseball Rollerskate Trip (3) Individual Pool
Exercise Class (4) Mickey Mantel BB Jr. Girls Softball Pass
Adult Touch Football Baseball Tour. Midget Softball Hershey Track Meet
Square Dances Pee Wee Baseball Pee Wee Softball Diet. Track Meet
Square Dance Lessons Near Ball Shakopee Showcase Teen Broomball Tour
Church Softball Ball Skills (5) Outdoor iceskating Tennis Camp (2)
Softball Prac. Sch. Tee Ball Kemps Skate Derby Volleyball Camp
Softball Tour. 's (8) 3/4 Cheerleading (2) Ski Club Disney Trip
Womens Softball 5/6 Cheerleading (2) Ski Lessons Cross Country
Co-Rec Softball Shrine Circus Trip Ice Skate Lessons Archery
Umpire Clinics (3) Dog Obedience (4) Snowmobile Instr. Gun Training
Mens Volleyball Flag Football Mite Soccer 7/8 Volleyball
Womens Volleyball 5/6 Football Sandlot Soccer Youth Wrestling
Y. Basketball Tour(2) 7/8 Football Halloween Party 7/8 Wrestling
Boys 3/4 Basketball Happy Birthday Par. Swim Lessons (38)
Boys 3/4 Basketball Wacky J. B. Day
Boys 7th Basketball Playground Carnival
Boys 8th Basketball Splash Party PARTICIPATION TOTALS
Boys 9th Basketball Wave Pool Trip
Basketball Camp (3) Family Fun (5)
BB Shooters Camp (4) Ad. Golf Lessons (5) aC TAowanda
t
Girls 3/4 Basketball Jr. Golf Lessons
Girls 5/6 Basketball Gymnastics (18) / 'r
Girls 7th Basketball Hockey
ris-----------..---
Girls 8th Basketball Hockey Practices
Over 7, 400 Shakopee Citizens were r
directly served in 1989. *
Some were involved in one activity. 16_ _Others were participants in several.
PARTICIPANTS YEARLY TOTALS
1985 16, 928 t0
1986 20, 608
1987 26, 973
1988 26, 781
1989 28, 037
( *) Includes 750 participants from
surrounding area outside City Limits. pds 1ot� Md7 lade !4
/
1989 HIGHLIGHTS
Shakopee Showcase. . . This annual community gathering featuring exhibits of most of the
community non profit organizations moved to Canterbury Downs Race Track for the first
time. This was necessitated because of overcrowding at the previous site, the
Shakopee Sr. High School. Over 4, 700 citizens passed through the various aisles of
exhibits, entertainment, and opportunities for activity registering.
Affiliation National Youth Sports Coach's Association. . . All coaches now receive
training through this program. Shakopee was honored as being a leader nationally in
this effort.
Continued Growth. . . Participation numbers continue to grow in most activities
indication interest and satisfaction for what is offered. This has occurred in spite
of budget constraints which has not allowed any addition of new staff in years.
Networking. . . Shakopee Community Recreation works real hard in working with other
agencies with similar objectives. Active liasonships are kept with county and
regional park groups and the Minnesota Recreation And Park Association. Shakopee
Community Recreation worked cooperatively with Shakopee Chamber of Commerce,
particularly in its sponsorship of the Community Festival, 'Derby Days'. Constant
close relationships were maintained with Shakopee Service Organizations, most of whom
regularly provide funds for community recreation. Shakopee park development has been
greatly enhance because of 'this. The Shakopee Coalition, a local entity that provides
an ongoing format for community cooperation was brought into existence by Shakopee
Community Recreation years ago and has been nurtured by Shakopee Community Recreation
ever since.
Auxiliary Agencies. . . A number of special interest groups operate under the umbrella
of Shakopee Community Recreation. Their independent nature provides a certain amount
of freedom for making things happen that probably would not otherwise occur. Their
fund raising capabilities are outstanding. Because of their volunteer efforts,
thousands of dollars of donated goods and services are provided, not only for their
own special activity, but also elsewhere such as Shakopee Schools. Some of these
groups are: Prairie Squares, Basketball Association, Youth Baseball/Softball
Association, MAT Club, Adult Softball Association, Football Association and the
Hockey Association.
Volunteer Participation
Most of the activities sponsored by Shakopee Community Recreation would not exist if
it were not for the outstanding efforts of an army of volunteers that continually
step forward. In 1989 the total number of volunteered hours amounted to 15, 739 hours.
Si--
/
1987 FINANCIAL REPORT 1988 FINANCIAL REPORT
REVENUE EXPENSE REVENUE EXPENSE
City 49,300 Salaries 128,000 City 48,160 Salaries 141,740
Scrod 49,300 Supplies 25,000 School 48,160 Supplies 17,436
Fees 66,300 Cap.Equip 200 Fees 64,008 Cap.EquIP 5,325
Total 164,000 Total 163,200 Total 160,308 Total 164,500
REVENUE REVENUE
FFEES
EES
W
""i/ES/1"N y,LNwc��ac w
an MMEii
\\ \ —,--,.
OAPI ALM
µr . rin \\ P P L leg
MI
' dCM00l ut �Ow00L
Ks eos
EXPENSE EXPENSE
1989 FINANCIAL REPORT
REVENUE EXPENSE
City 49,371 Salaries 1 501336
School 49, 371 Supplies 28I 989
Fees 82 8 3 9 Cap.Equip 0
Total 181 ,381 Total 179,325
REVENUE
FEES
48%
.............
SALARIES/BEN
84%
\ 1::-.-1-........:.-:•.;1::::.:11->,.--17
\ \
vcAp 0I T%A
L/E
CITY SUPPLIES
27% SCHOOL 18%
27%
Funding EXPENSE
The City of Shakopee & Shakopee Schools each provide
approximately 27% of the funds used by Shakopee
Community Recreation in 1989. Donations, fees, &
charges created the other 46%