HomeMy WebLinkAboutJanuary 02, 2002 TENTATIVE AGENDA
REGULAR SESSION CITY OF SHAKOPEE
SHAKOPEE, MINNESOTA
January 2, 2002
LOCATION: 129 Holmes Street South
Mayor William P. Mars presiding
11 Roll Call at 7:00 p.m.
2] Pledge of Allegiance
31 Approval of Agenda
4] Mayor's Report
A] Presentation of plaques to former elected officials
5] Approval of Consent Business — (All items 'noted by an * are anticipated to be routine. After a
discussion by the Mayor, there will be an opportunity for members of the City Council to
remove items from the consent agenda for individual discussion. Those items removed will be
considered in their normal sequence on the agenda. Those items remaining on the consent
agenda will otherwise not be individually discussed and will be enacted in one motion.)
6] RECOGNITION BY CITY COUNCIL, OF INTERESTED CITIZENS — (Limited to five
minutes per person/subject. Longer presentations must be scheduled through the City Clerk.
As this meeting is cablecast, speakers must approach the microphone at the podium for the
benefit of viewers and other attendees.)
* 71 Approval of Minutes: None
*81 Approval of Bills in the Amount of $911,493.08 plus $32,920.11 for refunds, returns and
pass through for a total of $944,413.19
91 Public Hearing on the proposed vacation of an easement at 724 Shumway St. — Res. 5634
101 Communications: None
11] Liaison Reports from Council Members
121 Recess for Economic Development Authority Meeting:
131 Re- convene
141 Recommendations from Boards and Commissions: None
TENTATIVE AGENDA
January 2, 2002
Page —2-
15] General Business
A] Parks and Recreation
1. Parks, Trails, and Natural Resources Grant Application Resolutions
No. 5642, No. 5643, and No. 5644
B] Community Development
* 1. Name Change for the Final Plat of Juergens First Addition — Res. No. 5641
2. Final Plat of Providence Pointe 2 " located west of 17` Avenue extended and
east of CR 79 — Res. No. 5645
C] Public Works and Engineering
D] Police and Fire
* 1. Acceptance of Donations of Two Automatic External Defibrillators
E] Personnel
* 1. Completion of Probationary Period — Peter Vickerman, Planner I -GIS
*2. Public Works Union 2002 Pay Schedule
F] General Administration
* 1. Designating Official Newspaper
*2. Premises Permit Renewal (Pull -tabs) — American Legion Post 2
*3. Attorney Hire — Assessment Appeal
4. 2002 Liaison Appointments
5. Council Meeting Procedures
6. Upcoming Meetings
16] Council Concerns
17] Other Business
18] Adjourn to Tuesday, January 15, 2002, at 5:30 p.m.
CITY OF S AKE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance director
RE: City Bill List
DATE: December 27, 2001
Introduction and Background
Attached is a print out showing the division budget status for
2001 based on data entered as of 12/27/2001.
Attached is a regular council bill list for invoices processed
to date for council approval.
Also included in the checklist are various refunds, returns,
pass through, etc. totaling $32,920.11. The actual net expense
amount is $911,493.08.
Action Requested
Move to approve the bills in the amount of $944,413.19.
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N N. W 1 , " a. I , WIVINI 'I'm
CASE NO.: 01138
TO: Mayor and City Council
Mark McNeill, City Adminsitrator
FROM: Mark Noble, Planner I
SUBJECT: Vacation of Easement at 724 Shumway Street
MEETING DATE: January 2, 2002
INTRODUCTION
The Rose M. Scheffler Estate has submitted an application for vacation of a blanket
drainage and utility easement located within Lot 1, Block 1, Doyle's and Pieper's Addition.
DISCUSSION
The Planning Commission has reviewed this request and has recommended approval of the
vacation request, with the condition noted by Shakopee Public Utilities Commission.
Attached for your information is a copy of the Planning Commission report from their
December 6, 2001 meeting.
ALTERNATIVES
1. Approve Resolution No. 5634, a resolution of the City of Shakopee approving
the vacation of easement within Lot 1, Block 1, Doyle's and Pieper's Addition.
2. Deny the proposed vacation.
3. Continue the public hearing.
4. Close the public hearing and table the request to allow staff or the applicant time
to provide additional information.
g\cc\2002 \01- 02 \vacscheffler.doc
WITHIN LOT ! 1 • 1 , . ADDITION, OF
SHAKOPEE, • •; MINNESOTA
WHEREAS, it has been made to appear to the Shakopee City Council that a
blanket easement at Lot 1, Block 1, Doyle's and Pieper's Addition (724 Shumway Street),
City of Shakopee, County of Scott, State of Minnesota, serves no public use or interest; and
WHEREAS, a public hearing to consider the action to vacate was held in the
Council Chambers of the City Hall in the City of Shakopee at 7:00 P.M. on the 2 nd day of
January, 2002; and
WHEREAS, two weeks published notice was given in the SHAKOPEE VALLEY
NEWS and posted notice was given by posting such notice on the bulletin board on the
main floor of the Scott County Courthouse, the bulletin board at the U.S. Post Office, the
bulletin board at the Shakopee Public Library, and the bulletin board in the Shakopee City
Hall; and
WHEREAS, all persons desiring to be heard on the matter were given an
opportunity to be heard at the public hearing in the Council Chambers in the City of
Shakopee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA:
1. That it finds and determines that the vacation hereinafter described is in the
public interest;
2. That the easement described above serves no further public purpose;
3. That the easement described above is hereby vacated, except for the
retention of five (5) feet for a drainage and utility easement adjacent to the
south side of the alley, along the north side of the property.
After the adoption of the Resolution, the City Clerk shall file certified copies hereof
with the County Auditor and County Recorder of Scott County.
Adopted in session of the City Council of the City of Shakopee, Minnesota, held
the day of , 2002.
Mayor of the City of Shakopee
ATTEST:
Judith S. Cox, City Clerk
I, Judith S. Cox, City Clerk of the City of Shakopee, Minnesota, do hereby certify
that the attached is a true and correct copy of Resolution No. 5634, presented to and
adopted by the City Council of the City of Shakopee at a duly authorized meeting thereof
held on the day of , 2002, as shown by the minutes of the meeting in
my possession.
Dated this day of , 2002.
Judith S. Cox, City Clerk
OAM
con5!- :
•
Memorandum
T: Shakopee Planning Commission
FROM: Mark Noble, Planner I
SUBJECT: Vacation of Easement — 724 Shumway Street
MEETING DATE: December 6, 2001
SITE INFORMATIO N
Applicant: Estate of Rose K Sche$ler
Site Location: . Lot 1, Block 1, Doyle's and Pieper's Addition
Adjacent Zoning. North: Old Shakopee Residential (R 1C) Zone
South: Old Shakopee Residential (R -1 C) Zone
West: Old Shakopee Residential (R 1C) Zone
East: , Old Shakopee Residential (R 1C) Zone
INTRODUCTION
The City Council has received a request from the Rose M. Sche$ler Estate to consider the
vacation of a blanket drainage and utility easement located within Lot 1, Block 1, Doyle's and
Pieper's Addition. The property is located south of 7 ffi Avenue West, with an alley running
along the north and west sides of the property (see Exhibit A).
DISCUSSION
The City Council will hold a public hearing on January 2, 2002, to consider this vacation
request. A recommendation from the Planning Commission is needed for the vacation process.
Please refer to Exhibit B for information provided by the applicant.
Other agencies, city departments and utilities have been notified of the proposed vacation.
Staff has received comments from Shakopee Public Utilities Commission (SPUC) and Time
Warner Cable, with SPUC recommending that the City retain a five (5) foot wide drainage and
utility easement adjacent to the south side of the alley, along the north side of the property.
They noted that the electric pole is three (3) feet south of the property line (within the
proposed five (5) foot easement) and that it appears that the existing garage is partially located
in the proposed five (5) foot easement; however, this would be less of a non - conforming
situation since presently the entire garage appears to be in the current easement. Time Warner
is satisfied with this request, as long as SPUC is satisfied. They have a single cable line on the
same pole as electric.
ALTERNA S
1. Recommend to the City Council the approval of the vacation, subject to the condition
of retaining five (5) feet for a drainage and utility easement.
2. Recommend to the City Council denial of the request.
I
3. Table the decision to allow staff or the applicant time to provide additional information.
STAFF RECONMENDATTON
Staff recommends Alternative No. 1, recommending approval of the easement vacation to
the City Council, subject to the condition listed above.
g: \boas- pc\2001 \ 1206\sche®ervac_ doc
Zoning •
Parce B oun d a ry
L<
The Estate of Rose M. Sche$ler sold the home on 724 Shumway in Shakopee, Minnesota, to
Charles and Traci Lytle. Rose M. Sche$ler was a longtime resident of Shakopee and she resided
at the 724 Shumway address for over 30 years. The Estate closed on the sale on September 25,
2001, at Scott County Abstract and Title Inc., in Shakopee. Scott County Abstract, in its title
work for the transactions raised a title objection because of a 1933 blanket easement for an
electric transmission lime that was granted to the City of Shakopee. A copy of the easement is
attached to this application_ Scott County Title requires that the easement be released or
confined. In order to close the sale, the Estate agreed to escrow $1,000.00, and then after the
closing pursue the confinement or release of the electric easement. The Estate through its
attorney contracted Mr. Joe Adams at Shakopee Public Utilities, and he is investigating the parcel
to see it in fact, there is a electric transmission line on this parcel.
