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HomeMy WebLinkAbout10.F.2. Use of SMSC Grant Money General Business 10. F. 2. SHAKOPEE TO: Mayor and City Council FROM: Mark McNeill, City Administrator DATE: 02/05/2013 SUBJECT: Use of SMSC Grant Money (D) Action Sought Give direction as to the Council's desire for use of the $150,000 grant from the Shakopee Mdewakanton Sioux Community. Background Last Fall, the SMSC provided a $150,000 grant to each of five cities in Scott County, with the stipulation that the grant would be used for something to benefit the public. This was discussed at the City Council meeting of October 17th. At that time, several proposals were narrowed to the following: 1. Funding of hockey team rooms. 2. Senior Center. 3. Trail connections (Southbridge Parkway to Wakefield Circle, and Sarazin Street to Memorial Park). Community Center Options: The Council has directed the Park and Recreation Advisory Board to consider the items under its purview, in the context of the discussion of prioritization of the Community Center facilities. That discussion was held at the PRAB meeting on January 28th. Results of that discussion are contained in the attached memorandum from Parks, Recreation and Natural Resources Director, Jamie Polley. As shown, the recommendation was to use the $150,000 as seed money for the hockey team room/dry land training facility. Senior Center: There was some discussion of a Senior Center, but the PRAB felt that was the lowest priority at this time.. They were more interested in trying to make the Teen Center a multi -use area. Trail Connections: Public Works Director Bruce Loney reports that, for the most part, the pedestrian trail connection information remains unchanged. He does indicate that, since then, an archaeological study has been undertaken, and concepts have been developed for cleaning up the Lower Valley Drainageway Channel. Otherwise, the proposals discussed in October remain as provided. Together with the Southbridge trail connection, the cost would total approximately $150,000. County Road 83 Loan Repayment: One further suggestion was made as a result of the Council's October discussion. Councilor Lehman relayed a suggestion from a resident that the money be used to repay the portion of the County Road 83 construction loan, which was advanced to the City by Scott County. That was used to fund the City's share of the improvements to County Road 83 from 17th Avenue to the City limits. Otherwise, this loan, which totals approximately $300,000, is due to be repaid in 2015. The source of funding at that time was anticipated to be the Capitol Improvement Fund. I have checked with staff at the SMSC as to whether the repayment of the loan would qualify under their criteria. The response was that there are "no strings attached ", and it could be used for that purpose, should the City Council so decide. Recommendation The Council needs to give direction as to its preferred usage. Budget Impact The $150,000 is free to be used as desired by the City Council. If the hockey team rooms are to be the first priority, there would need to be negotiations with hockey users as to rental and/or contribution possibilities. Relationship To Visioning Goal D: Maintain, improve and create strong partnerships with other public and private sector entities. Requested Action Council should give direction as to its preferred use of the Tribe's $150,000 grant money. Attachments: PRAB Recommendation Intergovernmental Grant Ltr from SMSC re Intergovernmental Grant Oct. 12 Memo re Intergovernmental Grant Usage Direction CITY OF SHAKOPEE MEMORANDUM To: Mayor and City Council Mark McNeill, City Administrator From: Jamie Polley, Director of Parks, Recreation & Natural Resources Date: January 30, 2013 Subject: PRAB's Recommendation for the use of the Intergovernmental Grant INTRODUCTION The PRAB is recommending to the City Council that the SMSC's intergovernmental grant of $150,000 be utilized as seed money towards the construction of the team rooms /dryland facility on to the Ice Arena. BACKGROUND In September of 2012 the City received notice from the SMSC that the City, along with four other cities in the County, would be receiving a very generous grant of $150,000. The City Council discussed projects in which this grant could be used in October of 2012. At that meeting the ideas were narrowed down. Two of the ideas included utilizing the grant to assist in the construction of team rooms and a dryland facility off of the Ice Arena or a senior center attached to the Community Center. The City Council directed the PRAB to discuss the idea of utilizing the grant to partially fund a team room /dryland facility or a senior center. DISCUSSION The PRAB held a work session during the regularly scheduled meeting on January 28, 2013. In order to make a recommendation on facility needs the board first discussed the overall Community Center campus plan and the priorities of future facilities. After a lengthy discussion the board prioritized the future Community Center components in the order below: 1. Second sheet of ice including the team rooms and dryland facility. 