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HomeMy WebLinkAboutNovember 7, 2001 TENTATIVE AGENDA CITY OF SHAKOPEE REGULAR SESSION SHAKOPEE, MINNESOTA November 7, 2001 WEDNESDAY - LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 7:00 p.m. 2] Pledge of Allegiance 3] Approval of Agenda 4] Mayor's Report 5] Approval of Consent Business — (All items noted by an * are anticipated to be routine. After a discussion by the Mayor, there will be an opportunity for members of the City Council to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) 6] RECOGNITION BY CITY COUNCIL OF INTERESTED CITIZENS — (Limited to five minutes per person/subject. Longer presentations must be scheduled through the City Clerk. As this meeting is cablecast, speakers must approach the microphone at the podium for the benefit of viewers and other attendees.) *7] Approval of Minutes: August 21 and September 4, 2001 *81 Approval of Bills in the Amount of $304,243.32 plus $28,036.78 for refunds, returns and pass through fora total of $332,280.10 9] Public Hearings: None 10] Communications: None 11] Liaison Reports from Council Members 121 Recess for Economic Development Authority Meeting 13] Re- convene 14] Recommendations from Boards and Commissions: None TENTATIVE AGENDA November 7, 2001 Page —2- 15] General Business A] Parks and Recreation * 1. Purchase and Installation of Community Center Security System *2. Acceptance of VFW Donation for Ice Rental B] Community Development * 1. Participation in Metropolitan Livable Communities Act — Res. No. 5603 C] Public Works and Engineering 1. Approval of 5 th Avenue Street Design for River Bend Townhomes *2. Purchase of Box, Hoist, Plow, Wing and Sander for Single Axle Dump Truck *3. Accept Work for Gorman Street, 2000 -1 — Res. No. 5605 *4. Accept Work for Stans Park Tennis Courts, 2000 -7 — Res. No. 5606 *5. Financial Guarantees for Developer - Initiated Improvements — Res. No. 5607 *6. Suspension of Hourly Restrictions on Construction Activities - SPUC D] Police and Fire * 1. Installation of Emergency Vehicle Preemption System *2. Juvenile Accountability Incentive Plan Grant E] Personnel * 1. Completion of Probationary Period for Joshua Barrick, Ice Arena Maintenance Operator F] General Administration 1. Application for Taxicab Driver's License — David R. Anderson *2. Amending Regulations for a Massage Therapist License *3. Transfer of Pawn Shop License to New Location — PawnXchange *4. Applications for Off Sale Beer License and Tobacco License — Kwik Trip, Inc. 5. Declaring Results of City Elections — Res. No. 5604 6. Police Station Site Acquisition — One -Acre Parcel 7. Set Public Hearing on 2002 Budget 8. Employee Health Insurance 16] Council Concerns 17] Other Business 18] Adjourn to Tuesday, November 20, at 7:00 p.m. TENTATIVE AGENDA CITY OF SHAKOPEE SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 7, 2001 LOCATION: 129 Holmes Street South Mayor Jon Brekke presiding 1] Roll Call at 6:00 p.m. 2] Approval of Agenda 3] Discussion Item — Library Building Design 4] Other Business 5] Adjourn W n CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Library Discussion — Special Meeting DATE: October 31, 2001 rsly 1 � The Council will be asked to review and comment on design issues for the new Shakopee Library at a special meeting to be held Wednesday, November 7 at 6:00 p.m.. This will precede the regular City Council meeting. At a special Police /City Hall building workshop meeting held October 18 Council was made aware that an additional meeting was being requested by BKV Architects, to review design plans for the new Library building. As a result, the Council agreed to meet at 6:00 p.m. on November 7 just ahead of the regular Council meeting, which is to begin at 7:00 p.m. BKV will present proposed preliminary floor plans, a site layout, and exterior elevations to the Council for review and comment. As compared to the Police Station discussion, which concentrated on concepts and image discussion for the proposed Police Station (and future City Hall), the Library building is much further along in terms of design. BKV has been working to date with City and County staff, and the Library Study Committee. BKV is currently having the preliminary plans reviewed, and an initial cost estimate will be available on November 5 Some modifications are expected as a result of the preliminary estimate. The Council will then be asked to review and respond to work done to date. If the Council is in agreement, detailed design drawings will then be put together, and the Council will be asked to approve design development drawings at the regular City Council meeting of December 18 At this time, it is expected that bidding will take place March lst through 28 and a contract for construction will be awarded at the first Council meeting in April. Demolition of the existing building would take place beginning mid -April. At the November 7 workshop meeting, members of the Library Study Committee are expected to be in attendance. It is also hoped that individuals who are newly elected as Mayor and City Council members will be able to attend the 6:00 p.m. meeting (all candidates are being advised of this meeting). It is expected that this special meeting will need to adjourn by 6:50 so as to allow time for the Council to transition to the regular meeting, beginning at 7:00 p.m. At this time, the total budget for the Library is just under $5.4 million. An estimated cost breakdown is attached. Note that the amount allocated in the Building Fund is $4.7 million; this will mean either reducing the scale of this project, or dealing with a reduced amount of Building Fund proceeds for the Police Station construction. I:t�11 Y [i ►i i '7 Do 1 The Council should plan to meet at 6:00 p.m., Wednesday, November 7 to review and respond to preliminary library designs. Mark McNeill City Administrator MM:th Shakopee Public Library Q:PROJ \1536.01 \BUS \COST- STUDY.XLS ............... .. ...... .:.............. ::: :.:.:..:..:...::.:.:.:.:.::::::::::::::::-::::::: ::::: ::: : ::- :::-:-:- ::-:::::-:: ....................... PROPERTY COST Land Cost 0 City Owned Soils Correction allowance $50,000 Survey allowance $4,000 Preliminary Soils Testing $3,500 Financing costs verify Unknown Legal fees verify $10,000 Other fees verify $5,000 SUBTOTAL $72,500 CONSTRUCTION COST Building Cost Budget @ $175 per s.f. Size 24,000 s.f. $4,200,000 Site Development Costs $185,000 SUBTOTAL $4,385,000 OTHER PROJECT EXPENSES $395,000 Professional Fees Needs Assessment Fee Furniture & Equipment Allowance Furniture County Expense Signage County Expense Audio Visual County Expense Telephones County Expense Equipment $ Water Availability Charge allowance $4,000 MCES Sewer Charges allowance $6,000 City Sewer Charge allowance $3,000 Reimbursables, printing, travel etc. allowance $18,000 Special Testing costs allowance $10,000 $436,000 Subtotal Subtotal Project Costs $4,893,500 Contingency 10.00% $489,000 COST ESTIMATE $5,382,500 Prnipnt Rurinr t Pade 1 CITY OF SHAKOPEE Memorandum To: Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Date: 1 November, 2001 Subject: Using the Multi- Purpose Room as a Temporary Library Location INTRODUCTION I am writing to discuss the concept of temporarily relocating the library to the Multi - Purpose room at the Community Center, the impact of losing this space for programming and meetings, and the longer term plans for the Community Center's spaces. BACKGROUND AND DISCUSSION After following the discussion on the search for a temporary library location, I suggested to Tracy Coenen, Management Assistant, that the Ad Hoc Library Study Committee consider the Multi- Purpose room at the Community Center as a possible location. The room is approximately 4,300 ft only slightly smaller than the 5,000 ft being discussed. Following our meeting with Janet Williams and the library staff, it appears that they are receptive to using this space for the temporary location. The following information will outline the areas of concern that we have discussed. Facility Considerations Structural Support for Weight of Library Materials David Linner Architects conducted a structural analysis and determined that the Multi - Purpose room can support the weight of the library materials. However, the shelves should be spaced at least three feet apart. Air Handling Since the air handling unit in the multi - purpose room was designed for active use, the unit should be modified to provide a more comfortable air flow. We are looking at installing variable speed drives for all our air handling units in order to reduce power consumption, and will include the multi - purpose room in that study. Electrical Supply /Telephone and Computer Access There appears to be adequate power supply to support the library operation, and we will be able to transfer the Library's current phone numbers directly to an existing phone in the multi - purpose room. Library and County staff have indicated that they will provide the computer access and connections to the library network and servers. Cleaning Services The cleaning contract will need to be amended to include cleaning this space. Loss of Meeting and Activity Space The Multi- Purpose room is used by a variety of users, such as the Parks and Recreation Department for programming, town home associations for meetings, the School District for pre- season training, and the boxing club. During the period from November 1, 2000 - October 31, 2001, the room was used for 277 different activities — a total of 871 hours. I have included a report for this period that lists all activities. If this space is used to house the temporary library, some meetings and activities can be relocated to the Youth Building. However, the majority of users will need to find alternative locations, such as school facilities, churches, etc. The most difficult group to relocate will probably be the boxing club, as they need very specific facilities. As of today, the Multi- Purpose room is scheduled through March 15, 2002. Although we are taking calls for dates beyond March 15, we have not confirmed any activities. Future Use As you are aware, this year's operating budget included $50,000 for enhancements in our fitness equipment. However, due to space constraints, it will be difficult to implement any enhancements unless we use the Multi- Purpose room. Relocating the library will delay enhancements, although it may give us an opportunity to revisit the concept of constructing a second level in the gymnastics area. As you will recall, this spring City Council asked us to research the concept constructing a second level to house the fitness equipment in order to retain current meeting space. Although we presented the costs for a second level as part of the 2002 operating budget, Council directed us to include it in the 2003 building fund budget discussion. With the potential of saving $50,000 by not needing to lease temporary library space, perhaps these funds could be applied toward construction of the second level, should City Council choose to proceed with that plan. RECOMMENDATION After fully considering the impact and discussing with department staff, we believe that temporarily relocating the library to the multi - purpose room is feasible. However, the availability of alternative locations should be researched further before a final decision is made. Mark Themig Facilities and Recreation Director ON Mal -h P" S `OPEE PARKS & RECREATION DEPARTMENT Complex: Community Center Date From: Wednesday, November 01, 2000 Start Date Start Time Len. Facility Fee Booking Report Printed: 01- Nov -01, 01:56 PM User. mthemig Facility Type: Multi Purpose Facility Date To: Wednesday, October 31, 2001 Rental # Event Name Contact Name Fee Amount Complex: Community Center Facility: Multi- Purpose 02- Nov -00 11:30 AM 2:00 No Charge 13 Toastmasters Phipps $0.00 Meeting 02- Nov -00 06:00 PM 1:00 No Charge 1116 Team meeting Techam $0.00 02- Nov -00 07:00 PM 2:45 No Charge 1101 Beckridge Park Ginther $0.00 Homeowners Assoc 08- Nov -00 04:00 PM 4:00 No Charge 1115 MN DOT Isacson $0.00 10- Nov -00 08:00 AM 8:00 General Rental 1105 Health Screen Plus Gomez $135.00 11- Nov -00 06:00 PM 1:30 No Charge 1013 FAMILY SHOWER Palmersheim $0.00 12- Nov -00 11:30 AM 3:00 General Rental 1013 FAMILY SHOWER Palmersheim $45.00 12- Nov -00 03:30 PM 2:00 General Rental 1128 Service Ellingson $36.00 13- Nov -00 07:45 PM 1:45 No Charge 870 Orchard Park Kotval $0.00 Residential Assoc 14- Nov -00 09:00 AM 3:00 No Charge 1104 Probation Check In Smith $0.00 15- Nov -00 07:00 PM 2:45 No Charge 1073 District Hockey Broderson $0.00 Meeting 16- Nov -00 09:00 AM 1:00 No Charge 1104 Probation Check In Smith $0.00 16- Nov -00 06:00 PM 1:00 No Charge 1104 Probation Check In Smith $0.00 29- Nov -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 29- Nov -00 04:30 PM 3:30 No Charge 1112 Ski & Skate Dvorak $0.00 Exchange 30- Nov -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 30- Nov -00 07:00 PM 1:30 No Charge 1098 00 -01 Volleyball Anderson $0.00 03- Dec -00 02:30 PM 4:00 No Charge 1103 Christmas Party Tech $0.00 04- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 06- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 07- Dec -00 11:30 AM 2:00 No Charge 13 Toastmasters Phipps $0.00 Meeting 07- Dec -00 07:00 PM 2:00 No Charge 144 Pinewood Twin Zarth $0.00 Homes Meeting 08- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 09- Dec -00 10:00 AM 2:00 General Rental 1147 BIRTHDAY PARTY Libra $60.00 09- Dec -00 04:00 PM 6:00 General Rental 1137 Girls Hockey Hoops $30.00 Parents Night 10- Dec -00 01:30 PM 2:00 General Rental 1128 Service Ellingson $36.00 11- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 13- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 15- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 16- Dec -00 08:00 PM 4:00 No Charge 1149 Teen Nigh Dvorak $0.00 18- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 18- Dec -00 06:30 PM 2:00 No Charge 1142 Registration Breault $0.00 Page: 1 Printed: 01- Nov -01, 01:56 PM Booking Report User. mthemig Sta Date Start Time Len. Facility Fee Rental # Event Name Contact Name Fee Amount 20- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 21- Dec -00 11:30 AM 2:00 No Charge 13 Toastmasters Phipps $0.00 Meeting 22- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 26- Dec -00 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 02- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 03- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 04- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 04- Jan -01 05:15 PM 2:15 No Charge 1159 Travel Team Techam $0.00 Pictures 04- Jan -01 07:30 PM 1:15 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph 05- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 07- Jan -01 06:00 PM 1:45 No Charge 1127 2001 Senior Class Pa $0.00 08- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 09- Jan -01 09:00 AM 3:00 No Charge 1173 2001 Senior Cards Dvorak $0.00 10- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 10- Jan -01 05:00 PM 5:30 No Charge 1160 Staff First Aid Dvorak $0.00 Training 11- Jan -01 07:00 PM 1:00 No Charge 69 8th Grade Girls Ginther $0.00 13- Jan -01 09:30 AM 4:00 No Charge 1160 Staff First Aid Dvorak $0.00 Training 15- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 17- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 18- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 20- Jan -01 10:30 AM 6:00 No Charge 1140 2000 Meetings Tech $0.00 21- Jan -01 02:30 PM 1:30 General Rental 1128 Service Ellingson $36.00 21- Jan -01 05:00 PM 3:00 No Charge 525 Senior Class Party Senior Class Pa $0.00 Comm. 22- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 24- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 25- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 25- Jan -01 06:30 PM 3:00 General Rental 1133 Training Sessions Karbom $15.00 27- Jan -01 04:00 PM 6:00 General Rental 1184 Boys Hockey Hoops $30.00 Parents Night 29- Jan -01 12:00 PM 8:00 No Charge 965 2000 -01 BLOOD Paradise $0.00 MOBILE 31- Jan -01 04:00 PM 0:30 No Charge 1151 Girls Hockey Hoops $0.00 Conditioning 04- Feb -01 06:00 PM 2:00 No Charge 1166 Meeting Anderson $0.00 05- Feb -01 07:30 AM 5:30 No Charge 1160 Staff First Aid Dvorak $0.00 Training 05- Feb -01 04:00 PM 1:00 No Charge 1035 FORBES- GS1605 Hauger $0.00 06- Feb -01 07:30 PM 1:30 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph 07- Feb -01 07:15 PM 2:00 No Charge 1178 2001 Hockey Assoc. Valiant $0.00 Meetings Page: 2 Printed: 01- Nov-01, 01:56 PM Booking Report User. mthemig Start Date Start Time Len. Facility Fee Rental # Event Name Contact Name Fee Amount 08- Feb -01 06:30 PM 0:30 No Charge 53 Coyote Baseball Pass $0.00 Meeting 08- Feb -01 07:00 PM 1:00 No Charge 1205 2001 Meetings Crockett $0.00 09- Feb -01 06:00 PM 2:00 No Charge 1177 POT LUACK Hauger $0.00 13- Feb -01 07:30 PM 1:30 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph 15- Feb -01 04:30 PM 1:00 No Charge 1210 Ice Lottery Dvorak $0.00 15- Feb -01 06:00 PM 1:00 No Charge 1104 Probation Check In Smith $0.00 15- Feb -01 07:00 PM 1:30 No Charge 1214 2001 Street McQuillan $0.00 Improvement Information 16- Feb -01 04:30 PM 3:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 17- Feb -01 12:30 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 17- Feb -01 05:30 PM 2:15 No Charge 1150 PIZZA PARTY Ginther $0.00 18- Feb -01 03:00 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 19- Feb -01 04:00 PM 1:00 No Charge 1035 FORBES- GS1605 Hauger $0.00 19- Feb -01 06:00 PM 2:30 No Charge 1141 2001 Registration Edberg $0.00 20- Feb -01 07:30 PM 1:30 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph 21- Feb -01 07:30 PM 1:30 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 22- Feb -01 06:00 PM 2:30 No Charge 1141 2001 Registration Edberg $0.00 23- Feb -01 10:00 AM 2:00 No Charge 107 Dislocated Worker Chairez $0.00 Program 23- Feb -01 02:00 PM 2:00 No Charge 107 Dislocated Worker Chairez $0.00 Program 23- Feb -01 04:30 PM 1:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 24- Feb -01 10:00 AM 2:00 No Charge 1141 2001 Registration Edberg $0.00 24- Feb -01 12:30 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 24- Feb -01 06:00 PM 1:45 No Charge 1212 Pack 916 (Scouts) Hauger $0.00 25- Feb -01 08:00 AM 7:30 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 25- Feb -01 03:30 PM 4:15 No Charge 1213 Spegetti Pot Luch Hauger $0.00 26- Feb -01 01:00 PM 2:00 No Charge 107 Dislocated Worker Chairez $0.00 Program 26- Feb -01 07:30 PM 2:15 No Charge 1215 Informational Richards $0.00 Meeting 27- Feb -01 06:45 AM 1:15 No Charge 50 Dollars for Scholars Jurewicz $0.00 Meeting 27- Feb -01 07:30 PM 1:30 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph 28- Feb -01 07:30 PM 1:30 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 02- Mar -01 04:30 PM 3:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 03- Mar -01 12:30 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 04- Mar -01 03:00 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 04- Mar -01 06:00 PM 1:45 No Charge 1225 Wrestling Stoks $0.00 05- Mar -01 04:30 PM 1:00 No Charge 1035 FORBES- GS1605 Hauger $0.00 06- Mar -01 12:00 PM 2:00 No Charge 107 Dislocated Worker Chairez $0.00 Program 06- Mar -01 07:30 PM 1:30 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph Page: 3 Printed. 