Loading...
HomeMy WebLinkAboutDecember 04, 1979 16 # TENTATIVE AGENDA REGULAR SESSION SHAKOPEE, MINNESOTA DECEMBER 4, 1979 Mayor Harbeck presiding 11 Roll Call at 7 : 35 P.M. 21 Communications : 31 Liaison Reports from Councilmembers : a] Cncl .Hullander from the Shakopee Fire Department b] Cncl .Lebens from Recreation Board c ] Cncl .Reinke from Shakopee Public Utilities Commission d] Cncl .Ward from Planning Commission and Jt . Seven Man Committee e] Cncl .Leroux from Shakopee School Board f ] Mayor Harbeck from Scott County Board of Commissioners 41 RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA 51 Old Business : 61 Planning Commission Recommendations : 71 Routine Resolutions and Ordinances : a] Res . No. 1522 , Approving 1979 Fund Transfers 81 New Business : a] Request for street light on CR-79 b] Approve hiring a City Planner c] 1980 Census d] Authorize purchase of four wheel vehicle e ] Authorize purchase of fire hose f] Request for carry over of vacation days 91 Consent Business : 101 Other Business : a] b] c] d] 111 Adjourn to Tuesday, December 20th, 1979, at 7 : 30 P.M. Douglas S. Reeder City Administrator TENTATIVE AGENDA SHAKOPEE HOUSING AND REDEVELOPMENT AUTHORITY REGULAR SESSION December 4, 1979 Chrm.Hullander presiding. 11 Roll Call at 7 : 30 P.M. 2 ] Amend Minutes of October 16 , 1979 31 Approve Minutes of October 2 , 16th, November 7th and 20th, 1979 41 Res . No. 79-31 , Approving Plans and Specifications for the Kmart Warehouse 51 Authorize payment to Kmart for advances on Kmart project 61 Approval of bills : a] Von Klug & Associates , Inc . for Section 8 Housing Project , September Services - $22 . 50 b] Von Klug & Associates , Inc . for Neighborhood Revitalization Project , September Services - $723. 68 c ] Von Klug & Associates , Inc . for Section 8 Housing Project , October Services - $254. 81 d] Von Klug & Associates , Inc . for Neighborhood Revitalization CDBG Project , October Services - $1 , 132 .42 7 ] Other business : 8] Adjourn. Jeanne Andre Executive Director MEMO TO : Douglas S . Reeder, City Administrator FROM : Gregg Voxl_and, Finance Director SUBJECT: Payments Due on K-Mart Project DATE : November 29 , 1979 The following payments should be authroized for disbursement from bond proceeds for work completed: Schoell & Madson Engineering J> 499680.00 Barbarossa & Sons Site Improve . 271 ,800.00 to if 329 , 111 .00 it 271 ,436. 50 K-Mart has advanced monies for all of the Barbarossa charges and previously advanced $50,000.00 for the Schoell and Madson expenses. Action: Authorize payment of $922 , 347 . 50 to K-Mart for K-Mart project costs . GV/klk t i Resolution 1522 A RESOLUTION APPROVING 1979 FUND TRANSFERS WHEREAS, the 1968 Improvement Fund debt has been retired , and; WHEREAS, the Payroll Trust Fund has a fund balance inappropriate for its operation; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following interfund transfers be made : 1) From the Payroll Trust Fund to the General a Fund - $15 ,360. 59 2) From the 1968 Improvement Fund to the Permanent ;Y Improvement Revolving Fund - $37 , 917 . 73 , in order to close the a fund. Adopted in session of the City Council of the City of Shakopee , Minnesota , held this day of 1979 . -Mayor of the City of Shakopee ATTEST: City Clerk Approved as to form this !` day of 1979 . k<� City Attorney r� y MEMO TO: Shakopee H . K .A . FROM: Jeanne Andre , Administrative Assistant- RE: Relocation claim for 1,eroy and Sharon Heitz DATE: December 4, 1979 I recommend that the Authority authorize payment of a residential relocation claim in the amount of $15,000. 00 to Leroy and Sharon Heitz . Von Klug & Associates , Relocation Specialists have served as consultants regarding this claim. Following normal procedures in computing allowable payments they were able to document $17 , 688. 72 in re Location expenses incurred by the Heitz in vacating their home at 412 Minnesota Avenue . Von Klug and Associates therefore recommended that the statutory maximum of $15,000.00 be paid. JA/jsc MEMO TO: Mayor and City Council FROM: Douglas S . Reeder , City Administrator RE: Industrial Revenue Bonds DATE: December 4, 1979 The three resolutions on the agenda dealing with Industrial Revenue Bonds are only on the agenda to set the required public hearings under the new State law. These three Industrial Revenue Bond public hearings will be held at the next Council meeting on December 18th. With the agenda materials for the public hearing, we will give you complete information on all of these projects . The three projects involved are as follows : 1) Kmart Store -- City Council has previously adopted the preliminary resolution of this Industrial Revenue Bond issue and the only thing we need to do is to hold the public hearing. The amount of the Industrial Revenue Bond requested by Kmart is $1 ,000 ,000 and this will be used to contruct a $2 million Kmart store which will provide approximately 60 new jobs with an estimated annual payroll of $500,000. 2) Ashland Oil Company -- Ashland Oil. Company is requesting a $1 ,000,000 Industrial Revenue Bond issue for the construction of a warehouse office storage tanks utility lines and Railroad siding in the Industrial Park. This facility will be a distribution center for chemicals which will be brought in by rail and shipped out by tank-truck and tractor-trailer. The location of the facility is in Valley Park 6th Addition , just east of the intersection of Valley Industrial Boulevard and County Road 83 . This facility will provide employment for 11 people . 3) Ziegler , Inc. -- Ziegler, Inc . , is requesting a Industrial . Revenue Bond issue in the amount of $2 , 500,000. for the expans on of their facilities on Highway 101 to the west of the Stagecoa h. . They will be constructing two new buildings on this side with a total estimated value of $1 . 9 million. They anticipate employing 69 additional people with an annual payroll of $1 . 1 million. DSR/ jiw S2 MEMO TO: Douglas S . Reeder , City Administrator FROM: H.R. Spurrier , City Engineer SUBJECT: Street Lights and Speed Zoning Request for Co . Rd . 79 Ln the Vicinity of the P & V Addition DATE: December 4 , 1979 I have reviewed the response by Daniel M. Jobe , Assistant Highway Engineer , Scott County, regarding the above referenced lighting and speed zoning. There is only one warning condition not mentioned in this report and that is lighting installed when local authority finds sufficient benefit in the form of convenience , safety, policing, community promotion or public relations to pay an appreciable percentage of the cost of or to wholly finance the installation , maintenance and operation of lighting facilities . This warrant is a somewhat arbitrary warrant that could be applied anywhere in the City.Before the City would propose to construct lighting along County Road 79 , I would recommend a complete study of the City to determine whether it is appropriate for the City to undertake such a project. The second matter addressed by Mr . Jobe was whether a reduced speed zone should be established along County Road 79 . I would concur with the recommendation of the County regarding not signing the speed on County Road 79. Signing County Road 79 would create that confusion or surprise to motorists using the highway-. I would endorse the installation of any road$ide warning signs .required to inform motorists traveling County Roadl79 . HRS :nae I .lWTr COUNTY COURT HOUSE - RM A106 SHAKOPEE, MN. 55379 E.W. PRENEVOST 9PA, I" COUNTY HIGHWAY ENGINEER ! F. M e October 23 , 1979 OCT 21, 11979 Mr. Douglas Reeder Administrator, City of Shakopee CITY OF 129 East First Avenue Shakopee, Minnesota 55379 Re: CR 79 (P&V Addition) Traffic Study Dear Sir: The City of Shakopee was requested by a citizen to install street lights at the intersection of County Road (CR) 79 with Mound Street and Sand Street. Also, a speed zone along CR 79 was requested. Since this is a County Road the City of Shakopee asked Scctt County to respond to this request. Before any traffic control device is installed, an engineering study is conducted and this letter contains the findings and recommendations of the study conducted for this section of CR 79 . Street Lights As stated in the Minnesota Traffic Engineering Manual, "The purpose of highway lighting is to promote safe and orderly move- ment of traffic by artifically illuminating certain permanent features or conditions which: (1) are unusual, (2) require additional care and alertness to negotiate , or (3) may be more readily comprehended by the motorist if artificially illuminated!,. " The manual includes warrants for the installation of roadway lighting for at-grade intersections. These warrants and the related study findings are discussed in the following paragraphsl. The first warrant relates to traffic volumes , "A lighting warrant exists, if one of the following traffic signal warrants are satisfied for any single hour during conditions other than day- light, excluding the time period between 6 : 00 a.m. and 6 : 00 p.m. Warrants are : minimum vehicular volume, interruption of continuous traffic or minimum pedestrian volume" . These signal warrants require a minimum of 500 vehicles per hour on the major street and a minimum of 75 vehicles per hour on the minor street or a minimum of 150 pedestrians crossing the major street. 'Traffic counts taken from October 2 to October 5 , 1979 recorded approximately 1 , 200 vehicles per day on CR 79 , approximately 100! vehicles per day on Mound Street and approximately 275 vehicles per day on Sand Street. The peak hour volumes for these respective roads would be approximately 120 vehicles, 10 vehicles and 30 vehicles. These volumes are well below those warranting a street light. Scott County ''+s An Equal Opportunity Employer CR 79 (P&V Addition) Traffic Study October 23 , 1979 Page 2 The second warrant pertains to traffic accidents , "There are three (3) or more accidents per year occurring during conditions other than daylight" . The accident records for 1977 , 1978 and the first half of 1979 were reviewed for these two intersections There were no accidents in 1977 and first half of 1979 . In 19781 there was one accident at the intersection of CR 79 and Mound Streets however, this accident occurred at 1 p.m. . The third warrant states that if the intersecting roadway is illuminated the at-grade intersection should be illuminated. Neither Mound Street or Sand Street are illuminated. The fourth warrant concerns light sources adjacent to the intersection that would adversely affect drivers vision. This would be such things as lighted parking lots, billboards and other commercial outdoor lighted signs or fixtures. This warrant is not met at these intersections. The remaining four warrants relate to channelization, school crossings, signalized intersections and intersections with flashing beacons. None of these warrants would pertain to these intersections. Because none of these warrants are met, or within reasonable limits , it is recommended that street lights not be installed by Scott County. However, if the City would decide to install street lights Scott County would not disapprove of such installation. An alternative available to the area residents, if they perceive the street lights to be necessary, would be to have the utility company install street (or security) lights and then pool together to share the monthly expense. Speed Zoning "The basic intent of speed zoning is to influence as many drivers as possible to operate at or near the same speed, thus reducing conflicts creamed by wide differentials in operating speeds . Tho majority of drivers will generally comply with the basic speed law which says that speed should be '�-easonable and prudent' for the existing conditions . However, a certain percentage of drivers will not conform to the practices of the majority of drivers , thyls creating a traffic hazard and a need for speed restrictions. Prevailing speeds , unexpected conditions , and accident records are the most important factors in determining appropriate speed restrictions. " The preceeding sentences are quoted from the Minnesota Traffic Engineering Manual. The accident history was stated previously under the street ligh section and reported only one accident in 22 years. Sight distance along this section of CR 79 is good., although there is a short No Passing Zone for both northbound and southbound traffic approaching this area. Also, the prevailing speeds were observed to be the same through this section as those approaching and leavina this section. CR 79 (P&V Addition) Traffic Study October 23 , 1979 Page 3 Therefore, to quote the Minnesota Traffic Engineering Manual, "If the roadway in question has a satisfactory accident experience and no situations which might cause confusion or surprise" , speed limits should be as normally establishe.1. This would be leaving the speed limit as it is and since no speed limit is posted, the speed limit is 55 MPH by law. It was observed during this study that there are no side read warning signs along CR 79 to warn motorists of an intersecting road. However, as mentioned earlier the sight distance in this area is good. Side road warning signs will be installed to better inform motorists traveling CR 79 . If you have any questions or would like any further explanation, please contact this office. Yours truly , E. W. Prenevost County Highway Engineer By - n �,rux-��• N` Daniel M. Jo e Assistant Highway Engineer EWP/DMJ/sal cc: Tony Worm Doug Hafermann MEMO TO: Mayor and City Council. FROM: Douglas S . Reeder, City Administrator RE: City Planner DATE: November 29, 1979 We received some 28 applications for the position of City Planner and a good number of the applicants were qualified for this position. I talked with about ten of the applicants and checked some of their references . I then narrowed the selection down to four applicants who John Schmitt , Chairman of the Planning Commission, an myself interviewed at length. We have agreed that Tim Keane is the best qualified candidate for the position and possess the experience , education and abilities to perform the job of City Planner well . I have offered the positi n to Mr. Keane and he has accepted subject to City Council app-oval - Recommendation: City Council approve the appointment of Timothy Keane to the position of City Planner at a salary of $15 , 500. He will serve a six month probationary period and will be eligible for a salary increase after sucessfu'_ completion of his probation. His appointment shoul be effective January 2nd, 1960. DSR/ jsc MEMO TO: Mayor and City Council FROM: Douglas S . Reeder, City Administrator RE: 1980 Census DATE: November 26 , 1979 The attached information from the Census Bureau suggests that the City Council set up a "Complete Count Committee" which would try to promote participation in the census. The benefits of having everyone in Shakopee participate are related, of course, to federal and state money which is distributed by population. I am not sure that we need to expend the effort to form a separate committee to promote the census. Any separate committee requires staff support and that costs money. In addition, I am not sure that we would have a problem with people not cooperating . I would suggest that , in lieu of a committee, the staff would work with the local media and request their strong support for census participation. DSR/jiw Attachment Al Or CN1 _ % UNITED STATES DEPARTMENT OF COMMER E Bureau of the Census Washington. D.C. 20233 e rAr`s of OFFICE OF THE DIRECTOR October 15, 1979 FROM THE DIRECTOR BUREAU OF THE CENSUS The Bureau of the Census has recently concluded an agreement with the Department of Labor concerning the use of funding from the