HomeMy WebLinkAbout08/24/2000 1610110 Nwo All •'
LOCATION: 129 Holmes Street South
Mayor Jon Brekke presiding
1] Roll Call at 4:30 p m.
2] Pledge of Allegiance
3] Approval of Agenda
4] Valley Green Grading Permit
5] New Business
A] 2001 Budget Discussion
1. Budget Presentations
a. Fire — (Athmann)
b. Recreation — (Themig)
c. Engineering — (Loney)
d. Street — (Loney)
e. Shop — (Loney)
f. Park Maintenance — (Loney)
g. Administration (McNeill, Voxland)
2. EDA — Informational
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61 Other Business
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To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark McQuillan, Natural Resource Director
Subject: Grading Permit for Valley Park 12' Addition
Date: August 24, 2000
PRODUCTION
On August 15, 2000 the City Council tabled, to the Thursday, August 24, City Council
Workshop Meeting, its decision to grant or not grant Valley Green Business Park a
grading permit for Lot 3, Block 2 of Valley Park 12 Addition. The City Council should
decide if it wishes to grant or not grant a grading permit at this time. If you do grant the
permit, is it Council's desire to add conditions to the permit?
BACKGROITND
At the August 15, City Council Workshop Meeting, Council discussed the possibility of
placing conditions on the permit even though the new tree preservation ordinance has not
been adopted. Council decided not to act on this request on such short notice. Council is
also aware the new Tree Preservation Ordinance is due to come to Council either on
September 5th or 19th.
At its August 17, 2000 Planning Commission Meeting, the Planning Commission went
into the late hours discussing the tree ordinance and did not finish. A special Planning
Commission Meeting will be held Tuesday, August 29, 2000 at 7:30 p.m. in City Hall to
discuss only the Tree Preservation Ordinance.
On September 15, Mr. Albinson of Valley Green Business Park stated his reason for
asking immediate consideration for a grading permit is to:
2. He has a supplier who can provide him dirt at a low cost. He stated the grade of
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and to meet the 100 year elevations. Otherwise, it can't be developed.
3. Mr. Albinson conceded he would be willing to pay the mitigating costs or plant
the replacement value of trees somewhere on his other properties, if necessary.
Staff estimated the value of significant and specimen trees on Lot 3, Block 2 of
Valley Park lf Addition, base on a tree inventory conducted by the Kunde
Company, to be in the range of $30,000 - $40,000. The Mayor suggested
compromising that estimate to $20,000 because the new tree preservation
ordinance had not been adopted.
OPTIONS
1. Approve the grading permit with conditions as determined by City Council.
2. Approve the grading permit without conditions.
3. Do not approve the grading permit until the tree preservation ordinance is in
affect.
ATTACHMENTS
For informational purposes, I've attached the following:
• Exhibit A - Bruce Loney's memorandum of August 15, 2000,
Exhibit B - The existing tree preservation ordinance, and
Exhibit C - The proposed ordinance in its raw draft form (To be reviewed at the
special Planning Commission Meeting on August 29.)
vi%
Mark I cQuilh(n
Natural Resource Director
1 *6
§11.60
1. At least one (1) landscape island with a minimum width of nine (9) feet and
a minimum area of 100 square feet shall be constructed for every 4,000
square feet of paved area in a parking facility. Landscape islands with an
area of 200 square feet or more shall be treated as two (2) islands for
purposes of this provision. Entrances to a parking facility and loading areas
shall not be included in the .calculation of paved area in a parking. facility.
(Ord. 487, July 10, 1997)
2. Landscape islands shall contain at least one overstory deciduous Tree of a
minimum two (2) inch diameter trunk at the time of planting.
3. Landscape islands shall be curbed and of sufficient size to allow the healthy
growth of the chosen tree species. The island shall be at least nine ((9)
feet wide and at least 100 square feet in area.
4. Landscaping provided in parking facilities may be used to meet the
landscaping requirements.
E. If healthy landscaping of acceptable species exists on a site prior to development,
the Zoning Administrator may allow credit for such landscaping in meeting the
requirements of this subdivision, if it is left in good condition. One (1) unit of mature
existing landscaping may be credited as two (2) units of new landscaping. Each
existing mature hardwood tree may be credited as three (3) units.
F. All landscaping shall be properly maintained and any dead or diseased material
shall be removed and replaced with material meeting the requirements of this
section. The City shall require submission of a landscaping bond in an amount
equal to 115% of the value of the landscaping to ensure compliance with this
section during the first year after planting.
Subd. 9. Tree and Woodland Preservation The following standards shall apply to all residential
development for which a building permit is issued after the effective date of this Chapter.
A. Structures, driveways, and parking facilities shall be located in such a manner that
the maximum number of trees shall be preserved. No tree exceeding sic (6) inches
in diameter at a height of six (6) feet above ground shall be removed without
permission from the City.
A person seeking permission to remove any protected tree shall demonstrate that
mere are no f ibie or prudent alternatives io ine cutting of trees on the sae ana
shall propose a reforestation plan.
Reforestation and landscaping shall utilize a variety of tree species and shall not
utilize any species presently under disease epidemic. Species planted shall be
hardy under local conditions and compatible with the local landscape.
B. All development activities, including grading and contouring, shall take place in such
a manner that the root zone aeration stability of existing trees shall not be affected
and shall provide existing trees with a watering area equal to a minimum of one -half
the crown area.
page revised in 1997
1324
§11.60
C. Notwithstanding the above, the removal of diseased trees, or trees seriously
damaged by storms or other acts of God, shall be permitted.
A. Exterior lighting shall be designed and constructed to limit direct illumination and
glare upon or into any other. lot or street. Reflected glare or spill light shall not
exceed five- tenths footcandle as measured on the property line when abutting any
residential lot and one footcandle on any property line abutting a business or
industrial lot. Street lights installed in public right -of -way and lights in City parks
shall be excepted from these standards.
B. Mitigative measures shall be employed to limit glare and spill light to protect
neighboring lots and to maintain traffic safety on streets. These measures shall
include lenses, shields, louvers, prismatic control devices, and limitations on the
height and type of fixtures. The City also may limit the hours of operation of outdoor
lighting if it is deemed necessary to reduce impacts on the surrounding
neighborhood.
C. No flickering or flashing lights shall be permitted except where required by the
Federal Aviation Administration.
D. Direct off -site views of the light source shall be blocked or screened except for
globe or ornamental light fixtures, which may be approved when it can be
demonstrated that the off -site impacts stemming from direct views of the light
source are mitigated by the fixture design or location.
E. The City may require submission of a light distribution plan if deemed necessary to
ensure compliance with the intent of this Chapter.
F. In any industry zone, light may spill from one (1) lot to any other lot provided that it
does not extend beyond the boundaries of the industry zone.
Subd.11. Noise and Vibration.
A. Noises emanating from any use shall be in compliance with City Code Section
10.60, and shall not exceed any standards set by the Minnesota Pollution Control
Aaencv.
B. Any use established or remodeled after the effective date of this Chapter shall be so
operated as to prevent vibration discernable at any point beyond the lot line of the
site on which such use is located.
C. Ground vibration and noise caused by trains, aircraft operations, temporary
construction or demolition, or vehicles other than those involved in a major
commercial recreation use or on private property shall be exempt from these
regulations.
Subd. 12. Smoke and Particulate Matter. No use shall produce or emit smoke, dust, or
particulate matter exceeding applicable regulations established by the Minnesota Pollution Control
Agency.
page revised in 1997
1325
W 1�
INGS AND PURPOSE STATEMENT:
The City of Shakopee finds it is in the best interest of the community to protect,
preserve, and enhance the natural environment of the community and to encourage a
resourceful and prudent approach to the development and alteration of wooded areas.
In the interest of achieving these objectives, the City of Shakopee has established the
comprehensive tree preservation regulations herein to promote the furtherance of the
following:
A. Protection and preservation of the environment and natural beauty of
the city;
B. Assurance of orderly development within wooded areas to minimize
tree and habitat loss;
C. Allows for the evaluation of specific sites as to the development's
impact on trees and wooded areas;
D. Establishment of minimal standards for tree preservation and the
mitigation of environmental impacts resulting from tree removal;
E. Provision of incentives for creative land use and environmentally
compatible site design which preserves trees and minimizes tree
removal and clear- cutting during development; and
F. Enforcement of tree preservation standards to promote and protect the
public health, safety and welfare of the community.
D EFINITI O NS
A. The following terms shall be defined as stated:
A. Applicant means any person or entity, which is required to submit and implement an
approved tree preservation plan under this section.
B. Builder means any person or entity to which a building permit is issued for the
construction of a single- family residence.
C. Caliper inch means the diameter of replacement trees measured at a height of one foot
above the ground level.
D. Construction area means any area in which movement of earth, alteration in
topography, soil compaction, disruption of vegetation, change in soil chemistry, or any
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grading, building construction or any other construction activity.
E Critical root zone (CRZ) means an imaginary circle surrounding the tree trunk with a
radius distance of one foot per one inch of tree diameter, e.g., a 20 -inch diameter tree has
a CRZ with a radius of 20 feet.
F. Developer means any person or entity other than a builder, as defined herein, who
undertakes to improve a parcel of land, by platting, grading, installing utilities, or
constructing or improving any building thereon.
G Development means individual lot single- family and multi- residential, commercial and
industrial developments occurring during single -phase and two -phase developments, as
those terms are defined herein.
H. Diameter means the length of a straight line measured through the trunk of a tree at 54
inches above the ground.
L Diameter inch means the diameter, in inches, of a tree measured at diameter breast
height (4.5 feet from the uphill side of the existing ground level).
J. Drip line means the farthest distance away from the trunk that rain or dew will fall
directly to the ground from the leaves or branches of the tree.
K. Forester means a person holding a bachelor's degree in forestry from an accredited
four -year college of forestry.
L. Individual lot single-family residence development means the process where the
construction of a new single - family residence occurs on a single lot, or the expansion of
any existing single- family residence by ten percent or greater square feet.
M. Landscape architect means a person licensed by the state as a landscape architect.
N. Land Alteration means excavation, grading, clearing, filling or other earth change that
may result in:
a. The movement of more than three hundred fifty (350) cubic yards of
v: rtli Sxhere sig if l ciwnt } r=s are present J o
b. Any alteration of land of more than one foot from the natural contour
of the ground on any contiguous four hundred fifty square feet of
ground where significant trees are present, or
c. Any cutting or lolling of more than twenty (20) percent of the
significant trees on any land within a period of five years.
0. Forest Stand is -- - - - - --
P. Natural Resource Director means the designated City official responsible for the
management of natural resources in the City of Shakopee.
