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HomeMy WebLinkAboutMay 16, 1978 • TENTATIVE AGENDA ADJ.REG.SESSION SHAKOPEE, MINNESOTA MAY 16, 1978 Mayor Harbeck presiding 1 . Roll Call at 7 :00 P.M. 2. Communications : 3. Liaison reports from Councilnembers : a] Cncl .Hullander from Shakopee School Board b] Cncl .Lebens from Recreation Board c] Cncl .Reinke frcm Shakopee Public Utilities Commission d] Cncl .Ward from Joint Seven Man Committee e ] Cncl .Leroux from Shakopee Fire Department f] Mayor Harbeck from Scott County Board of Commissioners 4. RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA! 5. Old Business : a] Set-Up Licenses and On Sale Sunday Liquor Licenses b] Assessment Policy - tbld 5/2 6 . Planning Commission Recommendations : a] Request for a conditional use permit to build a duplex in a R-1 zone on Lot 5, Block 2 , Replat of Zoschke ' s Addition Applicant : Donald Meyerson Action: Conditional Use Permit Res . #CC-165 b] Request for a conditional use permit to erect a 4' chain link fence in front yard of home in A-1 zone , on property located south on Marschall Road Applicant : I . John Shuman Action: Conditional Use Permit Res . #CC-166 c] [ 1 ] Preliminary & Final Plat of Cretex Industrial Park 1st Add'n. [ 2] Conditional Use Permit Request for a concrete & ready mix plant and for a 90' building -- on property located south of Hwy 101 , east of Shiely' s private road and north of the RR tracks in Section 2-115-22 Applicant/Developer: Elk River Concrete Action: 11 Final Plat - Resolution No . 1254 21 Conditional Use Permit Res . #CC-168 d] Request for a conditional use permit for a pre school and day care center in a B-5 zone , on Lots 3 & 4, Block 23, East Shakopee, on Bluff Avenue Applicant : Charles Spear Action: Conditional Use Permit Res . #CC-169 e ] Request for a conditional use permit to move in a four-plex in a B-5 zone , on Lots 1 & 2 , Block 23, East Shakopee , on Bluff Avenue Applicant : Lowell Grossbach Action: Conditional Use Permit Res . #CC-170 f] Request for a conditional use permit to build duplexes in a R-1 zone on Lots 29 thru 34, Block 2 , in JEJ 2nd Addition Applicant : James E. Johnson Action: Conditional Use Permit Res . #CC-171 Tentati Agenda May 16,10. 78 Page -2- 7. Routine Resolutions and Ordinances : a] Res . 1245 - Supporting the Abandonment of the Chicago, Milwaukee, St . Paul and Pacific Railroad Co. from Farmington to Shakopee in Dakota and Scott Counties - tbld 5/2 b] Res . 1251 - Designating Official Depositories of City Funds for the Purpose of Investment of Idle Funds c] Res . 1252 - Designating Official Depositories of City Funds for the Purpose of Investment of Idle Funds d] Res . 1255 " Authorizing Submission of A Grant Application for HUD 701 Planning Grant Funds to the State Office of Local and Urban Affairs e] Ord. 6 - Amending City Code Pertaining to Beer & Liquor Licenses 8. New Business : a] 8: 15 P.M. PUBLIC HEARING - Vacation of ,a temporary easement in Eaglewood 3rd Addition - Res . #1256 b] Approve new licensee - House of Hoy Inc. c ] 8: 30 P.M. - 1978-79 Off Sale Liquor Licenses and On Sale Club Licenses d] 8:45 P.M. - On Sale 3. 2 Beer License thru 6/30/78 - Velodrome I: e ] 1978-1 Improvements - frontage road, sanitary sewer & watermain in Cretex & School Bus Sales area 11 Res . #1253 - Requesting Mn. Dep' t . of Transportation to Appropriate Funds for the Construction of a Frontage Road Parallel to STH 101 21 Res . #1257 - Ordering Preparation of Report on Frontage Rd. 31 Res . #1258 - Receiving Reportsand Calling Hearing on Frontage Road, Sanitary Sewer and Watermain f] 1978-4 Improvements - Marschall Road between 1st and Bluff, and Bluff Avenue between Marschall Road and Super America 11 Res . #1259 - Declaring Adequacy of Petition & Ordering Preparation of Report on Sanitary Sewer & Watermain 21 Res . #1260 - Receiving Reports and Calling Hearing on Improvements (Marschall Road - Street Constr. ) and (Bluff Ave . & Marschall Road by San. Sewer and Watermain) g] 1978-2 J.E.J. 2nd Addition -- 1978-3 Deerview Acres - Res . #1261 Approving Plans and Specifications and Ordering Advertisement far Bids h] Engineer ' s Status Report on public improvement projects i] Holmes Street Ad Hoc Committee j] Electronic Election Devices k] Authorize hiring of part-time employee in Assessing Department 11 Deans Lake Water Level m] Authorize payment of bills 9. Consent Business : a] Authorize purchase of trees for Tahpah b] Support LMM in research on a Comprehensive Insurance Program for Municipalities c] Authorize erection of stop sign at Gorman & Marschall d] Petition for street light on Dakota south of 4th e ] Appointment of Nancy Christensen to Shakopee Recreation Board f] Appointment of Weed Inspector and Ass ' t . Tree Inspector g] Reject bids on tennis court construction & lighting 10. Other Business : 11 . Adjourn . . . Douglas S. Reeder, City Administrator M E M O To: Mayor and City Council From: Douglas S. Reeder, City Administrator Re: Agnes DeGross - Claim against City Date: May 11, 1978 Mrs. DeGross may come to the meeting to ask for the Councils consideration of the claim she has submitted for damages resulting from the big rain storm we had last summer. Attached for your information is my letter to her and her claim against the City. RECOMMENDATION It is my recommendation that the City Council offer the settle- ment I have suggested in my letter. DSR:plk N CITY OF SHAKOPEE MCORPORATIED 1 870 129 E. FIRST AVE. 55379 April 17 , 1978 Agnes De Gross Box 59B Elko , Minnesota 55020 Dear Mrs . De Gross : I am writing in response to your inquiry concerning the house built in Shakopee on Lot 2 , Block 7 of Minnesota Valley 1st Addition. It is my understanding that the original application for a build- ing permit for this house indicated a higher elevation for the house than was subsequently recommended by the City Engineer. Apparently as a result of the house being built at the elevation recommended by the City Engineer the house could not be sewered with public utilities without a lift pump. It is my feeling that the city was to some extent retiponsible for a pump having to be installed and therefore I am prepared to recommend to the City Council that we pay you $1 , 300 for the additional cost you had in installing a pump and tank for the sanitary sewer. Iu my judgement the City has no responsibility for the caving in of the basement wall on August 30, 1977 . This was caused by an extremely heavy rainfall and the way in which the dirt was piled in the yard at that time . I am therefore offering to recommend to the City Council that the City of Shakopee pay you a total of $1 , 300 for the installation of the lift pump and tank. The City Building Official has advised me that the actual additional cost of installing this system is $955 . I am offering you $1 , 300 total to cover the actual costs to you and to compensate you for any inconvenience or hardship we may have caused you. If you would like to accept this offer, please advise me and I will take my offer to the City Council for their approval . I will ask in return that you agree to release the City from any further claims on this matter. I will await your reply before taking further action in this matter. Sincerely, Douglas S. Reeder DSR/jsc City Administrator CC: Julius A. Coller II Rod Krass j3 C,; %Rt=p �i+RiSf Ir}8V SE�t/ The Heart of Progress Valley • J. & R. CONSTRUCTION INC. ELKO, MN. 55020 (612) 461.2136 - Ron DeGross S xj't.alf..r,. 4yi)1 i t ,JJJJ 1 r , PttUF'OSAI SUbMIITIn r0 -- / t ptagvl f IIAll - teve t"lagr,�r ll.�uae CIIY.�tiIAIE ANU TII' cunl. Will ulr nlarN Shakonee, Mn. -.- UAIt. UI ItANI GB PHUN! k we hereby submit speclfirrt unr. nd rstunates for i August 30, 1r)77 - house caved in August 31 - aeptembar 20 cloaning iir ,aess; lif tine and lowarinc house It 323 hours , 8.00 2581}.00 N. 11, Lumber & Savage Beady Mix Q)-71 Lifters (300.00 110 1ir.9 hrickhoo Ca 25.00 1000.00 it W Hrs bobcin t @ 1'x.00 720.00 } September 20 - Sertembar 22 63 lira F- e.00 5011 .00 11 hrs backho© 9, 25.00 275.00 Sewer Z% lift 10(10.00 t Ties 50 .00 Steel 90.00 Rent for drill £3.26 Relaying of canter line of blocks 421 (ir, 3.50 1117.00 ,-'tud wall 50.00 �j Plate 112, - 1. 75 106.00 !; Two rows of bottom siding 10.00 Four basement windows C:. 35.00 140 .00 Electrl an 100.00 Forms 112, 4 3.00 336.00 Riad & kud moving dirt 875.00 Bobcat moving dirt 5 bra V 18!1 90.00 R. Backhue moving dirt 171 & 2 . ��t�r tr,ti 1137.50 Closet over lift lit) "Ila o t 250.00 Cement work over lift a-ct. J. Ise 150.OQ Electrical for future use of rump f,t�I � 00.00 $11427.47 r jJrAj jjfir hereby to furnish material and labor -- complete its accordance with above specifications, for the sum of: i - ------ ---------- ---- - - - --- dollars ($--- -� Paymeni to be-made.1 follows: II 4 it TI All malanel Is guaranine(1 to be ax spenhr•d All work b, br conipict.d In a wurMnHnilk. mdnner .,t[ordmg to sinudenl pra(tnea Any olte,atlnn ul dev(dum burn .hove a;.etlb(a At1lhMrled bt1oS niVOIVlllg extra cu%t-, will lie ex-1116•d unit',ipull W1111N11 urders. art($will I,ei w,it a. e"tla Or rBe over.Ind alrov(1 tlu•estln,de All.gilel•nlcNti,l,rltlrn'ent upon Sttrkek JI r,dr'nls 1: ur delays beyund our (.m(trol Owner to I.rny fl(r bnnJdu and other nm:.f.ary nr.u,.0�'r. Note' This proprr.al ln.ly hn our wurkors are hilly cow-ted by Wolknl,'it'-.C,umpem.oulal Insur.,n(o. Nllltdldwll by Uti It nut el 1•(-04.11 Willdn days. Arreptaurp of PrQ}loonj - 1 It(- above paces. speclfiraltow, -- - ------- - and conditions ./re slhsfactor end are hereO Y y accepted. You are authori" d to do the work a,apec4fi4�d Payment wlll be Ina(1e as uulllned above. Date of Acceptance: - --- -- _.-. _ ---- - I,IIM I'M ..I',RInMI,.aV Nkw kN(N A Nn aU'-I S 11 I-CI Msr-' , ...M Q� MEMO TO: Mayor & City Council FROM: Douglas S. Reeder, City Administrator RE: Liquor Licenses DATE: May 9, 1978 In response to the Council requests concerning additional informa- tion on who is eligible for certain liquor licenses , the following information has been obtained. 1 . Consumption and Display Licenses Attached is a letter from the Liquor Control Commission which clarifies their position on this license . They state to us that we may issue this type of license to the Jabberwocky, Vic ' s and the Abeln' s Bar. Our City Code does not contradict this interpretation and there- fore no change in the City Code will be necessary. 2 . Sunday Liquor Licenses The Council has directed me to notify the Jug Lounge and Doc H ollidays that their Sunday License will not be renewed next year. I have sent them the attached letter. 1' Q " I have also checked with the Liquor Control Commission, John Meur, and he has told me verbally that both of these establishments do qualify for a Sunday Liquor License under the wording in state law. He indicated that the state law was written vaguely to give municipalities local option. The City Council must determine whether they find the establishment meets the food requirement as contained in the law - see attached. it so ►� 0'1 The City Code (see attached) is more restrictive than state law in this area so that if the Council wished to reverse their decision and grant licenses to these establishments you would have to change the City Code to read the same as state law which requires only the ability to serve some food. DSR/jsc LIQUOR CONTROL DIVISION 180 CEDAR STREET ST. PAUL, MN. 55101 ISIS) 296-415# STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY SAINT PAUL 55155 May 4, 1976 Mr. Julius A. Collar, II City Attorney 211 West 1st Avenue Shakopee, Minnesota 55379 Dear Julius, This has reference to our recent cottvgVWi0n re the issuance of "Consumption and Display" permits. Ct>j; date clubs. or "business establishments" as provided for L M 11. 5tat. 340.119. This section was amended in 1967 and *public place" was deleted and "business establishment" was adds& Apparently this was done so to require "on-sale" liquor establishments (prior to Sunday liquor) that remained open on Sundays for 11set-ups" to also apply for the C & D permit as provided for in 340.119 Subd. 7. This office for several sessions has attempted to have this section amended to clarify the "public place", business establishment" dilemma without success. Nevertheless you may rest assured that it is the collective position of this office and the Attorney General that "business establishments" are public places and do qualify to be issued a Consumption and Display permit. You may also note that such permits are issued by this office with the approval of the governing body. I trust this will assist you in the matter. Yours very truly, JOSEP V. NOVAK, DIRECT LIQUOR CONTROL DIVISION JVN:pm AN EQUAL OPPORTUNITY EMPLOYER CITY OF SHAKOPEE �N 3 INCORPORATED 1670 1F ` ` 129 E. FIRST AVE. 55379 it C ;i May 5 , 1978 d X Mr. Richard Blenkush Blenkush, Inc . 911 East First Avenue Shakopee, Minnesota Re : Sunday On Sale Liquor License Dear Mr. Blenkush: The Shakopee City Council has determined that your establish- ment does not meet the required criteria, as set forth in the Shakopee City Code , to hold a Sunday Liquor License and has requested that I inform you that they do not now intend to issue you a new Sunday Liquor License for the period beginning July 1 , 1978. For your convenience , I have attached the appropriate sections of the City Code as it pertains to this matter . If you feel that you can comply with the criteria contained in the City Code , we will be happy to review an application. If you wish to pursue this matter in anyway, I would request only that you do so as soon as possible in order that we do not wait until the last minute . I would be happy to discuss this matter with you at your convenience . Sincerely, `Douglas S. Reeder City Administrator DSR/jsc CC: Julius A. Coller Rod Krass The Heart of Progress Valley An Equal Opportunity Employer INTOXICATING LIQUORS 340.08 halt the lands or any part thereof constituting such moor airport have been detached from citlg8 under and pursuant to sections 300.120 to 300.132, In- clusive, or it county which is -slWeifically authorized by law to imue all ra,, he ou-sale license. t Ag Subd. 12. "Hotel" means any establishment having it resident proprietor b Jon or manager, where, lu consideration of payment therefor, food and Wging r. are regularly furniahed to transientH, which maintains for the use of,Its ° guests in cities of the first class, not leas than 51) guest rooms, in cities 3 of the second class, not less than 25 guest roans, In all other cities., not � o- ace r� Less than ten guest rooms with bedding and other usual suitable and necessary furnishings in each room, which is provided at the main entrlcnee. With, n bus suitable lobby, desk, and office for the registration of its guests on.;the o n y ! provide eultah)e •mud• i t ground floor, which employs na adequate staff to ,� jor. usual service, and which maintains under the same rnaoaigeiaewt cud. i I control as the rest of the estaWishinont And has, as an; JpkWftl,'pA 't thereof, a dining roots with appropriate facilities for see king >uot ss ?tha4ft' Aot 30 guests at one 'tilne, where the gencrttl public 'are, !n co} te}'�i tiQl Af. i s a payment therefor, served with meals at tables, ,,; I,, d•,,'. ; : n Subd. 13. "Exclusive liquor store" is an on-sale or off-sale, or pombluatfa# lo- on-sale and off-sale, establishment used exclusively for the sale of hitoxlek. u: ! lug liquor at retail and under:the control of pt► Judivldltal pwlte�.Qi.Atanital9s �, non 3 and us an incident thereof may also sell cigltrs, elgarettes, ire, all f9rmM y Wt of tobacco, non-Intoxicating halt beverager,•and soft drinks at recall, A Ace I exclusive liquor store includes an on-sale or combination on-sale and off-side on- establishment operating it restaurant or selling food for consumption an the " tee. premises when authorized by the municipality Isaaing the JlosrwR on ownDW In I or operating tits► exttlualve liquor store, as th0,t;w nW ba• Y t Subd. 14. "Restaurant" means any establlahnrent, other than a hotel, under a ' the control of a single proprietor or manager,­having appropriate •1ltcilitleb for the serving of meals, and where, in consideration of payment therefor; meals are regularly served at tables to the general public, and which employs an adequate staff to provide the usual and suitable service to its'guests: "Th cities of the first class such establishment shall have facilities foi-"tigg q,pt hies than x50 guests at onq time; in cities of the second and thlr(1 class and statutory cities of over 10,000 population, such establishment shall''h4ve•fa- c1llttes for nesting not less than 30 guests at one time, or nijetl greater ' number as the municipality may determine; and In eltles of the fourth by class and statutory cities of 10;000 population or less, in such manner as the municipality shall determine; and an unincorporated ' Y4 by y pornted or unorganized area A8 ; of It county such establishment shall have facilities for seating not lass + than 100 'guests at bne time or such greater number as the county I�Td may determine. i.. ` lNed xw4i vrt4Me f9r t"o of j*ba.JO lP 11�. Amended by Lewd'1878, c. 128, art. 5, { 7; Lawns 1918, c Ado, S �1,' LAwe J� 19%1 c. 198, 11;' 14wa 1874, c. 208, 15. 