HomeMy WebLinkAbout4.F.3. Purchase of New Copier/Printer/Scanner for City Hall Consent Business 4. F. 3.
S1 f A K01 1: F
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Raoul Boudreau, IT Coordinator
DATE: 04/02/2013
SUBJECT: Purchase of New Copier / Printer / Scanner for City Hall (F)
Action Sought
The Council is asked to authorize the purchase of a new Multi- Function Printer (MFP) for the City Hall supply
room.
Background
The large copier /printer located on the first floor of City Hall is used by staff from the Building, Planning, IT and
Communications divisions. The current machine was purchased prior to 2005 and needs to be replaced. The new
MFP, which will print, copy and scan, is more cost effective, has more features and has a better print quality.
Budget Impact
The cost of the MFP is $23,658 plus a $150 delivery/setup /disposal charge, which will come from the IT
Fund. This is a budgeted item for 2013, brought forward for Council approval due to the fact that it exceeds
$15,000.
Relationship to Vision
This is a housekeeping item. (F)
Requested Action
The Council is asked to authorize appropriate city staff to purchase a Savin MP 7502 SP from Crabtree Companies
for an amount not to exceed $24,000.
Attachments: Savin Quote
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L Crabtree Companies Inc. 1 -18 -2013
Tomorrows Technology Today
Prepared for :City of Shakopee City Hall
NEW
Savin MP 6002 SP
` '' 60 ppm B &W Copying — Printing
E 250 gig Hard Drive
'° 1.5 gig Ram
Document Server
Secure Print
3,400 Sheet Paper Capacity
3.2 Second Warm -up
130 ipm @200dpi duplexed
' ( (Images per minute)
48 Month 60Month Purchase
Savin MP 6002 SP (60 PPM) $ 333.66 $279.00 $12,890
Savin MP 7502 SP (75 PPM) $251.22 $569.29 $13,990
Sorter / Stapler (50 Sheet) $ 37.44 $ 29.00 $ 1,387
Sorter Stapler (Booklet Finisher) $ 76.12 $ 63.65 $ 3,057
Sorter Stapler (100 Sheet) $ 70.15 $ 58.59 $ 2,817
2 / 3 Hole Punch $ 12.45 $ 10.45 $ 498
Mail Box $ 21.08 $ 31.09 $ 1,166
RT 43 (4,000 sheet tray) Option $ 33.62 $ 28.08 $ 965
(RT 43 hangs on side of machine)
Z- Fold $131.87 $106.15 $ 5,095
*Only one Sorter Stapler Can be added
Additional:
Annual Maintenance agreement:
(Billed Quarterly)
$176 per month includes 20,000 B &W Prints / Copies
Overages billed @ .0088
➢ Includes All Parts & Supplies (except paper & staples)
➢ Includes All Labor
➢ Includes All Preventive Maintenance
➢ Includes 0 - 3 hour response time for repairs
Curt Thompson
651- 233 -5066
cthompson@crabco.net
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