HomeMy WebLinkAboutJune 10, 1980 ti
TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA JUNE 10, 1980
Mayor Harbeck presiding
1] Roll Call at 5:00 P.M.
2] Joint Meeting with the Shakopee Public Utilities Commission
a] Financing of watermain on CR- 83.and CR -16
b] Trunk water policy
3] Recess at 6:00 P.M.
4] Reconvene at 7:00 P.M.
5] Old Business:
a] Award Bids for Holmes St. Reconstruction (80 -3) Res. 1628
b] Appointments to Ad Hoc Cable T.V. Committee
c]• Industrial Revenue Bonds - St. Francis Hospital
d] Use of Senior Citizen Building
e] Authorize employmenJt of summer intern
f] Infiltration Inflow Study f
g] Amending assessments for 78 -1 Improvement Project - Res. 1630
6] New Business:
a] Application for temporary 3.2 beer license, Shakopee Jaycees
b] Authorize fixing of roof at City Hall
c] Convene as the Board of Review
d] Adjourn Board of Review to . . .
7] Consent Business:
a] Authorize transfer of funds
b] Authorize purchase of coffee for City Meetings
c] Authorize payment of special assessments for two lots
in Timber Trails
8] Other Business:
a] Authorize Condemnation - VIP Sewer Interceptor, if needed
Res. No. 1634
b]
9] Adjourn to Tuesday, June 17th, 1980 at 7:30 P.M.
Douglas S. Reeder
City Administrator
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MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator
RE: Industrial Revenue Bonds
St. Francis Hospital
DATE: May 29, 1980
As indicated in the attached letter, St. Francis Hospital has applied for
a Certificate of Need to expand the hospital.
It appears that it will be feasible for the hospital to finance the expansion
with Industrial Revenue Bonds. I suggested that the hospital write this
letter to request from the City Council an expression of intent concerning
the issuance of IR Bonds. As long as the IR Bond is properly handled, I see
no reason why the City should not issue the bonds. The hospital is one of
our major employers and we should cooperate in this expansion.
Recommendation:
City Council express their intention to either issue IR Bonds for the hospital
or not; assuring them if they meet all the requirements.
DSR/ j iw
Attachment
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St.Francis Hospital ..'
325 WEST FIFTH AVENUE /SHAKOPEE. MINNESOTA 55379/(612) 445 -2322
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May 16, 1980 .
Mr. Doug Reeder
City Administrator
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
Dear Mr. Reeder,
As you know we have submitted a Certificate of Need to the Metro-
politan Health Board for an addition to our hospital. The new
construction will house the intensive /coronary care unit and emer-
gency room along with expansion of many of our ancillary and
service departments. Also included in the project will be the
remodeling of key areas within the existing hospital.
The preliminary cost of the project is $ 5,870,000.00. Adding to
this amount the bond issuing costs, the setting up of a debt service
retirement fund, and the refinancing of our present debt, the bond
issue necessary for this project will amount to approximately
$ 9,000,000.00. These are all tentative figures that may change
as we proceed through the review process.
As has been discussed with you earlier, we would like to issue
Industrial Revenue Bonds to finance this project. A bond under-
writer will be selected and a financial feasibility study done
upon approval of our project by the Metropolitan Health Board.
At this point, we would ask that the City Council be informed of
our plans and our future request to issue IRB's to determine if
there would be any objections by Council members. A letter from
you stating that the city would look favorably upon a request by
St. Francis Hospital to issue IRB's would be appreciated and
could be used in our review process, if necessary.
Thank you very much for your consideration. If there are any
questions, please contact myself or Mike Sortum, Director of Fiscal
Services.
Sincerely,
'
Sis et r Agnes 0t - ing
Executive Director
SAO:hme
SPONSORED BY THE FRANCISCAN SISTERS OF ST. PAUL, MN.
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MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
+ City Administrator
RE: Use of Senior Citizen Building
DATE: May 28, 1980
We have reviewed the attached request from the Senior Citizen -
Club concerning the use of the building when completed. They
have previously requested this from staff. I indicated to
them that,I felt this was a City Council policy decision and
should be made by the City Council.
The lease agreement we have with the owners of the building
allows the City to use the building for 15 years with no rent
and the only cost being the cost of the utilities and replacing
equipment and painting as needed.
It is my recommendation that the City Council go on record now
as to whether you intend to ever charge rent for the use of the
building.. The concern °.of the Senior Citizens arise from the
fact that Jordan is in part leasing this facility to the Senior
Citizens for $1,000.00, per year. This was never the discussed
intent in Shakopee as far as I know. Although this Council
cannot legally bind future °Councils, I believe a Statement of
Policy will suffice to assure the Senior Citizens.
Recommendation: •
That the City Council direct the staff to prepare a resolution
stating the Council policy on this 'matter to include not charging
rent as long as the City is not paying rent (the first 15 years)
and then re- evaluating the capability of the City at the time
when rent must be'paid by the City.
DSR/ j iw
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MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder
City Administrator
RE: Summer Intern
DATE: May 23, 1980
The Council is requested to authorize the employment of Nathan
Wittenberg as a summer intern in the City Administrator's office.
He will work on various short -term projects, as described on the
attached agreement. We will pay him $750 for the summer for his
services.
Funds are available in the Administration budget, however, the position
was not specifically authorized.
DSR /jiw
Attachment
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Political Science Derar. t t S?i
Internship Learning Agreement.
A. Student Intern Nathan Wittenberg
B. Internship Address 84'5 South Spencer Street }45 -3194
Internship Phone
Shakopee, MN 555/9
Agency /Institution /Organization city of Shakopee
Work Supervisor Douglas Reeder Phone 612 445 - 3650
Address 'i ty Hall, 129 East First Avenue, Shakopee, t•iN 55379
Williamson 612- 255-4128
Homer
C. Faculty Supervisor Phone
Address Department of Political Science, St. Cloud State University
St. aloud, MN 56301
D. Internship
Period 6 (Mo.) . 9 . (pay) 80 (Year) to 8 15
(Mb.) (y) 0 (Year)
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Work Hours 40 /wk (Per week or quarter) Working Hours 8:00 A.M to 4:30 P.M.
(Total) (Time Schedule)
E. Compensation (Circle) Yes No Amount ,0500 --Y750
F. Objectives and Work Assignm- s
(It is understood that the general learning objectives, internship reading
assignments, and the requirement for the student to produce two assigned
papers are incorporated into the agreement. Specific work assignments,
additional student goals, and any variation from the normal internship
requirements should be written below. Any change in this agreement must be
stipulated in writing and agreed to by all parties).
Since the internship assignments sire for a 40 h week, the reading will be less
than the normal requirement and the porter paper requirement will be waived.
Orientation to city government
Research on elements of Comprehensive Plan revision
Public Facilities
Transportation Element
• Park Plan
heck accuracy of census retytns
Research on establishment of Cable T.V. Commission
Research on Capital Improvement Program
Codify city resolutions
Attend council and planning commission meetings
And other assignments as made by work supervisor
G. Termination of Internship. It is expected that normally the internship will run
the full time period stipulated in item D. If problems arise during the internship,
it is the obligation of the academic supervisor to attempt to resolve such problems
and make such adjustments as are necessary. Any changes in the original agreement
or termination of the internship before the normal time peri d must be agreed to in
writing by all parties. If the student terminates the internship without prior
agreement, or fails to live up to the conditions of the internship, Lil .satisfactory
grade will automatically be recorded. If the internship is terminated through no
fault of the student, it is the obligation of the academic supervisor to find an
alternative internship experience or make other arrangements for the student to
complete the course and receive a grade.
H. Internship Evaluation. The student intern will be evaluated by the work supervisor
for work performance and attainment of general objectives. The work supervisor
will supply the student with a short written evaluation summary. The work supervisor
will supply the academic supervisor with a more detailed evaluation in writing
or orally. The student will provide the academic supervisor with a 3-5 page analytic
book review and a 15 -20 page research paper. These items will have the following
weights: work supervisor evaluation (45 %), bibliographical essay (10 %), research
paper (45 %). Grading is on a S/U basis. All work must be completed by the date set
for graduation of the quarter in which the internship is taken unless other
arrangements are made in writing. Incompletes must be made up no later than the
date set for graduation of the next regular academic year quarter.
I. Student Obligations. The student agrees to appear at the place of work at the
days and hours specified unless granted exemptions by work supervisor. The
student also agrees to turn in all required written work by the specified deadlines,
and perform the agreed upon work assignments, unless granted exemptions by the
academic supervisor.
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J. Work Supervisor Obligations. The work supervisor agrees to provide the intern
with an adequate orientation to the position, provide and supervise agreed upon
work assignments (unless changes are agreed upon in writing), answer student
questions as needed, and provide the evaluations by the times specified.
K. Academic Supervisor Obligations. The academic supervisor agrees to see that the
objectives of the internship are met, to be available to resolve any internship
problems, to maintain regular contact with the student and work supervisor, and
to provide the student with a written /oral evaluation of performance at the
termination of the internship.
Student Signature ia ' lam' L- C ��
Academic Supervisor Signature Yi at
Work Supervisor Signature 57 e&-, -4,/
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Political Science Department ' Internship Coordinator Signaturf)MO2 /6-UA
, ,.� CITY OF SHAKOPEE
41 @ i S 129 East First Avenue, Shakopee, Minnesota 55379
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•MEMO
TO: Douglas S. Reeder, City Admr.
FROM: Judith S. Cox, Deputy Clerk
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SUBJECT: Application for Temporary Beer License
DATE: June 5, 1980
The Shakopee have applied for a temporary 3.2 beer license
for •a tournament planned for June 14th and 15th'at Tahpah Park.
Their Certificate of Insurance is in order.
Action: Approve the application and grant a temporary On Sale
3.2 beer license to.Shakopee Jaycees at Tahpah for June 14th and 15th,
1980.
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MEMO TO: Douglas S. Reeder, City Administrator
FROM: Gregg M. Voxland, Finance Director
RE: Roof Repairs
DATE: June S', 1980
We have a serious problem of roof leaks on 'old' City Hall.
It is due for reroofing. I should have three quotes available
by June 10, 1980.
GV /dn
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, i� F: ���� aPE CITY OF SHAKOPEE
� &. 1 2p:4'.
g it =w 129 East First Avenue, Shakopee, Minnesota 55379
94. 4c4; 10 -- tO
MEMO
Mayor and City Council
TO:
FROM: Tim Keane, City Planner'
SUBJECT: Temporary Street Closing
June 10, 1980
DATE:
On May 30, 1980, the City Staff reviewed and approved a request for
a temporary street closing of 4th Avenue between Lewis and Spencer
on Sunday, June 29, 1980 from 11 AM to 3PM. The purpose of the
closing is to conduct an estate auction at 214 4th Avenue. The
applicant, Bill Clabo, will make arrangements. with Public Works
to pick up and drop off street barricades.
TK:nae