Comp°,ehensive Employment Training Act (CETA) in support of the 1980 census. The following notes suggest possible types of support for which this funding may be used, in connection with the Complete Count Committee and the Local Review Programs. I. Support staff may be recruited for your Complete Count Committee, providing the following considerations are met: 1. Formation of a Complete Count Committee 2. Assignment of staff for the Committee (CETA regulations require regular staff to supervise any CETA funded support staff) The suggested support positions are: 1. Clerical Aide 2. Neighborhood Census Awareness Aide (Complete Count Committee) II. Support staff may be recruited for the Local Review Program, providing the following considerations are met: 1. Decision has been made to participate in Local Review Program 2. Staff to supervise the CETA employees must be pro- vided by the employer The suggested support positions are: 1. Clerical Aides 2. Clerical Supervisor CETA prime sponsors should be contacted directly to request such persons as you may desire to recruit for these positions. Sine •ely, VINCENT P. BARABBA 4 U.S. Department of Commerce 1980 CENSUS BUREAU OF THE CENSUS Census Promotion Office COMPLETE COUNT COMMITTEE Washington,D.C. 20233 PRINTING REPRODUCTION PROOFS for • 1980 Census Poster • 1980 Census Flyer Here are reproduction proofs for two printed promo- to make the printing plates needed to produce the finished tional items which your community's Complete Count pieces. Committee may wish to distribute to the public. These proofs are designed to produce an 81/2"x 11" AFTER YOUR PRINTER HAS INSERTED THE NAME poster (printed on one side only) and a flyer (printed on OF YOUR COMMUNITY AND THE NAME OF YOUR both sides of an 81/2" x 11" sheet) which when folded COMPLETE COUNT COMMITTEE AND ITS MEMBERS twice will measure 35/8" by 81h". It will easily fit into a regu- AT THE PLACES INDICATED, these proofs can be used lar No. 10 business envelope. POSTER PRINTING SUGGESTIONS - �,JNSI.RI NAME OF YOUH COMMUNITY HERE On the next page is a repro for one-color printing only. _ is counting However, your committee may want to use color paper in on you. combination with black (or any other dark color) ink to present the impression of a two-color printing job. Of -- course, your committee may wish to use heavier paper or - card stock for the poster. Your printer must localize the poster by inserting the fol- lowing items at the places indicated on the proof: OThe name of your community, set in any of the follow- o o — ing type faces: Helvetica Bold, News Gothic Bold, or Univers Bold. j The name of your Complete Count Committee, set in o 0 any of the following type faces: Helvetica Bold, News U o U , Gothic Bold, Univers Bold. OThe following facts might be inserted at this point- a , • Names of Chairperson or Co-Chairpersons. • Address and telephone number for further informa- 0r,INSl HI NAME OF YOUR t:OMMi I ILL HERE, tion. COMPLETE COUNT COMMITTEE CE The following type faces for this additional information 0 might be used: Helvetica, News Gothic, or Univers Medium. (See inside for repro proofs and instructions for printing SUGGESTED TIMETABLE FOR the flyer. The back page of this booklet features repro DISTRIBUTION OF POSTERS AND FLYERS: proofs of the official 1980 Census logo and slogan which your committee may wish to use on letterheads or other FEBRUARY AND MARCH 1980 printed materials.) Please turn page for poster repro proof-> (INSERT NAME OF • - COMMUNITY HERE) counting is on you. SL ni r� WHY M we're THE 1980 CENSUS E M counting E g Is � on ou.y Answer 0 IMP o S RTANT • CENSUS DAY IS APRIL 1, 1980 the Your questionnaire will arrive in the TO ALL OF US mail on Friday, March 28, 1980. census, • PLEASE ANSWER ALL CENSUS IN QUESTIONS THAT APPLY TO YOUR CFNSUS'80 HOUSEHOLD — • PLEASE MAIL BACK YOUR CENSUS QUESTIONNAIRE ON APRIL 1 IN (INSERT NAME OF YOUR THE ENVELOPE PROVIDED! COMMUNITY HERE) If you don't get a brown return mail envelope, hold your completed ques- tionnaire for a census worker to pick up. =_ • YOUR PERSONAL ANSWERS ARE CONFIDENTIAL BY LAW No one outside the U.S. Census Bureau can see or use your personal answers for 72 years. Only statistical -—= totals are ever published. °° 0 • IF YOU NEED HELP ANSWERING ° SOME QUESTIONS ° There's a telephone number on the mailing labels on the census question- naires. Please call for any assistance you may need. A message from the • SPANISH-LANGUAGE INSERT NAME OF YOUR QUESTIONNAIRES ARE COMMITTEE HERE) AVAILABLE COMPLETE COUNT COMMITTEE If you or a friend or relative prefer a �T� Tc questionnaires in Spanish, just call the ' CENSUS telephone number which appears on U.S. Department of Commerce T census questionnaire mailing labels. BUREAU of THE CENSUS - 1980 CENSUS LOGO AND SLOGAN Your Complete Count Committee may have occasion to your printer. PLEASE USE THE LOGO AND SLOGAN use the official 1980 Census logo and slogan on other ONLY AS PRESENTED HERE. THIS WILL PRESERVE printed materials, such as stationery. THE CONSISTENCY OF THEIR USE WITH OTHE14 1980 Here are repro proofs of these items which can be used by CENSUS PROMOTIONAL MATERIALS NATIONWIDE. THANK YOU. Were counting on you. Answer the census. CENSUS'80 41�' r We're counting on you. Answer the census. CENSUS'80 y1 41 We're countingon you. P4 Answer the census. CENSUS'80 Were counting on you. CENSUS Answer the census. CENSUS'80 CENwe Were counting on you. Answer the census. CENSUS'80 CENS�%Woe Were counting on you. Answer the census. CIE NWSUS CENSUS'80 HERE'S HOW CENSUS RESULTS HELP OUR COMMUNITY 1 O D APPORTIONMENT FEDERAL AND HOUSING OF CONGRESS STATE AID PROGRAMS FACTS The U.S. Constitution (Article I, Section 2) A significant part of our local government's The 1980 census also will measure requires the apportioning of seats in the budget is based on revenues received from status of our housing.The number of ro,,!rrs, House of Representatives based on the the State and Federal Governments. Many types of heating and cooking fuels, vak!f�- of population of each State. If everyone in our of these aid programs use census statistics the property or rent paid, plumbing facilities, community is not counted in the 1980 as a fair way to distribute funds. Examples: utility and other costs—all these ce,,,.ur census, we could have reduced Congres- Revenue sharing, community development, facts will give us a statistical snapshot of lui sional representation in the Congresses to be health, education, highways, job training, living quarters and help our communit; elected in 1982, 1984, 1986, 1988,and 1990. school lunch program, economic devel- for future housing needs. opment. 10 ' J t1 1 78182 2 4P 6 . 