1 t • 1978 Amendments. Laws 1973, c, 123, busin"p of which is the serving of a art. 6, f 7, was a senoral authorisation foods' from the end of the flrst'oen- for thq consolidation of the terms 'vil-, tenon of the definition of +'restaurant", laggea" and 'boroughs" into the term Laws 1974, a 269, Inserted 'gr owntn rtti t '1eftles" or the •sgbsiltutioan or the term or operating the exclusive i,quail at ; I "statutory cltit,s" lar "•ville4sa'! and/pr as the 4ape Wa "boroughs." 13. r•W �4;ibts�.Pt,O . I.aws 1972, e. 864, 1 rewrote the i }, Cross Rsferdncea' sefim i n or 'on, �•• pr prior, text "t]orauneae•oP.MwdlwS,,4eftped, sae-1 see main volume. 1974 Amendments. 'Lawn 1974, a: 19x. 'Q� ' ai ' # 4014ted '. anA t4s PrIVOPW Part•of the 340M RaPealed Iiy Lawo.1976.o.S,1 Ix.off,Feb.7, I976. ,. Md The offloe,of Liquor Central Commis Lawn 1976,C. 6 IN provides that this 94 ' slogar �[as abo►ls d $Y 1. �}Q Q¢!,, .see, act is effective i s day follopri Zoe 14 999A Obi 79 AIp9.�, � ytrpetat 1 JUovortlgr's 2!!7{ 1'.rW b ': I I i 1 .i i', r1 t IF o �•p 1t T11�.. fjJ��� *r(�y� • ((� ��l•i 7 't � If �q�.Yi 4 •.I�III J :vkr 340.14 INTOXICATING LIQUORS 1! any public school outside of a municipality; within 1,200 feet at Winona t .. j i o state university, and at Southwest state university and in determining the llaf: distance, the measurement shall be along the most direct line from the nearest ., corner of the administration building of the university to the main entrance ,X 91 of the licensed premises; as to the Valley campus of the Mankato state r$;� university in the city of Mankato when the place of sale Is within 1,000 feet from the middle of the entrance Into the main building which entrance is } located on the easterly side of South 6th Street at a point where Bald street Is Intersected by East Jackson Street in the city of Mankato, or between the Valley Campus and Highland campus or within 1,500 feet as megaured from fi the front door of the student union of the Highland campus; ''c (8) At more than five places on any o4c side of a block within and front- ti Ing upon the patrol limits of cities of the first class; 'r (9) The restrictions Imposed posed by this subdivision shall not apply to•nor 31 •�� manufacturer or wholesaler of intoxicating liquors or to a drug stor@'or'to any Persa►i.lawfully licensed to sell intoxicating liquor immodlatelf` rlor, to the enactment of this subdivision. Y j [see main volt4me for text of'subd. 41' ',50 aday' sales, (a) Notwithstanding the provlslons Qt, sub'Wyl- , : slon 1, in any municipality establishments to which on sale licenses have been issued or .hereafter may be lasueo for the sale of Intoxicating liquors vyhlch are hptels'or restaurants or ch4be as defined in section 340.0,7, and which have 3, q1► facilities for serving not lest than_80 $Vests at one time, may serve intoxl- Y cathag liquors between the hpure ctt 12 o'slgok noon iWd 12 o'cloc* mi�o .4t '1 on Sundays in coNuaction with tl)e serving of food. ! : jo,aell(b) It IN utawfu 49) lny aacl estµbllshnext, dlra;ty or lndir3ctlyl 1 4. of serve Ouch Intoxicating liquors as Provided lq paragrapb. (a ve, ql. wit gut having first obtained a apgew liceoae from the municlpali,4�re- ,4l '�ir;, for. ,Such special RM116e 4PAy be issued,by that gg4rpjgg body of the lily Gl' 7 paIlty for a period of one year and for such a fee µs It shall determine, but not exceeding ;200. The special license may be revoked by the governing body, f..Qr cause. The provisions of section 3fo.112. WWI ,#Pply, t9 such t livens@. Application for the special license shall be wade,'tp'the governing body of the municipality in the same manner' as aW n for other rp licenses to sell intoxicating liquor are made. 1 (c) This subdivision shall not apply to any municipality. until autborixed ° ( ,• by the voters of the municipality voting on the question at a special election 9` called for such purpose or at the general election in the municipality. the j1(+:rf election to be conducted in p000rdaace with the applicable provisions,;of the Minnesota election law, Pro 1ded, however, , e v Oat AnuniGlpai voter ap- ti� 5 proval shall not be required in the case of mq,jor.airport$ o)>etated 47.public corporations created under segtious $80;X1))0 tp "01125, which are 4pkrAted by sw;Aa public Corporations as termingle'for regular, scbopled $Ir passquger ; sus servlCe where the lauds or' W part ,qw"f cogntityting' 'the same have ,i. b"n detgc qd ft'om cities upd4r and pursuant to wtjpnli`$8Q. to 3M.182. N, l nor !n the Case of common carriQ>;a ljcew(t gnoer tit* pT6vlsie a, of sections 340.11,.subdivision 3, a4d 340,12 and any lioegae to sell intgxicatku8 liquors on Sunday issued to a common Barrier by the commissioner of p0lie safety � : ! shall, In a$dition to all other license frees, require the paMeht'to the ommis-. �a sioner of public safety of a fee of $50 per annum plus a fee of jl5 for each ' 'k ! duplicate of said license required to he posted its eaQb Plage vrber@ igtozicat- ,f jug liquor is sold by said common carrier. `• Amended by Laws 1978, c. 8i), 141; 14wa 10148, R,. 128, art. 6, 1 7; Laws x'{ 1978. e. 152, 11; }taws 1978, c, 726, !8; Laws 19114,a 1501,#,V; Laws WT,,0#c. 821,12; Laws 1976,o.W, 11; 71 we 1978,o,6. 1073 /Amendments. Laws 1078, o, 06. Laws 1975, o. 162, deleted former first was s.revl�pr s bill. and lA± ntenoe�l of rrubd, 7 which i Laws 1078 c. 128, art. 6, f 7, was a readi 'No 'on-is I pla�sa of Suslness several authorlaoatlon for the cOnsolidw- shall" ae per►gltted to 'h1," ,#vr*glaW tion of the terms 'villaffee" and 'bor- door!or oD,que wladowe. oughs" Into the term oitles"' or the "3�o'pool table or billiard table'xhall i substitution of the term "statutory salt, .,be keppt or used 1a0!^*W '4p^Mg0'faren4iMe lea" tpr "villages",and/or "boroughs." except a olub." i 1, r who, by any process of manufacture , fermenting, brewing, distil- ling, refining, rectifying, blending, or by the combination of different materials , prepares or produces liquors or beer for sale. Subd. 12. The term "wholesaler" means any person en- gaged in the business of selling liquor or beer to retail dealers . Subd. 13 . The terms "package" and "original package" mean any container or receptacle holding liquor or beer, which container or receptacle is corked, capped or sealed by a manufac- turer or wholesaler. Subd. 14. The term "club" means any corporation duly organized under the laws of this State for civic, fraternal, so- cial , or business purposes or for intellectual improvement or for the promotion of sports , which shall have more than fifty members , and shall , for more than a year, have owned, hired, or leased a building or space in a building of such extent and character as may be suitable and adequate for the reasonable and comfortable accommodation of its members , and whose affairs and management are conducted by a Hoard of Directors , Executive Committee , or other similar body chosen by the members at a meeting held for that purpose , none of whose members , officers , agents , or employ- ees are paid directly or indirectly any compensation by way of profit for the distribution or sale of beverages to the members of the club, or to its guests , beyond the amount of such reason- : » able salary or wages as may be fixed and voted each year by the members or other governing body. r Subd. 15. The term "restaurant" means any establish- ment, other than a hotel, under the control of a single proprie- tor or manager, having appropriate facilities for the serving of meals , and where , in consideration of payment therefor, meals are regularly served at tables to the general public, which employs an adequate staff to provide the usual and suitable service to its guests , the principal part of the business being the serving of foods , and which shall have seating facilities for seating not less than thirty guests at one time . Subd. 16. The terms "hotel" and "motel" mean and in- clude any establishment having a resident proprietor or manager, where , in consideration of payment therefor, food and lodging are regularly furnished to transients , and which contains not less than twenty-five guest rooms with bedding and other suitable and necessary furnishings in each room, and which is provided with a suitable lobby, desk and office for the registration of its guests at the main entrance and on the ground floor, which employs an adequate staff to provide suitable and usual service , and which maintains under the same management and control as the rest of the establishment and has an integral part thereof a dining room with appropriate facilities for seating not less than thirty guests at one time , where the general public is , in consideration of payment therefor, served with meals at tables . 4-1-78 -114- PUBLIC IMPROVEMENTS AND SPECIAL ASSESSMENT POLICIES FOR THE CITY OF SHAKOPEE SHAKOPEE, MINNESOTA Proposed Draft April 28, 1978 7Y RESOLUTION ESTABLISHING POLICIES REGARDING THE MAKING OF PUBLIC IMPROVEMENT PROJECTS AND ESTABLISHING POLICIES FOR THE LEVYING OF SPECIAL ASSESSMENTS THEREFORE. WHEREAS, the State Law assigns to the City Council the responsibility for making public improvements and; WHEREAS, it has been and continues to be the policy of the City Council that when such improvements are made which are of special benefit to certain areas, special assessments are levied for benefits received; and WHEREAS, the procedures used by the City are those specified by Minnesota Statutes, Chapter 42,9, which statutes provide that all, or a part, of the cost of improvements may be assessed against benefitting properties in accordance with the benefits received, but establishes no statutory guide as to how these benefits are measured or how the costs are to be apportioned; and WHEREAS, actual apportionments are made in accordance with policies adopted by the Council; NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following shall constitute a statement of general policies of this Council regarding improvements and assessments, and shall continue until amended by appropriate Council action. It is intended that this policy shall be applicable to all lands within the City, platted or unplatted, and shall be com- plementary to the City' s subdivision regulations. BE IT FURTHER RESOLVED, that in the event the literal applicati of the provisions outlined herein would result in a inequitable distribution of special assessments, the City Council reserves the right to adjust the policy so as to achieve a more equitable distri- bution without formal amendment of this resolution. i GENERAL ASSESSMENT i POLICIES ii I . DEFINITION OF IMPROVEMENTS ELIGIBLE FOR SPECIAL ASSESSMENT A. The following public improvements , being authorized by Minnesota Statutes 429 .0213are hereby defined as being eligible for special assessment within the City of Shakopee : 1 . Acquiring, opening and widening streets and alleys; constructing, reconstructing and maintaining side- walks , streets , gutters , curbs, and vehicle parking strips . Included in such projects may be charges for beautification, storm sewers or other street drainage inlet systems, and installation of connections from utilities to property lines . 2 . Construction, reconstruction, extension and mainten- ance of waterworks systems . This includes all appur- tenances of a waterworks system, including treatment plants . 3 . Construction, reconstruction and maintenance of sani- tary sewer systems . Also included may be outlets , treatment plants , pumps , lift stations and other ap- purtenances . 4. Planting, trimming, care and removal of street trees . 5 . Construction, reconstruction and maintenance of storm sewer systems . Also included may be outlets , treatment plants , pumps, lift stations and other appurtenances . 6 . Installation, replacement, extension and maintenance of street lighting . 7 . Acquisition and improvement of land and purchase of equipment for parks, playgrounds, and recreational facilities. 8 . Acquisition and construction of parking lots . 9. Construction, reconstruction, extension and maintenance of dikes and other flood control works . 10. Construction, reconstruction, extension and maintenance of retaining and area walls . 11 . Abating nuisances ; including, but not limited to, drain- ing and filling swamps , marshes and ponds on public or private property. 12 . Installation, replacement , extension and maintenance of street signs . (1) I . Continued B . The City of Shakopee also retains authority to recover, through special. assessment , the following maintenance costs : 1 . Snow, ice and rubbish removal from sidewalks . 2 . Weed elimination form streets and private property . 3 . Street lighting sprinkling, dust treatment, surfacing, patching, and seal coating. 4 . Repair of sidewalks . 5 . Trimming and care of trees and removal of diseased and/ or unsound trees . II . INITIATION OF PUBLIC IMPROVEMENT PROJECTS Public improvement projects may be initiated by petition of at least 35% of the affected property owners . Such petitions will be received by the City Council until the first day of February of each year for inclusion in that year ' s capital improvement program. Petitions for public improvements submitted after that date will be received and acted upon during the year only by special consent of the City Council , or will be received and considered for the capital improvement program of a subsequent year. Public improvements may also be initiated by the City Council when, in its judgement , such action is required. (2) III . PUBLIC IMPROVEMENT PROCEDURES The following is the general procedure which will be followed by the City Council for all public improbement projects 'from initiation of such a project through certi- fication of the assessment role to the County Auditor. For- mats for the various reports and resolutions referenced in this section are, hereby, made a part of these policies and procedures of the City of Shakopee . STAFF FUNCTIONS COUNCIL FUNCTIONS 1 . Review petition for submission 2 . Accept petition Initiate to Council and order prep- project on aration of feas- OR basis of ibility report Council de- sire, citi- zen request , or other agency re- 3 . Prepare feasibility report , or quest . review report submitted by 4. Accept feasibility report and other agency . P y p order public hearing. S . Publish hearing notice , mail 6 . Conduct public hearing, adopt notice to property owners . resolution ordering improvement to be constructed and advertise- ment of bids . A sale of bonds to finance project costs may be initiated at any time after the 7 . Prepare final plans, advertise public hearing is conducted . for and open bids, prepare bid 8 . Award contract based on bids tabulation, and make recommenda- received. tion for award . 