HomeMy WebLinkAbout5.F.2. Approval of Minutes: February 19 & March 05, 2013 Consent Business 5. F. 2.
iggsA SII KOI'LE
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Julie Linnihan, Finance Director /City Clerk
DATE: 03/19/2013
SUBJECT: Approval of the February 19, 2013 and March 5, 2013 City Council Minutes (F)
Action Sought
Move to approve the minutes from February 19, 2013 and March 5, 2013.
Attachments: 02 -19 -13 Minutes
03 -05 -13 Minutes
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
AJD. REGULAR SESSION SHAKOPEE, MINNESOTA FEBRUARY 19, 2013
1. Roll Call
Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken.
Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay
Whiting.
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R. Michael Leek, Community Development Director; Bruce Loney, Public Works
Director /Engineer; Julie A. Linnihan, Finance Director /City Clerk; Jeff Tate, Police Chief; and
Melissa Manderschied, City Attorney (filling in for Jim Thompson)
2. Pledge of Allegiance
3. Approval of the Agenda
Schurman/Clay moved to approve the agenda as amended. Motion carried 5 -0.
4. Consent Business
Cncl. Lehman asked to remove from the Consent Agenda, 4.A.1, Federal Transit Administration
Title VI Plan.
Whiting/Lehman moved to approve the Consent Agenda. Mr. McNeill read the Consent items.
Motion carried 5 -0.
4.A.2 Whiting/Lehman offered Resolution No. 7280, A Resolution Approving the Preliminary
Plat of Dakota Crossings, subject to conditions, as presented, and move its adoption. (Motion
carried under the Consent Agenda)
4.B.1 Whiting/Lehman moved to declare the 1999 Volkswagen Passat, VIN:
WVWMA63B8XE512729; the 2003 Chevrolet Trailblazer, VIN: 1GNET16S736148764; and
the 2003 Chevrolet Trailblazer, VIN: 1GNDT13S432114238 as surplus property. (Motion
carried under the Consent Agenda)
4.C.1 Whiting/Lehman moved to authorize staff to enter into a re- purchase agreement with
Lano Equipment, Inc. on unit #154 and #174 2012 S -185 Bobcats for the price of $10,473.76 to
be expended from the Internal Service Equipment Fund. (Motion carried under the Consent
Agenda)
4.C.2 Whiting/Lehman moved to authorize staff to utilize the re- purchase agreements with Ag
Power Enterprises, Inc. on unit #152 a 2011 John Deere 1445 Mower and Unit #132 a 2011 508
tractor for the combined price of $12,776.29, with the funds to be expended from the Internal
Service Equipment Fund. (Motion carried under the Consent Agenda)
4.C.3 Whiting/Lehman moved to authorize the purchase of one new CX80 Excavator from
Titan Machinery for the price of $93,353.37, the funding to be expended from the Surface Water
Fund. (Motion carried under the Consent Agenda)
Official Proceedings of the February 19, 2013
Shakopee City Council Page 2
4.D.1 Whiting/Lehman moved to recognize Carmela Nascene's successful completion of the
probationary period for promoted employees and grant her regular status as Engineering
Secretary. (Motion carried under the Consent Agenda)
4.D.2 Whiting/Lehman moved to authorize the hiring of Janna Grassel for the position of Crime
Prevention Specialist, at Step E of Grade 4 of the 2013 Pay Plan for Non -Union Employees,
subject to successful completion of the required pre - employment screenings. (Motion carried
under the Consent Agenda)
4.F.1 Whiting/Lehman moved to approve the bills in the amount of $603,055.27 and electronic
transfers in the amount of $426,536.53 for a total of $1,029,591.80. (Motion carried under the
Consent Agenda)
4.F.2 Whiting/Lehman moved to approve the minutes of February 5, 2013, and move its
adoption. (Motion carried under the Consent Agenda)
4.F.3 Whiting/Lehman moved to authorize the appropriate officials to enter into the attached,
corrected, contract with Shakopee Towing for the provision of vehicle towing, impound and
storage services from January 1, 2013 — December 31, 2017. (Motion carried under the Consent
Agenda)
4.F.4 Whiting/Lehman moved to approve the applications and grant an off sale 3.2 percent malt
liquor license and tobacco license to Chaska Market LLC, dba Los Ranchos Market, 590 South
Marschall Road. (Motion carried under the Consent Agenda)
4.F.5 Whiting/Lehman moved to establish 7 p.m., April 9 as the time and date for the SCALE
Economic Development Training Workshop. (Motion carried under the Consent Agenda)
4.F.6 Whiting/Lehman moved to approve the recommendation from the Telecommunications
Advisory Commission to proceed with purchase of the quoted equipment from Alpha Video and
carpentry work from Link Lumber at a total project cost not to exceed $70,000, with $38,300
coming from the PEG fund and the remainder from the City's General Governmental Building
Fund. (Motion carried under the Consent Agenda)
5. Recognition of Involved Citizens by City Council.
Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on
the Agenda. No one responded.