980 STATE LEGISLATURE POPULATION PLANNING REDISTRICTING FACTS AHEAD Our State legislative districts also are Each population question on the census Without accurate information, no o;!u 4 dependent on census population totals to questionnaire produces statistical totals government, private business, or a 60 assure fair representation. Other election which will help us better understand how organization can plan ahead with cfonfi and administrative boundary lines often are our residents are doing. Age, race, sex, dence. The 1980 census will give: ou based on census statistics. It's the fair way marital status, educational level, ethnic community solid facts on which to base ou to make sure that yourvote carries the same background, occupation, employment future actions in many activities during thi retative weight as every other vote in the status, income, veteran status--these are years to come. Answering-the census. is-w State. important facts we need to have to draw a investment in our future. statistical profile of our community. FLYER PRINTING SUGGESTIONS The 1980 Census Flyer is a single 81/2" x 11" sheet of The following type faces for this additional information paper printed on both sides.When folded twice,the flyer will might be used: Helvetica, News Gothic,or Univers Medium. measure 35/8" x 81/2"and will easily fit into a standard No.10 These repro proofs are designed for one color only, but business envelope. they could be divided for a two-color press run by using a We have provided two reproduction proofs, one for each second color for the headlines, large numerals and/ol illus- side of the flyer's 81/2" x 11" printed sheet. trations. Your printer must localize the flyer by setting several lines An alternate way of achieving a two-color effect, of of type and inserting them at the places marked: course,is to use a dark color ink or black ink on a color paper OI The name of your community,set in any of the following stock. Pastel colored papers such as beige, tan, light blue, type faces: Helvetica Bold, News Gothic Bold, or Uni- light green,or yellow in combination with black or dark brown vers Bold. or blue inks often make a pleasing printed piece. ® The name of your Complete Count Committee, set in PLEASE REMEMBER: THESE REPRO PROOFS] ARE any of the following type faces: Helvetica Bold, News ONLY SUGGESTIONS. IF YOUR COMMITTEE WISHES Gothic Bold, or Univers Bold. TO DESIGN ITS OWN, PERHAPS USING THE COPY O The name of your Complete Count Committee and any CONTAINED IN THESE PROOFS, PLEASE FEEL FREE TO DO SO. additional information you may wish to use. Examples: • List of members. The Bureau of the Census sincerely thanks you for con- Names of Chairperson or Co-Chairpersons. sidering these ideas and hopes you find them useful in • Address and telephone number for further informa- carrying out the Complete Count Committee program in tion. your community. i WHY Were THE 1980 CENSUS counting is on you. ' Answer 1 SOIMPORTANT • CENSUS DAY IS APRIL 1,1980 Your questionnaire will arrive in the I t hey' TO ALL OF US mail on Friday,March 28,1980. i census. • PLEASE ANSWER ALL CENSUS I — __IN QUESTIONS THAT APPLY TO YOUR 1 I _ CENSUS 80 1 — HOUSEHOLD I • PLEASE MAIL BACK YOUR CENSUS � i , (INSERT NAME OF YOUR _ QUESTIONNAIRE ON APRIL 1 IN I © I COMMUNITY HERE) THE ENVELOPE PROVIDED! I If you don't get a brown return mail I envelope, hold your completed ques- I COMPLETE COUNT COMMITTEE tionnaire for a census worker to pick I 1 up. — 1 • YOUR PERSONAL ANSWERS ARE I t CONFIDENTIAL BY LAW 1 1 No one outside the U.S. Census I 1 1 Bureau can see or use your personal I QD answers for 72 years.Only statistical totals are ever published. i 1 _© • IF YOU NEED HELP ANSWERING It SOME QUESTIONS I I There's a telephone number on the I mailing labels on the census question- 1 naires.Please call for any assistance I — you may need. I — – I @,A message from the .INSERT NAME Or YOUR • SPANISH-LANGUAGE i _ I QUESTIONNAIRES ARE i COMMITTEE HERE. AVAILABLE i COMPLETE COUNT COMMITTEE If you or a friend or relative prefer a questionnaire in Spanish,just call the I I LENS Qp.` telephone number which appears on 1 t census questionnaire mailing labels. I i 1 I I Back Page fold Cover Page fold E--Please turn ;cape -7or "flyer repro proofs _ . UNITED STATES DEPARTMENT OF COMMERCE Bureau of the Census Washmgton.0C 20233 FORM D-484 U.S. DEPARTMENT OF COMMERCE Return this form to: •a. ua� (7-2-79) BUREAU OF THE CENSUS OFFICE OF THE DIRECTOR - — — — Bureau of the Census COMPLETE COUNT COMMITTEE ATTN: DPS—CCC FROM THE DIRECTOR PARTICIPATION RESPONSE 1201 East Tenth Street BUREAU OF THE CENSUS 20th Decennial Census — 1980 Jeffersonville, Indiana 47132 The next Census of Population and Housing will be taken as of April 1, 1980. In preparation, the Census Bureau has developed a number of procedures intended to 1. Title and address of highest elected official. make this census as complete and accurate as possible. Procedural improvements 34 2 OHO OOH have been made in the data collection process, a large-scale mass media promotional campaign is being developed in conjunction with the Advertising Council, and local officials and community leaders are being asked to assist in providing local support `a4Y0R for the census. We recently wrote to you in connection with one of these efforts— JHAKOPM OIYV the Local Review Program — which provides local areas the opportunity to review IHAKOPFE. Hz NNIESOTA 55779 the preliminary census counts prior to release in order to identify possible errors. The purpose of this letter is to announce the Complete Count Committee program and to encourage your participation. Basically, the Complete Count Committee is established voluntarily by the highest elected official and is comprised of members appointed by that official. The Committee task is to develop ways of promoting the census and the importance of a complete count to the community. Enclosed is Z an information kit with pertinent details about the purposes and functions of the Complete Count Committee. Ideally such a committee might begin its work in the z fall of this year, reach its peak efforts by Census Day, April 1, 1980,and continue Y to function through June, when most of the data collection efforts will end. You p also may want to consider a regional Complete Count Committee effort in con- m junction with other governmental units in your area if you believe such an effort Z 2. PLEASE MARK THE APPROPRIATE BOX would better serve the needs of your community. a Although the Census Bureau is providing technical support in the form of repro- w ducible materials,it will be the responsibility of the local area to organize and direct the committee. Also, logistical and budgetary considerations dictate that any UJ financial support necessary to implement the program in your particular area must w 1 n Yes, I do plan to organize a Complete be provided locally. a Count Committee. The importance of census results in determining both political representation and the distribution of Federal and State monies to your area is a well known fact. In a recent speech before the U.S. Conference of Mayors, Commerce Secretary Juanita 2 No, I do not plan to organize a Complete Kreps stated, "It is vital that you make the census count part of your personal Count Committee, agenda, beginning now. This single event may have more to do with how (com- munities) are treated in State Houses and in Congress during the next decade than any other single activity in which you are engaged. Help us get out the count the way you would get out the vote!" We would appreciate knowing your plans to organize a Complete Count Com- mittee. Please complete the right-hand portion to this letter, tear it off at the perforation, and return it in the postage-paid envelope provided. 3. Signature i Date Thank you for helping to make the 1980 census a success. i Sincerely, PLEASE FILL OUT THIS PORTION ONLY, AND RETURN VINCENT P. BARABBA IN THE ENCLOSED ENVELOPE-. Enclosure FORM D-485 1980 Decennial Census m Plete C nt "ttee C m I G i e ines CFA �O'�ATES OF T_' U.S. Department of Commerce BUREAU OF THE CENSUS Page 1 INTRODUCTION ROLE OF THE COMPLETE COUNT COMMITTEE Each community in the Nation has a stake in the Basically, the Committee is asked to enhance the 1980 census. Accordingly, the Bureau has Census Bureau's mass communications effort$ developed a voluntary program through which by bringing these efforts more directly to the local governments can join with the Census local community. Committee efforts are not Bureau to support the 1980 census work for intended to replace the Bureau's national or the most accurate possible count of their local publicity campaigns but should supplement communities. them by making known the importance of the census to the community itself. The efforts of the committee should be focused During the 1970 census, the Bureau undertook, on all segments of the population. The import- on an experimental basis, a cooperative project tance of being counted cannot be overemphasized with the office of the Mayor of Detroit, because census data are used to reapportion the Michigan, to involve community leaders in House of Representatives and State and local encouraging public cooperation with the census legislative bodies and are also used to determine effort. This project was termed the "Correct the allocation of billions of dollars of Federal Count Committee," and the committee included monies to the States, counties, and local govern- members of the local clergy, elected officials, ments. One aspect of the census that needs to minority group leaders, and persons from the be emphasized strongly is the confidentiality business community and labor unions. The of the information on the individual census focus of the project was a public campaign to returns. Fears that this information might be inform the citizenry of the confidentiality turned over to other government agencies r safeguards surrounding the personal census Federal, State or local — must be allayed, as information and the Federal funds that flowed this fear appears to be a common reason for not to Detroit on the basis of the census figures. answering the census. It is expected that the The committee was able to draw on local Committee will also be helpful in enabling the resources (e.g., local radio and television Bureau to achieve a high mail return rate in personalities, free air time, local newspapers) to areas where the respondents will be asked to promote the 1970 census, as a supplement to return the census questionnaire by mail. A the Bureau's nationwide publicity program. prompt response to the census can save taxpayers millions of dollars since census enumerators will not have to personally visit these units in order to complete the enumeration. A careful analysis of the efforts of the Detroit Committee's work convinced the Bureau that ORGANIZING A COMPLETE COUNT this project contributed to a successful census in COMMITTEE that city and, consequently, we tested this The Complete Count Committee should be a concept (now called the Complete Count working committee, not merely a symbolic one. Committee) in the 1978 Dress Rehearsal Census Local political situations should not be reflected of the Richmond, Virginia, area (a more detailed in the organization or activities of the commit- description appears in appendix 1 at the end of this document). tee since the census is a program that is addressed to everyone. A. Appointing a Chairperson and Committee Much of the success of the Richmond census can Members be attributed to the efforts of the Mayor and the The chairperson and members of the committee other community leaders who made up the should be well-respected and influential men-i- Complete Count Committee. For 1980, the bers of various segments of the community: Bureau is launching a program to encourage as Business, labor, government, religion, education, many communities as possible to form such neighborhood associations, ethnic and minority committees for getting the census message organizations, etc. All of the people appointed across and getting the community actively to the committee should be willing to invest involved in the census. time and energy in this project. Page 2 ORGANIZING A COMPLETE COUNT F. Announcing the Formation of the Committee COMMITTEE -- Continued At the end of this booklet, in appendix P, the Census Bureau has provided a sample press B. Period of Service release that can be removed from the booklet, retyped, and used by local governments for the Committee chairperson and other members purpose of announcing the formation of the should be appointed by the chief elected official Complete Count Committee to the public. to serve a limited time, from November 1, 1979, Spaces have been left in which the loc lity's through June 30, 1980. This period is con- name, the chief elected official's name arid the sidered realistic. It will allow sufficient time in names of the committee members can be advance of Census Day (April 1, 1980) to plan inserted. This is simply a suggested format; and carry out promotional activities geared needless to say, the committee may write and toward encouraging cooperation at the begin- issue its own. ning of the enumeration period and, since the census is not taken in one day, the activities of the Committee should continue for most of the time that census takers will be in the field. C. Appointing a Local Government Liaison with the Committee SUGGESTED MEETING SCHEDULES AND If it is deemed necessary, the chief elected AGENDA official may wish to name a full time staff member of the local government to serve as a As mentioned above, ideally the Committee liaison between the government and the should function from November 1979 through committee to perform administrative func- June 1980 in order to help publicize the ensus tions to ease the work of the committee. during all of its phases. The Comrr�ittee's activities that will have the most impact 'vill be those scheduled in February—March, that is, D. Forming Subcommittees just before Census Day (April 1, 1980). Up to Census Day, the emphasis should be i on a The chairperson may wish to divide the mem- prompt return of the census questionnaire in bers of the committee into subcommittees mailout/mailback areas and in cooperation with based on the activities that the committee agrees the census taker who will be going door-to-door to undertake. As an example, a subcommittee in other areas. After Census Day, the Commit- might be established to oversee the printing and tee should focus on the theme that is is not too distribution of posters and flyers throughout late to return the census questionnaire', or to the community. be counted. These messages are almost as important as those before Census Day., is important to reinforce the idea that everyone E. Other Special Assignments should be counted and better late than',never! It would undoubtedly prove helpful to the committee if recording and corresponding A. Initial meeting, early November (first week) secretaries were appointed from the membership. Records kept by these individuals could prove - Highest elected official confers with staff beneficial in keeping tabs on the committee's and other leaders regarding committee activities and in evaluating the success of the objectives and functions committee in gaining public support of the — Discusses the total makeup of the census. A copy of any final report might also commitee be forwarded by the local government to the — Discusses the need for a chairperson Census Bureau as a contribution to its evaluation (appointed by the highest elected official) of the nationwide Complete Count Committee -- Sets date for the December meeting Program. — Considers names of prospective members SUGGESTED MEETING SCHEDULES AND E. March meeting AGENDA -- Continued — Reports on assigned tasks accomplished — Reports on tasks remaining until Census B. December meeting Day — Reports on post-Census Day assignments — Highest elected official names committee (including plans for "Census Week")_ Time/agenda set for April meeting chairperson — Highest elected official discusses and (after Census Day) names committee members, in consulta- — Plans made for the highest elected officiall tion with chairperson, making sure the to issue a proclamation in support of the committee make-up is from a broad cross census (see appendix 3) section of local residents — Highest elected official or representative sends a letter of appointment to each committee member — Date and place set for January meeting — Topics suggested for January agenda — Chairperson will notify all members by F. April meeting (Some date after Census Day) letter of time and date of next meeting — Press release on the formation of the — Brief reports on precensus efforts/result$ committee is issued (see appendix 2). — Review of post-Census Day activities — Time/agenda set for May meeting C. January meeting — Welcome by highest elected official or representative — Briefing on committee objectives and functions, by the chairperson — Selection/naming of committee secretary G. May meeting — Questions/suggestions from committee members about committee tasks, duties, — Report on postcensus activities/results procedures, etc. — Review of plans for remaining postcensus — Request for preliminary, on-the-spot activities commitments from members on kinds of — Discussion of preliminary draft of wrap- assignments they will undertake within up report overall guidelines — Time/agenda set for June meeting — Date set for February meeting — Topics suggested for February meeting - Suggestions of any additional names of prospective members D. February meeting H. June meeting — Based on preliminary assignments and — Reports from remaining postcensus assignl; new ideas that the members presented at ments the January meeting, develop a plan of — Presentation/discussion of committee rel action, including timetable and task port (please send copy of report to U.SI,. assignments (for precensus, census week, Bureau of the Census) and postcensus time) — Acknowledgements from office of highest — Time/agenda set for March meeting elected official — Other business Other business 'Fage 4 SUGGESTED ACTIVITIES BY THE D. Encourage the School System to Make Use of the Census Bureau's School Curriculum COMMITTEE Program in Classrooms during Early 1980 These are just a few of the many supportive The Census Bureau has designed two school activities which the committee could undertake: curriculum packages, one for elementary and one for secondary grades, for use in the weeks just prior to Census Day, April 1, 1980. Once the children learn about the census, it is hoped that A. Use Their Influence to Get Community they will teach their parents or guardians and Organizations Actively Involved in the Census influence them to respond to the census. One ct aspect of the package is a take-home project Community organization census s hold e en urge which the children can share at home. to publicly endorse the cooperation of their members and the rest of the public they come in contact with. The aid of the community organizations should be E. Appear on Radio and TV Public Affairs enlisted to distribute flyers and put up posters. Programs in Supp ort of the Census The Census Bureau is providing a sample poster and a sample flyer with this booklet. They have Appearances on such shows are a very good way been designed to allow for the insertion of the to get the census message across since they locality's name and the name of the chairperson usually have a wide audience. Many aspects and/or committee members and to allow for of the census can be discussed on radio or ITV local reproduction. These are suggested formats he committee may certainly distribute talk shows that simply cannot be written into only, t flyers, posters, or even newspaper articles. For flyers and posters of their own design. For your y greater emphasis can be put on such information, the Boy Scouts of America have temspas the confidentiality of the information agreed to distribute census flyers throughout reported as on the census questionnaire, the impact the country in March 1980. These will neces sarily have a national slant which can be on Congressional and State legislature rgpre supplemented by the local efforts described sentation, etc. above. B. Make Speeches on Behalf of the Census F. Use the Local Government Print Shop or Obtain Support from a Local Business or Organization to Print Promotional Materials Arrangements should be made for committee ested census poster and members to make short speeches on the census This can be the sugg by the Census at meetings of their own organizations and of flyers from the artwork supplied other local organizations. Since the census Bureau (see item A above) or local designs. In touches everyone, any organization addition, appendix 4 of this booklet contains c anization is an appro background information about the census.oTi e priate forum for this activity. Public,appearances pages can easily be removed from the bo of any sort will help bring the census closer to distributing to the committee people of the community and in doing so, for copying and str f will make it more important to them. members and the publi . in act, it ely ay for helpful to make photocopies committee members. These materials could also accompany paychecks or be inserted with C. Ask the Local Government Elected Council bills if agreements with businesses and utilities to Formally Approve a Resolution which are obtained. Some of the items from the information sheet in appendix 4 could be Urges Public Support of the Census printed in company newsletters. Flyers could f this can be be put into bags with purchases at supermarkets, A suggested draft o s p drug stores, carry-out restaurants, etc. found in appendix 3. Page 5 SUGGESTED ACTIVITIES BY THE In addition, the committee could be very helpful COMMITTEE — Continued in providing information on the census to community media especially those run bye G. Translate Publicity Materials into Locally and/or for minority or ethnic populations. By Used Foreign Language explaining the importance of the census to their reading/listening audience, these media could b The suggested flyer, poster, proclamation, and persuaded to help the census by passing informal press release provided with these guidelines, or tion about it on to their constituents. It i, materials developed by the committee, could be typically these groups that are difficult to translated into foreign languages in common enumerate and frequently undercounted in th� use locally. The committee might be able to census. find assistance to do the translations. This would help get the census message across to I. Encourage Business and Other Owners of people who do not read English. Postage Meters to Buy Census Message Plates and Use Them on All Outgoing Mail During H. Publicize Committee Activities to the News March and April 1980. Media and Encourage the Media to Support the Census Editorially The Census Bureau is working with the largest manufacturer of postage meters and message As part of the national campaign, the Census plates so plates with a census message will be Bureau will be sending advertisements to the readily available. major newspapers,TV stations and radio stations to be printed or aired as public service announce- This list of suggested activities is not meant to ments. The committee could use its influence be exhaustive, but to point out some areas in to persuade the news media to print/air more of which the committee could operate. Once the the census public service announcements and to committee is formed, the members will un- do so in prominent locations in newspapers and doubtedly come up with more — and possibly at popular time slots for the TV/radio media. better — ideas for promoting the census. F,xp; APPENDIX 1 A DESCRIPTION OF THE RICHMOND, VIRGINIA COMPLETE COUNT COMMITTEE At the invitation of the Director of the Census During the several months before Census Da Bureau, the Mayor of the city of Richmond, the members of the Committee undertook a Virginia, established a Complete Count Com- number of planned activities to foster suppo t mittee as part of that comimrnity's involvement for the census throughout the community. in the 1978 Dress Rehearsal Census of the Members appeared,on numerous locai radio and Richmond area. In rnid-December of 1977, television shows and made personal appearances approximately 3'/2 months before Census Day, to discuss the census program and its importance Mayor Henry Marsh held a press conference to Richmond. The Committee also obtained the to announce the formation of the Richmond involvement of many other citizens, community