9 . Supervise construction, prepare 10. Review assessment schedule( s) payments, and prepare assess- and order assessment hearing( s) . ment rolls . 11 . Publish hearing notice , mail no- 12 . Conduct assessment hearing,adopt tice of hearing date( s) and resolution adopting assessment assessments to property owners . roll and authorize certification 13 . Certify assessments to County to County Auditor. Auditor. (3) IV. FINANCING OF PUBLIC IMPROVEMENTS A. Goals and Justification of Policy It is the intent of the City of Shakopee to encourage public improvement projects as the area( s) benefiting and needing such improvements develop . Examples of this policy can be seen through the subdivision regulations , zoning ordinance, and building codes . New areas are re- quired to provide needed improvements and services before development , thereby not creating unexpected hardships on the property owners purchasing such property nor on the general public . However, it is recognized that certain areas of the City have developed without all needed public improvements (e.g. - parks , water, sewer, and street im- provements) and that methods must be found to provide these improvements without causing undue hardships on the general public or the individual property owner. Special assessments are generally accepted as a means by which areas can obtain improvements or services , however, the method of financing these is a critical factor to both the City and the property owner. Full project costs spread over a very short term can cause an undue hardship on the property owner and, likewise , City costs and systems costs spread over a long period of time can produce an undue hardship on the general public of the City. Deferred assess- ments not only cause an undue hardship upon the City' s in- debtedness but are unfair to the general citizenry who be- come responsible for these debts without adequate assurance that they will ever be paid by the property owners who are directly benefited from the development . It is the policy of the City to not defer assessments except in cases where senior citizens are involved. (4) V. ASSESSMENT POLICIES APPLICABLE TO ALL TYPES OF IMPROVEMENTS Where an improvement is constructed which is of special benefit to properties within a definable area , it is the intent of the City Council that special assessments be levied against the benefited properties within that area to the extent that the costs of such project can be deemed to benefit the properties . The following general principles shall be used as a basis of the City' s assessment policy: 1 . The "project cost" of an improvement shall be deemed to include the costs of all necessary construction work re- quired to accomplish the improvement , plus engineering, legal , administrative , financing and other contingent costs, including acquisition of right of way and property. The financing charges shall include all applicable costs of financing the project . These costs include but are not limited to - financial consultant ' s fees, Moody' s fee, bond attorney' s fees and capitalized interest . When the project is started and funds are expended prior to receiving the proceeds from a bond sale , the project will be charged in- terest on the funds expended from the date of expenditure to the date the bond proceeds are received . The interest rate charged will be the average interest rate earned by the City' s investments during the six months preceeding the receipt of the bond proceeds . The interest charged to the project shall be included as financing charges . 2 . Interest Rate - The City of Shakopee will charge interest on special assessments at a rate specified in the resolu- tion. The interest rate shall be two percent (2%) more than the average interest rate of the bonds sold to finance the improvement project . The interest rate shall be round- ed to the nearest quarter of a percent . The interest rate shall not exceed the maximum rate allowed by state law. 3 . Property owners may pay their assessments in full (interest free) for a period of 30 days after the assessment hearing . After such period interest shall be computed from the date specified in the assessment resolution. The City will cert- ify each year ' s collection (principal and interest) to the County Auditor by October 10. Prior to the first certifi- cation of principal and interest to the County Auditor, a property owner may make a partial pre-payment of the prin- cipal to the City of Shakopee . Such partial pre-payment shall be a minimum amount of $100 .00. If the partial pre- payment is made after the 30 day "interest free" period allowed by state law, interest will be charged on the amount of the partial pre-payment from the date specified in the resolution and paid along with the partial pre-payment . After the City of Shakopee has made the first certification of principal and interest to the County Auditor, pre-payment will be accepted only for the remaining principal balance plus any interest . If a parcel has two or more separate special assessments , pre-payment of the remaining principal (5) V. Continued 3 . balance may be made on one or more . Provided, however, tax exempt parcels such as churches, school districts , and other public tax exempt buildings will be allowed to make a partial pre-payment at any time during the term of the special assess- ment . The minimum partial pre-payment shall be one half of the principal balance at the time of pre-payment . The tax exempt parcel will be allowed to make only one partial pre- payment during the term of the special assessment . The re- maining principal after the partial pre-payment will be paid in equal installments over the remaining term of the special assessments . A tax exempt parcel will also be allowed to make a partial pre-payment prior to the first certification to the County Auditor. 4. Where the current improvement is installed as an extention of an existing improvement in which the City, through the use of courses other than special assessments, has partici- pated in the costs of such existing system, and where the area served by such current improvement can be shown to benefit directly from the City ' s prior expenditures, the special assessments levied against the properties served by the newly extended improvement may include a "system charge" equal to that portion of the City' s prior expenditures which, in the opinion of the City Council , are chargeable to the area served by the current extension. Whenever the City intends to include a "system charge" as a part of the assessable cost for an improvement, the notices of public hearing sent to the property owners prior to the making of the improvement shall specify the total amount of such "system charge" to be made against the proposed improvement . 5 . Where an improvement is designed for service of an area beyond that of direct benefit, increased project costs due to such provisions for future service extensions may be funded by the City as a "system cost ." This "system cost" may be funded by the City to be assessed as a "system charge" together with direct benefits for lateral utility lines as stated in paragraph 4, above, or may be assessed to the area of future benefit immediately . 6 . Where the project cost of an improvement is not entirely attributable to the need for service to the area served by said improvement , or where unusual conditions beyond the control of the owners of the property in the area served by the improvement would result in an inequitable distribution of special assessments the City, through the use of other funds, may pay such "City cost" which, in the opinion of the City Council , represents the excess cost not directly attri- butable to the area served. (6) V. Continued 7 . Because frontage roads along highways or other arterial streets are deemed to be of benefit to commercial or in- dustrial properties , the entire costs of any improvement on such frontage roads shall be assessable to the benefited properties , even if only those properties on one side of such frontage roads are benefited . Single-family resi- dences may be excluded from this requirement . 8 . If financial assistance is received by the City from the Federal Government, from the State of Minnesota, or from any other source to defray a portion of the costs of a given improvement , such aid will be used first to reduce the "City cost" of the improvement . If the financial assistance received is greater than the normal "City cost" , the remainder of the aid will be used to reduce the special assessments against the benefiting properties , such reduc- tions to be applied on a pro rata basis . 9 . The "assessable cost" of an improvement shall be defined as being those costs which, in the opinion of the City Council are attributable to the need for service in the area served by the improvement . Said "assessable cost" shall be equal to the "project cost" of the current pro- ject minus the "City cost" as defined above, minus other financial assistance credited as described above . 10. City-owned properties , including municipal building sites , parks and playgrounds , but not including public streets and alleys , shall be regarded as being assessable on the same basis as if such property was privately owned . 11 . Improvements specifically designed for or shown to be of direct benefit to one or more properties may be constructed by the City, and the costs for such assessed directly to such properties , and not included in the assessment rates for the remainder of the project . (7) VI . METHODS OF ASSESSMENT A. Goals and Tustification of Policy The City of Shakopee realizing that there are different methods of assessment - i .e. per lot, adjusted front foot, and area - and also realizing that for any particular project any one of these methods could more adequately reflect the true benefits received in the ass- essment area, hereby establishes all of these methods - per lot, adjusted front footage, and area - as possible methods by which any benefited area may be assessed. The deter- mination of which method should be used for any particular assessment shall be reviewed by the engineer in his feasi- bility study to the Council an4 based upon this study, shall make a recommendation to the Council for which method would best reflect the benefit received principle for the area to be assessed. The specific application of these methods to ass- essing any type of improvement is defined in the specific section governing "methods of assessment for public improvements projects" in Section II of this document. The purpose of stating these methods of assessment as general policies for the City of Shakopee is to insure that the City Council will have the opportunity to review and decide which of these methods would most adequately and reasonably reflect the true benefits received by each parcel within the benefited area, and use a method of assessment which would be reflective of this. B. Policy Statement The following methods of assessment, as described and defined below, are hereby established as the official methods of assessment in the City of Shakopee: 1. "Adjusted" Front Footage" method of assessment The "cost per adjusted front foot" shall be defined as - the quotient of the "assessable cost" (:=s defined in Section V Assessment Policies Applicable to all Types of Improvements) divided by the total assessable frontage benefiting from the improvement shall be as defined or described in the "Specific Assessment Practices Section( s) " for such improvement ( s) . For the purpose of determining the "assessable frontage", all properties, including governmental agencies, shall have their frontages included in such calculation. Not to be included in such calculations are public rights- of - way for pedestrian or vehicular traffic. (8) VI . Continued 2 . "Area" Method of Assessment : The "cost per square foot" shall be defined as - the quotient quotient of "assessable cost" (as defined in Section V) di- vided by the total assessable area benefiting from the im- provement . The determination of the "total assessable area" benefiting from any type of improvement shall be as defined or described in the "Specific Assessment Practices Sections" for such improvement( s) . For the purpose of determining the "assess- able area" , all properties including governmental agencies shall have their area included in such calculation. Not to be included in such calculations are public right-of-way, pedestrian or vehicular traffic . The "cost per square foot" , as calculated in the manner de- scribed above, multiplied times each parcel "assessable area" shall produce the total cost per parcel ; the total of all parcels assessed being the "total assessable cost" for the improvement . 3 . "Per Lot" Method of Assessment : The "cost per lot" shall be defined as - the quotient of the "assessable cost" (as defined in Section V) divided by the total assessable lots or parcels benefiting from the improve- ment . The determination of the "lots or parcels" benefiting from any type of improvement shall be as defined or described in the "Specific Assessment Practices Sections" for such im- provement( s) . For the purpose of determining the "lots" or "parcels" all parcels, including governmental agencies shall shall be included in such calculations . Not to be included in such calculations are public right-of-way, pedestrian or vehicular traffic . The "cost per lot" as calculated in the manner described above, multiplied times each "lot" or "parcel" shall produce the total cost per parcel ; the total of all parcels assessed being the "total assessment cost" for the improvement . (9) VII. STANDARDS FOR PUBLIC IMPROVEMENTS PROJECTS The following standards are hereby established by the City of Shakopee to provide a uniform guide for improvements within the City and also to be used by the City Engineer in establish- ing "systems costs" as differentiated from "assessable costs" and "City costs . " Surface Improvements : Surface improvements shall normally be interpreted to include all improvements within the right-of-way, such as trees, lighting, sidewalks, signing; street 4nd accessary improvements such as surfacing, curb and gutter, drainage facilities , grading, signalization; and other public improvements such as drainage ponds and facilities, parking lots , parks and playgrounds . The above examples shall not be interpreted to be all inclusive of surface improvements . A. Goals and Justification of Policy All surface improvements should be constructed so as to se- cure the maximum protection of health and safety for the general public while attempting to achieve the equally impor- tant goals of creating a desirable aesthetic community in such a manner as to meet social , economic and environmental objectives . The City sets a functional street system and states approx- imate guidelines for construction. These guidelines shall be used for future street construction. B. Policy Statement In all streets , prior to street construction and surfacing, or prior to resurfacing, all utilities and utility service lines, (including sanitar sewers , storm sewers, water lines , gas and electric service shall be installed to serve each known or assumed building location when practicable . When practicable , no surface improvements to less than both sides of a full block of street shall be approved except as necessary to complete the improvement of a block which has previously been partially completed . Concrete curbing or curb and gutter shall be installed at the same time as street surfacing, except that where a permanent "rural" street design is approved by the City Council , curbs will not be required . (10) VII . Continued Subsurface Improvements Subsurface improvements shall normally include such items as water distribution, sanitary sewer and storm sewer lines and electric and gas utilities. A. Goals and Justification of Policy The goal of subsurface