01- Nov -01, 01:56PM User. mthemig Start Date Start Time Len. Facility Fee Rental # Booking Report Event Name Contact Name Fee Amount 07- Mar -01 07:30 PM 1:30 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 08- Mar -01 06:00 PM 1:30 No Charge 1239 Park & Rec. Dvorak $0.00 Advisory Board 10- Mar -01 10:00 AM 2:00 No Charge 1221 Mens Softball Benner $0.00 10- Mar -01 12:30 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 11- Mar -01 03:00 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 13- Mar -01 07:30 PM 1:30 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph 13- Mar -01 09:00 PM 0:30 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph 14- Mar -01 07:30 PM 1:30 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 15- Mar -01 10:00 AM 6:00 No Charge 107 Dislocated Worker Chairez $0.00 Program 15- Mar -01 07:00 PM 2:00 No Charge 1235 South Bridge McQuillan $0.00 Planning 16- Mar -01 12:30 PM 1:30 General Rental 486 SCHOOL EVENT Cassidy $37.50 17- Mar -01 12:30 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 18- Mar -01 03:00 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 19- Mar -01 06:30 PM 3:15 No Charge 1185 Association meeting Dolittle $0.00 20- Mar -01 09:00 AM 7:00 No Charge 107 Dislocated Worker Chairez $0.00 Program 20- Mar -01 07:45 PM 1:15 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 21- Mar -01 07:30 PM 1:30 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 22- Mar -01 12:30 PM 1:30 No Charge 1120 2001 Healthy Burkland $0.00 Communities 22- Mar -01 06:30 PM 1:15 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 24- Mar -01 12:30 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 25- Mar -01 08:00 AM 6:30 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 25- Mar -01 03:00 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 25- Mar -01 06:00 PM 1:45 No Charge 1225 Wrestling Stoks $0.00 26- Mar -01 09:00 AM 7:00 No Charge 107 Dislocated Worker Chairez $0.00 Program 26- Mar -01 04:00 PM 1:00 No Charge 1035 FORBES- GS1605 Hauger $0.00 26- Mar -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 27- Mar -01 09:00 AM 7:00 No Charge 107 Dislocated Worker Chairez $0.00 Program 27- Mar -01 07:30 PM 1:30 No Charge 1037 BURNSIDE -CUB#4 Hauger $0.00 218 28- Mar -01 09:00 AM 7:00 No Charge 107 Dislocated Worker Chairez $0.00 Program 28- Mar -01 07:30 PM 1:30 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 29- Mar -01 07:00 PM 2:00 No Charge 1235 South Bridge McQuillan $0.00 Planning 30- Mar -01 07:00 PM 1:30 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph 31- Mar -01 10:00 AM 2:00 No Charge 500 MILWAUKEE ROAD Sand $0.00 HOMEOWNERS ASSOC Page: 4 Printed: 01- Nov-01, 01:56 PM User. mthemig Start Date Start Time Len. Facility Fee Rental # Event Name Booking Report Contact Name Fee Amount 31- Mar -01 12:30 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 01- Apr -01 03:00 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 02- Apr -01 04:00 PM 1:00 No Charge 1035 FORBES- GS1605 Hauger $0.00 02- Apr -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 03- Apr -01 07:30 PM 1:30 No Charge 1176 Dist. 24AA - Meeting Herron $0.00 2001 04- Apr -01 07:30 PM 1:30 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 06- Apr -01 08:00 AM 4:30 No Charge 1246 Headstart training Kamara $0.00 06- Apr -01 06:30 PM 1:30 No Charge 1179 2001 Girls Soccer Breault $0.00 Randolph 07- Apr -01 08:00 AM 7:00 No Charge 1140 2000 Meetings Tech $0.00 08- Apr -01 03:00 PM 2:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 08- Apr -01 06:00 PM 1:45 No Charge 1225 Wrestling Stoks $0.00 09- Apr -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 10- Apr -01 07 :30 PM 1:30 No Charge 1037 BURNSIDE -CUB#4 Hauger $0.00 218 11- Apr -01 07:30 PM 1:30 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 12- Apr -01 07:30 PM 1:30 No Charge 525 Senior Class Party Senior Class Pa $0.00 Comm. 16- Apr -01 04:00 PM 1:00 No Charge 1035 FORBES- GS1605 Hauger $0.00 16- Apr -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 17- Apr -01 07:30 PM 1:00 No Charge 944 Meeting Johnson $0.00 18- Apr -01 08:00 AM 4:30 No Charge 1260 Scott Carver Kamara $0.00 Housing Coalition 18- Apr -01 07:30 PM 2:30 No Charge 1264 Tahpah Park McQuillan $0.00 Improvement 19- Apr -01 07:00 PM 2:00 No Charge 1297 Uniform Edberg $0.00 22- Apr -01 08:00 AM 7:30 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 23- Apr -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 24- Apr -01 07 :30 PM 1:30 No Charge 1037 BURNSIDE -CUB#4 Hauger $0.00 218 25- Apr -01 07:30 PM 2:00 No Charge 1257 Brittany Villiage Titus. $0.00 Homeowners 26- Apr -01 06:00 PM 2:30 No Charge 1141 2001 Registration Edberg $0.00 28- Apr -01 09:45 AM 8:15 General Rental 1208 2001 Staff Armstrong $155.00 Training - Valleyfair 29- Apr -01 09:00 AM 9:00 General Rental 1208 2001 Staff Armstrong $165.00 Training- Valleyfair 30- Apr -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 01- May -01 09:00 AM 3:00 No Charge 1211 MOMS Club Open Maddox $0.00 House 06- May -01 06:00 PM 1:30 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 07- May -01 04:00 PM 1:00 No Charge 1035 FORBES- GS1605 Hauger $0.00 07- May -01 05:00 PM 1:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 07- May -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 08- May -01 05:00 PM 1:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 08- May -01 07:30 PM 1:30 No Charge 1037 BURNSIDE -CUB#4 Hauger $0.00 218 09- May -01 07:30 PM 1:00 No Charge 676 Micro Soccer Dvorak $0.00 Coaches Clinic Page: 5 Printed. 01- Nov -01, 01:56 PM User. mthemig Start Date Start Time Len. Facility Fee Rental # Event Name Booking Report Contact Name Fee Amount 10- May -01 05:00 PM 1:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 10- May -01 07:00 PM 2:00 No Charge 1235 South Bridge McQuillan $0.00 Planning 14- May -01 05:00 PM 1:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 14- May -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 15- May -01 05:00 PM 1:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 16- May -01 07:30 PM 1:30 No Charge 1366 Girls High School Ledel $0.00 Hockey Parent meeting 17- May -01 08:30 AM 4:30 No Charge 1308 Mn Dept. of Huss $0.00 Corrections 17- May -01 05:00 PM 1:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 17- May -01 06:00 PM 1:00 No Charge 1104 Probation Check In Smith $0.00 18- May -01 03:00 PM 1:00 No Charge 1219 2001 Golden Gloves Carlson $0.00 Boxing 18- May -01 04:00 PM 4:00 No Charge 1229 Bike Saftey Greeley $0.00 Program 20- May -01 08 :00 AM 7:30 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 21- May -01 12:00 PM 8:00 No Charge 965 2000 -01 BLOOD Paradise $0.00 MOBILE 21- May -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 22- May -01 07:30 PM 1:30 No Charge 1037 BURNSIDE -CUB#4 Hauger $0.00 218 23- May -01 07:00 AM 6:00 No Charge 754 SHAKOPEE CHILD Blatzheim $0.00 LEARNING CENTER 23- May -01 07:30 PM 1:30 No Charge 1384 01 Mighty Mites Dvorak $0.00 28- May -01 08:15 PM 1:00 General Rental 1238 DANCE CLASS Carlson $25.00 31- May -01 06:30 PM 2:00 No Charge 1243 Southbridge Ewald $0.00 Homeowners 06- Jun -01 10:00 AM 4:00 General Rental 1253 End of the Year Cassidy $85.00 School Event 06- Jun -01 07:00 PM 2:00 Meeting +6 1071 2001 Orchard Park Wills $15.00 Townhomes Meeting 11- Jun -01 06:00 PM 2:45 No Charge 1418 Girls Hockey Ledel $0.00 Meeting 12- Jun -01 09:00 AM 7:45 No Charge 1416 Summer Staff Dvorak $0.00 Training 12- Jun -01 07:00 PM 1:45 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 13- Jun -01 09:00 AM 7:45 No Charge 1416 Summer Staff Dvorak $0.00 Training 14- Jun -01 08:00 AM 2:30 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 14- Jun -01 06:00 PM 4:00 No Charge 1240 MUSIC IN THE Dvorak $0.00 PARKS BACK -UP LOCATION 19- Jun -01 07:00 PM 1:45 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 21- Jun -01 08:00 AM 2:30 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 21- Jun -01 06:00 PM 4:00 No Charge 1240 MUSIC IN THE Dvorak $0.00 PARKS BACK -UP LOCATION 25- Jun -01 09:00 AM 3:00 No Charge 1470 Dislocated Workers Weckler $0.00 Page: 6 Printed. 01- Nov -01, 01 :56 PM User. mthemig Start Date Start Time Len. Facility Fee Rental # Event Name Booking Report Contact Name Fee Amount 25- Jun -01 07:00 PM 3:00 No Charge 19 Park & Rec. Dvorak $0.00 Advisory Board 26- Jun -01 07:00 PM 1:45 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 28- Jun -01 08:00 AM 2:30 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 28- Jun -01 06:00 PM 4:00 No Charge 1240 MUSIC IN THE Dvorak $0.00 PARKS BACK -UP LOCATION 02- Jul -01 06:00 PM 1:30 No Charge 1143 2001 Homeowners Hamilton $0.00 03- Jul -01 07:00 PM 1:45 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 05- Jul -01 08:00 AM 2:30 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 05- Jul -01 06:00 PM 4:00 No Charge 1240 MUSIC IN THE Dvorak $0.00 PARKS BACK -UP LOCATION 10- Jul -01 07:00 PM 1:45 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 11- Jul -01 01:00 PM 3:00 No Charge 1470 Dislocated Workers Weckler $0.00 12- Jul -01 08:00 AM 2:30 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 12- Jul -01 06 :00 PM 4 :00 No Charge 1240 MUSIC IN THE Dvorak $0.00 PARKS BACK -UP LOCATION 17- Jul -01 07:00 PM 1:30 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 19- Jul -01 06:00 PM 4:00 No Charge 1240 MUSIC IN THE Dvorak $0.00 PARKS BACK -UP LOCATION 21- Jul -01 10:00 AM 5:30 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 24- Jul -01 07:00 PM 1:45 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 25- Jul -01 08:00 AM 8:30 No Charge 1362 Training Knop $0.00 26- Jul -01 08:00 AM 2:30 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 26- Jul -01 06:00 PM 4:00 No Charge 1240 MUSIC IN THE Dvorak $0.00 PARKS BACK -UP LOCATION 28- Jul -01 10:00 AM 5:30 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 31- Jul -01 07:00 PM 1:45 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 01- Aug -01 10:00 AM 2:00 No Charge 1470 Dislocated Workers Weckler $0.00 02- Aug -01 08:00 AM 2:30 No Charge 1456 01 Summer Senior Class Pa $0.00 Cheerleading 02- Aug -01 12:00 PM 3:00 No Charge 1576 Coat Project Johnson $0.00 02- Aug -01 06:30 PM 1:00 No Charge 1480 01 High School Senior Class Pa $0.00 Volleyball 07- Aug -01 06:30 PM 2:00 No Charge 865 Prairie Bend Crockett $0.00 Homeowners Assoc 09- Aug -01 06:00 PM 2:30 No Charge 676 Micro Soccer Dvorak $0.00 Coaches Clinic 10- Aug -01 08:00 AM 7:30 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 13- Aug -01 07:30 PM 1:15 No Charge 1586 Long Meadows Heaney $0.00 Townhomes 14- Aug -01 06:30 PM 1:30 No Charge 1143 2001 Homeowners Hamilton $0.00 16- Aug -01 07:30 PM 1:15 No Charge 1604 Pinewood Estates Tapper $0.00 Single Homeowners Page: 7 Printed: 01- Nov -01, 01:56PM Booking Report User. mthemig Start Date Start Time Len. Facility Fee Rental # Event Name Contact Name Fee Amount 23- Aug -01 05:30 PM 3:15 Meeting +6 1243 Southbridge Ewald $15.00 Homeowners 28- Aug -01 06:30 PM 2:30 No Charge 1656 Girl Scout Leaders Roper $0.00 05- Sep -01 05:00 PM 4:45 No Charge 1417 Scott Co.. family Sinell $0.00 Group Conference 06- Sep -01 06:00 PM 2:00 No Charge 1667 Registration Ginther $0.00 07- Sep -01 09:00 AM 3:00 No Charge 1664 2001 Dislocated Chairez $0.00 Workers 07- Sep -01 07:00 PM 2:00 No Charge 1372 01 registration Broderson $0.00 08- Sep -01 10:00 AM 4:00 No Charge 1372 01 registration Broderson $0.00 10- Sep -01 09:00 AM 6:00 No Charge 1664 2001 Dislocated Chairez $0.00 Workers 10- Sep -01 06:30 PM 2:30 No Charge 1586 Long Meadows Heaney $0.00 Townhomes 11- Sep -01 09:00 AM 6:00 No Charge 1664 2001 Dislocated Chairez $0.00 Workers 12- Sep -01 06:00 PM 2:00 No Charge 1372 01 registration Broderson $0.00 13- Sep -01 07:00 PM 1:30 No Charge 1512 Information & Taddy $0.00 Resourse Sharing 15- Sep -01 10:00 AM 3:00 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 16- Sep -01 06:30 PM 1:15 No Charge 1004 Association Meeting Ginther $0.00 23- Sep -01 06:00 PM 1:45 No Charge 1694 Parent Meeting Senior Class Pa $0.00 24- Sep -01 08:00 PM 1:00 No Charge 530 Tennis Association Stenson $0.00 25- Sep -01 11:00 AM 9:00 No Charge 965 2000 -01 BLOOD Paradise $0.00 MOBILE 26- Sep -01 07:30 PM 2:00 No Charge 1651 Monthly Meeting Breault $0.00 27- Sep -01 06:30 PM 1:30 Meeting +6 1243 Southbridge Ewald $15.00 Homeowners 28- Sep -01 08:00 AM 5:00 No Charge 1634 Human Services Sinell $0.00 Training 28- Sep -01 06:30 PM 3:15 General Rental 1666 BIRTHDAY PARTY Boys $50.00 30- Sep -01 06:00 PM 1:45 No Charge 1694 Parent Meeting Senior Class Pa $0.00 04- Oct -01 10:00 AM 1:30 No Charge 1546 Basic IEP Taddy $0.00 06- Oct -01 11:30 AM 3:30 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 07- Oct -01 10:00 AM 3:00 No Charge 720 Differentiating Senior Class Pa $0.00 Instruction 09- Oct -01 10:30 AM 3:00 No Charge 1690 Activity Senior Class Pa $0.00 11- Oct -01 08:00 AM 4:00 No Charge 1634 Human Services Sinell $0.00 Training 11- Oct -01 06:30 PM 1:30 No Charge 1718 2001 Volleyball Anderson $0.00 13- Oct -01 12:00 PM 4 :00 No Charge 1247 Meeting Hunzeker $0.00 15- Oct -01 07:45 PM 1:15 No Charge 1710 2001 8th grade girls Ginther $0.00 16- Oct -01 07:45 PM 1:00 No Charge 1723 01 Hockey Meeting Broderson $0.00 17- Oct -01 08:00 AM 8:30 No Charge 1665 MNA Negotations Hooper $0.00 17- Oct -01 07:30 PM 1:30 No Charge 1439 01 Meadows South Black $0.00 18- Oct -01 05:30 PM 3:30 No Charge 1659 Training Session Malone $0.00 19- Oct -01 06:00 PM 3:00 No Charge 1722 Hispanic Outreach Jimenez $0.00 20- Oct -01 10:00 AM 2:00 No Charge 1709 Run Yell & Tell Jorgenson $0.00 21- Oct -01 03:30 PM 2:00 General Rental 1737 Church Group Ellingson $36.00 22- Oct -01 07:00 PM 1:00 No Charge 1573 2001 Parents Anderson $0.00 Meeting JO Volleyball 24- Oct -01 07:30 PM 2:00 Meeting +6 1071 2001 Orchard Park Wills $15.00 Townhomes Meeting 25- Oct -01 02:00 PM 3:00 No Charge 1634 Human Services Sinell $0.00 Training Page: 8 Printed. 01- Nov -01, 01 :56 PM User. mthemig Start Date Start Time Len. Facility Fee Rental # Event Name Contact Name Fee Amount 25- Oct -01 06 :30 PM 1:30 Meeting +6 1243 Southbridge Ewald Homeowners 28- Oct -01 03:30 PM 2:00 General Rental 1737 Church Group Ellingson Total for Complex Community Center $15.00 $36.00 1,312.50 $1,312.50 Page: 9 Schematic Design Presentation Book Shakopee Public Library Shakopee, Minnesota 1536.01 Shakopee P • • Schematic Design Presentation Book November 7, 2001 Architect Structural Mechanical Electrical Engineer and Interior Design: Boarman Kroos Vogel Group 222 North Second Street Minneapolis, Minnesota 55401 Consulting Architect: Jeff Kelley Architects 4827 Queen Avenue South Minneapolis, Minnesota 55410 Civil Engineer: Schoell & Madsen 10580 Wayzata Blvd. Suite 1 Minnetonka, MN 55305 Landscape Architect Damon Farber Associates 253 Third Ave South Minneapolis, MN 55415 Cost Estimator: Constructive Ideas, Inc. Suite 300, 901 Jefferson Street St. Paul, Minnesota 55102 Schematic Desiqn Presentation Book Owner Review /Approval Signature Sheet Visioning / Design Concept Statement Code Review Schematic Design Project Cost Estimate Schematic Design Drawings • Site Plan • Floor Plans • Exterior Elevations • Images Appendix • Space Program • Schematic Design Specifications 1 pg 1 pg 1 pg 2 pg 7 pg Separate Document Schematic Design Presentation Book Shakopee Public Library Shakopee, Minnesota 1536.01 '- r• • • 1111111111 . !!111111 itill 11111 - TO: Mark McNeill, City Administrator FROM: John G.Sponsel, AIA CLIENT: City of Shakopee PROJECT: Shakopee Public Library COMM. NO.: 1536.01 DATE: November 7, 2001 RE: Approval of Schematic Design Documents Please sign below indicating your review and acceptance of the Schematic Design documents, as included in this report. The signature below indicates authorization for BKV Group to proceed to the next phase. Please sign and return one copy of this report to BKV Group. BKV Group cannot proceed further without this written authorization. Name Signed Company Title Date - • Q - • i • • Shakopee Public Library Shakopee, Minnesota 1536.01 • • - • • - • l BKV Group was commissioned to design a new two story library building for the City of Shakopee, to be operated by the Scott County Library System. The functional and space program was developed by BKV Group /Jeff Kelley Architects under the direction of the Scott County Library System. Refer to the Appendix for complete details. The site is the half block occupied by the current library building scheduled to be demolished, bounded by Lewis Street, Third Avenue and Sommerville Street. The building is planned to include approximately 24,000 square feet, with the possibility of expansion for future public uses such a performing arts center, green space and additional public parking. A future third floor option was considered and rejected due to cost and practical staffing issues. The new library will house significantly increased collections, and will be a service hub for the Shakopee community. Expanded library programs will include new centers for children, adult readers, and access to technology. Meeting and conference spaces will allow hosting of public discussions, presentations and larger meetings. Larger on -site parking will increase customer convenience. Staff operational areas will be modernized to speed library service delivery capabilities. As a major new civic presence on the edge of the Commercial Historic District Boundaries, the new library responds to the Shakopee Downtown Design Guidelines through the use of traditional materials and architectural design elements, interpreted for the contemporary functions and needs of a modern library to ensure long -term value. The building siting, massing and relationship to the surrounding community establish it as a downtown marker and destination, visible and identifiable for both pedestrian and automobile- oriented users. Public entrances on Lewis and Third promote easy access from two directions. Design of windows, skylights, high interior volumes and an open floor plan visually connected between two floors creates a comfortable environment for leisure, work, study and public interaction. RM 111 • ' - • 0 : • • Shakopee Publiclibrary Shakopee, Minnesota 1536.01 A preliminary code review was performed by BKV Group and reviewed with the City of Shakopee building official on November 2, 2001. The building design conforms to the current Minnesota Building Code and related life safety codes for mixed Occupancy Groups A3 (Assembly) and B (Business), using Type V -One Hour construction to permit use of structural wood decking at upper roof /ceiling areas and clearstory spaces. The building will include an automatic sprinkler fire protection system and visual /audible fire alarm system. The entire facility including site access and parking will meet accessibility requirements. Shakopee Public Library Shakopee, Minnesota 1536.01 The attached budget update and cost estimate is based on the schematic design documents included in this report, with estimates prepared by Constructive Ideas, Inc. The estimate represents full project costs, including construction as well as "soft" costs as identified by the owner. The estimated site and building construction cost of $4,300,000 includes a 10% construction contingency, and is within the budget of $4,385,000. Remaining funds of $85,000 represent a design contingency for possible alternate features, such as an entrance canopy extension to a curbside drop -off area, or public plaza design upgrades. A detailed breakdown of estimated costs is available. Shakopee Public Library PR.OJEC.TBUDGETAND: COST :ES.TIM,4TE::::. - * - . ::: =:: =:: >:: ; ::= ::::PreliiizinaryBrtilget: >:: " <5 :: >::= > :SD:Estiritafe •.•-•.•.•.•.-.-.•.•...•.•.•.. • .................•.•.-.- .•.- .•.•.•.•.-.-.•............. - .....•......: ... :::::::: >: =: =Julie 4 :2 . q::.;:: . , ........ >:.:.....:`'`_ :::`'.:_•: . . ... csv�m6er.7 2007 ................. ............................... ..... PROPERTY COST Land Cost 0 City Owned City Owned Soils Correction allowance $50,000 $50,000 Survey allowance $4,000 $4,000 Preliminary Soils Testing $3,500 $3,500 Financing costs verify Unknown Unknown Legal fees verify $10,000 $10,000 Otherfees verify $5,000 $5,000 SUBTOTAL $72,500 S72,500 CONSTRUCTION COST Building Cost Budget @ $175 per s.f. Size 24,000 s.f. $4,200,000 $4,137,000 Site Development Costs $185,000 $163,000 (including building demolition) Design Contingency $0 S85,000 SUBTOTAL $4,385,000 $4,385,000 OTHER PROJECT EXPENSES Professional Fees $395,000 $395,000 Needs Assessment Fee $0 $0 Furniture & Equipment Allowance Furniture County Expense $0 Signage County Expense $0 Audio Visual County Expense $0 Telephones County Expense $0 Equipment $0 $o Water Availability Charge allowance $4,000 S4,000 MCES Sewer Charges allowance $6,000 S6,000 City Sewer Charge allowance $3,000 S3,000 Reimbursables, printing, travel etc. allowance $18,000 S18,000 Special Testing costs allowance $10,000 S10,000 $436,000 $436,000 Subtotal Subtotal Project Costs $4,893,500 $4,893,500 Owner's Contingency' 10.00% $489,350 $489,350 COST ESTIMATE $5,382,850 $5,382,850 "Owner's contingency should include hazardous material abatement costs for existing building demolition and miscellaneous costs not listed above. Project Budget and Cost Estimate - SDcost- budget.xls Shakopee Public Library Shakopee, Minnesota 1536.01 The attached drawings document the concept design as reviewed with the City staff, Library Study Board, and County Library personnel. These form the basis of the Schematic Design Cost Estimate, supplemented by additional schematic details and specifications (Refer to Appendix). Schematic Design drawings are conceptual in nature, and illustrate how the design conforms to programmatic and site requirements. This concept will be refined and adjusted during the Design Development phase to follow. O O �a III a. ,0 —j e I I I I x I I II II I 0 o co I I I I x I I II II I 0 o co MINIIIIIIMIIIIIIIIIIIIIMININMINIIIIIINIINI NM MI MN MI MI OM MN M rikr• \ • I a ..m t .,,.._ -4.--- tiiiiii . to��ii v �, 1 -- , aam�l. ' , - .���. 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NI% NNW ' ■'S, W aNS i, 1 ,‘■.:. .. .- ' VS i ' ="2 4 •••••••••■••■•• .. _ � :+� air >� • .......__,,.. . ,..........., __ ...., ...„_.,_ _.,...., „.._..... 0 s, ME s4411''''... ' = Giiii -- \i Mali � li _ Irl A to. to E Y S h a k o p e e P u b f • c ILib B alle elevation G R O U P M M1 = MI NM = MN MN MN — — MI NM — — MI s I I 4.0111111.1013111111111: ma r& a! 1011 k __ i i .N- P: o.■,..-, . - .v _____....,..... .,__ ..„, AN 1.07. ......_ . ----....--■...4. k II ._ I: 1 1 1 % im __.= fi , 1 NI lik\zi 111 14 ..______ .. ___:„. _ _ .. __ „.._ • ,..,. • ,ii s.... . i ._._.„ *,.., .,,, il :k. kkli--, 1'11 : IN '411 N.1116.\\‘‘ . • I ...MI .. -.� S h a k o p e e P u b I i c I L i b r a r y B K V third avenue elevation G R O U P Shakopee Public Library Shakopee, Minnesota 1536.01 The appendix information is available in a separate document. ECONOMIC DEVELOPMENT •.. THE CITY OF •• MINNESOTA Regular Meeting 1. Roll Call at 7:00 p.m. 2. Approval of the Agenda November 7, 2001 3. Approval of Consent Business - (All items noted by an are anticipated to be routine. After a discussion by the President, there. will be an opportunity for members of the EDA to remove items from the consent agenda for individual discussion. Those items removed will be considered in their normal sequence on the agenda. Those items remaining on the consent agenda will otherwise not be individually discussed and will be enacted in one motion.) A.) 4 Approval of Minutes y ,, ';)- o0 1 4. Financial A.) 4 Approval of Bills 5. Small Cities Development Program A.) 4 Activity Update from Carver County HRA — ( table) 6. Other Business: 7. Adjourn edagenda.doc September 2001 Members Present: President Morke, Amundson, Sweeney, Link, Brekke Members Absent: None Staff Present: Mark McNeill, City Administrator; R Michael Leek, Community Development I. Roll Call: President Morke called the meeting to order at 7:09 p.m. Roll call was taken as noted above. Approval of the Agenda: Amundson/Link moved to approve the agenda as presented. Motion carried unanimously. W. Financial: A.) Approval of Bills Sweeney /Amundson moved to approve the bills in the amount of $187.36. (Motion carried under the Consent Agenda.) .) 