2. Second floor to the fitness facility 3. An indoor pool /aquatic facility 4. Indoor turf facility 5. Senior Center /Multipurpose facility Having identified the second sheet of ice, including the team rooms and dryland facility, as the number one priority, the PRAB felt that the grant money should be used as seed money towards the separate construction of the team rooms and a dryland training facility. The PRAB did, however, feel that if this component is to be constructed, it should be constructed in a location that fits into the future expansion of a second sheet of ice. The location that would meet this criterion is at the far west end of the current ice arena. At the time that a second sheet is constructed the team rooms and /or dryland area could then be converted to the planned use for that space. The future plan for the second sheet of ice includes team rooms under the bleachers and a dryland training area on the lower level. As mentioned previously the grant would serve as seed money. A true plan and cost estimate will be required and the remaining funding would need to be identified, as would potential rent or other contributions from other hockey partners. The PRAB questioned whether a senior center was really needed and supported in the community. After much discussion the PRAB recommended to change the label of the Senior Center to Multipurpose facility with the thought that in the future banquet or large meeting rooms would be needed. They did not fell this facility was immediately needed and moved this component to the lowest priority. The PRAB felt that a space for seniors could possibly be provided in the current Community Center (i.e. shared with Teen Center). Prior to agreeing to recommend the team rooms /dryland facility, the PRAB discussed two other items included the second floor to the fitness facility, and renovation of the teen center to provide for increased usage of the space. Many of the board members felt the fitness room component was one that could be completed based on the lower cost compared to the other components ($300,000- $500,000), and saw it's more immediate impact. The PRAB has directed staff to research the cost and design possibilities for renovating the Teen Center to best utilize the space. Staff feels putting the $150,000 towards the second floor of the fitness facility would be the most beneficial and provide additional space to enhance current programs. Staff does however agree with the PRAB that the priority component needed for the Community is the second sheet of ice. RELATIONSHIP TO VISION B. Positively manage the challenges and opportunities presented by growth development and change. REQUESTED ACTION The City Council is asked to consider the PRAB's recommendation to utilize the Intergovernmental grant to partially fund the addition of team rooms and a dryland training facility on to the Ice Arena. 40 0_ A K4 4r). OFFICERS 4 A �� - $ ft, ti Shakopee Mdewakanton Charlie vg v ,■ Chairman v * Sioux Community Keith B. Anderson 0 / vice-Chairman Vice- C .....;1; 2330 SIOUX TRAIL NW • PRIOR LAKE, MINNESOTA 55372 Lori C K. Watso i TRIBAL OFFICE: 952.445 -8900 • FAX: 952.445 -8906 Secretary/Treasurer 0 0 0 $ September 28, 2012 Mayor Brad Tabke City of Shakopee 129 S-- FTol_mes Street Shakopee, MN 55379 Dear Mayor Tabke: I am writing you on behalf of the Shakopee Mdewakanton Sioux Community and my fellow Business Council members Vice Chairman Keith B. Anderson and Secretary /Treasurer Lori K. Watso. I am pleased to inform you that the Shakopee Mdewakanton Sioux Community is offering the City of Shakopee an intergovernmental ,grant in the - amount of $150,000 to be used for capital projects for the benefit of city residents as determined by the city. The SMSC Business Council requests that the city provide to the Community a list of proposed projects prior to the funds being released. We would like to know how the grant funds ultimately are used. As you know, the SMSC has a long history of working cooperatively with local units of government in a variety of ways and our Dakota culture includes a strong tradition of sharing. We offer this grant as a way to continue our good faith effort to work with you on a government to government basis and to build and strengthen our relationship based on mutual respect. If you would like to have Darther discussions his matter - please feel free ..to contact :myself or . my staff directly: - - I look forward to working with you on issues that impact both of our communities. Sincerely, Charlie Vig • Tribal Chairman • / Li CITY OF SHAKOPEE Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Intergovernmental Grant Usage Direction DATE: October 12, 2012 Comment: ACTION SOUGHT: The Council should give direction as to the City's intended use of a recently announced intergovernmental grant from the Shakopee Mdewakanton Sioux Community. BACKGROUND: On September 28, the City received a letter from SMSC Tribal Chairman Charlie Vig regarding an intergovernmental grant in the amount of $150,000. Scott County, and four other cities in the county will be the recipients of this generous offer as well. The SMSC Business Council has asked each recipient to provide a list of the projects which are intended to be financed by this prior to the funds being released. Their only criteria is that the money be used for capital projects which will benefit City residents as determined by the City. Possibilities include: 1. Entrance Monument Signs. A number of years ago, stone or concrete entrance signs along highways at the City limits were recommended in the City's capital improvements plan. However, funding was never provided. At the time, the estimated cost for each of the signs was $25,000. 