improvements is to provide specific public utility service systems which least alter the natural environment of the community while at the same time secure maximum protection of health and safety with adequate and efficient service at a fair and equitable distribution of benefits and costs. B. Policy Statement Subsurface improvements shall be made to serve current and projected land use. All installations shall conform to standards as established by those state and/or federal agen- cies having jurisdiction over the proposed installations. All installations shall also comply, to the maximum extent feasible , to such quasi-official , nationally recognized, standards as those of the American Insurance Association (formerly National Board of Fire Underwriters) . Service lines from the main to the property line for each known or assumed building location shall be installed in conjunction with the construction of the mains . (11) SPECIFIC ASSESSMENT POLICIES (12) VIII . POLICIES AND PROCEDURES FOR ASSESSING SURFACE IMPROVEMENTS Cost for the construction of streets in excess of 36 feet of width or in excess of the minimum design strength for a 7-ton road shall not be assessed to properties anticipated for single family use . Costs which are incurred in excess of the above may be paid by: (1) State Aid Funds , (2) Larger assessment rates to other benefited properties , (3) General Obligation Funds , or (4) any other method or combination of methods authorized by the City Council . Street widths or design strength for streets fronting on bene- fiting properties other than single family cannot be establish- ed as a general policy, as such factors are directly related to the proposed land use and traffic generation. Assessable costs for street improvements benefiting properties other than single family shall normally be 100% of the assessable costs, however, the City Council may determine a portion of the costa are to be paid by: (1) State Aid or other grant monies , (2) Gen- eral Obligation Funds , (3) special districts , or (4) any other method or combination of methods established . Street , curb and gutter, and sidewalk improvements will normally be assessed by the adjusted front foot method; however, the "per lot" method and "area" method may be utilized if conditions warrant . A. Adjusted Front Footage Method 1 . Rectangular Interior Lots The rectangular lot is defined as having no more than 2 .0 feet difference between the front and back lot line . The adjusted front footage is the actual front footage of the lot . For rectangular lots whose frontage is greater than its depth, the "odd shaped lot" method as explained next shall be used. 2 . Odd Shaped Lot For odd shaped lots such as exist on cul-de-sacs, curved streets , etc . , and where there is more than 2 .0 feet of difference between the front and back lot lines the "odd shaped lot" method of determining the adjusted front footage shall be used . The adjusted front footage shall be computed by dividing the area of the lot by 9,000 to determine the equivalent number of front footage units in the parcel . The number of units multiplied by 60 feet will give the adjusted front footage . The area shall be computed to a maximum depth of 150 feet only. (13) VIII . Continued 3 . Corner Lot (Odd lot) a . Corner lots will only be assessed at a rate of 50% of the unit rate for the lot in question for the short side for each street improved . If both streets are improved simultaneously, 100% assess- ment rate per unit will be used . b. Alternate method #1 All lots within the block in question will be assessed equally for long side street improvements . Short side street improvement will be as shown in (a) above. C . Alternate method #2 100% of the adjusted footage cost for all utilities on the short side of the lot . 25% of the adjusted footage cost on the long side of the lot . This will not exceed 100 feet of credit for the lot in question. B. Per Lot Method When it is determined to assess by the "per lot" method, the following procedures shall be used: 1 . All lots shall be assessed equally . C. Area Method When it is determined to assess by the "area" method, the following procedure shall be used : 1 . Each parcel shall be assessed based on the number of square feet of area within its boundary. (14) IX. POLICIES AND PROCEDURES FOR ASSESSING SUBSURFACE IMPROVEMENTS Storm sewer assessments shall normally be by the "area" method . Storm sewers shall be assessed at a rate of a 50% policy as herein described . A. Storm sewer benefits will be assessed separately for trunk benefits and lateral benefits . B . Platted and/or Developed Land as of 8-10-76 Cost of trunk and lateral : 1 . 50% of the cost will be raised from General Obligation Taxes . 2 . 50% of the cost will be raised from Special Assessments C . Unplatted and/or Undeveloped Land Cost of laterals : 100% of the cost will be assessed to private or public property (but not public right-of-way) . Cost of trunk 1 . 50% of the cost will be raised from General Obligation Taxes . 2 . 50% of the cost will be raised from Special Assessments. Specific Provisions A. Any publicly owned off street , non right-of-way property will be assessed as private property and included as part of the 50% assessed portion. B . Any revenue received from other governmental units for public right-of.-way will be used as general obligation revenue . C . Property zoned or used as other than single and double family residential land and park land will be assessed at twice the rate of single and double family residential land and park land. D. Credit will be given for any previous storm sewer assessments less than 25 years old at the date of assessments in both the platted and newly developed areas . (J 5) IX. Continued Assessments for watermain and sanitary sewer shall be based upon the cost of construction of 6-inch and 8-inch mains respectfully, which is the smallest now normally installed in a residential area of the City. Assessments for water and sewer in commercial and industrial areas will be based upon 8-inch mains . When watermain looping benefits have been approved by the City' s Public Utility Commission, a portion of the cost of completing said work will be paid by said utility . Costs due to larger mains and appurtenances may be paid for by a combination of availability charges , user charges and general obligation funds . Services installed to individual properties shall be fully assessed to the benefiting property. The various methods of assessments are as follows : A. Adjusted Front Footage Method (Water and Sanitary Sewer) When assessment is to be determined by the adjusted front footage method, each parcel shall be assessed for improve- ments as hereinafter stated . 1 . Rectangular Interior Lots The rectangular lot is defined as having no more than 2 .0 feet difference between the front and back lot lines . The adjusted front footage is the actual front footage of the lot . For rectangular lots whose frontage is greater than its depth, the "odd shaped lot" method as explained below shall be used. 2 . Odd Shaped Lots (Unit Bases) For odd shaped lots , such as exist on cul-de-sacs, curved streets, etc . ; and where there is more than 2 .0 feet of difference between the front and back lot lines , the "odd shaped lot" method of determining the adjusted front foot- age shall be used . The adjusted front footage shall be computed by dividing the area of the lot by 9 ,000 to determine the equivalent number of front footage units in the parcel . The number of units multiplied by 60 feet will give the adjusted front footage . The area shall be computed to a maximum depth of 150 feet only. (16) IX. Continued 3 . Corner Lot (Odd lot) a . Corner lots will only be assessed at a rate of 50% of the unit rate for the lot in question for the short side for each street improved . If both streets are improved simultaneously, 100% assess- ment rate per unit will be used . b. Alternate method #1 All lots within the block in question will be assessed equally for long side street improvements . Short side street improvement will be as shown in (a) above . C . Alternate method #2 100% of the adjusted footage cost for all utilities on the short side of the lot . 25% of the adjusted footage cost on the long side of the lot . This will not exceed 100 feet of credit for the lot in question. B. Per Lot Method When it is determined to assess by the "per lot" method, the following procedures shall be used : 1 . All lots shall be assessed equally. C. Area Method When it is determined to assess by the "area" method, the following procedure shall be used : 1 . Each parcel shall be assessed based on the number of square feet of area within its boundary. CJH/klk (17) M E M O To: Mayor and City Council From: Douglas S. Reeder, City Administrator Re: Vacation of Temporary Easement in Eaglewood 3rd Addn. Date: May 11, 1978 When the Council approved the Plat of the 3rd Addition to this Subdivision, you required a temporary road be constructed to provide better access to the Plat. The original easement granted to the City and filed with the County was incorrect and did not describe the area where the road actually is located. We now have the correct easement and therefore we must vacate the incorrect easement. Council Action: Approve vacation of easement. DSR:plk MEMO TO: Mayor & City Council FROM: Douglas S. Reeder, City Administrator RE: Approve New Licensee - House of Hoy Inc . DATE: May 11 , 1978 The current stockholder and licensee of the House of Hoy Inc. is considering the sale of his interest to a new party. Under our new City Code this type of ownership/transfer is treated as a new applica- tion and the new owner must apply for a license on his own. We have reviewed the application and the Police Department investiga- tion is underway. Prelimirary results indicate that the Police report will be totally negative . The full report will be available at the meet- ing. We have put this matter on the agenda now only for the Council to go on record as to whether or nct you will allow the transfer to this party. If you go on record affirmatively, we will have the issuance of this liquor license on the next Council agenda. Recommendation - Based upon the Police report , it is recommended that the City Council not issue a liquor license to John B. Amble . (If the Police report as prepared does not agree with this recommendation, I will so notify the Council at the meeting. ) DSR/jsc MEMO TO: Mayor & City Council FROM: Douglas S. Reeder RE: Electronic Election Devices DATE: April 13 , 1978 Following the last election, the City Council directed me to Investigate the purchase of automatic voting machines . I have done this and would like to discuss the possible inclusion of funds in the Capital Improvement Fund, (when that is revised) for the purchase of machines for the 1979 election. Attached is some background material . DSR/jsc CES EQUIPMENT RECOMMENDATIONS SHAKOPEE, MINNESOTA uantit Description Unit Price Total Price 29 Model III-A Votomatics with $ 300.00 $ 8 , 700.00 Self-Contained Booths 4 Votomatic Demonstrators 60. 00 240.00 4 Transfer Cases 17. 50 70. 00 2 Precinct Ballot Counters 1 , 850. 00 3 , 700 . 00 1 Manual Crimpor 185 . 00 185 .00 1 Single Row Mask Punch 925 . 00 925 . 00 1 Ballot Assembly Aid 150. 00 150. 00 TOTAL $13 , 970.00 Start up supplier and ballot cards for the 1978 elections will be approximately $1 , 000 . 00 . F.O.B. , Berkeley , California. The above prices are firm until March 31 , 1978 . �`r` MEMO TO: Mayor & City Council FROM: Douglas S. Reeder , City Administrator RE: Deans Lake Water Replenishment DATE: May 11 , 1978 As requested by the City Council , I have asked the Prior Lake Water Shed District to do a preliminary study on the feasibility of putting water back into Deans Lake . Attached is their report. I have sent this report to the Utilities Commission and they have determined that they do not feel it is appropriate at this time to install the well suggested as one alternative . I am in agreement with their feelings and in addition do not feel that this alternative would solve any of our problems . RECOMMENDATION: It is my recommendation that the City of Shakopee submit a petition to the Lower Minnesota Watershed District to do this project . In addition, we need to work with Shiely and apply for other grants which may be available . I do not recommend that we commit any city funds to the project , unless we assess it back to abutting property owners . DSR/jsc Main Office 571.6066 UBURBAN 6875 Highway No. 65 N. E. [ � NaINEERINQ — Minneapolis, Minnesota 55432 IF� South Office 890-6510 Civil, Municipal & Environmental Engineering 1101 Cliff Road Land Surveying • Land Planning • Soil Testing Burnsville, Minnesota 55337 Apri 1 26,1978 City of Shakopee 129 1st Ave. East Shakopee, MN 55379 Attn: Mr. Douglas Reeder, City Admin. Re: Dean's Lake - Water Replemishment Dear Mr. Reeder: At your request, and on behalf of the current proposal by the Prior Lake- Spring Lake Watershed District for an outlet through Dean' s Lake,we have investigated the possibility of attempting to maintain the lake level by means of pumping excess ground water from the Shiely quarry up to the lake. The Shiely Company holds a permit to pump and discharge 10 million gallons per day which presently flows through a ditch to the Minnesota River. The actual amount pumped is about 4.5 MGD during the summer and 0.5 MGD in the winter. If this entire volume of 3,870 acre-feet/year were to be pumped through a pressure pipe southerly to Dean'.s Lake, it would be about four times the volume required to maintain the desirable lake elevation. Since the existing pump and motor are designed for a very high pumping rate at a very low lift, they would be unsuitable as a unit to efficiently per- form as a lake supply system. It would be desirable, however, to retain these units functioning in their present capacity to discharge excess quarry water to the river. The new lake re-supply system would consist of a new pump and motor, a pumping wellshaft and building, and approximately 7,100 lineal feet of 8" force main discharge pipe. Capital i mprovemets and operating cost estimates are indicated on the attached sheet. A plan of the route is attached. During the course of this investigation an alternative method of water re-supply was noted and analyzed. The Municipal Water Study for Shakopee as proposed by Schoell & Madson in January, 1976, indicated the need for a municipal well be- tween CSAH 16 and the southeasterly corner of Dean's Lake. Page 1 of 2 Robert Minder, Reg. Eng. E. A. Rathbun, Reg. Surv. Wm. E. Price, Reg. Eng. Cary R.Harris, Reg. Surv. Wm. E.Jensen, Reg. Eng. Wm. K. Meyer, Reg. Eng, H. William Rogers, Reg. Surv. Bruce A. Paterson, Reg. Eng. TO: City of Shakppee Re: Dean's Lake - Water Replemishment April 26,1978 Page 2 of 2 If this well could be constructed in the near future , it could be designed to serve the dual purpose of lake re-supply and the eventual need for supply- ing potable water to consumers. Since the Shiely quarry is a surface water source, it is not available as potable water for a municipal system without the additional costs of a sophisti ci ated water-treatment plant and would, there- fore, be perpetually limited to being used only for lake re-supply. A permit already exists to discharge quarry waters into the Minnesota River, and bearing in mind that this water would still have to be discharged if the alternative of the well as a lake re-supply were to be implemented, the volume of ground water being discharged to the river would increase. The well would require another permit and the DNR and Dept. of Health may or may not feel that these two facilities are an excessive depletion of the ground water resources . There is also the added potential of contamination of the municipal supply by discharging the well into the lake, but it is felt that proper design can preclude this objection. It is not the intention of the Watershed District to recommend that one or either of these systems be implemented by the City of Shakopee, but only to bring the advantages, disadvantages , and estimated costs to your attention. GENERAL NOTE: Estimate for alternate (well re-supply) was not based on a thorough, detailed engineering analysis of site geology, but only on the best available current data. No attempt was made to determine whether data in the Schoell & Madson study is still current or whether revised needs of the City will change the need for, or cost of, a well at the suggested location. In addition to these unknowns , there still remains the need to determine whether an outlet structure is required for drainage leaving the lake. These issues should be resolved prior to the final decision as to the source of re-supply water. If you have any questions regarding this matter, please call . Sincerely, SUBURBAN ENGINEERING, INC. Bruce A. Paterson, P.E. District Engineer Prior Lake-Spring Lake Watershed District BAP/l h en c 4/26/78 ° CALCULATIONS , DATA & COST ESTIMATES A. PUMPING FROM SHIELY'S QUARRY: 1. Head: Elevation head = 90' Friction head = 33' Total dynamic head = 123' 2. Power: 600 gpm x 123' HP = z 25 hp 3960 X 75% 3. Pump & Motor: Use 550 gpm pump with 30 hp motor 4. Impact on Dean's Lake: (Assume 24 hrs/day of pumping) 550 gpm = 18.18 acre-feet/day = 545 acre-feet/month 30 days of pumping @ 550 gpm would raise the lake level approximately 22 feet 5. Estimated Costs : a) Capital Costs : 7,100 L.F. 8" Force Main = $71 ,000.00 Pump & Motor = $ 6,500.00 Intake structure & pump house $13,000.00 Eng. legal & Admin. _ $31 ,500.00 Estimated capital costs $122,000.00 b) Electric ,Operating Costs : (550 gpm X 30 days/1000) X $0.0303/1000 gal = $720.00/30 days c) NOTE: Costs do not include easements or repair & maintenance allowances. B. ALTERNATE: PUMPING FROM DUAL PURPOSE LAKE SUPPLY/DOMESTIC SUPPLY WELL: 1. Estimated Costs : a) Capital Costs : Well , pump, motor & pump house (1000 gpm-125 hp) = $ 92 ,000.00 Discharge piping = $ 10,000.00 Eng. legal , & admin. = $ 35,000.00 Estimated capital costs $137,000-06 b) Operating Costs (16 day period of full-time operation @1978 rates) (1000 gpm X 16 days/1000) X $0.0303/1000 gal . = $ 698.00 c) NOTE: Costs do not include easements or repair & maintenance allowances. 