HomeMy WebLinkAboutMay 20, 1980 i
TENTATIVE AGENDA
ADJ.REG.SESS ON, SHAKOPEE, MINNESOTA MAY 20, 1980
Vice Mayor Reinke presiding.
1] Roll Call at 7:30 P.M.
2] Communications:
3] Liaison Reports from Councilmembers:
a] Cncl.Colligan from the Fire Dep't.; Jt. Seven Man Committee
and the Planning Commission
b] Cncl.Hullander from Scott County Criminal Justice Advisory Comm.
c] Cncl.Lebens from the Community Services Board
d] Cncl.Leroux from the Shakopee School Board
e] Cncl.Reinke from the Shakopee Public Utilities Commission
f] Mayor Harbeck from Scott County Board of Commissioners
4] RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE
WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA
5] Old Business:
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a] Resolution No. 1618, Authorizing the Leasing of City Property
for An Ice Arena, Repealing Res. No. 1570
b] Appointments to the Ad Hoc Cable T.V. Committee
c] Appointments to , Ehe Ad Hoc Transportation & Energy Committee
6] Planning Commission Recommendations:
7] Routine Resolutions and Ordinances:
a] Res. No. 1617, A Resolution Abating Assessments
b] Res. No. 1619, A Resolution Waiving the Provisions of Res.
1589 for the Plat Known As Weinandt Acres 1st Add'n
8] New Business:
a] 7:30 P.M. - Open bids and award the.sale of $2,900,000 G.O.
Improvement Bonds of 1980, Series A - Res. No. 1620
b] Energy Conservation Programs
c] Application for Bingo License
d] Res. Concerning issuance of building permits on Adams & 4th
Res. No. 1621
e] Approve probation increase for city employees
f] 9:;OO - . Applications for 1980 -1981 3.2 Beer Licenses
g] Adopting Council Procedures - Res. No. 1622
h] Goals
i] Report on Kmart Project
j] Approval of bills
k] City Engineer statuslrepo'rt on public improvements
1] Discussion on easements for VIP Sewer Interceptor and Hauer's
Addition Laterals
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9] Consent Business:
10] Other Business:
a] Accept resignation from Jt. Airport Zoning Bd.& fill' vacancy
b]
c]
11] Adjourn to Tuesday, May 27th at . . .
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Doug1 $..Reeder
• Cit Asdministrator
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MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator
RE: Ice Arena Resolution
DATE: May 19, 1980
The attached resolution was requested by the City Council
. on May 6th to carry out the recommendations contained in
the attached staff memo of April 30, 1980.
The resolution authorizes the lease of City land to the
Hockey Association for the construction of a Hockey Arena
and replaces an earlier resolution (also attached) which
was the same subject.
DSR/ j iw
Attachments
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RESOLUTION NO. 1618
A RESOLUTION AUTHORIZING THE LEASING OF
CITY PROPERTY FOR AN ICE ARENA
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WHEREAS, Shak -O- Valley Amateur hockey, Inc., has undertaken
the construction of an Ice Arena in the City of Shakopee; and
WHEREAS, the Shakopee City Council finds that the City . of •
Shakopee will benefit from the construction of an Ice Arena in
the - City of Shakopee; and •
WHEREAS, the Shakopee City Council finds that the best
location for the proposed Ice Arena 1.s on City property located
adjacent,to the community swimming pool; and
WHEREAS, the construction of an Ice Arena at that location
would be in accordance with the long - range plans for that park
area; and
WHEREAS, the City Council has previously adopted Resolution
No. 1570, A Resolution'Author.izing the Leasing of City Property For
An Ice Arena.
NOW, THEREFORE, LET IT BE RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, that Resolution No. 1570, A Resolution
Authorizing The Leasing Of City Property For An Ice Arena, is hereby
repealed in its entirety and that the City Council does hereby
authorize the City Administrator and the Mayor to execute a lease
agreement with Shak -O- Valley, Inc., for the lease of City property
for the construction of an Ice Arena with the following conditions
which shall be included in the lease agreement:
1) The property leased to Shak -O- Valley Amateur
Hockey, Inc., shall be used by the Shak - Valley
Amateur Hockey, Inc., only for the construction
• of an Ice Arena which has final plan approval
before construction begins.
2) That an Ice Arena Committee be formed and that
the structure and bylaws of the committee be
submit•ted'to the City Council for approval.
3) That the Ice Arena be required to carry the
appropriate insurance to protect the City of
Shakopee
4) That the property be kept in an orderly manner.
5) Other conditions recommended by the City Attorney
which are normally included in a lease agreement.
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Resolution No. 1618 Page -2-
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Adopted in _ _ session of the Shakopee
City Council of Shakopee, Minnesota, held this day of
, 1980.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved,as to form this
day of , 1980.
City Attorney
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MEMO TO: Mayor and City Council_
FROM: Douglas S. Reeder
City Administrator
RE: Ice Arena Commission
DATE: April 30, 1980
Following the last Council di.scuss:i.on,on the Ice Arena,
I have determined that there are two rather clear -cut courses
of action which the City Council could take in setting up and
operating an Ice Arena. There could be variations of these.
but I believe that going one way or the other is the best
approach.
A. Formal Ice Arena Commission
This alternative is essentially what has been presented
to you iin ordinance form. It sets up a commission of the City
of Shakopee which operates on behalf of the City Council and is
responsible to the City Council for the operation of the Ice
Arena. Under this proposal the employees of the Ice Arena would
be City employees. The Finance Department would handle their
money.and the City would not escape liability in any way. This
is the type of committee that would have to be established if
and when the City accepted the Ice Arena building and operations.
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•Advantages: -
1. It puts the City Council in charge of
the Ice Arena operation, not in a day to day
capacity, but in an appointment and budget
approval capacity similar to the Community Services
Board.
2. It provides the Ice Arena with the
expertise of existing City staff in several depart-
. ments.
3. It may ultimately allow the sharing
of employees between the arena and other. City
functions.
Disadvantages:
1. This situation does not fit the operation
of a facility not owned by the City.
2. This situation puts the City in a position
of liability if anyone has a claim against the Ice
Arena or if the Ice Arena falls short in operating,
maintenance or construction funding.
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Mayor and City Council April 30; 1980
Ice Arena Commission Page -2-
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B. Private Ice Arena Committee
This alternative would be s:i_milar to the structure of
the Ice Arena Committee to date. The Committee would not be
appointed by the City Council and would set up its own structure.
It would simply be a private entity leasing City land for a
privately operated public purpose. There would need to be some
protedtion for the City in the actual. lease agreement; such as
insurance requirements and maybe even a requirement that a
committee structure 'be approved by the City Council and approval
of the plans and specifications of the proposed building.
.Advantages:
1. The City would not be dictating the
operation of a private ice arena operation.
2. The City would not commit any staff time
to the operation except by direction of the City
Council or a contractual. agreement.
3. The private operators would not be
bound to the purchasing requirement of the City.
4. The employees of the arena, if any,.
would not be City employees and the terms of
employment could be separately worked out.
Disadvantages:
1. The City Council could not require
. changes in the operation or maintenance of the
facility which it may deem appropriate.
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2. Because of the probable attempt to use
more volunteer employees, the operation and
maintenance of the facility may not be of the
same quality and may fluctuate as volunteers
come and go.
3. The cost of operating the facility may
exceed revenues and there would be less of an
obligation for the City to provide the needed
operating funds.
Recommendations:
'A. It is my recommendation that the City Council at this
time not set up a formal committee but rather allow the Ice Arena
Committee to lease City property with the following conditions:
Mayor and City Council April 30, 1980
Ice Arena Commission Page -3- AV
• 1. That the property be used only for the construction
of an Ice Arena for which the City Council has final plan
approval before construction begins.
2.' That an Ice Arena Committee be formed and
that the structure and bylaws of the committee be
submitted to the City Council for approval.
3. That the Ice Arena be required to carry the
appropriate insurance to protect the City of Shakopee.