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ECONOMIC DEVELOPMENT AUTHORITY IN AND FOR THE
CITY OF SHAKOPEE, MINNESOTA
Regular Meeting January 2, 2002
1. Roll Call at 7:00 p.m.
2. Election of Officers
3. Approval of the Agenda
4. Approval of Consent Business - (All items noted by an 4 are anticipated to be
routine. After a discussion by the President, there will be an opportunity for
members of the EDA to remove items from the consent agenda for individual
discussion. Those items removed will be considered in their normal sequence on
the agenda. Those items remaining on the consent agenda will otherwise not be
individually discussed and will be enacted in one motion.)
A.) 4 Approval of Minutes: 1\3 c , v
5. Financial
A.) 4 Approval of Bills
6. Small Cities Development Program
A.) Activity Update from Carver County HRA; December 2001
7. Other Business:
as
CITY OF SHAKOPEE
JI /IOYN nY/1 N l�7/YN
TO: Economic Development Authority
FROM: Paul Snook, Economic Development Coordinator
SUBJECT: 2002 EDA Officers
MEETING DATE: January 2, 2002
Introduction:
The EDA is asked to elect officers for 2002.
Background:
As January 2 will be the annual meeting for 2002, a slate of officers should be elected
for the Economic Development Authority. Appointments by election may be done by
motion.
By -Laws of the Economic Development Authority require that the terms of office for
President, Vice President, and Treasurer expire on the date of the annual meeting of the
EDA of the subsequent year. The offices of the Secretary and Assistant Treasurer do not
expire unless the Board takes specific action. Judy Cox serves as the Secretary, while
Gregg Voxland serves as Assistant Treasurer.
Therefore, the President, Vice President and Treasurer positions should be elected at the
January 2 meeting. In 2001, Gary Morke, Deb Amundson and Bob Sweeney held those
positions, respectively.
Mayor Mars has asked that Bob Sweeney serve as President of the EDA for 2002, and
makes that recommendation to the Board. Nominations for Vice President and Treasurer
should be made at the meeting.
Action Required:
The EDA should, by motion, elect officers for the positions of President, Vice President,
and Treasurer of the Shakopee Economic Development Authority for the year 2002.
officers2002. doc
OFFICIAL PROCEEDINGS :-
ECONOMIC DEVELOPMENT AUTHORITY
SHAKOPEE, MINNESOTA
December 4, 2001
Doll Call:
President Morke called the meeting to order at 7:53 p.m. Roll call was taken as noted
above.
H. Approval of the Agenda:
Sweeney/Link moved to approve the agenda as presented. Motion carried unanimously.
Consent Agenda:
Sweeney /Amundson moved to approve the Consent Agenda as presented. Motion carried
unanimously.
A.) Approval of Minutes for August 21, 2001 and October 2, 2001.
Sweeney /Amundson moved to approve the August 21, 2001 and October 2,
2001 meeting minutes. (Motion carried unanimously under the Consent
Agenda).
Financial:
A.) Approval of Bills
Sweeney /Amundson moved to approve the bills in the amount of $4,323.24.
(Motion carried unanimously under the Consent Agenda).
V. Small Cities Development Program:
A.) Activity update from Carver County HRA.
Mr. Snook reported on the Small Cities Development Program activity.
A November update was on the table before each commissioner. There
was no change from the October report. Mr. Snook did state that
approximately 40% of the funds have been used and this is consistent
with the funds being dispersed around the Metro area.
VI. Other Business:
There was no other business.
Official Proceedings of the December 4, 2001
Shakopee Economic Development Authority Page -2-
Adjourn:
Sweeney/Link moved to adjourn the meeting. The meeting adjourned at 7:56 p.m.
Motion carried unanimously.
- �'
u ith S. Cox
A Secretary
Carole Hedlund
Recording Secretary
U N-a-1 1 ' :1
Y�I pl /
SH AKOPEE , M
REGULAR SESSION
November 7, 2001
M embers Present: President Morke, Amundson, Sweeney, Link, Brekke
Me Absent: None
Staff Present: Mark McNeill, City Administrator; R Michael Leek, Community
Development Director (7:17 P.M.); Bruce Loney, Public Works Director,
Tim Thomson, City Attorney; Gregg Voxld, Finance Director; Judith S.
Cox, City Clerk; and Terry Joos, Council member elect; Matt Lehman,
Council member elect; and Bill Mars, Mayor elect.
. Roll Call:
President Morke called the meeting to order at 7:20 p.m. Roll call was taken as noted
above.
Approval of the Agenda:
Sweeney/Link moved to approve the agenda as presented. Motion carried unanimously.
M. Consent Agenda:
Brekke /Sweeney to approve the Consent Agenda as presented. Motion carried
unanimously.
A.) Approval of iues for September 4, 2001.
Brekke /Sweeney moved to approve the September 4, 2001 meeting minutes.
(Motion carried unanimously under the Consent Agenda.)
Financial:
A.) Approval of Bills
Brekke /Sweeney moved to approve the bills in the amount of $114,826.89.
(Motion carved unanimously under the Consent Agenda.)
V. Small Cities Development Program:
A.) Activity update from Carver County HRA.
There was a memo on the table updating the EDA on the Small Cities
Development Program activity. (Motion carried unanimously under the
Consent Agenda.)
Other Business:
There was no other business.
Adjourn:
Sweeney /Amundson moved to adjourn the meeting. The meeting adjourned at 7:22 p.m.
Motion carried unanimously.
d. 6
ith S. Cox, EDA Secretary
Carole Hedlund, Recording Secretary
CITY OF SHAKOPEE CoN5F—N'T
Memorandum
TO: President & Commissioners
Mark H. McNeill, Executive Director
FROM: Gregg Voxland, Finance Director
SUBJ: EDA Bill List
DATE: December 27, 2001
Introduction
Below is a listing of bills for the EDA for the period
11/30/01 - 01/01/02.
Action Requested
Move to approve bills in the amount of $2,628.97 for the EDA
General Fund.
Check Check
Date Number Vendor Description Amount
12/04/01 71578 Intertechnologies Telephone $ .09
12/19/01 71717 Kennedy & Graven Attorney 2,628.88
Total $2,628.97
Annual Current Month YTD Exp. Avail.
Description Budget Actual Balance Balance _ % %
02190 EDA
19 EDA 234,520.00 74,889.97 410,072.54 175,552.54- 174.9 74.9-
02190 EDA 234,520.00 74,889.97 410,072.54 175,552.54- 174.9 74.9-
c c-, � � -
CITY OF SAKOPEE
Memorandum
TO: Economic Development Authority
FROM: Paul Snook, Economic Development Coordinato
SUBJECT: Small Cities Development Program (SCDP) - update
MEETING DATE: January 2, 2002
Enclosed is the December 2001 update on the Small Cities Development Program (SCDP) from the
Carver County HRA. There is no change from last month's update in percentage of funds committed /
allocated.
In summary, the HRA reports the following SCDP funding activity:
_Amount % of Funds
Amount Committed/ Committed/
Funded Allocated Allocated
Single Family
Residential
(goal: 30 units) $369,000 $191,093 52%
Rental
Residential
(goal: 30 units) $121,500 $82,500 68%
Commercial $251,250 $23,842 9.5%
(goal: 15 units)
TOTAL $741,750 $297,435 40%
Note: The numbers in parentheses next to the property types listed above indicate the "rehabbed property
unit goals" by property type for Shakopee's SCDP program, set by the Minnesota Department of Trade
and Economic Development.
Small Cities Shakopee Rehab
Program
Due to the onset of winter, program activity has begun to slow. A majority of the improvements
can still be completed during the winter months, but some improvements may have to be
completed this spring.
Single - Family
Project
To be eligible for the program, the applicant's income must be below 80% of the area median
income. The homeowner will be eligible for a 50 to 100% grant depending upon their income.
The homeowner would need to provide leverage ranging from 0 to 50 %. The HRA has low -
interest loans the homeowner could apply for to use as their leverage requirement. However, if
they are not eligible for a leverage source due to poor credit, too many debts, no equity, etc., the
leverage requirement will be waived and they will receive a 100% Small Cities grant.
The grant is a 0% interest, 10 -year deferred loan. If the homeowner stays in the home for 10
years, they will not have to pay the loan back. The loan is forgiven on a pro -rated basis of 10%
per year. For example, if the homeowner moves out 3 years later they would be responsible for
paying back to the City 70% of what they borrowed.
After their application has been approved, Dave Schaffer, the HRA's Rehab Advisor, will
schedule an appointment to inspect the home to determine what improvements can be done.
Dave will draw up a work write -up for the homeowner to submit to contractors. It is the
responsibility of the homeowner to select the contractor(s).
After reasonable bids have been attained, the homeowner will schedule a time to close on the
loan with the HRA. The HRA will make the payments to the contractor(s) after the work has
been inspected by Dave Schaffer. The HRA will then submit a draw request to the City (to
submit to DIED) for reimbursement.
Sin gle — Family Rehab Summarl
13 applicants have closed on their loans and work is under way. 9 of those applicants have had
all of their work completed. One additional applicant is in the process of obtaining bids.
Unfortunately, the remaining applicant was dropped from the program due to the inability to
obtain bids even after being given a year to obtain bids.
Amount Funded $369,000.00
Amount Committed $172,093.09 (closed on their loans)
Amount Allocated $ 19,000.00 (have been approved)
Balance Remaining $177,906.91
Applicants that have closed
HRA Loan Number: NO NEWAPPLICANTS TO REPORT
Household Composition:
Loan Amount:
Gross Income:
Improvements:
Market Value of the Prol
Rental Rehabilitation Pr•
Any rental owner may apply for the program as long as their property is located in the targeted
Small Cities Boundary. 51% of their rental units need to be leased by tenants at or below 80% of
Metro Area Median Income, and the rents for all of the units would need to be at or below the
Fair Market Rents. If the property is in the targeted area, and both the tenant's income and rent
are within the allowable limits a property owner would be eligible for a deferred loan up to
$10,000 per unit. A maximum loan amount is currently under advisement with city staff. The
owner is required to match these dollars with a 50% match. This is a secured loan, which will be
forgiven after seven years. Compliance of rent restriction and tenant characteristics is in force
for the full seven years. The loan is forgiven on a pro -rated basis of 14.28% per year.