Q. Significant woodland means a grouping or cluster of coniferous and/or deciduous trees
with contiguous crown cover, occupying 1000 or more square feet of property, which are
comprised of deciduous trees between four inches and 12 inches in diameter or
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Il. Single- nha.Se (ZevPlnnl�eHt?Cteans fhe nrpt�Psc Wile ---- vPmPnt nfthP ontira city
occurs in one continuing process. Single -phase development can include initial site
grading, installation of utilities; construction of public streets; construction and grading
of drainage -ways; filling of any areas; grading of the pad area; utility hookups;
construction of buildings, parking lots, driveways, storage areas, recreation areas, private
streets; and any other activity within the construction area.
S. Coniferous evergreen tree means a woody plant that is, at least, twelve feet or more in
height and has foliage on the outermost portion of the branches year round.
T. Deciduous tree means a woody plant which, at maturity, is at least 15 feet or more in
height, having a defined crown, and which sheds leaves annually.
2
U. Hardwood deciduous tree includes, but not limited to, ironwood, catalpa, oak, maple
(hard), walnut, ash, hickory, birch, black cherry, hackberry, locust and basswood.
V Signi ficant tree means a healthy tree measuring a minimum of six inches in diameter
for hardwood deciduous trees, defined herein, or a minim of 12 inches in diameter for
softwood deciduous trees, as defined herein, or a minim of 12 feet in height for
coniferous /evergreen trees.
W. Softwood deciduous trees are: cottonwood, poplars, aspen, box elder, willow, silver
maple and elm.
X. Specimen tree means a healthy hardwood deciduous tree measuring equal to or greater
than 30 inches diameter and/or a coniferous tree measuring 50 feet or greater in height.
Y. Two-phase development means the process where improvement of the entire site
occurs in at least two distinct phases. Generally the first phase includes initial site
grading; installation of utilities; construction of public streets; construction, grading of
drainage -ways; and filling of any areas. The second phase generally includes grading of
specific pad areas; utility hookups; construction of buildings, parking lots, driveways,
storage areas, recreation areas, private streets; and any other activity within the specific
constriction zone
B. Concept Plan: Prior to the application for a preliminary plat, building permit,
excavation permit, grading permit, or any other City approval which results in
land alteration as defined under A -N shall be considered unless the applicant for
such approval has first obtained a tree preservation permit. The tree preservation
permit shall include a concept plan or sketch illustrating the general site layout,
including streets, ponding, and building sites. In considering tree preservation, the
following concepts should include:
1. Identify forest stands and specimen trees (determined through required
tree inventory).
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utilities so as to minimize their impact on significant trees.
3. RceScfve trees in grovcs of clusters recognizing cnac survivability is greater
for groups of trees than for individuals.
4. Manipulate proposed grading and the limits of disturbance by changing
the elevation/location of building pads, parking lot and streets, and
consider the use of retaining walls to reduce the impact of trees.
5. Review all construction factors that influence tree survivability.
3
IM• O W W
C. Tree Preservation Plan.
1. Scope of application
A. The tree preservation plan shall be submitted to and approved by the
city and implemented in accordance therewith in connection with
any of the following:
a. New development in any zoning district;
b. New building construction in any zoning district,
c. Expansion of any existing commercial, industrial or
institutional building or impervious surface by ten
percent or greater square feet, where an approved tree
preservation plan is not on file with the city;
d. Any project requiring a grading permit and
e. Any land alteration as defined in Section A N(Land
Alterations)
f. Excludes existing single- family residences desiring to
remodel or expand existing buildings or grounds.
2. ADUlication Reauirements
A. A_n application for a tree »reservation nPrmit e1,a11 he made in - Avritinv
to the Natural Resources Director on a form provided by the City. The
requirements are outline in Section C 3 & 4.
B. The application for a tree preservation permit shall be required along
with application for preliminary plat. Approval shall be given based
upon the following:
a. Approval by the City's designated agent or
employee;
b. Payment of the application fee;
c. Provision of the security as required by Section C -9.
d. Substantial likelihood the applicant will be able to
comply with rules and regulations of this Chapter.
C. On individual single - family lots with existing significant trees or
woodlands as identified by the City, a Tree Preservation Plan, as
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City staff in conjunction with a building permit.
3 Submission Requirements
A. A certificate of survey that accurately identifies the location and types
of all existing trees and woodlands to be removed and those to be
preserved on the lot or plat. The drawing shall illustrate where
protection devices will be placed and areas to be used for material and
equipment storage.
B. A Tree Inventory shall be prepared by a forester of landscape architect
to identify tree species and woodlands. It shall be the applicant's
responsibility to retain a forester or landscape architect to conduct an
rd
on site inventory and field assessment of the property for the tree
preservation plan.
C. The proposed grading plan shall be submitted to the city at least five
(5) working days prior to the issuance of the grading permit to ensure
compliance with the approved tree preservation plan.
D. All sites shall be staked, as depicted in the approved grading plan, and
the required tree protection fencing shall be installed before grading is
to commence.
E. The city shall inspect the construction site prior to the beginning of the
grading to ensure that protective fencing and other protective measures
are in place.
F. No encroachment, grading, trenching, filling, compaction, or change in
soil chemistry shall occur within the fenced areas protecting the
critical root zone of the trees to be saved.
G. Applicants of new single - family residential building permits are
required to prepare an individual lot tree preservation plan when
significant tree, specimen trees, and/or significant woodlands exist on
site. Tree preservation plans for individual lots will be required to have
the plan prepared by a forester or landscape architect.
4. Tree Preservation Plan Reauirements.
A. All applicants shall submit a tree preservation plan prepared in
accordance with the provisions of this subdivision. The tree
preservation plan shall include the following information:
B. The name(s), telephone number(s), and address (es) of applicants,
property owners, developers and/or builders;
C. Delineation of the buildings, structures, or impervious surfaces
situated thereon or contemplated to be built thereon;
D. Delineation of all areas to be graded and limits of land disturbance;
E. A tree inventory, by a forester or landscape architect, depicting the
size, species, and location of all existing significant trees, specimen
trees, and significant woodlands located within the area to be platted or
within the parcel of record. These significant trees, specimen trees, and
significant woodlands should be identified in both graphic and tabular
F. Identification of all significant trees, specimen trees, and significant
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These significant trees, specimen trees, and significant woodlands
should be identified in both graphic and tabular form;
G. Measures to protect significant trees, specimen trees, and significant
woodlands,
H. Size species, and location of all replacement trees proposed to be
planted on the property in accordance with the tree replacement
schedule; and Signature of the person(s) preparing the plan.
5 . Mitigation L
A. In any development that the tree /woodland allowable removal limits
are exceeded, the applicant shall mitigate the tree loss by either
reforestation of (tree replacement) appropriate areas within the
development area, in accordance with the tree replacement schedule,
or payment to the city of the sum per diameter inch calculated from the
total amount of diameter inches of the required replacement trees in
accordance with the tree replacement schedule.
B. The fee per diameter inch shall be set forth in the city fee schedule,
and the payment thereon shall be deposited into an account designated
specifically for tree mitigation.
C. The form of mitigation to be provided by the applicant shall be
determined by the city. The planting of trees for mitigation shall be in
addition to other landscaping requirements of the city.
D_ Significant tree replacements will be calculated by replacing the
largest diameter tree first, proceeding down to the smallest diameter
significant tree.
6. Reauired Protectiv Measures
A. The tree preservation plan shall identify and require the following
measures to be utilized to protect significant trees, specimen trees, and
significant woodlands:
a. Installation of snow fencing or polyethylene laminate safety
netting placed at the drip line or at the perimeter of the critical
root zone (CRZ), whichever is greater, of significant trees,
specimen trees, and significant woodlands to be preserved. No
grade change, construction activity, or storage of materials
shall occur within this fenced area.
Identification of any oak trees requiring pruning between April
15 and July 1. Any oak trees so pruned shall be required to
have any cut areas sealed with an appropriate nontoxic tree
wound sealant immediately after damage occurs. If cutting or
pruning of oak trees is to take place between April fifteenth
and July first the applicant shall provide a disease prevention
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c. Prevention of change in soil chemistry due to concrete washout
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paints. Washout areas are to be identified on plans and signage
of areas provided on construction site.
7_ Additional Protect Measures
A. The City suggests the following tree protection measures for
significant trees, specimen trees, and significant woodlands intended to
be preserved according to the tree preservation plan.
a. Installation of retaining walls or tree wells to preserve trees.
. Placement of utilities, where possible, in common trenches
outside of the drip line of significant trees, or use of tunneled
installation.
c. Use of tree root aeration, fertilization, and/or irrigation
systems.
d. Transplanting of young trees to a protected area for later
moving into permanent sites within the construction area.
e. Therapeutic pruning.
8. Review Process — Conditions of Permit
A. The review process for the tree preservation plan begins with a
Concept Plan as outline in Section B-
B. Approval of the tree preservation is contingent of meeting the
requirements outline under Section C 2 & 3.
C. During the construction phases, the City's designated representative
may enter upon private premises at any reasonable time for the
purposes of carrying out the duties assigned in this Chapter. No
person shall unreasonably hinder, prevent or delay City's
representative while engaged in the execution or enforcement of
his /her duties prior, during or after project approval.
9. Performance Guarantee
A. Any applicant of a new development shall provide the required
performance prior to the approval or issuance of any construction
and/or grading permits. The amount of the performance guarantee to
be submitted, specific to the tree preservation fulfillments, shall be
calculated as follows:
a. For construction on previously platted vacant lots, the
developer or builder shall provide a performance guarantee in
escrow of $1000 per lot. If damages exceed $1000, the
developer /builder can be assessed additional charges by
multiplying the total diameter inches of significant trees and
specimen trees to be preserved by the rate of payment of
$25.00 per diameter inch and the total square feet of significant
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b. The performance guarantee will be released upon verification
uy %iic : ity chaff tine Lrec preservation plan was followed and ail
such requirements have been met. No performance guarantee
shall be released earlier than one year after the date of the
project closure.
10 Removal of Diseased Trees Required
A. Prior to any grading, all diseased, hazardous, and nuisance trees on the
subject property shall be identified by the city forester, tree inspector
or designated agent of the City of Shakopee in accordance with the
tree disease control and prevention regulations of the City Code. Any
7
and all diseased and nuisance trees so identified shall be removed from
the property, at the time of grading, if so directed.
11 Compliance With Plan
A. The applicant shall implement the tree preservation plan prior to and
during any construction. The tree protection measures shall remain in
place until all grading and construction activity is terminated, or until a
request is made to and approved by the city forester or designated
agent of the City.
B. No significant trees, specimen trees, or significant woodlands shall be
removed until a tree preservation plan is approved and except in
accordance with the approved tree preservation plan as approved by
the city. If a significant tree(s), specimen tree(s) or any significant
woodland that was intended to be preserved is removed without
permission of the city forester /agent or damaged so that it is in a state
of decline within one year from date of project closure, a cash
mitigation, calculated per diameter inch of the removed/destroyed tree
or per total square foot of significant woodlands, in the amount set
forth in the city fee schedule, shall be remitted to the city.