4. That the property be kept in an orderly manner.
5. Other conditions recommended by the City Attorney
which are normally included in a lease agreement.
B. It is my recommendation that the City Council discuss
now the arrangement between the City and the Ice Arena Committee
concerning future turn -over of the facility and operational
financing before the turn -over.
1. Is the City agreeing unconditionally to accept
the .Ice Arena when it is fully paid for? Will it have
• to be maintained to a certain extent before we accept the
Arena?
2. Will the City provide money to help operate
the facility before the turn -over? If so, under what
conditions?
3. What is the City's feeling on the purchase
of second -hand equipment that may need immediate
replacement when the Arena is turned over to the City
(i.e. the Zamboni).
4. When the Ice Arena is turned out to the
City then the formal Ice Arena Committee should be
formed.
DSR /jiw
Attachments
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MEMO TO: Mayor and CiLy Council
FROM: Douglas S. Reeder
City Administrator
RE: •
' Ice Arena Commission
DATE: April 10, 1980
Attached is a revised copy of the criCerja for the Ice
Arena Commission as made at the CiLy Council mac Ling of
April 1, 1980.
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Attachment
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Sec. 2.55 ICE ARENA COMMISSION
Subd. 1. The Establishment: and Composition of Commission
A. An Ice Arena Commission, composed of three members,
is hereby established. The members shalt be appointed by the
City Council and will serve staggered three-year terms. No
more than one member shall be a member- of the Council. However,
the Council. may additionally, or in lieu of having a Council
member on the Commission, appoint one of its members an ex-
officio member of the Commission. The Council wi..11 appoint the
first members to Lake effect May 6, 1.980, indicating cating one member
whose term will expire the first meeting in 1981, a second whose
term will expire the first meeL.Lng in 1982,
and a third member
whose term will expire the first meeting in 1983. Both original
and successive appointees shall serve unti..l. Lheir successors
are appointed and qualified. Commission1 members must reside
within' the corporate limits o f the C: i L y at the time of their
appointment to the Commission and if they move outside of the
corporate limits during their term of office, they shall tender
• their resignation to the Council, who may accept or reject it.
If the Council rejects the resignation, said Commissioner may
complete his term of office.
13. Members of the Board shall serve without compensation
and shall not be personally interested in any contracts of the
Commission. They shall at the beginning of each fi.scal year, select
a C,h•airman and a Secretary from their own number with duties in
addition to Commission membership implied by these titles. A
majority shall constitute a quorem for the transaction of business.
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Subd. 2.' General Powers
The Ice Arena Commission shall have the power to
oversee the construction and operation of the ice arena built
in Lion's Park. It shall have the power Lo make cooperative
agreements with' the Joint Recreation Board for the purpose of
coordinating activities in the ice Arena and Lion's Park.
Subd. 3. Specific Powers
In order to oversee the operation of the Ice Arena, the
Commission shall have powers 1:o:
A. Adopt rules for its own proceedings, providing
at least one regular meeting every month, and the trans-
action of its business and rules governing the use of the Ice
Arena and related Ifne'i l i t i o under i ► :: con r•n l ;
13. .Contract with a professional i.cc arena management
companies to provide input to the design and constr.ucLi.on of the
ice arena, and for the operation of various facets of the ice
arena and to fix rates for the use-of the facility.
C. Accept contributions for the operation and improvement
of the ice arena facility.
D. Maintain and care for the facilities it oversees,
including the carrying of any insurance coverage it deems necessary
E. Perform whatever other, acts are reasonable and necessary
and proper to operate an ice arena under Lhis section.
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SuKd. 4, Finances of the Commission
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A. The Commission shall at /cost »iz months prior Co
each fiscal year, present L0 the City Council o proposed operating
• budget for review and approval, The Commission shall make a
b ` monthlY review of revenues and expenses and report to the
Council any differences material in amount from Chose presented
in the budget,
8. Finances of the Cmnmi:sion. For the purpose of
financing Che Ice Arena, dhcru shnll be established in the City/
accounts x Spccinl Fund Lo be cnllcd the Ice Arena
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Fund. Into this Fund *a]} be placed the various Ice Arena
revenues. All receipts belonging Lo the Commission shall be
deposited . Lo the credit of the Fund
and no disbursement Shall be mode �
euoept
by check nor unless a verified claim for services and commodities
actually rendered Or delivered h:s first | '
/' >cn} ;ubmiLLed to and
approved for payment by Lhe Commis as authenticated by
signature of the Choirmun. The :ccnmnLing of the Fund and the
custody of the monies /
shall be in the
hands of the accounting officer and Lhe Treasurer, respectively, 1
Of the City. These officers Shall make reports Co the Commission
at reasonable intervals as determined by Lhe Commission. For
purposes of budgeting, accounting, uod reporting, the fiscal
year of the Commission and the Fund shall be the same as that of the City..
An audit of the funds shall be mode onom.ily. Such audit may be
• made independently of or in con.junct:i.on win any audit which may
be made of the funds of the City. The Commission shall_ be
authorized Co establish charges or fees for the restricted use
of any facilities or to make any phase o[ the :i.ce arena wholly
or' partially self - sustaining. Any concessions or privileges
may be sold after public adverCi.s.i.ng and competitive bi=dding.
Any employees who handle cash in the process of collection shall
be bonded.
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C. Financial Report. The Board sha.1.1. as soon as possible
after the end of each fiscal year, prepare and present to the
City Council a comprehensive annual report of its activities
and finances.
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draft: 4/10/80 • •
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A RESOLUTION kVT||()i<|/lNC THE LEASING OF
CITY PROPERTY FOR AN ICE ARENA
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. --- '-''WHE8CA3` Sbok-O-Valley Am:[cor Hockey, Inc., has underLQk
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tku construction of an lee Arena in the City of Shakopee; and
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�!�., •',:W\�EDEAS` the Shakopee City Council finds that the City OF
Shakopee will benefit from the construction or an Ice Arena in Ch
... ...:'.1. : : : h . City Shakopee; and
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.... .WHEREAS, the Shakopee City Council Finds that the best
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4 location for the proposed Ice Arena is on City property located
adjacent �o the community swimming pool; and
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�. v WHEREAS, the construction of an lee Arena at that l0oa�io
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would bu . in accordance with the long-range plans for that park ar
NOW, THEREFORE, BE l T K[.,0LVBl l�Y HI, , ...11.). C0UMCTL OF THE
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CITY OF 3HAKUPCC, that the City Council does hereby authorize the
City .AdminiutruLor and the M:yn/' in execute x leas aXrconcot oit}
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Shak-O-Valley Amateur Hockey, inc., for the lease of City propert`
`..f[v A:.*::/:i.
for the � construction of an ice Arena with the Following condition!
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which shall be included in Cl c lease agreement:
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1) The property leased to Shak-0-Valley Amateur Hockey,
` �� :::` ' Inu . ` shall • be used by the gak-O-Valley Amateur HOckay,
Inc., only for the construction of an [cc Arena.
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2) IhuL •tbs City Council reserves final approval or
the plans 'and specifications for any facility constructed
on thin . ��
siLe including the phasing or construction.
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.� 3) �, The Sbak-0-Valley Amateur Hockey, Inc. presents
and Che City Council approves a report which sets forth
the financial feasibility of he project prior to the
star��'of: ' cons Lroc
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4) That a cOmmiLLec he established by the City Council
with members appointed by the City Council to operate
the Ice Arena before cmlsLrocLion is begun.
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: Adopted in Adj. Reg. Session of the Shakopee City Council
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of the City of Shakopee, Minnesota, held this 19th day o[ Februar
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.�i cy�/.�e /'
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A pp �'v as to form this �` day of
• .'•' cx � • -:- ' -.-y 1980.
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Assistat'/' Cicy Attorney
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MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator
RE: Cable Television Ad Hoc Commission
Energy and Transportation Commission
DATE: May 16, 1980
The City Council should be gathering names of people to
serve on these commissions so that we may get them started.