6. Public Hearings
None
7. Business removed from the Consent Agenda will be discussed at this time.
Cncl. Lehman asked for the removal of 4.A.1, Federal Transit Administration Title VI Plan from
the Consent Agenda because he wanted to know why a 1964 law was being presented in this
manner. Michael Leek, Community Development Director, said that in 2010 the Metropolitan
Council conducted a compliance audit and as a follow up of that review suburban providers were
required to adopt a Title VI plan eliminating English proficiency plan to comply with Federal
Transportation Administration regulations for federal funding.
Official Proceedings of the February 19, 2013
Shakopee City Council Page 3
Clay /Whiting moved to approve the adoption of the Title VI Plan as presented. Motion carried
4 -1 with Cncl. Lehman opposing.
8. Recess for Economic Development Authority Meeting.
Clay /Whiting moved to recess for the Economic Development Authority meeting. Motion
carried 5 -0.
9. Reconvene
Mayor Tabke reconvened the meeting at 7:20 p.m.
10. General Business
10.B.1 Promotion of Eighth Sergeant
Jeff Tate, Police Chief, asked Council to consider staffing an eight sergeant to the police
department. In 2009 the eighth sergeant position became vacant. At that time it was determined
that not filling that position would provide a cost savings to the City. After careful analysis,
police staff still believes the eighth sergeant position is needed.
Chief Tate said the gaps in sergeant coverage do not provide the proper supervision and
development needs of the employees within the department while managing the quality level of
service that is needed to provide to the members of the community. The police department is not
asking to add to the current sworn staff but asking to return to the same supervisory staff level it
originally had in 2007.
The cost of promoting an eighth sergeant for the remainder of the year is $8,432. This cost
would be absorbed in the 2013 budget from cost savings due to existing vacancies in both the
police receptionist and crime prevention specialist positions.
Lehman/Schurman moved to authorize the permanent promotion of an eighth sergeant, effective
February 25, 2013 and appoint Gary Kern to the sergeant position at step 3 of the current labor
contract for sergeant. Motion carried 5 -0.
10.F.1 Appointment to Boards and Commissions — Resolution No. 7281
Mr. McNeill stated that on February 11 and 12 an interview panel interviewed candidates for
various boards and commissions. Mr. McNeill stated that if Council concurred with the
appointments, they should offer Resolution No. 7281
Whiting/Schurman offered Resolution No. 7281, A Resolution Appointing Individuals to
Various Boards and Commissions with an amendment adding Mark Reimler to the Transit
Commission. Motion carried 5 -0.
10.F.2 Letter of Support for Transit Regional Sales Tax
Mr. Leek said that Governor Dayton has proposed a quarter percent regional sales tax for transit.
Mayor Tabke has asked the Council to authorize a letter on behalf of the City in support of the
tax increase.
Cncl. Lehman stated he will not support the tax increase because the money collected always
goes to other communities and not Shakopee.
Official Proceedings of the February 19, 2013
Shakopee City Council Page 4
Whiting /Clay moved to send a Letter of Support for Transit Regional Sales Tax. Motion carried
4 -1 with Cncl. Lehman opposing.
11. Council Members' Reports
Cncl. Schurman had no report.
Cncl. Lehman attended the Derby Days meeting where they elected officers and discussed the
year -end report.
Cncl. Clay attended the Shakopee Public Utilities Commission (SPUC) meeting. Discussed was
the preliminary report for upcoming street reconstruction projects. The city will also see an
increase in revenue from SPUC in 2013. Mayor Tabke and Mr. McNeill attended the meeting to
discuss what incentives SPUC could provide for economic development.
Cncl. Whiting attended the SCALE meeting and participated in the Boards and Commissions
interviews.
Mayor Tabke attended the Burnsville- Savage School Board meeting to discuss the tax abatement
for Emerson. He attended the Metropolitan Council meeting, Regional Council of Mayor's
meeting, Coffee with seniors, and Scott County mayors meeting. He also stated that Scott
County approved the Emerson Abatement during their meeting.
12. Other Business
None
13. Adjourn
Schurman/Whiting moved to adjourn to Tuesday, March 5, 2013. Motion carried 5 -0.
Meeting ended at 7:59 p.m.
/ 0 - t-1 (1 /1,,t/11,414/
Julie A. Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary
OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL
REGULAR SESSION SHAKOPEE, MINNESOTA MARCH 5, 2013
1. Roll Call
Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken.
Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay
Whiting.
Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator;
R. Michael Leek, Community Development Director; Bruce Loney, Public Works
Director/Engineer; Julie A. Linnihan, Finance Director /City Clerk; and Jim Thomson, City
Attorney
2. Pledge of Allegiance
3. Approval of the Agenda
Schurman/Clay moved to approve the agenda as amended. Motion carried 5 -0.