C. The city shall have the right to inspect the development and/or
building site in order to determine compliance with the approved tree
preservation plan. The city shall determine whether compliance with
the tree preservation plan has been met.
D. Tree removal allowance.
1 _ Specimen tree, significant tree, and significant woodland removal shall
be in accordance with the city - approved tree preservation plan and in no
case shall the amount of removal exceed the following percentages_
SINGLE LOT DEVELOPMENT
1. Single -unit residential, 20 percent.
2. Commercial and multiunit residential, 30 percent.
1. Single -phase development process.
a. J11161G ULIL fEls Li 1, r� }JG1l cllL.
b. Commercial and multiunit residential, 50 Percent.
2. Two -phase development.
a. Initial site development, 25 percent.
b. Individual lot development.
aa. Single unit residential, 20 percent.
bb. Commercial or multiunit residential, 25 percent.
2. If strict compliance with the provisions of this section creates an
unreasonable hardship for the developer or builder, the city may permit
M
significant tree, specimen tree, and significant woodland removal in
excess of the allowable limits. In the event this exception is granted a
reforestation plan or cash mitigation will be implemented. The city shall
determine which form of mitigation shall be utilized. If it is not possible
to locate replacement trees on the developer's property within the City
limits, the City can require the landowner to locate the trees on public
property or make cash payment. The value of replacement trees shall be at
a rate determined by the City Council. Such cash payments shall be made
to the Shakopee Tree Preservation Fund and shall be used for the
purchase, planting, and maintenance of trees on city -owned property.
E. Replacement and Location of Trees
1. Size of Tree Damaged or Destroyed - Number of Replacement Trees.
Category A/CategoryB / Categ_oryC
Coniferous, 12' to 24' high 1 2 4
Coniferous, 24' or higher 2 4 8
Hardwood deciduous, 6" to 20" diameter
1
2
4
Hardwood deciduous, 21" to 30" diameter
2
4
8
Specimen Tree (Hardwood 'Deciduous),
greater than 30 "
3
6
12
Softwood deciduous, 12" to 24 " diameter
1
2
4
Softwood deciduous, greater than 24 "
2
4
8
2. Significant woodland replacement.
Where replacement of a significant woodland is required, the applicant
shall be responsible for furnishing and installing one category A
replacement tree or two category B replacement trees or four category C
replacement trees for every 125 square feet of significant woodland
damaged or destroyed, or any increment thereof.
3. Size of replacement trees.
Category A trees shall be no less than the following sizes:
Derid»rnis t eec not legg tbam , ; irch?c - hametQr
Coniferous trees, not less than 10 feet in height.
Category B trees shall be no less than the following sizes:
Deciduous trees, not less than 2 1 /2 inches in diameter.
Coniferous trees, not less than six feet in height.
Category C trees shall be no less than the following sizes:
Deciduous trees, not less than 1 %2 inches in diameter.
Coniferous trees, not less than four feet in height.
1. Species requirement.
9
a. Where ten or more replacement trees are required, not more
than 50 percent of the replacement trees shall be of the same
species of tree without the approval of the city.
2. Warranty requirement.
a. Any replacement tree which is not alive or healthy, as
determined by the city, or which subsequently dies due to
construction activity within one year after the date of project
closure shall be removed by the applicant and replaced with a
new healthy tree meeting the same minim size requirements
within eight months of removal.
3. Replacement and location.
a. Trees subject to replacement pursuant to this section shall be in
addition to landscape requirements by City Code.
i. Replacement trees shall be planted in one or more of the
following areas on land: Restoration areas including slopes,
out -lots or common areas, buffer zones between different
land uses and/or activities, project entrance areas, and public
areas.
4. Replacement trees shall be of a species similar to the trees which
are lost or removed and shall include those species referred by the
Minnesota Department of Natural Resources Native Tree Species
List
IW IPI
19
CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: FIRE
MISSION STATEMENT:
To provide cost effective, efficient, and state of the art Fire and Rescue
protection for the citizens and businesses within the Shakopee fire
district.
ACTIVITY:
Activity includes fire prevention, inspection, training, fire fighting
hazardous material response and water and high level rescue. Maintenance
of station and equipment on a 24 -hour basis in order to insure the safety
and protection of the City of Shakopee and Jackson and Louisville
Townships.
GOALS:
1. Keep department expenditures equivalent with increase in population in
the fire protection district.
2. Provide quality community service in an effective and efficient manner.
3. To provide for the placement of a first -due engine company within a 1.5
mile radius of any built upon area of the city.
MEASUREMENT OF GOALS:
1. Departmental expenditures per capita:
Department Expenditures
Equipment Rental Rate
Population **
Cost Per Capita(Exclude Eqpt)
Cost Per Capita Eqpt Rentals
Total Cost Per Capita
** - Population based on the City of Shakopee and Jackson &
Louisville Township estimates.
2. Cost per call of service:
1998
Variable Costs(Labor & Fuel) $ 99,628
Fixed Costs 353,948
Total Cost 453,53-6
Number of Calls 340
Cost per call (Variable Cost) $ 293.02
Cost per call (All Costs) $ 1,334.05
Budgeted
1999 2000
$ 123,600 $ 218,120
572,320 475,870
� 2Q
353
$ 350.14
$ 1,971.44
s9
Budgeted
1998
1999
2000
$ 307,176
$ 420,480
$ 443,570
146,400
197,940
275,420
19,607
20,515
$15.67
$20.50
7.47
23.14
9.65
30.15
** - Population based on the City of Shakopee and Jackson &
Louisville Township estimates.
2. Cost per call of service:
1998
Variable Costs(Labor & Fuel) $ 99,628
Fixed Costs 353,948
Total Cost 453,53-6
Number of Calls 340
Cost per call (Variable Cost) $ 293.02
Cost per call (All Costs) $ 1,334.05
Budgeted
1999 2000
$ 123,600 $ 218,120
572,320 475,870
� 2Q
353
$ 350.14
$ 1,971.44
s9
3. Maximum travel distance of engine company:
1998 1999
Travel Distance to furthest City Dwelling 6.75 Miles 4.5 Miles
OBJECT DESCRIPTION: Description of lines items:
Salaries - Temp
47 Fire Fighters. Establish a new assistant engineer position
@$1,000 /year. Increase Chief, Asst Chief 1 Asst Chief 2 Fire
Dept Engin h eers and 1 Captain salary $200 per year. Increase 2nd,
3 d and 4 captain $260 per year.
Supplies:
Minor increase over 2000 for basic supplies. Supplies include Fire
Fighting foam $2,000, upgrading radios /pagers $4,000, hose $10,000,
SCBA bottle replacement (expiration) $10,000, firefighter
protective clothing $15,000, Scuba equipment $10,000 and 6 -Ice
Commander water rescue suits $3,000.
Equip. Maintenance:
Maintenance on SCBA (Air Packs) $5,000.
Training:
7 -First responder, fire fighter one and two classes for new fire
fighters $7,000, rental of live burn training trailer $2,000, first
responder refresher training for 41 fire fighters $2,000 and cold
water rescue training $1,800.
Professional Services:
47 OSHA mandated physical screenings $7,500.
Equipment:
Four SCBA packs $20,000, Extractor (cleaner) for station 51 $7,500.
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F14
• •
2001 BUDGET
MISSION STATEMENT:
To provide parks, trails, and recreation opportunities to enhance the quality of life in
our community.
ACTIVITY.
The Recreation Fund provides resources for the administration of a comprehensive
park, trail, and recreation program. This includes the coordination of park use;
scheduling athletic complex use; coordinating youth, adult, senior, and special event
activities; and managing the operation of the Community Center, Ice Arena, Aquatic
Park, and Youth Building.
GOALS:
1. Effectively promote and coordinate park facilities, athletic complexes, Aquatic Park,
Ice Arena, and Community Center, ensuring quality experiences while maximizing
use potential.
2. Assess residents recreation programming needs and focus continued program
development on meeting those needs.
3. Develop comprehensive preventative maintenance program to ensure longevity of
facilities and equipment
MEASUREMENT OF GOALS
1. Total use of the park facilities, Aquatic Park, Ice Arena, and Community Center in
2000 will be calculated, with an increase of 15% use in each area for 2001
2. Increase program participation from 2000 by 20% through increased registration
and new program development
3. Develop preventative maintenance programs for Aquatic Park, Ice Arena, and
Community Center.
OBJECT: DESCRIPTION: Description of lines items:
Salaries (Full- Time):
Facilities and Recreation Director, Recreation Supervisor 2, Recreation Supervisor
1, Ice Arena Maintenance Operator, Facility Maintenance Operator, Customer
Service Representative, and Office Service Worker.
Salaries (Part-Time):
Lifeguards and Water Safety Instructors (35), Fitness and Recreation Instructors
(10), Recreation Program Activity Leaders (15), Building Coordinators (15), Arena
Supervisors (10), and Outdoor Rink Attendants (10).
Operating Supplies (4210):
Items used in the daily operation of the Aquatic Park, Ice Arena, and Community
Center, including office supplies ($5,000); pool chemicals ($5,000); cleaning
supplies ($2,500); paper products ($2,000); propane ($3,000); computer hardware
($4,500); computerized membership module equipment ($5,000); uniforms
($4,000); lift ($4,000); lobby furniture replacement ($2,000).
K3
Recreation Supplies (4211):
Items used to conduct sports and recreation activities, including sports equipment,
arts and crafts supplies, and teaching aids ($31,040).
Building Maintenance (4230):
Ongoing maintenance and operation of buildings, including cleaning contracts
($12,500); mechanical service contracts for heating, cooling, electrical, and
refrigeration equipment ($7,500); arena board maintenance, glass replacement,
and floor painting ($6,500); backer panels for arena boards ($4,500); landscaping
under waterslide ($5,000); and installation of gutters on Community Center to
reduce water infiltration ($5,000); replacement of cooling tower on Ice Arena with
air cooled unit ($25,000); planned replacement of Ice Arena compressors
($11,000); security system for Community Center and Ice Arena ($15,000).
Equipment Maintenance (4240):
Maintenance of the ice resurfacer, including blades, studded tires, and
preventative maintenance ($3,500); copier service contracts ($1,200); and fitness
and weight equipment repairs ($1,000).
Professional Services (4310):
Bussing for youth and senior trips ($5,000); musician services for park concerts
($5,000), and brochure design ($2,000).
Postage (4320):
Postage for mailings ($3,250).
Telephone (4321):
Phone and pay phone service for the Community Center, Ice Arena, Aquatic Park,
and Tahpah Park ($4,905). Decrease reflects savings from change to State of
Minnesota contract for phone service.