The staff will forward any names we receive to the City .
Council. The formal appointment process need not be
followed since these are Ad Hoc committees rather than
permanent City Commissions.
DSR/ j iw
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May 19, 1980
The Honorable Walt Harbeck,
City of Shakopee
129 East First Street
Shakopee, Minnesota 55379
Dear Mayor Harbeck:
This letter will acknowledge the appointment of an ad hoc committee by
the City Council to review the proposed subdivision development policy, on
which the Industrial /Commercial Commission originally took a strong position
recognizing the need for this type of action.
• We note that the original appointment by you of Gary Eastlund was pre-
empted by the rationale of certain Council members that he was not a resident
of the City of Shakopee. In reviewing the list of appointments, we note that
at least 3 members are not residents of this city, and may we point out that
several of our City Staff are not residents of Shakopee. Therefore, we feel
strongly that the Industrial /Commercial Commission is being penalized by this
decision.
We also feel at this time it is vital that the Industrial /Commercial
Commission have representation on this committee. We strongly support the
appointment of Gary Eastlund. Scottland, our major industrial developer,
is vital to the continued growth and economy of the City of Shakopee.
If at this time our request is not recognized and favorably acted upon,
we feel that we can no longer be an effective commission working in the best
interests of our city.
Very truly yours,
3t Marge Henderson, Chairperson
Roger Peterson, Vice Chairperson
Don Woodward
Al Furrie
Jim Raduenz
Jim O'Neill
MH:jv
xc: Shakopee City Council
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MEMO TO: Mayor and Council
FROM: Douglas S. Reeder
City Administrator
RE: Resolution on Construction of Roads prior to Issuance
of Building Permit
DATE: May 16, 1980
The City Council requested staff to draw up the attached
resolution at its meeting on April 22, 1980. The resolution
states that the City will not issue building permits for
new principal buildings on property which abuts urban
streets which are not fully constructed to urban standards,
unless the property owner petitions for the street
construction and the Council orders the project or the
property owner agrees to construct the road in accordance
with City criteria.
It is recommended that the City Council discuss this
resolution which will apply City -wide, and send it to the
Planning Commission for their review and recommendation
prior to City Council action.
DSR/ j iw
Attachment
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RESOLUTION NO. 1621_
A RESOLUTION SETTING FORTH A CITY POLICY
CONCERNING THE CONSTRUCTION OR COMPLETION OF
URBAN STREETS IN THE CITY OF SHAKOPEE
• BEFORE THE ISSUANCE OF BUILDING PERMITS
ON PROPERTY WHICH ABUTS THE STREETS
WHEREAS, the City Council of the City of Shakopee has
determined that it is in the best interest of the citizens of
Shakopee to provide fully constructed urban streets everywhere in the
urban City where new construction occurs; and
WHEREAS, there are still some streets in the City of Shakopee
which are not paved and which do not have curb and gutter; and
• WHEREAS, the City Council has determined that these
stree should be constructed before or in conjunction with new residential,
. commercial or industrial construction.
NOW, THER}FORE, LET IT BE RESOLVED, that the City Council
of the City of Shakopee, Minnesota, does hereby determine that the
following policy shall be followed:
1. No Building Permits shall_ be issued for construction
of new residential, commercial or industrial buildings if the property
abuts a City street which is not fully constructed to urban standards
unless one of the following happen:
a) Property owner enters into a Developers
Agreement to put in the street in accordance
with established City criteria at the same
time the building is constructed, or,
b) The property owner petitions for the City to
install the street and the City Council orders
the project built and assessed against benefited
property owners.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of , 1980.
Mayor of the City of Shakopee
ATTEST:
Approved as to form this day
of , - -, 1980.
City Clerk
City Attorney
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1980 -81 ON AND OFF SALE 3.2 BEER LICENSES
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Motion to approve the application and grant an On Sale /Off Sale 3.2
Beer License to:
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ON SALE OFF SALE
'QK — Jim & Lucy's, Inc., 210 W 1st X X
c�K -- Margaret A. Abeln, 220 W 2nd X X
Pullman Club, Inc., 124 West X
OK—Friendly Folks Club, Inc., 123 E. 1st X
c<— Raceway Park, Inc., RR #1 X
o< — Vernon R. Berg, 222 East 1st _{ X
. • - , 1=—RR -1 e" V X
Dorothy Stocker, 537 S. Sommerville X
Richard E. Cleveland, 828 E 1st X
• G & 0 Inc., 409 E 1st •X
0K Berens & Sons, Inc., 123 W 2nd X
Juba's Super Valu, 1100 Mn. Valley Mall X
Minnesota Valley Restoration Project Inc. X
oK' Stations Inc., 1155 E. 1st X
Valleyfair, Inc., One Valleyfair Drive X
Gerald L. Bair, 823 East 1st X X
• Holliday Station Stores, Inc., 444 East 1st X
Pizza. Huts of the Northwest, Inc, 257 Marschall X
Velodrome I,RR #1 X
Valley Racquetball and Handball, Inc.,
600 County Road 83 X
Brook Superettes Inc., 615 Gorman X
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RESOLUTION NO. 1617
A RESOLUTION ABATING ASSESSMENTS
WHEREAS, the Chicago and Northwestern Transportation
Company owns parcel No. 27 -001- 0000 - 023 -00 in the City of
Shakopee; and
WHEREAS, the above parcel has assessments due for the
West Side Storm Sewer Project on the payable 1980 tax statements;
and
WHEREAS, there was no assessment certified for the
West Side Storm against this parcel.
NOW, THEREFORE, BE IT RESOLVED.13Y THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the Scott County Auditor is
requested to abate the assessment for the West Side*Storm
Sewer for parcel No. 27- 001 - 0000 - 023 -00.
Adopted in session of the City
Council of the City of Shakopee, Minnesota, held this
day of , 1980.
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Mayor of the City of Shakopee
ATTEST:'
City Clerk
Approved as to form this
day of , 1980.
City Attorney
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MEMO TO: Mayor and City Council •
FROM: Douglas S. Reeder
City Administrator
RE: Resolution No. 1619
DATE: May 16, 1980
The attached resolution was requested by the City Council on
.May 13th to exempt Harry Weinandt's plat from the resolution
(No. 1589) which you previously passed which denies City
funding for construction of plats with no water and sewer.
This would exempt Harry's final plat.
DSR/ j iw
Attachment
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RESOLUTION NO. 1619
A RESOLUTION WAIVING THE PROVISION OF
RESOLUTION NO. 1589 FOR THE PLAT KNOWN AS
WEINANDT ACRES 1ST ADDITION
WHEREAS, the City of Shakopee has been working with Harry
Weinandt for several years on a proposed plat within the City of
Shakopee; and
WHEREAS, the City of Shakopee did present a bond proposal to
the voters of Shakopee on November 6, 1979, to purchase this
property in this plat; and
WHEREAS, the platting process was delayed until after the
bond'referendum; and
WHEREAS, action of that plat has been delayed by agreement
of Mr. Weinandt at the request of the City of Shakopee to allow
further exploration of funding for a Regional Park on the property
included in this plat; and
WHEREAS, Mr. Weinandt has cooperated in every way with the
City of Shakopee to allow the establishment of a park.
NOW, THEREFORE, LET IT BE RESOLVED BY THE CITU COUNCIL OF.
- THE CITY OF SHAKOPEE, MINNESOTA, that the plat known as Weinandt
Acres lst Addition shall be waived from all provisions of
Resolution No. 1589 because:
1. The City Council recognizes the efforts and cooperation
Mr. Weinandt has given the City of Shakopee in order to provide a
park, and
2. The City Council finds this plat was delayed at City
request for several years where it could have been platted prior
to the adoption of Resolution No. 1589, and
3. The City Council finds that it is not appropriate to apply
Resolution No. 1589 to Weinandt Acres lst Addition.