After their application has been approved, Bill Schwanke, the HRA's Rehab Advisor, will
schedule an appointment to inspect the rental property to determine what improvements should
be incorporated into the scope of work. Bill will draw up a work write -up for the homeowner to
submit to contractors. It is the responsibility of the homeowner to select the contractor(s).
After reasonable bids have been attained, the property owner will schedule a time to close on the
loan with the HRA. The HRA will make the necessary payments to the contractor(s), after Bill
Schwanke has inspected the work. The HRA will then submit a draw request to the City (to
submit to DIED) for reimbursement
Rental I _
Carver County HRA has had 1 new inquiry regarding the Small Cities Rental Loan Program; 7
rental property owners completed their applications. Three of the original seven applicants have
dropped from the program. The remaining 4 active applicants represent 11 rental units. One of
our rental applicants is in the process of obtaining an additional bid for exterior improvements.
Amount Funded $121,500.00
Amount Committed $ 67,500.00 (closed on their loans)
Amount Allocated $ 15,000.00 (have been pre- approved)
Balance Remaining $ 39,000.00
Appl i cants that have closed
HRA Loan Number
Loan Amount:
Number of Rental Units:
Monthly Rent:
Improvements:
NO NEW APPLICANTS TO REPORT
M arket Value of the Property:
Commercial Rehabilitation
Project
Any commercial property owner may apply for the program as long as their property is located
in the targeted Small Cities Boundary. Note: this boundary is the small area located in the core
downtown area of the bigger Small Cities targeted area. Priority is given to owner occupied
structures or where leases are currently in place. Building improvements must be directed
toward correcting defects or deficiencies in the property affecting the aesthetics or the property
safety, energy consumption, structural/mechanical systems, habitability or handicapped
accessibility of the property. Owners are eligible for 50% of the total commercial repair costs,
with a maximum loan up to $25,000. The loan is a deferred loan for seven years; which is pro-
rated in case of sale.
Conunerci al Rehab Su ary
3 applicants have closed on their commercial loans and work in underway or completed. One
additional application has been sent out but has not been returned to the HRA.
Amount Funded $251,250.00
Amount Committed $23,841.98 (closed on their loans)
Amount Allocated $0.00 (have been approved)
Balance Remaining $227,408.02
Ap i cants that have closed
HRA Loan Number:
Loan Amount:
Gross Income:
Improvements:
NO NEW APPLICANTS TO REPORT
Market Value of the Property:
Js/9_l,
V '
MEM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark McQuillan, Natural Resource Director
Subject: Parks, Trails & Natural Resources Grant Application Resolutions:
No. 5642, No. 5643 & No. 5644
Date: December 26, 2001
INTRODUCTION
The City Council is asked to approve three resolutions supporting the City's participation in State
administered grant programs. They are Resolution No. 5642, Resolution No. 5643 and
Resolution No. 5644.
BACKGROUND
The Minnesota Department of Natural Resources administers a variety of grant programs for
outdoor recreation facilities, trails and waterways, natural resources and forestry programs.
Given the State projected budget shortfall of $1.9 million, funding for some grant programs may
be in jeopardy. However, the State will disburse the $1.2 million it receives from the Federal
Land and Water Conservation Fund for outdoor recreation projects. Staff is requesting Council's
authorization to submit grant proposals for projects that have the potential of receiving financial
assistance. Last year, only 32 projects out of 187 received any kind of State assistance. h12001,
Shakopee was awarded $25,000 Metro Greenways Planning Grant and $4,500 for oak wilt
suppression_
Grant Proposal A involves the construction of a Boat Launch on the Minnesota River in
Shakopee, MN. The City currently maintains a boat launch in Huber Park located east of the
Highway 69 bridge. The river's current and flooding has caused 40 -year old boat launch to fall
into disrepair. Staff recommends closing the boat launch in Huber Park and construct a new one
on the north side of the river. The existing boat launch will remain open until a new one is ready.
The US Fish & Wildlife owns the property on the north side of the river, and they have expressed
an interest in donating use of the land to the City for a boat launch. However, the City would be
responsible for maintaining it. There is no established amount for grant aid. Estimated project
cost: $125,000.
Grant Proposal B involves the design and construction of a recreational trail system that will
connect the east and west sides of Dean Lake. Dean Lake is an environmental lake located off
Highway 169 and County Road 83 in Shakopee, MN. The Ryan Company, the developer on the
west side of the lake, has plans to install a public trail along the west shoreline. Staff proposes
the City construct a 3400 -foot trail from the east side of the lake to connect to the west side of the
lake. There is a possible grant match of $5,000 to $50,000, but no more than 50% of total project
costs. Estimated project cost: $55,000.
Grant Proposal C involves the design and construction of an outdoor performance area in Huber
Park. Terrace seating will accommodate 200 -300 spectators for outdoor community concerts,
plays, and special events. Existing parking is located on the west end of the park. Future plans
include additional parking on the east end of the park. The Shakopee Rotary Club committed
$50,000 for the performance area project. Estimated cost of project: $250,000.
Grant Applications are due March 31, 2002. The City's match would come from Park Reserve
Fund.
ALTERNATIVES
1. Authorize staff to apply for grants for the Huber Park - Minnesota River Boat Launch
Project and The Dean Lake Trail Connection Project. In doing so, the City Council
should approve Resolution No. 5642, Resolution No. 5643 and Resolution No_ 5644.
2. Do nothing.
RECOMMENDATION
Alternative 1.
Offer Resolution No. 5642, a Resolution in support of the City of Shakopee's participation in the
Minnesota Water Recreation Cooperative Acquisition and Development Grant Program for the
design and construction of the Huber Park - Minnesota River Boat Launch Project, and move its
adoption.
Offer Resolution No. 5643, a Resolution in support of the City of Shakopee's participation in the
Minnesota Local Trail Connection Grant Program for the design and construction of the Dean
Lake Trail Connection Project, and move its adoption.
Offer Resolution No. 5644, a Resolution in support of the City of Shakopee's participation in the
Minnesota Outdoor Recreation Grant Program for the design and construction of the Huber Park
Performance Area Project, and move its adoption.
Mark J. McQuillan
Natural Resource Director
A RESOLUTION IN SUPPORT OF THE CITY OF SHAKOPEE'S
PARTICIPATION IN THE MINNESOTA RECREATION
COOPERATIVE ACQUISITION AND DEVELOPMENT GRANT PROGRAM
FOR : DESIGN AND CONSTRUCTION OF THE HUBER PARK-
MINNESOTA
BOAT LAUNCH
WHEREAS: it is the City of Shakopee shall act as the legal sponsor for the Huber Park -
Minnesota River Boat Launch Project contained in the Minnesota Water Recreation
Cooperative Acquisition and Development Program application;
WHEREAS: the City of Shakopee has the legal authority to apply for financial
assistance, and the institutional, managerial and financial capability to ensure adequate
construction, operation, and maintenance of the Huber Park - Minnesota River Boat
Launch;
WHEREAS: the City of Shakopee has not violated any Federal, State or Local laws
pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice, and
WHEREAS: -upon the approval of the application by the state, the City of Shakopee may
enter into an agreement with the State of Minnesota for the above - reference project, and
that City of Shakopee certifies that it will comply with all applicable laws and regulations
in the contract agreement and described in the Compliance's section of the Outdoor
Recreation Grant Program Application.
NOW, THEREFORE BE IT RESOLVED, the City of Shakopee hereby supports
participating in the Minnesota Recreation Cooperative Acquisition and Development
Program and supports the use of local matching funds to be applied to the total project
cost for Huber Park - Minnesota River Boat Launch.
Adopted in Regular Session of the Shakopee City Council of the City of
Shakopee, Minnesota, held this day of December, 2001.
Mayor of the City of Shakopee
ATTEST:
City Clerk
A RESOLUTION IN SUPPORT OF THE CITY OF SHAKOPEE'S
PARTICIPATION IN THE O,. LOCAL TRAIL CONNECTIONS
GRANT PROGRAM FOR THE DESIGN AND CONSTRUCTION OF THE DEA 11,1
LAKE TRAIL CONNECTION PROJECT I
WHEREAS: it is the City of Shakopee shall act as the legal sponsor for the Dean lake
Trail Connection Project contained in the Minnesota Local Trail Connection Grant
Program application;
WHEREAS: the City of Shakopee has the legal authority to apply for financial
assistance, and the institutional, managerial and financial capability to ensure adequate
construction, operation, and maintenance of the Dean Lake Connection Trail Project;
WHEREAS: the City of Shakopee has not violated any Federal, State or Local laws
pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice, and
WHEREAS: upon the approval of the application by the state, the City of Shakopee may
enter into an agreement with the State of Minnesota for the above - reference project, and
that City of Shakopee certifies that it will comply with all applicable laws and regulations
in the contract agreement and described in the Compliance's section of the Outdoor
Recreation Grant Program Application.
NOW, THEREFORE BE IT RESOLVED, the City of Shakopee hereby supports
participating in the Minnesota Local Trail Connection Grant Program and supports the
use of local matching funds to be applied to the total project cost for Dean Lake Trail
Connection Project.
Adopted in Regular Session of the Shakopee City Council of the City of
Shakopee, Minnesota, held this day of December, 2001.