2001 / 02 Tax Levy and Budget Adoption Resolution Mr. Gregg Voxland, Finance Director, reported on the Tax Levy and Budget Adoption Resolution. Mr. Voxland stated included in the commissioner's packet was EDA Resolution No. 01-4. This resolution asks the City Council to consent to a tax levy for the EDA, levies a tax for the EDA and adopts the 2002 EDA budget. The levy contained in the resolution is levied by the EDA in the amount of $20,300 for the EDA. A levy by the City of Shakopee for the EDA in the amount of $60,880 (this levy is slightly less than last year). The proposed budget included is for $317,180 (this includes the development grant for $124,000). Also included are tax payments for tax abatement programs. The levy by the City is for economic development purposes and the levy by the EDA is for re- development purposes. Commissioner Sweeney noted that this levy like the general levy could be reduced from now until the finalization of the Levy in December of 2001. Motion carried unanimously. �1" �1 A.) Activity update from Carver County HRA Mr. Snook, Economic Development Coordinator, gave an update on the Small Cities Development Program. For the Single family portion of the program approximately 63% of the funds have been utilized. The rental residential is at 68% utilized and the commercial portion utilized is 4 %. Basically the Small Cities Development Program is unchanged from last month; some interest has recently been shown in the commercial portion. The expansion of the initial target area for the commercial portion is also being looked into. Other Business: There was no other business. Aiourn• President Morke recommended that the Economic Development Strategic Plan be adopted at the October 2 "d regular meeting. SweeneyBrekke moved to adjourn to October 2nd to review the Economic Development Strategic Plan. The meeting adjourned at 7:16 p.m. Motion carried unanimously. dith S. Cox EDA Secretary Carole Hedlund Recording Secretary qA "COHSE k)T CITY OF SHAKOPEE Memorandum TO: President & Commissioners Mark H. McNeill, Executive Director FROM: Gregg Voxland, Finance Director SUBJ: EDA Bill List DATE: November 1, 2001 Introduction Below is a listing of bills for the EDA for the period 09/28/01 - 11/01/01. Action Requested Move to approve bills in the amount of $114,826.89 for the EDA General Fund. Check Date Check Number Vendor Description 10/10/01 70852 Kennedy & Graven Attorney 11/01/01 71135 Kennedy & Graven Attorney 10/04/01 70791 Carver Co HRA SCDP Reimb. 11 /01 /01 71136 Kern Dewenter Profess.Sery 10 /10 /01 70849 Intrtechnologies Telephone 10/10/01 70890 Qwest Telephone 11/01/01 71172 Qwest Telephone Total Annual Description Budget 02190 EDA 19 EDA 234,520.00 02190 EDA 234,520.00 Current Month YTD Actual Balance 24.93 251,680.79 24.93 251,680.79 Amount $ 20.00 129.75 112,887.49 1,750.00 1.17 19.25 19.23 Exp. Avail. Balance % % 17,160.79- 107.3 7.3- 17,160.79- 107.3 7.3- .FDA S. CITY OF SAKOPEE Memorandum TO: Economic Development Authority FROM: Paul Snook, Economic Development Coordinator SUBJECT: Small Cities Development Program (SCDP) - update MEETING DATE: November 7, 2001 Enclosed is the October 2001 update on the Small Cities Development Program (SCDP) from the Carver County HRA. Two categories have increased in grant funds committed / allocated: single family has increased from 49% to 52 %, and commercial has increased from 4.5% to 9.5 %. In summary, the HRA reports the following SCDP funding activity: Amount %of Funds Amount Committed/ Committed/ Funded Allocated Allocated Single Family Residential (goal. 30 units) $369,000 $191,093 52% Rental Residential (goal: 30 units) $121,500 $82,500 68% Commercial $251,250 $23,842 9.5% (goal: 15 units) TOTAL $741,750 $297,435 40% Note: The numbers in parentheses next to the property types listed above indicate the "rehabbed property unit goals" by property type for Shakopee's SCDP program, set by the Minnesota Department of Trade and Economic Development. Sin le-Family Rehab Su= ar 9 A 13 applicants have closed on their loans and work is under way. 8 of those applicants have had all of their work completed. Two additional applicants are in the process of obtaining bids. Amount Funded $369,000.00 Amount Committed $172,093.09 (closed on their loans) Amount Allocated $ 19 000.00 (have been approved) Balance Remaining $177,906.91 A • • •' • • HRA Loan Number: 57 -01 -12 Household Composition: One adult over 65 Loan Amount: $8763.49 Gross Income: $9930.00 Improvements: new roof, furnace and floor repair Market Value of the Property: $88,500.00 Rental Reha bilitation Pro s � •, • �, • Any rental owner may apply for the program as long as their property is located in the targeted Small Cities Boundary. 51% of their rental units need to be leased by tenants at or below 80% of Metro Area Median Income, and the rents for all of the units would need to be at or below the Fair Market Rents. If the property is in the targeted area, and both the tenant's income and rent are within the allowable limits a property owner would be eligible for a deferred loan up to $10,000 per unit. A maximum loan amount is currently under advisement with city staff. The owner is required to match these dollars with a 50% match. This is a secured loan, which will be forgiven after seven years. Compliance of rent restriction and tenant characteristics is in force for the fall seven years. The loan is forgiven on a pro -rated basis of 14.28% per year. After their application has been approved, Bill Schwanke, the 11RA`s Rehab Advisor, will schedule an appointment to inspect the rental property to determine what improvements should Commercial Rehai 1 i to ti on Project Any commercial property owner may apply for the program as long as their property is located in the targeted Small Cities Boundary. Note: this boundary is the small area located in the core downtown area of the bigger Small Cities targeted area. Priority is given to owner occupied structures or where leases are currently in place. Building improvements must be directed toward correcting defects or deficiencies in the property affecting the aesthetics or the property safety, energy consumption, structural/mechanical systems, habitability or handicapped accessibility of the property. Owners are eligible for 50% of the total commercial repair costs, with a maximum loan up to $25,000. The loan is a deferred loan for seven years; which is pro- rated in case of sale. C o=ercial Rehab Su=a 3 applicants have closed on their commercial loans and work in underway or completed. Another applicant is tying up lose ends with paperwork from their contractor and should be closing shortly. Furthermore, another applicant is waiting for bids and then will be ready to close. We have recently received two additional applications that are currently being processed. Amount Funded $251,250.00 Amount Committed $23,841.98 (closed on their loans) Amount Allocated $0.00 (have been approved) Balance Remaining $227,408.02 Appl i cants that have closed HRA Loan Number Loan Amount: 57C -00 -06 $12, 626.50 Gross Income: N/A Improvements: Replace roof and HVAC Market Value of the Property: $63,800 OFFICIAL PROCEEDINGS OF THE CITY COUNCIL J. REGULAR SESSION SHAKOPEE, MEVNESOTA AUGUST 21, 2001 The pledge of allegiance was recited. The following item was added to the Agenda. 151.4 Approval of a Tattoo License. The following item was removed from the Agenda. 15.A.5 Request for a consolidated review of development issues for Valley Green Corporate Center. Amundson/Link moved to approve the Agenda as modified. Motion carried unanimously. Mayor Brekke recognized three lifeguards from the City of Shakopee for their heroic life- saving rescue and resuscitation at the Shakopee Aquatic Park of six-year old Mary Hainey on July 26, 2001. Morke/Link offered Resolution No. 5572, a Resolution of Commendation to Dianna Mollenhauer, Tracey Demulling, and Jake Barlass, and moved its adoption. Motion carried unanimously. A plaque from the City of Shakopee with Resolution No. 5572 inscribed on it was presented to Dianna Mollenhauer, Tracey Demulling, and Jake Barlass. Kim Elverum, Boat and Water Safety Coordinator for the Minnesota Department of Natural Resources, recognized Dianna Mollenhauer, Tracey Demulling, and Jake Barlass on behalf of the State of Minnesota and the Department of Natural Resources for their heroic life- saving rescue and resuscitation at the Shakopee Aquatic Park of six-year old Mary Hainey on July 26, 2001. A presentation of an Award for Excellence for Park Projects in the year 2000 for the Joe Scheeper Baseball Stadium was presented to Mayor Brekke on behalf of the City of Shakopee by Marci Padget, representing the Minnesota Recreation and Park Association. Ms Padget approached the podium along with Mayor Brekke and explained the selection process for receiving the award. Mayor Brekke commended Mark McQuillan and other staff members involved in the planning of the Joe Schleper Baseball Stadium facilities. Mark McQuillan extended the thank you to the Schelper family, Steve O'Neill, Bob Britts and the design team. Official Proceedings of the August 21, 2001 Shakopee City Council Page —2- The following items were added to the Consent Agenda. 151.3 Institutional Network Partnership with ISD 720 and 151.4 Approval of a Tattoo License. The following items were removed from the Consent Agenda. 15.A.1 Authorize WSB to Prepare EAW for Historic Structure (Roehl- Lenzmeier House), 15.A.2 Authorize Distribution of AUAR for Shenandoah Business Park and Minnesota Valley West (United/OPUS properties) and 15.E.1 Appointment of Richard Sames to Regular Employment as a Building Inspector. Sweeney /Amundson moved to approve the Consent Agenda as modified. Motion carried unanimously. Mayor Brekke asked if there were any citizens present in the audience who wished to address any item not on the agenda. There was no response. Sweeney /Amundson moved to approve the meeting minutes for July 10` and July 2e, 2001. (Motion carried under the Consent Agenda)._ Sweeney /Amundson moved to approve the bills in the amount of $1,006,983.85 plus $182,055.87 for refunds, returns and pass through for a total of $1,189,039.72. (Motion carried under the Consent Agenda). (The list of bills is posted on the bulletin board at City Hall for four weeks.) Mayor Brekke opened the public hearing on the proposed vacation of e Ave. between Cass and Webster Streets. Mr. R. Michael Leek, Community Development Director, reported on the request of Darren Giese, 408 Cass Street, requesting the vacation of street right -of -way for 4 Avenue between Cass and Webster Streets. Presently, Mr. Giese is maintaining this area. The request for vacation was sent out for comments and the Natural Resources Director did object to this vacation because e Avenue was a designated trail corridor. Mr. McQuillan did see a possible trail connection at this junction for Cass and Webster streets. Mr. McQuillan commented that if this area were vacated the City should obtain an easement for this possible trail connection. The Planning Commission did review this request and on a unanimous vote did recommend denial of the vacation. There was a draft resolution attached to the report if the Council chooses to deny the vacation; if the Council wishes to grant the vacation but obtain an easement for the trail connection direction supporting that move will need to be given to staff. Darren Giese, 408 Cass Street, approached the podium and stated he would not be opposed to a trail or bike path. He would like to keep the trees there for a buffer for the industrial business to the north. The neighbors did not object to the vacation. Mayor Brekke asked for audience participation. There was no response. Official Proceedings of the August 21, 2001 Shakopee City Council Page —3- Mayor Brekke declared the public hearing to be closed. Mayor Brekke noted that if the subject vacation took place there would be three landlocked parcels with alley access only. The alternatives to gain access to the landlocked parcels are limited. There was discussion on the sewer system in this area. Sweeney /Amundson moved to direct staff to prepare a resolution vacating the right -of -way but reserving a trail easement over the entire portion. Mr. Leek noted that he would share this information regarding the trail easement over the entire portion with the landowners involved and he would share the landowner's responses with the Council at the next meeting. Motion carried unanimously. Cncl. Sweeney reported on the findings of an INET partnership with Shakopee Public Utilities Commission (SPUC). Also power supply issues were discussed at the Shakopee Public Utilities Commission meeting. The Shakopee Public Utilities Commission also discussed SPUC going into the generating business similar to what Chaska is doing with their generating business. Cncl. Amundson reported on the School Board meeting. She asked about the stoplight at the intersection of Southbridge Parkway and CR 18. Mr. Loney did not think that the deadline for the stoplight would be met. Cncl. Link reported on the Board meeting with Murphy's Landing. The City has completed their part with Hennepin Parks and the County has completed their part with Hennepin Parks but it appears the final leg can't get done. There is a question with Hennepin Parks regarding who's responsible for liability once Murphy's Landing is dissolved. A meeting may need to be scheduled between the City Council and Murphy's Landing Board of Directors to see if this impasse can be resolved. There was discussion on how the liability issue could be resolved. According to the City Council, a definite liability figure would be better than an open -ended term like "liability". A recess was taken at 7:59 for the purpose of conducting the Economic Development Authority meeting. The meeting re- convened at 8:04 p.m. Cncl. Link had a question on the letter of credit and the amount of the improvements on Valley View Road and the preliminary plat of Prairie Village 7th Addition. The preliminary plat of Prairie Village 7th Addition abuts the proposed new Valley View Road. Cncl. Link thought perhaps the amount of 75% in the letter of credit should be changed to 100 %. Cncl. Link thought perhaps the policy needed to be changed. Mr. Loney, Public Works Director /City Engineer, Official Proceedings of the August 21, 2001 Shakopee City Council Page —4- addressed the possible change to the letter of credit. Mr. Loney stated that changing the letter of credit was a policy decision of the Council. Ms. Cox, City Clerk, reviewed the area in the resolution under execution of a Developers Agreement that pertained to assessments. She was of the understanding from the wording that the developer was to pay the assessments in full at the time of the recording of the final pat. Cory Lepper, representing US Homes Corporation, approached the podium. He and Ms. Cox discussed the payment of the assessments before the recording of the final plat. Mr. Lepper stated he missed that point at the Planning Commission meeting. He preferred to pay the assessments at the closing of each unit. Mr. Cory Lepper would like to address the assessment issue and the issue regarding the dedication of 80 feet of right -of -way. He did not feel it was fair that US Homes Corporation had to dedicate that land. Mr. Loney addressed the assessment language in the resolution. Mr. Loney stated that he did not believe that the intent of the Planning Commission was to have Orrin Thompson Homes pay 100% of the assessment at the time of final plat. The 80 feet of right -of -way for Valley View Road was discussed. Sweeney /Amundson offered Resolution No. 5552, A Resolution Of The City of Shakopee, Minnesota, Approving the Preliminary Plat of Prairie Village 7` Addition, and moved its adoption. Sweeney /Amundson moved to amend Resolution No. 5552 by directing staff to write an appropriate 8 condition pertaining to the payment of assessments and right -of -way dedication required from the developer and requiring a letter of credit consistent with the current policy or a policy regarding the letter of credit that exists at time of final plat. The amendment passed unanimously. The main motion passed unanimously. Sweeney/Morke moved to direct staff to schedule a discussion, for the first meeting in September, on the City's letter of credit regarding the requirement of what percentage of monies should be collected for assessments at the time of final plat when a project has/has not been ordered. Motion carried unanimously. Mr. Leek addressed Cncl. Links question regarding the EAW for the historic Roehl- Lenzmeier House. Mr. Leek stated that it was common for the expenses of an environmental review to be borne by the project proposer when a mandatory Environmental Assessment Worksheet (EAW) was required. Sweeney/Link moved to authorize an extension agreement with WSB, Inc. for preparation of the EAW for the removal of Roehl- Lenzmeier House. Motion carried unanimously. Official Proceedings of the August 21, 2001 Shakopee City Council Page —5- Cncl. Morke commented on the distribution of the AUAR for Shenandoah Business Park and Minnesota Valley West (United/OPUS Properties). Cncl. Morke visited with an abutting property owner in this area, who had not been contacted about this procedure and was not aware of the AUAR until it had been mentioned in the paper. Cncl. Morke had some serious concerns that things were not being done correctly on this piece of property. Cncl. Sweeney noted that after the draft AUAR had been prepared the developer of this property did get together with the abutting property owner. The property owner's concerns had been addressed but not to the satisfaction of the property owner. Mr. Leek stated that the abutting property owners of land involved in an AUAR are not routinely notified of an AUAR. Mr. Walter Rockenstem, attorney with Benson and Faegre representing OPUS/United properties, approached the podium and addressed the Council. Mr. Walter Rockenstein apologized for not informing the nearby property owners, as was his custom. The document was amended to deal with the property owner's concerns and to indicate what mitigation measures would be necessary if OPUS/United Properties does move forward. Mr. Rockenstein felt United Properties would be better off to acquire the property of this abutting landowner for United Properties future developments. Mr. Rockenstein felt United Properties belatedly met their responsibility and asked that the AUAR be distributed. Sweeney/Morke moved to authorize publication of notice in the "EQB Monitor" and distribution of the final AUAR for Shenandoah Business Park and Minnesota Valley West for review and comment emphasizing that this motion is not committing the Council to do anything; this motion is for distribution only of the AUAR. Motion carried unanimously. Sweeney /Amundson offered Ordinance No. 608, Fourth Series, An Ordinance Of The City Of Shakopee, Minnesota, Amending Chapter 12, Subdivision Regulations, (Platting), Regarding Allowance Of Minor Subdivision Of Properties That Have Not Been Previously Platted, and moved its adoption. (Motion carried under the Consent Agenda). Sweeney /Amundson offered Ordinance No. 609, Fourth Series, An Ordinance Of The City of Shakopee, Minnesota, Amending Chapter 11, Zoning Regulations, Regarding the Use Of Sales Trailers, and moved its adoption. (Motion carried under the Consent Agenda). Mr. Leek reported on the request from St. Francis Regional Medical Center for the Council to authorize issuance of a building permit for a first floor addition prior to the approval of the PUD Amendment. Mr. Leek noted that the City has been talking to representatives from St. Francis for 10 months and they have been aware a PUD Amendment is required. The process of the PUD amendment is in process now. Mr. Leek stated that should the Council agree to grant St. Francis a building permit without approval of the PUD amendment first, he would ask that a motion be passed directing staff to work with St. Francis and the City Attorney to draft a hold harmless agreement and when that hold harmless agreement is executed the City will then be allowed to issue building permits for the first floor addition to St. Francis Regional Medical Center. Official Proceedings of the August 21, 2001 Shakopee City Council Page —6- Allen Lam, representing St. Francis Regional Medical Center, approached the podium and stated St. Francis Regional Medial Center just plain goofed and did not start the PUD process in time. Mr. Leek stated City staff is going to ask the Planning Commission and the City Council that the PUD Amendment approvals be modified to some extent. The original PUD shows very specific building locations rather than classifications of uses. Mr. Leek felt it was necessary to understand the general relationship of uses; but perhaps, the specific uses did not need to be identified in the PUD. Therefore the modification to St. Francis' PUD is going to be requested by staff. Allen Lam stated that St. Francis is agreeable to a hold harmless agreement in order for the building permit to be issued under these conditions. Link/Amundson moved to allow the issuance of a building permit for certain improvements prior to the PUD amendment review after the hold harmless agreement has been drawn up by the City Attorney and agreed to by St. Francis. Motion carried unanimously. Mr. Loney reported on the off -site improvements for the proposed Greenfield Plat of Tollefson Development. An EAW is currently being prepared for this parcel. The developer has been met with staff and has submitted a preliminary plat application for staff s review. The developer is