HomeMy WebLinkAbout4.F.6. Authorization to Purchase Replacement Computers Consent Business 4. F. 6.
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Rachel Romansky, IT Specialist
DATE: 04/02/2013
SUBJECT: Authorization to Purchase Replacement Computers (F)
Action Sought
The Council is asked to authorize the purchase of 20 desktop computers with monitors and 2 laptop computers at a
total cost of $21,000.
Background
The City currently has 22 computers that are up for replacement this year according to our PC replacement
plan; two of which are laptops.
The City's computers are generally on a 4 year replacement cycle in order to meet hardware requirements.
This replacement plan allows us to stay current with new software applications, software updates and windows
operating systems. In the past, monitors have not been included in the PC replacement cycle, however, due to a
large number of the City's older computer monitors failing, staff has included replacement monitors in this year's
budget.
The City has received quotes from four vendors - SHI, CDW -G, TIES, and Now Micro. TIES, a Minnesota
non - profit company, was able to provide us with the best price for the devices.
Budget Impact
The cost of the PC replacements, including tax and shipping, is $21,000. This is a planned and budgeted purchase
from the IT Fund, brought forward to Council due to the total dollar value.
Action
The Council is asked to authorize appropriate City staff to purchase 20 desktop computers with monitors and 2
laptop computers from TIES for an amount not to exceed $21,000.
Attachments: