HomeMy WebLinkAbout08/29/2000 TENTATIVE AGENDA
CITY OF SHAKOPEE
REGULAR ADJOURNED SESSION SHAKOPEE, MINNESOTA AUGUST 29, 2000
LOCATION: 129 Holmes Street South
Mayor Jon Brekke presiding
1] Roll Call at 4:30 p.m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Temporary Liquor License — Embajadora Latina
5] City Facilities Land Acquisition
6] Old Business
A] 2001 Budget Discussion
1. Budget Presentations
a. Administration (McNeill, Voxland)
b. General Discussion
2. Summary
3. Council Direction
7] Other Business
8] Adjourn
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CITY OF SHAKOPEE
Memnrnndi.
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jeanette Shaner, City Clerk's Office
SUBJECT: Temporary On -Sale Liquor License — Embajadora Latina
DATE: August 25, 2000
Embajadora Latina applied for a temporary on -sale liquor license for Friday, September
1, 2000 at Murphy's Landing.
A notice of application has been published in the Shakopee Valley News stating that the
application would be considered at the August 29, 2000 Council meeting.
I was informed today that Embajadora Latina has withdrawn their application for a
temporary liquor license.
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Facilities Land Acquisition
DATE: August 24, 2000
11 1
The Council is asked to give direction on the method of making an offer for two parcels
of land for purchase by the City, for the purpose of constructing City buildings.
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At the last workshop meeting, Council gave direction to proceed to acquire two parcels of
land to facilitate construction of future City buildings. Those parcels are:
Vacant parcels on Block 32 (in the Wampach estate).
2. The 4.39 acres of land across Gorman Street from the Public Works/Police
building.
Both parcels are available for sale. The Block 32 property has not yet been listed, and the
agent who would be listing the property has indicated an asking price or $339,000. That
equates $9.50 per square foot.
The Gorman Street site is listed through a local realtor, at $489,900, plus a request that
the buyer be responsible for $106,000 in assessments. The listing agent there invited the
City to make an offer.
POLICY QUESTION — The issue being brought before Council is what amount to offer.
It has been noted by another realtor that it would cost the City nothing to hire a realtor to
negotiate the listed parcel's purchase; those fees would come from the commission paid
by the seller. However, that is not typically what has been done when the City purchases
land. What has been done is that the City has hired an appraiser to analyze and provide a
fair market value, and then offer that to the seller. Offering and closing documents are
usually put together by the City Attorney.
1 1
While it might not cost the City anything to go retain a realtor to submit a proposal, it
does raise a question as to who should be hired. Short of a competitive process (and there
are many good realtors who would be interested in doing this), I do not know of a fair
way to choose a single agent over another. In the interest of equity, I would suggest that
we go through the appraisal process, and make the offer through the City.
By the August 29 Council meeting, I will leave more information on cost and schedules
for appraisals.
I would recommend that the City follow its established procedure in purchasing land, in
that an appraisal be performed of both sites, and that the results and figure be offered to
the owner.
If Council concurs, it should, by motion, authorize staff to have appraisals done to
establish a fair market value for the available Block 32 parcels, and available Gorman
Street parcels, and submit those amounts to the respective owners.
Mark McNeill
City Administrator
URM
CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: MAYOR & COUNCIL
MISSION STATEMENT:
Through its legislative authority, the mission of the Mayor and City
Council is to set policy, establish service levels, and set a rate of
taxation for Shakopee property owners.
ACTIVITY:
Includes ceremonial functions performed by the Mayor, who is elected as
Mayor and Chief Executive Officer of the City. The Mayor is Chairman of
the Council and is a voting member of the Council. The Mayor has no power
of veto.
Council activity includes legislative and policy making functions not
otherwise provided for or prohibited by State and Federal governments,
adopting the City's operating and capital budgets, and affirming the hiring
and firing of City employees. The Council also provides liaison
relationships on numerous boards and commissions. The Mayor and four
Council Members are elected at -large for terms of two and four years,
respectively.
GOALS:
1. Provide for certain cost of service levels commensurate with population
growth.
2. Provide for a delivery of quarterly City newsletter to each household in
Shakopee.
MEASUREMENT OF GOALS:
1. Cost to provide City services as measured on a per capita basis:
Actual
Actual
Actual Budgeted
1997
1998
1999 2000
Population 16,200
17,107
18,750 19,850
General Fund Exp$ /Capita $341
$372
$418
2. Provide for the cost effective production and delivery of the quarterly
City newsletter:
Printing and Delivery Costs*
Copies Delivered /run (average)
Cost per Issue Delivered
* excludes City staff time
2 issues
Actual
1998
$4,6301
10,475
22.10
Actual
Budgeted
Requested
1999
2000
2001
$9,866
$ 9,400
$10,000
8,650
10,000
10,800
28.50
23.54
23.10
32
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Mayor's salary @ $6,756 and Council @ $5,628 per year, and the Recording
Secretary @ $3,500.
PERA:
PERA for Mayor and all Council Members @ 5.18 %.
FICA:
FICA for all members @ 7.65 %.
Professional Service:
Provides for production of 10,000 issues of the City Newsletter on a
quarterly basis $10,800; and $6,000 in undesignated projects.
Postage:
Delivery of City Newsletter in Mint Advertiser on a quarterly basis
$2,800, plus $1000 general postage.
Printing /Publishing:
Printing ordinances for code books $3,500.
Travel /Subsistence - $700 for Council Workshops
Conference /School /Training:
LMC conference, one national conference for Mayor or Councilmember.
Dues:
AMM dues $4,490, League dues $10,650, SRA $1,300, misc. $600, Coalition
of Utility Cities $2,300.
Miscellaneous:
Volunteer /employee appreciation picnic and retirement /appreciation
plaques.
