HomeMy WebLinkAboutJanuary 3, 1978 TENTATIVE AGENDA
REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 3, 1978
Mayor Harbeck presiding.
1 . Call to Order at 7: 35 P.M.
2 . Administering of Oath of Office to Newly Elected Officials
3 . Roll Call and Invocation
4. Approval of the Minutes of August 9, August 16, ,September 20, and
December 13, 1977 .
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5. Communications : George Philipps ' Family w
Rotary Club Donation Presentation
6 . Comments from Council Members
7 . RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE
WHO DESIRES TO SPEAK.
8. Old Business:
A64X a) 1978-79 Police Contract
Planning Commission Recommendations :
>45*�.Rout.ine Resolutions and Ordinances :
/14 Ord. No . 416 - An Ordinance Establishing the Zoning Ordinance
of the City of Shakopee
11 .New Business : •
Approve transfer of =On Sale 3 .2 Beer License -from Marti ' s
Pizza Inc .- to Gerald -L. Baer; Mr. Jerry' s Pizza
leAward bid 'on 27;500 'Pound _GVW Single Axle Dump Truck t_ /
c] Codification::of City Ordinances 1V01, Rte
signating 1st Nat' l Bank of Shakopee as official depository
of )city funds P n O'ow)w
_Designating Shakopee Valley News as _official-.newspaper- --
Election .of: a Vice -Mayor
/0-14ayo.r1s appointments to various commissions
) .Report :_an :City ;.Towing :Service _
,,;L-1-Report -on douse :moving
, 1 Appointments -to the: Planning Commis.si-on_ - ✓
�k}' Report _on GSAH 17 -Sanitary Sewer
iY Report on -vandali sm in_Shakopee
-Settlement of Assessment Law suit Si C.Gt DXA<. A` /0L,,r(,
-- c"Consent Business: �,;a•j Extension of Garbage -Contract with G & H Sanitation
1978 Cleaning Service Agreement --,
13. Other business :
14. Adjourn to Tuesday-.,�Janu y 7th at 7: 30 P.M.
Douglas S . Reeder
City Administrator
ORGANIZED 1955 "SERVICE ABOVE SELF—
MEETS EVERY TUESDAY NOON ' HE PROFITS MOST WHO SERVES BEST'
<=Rota rt cllu� o cS�ia�o
DISTRICT 595
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es�ta�o�ee, inntsota 55379
December 20, 1977
Mr. George Muenchow, Director
Recreation 4 Parks Department
129 East Levee Drive
Shakopee, Minnesota
Dear Mr. Muenchow:
The Shakopee Rotary Club has authorized a donation of $350.00
to the Shakopee Recreation and Parks Department for the purpose of
initiating a tree planting program in the newest city park located
east of the Shakopee Junior High School.
The Club also authorized a donation of $250.00 toward the pur-
chase of playground equipment for Memorial Park. This will be sup-
plemented by $600.00 from the Special Projects budget if that amount
is available. If the $600.00 is not available from the Special Pro-
jects budget, the $250.00 may be held and dedicated toward the pur-
chase of equipment for Memorial Park in 1978-79.
Enclosed is a check for $350.00 and a check for $250.00.
Sincerely yours,
Robert Mayer
Secretary
RM:gar
Enclosure
5
December 28, 1977
Mr. Douglas Reeder, Administrator
City of Shakopee
129 East First Avenue
Shakopee, Minn.-55379
Dear Mr. Reeder:
On behalf of the United Christian Hands Organization, I wish to take
this opportunity to thank you tremendously for the use and willingness of the
former Eagle Creek Town Hall for use in setting up a "Store" for our Annual
Christmas Toy and Food Project for needy families in Scott County. These
facilities worked out so well and appreciated your efforts and cooperation
in the use of this facility for the month of December. I also want to thank
you for having the maintenance department plow out the parking lot as well
as delivering more tables to the facility for the purpose of setting up a store.
Your help, cooperation, support and willingness in offering to have these
services completed within a matter of several days was greatly appreciated.
Thank you again for all your services rendered in the use of the former
Eagle Creek Town Hall and the wonderful cooperation given me towards this
annual project. It was all greatly appreciated.
My best wishes to you and your staff for a Happy and Joyous New Year.
Sincerely,
Lois Weckman
Volunteer Coordinator and Chairman
Christmas Toy & Food Project
association of BULLETIN
metropolitan
municipalities
TO: MEMBER MUNICIPALITIES DATE: December 21 , 1977
(Chief Administrative Official
and Designated Delegate) ,
RE: Membership meeting on January 5 , 1978
. . . . Proposed Btu-Law Amendments °
In addition to consideration of the proposed new Legislative Poli-
cy, as noted in the original membership meeting notice dated Decem-
ber 7, 1977 , two proposed By-Law Amendments will also be considered.
The By-Laws Committee met on December 19 , 1977 and adopted the en-
closed By-Law amendments for consideration at the membership meet-
ing. In accordance with Article XII of the AMM By-Laws, . . . "the
By-Laws may be amended, repealed or altered, in whole or in part ,
at an annual , regular or special meeting by a two thirds vote of
all municipalities voting, providing that the amendments have been
mailed out to members at least seven days prior to the meeting" . . .
. . . . Additional Policy on Land Use :
Also enclosed is one additional proposed legislative policy to be
considered on January 5th. This proposed policy deals with agri-
cultural land use and has not as yet received Board approval and,
therefore, is subject to change The Board will consider this
Policy prior to the membership meeting.
R E M I N D E R!
GENERAL MEMBERSHIP LEGISLATIVE POLICY MEETING
THURSDAY, JANUARY 5, 1978
8 :00 P.M.
ST, LOUIS PARK RECREATION CENTER
NOTE: We request that the administrative official receiving this mater-
ial make distribution to the appropriate city officials .
300 hanover bldg. 480 cedar street, st. paul, minnesota 55101 (612) 222-2861
Bulletin. . .Re January 5, 1978 membership meeting Enclosure 1
. . . .Proposed Amendments to AMM By-Laws °
ARTICLE VII
OFFICERS
SECTION 3. ELIGIBILITY.
To be eligible to be elected and to serve or to continue to serve
as an elective officer of the Association, a person shall be an of-
ficer of a member municipality . Any vacancy in an elective office
shall be filled for the remainder of the term by the Board of Direc-
tors, except that a vacancy in the office of President shall be
filled for the remainder of the term by the succession of the Vice
President, and a vacancy in the office of Director occurring at the
annual meeting shall be filled by election at the annual meeting
for the remainder of the term. The provisions of this section shall
not apply to the office of the immediate past president.
Any member of the Board of Directors who is absent for three con-
secutive meetings or who is absent for any four regular meetings
in any one membership year e�sa��-be�deepnea'-t®-�iacre_reargned-from
tie-Beard;-arid-the-tracasse�-f���ed-ae-�sret�#eed-�n-t��e-seet�et��--Ang
�aeat�eg-eecarr�ng-as-a-reset-®f-t�s�s-atterts'araee-�ret��s�er:-need-net
�e-f ��e�i-bg-aaeter-a€fea -®€-tie-same-etga is found to be non-
participating as a Board member and the Executive Director shall
forward a letter to the members of that' officerls_ city council so
informing them of that Board members poor attendance record
---
ARTICLE VIII
BOARD OF DIRECTORS
SECTION 3.
A quorum of the Board shall be e:ig3st nine B4reeters Officers -(net
tze�edrsg-the-Presaers �,- tee-Preedesst-er-Past-Presdent}o and
action by it shall require the favorable vote of a majority but
not less than seven members ,
NOTE: Crossed out wording (&!9rht) is that language being deleted and
underlined wording (nine) is new language being added. Exist-
ing wording to be retained is typed as ism
-1-
Bulletin . . . . Re January 5, 1978 membership meeting Enclosure 2
. . . .Add.itional Policy on Land Usee
PART TWO
X
AGRICULTURAL LAND USE/GREEN ACRES LAW
There is a growing concern about agricultural land use issues in Minne-
sota , especially urban areas of the state, because of the existing con-
flict between development and preservation of agricultural land. The
problem is like a double edge sword and can best be stated by asking the
question : How to ensure cost effective orderly and contiguous develop-
ment where it should take place and to preserve agricultural land from
development where development should not take place.
There is an increased incidence of development in rural areas, both out-
side of incorporated cities and outside of the normal service areas
within incorporated cities„ This is and has caused the premature exten-
sion of expensive utilities through undeveloped land and the elimination
of good agricultural land which otherwise should remain productive. It
also causes the under utilization of in-place utilities and land in the
cities and, to some extent, is promoting urban deterioration. This has
been characterized as hopscotch development.