asking direction from staff if he can proceed with some of the off -site improvements that will help to serve his plat. A collector street to service this project is needed. The developer has proposed constructing a portion of 17` Avenue and a portion of the new north/south collector street to provide access to his development. The developer has suggested paying the local street equivalent, obtaining all the easements, paying for the infrastructure and the developer is asking the City to pay for the over sizing of the collector street. There has been discussion to omit the bituminous trail and sidewalk until other development occurs adjacent to the roadway. The question before Council is whether or not to allow the developer to proceed with design and the construction of these improvements. Staff has reviewed the design of the roadway and would feel more comfortable if the design of the roadway was done by a City consultant with the developer reimbursing the City for the costs incurred for the design. State Aid compliance review for both of the roads will be needed, Scott County will need to review the plans, and the corridor opens up a significant area for development. The City would also need to see the transportation plan, storm drainage and sanitary sewer issues are addressed and in compliance with the Comprehensive Plan. The City Attorney has recommended that a letter of credit or cash escrow be set up for payment of the design fees. It is estimated by City Staff that the design fee would be in the area of $25,000- $35,000. WSB, Inc. has a letter attached to this memo stating some problems with the roadway and the plat. Having the developer put in the road would save the City money because the City would not have to pay some assessments. Mr. Loney suggested that the City pick up only the construction costs for the over sizing of the new collector street and not pick up the engineering costs. Mr. Loney stated that the developer is in favor of the City's consultant doing the design work up to the developer's plat. Sweeney/Morke moved to authorize the appropriate City officials to enter into an extension agreement with WSB & Associates for the design of collector street roadways and for an Official Proceedings of the Shakopee City Council August 21, 2001 Page —7- agreement to be entered into with the developer for the reimbursement of design fees associated with the collector streets. (Tollefson Development's proposed Plat east of Pheasant Run and north of Valley View Road) Mayor Brekke asked Mr. Wollschlager if he had an objection to the motion. Mr. Wouschlager stated no. Gary Wollschlager, representing Tollefson Development, approached the podium and stated based on the three scenarios that WSB & Associates suggested Tollefson Development preferred scenario No. 2 were WSB & Associates would do the design work and the developer would put the design out for bids and the developer would do the construction. Motion carried unanimously. Sweeney/Link moved to authorize appropriate City officials to enter into an agreement with Tollefson Development for the reimbursement of the design fees associated with the collector streets for the Greenfield Plat and to get a letter of credit or cash in hand for the payment of those fees. Motion carried unanimously. Sweeney /Amundson moved to direct staff to proceed with the 2002 acquisition of a single axle dump truck using the 2001 State Contract price of $51,200. The purchase will be paid from the Internal Service Equipment Fund. (Motion carried under the Consent Agenda). Sweeney/Link moved to direct staff to proceed on submitting the T.H. 169 pedestrian bridge east of C.R. 83, the rail crossing safety improvements at Sommerville Street and Spencer Street and the C.R. 17 intersection improvements for TEA -21 funding to the Metropolitan Council and Mn/DOT. Mr. Loney noted that the C.R 17 intersection improvements at 4` Avenue and 10 Avenue may qualify for a grant under the Hazardous Elimination Safety Program. Scott County said they would split the cost of WSB's time to prepare the application for this grant. Mr. Loney stated that there would be a meeting with Scott County on August 29 to address some issues regarding the split phasing signal for 4` Avenue and C.R. 17 and 10 Avenue and C.R. 17. Cncl. Sweeny would like to explore with the railroad their participation in upgrading the safety of the intersections at Somerville Street and Spencer Street. There was a concern bringing the railroad into participation. Motion carried unanimously. Sweeney /Amundson moved to approve the transfer of funds of $28,000 from Capital Expenditures to Public Works Department/Park Division for use for ballfields, pump replacements Sweeney /Amundson moved to authorize the appropriate City officials to enter into the participation agreement with the Multi - Jurisdictional Network Organization_ (Motion carried under the Consent Agenda). Sweeney /Amundson offered Ordinance No. 610, Fourth Series, An Ordinance Authorizing Enforcement of the City Code, and move its adoption. (Motion carried under the Consent Agenda). Cncl. Link was uncomfortable with the JEA doing the re- roofing work on the current downtown Fire Station before other bids were solicited for design work. Link/Sweeney moved that appropriate City Officials advertise for other architectural firms to bid on the re- roofing project for the downtown Fire Station. Cncl. Sweeney thought from time to time the Council had the responsibility to solicit 's. Motion carried unanimously. Sweeney /Amundson moved to authorize the renewal of the agreements with Shakopee Coyotes Baseball Team and Shakopee Indians Baseball Team to operate Joe Schleper Baseball Stadium concession stand through August 31, 2003. (Motion carried under the Consent Agenda). Sweeney /Amundson moved to authorize the renewal of the agreement with Shakopee Youth Hockey Association to operate the Shakopee Ice Arena concession stand through August 31, 2003. (Motion carried under the Consent Agenda). Sweeney /Amundson moved to direct that the City enter into an agreement with Tri-Star Builders of Wayzata, to repair the picnic shelter at Holmes Park, in the amount of $31,933.49. (Motion carried under the Consent Agenda). Mr. McNeill, City Administrator, reported on the recommendation to hire Rick Sames to regular employment as a building inspector. This issue was pulled from the Consent Agenda for discussion on which step of the pay scale Mr. Sames should be hired at. Mr. Sames has work for the City as an interim building inspector for six - months. Mr. McNeill recommended that Mr. Sames be hired at step three on the pay scale. Mr. Leek added that there have been very favorable comments for Mr. Rick Sames' work and Rick Sames has much experience to bring to the job. Mayor Brekke declared the meeting adjourned at 9:09 p.m. OFFICIAL PROCEEDINGS OF THE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA SEPTEMBER 4,2001 The pledge of allegiance was recited. Sweeney /Amundson moved to approve the Agenda as written. Motion carried unanimously. The following items were added to the Consent Agenda. 15.D.3 Contract for Planning Consultant Services; 151.7 Canceling Debt Service Levies for 2001/2002. The following item was removed from the Consent Agenda. 15.B.1 2001 -2002 D.A.R.E. Educational Services Agreement. Amundson/Link moved to approve the Consent Agenda as modified. Motion carried unanimously. Mayor Brekke asked it there were any citizens present in the audience who wished to address any item not on the agenda. Mary Romansky, 1673 Parkway Avenue, approached the podium and addressed the Council on parking within the City. As a member of the Planning Commission, she stated that with the way the City of Shakopee is designed there should be no need for parking on the streets. There appears to be parking problems on Sarazin Street between 17 Street, 4 Avenue and Eagle Creek Parkway with boats, trailers, U- hauls, etc. She would like to see some type of permanent year round enforceable parking within the City. Mayor Brekke gave staff the opportunity to respond and report back regarding this request at the next Council Meeting. Amundson/Link moved to approve the meeting minutes for July 26 and July 31, 2001. (Motion carried under the Consent Agenda). Amundson/Link moved to approve the bills in the amount of $217,534.82 plus $77,721.40 for refunds, returns and pass through for a total of $295,256.22. (Motion carried under the Consent Agenda). [The list of bills is posted on the bulletin board at City Hall for one month following approval]. Official Proceeding of the Shakopee City Council September 4, 2001 Page -2- A recess was taken at 7:09 for the purpose of conducting the Economic Development Authority meeting. Mayor Brekke reconvened the meeting at 7:16 p.m. orke /Amundson offered Resolution No. 5578, A Resolution of Commendation to the Public Works Department, and moved its adoption. Motion carried unanimously. Mayor Brekke presented Resolution No. 5578 commending the Public Works Department for their work on the Skate Park and the Youth Building repairs in Lion's Park. Mr. Rutt, Mr. Hullander and Mr. Schneider, employees of the Public Works Department joined Mayor Brekke at the podium for the presentation ceremony. Mayor Brekke stated that the City of Shakopee was able to get the skate park done in an inexpensive way utilizing the talents of the Public Works Department. Mayor Brekke read through Resolution No 5578 and stated the bids for the repairs on the Youth Building were over $250,000 and the Public Works Department was able to perform these repairs for under $100,000. Mr. Loney reported on the analysis of the Letter of Credit for Private Developments. Mr. Loney stated that at the August 21, 2001 City Council meeting, the City Council directed staff to review the Letter of Credit policy for public improvement projects associated with private developments in the City of Shakopee. In 1997 the Letter of Credit Policy in developer agreements to guarantee payment of assessments was changed from requiring 25% to 75% of the assessments. Mr. Loney pointed out that this policy has worked well for the City of Shakopee. Mr. Loney stated this current policy works well when the project is ordered at the same time that the development goes in. Mr. Loney does believe that the City has a significant amount of security for the assessments if the project is ordered at the time development goes in. It is the Valley View Road project that initiated this discussion on a possible change in the Letter of Credit regarding assessments. The Valley View Road project has not been ordered yet and the 75% of the proposed assessments collected in that Letter of Credit, when the development went in, is not 75% of the proposed assessments today because as each day passes the costs escalate. When the Council does not order a project the Letter of Credit does not cover 100% of the potential assessments. There has been a recommendation that a higher percentage in the Letter of Credit could be required from developers where a project has not been ordered and then this percentage could be reduced when the project is ordered and more concrete figures are available in the feasibility report as to what the assessments might be. Mr. Loney stated he is looking for direction from the Council to decide a percentage. The premise of the security is to guarantee the payment of the assessments and Mr. Loney felt a 75 percentage was adequate if the project and the development occur simultaneously and recommended a higher percentage when they do not. Jim Thomson, City Attorney addressed the legislation that has been passed addressing in part this Letter of Credit issue. When there is a waiver included, the amount of the Assessment, or amount agreed to by the developer must be included. Official Proceeding of the September 4, 2001 Shakopee City Council Page -3- Cncl. Morke felt it would be prudent of the City to raise the Letter of Credit percentage to 100% when the public improvement does not happen at the time of the development. Cncl. Sweeney agreed with Cncl. Morke except Cncl. Sweeney wanted the percentage raised to 125% because when a project has not been ordered the City is dealing with estimated figures. Mr. Thomson responded to the 125% percentage. He suggested using a higher estimate in the Developer's contract. Mr. Loney suggested 100% and doing a better job at estimating the cost of the project. He also recommended reducing the Letter of Credit to 75% when the project is ordered. Cncl. Sweeney would like to see the City Attorney come back with recommended language for the Letter Of Credit in the Developers Agreement pertaining to the assessments that the City Council could adopt for cases when a public improvement project has not been ordered but the development is going in. Sweeney/Morke moved to direct staff to come back with language for the Letter Of Credit in the Developers Agreement pertaining to the assessments that allows the City Council to get the best security for the taxpayers when a public improvement project has not been ordered but the development is going in. Cncl. Link felt timing was the issue and perhaps the Developer's Agreement should be rewritten to address the timing question. Motion carried unanimously. It was noted that City staff did receive a call from two Pheasant Run residents indicating that they were interested in the traffic study results for traffic control signage regarding Pheasant Run but that they would be unable to attend the City Council meeting tonight so they were requesting that no action be taken on (Study Area #1) Pheasant Run changes suggested in the traffic study. They would like to be heard. Mr. Loney stated some members from the other traffic study areas were present and they wanted to be heard. These traffic study areas included (2) Barrington Drive, (3) Vierling Drive and the Crossroad Shopping Center accesses, (4) Valley Park Drive and 12"' Avenue, (5) Adams Street and 6' Ave., (5) Adams Street and 4' Ave. and (6) Market Street and Shakopee Avenue. The study areas were investigated for stop sign control and to review the level of traffic speed. Mr. Loney went through the individual study areas. Mr. Loney stated that the study showed Pheasant Run Street is acting as a local collector street to get vehicles out to Valley View Road or Sarazin Street. Staff is recommending that stop signs be installed on all side streets that intersect with Pheasant Run. Mr. Loney reported that Study Area # 1 consisted of Pheasant Run. Pheasant Run Street and Mathias Avenue almost meet warrants for a 4 -way stop. The average speed was 28 mph. Based on the study, stop signs were recommended for Mathis Avenue. The same type study was done Official Proceeding of the September 4, 2001 Shakopee City Council Page -4- for Pheasant Run Street and Blue Jay Street. Blue Jay Street is closer to Valley View Road than is Mathis Street and is a T intersection with Pheasant Run Street. This intersection did not meet warrants for even a stop sign on Blue Jay Street at the Pheasant Run intersection but staff is recommending that a stop sign be put on Blue Jay Street to establish right of way. The intersection of Quail Avenue and Pheasant Run Street was also studied; Quail Drive is a T intersection with Pheasant Run Street. Pheasant Run Street being the street that ends. Staff is recommending that a stop sign be located at the intersection of Quail Drive and Pheasant Run Street, westbound traffic. The next study area was Pheasant Run Street and Ponds Way. This did meet the volume for a 2 -way stop. Staff recommended stop signs be put on Ponds Way at the intersection of Ponds Way and Pheasant Run Street. The average speed here was 28 mph. Chuck Rickart, WSB and Associates, traffic engineer, in a memo of recommendation also noted that a little collector street was being created on Pheasant Run Street. Mr. Rickart recommended stop signs be put on French Trace Avenue and all side streets abutting Pheasant Run Street and after the area is fully developed the stop signs should be revisited for Mathias and Quail Avenues. Mr. Loney recommended that stop signs be put on all cross streets from French Trace Avenue to Quail Drive down to Pheasant Run Drive. Cncl. Morke was concerned that no speed restrictions were being put on Pheasant Run Street. Mayor Brekke asked for audience participation on Pheasant Run stop sign issues. Kathy Rudy, 1847 Quail Drive approached the podium to speak about the proposed plan. It appeared to her that the traffic problem was getting worse. She reiterated that there are residents out there that were not able to be at the meeting tonight that wanted to speak. This study was based on three days. She was concerned about the speed. She stated at the Mathias intersection alone there are 17 children that wait for the school bus each morning. She would like to see a three -way stop at Quail Drive and Pheasant Run Street [This is a T- intersection]. There will be a trail crossing adjacent to her property also. Kathy Rudy gave a letter to Judy Cox, City Clerk. This letter was from Erik Alan Wiebold, a neighbor of Ms Rudy's, addressed to the City Council stating he was unable to make the meeting tonight but wanted to be heard. Kent Peterman, 1918 Pheasant Run Street, approached the podium and addressed the speed on Pheasant Run. He would like to see each block with a stop sign on Pheasant Run. He would like the Council to hold off on a decision to grant no stop signs until the residents had more time to review the data. Tammy Seymour, 1851 Quail Drive, approached the podium with a couple of comments. She really wanted the City to be proactive and put the signs up now rather than in two years after something tragic happened. She also agreed the speed was excessive. Mr. McNeill stated that a request from a lady today regarding stop signs at Pheasant Run Street and Mathias would be for the stop signs to be on Pheasant Run Street and leave Mathias Avenue Official Proceeding of the Shakopee City Council without a stop sign. September 4, 2001 Page -5- Morke /Amundson moved to direct staff to install stop signs as recommended to the intersections in Study Area # 1 (Pheasant Run) by staff except to put a 4 -way stop at the intersection of Mathias Avenue and Pheasant Run Street and a 3 -way stop at Quail Drive and Pheasant Run Street. Motion carried unanimously. Cncl. Morke asked the residents to bring their concerns to the police department regarding accidents, etc. at Mathias and Quail Drive. Mr. Loney reported on Study Area 2 -6 for traffic control signage: (2) Barrington Drive, (3) Vierling Drive and the Crossroads Shopping Center accesses, (4) Valley Park Drive and 12` Avenue, (5) Adams Street and 6 Avenue, (5) Adams Street and 4 ffi Avenue and (6) Market Street and Shakopee Avenue. Study Area #2, Barrington Drive and the County Roads by Barrington Drive were analyzed. This has little traffic but an average speed of 33mph. It is signed for 30 mph. There is no recommendation for this area. This is a local neighborhood and enforcement problem. Study Area # 3 Vierling Drive and Tasha Boulevard had 15 minutes counts taken of the various . turning movements. Scott County also did these counts. As a recommendation, Mr. Loney proposed a traffic study proposal from Mr. Chuck Rickart be looked at to see what improvements could be made to facilitate traffic. The signal at Marschall Road and Vierling Drive would also be looked at the same time. To do an additional traffic study in the area would be approximately $2,800. This is a "not to exceed" figure. The timing on the traffic signal on Marschall Road was discussed. Study Area # 4 Valley Park Drive and 12'' Avenue each are four lanes. This is a T- intersection. Valley Park Drive and 12� Avenue are on the state aid system. 