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HomeMy WebLinkAbout4.F.2. Approval of Minutes: January 22, 2013 Consent Business 4. F. 2. SHAKOPE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Linnihan, Finance Director /City Clerk DATE: 02/05/2013 SUBJECT: Approve the Minutes of January 22, 2013 (F) Action Sought Move to approve the minutes of January 22, 2013. Attachments: 1 -22 -13 Minutes OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 22, 2013 1. Roll CaII Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken. Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay Whiting. Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/Engineer; Julie A. Linnihan, Finance Director /City Clerk; Jamie Polley, Parks, Recreation & Natural Resource Director; and Jim Thomson, City Attorney 2. Pledge of Allegiance 3. Approval of the Agenda Mr. McNeill added 12.A., Closed Session to Discuss Sale of Downtown Fire Department. Clay /Whiting moved to approve the agenda as amended. Motion carried 5 -0. 4. Consent Business Lehman/Whiting moved to approve the Consent Agenda. Mr. McNeill read the Consent items. Motion carried 5 -0. 4.1,1 Lehman/Whiting moved to approve the job description for the position of Natural Resources Technician and authorize staff to advertise for applicants. (Motion carried under the Consent Agenda) 4.D.2 Lehman/Whiting moved to authorize the hiring of Kay Tran for the position of Receptionist with the Police Department at Step C of Grade 1 of the 2013 Non -Union Pay Plan ($17.18 per hour), contingent upon successful completion of the required pre- employment medical exam/drug test and psychological screening (Motion carried under the Consent Agenda) 4.D.3 Lehman/Whiting moved to temporarily appoint Officer Gary Kern to the position of Sergeant for the time period of January 29 through February 28, 2013, at Step 3 of the current wage scale for the position of Sergeant. (Motion carried under the Consent Agenda) 4.F.1 Lehman/Whiting moved to approve the bills in the amount of $726,787.18 and electronic transfers in the amount of $580,025.05, as well as upcoming debt service payments of $2,340,560.65 to US bank and Wells Fargo, for a total of $3,647,372.88. (Motion carried under the Consent Agenda) 4.F.2 Lehman/Whiting moved to approve the minutes of January 8, 2013. (Motion carried under the Consent Agenda) 4.F.3 Lehman/Whiting moved to approve the application and grant a temporary on -sale liquor license to the Minnesota Farm Winery Association for April 20, 2013, at Canterbury Park, 1100 Canterbury Road. (Motion carried under the Consent Agenda) Official Proceedings of the January 22, 2013 Shakopee City Council Page 2 4.F.4 Lehman/Whiting moved to approve the application and grant a temporary on -sale liquor license to the Church of St. Mark, 350 South Atwood Street, for February 2, 2013. (Motion carried under the Consent Agenda) 4.F.5 Lehman/Whiting moved to approve the applications and grant a massage therapy business license and a massage therapist license to Angelique Vogel, 1061 Madison. Street South. Also, move to approve the application and grant a massage therapist license to Crystal Roberts, 1667 17 Avenue East, Suite 107. (Motion carried under the Consent Agenda) 4.F.6 Lehman/Whiting moved to approve the firm of Kern, DeWenter, Viere, Ltd. for the 2012 audit process, in the amount of $39,600 with additional allocation if needed for a Single Audit process, in the amount of $3,100. (Motion carried under the Consent Agenda) 4.F.7 Lehman/Whiting moved to authorize the execution of the Joint Powers Agreement with Scott County for the Sentencing to Service Program for the year 2013. (Motion carried under the Consent Agenda) 5. Recognition of Involved Citizens by City Council Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on the Agenda. No one responded. 6. Public Hearings 6.A Public Hearing for the East Shakopee Industrial Sewer Improvements Project No. 2013 -4 — Res. No. 7273 Schurman/Clay moved to open the Public Hearing for the East Shakopee Sewer Improvement Project No. 2013 -4 — Res. No. 7273. Motion carried 5 -0. Bruce Loney, Public Works Director/Engineer, said the proposed project includes providing sewer to industrial parcels abutting CSAH 101 and Stagecoach Road from 70 Street to TH 169. On January 15, 2013 staff conducted an informational meeting for the property owners being affected by the proposed project. The estimated project cost for the low pressure sewer system project is $605,404.80. The project is proposed to be funded through assessments with the City granting MCES SAC credits and waiving the City's SAC fee in exchange for a waiver of assessment appeal. Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing. Mike Aune, Facilities Director Ziegler Inc., 901 94 St., Bloomington, advised Council that he is very pleased that this project is moving forward. There being no other comments, Schurman/Whiting moved to close the public hearing. Motion carried 5 -0. Whiting/Clay offered Resolution No. 7273, A Resolution Ordering an Improvement and Preparation of Plans and Specifications for the East Shakopee Industrial Sewer Improvements Project, Project No. 2013 -4 and move its adoption. Motion carried 5 -0. Official Proceedings of the January 22, 2013 Shakopee City Council Page 3 7. Business Removed from the Consent Agenda will be discussed at this time None. 8. Convene Meeting of the Economic Development Authority City Council remained in session.. 