The existing Green Acres Law works to the detriment of cities in plan-
ning for development within their boundaries . Under the existing Green
Acres Law, it is entirely up to the land owner whether or not to take
advantage of this law. If used, land taxes are reduced and all sewer
and water assessments are deferred until the land owner chooses to
either sell or otherwise terminate the Green Acres classification. Thus,
a city is unable to plan with any certainty for the development of a
particular parcel of land which is cr may be included in the Green Acres
classification . In the metropolitan area , the Metropolitan Council has
developed and is attempting to implement an Urban Development/Agricul-
tural Preservation Policy . Green Acres , as it exists , is contrary to
the Council policy, as well as sound municipal planning principles and
processes. Therefore, the AMM proposes the following policy for Legis-
lative considerations
1 . ANY TAX ABATEMENT AND SPECIAL ASSESSMENT DEFERRAL SYSTEM SHOULD BE
COORDINATED WITH LOCAL PLANNING AND ZONING SO THAT WHEN THE LOCAL
GOVERNMENT ESTABLISHES A LAND USE FOR THE PROPERTY INCONSISTENT WITH
AGRICULTURAL USE THE TAX ABATEMENT AND SPECIAL ASSESSMENT DEFERRAL TERMINATES.
2. THE LEGISLATURE SHOULD ESTABLISH A STATE POLICY ON THE ISSUE OF AGRI-
CULTURAL LAND PRESERVATION WHICH PROVIDES POLICY DIRECTION TO LOCAL,
GOVERNMENT UNITS IN IMPLEMENTING THEIR LAND USE CONTROLS , THIS POL-
ICY SHOULD DISCOURAGE THE DEVELOPMENT OF AGRICULTURAL LAND OUTSIDE
OF THE SERVICE AREAS OF CITIES?
-2-
Enclosure 2, continued_.
3. SPECIFICALLY CONCERNING THE METROPOLITAN AREA AND LAND USE LEGIS-
LATION FOR THE METROPOLITAN AREA, THE FOLLOWING SUGGESTED FACTORS
SHOULD BE TAKEN INTO ACCOUNT:
a) RURAL AREA AS DEFINED BY THE METROPOLITAN DEVELOPMENT FRAMEWORK
AND LOCAL COMPREHENSIVE PLANS--CONTROLS SHOULD BE PROVIDED TO
ENSURE THE PRESERVATION OF THIS LAND FOR AGRICULTURAL USE.
b) URBAN SERVICE AREA AS DEFINED BY THE METROPOLITAN DEVELOPMENT
FRAMEWORK AND LOCAL COMPREHENSIVE PLANS---CONTROLS SHOULD BE
PROVIDED TO ENSURE ORDERLY TRANSITION FROM AGRICULTURE TO UR-
BAN USE. THESE CONTROLS SHOULD INCLUDE CITY DETERMINATION
OF TERMINATION TIME, ASSESSMENTS DUE UPON TERMINATION, SPECI-
FIC QUALIFYING AGRICULTURAL USES SHOULD BE DEFINED, LAND SHALL
BE ASSESSED FOR TAX PURPOSES AT ITS HIGHEST AND BEST USE AFTER
TERMINATION, SPECIFIED LENGTH OF TIME EXTENDABLE AT CITY OPTION,
AND OWNER OPERATOR ONLY MAY QUALIFY.
NO PENALTY SHOULD BE PROVIDED UPON TERMINATION OF GREEN ACRES
STATUS UNLESS THE LAND OWNER PREMATURELY TERMINATES THE GREEN
ACRES CONTRACT. PENALTIES OF THIS TYPE NEED NOT BE LEGISLATED
BUT COULD BE NEGOTIATED WITHIN INDIVIDUAL CONTRACTS.
-3-
, 7
Ted Suss Minnesota
v � 4a
District _ .,�, House of
Scott-Carver Counties '��_=
Committees:
Agriculture
Education Representatives
�_ _ -
Financial Institutions
and Insurance
Martin Olav Sabo, Speaker
December 19, 1977
Mr. Dick Hullander
Councilman
City of Shakopee
City Hall
Shakopee, Minnesota 55379
Dear Dick:
Thank you for your letter and for including a copy of
the report from the League of Minnesota Cities , legal council,
relating to Minnesota Laws , chapter 433.
I believe you are aware of my position on this piece of
legislation since it was reported in the Shakopee Valley News
a few weeks ago. Although there are some flaws in every piece
of legislation, in particular this one , I think that the good
which will be brought about as a result of the passage of this
bill far outweighs any harm which might be done.
Potentially, there is a problem in that the board in the
drafting of their rules is being unreasonable in their exercising
of their statutory responsibility in reviewing police conduct
matters which are referred to them. I have -faith in the reason-
ableness of the people that have been appointed to serve on this
board. I expect that just as the people of the State of Minnesota
are well served by the boards which license electricians, doctors ,
lawyers, and many other professions , they will continue to be well
served by the board that is licensing policemen.
I understand that the main opposition to this legislation
is not so much with what is in this bill, but a concern for what
ultimately may come to pass , i. e. , the control of police in the
state of Minnesota. I am firmly in opposition to the establish-
ment of the state-wide police force which would replace our
municipal or our county sheriff departments. I have a great fear
of a centralized police power and would strongly oppose any
legislation that I felt was leaning in that direction.
Again, thank you for your letter and the memo from Mr.' Peskar.
Sincerely,
Ted/L. S ss
ROBERT J. SC'HMITZ
Senator 36th District
Jordan, Minnesota 55352
Office:
St. State Capitol
St. Senate
Paul, Minnesota 55155
(612) 296-7157
State of Minnesota
January 2, 1978 '
Councilman Dick Hullender
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Dear: Dick:
Please forgive my tardiness in response to your letter about
Chapter 433-Laws of 1977 dealing with peace officer training.
I did some additional research on this law. My feeling re-
mains the same. It isn't all good. . . .it isn't all bad. Obviously,
I feel the good outweighs the bad or I would not have given it my
support.
Remember, new rules and regulations in Chapter 433 will be
adopted only after public hearings on its provisions. Those hear-
ings will begin all around the state in the near future. All who
will be affected will be invited to testify so that each and every
concern that peace officers , chiefs, municipalities, etc. may have
now will be utilized in an effort to make those rules and regulations
compatable with the effected public's wishes.
Only after the public such as your police force or your city
administrati6m have given your recommendations will those rules
become law. If after the adoption of those rules the legislative
intent is not totally visible then I can assure you the legislature
will be most anxious to make the appropriate changes. In fact I am
told that the governor already has some changes to recommend to the
legislature.
Your communications to me about this law, having been made in a
very constructive manner, are extremely valuable so that I will be
able to present your view points in any future debate on this law.
In conversation with Stan Peskar who wrote his opinion about
specific sections of the law he told me that the comments he made
were his response to questions th4Lt have been raised about .the law,
and not necessarily the opinion of - the League of Minnesota Cities.
COMMITTEES . Vice Chairman, Local Government • Transportation .
;enie-�,'. Le);i.s'Wion . Fections '�
d .
�, �cilaan Dick IIullender
I can understand that, because the league 's spokesman gave very
little testimony on the bill at the time it was given a public
hearing in the Senate Government Operation Committee. I am told
the .League of Minnesota Cities was torn between two positions. They
recognized the bill as being good government legislation, but at the
same time they were concerned about the reaction from member cities
who may have a misunderstanding about its implications.
A misunderstanding that presently exists is that the bill was
introduced, debated, passed and signed by the governor in one quick
move in the last session. I am sure you understand, Dick, that bills
go through the legislative process in a more deliberate fashion.
This bill was introduced on February 22, 1977, read for - the first
and second time, passed through the Governmental Operations Committee
after public testimony, and finally read for the third time, debated
on the floor gnd passed on May 23, 1977. This same procedure was
followed during the same period of time through the house of Repre-
sentatives. In other words, it took over three months to go completely
through. In fact, this bill was presented in the 1976 session, but
failed to move along at that time.
In Peskar's comments to the Board of the Association of Metro-
polition Communities -- in the copy you sent me -- he singled out
certain areas he felt could be objectionable and I would like to give
you my thoughts on a section by section summary.
Section 1 amends Minnesota Statutes 1976, Chapter 626, by adding
a section defining the terms "Board"', "Director"', and "'Peace Officer"'.
In his criticism of the law, Stan Peskar expresses a concern that the
definition of peace officers as "employees'lleliminates the possibil-
ity of peace officers being private contractors. This is not strictly
so. If a peace officer contracts out his services on a part-time
basis to more than one municipality, for example, and he is qualified
under the law in every respect, and the employment arrangement is
made with the intention of good faith compliance with the law, no
objection would be raised.
Section 2 amends Minnesota Statutes 626.841 by changing the name
of the "peace officer training board" to "the board of peace officer
standards and training"' and changes the composition of the board.
Formerly, the board was made up of 17 members, including two county
attorneys, a representative of the FBI and a representative of the
Attorney General's office, as well as police officers, police chiefs
and members of the general public. Under the new provision, the
number of board members is reduced to eleven, nine of whom are present
or past law enforcement officers. Peace officer representation on
the board is increased by this provision. This means that thQ exercise
of power mandated in the remainder of the bill is not by "'outsiders"
who are ignorant of the problems of local police departmens and indi-
vidual peace officers, but by those who are in the best position to
make decisions and set standards for the profession
Councilman Dick Hullender
Page -3-
Section 3 amends Minnesota Statutes 1976, Secion 626.842
governing terms , meetings , compensation, removal and vacancies.