Resolution No. 1619 Page Two
Adopted in session of the City
Council of the City of Shakopee, Minnesota, held this day of
, 1980.
Mayor of the City of' Shakopee
ATTEST:
City ,Clerk
Approved as to form this
day of , 1980.
City Attorney
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MEMO TO: Douglas S. Reeder
City Administrator
FROM: Jeanne Andre
Administrative Assistant
RE: Energy Conservation Programs
DATE: May 13, 1980
It has come to my attention that the City of Shakopee can
receive 100 percent funding (50% federal, 50% state) for the
cost of mini -and maxi - energy audits of City Buildings. It
is to the benefit of the City to participate in this program
for the following reasons:
1) The audits identify low -cost improvements the
.City can undertake which will more than pay for
themselves in energy savings.
2) It is anticipated that within the next year, the
federal government will institute a grant program
to assist public entities in providing major
improvements for energy conservation. The mini -and
maxi - audits will be necessary preconditions to
apply for these grants..
The mini -audit must be completed in order to apply for funds for
the maxi - audit. However, the mini -audit can be conducted with
application for funds and reimbursement occurring after the
audit has been completed. Therefore, I recommend that we
immediately undertake a mini -audit and prepare grant applications
for both the mini- and maxi -audit for the next grant cycle which
closes June 30, 1980. Funds for this cycle will be made available
after September 30, 1980.
I also recommend that the City consider entering a competition
sponsored by the League of Minnesota Cities for innovative
energy conservation programs at the municipal level. Shakopee
would be eligible to win a cash award of $8,000.00, in competition
with other cities with a population of 10,000 to 19,000. We
can submit programs currently existing but. not previously
submitted to such an award process, or new ideas which we wish
to implement. In order to participate the City must file an
"Intent to Enter" form by May 30, 1980, and file a completed
entry by July 15, 1980.
JA/ j iw
•
MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator
RE: Bingo License - American Legion
DATE: May 16, 1980
I have discussed the issuance of a Bingo License to.the
American Legion with the Assistant City Attorney and the
, Assistant City Attorney for Bloomington. They feel that we
may be able to issue a Bingo License to the American Legion
as we have in the past. The law is not clear and concise
and is open: to interpretation. There is no Attorney
General opinion written for Shakopee and as long as one
is not requested or a legal challenge to our issuance
started, I believe we can issue the license.
The license application is in order and the Council may act
• unless the Assistant City Attorney recommends otherwise at
the Council meeting.
DSR/ j iw
•
MEMO TO: Mayor & City Council
FROM: Douglas S. Reeder, City Administrator
RE• Probationary Salary Increases
DATE: May 16, 1980
It is recommended that the following salary increases be
approved because these employees have completed their six month
probationary period:
Jeanne Andre $12,500 to $14,500 effective June 3, 1980
LeRoy Houser $23,540 to $25,894 effective May 19, 1980
Jeanne Andre
Jeanne has performed her duties in an excellent manner and is
achieving a level of competence comparable to Nancy Engrnan,who had
several years more experience,and far above the interns we used in the
interim period. I believe this is true because of her strong educational
background and because of previous work experience in the field. She
has been agressively pursuing the various grant programs and in the
long and short run will more than earn her salary for the City through
the grants she brings in. I believe this salary increase is justifiable
and will give her incentive to continue her efforts. Her salary range
is $12,000 to $23,250. If Nancy Engman were still in this position,
her salary would now exceed $16,000.
LeRoy Houser
LeRoy has performed his duties in the same quality manner to
which we are accustomed, during his past employment with the City. He
is a unique employee who is valuable to the City and obviously hard to
replace. I am recommending a 10% salary increase which is in line with
the increases granted to other City employees in January. His salary
range is from $17,250 to $27,500.
Recommendation:
Motion to approve the successful completion of the probationary
period for LeRoy Houser and Jeanne Andre and authorize salaries of
$25,894 for LeRoy Houser and $14,500 for Jeanne Andre.
DSR/jsc •
�—_
ti •
r
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x
MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator
RE: Council Policies •
DATE: May 16, 1980
The attached resolution was requested by the City Council
at the May 13th meeting and is a compilative of the
suggestions contained in the memo from Mayor Harbeck of May 9,
1980, which is also attached for your information.
DSR /j iw
Attachment
•
•
i
RESOLUTION NO. 1622
A.RESOLUTION SETTING FORTIS GENERAL POLICIES
FOR THE SHAKOPEE CITY COUNCIL AND CITY STAFF
WHEREAS, the Shakopee City Council is concerned with the
smooth operation of City Council meetings; and
WHEREAS, the Shakopee City Council wishes to set forth certain
policies for the City staff and the City Council to insure that
City meetings are conducted in a productive manner.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the following policies are hereby
established:
1. The City Council desires to conduct the City Council meetings
in accordance with Roberts Rules of Order while maintaining a relaxed
and open meeting and that in order to meet this desire, the following
will be observed:
A. The Chair should be addressed at all times for
recognition.
B. No person shall be interrupted when he has been
• •
granted the floor by the Chair.
C. Extra conversation which is not germain to the
subject under discussion should be eliminated.
2. In order to insure coordination and cooperation among City
. Council members, the following policies are set:
A. The City Council is the final policy setting
body of the City in all matters including personnel,'
fiscal matters, inter- agency coordination and
construction, etc.
B. The first allegiance of a Councilmember will always
be to the City, no matter which other body a Council -
member may act as a liaison.
C. City Council members will represent the City at
any function only if delegated by the City Council
with specific directives as to that representation.
D. The City Council shall establish Council committees
to deal with technical aspects of purchasing or
specifications for City equipment. .These committees
shall report by memo to the City Council on their
findings.
Resolution No. 1622 Page Two
E. It shall be a goal of the City Council to improve
wherever possible the relations between the
citizens and "The City ".
F. The City Council encourages open communications
between Councilmembers and City employees.
3. The following policies are established for the City Council
Agenda:
A. All items which are to be acted upon shall be
presented to the City Council in advance of the
Council meetings including information on bond
sales and the latest the City Council shall receive
information is Monday evening before a Tuesday
meeting.
B. Each resolution or ordinance presented to the City
Council shall be accompanied by a short memo to
explain its content.
4. The following policies are established for the City staff:
A. Permanent changes in staff duties or position
shall be presented to the City Council before
implementation.
B. City staff members are encouraged to participate
in local service organizations to help ascertain
the needs and interests in the City; to explain
important changes and projects and to explain
the normal operations of the City.
C. City staff shall maintain an attitude of service
to the people in all their activities.
D. City staff shall approach their activities on
the basis of how they can guide each situation
to everyones benefit.
E. Al]. staff members shall be given a copy of this
resolution when they begin work for the City of
Shakopee.
Adopted in session of the City Council
of the City.of Shakopee, Minnesota, held this day of
1980.
Mayor of the City of Shakopee
ATTEST:.
•
City Clerk
Approved as to form this
day of , 1980.
City Attorney ___
MEMO TO: City Council Members and Staff
FROM Walt C. Harbeck, Mayor
RE: Council Matters
DATE: May 9, 1980
•
1. Roberts Rules of Order
a) To be more closely adhered to while attempting to
maintain a relaxed and open meeting; please address
the Chair for recognition.
b) Refrain from interrupting the person who has the
floor.
c) Refrain from extra conversation that is not germain
to the subject at hand.
2. The Council
a) Who we are:
1. The Council is the final policy setting body of
the City - includes personnel, fiscal, inter -
agency, building, etc.
b) What we are:
*1. The first allegiance will always be to the City
as a Councilmember, irrespective of which body
we act as a liaison to.
c) When we represent:
1. At all functions pertaining to the City and if
delegated, only with specific direction as to
that representation.
d) Form Council committees to cover technical part of
buying or specifications:
Council Members and Staff Page -2- Fr
1. Need memo or report on item.
•
2. Public improvement ,pro j ect s .',,
e) Improve Public Relations between citizens and "The City ".
f) The Council, as in the past, encourages open communica-
tions between Council members and.City employees.
