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HomeMy WebLinkAbout10.F.1. Appointments to Boards and Commissions-Res. No. 7281 10. F. 1. SHAKOPE E TO: Mayor and City Council FROM: Mark McNeill, City Administrator DATE: 02/19/2013 SUBJECT: Appointments to Boards and Commissions -- Res. No. 7281 (F) Action Sought The Council is asked to consider Resolution No. 7281, making appointments to expiring terms on various boards and commissions. Background Various terms on boards and commissions expire February 28, 2013, or until their successors are appointed and qualified. On February 11th and 12th, an interview panel consisting of Mayor Tabke, Councilor Whiting and a representative from the boards and commissions interviewed a total of 20 applicants. After reviewing the qualifications, the interview committee is making the following recommendations: (Appointments to the EDAC will take place at the Economic Development Authority meeting) Planning Commission/BOAA — Todd Hallett (4 -year term), Ryan Magin* (1 -year term) Park and Recreation Advisory Board — Eric Krieger *, Suzanne Zuschlag Shakopee Public Utilities Commission — Joseph Helkamp *, Bill Mars* Police Civil Service Commission — Barb Danielson* Environmental Advisory Committee — Eric Burfeind *, Tony LaLonde Telecommunications Advisory Commission — Terrance Brandon *, Michael Guncheon* Historic Preservation Advisory Commission — Wade Ferris Transit Commission — Mark McLaughlin *, *Incumbent DETERMINING SUCCESSFUL CANDIDATES OPTION 1 According to Resolution No. 2206, if there is more than one person nominated for an opening, the City Clerk shall distribute paper upon which each Council member shall write his preference for the appointment to the opening and sign their name. Then the Mayor shall open the paper ballots and announce how the votes were cast. If the person receiving the most votes does not have a majority vote of the Council members present, then there shall be a second paper vote between the top two candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. After a candidate has received a majority vote on a paper ballot, the Mayor shall announce his or her name and the fact that he or she has a majority vote. All ballots shall be turned over to the City Clerk for proper filing. After it has been determined who the candidates are that have received the majority vote, their names should be inserted into Resolution No. 7281. To expedite the process, in the past City Council members have filled out the ballot ahead of time and given it to the City Clerk just before the meeting. Votes are tallied with the first results presented to Council members when the matter comes up on the agenda. If additional voting is necessary it would take place at that time. Council may wish to follow this procedure to expedite the process. (BALLOT ATTACHED) OPTION 2 In the alternative to the ballot procedure described above, City Council could concur with the recommendations of the interview panel and adopt Resolution No. 7281 incorporating the recommendations. (City Council has adopted the resolution under the consent business the past few years.) Recommendation OPTION 1: (if determining appointees by voting): a. Complete 1st ballot b. Conduct additional ballots as needed. c. Insert the names of the top vote getters into Resolution No. 7281. d. Adopt Resolution No. 7281. OPTION 2: (if concurring with recommendations of the interview panel): Concur with the recommendations of the interview panel and offer Resolution No. 7281, A Resolution Appointing Individuals to Various Boards and Commissions, and move its adoption. Budget Impact There is no budget impact associated with this action. Relationship To Visioning This is a housekeeping item (F). Requested Action Based on the selected option, Council is asked to adopt a Resolution appointing individuals to the City's various boards and commissions. Attachments: Resolution w/ Committee's Recommendations Resolution w/o Recommendations Res. No. 2206 Ballot RESOLUTION NO. 7281 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. Todd Hallett is appointed to the Planning Commission /BOAA for a four year term expiring February 28, 2017. 2. Ryan Magin is appointed to the Planning Commission /BOAA to fill the unexpired term of Andy Seidensticker, expiring February 28, 2014. 3. Eric Krieger and Suzanne Zuschlag are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28, 2016. 4. Joseph Helkamp and Bill Mars appointed to the Shakopee Public Utilities Commission for three year terms expiring March 31, 2016. 5. Barb Danielson is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2016. 6. Eric Burfeind and Tony LaLonde are appointed to the Environmental Advisory Committee for three year terms expiring February 28, 2016. 7. Wade Ferris is appointed to the Historic Preservation Advisory Commission for a three year term expiring February 28, 2016. 8. Mark McLaughlin and are appointed to the Transit Commission for three year terms expiring February 28, 2016. 9. Terrance Brandon and Michael Guncheon are appointed to the Telecommunications Advisory Commission for three year terms expiring February 28, 2016. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 19 day of February, 2013. Mayor of the City of Shakopee ATTEST: Deputy City Clerk RESOLUTION NO. 7281 A RESOLUTION APPOINTING INDIVIDUALS TO VARIOUS BOARDS AND COMMISSIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the following appointments are hereby made: 1. xx is appointed to the Planning Commission /BOAA for a four year term expiring February 28, 2017. 