This is an important revision in that it makes the board an inde-
pendent licensing board rather than an adjunct of the Attorney
General's office. It may now operate independently in licensing
and promulgating rules and standards , just as other licensing and
examining boards do : This new approach elevates the peace officer
occupation to a professional status and essentially makes it self-
governing, just as other- professions are. Those criticizing the
new law tend to overlook' this fact and to ignore the importance of
reading Chapter 214, Examining and Licensing Boards, in conjunction
with Chapter 433.
Sections 4 through 6 amends Minnesota Statutes 1976, Section
626.843 regarding rules and regulations and the executive director.
This section changes the rule-making function of the board from
one of making recommendations to the Attorney General to one of
adopting rules itself. This streamlines the rule-making procedure.
The independence of the board is enhanced by a new provision that
the executive director of the board shall serve at the pleasure
of tthe board as opposed to the p e e
Pp governor, as provided in the old
law. This section also provides for the setting of standards for
certified schools and instructors and licensing, of peace officers.
Section 7 amends Minnesota Statutes , Section 626.845 govern-
ing powers and duties of the board. This section gives the board
the power to license, rather than merely certify, police officers,
on the basis of examinations required by the board and completion
of training in a board certified training program. It also em-
powers the board to coordinate the provision, on a regional basis,
of skills oriented training courses to graduates of certified law
enforcement training schools. This is a controversial section,
but its -purpose is sound in view of past experience.
Training of officers in municipalities of over 1000 has been
mandated since 19671'0 Municipalities have been required to send
their peace officers to a state law enforcement school, of which
there is only one , other than those provided exclusively for the
St. Paul and Minneapolis police, within one year of hiring. The
one training school, administered by the Bureau of Criminal Appre-
hension, has been so flooded with students that has been unable to
take *MY., but those already holding positions. Small towns with
few officers have had to hire substitute officers while the new
recruits attend school. This results in payment of two salaries
for one m rking officer. In addition these towns have been losing
their trained officers to municipalities offering higher salaries
to trained.'.officers.
Under the new law, new training programs being initiated
throughout the state at vo tech schools and state colleges may be
accredited by the board, making it possible for those who success-
fully complete these programs to be licensed as peace officers
Council Dick Bullender
Page -- It-
without attending the BCA school as well, as they were formerly
required to do. This will result, in a few year, in the accumula-
tion of a pool of licensed officers from which municipalities and
coun ties may hire. The above-mentioned problems of small towns
will be alleviated and the selection of peace officers will be
easier for all police forces in the state.
Secion 8 amends Minnesota Statutes 1976, Secion 626.846 ,
making completion of board accredited training imperative for the
licensing and permanent appointment of a peace officer. Viewed
objectively, it makes sense and elevates the peace officer to the
status of a professional, who must meet high standards and main-
tain them. As a licensing board under Chapter 214, the board of
peace officer standards and training has the power to revoke
licenses. The hearing prooedure provided for in Chapter 214 is
actually to the advantage of police departments and individual
officers. Formerly, the internal censuring mechanism provided no
objective standards for officer conduct and internal investigations
of questionable conduct raised grave questions in the minds of the
public. Under the Chapter 214 complaint mechanism, an officer
accused of questionable conduct is afforded an opportunity to
publicly clear his name and that of his department. The public
is thereby assured that its police forces are composed of persons
who are fit to hold positions of trust and authority.
Contrary to some misunderstanding, the board's powers will
not interfere with employer-employee relationships within local
departments. Provision is made for re-routing of complaints made
to the board back to the local government for local action. The
board will involve itself only with serious matters of profess-
ional misconduct, just as other professional licensing boards do.
Local procedures will continue to be formulated by local authorities.
Section 13 amends Minnesota Statutes 1976 , Section 626.853
and provides that a governmental unit with a population of between
500 and 1000 must comply with the new law only if the county in
which it is located reimburses the expenses of officers' training
and the county sheriff provides substitute protection while an
officer is in training.
Please advise me of any further questions or concerns you
may have of this law.
It has been my policy as your legislator to be very sensitive
to the wishes of my people who will be affected by laws we pass.
I want to assure you I will continue this policy of sensitivity and
will respond to the concerns you may have of Chapter 433 in any
future action that may be appropriate.
My b.es a rds,
R ert . Schmitz
Senator 36th District
RJS/skg
M E M 0
TO: Mayor & Council
FROM: Douglas S. Reeder, City Administrator
SUBJECT: 1978-1979 Police Contract
DATE: December 29, 1977
I am not sure at this time whether or not we are ready
for Council consideration of the Police Contract . I am waiting
for word from the union on their final approval, and if we
receive that before Tuesday, I will send the information to you
in a special mailing.
DSR/jei
I
TO: Doug Reeder
FROM: Fred Christiansen
SUBJECT: Purchase of Dump Truck and Underbody Blade
DATE: December 29, 1977
Dump Truck: A bid tabulation is attached showing the
bids received on the 27 , 500 G.V.W. single axle dump truck.
The recommendation is to purchase the truck from Malkerson
Motors for $16 , 391 .00 plus trade in. The optional bid sub-
mitted by Malkerson' s was for a different box and different
type of hydraulic power arrangement . The original bid of
$16 , 393.00 meets specifications and should be accepted.
This price is approximately $500 under the price for last
year' s truck because of factory assistance from Chevrolet .
Action-Required: Move to accept the bid of Malkerson
Motors -for a 27 ,500 pound G. V. .W. single axle dump truck
for $16 ,391 .00' plus trade in and return the bid bonds of
the unsuccessful bidders .
Underbody Blade: The city has received two prices for an
underbody blade . McMullen Inc . has a fixed blade for $1 , 700.00
while Itasca Equipment Co. has a hydraulic operated blade for
$5 , 120.00. Our present ones are fixed blades and these are
satisfactory -for our operation.
Action Required: Move to purchase an underbody blade
from McMullen Inc . for $1 , 700.00.
The Capital .Items .budget- included. $21,200 for--a truck, _
underbody blad, and sander. - .The truck- and -underbody.-blade--:-
total $18,091 .�OO..snd a sander should be about= $1 ,400 fora
grand total of $19,491 .00.
FEC:meh
M E M 0
TO: Mayor and Council
FROM: Douglas S. Reeder, City Administrator
SUBJECT: City Towing Service
DATE: December 29, 1977
At the last Council Meeting a question arose concerning
the manner in which the City handled cars that needed to be towed
away. The City has in the past used various means of trying to be
fair in the use of the various towing services when such services
were needed, either because of an automobile accident or because
of an illegally parked vehicle . I am not sure there is any one
method of selection which will keep everyone happy.
I believe the current system is good and we-will .continue
to use it unless we --receive - other direction. The -system-is as
follows:
1 . We have two towing services .who,-have the equipment
and a secure area to store vehicles and the interest in
doing the towing:
Conradyyl�s Body Shop
Tri-S Co.
2 . We--are now alternati_ng:_each month between these
two. The ,police will call the one whose turn- it is
unless the -vehicle -owner -is present and wishes-to use
some other service. In that-case the -police--will call
whomever _the .:vehic.le .'_owner desires
3 . --The :fees _changed _by'_ the two servkc-es- are --thee;--same:_
Normal - Tow:
Snowbird 15 .00 r7, 00
J Storage 4.00 per .day.
I believe these fees -are appropriate, -
DSR/3e _ _ ? `�
M E M 0
TO: Mayor and Council
FROM: Douglas S . Reeder, City Administrator
SUBJECT: Violation of City Ordinance re House Moving
DATE: December 29, 1977
The City Attorney has requested that the City Council
give further direction concerning the continuation of legal
action against persons involved in placing the house across
from Shakopee Ford. As you are aware, the house has now been
removed .
It is my recommendation that the 'City continue to
pursue legal action for the ordinance violation which has
occurred. I do not believe that removal of the house affects
the fact that the ordinances were violated.
DSR/jei
M E M 0
TO: Mayor and Council
FROM: Douglas S. Reeder, City Administrator
SUBJECT: Planning Commission Appointments
DATE: December 29, 1977
The two terms which expire are those of John Theis
and Dennis Olson. I will contact each before the
meeting to determine if they wish to be reappointed for
another 5 years .
DSR/jei
s
M E M 0
TO; Mayor -and Council
FROM: Douglas S. Reeder, City Administrator
DATE: December 29, 1977
SUBJECT: Marschall Road - Sanitary Sewer
In response to City Council request, I have discussed
the sanitary sewer back-up which occurred about a month ago
near the intersection of Marschall Road and Shakopee Avenue
with the City Engineer and the Public Works Superintendant .
This sewer back-up was actually on Shakopee Avenue West of
the -intersection and was not in sanitary sewer lines -actually
put -in place when Marschall Road was rebuilt .
There is no evidence of any problems with the sanitary
sewer lines placed in Marschall Road.