3. Agendas:
a) All'items to be acted on, presented in advance of
general meeting.
•
1. If special delivery on Monday before meeting is
needed, accomplish through the Police Department.
a. This also references to bonds and bonding
agents.
b) A short cover letter to all resolutions and ordinances,
to explain content.
c) Any staff changes must be discussed before execution.
1. New ideas will be discussed before implementation.
4. 'City Staff:
a) I would like to have staff participate in local
service organizations.
1. Purpose to ascertain the needs and interest in
the City.
2. Explain important changes and projects.
3: Explain normal operations of the City.
-b) Staff should have the attitude and approach that they
are there to serve the people. The attitude of, "What
are they trying to put over on the City ? ", should be
replaced with "How can I guide the situation to every-
one's benefit ? "; inclusive of Commissions representing
the City.
1-' G (',J,14(// v ` , ,L(
MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator
RE: Kmart Distribution Center
DATE: May 16, 1980
I have no new information on the problem between Barbarossa
and Wangerin at this time except the attached letter.
DSR/ j iw
Attachment
•
•
" A :.:•.
K MART CORPORATION Pt.: I i S la It% ' ±I"k.
ti
INTERNATIONAL HEADQUARTERS
3100 WEST BIG BEAVER RD. MAY 1 1 6 1
TROY, MICHIGAN 48084 1 " `�
May 13, 1980 1 4.;2 1 , .: O:raisfl;i'4`
•
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Attention: Mr. Douglas S. Reeder
City Administrator
Re: K mart Distribution Center
#8299 -- Shakopee, Minnesota
County Road #83
Dear Mr. Reeder:
To bring you up to date on the "Extra" requested by Wangerin, Inc. a
sub - contractor of Barbarossa & Sons, Inc. the contractor for rough
grading and site utilities of the above listed project.
We have instructed M. A. Mortenson, our general contractor that his
dealings are with Barbarossa & Sons, Inc. since he is the contractor
of record. Until we receive a formal request from Barbarossa & Sons,
Inc., we will take no action what so ever.
Very truly yours,
•
H. C. Brown
Project Representative
Building Division
Construction Department
HCB/ks
cc: W. J. Mottershaw
cc: Eva Fara
cc: C. R. Miller
cc: Dave Turney -M. A. Mortenson Company
•
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1 57 i RI/1W90 117.00 SURURIIAN rNG. NGR• SERVICE 2- 4312 - 196 -1'
. 13752'; 05/1i/80 So5R6.68 SUBURMAN ENG: ENGR. SERVICE 51- 4312 - 911 -91
1 }75?r, 05,l'. / ^0 1,3`•3.:SR SUUUROAN ENG. ENGR. SERVICE 59- 4312 - 11.1 -'11
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` . '- April, 1980 - Page 3 .....
DEBIT ACCOUNT CR. ACCT. AMOUNT BATCH REMARKS VENDOR CK.AMT. CK.NO.
81.4923.911.91 81.1010 4,752.82 Remit -PERA PERA 4,752.82 5365
81.4931.911.91 81.1010 555.00 Savings Ded. 1st Natl.- Shakopee 555.00 5366
11.4130.811.81 11.1010 100.00 Salaries -PT Tuire Rinta 100.00 5367
01.4390.421.42 - 01.1010 129.00' Schools' & Sheraton Centre Hotel ' 129.00 5368
01.4222.421.42 01.1010 8,310.53 Motor Fuels ) AMOCO 8,310.53 5369
11.4315.811.81 11.1010 19.00 Other Prof.Service Ginger Hammel 19.00 5370
11.4390.811.81 11.1010 10.00 Schools & Conf. MN Rec. & Park Assn. 10.00 5371
11.4392.811.81 11.1010 :3.00 License Scott Cty.Deputy Registrar 3.00 5372
11.4220.811.81 11.1010 7.80 General Supplies Championship Awards • 7.80 5373
11.4315.811.81 11.1010 85.00 Other Prof.Service Mary Lou Anderson 85.00 5374
' 11.4315.811.81 11.1010 35.00 Other Prof.Service Nancy Delin 35.00 5375
11.4220.811.81 11.1010 82.06 General Supplies Gagers Handicraft 82.06 5376
11.4315.811.81 11.1010 17.00 Other Prof.Service Vern Helmen 17.00 5377
11.4315.811.81 11.1010 20.00 Other Prof.Service MN Dept. of Education 20.00 5378
11.4315.811.81 11.1010 68.00 Other Prof.Service Doris Prenevost 68.00 5379
11.4315.811.81 11.1010 170.00 Other Prof.Service Mike Sortum 170.00 5380
11.4220.811.81 11.1010 4.80 General Supplies Angie Vinje 4.80 5381
01.4370.351.35 01.1010 48.26 Electricity MN Valley Elec.Co -op 48.26 5382
81.4924.911.91 81.1010 322.25 Remit -Union Dues Local Union 11320 322.25 5383
81.4926.911.91 81.1010 100.00 Remit - Cancer Ins. IDS Life Ins. 100.00 5384
01.4210.121.12 01.1010 52.00 Office Supplies Wilcox Paper Company 52.00 5385
01.4510.311.31 01.1010 8,584.45 Capital- Equip. Park 'Jeep', Inc. 8,584.45 5386
_ . . . .. ,
_ , _ _
f DEBIT ACCOUNT CR. ACCT. AMOUNT BATCH REMARKS VENDOR CK.AMT. CK.NO
01.4390.111.11 01.1010 299.00 Schools & Conf. Walter C. Harbeck 299.00 5387
48.4513.911.91 48.1010 550.00 Easement -CR #17 Phillip Hirsch 550.00 5388
53.4980.911.91 53.1010 2,840.05 Settlement- Std.Oi1 Joe Jenn 2,840.05 5389
53..4980.911.91 53.1010 1,264.50 Settlement- Std:Oil Howard Krohn 1,264.50 5390
53.4980.911.91 53.1010 126.45 Settlement- Std.'Oil Ronald Kanne 126.45 5391
53.4980.911.91 53.1010 126.45 Settlement- Std.Oil Dominic P. Fratus,Jr. 126.45 5392
53.4980.911.91 53.1010 75.85 Settlement- Std.Oil Gerhardt Schmitt 75.85 5393
53.4980.911.91 53.1010 252.90 Settlement- Std.Oil Merlin Grev 252.90 5394
53.4980.911.91 53.1010 505.80 Settlement- Std.0i1 John L. Ries 505.80 5395
53.4980.911.91 53.1010 505.80 Settlement - Std.Oil Henry Heyda 505.80 5396
• 53.4980.911.91 53.1010 279.70 Settlement- Std.0i1 Northern States Lumber Co. 279.70 5397
01.4220.181.18 01.1010 13.15 General Supplies L & L Enterprises 353.15 5398
01.4511.421.42 01.1010 340.00 Capital- Equip. (to replace void ck. #5343 dated 4/16/80)
23.4519.911.91 23.1010 115,775.00 Capital -Impr. Pittsburgh -Des Moines 115,775.00 5399
23.2300.000.00 23.1010 50,000.00 Dev. Deposit Kmart Corporation • 52,202.08 5400
23.4611.911.91 23.1010 2,202.08 Interest " "
01.4351.311.31 01.1010 13.44 Prtg. & Repro. Shakopee Valley News 1,037.02 5401
01.4351.171.17 01.1010 23.55 Prtg. & Repro.
24.4350.911.91 24.1010 15.52 Legal Notices
84.4350.911.91 84.1010 47.11 Legal Notices
01.4350.121.12 01.1010 937.40 Legal Notices
11.4315.811.81 11.1010 17.00 Other Prof.Service Mary Becker 17.00 5402
11.4390.811.81 11.1010 40.00 Schools & Conf. Carver -Scott Co- op.Center 40.00 5403
11.4315.811.81 11.1010 50.00 Other Prof.Service Nancy Delin 50.00 5404
r _ _
DEBIT ACCOUNT CR. ACCT. AMOUNT BATCH REIIARFCS'�" " `+ VENDOR CK . AM CK . NO O.