2. Impact on Dean Lake : (Assume 24 hr/day operation to raise lake aporox. 2-1, feet) 16 days of pumping at 1 ,000 gpm. 1978 CITY OF SHAKOPEE CHECK FEGISTER �� u� •o �o rwvc • CHECK NO, DATE AMOUNT VEN12OR ITEM_1ESCRIPTION ACCOUNT Na"NV- A P-O- A KESSAGE [7043C78 05/10/78 78.89 CY S STANCARD VEHICLE MINT. 01-4232-421-42 43478 05110/78 Z$•89- CY S _STANCARD - V_El-IC1_f_M_AINT. 01 23.2-_42 043078 05/10/78 310.00 CY S STANCARD PRCF. SERVICES 01-4315-361-36 043078 05/1C/78 310.00- CY S STANCARD PROF. SERVICES 01-4315-361-36 043078 05/10/78 319_t_QO CY S STANCARD PRCF• SERVICES - - - 043C78 05/1C/78 310.00- CY S STANCARC PROF. SERVICES 01-4315-361-36 .00 ****** ***-CKS 103351 05/19/7 12.23 MOTOR PARTS VEHICLE MAINT. 01-4232-421-42 12.23 # 130003 05110/78 36.08 AUTO CENTRAL SUPFLY VEHICLE MAINT, 01-4220-32L-32 30093 05110/78 4.14 ALTO C-ENTRAL-SUPPLY GEh-"-IPPLIES 0.1-4220-441_ 130003 05/1C/78 63.58 AUTO CENTRAL SUPPLY SMALL TOOLS 01-4225-441-44 130003 C5/10/7d 6.31 AUTO CENTRAL SUPPLY EOUIP.MAINT. 01-4230-621-62 03 05110/78 175,27 AUTO C E 4 T R AA1 SUPPLY V"IC- - 130003 05/10/78 84.85 AUTO CENTRAL SUPFLY VEHICLE MAINT. 01-4232-421-42 371.23 #***** ***-CKS 130005 SILC/78 '11_._ 0 EARL F. ANDERSON PRINTING 01-4351-161-16 147 311.30 9Q06 0511_0118 1 .075.00 AIRMP$M COMM. SYS. MAINT. 01-4233-311-31 130006 05/10/78 495.60 AIRCOMM COMM. SYS. MAINT. 01-4233-321-32 23983 130006 05/10/78 35.00 AIRCOMM COMM. SYS. MAINT. 01-4233-421-42 23816 •*ss** ***-CKS 130009 05/10/78 40.00 APNA DUES OL-4391-421-42 578028 40.00 ****** ***-CKS 0012 OS/IC/78 78.89 ASTLEF-O D EQUIP. VEHICLE MAINT, 01-4232-421-42 78.89 # 130024 051LC/78 209,139.37 ARCCN CONSTRUCTION STM.SMR.CONST. 52-4518-911-91 ****** ***-CKS 130033 05/10/78 11.82 BERENS GEN. SUPPLIES 01-4220-421-42 11.82 ****** ***-CKS 1978 CITY OF SHAKOPEE CHECK FEGISTER 05 16 78 PAGE 2 HECK h0. DATE AMCUNT VENDOR ITEM DESCRIPTION ACCQLNT —NO—, INV. 0 P.O. i MESSAGE 130035 'f 05/1C/78 112.20 BRIESE IND. TRACTCR EQUIP.MAINT. 01-4230-622-62 31922 112.20 s**s** ***—CKS 130040 05/10/78 19153.23 BRYAN AGGREGATES ROAD MATERIALS "01-4240-427-42 11153.23 s**ss* ***—CKS 30061 05/10/78 1.58 COAST TO COAST GEN. SUPPLIES 01-4220-411-41 1784 _ 1.98 130062 05/10/78 2.59 CHAMPION AUTO STORE GEN. SUPPLIES 01-4220-311-31 2.59 ***—CKS 130064 05/10/78 27.E5 CLAYS PRINTING GEN. SUPPLIES 01-4220-311-31 7586 1_1_30064 05/1C/78 139.60 CLAYS PRINTING PRINTING 01-4351-141-14 7600 130064 051lC/78 7.90 CLAYS PRINTING PRINTING 01-4351-311-31 130064 05/10178 84.40 CLAYS PRINTING PRINTING 01-4351-441-44 7638 259.15 I30065 05/10/78 670.70 CAPESIUS AGENCY GER. INS. 01-4360-321-32 670.70 s***** ***—CKS 130076 05/10/78 108.00 CHAPIN PUB. LEGAL NOT. PUB. 13-4350-911-91 46499 108.00 s***** ***—CKS 30. 078 05/10/78 23.76 CY S STANDARD ECUIP.MAINT. 01-4230-421-42 20128 23.76 s***** ***—CKS 130091 05/1C/78 114.00 OCNNELL CO. SIGNS 01-4250-171—i1 78135 114.00 * ****** ***—CKS . 130093 05/lU/78 17. L8 DUNNING S FDWE. GEN. SUPPLIES 01-4220-421-42 130093 05/10/78 3.24 DUNNING S hOWE. GEN. SUPPLIES 01-4220-621-62 30093 05/10/78 93.22 DUNNING S HOWE. GEN. SUPPLIES 01-4220-622-62 130093 05/1C/78 16.12 DUNNING S hDWE. SMALL TOOLS 01-4225-621-62 130093 05/10/78 38.88 DUNNING S HOWE. BLDG. MAINT. 01-4231-622-62 130093 05110/78 190.57 DUNNING S I-OWE. CAP.—EQUIP. 01-4511-625-62 359.21 ***—CKS 130121 05/1C/78 14.73 EASTMAN DRUG GEN. SUPPLIES 01-4220-421-42 i 1978 CITY OF SHAKOPEE CHECK REGISTER 05 16 78 PAGE 3 _ E AMCUNT VE R ITEMDESCRIPTION ACCOLNT NO, INV. 0 P.O. 8 MESSAGE 130121 05/10/78 9.45 EASTMAN DRUG MISC. 01-4990-311-31 24.18 • s*s*** ***-CKS 130158 05/10/78 68.41 FIRE INST. ASSN. SCHCOL 01-4390-321-32 2390 68.41 130159 05/10/78 100000.00 FIRST MPLS. BANK PRINCIPAL 43-4610-911-91 130159 05/10/78 215.00 FIRST MPLS. BANK INTEREST 43-4611-911-91 34159 05/10/78 10000 FIR57 MPLS. BANK PA I G AGENT 4 3- 6 12-911-91 10#225.00 130185 05/10/78 7.95 GOPHER STATE TRUCK VEHICLE MAINT. 01-4232-311-31 95171 7.95 + ***—CKS 130189 05/10/78 163.30 GOULDS ECUIP.MAINT. 01-4230-621-62 50675 130189 05/10/78 323.30 GCULDS EQUIP.MAINT. 01-4230-622-62 47189 s 130224 05/10/78 11.00 HENNEN—S SKELLY VEHICLE MAINT. OL-4232-311-31 130224 05/10/78 7.00 HENNEN—S SKELLY VEHICLE MAINT. 01-4232-421-42 s***** t ***—CKS 130232 05/10/78 27.57 R. HERSCHEL MFG. C EOUIP.MAINT. 01-4230-621-62 86295 27.57 * ****** ***—GKS /10/78 10.35 HARMONS HOkE.HAAK GFN. SUPPLIFS 01-4220-622-62 5067 10.35 * 130291 05/10/78 340.00 KRASS 6 MANAHAN LEGAL SERVICES 01-4310-161-16 130241 051LII/78 3-a -00 KRASS-6—MANAHAN LEGAL—.SERVICES 01--4310.=163-16 130291 05/10/78 522.50 KRASS S MANAHAN LEGAL SERVICES 01-4310-165-16 892.50 130252 05/10/78 10.30 KOEHNEN—S STANDARD MOTOR FUELS '01-4221-311-31 , 130292 05/10/78 27.88 KOEHNEN—S STANDARD VEHICLE MAINT. 01-4232-311-31 38o 16 ***** ***-GKS 130302 05/1C/78 91.50 KREMER SPRING VEHICLE MAINT. 01-4232-421-42 12728 1978 CITY OF SHAKOPEE CHECK REGISTER 05 16 78 PAGE 4 —CREClt-Nn_ OdI3E vFNOnR LTEM_DESGR LI'Y10N ACGOI.I+LT ND. INY�_.1�_.Pam_!_nt sSAGE--- 91.50 ---***-CKS _-13-0215 0511A/78 799.,9 _ LOGIS_-__ _ EDP EOUIP.RENT. 01-4384-151-15 892 ' 799.S3 * -130316 05110178 -_ 98 9-7_- LATHROP PAINT SUPPLY GEN. SUPPLIES 01-4220-621-62 130316 05110/78 56.38 LATHROP PAINT SUPPLY GEN. SUPPLIES 01-4220-622-62 155.35 i ***-CKS 110327 0$11-UL18_ 3.10 LAND IMPLEMENT EQUIP,-DINT. 01-4230-421-42 96687 130327 05/10/78 1.29 LAND IMPLEMENT EQUIP.MAINT. 01-4230-621-62 96822 4.39 i##*#i ------- - - ***-CKS 1 -130311-- 05/10/78 233.85 M9CiQ F N EOSJIP. ECUIP.MAINT. 01-4230-421-42 2154 233.E5 saei* ***- K E 130348 05/10/76 310.00 ROBERT MG ALLISTER ROF. SERVICES 01-4315-361-36 ***-CKS G ' 130351 05/10178 14.36 MOTOR PARTS MOTOR FUELS 01-4222-331-33 1n 130351 C5110/78 16.60 MOTOR PARIS MOTOR FUELS 01-4222-621-62 - -130351 05/10/18 3.99 MQ 0-0-RgRIS SMALI-10045 01-4225-621-62 ._ J 130351 05/1G/78 4.35 MOTOR PARTS EOUIP.MAINT. 01-4230-421-42 44.30 —1303-C 0511-L"8_ 16"IL MIQ%ESTCiR N OFFLU- PPLIES 01-4210-X71-12 16122 - _ 16.18 ***-CK 130378 05/10/78 75.00 MAAO DUES 01-4391-141-14 75.00 ***-CKS 130383 05/10/78 619.50 MM.MUELLER L SONS PATCH. MATERIALS 01-4241-427-42 -- 619.50-�--- � L ***-CKS f 130386__ 05/10L18._ _______ X71,95 —I4k_BILL — P_.HCNE-_8[L.l-_ 01-4.32.1-12.1-12 13038E 05/10/78 33.50 NM FELL PHONE BILL OL-4321-151-15 r 1978 CITY CF SHAKOPEE CHECK REGISTER 05 16 78 PAGE 5 , ECK NQ. DATE AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. INV* <R P.O. N MESSA 130386 05/10/78 46.55 NM BELL PHCNE BILL 01-4321-182-18 Q386 C5LLC/78 13.13 NW BELL _ PHI]N"ILL 0 I---3_21-183-18 130386 05/10/78 257.03 NM BELL PHONE BILL 01-4321-311-31 130386 05/10/78 41.40 NM BELL PHONE BILL 01-4321-321-32 L30386- 05110/78_ 8-,-50 NW--BELL— _-PHONE-BLLL 01-4321--351-,15 130386 U5/1C/78 66.59 NM BELL PHCNE BILL O1-4321-421-42 945.45 s**+** ***-CKS _130394_----0SLlC118 10.°_0 JERRSN - P L- EISEN IBAYELEXENSE O -4330-6 2 1-6 2 10.50 it**- KS 130412 05/10/78 275.89 PITNEY BOWES OFF. EQUIP.RENT 01-4383-121-12 105229 275..82* s***** ***-CKS 130414 05/10/78 89.15 PAKO FILMSHOPS GEN. SUPPLIES 01-4220-141-14 65913 130414 05/1C/78 6.64 PAKO FILMSHOPS GEN. SUPPLIES 01-4220-411-41 65902 9g.�9 7— — o ****** ***-CKS 130447 05/10/78 64.78 ROGERS CO. GEN. SUPPLIES OL-4220-141-14 138295 ? 0 130447 05/10/78 14.24 ROGERS CO. GEN. SUPPLIES 01-4220-411-41 : C - - 79 002 * ---- -- Z 130448 05/LC/78 17.05 REYNOLDS MELDING GEN. SUPPLIES OL-4220-421-42 17407 130449 A5/1j/Id la --50 REyNoLD."FLDINC GEN,SUPPL_IES 01-4220-441-44 45.55 * 130450 05/10/78 91.85 RIES I-EATING EQUIP.MAINT. 01-4230-441-44 91.E-' * I -- 130451 05/10/78 22.58 REDFIELD ELECTRIC GEN* SUPPLIES O1-4220-321-32 1175 -- 22-SA * -- - ---- 130452 05/10/78 24.45 DAVID RAQUET SMALL TOOLS 01-4225-441-44 392756 24-45 * s***** ***-CKS 130465 05/LC178 22.50 RING FIRE EXTG. GEN. SUPPPLIES 01-4220-321-32 15 22.50 * s**s** ***-GKS —130477 ---.SUEL__BUSINESS_,_---OFF.- SUPPLIES- _ 41-4210-121-12.._ 130477 05/10/78 73.37 SUEL BUSINESS OFF* SUPPLIES 01-4210-311-31 1978 CITY CF SHAKOPEE CHECK REGISTER 05 16 78 PAGE 6 CHECK NQ.-DAIE ITEM E-SC- PTION ACCOUNT NO, INY. P.O._ ! MESSAQf_ 130477 05/10/78 52.70 SUEL BUSINESS OFF. SUPPLIES 01-4210-331-33 130477 05/10/78 1.134- SUEL BUSIXESS -Al 0-6-9-MA_1Nle 01-4231-181-18 130477 05/10/78 259.00 SUEL BUSINESS CAP-OFF.EQUIP. 01-4512-211-21 130477 05/10/78 218.50 SUEL BUSINESS C AP-OFF.EQUIP. 01-4512-311-31 713,_65_! 130478 05/10178 22.68 SHAKOPEE LUMBER GEN. SUPPLIES 01-4220-421-42 - 3047¢_15110178 Z6.C6 SHAKOPEF_LlZjiBELR �E.N. SUPPLI_ES 01-4220-621-62 130478 05110/78 2.26 SHAKOFEE LUMBER GEN. SUPPLIES 01-4220-622-62 130478 05/10/78 161.56 SHAKCPEE LUMBER CAP-EQUIP. 01-4511-625-62 - - _ 212.56-* ------ 130479 05110178 924.45 SHAKCFEE VALLEY PUB. LEGAL NOT.PUB. 01-4350-121-12 130.422 05/10/78 IS SHA902EE_V All EY_PUe. LEGAL__1010 PUB. _ OL-435-Q151-n15 130479 0511CJ78 11.00 SHAKOFEE VALLEY FUB. PRINTING 01-4351-411-41 130479 05110178 12.79 SHAKOPEE VALLEY PUB* LEGAL NOT, PUB. 52-4350-911-91 -13.0479 Q5/10178 13.38 SUAKOREF--.VALL1<Y PUS. LE A1._N41 s-.. S. 130479 05/10/78 136.30 SHAKOPEE VALLEY PUB. LEGAL NOT. PUB. 55-4350-911=91 - 1 r 113.12 • ..�._._•zsr_ 130480 05/10/78 458.75 SCOTT CTY.SHERIFF COMM.SYS. MAINT. 01-4233-311-31 130480 0511C/78 531.25 SCOTT CTY.SHERIFF C0PM.SYS. MAINT. 01-4233-321-32 94l.00 0 13C481 05/10/78 962.80 SHAKOPEE FIRE CEFT. PT FIRE DEPT. 01-4130-321-32 962.80 ****** ***-CKS Z 130484 05110/78 31.20 STARK-S CLEANING BLDG. MAINT. 01-4231-181-18 n 130484 05/10/78 16.20 STARK-S CLEANING SLOG. MAINT. 01-4231-182-18 130! 4 05/1Qt78 16.50 STALK-S CLEAftj.NG BL&G, MAINT. 0I!!A- 1-i11-31 130484 05/10/78 10000 STARK-S CLEANING SLOG. MAINT. 01-4231-421-42 73.90 130485 05/10/78 132.40 SPUC ELEC. BILL 01-4370-181-18 130485 0511G/78 128.89 SPUC ELEC. BILL 01-4370-182-18 -� -130485 05L19LT8 160,x'_3 SP_U __ELEC,.__BLLL 01-4370-311-31_ 130485 0511C/78 117.13 SPUC ELEC. BILL 01-4370-321-32 130485 05/10/78 321.07 SPUC ELEC. BILL 01-4370-421-42 __1.30485 05/1C13a 18.79-S5 SFUC ELEC._ 81LL 01.-437C-42?-i2 130485 05/1C/78 114.CO SPUC ELEC. BILL 01-4370-611-61 130485 05 11C/78 23.74 SPUC ELEC. BILL 01-4370-622-62 X3051+5 DS/10/_78 61.39 SPUC ELEC:-814L 01.437Q-625-62 130485 05110/78 107.E7 SPUC ELEC. BILL 01-4370-628-62 1.354.47 * _ 130489 0511C/78 8.94 _SUPE"MERICA GEN:__5PPLIES 01-4224- 11_-31 130489 05/10/78 40.65 SUPERAMERICA MOTOR FUELS 01-4222-311-31 49.59 130490 05/10176 39.00 ST. FRANCIS HOSPITAL SLOCQ TESTS 01-4425-311-31 71 r .978 CITY OF SHAKOPEE CHECK REGISTER 05 16 78 PAGE 7 tkiEGK_-NIla_laAIF ____-- _ AMOUNT ------ -----VENDOR --_-- _.LTEM DESGRIPTI CIN ACCOUNL NO, INV. Y P.O. 8 MESSAGE 39.00 ►»»»»* ----------------- --- ***-CKS L30492 o5LLCL7fl_. __ 16.77 _____SHAKOPEE 1!1lWE• ----G.E_N.__ VPP_"_ES ^ 01-42U=jjL-31—___-- ___- --- --- ----- L30492 05/iC/78 .S5 SHAKOPEE hOWE. GEN. SUPPLIES 01-4220-421-42 — �- 1 L30492 05/10/78' 1.33 SHAKOPEE FOhE. GEN. SUPPLIES 01-4220-441-44 -fl 130492—_�5/LL/78 11.01 SHAKOP�E-tQ1iE. GEK"UPPLIES 01_4 4220-- 62 130492 05/10/78 30.82 SHAKOPEE 1-.OWE. GEN. SUPPLIES 01-4220-622-62 130492 05/10/78 3.47 SHAKOPEE tOWE. SMALL TOOLS 01-4225-621-62 130492 _151101.71____ 4.4.8 SHAKOPEE_fCkfa RLOG:-_MAIN, ._ QL-423.1-422-62 68.83 •***»* sss 130494 05/1C/78 1E5.00 STEIN-S INC. SLOG. MAINT. 01-4231-611-61 2519 165.00 * sss*** *s*-CKS 130499 05/10/78 14.40 SCOTT CTY. CEN.SERV. GEN. SUPPLIES 01-4220-151-15 JJ 14.40 130500 05/10/78 4.047.71 STANDARD OIL MOTOR FUELS 01-4222-911-91 014808 ° 4,047.71 •s**** sss-CKS o Z 1 0502 05/10!78--- - —_15_.23-- SHAKOPEE_hO_1:S_E -__--__ MISC. ___01-49_%D=141-14 117126 -- Z 15.23 * 13050 1990__—_ STEMMLER--EARM E GDR, GRNOS.MAINT.MAT, 01-4243-625-62 49 *_J� 19.00 * »»**** sss 130513 05/10/76 2.00 SCOTT CTY. RECORCER GEN. SUPPLIES 01-4 22 0-141-14 2-GO # »***** ***-CKS 130530 05110/78 174.00 TRAVEL DESIGNS CCNFERENCE 01-4390-151-15 10704 174.00 sss*** ***-CKS 130541 C511C178 1oI_85_ UdIF.ORMS UNLLMI_LEO-_ _C LLIHING__ _ X1-4223-311-31 97454 107.85 * J 130542 05110/78 _ 13.00— U.S. POSTS_TER____—_- POSTAGE _—__ 01-432Q--31.L-31 13.00 * L*s t -------- - -- - - — ***-CKS- 130556 05/10/78 14.90 VALLEY IND.PROPANE GEN. SUPPLIES 01-4220-421-42 4835 ..� �1 1978 CITY OF SAKOPEE CHECK REGISTER 05 16 78 PAGE 8 9 UIIT�IQ._�iNY��-�_�h�,SSAS, -- 14.90 i sss*s* +ss-CKS . 30.577 OS11Q/_Zfl ____19_..15 4100.DlAK.E_SANIIA_llCN_ TRASH_pIGK-lJP 01-437 _18. -1� 130577 05/10/78 3.02 WOODLAKE SANITATION TRASH PICK-UP 01-4373-182-18 130577 05/1C/78 26.ee WOODLAKE SANITATICN TRASH PICK-UP 01-4373-311-31 130577 9-511QL7_tL— 3z0� WOOOLAK �AN_ILATLCN TRASH PICK-UP 01-4373-321-32 130577 05110/78 26.88 WCODLAKE SANITATICN TRASH PICK-UP 01-4313-421-42 130577 05/10/78 26.88 WOODLAKE SANITATICN TRASH PICK-UP 01-4373-622-62 130 77 0j.LCLZ8 ----6-:34 2 WCCCLAKE SANITATICN TRASH PICK-UP 01-4373-711-71 6.453.45 ss**ss ***-CKSi 130t02 05/10/78 27.46 ZEP MFG. GEN.SUPPLIES 01-4220-181-18 21140 05/1QLZ8 27.51 Z GEN.SUPPLIES 01-4220-311 31 20193 54.97 ***-CKS 27#238.11 FUND 01 TOTAL 108.00 FU,NC 13 TOTAL 10,225.,Q0 __FsllYD_4.3 TOTAL 209*152.16 .FUND 52 TOTAL ° 13.58 FUND 54 TOTAL m ------- — 136.30 FUND 55 TOTAL + 0 2469873.15 TOTAL Z ' Z 0 _UEBIT ACCOUNT CREDIT ACCOUNT AMOUNT BATCH REMARKS � VENDOR CHECK AMT. CHECK # May 16, 1978 w 01.4130.121.12 01.1010.000.00 21.00 PT Salary City of Mpls. 84.00 01.4130.151.15 it it 21.00 " 15.4130.193.19 15.1010.000.00 21.00 15.4130.194.19 it to 21.00 13.4312.911.91 13.1010.000.00 595.00 Eng. Services Armstrong Torseth 595.00 01.4210.121.12 01.1010.000.00 10.00 _ Off. Supplies Scott Cty. Assessor 10.00 01.4220.141.14 " " 2.00 Gen. Supplies Scott .Cty. Mapping 2.00 01.4383.311.31 " " 57.50 Off. Equip. Rental NAntucket Leasing Co. 57.50 01.4391.321.32 " " 60.00 Membership Nat. Fire Protection 60.00 01.4232.321.32 " " 28.52 Vehicle Maint. Larson Diesel 28.52 01.4230.421.42 "' 734.40 Equip. Maint. Kennedy Van Brush 734.40 01.4232.311.31 " " 43.57 Vehicle Maint. Gander Mountain, Inc. 43.57 01.4250.427.42 " " 625.75 Striping Materials Farwell Ozmun Kirk 625.75 50.4519.911.91 50.1010.000.00 241.59 Other Imp. Scott County 241.59 01.4232.421.42 01.1010.000.00 252.96 Vehicle Maint. Brad Ragan, Inc. 252.96 01.4230.411.41 " " 9.00 Equip. Maint. Brunson Instrument 9.00 01.4220.311.31 " " 86.00 Gen. Supplies Bullseye Reloading 86.00 01.4511.311.31 " " 450.00 Cap.