DSR/jei
M E M 0
TO: Mayor & Council
FROM: Douglas S . Reeder, City Administrator
SUBJECT: Shakopee Professional Building
Association Assessment Appeal
DATE: December 29, 1977
Attached is a proposed settlement of the appeal
to our assessments for CSAH 17 .
The City Attorney and I recommend that we agree
to the suggested settlement with the exception of the last
paragraph. We cannot agree to this .
DSR/jei
a
DEC 16 1911
CITY C►s
December 15, 1977 :
I ,
I
{ Mr. Julius A. Coller
I Shakopee City Attorney
211 West First Avenue
Shakopee, MN 55379
Re: Shakopee Professional Building
Association Assessment Appeal
Wear Mr. Coller:
This letter will confirm our telephone conversation wherein our
partnership has agreed to dismiss its appeal of portions of the County°
Road 17 Assessment made against it. In return for that dismissal , it is my
understanding-that the lateral storm sewer assessment in the amount of
$1,039.53 will be cut in half. We have agreed to dismiss our appeal on the
curb and gutter and we were not appealing any other portion of the assess-
ment all of which we felt to be proper.
It is also my understanding that our property will not 'in the
future be assessed for any other storm-sewer laterals should any be-put in
by the City in the area around our property.
Thank you very much.
Shakopee Professional. Building
Association
u Partner'
cc Mr. Doug Reeder
City Administrator
42
TO: Doug Reeder, City Administrator
FROM: Fred Christiansen, City Treasurer
SUBJECT: Extension of G & H Contract
DATE: December 28, 1977
The new garbage contract with Woodlake Sanitary Service
will start January 16 , 1978. G & H has agreed to extend their
contract forthe first two weeks of January at the present price.
The council should approve a motion extending the present garbage
contract with G & H Sanitation.
Action Required: Move to approve a two week extension of
the garbage ccntract with G & H Sanitation.
FEC:meh
S ,
TO: Doug Reeder, City Administrator
FROM: Fred Christiansen, City Treasurer
SUBJECT: Agreement for Cleaning of City Buildings
DATE: December 29, 1977
I have met with Bernice Lebens and Doris Cheever concerning
the cleaning of all City buildings for 1978 . They presently
clean City Hall , the Library, the Joint Recreation offices,
the Police Department (upstairs and downstairs) and the of-
fice area of the Street Department . The 1977 agreement pays
each of them $112 .41 per week. We have agreed on a rate of
$120.27 per week for 1978. This is a 7% increase.
Action Required: Move to authorize the proper officials to
enter into an agreement with Bernice Lebens and Doris Cheever
to clean the Cit) buildings at a rate of $120.27 per week.
FEC/klk
M E M 0
TO: Mayor and Council
FROM: Douglas S . Reeder, City Administrator
SUBJECT: 1978 City Goals
DATE: December 29, 1977
I will present my suggested goals for 1978 to the
City Council at the January 17th meeting for discussion and
a request that each Council member then take the list and
suggest their priorities . They will return these to me for
a compilation. We could then take final action on February 7th.
DSR/jei
1977 GENERAL FUND EXPENDITURES
_DEPARTMENT OVEP.
BUDGET 1977 ACTUAL (UNDER�BUDGET
MAYOR & COUNCIL
4130 Salaries - PT 15,000 14,999.40 (.60)
4141 Pensions - FICA 878 877.51 ( .49)
4220 General Supplies 200 66.72 (133.28)
4315 Prof. Services 122.50 122.50
4330 Travel Expense 300 13.20 (286.80)
4351 Printing & Reprod. 100 - (100.00)
4390 Conferences & Schools 1,000 953.31 ( 46.69)
4391 Dues & Subscriptions 2,250 2,549.00 299.00
4990 Miscellaneous 150 76.39 ( 73.61)
TOTAL 19,878 19,658.03 (219.97)
CITY ADMINISTRATOR
4100 Salaries - FT 49,625 49,249.34 (375.66)
4112 Overtime - FT 100 109.79 9.79
4130 Salaries - PT 100 72.18 ( 27.82)
4140 FICA 2,729 2,712.92 ( 16.08)
2,377 2,885.51 508.51
4150 Health & Life Ins. 2,437 2,076.73 (360.27)
4210 Office Supplies 200 208.66 8.66
4220 General Supplies 250 646.61 396.61
4230 Equip. Maint./Repair 250 58.30 (191.70)
4233 Comm. Sys. Maint. 50 - ( 50.00)
4315 Prof. Services 300 5,642.75 5,342.75
4320 Postage 1,700 1,511.67 (188.33)
4321 Telephone X700 1,881.86 1,181.86
4330 Travel Expense 950 1,164.70 214.70
4350 Legal Notices Pub. 6,000 6,566.32 566.32
4351 Printing & Reprod. 1,500 1,531 .79 31 .79
4383 Off. Equipment Rental 3,000 3,398.47 398.47
4390 Conferences & Schools 1,200 969.41 (230.59)
4391 Dues & Subscriptions 1,000 1,087.00 87.00
4394 Books & Pamphlets 700 349.30 (350.70)
4511 Capital - Equipment 700 (700.00)
4512 Capital - Off. Equip. - 998.92 998.92
4990 Miscellaneous 100 _ 518.79 418.79
TOTAL 75,968 83,641.02 7,673.02
ELECTIONS
4100 Salaries - FT 173.30 173.30
4130 Salaries - PT 2,000
4140 PERA (2,000.00)
- 9
.52 .52
4141 FICA 9
- 19.52 19.14
4150 Health & Life Ins. 8.18 8.18
4220 General Supplies 100 398.55 298.55
4315 Prof. Services - 798.82 798.82
4350 Legal Notices Pub. - 23.05 23.05
4351 Printing & Reprod. 200 - (200.00)
TOTAL 2,300 1,421.56 (878.44)
Page 2
DEPARTMENT BUDGET 1977 ACTUAL OVER
(UNDER)BUDGET
ASSESSOR
4100 Salaries - FT 29,634 28,882.27 (751.73)
4112 Overtime - FT 200 13.04 (186.96)
4130 Salaries - PT 500 - (500.00)
4140 PERA 1,633 1,588.89 ( 44.11)
4141 Pensions - FICA 1,609 1,689.93 80.93
4150 Health & Life Ins. 1,630 1,204.03 (425.97)
4210 Office Supplies 700 641.20 ( 58.80)
4220 General Supplies 500 1,106.88 606.88
4222 Motor Fuels & Lub. 550 60.46 (489.54)
4230 Equip. Maint./Repair 100 54.50 ( 45.50)
4232 Vehicle Maint./Repair 300 160.36 (139.64)
431.5 Prof. Services 3,000 2,154.60 (845.40)
4320 Postage 600 298.88 (301.12)
4321 Telephone 560 609.10 49.10
4330 Travel Expense 200 246.80 46.80
4351 Printing & Reprod. 250 198.20 ( 51.80)
4360 Gen. & Liab. Ins. 20 20.00
4361 Prop. & Boiler Ins. 297 - (297.00)
4362 Vehicle & Equip. Ins. - 297.00 297.00
4390 Conferences & Schools 250 790.50 540.50
4391 Dues & Subscriptions 380 386.00 6.00
4392 licenses 11.00 11.00
4394 Books & Pamphlets 220 120.46 ( 99.54)
4512 Capital - Off. Equip. 650 474.90 (175.10)
4990 Miscellaneous 50 _ 144.21 94.21 _
TOTAL 43,833 41,153.21 (2,679.79)
FINANCE
4100 Salaries - FT 24,155 25,512.19 1,357.19
4112 Overtime - FT 100 58.60 ( 41.40)
4130 Salaries - PT 200 198.00 ( 2.00)