Travel (4330):
Mileage for use of personal vehicles; travel expenses for attending association
meetings, conferences, and seminars ($3,400).
Advertising (4340):
Advertising in newspaper and publications for department activities ($2,000).
Printing/Publishing (4350):
Publication of program catalog in conjunction with Community Education ($6,000);
printing of forms for recreation programs, registration, and community center
memberships ($2,000); printing of comprehensive brochure ($3,000).
Utilities (4380):
Water, sewer, natural gas, electricity, trash for the Aquatic Park ($12,000); Ice
Arena ($85,000); and Community Center ($45,000).
Conferences (4390):
Registration for association conferences and seminars ($4050).
Rentals (4410):
LOGIS support and licensing for recreation software including program registration
and facility booking ($10,400), and the addition of membership module ($4,500);
building fund rental charges for Aquatic Park ($5,809), Ice Arena ($43,670), and
Community Center ($65,504); equipment fund rental for ice resurfacer ($6,550);
copier lease ($3,000).
Dues (4433):
Professional association dues ($1,595).
Subscriptions and Publications (4435):
Magazine, newspaper, and trade publication subscriptions ($600).
Sales Tax (4438):
Tax on general admission and memberships for Aquatic Park, Ice Arena, and
Community Center ($8,263).
Capital Expenditures (4550):
Fitness and weight equipment for relocation of exercise equipment to gymnastics
room ($50,000).
Kls�
CITY OF SHAKOPEE, MINNESOTA
PROFORMA OPERATING STATEMENT - RECREATION FUND
For the Year Ending December 31, 2001
66
1998
1999
2000
YTD
2001
Actual
Actual
Budget
6-30 -00
Est.
Operating Revenue
Memberships & Admissions
135,241
103,750
140,000
64,575
127,120
Activities
119,748
142,712
159,000
81,455
157,050
Concessions
29,894
30,561
35,540
4,404
24,500
Rentals
195,919
189,612
240,500
108,970
312,600
Fees
9,408
4,351
13,000
5,618
16,500
Miscellaneous
2,993
(15,826)
7,500
65
5,000
Contributions
2,000
8,437
8,000
1,200
6,500
Total Operating Revenue
495,203
463,597
603,540
266,287
649,270
Operating Expense
4101 FT Salaries
212,652
254,340
282,330
86,213
271,210
4102 Wages - Overtime
740
2,682
1,000
10,008
2,000
4110 PT Salaries
138,302
132,419
178,000
53,518
202,290
4121 PERA
11,601
14,171
14,680
4,950
13,600
4122 FICA
23,658
29,398
36,130
10,673
35,570
4131 Health & Life
18,462
31,946
33,820
13,771
36,000
4142 Unemployment
145
-
4151 Workcomp
7,421
4,935
7,500
7,309
7,500
4170 Compensated Absences
3,501
11,085
5,000
5,000
4210 Supplies
35,683
44,496
50,500
12,064
46,450
4230 Bldg. Maint.
33,537
36,724
65,000
36,111
99,600
4240 Equip. Maint.
6,501
3,457
6,000
1,111
6,900
4250 Merchandise
4,636
5,000
-
4310 Professional Serv.
16,265
15,709
12,000
8,526
12,000
4320 Postage
3,049
3,120
3,250
1,121
3,250
4321 Telephone
9,817
10,677
11,100
4,590
8,220
4330 Travel/Subsistence
890
4,154
1,550
758
2,950
4340 Advertising
883
1,388
1,300
475
2,000
4350 Printing & Repro
8,138
7,956
8,700
5,018
12,000
4360 Insurance
21,023
20,704
21,100
20,141
21,330
4380 Utilities
127,110
138,519
129,000
63,603
142,000
4390 Conference /School/Train
1,103
2,968
3,100
383
3,650
4410 Rents
12,742
128,144
131,540
9,550
139,830
4420 Depreciation
134,818
17,545
24,000
4433 Dues
824
828
1,100
704
1,495
4435 Subscriptions/Publication
437
478
650
390
600
Total Expense
833,938
917,843
1,033,350
350,987
1,075,445
Operating Income
(338,735)
(454,246)
(429,810)
(84,700)
(426,175)
Interest Income
9,806
5,893
10,000
2,332
5,000
Transfer In General Fund
332,690
336,970
347,110
421,175
Net Income
3,761
(111,383)
(72,700)
(82,368)
-
66
CITY OF SHAKOPEE, MINNESOTA
Recreation Fund - Cash
For the Year Ending December 31, 2001
�2
1998
1999
2000
YTD
2001
Actual
Actual
Budget
6 -30 -00
Est.
Operating Receipts
Service Charges
495,203
463,597
603,540
266,287
649,270
Interest Income
9,806
5,893
5,000
Transfers In
332,690
336,970
347,110
421,175
837,699
806,460
950,650
266,287
1,075,445
Operating Expense
4100 FT Salaries
212,652
254,340
282,330
86,213
271,210
4102 FT Overtime
740
2,682
1,000
10,008
2,000
4110 PT Salaries
138,302
132,419
178,000
53,518
202,290
4140 PERA
11,601
14,171
14,680
4,950
13,600
4141 FICA
23,658
29,398
36,130
10,673
35,570
4131 Health & Life
18,462
31,946
33,820
13,771
36,000
4142 Unemployment
145
4151 Workcomp
7,421
4,935
7,500
7,309
7,500
4170 Compensated Absences
3,501
11,085
5,000
5,000
4210 Supplies
35,683
44,496
50,500
12,064
46,450
4230 Bldg. Maint.
33,537
36,724
65,000
36,111
99,600
4232 Equip. Maint.
6,501
3,457
6,000
1,111
6,900
4250 Merchandise
4,636
5,000
4310 Professional Serv.
16,265
15,709
12,000
8,526
12,000
4320 Postage
3,049
3,120
3,250
1,121
3,250
4321 Telephone
9,817
10,677
11,100
4,590
8,220
4330 Travel/Subsistence
890
4,154
1,550
758
2,950
4340 Advertising
883
1,388
1,300
475
2,000
4350 Printing & Repro
8,138
7,956
8,700
5,018
12,000
4360 Insurance
21,023
20,704
21,100
20,141
21,330
4380 Utilities
127,110
138,519
129,000.
63,603
142,000
4390 Conference /School/Train
1,103
2,968
3,100
383
3,650
4410 Rents
12,742
128,144
131,540
9,550
139,830
4433 Dues
824
828
1,100
704
1,495
4435 Subscriptions/Publication
437
478
650
390
600
4550 Capital Equipment
44
10,306
50,000
Total Disbursements
$699,164
$900,298
$1,009,350
$361,293
$1,125,445
Net Cash Flow
$138,535
$93,838
($58,700)
($95,006)
($50,000)
Cash Balance
327,989
234,151
175,451
277,989
Depreciation Expense
(551,590)
(180,277)
(204,277)
Operating Cash
(223,601)
53,874
175,451
-
73,712
�2
Object Description
Operating Revenue
3470 Memberships
3471 Daily Admissions
3472 Lessons
3474 Ice Rental - Taxable
3475 Ice Rental - Exempt
3481 Non - resident Fee
3477 Youth Activities
3478 Adult Activities
3479 Concession Stand
Program Program Program Program Program Program
750 751 752 753 754 755
Benefits Gen. Rec. Aquatics Ice Arena Civ Cntr Pk Admin. Total
- $ 20,000 $ - $ 35,500 $ -
40,000 3,120 28,500
20,160 14,400
60,000
233,400
6,000
87,940
34,550
2,500 8,500
3480 Vending Concession Commission
3489 Township Contributions
3490 Other Rec. Fees
3491 Arena Advertising
3620 Skate Sharpening
3622 Rentals
3623 Contributions _
Total Operating Revenue _
Operating Expenses
4101 Wages FT - Reg.
4102 Wages FT - OT
4110 Wages -Temporary
4121 PERA
4122 FICA
4131 Health & Life
4142 Unemployment
4151 Workers Comp
4170 Compensated Absences _
Total Personnel
4210 Operating Supplies
4211 Recreation Supplies
4230 Building Maintenance
4240 Equipment Maintenance
4250 Merchandise
4310 Professional Services
4320 Postage
4321 Telephone
4330 Travel/Subsistence
4340 Advertising
4350 Printing/Publishing
4360 Insurance
4380 Utilities
4390 Conference /School/Training
4410 Rentals
4433 Dues
4435 Subscriptions /Publications
4438 Sales Tax
Total Supplies & Services
4550 Capital Expenditures
Total Expenses
Net Income
1,000 3,000 9,500
7,500
5,000
3,000
10,700 8,500
1,500 5000
55,500
71,620
34,560
60,000
233,400
6,000
87,940
34,550
11,000
13,500
7,500
5,000
3,000
19,200
81.160
84.200 13.500 649
10,500
106,410
17,050
57,650
68,340
11,260
271,210
1,500
250
250
1,000
1,000
2,000
59,000
40,380
81,050
29,360
45,940
5,560
202,290
2,600
5,510
880
3,040
3,590
580
13,600
7,000
11,230
7,500
6,730
8,820
1,290
35,570
36,000
4,630
680
270
2,350
290
36,000
7,500
500
1,550
2,950
7,500
5,000
500
500
2,000
6,000
5,000
59.000
163.530
106,480
97,780
127,690
18,690
573,170
10,500
10,250
12,050
13,650
46,450
29,040
1,500
250
250
31,040
8,000
59,000
32,600
99,600
600
3,700
2,600
6,900
5,000
7,000
12,000
2,500
250
500
3,250
4,630
680
270
2,350
290
8,220
900
500
1,550
2,950
500
500
500
500
2,000
6,000
1,000
1,000
3,000
1,000
12,000
3,800
5,490
1,500
10,540
21,330
12,000
85,000
45,000
142,000
600
2,000
300
750
3,650
7,100
5,810
52,820
74,100
139,830
500
225
770
1,495
300
50
100
150
600
3,900
203
4,160
8,263
- 71,970
51,180
217,668
189,400
11,360
541,578
_
50,000
50,000
59,000 235,500 157,660 315,448 367,090 30,050 1,164,748
$ (59,000) $ (95,510) $ (76,592L$ 14,972 $ (282,890) $ (16 ,550) $ (515,478)
RIVA
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CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: ENGINEERING
MISSION STATEMENT:
Provide prompt, efficient, and accurate information and engineering
services to citizens, elected and appointed officials, developers,
contractors, agencies, and other staff members.