11.4220.811.81 11.1010 69.70 General Supplies House of Print 69.70 5405
M1
11.4330.811.81 11.1010 20.52 Travel Expense Mark J. McQuillan 20.52 5406
i
11.4220.811.81 11.1010 24.00 General Supplies Jesse Jones Box Corp. 24.00 5407
11.4315.811.81 11.1010 17.00 . Other Prof.Serv. Al Lebens . 17.00 ... 5408
11.4321.811.81 11.1010 93.56 Telephone NW Bell 93.56 5409
11.4315.811.81 11.1010 76.50 Other Prof.Service Barb Peterson 76.50 5410
11.4315.811.81 11.1010 30.00 Other Prof.Service Ed Robbins 30.00 5411
11.4315.811.81 11.1010 119.00 Other Prof.Service Claire Rosenberger 119.00 5412
11.4315.811.81 11.1010 42.50 Other Prof.Service Carol Santovi 42.50 5413
11.4210.811.81 11.1010 15.65 Office Supplies Suel Business 15.65 5414
11.4980.811.81 11.1010 2.00 Refund Mr. & Mrs.John Schwartz 2.00 5415
11.4231.811.81 11.1010 111.40 Bldg. Maint. SPUC 111.40 5416
11.4351.811.81 11.1010 61.65 Prtg. & Repro. Shakopee Valley News 61.65 5417
11.4320.811.81 11.1010 30.00 Postage U.S.Postmaster 30.00 5418
11.4232.811.81 11.1010 51.00 Vehicle Maint. Valley Sign Company 51.00 5419
11.4315.811.81 • 11.1010 204.00 Other Prof.Service Alan Yahnke 204.00 5420
23.4519.911.91 24.1010 21,946.00 Capital -Impr. Pittsburgh -Des Moines 21,946.00 5421
23.2300.000.00 23.1010 24,921.20 Dev.Deposit Kmart Corporation 24,921.20 5422
81.4921.911.91 81.1010 4,654.42 SIT With. Comm.of Revenue 4,654.42 5423
VOID - Replaced by Ck. 11 5440
81.4920,911.91 81.1010 11,333.85 FIT With. First Natl.- Shakopee 11,333.85 5424
t DEBIT ACCOUN'1 CR. ACCT_ AMOUNT BATCH SARKS"`"
RE2"�" "` ",- -- '�" _-
VEAiDOP. " CK.AMT. CK.NO.
81.4923.911.91 81.1010 4,611.83 PERA With. PERA 4,611.83 5425
01.4370.181.18 01.1010 29.50 Electricity MN Valley Electric 29.50 5426
81.4924.911.91 81.1010 8.47 Reimb.Union Dues Dennis Anderson 8.47 5427
15.4390.191.19 15.1010 50.00 Schools & Conf. U of M 50.00 5428
01.4390.121.12 01.•1010 55.00 Schools & Conf. Govt.Training Services 55.00 5429
11.4499.811.81 11.1010 500.00 Advance - Spring Open Community Services 500.00 5430
15.4394.191.19 15.1010 6.00 Books State of MN 6.00 5431
53.4980.911.91 53.1010 4,305.45 Refund -lst Ave. John Ries 4,305.45 5432
53.4980.911.91 53.1010 1,219.99 Refund -lst Ave. Joseph & Marie Jenn 1,219.99 5433
53.4980.911.91 53.1010 1,287.48 Refund -lst Ave. Howard & Georgina Krohn 1,287.48 5434
53.4980.911.91 53.1010 1,036.10 Refund -lst Ave. Edward Sager 1,036.10 5435
53.4980.911.91 53.1010 936.78 Refund -lst Ave. Harven M. Peterson 936.78 5436
53.4980.911.91 53.1010 2,031.25 Refund -lst Ave. Gerhard Schmitt 2,031.25 5437
15.4220.191.19 15.1010 2.19 Replenish -Petty Cash City of Shakopee 41.53 5438
01.4392.311.31 01.1010 5.00 Licenses
01.4210.411.41 01.1010 4.52 Office Supplies
01.4321.411.41 01.1010 3.32 Telephone a
01.4396.151.15 01.1010 1.00 Meeting Expense
01.4396.171.17 01.1010 1.75 Meeting Expense
01.4320.321.32 01.1010 3.17 Postage
01.4320.121.12 01.1010 1.02 Postage
01.4396.331.33 01.1010 3.50 Meeting Expense
01.4232.331.33 01.1010 2.50 Vehicle Maint.
01.4390.651.65 01.1010 8.00 Schools & Conf.
01.4230.621.62 01.1010 5.56 Equip.Maint.
`DEBIT ACCOUNT CR. ACCT. AMOUNT BATCH REMARKS "' VENDOR CK.AMT. CK.NO.
81.4931.911.91 81.1010 555.00 Savings Ded. 1st Natl- Shakopee 555.00 5439
81.4921.911.91 81.1010 4,654.42 SIT With. Comm. of Revenue 4,654.42 5440
(to replace void ck. #5423)
'
23.2300.000.00 23.1010 1,479,700.00 Return of Advance 1st Natl- Shakopee 1,479,700.00 5441
Kmart Corporation
•
1,764,629.47 • 1,764,629.47
Fund Totals
01- General Fund $ 18,874.62
11 -Jt. Rec. Fund 2,197.14
15 -HRA 58.19
23 -K -Mart 1,694,544.28
24- Elderly HI -Rise 15.52
48 -74 Imp. Fund 550.00
53 -1st Ave. Watermain 16,794.55
•
81- Payroll Trust 31,548.06
84- Escrow 47.11
$1,764,629.47
•
•
May '80 - Page 1
DEBIT ACCOUNT CR. ACCT. AMOUNT BATCH REMARKS VENDOR CK.AMT. CK.NO.
01.4512.151.15 01.1010 434.75 Capital - Ofc.Equip ' Real Estate Graphics 434.75 5442
01.4390.121.12 01.1010 85.03 Schools & Conf. Douglas S. Reeder 88.03 5443
01.4396.121.12 01.1010 3.00 Meeting Expense
01.4396.111.11 01.1010 9.95 Meeting Expense Tim Keane 9.95 5444
'71.4411.911.91 71.1010 30,260.42 Current Use Charge Metro Waste Control 32,364.17 5445
'71.4412.911.91 71.1010 2,103.75 Reserve Capacity
22.4507.196.19 22.1010 10,000.00 Relocation -4th & MN Rein Truck Line 10,000.00 5446
22.4507.196.19 22.1010 447.00 Relocation -4th & MN Rainy Water Condition. 447.00 5447
22.4507.196.19 22.1010 168.00 Relocation -4th c MN Ries Tool Works 168.00 5448
22.4507.196.19 22.1010 1,170.00 Relocation -4th & MN Jeurissen Bros.Blacktop 1,170.00 5449
22.4507.196.19 22.1010 312.38 Relocation -4th & MN Fonder Cleaning Systems 312.38 5450
81.4923.911.91 81.1010 4,579.21 Remit -PERA PERA 4,579.21 5451
81.4931.911.91 81.1010 570.00 Savings Ded. 1st Natl - Shakopee 570.00 5452
01.4330.651.65 01.1010 18.62 Travel Expense Walter Ackerman 18.62 5453
01.4499.111.11 01.1010 50.00 Contribution - Mem.Day American Legion 50.00 5454 ,
01.4315.311.31 ' 01.1010 36.36 Other Prof.Service Barry Brandt 36.36 5455
01.4330.441.44 01.1010 54.72 Travel Expense Perry Cheever 54.72 5456
01.4394.321.32 01.1010 9.00 Books Chaska Fire Dept. 9.00 5457
01.4230.411.41 01.1010 86.81 Equip. Maint. Comm. of Transportation 86.81 5458
01.4315.321.32 01.1010 9.35 Other Prof.Service Donald D. Dahlstrom,M.1. 9.35 5459
01. 390.321.32 01.1010 125.00 Schools & Conf. Gregg Davies 125.00 5460
01.4220.311.31 01.1010 269.20 General Supplies G.A. Thompson Company 269.20 5461
01.4315.321.32 01.1010 20.00 Other Prof. Service Ivy B. Heinz, M.D. 20.00 5462
May 80 - Page 2
DEBIT ACCOUNT CR. ACCT. AMOUNT BATCH REMARKS VENDOR CK.AMT. CK.NO.