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CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: ADMINISTRATION
MISSION STATEMENT:
The mission of the City Administrator's office is to provide for the day to
day operation of the City government of Shakopee, in accordance with the
policies and directives of the Mayor and City Council.
ACTIVITY:
The City Administrator's activities include directions and coordination of
all city departments in carrying out the policies established by City
Council, preparation of the annual budget, making recommendations to the
City Council concerning existing and new programs for the city, and
advising the City Council on personnel matters. The City Administrator is
appointed by City Council.
GOALS:
1. Keep departmental expenditures commensurate with increase in number of
households for the City.
2. Provide for compilation of bi- weekly City Council budget packet in a
cost effective manner.
MEASUREMENT OF GOALS:
1. Departmental expenditures based on a per household cost.
Budgeted
1997 1998 1999 2000
Department Expenditures $176,700 $176,306 $219,200 $411,210
City Households 5,755 6,110 6,434 8,271
Cost Per Households $ 30.70 $ 28.85 $ 34.07 $ 49.71
2. Average cost to prepare bi- weekly City Council packet (20 copies, not
including research time).
Actual Actual Budgeted Budgeted
1998 1999 2000 2001
Labor Cost $ 178.80 $ 184.33 $ 189.85 $195.55
Average Printing Cost $ 72.75 $ 75.00 77.25 79.57
Average Cost to Produce
Meeting Agenda Packet $ 251.55 $ 259.33 $ 267.10 $ 275.12
OBJECT DESCRIPTION: Description of lines items:
Salaries:
City Administrator, Management Assistant, Secretary and Payroll /Benefits
Coordinator. --,� W
Professional Service:
LMC Labor Relations $3,500, Negotiations $5,000, Salary Plan Study
$12,000, Misc. Organizational Consultant $6,000, Sentence to Serve
$2,500.
Conference /School /Training:
ICMA National Conference $1,500, State Managers Conference $500, State
Managers Conference (for Assistant) $500, National NATOA Conference (for
Assistant) $1,500, other training $300. General department head training
$5,000. Safe Assure Training $2,750.
Dues:
ICMA $800, ICMA for Assistant $200, MN Managers Association $75, Chamber
of Commerce $80, Rotary $110, MAUMA $100, miscellaneous $400.
Subscriptions /Publication:
Miscellaneous $400.
Capital Equipment:
Copier $17,000.
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CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: LEGAL
MISSION STATEMENT:
To provide for competent and cost effective civil legal advice, legal
action in which the City is a plaintiff or defendant, and prosecution of
non - felony criminal matters.
ACTIVITY:
The City currently contracts for civil legal services. Scott Joint
Prosecution, a joint powers entity, provides prosecution of all non - felony
criminal matters occurring in Shakopee. Civil legal services include:
contracts, ordinance preparation, and review of departmental actions and
policies.
IfieJ `�
1. To provide cost effective criminal prosecution of non - felony violators
in Shakopee.
MEASUREMENT OF GOALS: Budgeted Budgeted
1997 1998 1999 2000 2001
SJPA Cases Opened 832 804 900 950 1,000
Costs Paid $122,733 $134,350 $156,804 $165,000 $180,000
Costs Per Case Opened $148 $167 $174.22 $173.68 $180.00
OBJECT DESCRIPTION: Description of lines items:
Professional Services:
This includes $194,000 -for Scott Joint Prosecution, $138,000 for general
civil work.
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CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: FINANCE
MISSION STATEMENT:
Provide accurate and current financial and statistical data to internal
departments and the City Council in a timely manner. Manage the City's
financial assets effectively and efficiently.
ACTIVITY:
The major activities of the Finance Department encompass, accounts payable,
cash management, accounts receivable, financial reports, special
assessments, annual financial report, budget, insurance and many other of
lesser importance.
GOALS:
1. Provide accurate and timely information to management.
2. Complete the preparation of the City's budget and CAFR cost effectively.
3. Provide quality overall financial services.
MEASUREMENT OF GOALS:
1. Average cost of payroll processing per payroll check processed:
Payroll Process Cost
Checks /Direct Deposits
Avg Cost per Check
1998
1999
$ 26,518
$ 27,356
3,222
3,393
$ 8.23
$ 8.06
2. Average cost to prepare City budget per General Fund line item:
3. Cost per capita of Finance Dept. expenditures:
1998
Total Finance Expenditures $ 307,060
City Population 17,107
Cost Per Capita $ 17.95
1999
$ 358,331
18,015
$ 19.89
Budgeted
2000
$ 429,990
18,015
$ 23.87
S-0
1997
1998
1999
Budget preparation Cost
$ 13,403
$14,318
$15,400
Total Gen Fund line items
519
578
682
Avg cost per line item
$ 25.82
$ 24.77
$ 22.58
3. Cost per capita of Finance Dept. expenditures:
1998
Total Finance Expenditures $ 307,060
City Population 17,107
Cost Per Capita $ 17.95
1999
$ 358,331
18,015
$ 19.89
Budgeted
2000
$ 429,990
18,015
$ 23.87
S-0
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Finance Director, Assistant Finance Director, Acc't.Clerk (2)
Professional Services:
Auditing services ($19,350), County TNT notices ($600), Investment safe
keeping fees ($4,500) and Cash Manager Fees ($35,000) both offset by
revenue, misc. services as needed ($1,500) and assessing contract with
the county ($69,400), county special assessment fees ($3,000), LOGIS
conversion costs due to new software ($8,000).
Rentals:
LOGIS
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CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: GOVERNMENT BUILDINGS
MISSION STATEMENT:
To provide for public buildings that are clean and well maintained.
ACTIVITY:
Activity includes the operation and maintenance of City Hall, Library,.
Senior Citizen Center, and assistance at Community Center.