ACTIVITY:
Conduct field investigations, collect engineering data and specify the
criteria for the investigations; furnish designs, drawings, specifications
and criteria for such designs; secure bids, assist in the award of
contracts, oversee and inspect construction to assure compliance with the
drawings and specifications; testing and approving all sanitary sewer,
storm sewer and roadway construction projects; prepare all reports and
studies required to preserve Municipal State Aid Funding received by the
City; review all public facilities proposed in the City, Wetland
Conservation Act administration, Right of Way Management & Permitting,
provide engineering assistance to Public Works Department, review technical
engineering material and provide for City Council, City staff, City
Commissions and Committees.
Goals:
1. Efficiently, but accurately, provide the services necessary to
insure public improvements are designed and installed per City
standards.
2. Keep public improvement project costs to within 20% of the cost
estimated in the feasibility report.
Measurement of Goals:
1. Compare revenues created
in Engineering
Division to
expenditures:
Budgeted
1998
1999
2000
Engineering & Grade Fees
$590,949
$838,820
$660,000
Division Expenditures
( $408,397)
( $503,311)
( $541,650)
Division Gain or (Loss)
$182,552
$335,509 $118,350
OBJECT DESCRIPTION: Description of lines items:
Salaries:
1 City Engineer (70 %), 1 Assistant City engineer, 1 Project Coordinator,
5 Engineering Technicians, 1 Secretary, 2 Engineering Interns.
Supplies:
Includes computer software upgrades and licenses $3,000, General office.
supplies and small tools $8,500, office furniture for new employee $8,000
and computer hardware upgrades $2,500.
Equipment Maintenance:
Plotter & digitizer repair, & survey instruments maintenance.
Professional Services:
Transportation assistance $10,000, Pavement management software support
and training $3,000, Consultant inspectors and plan review as necessary
$7,500, Miscellaneous services $6,000.
Telephone:
Cellular phones for Inspectors and office phones for Engineering staff.
Conferences /School /Training:
Inspection certification and Auto Cadd /computer training.
Rentals:
Equipment rental of vehicles $9,100, Scanner rental for record drawings
$1,500, Survey equipment rental $2,000.
Capital Expenditures:
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CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: STREET
MISSION STATEMENT:
To provide public services in a professional, cost - effective manner
in order to maintain the public investment of infrastructure in streets,
alleys and public parking lots.
ACTIVITY:
Maintain bituminous and gravel roadways /alleys, traffic signs /striping,
snowplowing /ice control, street sign fabrication /installation, boulevard
tree trimming /removal, and disease tree prevention.
GOALS:
1. Provide snowplowing and ice control in a timely and cost effective
manner.
2. Provide street /alley maintenance in a cost - effective manner.
MEASUREMENT OF GOALS:
(* Does not include equipment rental rate.)
1. Average cost of snowplowing /ice control operations per capita.
Budgeted
1998 1999
Wages and materials $ 39,514 $ 79,580
Population 17,107 18•,015
Cost per capita $ 2.31 $ 4.42
2. Average cost of street and alley maintenance per capita.
Budgeted
1998 1999
Wages and materials $ 217,183 $ 260,060
Population 17,107 18,015
Cost per capita $ 12.70 $ 14.44
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Director (20%), Public Works Supervisor, 1 Lead Person, 7 Maintenance
Workers,
96'
Salaries - Temp:
Temporary seasonal employees - (2- summer, 2- winter).
Supplies:
Striping $4,000, Signs $9,000, Jumping Jack Compactor $2,800, Computer
hardware and software upgrades for street, shop and parks operations
$2,000, and various supplies.
Materials:
Includes $3,000 for dust coating, $11,000 for salt, $17,600 for sand and
gravel, and $7,200 for bituminous mix.
Building Maintenance:
See Shop Budget for Public Works building repairs.
Equipment Maintenance
Vehicle maintenance, Gas Boy fuel system repairs $1,500.
Pavement Preservation:
Crack Sealing $15,000, Seal Coating $50,000, Patching & Concrete Curb
Repair $75,000, Sidewalk replacement $5,000, and Pavement Management
$5,000.
Telephone:
Network connection phone line to City Hall computer and cellular
phone for Public Works Supervisor and Street Lead Person.
Professional Services:
Includes paint striping of streets $10,000, paint striping of crosswalks
on County Roads $7,500, Gopher State One Call $1,500, OSHA safety
consultant services $4,500, Drug testing $2,000, Street sweeping
recycling $3,000, Cleaning services $2,500, Stump grinding $1,500, Tree
trimming, removal & disposal $15,000 and $5,000 Miscellaneous services.
Utility Service:
Utilities - includes street lights and traffic control signals
$117,000,(Includes payment to SPUC of $52,000),
Replacement of street lights in Downtown area $5,00.0, .
Rentals:
Equipment Rental $142,240, Asphalt miller $2,000
Capital Expenditure:
Skid Mounted Sprayer $8,500
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CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: SHOP
MISSION STATEMENT:
To provide services in a professional, cost - effective manner in order to
maintain the public investment of infrastructure and equipment in streets,
parks and public grounds.
ACTIVITY:
Maintain vehicles /equipment in streets, park, administration, police,
S.P.U.C., fabrication of new and existing equipment, prepare vehicle
evaluation reports for all departments. Mechanic repairs for equipment is
billed to the respective departments.
GOAL:
To provide quality maintenance to all departments in a cost - effective
manner.
MEASUREMENT OF GOALS:
1. Average cost per vehicle /equipment maintained
Budgeted
1998 1999
Overall shop wages $ 91,107 $ 106,570
Number of vehicles /equipment 118 120
Avg cost per vehicles /equipment $ 772 $ 888
2. Average cost per police vehicle maintained
Budgeted
1998 1999
Wages on police vehicle maint $ 6,283 $ 8,970
Number of police vehicles 14 14
Avg cost per police vehicle $ 449 $ 641
OBJECT DESCRIPTION: Description of lines items:
Salaries:
2 Mechanics and 1 temporary employee from School Employment Program and
1 summer seasonal employee.
Supplies:
Various shop supplies and upgrade for computerized equipment.
Building Maintenance:
Building Repairs such as roofing and miscelleanous items as recommended
by space needs architect $225,000, miscelleanous $5,000
Professional Services:
Upgrading of scanner service $500 and miscellaneous as needed.
Rentals:
Building Rental $11,150.
12
Capital Expenditures:
Metal punch /cutter $6,000.
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CITY OF SHAKOPEE
2001 GENERAL FUND BUDGET
DIVISION: PARK MAINTENANCE
MISSION STATEMENT:
To provide public services in a professional, cost - effective manner in
order to maintain the public investment of infrastructure in parks and
public grounds.
ACTIVITY:
Maintain athletic fields, rinks, trails, sidewalks, parking lots,
playgrounds, park building/ restrooms /shelters, public grounds, Murphy's
Landing, downtown streetscape, trees trimming /planting.
GOALS:
1. Provide quality in maintaining athletic fields in a cost - effective
manner.
2. Mow and trim parks and public grounds cost effectively.
MEASUREMENT OF GOALS:
(* Does not include equipment rental rate.)
1. Cost to maintain athletic fields per capita.
Wages and materials
Population
Cost per capita
2. Mowing and trimming per acre.
Budgeted
1998 1999
$ 44,812 $ 50,470
17,107 18,015
$ 2.62 $ 2.80
Wages and supplies
Acres of land mowed and trimmed
Cost of mowing and trimming per acre
Budgeted
1998 1999
$ 19,115 $ 19,440
273.11 273.11
$ 70.00 $ 71.18
OBJECT DESCRIPTION: Description of lines items:
Salaries:
Director (10%), 1 Lead Person, 5 Maintenance Workers.
Salaries - Temp:
Temporary employees - (5 summer, 1 winter).
Supplies:
Flower planting $3,000, Hockey rink replacement $500, Yard Storage
Racks $2,000, Sprinkler head repairs $2,000, Athletic Field Supplies
$6,000, Garbage cans by shelter $2,000, Playground equipment /wood chips
$1,500, Picnic tables $3,000, Fence supplies $1,000, Table saw $1,500,
Wood Planer $1,500, Bleachers $6,000, Trailer for Mowers $4,000 and
R6
Miscellaneous $3,000.
Materials:
Trees $5,000, Sod $500, Ballfield aggregate $3,000, Fertilizer $2,000,
Weed killer $1,500, Concrete $3,000 and Retaining wall $2,000, and
Miscelleanous $500.
Building Maintenance:
Youth Building $50,000, Painting of buildings $1,000, Window /Door
replacement $1,500, Lion's Park building rest room repairs $5,000,
Miscellaneous $3,500.
Equipment Maintenance:
Vehicle maintenance.
Pavement Preservation:
Trail maintenance $5,000, Parking Lot $5,000, Trail connection in Tahpah
Park $10,000.
Professional Services:
Includes satellites for ball fields $3,500, Ball field fence replacement
$10,000, Service work for Murphy's Landing $3,000, Tree trimming and
disposal $1,000, Contract cleaning of Community Youth Building, Memorial
and Tahpah Park buildings $5,000, Rekeying locks $500, Lions Park Tennis
Courts Surface Repairs $12,000, Basketball Court Color Coding & crack
repair $8,000 and Miscellaneous $4,000.
Utility Service:
Gas, electric, telephone for park buildings. Also Murphy's Landing
utility service per agreement.
Rentals:
Equipment Rental $49,080, Building Rent $2,400.
Capital Expenditures:
Scenic Heights Playground Equipment $28,000
Irrigation System & Electrical Connection for Muenchow Fields $15,000
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EDA FUND
2001 BUDGET
ACTIVITY:
Activity includes the operation of the Shakopee Economic Development
Authority. The EDA °s mission is to enhance the quality of life in Shakopee
by expanding and strengthening the local economy; broadening the city's job
base and increasing its revenue base through facilitating the preservation,
expansion, creation and attraction of quality businesses and related jobs.
Implement strategies and administer various programs (grants, loans, etc.)
to accomplish above activities. Staff must maintain EDA records and
prepare materials for policy decisions by Commissioners. The Commission is
comprised of the Mayor and City Council.
Section 469.107 of the Minnesota Statutes states that the governing body
may, at the request of the authority, levy a tax in any year for the
benefit of the authority. The tax must be not more than 0.01813 percent of
taxable market value.
OBJECT DESCRIPTION: Description of lines items:
Salaries:
EDA Director, ED Coordinator, share of City Staff including Planning
Director.
Professional Services:
Legal and other consulting costs.
Dues:
Membership dues for professional economic development associations such
as the American Economic Development Council, Economic Development
Association of Minnesota, Mid - America Economic Development Council, and
Council for Urban Economic Development.
Conference /School /Training:
Various conferences and training courses sponsored by professional
economic development associations as outlined above.
Miscellaneous:
$132,500 for ADC, local effort assistance.
9i
CITY OF SHAKOPEE
2001 BUDGET
EDA FUND BUDGET SUMMARY
Transfers
Total Revenue and Transfers
Expenditures
Personal Services
Supplies & Services
ADC Payment
Contingency
Total Expenditures
Excess (Deficiency) Of Revenues
over Expenditures & Transfers
Fund Balance December 31
(45,000) 57,000 52,000
173,874 177,429 173,932 140,500
49,638 55,133 64,880 69,520
93,129 174,829 32,500 32,500
150,000 132,500
142,767 229,962 247,380 234,520
$ 31,107 $ (52,533) $ (73,448) $ (94,020)
469,719 417,186 396,271 302,251
Note: 2001 ADC pmt city @$52,000 & county @$80,500.
9�
1998
1999
2000
2001
Actual
Actual
Budget
Proposed
Revenue
Taxes
$ 101,323
$ 109,058
$ -
$ -
Intergovernmental
5,387
96,048
98,932
80,500
Charges for Service
Interest
27,734
16,323
18,000
8,000
Miscellaneous
39,430
1,000
Total Revenue
173,874
222,429
116,932
88,500
Transfers
Total Revenue and Transfers
Expenditures
Personal Services
Supplies & Services
ADC Payment
Contingency
Total Expenditures
Excess (Deficiency) Of Revenues
over Expenditures & Transfers
Fund Balance December 31
(45,000) 57,000 52,000
173,874 177,429 173,932 140,500
49,638 55,133 64,880 69,520
93,129 174,829 32,500 32,500
150,000 132,500
142,767 229,962 247,380 234,520
$ 31,107 $ (52,533) $ (73,448) $ (94,020)
469,719 417,186 396,271 302,251
Note: 2001 ADC pmt city @$52,000 & county @$80,500.
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CITY OF SHAKOPEE
Budget 2001
EQUIPMENT LIST
EQUIPMENT FUND
2001 2002 2003 2004 2005
Projected Cash Balance 1/1/01
$1,479,873
$
$
$
$
Rentals
539,640
598,569
663,932
736,434
816,852
Sale of Assets
8,000
12,000
12,000
12,000
12,000
Interest
81,393
79,300
67,460
54,690.
73,680
Total Revenue
629,033
689,869
743,392
803,124
902,532
Expenditures per List
667,000
905,300
975,420
457,880
298,880
Excess (Deficiency)
(37,967)
(215,431)
(232,028)
345,244
603,652
Cash Balance Available 12/31
$1,441,906
$ 1,226,475
$ 994,447
$ 1,339,691
$1,943,343
Cash Loan to Blocks 3 & 4
830,000
790,000
750,000
710,000
665,000
Fund Balance 12/31
$2,271,906
$ 2,016,475
$ 1,744,447
$ 2,049,691
$2,608,343
Block 3 & 4 Note Payments
$ 35,000
$ 40,000
$ 40,000
$ 40,000
$ 45,000
Accumulated depreciation 12/31
2,011,029
2,335,207
2,711,642
3,148,759
3,656,339
Interest is calculated @5.5% of previous years ending balance.
Estimated Rental Rates for years beyond 2001 are based on a weighted average
of actual rental rate increases from prior years. (10.92 %)
Estimated Accumulated Depreciation is based on a weighted average of actual increases
in Accumulated Depreciation from prior years. (16.12 %)
The rental rates for 2001 are based on already calculated rental rates for the year.
Police
Marked Patrol Cars
Marked 4 Wheel Drive
Automobiles (unmarked)
Fire
Truck - Pumper
Zodiac Boat
Medium Rescue
Truck - Telesquirt
Utility /Personnel Vehicle
One Ton 4x4 With Grass Pak
Engineering
Pickup Truck 4X4
Street
Single Axle Dump Truck/equip
Loader
Pick -up Truck
Tanker
Snow Blower /Loader
Park
Single Axle Dump Truck
Pick -up Truck 4x4
Pick -up Truck 4x2
Large Mower
Small Tractor
Sewer Fund
Eductor
Storm Drainage Fund
Leaf Collection System
Street Sweeper
Recreation Fund
Mini Van
Ice Resurfacer
Building
Inspector Truck
2001 2002 2003 2004 2005
$ 96,000 $ 98,800 $ 65,920 $ 98,880 $ 98,880
45,000
19,500 19,500
400,000
210,000
500,000
50,000
18,000 37,000
100,000 105,000 105,000
125,000
30,000
13,000
42,000
19,000
110,000
95,000
110,000
70,000
100,000
30,000
30,000
85,000
35,000 35,000
45,000
45,000
120,000
25,000
55,000
18,000
$ 667,000 $ 905,300 $ 975,420 $ 457,880 $ 298,880
Police
2001: 3 Patrol Cars ($96,000). Replace one patrol car purchased in
1997. Increase squad car fleet with two additional squads.
Mechanics Comments: The vehicle to be replaced meets the
replacement guidelines. It has fair body condition, engine,
and drive train with 90,000 miles.
2002: 3 Patrol Cars ($98,880). Replace one patrol car purchased in
1998. Increase squad car fleet with two additional squads.
Unmarked Car ($19,500). Unmarked Administrative Vehicle.
2003: 2 Patrol Cars ($65,920). Replace two patrol cars purchased in
1999.
Unmarked Car ($19,500). Unmarked Administrative Vehicle.
2004: 3 Patrol Cars ($98,880). Replace three patrol cars purchased
in 2000.
Marked 4 Wheel Drive Police Vehicle ($45,000).
2005: 3 Patrol Cars ($98,880). Replace three patrol cars purchased
in 2001-
Fire
2001: Medium Rescue ($210,000). This unit would replace the 1993
Chevrolet Step Van (light equipment #9511). This unit was
purchased with donations in 1993 to Douse the department's
dive rescue, high level rescue, confined space rescue and
hazardous material equipment. This unit is not large enough
and heavy enough to do the job that we are asking it to do.
The use of this truck and its equipment is ever increasing.
This has become a safety concern as well as space and
capacity needs.
2002: Truck- Pumper ($400,000). This unit will replace the current
1974 Mack Fire Truck. This pumper also acts as our large
capacity foam system for. hazardous materials / flammable
liquid fires. This unit will be 28 years old and its
dependability is questionable
Mechanics Comments: Transmission, brakes and clutch needs
work. It is difficult to get parts for the water pumping
system due to its age. Truck is out of date and needs to be
replaced.
2003: Truck - Telesquirt ($500,000). This unit will replace the
1985 pumper #9522. We moved this out from the 1999 budget.
This truck would be the first due unit from the new Station
3.
One Ton 4x4 with Grass Pak ($5 This unit will replace
the current 1990 Ford 4x4 pick -up with grass pak. This unit
97
2004: Truck ($19,000). See comments under 2001 replacement truck.
This truck would also replace an existing truck that will be
10 years old (PW# 304, 1994 Chev S10).
Street
2001: Single Axle Dump Truck /Equipment ($100,000). Ordered.
Snow Blower /Loader ($70,000). Replacement for 1987 root
snow blower which is beyond the guidelines for replacement.
This blower is used to load snow from downtown as well as
other areas.
Mechanics Comments: The equipment to be replaced meets the
replacement guidelines. It has fair body condition, drive
line, engine, main frame and a poor auger with 540 very hard
hours-
2 0 02 Single Axle Dump Truck /Equipment ($105,000). Replacement for
Truck #108 if the condition warrants replacement.
Loader /Equipment ($140,000) Replacement for Loader #119,
which will meet the guidelines of 6,000 hours at this time.
2003: Single Axle Dump Truck /Equipment ($105,000). This will be an
addition to the fleet to maintain service levels for growth
of the City.
Pick -up Truck ($30,000). To replace retired Truck #110 which
will be 15 years old at this time. This truck will become a
permanent addition to the fleet.
2004: Single Axle Dump Truck ($110,000). This will be an addition
to the fleet if the City's growth warrants it.
Tanker ($95,000). Replace existing tanker which will be 18
years old at this time, if warranted.
2005: Single Axle Dump Truck /Equipment ($110,000). Replace
existing Truck #103 which will meet the replacement
guidelines.
Park Maintenance
2001: Single Axle Dump Truck /Equipment Hydraulics for Universal
Boxes ($100,000). This will be an addition to the fleet.
This truck will be utilized by the Street, Park and Storm
Sewer Departments. The truck will replace retired 1989 Truck
#109 which is still used by the Street Department for
plowing and sanding.
Retired 1983 1 -ton stake truck which is still used by the
Park Department for hauling equipment and will be set up to
utilize the leaf collection system to reduce the hours on
the street sweeper for fall leaf clean -up. This truck will
also be used by the mechanics to haul vehicles and equipment
from the field that need repair.
Pick -up Truck 4x4 ($30,000). This will be an addition to.
the fleet. Due to an increase in personnel and the need for
trailer equipment due to increased growth. The Park
Department is requesting an additional pick -up truck.
2002: Pick -up Truck ($30,000) . This will replace retired 1998
Pick -up Truck #112 and will become a permanent addition to
the fleet.
2003: Large Mower ($85,000). Due to increased park acreage, this
may be warranted at this time.
2004: Small Tractor ($35,000). Replace existing 1994 tractor
which will meet the replacement guidelines.
2005: Small Tractor ($35,000). Replace existing 1995 tractor which
will meet the replacement guidelines.
Sewer Fund
2002: Eductor ($45,000). Replaces existing 1984 I.M.E. eductor
which is beyond the replacement guidelines.
Storm Drainage Fund
2002: Leaf Collection System ($45,000). This unit will be used to
vacuum leaves and debris from curb and catch basins to
reduce the wear and tear and hours on the street sweeper.
2003: Street Sweeper ($120,000). This will replace the existing
street sweeper which meets the guidelines for replacement.
Due to the increase in road miles, this sweeper is
accumulating an excessive amount of hours. With the ability
to now rent an additional sweeper for spring clean -up and
the purchase of a leaf collection system, we believe we can
reduce the hours and maintain the 8 year replacement
guideline.
Park and Recreation
2001: Mini -Van ($25,000). Park and Recreation Staff are required
to use their personal vehicle for conducting day -to -day
business of the department. This includes transporting
recreation program supplies to program sites throughout the
city; transporting Community Center, Ice Arena, and pool
equipment and supplies; making frequent trips to City Hall;
and occasionally attending professional meetings throughout
the metropolitan area. In most cases, staff vehicles are not
practical for hauling larger equipment and supplies, and cause
wear and tear that is not covered in the gas allowance.
=0
2005: Ice Resurfacer ($55,000). Typical life of an ice resurfacer is
ten years. The current unit was put in operation in 1995.
Several factors can affect the life expectancy of a
resurfacer, including year -round verses winter only use,
condition of the water being used to resurface, and the
maintenance program. In this case, the resurfacer has been
used year- round, the hardness of the water being used has
promoted premature corrosion, and a documented maintenance
program for the unit was not started until 2000.