01.4232.621.62 01.1010 40.00 Vehicle Maint. Hwy. 101 Auto Salvage 40.00 5463
01.4391.311.31 01.1010 35.00 Dues & Subscr. Intl. Assn.Chiefs Police 35.00 5464
01.4232.321.32 01.1010 40.64 Vehicle Maint. J & J Radiator Service 40.64 5465
01.4315.121.12 01.1010 80.00 Other Prof. Service Labor Relations Assn. 80.00 5466
01.4980.331.33 01.1010 293.00 Refund -B /P 4916 Laurent Builders • 968.00 5467
13.4980.911.91 13.1010 250.00 Refund -B /P 4916
71.4980.911.91 71.1010 425.00 Refund-B/P 4916
01.4391.421.42 01.1010 9.94 Dues & Subscr. Mechanics Illustrated 9.94 5468
01.4394.421.42 01.1010 100.00 Books Stanley R. Mann 100.00 5469
13.4980.911.91 13.1010 170.48 Refund MN State Planning Agency 170.48 5470
01.4510.321.32 01.1010 3,960.00 Capital- Vehicle MN Wanner Company 4,015.64 5471
01.4232.321.32 01.1010 55.64 Vehicle Maint. MN Wanner Company
01.4391.121.12 01.1010 10.00 Dues & Subscr. Municipal Clerks 10.00 5472
01.4394.311.31 01.1010 24.95 Books Park "Jeep ", Inc. 24.95 5473
01.4315.171.17 01.1010 35.75 Other Prof. Service Michele Polen 35.75 5474
01.4220.421.42 01.1010 413.49 General Supplies Patton Industrial Products 413.49 5475
01.4391.421.42 01.1010 16.97 Dues & Subscr. Hearst Magazines(Popular 16.97 5476
Mechanics)
01.4394.331.33 01.1010 51.25 Books R. S. Means Company 80.00 5477
01.4394.141.14 01.1010 28.75 Books
22.4507.196.19 22.1010 1,754.22 Relocation -4th & MN Albert J. Rybak 1,754.22 5478
71.4234.911.91 71.1010 1,850.00 Util.Syst.Maint. Rybak Trenching Serv. 1,850.00 5479
01.4499.111.11 01.1010 5.46 Miscellaneous Shakopee Floral 5.46 5480
01.4390.141.14 _ 01.1010 100.00 Schools & Conf. Society of Real Estate App. 100.00 5481
01.4391.311.31 01.1010 , 140.00 Dues Suburban Police Recruitmnt. 140.00 5482
May '80 - Page 3
DEBIT ACCOUNT CR. ACCT. AMOUNT BATCH REMARKS VENDOR CK.AMT. CK.NO.
01.4230.321.32 01.1010 158.00 Equip. Maint. Tarps Repair 158.00 5483
01.4394.141.14 01.1010 22.50 Books Todd Publishing 22.50 5484
48.4315.911.91 48.1010 338.67 Other Prof.Service Typographic Arts, Inc. 338.67 5485
01.4210.411.41 01.1010 29.56 Office Supplies Teledyne Post 29.56 5486
01.4394.171.17 01.1010 35.00 Books University Extension Publ. 35.00 5487
01.4315.171.17 01.1010 60.49 Other Prof.Service Jessie Ventling 60.49 5488
01.4499.111.11 01.1010 50.00 Contribution - Mem.Day Shakopee VFW 50.00 5489
01.4330.311.31 01.1010 8.36 Travel Expense Janet M. Witkowski 8.36 5490
01.4330.151.15 01.1010 8.36 Travel Expense Linda Willemssen 8.36 5491
01.4231.183.18 01.1010 130.00 Bldg. Maint. Richard Zanger 130.00 5492
01.4390.111.11 01.1010 175.00 Schools & Conf. National League of Cities 175.00 5493
01.4230.121.12 01.1010 63.95 Equip.Maint. Wahl & Wahl 63.95 5494
01.4220.321.32 01.1010 196.27 General Supplies . Weber & Troseth 536.27 5495
01.4511.321.32 01.1010 340.00 Capital- Equip.
01.4220.421.42 01.1010. 139.41 General Supplies X -Ergon 139.41 5496
01.4390.331.33 01.1010 10.00 Schools & Conf. Water Supply & Gen. Engr. 10.00 5497
$ 62.478.66 (Gunilla Montgomery) $ 62.478.66
FUND TOTALS
01 - General Fund $ 8,079.53
13 - Park Reserve 420.48'
22 - 4th & MN 13,851.60
48 - 74 Impr. 338.67
71 - Sewer 34,639.17
81 - Payroll Trust 5,149.21
$ 62,478.66
� .
• 1
MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator
RE: Easements for VIP and Hauer Addition Laterals
DATE: • May 16, 1980
We have spent much staff time and effort in an attempt to
gather approval of the necessary easements needed to construct
the VIP Sanitary Sewer Trunk. The current status of the
easements is as follows:
Scottland
- Verbal agreement to grant easement.
- Signed document should be in City Hall this week.
Joe Sand -
- Verbal agreement reached.
- Documents being signed.
Loren Gross -
- Verbal agreement reached.
- Documents being signed.
1st Century Corporation -
- Verbal agreement reached.
- Documents being prepared by City staff for signature.
Hauer -
- Verbal agreement reached.
- Documents being signed.
- Council must approve the following agreement:
1. City will agree to replace trees removed with
trees of at least 2 inch diameter.
- 2. During the construction period, the farm fields
will be fenced off to deny access by other people.
3. Property stakes removed during construction will
be replaced.
4. A stub will be provided for the Hauer farm house
to connect to the VIP.
Mayor and City Council -2- May 16, 1980 Q 91
5. Any fence removed will be replaced.
6. In the farmland the backfill will not include
any rocks in the top 12 inches of soil.
7. The VIP will include a trunk stub as shown on the
attached drawing.
8. A manhole will be constructed at Austin Street
to facilitate future connections.
- The above items are normal construction items with the
exception of Number 7. This stub will increase the VIP
cost by $8,000 to $10,000. of which approximately $4,000
• will be assessed to a lot not previously anticipated to
be assessed for sewer lateral. Staff recommends that
the provision of the stub is better than paying for
the easements since this could mean paying for all ease-
ments on this.project and future projects. The Assistant
City Attorney has reviewed this concept and sees no legal
problems-. It is recommended that the City Council, by
motion, approve this easement agreement.
James Johnson (Harold Roberts) -
- We have received a signed easement which added a condition
that we provide sewer to the gravel pit now.
- We are negotiating with Jim Johnson to get the language
removed. Harold Roberts is the fee holder with Jim
Johnson holding a Contract for Deed.
- Mr. Johnson appears anxious for the sewer to come
through and hopefully can get the easement for us.
Railroads -
- Previously had agreed to give us the easement but now
because of pending sale to the landowners abutting the
railroad they have said they do not want to incumber
• this property.
- The City Attorney is pursuing this easement which now
' looks like our biggest problem. •
Hauer Addition Lateral Easements -.
- We need easements for this project from the Hauers and
Uelands. It may be appropriate for the Council to
direct that we get the easements for this project from
Hauers at the same time we reach the above agreement
on the VIP. •
•
Mayor and City Council - May 16, 1980 1
Construction. Schedule:
When we get the above problems with the Railroad, Hauer
and JEJ solved, we will advertise for bids on the VIP and Hauer
Addition lateral at the same time. If we can advertise in the
next several weeks, we could then start construction in July.