Complete Count Committee and to name a leaders, and local agencies in using their time chairperson for that Committee. The Mayor and resources for educating the city's residents also appointed approximately 35 individuals about the confidentiality safeguards surrounding from Richmond to serve on the Committee, personal census information and the benefits including ministers, persons from the local the community would reap from a complete media, youth groups, businesses, minority census count. organizations and others. The planning and coordination of the Committee's activities were carried out by subcommittees which covered the following functions: direct mail, The work of the Richmond Complete Count news media, special activities and events, Committee is felt to have been a major factor general promotions. in the nearly 80 percent mail response rate obtained in the "dress rehearsal" census. in One of the first duties of the Chairperson of summary, the key to the Committee's success the Committee was to appear before the City is directly attributable to the fact that the Council to inform its members of the impor- members volunteered their time unselfishly tance of the upcoming census and how these and vigorously sought the strong support of the data would impact on the city in terms of broadest possible segment of community leaders political representation, the allocation of funds, and organizations to promote the census and and the many ways in which the census explain the importance of all residents being statistics were used for planning education, counted for the good of themselves and their employment, and other programs for the city. community. I APPENDIX 2 SAMPLE DRAFT PRESS RELEASE I FOR IMMEDIATE RELEASE MAYOR (or other title) (Narile) APPOINTS (Number) RESIDENTS TO SERVE ON 1980 CENSUS COMPLETE COUNT COMMITTEE FOR (Community Name) In an effort to encourage everyone to be counted in the 1980 census, Mayor (or other title) (Naive) has appointed a special Complete Count Committee made up of (Number) residents. Chairperson (or co-chairpersons) of the committee is (are) (Name) and (Name) (Identify each in a sentence here.) "The success of the 1980 census count in (Community name) _is vitally important," Mayor (Name) said. "Not only does our community's political representation in the U.S. Congress and in the State legislature rest on census population totals, but large amounts of Federal and State funds are returned to (Community name) each year based on census statistics." "For example," he/she continued, "in the current budget year, we are receiving $ (Amount) o in Federal revenue sharing funds. The Office of Revenue Sharing of the U.S. Treasury uses census population and per capita income figures to allocate these payments to each com- munity. If everyone is not counted, it means our community will be shortchanged and we ti will not receive our fair share of these tax funds which, after all, come from our residents in the first place." Mayor (Name) said the Complete Count Committee will undertake an intensive public education campaign to inform all residents about the importance of cooperating with the census. Census questionnaires will be delivered to each household on Friday, March 28, 1980. Householders are requested to answer the census questions and mail them back in the enclosed preaddressed envelopes on Tuesday, April 1. If a preaddressed envelope is not provided, householders are asked to complete the questionnaire and hold it until a census worker visits to pick it up. (Name or names) chairperson(s) of the committee, said their members will be making speeches on behalf of the census before community organizations, distributing census flyers and posters to residents and groups, and generally endorsing public cooperation with the census at every opportunity. Members of the Complete Count Committee represent a broad cross section of the com- munity, (Chairperson(s)) said. Others appointed to serve on the committee are: (List names and affiliations of all members.) The committee will remain active until (Date) Monthly (or other frequency) meetings will be held to plan the committee's activities. Temporary offices for the committee have been established in (Location or address) Community organizations and individuals interested in cooperating with the committee have been invited to contact (Name of contact) at (Telephone number) APPENDIX 3 SUGGESTED FORMAT FOR A LOCAL GOVERNMENT PROCLAMATION PROCLAMATION WHEREAS, the Twentieth United States Decennial Census of Population and Housing will be conducted beginning on April 1, 1980; and WHEREAS, all the inhabitants of the City/County/Other government of are to be enumerated in this census;and WHEREAS, the information collected in the census serves many useful purposes, among which are apportionment of representation in Congress and other legislative bodies, meas- urement of the economic well-being of communities and their inhabitants, allotment of certain Federal and State tax revenues and other financial aid to our communities, deter- mination of future needs for public services, and numerous other useful purposes; and WHEREAS, the accuracy and completeness of the census for the City/County/Other govern- ment of will determine its population rank among other communities of the country; NOW, THEREFORE, I — Mayor/other title ,_ 0 of the City/County/Other government of _, do hereby proclaim " April 1, 1980, as CENSUS DAY in and do urge and implore ° all residents to cooperate fully during the month of April with those who are charged with the responsibility of this most important work. Dated this day of A.D. 1980 Mayor/Other Title Page 13 APPENDIX 4 FACTS ABOUT THE 1980 CENSUS •The Twentieth Decennial Census of Population A temporary work force of approximately and Housing will officially begin on Tuesday, 270,000 persons must be hired to check the April 1, 1980, returned questionnaires for completeness, carry out door-to-door interviews where necessary, *The Census Bureau will count all residents of and handle office tasks. Some 1.3 million the U.S., Puerto Rico,the Virgin Islands,Guam, people are expected to be screened and tested, American Samoa, and the Trust Territories of during the hiring process. the Pacific Islands. •Census employees will work out of 409 ten eThe census is expected to count approximately porary district offices across the country; 222 million people residing in some 86 million These offices will have an aggregate of 4 housing units, million square feet of space. For economy, the Data will be compiled for: offices will be equipped with special furnitur made of cardboard. 03,200 counties; 20,000 incorporated villages, towns and cities; • Approximately four out of five household 37,000 county subdivisions; will be asked to answer the 19 questions on the 45,000 census tracts; short version of the questionnaire. The ren.ain 300,000 enumeration districts and block ing households will answer the longer version with 46 additional questions. Most households groups; will answer the short version in 15 or 20 2,500,000 city blocks minutes, and the longer version may require ark *The Constitutional purpose of the census has hour or so, but individual times will vary. Most not changed since the first census in 1790: to questions will be answered by filling in the provide the basis for fair apportionment among appropriate circle with a pencil. the States of seats in the House of Represent- •After the questionnaires have been checked in atives. the district offices, they will be shipped to *Census data also are used to guide the distribu- three major processing centers in Indiana, tion of billions of dollars in Federal funds to Louisiana and California. After processing State and local governments and the distribution through high-speed microfilming equipment, of additional billions of