Ce+B
To maintain all city mechanical equipment to assure peak efficiency and
equipment longevity.
MEASUREMENT OF GOALS:
1. Average cost to change each of 90 air filters in public buildings.
Actual Actual Budgeted Proposed
1998 1999 2000 2001
Cost to change filter, including
labor and materials $4.54 $4.86 $5.00 $5.16
OBJECT DESCRIPTION: Description of lines items:
Salaries:
1 Custodian ($2,500 charged to Recreation).
Building Maintenance:
Contracted cleaning of Sr. Hi -Rise $3,200, City Mechanical Systems
Contract $3,500 (all but City Hall, and Community Center), Elevator
Maintenance Contract $1,500, Contracted cleaning at City Hall and Library
$15,500., Mechanical Systems - City Hall $11,000; Misc. City Hall $3000.
Professional Services:
Pest Control $1,000, Miscellaneous $8,700.
Rentals:
Sr. Hi -Rise Congregated Dining Rental $15,000 and Building Rental
Charges $81,000.
Capital Expenditure - City Hall
Basement Exiting $6,000; Restroom ADA Upgrades $10,000; Building ADA
$10,000; Reroof $78,000.
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i
City Council
Mayor Brekke
Mark McNeil
City of Shakopee
129 Holmes Street
Shakopee, MN. 55379
Co- Chairs
Jack McGovern
(952) 445 -5791
Dave Thompson
(952) 445 -7200
Secretary
Mariah Barlow
(612 ) 396 -4594
Fundraising
Lisa Goemer
(952) 496 -0533
Parade Chairs
Terri Jo Jorgenson
(952) 403 -9429
Brenda Reedy
(952) 953 -9731
Public Relations
Joy Stark
(952) 361 -5526
Vendors
Mike Barlow
(952) 368 -4968
Event Chairs
Carl Biilda
Pat Meyers
JeffRodeIius
Tracy Rodelius
Loretta Mc Niel
Doug McNiel
Jeff Yonke
Tammy Abrahamsen
Carol Schultz
Paul Burton
Ron Schmaltz
Came Ross Thompson
Mary Athman
Sandy Doherty
The Derby Days Committee
PO Box 312
Shakopee, MN. 55379
Dear City Council, Mayor Brekke and Mark McNeil,
This is a formal request, on behalf of the Derby Days Committee, to
the members of the City Council. We are asking that $10,000 be
put in to the annual budget for an annual fireworks display during
the Derby Days Celebration.
Sincerely,
Jack McGovern
Dave Thompson
Derby Days Co -Chair
470 Pillsbury Center
VV - 200 South Sixth Street
Minneapolis MN 55402
(612) 337 -9300 telephone
(612) 337 -9310 fax
C l-1 A R T E R E D http: / /www.kennedy- graven.com
JAMES J. THOMSON
Attorney at Law
Direct Dial (612) 337 -9209
email: jthomson @kennedy- graven.com
June 26, 2000
Mr. Mark McNeill
City Administrator
Citv of Shakopee
129 Holmes Street South
Shakopee MN 55379 -1328
RE: Legal Fees for 2001
Dear Mark:
I am writing to follow up our conversation with respect to our firm's legal fees for 2001. We are
currently charging an hourly rate for attorneys of $110 for general work and $120 for specialized
work, such as litigation matters and matters that are not paid through the general fund. Paralegal
and law clerk rates are currently at $80 and $70 an hour, respectively. These rates have been in
effect since January 1, 1999.
For 2001, I am proposing the raise the attorney hourly rates by $10 an hour and the paralegal and
law clerk rates by $5 hour. I am also proposing a new "pass through" rate of $160 for matters on
which the City's legal fees are paid by third parties. (An example would be the recent work on
the ADC development agreement.)
I would also like to take this opportunity to let your know how much I enjoy being the city
attorney for Shakopee. The staff and council are great to work with. In addition, to say that the
city has provided me with some very interesting, and enjoyable, legal issues during the four years
that I have been city attorney would certainly be an understatement.
Please feel free to call me if you have any questions about my proposal.
Sincerel
m . Thomson
JJT:lh
cc: Gregg Voxland
JJT -1 s2204v 1
SH155 -23
Mark McNeill
From:
Mark McNeill
Sent:
Tuesday, August 29, 2000 11:05 AM
To:
Bruce Loney
Subject:
RE: Budget
Engineering Division:
This budget was really not increased very much, however, the increases were for new employee. The
recommendation is for no cuts
Street division:
Very little was added to this budget. The overall increase from last year is 2.7% and should be in line with cost price
increases. This budget is perhaps even a little thin if we get a heavy snow year. RECOMMENDATION NO CUTS.
Shop Division:
No cuts as this budget is about the same as last year and we will be maintaining more vehicles than before_
Also 1 agree with the building repairs to be funded by the building fund.
Parks Division:
In this budget, the following items could be eliminated if necessary
Youth building repairs ($50,000), Basketball court color coding and crack repair ($8,000), Scenic Heights
Playground Equipment ($28,000), and Irrigation System and Electrical Connection for Muenchow Fields ($15,000).
The irrigation item could be delayed depending on the selection of a library site.