12th Avenue east of Valley Park Drive is not on the state aid system and is just a two lane. There is stop sign on 12` heading west at this time. There are no new recommendations for this intersection. Study Area # 5 Adams Street and 6"' Avenue has been studied before. At that time warrants were almost met for a 4 -way stop and again warrants are almost met for a 4 -way stop. Jane and John DuBois thought there were more accidents at this comer than what is being reported. The average speed on 6' Avenue is 37 mph. Staff s recommendation was no change in signage. Perhaps there needed to be more enforcement on this street and a restudy of this street at a future date. Cncl. Sweeney stated there had been fatal accidents at this intersection. Mr. Loney noted it does meet the speed and volume criteria for a 4 -way stop sign. This intersection can be re- looked at now with additional information and can come back before the Council at an early date. Official Proceeding of the September 4, 2001 Shakopee City Council Page -6- Cncl. Morke was concerned about the reporting of accidents. Study Area # 5.b e and Adams does not have much traffic. The recommendation is for no change at this time. Study Area # 6 Market Street and Shakopee Avenue has about even traffic counts on all four legs. This intersection does not meet warrants for stop signs, however, there are yield signs at the intersection and staff is recommending changing these yield signs to stop signs to establish right of way and because of the pedestrian school route to Pearson Elementary in this area. Mayor Brekke asked if there was anyone in the audience wishing to speak on any of the intersections in study areas 2 through 6. Sweeney /Amundson moved to implement staff's recommendations for traffic control signage for Study Areas 2 through 6. Cncl. Link wanted to know why studies are being done after the fact. Why were these traffic studies for Vierling Drive and Tasha Boulevard not done when the plat was originally visited? The most that can be done at the Crossroads intersections with Vierling Drive is to put in stoplights. This was under designed to begin with stated Cncl. Link. Sweeney/Morke moved to amend the motion by striking the $2,800 traffic study as recommended in Study Area # 3 for the Crossroads Center intersections and Vierling Drive. Mayor Brekke spoke against the amendment. A stoplight costs far more money than a $2,800 traffic study. Mr. Loney noted a traffic study was done for the Crossroads Shopping Center and at that time he recommended a traffic signal might be needed at the western most entrance in time. Mr. Loney noted that it was the City's policy to assess public improvements to commercial property. Cncl. Sweeney noted the agreement regarding stoplights to the commercial property. Mr. Loney thought State Aid funds would be available for the Vierling Drive and Tasha Boulevard stoplights. Cncl. Sweeney differed with this opinion. Cncl. Amundson asked if the Council was agreeable to go back to the original study and make recommendations from that study? Amended motion carried 3 -2 with Cncl. Amundson and Mayor Brekke dissenting. Sweeney/Morke moved to amend the main motion to accept Mr. Loney suggestion of a more limited and less expensive study for verification purposes for Study Area #3 for Crossroads Center intersections at Vierling Drive. Motion carried unanimously. Official Proceeding of the Shakopee City Council September 4, 2001 Page -7- Mr. McNeill, City Administrator, thought there was some mention in the developer's agreement of some other document relating to the Crossroads Shopping Center that the stoplights would be assessed to the commercial development. Mr. Leek will confirm this statement. Amended main motion carried unanimously. Sweeney/Morke moved that Study Area # 5 (Adams Street at e and 6 Avenue) be given a closer look to what the ongoing problems are now and bring these findings back before the Council. Motion carried unanimously. Mr. Loney reported on the City of Shakopee's calendar parking ordinance for snow removal. Mr. Loney stated staff was looking to see if the ordinance needed to be modified. Mayor Brekke stated that the Public Works Department and the Police Department are the ones that have to work with this issue so they would be the best staff to come up with recommendations that they felt would address the issue. Mr. Loney stated he could provide these recommendations if that is what the City Council wanted. Cncl. Sweeney addressed the old Shakopee area and their need for some parking. Mr. Loney stated there has been some difficulty in compliance (understanding) the present ordinance. The other issue for parking during snow restrictions that was a problem in the present ordinance was the issue of towing. Mr. Loney would like a more understandable ordinance and he would like cars off the street to enhance the safety for the Public Works operators. Mike Hullander has met with the Police Sergeants and the recommendation from the Police Sergeants is for no parking from 2 a.m. to 6 a.m. from November 1' to April 1'. Cncls. Morke and Amundson would like to see a more understandable ordinance established. Staff will come back with recommendations at the next City Council meeting taking into consideration concerns of the R1 C zoning district. Cncl. Sweeney wanted to know what the cost was to the City for providing the 2001 -2002 D.A.R.E. educational services Agreement. Chief Hughes did not have the current figure with him but he did state that what the Council approved last year was approximately $31,000. The figure this year was that approximate $31,000 with a wage increase factored in. Cncl. Sweeney did not feel that the City should provide more services to School District 720 than the School District was willing to pay for. Chief Hughes stated that other grants are funding the other services to the School District. Sweeney/Link moved to authorize the appropriate City officials to enter into the D.A.R.E. Educational Services Agreement between Independent School District 720 and the City of Shakopee for the 2001 -2002 school year. Motion carried unanimously. Amundson/Link offered Resolution No. 5571, A Resolution approving the By -Laws of the Shakopee Fires Department Relief Association, and moved it s adoption. (Motion carried under the Consent Agenda). Official Proceeding of the Shakopee City Council September 4, 2001 Page -8- Amundson/Link offered Resolution No. 5569. A Resolution of the City of Shakopee Vacating Street Right -Of -Way for e Avenue between Cass and Webster Streets, City of Shakopee, Scott County, Minnesota, and moved its adoption. (Motion carved under the Consent Agenda). Amundson/Link offered Resolution No. 5579, A Resolution of the City of Shakopee, Minnesota, Approving the Final Plat of Providence Pointe, and moved its adoption. (Motion carried under the Consent Agenda). Amundson/Link moved to authorize the appropriate City officials to enter into a Contract for Professional Planning Services with Northwest Associated Consultants either as presented or with revisions and upon review and approval by the City Attorney. (Motion carried under the Consent Agenda). Amundson/Link moved to approve the notice of intent to terminate John Lehner as Recreation Supervisor effective October 23, 2001. (Motion carried under the Consent Agenda). Amundson/Link offered Resolution 5576 A Resolution of the City of Shakopee, Minnesota, Approving Premises Permit for Shakopee Rotary Club, and moved its adoption. (Motion carried under the Consent Agenda). Amundson/Link moved to remove from the table the application from Great Lakes, Inc. for an on -sale intoxicating liquor license and then to re -table the on -sale intoxicating liquor license application from Great Lakes, 2400 East 4` Avenue, until September 18, 2001. (Motion carried under the Consent Agenda). Amundson/Link moved to authorize the purchase of Minolta Di -620 Digital Copier from Loffler Companies, in the amount of $17,297.73. (Motion carried under the Consent Agenda). Mark McNeill, City Administrator, reported on the proposed City Hall/Police property acquisition. Originally the (Gorman Street) site was solely to be used as a site for the new police station. It has since been determined to build a new City Hall on this site also: The new Police Station would encompass a majority of the five and one -half acre site. The new City Hall would fit but there would be very little green space left if the two buildings were built on the proposed 5 -%z acre site. Mr. McNeill showed a graphic of positioning the proposed new Police Station/City Hall. There is one acre that could be for sale located directly behind Tom Thumb and adjacent to the new City Hall site. The asking price for this one -acre is $155,000 including assessments. Mr. McNeill is recommending that City staff be directed to proceed with the preliminary steps to acquire this one -acre from Shakopee 84 Partnership. If the recommendation is directed a price needs to be established; this price can be accomplished thru an appraisal. It would cost approximately $2,500 for a full appraisal and approximately $1,500 for a limited appraisal. Official Proceeding of the Shakopee City Council September 4, 2001 Page -9- Morke /Sweeney moved to direct staff to order a full appraisal be done of the Shakopee 84 Partnership one -acre vacant lot, located on Gorman Street, east of the Police Station subject property. Cncl. Sweeney understood this property owner was talking about this property subject to assessments. The assessments could become the responsibility of the City but not a cost of the property. Cncl. Sweeney noted that the other 5 - 1 /z acre proposed site is being purchased with the City being responsible for the assessments and these assessments are not in that purchase price. Cncl. Sweeney felt it would be to the City's advantage to put the assessments on this piece of property on the assessment bonds rather than pay cash for the assessments all up front. This would allow for more flexibility in the building fund. Cncl. Link felt the price of land was a bargain at the $155,000 price tag. There was discussion on whether this land should be purchased. Motion carried unanimously. Sweeney/Link moved to direct staff to look at purchasing both pieces of property, the 5 - % 2 acre site and the one -acre site from Shakopee 84 Partnership without including the assessments in the purchase prices and let the assessments go on the special assessment bonding rather than paying the assessments up front. Motion carried unanimously. Morke /Amundson offered Resolution No. 5574, A Resolution Levying A Tax At the Request Of, And Consenting To The Levy Of A Tax By, The Economic Development Authority For The . City of Shakopee, and moved its adoption. Motion carried unanimously. Sweeney/Morke offered Resolution No. 5575, A Resolution Setting Proposed Maximum 2001 Tax Levy, Collectable in 2002, and moved its adoption. Cncl. Sweeney pointed out that this is the maximum that can be levied and historically this maximum has been reduced each time prior to the final general levy in December. Cncl. Sweeney also noted that the expenditures for the City budgeted for 2002 are less than the expenditures budgeted for 2001. The levy is making up for State Funds that were available last year but are not available this year. Mayor Brekke stated there would be a voluntary Truth and Taxation hearing this year in December. Motion carried unanimously. Amundson/Link offered Resolution No. 5577, A Resolution Canceling Debt Service Levies for 2001/02, and moved its adoption. (Motion carried under the Consent Agenda). Official Proceeding of the Shakopee City Council September 4, 2001 Page -10- Mr. Mc Neill recommended canceling one budget session but keeping the Monday, September 10' budget session at 5:00 p.m. This follow-up budget session of 30 -60 minutes is needed for Rod Kelsey to present changes to the pay plan. Mr. McNeill along with Tracy Coenen, Management Assistant, reported on the garbage exemption request of Christopher Henderson, 225 Bluestem Avenue. Mr. Henderson was not in attendance at tonight's meeting but he did send Ms. Coenen a memo dated Friday, August 30, 2001. Mr. Henderson's request did not follow City Ordinance No. 594 referring to garbage and recycling. Staff is recommending denial of the exemption. recycling. moved to deny Mr. Henderson's request for an exemption to the City's Garbage Service Ordinance No. 594 because the City is not granting exceptions to this ordinance. Motion carried 3-2 with Cncl. Link and Mayor Brekke dissenting. Sweeney//Morke moved to adjourn to Monday Septemerl 0, 2001 at 5:00 p.m. Motion carried unanimously. The meeting adjourned at 9:30 p.m. ith S. Cox City Clerk Carole Hedlund Recording Secretary s CITY OF S P Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance director RE: City Bill List DATE: November 1, 2001 Introduction and Background Attached is a print out showing the division budget status for 2001 based on data entered as of 11/01/2001. Attached is a regular council bill list for invoices processed to date for council approval. Also included in the checklist are various refunds, returns, pass through, etc. totaling $28,036.78. The actual net expense amount is $304,243.32. Not included in the attached bill list but included in the total amount of bills shown on the agenda is the below listed subsistence /travel reimbursement for an employee. The employee(s) were away from their normal work site for a business purpose but the meal itself was not a "business purpose meal" or there was no receipt /odometer readings and therefore needs to be paid through payroll as taxable income. 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W E 2= 8 ) § A d § ) G § / § / § g \ § ) � f E y E § / / % S \ § 5 i 3 / \ o ( o 5 = Q e g e z ©} S f I % ) } ) \ } (/ ( ] a ) \ \ w / CD \ \ \ \ \ / co \ \ o ° M r 0 0 r a L1J m uJ E O = U r � m LL L O U r z o O N U o r U p t0 V O O M O O N O tD C' O C M O 01 O V N O O l0 O C 7 Qj t+j r 0 to O O M N N r O CO cA 1� t0 7 V M to co E N N Ci r r M O to C O C M N N Q = r N O r t0 N O m N N t0 r M t/1 m O F- U ° o Z LL O LL cr: F- Y W to O U) W Z U Z LL Z F O W Q W `L - LL LL LL to LL O N d Z Z r n LL 00 J W W O d d NN LL LL 0 � jQj w LL W F Z Y~ Q� N w w d J U) ttJ 0 0 4 Q rn o W W U 3 co C7 F- W d U N 0 0 d' W co (A W = O O O O N t0 Cl) to O O O O O O O O O t0 N O C O O N N R � � f` N m U O O O O O O O O 0 0 0 0 O 0 t ] F• CITY OF SHAKOPEE Memorandum To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Date: 31 October, 2001 E Subject: Purchase and Installation of Community Center Security System INTRODUCTION City Council is asked to authorize purchase and installation of a security system for the Community Center. BACKGROUND The Community Center does not have a security system, which would detect unauthorized access or burglary. Installation of a security system was discussed following a break -in in 1998, and funding was included in the 2001 operating budget. This fall, we issued a request for proposal for installation of a security system. The RFP contained general specifications, including separate zones for the Community Center and Ice Arena, multiple vandal -proof key pads, a "panic button" at the service desk, and monitoring of all spaces throughout the facility. However, the proposal also asked each vendor to customize their proposal based on their experience and expertise within the given parameters. The followinq is a summary of the proposals we received: Vendor Proposal Price Monitoring Armor Security $5,319.98 $21 /mo Tyco /ADT Fire and Security $5,608.92 $34 /mo General Security Services $6,594.77 $19 /mo Floyd Total Security Option 1 $7,175.32 $26.95/mo Floyd Total Security Option 2 Alarm all emergency exit doors. $7,499.06 $26.95/mo Advanced State Security $9,971.00 $18 /mo Simplex $14,000 Electro Watchman $30,864 $38 /mo DISCUSSION AND RECOMMENDATION After reviewing the proposals, I interviewed the three low proposals to learn more about the system they specified. Although each provided the same basic services, they used different approaches to monitor the various areas. For example, Armor Security uses more motion detectors, where ADT and General Security both use more door contacts. All of the systems provide for separate Community Center and Ice Arena zones, have vandal- resistant key pads, offer flexible ID code assignment, and are expandable (should there be a need). After reviewing the proposals and interviewing the three low bidders, I am recommending that we proceed with General Security Services, for the following reasons: • General Security's system uses more door contacts than Armor, which have a lower level of false alarms. • Although General Security and ADT's systems are similar, General Security has non- proprietary monitoring. If we were to choose ADT, we must use their monitoring services; any vendor may monitor General Security's system. • General Security has local call monitoring. • General Security provides a one -year parts and labor warranty, where ADT's warranty is 90 days. Finally, Shakopee School District uses General Security, and according to Superintendent McBroom, General Security has generally provided good service. BUDGET IMPACT City Council allocated $15,000 in the 2001 operating budget for installation of a security system at the Community Center. I am recommending that City Council authorize the expenditure of $6,594.77 for installation of this system. REQUESTED ACTION If City Council concurs, move to authorized purchase and installation of a security system for the Community Center by General Security Services in the amount of $6,594.77. M rk Themig Facilities and Recreation Director CITY OF SHAKOPEE Memorandum To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Date: 1 November, 2001 Subject: Acceptance of VFW Donation for Ice Rental INTRODUCTION ,;,NSFN7 City Council is asked to accept a donation from the VFW Post 4046 for $2,500, which will be used to provide additional open skating and youth open hockey opportunities. BACKGROUND On October 31 st, a representative from the VFW Post 4046 presented a check for $2,500 to Tammy Abrahamson, Recreation Supervisor, in order to pay for ice rental for youth. Ms. Abrahamson and Joshua Barrick, Ice Arena Maintenance Operator, have developed a plan that would use the funds from this donation to provide both open skating and youth open hockey throughout the winter on non - school days, at no charge to participants. Although we currently offer open skating, the youth open hockey program is a new program that we have been planning. The donation will allow us to build a customer base for development of this program, and will provide for a future revenue source. REQUESTED ACTION If City Council concurs, move to authorized acceptance of $2,500 from the VFW Post 4046, to be applied toward youth ice time rental. Mark Themig Facilities and Recreation Director 1576-44 CITY OF SHAKOPEE Memorandum FROM: SUBJECT: DATE: Introduction: Mayor and City Council Mark McNeill, City Administrator Julie Klima, Planner II Participation in Metropolitan Livable Communities Act November 7, 2001 . �7 7 . The City of Shakopee has previously participated in the Livable Communities Act program. In order to continue to be eligible for the Incentives Programs funds communities must notify the Metropolitan Council of their intent to participate each year. Participation makes communities eligible to compete for the funds available in 3 funding accounts. Alternatives: 1. Offer and approve Resolution No. 5603, a Resolution of the City of Shakopee, Minnesota electing to continue participating in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act for calendar year 2002. 2. Do not approve Resolution No. 5603, a Resolution of the City of Shakopee, Minnesota electing to continue participating in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act for calendar year 2002. 3. Table the matter for additional information. Action Requested: Offer and pass a motion adopting Resolution No. 5603, and directing staff to notify the Metropolitan Council of the City's intention to participate. (1 Jet ie Klima P canner II g: \cc\2001 \cc 1107\livcomm. doc A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT FOR CALENDAR YEAR 2002 WHEREAS, the Metropolitan Livable Communities Act (Minnesota Statutes Section 473.25 to 473.254) establishes a Metropolitan Livable Communities Fund which is intended to address housing and other development issues facing the metropolitan area defined by Minnesota Statutes section 473.121; and WHEREAS, the Metropolitan Livable Communities Fund, comprising the Tax Base Revitalization Account, the Livable Communities Demonstration Account and the Local Housing Incentive Account, is intended to provide certain funding and other assistance to metropolitan area municipalities; and WHEREAS, a metropolitan area municipality is not eligible to receive grants or loans under the Metropolitan Livable Communities Fund or eligible to receive certain polluted sites clean -up funding from the Minnesota Department of Trade and Economic Development unless the municipality is participating in the Local Housing Incentives Account Program under the Minnesota Statutes section 473.254; and WHEREAS, the Metropolitan Livable Communities Act requires the Metropolitan Council to negotiate with each municipality to establish affordable and life - cycle housing goals for that municipality that are consistent with and promote the policies of the Metropolitan Council as provided in the adopted Metropolitan Development Guide; and WHEREAS, each municipality must identify to the Metropolitan Council the actions the municipality plans take to meet the established housing goals through the preparation of the Housing Action Plan; and WHEREAS, the Metropolitan Council adopted, by resolution after a public hearing, negotiated affordable and life cycle housing goals for each participating municipality; and WHEREAS, a metropolitan area municipality which elects to participate in the Local Housing Incentives Account Program must do so by November 15 of each year; and WHEREAS, for calendar year 2001, a metropolitan area municipality that did not participate in the Local Housing Incentive Account Program during the calendar year 2000, can participate under Minnesota Statutes Section 473.254 only if. a) the municipality elects to participate in the Local Housing Incentives Account Program by November 15, 2000; and b) the Metropolitan Council and the municipality have successfully negotiated affordable and life -cycle housing goals for the municipality. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that it hereby elects to participate in the Local Housing Incentives Program under the Metropolitan Livable Communities Act during the calendar year 2002. Passed in regular session of the City Council of the City of Shakopee, Minnesota, held this day of November, 2001. Mayor of the City of Shakopee PREP Y: City of Shakopee 129 South Holmes Street Shakopee, MN 55379 CITY OF SAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Approval of 5th Avenue Plan for Riverbend Townhome Project DATE: November 7, 2001 INTRODUCTION: Attached is a plan for 5 Avenue, from Adams Street to vacated Jefferson Street as submitted by the developer of Riverbend Townhomes for Council consideration and approval. BACKGROUND: Previously on August 7, 2001, the City Council considered Resolution No. 5552, a resolution accepting the feasibility report and establishing a public hearing for public improvements on 5 Avenue, from Adams Street to vacated Jefferson Street. At this meeting, City Council reviewed the alternatives for improving Adams Street and asked staff to look at the additional alternative on vacated Jefferson Street, from 4 Avenue to Adams Street. The developer of Riverbend Townhomes has reviewed the site and the construction of 5 Avenue, from Adams Street to vacated Jefferson Street is the only street option that works for his development. At this time the developer is willing to pay 100% of the costs of this street improvement, with no assessments to the adjacent property owners south of 5 Avenue. There are two design criteria variations submitted with this proposed plan and both of these variations are associated with the proposed cul -de -sac near vacated Jefferson Street. The proposed plan has a 50 foot radius right -of -way and 40 foot radius paved cul -de -sac, versus the City's standard of 60 foot radius right -of -way and 45 foot radius for paving. Staff has reviewed these changes and agrees with the developer on these proposed changes. This is acceptable due to the fact that this area was not initially planned for a cul -de -sac and due to the steep topography and nearby trees. Staff believes these changes are acceptable and recommends approval. City Council is being asked to approve this plan and the proposed changes in order for the developer to go back to the Planning Commission for CUP approval. Previously, the Planning Commission tabled the CUP consideration until the street issue on 5 Avenue is decided. ALTERNATIVES: 1. Move to approve the proposed 5 th Avenue plan with variations on the cul -de -sac right -of -way width and paving width, as noted on the plans. 2. Do not approve this plan for 5 th Avenue. 3. Table for additional information. RECOMMENDATION: Staff recommends Alternative No. 1, to approve the plan on 5 th Avenue, from Adams Street to vacated Jefferson Street, noting that the developer would pay 100% of the street improvement costs. ACTION REQUESTED: Make a motion approving the plan for 5 th Avenue, from Adams Street to vacated Jefferson Street. 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WATERMAIN, SDWK., GRADING prepared by me or under my direct supervision and that I DRAWN J.W.D. 10/ 01/01 REV WATERMAIN SDWK., CUL -DE -SAC FOR EVERGREEN REAL ESTATE DEVELOPMENT CORPORATION am a duly Licensed Professional Engineer under the laws = O DESIGN: 10/29/01 REV. EAS TE MAIN SERVICE SIZES GRADING AND UTILITY PLAN of the State of Minnesota M (� CHECKED: �� PirlA PROJECT NO. John W sans � 1 1415-10-03 R No. 25942 Date 10/29/01 201 W. Travelers Trail, Suite 200 Burnsville, MN 55337 SHAKOPEE, MINNESOTA (952)894 -3045 (FAX)894 -3049 rn n Cn rn rn \' \ I M M (( ^' m m 0 10 ICS !O CYI O ., L0 1 O ' !0 1 O 0 _ r D O C 1 r 1 C m .V m V' N Q G N ItAr _ 2 - STh it s 0 Q 1 60. t 0 " J s n ItAf. =756 0 S - -_ i 1 C- I f.80 ° z I �d am 7M 9NIISIX3 I �„ (INIM 33s) O I i '_1aoa'M03 y Ir i3WO dMN I /'- 133&S NOS? . 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H 8 a a 0 0 O Dv v M z 0 L ID z �z o D �• -- -- p zM — - - z � ............ m z _ o S 2 .2 z 0 < a � CA V 3 I I v ' I I O �T1 V' n — — Q p dm D v N 0 Co M = 3 O 3 ' N 01 0� 00 00 C-0 (.0 U1 O CTI O C n O C.TI O 01 O CJi = DATE REVISION W SCALE: '�= 50rcH) RIVER BEND TOWNH41ViES n i*1 1 =5 r BY (V) I hereby certify that this plan, specification or report was J ohn Oliver Associates Inc. Civil Engineering, ng' ng, Land Surveying, Land Planning 01/12/01 FOR EVERGREEN REAL ESTATE DEVELOPMENT CORPORATION prepared by me or under my direct supervision and that I DRAWN: J.W.D. 10/11/01 REV. EAST BUILDINGS' DIMENSIONS O DESIGN: 10/29/01 ADDED STORM PROFILES am a duly registered Professional Engineer under the laws (n 5TH AVENUE M N CHECKED PROJECT of the State of Minnesota _ STREET PROFILE �— NO. John W Desens 1415 -10 -03 Re No. 25942 Date 10/29/01 201 W. Tra Tra Suite 200 SHAKOPEE, MINNESOTA (952)894 -3045 (FAX)894 -3049 CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator Bruce Loney, Public Works Director FROM: Michael Hullander, Public Works Supervisor SUBJECT: Purchase of Box, Hoist, Plow, Wing and Sander For One Single Axle Dump Track. DATE: November 7, 2001 INTRODUCTION: C ;o t COINSENT On August 21, 2001 City Council approved motions directing staff to proceed with the 2002 equipment acquisition for one single axle dump truck. This request was due to the cost savings of ordering the truck under the 2001 State contract price versus the 2002 contract price. This item is for Council to consider authorizing the purchase of the box, hoist, hydraulics, plow, wing, sander and accessories for one single axle dump truck. BACKGROUND: The City utilized the State bid for purchasing one single axle dump truck, cab and chassis at a price of $51,141.00. Attached to this memorandum is the State bid price for the purchase of a box, hoist, hydraulics, plow, wing, sander and accessories for a complete truck assembly to be utilized by the City in snow plowing operations. The budget amount for a complete assembly was estimated previously at $105,000.00. Staff utilized the State bid vendor to obtain the lowest cost for the remaining equipment attachments. The costs for the attachments are as follows: Vendor Equipment Attachments Price * J -Craft, Inc. Box, hoist, hydraulics, plow, $46,269.82 Sander, wing, accessories * Includes labor for installation and sales tax. With this purchase and the previous purchase of the truck, cab & chassis, the total price is $97,410.82 with payment to be expended from the Internal Service Equipment Fund. ALTERNATIVES: 1. Authorize the purchase of a box, hoist, hydraulics, plow, wing, sander and accessories at $46,269.82 using the State bid for a complete truck assembly. 2. Do not authorize purchase at this time. 3. Table for additional information. Staff recommends that Council approve the purchase of a box, hoist, hydraulics, plow, wing, sander and accessories for one single axle dump truck using the State bid price. ACTION REQUESTED: Move to authorize the purchase of a box, hoist, hydraulics, plow, wing, sander and accessories for one single axle dump truck at a purchase price of $46,269.82 from J- Craft, Inc., with the purchase to be paid from the Internal Service Equipment Fund. Michael Hullander Public Works Supervisor CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Gorman Street, Project No. 2000 -1 DATE: October 30, 2001 INTRODUCTION: Council action is required for a resolution accepting work on Gorman Street, from 4 th Avenue to County Road 17, Project No. 2000 -1. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. Attached is a Certificate of Completion showing the original contract amount of $584,800.44 and the actual final costs of $608,908.32 for this project. ACTION REQUESTED: Offer Resolution No. 5605, A Resolution Accepting Work on Gorman Street, from 4 th Avenue to County Road 17, Project No. 2000 -1 and move its adoption. Bruce Loney Public Works Director BL /pmp MEM5605 Resolution 1 A 1 r Work On Gorman 1 11 • n Avenue 1 County Road 1 Project 1 000 WHEREAS, pursuant to a written contract signed with the City of Shakopee on May 2, 2000, S.M. Hentges & Sons, Inc. has satisfactorily completed Gorman Street, from 4 Avenue to County Road 17, in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF T411-E CITY OF SHAKOPEE, MINNESOTA that the work completed under said contract is hereby accepted and approved. Adopted in session of the City Council of the City of Shakopee, Minnesota, held this day of , 2001. Mayor of the City of Shakopee City Clerk • A"K CONTRACT O.: 2000 -1 DATE: October 5, 2001 PROJECT DESCRIPTION: Gorman street CONTRACTOR: S.M. Hentges & Sons, Inc. P.O. Box 69 Jordan, MN 55352 ORIGINAL CONTRACT AMOUNT . . . . . . . . . . . . $ 584,800.44 QUANTITY CHANGE AMOUNT . . . . . . . . . . . . . . $ ( 2,222.91) CHANGE ORDER NO. 1 THRU - N0. 4 AMOUNT . . . $ 26,330.79 FINAL CONTRACT AMOUNT . . . . . . . . . . . . . . $ 608,908.32 LESS PREVIOUS PAYMENTS . . . . . . . . . . . . . $ 608,908.32 FINAL PAYMENT . . . . . . . . . . . . . . . . . . $ w Prtfessional Ergineer CITY OF SHAKOPEE Uamnrly"dy'rm TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Stans Park Tennis Courts Reconstruction, Project No. 2000 -7 DATE: October 30, 2001 INTRODUCTION: C U Council action is required for a resolution accepting work on the Starts Park Tennis Courts Reconstruction, Project No. 2000 -7. BACKGROUND: All of the work for this project has been completed in accordance with the contract documents. Attached is a Certificate of Completion showing the original contract amount of $178,980.00 and the actual final costs of $184,357.25 for this project. ACTION REQUESTED: Offer Resolution No. 5606, A Resolution Accepting Work on the Starts Park Tennis Courts Reconstruction, Project No. 2000 -7 and move its adoption. ea'14U 410, Bruce Loney Public Works Director BL /prop MEM5606 Resolution Accepting Work On Stans Park Tennis 1 1 f 1 Project t (0 WHEREAS, pursuant to a written contract signed with the City of Shakopee on July 24, 2000, Midwest Asphalt Corporation has satisfactorily completed the Stans Park Tennis Courts Reconstruction, in accordance with such contract. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL F THE CITY OF SHAKOPEE, AflNNESOTA that the work completed under said contract is hereby accepted and approved. session of the City Council of the City of Shakopee, Minnesota, held this day of , 2001. Mayor of the City of Shakopee City Clerk 2000 -7 DATE: October 5, 2001 PROJECT DESCRIPTION: 2000 Tennis courts CONTRACTOR: Midwest Asphalt, Inc. P.O. Box 5477 Hopkins, MN 55343 QUANTITY CHANGE AMOUNT . . . . . . . . . . . . . . 4,473.25 _ CHANGE ORDER NO. 1 THRU NO. -- AMOUNT . . . $ 904.00 FINAL CONTRACT AMOUNT . . . . . . . . . . . . . . $ 184,357.25 LESS PREVIOUS PAYMENTS . . . . . . . . . . . . . $ 184,357.25 FINAL PAYMENT . . . . . . . . . . . . . . . . . . $ m CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Adopting a Policy with Respect to Financial Guarantees for Developer - Initiated Public Improvement Projects DATE: November 7, 2001 C 0 7 H S E iol 1 Attached is Resolution No. 5607, a resolution adopting a policy with respect to financial guarantees for developer - initiated public improvement projects. BACKGROUND: Previously, the City Council discussed a policy for financial guarantee by developers for public improvement projects associated with their developments. The current policy is to require a 75% Letter of Credit for the estimated cost of public improvement project costs associated with the development for the future public improvement assessment to that development. After discussion on this item, the consensus of the City Council was to require 100% Letter of Credit of the estimated cost of the public improvement assessment cost for the development, in the case where the public improvement project has not been ordered by the City Council. If the project has been ordered, the developer's financial guarantee for future assessments would still remain at 75% of the estimated cost of the public improvement assessment amount. Attached is a resolution adopting a policy with respect to financial guarantees for developer - initiated improvement projects, so that the Council policy direction is formalized into this resolution. ALTERNAITVES: 1. Adopt Resolution No. 5607, a resolution adopting a policy with respect to financial guarantees for developer - initiated public improvement projects. 2. Deny Resolution No. 5607. 3. Table for additional information. Staff recommends Alternative No. 1. ACTION REQUESTED: Offer Resolution No. 5607, A Resolution Adopting a Policy with Respect to Financial Guarantees for Developer - Initiated Public Improvement Projects and move its adoption. Bruce Loney Public Works Director Bvpmp MEM5607 IS.01,� 0 21 043 am .•� ux WHEREAS, the City currently requires developers to post a financial guarantee equal to 75% of the estimated cost for public improvement projects requested by developers; and WHEREAS, the City Council has determined that in those instances where the public improvement project has not been ordered at the time that the final plat for a development is recorded, a letter of credit in the amount of 100% of the cost of the improvement is required in order to insure payment for those improvements. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL. OF THE CITY OF SHAKOPEE, MINNESOTA, that the following policy be adopted: In those instances where a developer - initiated public improvement project has been ordered at the time that a final plat is recorded, the developer shall post cash or a letter of credit equal to 75% of the estimated cost of the public improvements, as estimated in the developer's agreement. In those instances where the public improvement project has not been ordered at the time that a final plat is recorded, the developer shall post cash or a letter of credit equal to 100% of the estimated cost of the public improvements project, as estimated in the developer's agreement. The estimated cost of the public improvements shall be determined by the public works director at the time that the developer's agreement is signed. In those instances where a 100% cash or letter of credit is required, the amount of the security maybe reduced to 75% at the time that the public improvement project is ordered. Adopted in Minnesota, held this day of Mayor of the City of Shakopee ATTEST: City Clerk session of the City Council of the City of Shakopee, .2001. JJT- 205217v1 SH155 -23 /'5r -r. CITE' OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Request of E.H. Renner & Sons Regarding Hourly Restrictions on Construction Activities DATE: November 7, 2001 INTRODUCTION: By letter dated November 1, 2001, E.H. Renner & Sons, the contractor for Well No. 12 for Shakopee Public Utilities Commission has requested that City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, be suspended for certain work hours. DISCUSSION: The above named section of the City Code restricts the hours of operation from 7:00 A.M. to 10:00 P.M. on weekdays, and from 9:00 A.M. to 9:00 P.M. on weekends and holidays. E.H. Renner & Sons is requesting a suspension on the hours as follows: Thursday, November 8, 2001 to conduct a 24 -hour pumping test which is required as part of Well No. 12 construction. Staff would recommend that if the suspension of hours is granted, that the approval is subject to the following conditions: 1. Approval is contingent upon minimizing noise exposure near residential areas. 2. If residential complaints are received by the City, the suspension can be revoked at the discretion of the City Engineer. If Council approves the suspension, a public notice to meet the City Code requirements and notice such as a news release would be placed in the Shakopee Valley News. Staff believes by allowing this suspension of work hours, work for these projects can be completed and inconvenience is minimized. ALTERNATIVES: 1. Approve the suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, per this memo, and direct staff to publish notice of the suspension terms with the conditions as recommended by staff. 2. Approve the suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, for some other period of time as determined appropriate by the City Council, and direct staff to publish notice of the suspension terms. 3. Do not approve the suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D. • �, 1 11 ., s Staff recommends Alternative No. 1. ACTION REQUESTED: Offer a motion approving a suspension of City Code Sec. 10.60, Noise Elimination and Noise Prevention, Subd. 3, Hourly Restrictions on Certain Operations, D, per this memo, and direct staff to publish notice of the suspension terms with the conditions as recommended by staff. //4w IV Bruce Loney Public Works Director BL/pmp RESTRICT 11/01/2001 15:02 E H RENNER & SONS 4 9522333801 NO.271 P02 � ff " S gIS WELL DRILLING FOR FOUR GENERATIONS ME IMM 15688 JARVIS STREET N.W. / ELK RIVER, MN 55330 PHONE: (512) 427 - 61 00,E FAX: (612) 427 -0533 INCORPORATED 11��7i1 l 1 �+' CITY OF SHAKOPEE 129 Holmes Street South Shakopee, MN 55379 -1328 AT TN: Mr. Bruce ]Loney Public Works Director (952) 233 -3800, (952) 233 -3501 FAX SUBJECT: SHAKOPEE WELL NO 12 • E: VARL4NCE REQ pumping For 24 hour test E.H. RENNER & SONS, Iii 1C. has [as of last night] completed the development of well #12 and will begin the removal of the blow line equipment and complete the instaflation of the test pump by Monday afternoon the 5'h of November, 2001. We have been directed to test pump the well swiing on Monday the 5 of November, 2001. We have a tight completion schedule of the 10' of November, 2001 and we are requesfing a vaia=e or council approval for the working hours to perform the around the clock testing^ Thank you for your prompt attention. Sincerel r Requested, An EQuai Opporrun/ry Employer t� , lam' C � SHAKOPEE POLICE DEPARTMENT Memorandum Honorable Mayor and City Council Mark McNeill, City Administrator Dan Hughes, Chief of Police Juvenile Accountability Incentive Block Grant (JAIBG) Partnership November 2, 2001 The Police Department is seeking authorization to enter into a partnership with Scott County in a collaborative effort to address multi jurisdictional issues. • On October 15, 2001, the City of Shakopee was advised of the opportunity to receive a grant of five thousand eight hundred and eighty -nine dollars ($5,889.00) under the Federal Juvenile Accountability Incentive Block Grant (JAIBG), with a local match of six hundred fifty -four dollars ($654.00). The City collaborated on a successful partnership with Scott County and other cities within the county in 1999 under a similar grant to establish a wide area high -speed network between the cities and the county to allow law enforcement, corrections and court agencies within Scott County to share programs and information. In 2000 the grant was spent for computer technology and software, which allows us to identify and prosecute youth offenders through fingerprint technology. This year, the grant allowed for a probation agent to be hired by Scott County. The agent was assigned directly into a truancy project with the Shakopee School Systems. Staff recommends that these funds be used again in 2002 to continue this project. The partnership will allow for a pooling of resources ($35,969.00) Federal award, ($3,997.00) local matching funds to help reform the juvenile justice system and to provide better accountability for juveniles involved in the criminal justice system. BUDGET IMPACT The JAIBG does require a cash match of $654.00 from City. These funds will be available in the 2001 -2002 Police Department budget. Memo —Nov. 2, 2001 JAIBG Partnership ALTERNATIVES 1. Chose not to participate in JAIBG in 2002 2. Accepts the amount of $5,889.00 of JAIBG funds to be expended under the terms and conditions of the program. 3. Will enter into a multijurisdictional partnership. 4. Will allow the allocation to be offered to another jurisdiction. 1. N 18 Staff recommends Alternative #3 MHUM"0111" If Council concurs, they should, by motion authorize the appropriate City staff to enter into a collaborative partnership agreement with Scott County and the Minnesota Department of Economic Security, Office of Youth Development for a Juvenile Accountability Incentive Block Grant (JAIBG). DH:pm Memo —Nov. 2, 2001 JAIBG Partnership Minnesota Department of Economic Security ' 1 o ice: (651) 296-09 1 1 2974689 TTY: (651) 296-2796 H4 nwh es AddLftr Ecottorrric Saurity October 15, 2001 JAIBG 2002 Information Available Online at: http://www.mnwfc-orqNouthfiaibq Mark McNeill Administrator City of Shakopee City Hall 129 Holmes St. So. Shakopee, MN 55379 -1328 Dear Mr. McNeill: Shakopee has the opportunity to receive a grant of $5,889.00 under the federal Juvenile Accountability Incentive Block Grant (JAIBG) program authorized under Public Law 105- 227. This program is intended to help reform the juvenile justice system and to provide greater accountability for juveniles involved in the juvenile or criminal justice system. Background materials regarding the JAIBG Program are enclosed for your review. Your jurisdiction's allocation of $5,889.00 is based on a formula prescribed by federal law: two - thirds (2/3) is based on your jurisdiction's share of average expenditures for law enforcement, corrections and court- related activities for counties, cities, townships and tribal governments (using data provided by the Minnesota State Auditor for 1997 through 1999). The remaining one -third (1/3) is based on your jurisdiction's share of the average number of Part I crimes committed between 1997 and 1999. Federal law requires a minimum hard cash match of $654.00, to secure your award of $5,889.00. Your jurisdiction has four options available for pursuing these funds: 1. You may choose not to participate; 2. You may choose to contract with the Minnesota Department of Economic Security (MDES) to use JAIBG funding within your own jurisdiction, subject to all terms, conditions and requirements of the JAIBG program (including matching funds); 3. You may combine your allocation with other jurisdictions in your area and organize yourselves into a single contracting entity. For your information, we have enclosed a list of all of the jurisdictions located within your county, including the amount allocated for each and the total resources available, or 4. You may choose to allow your allocation to be offered to another jurisdiction. You must return the enclosed Certification of Use of JAIBG Funds form (even if you choose not to participate) by November 16, 2001 to: Alana Romanowski Minnesota Department of Economic Security/Workforce Services Branch 390 North Robert Street St. Paul, MN 55101 -1812 If your jurisdiction decides to pursue funding either on your own, or as the lead jurisdiction for a larger partnership, the Department of Economic Security will provide you with application materials and more extensive detailed information on the JAIBG program. If you have any further questions please do not hesitate to contact John Olson at (651) 282- 2732 (e -mail: jrolson @ngwmail.des.state.mn.us), or Tom LaVell at (651) 205 -4343 (e -mail: tlavell @ngwmail.des.state.m n.us). Thank you for your cooperation. Sincerely, Kay Tracy, Director Office of Youth Development enclosures: Attachment A- Certification of Use of JAIBG Funds Attachment B- Planning Estimates Attachment C -JAIBG General Information Attachment D- Questions and Answers c: GAUNMYTH RWUAIBGUAIBG 2002TITY COVERLTR 2002.DOC 1, chief executive officer of do hereby assert that the of 1. Chooses not to participate in the JAIBG in 2002. 