4140 PERA 1,330 1 ,406.38 76.38
41.41 Pensions - FICA 1,355 1 ,495.87 140.87
4150 Health & Life Ins. 1 ,365 1 ,070.38 (294.62)
4210 Office Supplies 500 500.00
4220 General Supplies 200 285.29 85.29
4222 Motor Fuels & Lub. 4.89 4.89
4230 Equip. Maint./Repair 150 (150.00)
4311 Audit & Fin. Services 6,000 4,885.65 (1,114.35)
4321 Telephone 600 1 ,203.57 603.57
4330 Travel Expense 530 534.75 4.75
4351 Printing & Reprod. - 233.05 233.05
4360 Gen. & Liab. Ins. 270 473.00 203.00
4383 Off. Equip. Rental 78.20 78.20
4384 EDP Equip. Rental 15,500 14,799.30 (700.70)
4390 Conferences & Schools 1,000 694.32 (305.68)
4391 Dues & Subscriptions 100 50.00 ( 50.00)
4394 Books & Pamphlets 25 - ( 25.00)
4512 Capital - off. Equip. 650 208.05 (441.95)
4990 Miscellaneous 25 4.00 21.00)
TOTAL 54,055 53,695.49 (359.51)
Page 3
► DEPARTMENT BUDGET OVER
1977 ACTUAL _ (UNDER)BUDGET
LEGAL COUNSEL
4210 Office Supplies 100 (100.00)
4310 Legal Services 25-000 23,119.28 (1,880.72)
4351 Printing & Reprod. 103.60 103.60
4390 Conferences & Schools 15.00 15.00
4394 Books & Pamphlets 150 80.00 ( 70.00)
4990 Miscellaneous - _59.80 59.80
TOTAL 25,250 23,377.68 (1,872.32)
PLANNING COMMISSION
4210 Office Supplies 100 - (100.00)
4220 General Supplies 100 - (100.00)
4250 Signs & Striping Mat. - 72.00 72.00
4312 Engineering Services - 1,998.57 1,998.57
4314 Planning 15,700 11,746.50
4315 Other Prof. Services X500 (3,953.50)
4351 Printing & Reprod. 42. (458.00)
4390 Conferences & Schools 15.665 5 15.65
40.00 40.00
4990 Miscellaneous
50 - ( 50 00)
TOTAL 16,450 13,914.72 (2,535.28)
GOVERNMENT BUILDINGS
4100 Salaries - FT 1,044.08
4130 Salaries - PT 5,400 1,044.08
4140 PERA 11.50 (5,388.50)
4141 Pensions- FICA 57.43 57.43
4150 Health & Life Ins. 61.08 61.08
4220 General Supplies 200 38.49 38.49
482.90 282.90
4231 Bldg. Maint./Repair 500 708.27 208.27
4315 Prof. Services - 5,371 .48
4321 Telephone 600 601 .01 5,371.48
4360 Gen. & Liab. Ins. 165 1.01
4361 Prop. & Boiler Ins. 1,573 165. _
4370 Electricity 430 1,573.448 8 .48
4371 Natural Gas & Htg. 2,200 1,535.25 1,105.25
4372 Water 2,370.75 170.75
4373 Garbage Disposal 100 16.50 16.50
4411 Current Use Charges - 117.24 17.24
4509 Capital - Other 9,920 41 .83 41.83
451.1 Capital - Equipment 9,920.93 _
4519 Other Improvements 8,000 340.51 340.93
4982 faxes 8,394.51 394.51
4990 Miscellaneous 1,800 1,732,22 67.78
96.00 96.00
TOTAL, 30,888 34,679.95 3,791.95
Page 4
OVER
DEPARTMENT BUDGET' 1977 ACTUAL (UNDER)BUDGET
POLICE/SCHOOL LIAISON
4100 Salaries - FT 16,800 16,037.86 (762.14)
4140 PERA 924 897.36 (26.64)
4141 Pensions - FICA 983 924.52 (58.48)
4150 Health & Life Ins. 780 803.45 23.45
4210 Office Supplies 100 22.43 (77 .57)
400 14.95 (385.05)
4220 General Supplies
3,00
4320 Postage - 13.00
358.29 (91.71)
4330 Travel Expense 450
4351 Printing & Reprod. 300 165.00 (135.00)
4360 Gen. & Liab. Insurance - 36.00 36.00
175.00)
4390 Conferences & Schools 650 475 00 (
TOTAL 21,387 19,747.86 (1,639.14)
CONSERVATION OF HEALTH
4315 Professional Services 200 2C0.00 -
POLICE
4100 Salaries - FT 229,798 231,810.19 2,012.19
4112 Overtime - FT 2,000 4,163.89 2,163.89
4130 Salaries - PT 1,000 1,717.50 717.50
4140 PERA 26,254 26,970.37 716.37
4141 Pensions - FICA 1,188 1,237.72 49.72
4150 Health & Life Ins. 10,461 10,182.97 (278.03)
4210 Office Supplies 1,300 1,559.25 259.25
4220 General Supplies 4,000 3,784.59 (215.41)
4222 Motor Fuels & Lub. 9,000 7,457.74 (1,542.26)
4223 Clothing - Pers. Equip. 3,231 3,207.76 (23.24)
4224 Safety Supplies 72.75 (577.25)
4225 Small fools 200 - (200.00)
4230 Equip. Maint ./Repair 1,000 795.75 (204.25)
4231 Bldg. Maint./Repair 4,000 422.29 (3,577.71)
4232 Vehicle Maint./Repair 4,000 4,148.57 148.57
4233 Comm. System Maint. 1,500 1,745.36 245.36
4250 Signs & Striping Mat. - 17.40 17.40
4315 Professional Services 1,300 4,429.47 3,129.47
4320 Postage 100 104.00 4.00
4321 Telephone 2 2,630.51 130.51
4330 Travel Expense 300 1,616.70 1,316.70
4351 Printing & Re�.rod. 500 276.80 (221.20)
4360 Gen. & Liab. Insurance 324 324.00
4361 Bciler & Prop. Ins. 1,0£5 1,084.73 - ( .27)
4362 Vehicle Insurance 3,490 3,490.00
4370 Electricity 2,600 2,041.51 (558.49)
4371 Natural Gas & Htg. 1,800 1,422.75 (377.25)
4372 Water 133 133.35 .35
4373 Garbage Disposal 100 86.00 (14.00)
4383 Off. Equip. Rental 3,100 3,021.98 (78.02)
4390 Conferences & Schools 1,000 - (1,000.00)
4391 Dues & Subscripticns 250 50.00 (200.00)
4394 Books & Pamphlets - 331.85 331.85
4411 Current Use Charges - 89.54 89.54
4425 Blood Tests 100 308.00 208.G0
4510 Capital - Vehicles 6,000 817.00 (5,183.00)
4511 Capital - Equipment 2,385 2,772.09 387.09
4519 Other Improvements 10,400 10,623.61 223.61
4980 Refunds - 24.00 24.00
4990 Miscellaneous _ 000 ____2,178.22 1,178.22
TOTAL 338,049 337,152.21 (896.79)
Page 5
OVER
DEPARTMENT _BUDGET 1977 ACTUAL (UNDER)BUDGET
FIRE DEPARTMENT
4100 Salaries - FT - 30.14 30.14
4130 Salaries - PT 25,735 26,218,00 483.00
4140 PERA - 1.66 1.66
4141 Pensions - FICA - 1.76 1.76
4150 Health & Life Ins. - 1.42 1.42
4210 Office Supplies - 4.84 4.84
4220 General Supplies 1,500 1,336.69 (163.31)
4222 Motor Fuels & Lub. 1,200 1,174.52 (25.48)
4223 Clothing - Pers. Equip. - 271.67 271.67
4224 Safety Supplies 250 29.85 (220.15)
4230 Equip. Maint./Repair 700 963.09 263.09
4231 Bldg. Maint./Repair - 54.78 54.78
4232 Vehicle Maint./Repair 3,000 1,473.37 (1,526.63)
4233 Comm. System Maint. 1,500 1,723.83 223.83
4250 Signs & Striping Mat. - 102.00 102.00
4315 Professional Services - 20.00 2C.00
4320 Postage - 2.84 2.84
4321 Telephone 500 493.20 (6.10)
4330 Travel Expense 100 - (100.00)
4351 Printing & Rcprod. 100 35.00 (65.00)
4360 Gen. & Liab. Ins. 1,253 1,253.00 -
4361 Prop. & Boiler Ins. 1,592 1,592.01 .01
4362 Vehicle & Equip. Ins. 5,195 4,675.00 (520.00)
4371 Natural Gas & Htg. 2,000 2,464.05 464.05
4373 Garbage Disposal 50 33.24 (16.76)
4390 Conferences & Schools 2,950 1,403.40 (1,546.60)
4391 Dues 8 Subscription 125 62.00 (63.00)
4392 Licenses - 10.50 10.50
4394 Books & Pamphlets - 106.50 106.50
4411 Current Use Charges - 12.69 12.69
4509 Capital - Other - 134.33 134.33
4510 Capital - Vehicles 74,939 74,939.00 -
4511 Capital - Equipment 18,457 19,232.72 775.72
