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HomeMy WebLinkAbout5.F.5. City Hall and Community Center Office Remodeling Project Consent Business 5. F. 5. SHAKOI'F E TO: Mayor and City Council Mark McNeill, City Administrator FROM: Kris Wilson, Asst City Administrator DATE: 03/19/2013 SUBJECT: City Hall and Community Center Office Remodeling Project (F) Action Sought The Council is asked to authorize an expenditure from the General Government Buildings Fund in an amount not to exceed $47,000, for the reconfiguration of office space at City Hall and the Community Center. Background With the addition of several new full -time staff people in the 2013 budget, certain office areas of City Hall and the Community Center are in need of re- configuring in order to provide adequate and logical office space. Specifically, there is a need to create room for the additional HR Specialist in the administration wing of City Hall and to better configure office space at the Community Center for an existing Recreation Supervisor and the new Natural Resources Technician. In both cases, the proposed projects involve removal and reconstruction of interior, non -load bearing walls. There would be no impact on the exterior of either building, no additional square footage added and no loss of public spaces. At the Community Center, the Rotary Room would be modified somewhat, but its size would change only slightly (from 646 to 640 square feet). At City Hall, the small conference table outside the City Administrator's office would be eliminated in order to add space for the new HR Specialist. Drawings of the current and proposed configurations in each building are attached. Four construction / remodeling companies that work in the area were contacted for price quotes. One did not return my call. A second came out to look at the projects but opted not to submit a price quote. Fortunately, the remaining two companies both expressed interest and have submitted written price quotes for the work. Budget Impact The lowest -price quote is from Lambert Construction at $16,764 for the City Hall project and $17,913 for the Community Center Project. The City would contract directly for the electrical work associated with the project, which is estimated to add another $5,000 per building. Funding for both is available in the General Government Building Fund, which has a current balance of $5.9 million. Relationship to Vision This is a housekeeping item. (F) Requested Action If the Council concurs, it is asked to offer a motion to authorize the expenditure of up to $47,000 for the reconfiguration of office space at City Hall and the Community Center by Lambert Construction. 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