Unallocated
2001 Budget
Object # Description
4131 Health & Life
4210 Operating Supplies
4222 Motor Fuels & Lubricants
4240 Equipment Maintenance
4310 Professional Services
4350 Printing /Publishing
4360 Insurance
4430 Miscellaneous
4437 Property Tax/Special Assess
4490 Contingency
4491 Contingency - Designated
Total Supplies & Services
y 4720 Interfund Operating Transfers
Total Unallocated
Prof Svs
Transfers:
*� Rec. Fund
Building Fund
Contingency - Designated:
Wage adjustments
Health contribution
New Positions:
New Position - Park
New position - MIS
Police - ISD Grant
Police Officer #1
Police Officer #2
Police Officer #3
Police Officer #4
Police Officer #5
Grant for 5 above
Recreation new pos. (transfer)
ADC pmt
Reclassifications
Clerk
Eng
PW
Finance
Program
911
Management Total
45,000 45,000
10,000 10,000
10,000 10,000
142,630
142,630
50,000
50,000
299,250
299,250
$ 556,880 $
556,880
$ 423,330
423,330
$ 980,210 $ 980,210
298,330
125,000
$ 423,330
45,000
30,000
69,250
60,000
35,000
35,000
35,000
35,000
35,000
(125, 000)
30,000
50,000
10,000
Designated Misc. 299,250
SUBJECT:
i
Mayor and City Council
Mark McNeill, City Administrator
Budget/Development Fees
August 29, 2000
INTRODUCTION
The purpose of this memorandum is to provide Council with options for dealing with reduced
revenues from development fees, in the event that building activity should slow.
Previously, Council has been advised that 30% of revenues for the FY2001 budget are
anticipated to come from development fees (primarily building permit and engineering
revenues.) In comparison, the City of Maple Grove has budgeted 15% of revenues, and Eagan
5 %. Now that final revenue and expenditure projections have been made, the current amount is
approximately 24 %.
The concern is that whether because of moratoria, water problems, or mortgage interest rate
increases, should development activity slow, there will be a shortfall.
Staff was asked to volunteer cuts in their department. Some things to keep in mind:
1. There is budgeted $3,181,000 in development fees in the budget. Therefore, for each 1%
reduction in reliance, $100,000 in cuts, or $100,000 in added revenues would be needed.
The history and projections are:
Actual Actual Actual Actual New Est.
1996 1997 1998 1999 2000 2001
Building Permit $428,871 $431,498 $722,665 $1,348,324 $1,348,324 $1,400,000
Plumbing Permit 50,097 71,590 113,047 147,832 147,832 180,000
Mechanical Permit 28,839 70,337 126,237 96,848 96,848 120,000
Engineering Services 546,920 502,118 517,935 692,795 692,795 690,000
Plan Check 252,211 241,577 400,918 771,773 771,773 790,000
2. Efforts were made to avoid deferring maintenance issues. Larger maintenance items are
to come from the Building Fund, but there were some items which are coming from the
General Levy. Obviously, while deferring maintenance items will help in the short term,
long term there may be an added cost to the City.
3. Personnel costs are the largest single expenditure that the City makes. Not filling a
position in Year One offers the benefit of not having to levy for that for succeeding years.
In the City of Shakopee's situation, we are typically runnin behind the demand for
service level. The Police positions would be examples of that. However, when
development activity lags, there is a reduced need for building inspectors or engineering
staff. As vacancies occurred, those would not be filled, depending upon needs.
With that in mind, I received or suggest the following suggested reductions:
Mayor and Council
Eliminate Home Town Messenger
National Conference
$12,800
$ 1,500
Subtotal $14,300
Administration
Salary Plan Study $12,000
Miscellaneous Consultant $ 6,000
ICMA National Conference $ 1,500
General Training $ 5,000
Safety Assure Training $ 2,750
Subtotal $27,250
Government Buildings
City Hall Remodeling $26,000
Subtotal $26,000
Palicc
7 Positions Budgeted
2 COPS in Schools - $4,200 per position/2001
5 Positions - Universal Hiring Program ($28,000 per position)
For each position not hired, reduce $1,500 per position from supplies
and $1,500 per position not hired as hiring /training cost
Defer acquisition of Dictaphone equipment $20,000
Defer siren purchase $20,000
Subtotal $40,000±
Recreation
TTY machine
Computer Upgrades
Lobby fiirniture replacement
Mbrshp Software
Waterslide Landscaping
Security System
Brochure Design
Brochure Printing
LOGIS Membership Upgrade
Fitness and Weight Equipment
$ 300
$ 3,000
$ 2,000
$ 5,000
$ 5,000
$15,000
$ 2,000
$ 4,000
$ 4,500
$50,000
Subtotal $90,800
(Also note that earlier suggestion for revenue increases from fees, but declined by Council at
previous workshop.)
Tax bevy Increases — See attached information from Gregg Voxland.
Building Rentals to Operating Budget, rather than Building Fund $270,000
Note that due to a vacation by the Community Development Director, we were not able to get
information from him as to suggested reductions. However, as stated above, if activity slows,
the need for filling vacancies in that department would need to be examined.
There are not easy cuts to make in this budget that will generate significant dollars, as the budget
which was previously submitted by departments was "tight", in our opinion.
ACTION REQUIRED
Council should decide what, if any changes, it wishes to make to the proposed budget at this
time.