4512 Capital - Off. Equip. - - -
4990 Miscellaneous 200 4.25 (195.75)
TOTAL 141,346 139,862.05 (1,483.95)
BUILDING INSPECTION
4100 Salaries - FT 21,875 20,242.66 (1,632.34)
4130 Salaries - PF 50 - (50.00)
4140 PERA 1 ,203 1,113.40 (89.60)
4141 Pensions - FICA 1,175 1,184.20 9.20
4150 Health & life Ins. 780 771 .06 ( 8.94)
4210 Office Supplies 100 122.88 22.88
4220 General Supplies 350 826.57 476.57
4222 Motor Fuels & Lub. 550 491.45 (58.55)
4232 Vehicle Mair.t./Repair 500 489.35 (10.65)
4315 Professional Services 1 ,000 27.00 (973.00)
4321 Telephone 31.0 609.1.0 299.10
4330 Travel Expense 100 - (100.CO)
4351 Printing & Reprod. - 253.60 253.60
4362 Vehicle & Equip. Ins. 347 347.00 -
4`90 Conferences & Schools 1 ,500 1,065.00 (435.00)
4391 Dues & Subscriptions 100 3.50 (96.50)
4394 Books & Pamphlets 50 84.85 34.85
4990 Miscellaneous 25 69.89 44.89
TOTAL 30,015 27,701.51 (2,313.49)
Page 6
OVER
DEPARTMENT BUDGET 1977 ACTUAL (UNDER)BUDGET
ELECTRICAL INSPECTION
4315 Professional Services 2,000 5,606.28 3,606.28
CIVIL DEFENSE
4100 Salaries - FT 1,000 1,092.46 92.46
4112 Overtime - FT 25 - (25.00)
4140 PERA 55 60.09 5.09
4141 Pensions - FICA 59 63.90 4.90
4150 Health & LIfe Ins. - 54.16 54.16
4210 Office Supplies 100 100.00 -
4220 General Supplies - 95.25 95.25
4225 Small Tool Purchases 50 - (50.00)
4230 Equip. Maint./Repair 1,200 192.92 (1,007.08)
4233 Comm. Sys. Mairit. - 28.13 28.13
4312 Engineering Services 1,000 277.00 (723.00)
4321 Telephone - 82.43 82.43
4330 Travel Expense 100 - (100.00)
4350 Legal Notices Pub. - 123.53 123.53
4351 Printing & Reprod. - 30.96 30.96
4370 Electricity 500 157.50 (342.50)
4390 Conferences E• Schools 100 - (100.00)
4391 Dues & Subscripticns 25 - (25.00)
4394 Books & Pamphlets 100 7.50 (92.50)
4511 Capital - Equipment 14,000 15,459.81 1,459.81
TOTAL 18,314 17,825.64 (488.36)
ANIMAL CONTROL
4220 General Supplies - 19.52 19.52
4315 Professional Services 3,600 3,647.99 47.99
4351 Printing & Reprod. - 77.20 77.20
4392 Licenses - 35.76 35.76
TOTAL 3,600 3,760.95 160.95
ENGINEERING
4100 Salaries - FT 40,380 37,145.04 (3,234.96)
4112 Overtime - FT 100 11.93 (88.07)
4130 Salaries - PT 300 10,905.75 10,605.75
4140 PERA 2,223 2,041.38 (181.62)
4141 Pensions - FICA 2,131 2,171.24 40.24
4150 Health & Life Ins. 1,885 1,555.65 (329.35)
4210 Office Supplies 150 154.99 4.99
4220 General Supplies 450 1,725.75 1,275.75
4222 Motor Fuels & Lub. 200 187.67 (12.33)
4225 Small Tool Purchases - 39.47 39.47
4230 Equip. Maint./Repair 200 254.50 54.50
4232 Vehicle Maint./Repair 250 208.56 (41.44)
4312 Engineering Services 8,950 10,847.91 1,897.51
4315 Professional Services 9,200 8,540.00 (660.00)
4320 Postage - 13.20 13.20
4321 Telephone 600 900.35 300.35
4330 Travel Expense 700 3,912.89 3,212.89
4351 Printing & Reprod. 500 8.65 (491.35)
4360 Gen. & Liab. Ins. 10 10.00
4362 Vehicle & Equip. Ins. 314 314.00 -
4390 Conferences & Schools 1,000 909.85 (90.15)
4391 Dues & Subscriptions 200 226.00 26.00
4394 Bocks & Pamphlets 100 30.00 (70.00)
4990 Miscellaneous 100 98.34 98.34
4991 Contingency - 13.00_ (13.00)
TOTAL 69,943 81,420.62 12,477.62
Page 7
OVER
DEPARTMENT BUDGET 1977 ACTUAL (UNDER)BUDGET
STREET & ALLEY MAINT.
4100 Salaries - FT 85,933 74,335.58 (11,597.42)
4112 Overtine - FT 1,250 2,316.33 1,066.33
4130 Salaries - PT 1,000 1,365.20 365.20
4140 PERA 5,210 4,788.33 (421.67)
4141 Pensions - FICA 4,395 3,769.09 (625.91)
4150 Health & Life Ins. 4,300 3,553.00 (747.00)
4210 Office Supplies 300 176.30 (123.70)
4220 General Supplies 3,700 4,439.35 739.35
4221 Chemicals 900 247.38 (652.62)
4222 Motor Fuels & Lubricants7,500 8,561.91 1,061.91
4224 Safety Supplies 700 458.62 (241.38)
4225 Small Tool Purchases 700 588.23 (111.77)
4230 Equip.Maint.& Repair 2,500 4,484.26 1,984.26
4231 B1dg.Maint.& Repair 1,000 186.04 (813.96)
4232 Vehicle Maint.& Repair 9,500 5,144.01 (4,355.99)
4233 Comm.System Maint. 500 . 267.04 (232.96)
4240 Road Materials 4,500 4,184.17 (315.83)
4241 Patching Materials 5,000 3,779.06 (1,220.94)
4242 Seal Coating 18,000 17,850.03 (149.97)
4244 Ice Control Materials 3,000 3,898.89 898.89
4250 Signs & Striping Mats. 4,500 4,147.42 (352.58)
4315 Other Prof.Services - 820.40 820.40
4320 Postage - 3.78 3.78
4321 Telephone 700 689.82 (10•.18)
4130 Travel Expense 100 68.82 (31.18)
4350 Legal Notices Pub. - 60.90 60.90
4351 Printing & Reprod. 50 - (50.00)
4360 Gen.& Liab. Ins. 530 530.03 .03
4361 Prop.& Boiler Ins. 2,348 2,347.83 (.17)
4.762 Vehicle & Equip.Ins. 2,286 2,565.00 279.00
4370 Electricity 5,000 4,082.99 (917.01)
4371 Natural Gas & Htg. 2,500 2,845.53 345.53
4372 Water 300 266.65 (33.35)
4373 Garbage Disposal 250 138.00 (112.00)
4382 Machinery Rental 4,000 1,024.88 (2,975.12)
4390 Conferences & Schools 600 448.20 (151.80)
4391 Dues & Subscriptions 100 108.67 8.67
4392 Licenses - 12.00 12.00
4394 Books & Pamphlets - 20.76 20.76
4411 Current Use Charges - 89.54 89.54
4509 Capital - Other - 486.86 486.86
4510 Capital - Vehicles - 3,955.00 3,955.00
4511 Capital - Equipment 8,700 5,293.56 (3,406.44)
4512 Capital - Office Equip. - 248.50 248.50
4980 Refunds - 49.93 49.93
4990 Miscellaneous 100 45.23 (54.77)
TOTAL 191,952 174,743.12 (17,208.88)
Page 8
OVER
DEPARTMENT BUDGET 1977 ACTUAL (UNDER)BUDGET
SHOP
4100 Salaries - FT 12,134 13,289.88 1,155.88
4112 Overtime - FT 300 3.08 (296,92)
4130 Salaries - PT 100 161.62 61.62
4140 PERA 667 731.16 64.16
4141 Pensions - FICA 709 777.63 68.63
4150 Health & Life Ins. 780 666.20 (113.80)
4210 Office Supplies 150 73.70 (76.30)
4220 General Supplies 1,500 1,582.40 82.40
4222 Motor Fuels & Lubri. 150 - (150.00)
4224 Safety Supplies 100 - (100.00)
4225 Small Tool Purchases 900 695.62 (204.38)
4230 Equip.Maint.& Repair 600 241.65 (358.35)
4231 B1dg.Maint.& Repair 300 142.12 (157.88)
4232 Vehicle Maint. & Repair - 128.68 128.68
4330 Travel Expense 40 - (40.00)
4390 Conferences & Schools 150 9.00 (141.00)
4394 Books & Pamphlets 75 111.00 36.00
4510 Capital - Vehicles - 300.00 300.00
4511 Capital - Equipment 450 - (450.00)
TOTAL 19,105 18,913.74 (191.26)
STORM SEWER
4100 Salaries - FT 1,516 6,325.58 4,809.58
4112 Overtime - FT - 16.40 16.40
4130 Salaries - PT - 7.00 7.00
4140 PERA 83 345.78 262.78
4141 Pensions - FICA 89 367.78 278,78
4150 Health & Life Ins. - 312.19 312.19
4220 General Supplies - 177.98 177.98
4224 Util.Sys.Maint.& Con. 3,500 48.85 (3,451.15)
4382 Machinery Rental - 170.00 170.00
4513 Row & Easement Costs - 1,752.90 1,752.90
4516 Sewer Construction - 196.00 196.00
TOTAL 5,188 9,720.46 4,532.46
WEED CONTROL
4315 Other Prof. Services 600 824.85 224.85
4320 Postage 20 - (20.00)
4330 Travel Expense 100 75.75 (24.25)
TOTAL 720 900.60 180.60
Page 9
OVER
DEPARTMENT BUDGET 1977 ACTUAL (UNDER)BUDGET
SWIMMING POOL
4130 Salaries - PT 24,000 21,189.72 (2,810.28)
4220 General Supplies 575 597.71 22.71
4221 Chemicals 800 1,108.45 308.45
4225 Small Tool Purchases 50 - (50.00)
4230 Equip.Maint. & Repair 275 644.95 369.95
4231 B1dg.Maint. & Repair 230 138.57 (91.43)
4320 Postage 30 6.68 (23.32)
4321 Telephone 150 49.14 (100.86)
4351 Printing & Reprod. 225 - (225.00)
4361 Prop. & Boiler Ins. - 425.42 425.42
4370 Electricity 1,400 1,173.12 (226.88)
4371 Natural Gas & Htg. 150 191.07 41.07
4372 Water 600 762.10 162.10
4373 Garbage Disposal 100 66.00 (34.00)
4390 Conferences & Schools - 14.00 14.00
4411 Current Use Charges 850 637.32 (212.68)
4511 Capital - Equipment 350 500.69 150.69
4940 Merchandise for Resale 1,800 1,266.70 (533.30)
4980 Refunds - 100.00 100.00
4981 Sales Tax 800 651.29 (148.71)
4990 Miscellaneous 50 12.87 (37.13)
TOTAL 32,435 29,535.80 (2,899.20)
PARKS
4100 Salaries - FT 67,332 63,133.17 (4,198.83)
4112 Overtime - FT 600 76.33 (523.67)
4120 Salaries - PT 4,758 3,858.13 (899.87)
4140 PERA 3,639 3,639.65 .65
4141 Pensions - FICA 3,205 3,006.90 (198.10)
4150 Health & Life Ins. 3,422 2,753.16 (668.84)
4220 General Supplies 2,500 2,875.17 375.17
4221 Chemicals 700 149.34 (550.66)
4222 Motor Fuels & Lubri. 3,000 2,654.40 (345.60)
4225 Small Tool Purchases 800 444.91 (355.09)
4230 Equip.Maint. & Repair 2,500 1,256.73 (1,243.27)
4221 B13g.Maint. & Repair 750 1,545.75 795.75
4232 Vehicle Maint.& Repair 2,100 2,054.52 (45.48)
4223 Comm. System Maint. 100 22.50 (77.50)
4240 Road Materials - 976.97 976.97
4241 Patching Materials - 37.50 37.50
424' Grounds Maint. Mats. 3,000 1,268.50 (1,731.50)
4221 Telephone 220 - (220.00)
4110 Travel Expense 50 - (50.00)
4360 General & Liab. Ins. 158 158.32 .32
4161 Prop. & Boiler Ins. 588 588.13 .13
4262 Vehicle & Equip. Ins. 560 560.00 -
4370 Electricity 700 2,564.51 1,864.51
4371 Natural Gas & Htg 1,000 1,031.24 31.24
4372 Water - 221.35 221.35
4373 Garbage Disposal 1,000 421.50 (587.50)
Cont. on Page 10
r
•� \. _ _•". S...F?CY7V'm,T�T�i4 - - `.� . .;n�T.: l..�� { \ 11u^���V�J�A
_ t
4381 :.>8ui13img RentAl ';.950. 363.22 !S6,78)
per.'*-a I C CC
.....��"g'�.y c�`F{�.bCO18• ... ��"�,`4' ...•,.ro�.._ f•�
g. -4395 ^: � .& liQSC_2p�'1OI13 25 — (25.00)
..^.. .:.,. ...°.wsv:r ..,r •..ti'��-t�°.�,",;r�'�Y w'�ti.°YY".'yti.'•;F�wt��.wr.q�^,:. -�.';y:.����v.F.iv .. - •, .,._��:: �1�:,43.8x)
0
4100 Salaries - F: 9y�E?A..' ii, 60,`'i 2,1b0."5
_ :'• 'r-41Z8 .Salaries. - ._^ 2,.CO, 1,325.!x,
LL�J 6z, Rte.-4
r: I r. s-q. s
,Rt .ICA
: i .. ., -t. :_� +'•^�tia �;: .[<"`�?�•� iris. - 5=;:.�_ Sro�.�S
4221 chemS cal 5 - 52.80" 3` ► '
".4225 iSrta_z. T^oI' s,;m-- ..asss 400 510.59 Li6.513
.fir.• .y + � e.,t77�s.`a'G,•Y _ s3 _ :Sr 4.a,..,c?lY' .`��^c. _ ^,j
Seru%ce5 3.4ctoo 4,2-6.7C '•s . . _.
4330
Travel Exvense' .4 6i1 228.70 _
&`R�•r~cam. _ _ . �.2
-A-37 3, .G3::bagre Dl-st-:7sa I F 94.
4390- Confersnces .& Sciaoo2s I:.`j
4509 ;�C ital -r'Ct c0.00
TMAI, (7,52$.
GAPXAGE COL;,ZCT.IC.kJ
4373 - Garbage Di-sposal „ 92.'�"-., 492.r
4284 DR_.Ecr�ip,Rentab 7 55. a (24r.1S;'
—. .�_
�a:ai so,? 7.
Page 11
1 OVER
DEPARTMENT BUDGET 1977 ACTUAL (UNDER)BUDGET
UNALLOCATED
4132 Severance Pay 5,600 (5,600.00)
4151 Workmens Comp.Ins. - 19,737.49 19,737.49
4152 Unemployment Comp. 1,000 - (1,000.00)
4222 Motor Fuels & Lubri. 4,400 4,284.95 (115.05)
4360 Gen.& Liab. Ins. 19,595 3,426.94 (16,168.06)
4361 Prop. & Boiler Ins. - 245.00 245.00
4362 Vehicle & Equip.Ins. - 68.00 68.00
4380 Land Rental 1,200 1,220.14 20.14
4519 Other Improvements - 2,858.86 2,858.86
4710 Permanent Transfers 37,333 33,624.60 (3,708.40)
4980 Refunds - 1,417.64 1,417.64
4990 Miscellaneous - 110.70 110.70
4991 Contingency 27,762 - (27,762.00)_
TOTAL 96,890 66,994.32 (29,895.68)
TOTAL GENERAL FUND 1,455,063 1,405.488.90 (49,574.10)
J
GENERAL FUND
1977 REVENUE REPORT
OVER
BUDGET 1977 ACTUAL (UNDER)BUDGET PCT
3011 Gen. Levy - Current 451,608 447,280.46 (4,327.54) 99.0
3012 Sp.Levy - Judgements 1,504 1,526.91 22.91 101.5
3013 Sp. Levy - Laws of Legis. 10,634 10,712.31 78.31 100.7
3014 Sp. Levy - PERA & FICA 33,618 33,387.71 (230.29) 99.3
3015 Sp. Levy - Matching Funds 25,184 24,956.55 (227.45) 99.1
3020 Del. Property Taxes 5,000 26,041.90 21,041.90 520.8
3021 Penalties & Interest 200 784.00 584.00 392.0
TAXES TOTAL 527,748 544,689.84 16,941.84 103.2
3111 Liquor Licenses 31,200 31,200.00 - 100.0
3112 Beer Licenses 2,930 4,097.50 1,167.50 139.8
3113 Bingo Licenses 30 105.00 75.00 350.0
3114 Cigarette Licenses 450 324.00 (126.00) 72.0
3115 Misc. Business Licenses 400 1,202.00 802.00 300.5
3130 Dog Licenses 200 438.50 238.50 219.3
3131 Bicycle Licenses 900 - 900.00
3132 Building Permits 16,000 29,046.62 13,046.62 181.5
3133 Plumbing Permits 7,100 7,281.25 181.25 102.6
3134 Mechanical Permits 2,500 3,857.97 1,357.97 154.3
2135 Well Permits 300 607.00 307.00 202.3
'_136 Sewer & Water Permits - 837.50 837.50
3137 Electrical Permits 2,500 4,129.50 1,629.50 165.2
3138 Street Opening Permits 300 707.40 407.40 235.8
3139 Misc.Non-Bus. Permits 25 26.00 1.00 104.0
3140 Utility Ins. Permits 100 - 100.00
LICENSES & PERMITS 64,935 83,860.24 18,925.24 129.1
3310 Federal Grants 42,630 47,162.72 4,532.72 110.6
3320 State Grants 25,781 13,873.66 (11,907.34) 53.8
2210 Local Govt. Aid 145,096 145,096.29 .29 100.0
2331 Attached Mach. Aid 8,327. 8,326.90 (.10) 100.0
3232 State Hwy. Maint. Aid 12,855 14,025 1,170.00 109.1
3334 Police State Aid 10,000 25,965.42 15,965.42 259.7
3340 County Road & Bridge Aid 28,000 - 28,000.00
3360 SPUC Pymt.In Lieu of Taxes 210,000 236,046.44 26,046.44 112.4
GRANTS & AIDS TOTAL 482,689 490,496.43 7,807.43 101.6
2510 Eng. Grade Fee 150 450.16 300.16 300.1
3511 Plan Check Fee 2,000 4,835.12 2,835.12 241.8