Mayor of the City of Shakopee
ATTEST:
City Clerk
RJ =11 03901210AU o
RESOLUTION 1 ., SUPPORT OF C OF p !'
PARTICIPATION 1 MINNESOTA OUTDOOR RECREATION .,
PERFORMANCE PROGRAM FOR THE DEVELOPMENT OF THE HUBER PARK
WHEREAS: it is the City of Shakopee shall act as the legal sponsor for the Huber Park
Performance Area Project contained in the Outdoor Recreation Grant Program
application;
WHEREAS: the City of Shakopee has the legal authority to apply for financial
assistance, and the institutional, managerial and financial capability to ensure adequate
construction, operation, maintenance and replacement of the Huber Park Performance
Area;
WHEREAS: the City of Shakopee has not violated any Federal, State or Local laws
pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other
unlawful or corrupt practice, and
WHEREAS: upon the approval of the application by the state, the City of Shakopee may
enter into an agreement with the State of Minnesota for the above - reference project, and
that City of Shakopee certifies that it will comply with all applicable laws and regulations
in the contract agreement and described in the Compliance's section of the Outdoor
Recreation Grant Program Application.
NOW, THEREFORE BE IT RESOLVED, the City of Shakopee hereby supports
participating in the Minnesota Outdoor Recreation Grant Program and supports the use of
local matching funds for the Huber Park Performance Area Project.
Adopted in Regular Session of the Shakopee City Council of the City of
Shakopee, Minnesota, held this 2 day of March, 1998.
Mayor of the City of Shakopee
City Clerk
Water Recreation Programs r .
Program Purpose To improve public boat accesses in Minnesota's public lakes and rivers.
Eligible Projects Acquisition, development and improvement of public boat accesses, parking lots,
docks, and boat launching ramps. Engineering and design assistance is available.
0 May Apply Counties, cities, townships, and recognized tribal bands.
Priorities Projects are selected based on ranking the criterion which includes but is not limited
to the following: public demand, location, gamefish present, size of water body,
accessibility, and sponsor donation.
Level of The level of grant and technical assistance fluctuates considerably depending on the
Assistance project scope, sponsor's need, and program's level of funding.
General This program provides financial and technical assistance to local governments for
Information public boat accesses on the State's rivers and lakes. It is funded through the State
Water Recreation Account (boat license fees and state gas tax used for marine
purposes).
How to Apply There are no applications for this program. Contact the Area Trails and Waterways
Supervisor in your location (see page 86).
Related DNR Fishing Pier Grant Program, page 58
Programs Outdoor Recreation Grant Program, page 40
Project CORE (Cooperative Opportunities for Resource Enhancement), page 29
1ther Related Aone
Programs
DNR Information: 651.296,6157 1.888.MINN (1.888.646.6367) AF TTY: 651.296.54
:00 -
BE
sad
Trail Recreation Program
Program Purpose
To promote relatively short trail connections between where people live and
desirable locations, not to develop significant new trails.
Eligible Projects
Land acquisition and trail development. Projects must result in a trail linkage that is
immediately available for use by the general public. Local/area support must be
demonstrated. Acquisition of trail right -of -way is eligible only when proposed in
conjunction with trail development. Lands purchased with this fund require a
perpetual easement for recreational trail purposes and a twenty -year maintenance
commitment by the project sponsor. Projects inside state park boundaries and state
trail corridors and elements of the Regional Open Space System in the Twin Cities
Metro System are not eligible.
Who May Apply
Cities, counties, and townships.
Priorities
Priority is given to projects with residential connections to state and regional
facilities. A secondary purpose of the program is to develop linkages to existing trail
segments.
Level Of
Minimum grant - $5,000. Maximum grant - $50,000. The maximum grant amount is
Assistance
50% of the total eligible project costs. There is a 50% "cash match" for eligible
elements of the project proposal. Neither this funding source nor the "cash match"
may be used to meet existing payroll (i.e., only contract services, materials, and
supplies are reimbursable). Matches may not include other state funds, Metropolitan
Council Grants, or National Recreational Trail Grant Program (formerly Symms).
Costs must be incurred and paid for before reimbursement. This grant may serve as
a partial local "match" for a TEA -21 (formerly ISTEA) Enhancement Project.
General
Projects must be completed within a three -year period.
Ow to Apply The complete application is due annually on February 28. Applications are available
from: Tim Mitchell, DNR Trails & Waterways
500 Lafayette Road, Box 52
St. Paul, MN 55155
Phone: 651.297.1718 Fax: 651.297.5475
E -Mail: tirn.mitchell@dnr.state.mn.us
General Recreation Programs
Program Purpose To increase and enhance outdoor recreation facilities.
Eligible Projects Park acquisition and/or development/redevelopment; includes among others, picnic
shelters, playgrounds, athletic facilities, trails, boat accesses, fishing piers,
swimming beaches, and campgrounds.
® M Apply Cities, counties, and townships.
Priorities Acquisition, development and redevelopment of outdoor recreation facilities.
Level of Up to 50% of total eligible costs. The minimum grant amount is $5,000. Costs
Assistance must be incurred and paid before reimbursement can be made.
General This program was created in 1965. Applicants are eligible to submit multiple
Information applications and may receive more than one grant. Each application is considered
and ranked individually.
®w to Apply To receive an application, please submit an Application Request Form. You may
get this form by calling your Local Grants Program Manger (see page 72) or by
visiting the DNR website, clicking on the Financial Assistance Directory link, and
then looking for this program summary. This form should be submitted before
January 31. The complete application is due on March 31.
For more information contact your:
Local Grants Program Manager (see page 72)
DNR, 500 Lafayette Road, Box 10
St. Paul, MN 55155 -4010
Related DNR Local Trail Connections Program, page 46
Programs National Recreation Trail Program, page 50
Natural and Scenic Area Grants Program, page 36
Regional Park Grant Program, page 41
Regional Trail Grant Program, page 53
Other Related None.
Pro
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CITY S U '�� L
Memorandum
CASE LOG NO.: 01 -079
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Name Change for Final Plat of JUERGENS FIRST ADDITION
MEETING DATE: January 2, 2001
APPLICATION DATE: N.A.
Introduction:
On June 19, 2001 the Council approved the final plat of JUERGENS FIRST ADDITION. Because
there is a similarly named plat in Jordan, Scott County will not accept the mylars for recording.
Thus, the applicant seeks to have the name changed to JUERGENS CONSTRUCTION
ADDITION.
Alternatives:
Approve Resolution No. 5641, a resolution approving the Final Plat of renamed
JUERGENS CONSTRUCTION ADDITION.
1. Charges, security for the public improvements, engineering review
fees, and other fees as required by the City's adopted Fee Schedule.
2. Prior to construction of the public improvements, the City Engineer
and the Shakopee Public Utility Commission must approve the Final
Construction Plans and Specifications.
3. Park Dedication fees shall apply to this plat in the amount of $1,800.00
per lot, and shall be paid at the time of recording of the final plat.
4. Final Construction Plans and Specifications must conform to City
requirements and are subject to approval by City Engineer. Such plans
as they relate to water or electricity are subject to the approval of the
SPUC Utilities Manager.
2. Do not approve Resolution No. 5641 approving the Final Plat of renamed JUERGENS
CONSTRUCTION ADDITION.
3. Table a decision in order to allow time for the applicant and/or staff to submit additional
information or make any necessary revisions.
Staff Recommendation:
Staff recommends Alternative No. 1, approval of resolution No. 5641 approving the Final Plat
with the revised name.
Action Requested:
Offer a motion to approve Resolution No. 5641 and move its adoption.
R. Michael Leek
Community Development Director
g: \cc\ 2001 \cc010202\fpjuergensname. do c
2
51 10'r-11 W W WIN we] wing W " 111
WHEREAS, G. F. Juergens Construction Inc, applicant and property owner, has filed an
application dated and received May 9, 2001 for Final Plat approval; and
WHEREAS, the property upon which the request is being made is legally described as
found on attached Exhibit A; and
WHEREAS, all notices of the public hearing for the Preliminary Plat were duly sent and
posted and all persons appearing at the hearing have been given an opportunity to be heard
thereon; and
WHEREAS, the Shakopee Planning Commission recommended approval of the
preliminary plat, and the City Council approved same on April 17, 2001; and
WHEREAS, the City Council reviewed the final plat at its meeting of June 19, 2001.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, as follows:
That the Final Plat of JUERGENS CONSTRUCTION ADDITION is hereby approved subject to
the following conditions:
a) The following procedural actions must be completed prior to the recording of
the Final Plat:
i) Approval of title by the City Attorney.
ii) Execution of the Developers Agreement for construction of required
public improvements:
a) Street lighting to be installed in accordance with the requirements
of the Shakopee Public Utilities Commission.
b) Electrical system to be installed in accordance with the
requirements of the Shakopee Public Utilities Commission.
C) Water system to be installed in accordance with the requirements
of the Shakopee Public Utilities Commission.
d) Installation of sanitary sewer and storm sewer systems, and
construction of streets in accordance with the requirements of the
Design Criteria and Standard Specifications of the City of
Shakopee.
e) Street signs shall be constructed and installed by the City of
Shakopee at a cost to the developer of $270 per sign pole.
iii) Cash payment in lieu of park dedication shall be required in the amount of
$1800.00 per residential lot. The park dedication payments shall be paid
at the time of the recording of the Final Plat.