- Equip. Advance Ambulance 450.00 53.4980.911.91 53.1010.000.00 186.82 Refund Northern States Lumber 186.82 53.4980.911.91 99.90 " Ronald Kanne 99:90 53.4980.911.91 143.55 ". Chig. & Milw. RR 143.55 53.4980.911.91 98.05 " Leander Scherer 98.05 53.4980.911.91 " 32.22 " Wilbert Welter 32.22 e ' - s DEBIT ACCOUNT CREDIT ACCOUNT AMOUNT BATCH REMARKS VENDOR May 16, 1CHECK AMT. Pag CHECK # 53.4980.911.91 53.1010.000.00 78.21 Refund Rahr Properties 78.21 53.4980.911.91 to " 9.99 it Ora Kopisca 9.99 53.4980.911.91 to " 37..98 it Gerhard Schmitt 37.98 53.4980.911.91 24.79 " Dominic Fratus 24.79 53.4980.911.91 " 33.39 " Shakopee Realty 33.39 53.4980.911.91 " " 17.29 " Marlin Grev 17.29 53.4980.911.91 " " 14.02 " Henry Heyda 14.02 53.4980.911.91 " 36.60 Ron Scherer 36.60 4,093.10 4,093.10 q�1 MEMO TO: Douglas S . Reeder, City Administrator FROM: Fredric E. Christiansen, City Treasurer SUBJECT: Purchase of Trees for Tahpah Park DATE: May 11 , 1978 As you know, the Shakopee ,Jaycees transplanted 49 trees to Tahpah Park two weekends ago . The Minnesota Highway Department is to be reimbursed for the trees at a rate of $1.0 per tree . The Jaycees had asked me to see if the City would consider paying for the trees . The request came after the May 2 , 1978 agenda was finalized and because of the late hour, I did not have a chance to ask the Council during the meeting . The City does have $5 ,000 budgeted to purchase trees this year. The Jaycees have also informed me that they are prepared to pay for the trees if the City does not. It is my rec- ommendation that the City purchase the trees. Action Required: That the City of Shakopee purchase 49 trees for Tahpah Park from the Minnesota Highway Department for $490.00. FEC/klk I MEMO TO: Mayor and City Council FROM: Douglas S. Reeder , City Adminstrator RE: Supporting the League of Minnesota Municipalities in Research on A Comprehensive Insurance Program for Municipalities DATE: May 11 , 1978 The LMM is proposing to do some work in the areas of comprehensive insurance programs for cities . This action has been requested by many cities because of their problem in getting good reasonably priced insurance. I think it is a good idea and an area where we can benefit. The extra cost to us would be as much as $100. I have filled out the attached form they sent , as I recommend we should. COUNCIL ACTION - Direct submission of questionnaire to the League. DSR/jsc I IIII nn 1111 league of minnesota cities May 2, 1978 TO: Mayors, Managers and Administrators of All Member Cities FROM: League of Minnesota Cities Over the past couple of years, many Minnesota cities have experienced difficulties in obtaining insurance at a reasonable cost. In some instances, certain coverages have been unavailable at any cost. The Board of Directors must soon make a decision on whether to attempt to create an alternative to the conventional purchase of insurance from commercial companies, if it is found to be feasible to do so. This alternative might take the form of a ,joint self-insurance system, a captive (League-owned) insurance company, a service contract with a commercial insurer, etc, This would, of` course, be a major undertaking, in terms of both time and money: For this reason we need to have a firm indication of the need and cities' interest in such a proposal before going ahead. In order to be able to proceed, it will be necessary to have reliable information on loss experience in Minnesota cities. For this reason, cities indicating that they wish the League to proceed with the project will be expected to cooperate in furnishing the necessary data. (Cities which furnished premium and loss data for the survey conducted in the spring of 1977 would, of course, be asked only to update those data. ) Because of budget limitations, it is possible that the League would not be able to finance such a project entirely through League funds, If this should be the case, the only apparent alternative would be to request a contribution from cities who would be directly benefited by the project. For these reasons, we are requesting each city council to consider and respond to the following: (OVER) 300 hanover building, 480 cedar street, saint Paul, minnesota 55101 C6123 222-2861 Y - 2 - LIABILITY/PROPERTY INSURANCE Yes No 1� The City of S'H A l'(` OP IPC agrees that the League should attempt to create an alternative to the conventional commercial insurance market, and further agrees to cooperate with the League in supplying such information as may be required. Yes No 2. The City of SH Alro fle�would be willing to contribute an amount not to exceed $100 toward establishment of an alternative to the conventional commercial insurance market. ( It is understood that any requested contribution would be pro-rated according to size of city, and that contributions would be taken into account in establishing rates. ) HEALTH INSURANCE Yes No 3. Some cities have indicated an interest in having the League attempt to set up a system to make health insurance available at group rates to cities with small numbers of employees. This might be accomplished either through joint purchase of insurance or through a joint self- insured plan, Should the League pursue this possibility? Please return this questionnaire as soon as possible after your city council has had a chance to consider and respond to these questions, The address is: League of Minnesota Cities 300 Hanover Building 480 Cedar Street, St. Paul, Minnesota 551.01 Thank you very much for your cooperation in your League's activities. PST:ch 5/2/78 M E M O To: Mayor and City Council From: Douglas S. Reeder, City Administrator Re: Petition for Street Light on Dakota St. South of 4th Ave. Date: May 11, 1978 I have discussed the requested street light with the City Engineer and the Street Department Superintendent and both agree that this is a reasonable request. It is a multiple family area which means more people and property closer together which increases the need for lighting. The City will have to pay for the installation of the light. Funds are available for the program. Council Action: Approve installation of street light on Dakota St. DSR:plk 9 MEMO TO: Douglas -S . Reeder, City Administrator FROM: Fredric E . Christiansen, City Treasurer SUBJECT: Appointment of Weed 'Inspector and Tree Inspector DATE: April 27 , 1978 The City Council needs to appoint a weed inspector for this summer. Mr . Jenn does not wish to do weed inspecting this year and Mr. Stemmer became sick last year and still is unable to work. Mr. Karkanen is recommending that Mr. Ray Schmitt , 614 S . Spencer, be hired as the weed inspector fcr the City of Shakopee . Mr. Schmitt is a retired farmer, has a good personality and is interested in the job. The City Council should also reappoint Mr. Walt Ackerman as the assistant tree inspector . Mr. Ackerman has been the assistant tree inspector for the last three summers and is experienced in our Dutch Elm procedures . Action required : Appoint Mr. Ray Schmitt as the weed inspector for the City of Shakopee at a rate of $3 . 70/hour and Mr . Walt Ackerman as the assistant tree inspector at a rate of $3 . 90/hour. FEC/klk MEMO TO: Mayor & City Council FROM: Douglas S. Reeder RE: Tennis Court Bids DATE: May 11 , 1978 The bids received for the tennis courts were all over the engineer' s estimate and over the funds available . We feel that we can make some changes in the tennis courts and the lighting so that acceptable bids will be received. We have asked the utility commission to estimate the cost of them Going all of the lighting for the courts . We believe this will be a big savings . These estimates will not be available until June . We do want to proceed with the tennis courts rebidding with the following changes in the plans and specifications . 1 . No sod removal - city crews will do 2 . Spacing of poles on fencing will be changed 3. No nets or wind screens will be included 4. Excavation of 1 , 500 cubic yards of material will be deleted 5. Add concrete bases for lighting 6. Lighting we ' ll bid at a later date if utilities does not do it Council Action 1 . Reject all bids 2 . Approve revised plans and specifications and authorize rebidding of tennis courts DSR/jsc TENNIS COURT CONS'TRUC'TION Tr BIDS TO CLOSE MAY 1 SHAKOPEE , MINNESOTA BIDDER TOTAL BID_ ALTERNATE BID BO Arrow Fence Co . 18641 Hwy 65 N .E . Cedar , Mn 55011 B . R. Bituminous Roadways , Inc . 2825 Cedar Ave . So . Minneapolis , Mn 55407 Carlson Lavine , Inc . 2831 Aldrich Ave . , So . � Minneapolis , Mn 55408 3 3 7 5-77 Q/G Contract Bldrs . Exchange 1123 Glenwood Ave . Minneapolis , Mn 55405 Lundoa Constr-Action 2925 McKinly Minneapolis , Mn 55418 Madsen Specialties , Inc . P .O. Box 255 Fargo, N .D. 58102 Minn. Valley Surfacing - -- " Div . Of Hardrives , Inc . P .O . Box 1089 Burnsville , Mn 55337 Henry 0. Mikkelson Co . X20 W . 59ch St . 4 7O 3�J S A0 Minneapolis , Mn 55419 G� Warrens Excavating Inc . 14525 Woodhill Ter . Minnetonka , Mn 55343 J TENNIS COURT LIGHTING BIDS TO CLOSE MAY 1 SHAKOPEE , MINNESOTA BIDDER TOTAL BID BID BOND Alladdin Electric Co . 455 University Ave . St . Paul , Mn 55103 Contract Bldrs . Exchange _ 1123 Glenwood Ave . Minneapolis , Ma 55405 Electric Repair & Construction Co N 4024 Washington Ave . No . Minneapolis , Mn 55412 J Hilite Electric I ; 3600 Kenabec Dr . Eagan, Mn 55122 Killmer Electric Co . , Inc . 7217 77th Ave . No . Brooklyn Park , Mn 55445 Koppi Electric , Inc . rBox 275 R.R. t Mayer , Minn . 55360 London Construction 2925 McKinley St . N . E . Minneapolis , Mn 55418 Master Electric / 12727 Quentin Savage , Ma 55337 R . L. Mlazgar Assoc . 5200 W. 73rd St . Minneapolis , Mn 55435 Ridgedale Electric - — - 2185 Grand Ave . 7g c>0 1 0 7 Long Lake , Mn 55356 O p J y MEMO TO: Mayor & City Council FROM: Douglas S. Reeder, City Administrator RE: Employee Suspension DATE: May 10, 1978 I have given additional study to the suspension which I recommended and the Council approved for Chester Harrison. That suspension was for a period of one week. I feel that the goal for the city and the employee , of making the employee aware of the employee actions which are totally unaccept- able to the city, has been accomplished. I felt at that time that the punishment was very heavy, but I felt it was required to get the desired response . At this time , I feel strongly that I have received a good response (a general change in attitude) which I wanted and therefore I am recommending that three days of the suspension be suspended until and unless a similar incident occurs . This would therefore reduce the penalty to two days pay, which I feel is adequate and appropriate . In addition, the day missed and claimed as sick leave was changed to vacation. DSR/jsc Annual Conference 1978 Program Highlights and Special Features Agenda Major Issues Brunch. Hobart Rowan, economics All events will be at the Radisson Hotel Downtown editor of The Washington Post, will address the unless otherwise indicated in the conference program conference at the opening session Wednesday at 10 a.m. Mr. Rowan will focus on national economic Tuesday, June 6 issues and the national urban policy of "New Part- 8:30 a.m. to How to Cope Creatively with nership" proposed by the Carter administration. Be 5:30 p.m. Conflict sure to be on hand for this major event. Lyle Sumek, Kay Maune, G. How to Cope Creatively with Conflict. A special Stevens Bernard pre-conference workshop Tuesday, June 6. The workshop offers practical guidance in recognizing 7 p.m. to How to Cope Creatively with conflict and its causes and looks at strategies for 9 P.M. Conflict dealing with conflict. Spouses are encouraged to (Optional evening session) attend with delegates, at a lower fee. Policy-Making for 1979-1980: The Committees Wednesday, Report to the Membership. During the past year, June 7 your colleagues have adopted legislative and policy 10 a.m. Major Issues Brunch proposals in six committees. All member cities will Hobart Rowan, Economics receive copies of the proposals in mid-May. . .and on Editor, The Washington Post Thursday, June 8 the committees and staff will conduct workshops designed to discuss the 11:30 a.m. to Workshops: proposals. 5 p.m. Growth Management Annual Meeting and Legislative Conference. Housing and Community Again this year, the annual meeting will be held Development Thursday at 2 p.m. Immediately following is the (Mobile workshops in- biennial legislative conference, where all members cluded in this session) have the opportunity to discuss, amend, and review Insurance the policy proposals. This is the key policy-making session for the League; each member city is urged to 7 p.m. Buses to Guthrie Theater participate. "The Pretenders," a play by Special Events. A theater party at the Guthrie Henrik Ibsen Theater Wednesday night. . .A zoo tour, city tour Presentation of the C.C. Ludwig and luncheon, for families on Thursday. . .A Min- Awards neapolis sidewalk fair reception, in place of the Wine and Cheese Party at the annual banquet, on Thursday night. Guthrie New Mini-Convention Schedule. With the biennial legislative conference at hand, delegates Thursday, June 8 from smaller cities are urged to attend the annual 7:30 a.m. Coalition of Outstate Cities meeting and legislative conference on Thursday Breakfast beginning at 2 p.m. On Friday, the mini-convention 8:30 a.m. to Proposed 1979-1980 League will feature a full day of programs and workshops, 12 noon Policies: including legislative updates in the morning. General Legislation and Government Structure 4 Minnesota Cities P to Municipal Development Tuesday Workshop Strategies How to Cope Creatively with Conflict Revenue Sources Tuesday, June 6, 1978 Personnel, Pensions, and 8:30 a.m. to 5:30 p.m. Labor Relations Land Use and the En- Optional evening session 7 to 9 p.m. Radisson Hotel, Minneapolis vir Use Public Health and Safety Practical guidance for managing conflict situations common to those balancing public, 12 noon Association Luncheons and professional, and personal lives. . . .an inten- Meetings sive one-day workshop for public officials and (Complete association sched- spouses offered as a kickoff to the LMC Con- ules will appear in the ference. June issue and the con- ference program) Conflict is an occupational hazard of pub- lic office. The competing pressures, power 2 p.m. Annual Meeting struggles, and time demands often seem to Election of Officers and drain one's energy, motivation, and effective- Board members ness. Recognizing this fact, a planning com- Legislative Conference mittee of your colleagues identified conflict Proposed 1979-1980 Policies management as one of the most important 6 p.m. to Minneapolis Sidewalk Fair skills to learn. Developing this ability can in- crease your effectiveness in all your pursuits. g p.m. Reception This workshop not only offers an oppor- Friday, June 9 tunity for personal development but deals 8:30 a.m. General Breakfast specifically with conflict situations in a city Kenneth Rainey, Academy setting — the council, the staff, the for Contemporary Problems, citizens, your spouse, — complete with Columbus, Ohio — the ef- videotapes, lecture, personal exercises, and fect of population shifts, group discussions. economic trends, and federal policies on Minnesota cities As a participant, you will: 9 a.m. to Mini-Convention for Smaller • Recognize causes of conflict 12 noon Cities — General Session and . Analyze conflict management styles — Workshops: yours and theirs State Building Code • Learn strategies for resolving conflict Insurance Update • Discover how to use conflict in positive, Personnel creative ways Peace Officer Requirements * Develop an action plan for your situation 9:30 a.m. to General Delegate Program and Program Leaders 12 noon Mini-Convention Legislative Update Workshops Lyle Sumek has years of experience as a 12 noon Women in City Government consultant to local government, working with Luncheon and Meeting both appointed and elected officials in cities throughout Colorado, as well as the Denver 12 noon Mini-Convention Luncheon Regional Council of Governments, the Colo- Speaker: Gunnar Isberg rado Municipal League, and Sioux City, Iowa. Land Use Planning He formerly held several positions with the city of San Diego, and received his Ph.D. in 1:45 p.m. to Mini-Convention Workshops: public administration at the University of 3 p.m. Time Management Southern California, which included training Planning under Neely Gardner. He now holds the posi- Municipal Liquor Store tion of Assistant Dean, Graduate School of Management Public Affairs, University of Colorado. May 1978 5 `y�efEl�4�«p CITY OF SHAKOPEE �a 129 East First Avenue, Shakopee, Minnesota 55379 �r MEMO TO: Douglas S Reeder, City Administrator FROM: Nancy Engmnn . Administrative Assistant SUBJECT: Dog Patrolling DATE: May 11 , 197 I have requested that Mr. McAllister do concentrated patrolling in Shakopee for a few days in hopes of emphasizing enforcement of our dog regulations . Mr. McAllister reported that he patrolled for five hours on Monday, May 1st . During that time period no dogs were seen running at large . I have asked Bob to continue this heavy patrolling on scattered days for the next several weeks . I will inform you of the results of these efforts . NE/jsc 1978 GENERAL FUND BUDGET Expenditures by Department as of April 30, 1978 DEPARTMENT APR.EXPEND. 1978 BUDGET YR.TO DATE % Mayor and Council 1 ,458 .00 20, 763 5 , 563 .89 26 . 8 Administration 7 ,091 . 33 94, 232 27 ,178. 38 28 .8 Elections - 2 ,200 923 . 99 42 .0 Assessor 3 , 368 .42 37 , 937 14, 670.08 38. 7 Finance 2 ,234 .41 60, 326 18, 330.40 30.4 Legal Counsel 2 , 702 .21 25 , 300 11 ,006 .70 43 .5 Planning Commission 2 ,000 .00 411000 6 , 940. 75 16 . 9 Govt. Bldgs . 3 ,417 .56 48,418 15 , 239 . 30 31 . 5 Police/School Liaison 1 , 911 . 36 22 ,673 6 , 359 .03 28.0 Police 25 , 386 .22 3865508 114,824. 30 29 . 7 Fire 3 , 893 . 69 71 ,972 16 ,059 . 90 22. 3 Bldg. Inspection 2 , 235 . 94 37 , 562 9 ,044. 35 24. 1 Elec . Inspection - 2 , 300 - Civil Defense 91 .06 18, 991 189 . 97 1 .0 Animal Control 275 .00 4,050 1 , 187 .61 29 .3 Engineering 5 ,037 . 54 67 ,624 21, 922 . 24 32 .4 Street & Alley 143002 . 94 256 , 272 68 ,787 . 13 26 . 8 Shop 1 ,388 . 51 22 , 803 7 , 756 .09 34.0 Storm Sewer 535 . 52 7 , 918 2 ,286 .04 28 . 9 Weed Control - 820 Swimming Pool 152 . 95 31 , 515 1 , 118 .42 3 . 5 Parks 8 ,033 . 80 128 ,994 31 ,046 .55 24 .1 Forestry 194 . 74 43 , 126 934. 16 2 . 2 Garbage Collection 6 , 326 . 54 803050 26, 268. 92 32 .8 Unallocated (includes contingency) (,1 , 283 .82) 90, 724 18,059 . 26 19 . 9 TOTAL $90,454. 72 $1 , 604,078 $425 ,697 .46 26 . 5 Normal Percentage = 4/12 = 33 . 3% FEC/klk 1S78 CITY OF SHAKUPEE R E V E N U E R E P O R T AS OF 4-30-78 PAGE 1 FUND 01 GENERAL FUND C U R R E N T M C N T H Y E A R T O D A T E ACCOUNT/DESCRIPTILN EST. REVENUE ACTUAL VARIANCE PCT EST. REVENUE ACTUAL VARIANCE PCT 3J11 GEN. LEVY - i.LRkENT 9,536.42 452,941.UU 9,536.42 443,404.58- 2.1 3012 SP.LEVY - JUDGEMENTS 30.13 1.429.00 30.13 19398.87- 2.1 3013 SP. LEVY - LAMS OF LEGIS. .00 .00 .00 .00 3014 SP.LEVY-PERA 6 FICA .CC .00 .00 .00 3015 SP. LEVY - MATCHING FUNCS 1,325.76 62,S40.00 1,325.76 61,614.24- 2.1 3011 INVALID C6JECT 528.56 25,087.00 528.96 24,558.04- 2.1 3C17 INVALID ObJECT 887.19 429123.00 887.19 41,235.81- 2.1 3020 DEL. PRUPERIY TAXES 59488.23 11,000.00 8,944.06 2,055.94- 81.3 3021 PENALTIES F. INTEREST .00 .00 .00 .00 »*** TAXES 17,796.69 555,520.00 21,252.52 574,267.48- 3.6 3111 LICUCR LICENSES .00 32,8GO.00 .00 32,800.00- .0 3112 BEER LICENSES .00 39720.00 .00 3,720.00- .0 3113 BINGC LICENSES .00 50.00 5.00 45.00- 10.0 '_114 CIGARETTE LICENSES .00 520.00 205.00 315.00- 39.4 3115 MISC. ELSINESS LICENSES .CO .JO .00 .00 3130 COG LICENSES 112.00 1, 500.00 697.00 803.00- 46.5 3131 POOL TABLE LICENSES .00 1,775.00 .00 1,775.03- .0 3132 BUILDING PERMITS 3,561.50 22,000.00 9,150.65 12,849.35- 41.6 3133 PLUMBING PEkMTTS 19580.50 69200.00 3,595.95 2,604.05- 58.0 3134 MECHANICAL PERMITS 831.50 _. 3,400.00 21420.41 979.59- 71.2 3135 HELL PERMITS 157.00 450.00 218.00 232.00- 48.4 3136 SERER C hATEH PERMITS 120.00 400.00 320.00 80.00- 80.0 3137 ELECTRICAL PERMITS 421.50 2.80U.JJ 1,058.00 19742.00- 37.8 3138 STREET CPENING PERMITS .CO 300.00 65.00 235.00- 21.7 3139 MISC. NCN-bLS. PERMITS .00 25.00 2.00 23.00- 8.0 3140 UTILITY INS. PERMITS .00 .00 .00 .00 t*** LICENSES 6 PERMITS 69784.00 759940.00 17,737.01 58,202.99- 23.4 3310 FEDERAL GRANTS 3,538.79 479405.JO 16,414.21 30090.79- 34.6 3320 STATE GRANTS .00 30,278.00 6,670.20 23r607.80- 22.0 3330 LCCAL GLVT. AID _ .00 210,539.00 52.634.75 157,904.25- 25.0 3331 ATTACHED MACH. AID .CO 10,000.00 .00 109000.00- .0 2332 STATE FhY.MA1NT. AID .GO 14,COO.OU 7,012.50 6,987.50- 5J.1 3334 POLICE STATE ALL .00 18,COO.JO .00 189000.00- .0 3340 CCUNTY RUA1 6 BRICGE AID .00 .JO .00 .00 3360 SPUC PYMT.IN LIEU CF TXS. 20,032.00 256,COU.00 80,128.00 175,872.00- 31.3 **** GRANTS 6 AICS 23,570.79 586,222.00 162,859.66 423,362.34- 27.8 3510 ENG. GRADE FEE 36.00 240.00 84.00 156.00- 35.0 3511 PLAN CHECK FEE 584.70 3,500.00 2,29b.60 19203.40- 65.6 3512 ASSESSMENT SEARCHES 10.00 15J.JO 33.00 112.00- 25.3 3513 SALE CF MAPS 1.00 20J.OJ 254.00 54.00 127.0 3514 PLATS-REZCN-VAR-CCNO.USE 672.00 1,000.00 772.00 228.OU- 77.2 3515 SLRVEY CFECK FEE 39.00 24J.JJ 87.00 153.00- 36.3 3517 MISC. PRUPEkTY RENTALS .00 7,350.00 1,142.00 6,208.00- 15.5 3518 STREET REPAIR .00 2,500.OJ 111.00 29399.00- 4.0 3520 SNCh REMOVAL .UO 1,CUJ.11 525.00 475.00- 52.5 3521 PUBLIC WUkKS RENTALS .00 50.00 .00 50.00- .0 1978 LITY OF SHAKOPEE R E V E N U E R E P 0 P T AS OF 4-30-78 PAGE 2 -FUND 01 GENERAL FUND _ _ __ C U R R E_ N T M C N T H Y_ E R T O 0 A T E _ ACCOUNT 1978 CITY OF SHAKOPEE E A P E N C I T U R E R E P 0 R T AS OF 4-30-78 PAGE 1 FUNE1 01 GENERAL FUND C U R R E N T M 0 h T H Y E A R__ T O 0 A T E ACCOUNT/DESCRIPTION APPRCIPRIATION ACTUAL VARIANCE PCT APPROPRIATION ACTUAL VARIANCE PCT 4100 SALARIES-FULL TIME 479724.70 619,466.00 179,836.32 439,629.68 29.0 ! / 4112 OVERTIME-FULL TIME 445.38 89330.00 2,175.23 69154.77 26.1 4130 SALARIES - PART TIME 4,152.10 859884.00 139792.88 72,091.12 16.1 4132 SEVERANCE PAY .00 .00 .00 .00 4140 PERA - -- ---- - -- --- 3078.13 - 519455.00 - L2,635.42 38,819.58 24.6 - 4141 PENSIONS-FICA 1,613.56 22,073.00 6,062.16 1b,010.84 27.5 4142 INVALID OBJECT .00 4,608.00 .00 4,608.00 .0 4150 HEALTH & LIFE INSURANCE 1,751.45 309310.00 69563.69 23,746.31 21.7 4151 WCRKMENS COMP.IhSURANCE .00 32,751.00 21,530.63 11,220.37 65.7 4152 UNEMPLOYMENT COMP. .00 19000.00 .00 11000.00 .0 **** PERSONAL SERVICES 559065.32 855,677.00 242,596.33 613,280.67 28.3 4210 GFFICE SUPPLIES 110.14 39850.00 29082.27 1,767.73 54.1 4215 INVALID GdJECT .00 .00 .00 .00 ; 4220 GENERAL SLPPIIES 1,963.55 2 1,150.00 7,974.29 13,171.71 37.7 4221 CHEMICALS ---- .GO - 2,900.00 - -- 768.12 - 29131.88 26.5 4222 MCTOR FUELS & LLBRICANTS 506.13 309325.00 9,505.12 20,619.88 31.3 (s 4223 CLOTHING-PERS.ECUIPMENT 23.95 2,500.00 790.90 19709.10 31.6 4224 SAFETY SUPPLIES 43.C6 L,t00.00 322.33 1,277.67 20.1 4225 SMALL TOOL PURCHASES 30.79 3,250.00 722.92 2,527.08 22.2 L" 4230 EQUIP.MAINT. & REPAIR 19675.61 129900.00 5,895.79 7004.21 45.7 4231 BLUG.MAINT & REPAIR 160.91 59450.00 11181.82 4,268.18 21.7 4232 VEHICLE MAINT. & REPAIR 1,169.86 20,400.00 69798.45 13.601.55 33.3 K 4233 COMM. SYSTEM MAINT. 23.75 4,200.00 222.64 39977.36 5.3 4234 UTIL.SYSTEM MAINT. & CON. .00 5,C00.00 599.53 49400.47 12.0 4240 ROAD MATERIALS 66.26 4,500.00 204.37 4,295.63 4.5 1t: 4241 PATCHING MATERIALS .00 61000.00 84.80 5,915.20 1.4 4242 SEAL COATING .00 20,000.00 .00 20,000.00 .0 4243 GROUNDS MAINT. MATERIALS .00 39000.00 .UO 3000.00 .0 4244 ICE CCNTRGL MATERIALS .00 39000.00 870.00 2,130.00 29.0 4250 SIGNS&STRIPING MATERIALS 204.00 69700.00 939.40 59760.60 14.0 * ** SUPPLIES & REPAIRS 5,978.91 156,725.00 389966.75 1179758.25 24.9 4300 INVALID DEJECT .00 .00 .00 .00 . 4310 LEGAL SERVICES 29515.83 25,C00.00 189248.22 69751.78 73.0 4311 AUCIT E FIN. SERVICES .00 6,000.00 .00 6,000.00 .0 4312 ENGIJEERING SERVICES 433.25 18,650.00 69145.95 12,504.05 33.0 to 4313 EOP DESIGN & SOFTwARE .00 .00 15.00 15.00- 4314 PLANNING 2,000.00 24,500.J0 2,00J.00 22,500.00 8.2 4315 OTHER PROF. SERVICES 1,408.00 50,070.00 14,939.31 35,130.69 29.8 s*** PROFESSIONAL SERVIES 6,357.C8 124,220.00 419348.48 82,871.52 33.3 4320 POSTAGE _ 26.00 2,810.00 19042.97 1,767.03 37.1 4321 TELEPI-ONE 1,029.18 11,050.00 39711.76 79338.24 33.6 **** CCMMUNICATIONS 19055.18 13,860.00 49754.73 99105.27 34.3 4330 TRAVEL EXPENSE 673.00 7,530.00 19100.62 5,829.38 22.6 **** TRAVEL - - - - - - ----- -- -- --- 673.00 7,530.00 - 1,700.b2 5,829.38 22.6 1978 CITY OF SHAKOPEE E X P E N C I T U R E R E P O R T AS OF 4-30-78 PAGE 2 __FU-JD _01_ _GENERAL FUND_ _._ C U R R E N T M C N 7 H _ .- Y. E_A_ R T J 0 A T E ACCOUNT/DESCRIPTION APPROPRIATION ACTUAL VARIANCE PCT APPROPRIATION ACTUAL VARIANCE PCT 4350 LEGAL NOTICES PUBLISHING 1,230.33 7.225.00 2.709.98 4.515.02 37.5 4351 PRINTING E REPRODUCTION 76.90 4,250.00 1,710.50 2x539.50 40.2 **** PRINTING 6 REPRUDUCT __ __ - 1,307.23 11,475.00 49420.48 7,054.52 38.5 4360 GEN. E LiAB. INSURANCE .CC 4,740.00 43.00 4,697.00 .9 4361 PROP. & BOILER INSURANCE .00 79686.00 .00 7,686.00 .0 4362 VEHICLE 6 EQUIP.iNS. .00 12,562.00 .00 129562.00 .0 ****- INSURANCE .00 24,988.00__ _- 43.00 _24,945.00 _ .2 4370 ELECTRICITY 1,461.73 21000.00 5,742.61 159957.39 26.5 t 4371 NATURAL GAS 6 HTG 19492.92 12,220.00 99741.77 29478.23 79.7 4372 MATER 196.00 1084.00 364.00 1.220.00 23.0 4373 GARB.CISPOSAL/DUMP CHGS. 6,431.01 80,130.00 26,468.72 53,661.28 33.0 t -4380 LAND RENTAL ---- - --- .00 --- ----------- _. 1,200.00- ------ .00. _-- - 19200000 - .0 4381 BUILDING RENTAL .00 .00 .00 .00 4382 MACHINERY RENTAL 20.UO 3,150.00 919.13 2,230.87 29.2 ~ 4383 OFFICE ECLIPMENT RENTAL 264.59 3,900.00 1,237.12 29662.88 31.7 4384 EDP EQUIPMENT RENTAL .00 18,750.00 89268.86 109481.14 44.1 Ea **** UTILITIES L RENTALS - __- 9,866.25 142,634.00 52,742.21 89,891.79 37.0 4390 CCNFERENCES 6 SCHGOLS 136.50 119195.00 2,173.85 9,021.15 19.4 f 4391 DUES 6 SUBSCRIPTIONS 32.54 59250.00 19436.94 3,763.06 28.3 4392 LICENSES .00 355.00 14.00 341.00 3.9 4394 BCOKS 6 PAMPHLETS 143.95 19880.00 466.85 19413.15 24.8 44 4396 MEETING EXPENSE 98.87 _ 820.00 129.87 690.13 15.8 **** CONF,SCHCCLS,80CKS 412.26 190500.00 49271.51 15,228.49 21.9 44 4410 JANITORIAL SERVICES 982.92 99750.00 49914.60 4,835.40 50.4 4411 CURRENT USE CHARGES .00 850.00 .00 850.00 .0 64 4425 BLOOD TESTS _- 13.00 300.00 78.00 222.00 26.0 **** PRISCN BOARD &JANITO 995.92 10,900.00 4,992.60 5,907.40 45.8 W 4509 CAPITAL-OTHER 151.83 14,800.00 651.83 149148.17 4.4 4510 CAPITAL - VEHICLES .00 33,200.00 4,575.00 28,625.00 13.8 4511 CAPITAL-EQUIFMENT 21-680.14 65,825.00 10,214.18 55,610.82 15.5 _ 4512 CAPITAL-UFFICE EQUIPMENT 95.00 89463.00 1,201.64 79261.36 14.2 4513 ROW E EASEMENT COSTS .00 .00 .UO .00 4516 SEWER CCNSTRUCTICN .00 .00 .00 .00 4519 OTHER IMPRuVEMENTS 19175.30 28,600.00 59821.49 229778.51 20.4 CAPITAL &. iMPPGVMNTS 4,102.27 150,888.00 _ 22,464.14 1289423.86 14.9 4710 PERMANENT TRANSFERS .00 26,333.00 59000.00 21,333.00 19.0 4940 MERCHANDISE FOR RESALE .00 11500.00 .00 1,500.00 .0 4950 INVALID OBJECT 34.00 .00 73.00 73.00- 4930 REFUNDS 42.72 600.00 166.82 431.18 28.1 -4981 SALES TAX __-- _-- --------_--- --- -----_. _-- .00 750.00 .00 750.00 .0 1978 CITY OF SHAKOPEE E X P E N C I T U R E R E P O R T AS OF 4-30-78 PAGE 3 FUND 01 GEKEPAL FUND_ C U R R E N T M 0 6 T H Y E_ A R_ T U 0 A T E ACCOUNUDESCRIPTION APPROPRIATION ACTUAL VARIANCE PCT APPROPRIATION ACTUAL VARIANCE PCT C 4982 TAXES .00 .00 .00 .00 4990 MISCELLANEOUS 564.58 17075.00 2,154.79 1,079.79-200.4 4991 CONTINGENCY .00 559223.00 .00 55.223.00 00 **** OTHER EXPENDITURES — — 641.30 859481.00 — 7,396.61 78,084.39 8.7 f FUND TOTALS 909454.72 19604,078.00 425,697.46 19178080.54 26.5 k; E 4i 4a: fir Annual Conference 1978 Program Highlights and Special Features Agenda Major Issues Brunch. Hobart Rowan, economics All events will be at the Radisson Hotel Downtown editor of The Washington Post, will address the unless otherwise indicated in the conference program conference at the opening session Wednesday at 10 a.m. Mr. Rowan will focus on national economic Tuesday, June 6 issues and the national urban policy of "New Part- 8:30 a.m. to How to Cope Creatively with nership" proposed by the Carter administration. Be 5:30 p.m. Conflict sure to be on hand for this major event. Lyle Sumek, Kay Maune, G. How to Cope Creatively with Conflict. A special Stevens Bernard pre-conference workshop Tuesday, June 6. The workshop offers practical guidance in recognizing 7 p.m. to How to Cope Creatively with conflict and its causes and looks at strategies for 9 P.M. Conflict dealing with conflict. Spouses are encouraged to (Optional evening session) attend with delegates, at a lower fee. Policy-Making for 1979-1980: The Committees Wednesday, Report to the Membership. During the past year, June 7 your colleagues have adopted legislative and policy 10 a.m. Major Issues Brunch proposals in six committees. All member cities will Hobart Rowan, Economics receive copies of the proposals in mid-May. . .and on Editor, The Washington Post Thursday, June 8 the committees and staff will conduct workshops designed to discuss the 11:30 a.m. to Workshops: proposals. 5 P.M. Growth Management Annual Meeting and Legislative Conference. Housing and Community Again this year, the annual meeting will be held Development Thursday at 2 p.m. Immediately following is the (Mobile workshops in- biennial legislative conference, where all members cluded in this session) have the opportunity to discuss, amend, and review Insurance the policy proposals. This is the key policy-making session for the League; each member city is urged to 7 p.m. Buses to Guthrie Theater participate. "The Pretenders," a play by Special Events. A theater party at the Guthrie Henrik Ibsen Theater Wednesday night. . .A zoo tour, city tour Presentation of the C.C. Ludwig and luncheon, for families on Thursday. . .A Min- Awards neapolis sidewalk fair reception, in place of the Wine and Cheese Party at the annual banquet, on Thursday night. Guthrie New Mini-Convention Schedule. With the biennial legislative conference at hand, delegates Thursday, June 8 from smaller cities are urged to attend the annual 7:30 a.m. Coalition of Outstate Cities meeting and legislative conference on Thursday Breakfast beginning at 2 p.m. On Friday, the mini-convention 8:30 a.m. to Proposed 1979-1980 League will feature a full day of programs and workshops, 12 noon Policies: including legislative updates in the morning. General Legislation and Government Structure 4 Minnesota Cities Municipal Development Tuesday Workshop Strategies Revenue Sources How to Cope Creatively with Conflict Personnel, Pensions, and Tuesday, June 6, 1978 Labor Relations 8:30 a.m. to 5:30 p.m. Land Use and the En- Optional evening session 7 to 9 p.m. vironment Radisson Hotel, Minneapolis Public Health and Safety Practical guidance for managing conflict 12 noon Association Luncheons and situations common to those balancing public, professional, and personal lives. . . .an inten- Meetings sive one-day workshop for public officials and (Complete association sched- spouses offered as a kickoff to the LMC Con- ules will appear in the ference. June issue and the con- ference program) Conflict is an occupational hazard of pub- lic office. The competing pressures, power 2 p.m. Annual Meeting struggles, and time demands often seem to Election of Officers and drain one's energy, motivation, and effective- Board members ness. Recognizing this fact, a planning com- Legislative Conference mittee of your colleagues identified conflict Proposed 1979-1980 Policies management as one of the most important 6 p.m. to Minneapolis Sidewalk Fair skills to learn. Developing this ability can in- 8 p.m. Reception crease your effectiveness in all your pursuits. Friday, June 9 This workshop not only offers an oppor- 8:30 a.m. General Breakfast tunity for personal development but deals specifically with conflict situations in a city Kenneth Rainey, Academy setting — the council, the staff, the for Contemporary Problems, Columbus, Ohio — the ef- citizens, your spouse, — complete with videotapes, lecture, personal exercises, and fect of population shifts, group discussions. economic trends, and federal policies on Minnesota cities As a participant, you will: 9 a.m. to Mini-Convention for Smaller • Recognize causes of conflict 12 noon Cities — General Session and • Analyze conflict management styles — Workshops: yours and theirs State Building Code • Learn strategies for resolving conflict Insurance Update • Discover how to use conflict in positive, Personnel Peace Officer Requirements * creative ways Develop an action plan for your situation 9:30 a.m. to General Delegate Program and 12 noon Mini-Convention Legislative Program Leaders Update Workshops Lyle Sumek has years of experience as a 12 noon Women in City Government consultant to local government, working with Luncheon and Meeting both appointed and elected officials in cities throughout Colorado, as well as the Denver 12 noon Mini-Convention Luncheon Regional Council of Governments, the Colo- Speaker: Gunnar Isberg rado Municipal League, and Sioux City, Iowa. Land Use Planning He formerly held several positions with the city of San Diego, and received his Ph.D. in 1:45 p.m. to Mini-Convention Workshops: public administration at the University of 3 p.m. Time Management Southern California, which included training Planning under Neely Gardner. He now holds the posi- Municipal Liquor Store tion of Assistant Dean, Graduate School of Management Public Affairs, University of Colorado. May 1978 5 N CITY OF SHAKOPEE INCORPORATED 1870 129 E. FIRST "E. 55379 1� Dear Shakopee Resident , In 1967 the City of Shakopee enacted a plan to improve and expand municipal parking facilities . As a result of this action, four new municipal parking lots were cnstructed in the downtown area . Since then many of the properties that were assessed for the con- struction of the municipal parking lots have been deprived of all night and extended parking on the streets of Shakopee . The City Council has, therefore, enacted resolution #1249 which entitles a committee appointed by the City Council to issue permits for parking on city lots by residents of properties which were assessed for the construction of those lots . These permits are now available and you are welcome to apply for one or a maximum of two per household, at City Hall . This authoriza- tion does not , however, include trailers , machinery or snowbirds; and the permit must be renewed on January 1 , of each year . Thank you for your cooperation. Municipal Parking Lot Permit Committee The Heart of Progress Valley An Equal Opportunity Employer r� .i APPLICATION FOR MUNICIPAL PARKING LOT PERMIT NAME ADRESS NUMBER OF PERMITS REQUESTED (maximum two per household) Vehicle one: make year registration no. license no. Vehicle two: make year registration no. license no. SIGNATURE DATE must be renewed yearly) Mail or return application to: City Hall % Parking lot permit 129 east first ave. Shakopee , Minnesota 55379 Do not write below this line APPROVED DATE ISSUED PERMIT NO. (vehicle one) (vehicle two) Dou Rc r.c:er, Administrator hav: l.:,catecl a tractor/mov,er. for our roadsi6c mowing at Valley Equipment Compare in 3urn5vi-ll e. A,.3 ;you 'not./, our 1957 John Deere ;f420 utility Mower is getting quite old and 1:.c've b--cn puttin., a lot. of money into it in the resent years. The tractor needs a valve- job, as x:,_:11 as other work. The sickle mop;er mounted on it is in very bad sha )E;. Our problem is that every year we have to virtually rebuild th : sickle -n order to a;e it. TIli-s Lype c,- sickle hasn't been manufactured for some time and -,le, havcnllu been ,able to find another sickle to adapt to this type of tractor. e have budr etted "5t"C'n.C:^ in the 197' Ca rAa_t budget for replacement. I have submitted ::or;�e pictur , ��rid c e ri,�ti on; some of the. tractor�mov�c rs that we have inspected. I would hope th-it thn Col_uzc_il -:ould ap,)rove this purchase at the A?ay 16th meet_i.n� bcca,-�,se i.11 rived ;:oiiie time to /mount the mot•;er on -the tractor before it i s needed in thr fiel.c_. Jim Kar'canen Public ,;orlcs Dept. 1-969 Ford 801 c�,/s Lckle mover This unit Maas inspected at Long Lake Ford Tractor Company iri Long Lake. 4ie felt that this unit had been used. quite a bit and thc, si.c:Jo mot,-er attachment r,.asn't in very good shape. "As is" condition Tractor Reconditioned nOy%. ',) Tractor w/o mower New Sickle Mo,. er Cost npf,rc,xi-natcly Cost of Cab 3 45( This machine was not very impressive for the cost _involve(;. tai Long Lace Hord has anotlier mo,,aer mount(:d on a I:1 14,) i.ractor that r.e. felt T=asn't big enough to do the vOrk. Ford P'odel £)000 Tractor (No Picture) This machine was inspected at Lano Implement in lihaklopee.. The machine was fairly nee:., and .,,-as priced out of our buddUet at 3c�,50%O, . Lano had 4n:)ther tractor in the same price range at their Norwood store. e, didn't bother looking at it because of the price. 1969 John L<.;:r Node] ^ )0 �'l is r;ac};ine ,:a.; insp: cted at Valle;.- ,quipinent Company in '3urnsville. It has on]_; ? r1;) hours on it because it ,:as vs(,,d at a golf cours( . The mouser quoted is a r,e.;; Sri c} le mo.�,,er }rich vie have agr:;ed to :1-,) rnt ourselves .(to save $400). The unit has a crib and full hydraulic I)o,.:er so we 'a" use our smr:17 snowblower in the winter. Perry and I tested this machine and feel that this unit is in` ,,V( ry good condition. John Deere Abp) Tractor 34,500.00 new X3700 mower u11952.00 X6,452.00 Trade in Allowance ;p,1,000.00 35,452.00 Less our mounting cost 3 400.00 $5,052.00 I signed a tentative agreement to hold this machine for a while. The agree- ment is subject to Council Approval on Mair 16, 1978. I didn't feel that this machine would be in the sales lot for any length of time. t r 5 1950 Ford ;601 w/sickle Mower This unit was inspected at Carlson Tractor Company in �osemont. This mower was a "trade in" from Ramsey County and T,,!as not in very good shape. The engine needed an overhaul and the sickle mower would have to be. completely overhauled or replaced There was no 3 point hitch with this machine. I'm sure that lam ey County traded it off because they didn't grant to put any money int.; the unit. -'he price of this machine was "as is" X2500.00 T certainly couldn't recommend this machine. r r ,a ;•f'��� F, ' ��i,Syr � {{'l���y�p r �y S4�y`.� PUKUKASE ORDER — FOR JOHN DEERE INDUSTRIAL EQUIPMENT,, (� TIME CASH t �J Q 7 ® NEW 21 USED Cl DEMONSTRATOR SALE SALE H { PURCHASERS N ME A D ADDRESS First Signer) DATE OF r a� ORDER _—�—_— Last Name. I j/r i INITIALS ORDER V -/ f t5 NO, then initials 4 1 ►y a �T I SH j4 k REGION DEAL .A O, TO BE DELIVERED ON V_4 Street or ( OR ABOUT R.F.D. I 1 ! ��, 1 I II IrI/ �' 1 4Ma'V r��74 I .t.l.. 'fir-rPAA PI IC PIP 1 STATE ZIP CODE, D Town,State, j I i 1 N A Ip a i K • ' I I I h IN f i l l ____ VIP _. Go _ end 2 PURCHASER'S NAME.AND ADDRE$S (Second Signen Last Name, ) + { (TIALS V then tnhiaN + I I �./(/ /�ii/13 I/f F.A^'4 ,. e3" Street or j j PURCHASER'S SOCIAL SEC.NO. (First Signer) CUSTOMER ACCOUNT Ii R.F.D. DE, COUN I OF FIRST SIGNER TA I T w .State, I I 1 1 11 , � t I (we), the undersigned, hereby order from you the Equipment described below. to be delivered as shown above. This order Is subject to your ability to obtain such Equipment from the manufacturer and you shall be under no liability if delivery of the Equipment Is delayed or prevented due to labor diS- turbances, transportation difficulties, or for any reason beyond your control. The price shown below Is subject to your receipt of the Equipment prior to any change In price by the manufacturer.It Is also subject to any new or Increased taxes Imposed upon the sale of the Equipment after the date of this order. QTY. EQUIPMENT(Give Model,Size S Desaflp Son) )` 'SERAL No. DEL'D,CASH PRICE e e o O Li HOC/. -r!f h C,'f'tog w/TN I G7 $ X ' PAR � k k c►v Maw i --___--------;'-- t - -----------I---- t .,�'' taR 1t66vsN ar,!<� PrN!IK�s __----------- . I t -------------- --- I (We), offer to sell, transfer, and convey the following item(s) at or prior to the time of tlelbery of the �S TAX above Equipment, as a "trade-in' to be applied against the cash price. Such Itsm(e) shall be tree and clear _ _ of alt security agreements, Ions, and encumbrances at the tare of transfer to,you, The toWwing e. a da• i— --- __ scrplion and the price to 4e allowed for"oh hem. 1,TOT, CASH PM eo.fo 0 M OT 1 TION F TRA E-IN SPRIAL NO. AMOUNT 0 420 iiijwa ,#c r v c y w CA 7t --------------- -R c✓ C -----------*--- X TOT.TRADE-IN ALLOWANCE— 14.5c 3.CASH WITH ORDER — S d A.TOTAL(ITEMS 2&9) _ >� LOUANCE DUE eM A)LESS The Warranty on the reverse side is a part of this contract and the following applies where peC WtW by law. Neither seller, John Deere Industrial Equipment Company nor the manufacturer makes any other representations or wermnties,express or Implied (AND EXPRESSLY DISCLAIMS THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS) or has any obligations to the Purchaser except as provided on the reverse side. I (we), promise to pay the balance due (line 5) shown above In cash, or to execute a Time Sale Agreement (Retail' Installment Contract) for the purchase price of the equipme t, plus additional! charges shown thereon, on or before delivery of the Equipment ordered herein. Despite physical d of the Equip t, title hall remain in the seller until one of the foregoing is accomplished. Purchaser Accepted•�— a Accepted x By Aydicrized Signature for Sella" P asst's Date nature Accepted. Salesman i 00-591 Stock 9.77 Printed In U.S.A. May 9, 1978 Mayor Walt Harbeck City of Shakopee City Hall Shakopee, Minnesuta 55379 Dear Wait. It is with a great deal of sadness that I must resign from the Shakopee Planning Commission effective after the May 11th weeting. The family will be leaving Shakopee for Kansas City. I thank you for the opportunity to serve my community. S erely, ndley A Hanson VETERANS OF FOREIGN WARS of the UNITED STATES Office of Post Quarterma, ter DEPARTMENT OF MINNESOTA SECOND DISTRICT Post 4046 SHAKOPEE, MINNESOTA 55379 12 ,:a r 1978 Llonorable alter C. -�larbeck 1; 4 yor, City of Shi,.konee Your 1tonor: :aereas ii- the ?-,ast, it 'i,3.s been the ,-)ractice of the City of �71_a'.iopee to contribute .: 50.00 to the `deterans of Foreign ;ars cY' Foreign Shakopee Post 4046, to hel_n defray the annual expense of putting on i,'emorial 'Da`,, cere-monies ; vie are afro,in a-;-r.proaching you to contribute t'ie same amount this ,reu.r. Thar'Ari.nr_- rou very sincerely in advance, we remain, iiesnectfull.y Yours Shakopee VY 1'ost 4046 Francis Quinn I"ost Quartermaster l MEMO TO: iuog r & City Council FROM: las S. Reeder, City Administrator RE: Police Chief DATE: May 11 , 1978 It is my understanding that the Police Civil Service Commission will be recommending to the City Council that the next Police Chief be selected from the eligible members of the Shakopee Police Depart- ment -- the three sergeants . Since our last meeting, I have not met with the Civil Service Commission, although I have offered to do so at their convenience . It is my feeling that they still feel that they can operate best with no staff and in a rather secretive manner. I have done some investiga- tion on the potential problem which their process may get the city into. The results of my findings follow: 1 . AFFIRMATIVE ACTION It is my understanding that the Civil Service Commission met with Virgil Mears of the School District and have talked with the Minneapolis Human Rights Department and neither of these resources has seen a problem with only allowing people on the department to qualify for Police Chief. By Tuesday I will check these resources and will give you. my findings . 2 . OPEN MEETING LAW The Police Civil Service Commission is under the authority of the Minnesota State Statutes MS471 . 705 which requires that their meetings be open to the public and that some notification be given in some manner of their meetings . In addition, minutes of their meetings must be available to the public. I am not aware of any effort on the part of this Commission to meet the minimum requirements of this law. In particular, I have never been advised of any of their meetings , most of which I understand are held on Saturdays and arranged shortly before they are held. The law requires the following: 1 . Adequate and timely notice be given of meetings 2 . Meetings must be open to the public 3. Minutes must be kept and be available to the public 4. Votes on all actions taken must be recorded Penalty provided 1 . Charges can be brought by any person 2 . Penalty for a simple offence is $100.00 3. Third conviction shall result in forfeiture of any right to serve on the public body ` Police Chief May 11 , 1978 Page -2- RECOMMENDATION It is my recommendation that the City Council take the following position. 1 . Direct the Civil Service Commission to comply with the open meeting laws and notify the public and the city of their meetings and have minutes of the meetings available to the public . 2. City Council should have a liaison member present at their meetings . 3. The appointment of the Police Chief will be made only after the Civil Service Commission follows an agreed on procedure which permits both persons now on the Shakopee Police force and persons from other police agencies to apply as long as they meet the minimum qualifications . BASIS OF RECOMMENDATION NO. 3 1 . Only the City Council has the authority to appoint a Police Chief or any other police officer. You have to act upon the recommenda- tions of the Police Civil Service Commission, however, you can not be forced to act . 2 . The only apparent argument for closing those eligible to become Shakopee Police Chief to those currently on the Police Department is that it will give incentive to those in the department to do a good job and maybe get - appointed Chief . In fact I do not believe that there is any validity to this argument . Obviously, a member of the Shakopee Police Department who has done a good job and is interested in the job would receive strong consideration in an open appointment process , however , the inherent problem is that there may be no member of the Department who meets the requirements , who wants the job and who is really the best available candidate . By closing the process we are forced into a position of possibly having to select a Chief who is not the best qualified candidate available . 3. There may be some merit in selecting a Chief from another city. He will bring with him some new ideas based on different experiences which may relate very well to Shakopee . We may be able to hire a person who is now a police chief in another community and therefore not have to gamble on whether a police sergeant can effectively make the step up to Chief. 4. By hiring a chief from without , we may be able to take advantage of training and special education which we do not offer our policemen and which was paid for by some other community or the individual himself. 5 . Any process designed to hire a Police Chief should be designed to make sure it results in the best possible candidate . 6. I know there is interest from candidates who are not now in the Department and who appear qualified and some of whom live in Shakopee . DSR/jsc