Building
2001: Inspectors Truck (18,000). This would be a new vehicle to
insure availability of a vehicle for the new Fire Inspector
position, and free up the administration car for other City
staff use.
)O/
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Facilities and Recreation Director
Date: 18 August, 2000
Subject: 2001 Budget Request
INTRODUCTION
Attached is the 2001 Recreation Fund budget request. The following information will
highlight requests included in the 2001 budget, and address areas where Council
direction is needed.
BACKGROUND
Several significant events occurred during 2000 that impact this request, including:
• Reorganization of the Facility Manager and Parks and Recreation Director position,
which resulted in the creation of the Facilities and Recreation Director position.
• Creation of the Ice Arena Maintenance Operator position.
• Failure of significant building equipment, including two ice arena compressors and
the aquatic park waterslide pump.
• Breakdown of building mechanical systems that required contractual repair services.
Since most of these events involved unplanned expenditures, the costs associated for
them were not reflected in previous budgets.
This request reflects the staffing changes made in 2000. In addition, two staffing
changes proposed for 2001 are the combination of the Recreation Supervisor 1 and
Recreation Supervisor 2 job titles to a Recreation Supervisor title, and the creation of a
position that would coordinate year -round aquatics and recreation programs.
Enhanced revenue opportunities have been identified for discussion. These include
maximizing ice rental, charging an administrative overhead for recreation programs, and
increasing community center revenue.
Finally, we have attempted to anticipate costs associated with the increased
maintenance needs of aging facilities, including the repair and /or replacement of
equipment. In order to maximize life expectancy of equipment and facilities, we will be
developing preventative maintenance programs. The request includes costs associated
with conducting ongoing preventative maintenance.
DISCUSSION
The following areas have been identified for further discussion and Council direction.
A. Staffing
(1) Recreation Supervisor Position Title Change
Currently, the department has a Recreation Supervisor 1 (Pay Grade E) and
Recreation Supervisor 2 (Pay Grade H) position. The Recreation Supervisor 2
position evolved from previous titles, while the Recreation Supervisor 1 position
was created in 1998 to coordinate additional recreation programs for the growing
community. Initially, it was thought that these two positions would have different
levels of responsibility. However, over the past two years, the responsibilities of
the Recreation Supervisor 1 position have grown, making it similar to the
Recreation Supervisor 2.
We are proposing that the two positions be combined into a general Recreation
Supervisor title, with the same pay grade (G). The combination of the Recreation
Supervisor positions would have an impact of approximately $7,000 for salary
and benefit increases.
(2) Recreation Supervisor Position to Coordinate Year -Round Aquatics Program
The second staffing change proposed for 2001 is the creation of a third
Recreation Supervisor. position that would coordinate a year -round aquatics
program, as well as enhance our other recreation program offerings.
Currently, Community Education provides a school year Learn -To -Swim program
and the City coordinates a summer Learn -To -Swim program in conjunction with
its operation of the Aquatic Park. Community Education and City staff began
discussing the aquatics relationship earlier this year. In order to capitalize on the
strengths of each organization, avoid confusion in registration procedures from
summer to school year, and streamline staffing, we are proposing that the City
assume the school -year portion. In assuming the program, Community Education
would continue to provide pool use and related services, and the City would
receive revenue for the school -year aquatics program.
In addition to coordinating the lesson program, this position would oversee the
Aquatic Park and direct its day -to -day operation, which would improve the level
of supervision and overall operation of the facility. Finally, this position would help
support anticipated future growth in our recreation programs, including additional
summer playground program sites, expanded after school programs, and teen
programs.
The creation of the third Recreation Supervisor would result in an increase of
approximately $45,000 in salary and benefits, and an additional $25,000 in
program costs for the expanded program. Revenue for the school -year program
is estimate to be $54,700. For more details, please refer to Attachment A.
B. Revenue
Enhancing revenue to reduce the general fund contribution has been a focus of
discussion. Three revenue areas have been identified for further consideration:
(1) Ice Rental
Historically, the ice arena has provided year -round ice. Although "dry floor"
rentals have been considered for summer, we believe that there is enough of a
demand for summer ice that it is worthwhile to continue providing this service.
We have increased rentals this summer by securing two summer leagues, and
hope to continue this trend by recruiting new users, or possibly developing a
regional league with area arenas.
Ice rental rates are currently $130 /hour (fall /winter) and $100 (spring /summer) for
resident groups. Rates throughout the metropolitan area range from $120 -$150
for the fall /winter season. A $10 rate increase was approved in 1999 for the
2000 -2001 fall /winter seasons. An additional increase could be considered for
fall /winter 2001 -2002. Spring /Summer ice should remain $100 /hour to be
competitive in the market.
For illustration purposes only, a $10 increase would result in approximately
$12,300 additional revenue. The sale of an additional 100 hours of
spring /summer ice would result in $10,000 additional revenue.
(2) Recreation Program Administrative Fee
Current recreation program fees are primarily designed to cover the direct cost of
the program. In some instances, programs generate either more or less revenue
than expenditures. However, programs are not typically priced to cover
administrative overhead, such as full -time salaries, registration costs, etc.
In some agencies, administrative fees are added to program costs to cover a
portion of these expenditures. These fees can range from 15 % -40 %.
For illustration purposes only, the City's recreation programs generally average
$30 per participant for an eight -week course. Estimated 2001 revenue for all
recreation programs is $82,194. Enacting an administrative fee of 25% for
recreation programs would result in approximately $20,500 additional revenue.
(3) Community Center Use, Memberships, and Admissions
Our current revenue from memberships and admissions totals approximately
$64,000. In order to attract new members, we feel that changes in space
utilization must be made. With the construction of the multi- purpose building at
the high school, we are fortunate to have the opportunity to consider the most
efficient use of the multi - -purpose room at the Community Center, which was
previously used by the wrestling team during a majority of the winter months.
We have discussed possible scenarios for creatively maximizing use space in the
Community Center. We believe that relocating the gymnastics equipment to the
multi - purpose room and moving the fitness and weight training equipment into
the gymnastics area would maximize use of each area. This move would result in
the loss of use of some of the gymnastics equipment; however, our gymnastics
program primarily serves beginning gymnasts, and this equipment receives minor
use.
In order for this change to be worthwhile, a considerable investment in additional
fitness and weight equipment would need to be made. We have proposed
$50,000 in this request, which is based on figures from the City of Maplewood for
a recent expansion to their fitness and weight room ($80,000).
In addition to attracting new members, this change would offer an opportunity to
evaluate our fees. We believe that the value of the additional space and
equipment would allow us to raise our daily admission and annual membership
rates. Although revenue from renting the multi- purpose room would be lost (less
than $1,000 in 1999), we believe that revenue from increased Community Center
use and /or increased Community Center fees would exceed this amount.
Attachment B details the Community Center's current use, and provides a
comparison of rates for other Community Centers and fitness facilities. For
illustration purposes only, a rate increase of $25 for annual memberships would
result in approximately $9,575 additional revenue. Recruiting 100 additional
family memberships would result in approximately $13,500 additional revenue,
assuming the $25 rate increase.
C. Major Expenditures
The following outlines the major expenditures included in this request:
(1) Lift for the Community Center and Ice Arena ($4,000)
Would provide staff with immediate access to replace lights, fixtures, and ballasts
in the arena and gymnasium, repair broken louvers, and general building
maintenance. Lifts are currently rented at a cost of approximately $100 /day. Lifts
are typically used five to ten days per year.
(2) Computer hardware for Community Center Memberships ($5,000)
Would provide the hardware needed to use the membership module portion of
our recreation software. The membership module would allow us access to
automated membership information, track use, produce mailing lists, and verify
membership information at check -in.
(3) Landscaping under waterslide at Aquatic Park ($5,000)
Would provide for removal of weeds and vegetation under waterslide and
replacement with terraced landscaping, reducing maintenance needs in this area
and improving aesthetics.
(4) Backer panels for boards at Ice Arena ($4,500)
Would furnish the spectator side of the arena hockey boards with backer panels,
which were eliminated from the original construction. Backer panels would
reduce maintenance by preventing debris from falling into area between boards
and bleachers (which becomes frozen in frost and ice), and improve aesthetics of
the arena.
(5) Gutter system for Community Center to reduce water problem in men's locker
room and arena storage room ($5,000)
Would provide for the installation of a gutter system along the metal roof of the
Community Center. A gutter system would redirect water from the roof away from
building, eliminating infiltration into the men's locker room and arena storage
room.
(6) Cooling tower replacement in Ice Arena ($25,000)
Would provide for the removal of the existing air /water - cooled condenser and
replacement with air - cooled condenser. An air - cooled condenser would eliminate
calcium deposit problem on coils (caused by the hardness of the water), increase
efficiency of the condenser, lower head pressure on the refrigeration system, and
extend the life of the compressors.
(7) Planned replacement of compressors in Ice Arena ($11,000)
Would provide for the replacement of two compressors in the arena. Two
compressors were replaced in 2000 due to problems associated with the cooling
tower. This would provide funds for replacement of the remaining two, should
they fail.
(8) Security system for Community Center and Ice Arena ($15,000)
Would provide for the installation of a security system for the Community Center
and Ice Arena. The security system would monitor all access and emergency
doors by using a system of sensors, motion detectors, and infrared beams.
(9) Fitness and weight equipment for Community Center ($50,000)
Would provide equipment for the relocation of the fitness equipment to the
gymnastics room. Amount is based on figures from the City of Maplewood for a
recent expansion to their fitness and weight room ($80,000).
ACTION REQUESTED
A. Discuss proposed staffing changes:
• Combination of the Recreation Supervisor 1 and 2 positions into a new
Recreation Supervisor position.
• Addition of a third Recreation Supervisor position to coordinate year -round
aquatics and recreation programs.
B. Discuss potential revenue enhancements:
• Ice Rental: summer ice, rental rates
• Recreation program administrative fee
• Community Center use, memberships, and admissions
C. Discuss proposed major expenditures
Budget impact for addition of a recreation supervisor to coordinate year -round
aquatics and recreation programs.
Expenditures
Item
Amount
Full -Time Wages and Benefits
48,000
Part-Time Wages and Benefits
19,802
Operating Supplies (4210)
3,000
Recreation Supplies (4211)
2,000
Training and Development (4330, 4390)
600
Total
73,402
Revenue
Item
Amount
School -Year Lesson Program
43,200
Expanded Summer Program
11,500
Total
54,700
(Revenue assumes current pricing practice and does not reflect possible administrative
overhead fee.)
Attachment B
Comparison of community center daily admission and membership rates.