3
iv) The drainage and utility easements along the south side of Lot 4, Block 2,
and along the north side of Lot 5, Block 2 shall be increased from 5' to
10'.
v) The developer shall pay all existing levied special assessments.
vi) The developer shall provide easements, as required by City Code.
vii) The developer shall be responsible for payment of Trunk Storm Water
charges, Trunk Sanitary Sewer charges, engineering review fees, and other
fees as required by the City's adopted Fee Schedule.
viii) Prior to construction of the public improvements, the City Engineer and
the Shakopee Public Utility Commission must approve the Final
Construction Plans and Specifications.
b) The following conditions shall apply after the recording of the Final Plat:
i) The developer shall install all subdivision monumentation within one year
from the date of recording the plat. At the end of the one year period from
recording of the Plat, the developer shall submit to the City Engineer
written verification by a registered land surveyor that the required
monuments have been installed throughout the plat. Monumentation may
only be installed on a per lot basis at the time of building permit issuance
with prior approval of the City Engineer.
BE IT FURTHER RESOLVED, that the Mayor and City Clerk are hereby authorized and
directed to execute said Plat and any Developer's Agreement that may be required.
THEREFORE, BE IT FURTHER RESOLVED, that approval of this plat does not constitute
a representation or guarantee by the City of Shakopee as to the amount, sufficiency or level of
water service that will be available to lots within the plat as they are developed.
Adopted in session of the City Council of the City of Shakopee,
Minnesota, held the day of , 2002.
Mayor of the City of Shakopee
City Clerk
CITY OF SHAKOPEE
Memorandum
CASE LOG NO.: 02 -003
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Klima, Planner II
SUBJECT: Final Plat of Providence Pointe 2 nd Addition
MEETING DATE: January 2, 2002
REVIEW PERIOD: November 20, 2001 — January 19, 2002
Site Information:
Applicant. Town & Country Homes
Property Owners. Same
Location: South of Hwy 169 and west of 17"' Avenue East
Current Zoning: Planned Residential District (PRD)
Adjacent Zoning. North: Highway 169
South: Agricultural Preservation (AG)
East: Highway Business (BI) and Multiple Family Residential (R3)
West: Jackson Township
Acres. 32.16 Acres
No. of Dwelling Units: 253
Wetlands: None
Park Dedication Acreage. None
R O- WAdjustment. 8.80
Net Density: 10.83 units/acre
MUSA: The site is within the MUSA boundary.
Introduction:
Town and Country Homes is requesting Final Plat approval of Providence Pointe 2 nd Addition. The
property is located south of Hwy. 169 and west of 17' Avenue East extended (Exhibit A).
Considerations:
1. The Preliminary Plat for this development was approved by the City Council in May 2001.
The Preliminary Plat was named Heritage Square, however, the name of the development
has since been changed to Providence Pointe. This change was made in an attempt to
avoid confusion with other similar named developments.
2. The Final Plat for Providence Pointe is in substantial conformance with the Preliminary
Plat.
3. The applicant should contact Shakopee Public Utilities (SPUC) directly regarding water
and electricity services.
4_ Scott County Highway Department and MnDOT have commented on the need for
additional right -of -way for County Road 79. The applicant has been made aware of the
necessary change and will be revising the plat drawing accordingly. A condition requiring
compliance with the County and MnDOT's request has been included in the draft
conditions of approval (see Exhibit Q.
5. The Engineering Department has provided comments which are included in the draft
conditions of approval (see Exhibit D).
Alternatives:
1. Approve the Final Plat of Providence Pointe 2 nd Addition, subject to the conditions contained
in the attached Resolution No. 5645.
2. Approve the Final Plat of Providence Pointe 2 "d Addition with revised conditions.
3. Do not approve the Final Plat of Providence Pointe 2 "d Addition.
4. Table a decision in order to allow time for the applicant and /or staff to submit additional
information or make any necessary revisions.
Staff Recommendation:
Staff recommends Alternative No. 1, approval of the final plat, subject to the conditions listed
within Resolution No. 5645.
Action Requested:
Offer a motion to approve Resolution No. 5645 and move its adoption_
J4e Klima
Planner II
0:\ cc\2002 \fpprovidencepointe2.doc
PA
1 1 1
01 10r.1 N W WAIN all ''1 II '1I UUM /
WHEREAS, Town and Country Homes, applicant and property owner, has filed an
application dated and received November 20, 2001 for final plat approval; and
WHEREAS, the property upon which the request is being made is legally described as
follows: Outlot , Providence Pointe 1S Addition, Scott County, Minnesota, and
WHEREAS, all notices of the public hearing for the Preliminary Plat of Heritage Square
(nka Providence Pointe) were duly sent and posted and all persons appearing at the hearing have
been given an opportunity to be heard thereon; and
WHEREAS, the Shakopee Planning Commission recommended approval of the
preliminary plat, and the City Council approved same on May 1, 2001; and
WHEREAS, the City Council reviewed the final plat at its meeting of January 2, 2002.
NOW, THEREFORE, RESOLVED BY THE 1' OF THE
CITY OF 1' I follows:
That the Final Plat of PROVIDENCE POINTE 2 nd ADDITION is hereby approved subject to the
following conditions:
I. The following procedural actions must be completed prior to the recording of the
Final Plat:
A. Approval of title by the City Attorney.
B. Execution of a Developers Agreement which shall include provisions for security
for the public improvements within the Final Plat and engineering review fees,
and any other fees as required by the City's adopted fee schedule.
1. Street lighting to be installed in accordance with the requirements of the
Shakopee Public Utilities Commission.
2. Electrical system to be installed in accordance with the requirements of the
Shakopee Public Utilities Commission.
3. Water system to be installed in accordance with the requirements of the
Shakopee Public Utilities Commission.
4. Installation of sanitary sewer and storm sewer systems, and construction of
streets in accordance with the requirements of the Design Criteria and
Standard Specifications of the City of Shakopee.
5. The developer shall be responsible for payment of Trunk Storm Water
Charges, Trunk Sanitary Sewer Charges, and other fees as required by
the City's adopted Fee Schedule for the plat.
6. Prior to the construction of the public improvements, the City Engineer and
the Shakopee Public Utility Commission must approve the Final
Construction Plans and Specifications.
C. A MnDOT drainage permit will be required for this development.
3
D. The landscape plan shall be verified for compliance at the time of building permit
application. Trees planted in the boulevard areas of the public streets in this
plat shall be the responsibility of the homeowners association to maintain and
replace.
E. The plat and other relevant documents shall include turnarounds for shared
driveways in excess of 150 ft. in length.
F. Relevant drawings shall show the bearings and lengths (or dimensions) of the
drainage and utility easements for Lots 49 and 50, Block 3.
G. Revisions shall be made to provide a minimum total of a 10 foot drainage and
utility easement centered on the drainage swales according to the most current
grading plan between the following lots: Lots 4 and 5, Block 1; Lots 20 and
21, Block 1; Lots 21 and 22, Block 1; Lots 22 and 23, Block l; Lots 23 and
24, Block 1; Lots 1 and 2, Block 4; Lots 2 and 3, Block 4; Lots 3 and 4, Block
4; Lots 4 and 5, Block 4; Lots 5 and 6, Block 4.
H_ The plat shall be revised to include a 50 foot right -of -way dedication from the
centerline of County Road 79.
I. Any existing field access shall be completely removed from the right -of -way and
graded to match the existing ditch.
J. An access permit for 17"' Avenue will need to be obtained from the highway
Department before any work, including grading, begins on the access.
H. Following approval and recording of the final plat, the following conditions shall
apply;
A. Building construction, sewer, water service, fire protection and access will be
reviewed for code compliance at the time of building permit application(s).
B. Any work within the Scott County right -of -way will require a utility permit from
the County.
C. Any required sound mitigation on this site shall be the responsibility of the developer
and their assigns.
THEREFORE, BE IT FURTHER SOLVED, that approval of the final plat of
PROVIDENCE POINTE 2 nd Addition does not constitute a representation or guarantee by the
City of Shakopee as to the amount, sufficiency or level of water service that will be available to
lots within the plat as they are developed.
Adopted in session of the City Council of the City of Shakopee, Minnesota,
held the day of , 2002.
Mayor of the City of Shakopee
ATTEST:_
City Clerk
rd
R
SHAKOPEE
Proposed Final Plat of
Providence P• • Addition
- Zoning Bound
, .;`
- i;• •.
r
0
BRADLEY J. LARSON
PUBLIC WORKS DIRECTOR/
COUNTY HIGHWAY ENGINEER
November 26, 2001
Julie Klima
City of Shakopee
129 South Holmes Street
Shakopee, MN 55379
HIGHWAY DEPARTMENT • 600 COUNTRY TRAIL EAST • JORDAN, MN 55352 -9339
(952) 496 -8346 . Fax: (952) 496 -8365 • www.co.scottmn.us
Subject: Final Plat - Providence Pointe 2nd
CR 79 and 17th Avenue
Dear Julie:
We have reviewed the final plat as it relates to Highway Department issues and offer the following
comments.
♦ The standard dedication we request for plats along CR 79 is 50 feet from centerline. It appears the
right -of -way for CR 79 will need to be increased from the current 33 feet from centerline. The
developer should be aware that this could have an impact on their landscaping plans. We do not
permit any berming, ponding, landscaping, or signage in the County right -of -way. The proposed
location of the monument sign will need to be moved due to the increase in right -of -way. We would
like the opportunity to review a landscaping and grading plan that takes into consideration the
appropriate right -of -way dedication.
♦ There has been no further discussion on the timing of installation of turn lanes on CR 79. This would
be a good time to resolve this issue. If the timing is not resolved, a right turn lane for northbound
traffic and bypass lane for southbound traffic will be required on CR 79 as a condition of the access
permit.
♦ Any existing field access shall be completely removed from the right -of -way and graded to match the
existing ditch.
s An access permit for 17th Avenue will need to be obtained from the Highway Department before any
work, including grading, begins on the access.