2. Memorial Park Trail Bridge. The estimated cost of this bridge (needed to connect a snowmobile/hiking trail along the Minnesota River) is $150,000. However, the Public Works Director indicates that the City will likely qualify for grant funding for this bridge; therefore, staff does not recommend this project as a use of the Tribal grant money. 3. Trail Connections. Public Works Director, Bruce Loney has provided a number of trail projects which could be funded with money such as this. Possibilities include: a. A connection in the Southbridge development from Southbridge Parkway across a pond to Wakefield Circle, so as to provide an access through a natural area to the US 169 pedestrian nature trail. b. Construct a pedestrian trail along 12 Avenue through the industrial park to natural areas along US 169. c. Construct a pedestrian connection on the south side of CR 101, and under the CR 101 bridge to connect it to the river trail system. This would eliminate walkers and cyclists using a dangerous at -grade crossing from the Sarazin Street trail to access Memorial Park. The estimated cost is $75,000. 4. Partial Funding of Hockey Team Rooms at the Ice Arena. One of the pressing needs which has been expressed by the Shakopee Hockey Association is the need for team rooms and dry land training for use by the high school and youth hockey teams. The construction of this facility would include player equipment lockers and drying facilities. This would allow players to leave their equipment on -site to dry, something which is not able to be done now.. A very preliminary estimate of the cost of four team rooms and an accompanying dry -land training facility would be as much as $750,000, although other estimates show that to be might as little at $350,000. The Tribe's money could act as seed -money for this; the balance of funds would have to be provided by the City, with possible payback through long -term leases, or through other donations. 5. Paperless Council Packets. The concept of paperless Council packets was discussed by the City Council in September. It was generally agreed by the Council that this was a "nice to have, but not critical" item. The topic was directed to go back to the Shakopee Telecommunications Advisory Commission for further study. A recommendation will be forthcoming in November. The Tribe's grant money would be able to solve the financial gap. 6. Funding of New City Website.. The Council has indicated a desire for an update of the City's current website, and a study committee has been appointed. However, money for this in not include in either this year's, nor next year's budget. The estimated costs of $35,000 to $40,000 could be covered by the grant. 7. Huber Park Improvements. A couple of recommendations are: a) Expand electrical service. This project was requested by the Derby Days committee earlier this year. If put in place, it would mean that Derby Days would not have to bear the annual expense of renting commercial generators, thus saving an estimated $1,500 - $2,000 per year. The improved additional electrical supply would allow the City to maximize the use of the park; however the primary need is for Derby Day's use. The preliminary costs were estimated at $25,000 to $35,000, with the intent that some sharing of the cost between the city and derby Days could be negotiated. Derby Days is currently seeking donations, and a decision was intended to come to the City Council in the spring. b) Picnic Shelter. Other than the band shell, there is no covered facility in Huber Park. An additional shelter would accommodate the current requests for picnic shelter needs at Huber Park. Groups such as school groups, weddings, families, special events, etc would use this shelter. The estimated cost to provide for a new shelter would be $75,000 - $100,000. This shelter is currently planned in the Park Reserve CIP for 2013. 8. Scoreboards. The scoreboards at Schleper Stadium and the Ice Arena are in need of replacement. Both scoreboards have failing components and are becoming outdated, and repair parts are becoming Scoreboard Replacement and Message Signage. hard to find. The cost to replace the Schleper Stadium scoreboard is approximately $45,000. The cost to replace the Ice Arena scoreboard is approximately $35,000. The replacement of the Schleper Stadium scoreboard is currently scheduled in the Park Asset Fund for 2013. 8. Message Board. This would provide for the placement of a message sign for City activities at the 17 Avenue Sports Complex similar to the sign at the West Junior High. The approximate cost of such a sign is $25,000. RECOMMENDATION: Council feedback on this or any other prospective use is asked so that the Tribe can be informed as to Shakopee's intended use. RELATIONSHIP TO VISIONING: This supports Goal D, "Maintain, improve and create strong partnerships with other public and private sector entities." ACTION REQUIRED: Council should, by consensus, direct as to how the SMSC's $150,000 intergovernmental grant would be used. c v1 f Mark McNeill MM:en City Administrator