2. Accepts the amount of $5,889.00 of JAIBG funds to be expended under the terms and conditions of the program. We understand and acknowledge that we are responsible for the expenditure of funds and obtaining the minimum required cash match of $654.00. 3. Will enter into a multijurisdictional partnership. Please attach a sheet with the following information on each partner: -Name of county OR city -Con tact Person - Address, phone AND fax number 4. Will allow the allocation to be offered to another jurisdiction. Please identity the contact p erson ana ine uscai agent 1Ur yUUr JunsUauw1' .U. Ll IC JtMO Primary Contact Person ,;Fiscal gent Name: Name: Title: Title: Address: Address: Phone: Phone: FAX: FAX: Authorized signature Title Date Return to: Alana Romanowski MDES/WSB Minnesota Department of Economic Security 390 No. Robert St. Office of Youth Development St. Paul, MN 55101 -1812 Phone: 651/282 -5667 0 • 0 0 0 Denotes ineligible to receive )AIBG funding directly. TOTAL: SCOTT $ 35,969 $ 3,997 a CITY OF SHAKOPEE Memorandum CONSENT To: Mayor and City Council Mark McNeill, City Administrator From: Mark Themig, Facilities and Recreation Director Date: 31 October, 2001 Subject: Satisfactory Completion of Probationary Period for Joshua Barrick, Ice Arena Maintenance Operator INTRODUCTION City Council is asked to authorize regular status for Josh Barrick, Ice Arena Maintenance Operator. BACKGROUND Josh began full -time employment with the City on March 26, 2001. During his six -month probationary period, he as not only met, but exceeded my expectations in making significant improvements in the operation of the arena. Therefore, I recommend that he be granted regular full -time status. REQUESTED ACTION If City Council concurs, motion to accept successful completion of Joshua Barrick's probationary period and grant him regular full -time status. Mark Themig Facilities and Recreation Director MY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Application for Taxicab Driver's License DATE: November 2, 2001 INTRODUCTION• City Council is asked to consider an application from Mr. David Ramsey Anderson for a taxicab driver's license. BACKGROUND: Mr. David Anderson has made application for a taxicab driver's license. An application for a taxicab driver's license is approved or denied by the Issuing Authority and may be appealed to the City Council. The customary background investigation has been conducted by the Police Department. Detective Molly Schrot has recommended denial of the license. Based upon review of Mr. Anderson's application and based upon the report from Detective Molly Schrot, staff denied the application from Mr. Anderson for a taxicab driver's license. Mr. Anderson wishes to appeal to the City Council. City Code Section 6.03, Subd. 4. False Statements. It is unlawful for any applicant to intentionally make a false statement or omission upon any application form. Any false statement in such application, or any willful omission to state any information called for on such application form, shall, upon discovery of such falsehood work an automatic refusal of license, or if already issued, shall render any license or permit issued pursuant thereto, void, and of no effect to protect the applicant from prosecution for violation of this Chapter, or any part hereof. City Code Section 6.22, Subd. 15.C. Grounds for Denial of Driver's License. Falsification of an application for a taxicab driver's license constitutes grounds for denial of the license or renewal. ALTERNATIVES: 1. Grant a license to Mr. Anderson 2. Deny a license to Mr. Anderson 3. Table application for additional information Application for Taxicab Driver's License November 2, 2001 Page -2- RECOMMENDED ACTION: After hearing from the applicant and any other appropriate parties, determine whether or not to: Approve the application and grant a Taxicab Driver's License to David Ramsey Anderson, 123 Michelle Avenue, Chaska, MN 55318. ,i I: \clerk \licenses \taxicab driver denial F MY 0 OF SHAKOPEE CONSENT Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Amending Regulations for a Massage Therapist License DATE: October 22, 2001 INTRODUCTION• City Council is asked to consider adopting the attached Ordinance No. 615, which deletes the requirement that massage therapists provide a medical certificate from a physician stating that the applicant has no communicable disease. BACKGROUND: Ms. Amy Snyder, licensed to practice massage in the City of Shakopee, has submitted the attached letter dated October 10, 2001. In her letter, Ms. Snyder is requesting that the City dispense with the requirement that applicants for a massage therapist license must obtain written documentation from a physician indicating that they do not have a communicable disease. The only other license from the City of Shakopee requiring a certificate from a licensed physician is for a taxicab driver's license. In this case the physician is asked to certify that in his opinion, the applicant is not afflicted with any disease or infirmity which might make the applicant an unsafe or unsatisfactory drive. Staff is not suggesting that this requirement be changed at this time. Upon checking with a number of other Cities, it has been learned that either they do not require a medical certificate from a physician prior to issuing a massage therapist license, or the City does not require a license. ALTERNATIVES 1. Grant the request and adopt Ordinance No. 615 2. Do not grant the request and defeat Ordinance No. 615 3. Table for additional information Amending Regulations for a Massage Therapist License October 22, 2001 Page 2 RECOMMENDATION Staff recommends alternative number 1 to adopt Ordinance No. 615. RECOMMENDED ACTION: Offer Ordinance No. 615, Fourth Series, An Ordinance of the City of Shakopee, Minnesota, Amending Chapter 6, Section 6.41 Regarding Licensing Requirements for Massage Therapists, and move its adoption. I: /massage physical i 1 . 9 • 1 1 11 1t i :1'. :E CITY COUNCIL OF :1 MI NNESOTA, 1 ORD A I N S: Section I —City C ode Sec 6 Subd 3 Parag amended is read as follo A. License Application. All applications for a license to practice massage m YYYiYYYt KVl�a ti se v . shall contain n•• Yef information as the Council may, from time to time, require. All applicants shall be at least eighteen (1 S) years of age. Section 2 — Effective Date. This ordinance becomes effective from and after its passage - and publication. Adopted in session of the City Council of the City of Shakopee, Minnesota, held the day of 1 2001. Mayor of the City of Shakopee ATTEST: City Clerk Published in the Shakopee Valley News on the day of 1 2001. EGMMT:3'i[I �11 I I City of Shakopee 129 S. Holmes Shakopee, Minnesota 55379 Under current ordinance, in order to obtain a 'Massage Therapist" license, one must 1 written documentation from a physician indicating they do not have a communicable disease. As licenses are renewed annually, this is provided annually as well. This requirement would appear to be an administrative measure that serves no purpose. is not only degrading to this profession, but it violates our right to privacy, not to mentioll the inconvenience it places upon us and our healthcare providers. I There is no other profession that is subject to a requirement such as this. I find the verbiage offensive, and requirement intrusive. It is for these reasons and those mentionei� above that I request the Mayor and City Council remove this requirement. I M�� V �- Amy N. Snyder, NCTTvIB Knead It Or ®t Massage & Bodywork OF SBAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Transfer of Pawn Shop License to New Location DATE: October 30, 2001 INTRODUCTION• CONSENT City Council is asked to approve the transfer of a pawnshop license to a new location for PawnXchange, LLC. BACKGROUND: At the regular meeting on October 16, 2001, City Council approved granting a Pawnshop License to PawnXchange, LLC. The new owners, Mark Smith and Sherri Marzario, had purchased Frank's Pawn, Inc. from Frank Marzario. The Pawnshop is located in the strip mall on the east side of CR -83, north of 12 Avenue. Mr. Smith has remodeled the old Oasis Market that was located in the most westerly portion of the mall. He would like to move the Pawnshop from 1147 Canterbury Road to 1133 Canterbury Road. The City Code provides that the City Council must consent to the transfer of a business license to a different location. ALTERNATIVES• 1. Approve the transfer to a different location 2. Deny the transfer to a different location 3. Table the request for additional information RECOMMENDATION• Approve the request and authorize the transfer of the Pawnshop license of PawnXchange, LLC. to a different location at 1133 Canterbury Road. / 1 1 I: \clerk \licenses \transfer Pawn Xchange 1147 Cant" Ro LIMI, City • Shakopee � -. M This letter is pursuant to our conversation regarding the above referenced matter. As you know, we are moving five doors down within the mall we are currently in and our new address will be 1133 Canterbury Road. This move will be complete at the end of November and we would appreciate amending our license business address to reflect this move within the building. 1= i IRWIN III MINOR RRIM 1 1 ��I Sincerely, �j L CITY OF SHAKOPEE is F. �. CI'T'Y OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Applications for Off Sale 3.2 Percent Malt Liquor License and Tobacco License — Kwik Trip, Inc. DATE: November 1, 2001 INTRODUCTION: C City Council is asked to consider applications for an off sale 3.2 percent malt liquor license and a tobacco license from Kwik Trip, Inc. BACKGROUND: Kwik Trip, Inc. has submitted an application for an off sale 3.2 percent malt liquor license and a tobacco license for their new store at 1522 Vierling Drive East. The customary background investigation has been conducted. It provided nothing in the applicant's background to preclude the licenses from being granted. The applications and insurance requirements are in order. The required inspection of the premises will be conducted by the Building Department. The licenses will not be released until the Certificate of Occupancy is issued. RECOMMENDED ACTION: Approve the application and grant an off sale 3.2 percent malt liquor license to Kwik Trip, Inc., 1522 Vierling Drive East, conditioned upon the issuance of a Certificate of Occupancy from the Building Department. 2. Approve the application and grant a tobacco license to Kwik Trip, Inc., 1522 Vierling Drive East, conditioned upon the issuance of a Certificate of Occupancy from the Building Department. f f , A-- L. JSCJS Hiquor /memobeer 5 - , F. I • l� • ► � •�11Z! BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNE SOTA, that it is hereby found and determined and declared that the regular municipal election and special election held in and for said City on November 6, 2001, was in all respects duly and legally held and the returns thereof have been duly canvassed, and the votes cast at said election were as follows: For Mayor, two year term: Kathy L. Gerlach 1586 Jessica L. Hundt 142 William P. Mars 1676 David Woodbury Northway 144 Ary Sornberger 294 Write Ins 22 Under votes 203 Over votes 7 For Council -at- Large, (two) four year terms: Kent Archerd 696 Allan R. Hastings 1331 Terry Joos 1998 Robert 0. Sweeney 2302 Write Ins 42 Under votes 1771 Over votes 8 For Council -at -Large to fill vacancy in the term expiring December 31, 2003 Matthew Lehman 1347 John Schaefer 969 Cal Ten Eyck 1079 Write Ins 25 Under votes 644 Over votes 10 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that William P. Mars is duly elected mayor, for a two year term, commencing January, 2002, and Robert 0. Sweeney and Terry Joos are duly elected to the City Council, each for a four year term, commencing January, 2002. sc C3 ---- c C3 U -r ., M a F-=s - r E: f-- E /CGiI�C�' I Total Number.-Voting Number.-Voting 476 SHAKOPEE CITY MAYOR °'KATHY 230 k _ 48.31% L. GERLACH "ARV 27 SORNBERGER DAVID WOODBURY NORTHWAY 18 ' 3.78% JESSICA L. HUNDT 9 _1.89% WILLIAM P. MARS 176 __ __ 36.97% .42% - • o s s . ........................ . • . . • ..... . . . . - 476 . k�. - -- _ Total Votes Cast -. Number Under Votes 13 2.73% Number Over Votes SHAKOPEE CITY COUNCIL MEMBER C Elect 2) ALLAN R. HASTINGS 1 2 .58% KENT ARCHERD 6.40% 6 2 2.66% ROBERT O. SWEENEY 3111 1 TERRY JOOS 211 22.16% 2 -------- - - - - -- 3 .31% ................. Total Votes Cast 952 Number Under Votes 170 17.85% Number Over 0 - 0 % SHAKOPEE CITY COUNCIL MEMBER VACANCY JOHN SCHAEFER .105 22.05% MATTHEW LEHMAN 160. 33.61% CAL TEN EYCK 157 32.98% -------- - - - - -- 6 1.26% .................. ........................... Total Votes Cast 476 ... _ Number Under Votes 46 9.66% Number Over Votes 2 .42% STATE OF MINNESOTA PRECINCT SUMMARY ST • M • n :�' • • • : 1" • • A. PRECINCT: 085 B. PRECINCT CODE: 0115 C. WARD :00 « ' 7 F. CONGRESSIONAL DISTRICT: 2, G. LEGISLATIVE DISTRICT:$ H. SCHOOL DISTRICT _ - I. SPECIAL DISTRICT J. NUMBER OF BALLOTS RECEIVED FROM CLERK K. NUMBER OF PERSONS REGISTERED AT 7AM 1,038 L. NUMBER OF NEW REGISTRATION CARDS RECEIVED AT THE POLLING PLACE ON ELECTION DAY M. NUMBER OF SIGNATURES ON THE POLLING PLACE ROSTER AND 15 (INCLUDE SIGNATURES FROM NEW REGISTRATION ROSTER) N. NUMBER OF ACCEPTED REGULAR, MILITARY AND OVERSEAS ABSENTEE BALLOTS (LEAVE BLANK) 0. NUMBER OF ACCEPTED ABSENTEE BALLOTS FROM VOTERS ENTITLED TO VOTE FOR FEDERAL OFFICES ONLY, INCLUDING FEDERAL WRITE -IN BALLOTS P. TOTAL NUMBER OF PERSONS VOTING IN TES PRECINCT (ADD: M+N+ O: P) 0 (LEAVE BLANK) S (LEAVE BLANK) Q. NUMBER OF COMPLETELY BLANK BALLOTS IN THE BALLOT BOX ler R. NUMBER OF COMPLETELY DEFECTIVE BALLOTS FOUND IN THE BALLOT BOX WITH IDENTIFIABLE MARKS. (RECORD REASON ON BALLOT AND PLACE IN THE DEFECTIVE BALLOT ENVELOPE.) S. NUMBER OF SPOILED BALLOTS IN THE SPOILED BALLOT ENVELOPE T. NUMBER OF REMADE BALLOTS IN THE REMADE BALLOT ENVELOPE U. NUMBER OF UNUSED BALLOTS RETURNED TO COUNTY AUDITOR (MINUS LINES J - M - S - T : U) 3 /YyIl E E v E: Total Number Voting AKOPEE CITY MAYOR THY L. GE CH 155 ARV SORNBERGER 23 5.69% - DAVID WOODBURY NORTHWAY 7 1.73% JESSICA L. HUNDT 11 2.72% WILLIAM P. MARS 190 47.02% -------- - - - - -- 2 .49% .......... .... ................... ®... ®....... Total Votes Cast 404 Number Under Votes 16 .3.96% Number Over Votes . % 17.32% 6.55% 33.04% 25.12% . 0% SHAKOPEE CITY COUNCIL MEMBER VACANCY JOHN SCHAEFER 94 MATTHEW LEHMAN 133 CAL TEN EYCK 125 -------- - - - - -- 0 ............... ............................... Total Votes Cast 404 Number Under Votes 49 Number Over Votes 3 17.69% .24% 23.26% 32.92% 30.94% . 0% 12.12% .74% a • • : =1 • [p AJW�_ A. PRECINCT: 08_5 B. PRECINCT CODE: 0120 - C. WARD:QQ D. MUNICIPALITY: IHAKOPEB P -2 E. COUNTY: ,S F. CONGRESSIONAL DISTRICT: 2, G. LEGISLATIVE DISTRICT:2a H. SCHOOL DISTRICT - _ I. SPECIAL DISTRICT J. NUMBER OF BALLOTS RECEIVED FROM CLERK Cy�® K. NUMBER OF PERSONS REGISTERED AT 7AM 1.0 S. NUMBER OF SPOILED BALLOTS IN THE SPOILED BALLOT ENVELOPE T. NUMBER OF REMADE BALLOTS IN THE REMADE BALLOT ENVELOPE I U. NUMBER OF UNUSED BALLOTS RETURNED TO COUNTY AUDITOR 7 (m:nWS LINES J - x - S - T - U) °f L. NUMBER OF NEW REGISTRATION CARDS RECEIVED AT THE POLLING PLACE ON ELECTION DAY M. NUMBER OF SIGNATURES ON THE POLLING PLACE ROSTER AND (INCLUDE SIGNATURES FROM NEW REGISTRATION ROSTER) 13 N. NUMBER OF ACCEPTED REGULAR, MILITARY AND OVERSEAS ABSENTEE BALLOTS (LEAVE BLANK) 0. NUMBER OF ACCEPTED ABSENTEE BALLOTS FROM VOTERS ENTITLED TO VOTE FOR FEDERAL OFFICES ONLY, INCLUDING FEDERAL WRITE -IN BALLOTS (LEAVE BLANK) a J 4- P. TOTAL NUMBER OF PERSONS VOTING IN THE PRECINCT (LEAVE BLANK) (ADD: X +N +O -P) Q. NUMBER OF COMPLETELY BLANK BALLOTS IN THE BALLOT BOX R. NUMBER OF COMPLETELY DEFECTIVE BALLOTS FOUND IN THE BALLOT BOX WITH IDENTIFIABLE MARKS. (RECORD REASON ON BALLOT AND PLACE IN THE DEFECTIVE BALLOT ENVELOPE.) S. NUMBER OF SPOILED BALLOTS IN THE SPOILED BALLOT ENVELOPE T. NUMBER OF REMADE BALLOTS IN THE REMADE BALLOT ENVELOPE I U. NUMBER OF UNUSED BALLOTS RETURNED TO COUNTY AUDITOR 7 (m:nWS LINES J - x - S - T - U) °f DAVID WOOD5URY NUKIHWHY JESSICA L. HUNDT 10 2.07% WILLIAM P. MARS 205 42.53% .41% .................................... Total Votes Cast _482 Number Under Votes 15 3.11% Number Over Votes .20% SHAKOPEE CITY COUNCIL MEMBER VACANCY JOHN SCHAEFER 135 MATTHEW LEHMAN 171 CAL TEN EYCK 128 -------- - - -- -- I ............................................. Total Votes Cast 482 Number Under Votes .46 Number Over Votes 1 15.76% 9.12% 27.17% 27.17% .31% 28.00% 35.47% '26.55% .20% 9.54% .20% ATE OF MINNESOTA PRECINCT SUMMARY STATEMENT i M � � a :=1 A. PRECINCT: 8855 B. PRECINCT CODE: 0125 C. WARD:QQ D. MUNICIPALITY: SHAKOPEE P -3 E. COUNTY: F. CONGRESSIONAL DISTRICT: 2, G. LEGISLATIVE DISTRICT: = H. SCHOOL DISTRICT 1o _ I. SPECIAL DISTRICT J. NUMBER OF BALLOTS RECEIVED FROM CLERK K. NUMBER OF PERSONS REGISTERED AT 7AM 11593 L. NUMBER OF NEW REGISTRATION CARDS RECEIVED AT THE POLLING PLACE ON ELECTION DAY M. NUMBER OF SIGNATURES ON THE POLLING PLACE ROSTER AND 4 - 7 (INCLUDE SIGNATURES FROM NEW REGISTRATION ROSTER) N. NUMBER OF ACCEPTED REGULAR, MILITARY AND OVERSEAS ABSENTEE BALLOTS (LEAVE BLANK) 0. NUMBER OF ACCEPTED ABSENTEE BALLOTS FROM VOTERS ENTITLED TO VOTE FOR FEDERAL OFFICES ONLY, INCLUDING FEDERAL WRITE -IN BALLOTS (LEAVE BLANK) P. TOTAL NUMBER OF PERSON'S VOTING IN THE PRECINCT � � L---- (LEAVE BLANK) (ADD: M+N +O =P) ####*############*#######*######**########*######*####### # # # # # * # # # # # # * # # # # # * # # # # # # # # # # ## Q. NUMBER OF COMPLETELY BLANK BALLOTS IN THE BALLOT BOX R. NUMBER OF COMPLETELY DEFECTIVE BALLOTS FOUND IN THE BALLOT BOX WITH IDENTIFIABLE MARKS. (RECORD REASON ON BALLOT AND PLACE IN THE DEFECTIVE BALLOT ENVELOPE.) S. NUMBER OF SPOILED BALLOTS IN THE SPOILED BALLOT ENVELOPE T. NUMBER OF REMADE BALLOTS IN THE REMADE BALLOT ENVELOPE U. NUMBER OF UNUSED BALLOTS RETURNED TO COUNTY AUDITOR 3 r_ (MIMS LINES J - M - S - T : II) . 1� 14.17% 10.59% 23.36% 22.63% .83% 28.40% . 0X 23. - 67% 31.15% 21.28% .83% Empffm I F= L_EC I S S 2 feG en c, Total Number Voting SHAKOPEE CITY MAYOR KATHY L. GERLAC ARV SORNBERGER - _ 52 DAVID WOODBURY NORTHAY - 6 6.74% JESSICA L. HUNDT 57 5 . 91 % ILLIAM P. MARS 340 35.30% - --- - -- - --- _ 9 ®93% ®.... ....... ® ® ® ® ®.... 963 Total Votes Cast Number Under Votes 69. 7.16% Number Over Votes 14.17% 10.59% 23.36% 22.63% .83% 28.40% . 0X 23. - 67% 31.15% 21.28% .83% Empffm A. PRECINCT: B. PRECINCT CODE: 0130 C. WARD: D. MUNICIPALITY: 59ME P -4 E. Comm: F. CONGRESSIONAL DISTRICT: 2, G_ LEGISLATIVE DISTRICT:25B H. SCHOOL DISTRICT - I. SPECIAL DISTRICT J. 'NUMBER OF BALLOTS RECEIVED FROM CLERK :: txxxxxxxxx txx x* sx* sx:x x:: ts*:: xxxxxs: x: �t+ t:**::t t : : :tex : : : : :xxxx : : *xxxxxxtxxxxx K. NUMBER OF PERSONS REGISTERED AT 7AM 3.032 L. NUMBER OF NEW REGISTRATION CARDS RECEIVED AT THE POLLING PLACE ON _ ELECTION DAY • xxx: xxxxxxxxxxxxxxxxxxxx cxxx xxxxxxx xxxxxxxxxxxxxxxxxxxxxxxxxx : : :xxxxxxxxxxxxxxx M. NUMBER OF SIGNATURES ON THE POLLING PLACE ROSTER AND (INCLUDE SIGNATURES FROM NEW REGISTRATION ROSTER) N. NUMBER OF ACCEPTED REGULAR, MILITARY AND OVERSEAS ABSENTEE BALLOTS + 2 7 (LEAVE BLANK) 0. NUMBER OF ACCEPTED ABSENTEE BALLOTS FROM VOTERS ENTITLED TO VOTE FOR FEDERAL OFFICES ONLY, INCLUDING FEDERAL WRITE -IN BALLOTS (LEAVE BLANK) ' a P. TOTAL NUMBER OF PERSONS VOTING IN THE PRECINCT (LEKVr BLANK) (ADD: M +N +O =P) xxxxxxxxx rxxxx, cxxxx: x:* x: x*# x: x: tx:* xx: x: r ax:* xx***+ r : :rsxxx : :x :tx : *xx * : :x :xxsxx:: Q. NUMBER OF COMPLETELY BLANK BALLOTS IN THE BALLOT BOX R. NUMBER OF COMPLETELY DEFECTIVE BALLOTS FOUND IN THE BALLOT BOX WITH IDENTIFIABLE MARKS_ (RECORD REASON ON BALLOT AND PLACE IN THE DEFECTIVE BALLOT ENVELOPE.) S. NUMBER OF SPOILED BALLOTS IN THE SPOILED BALLOT ENVELOPE T_ NUMBER OF REMADE BALLOTS IN THE REMADE BALLOT ENVELOPE U. NUMBER OF UNUSED BALLOTS RETURNED TO COUNTY AUDITOR �} (MINUS LINES J - M - S - T = U) / SHAKOPEE CITY COUNCIL MEMBER VACANCY 194 23.57% JOHN SCHAEFER 295 35.84% MATTHEW LEHMAN CAL TEN EYCK 209 25.39% 7 .85% ................................... ......... Total Votes Cast 823 Number Under Votes .116 14.09% Number Over Votes 2 .24% MOVE:MMaFR Ei- Total Number Voting SH.6kbPEE CITY MAYOR RATHY L. GERLACH . SORNBERGER 91 11.05% - DAVID WOODBURY NORTHWAY is 2.18% JESSICA L. HUNDT 30 3.64% WILLIAM P. MARS .350 42..52% 2 .24% ................ ....... 