If you have any questions, please feel free to contact me. Thank you for the opportunity to comment.
Since ,
C ig Jenson
Transportation Planner
Email: Michael Leek
An Equal Opportunity /Safety Aware Employer
City of Shakopee
Memorandum
TO: Julie Klima, Planner II
FROM: Bruce Loney, Public Works Director
SUBJECT: Final Plat — Providence Pointe 2 nd Addition
PID NO.: 27- 918014 -0
CASE NO.: 02003
DATE: December 19, 2001
After reviewing the above referenced application, I have the following comments for the
applicant and for the planning department.
Recommendation
I recommend approval of the Final Plat subject to the following conditions:
A. Prior to recording of the Final Plat, the following actions shall be completed:
1. Execution of the Developer's Agreement which shall include
provisions for security for the public improvements within the Final Plat and
engineering review fees;
2. Payment of the Trunk Storm charges, Trunk Sanitary Charges and other fees
as required by the City's adopted Fee Schedule;
3. Show the bearings and lengths (or dimensions) of the drainage and utility
easements for lots 49 and 50 of block 3.
4. Provide a minimum total of a 10 -foot drainage and utility easement centered
on the drainage swales according to the most current grading plan between
the following lots:
• Lots 4 and 5, Block 1
• Lots 20 and 21, Block 1
• Lots 21 and 22, Block 1
• Lots 22 and 23, Block 1
• Lots 23 and 24, Block 1
• Lots 1 and 2, Block 4
• Lots 2 and 3, Block 4
• Lots 3 and 4, Block 4
• Lots 4 and 5, Block 4
• Lots 5 and 6, Block 4
Engineer and the
B. Prior to construction of the public improvements, e Final Construction Plans
Shakopee Public utility Commission must
and Specifications.
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is. . 3.
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Agreement with Canterbury Holding Corp. regarding Right -of -Way in
Connection with a Minor Subdivision for James J. Hauer
MEETING DATE: January 2, 2001
Introduction:
The City has received an application from James J. Hauer for a minor subdivision to create a parcel
(Canterbury). The site has recently been the location of Sever's Corn Maze. In reviewing the
requested minor subdivision, the City's Engineering staff has recommended that provision be made
for acquiring right -of -way for the future extension of 12"' Avenue, a designated collector street.
Canterbury has expressed a willingness to enter into an agreement regarding the future dedication
of right -of -way, and the City Attorney has drafted the agreement. The Council is asked to authorize
the appropriate City officials to enter into the attached agreement regarding the future dedication of
right -of -way.
Alternatives;
1. Approve the proposed agreement regarding the future dedication of right -of -way.
2. Do not approve the proposed agreement.
3. Table a decision in order to allow time for the applicant and/or staff to submit additional
information or make any necessary revisions.
Staff Recommendation:
Staff recommends Alternative No. 1, approval of the proposed agreement regarding the future
dedication of right -of -way.
Action Requested:
Offer a motion to approve the proposed agreement regarding the future dedication of right -of -way.
R. Michael Leek
Community Development Director
THIS AGREEMENT is made and entered into as of December 31, 2001 by and between the
City of Shakopee ( "City'), and Canterbury Park Holding Corporation, a Minnesota corporation
( "Canterbury").
RECITALS
A. 41 -1401X Exchange Entity, LLC, a Minnesota limited liability company ( "Owner ") is the
present fee simple owner of certain real property located in Scott County, Minnesota, the
legal description of which is attached as Exhibit A to this Agreement ( "Property').
B. Canterbury intends to acquire the Property from Owner and subsequently to develop the
Property.
C. The City has approved a minor lot subdivision for a two -lot subdivision that includes the
Property. As a condition of that approval, the City has requested that Canterbury and any
other future owners of the Property agree to grant the City, at no cost to the City, a 100 -foot
right of way for the extension of Shenandoah Drive ( "the Roadway ") and for street, sidewalk,
drainage, and utility purposes within the Roadway area over the westerly 100 feet of the
Property.
D. The City and Canterbury desire to enter into this Agreement to memorialize their agreement
with respect to the granting of the right of way.
NOW, THEREFORE, in consideration of the mutual promises and conditions contained in
this Agreement, the parties agree as follows:
1. The Recitals to this Agreement are part of the rights, duties, and obligations of the parties
under this Agreement.
2. Canterbury agrees to grant the City, at no cost to the City, a 100 -foot wide right of way for
street, sidewalk, utility and drainage purposes for the Roadway over, under, and across the
westerly 100 feet of the Property.
3. The right of way will be granted when requested in writing by the City to Canterbury. The
City has the sole and absolute discretion with respect to when to request that the right of way
be conveyed to the City. The City Agrees, however, that in the event such dedication is
requested by the City prior to Canterbury's development of the Property, such dedication
would be deemed to satisfy the City's right -of -way dedication requirements for the Roadway
for any future plat of the Property. It is also agreed that Canterbury will be given the right to
access the Property from the Roadway at such points as are mutually acceptable to the City
and Canterbury
4. This Agreement is intended to run with the land and is binding upon the successors and
assigns of the parties and upon all future owners of the Property.
IN WITNESS WHEREOF, the City and Canterbury have caused this Agreement to be duly
executed on the day and year first above written.
CITY OF SHAKOPEE
By
Mayor
By
City Administrator
RZ
Clerk
Canterbury Park Holding Corporation, a
Minnesota Corporation
By
Randall D. Sampson, President
-2-
STATE OF MINNESOTA )
) SS.
COUNTY OF HENNEPIN )
The foregoing instrument was acknowledged before me this day of
, 2002, by Randall D. Sampson, president of Canterbury Park Holding
Corporation, a Minnesota Corporation, on behalf of the corporation.
Notary Public
My Commission Expires:
STATE OF MINNESOTA )
SS.
COUNTY OF SCOTT )
The foregoing instrument was acknowledged before me this day of , 2002,
by William Mars, Mayor; Mark McNeill, City Administrator and Judith S. Cox, City Clerk of the
City of Shakopee, Minnesota, on behalf of said City.
Notary Public,
My Commission Expires:
This document drafted by:
Kennedy & Graven, Chartered (JJT)
470 Pillsbury Center
Minneapolis, MN 55402
-3-
q 1;
LeIzal Description
The North 700.00 feet of the East 730.00 feet (measured at right angles) of the West Half of the
Northeast Quarter of Section 8, Township 115, Range 22, Scott County, Minnesota
507152_6
M
J •
CONSENT
0k, U.N. ..
To: Honorable Mayor, City Council
Mark McNeill, City Administrator
From: Dan Hughes, Chief of Police
Date: December 21, 2001
Subject: Acceptance of Donations
.. 's,
The Fire and Police Departments are seeking authorization to accept two automatic
external defibrillators (AED).
. 1
On December 18, 2001 the St. Francis Health Care Foundation in partnership with the
Minneapolis Heart Institute, donated one AED to the Police Department and one AED to
the Fire Department. An AED is a lifesaving device that can be used to save a victim of
sudden cardiac arrest. These units will be placed into front line service to enhance our
medical emergency response capabilities.
Recommendat
Staff recommends the City Council accept the donation.
Action Requested
If Council concurs, they should, by motion, accept two AED's donated to the city by the
St. Francis Health Care Foundation in partnership with the Minneapolis Heart Institute.
�5 . E - .
CITY OF SHAKOPEE
Memorandum
CASE LOG: None
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: R. Michael Leek, Community Development Director
SUBJECT: Satisfactory Completion of Six -Month Probationary Period
MEETING DATE: January 2, 2002
Introduction:
Peter Vickerman began full -time employment as Planner I -GIS with the City on April 23,
2001. Peter has been a welcome addition to the planning division and the City, bringing
much skill in GIS and CAD applications, as well as a strong service orientation to his
work.
Staff Recommendation:
Mr. Vickerman's six month probation evaluation has been completed, and I recommend
that the Council find that he has successfully completed the probationary period, and that
he be appointed to regular, full -time employment with the City of Shakopee
Action Requested:
Offer a motion declaring that Peter Vickerman has successfully completed the six -month
probationary period, and appointing him to regular, full -time employment with the City.
R. Michael Leek
Community Development Director
probpetery
I . , - -
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Public Works Union 2002 Pay Schedule
DATE: December 28, 2001
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The Council is asked to adopt the adjusted pay schedule for 2002 for the Public Works
union employees.
The Public Works Maintenance Workers, Mechanics, and Leadworkers are represented
by Teamsters Local 320. 2002 will be the second year of a two -year contract.
When negotiated, that contract called for a 3% increase in pay for 2002, and a pay
schedule reflecting that was adopted at the time of the contract ratification. However, the
contract also states that if the other employees receive a cost of living adjustment greater
than 3 %, that larger figure would also apply to the Public Works union.
As a result of the pay study performed by Riley, Dettman, and Kelsey, the general market
adjustment for non - contract employees was 3.5 %. Therefore, a new pay schedule for
Public Works should be adopted, reflecting the 3.5% figure.
A copy of that is attached as Appendix A.
The additional %2% is allocated in the budget for 2002.
In order to comply with the contract language agreed to by the City and the union, I
recommend that the Council adopt the revised pay schedule.
� !'
The Council should, by motion, adopt modified Appendix A for inclusion into the
contract between the City and Teamsters Local 320 (Public Works), reflecting 3.5% as a
market adjustment for Public Works union employees.