0 ,
Shakopee
Annual Pass - Non - Resident
Annual Pass - Resident
•
Gymnasium
•
Cardio and strength
Family 110
Y -
Family $110
y '
equipment
Adult- $70
Adult- $70
•
Walking track
Youth /Senior - $50
Youth /Senior- $50
Ice arena
1999 Memberships
Punch Card -20 admissions
•
212 Family
•
99 Adult
Adult- $55
Youth /Senior - $35
•
72 Youth /Senior
1999 Use Numbers
Daily Fees -Non- Resident
Daily Fees - Resident
•
21,407 walking track
Adult - $3
Adult - $3
•
20,175 member uses
Youth /Senior - $2
Youth /Senior - $2
•
4,290 adult daily
•
7,213 youth daily
•
8 punch card
Chaska
Annual Pass - Non - Resident
Annual Pass - Resident
•
Indoor pool
•
Gymnasium
Family - $385
Family - $242
•
Cardio and strength
Adult - $231
Adult - $149
equipment
Youth /Senior $163
Youth /Senior $103
•
Ice arena
Daily Fees - Non Res
Daily Fees — Res
Adult $5.25
Adult $3.00
Youth /Senior $4.25
Youth /Senior $2.50
®akotah!
Membership Initiation Fee
IMIN
Monthly Fee
Indoor pool
7
®
Gymnasium
Individual $199
Individual $33
Cardio and strength
Couple $249
Adult $51.50
equipment
Family $299
Family $70
•
Ice arena
No daily Fees Jill
•
Gymnasium
Chanhassen
Daily Fees
•
Cardio and strength
Resident $1.50
Non - Resident $2.00
equipment
Punchcard - Non Resident
Punchcard - Resident
10/$20; 201$38; 40/$72
101$15; 20/$28; 40/$52
Shoreview
Annual Pass -Non Resident
Annual Pass — Resident
•
Indoor waterpark
Family - $550
Family - $415
•
Cardio & strength
equipment
Adult - $325
Adult - $240
•
Gymnasium
Youth /Senior $240
Youth /Senior $180
•
Walking track
•
Concessions
1999
Memberships
Seasonal (3 mo.) Non -Res
Seasonal (3 mo.) Res
•
550 Annual
Family - $180
Family - $140
•
1050 Seasonal
Adult - $110
Adult - $80
Youth /Senior $80
Youth /Senior $60
1999
Use Numbers
•
100,000 member uses
•
200,000 daily
Daily Non - Resident
Daily Resident
Family - $16
Family - $13
Adult - $6.50
Adult - $5.00
Youth /Senior $5.50
Youth /Senior $4.
on - Resident
Annual Pass - Resident
Indoor pool
77Adult
7AnnualPass
Indoor playground
$400
Family - $300
Ice arena
$200
Adult - $160
•
Gymnasium
Youth /Senior $160
Youth /Senior $140
•
Concessions
Coupon Book Non -Res $63
Coupon Book Res $63
Daily Fees - Non - Resident
Daily Fees - Resident
Family - $25
Family - $20
Adult - $10
Adult - $8
Youth /Senior $8
Youth /Senior $7
New Brighton
Annual Pass - Non - Resident
Annual Pass - Resident
•
Gymnasium
•
Walking track
Family - $375
Family - $275
0
Indoor play equipment
Adult - $275
Adult - $165
•
Cardio and strength
Youth /Senior $120
Youth /Senior $95
equipment
1999 Memberships
Seasonal (3 mo.) Non -Res
Seasonal (3 mo.) Res
•
600 -800 Family
•
1000 Individual
Family - $125
Family - $95
Adult - $95
Adult - $55
1999 Use Numbers
Youth /Senior $40
Youth /Senior $35
•
•
46,401 member
4,065 adult daily
•
40,370 youth daily
•
24,747 punch card
CITY OF SHAKOPEE
Memorandum
Introduction
City Council requested information on the future personnel needs of the Police
Department.
The following charts were prepared using 6% and 10 % annual growth in population.
The percentages are an average of the past ten years and estimated for the neat seven
years based upon recent population surges, economic trends, interest rates, room for
expansion, school district growth, and a not so educated guess.
The ratio of 1.5 sworn officers per 1000 citizens and 1 supervisor per 5 officers were
used to establish the number of sworn personnel needed to provide service to the
community. A work analysis is difficult to accomplish when forecasting future events to
be used to establish personnel compliments. The current authorized staffing level is 20
Police Officers and 3 Sergeants.
6% growth chart
Year
Population
Sworn Officers
Supervisors
2001
19,800
30
6
2002
21,000
31.5
6
2003
22,300
34
6.5
2004
23,600
35
7
2005
25,000
37.5
7.5
10% growth chart
Year
Population
Sworn Officers
Supervisors
2001
20,600
31
6
2002
22,700
34
7
2003
25,000
37.5
7.5
2004
27,500
41
8
2005
30,200
45
9
City Council
Mayor Brekke
Mark McNeil
City of Shakopee
129 Holmes Street
Shakopee, MN. 55379
Co- Chairs
Jack McGovern
(952) 445 -5791
Dave Thompson
(952) 445 -7200
Secretary
Mariah Barlow
(612 ) 396 -4594
Fundraising
Lisa Goemer
(952) 496 -0533
Parade Chairs
Terri Jo Jorgenson
(952) 403 -9429
Brenda Reedy
(952) 953 -9731
Public Relations
Joy Stark
(952) 361 -5526
Vendors
Mike Barlow
(952) 368 -4968
Event Chairs
Carl Bilda
Pat Meyers
JeffRodeIius
Tracy Rodelius
Loretta Mc Niel
Doug McNiel
Jeff Yonke
Tammy Abrahamsen
Carol Schultz
Paul Burton
Ron Schmaltz
Carrie Ross Thomppon
Mary Athman
Sandy Doherty
The Derby Days Committee
PO Box 312
Shakopee, MN. 55379
Dear City Council, Mayor Brekke and Mark McNeil,
This is a formal request, on behalf of the Derby Days Committee, to
the members of the City Council. We are asking that $10,000 be
put in to the annual budget for an annual fireworks display during
the Derby Days Celebration.
Sincerely,
Jack McGovern
Dave Thompson
Derby Days Co -Chair
ppe 470 Pillsbury Center
— - ® 200 South Sixth Street
Minneapolis MN 55402
(612) 337 -9300 telephone
l 11! (612) 337 -9310 fax
C H A R T E R E D http: / /www.kennedy- graven.com
JAMES J. THOMSON
Attorney at Law
Direct Dial (612) 337 -9209
email: jthomson @kennedy- graven.com
June 26, 2000
Mr. Mark McNeill
City Administrator
Citv of Shakopee
129 Holmes Street South
Shakopee MN 55379 -1328
RE: Legal Fees for 2001
Dear Mark:
I am writing to follow up our conversation with respect to our firm's legal fees for 2001. We are
currently charging an hourly rate for attorneys of $110 for general work and $120 for specialized
work, such as litigation matters and matters that are not paid through the general fund. Paralegal
and law clerk rates are currently at $80 and $70 an hour, respectively. These rates have been in
effect since January 1, 1999.
For 2001, I am proposing the raise the attorney hourly rates by $10 an hour and the paralegal and
law clerk rates by $5 hour. I am also proposing a new "pass through" rate of $160 for matters on
which the City's legal fees are paid by third parties. (An example would be the recent work on
the ADC development agreement.)
I would also like to take this opportunity to let your know how much I enjoy being the city
attorney for Shakopee. The staff and council are great to work with. In addition, to say that the
city has provided me with some very interesting, and enjoyable, legal issues during the four years
that I have been city attorney would certainly be an understatement.
Please feel free to call me if you have any questions about my proposal.
SincereI
Thomson
JJT:lh
cc: Gregg Voxland
JJT- 182204v1
SH155 -23
CITY OF SHAKOPEE
upmnrnndum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: CIP — Major Project Changes
DATE: August 24, 2000
Attached is a modified sheet showing the major City projects (Library, City Hall, Fire,
Police, Public Works) that reflect a more conservative revenue stream for funding,
At the August 17 budget workshop, the City Council reviewed a major City facilities
project sheet, which showed, with the exception of referenda for two new fire stations,
that the major City facilities could be funded through transfers coming from access
development fees. That scenario anticipated $1.5 million being transferred at the end of
each year, from now until 2006.
Obviously, $1.5 million depends upon a continuation of development at the same level
that we have experienced over the past few years. However, it is subject to moratoria and
changes in the private market, such as increased interest rates. As a result, on August
22 Councilor Bob Sweeney, Finance Director Gregg Voxland, Management Assistant
Tracy Coenen, and I met to review facilities funding, but with a more constrained
revenue stream.
As shown, we anticipate $1.5 million being transferred at the end of this year, and
actually show a slight increase for 2001 ($125,000 was added as a result of utility
revenues, both energy and water revenues, being slightly in excess of what had been
anticipated). However, transfers to the building fund drop to $500,000 in 2002, and
2003, and are not reflected in subsequent years.
In addition to adjusting revenues, the expenditures were also modified:
Fire - $350,000 for a fire training facility in 2003 is eliminated; it is anticipated instead
that this would be a joint venture between cities of the County, and Scott County.
Library — No change from $3.1 million anticipated for expenditure in 2002.
City Hall —Adds $100,000 for a reroofing job in 2001. However, for a City Hall site
acquisition (anticipating Block 32), rather than complete acquisition totaling $1.1 million
in 2001, it anticipates purchasing the Wampach vacant lots ($350,000) in 2001, and
further budgets $375,000 each in 2002 and 2003 for acquisition of other properties as
they become available. Depending upon availability, it maybe necessary to consider
condemnation to acquire the entire block as construction dates draw near.
Police — Retains $3 million for construction in 2002. However, reduces the previous
$600,000, to $500,000 for acquisition of Police Station site (across Gorman Street from
the current location). Instead of $106,000 in assessments all being paid up front, it begins
to pay those off in 2002, over ten years.
Public Works — Eliminates $100,000 in 2001 for remodeling for internal purposes (the
Public Works employees felt that, if the Police building was going to be vacated in 2002,
they could wait, and save the immediate remodeling costs). However, $250,000 is
budgeted for reroofing and other immediate structural needs, as recommended by the
architect. With design fees and contingencies, that amount should be $317,000.
It shows a Public Works building expansion at $3.6 million (including $600,000 from
enterprise funds) in 2003, which is the same as the previous schedule. It does, however,
eliminate Public Works cold storage construction in 2004 for $300,000, with the idea the
cold storage being either done through rental, or possibly at the current Downtown Fire
Station site when that is vacated. It also eliminates the Public Works salt storage
building.
As shown, with a more conservative revenue stream, the major facilities can be
constructed without a referendum (with again, with the exception of the Fire Stations).
However, we'll need to continue to monitor revenues.
tw o"Aliku
Mark McNeill
City Administrator
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