dollars in State Funds. the data will be transmitted electronically to computers at Census Bureau headquarters in *Every household in the U.S. will receive a Suitland, Maryland. No names or addressees census questionnaire in the mail on March 28, from the questionnaires will be transmitted 1980, and will be asked to answer the ques- to the computers. (The census does not ask tions. About 90 percent of the households for Social Security numbers.) will be asked to mail back their completed *Data processing by Census Bureau computers questionnaires. The remaining 10 percent -- primarily those in sparsely settled areas -- will will yield an estimated 250,000 pages of be instructed to keep their completed question- statistics. The summary information which l s naires until census takers pick them up. These cannot be used to identify an individua areas are referred to as conventional areas. census answers, will also be available in micro- areas and on computer tapes. *Those households that fail to cooperate with *By law, the Census Bureau must report the the request to mail back the completed ques- State population counts to the President by tionnaires will be visited by census takers who January 1, 1981. will obtain the required information. Every one percent of the population that cooperates *Exactly a year after Census Day—April 1, 1981,1 with the request to mail back the completed —the Bureau must make available to each State questionnaires will save taxpayers $2 million legislature population totals for all countie , in follow-up costs and tens of thousands cities, and other political subdivisions in t e gallons of gas. State. Court rulings on the one-perso , Page 15 APPENDIX 4 — Continued FACTS ABOUT THE 1980 CENSUS one-vote principle have led State and local •Minorities — Several programs, some goin governments to use this information for back several years, are aimed toward improvin drawing legislative and other district and ward statistics on minorities, such as Black, Spanisha, boundaries. Origin and Asian and Pacific American interests] and those of American Indians, Eskimos and • Most of the 1980 census questions were also Aleuts. asked during the 1970 census, including • The Minority Statistics Program seeks t subjects such as age, race, sex, marital s atus, inform minority groups on the value of type of housing unit, education, and occupa- minority data, to aid them in using such data tion. This census will gather more information and to gain their advice in improving the about racial and ethnic origin, national energy quality of minority statistics. usage, and journey-to-work patterns. • The National Services Program carries out 8 •While Federal law (Title 13 of the U.S. Code) nationwide communications task with exhibit$ requires everyone to answer the census, under and workshops aimed at informing and gaining threat of ,a $100 fine, the same law assures the support of large minority-interest groups. that every person's answers to the census are •The Community Service Program, through confidential. Only Census Bureau employees, nearly 200 specialists, carries out similar educa- sworn to secrecy, may see individual census tional and promotional work with neighbor- answers, and there has never been a proven case hood, city-wide, State and regional organi- of a census employee divulging personal infor- zations. Y mation from a census. Not even another ° Federal agency can see individual census •Public Information and Advertising—A massWe answers, whatever the purpose. public information program, including national support by the Advertising Council, has been • The 1980 census will provide more statistical launched to educate and motivate the public to information about more geographic areas than cooperate with the 1980 census. any prior census. The findings are necessary • Local Programs -- Because of the importance in addressing the needs of the Nation's people, of participation in the census by State and and in the planning and management of govern- local governments and citizens, the Census ment at the Federal, State and local levels. Bureau has established two major nationwide Census data will directly influence decisions on activities as further steps to help insure com- matters of national and local importance, plete and accurate counts of the population such as economics, education, employment, and housing — the Local Review Program and military manpower potential, Social Security, Complete Count Committees. Both activities business cycles, highway use, the needs for will focus on approximately 39,000 govern- health services, parks, water, energy and mental units throughout the Nation. international relations. *The Local Review Program will enlist the • American business firms, from local stores to assistance of local government officials lin multinational corporations, rely on census spotting possible errors in the precenslas statistics when selecting new sites, evaluating counts of addresses (mail-out/mail-back areas product lines, analyzing trends, designing sales only) and again, after the census, in the status- programs, and developing strategies for market- tical totals for their areas. The latter review ing and advertising. will be accomplished while census workers are • still in the field, premitting verification 'lof •More than for any prior census, the Bureau is any changes. seeking to enlist widespread public, business and news media support for the 1980 census. *The Complete Count Committees will consist The objectives are the Nation's understanding of citizens appointed by the principal elected of the value of census information and coop- officials in the States, counties and munici- eration in achieving population and housing palities. Their purpose, in conjunction with counts as complete and accurate as possible. local governmental activities, will be to encour- Activities include: age public cooperation with the census. CITY OF SHAKOPEE g 129 East First Avenue, Shakopee, Minnesota 55379 MEMO TO: _ Douglas S Reeder, City Administrator FROM: Gregg Voxland, Finance Director SUBJECT: Quotations for a 4 WD Vehicle DATE: December 3 , 1979 We have received four quotations for a four wheel drive vehicle . The breakdown is : Shakopee Motors $8574 .45 Penn Auto Plaza $8684. 20 Central AMC/Jeep $8838 .00 Winn Stephens Buick $8851 .00 It is recommended that the quotation from Shakopee Motors be accepted an that the following changes be made to the specifications before placing the order. Shakopee Motors Quote $8574 .45 Delete Special Paint (110.00) Radio Suppression 15 .00 Roof Support for light bar 40 .00 Extra Duty Suspension 100.00 $8619 .45 Shakopee .Motors is still the low quotation with the changes . Action: Motion to authorize the purchase of a four wheel drive vehicle from Shakopee Motors in the amount of $8619 .45 . GV/j's MEMO TO: Douglas S . Reeder ✓ City Administrator FROM: Gregg Voxland Finance Director RE: Four Wheel Drive Vehicle (Police Department) DATE: November 29 , 1979 Quotations for the Four Wheel Drive Police vehicle are being received and a tabulation will be available by December 4, 1979 . GV/jiw MEMO TO : Douglas S . Reeder FROM: Gregg Voxland RE : Quotations for Fire Hose DATE : November 29 , 1979 We have received two quotations on the purchase of 2000 ft of fire hose. Minnesoata Fire Inc . quoted $3 , 250.00 and Weber and Troseth Company quoted $3 ,060.00. This was budgeted for 1979. Action Motion: To accept quotation of Weber & Troseth Company for the purchase of fire hose at $3 ,060.00 GV/js MEMO TO: Douglas S . Reeder FROM: Jim Karkanen DATE: November 28 , 1979 I am requesting permission from you and the Common Council to transfer 10 days of my 1979 vacation time earned, into 1980 . I am planning an extended trip to the West Coast near June 1st and would like to use some of my 1979 vacation time toward the trip . JK/js