4. Consent Business
Cncl. Clay asked to remove from the Consent Agenda 4.C.1, Consider Parking Control Change
on Holmes Street, south of Second Avenue.
Lehman/Whiting moved to approve the Consent Agenda as modified. Mr. McNeill read the
Consent items. Motion carried 5 -0.
4.A.1 Lehman/Whiting offered Ordinance No. 865, An Ordinance Amending Chapter 11
Regarding Assisted Living Housing Facilities, as presented, and move its adoption. (Motion
carried under the Consent Agenda)
4.C.2 Lehman/Whiting moved to authorize the purchase of five Police Interceptors and one
Police Chief vehicle from Nelson Auto Center in the amount of $156,124.71 in accordance with
the State of Minnesota contract #37669. The funds are to be expended from the Capital
Equipment Internal Service Fund. (Motion carried under the Consent Agenda)
4.D.1 Lehman/Whiting moved to authorize the hiring of Christine Lusian for the position of
Administrative Assistant in the Public Works Department, at Step E, Grade 4 of the 2013 Non -
Union Pay Plan, contingent on successful completion of the required background check and pre-
employment physical and drug test. (Motion carried under the Consent Agenda)
4.D.2 Lehman/Whiting moved to authorize the hiring of Michelle Lindsay for the position of
Human Resources Specialist, at Step F, Grade 6 of the 2013 Non -Union Pay Plan, contingent on
successful completion of the required background check and pre - employment physical and drug
test. (Motion carried under the Consent Agenda)
4.F.1 Lehman/Whiting moved to approve the bills in the amount of $375,736.83 and electronic
transfers in the amount of $810,284.21 for a total of $1,186,021.04. (Motion carried under the
Consent Agenda)
Official Proceedings of the March 5, 2013
Shakopee City Council Page 2
4.F.2 Lehman/Whiting moved to approve the minutes of February 12, 2013. (Motion carried
under the Consent Agenda)
4.F.3 Lehman/Whiting offered Resolution No. 7282, A Resolution Authorizing the Signature
of Internal Revenue Service Forms Relating to Non -Cash Charitable Donations acknowledging
the Burmahi donation and further allow the City Administrator to sign future similar forms.
(Motion carried under the Consent Agenda)
4.F.4 Lehman/Whiting moved to approve the applications and grant wine license and an on
sale 3.2 percent malt liquor license to Mr. Pig Stuff LLC, 1561 1 Avenue East. (Motion carried
under the Consent Agenda)
4.F.5 Lehman/Whiting moved to direct that the attached notice be published to call for a Public
Hearing at 7 p.m. on March 19, 2013 to consider a contract for private development and the
business subsidy agreement contained therein, with Rosemount, Inc. a Minnesota Corporation.
(Motion carried under the Consent Agenda)
5. Recognition of Involved Citizens by City Council.
Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on
the Agenda. No one responded.
6. Public Hearing
None
7. Business Removed from the Consent Agenda
Cncl. Clay asked for the removal of 4.C.1, Consider Parking Control Changes on Holmes Street,
south of Second Avenue because he was unclear as to why the business My Brother's Keeper
was asking for this change.
Mr. McNeill said that in December, 2012, Council approved a motion to change the 8 hour
parking in front of Tupelo's Gift Shop on 210 Holmes Street to two hour parking.
Recently complaints have been received from the business My Brother's Keeper about the
change since their employees parked in that area.
Cncl. Clay did not agree with the request because the parking stalls are in front of a business. He
asked that the employees of My Brother's Keeper use the municipal parking lot across the street
from Tupelo's.
No action was taken. The two -hour parking signs will stay in place at 210 Holmes Street.
8. Recess for Economic Development Authority Meeting
Lehman/Clay moved to recess for an Economic Development Authority meeting. Motion
carried 5 -0.
9. Reconvene
Mayor Tabke reconvened the meeting at 7:16 p.m.
Official Proceedings of the March 5, 2013
Shakopee City Council Page 3
10. General Business
10.A.1 Discussion of Transit Funding and Governance Issues
Michael Leek presented Council with a presentation regarding Transit in Shakopee. The purpose
of the topic was to discuss the history, current status and the future of transit in Shakopee.
Mr. Leek talked about the current transit structure, ridership and recommended service expansion
as well as operations and capital plan recommendations.
A concern Mr. Leek discussed is the anticipated budget shortfall. Options presented are to
eliminate service, increase revenues, or the Governor's proposal of IA cent sales tax in the 7
county metro areas dedicated for transit.
Mr. Leek discussed options for consolidations. This would provide opportunities for
efficiencies. Consolidation may also have more impact on the Metropolitan Council. The
options to consolidate are with Minnesota Valley Transit Authority (MVTA) or with Southwest
Transit.
Consensus from Council is that Shakopee should join Prior Lake and Scott County to discuss
possible mergers with the Southwest Transit, and Minnesota Valley Transit Commission. If time
permits, Council also asked to negotiate with Metropolitan Council.
Lehman/Whiting moved to recess for a 10 minute break. Motion carried 5 -0.
Mayor Tabke reconvened the meeting at 8:45 p.m.
10.C.1 Update on CR 69 & TH169 Interchange Project and Consider a Detour Plan
Utilizing Vierling Drive.
Bruce Loney, Public Works Director/Engineer, said that Mitch Rasmussen, Scott County
Engineer, has a presentation regarding an update on CR 69 & TH 169 Interchange Project.
Mr. Rasmussen discussed the project status and provided a time frame of the project.
Construction will begin in the fall of 2013 with the project completion at the end of the fall 2014.
Scott County and their consultant have a detour plan that utilizes Vierling Drive from CR69 to
CR 15 and would require constructing a temporary connection from CR 69 to Taylor Street. Mr.
Rasmussen provided a detour route plan and a temporary Vierling Drive connection drawing.
The reason for the temporary connection on Vierling Drive would be safer for the construction
workers and motoring public, less cost to the project, and reduced project time line for
completion.
Council had concerns about speed limits and turning movements in the vicinity of Tahpah Park
during the periods of high Tahpah Park usage. They asked the County to investigate safety
alternatives.
The Council would also like the County to look into the possibility of using solar lights on the
bridge as an alternative.
Council also had a long discussion regarding the temporary Vierling Drive Connection. This
connection is in the City of Shakopee's CIP as a permanent road in the future. Council asked if
Official Proceedings of the March 5, 2013
Shakopee City Council Page 4
the temporary connection could be made permanent so the City could expand the road in the
future. Mr. Rasmussen stated that this project is being funded by the Safety and Mobility (SAM)
Interchange program and will only provide funding for a temporary road for the project. Mr.
Loney stated that he would check with the State of Minnesota to see if any of the Safety and
Mobility (SAM) funds could be used to make the road permanent.
Lehman/Clay moved to approve the proposed detour plan that utilizes Vierling Dr. from CR 69
to CR 15. Motion carried 5 -0.
Clay /Whiting moved to approve the City to pay for electric power for the six lights on the CR 69
Bridge but would like the option of solar powered lights to be explored first. Motion carried 5 -0.
10.F.1 Software Selection for New City Website
Kris Wilson, Assistant City Administrator, presented Council with the software selection for the
City's new website.
She said that at the Council's request, staff has explored both "open source" and "software as a
service" options for the City's new website. Open source as a low -cost, highly flexible option for
which there are countless developers that could meet our needs over the years, thereby avoiding
any long -term commitment to a single vendor. However, research has shown that the overall
costs are not that low. In addition, given our very limited number of IT and Communications
staff, a long -term relationship with a single vendor would actually be a good thing as it provides
a degree of certainty and a known annual cost.
Several "open source" websites were explored by the committee and it was determined that the
cost was less in some cases but they were lacking many features that the City is seeking for their
website. The more effective and efficient route is to go with software service package that has
been specifically designed for local government entities.
Staff is recommending Vision Internet, which would provide designers for the new Shakopee
site, as well as the web -based content management software necessary for staff to update and
maintain the site on a day -to -day basis. Other "software -as -a- service" options were also
explored, but it is the consensus of staff representing each City department that the services and
end product offered by Vision Internet best meet the needs of the City. Ms. Wilson provided
Council a preview of current City websites that use Vision Internet. She also demonstrated
features that are included.
Whiting/Clay moved to authorize the appropriate officials to enter into a contract with Vision
Internet for design and development of new City website, at a cost not to exceed $27,455 for
one -time design, and start-up and $6,600 per year for hosting and maintenance. Also, contact
Vision Internet to find what anticipated annual increase will be and report to Council. Motion
carried 5 -0.
11. Council Members' Reports
Cncl. Whiting attended the Springsted presentation at the EDAC meeting. He also attended the
SCALE board meeting and a First Stop Shop meeting.
Cncl's Clay, Lehman and Schurman had no report.
Official Proceedings of the March 5, 2013
Shakopee City Council Page 5
Mayor Tabke attended Habitat for Humanity event for new homeowners. He also went to the
State Capital in support of Governor Dayton's sales tax increase for transit.
12. Other Business
None
13. Adjourn
Lehman/Schurman moved to adjourn to Tuesday, March 19, 2013 at 7:00 p.m. Motion carried
5 -0.
Meeting ended at 9:46 p.m.
Julie A. Linnihan
Finance Director /City Clerk
Kim Weckman
Recording Secretary