Mark McNeill
City Administrator
MM/j s
2001 GENERAL FUND BUDGET -REVENUES
1996
1997
1998
1999
2000
2000
ACTUAL
ACTUAL
ACTUAL
ACTUAL
Budget
YTD(6 -30 -001
Depart
Account
Head
Gregg
Code
9001 -3100
Taxes
Current Ad Valorem $
2,480,420 $
2,620,138 $
2,601,008 $
2,847,620 $
2,871,220
$ 1,475,829
Gregg
9001 -3102
Tax Increment
31,605
511
21,355
10
Gregg
Gregg
9001 -3103
9001 -3104
Moblie Home
Fiscal Disparities
272,708
317,008
333,345
927
278,202
400
329,120
169,908
Gregg
9001 -3361
Aggregate Tax
120,137
-
124,553
26,160
141,329
15,807
154,203
18,000
135,000
50,053
Gregg
0176 -3140
Lodging Tax
Total Taxes
2,873,265
3,093,304
3,102,353
3,318,114
3,353,740
1,695,800
Gregg
9001 -3610
Special Assessment
80
Licenses & Permits
Gregg
9001 -3215
Track Franchise
10,663
8,503
8,652
10,293
9,000
Judy
9001 -3218
9001 -3220
Utility Franchise Fee
Liquor Licenses
80,094
81,603
93,491
90,095
90,000
103,065
Judy
9001 -3221
Beer Licenses
644
1,803
1,933
2,302
3,000
2,587
248
Judy
9001 -3223
Cigarette licenses
3,342
2,300
3,690
6,242
3,579
5,513
4,046
5,500
3,500
1,749
Greg S
9001 -3229
Misc. Business Permits
Building Permits
5,443
428,871
431,498
722,665
1,348,324
800,000
652,192
Michael
Michael
0333 -3240
0334 -3241
Plumbing Permits
50,097
71,590
113,047
147,832
100,000
73,575
Michael
0334 -3242
Mechanical Permits
28,839
70,337
58,261
126,237
75,291
96,849
122,094
80,000
65,000
84,130
56,109
Michael
0331 -3243
Electric Permits
43,354
1,550
1,450
1,800
2,160
1,500
950
Michael
Michael
0333 -3244
0333 -3245
Septic Permits
Sewer Permits
8,232
9,067
20,774
31,655
12,000
16,324
Bruce
0411 -3250
Street Opening Permits
6,650
5,880
8,330
13,502
6,000
750
6,085
1,761
Greg S
9001 -3260
Dog Licenses
559
724
770
781
Greg S
9001 -3270
Misc. Non -Bus. Lic.
Total Lic. & Permits
-
711,190
-
746,706
40
1,182,851
60
1,875,506
1,176,250
998,775
Greg S
XXX -3310
Intergovernmental
Grants - Fed
23,332
47,016
287,668
46,351
154,520
69,269
Greg S
XXX -3340
State Grants & Aids
281,213
20,656
22,260
36,146
Gregg
9001 -3341
Local Government Aid
177,612
194,793
203,588
213,623
219,200
Gregg
9001 -3342
HACA
433, 665
443,694
443,531
442,945
458,740
Gregg
9001 -3344
Local Performance Aid
15,506
18,943
18,540
Gregg
9001 -3345
PERAAid
9,085
18,170
18,170
11,930
Gregg
9001 -3346
9001
Police Training
Police State Aid
6,449
111,412
5,406
103,185
-
115,416
99,399
6,000
110,000
Gregg
-3351
-
28,450
9001 -3363
Local Grants /Aids
Total Intergovernmental
876,219
955,431
1,368,529
859,684
1,011,100
105,415
Gregg
9001 -3404
Charges for Service
Administrative Fee
41,863
51,005
115,971
74,708
50,000
45,709
Michael
0331 -3406
Plan Check
252,211
241,577
400,918
771,773
450,000
376,991
3,080
Gregg
9001 -3407
Sale of Documents
9,511
9,750
11,294
9,015
6,625
10,000
5,000
870
Gregg
9001 -3408
Assessment Search
4,431
4,834
9,685
613
420
450
135
Judy
Michael
9001 -3409
0171 -3411
Release of Dev. Agreeme
Land Division Administrati
411
11,960
420
13,627
18,343
11,102
17,000
7,897
Michael
0171 -3414
Land Use Administration
27,539
49,523
22,300
22,702
30,000
17,000
14,807
16,238
Greg
0317 -3420
Misc. Police Services
18,488
27,818
39,881
36,707
35,449
95,796
37,786
35,000
19,270
Gregg
9001 -3421
Fire Calls & Contracts
27,172
3,260
3,100
3,605
3,300
3,000
1,070
Gregg
9001 -3424
Pound Fines & Fees
16,420
18,062
19,868
21,855
23,000
24,040
Greg
9001 -3425
Valleyfair
9001 -3426
Card Club
Bruce
Bruce
9001 -3430
9001 -3433
Snow Removal
Misc. Public Works
5
30,618
8,737
19,455
-
29,039
19,800
-
25,000
Bruce
0411 -3435
Engineering Services
546,920
502,118
517,935
692,025
590,000
253,458
2001 GENERAL FUND BUDGET- REVENUES
Miscellaneous
1996
1997
1998
1999
2000
2000
Gregg 9001 -3620 Miscellaneous
ACTUAL
ACTUAL
ACTUAL
ACTUAL
Budget
YTD(6 -30 -00)
Bruce 0411 -3436 Engineering Grade Fee
78,967
53,970
73,012
146,795
60,000
32,486
Total Charges for Svs.
1,075,570
1,045,052
1,294,739
1,913,702
1,315,450
796,051
Total Miscellaneous
318,053
438,043
413,912
335,088
365,600
Fines and Forfeits
Gregg 0161 -3500 Court Fines
95,865
84,708
99,140
148,835
95,000
55,634
Miscellaneous
9001 -3980 Sale Of Assets
2,462 75,000 400 92,447
9001 -3920 Operating Transfers
218,885 16,550
Gregg 9001 -3921 SPUC Contribution
Gregg 9001 -3620 Miscellaneous
57,559
115,161
81,439
151,439
75,000
12,018
Gregg 9001 -3621 Interest
235,918
296,330
317,277
172,453
275,600
64,075
Gregg 9001 -3622 Rent
24,576
21,202
15,196
11,196
15,000
5,677
Total Miscellaneous
318,053
438,043
413,912
335,088
365,600
81,770
Total Revenues 5,950,162 6,363,244 7,461,604 8,450,929 7,317,140 3,733,445
Other Sources
9001 -3980 Sale Of Assets
2,462 75,000 400 92,447
9001 -3920 Operating Transfers
218,885 16,550
Gregg 9001 -3921 SPUC Contribution
789,232 772,660 875,927 1,048,991 825,000 680,422
Total Other Sources
791,694 1,066,545 876,327 1,065,541 825,000 772,869
Grand Total $6,741,856 $7,429,789 $8,337,931 $9,516,470 $8,142,140 $4,506,314
2001 GENERAL FUND BUDGET- REVENUES
Intergovernmental
Grants - Fed
256,200
100,000
P
100,000
100,000
State Grants & Aids
5,500
15,000
15,000
15,000
15,000
Local Government Aid
242,020
242,020
242,020
242,020
242,020
HACA
458,820
�
458,820
458,820
458,820
Local Performance Aid
-
5,000
5,000
5,000
5,000
2001
2002
2003
2004
2005
11,990
EST.