Staff is recommending that we bid the projects together
and require that the lateral not be begun until the VIP is
functional so that when the lateral goes in the property owner
will be able to connect their services at the same time. It
is quite likely that if we follow this procedure, we will not
see the construction of the laterals until next spring.
It is requested that the City Council discuss this type
of schedule and give direction.
DSR/ j iw
Attachment
` � s^ �' �\ SHADED AREA DENOTES I °�'�(; r' Y ASSESS��iEt A. •
.. y ,- / - � ` i.ATER �T; ASSESSMENT a . �; AREA FOR
j -> . ' ►. I SEWER LATERALS
� _ y , �° t... 11" SANITARY SEWER LATER
4. a �!ORTI� 1/2 SECTION 8
k
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A SHAKOPEE MINNESOTA
r CITY
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k 00 seer l••�s - 1 I 1 O JAeaE MP I :JI .:: ::;:�i�:::;:;t: ':;: ;:: :;:';: : ;::: ::.: :::t::":::i •:a:: :.+ .. :: .: ?::;i ::
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I 13TH AVENUE :.: >.::1:.: >`s > %; : s:
a ! 1.
•
i \ \ , I ,
DRAWING NO. 4
•
1 .
1 4
MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator •
RE: Flying Cloud Joint Airport Zoning Board
DATE: May 16, 1980
Joe Perusich requests that you accept his resignation
from the Flying Cloud Joint Zoning Board.
I would request that you accept the nomination of Tim
Keane, City Planner, to fill the position to the Joint
Airport Zoning Board.
DSR/ j iw
•
g)
MEMO TO: Mayor and City Council
FROM: Jeanne Andre
Executive Director, HRA
RE: Public Hearing Necessary Prior to Application
for Community Development Block Grant Bonus Funds
DATE: May 19, 1980
At the May 13, 1980, meeting of the Housing and Redevelop-
ment Authority (HRA), the members moved to recommend that
the City Council pursue funding in the above - listed program
for the development of 235 homes on individual lots in
Shakopee. The HRA would be willing to administer such a
program if it is funded.
Prior to submission of an application for these Bonus Funds,
a public hearing must held to inform the community of
the intended project. As the final application is due
June 9, 1980, recommend that the City Council hold a •
hearing at 9:40 PM on June 3, 1980, to comply with the
requirements established for application.
JA/jiw
Y O
' r +
MAY 1 1. �► - •� , �
s8o
May 13, 1980 � IN Ct'r
300 Metro Square Building
Saint Paul, Minnesota 55101
Walter C. Harbeck, Mayor Telephone 612/291 -6359
City of Shakopee
129 E. First Ave. •
Shakopee, Minnesota 55379
RE: Review of City of Shakopee Comprehensive Plan
Received on May 8, 1980
Metropolitan Council District No. 16
Metropolitan Council Referral File No. 8375 -1
Dear Mayor Harbeck:
The Metropolitan Council received from the City notice that the
Comprehensive Plan for the City has been submitted for review
under provisions of MS 473.858.
The Council has made preliminary examination of this plan and
finds that the pre - review procedural requirements of the Planning
Act appear to have been met. With this finding that these require-
ments are met, the Chairman has ordered that the review of the
plan be commenced by the Council. A copy of that order is
enclosed which commences the review as of May 12, 1980.
A determination of the adequacy of this plan for review purposes
has not been made at this time. This determination will be made
in accord with provisions in the Local Plan Review Procedure, and
if inadequacy is found, the City may request the review provided
in Section 2.6 of the Procedure. If the Council finds that the
plan submitted is inadequate, notice will be given to you within
30 days from the commencement of this review.
Sincerely,
•
•hn Rutford
Referral Coordinator
JR:sje
Enclosure
cc: James Daly, Metropolitan Council District No. 16
An Agency Created to Coordinate the Planning and Development of the Twin Cities Metropolitan Area Comprising:
Anoka County 0 Carver County 0 Dakota County 0 Hennepin County 0 Ramsey County 0 Scott County 0 Washington County
May 13; 1980
METROPOLITAN COUNCIL
ORDER FOR COMMENCEMENT OF LOCAL COMPREHENSIVE PLAN REVIEW
CITY OF SHAKOPEE
PURSUANT TO METROPOLITAN LAND PLANNING ACT
Metropolitan Council Referral File No. 8375 -1
•
Having determined that:
1. The City has submitted a comprehensive plan for its jurisdiction
to the Metropolitan Council, and
2. The governing body has requested that the Metropolitan Council review
the comprehensive plan pursuant to authority contained in Minn.
Stat. Sec. 473.858, and
3. The submission received from the City satisfies the requirements for
commencement of review set forth in the Metropolitan Land Planning
Act, Minn. Stat. Sec. 473.175 and Sec. 473.858 and the Council's
Local Plan and School Program and Review Procedure,
It is hereby ordered that the Metropolitan Council's review of the City's
comprehensive plan pursuant to the Metropolitan Land Planning Act, Minn.
Stat. Secs. 473.175 and 473.851 through 473.872 be commenced on this
May 12, 1980.
Said review shall be conducted in accord with the provisons of the
above - referenced statute and the Metropolitan Council's Local Plan and
School Program Review Procedure.
Charles R. Weaver, Chairman
Metropolitan Council
MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator
RE: Fire Flow Policy
DATE: May 12, 1980
Attached is a resolution adopted by the Utility Commission
concerning the provision of water for fire protection in
Shakopee.
This policy will have a very serious affect on the future
development of Shakopee; especially in the downtown area
and industrial areas around Rahr Malting. It will discourage
such development and this is contrary to the Comprehensive
Plan and to the ideas expressed by the downtown study completed
by the Chamber of Commerce.
•
It also sets up a discretionary policy which leaves developers
in new areas uncertain of whay they will have to pay for.
It is essential that SPUC set up its goals and standards as to
a reasonable amount of fire flow which they will strive to
provide for the areas of the City depending on the present and
proposed future uses. Once these :.are established then the costs
of providing flow over and above the standards could reasonably
be charged to the developer. Also, once they are established,
SPUC should proceed to provide the fire flows in accordance
with their consultants recommendations instead of simply telling
all new developers to accept what is now available or go some=
where else.
It may be appropriate for this matter to be discussed at a joint
meeting in the future.
DSR/ j iw
•
Attachment
RESOLUTION #213
A RESOLUTION TO STATE THE
RESPONSIBILITY OF DEVELOPERS FOR FIRE FLOWS
WHEREAS, the water system of the City of Shakopee has grown over the
years to meet the needs of each area of the city as seen at that time,
AND WHEREAS, new developments built in certain areas of the city may
require fire flows in excess of that available from the water system at that
location,
AND WHEREAS, a policy by the Utilities Commission to guarantee adequate
fire flows for new developments would necessitate that much of the costs of
watermain construction would be borne by customers who have adequate water
service,
AND WHEREAS, this would place an undue burden on these customers,
NOW THEREFORE, BE IT RESOLVED, that it is the responsibility of the developer
building in an area of the city presently served by City water to provide
that adequate fire flows are available to his development.
AND, BE IT FURTHER RESOLVED, that developers in an area not presently
served by City water bear the responsibility to provide adequate fire flows
to his development with the exception that the Shakopee Public Utilities
Commission may agree to participate in the construction of the facilities if
there is sufficient trunk watermain benefit to the City water system. The
participation by the Utility Commission may be by direct payment for oversizing,
or by concurrence with the City Council to have part of the costs spread over
an area as part of the trunk watermain assessment.
BE IT ALSO FURTHER RESOLVED, that all things necessary to carry out the
terms and purpose of this resolution are hereby authorized and performed.
Passed in special session of the Shakopee Public Utilities Commission
this 14 day of April, 1980.
President: Wallace Bishop
ATTEST:
Utilities Manager: Louis VanHout