2. xx is appointed to the Planning Commission /BOAA to fill the unexpired term of Andy Seidensticker, expiring February 28, 2014. 3. xx and xx are appointed to the Park and Recreation Advisory Board for three year terms expiring February 28, 2016. 4. xx and xx appointed to the Shakopee Public Utilities Commission for three year terms expiring March 31, 2016. 5. xx is appointed to the Police Civil Service Commission for a three year term expiring February 28, 2016. 6. xx and xx are appointed to the Environmental Advisory Committee for three year terms expiring February 28, 2016. 7. xx is appointed to the Historic Preservation Advisory Commission for a three year term expiring February 28, 2016. 8. xx and xx are appointed to the Transit Commission for three year terms expiring February 28, 2016. 9. xx and xx are appointed to the Telecommunications Advisory Commission for three year terms expiring February 28, 2016. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 19 day of February, 2013. Mayor of the City of Shakopee ATTEST: Deputy City Clerk • RESOLUTION NO. 2206 • A RESOLUTION SE.ITING FORTH CITY COUNCIL PROCEDURAL POLICY ON APPOINIMENTS TO CITY BOARDS AND COMMISSIONS • • • • • WHEREAS, in accordance with the City Code, the Shakopee City Council has the authority and obligation to appoint persons to the various City Boards and commissions; and • WHEREAS, the City Council desires to establish - a procedure for the appointment of persons to the various City boards and commissions. NOW, THEREFORE, BE IT RESOLVED, that the Shakopee City Council hereby • establishes the following procedure to appoint persons to the various City boards and commissions: 1. When an appointment is required, the City Administrator shall notify the City Council as early as possible before the appointment is put on the City Council agenda. 2. The City Council shall make an appointment to a City board or commission only if the appointment appears on the printed agenda of that meeting or if the appoint- . ment was tabled from a previous meeting. 3. The City Council shall follow Roberts Rules of Order, • Newly Revised, in making nominations for any appoint- ment to filled. Any Councilmember can nominate • an individual and the nomination must be seconded by another member. Each Councilmember who nominates a person for an appointment should either pass out a resume of that person to the other Councilmembers or be able to recite some background information about the nominee.- . A motion to close nominations can be made and seconded at any time after each Councilmember present has been polled for a nomination. Once nominations are closed, no further applications will be received and vote wi11bbe .made at the next Council meeting. 4. After nominations have been closed, if there is more than one person nominated for an appointment, the City Clerk shall distribute paper upon which each Councilmember shall write his preference for the .appointment and sign their name. 5. The Mayor shall open the paper ballots and announce how • the votes were - .cast:., ••• x- 6. If the person receiving the votes does not have a majority vote of the Councilmembers present, then < there shall be a second paper vote between the top two • candidates. If the vote is a tie between the top two candidates, there shall then be an additional paper vote between the top two candidates. - • • Resolution No. 2206 Page 2 • 7. After a candidate has received a majority vote on a • paper ballot, the Mayor shall annouce his or her • ' name and the fact that he or she has a majority. vote. • At that time, a motion is in order to appoint that • person to the position. This motion shall be voted • on and if the person receives a majority, he or she is then appointed. • 8. All ballots shall be turned over to the City Clerk and be properly filed. 9. Upon majority vote of the Councilmembers present, the Council may waive the procedural policy on appoint- ments to permit nominations, voting and appointment all to occur at the same Council meeting. • BE IT FURTHER RESOLVED that Resolutions 1562 and 1969 are hereby repealed in their entirety. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 3rd day of January, 1984. • ' -yor o t e ity o a .pee ATTEST: • City er • • Approved as to form this day of January, 1984. I. City Attorney • PLEASE VOTE PRIOR TO THE MEETING AND GIVE TO THE RECORDING SECRETARY BEFORE THE ROLL CALL ON FEBRUARY 19, 2013 Planning Commission /BOAA Telecommunications Advisory Commission (Vote for 2) (Vote for 2) Chris Aloisio Terrance Brandon* Wade Ferris Michael Guncheon* Todd Hallett Tony LaLonde Historic Preservation Ryan Magin* (Vote for 1) Bud Osmundson Suzanne Zuschlag Wade Ferris Park and Recreation Advisory Board Transit Commission (Vote for 2) (Vote for 2) Eric Krieger* Mark McLaughlin* Tony LaLonde Suzanne Zuschlag Economic Development Advisory Shakopee Public Utilities Commission Committee (Vote for 2) (Vote for 4) Joe Helkamp* Tony LaLonde Bill Mars* Ryan Love* Bud Osmundson George McGuire* Kari McGuire Police Civil Service Commission Ryan Thorman (Vote for 1) Paul Youngs* Barb Danielson* Doug Forsman *Incumbent Suzanne Zuschlag Environmental Advisory Committee Councilmember (Vote for 2) Eric Burfeind* Wade Ferris Tony LaLonde