EST.
EST.
EST.
EST.
Taxes
Police State Aid
105,000
105,000
105,000
105,000
Current Ad Valorem
$ 3,257,420 $
3,452,865
$ 3,660,037 $
3,879,639 $
4,112,418
Tax Increment
-
-
-
-
-
Moblie Home
800
400
400
400
400
Fiscal Disparities
367,720
386,100
405,400
425,700
447,000
Aggregate Tax
18,000
18,000
18,000
18,000
18,000
Lodging Tax
160,000
165,000
170,000
175,000
180,000
Total Taxes
3,803,940
4,022,365
4,253,837
4,498,739
4,757,818
Special Assessment
Engineering Services
690,000
695,000
700,000
705,000
Licenses & Permits
Track Franchise
10,000
10,000
10,000
10,000
10,000
Utility Franchise Fee
531,580
150,000
150,000
150,000
150,000
Liquor Licenses
100,000
100,000
100,000
100,000
100,000
Beer Licenses
3,000
3,000
3,000
3,000
3,000
Cigarette licenses
5,600
5,600
5,600
5,600
5,600
Misc. Business Permits
4,000
4,000
4,000
4,000
4,000
Building Permits
1,400,000
1,420,000
1,440,000
1,460,000
1,480,000
Plumbing Permits
180,000
185,000
190,000
195,000
200,000
Mechanical Permits
110,000
112,000
114,000
116,000
118,000
Electric Permits
95,000
95,000
95,000
95,000
95,000
Septic Permits
2,500
2,500
2,500
2,500
2,500
Sewer Permits
27,000
30,000
30,000
30,000
30,000
Street Opening Permits
14,000
14,000
14,000
14,000
14,000
Dog Licenses
780
780
780
780
780
Misc. Non -Bus. Lic.
-
-
-
-
-
Total Lic. & Permits
2,483,460
2,131,880
2,158,880
2,185,880
2,212,880
Intergovernmental
Grants - Fed
256,200
100,000
100,000
100,000
100,000
State Grants & Aids
5,500
15,000
15,000
15,000
15,000
Local Government Aid
242,020
242,020
242,020
242,020
242,020
HACA
458,820
458,820
458,820
458,820
458,820
Local Performance Aid
-
5,000
5,000
5,000
5,000
P ERA Aid
11,990
11,990
11,990
11,990
11,990
Police Training
17,500
-
-
-
-
Police State Aid
105,000
105,000
105,000
105,000
105,000
Local Grants /Aids
26,750
10,000
10,000
10,000
10,000
Total Intergovernmental
1,106,280
942,830
942,830
942,830
942,830
Charges for Service
Administrative Fee
85,000
85,000
85,000
85,000
85,000
Plan Check
790,000
795,000
800,000
805,000
810,000
Sale of Documents
9,500
9,500
9,500
9,500
9,500
Assessment Search
4,000
5,000
5,000
5,000
5,000
Release of Dev. Agreeme
450
450
450
450
450
Land Division Administrati
17,500
18,030
18,570
19,130
19,700
Land Use Administration
31,000
31,500
32,000
32,500
33,000
Misc. Police Services
25,000
25,000
25,000
25,000
25,000
Fire Calls & Contracts
38,000
35,000
35,000
35,000
35,000
Pound Fines & Fees
3,000
3,000
3,000
3,000
3,000
Valleyfair
23,000
25,300
27,830
30,610
33,670
Card Club
20,000
20,000
20,000
20,000
20,000
Snow Removal
-
-
-
-
-
Misc. Public Works
20,000
20,000
20,000
20,000
20,000
Engineering Services
690,000
695,000
700,000
705,000
710,000
2001 GENERAL FUND BUDGET - REVENUES
Miscellaneous
Miscellaneous
2001
2002
2003
2004
2005
Interest
EST.
EST.
EST.
EST.
EST.
Engineering Grade Fee
80,000
80,000
80,000
80,000
80,000
Total Charges for Svs.
1,836,450
1,847,780
1,861,350
1,875,190
1,889,320
Fines and Forfeits
Court Fines
130,000
132,000
134,000
136,000
138,000
Miscellaneous
Miscellaneous
65,000
65,000
65,000
65,000
65,000
Interest
250,000
250,000
250,000
250,000
250,000
Rent
Total Miscellaneous
-
315,000
-
315,000
315,000
315,000
315,000
Total Revenues
9,675,130
9,391,855
9,665,897
9,953,639
10,255,848
Other Sources
Sale Of Assets
Operating Transfers
SPUC Contribution 1,090,000 1,122,700 1,156,381 1,191,072 1,226,805
Total Other Sources 1,090,000 1,122,700 1,156,381 1,191,072 1,226,805
Grand Total $10,765,130 $10,514,555 $10,822,278 $11,144,712 $11,482,652
9,765,470
999,660
(234,600) Replace GF tranto DS 12/31100
765,060
.2-
Levy00._ {ls TAXBILL pay 01 1:29 PM 8/28/00
J
K
L
M
N
0
P
1
2
3
4
99100 Lew
00/01 Lew
Di f
Rate
Chance
Attach
5
2,803,557
2,803,557
-
-2.52
Same le
A
6
2 803,557
3 294,000
490,443
none
490,443
Same tax rate
B
7
2,803,557
3,391,700
588,143
0.50%
97,700
Tax rate increase .5%
C
8
2,803,557
3 489,000
685,443
1.00%
195,000
1.0%
Tax rate increase 1.O
D
9
10
11
12
Tota Ci Tax a a it R t
13
(includes Transit and EDA)
14
15
95/96
22.458
16
96/97
23.098
0.64
17
97 98
21.127
-1.971
18
98/99
23.358
2.231
19
99/00
20.132
-3.226
20
Levy00._ {ls TAXBILL pay 01 1:29 PM 8/28/00
I
Levy00.xls TAXBILL pay 01 12.56 PM 8/28/00
A B
C
D
E
F
G
H
I
city of Shako pee
P 3 2
General Fund Onl
8/28/00
Pay 2000
Pay 2001
Chancre
5
6
Net levy spread
$0
$2,803,557
7 ITotal
City Net Taxable Tax Cap.