Mark McNeill
City Administrator
MM:th
CC: Dean Bisek
Keith Weckman
Mike Hullander
Bruce Loney
Janet Straub, Business Representative
APPENDIX A
2001 Public Works Union Pay Schedule @ 3%
Title
Grade
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Mechanic
Park Lead
E
E
$15.645
$15.645
$16.203
$16.203
$16.762
$16.762
$17.321
$17.321
$17.879
$17.879
$18.438
$18.438
$18.997
$18.9971
$19.556
$19.556
Street Lead
E
$15.645
$16.203
$16.762
$17.321
$17.879
$18.438
$18.997
$19.556
Maint.
D
$14.692
$15.217
$15.741
$16.2661
$16.791
$17.316
$17.840
$18.365
2002 Public Works Union Pay Schedule @ 3.5%
Title
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
Step 7
Step 8
Mechanic
Park Lead
$16.193
$16.193
$16.771
$16.771
$17.349
$17.349
$17.927
$17.927
$18.506
$18.506
$19.084
$19.084
$19.662
$19.662
$20.240
$20.240
Street Lead
$16.193
$16.771
$17.349
$17.927
$18.506
$19.084
$19.662
$20.240
Maint.
$15.206
$15.7491
$16.2931
$16.836
$17.3791
$17.9221
$18.465
$19.008
APPENDIX B
Employees assigned by the Employer as acting Foreperson shall be compensated
$.60 /hour above the Maintenance Worker step 8 position for the time they are
assigned to that position. Assignments shall be for a minimum period of 2
hours. The position shall be assigned at the sole discretion of the Employer.
14
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Designation of Official Newspaper
DATE: December 27, 2001
City Council is asked to designate the official newspaper for 2002.
The City is required by law to publish certain matters in its official newspaper, during the course of
the year. We publish the Council minutes (motions primarily), Ordinances, Resolutions when
required by law, notices of public hearings on planning matters and public improvement projects,
and advertisements for bids. It is appropriate that this designation be made at this time.
To be qualified as a medium of official and legal publication, a newspaper must meet certain
qualifications set forth by State law. To name a few, it must distribute the paper at least once a
week for 50 weeks out of the year; be circulated in the local public corporation which it purports to
serve, and either have at least 500 copies regularly delivered to paying subscribers, or have at least
500 copies regularly distributed without charge to local residents; have its known office of issue
established either in the county in which it lies in whole or in part, the local public corporation
which the newspaper purports to serve, or in an adjoining county; file a copy of each issue
immediately with the state historical society.
As long as I can remember, the Shakopee Valley News has been the City's official newspaper.
The City has received the attached letter from Mr. Rolfsrud asking that the City consider appointing
the Shakopee Valley News as its official newspaper.
The 2002 charge for legal notices will be $10.23 per column inch. Previous years charges for legal
notices were:
2001 - $9.75 /column inch for 1St insertion
2000 - $9.25 /column inch for 1s insertion
1999 - $8.78 /column inch for 1S insertion
1998 - $837 /column inch for 1" insertion
Designation of Official Newspaper
December 27, 2001
Page -2-
During the middle of 1997, the City began submitting legal notice copies on floppy disk which
resulted in a cost savings because the Shakopee Valley News staff did not have to retype the notices
for publication in the newspaper. In 1999 we began transmitting our legal notices by e -mail. The
2002 charge for legal notices submitted in this manner will be $8.67 per column inch, reflecting a
15% cost savings to the City.
The City has budgeted $20,000 for 2002 for legal publications.
The City has had a very good working relationship with the Shakopee Valley News They have
been very accommodating in publishing notices that were sent to them after their deadline and have
published them whenever possible. They have published items at no charge in their "In Brief'
section as well as press releases. They have also written articles on matters when requested to get
the word out.
1. Designate the Shakopee Valley News as the City's official newspaper.
2. Obtain quotes from other newspapers that may qualify as an official newspaper.
Staff recommends alternative #l. Residents of the City are more likely to look for legal notices
pertaining to their community in a local publication.
IT Me
Move to designate the Shakopee Valley News as the official newspaper for the City of Shakopee
for the year 2002.
is cl erk \j udy \S V N -oFFi
ME �0_ I
December 17, 2001
Ms. Judy Cox, City Clerk
City of Shakopee
129 Holmes Street
Shakopee, MN 55379
Dear Ms. Cox,
Please consider our request for appointment of the Shakopee Valley News as the official newspaper for the City of
Shakopee in 2002.
Legal notices published in the Shakopee Valley News during this time period will be billed at the rate of $10.23 per
column inch for the first insertion and $7.67 per column inch per subsequent insertions.
The city can again take advantage of a lower rate if it submits legal notice copy electronically via e -mail. Publication
copy must be submitted in a generic text format and readable by our IBM compatible word processors. This system
worked well in the past two years and allows for a substantial labor savings if the Shakopee Valley News staff
does not have to retype the notices prior to them being published in the newspaper. E- mailed legals should be sent
to: legal @swpub.com. The rate for the materials submitted in this manner would be $8.67 per column inch,
reflecting a 15% cost savings to the City of Shakopee.
Most 46ii(Tard legal notices (those without maps, graphics or special tabular information) submitted by the City
of Shakopee will continue to be posted on our newspaper website, www.shak free of charge.
Our legal;notice deadline is at 4 p.m. on Thursday, preceding the following week's publication date; during
holiday weeks the deadline may be advanced.
In accordance with Minnesota Statute 331 A.02, the Shakopee Valley News has met certain qualifications in order
to become a legal newspaper to better serve the community. Some of the qualifications we must meet to become
a legal newspaper include: distribution of the paper at least once a week for 50 weeks out of the year; be
circulated in the local public corporation which it purports to serve, and either have at least 500 copies regularly
delivered to paying subscribers, or have at least 500 copies regularly distributed without charge to local resi-
dents; have its known office of issue established either in the county in which is lies in whole or in part, the local
public corporation which the newspaper purports to serve, or in an adjoining county; file a copy of each issue
immediately with the state historical society; etc. These are just a few of the stringent guidelines a newspaper
must fulfill in order to become a certified legal newspaper. It is our goal to serve you as your legal newspaper for
the coming year.
Thank you for the opportunity to be of service to you in the past. We hope that relationship can be continued in the
co ng 1 1 111) 9
Respe
Stt , Rcrlfsrud
Publisher
enclosure
327 Marschall Road, Suite 125 • Post Office Box 8 • Shakopee, Minnesota 55379 ® (952) 445 -3333
I � r= .. .
N MON. ..,
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Judith S. Cox, City Clerk
SUBJECT: Premises Permit Renewal — American Legion Post 2
DATE: December 27, 2001
COMS
The American Legion Post 2 is making application to renew their premises permit for their
gambling activities at 1266 East First Avenue. The permit will ultimately be issued by the State
Gambling Control Board. When application is made, the Board requires that the local unit of
government pass a resolution specifically approving or denying the application. The American
Legion is in compliance with the Shakopee City Code.
f N b 11 112F
Offer Resolution No. 5629, A Resolution of the City of Shakopee, Minnesota, Approving
Premises Permit for American Legion Post 2, and move its adoption.
Judith S. Cox, City Clerk
JSC /j s
1690 we ffinUVIDIN effi.-I I jong I.-ME
Maut"ADIUVIN] 1 0 WILIRX--U�tl
WHEREAS, the 1990 legislature adopted a law which requires municipal approval in
order for the Gambling Control Board to issue or renew premises permits; and
WHEREAS, American Legion Post 2 is seeking renewal of their premises permit through
March 31, 2004, at 1266 East First Avenue, Shakopee, Minnesota.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, MINNESOTA, AS FOLLOWS:
That the premises permit for American Legion Post 2 at 1266 East First Avenue,
Shakopee, Minnesota, is hereby approved.
Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held
this 2nd day of January, 2002.
Mayor of the City of Shakopee
ATTEST:
City Clerk
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Attorney Hire — Assessment Appeal
DATE: December 27, 2001
The Council is asked to hire the law firm of Hoff, Barry, and Kuderer of Eden Prairie to
handle an assessment appeal, with which the City Attorney has a conflict of interest.
• : 9IW
To date, a handful of appeals on assessments for the 2000 Street Reconstruction project
have been received. Among the appellants is Cletus J. Link.
Because of Mr. Link's membership on the City Council, it presents a conflict of interest
for the City Attorney. Therefore, for the Link appeal, a different attorney needs to be
hired. When the City has been presented in the past with similar situations, the City has
retained George Hoff of the firm of Hoff, Barry and Kuderer. It would be appropriate to
again hire that firm to handle this particular appeal.
I recommend that the firm of Hoff, Barry, and Kuderer be hired to handle the assessment
appeal of Cletus J. Link for the 2000 Street Reconstruction Project.
If the Council concurs, it should, by motion, authorize staff to retain the firm of Hoff,
Barry, and Kuderer to handle the assessment appeal of Cletus J. Link.
Mark McNeill
City Administrator
uIMI
rs r Y_
NN IN."I"W IMIN
TO: Shakopee City Council
FROM: William P. Mars, Mayor
SUBJECT: 2002 Liaison Appointments
DATE: December 27, 2001
The Council is asked to endorse the following Council Liaison appointments for 2002.
In order to maintain effective communications individual members of the City Council
are typically appointed as liaison to the various groups with whom the City deals.
I would like to appoint the following people as liaisons or Council officer for 2002:
1. Acting Mayor — Clete Link
2. Shakopee Public Utilities Commission Liaison — Bob Sweeney
3. Murphy's Landing Board of Directors — Clete Link
4. I.S.D. 720 School Board — Terry Joos
5. Scott County Board of Commissioners — Bob Sweeney
6. Shakopee Convention and Visitors Bureau — Terry Joos
7. Shakopee Chamber of Commerce Board of Directors — Terry Joos
8. Association of Metropolitan Municipalities (and Alternate) — Bill Mars (City
Administrator Mark McNeill as Alternate).
9. Suburban Rate Authority (and Alternate) — City Administrator Mark McNeill
(Alternate - Economic Development Coordinator Paul Snook).
10. Vision Shakopee — Matt Lehman
11. Shakopee Cable Access Corporation — It is recommended this year that there be
no Council appointment. There is no official Council liaison; over the past five
years, two members of Council have individually served as full voting members.
There will likely be a recommendation coming to the Council at the second
meeting in January to disband the Shakopee Cable Access Corporation, and the
Shakopee Cable Commission, and reform it into a single Shakopee
Telecommunications Advisory Committee. Council may later chose to appoint a
liaison to that committee, or not at all.
12. Park and Recreation Advisory Board — Matt Lehman. Note that this Board has
not had a Council member as liaison recently, and I believe Councilmember
Lehman would be a welcome liaison representative to the PRAB.
PIWO i 1' 1 • 1 19
I recommend the above be appointed to the various offices /liaison posts for 2002.
If the Council concurs with the appointments, they should, by motion, affirm the
appointments.
William P. Mars
Mayor
WM:th
/5'7S�
CITY OF SHAKOPEE
Memorandum
TO: Shakopee City Council
FROM: William P. Mars, Mayor
SUBJECT: Council Meeting Procedures
DATE: December 27, 2001
At the initial meeting of the new City Council on January 2 I would like to discuss
recommended operating policies for City Council meetings.
_ . ► 1
Previous recent mayors in Shakopee have outlined expectations and operating policies
that have helped to maintain a smoothly flowing City Council meeting. I ask that this
Council consider the same types of meeting guidelines:
"Liaison Reports" should be only for reports relating to other meetings that a
Council member has attended.
2. A "Council Concerns" section of the agenda is listed near the end of the agenda,
and is for issues needing to be brought up by the Council that are unable to be
included on the printed Council agenda due to late notification, and which cannot
be deferred to a future meeting. Issues of concerns brought to Councilmembers
by residents should be forwarded to staff before the meeting so that staff can
review and respond in the most timely manner.
If an issue presents a potential conflict of interest, the affected Council member
should remove himself from the Council table for the discussion and subsequent
vote on the issue. Council members should not abstain from a vote simply
because they do not wish to take a stand on an issue.
4. Councilmembers need not remove themselves from the Council table to abstain
from a vote on something for which there is no discussion needed; i.e., not voting
on minutes for which that Councilmember was not in attendance.
There is a five - minute limit per person/subject for issues that are brought before
the Council under the "Concerned Citizens" portion of the agenda. An issue that
must be resolved at that meeting and cannot be deferred, should be placed under
Item 17. "Other Business" later on the agenda, out of fairness to other individuals
who are on the agenda.
6. As long as there people in the audience for agenda items, reasonable
accommodations will try to be made to deviate from the set agenda to allow those
issues to be heard before Council and get the audience issues resolved. Public
Hearings, however, will be heard in the order that they are placed on the agenda.
7. To the greatest extent possible, we will follow parliamentary procedure as
outlined in "Robert's Rules of Order ". I shall adhere to the following concepts:
• Only those having the floor as recognized by the Chair shall speak.
• Encourage both audience members and Council members to address
the Chair.
• Encourage that motions be descriptive of action sought, i.e. not simply
"move the requested action ".
• Make a strong effort to ensure that motions are made only in the
affirmative.
• Allow any member to make modifications to a motion, if acceptable to
the maker, but only prior to the start of discussion as signaled by the
Chair.
• Disallow discussion on a motion until seconded.
• Generally follow that the member who makes a motion will be given
the first opportunity to speak in discussion.
• Generally recognize any member who has not spoken on a question
over one who has.
• Rule against explanation of vote by members during voting.
• Declare a unanimous vote if a motion receives any votes on one side
and none on the other.
• Generally report by the Chair results of all votes indicating those
members in the majority.
8. "Other Business" and "Mayor Report" items will be included as a regular part of
every agenda.
9. Any audience member or Councilmember may ask to have an item removed from
the consent agenda.
10. Prior to adoption of the consent agenda, I will ask for any additions or deletions
from the consent agenda. A synopsis of each item proposed to be adopted as the
consent agenda will be read prior to a vote being taken.
11. In order to move the meeting along, cumbersome, lengthy, and numerous
amendments to a motion will be discouraged.
12. I will make every effort to be protective of staff, Council, and citizens from
personal or unnecessary derogatory attacks.
• � I 1 1 �
I believe adherence to the above policies and procedures will be of benefit in the
operation of City Council meetings. For that reason I recommend that Council adopt
these guidelines.
': 1
If the Council concurs, it should, by motion, endorse the above policies.
William P. Mars
Mayor
WM:th
1
CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Upcoming Meetings
DATE: December 27, 2001
The Council is asked to consider and discuss dates for several orientation meetings for
the new City Council.
I would like the Council to consider extra meetings in January to help give staff guidance,
and provide orientation opportunities for newer members of Council.
Tour of City Facilities — This would include City Hall, Police Station/Public
Works, Downtown and Vierling Drive Fire Stations, and Community Center. The
desire is to accommodate this entire tour on a Saturday morning (or at least be
done no later than 1:00). This would mean a start time of 8:30 or 9:00 a.m.
Suggested date is Saturday, January 12
2. Library /Police Design Discussion with Architects. On November 7 the
Council and Council -Elect heard a presentation by BKV Architects for the new
Library building. Based on that direction, BKV is ready to bring back
recommendations for a final design, prior to production of working drawings.
A similar meeting should be held for the proposed Police Station. Originally, this
was to have been a single issue to be discussed at 6:00 p.m. prior to the January
15 City Council meeting. Assuming the Library is now ready to be considered
again, and that 45 minutes additional will be needed for the Library discussion,
the Council should decide whether it would prefer to have a single "Design
Review" meeting for both Library and Police on a separate night, rather than one
or both of these being added on as a special meeting to precede the January 15
meeting (the concern would be that the entire January 15 evening night might
get to be too long).
3. Department Presentation - As part of the orientation for the newer members of
Council (and veterans are also welcome to attend), department heads and major
division heads would be asked to give a brief (not longer than 20 minutes for
departments, or 10 minutes for divisions) summary of what their mission is, and
the services they provide. This will give the Council an overview of the specific
departmental functions.
4. Council Goal Setting Discussion — On occasion, the City Council has met with
staff to review issues that Council would like to see staff concentrate on for the
upcoming year. Both council and staff should discuss this; it is especially
important with a majority of the Council being new members, that staff is going
in the direction as envisioned by the City Council.
This should be done in a workshop setting. It is likely that staff would provide
Council with potential issue items to discuss, based on some strategic planning
discussions held by staff in Summer/Fall 2001.
A later afternoon/early evening time for this is suggested.
Township Meetings. It has been suggested by one of the Township Board Chairs
that a meeting of Louisville and Jackson Town Boards, and the Shakopee City
Council, should be held to discuss shared services such as fire and recreation. It
is also probable that shared park facilities and possible annexation of portions of
Jackson Township could be an issue of discussion. This should be held in
January or February.
Attached is a calendar for January and February. Council should give some direction as
to potential meeting dates. Note that January 29 is a fifth Tuesday, and might be a
possible time for one of the meetings.
' § ' 1
Council should designate which meetings it would like to schedule, and potential dates
for those meetings.
itt) ,f
Mark McNeill
City Administrator
MM:th
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1S.F7
CITY OF SHAK ®PEE
Memorandum
TO: Mayor and Council
Mark McNeill, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Resolution No. 5646 Designating Marquette Bank
as a Depository for City Funds
DATE: January 2, 2002
Introduction
Attached is Resolution Number 5646, which designates Marquette
Bank as a depository for city funds.
Background
Due to the change in the authorized officials for signing checks
(Mayor), Marquette Dank is requiring a new resolution designating
the bank as a depository and specifying the authorized officials
on the account.
Action
Offer Resolution Number 5646, A Resolution Designating Marquette
Bank as a Depository for City Funds, and move its adoption.
r
Ureg oxland
Finance Director
c: \gregg \memo \bankres02
RESOLUTION NO. 5446
DEPOSITORY •
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee,
Minnesota:
That Marquette Bank, N.A., Marquette Bank Shakopee, at any one or more of its offices
or branches, be and it hereby is designated as a depository for the funds of this
Corporation, which may be withdrawn on checks, drafts, advises of debit, notes or other
orders for the payment of monies bearing the following appropriate number of
signatures: All three (3) of the following named officers or employees of this
Corporation ( "Agents "), whose actual signatures are shown below:
X
Judith S. Cox, Designated Agent of City of Shakopee
Gregg M. Voxland, Designated Agent of City of Shakopee
William P. Mars, Designated Agent of City of Shakopee
and that the Financial Institution shall be and is authorized to honor and pay the same
whether or not they are payable to bearer or to the individual order of any Agent or
Agents signing the same.
2. That the Financial Institution is hereby directed to accept and pay without further inquiry
any item drawn against any of the Corporation's accounts with the Financial Institution
bearing the signature or signatures of Agents, as authorized above or otherwise, even
though drawn or endorsed to the order of any Agent signing or tendered by such Agent
for cashing or in payment of the individual obligation of such Agent or for deposit to the
Agent's personal account, and the Financial Institution shall not be required or be under
any obligation to inquire as to the circumstances of the issue or use of any item signed in
accordance with the resolutions contained herein, or the application or disposition of
such item or the proceeds of the item.
3. That any one of such Agents is authorized to endorse all checks, drafts, notes and other
items payable to or owned by this Corporation for deposit with the Financial Institution,
or for collection or discount by the Financial Institution; and to accept drafts and other
items payable at the Financial Institution.