823 Total Votes Cast , Number Under Votes 31 - 3 - .76% Number Over Votes I SHAKOPEE CITY COUNCIL MEMBER VACANCY 194 23.57% JOHN SCHAEFER 295 35.84% MATTHEW LEHMAN CAL TEN EYCK 209 25.39% 7 .85% ................................... ......... Total Votes Cast 823 Number Under Votes .116 14.09% Number Over Votes 2 .24% = . A. PRECINCT: M B. PRECINCT CODE: Q135 C. WARD :QQ D. MUNICIPALITY: SE KOPEE P -5 E. COUNTY: S= F. CONGRESSIONAL DISTRICT: ., G. LEGISLATIVE DISTRICT:152 H. SCHOOL DISTRICT _ I. SPECIAL DISTRICT J. NUMBER OF BALLOTS RECEIVED FROM CLERK. : xxx xxxxxxxxx xxxx xxxxxxxxxsxxx:: xxx: x: xxx:: xxxx: xxxxxxx xxxxxxxxxxxxxx :xx :xxx :xx :xxxxxxx K. NUMBER OF PERSONS REGISTERED AT 7AM 2.369 LLI L. NUMBER OF NEW REGISTRATION CARDS RECEIVED AT THE POLLING PLACE ON T1- ELECTION DAY xxxxx* xxxxxxxx xxxxxxxxxxxxxxxxxxx: sxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx :xxxx : :xxx M. NUMBER OF SIGNATURES ON THE POLLING PLACE ROSTER AND �® a (INCLUDE SIGNATURES FROM NEW REGISTRATION ROSTER) u N. NUMBER OF ACCEPTED REGULAR, MILITARY AND OVERSEAS ABSENTEE BALLOTS 0. NUMBER OF ACCEPTED ABSENTEE BALLOTS FROM VOTERS ENTITLED TO VOTE FOR FEDERAL OFFICES ONLY, INCLUDING FEDERAL WRITE -IN BALLOTS P. TOTAL NUMBER OF PERSONS VOTING IN THE PRECINCT (ADD: M +N +O -P) 13 (LEAVE BLANK) (LEAVE BLANK) (LEAVE BLANK) xx* xxxxxxxxxx xxxtxxxxxtxxxxxxxxxxxxx: xxxxx rxxxxxxxxxxxxx :xxxxxxxxxx *xxxxxxxxx Q. NUMBER OF COMPLETELY BLANK BALLOTS IN THE BALLOT BOX R. NUMBER OF COMPLETELY DEFECTIVE BALLOTS FOUND IN THE BALLOT BOX WITH IDENTIFIABLE MARKS. (RECORD REASON ON BALLOT AND PLACE IN THE DEFECTIVE BALLOT ENVELOPE.) S. NUMBER OF SPOILED BALLOTS IN THE SPOILED BALLOT ENVELOPE T. NUMBER OF REMADE BALLOTS IN THE REMADE BALLOT ENVELOPE U. NUMBER OF UNUSED BALLOTS RETURNED TO COUNTY AUDITOR (MINUS LINES J - M - S - T - U) 9 14.06% 8.46% 28.90% 22.78% .78% SHAKOPEE CITY COUNCIL MEMBER VACANCY JOHN SCHAEFER 79 MATTHEW LEHMAN 11® CAL TEN EYCK 109 -------- - - - - -- 1 .......................................... Total Votes Cast 384 Number Under Votes 84 Number Over Votes 1 20.57% 28.64% 28. 38% .26% 21.87% .26% _:384 Total Number Voting _ SHAKOPEE CITY MAYOR THY L. GERLACH : ` :- _125 32.55%, RV SORNBERGER 30 -7.81% DAVID WOODBURY NORTHWAY 6 1.56% JESSICA L. HUNDT 13 3.38% WILLIAM P. MARS 174 • 45.31% -------- - - - --- - 3 .78% .®.®.....®....® .......... ® ® ®. ®.. ® ® ®.•. ®... ®... Total Votes Cast Number Under Votes 33 8.59% Number Over Votes 0 0% 14.06% 8.46% 28.90% 22.78% .78% SHAKOPEE CITY COUNCIL MEMBER VACANCY JOHN SCHAEFER 79 MATTHEW LEHMAN 11® CAL TEN EYCK 109 -------- - - - - -- 1 .......................................... Total Votes Cast 384 Number Under Votes 84 Number Over Votes 1 20.57% 28.64% 28. 38% .26% 21.87% .26% i Jf • �s w �' • i [ fi l l • • • A. PRECINCT: 085 B. PRECINCT CODE: 0137 C. WARD:QQ D. MUNICIPALITY: SHAKOPES P -7 E. COUNTY: F. CONGRESSIONAL DISTRICT: Z G. LEGISLATIVE DISTRICT:M H. SCHOOL DISTRICT _ I. SPECIAL DISTRICT J. NUMBER OF BALLOTS RECEIVED FROM CLERK �d rrrrrr :rrrrrrrrrrrrrr : :srasr :rrsr: err: rrrs:: r: rrrrrrrr: rrrrr * : :rrrr :r :r :rrrrrrrrr K. NUMBER OF PERSONS REGISTERED AT 7AM 1,175 L. NUMBER OF NEW REGISTRATION CARDS RECEIVED AT THE POLLING PLACE ON cx ELECTION DAY rrrrrrrrrrrrr: rrrrrrrrrrrrrrrrrrrrrrrrrrrrrr rr: rrrrrrrrrrrrrrrrrr :rrrrrr :rr rrrrrr M. NUMBER OF SIGNATURES ON THE POLLING PLACE ROSTER AND � 7 / (INCLUDE SIGNATURES FROM NEW REGISTRATION ROSTER) + N. NUMBER OF ACCEPTED REGULAR, MILITARY AND OVERSEAS ABSENTEE BALLOTS 0. NUMBER OF ACCEPTED ABSENTEE BALLOTS FROM VOTERS ENTITLED TO VOTE FOR FEDERAL OFFICES ONLY, INCLUDING FEDERAL WRITE -IN BALLOTS (LEAVE BLANK) (LEAVE BLANK) P. TOTAL NUMBER OF PERSONS VOTING IN THE PRECINCT (ADD: M +N +O = P) 39�-1 (LEAVE BLANK) : rrrrsrr rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr :rrrrrrrrrrrrrrrrrrrr Q. NUMBER OF COMPLETELY BLANK BALLOTS IN THE BALLOT BOX R. NUMBER OF COMPLETELY DEFECTIVE BALLOTS FOUND IN THE BALLOT BOX WITH IDENTIFIABLE MARKS. (RECORD REASON ON BALLOT AND PLACE IN THE DEFECTIVE BALLOT ENVELOPE.) S. NUMBER OF SPOILED BALLOTS IN THE SPOILED BALLOT ENVELOPE T. NUMBER OF REMADE BALLOTS IN THE REMADE BALLOT ENVELOPE U. NUMBER OF UNUSED BALLOTS RETURNED TO COUNTY AUDITOR (MINUS LINES J — M — S — T - U) N E I f=k L_ E—= N C3 V E: M 3E36 E: F;Z r=, 1 0 1 15.31% KENT ARCHERD CGinG Total Number Vot in :542 295 SHAKOPEE CITY MAYOR TERRY JOOS 297 - KATHY L. GERLACH -------------- 37.45% ARV SORNBERGER 34 _.6.27% DAVID WOODBURY NORTHWAY 23 4.24% JESSICA L. HUNDT 12 2.21% WILLIAM P. MARS 241 44.46% 2 .36% ............................ MATTHEW LEHMAN 178 Total Votes Cast 542 146 Number Under Votes 26 4.79% Number Over Votes ALLAN R. HASTINGS 166 15.31% KENT ARCHERD 105 9.68% ROBERT 0. SWEENEY 295 27.21% TERRY JOOS 297 27.39% -------------- 5 .46% ............................................. Total Votes Cast 1084 Number Under Votes 212 19.55% Number Over Votes 4 .36% SHAKOPEE'CITY COUNCIL MEMBER VACANCY JOHN SCHAEFER 134 24.72% MATTHEW LEHMAN 178 32.84% CAL TEN EYCK 146 26.93% -------------- 2 .36% ............ . .. .............................. Total Votes Cast 542 Number Under Votes 82 Number Over Votes 0 • 3. • Q. NUMBER OF COMPLETELY BLANK BALLOTS IN THE BALLOT BOX O R. NUMBER OF COMPLETELY DEFECTIVE BALLOTS FOUND IN THE BALLOT BOX WITH IDENTIFIABLE MARKS. (RECORD REASON ON BALLOT AND PLACE IN THE DEFECTIVE BALLOT ENVELOPE.) S. NUMBER OF SPOILED BALLOTS IN THE SPOILED BALLOT ENVELOPE T. NUMBER OF REMADE BALLOTS IN THE REMADE BALLOT ENVELOPE a U. NUMBER OF UNUSED BALLOTS RETURNED TO COUNTY AUDITOR (MINUS LINES J - M - S - T : U) R THE /SCHOOL O, O B A. PRECINCT: 085 B. PRECINCT CODE: 0138 - C. WARD:2g _ D. MUNICIPALITY: SHAKOPEE P -8 E. COUNTY: F. CONGRESSIONAL DISTRICT: 2 G. LEGISLATIVE DISTRICT:2B H_ SCHOOL DISTRICT _ I. SPECIAL DISTRICT J. NUMBER OF BALLOTS RECEIVED FROM CLERK :s:::t:***::t tttttttaa� : :aatttaaaaaaasaaaat: stet: tats *•: mat : : : : :� : : : : : : * * : : � : � : * : : � : * � : K. NUMBER OF PERSONS REGISTERED AT 7AM 1.478 L. NUMBER OF NEW REGISTRATION CARDS RECEIVED AT THE POLLING PLACE ON /9 ELECTION DAY M. NUMBER OF SIGNATURES ON THE POLLING PLACE ROSTER AND 3� (INCLUDE SIGNATURES FROM NEW REGISTRATION ROSTER) N. NUMBER OF ACCEPTED REGULAR, MILITARY AND OVERSEAS ABSENTEE BALLOTS (LEAVE BLANK) 0. NUMBER OF ACCEPTED ABSENTEE BALLOTS FROM VOTERS ENTITLED TO VOTE FOR FEDERAL OFFICES ONLY, INCLUDING FEDERAL WRITE -IN BALLOTS s (LEAVE BLANK) P. TOTAL NUMBER OF PERSONS VOTING IN THE PRECINCT 1 (LEAVE BLANK) (ADD: M +N +O - P) Q. NUMBER OF COMPLETELY BLANK BALLOTS IN THE BALLOT BOX O R. NUMBER OF COMPLETELY DEFECTIVE BALLOTS FOUND IN THE BALLOT BOX WITH IDENTIFIABLE MARKS. (RECORD REASON ON BALLOT AND PLACE IN THE DEFECTIVE BALLOT ENVELOPE.) S. NUMBER OF SPOILED BALLOTS IN THE SPOILED BALLOT ENVELOPE T. NUMBER OF REMADE BALLOTS IN THE REMADE BALLOT ENVELOPE a U. NUMBER OF UNUSED BALLOTS RETURNED TO COUNTY AUDITOR (MINUS LINES J - M - S - T : U) 11,718 316 Total Registered New Registered Voters at Registered Precinct 7:00 A.M. - Voters 1 1,038 17 2 1,033 12 3 1,593 28 4 3,032 167 5 2,369 46 7 1,175 27 8 1,478 19 11,718 316 Total Number of % of Voter Registered Voters Turn Out 1,055 476 45.3% 1,045 404 38.5% 1,621 482 29.7% 3,199 963 29.9% 2,415 823 33.9% 1,202 384 31.8% 1,497 542 36.6% 12,034 4,074 33.8% I:election/tumout 16 - . o e RESOLUTION NO. 5604 A RESOLUTION CANVASSING RETURNS FOR THE REGULAR MUNICIPAL ELECTION AND THE SPECIAL ELECTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that it is hereby found and determined and declared that the regular municipal election and special election held in and for said City on November 6, 2001, was in all respects duly and legally held and the returns thereof have been duly canvassed, and the votes cast at said election were as follows: For Mayor, two year term: Kathy L. Gerlach Jessica L. Hundt William P. Mars David Woodbury Northway Ary Sornberger Write Ins Under votes Over votes For Council -at- Large, (two) four year terms: Kent Archerd Allan R. Hastings Terry Joos Robert O. Sweeney Write Ins Under votes Over votes For Council -at -Large to fill vacancy in the term expiring December 31, 2003 Matthew Lehman John Schaefer Cal Ten Eyck Write Ins Under votes Over votes NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that is duly elected mayor, for a two year term, commencing January, 2002, and and are duly elected to the City Council, each for a four year term, commencing January, 2002. BE IT FURTHER RESOLVED, that is duly elected to the City Council to fill the vacancy in the term expiring December 31, 2003. Adopted in Regular Session of the City Council of the City of Shakopee, Minnesota, held this 7 day of November, 2001. Mayor of the City of Shakopee ATTEST: City Clerk I: \CLERK\Lori\election resolution.doc CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Police Station Site Acquisition — One -Acre Parcel DATE: November 1, 2001 The Council is asked to authorize a formal offer to purchase to the owners of a one -acre parcel of land on Gorman Street, which would be used as part of a site of the new Police Station/City Hall building project. At the September 4 th City Council meeting, Council authorized that an appraisal be performed to determine a value to serve as an offer for a one -acre parcel of land, located immediately behind the Tom Thumb Thrift Center on Marschall Road. This one -acre parcel would be combined with a 4.39 -acre parcel (which is currently the subject of condemnation action), and would provide a building site for the new Police Station/City Hall complex. As Council was advised at the Police Station design workshop on October 18 this additional one -acre parcel will make the location of both the Police building and City Hall much more workable on that site. A full appraisal was performed by Patchin, Messner, and Dodd. As shown on the attached information, their estimated market value is $125,000. This assumes that the buyer (City) will pay all unpaid special assessments. This is consistent with the Council's directive regarding assessments, as those could then be paid over ten year's time. As of September 17 the amount of the assessments is $13,259. While the total square footage as listed and as appraised may differ by a couple of hundred square feet, the appraised amount comes to about $2.87 per square foot. (According to the appraisal, the asking price was $3.62 per square foot, or $158,000). It does not appear that we are that far apart, after factoring in assessments. With the disclaimer that this was only an informal discussion until the City Council makes authorization, I explored further the purchase price. After discussions with the owners, I can make the following recommendations: Purchase price of $142,500. 2. Buyer is to be responsible for assessments. 3. Condemnation action be commenced; however, if both parties are agreeable to the proposed purchase price, condemnation action would be terminated. 1. Make a formal offer based upon the appraised value of $125,000, and commence a condemnation action if the offer is not accepted; 2. Make an offer of $142,500, with buyer to assume all assessments. If this offer is acceptable to the property owner, a condemnation resolution would be adopted only if requested by the owner. 1XV4 0 Le I recommend the second alternative. 1 " 1 If the Council concurs, it should, by motion authorize the following: Extend a formal offer to purchase in the amount of $142,500, with buyer to assume assessments. Mark McNeill City Administrator MM:th COMPLETE APPRAISAL, SUMMARY REPORT VACANT COMMERCIAL LAND NWQ GORMAN AVENUE & MARSCHALL ROAD SHAKOPEE, MINNESOTA DATE OF REPORT: October 5, 2001 PREPARED FOR: City of Shakopee 129 Holmes Street South Shakopee, MN 55379 19 1 , 14 Patchin Messner & Dodd Skyline Square Building 12940 Harriet Avenue South, Suite #220 Burnsville, MN 55337 �I 1 PATCHIN MESSNER & DODD tiv' " 20158 JI�IU'� SUMMARY OF SALIENT FACTS AND CONCLUSIONS Owner: Location: Date of Appraisal: Date of Inspection: Property Appraised: Rights & Interests Appraised: Site Area: Zoning: Highest And Best Use: Value Conclusion: Shakopee '84 Partnership NWQ Gorman Street & Marschall Road, lying to the west and abutting the Tom Thumb strip center, Shakopee, Minnesota September 17, 2001 September 17, 2001 Real Property (Vacant Commercial Land) Market Value of Fee Simple Interest 43,124 square feet (based on assessing records) B -1, Highway Business Office or Service Commercial Development $125,000 v I PATCHIN MESSNER & DODD Valuation Counselors 20158 YATCEIN AUSSNER & DODD View of Subject From Gorman Street Looking North View of Subject Frontage Along Gorman Street Facing East 20158 Size: Shape: 43,124 Square Feet 10 Trapezoidal with east and west edges generally parallel to each other. Terrain: Generally street grade, level and mostly open. Soil Conditions: Appears to be stable. However, no soil tests have been provided to us and this area of Shakopee is known to have shallow lying bedrock. The property owner who developed the abutting site to the east reports that bedrock on that site had to be blasted through so utilities could be brought to the building improvements (a Tom Thumb strip center). The city engineer also reports that when Gorman Street was reconstructed a few years ago, bedrock was found to lie in a range from 2-4 feet below the surface. Utilities: Public sewer and water available and stubbed into the site at a depth of about nine feet below street grade. Overhead electric is located at the rear of the site. Natural gas and phone service are assumed to exist in street right -of -way. Easements/ Encumbrances: There appears to be an overhead power line easement in favor of NSP (Xcel Energy) that affects the rear 5% of the site. Drainage and utility easements (in favor of the city) around the perimeter of the site are also recorded on the plat of the subject. No other information on easements were provided. We recommend that a full examination of title issues be conducted. Street Improvements: The site has approximately 128 lineal feet of frontage along Gorman Street. Gorman Street is a two lane, newly paved asphalt street with concrete curbs and gutters, sidewalks /bikeways, street lights and a 30 MPH speed limit. Parking on Gorman is permitted on the south side of the street. Flood Zone Designation: Zone C, Panel #270434 -0001 C Remarks: Due to bedrock conditions in the area, development of the site will probably require blasting of the bedrock for installation of utilities to the building and perhaps placement of footings. However, based on footing development on the adjacent building by the property owner, it might be possible to construct footings on the bedrock rather than in or through it. PATCHIN MMESSNER & DODD Valuation Counselors 20158 14 PATclm MESSNER & DODD IsF7. CITY OF SHAKOPEE Memorandum TO: Mayor and Council Mark McNeill, City Administrator FROM: Gregg Voxland, Finance Director SUBJ: 2002 Budget Hearing DATE: October 31, 2001 Introduction Council is requested to select a date for the information hearing on the 2002 budget. Background Due to the timing of the legislature on adoption of the omnibus tax bill, a formal public hearing on the proposed budget and tax levy is not required this year. Council has instead opted to hold an information hearing that does not need to comply with all of the rules and regulations of a formal hearing. The county will send out proposed tax notices to individual property owners and have an estimated mailing date between Thanksgiving and December 14 hopefully by December 1st Notice of the hearing should be by newspaper, Mint, cable and website. Regular council meetings are December 4 and 18. In recent years the presentation has taken about 45 minutes. Does council want to hold the hearing at a regular meeting or set a special meeting? Action Discuss and give direction to staff on a hearing date. Gregg Voxland Finance Director G: /finance /budget02/ ' ® B CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Employee Health Insurance DATE: November 1, 2001 At the November 7th City Council meeting, the Council will be asked to give direction as to City contributions towards employee health insurance costs for 2002. • ,, : 1liAl1� As of this writing, staff is awaiting further information from the City's health insurance carrier regarding costs and options for employee health insurance for 2002. Important information is not expected to be available until November 5 therefore, there will be information "on the table" for the Council to consider at the November 7 meeting. So that decisions can be made and shared with the employees in time for the "Open Enrollment" in December, Council direction regarding City contribution for premiums will be asked. CTQ , @ " 1; Council will need to review information available at the November 7 meeting, and give direction. Mark McNeill City Administrator MM:th CC: Marilyn Remer 2001 health Rates.xls Page 1 19% Rate Increase 2001 HEALTH CONTRIBUTION /DEDUCTION FOR CMM PLAN AND TRIPLE GOLD EFF 1 -1 -01 SINGLE 2 -PARTY FAMILY BLUE CROSS CMM $ 272.95 $ 646.16 $ 832.33 CITY CONTRIBUTION FOR FULLTIME $ 272.95 100% $ 568.62 88% $ 603.44 72.5% EMPLOYEE MONTHLY CONTRIBUTION $ - $ 77.54 $ 228.89 DEDUCTION PER PAYROLL $ 38.77 $ 114.45 SINGLE 2 -PARTY FAMILY BLUE CROSS TRIPLE GOLD $ 294.95 $ 698.23 $ 899.41 CITY CONTRIBUTION FOR FULLTIME $ 294.95 100% $ 614.44 88% $ 652.07 72.5% EMPLOYEE MONTHLY CONTRIBUTION $ - $ 83.79 $ 247.34 DEDUCTION PER PAYROLL $ 41.90 $ 123.67 Rates.xls Page 1 2002 BCBS renewal 'IAA Rates.xls Page 1 15% INCREASE 2002 HEALTH CONTRIBUTION /DEDUCTION FOR CMM PLAN AND TRIPLE GOLD EFF 1 -1 -02 SINGLE 2- PARTY FAMILY BLUE CROSS CMM $ 313.89 $ 743.08 $ 957.18 CITY CONTRIBUTION FOR FULLTIME $ 313.89 900% $ 653.91 88% $ 693.96 72.5% EMPLOYEE MONTHLY CONTRIBUTION $ - $ 89.17 $ 263.22 DEDUCTION PER PAYROLL $ 44.59 $ 131.61 SINGLE 2 -PARTY FAMILY BLUE CROSS TRIPLE GOLD $ 339.19 $ 802.96 $1,034.32 CITY CONTRIBUTION FOR FULLTIME $ 339.19 100% $ 706.61 88% $ 749.88 72.5% EMPLOYEE MONTHLY CONTRIBUTION $ - $ 96.36 $ 284.44 DEDUCTION PER PAYROLL $ 48.18 $ 142.22 'IAA Rates.xls Page 1 2002 BCBS Rates.xls Page 1 SINGLE 2 -PARTY FAMILY BCBS $3001600 CMM $1000/$2000 OOP $ 291.29 $ 689.58 $ 888 26 CITY CONTRIBUTION FOR FULLTIME $ 291.29 900% $ 606.83 88% $ 643.99 72.556 EMPLOYEE MONTHLY CONTRIBUTION DEDUCTION PER PAYROLL i $ - 1$ $ 82.75 41.37 $ 244.27 $ 122.14 Rates.xls Page 1 it 2002 BCBS VS MEDICA OPTIONS Dual Option BCBS Medica BCBS Medica Medica Medica $300/e00 Medica ME MCS $300 /600 ME MCS BOBS Medica ME MCS CMM 300/600 300/600 CMM 300/600 300 /600 $300/600 CMM 300/600 300/600 EFF 1 -1 -02 88% 72.5% SINGLE SINGLE SINGLE 2 -PARTY 2 -PARTY 2 -PARTY FAMILY FAMILY FAMILY $ 291.29 $ 240.42 $ 267.13 $ 689.58 $ 480.83 $ 534.27 $ 888.26 $ 766.68 $ 851.87 CITY CONTRIBUTION FOR FULLTIME $ 291.29 $ 240.42 $ 267.13 $ 606.83 $ 423.13 $ 470.16 $ 643.99 $ 555.84 $ 617.61 EMPLOYEE MONTHLY CONTRIBUTION $ - $ 82.75 $ 57.70 $ 64.11 $ 244.27 $ 210.84 $ 234.26 DEDUCTION PER PAYROLL $ 41.37 $ 28.85 $ 32.06 $ 122.14 $ 105.42 $ 117.13 Dual Option BCBS Medica ME Medica BCBS Medica Medica BCBS Medica ME Medica TRIPLE 7 MCS7 TRIPLE ME 7 MCS7 TRIPLE 7 MCS7 88% 72.5% SINGLE SINGLE SINGLE 2 -PARTY 2 -PARTY 2 -PARTY FAMILY FAMILY FAMILY $ 339.19 $ 281.93 $ 313.26 $ 802.96 $ 563.86 $ 626.52 $1,034.32 $ 899.07 $ 998.96 CITY CONTRIBUTION FOR FULLTIME $ 339.19 $ 281.93 $ 313.26 $ 706.61 $ 496.20 $ 551.34 $ 749.88 $ 651.83 $ 724.25 EMPLOYEE MONTHLY CONTRIBUTION $ - $ 96.36 $ 67.66 $ 75.18 $ 284.44 $ 247.24 $ 274.71 DEDUCTION PER PAYROLL $ 48.18 $ 33.83 $ 37.59 $ 142.22 $ 123.62 $ 137.36 Dual Option: Choose either ME = Elect (small) Network MCS = Choice (large) Network Rates.xls Page 1 . : , CITY OF SHAKOPEE Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk SUBJECT: Setting Date for Liquor Violation Hearings DATE: November 7, 2001 INTRODUCTION• City Council is asked to set a date to review the actions of a certain liquor licensee. BACKGROUND: The City Code prohibits any person to sell, barter, furnish, or give alcoholic beverages to a minor unless such person is the parent or guardian of the minor, and then only for consumption in the household of such parent or guardian. Licensees are subject to a fine that may be imposed by the City or by the State of up to $2, 000 and revocation or suspension of the license of up to 60 days. Staff is ready to proceed with the setting of a hearing date to consider alcohol violations that occurred during the alcohol sales compliance check on May 25, 2001. (This is the 2nd violation for this licensee). The first occurred on September 17, 1999. ALTERNATIVES: 1. Schedule a hearing for Tuesday, November 20, 2001. (Not sufficient time to give the required notice to the licensees). 2. Schedule a hearing for Tuesday, December 4, 2001. (This is the date that Council is also asked to set a hearing on a tobacco violation 3. Schedule a hearing for Tuesday, December 18, 2001. 4. Do not hold a hearing. RECOMMENDATION: Alternative 2, schedule hearing for Tuesday, December 4, 2001. RECOMMENDED ACTION: Set a hearing for Tuesday, December 4, 2001, at 7:00 p.m., or thereafter, to review the action of the alcohol licensee: Sabroso Inc., 1120 East l Avenue I � ilia h S. Cox, C ty Clerk I /Jeanette /Liquor /Violations . F I ()® M E M O R A N D U M TO: Mayor and City Council Mark McNeill, City Administrator FROM: Judith S. Cox, City Clerk DATE: November 7, 2001 RE: Setting Date for Tobacco Violation Hearing INTRODUCTION: City Council is asked to set a date to review the actions of a certain tobacco licensee. BACKGROUND: Any licensee who furnishes, sells or attempts to sell tobacco, tobacco products or tobacco related devices to a minor or whose employee furnishes, sells or attempts to sell tobacco, tobacco products or tobacco related devices to a minor shall be charged an administrative fine and shall also have his or her license suspended as outlined in the City Code. Staff is ready to proceed with the setting of a hearing date to consider the tobacco violation that occurred during the compliance check on July 30, 2001. ALTERNATIVES: 1. Schedule a hearing for Tuesday, November 20, 2001. 2. Schedule a hearing for Wednesday, December 4, 2001. 3. Do not hold a hearing. RECOMMENDATION: Alternative 2, the same date for a hearing for a liquor violation. There are three assessment hearings set for November 20, 2001. ACTION REQUESTED: Set a hearing for Tuesday, December 4, 2001, at 7:00 p.m., or thereafter, to review the action of the tobacco licensee: Twin Cities Avanti Stores LLC dba Food n Fuel, 234 West 1 St Avenue (i:\ clerk \jeanette \licenses \tobacco.vio] ! f r