157132.62
19,493,500
8
9
City GF only Tax Rate
16.8978%
14.3820%
- 14.89%
10
N
11
12
Assessor's Estimated Market
Value
$100,700
$105,900
5.2%
13
Tax Capacity
14
First $76,000 at 16
760
760
15
Balance at 1.650
408
493
16
1,168
1,253
7.3%
17
18
Cit Tax Rate
16.898%
14.3820
($17.03)
19
City Tax
197.29
$180.26
20
21
Assessor's Estimated Market
Value
1
$117,700
$122,900
4.40
22
Tax Ca acit
23
First $76,000 at 10
760
760
24
Balance at 1.65-
688
774
25
1,448
1,534
1
5.9-.
26
1
27
City Tax Rate
16.8980
14.382-
($24.09)
28
City Tax
244.69
220.60
-9.8-
29
"
30
Assessor's Estimated Market
Value
$122,400
$125,300
2.4%
31
Tax Ca acit
32
First $76,000 at l-.
760
760
33
Balance at 1.65%
766
813
34
1,526
1,573
3.1%
35
36
Tax Rate
!
16.898Oi
14.38201
($31.50)
37
,City
Cit Tax
$257.79
$226.29
-12.2%
38
39
Assessor's Estimated Market Value
$196,900
$227,700
15.66
40
Tax Capacit
41
First $76,000 at 1%
760
760
42
Balance at 1.65-
1,995
2,503
43
I 2,755
3,263
18.46
44
45
City Tax Rate
16.8986
14.382-
$3.78
46
City Tax
$465.51
$469.29
0.80
47
48
Assessor's Estimated Market Value
$196,900
$227,700
15.66
49
Tax Capacity Commercial
50
First $150,000 at 2.4-
3,600
3,600
51
Balance at 3.4%
1,595
2,642
52
5,195
6,242
20.26
53
54
City Tax Rate
16.8986'
14.38201
$19.92
55
City Tax
877.77
897.70
2.30
Levy00.xls TAXBILL pay 01 12.56 PM 8/28/00
13
Levy00.xls TAXBILL pay 01 12 PM 8/28/00
I B
C
D
E
F
G
H
I
Cit of Shako pee
E4 2
General Fund Onl
8/28/00
Pa 2000
Pa 2001
Change
5
6
Net le spread
$0
$3,294,000
7
Total City Net Taxable Tax
Cap.
157132.62
19,493,500
8
9
P
c ity GF onl Tax Rate
16.8978
16.89795
0.00%
10
11
12
Assessor's Estimated Market
Value
$100,700
$105,900
5.2%
l3]Tax
Ca acit
First $76,000 at 1%
760
760
Balance at 1.65%
408
493
r15
1,168
1,253
7.3%
City Tax Rate
16.898%
16.898%
$14.50
19 ,City
Tax
$197.29
$211.79
7.3%
Estimated Market
Value
$117,700
$122,900
4.4%
Tax Capacit
r24 23 Assessor's
First $76,000 at 1%
760
760
Balance at 1.65%
688
774
1,448
1,534
5.9%
27
City Tax Rate
16.898%
i 16.898'-.1
$14.50
28
City Tax
$244.69
$259.19
5.9%
29
30
Assessor's Estimated Market
Value
$122,400
$125,300
2.4%
31
Tax Capacit
32
First $76,000 at 1%
760
760
33
Balance at 1.65%
766
813
34
1,526
1,573
3.1%
35
36
City Tax Rate
16.898 %
16.898 %I
$8.09
37
City Tax
257.79
$265.88
3.1%
38
39
Assessor's Estimated Market Value
$196,900
$227,700
15.6%
40
Tax Capacit
41
First $76,000 at 1%
I
760
!.
760
42
Balance at 1.65%
1,995
2,503
a 3
2,755
3,263
44
45
,City Tax Rate
16.898%
16.898-*.1
$85.88
46
Cit Tax
$465.51
$551.39
18.4%
47
48
Assessor's Estimated Market Value
$196,900
$227,700
15.6%
49
Tax Ca acit Comme =cial
50
First $150,000 at 2.4%
3,600
3,600
51
Balance at 3.4%
1,595
2,642
52
5,195
6,242
20.2%
53
54
City Tax Rate
16.898%
16.898%
$176.96
55
Cit Tax
( $877.77
$1,05 4.74
Levy00.xls TAXBILL pay 01 12 PM 8/28/00
L_
Levy00.x1s TAXBILL pay 01 12.55 PM 8/28/00
A B
C
D
E
F
G
H
I
1
City of Shako ee
2
General Fund Onl
3
8/28/00
4
Pay 2000
Pay 2001
Change
5
6 1
Net levy spread
$0
$3,391,700
7
Total Cit Net Taxable Tax Cap.