OTHER REVENUES 2,150 5,285.28 3,135.28 245.8
Page 2
1977 Revenue Report
OVER
BUDGET 1977 ACTUAI, (UNDER)BUDGET PCT
75 184.00 109.00 245.3
3512 Assessment Searches 119.3
Maps 3513 Sale of Ma 200 238.65 38.65
p 800 2,136.00 1,336.00 267.0
3514 Plats-Rezoning-Appeals 132.5
3515 Survey Check Fee 175 231.84 56.84
7350 7,706.00 356.00 104.8
,
3517 Misc. Property Rentals 243.2
3518 Misc. Charges 150 1,864. 1 . 31.3
3520 Snow Removal 1,400 437.550 0 ((962962.5500)
3521 Public Works Rentals 50 - 50.00
3522 Weed Cutting Charges 50 50.00 584.4
3523 Other Services 100 2,584.37 2,484.37
3524 Sale of City Property - 3,171.00 3,171.00
132.00 (18.00) 88.0
150
3530 Accident Reports 595.00 245.00 170.0
3532 Pound Fees & Fines 350
3533 Fire calls & STandby Fees 4,500 5,628.00 1,128.00 125.1 50 32.50 82. 165.0
3534 Fire Number Fees 50 77,4
3540 Season Tickets-Pool 17,345 13,425.75 (3,919.25) 73.3
3541 Admissions - Pool 4,800 3,519.19 (1,280.81) 83.9
(860
3542 Swimming Lessons 6,720 5,639.00 (1 .00)
900 39.82 (860.18) 4.4
3543 Misc. Pool Income 96.2
3610 County Court Fines 26,000 25,016.98 (983.02 98.4
3731 Garbage Coll. Charges 80,000 78,733.02 (1,266.98) 88.2
3810 Interest 4,000 3,529.67 (470.33) 71.2
3820 Concessions - Pool 4,000 2,849.12 (1,150.88)4,400 4,496.01 96.01 102.2
3824 Sale of Gasoline
3830 Permanent Transfers 154,960 160,102.07 5,142.07 103.3
323.0
3850 Contributions & Donation 500 1,615.00 1,115.00
/ 3851 Industry Agreement 100,000 109,999.92 9,999.92 110.0
3950 Refunds & Reimbursements 4,000 8,770.60 4,770.62 219.3
3951 Ins. claims & Settlements - 467.86 467.86
3990 Miscellaneous 500 1,859.77 1,359.77 372.0
OTHER REVENUES TOTAL 423,525 445,055.47 21,530.47 105.1
TOTALS 1,501,047 1,569,387.26 68,340.26 104.6
GENERAL FUND
1977 EXPENDITURE REPORT
OVER
BUDGET 1977 ACTUAL (UNDER)BUDGET PCT _
4100 Salaries - FT 589,682 579,964.49 (9,717.51) 98.4
4112 Overtime - FT 4,725 6,772.49 2,047.49 143.3
4130 Salaries - PT 82,243 82,029.55 (213.45) 99.7
4132 Severance Pay 5,600 - (5,600.00) .0
4140 PERA 46,550 47,045.71 495.71 101.1
4141 Pensions - FICA 20,753 21,127.94 374.94 101.8
4150 Health & Life Ins. 27,840 25,595.52 (2,244.48) 91.9
4151 Workmens Comp.Ins. - 19,737.49 19,737.49
4152 Unemployment Comp. 1,000 - (1,000.00) .0
PERSONAL SERVICES TOTAL 778,393 782,273.19 3,880.19 100.5
4210 Office Supplies 3,800 3,564.25 (235.75) 93.8
4220 General Supplies 16,825 20,627.50 3,802.50 122.6
4221 Chemicals 2,400 1,557.97 (842.03) 64.9
4222 Motor Fuels & Lubricants 26,550 24,877.99 (1,672.01) 93.7
4223 Clothing-Pers.Equipment 3,231 3,479.43 248.43 107.7
4224 Safety Supplies 1,700 561.22 (1,138.78) 33.0
4225 Small Tool Purchases 3,100 2,284.82 (815.18) 73.7
4230 Equip.Maint. & Repair 9,475 9,044.60 (430.40) 95.5
4231 B1dg.Maint. & Repair 6,780 3,197.82 (3,582.18) 47.2
4232 Vehicle Maint. & Repair 19,650 13,807.42 (5,842.58) 70.3
4233 Comm. System Maint. 3,650 3,786.86 136.86 103.7
4234 Util.System Maint.& Con. 3,500 48.85 (3,451.15 1.4
4240 Road Materials 4,500 5,161.14 661.14 114.7
4241 Patching Materials 5,000 3,816.56 (1,183.44) 76.3
4242 Seal Coating 18,000 17,850.03 (149.97) 99.2
4243 Grounds Maint.Materials 3,000 1,268.50 (1,731.50) 42.3
4244 Ice Control Materials 3,000 3,898.89 898.89 130.0
4250 Signs & Striping Materials 4,500 4,338.82 (161.18) 96.4
SUPPLIES & REPAIRS TOTAL 138,661 123,172.67 (15,488.33) 88.8
4310 Legal Services 25,000 23,119.28 (1,880.72) 92.5
4311 Audit & Fin.Services 6,000 4,885.65 (1,114.35) 81.4
4312 Engineerinq Services 9,950 13,123.48 3,173.48 131.9
4314 Planning 15,700 11,746.50 (3,953.50) 74.8
4315 Other Prof.Services 34,700 42,524.64 7,824.64 122.5
PROFESSIONAL SERVICES TOTAL 91,350 95,399.55 4,049.55 104.4
4320 Postage 2,450 1,954.05 (495.95) 79.8
4321 Telephone 7,440 9,750.79 2,310.79 131.1
COMMUNICATIONS TOTAL 9,890 11,704.84 1,814.84 118.4
4330 Travel Expense 4,080 8,220.60 4,140.60 201.5
TRAVEL EXPENSE TOTAL 4,080 8,220.60 4,140.60 201.5
4350 Legal Notices Publishing 6,000 6,827.81 827.81 113.8
4351 Printing & Reproduction 3,725 2,960.75 (764.25) 79.5
PRINTING & REPRO. TOTAL 90725 9,788.56 63.56 100.7
...Ili►
• Page 2
1977 Expenditure Report
OVER
BUDGET 1977 ACTUAL (UNDER)BUDGET PCT
4360 Gen. & Liab. Ins. 22,325 6,396.29 (15,928.71) 28.7
4361 Prop. & Boiler Ins. 7,483 7,856.60 373.60 105.0
4362 Vehicle & Equip.Ins. 12,192 12,316.00 124.00 101.0
INSURANCE TOTAL 42,000 26,568.89 (15,431.11) 63.3
4270 Electricity 10,630 11,554.88 924.88 108.7
4371 Natural Gas & Htg. 9,650 10,325.39 675.39 107.0
4372 Water 1,033 1,399.95 366.95 135.5
4?73 Garbage Disposal 81,100 80,439.02 (660.98) 99.2
4380 Land Rental 1,200 1,220.14 20.14 101.7
4361 Building Rental 450 363.22 (86.78) 80.7
4382 Machinery Rental 4,100 1,194.88 (2,905.12) 29.1
4382 Office Equipment Rental 6,100 6,498.65 398.65 106.5
4384 EDP Equipment Rental 16,500 15,555.15 (944.85) 94.3
UTILITIES & RENTALS TOTAL 130,763 128,551.28 (2,211.72) 98.3
4390 Conferences & Schools 11,650 7,938.99 (3,711.01) 68.1
4391 Dues & Subscriptions 4,555 4,522.17 (32.83) 99.3
4392 Licenses - 176.76 176.76
4394 Books & Pamphlets 1,420 1,242.22 (177.78) 87.5
CONF.,SCHOOLS & BOOKS TOTAL 17,625 13,880.14 (3,744.86) 78.8
4411 Current Use Charges 850 870.92 20,92 102.5
4425 Board of Prisoners 100 308.00 208.00 308.8
PRISON BOARD & JANIT. TOTAL 950 1,178.92 228.92 124.1
4509 Capital - Other 11,800 11,681.19 (118.81) 99.0
4510 Capital - Vehicles 80,939 80,011.00 (928.00) 98.9
4511 Capital - Equipment 47,692 44,906.00 (2,786.00) 94.2
4512 Capital - Office Equip. 1,300 1,930.37 630.37 148.5
4513 Row & Easement Cost - 1,752.90 1,752.90
4516 Sewer Construction - 196.00 196.00
4519 Other Improvements 18,400 21,876.98 3,476.98 118.9
CAPITAL & IMPROV. TOTAL 160,131 162,354.44 2,223.44 101.4
4710 Permanent Transfers 37.333 _ 3.3.624.60 (3,708.40) 90.1
4940 Merchandise For Resale 1,800 1,266.70 (533.30) 70.4
4980 Refunds 50 1,601.32 1,551.32 202.6
4981 Sales Tax ,800 651.29 (148.71) 81.4
4982 Taxes 1,800 1,732.22 (67.78) 96.2
4990 Miscellaneous 1,950 3,519.69 (1,569.69) 180.5
4991 Contingency 27,762 - (27,762.00) 0.0
OTHER EXPENDITURES TOTAL 71,495 42,395.82 (29,099.18) 59.3
TOTALS 1,455,063 1,405,488.90 (49,574.10) 96.5