HomeMy WebLinkAboutMay 23, 1978 • 6
TENTATIVE AGENDA
ADJ .REG. SESSION SHAKOPEE, MINNESOTA MAY 233 1978
Mayor Harbeck presiding
I . Roll Call at 7 : 00 P.M.
2 . 1977 Audit - Mr . Jaspers - Jaspers , Loosbrock & Co .
3 . Assessment Policy - tabled May 2nd
4. Other business :
5 . Adjourn.
Douglas S . Reeder
City Administrator
OFFICIAL PROCEEDINGS OF THE CITY COUNCIL
ADJ. Reg. SESSION SHAKOPEE, MINNESOTA MAY 23 , 1978
Mayor Harbeck called the meeting to order at 7 : 35 P.M. with Cncl . Leroux,
Ward, Reinke, Lebens and Hullander present .
Mr . Jaspers of Jaspers , Loosbrock & Co . presented the 1977 Audit . He
explained that the audit was summarized on Page 3 .
Cncl . Reinke asked about delinquencies and how these were dealt with under
"green acres" . Mayor Harbeck asked if there were any way to predict the
increase of dollars by the size of the City when budgeting for the forth-
coming year . After discussion it was determined that there are many ways
to deal with "green acres" and the City eventually receives its money.
The City Administrator stated that the Council would be given a five year
revenue forecast as part of this year' s budget process .
It was recommended that a management letter go out covering some accounting
policies that will make things smoother . Mr . Jaspers stated that they
would like the City to review and update their record of fixed assets and
other equipment . He also mentioned that next year' s report should include
a footnote showing the City' s accrued sick leave and potential severence
pay liability.
Mayor Harbeck asked if there were further questions . There were none and
Mr. Jaspers concluded his presentation.
Mr. Fred Christiansen was present to give the quarterly financial report .
Chester Harrison, the City Engineer, and Bill Price of Suburban Engineeiing
submitted for reviewal the Public Improvements and Special Assessment
Policies .
It was suggested that street signs be included as one of the options to
assess , and that seal coating be dropped as assessable .
Ward/Leroux moved to delete the word "Sealcoating" from Page 2 , B-3 .
Motion carried unanimously .
Ward/Hullander moved to delete the words , "and maintenance" from Page 1 ,
1 A, Paragraphs 2 , 3,5,6, 9 and 10. Motion carried unanimously .
Discussion followed, after which "care of" was deleted from Page 2 , Para-
graph 1-5 . . A cutoff date for public improvement projects and private
proposals was also discussed, as well as pages 6 and 7 , assessment of
trunk lines and streets and right of ways .
Ward/Hullander moved for a five-minute recess . Motion carried unanimously .
Mayor Harbeck called the meeting back to order at 10:00 P.M.
March 1st was suggested for preliminary notification of plats and May 1st for
plans and specs . On Page 9 assessments for front footage and lot sizes was
reviewed as rural and urban applies for Council latitude . On the subject
of "looping" Cncl . Leroux mentioned 11th Avenue west of 17 as to how the
City would decide to assess it in the future . As to Page 14, it was
suggested that the "corner lot" policy be reviewed and discussed in the
near future . On page 16, 1st Paragraph, line 3, the word "respectfully"
was changed to "respectively . "
City Attny. Jack Coller read Resolution 1263 , a Resolution Approving
Settlement . He explained that it authorized settlement of an appeal
b the Shakopee Professional Building Association on their special assessments
For the CR 17 improvements .
Hullander/Ward offered Resolution 1263, A Resolution Approving Settlement ,
and moved its adoption. Roll Call :, Ayes : Cncl . Harbeck,Ward,Reinke and HullandE
Noes : Cncl . Lebens and Leroux
Motion carried .
Ward/Lebens moved to adjourn at 10: 35 P.M. until 7 :00 P.M. on May 30th
to continue discussion on the Public Improvements and Special Assessment
Policies . Motion carried unanimously.
Douglas S . Reeder
City Administrator