157132.62
19,493,500
8
9
City GF only Tax Rate
16.8978%1
17.3991%
2.97%
10
11
12
Assessor's Estimated Market
Value
$100,700
$105,900
5.26
13
Tax Ca acit
14
First $76,000 at l0
760
760
15
Balance at 1.650
408
493
16
1� 17
1,168
L 1,253
7.30
18
City Tax Rate
16.898%
17.3990
$20.78
19
City Tax
$197.29
$218.07
10.50
20
I
I
21
Assessor's Estimated Market Value
$117,700
$122,900
4.40
22
Tax Capacit
23
First $76,000 at li
760 1
760
24
Balance at 1.650
688 1
774
25
1,448 1
1,534 5.9%
26
27
Tax Rate !
16.898 %';
17.399 ° %'ii $22.19
- City
28
City Tax I
244.69
266.88 1 9.10
29
30
Assessor's Estimated Market Value
$122,400
$125,300
2.4%
31
Tax Capacit
32
First $76,000 at 1.
760
760
at 1.65°%
766
813
1,526
1,573
3.1%
r36 Balance
City Tax Rate
16.898%
6', 17.399
$15.97
Cit Tax
257.79
273.77
6.2%
39
Assessor's Estimated Market
Value
$196,900
$227,700
15.6%
40
Tax Capacit
41
First $76,000 at 1%
1
760
760
42
Balance at 1.65%
1,995
!
2,503
43
2,755
3,263
44
Cit Tax Rate
16.898%
17.399%
$102.23
Cit Tax i
i
_65.51
S
567.74
22
r 48
Assessor's Estimated Market Value
$196,900
$227,700
15.6%
Tax Ca acit 'commercial
First $150,000 at 2.4%
3,600 !
3,600
51
Balance at 3.46
1,595
2,642
52
5,195
6,242 1
20.26
53
54
City Tax Rate
16.89801
17.399%
$208.25
55
Cit Tax
877.77 j
1 086.02
23.76
Levy00.x1s TAXBILL pay 01 12.55 PM 8/28/00
Levy00.xls TAXBILL pay 01 12:54 PM 8/28/00
A B
C
D
E
F
G
H
I
1
city of Shako peel
2
General Fund Onl
3
8 28/00
4
Pay 2000
Pay 2001
Change
5
6 1
Net - ievy spread
$0
$3,489,000
7
Total Cit Net Taxable Tax Cap.
157132.62
19,493,500
8
9
city GF onl Tax Rate
16.8978%
17.8983%
5.92%
10
11
12
Assessor's Estimated Market
Value 1
$100,700
$105,900
5.2%
13
Tax Ca acit
14
First $76,000 at l0
760
760
15
Balance at 1.65%
408
493
16
1,168
1,253
7.3%
17
18
City Tax Rate
16.898 %1
17.89801
$27.04
19
city Tax
$197.29
$224.33
13.7%
20
21
Assessor's Estimated Market
Value
1
$117,700
$122,900
4.4%
22
Tax Capacit
23
First $76,000 at 1%
1
760
760
24
Balance at 1.650
688
774
25
1,448
1,534
5.9%
26
27
City Tax Rate
16.898%
17.898 %1
$29.84
28
city Tax
$244.69
1
$274.53
1 l
12.20
29
30
Assessor's Estimated Market
Value
$122,400
$125,300
2.4%
31
Tax Capacit
32
First $76,000 at 1.
760
760
33
Bace at 1.65%
lan
766
813
34
1,526
1,573
3.1
35
36
Cit Tax Rate
16.898%
17.898%
$23.83
37
City Tax
$257.7 9
$281.62
9.2%
38
39
Assessor's Estimated Market
Value
$196,900
$227,700
15.6%
40
Tax Ca acit
41
First $76,000 at 1
760
760
42
43
Balance at 1.65%
1,995
2,755
'':
2,503
3,263
44
45
46
City Tax Rate
Cit Tax
16.898%1
$465.51
17.898*-.1
$584.03
1 $118.52
25.5%
47
48
Assessor's Estimated Market Value
$196,900
$227,700
15.66
49
Tax Capacity IcommerciaZ
50
First $150,000 at 2.45
3,600
3,600
51
5
Balance at 3.4%
1,595
5 ,195
6,242
1
20.26
53
54
55
City Tax Rate
Cit Tax
16.898.E
$877.77
17.898 %,
1 117.17
$239.40
27.3%
Levy00.xls TAXBILL pay 01 12:54 PM 8/28/00
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■■
City of Shakopee
Building Depreciation /Rental Charges
2001 BUDGET
Year Amount Annual Rent Monthly Rent
R "ilrlinn porch Life Program Paid Charge Charge
City Hall a. ~
1991
20
0181
1,463,145.93
73,157.30
6,096.44
Library
1967
40
0182
197,000.00
4,925.00
410.42
Public Works /Police
1975
50
0441/0311
835,000.00
16,700.00
1,391.67
Fire Station # 1
1950
50
0321
204,021.00
4,080.42
340.04
Fire Station # 2
1998
50
0324
2,729,416.53
54,588.33
4,549.03
Youth Building
1989
50
0628
120,000.00
2,400.00
200.00
Civic Center
1995
50
0753/0754
5,458,701.97
109,174.04
9,097.84
Pool Filter Bldg
1968
30
0752
9,720.00
324.00
27.00
Bath House Bldg
1968
40
0752
59,400.00
1,485.00
123.75
Pool
1968
25
0752
100,000.00
4,000.00
333.33
270,834.09
22,569.51
Assumes 2/3 of Police /PW building Charged to Shop Dept, and 1/3 to Police dept
Assumes 40% charge to Ice Arena and 60% charge to Civic Center
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