9. Convene Joint Meeting with Economic Development Advisory Committee (EDAC) City Council and EDA remained in session simultaneously. 10. General Business 10.A.1. Consider Public Hearing for Property Tax Abatement for Rosemount, Inc. — Res. No. 7274 Mr. McNeill provided Council, EDA and EDAC with background information regarding Emerson Process Management's (Rosemount, Inc.) interest in the acquisition and development of the former ADC 2 building site, 6021 Broadband Boulevard, Shakopee. Emerson has requested a total of $6 million in economic development assistance. The City Council was asked to consider property tax abatement as part of an assistance package. Brian Harstad, Vice President of Finance for Emerson Process Management, thanked Council for the opportunity to consider the property tax abatement and to call for a public hearing. Lehman/Schurman moved to call a special meeting to be held on Tuesday, February 12, 2013, at 7:00 p.m. Motion carried 5 -0. Whiting/Clay offered Resolution No. 7274, a Resolution Calling a Public Hearing on a Property Tax Abatement for Certain Property in the City of Shakopee, Minnesota, and Granting Certain Business Subsidies to Rosemount, Inc., or any of its Affiliates. Motion carried 5 -0. 10.A.2. 2013 EDAC Goals George McGuire, Chairperson of the EDAC, presented Council and the EDA with EDAC goals for 2013. The goals included items that have previously been addressed with Council as well as future goals for Council and the EDA to consider. 10.A.3. Discussion of Economic Development Staff Position Kris Wilson, Assistant City Administrator, presented a proposed job description for the Economic Development Coordinator position, as recommended by the EDAC. The position's annual cost for wages and benefits is estimated to be $86,057. The EDAC recommended adding a degree in Communications as one of the required Bachelor's degrees. They felt this would widen the pool of applicants. 10.A.4. Adjournment of EDAC 10.A.5. EDA Business 10.A.6. Adjournment of EDA 10.B.1. Approval of Job Description and Authorization to Advertise for Economic Development Coordinator. Schurman/Clay moved to approve the job description for the position of Economic Development Coordinator, and authorize staff to begin the hiring process. Motion carried 5 -0. Official Proceedings of the January 22, 2013 Shakopee City Council Page 4 10.C.1. Moratorium Temporarily Prohibiting Land Alterations in the City — Ordinance No. 864. Jamie Polley, Parks, Recreation & Natural Resources Director, said the City's tree management regulations are currently triggered by any development on a parcel of land containing a tree or trees and for which a permit is required. At this time the act of cutting trees alone does not trigger any of the permits and therefore does not put into effect the tree management regulations and no tree replacement would be required. Imposing a 180 day moratorium on land alteration activities will allow staff to revise the tree management regulations if necessary to become in effect any time 10% or more of the significant trees are being removed on a site. If 10% or more of the significant trees are removed on any site during the moratorium, the property owner will be subject to $500.00 fine for every one (1) DBH (Diameter at Breast Height) inch trees removed that were unauthorized. Schurman/Lehman offered Ordinance No. 864, An Interim Ordinance of the City of Shakopee, Minnesota Establishing a Moratorium Temporarily Prohibiting Land Alteration in the City. Cncl. Lehman added an amendment to change the draft language to include lots of one acre or larger contiguous of ownership of lots of one acre or more. Motion passed 5 -0. 11. Council Members' Reports Cncl. Whiting attended the school board meeting where there was a discussion regarding a community survey concerning the addition or expansion of the high school. Cncl. Clay attended the Shakopee Public Utility Commission meeting. Discussion was regarding well cleaning, tree trimming and the recent cold weather. Cncl. Lehman said he attended the 169 Corridor Coalition regarding legislative strategies. He also attended the Fire Department meeting where there was discussion regarding on -call pay errors. Cncl. Lehman also said the meeting ran longer than expected and proposed the following. Lehman/Clay moved to pay Fire Department members in attendance at the January 21, 2013 meeting an extra hour of pay. Motion carried 5 -0. Cncl. Schurman had nothing to report. Mayor Tabke reported that he had attended the SCALE legislative meeting. 12. Other Business 12.A. Closed Session to Discuss the Potential Sale of the Downtown Fire Department. Lehman/Whiting moved to adjourn to a closed session to discuss the potential sale of the Downtown Fire Station building. Motion carried 5 -0. Following the closed session, the Council reconvened in regular session. Mayor Tabke announced that no action had been taken during the closed session. Lehman/Whiting offered Resolution No. 7275 conveying the downtown fire station property to Peter Lund for $350,000, with condition of the receipt of a C.U.P., and that staff shall work through other details. Closing date is scheduled for 03/31/13. Motion carried 5 -0. Official Proceedings of the January 22, 2013 Shakopee City Council Page 5 13. Adjourn Clay /Lehman moved to adjourn to Tuesday, February 5, 2013 at 7:00 p.m. Motion carried 5 -0. Meeting ended at 9:56 p.m. '1,,A ulie A. Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary