HomeMy WebLinkAboutSeptember 23, 1980 TENTATIVE AGENDA
ADJ.REG.SESSION SHAKOPEE, MINNESOTA SEPTEMBER 2'3, 1980
Mayor Reinke presiding
1] Roll Call at 7:30 P.M.
2] 7:35 P.M. PUBLIC HEARING - 1979/1980 Diseased Shade Tree Removal,
Proposed Assessments - Res. No. 1717
3] 7:40 P.M. Presentation by the Ad Hoc Cable Communications Committee
4] Award Bids for kitchen equipment for Senior Citizen Highrise -
- Resolution No. 1710
5] Res. No. 1715, Declaring Costs to be Assessed and Setting Hearing
on Proposed Assessments for 80 -5 Third Avenue Watermain
6] Res. No. 171.4, Declaring Costs to be Assessed and Setting Hearing
on Proposed Assessments for 80 -9 Weinandt Acres 1st Add'n.
7] Res. No. 1716, Amending the Holmes Street Assessment Roll
8] Res. No. 1713, Setting Procedures and Guidelines for Senior
Citizens Hardship Special Assessment Deferral
9] Ord. No. 47, Amending the City Code dealing with abandoned motor
vehicles
10] Authorize purchase of sander from Hayden- Murphy Co. for Public
Works Dept.
11] Purchasing Policy - Resolution No. 1718
12] Repair Community Services Building
13] Authorize hiring part -time finance clerk
14] Appointment to CR -18 Technical Advisory Committee
15] Appointment to Scott County Solid & Hazardous. Waste Committee
16] 1981 Staff Salaries
17] Staff Transportation Policy
18] Police Union Contract
19] Other Business:
a]
b]
c]
20] Adjourn to Tuesday, October 7th at 5:00 P.M. for joint meeting
with the Shakopee Public Utilities Commission.
Douglas S. Reeder
City Administrator
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TENTATIVE AGENDA
SHAKOPEE HOUSING AND REDEVELOPMENT AUTHORITY
SHAKOPEE, MINNESOTA
Adjourned Special Session September 23, 1980
Chairman Hullander Presiding
1. Promissory Note for Payment of Lot Value Upon Resale by
Homeowner, Second Mortgage.
Adopt Resolutions:
1] Res. No. 80 -8, for Lot 1, Block 1, in the amount of $10,500
2] Res. No. 80 -9, for Lot 2, Block 2, in the amount of $13,000
3] Res. No. 80 -10, for Lot 3, Block 2, in the amount of $7,900
4] Res. No. 80 -11, for Lot 4, Block 2, in the amount of $7,900
5] Res. No. 80 -12, for Lot 5, Block 2, in the amount of $7,400
6] Res. No. 80 -13, for Lot 6, Block 2, in the amount of $7,400
7] Res. No. 80 -14, for Lot 7, Block 2, in'the amount of $7,400
8] Res. No. 80 -15, for Lot 8, Block 2, in the amount of $7,400
9] Res. No. 80 -16, for Lot 9, Block 2, in the amount of $7,400
10] Res. No. 80 -17, for Lot 10, Block 2, in the amount of'$7,400
11] Res. No. 80 -18, for Lot 1, Block 3, in the amount of $7,500
12] Res. No. 80 -19, for Lot 2, Block 3, in the amount of $7,500
2. Discussion of fund balance tax - increment district for elderly
highrise.
3. Discussion of siding on home built by Haefner Enterprises.
4. Other business.
5. Adjourn
Jeanne Andre
Executive Director
MEMO TO: Members of the Shakopee Housing and Redevelopment
,Authority
FROM: Jeanne Andre, Executive Director
RE: Information on Agenda for September 23, 1980
DATE: September 19, 1980
The September 16, 1980, HRA meeting was adjourned to
September 23, 1980, in order to get more information on the
tax - increment fund for the elderly highrise and to clarify
the manner in which the promissory note will be secured for
lots in the Fourth and Minnesota Neighborhood Revitalization
Project. The City Engineer and the City Attorney have both
been out of town and unable to work at securing the needed
information. Therefore, no information on these matters is
supplied with the agenda.
I will supply the information to you when it is available
to me.
JA /jms
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MEMO TO: Members of the Shakopee HRA
FROM: Jeanne Andre, Executive Director
RE: Authorization to execute promissory note and second
real estate mortgage- Fourth and Minnesota Streets
DATE: September 23, 1980
Enclosed is a sample of;the second mortgage recommended
to secure the promissory note the HRA will execute with the
homebuyers to recapture the value of the lots if the homes
are sold in the first five years.
This is the format recommended by Rod Krass to the
Scott County HRA. Both HUD and the City Attorney have approved
the suitability of this format for our purposes.
The mortgage indicates that eight percent interest per annum
will be charged on the outstanding balance. The HRA may wish to
revise or remove this interest clause.
Also enclosed is a sample of the resolutions as they have
been adjusted to authorize the execution of a second mortgage.
Action necessary by the HRA includes:
1. Approval of the format of the second mortgage,
establishing the rate of interest, if any, to '
be charged. This document should become number 80 -2.
2. Approval of the following resolutions:
Resolution No. 80 -21, for Lot 1, Block 1, in the
amount of $10,500.00.
Resolution No. 80 -9, for Lot 2, Block 2, in the amount
of $13,000.00.
Resolution No. 80 -10, for Lot 3, Block 2, in the amount
of $7,900.00.
Resolution No. 80 -11, for Lot 4, Block 2, in the amount
of $7,900.00.
Resolution No. 80 -12, for Lot 5, Block 2, in the amount
of $7,400.00.
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Resolution No. 80 -13, for Lot 6, Block 2, in the amount
of $7,400.00.
Resolution No. 80 -14, for Lot 7, Block 2, in the amount
of $7,400.00.
Resolution No. 80 -15, for Lot 8, Block 2, in the amount
of $7,400.00.
Resolution No. 80 -16, for Lot 9, Block 2, in the anount
of $7400.00.
Resolution No. 80 -17, for Lot•10, Block 2, in the
amount of $7,400.00.
Resolution No. 80 -18, for Lot 1, Block 3, in the amount
of $7,500.00.
Resolution No. 80 -19, for Lot 2, Block 3, in the amount
of $7,500.00.
- ...... •,....., ..u•, ni uu. capons
Individual to Corporation Dorm No. 42-M -_^ Minnesota Uniform Conveyancing Blanks (Revised 1976)
Zni5 lrthenture, Made this T o f , 19
between .
of the County of . . . and State of........Minnes.o.ta , .1lortgagor.s.,
and .............. Th - Housing -and Redevelopment - .Autho-r. ity- in- and... for - -- the - .. City. _.a£
Shakopee•,-- ..a.... body --- corporate ••and •-- po1i•t•ic
a corporation under the laws of the State of........... , Mortgagee._..,
titnC55ettj, That the said mortgagors., in consideration of the sztzn of......
DOLL.9RS,
to them in hand paid by the said Mortgagee, the receipt whereof is hereby acknowledged,
do..eshcreby Grant, Bargain, Sell, and Convey unto the said Mortgagee, its successors and assigns,
Forever, all the tract.--_ or parcel.... of land lying and being in the County of........S.c.o_t-t
and State of Minnesota, described as follows, to -wit: •
o 3E ?aUc anti to jOotb ttje name, Together with the hereditaments and appurtenances thereto belonging to the
s-tid mortgagee, its successors and assigns, forever. And the said mortgagor_.s...., for themselves
heirs, administrators, executors and assigns, do covenant with the said mortgagee, its successors and assigns, a.s follows:
That they lawfully seized of said premises and ha. .. good right to sell and convey the same; that the same are
free front all incumbrances, d-except•• -a va.i.i.d••- •£i•rs t•••m.o.rt gag. e ... -in....the..-.prine.i.pa.l..
amount of
that the mortgagee, its successors and assigns, shall quietly enjoy and possess the same; and that the mortgagor will Warrant. and
Defend the title to the same against, all lawful claims not hereinbcfore specifically excepted.
probibcb ,.ebertljetc55, That if the said mortgagors ... ....the administrators, executors or assigns
shall pay to the said mortgagee, its successors or assigns, the sum of
Dollars,
according to the terms of one principal promissory note of even date herewith due and payable,
with interest thereon at the rate of eight per cent per annum,
executed by the said nlortgagor..s..., and payable to said mortgagee, at its office in Shako.pe.e..,....
and shall repay to said mortgagee, its successors or assigns, at the times and with interest as hereinafter specified, all sums advanced in
protecting the lien of this mortgage, in payment of taxes on said premises, insurance premiums covering buildings thereon, principal or
interest on any prior hens, expenses and attorneys' fees herein provided for and sums advanced for any other purpose authorized herein,
and shall keep and perform all the covenants and agreements herein contained then this deed to be null and void, and to be released at
the mortgagor's expense.
AND TIIE MORTGAGORS...., for their heirs, administrators and executors, do hereby
covenant and agree with the mortgagee, its successors and assigns, to pay the principal sum of money and interest as above specified;
to pay all taxes and assessments now due or that may hereafter become liens against said premises at least ten days before penalty attaches
thereto; to keep any buildings on said premises insured by companies approved by the mortgagee against loss by fire for at least the
sum of ft 11 1....ins.urabl.e..- -value
Dollars and against loss by windstorm for at least the sum of
full Insurable value. Dollars, and to deliver to said mortgagee
the policies for such insurance with mortgage clause attached in favor of said mortgagee or its assigns; to pay, when due, both principal
and interest of all prior liens or incumbrances, if any, above mentioned and to keep said premises free and clear of all other prior liens
or incumbrances; to commit or permit no waste on said premises and to keep them in good repair; to complete forthwith any improve-
ments which may hereafter be under course of construction thereon, and to pay any other expenses and attorney's fees incurred by said
mortgagee, its successors or assigns, by reason of litigation with any third party for the protection of the lien of this mortgage.
RESOLUTION NO. 80 -21
A RESOLUTION AUTHORIZING HRA OFFICIALS TO ENTER INTO PROMISORY
NOTE AND SECOND REAL ESTATE MORTGAGE FOR PAYMENT OF LOT VALUE
UPON RESALE BY HOMEBUYER FOR LOT 1 BLOCK 1 , MACEY SECOND ADDITION
WHEREAS, the Housing and Redevelopment Authority in and for
the City of Shakopee, with the assistance of a Community Development
Block Grant, is able to provide lots at no cost to qualified low -
and moderate - income families ,,if its Fourth and Minnesota Neighborhood
Revitalization Project; and
WHEREAS, the Authority, in the administration of this program,
would like to encourage sale to families who plan to homestead and
improve the property over an extended period; and
WHEREAS, this goal can be encouraged by the execution of a
"Promissory Note for Payment of Lot Value upon Resale by Homeowner"
and a Second Real Estate Mortgage between the homebuyer and the
Authority;
NOW', THEREFORE, BE IT RESOLVED, that the Housing and Redevelop -'
ment Authority in and for the City of Shakopee hereby authorizes and
directs the appropriate officials to execute such a promissory note
and second real estate mortgage in the amount of $10,500 with a
buyer selected to purchase Lot 1 , Block 1 of Macey Second
Addition.
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Adopted in adjourned special session of the Housing and Redevelop-
ment Authority in and for the City of Shakopee held this day
of , 1980.
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Chairman
ATTEST:
Executive Director
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MEMO TO: Members of the Shakopee HRA
FROM: Jeanne Andre, Executive Director
RE: Fund Balance - Senior Citizen's Highrise
DATE: September 23, 1980
As of July 31, 1980 the•.above fund has a balance of
$282,883.39. This balance includes no deductions for the
watermain currently under construction as part of the Holmes
Street Improvement Project or for the City portion of the
land purchased to construct the building. The City land is
valued at $25,000.00. Final figures are not now available
for the watermain. However "the City Engineer estimates the
final cost of the watermain will be $100,000.00 plus or minus
5 %. Therefore, accounting for the maximum estimated cost of
the watermain and the cost of the City land, there will be
approximately $152,000.00 left in the fund.
The Finance Director has informed me that the fund must
pay $14,128.68 every six months as interest on the tax - increment
bonds. Therefore approximately $28,000.00 should be reserved for
this purpose until the tax- increment takes full effect.
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MEMO TO: Douglas S. Reeder, City Administrator
FROM: Jeanne Andre, Administrative Assistant
RE: Kitchen Equipment for Senior Multipurpose Center
DATE: September 23, 1980
The received six bids for the above listed equipment. The
City Attorney recommended disqualifying two bids which did not meet
the bid bond requirements. The four remaining bids, are as follows:
Roberts Equipment $12,082.10 galvanized + fan
Aslesens $12,109.00 galvanized - fan
St. Paul Bar & Restaurant
Equipment $12,482.00 stainless steel + fan
Goulet's $12,556.50 stainless steel + fan
The bids received were not equivalent, largely due to lack of
knowledge on the exact specifications of the stove canopy. Specifically,
we now know we do not need the fan originally included in the specifica-
tions, and have been approved to install a galvanized rather than
stainless steel stove canopy by the State Board of Health. Therefore,
I have adjusted the bids to bring them more closely in line. Even
with the adjustments, the bids are not completely equivalent as two of
the bids have stainless steel canopies and two have galvanized. The
bids of the two companies who included stainless steel canopies can
therefore be . reduced by a change order subsequent to award. The bids
as adjusted are:
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Robert's Equipment • $11,131.10 galvanized - fan
Aslesens $12,109.00 galvanized - fan
St. Paul Bar &_Restaurant
Equipment $11,367.00 stainless steel - fan
Goulet's $11,518.50 stainless steel - fan
I feel that the bid from St. Paul Bar and Restaurant is the best
bid and I recommend that the Council award the bid to that company
for the following reasons:
1. This bid is the only one in compliance with all bid specifica-
tions. It will be the lowest bid with anticipated adjustments.
2. This bid includes the equivalents listed in the City's
specifications, which have already been approved by the
Minnesota State Board of Health. Alternates would need to
be approved again.
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Kitchen Equipment for Senior Multipurpose Center
September 23, 1980
Page -2-
3. The dietician for the congregate dining program has indicated
the Vulcan range is superior to the Franklin range bid by
some of the firms.
4. This bid includes a stainless steel stove canopy. If the City
chooses to approve a change order to galvanized, the bid would
be reduced by $224.00, to a total of $11,143.00.
5. This bid includes faucets for the three- compartment sink.
These were not specified in the bid, and generally will cost
an additional $50 -60 in =most of the other bids submitted.
JA /jsc
MEMO TO: .Mayor & City Council
FROM: Douglas S. Reeder, City Administrator
RE: Publid Hearing on Diseased Shade Tree Removal
DATE: September 18, 1980
The public hearing scheduled'for 7:35 is for the proposed
assessments for the tree removal under the 1979/1980 Diseased Tree
Program. Some trees were removed in 1979 at the end of•the assessment
time and are included in the 1980 assessment year.
Attached is a break down of how many trees were removed for
each parcel and the total cost, state share, and balance due from
the homeowner. Three individuals qualified for deferral and are not
being assessed under our program, their portion is being picked up by
the city.
After the public hearing, it would be in order to adopt the
attached resolution adopting the assessments.
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1979/1980 DISEASED SHADE TREE REMOVAL PROGRAM
STATE AMOUNT TO
PARCEL NO. NAME /ADDRESS QTY. DESCRIPTION COST CITY SHARE REIMBURSEMENT BE PAID
I%6A2o 27- 001 - 0000 - 141 -00 Francis Huth 2 7 21 0.S.P. $ 658.00 $ 329.00 $ 329.00 $
214 W. 1st Ave.'
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') 27-001-0000-449-00 27- 001- 0000 - 449 -00 Jessie Kronfuss 2 6 60 0.S.P. 152.00 76.00 76.00
506 W. 4th Ave.
' 79 27- 001 - 0000 - 552 -00 Marie Wampach 2 6 72 0.S.P. 82.00 41.00 41.00
202 W. 5th St.
'7D 27- 906 - 5200 - 056 -00 Tom Chlan 7 2.27 A in Gov't 514.00 257.00 257.00
Valley Hauer Park: Lot 5 Sec 6- 115 -22
'2a 27- 001 - 0000 - 274 -00 Wayne Olson 1 E 55' of Lot 8 265.00 132.50 132.50
420 W. 2nd Ave. Blk. 34 0.S.P.
'Sa 27- 001 - 0000 - 559 -00 Alvina Kopisca 1 3 73 0.S.P. 245.00 122.50 122.50
119 W. 6th Ave.
lb 27 -023- 0000 - 008 -00 E.A. Ricklick 1 4 -6 2 124.00 62.00 62.00
A37 E. Shakopee Ave. Cletus Link Addn.
To 27- 001 - 0000 - 421 -00 Alice Davies 1 W 55' of Lot 9 444.00 222.00 222.00
114 E. 4th Ave. :., Blk 56 .0.S.P.
'a 27 -0 - 0000 - 004 -00 Clair Van Maldeghem: 1 Lot 22 & N 20' of 94.00 47.00 47.00
930 Holmes Lot 23 Blk 5 EX
W24.6' of Both Lots
G & 0 Addn.
I$ 27- 013 - 0000 - 004 -00 Mary Casanova 1 2 EX N 197' 118.00 59.00 59.00
982 S. Market Capesuis Addn.. ..
/D 27- 004- 0000 - 005 -00 Albert Henderson 1 W 60' of E 120' of 288.00 144.00 144.00
627 E. 1st Ave _ S% Blk. 1
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'qD 27- 906 - 5233 - 064 -00 Curtis Leverson 4 p/o SW% SW% Sec. 455.00 227.50 227.50
612 E. 8th - 6- 115 -22 .20 A
.2D 27- 001 - 0000 - 568 -00 St. Mary's Church 1 all of Blk. 75 OSP 294.00 147.00 147.00
c/o James Schoenberger
535 S. Lewis
$3,733.00 $ 492.50 $1,866.50 $1,374.00
•RESOLUTION'NO. 1717
A RESOLUTION ADOPTING ASSESSMENTS
1979 DISEASED - SHADE TREE REMOVAL PROGRAM
j{ t e '1
WHEREAS, pursuant to proper notice duly given as required by
+•t;;r.y C ris �r1ov r? "
law, the City Council of,the,City Shakopee met and heard and
passed upon• all ,objections(to' •p
.the,roposed assessments of the
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following described property:
,; { ; tr , .. , ,.: 't1 S •' ter • S'\ `. •
Original Shakopee Plat:..Lot 6, Block 60; All of Block 75;
W 55' of Lot 9, Block 56.; E 55' of Lot 8, Block 34.
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• sCletus•,Link }Addition: Lots 4 -6, Block 2, inclusive.
East,Shakopee Plat: W 60' of E 120' of S 2 of Block 1.
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Capesius Addition: Lot 2 EX N 197' thereof
• .c :` 'i 1'1 ;
G 0 Addition: Lot 22 and N 20'of Lot 23, Block 5, EX'•
0;'iy c,Wc:'24 6 ! thereof t . ;k • . ' "
•, .y:uad.20 acre parcel lying within part.of the''.SW4• of Sec. 115 =22;
a 2.27 acre parcel lying within Gov't. Lot 5, Sec. 6- 115 -22.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
I 11 t. T:'nv thoir':t • r t { ,� r • ; • •
1. That such proposed assessments together with any amend-
;.nt_erc {
ments thereof is hereby accepted and shall constitute the special
assessment against the lands named therein and each tract therein
included is hereby found to be benefited by the proposed improve -
t 1 - ;� •:..'�;�:c� x•� ; -:;. ..: ;.•: • 1. , : • . :••
ments in the amount of ; the assessments levied against it.
2. Such assessments listed below shall be payable in equal
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annual installments extending over a period of one (1) year, the
first installment•to'be payable on or before the first Monday in
(.:zry 01. Sh ; ; t: ?
January, 1981, and shall bear interest at the rate of 8% per annum
from the date of the adoption of this assessment resolution. To
the first installment shall be added the interest on the entire
assessment from the date of this resblution'until•December 31, 1981.
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OWNER DESCRIPTION PRINCIPAL
Jessie Kronfuss Lot 6 Blk 60 (0.S.P.) $ 76.00
Tom Chlan 2.27 A in Gov't 257.00
Lot 5 Sec 6- 115 -22
Wayne Olson : '• E 55' of.Lot 8 132.50
�.Blk 34• (0.S.P.)
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E. A. Ricklick Lot 4 -6 Blk 2 62.00
Cletus Link Addn.
D1',.YEVRED }{‘!DE 1BTP 'r:; LIMCI;IN
, - V 10EPO1'NITOTA VDO.II,L11( ‘,:;:E22NEAIP
OWNER - - 'DESCRIPTION
Alice Davies W,55 Lot 9 $222.00
Blk 56 (0:S.P.)
Clair Van Maldeghem .,,:.tot,22;& N 20' of Lot 23 47.00
Blk' W24.6' of Both Lots
G & 0 Addn.
Mary Casanova 2 EX N 197' 59.00
MIEREAS, pUiUJnt Capesuis Addn . y = •: . -
Albert W
so 60
Henderson —1 LV 1 , ofE 120' of l
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. andtn :
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Blk
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p.::;sed up .s•! f" 0.1.; ' • • .
Curtis Leverson — " --L pro' SA SA Sec: il:7 " - 's* - :' 1 "r227%50w
following described pl6152 .20 A
St. Mary Blk 75 (0.S.P. 147.00
c/o James-Schoenberger . 75.
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3. The owner of any property so assessed'maY,'*a.t any time
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prior eb certification "Of the assessment to the County.Auditbri
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pay the Whore the 'assessment ori such proPerty-, with interest
accrued:Co:the' date 6f paymen't,' to the City Treasurer,except that
no interest shall be charged if the entire assessment is paid
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within thirty (30)-days from he adoption of this •resolution;
he mayiireeerspay to the County Treasurer.the installment
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and interest collection on the current tax list.
4. The Administrator shall forthwith'transmit a
certified duOlicate of this a'ssessment to the' County Auditor .?
to be eXtended'on tax lists of the County and such
aessments'shall and paid over in the same.manner.,
as other municipal'taxes. •
Adopted in ' session of the City Council.of the:.,
City 'of Shakopee, Miniieoea',. this .day:of
ir3-
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Lhe Lhy ■ .
Mayor of the City of Shakopee
shaii •
ATTEST: - . 1
City Clerk -
Approved'as to form this?.. day
of ,
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3;4
City Attorney, •
RESOLUTION NO. 1710
A Resolution Accepting Bid For
Kitchen Equipment For
Shakopee Senior Multipurpose Center
WHEREAS, pursuant to an advertisement for bids for kitchen
equipment for the Shakopee Senior Multipurpose Center, bids were
received, opened and tabulated according to law, and the follow-
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ing bids were received complying with the advertisement:
Goulet's Inc.
',Roberts Equipment, Inc.
Aslesens
St. Paul Bar and Restaurant Equipment Company
AND WHEREAS, it appears that •
is the lowest
responsible bidder.
{ NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. The Mayor and City Clerk are hereby authorized and
directed to enter into a contract with
in the name of the City of Shakopee for the purchase
of kitchen equipment for the Shakopee Senior Multipurpose Center,
according to the plans and specifications therefor approved by
the City Council and on file in the office of the City Clerk.
• 2. The City Clerk is hereby authorized and directed to
return forthwith to all bidders the deposits made with their
bids, except that the deposits of the successful bidder and
the next lowest bidder shall be retained until a contract has
been signed.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
1980.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1980
r;tv Attnrnev
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t} 5...."------_,......,
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MEMO TO: Douglas S. Reeder
City Administrator
FROM: H. R. Spurrier
City Engineer
RE: Resolution No. 1715
DATE: September 23, 1980
Attached is Resolution No. 1715, A Resolution Declaring The
Cost To Be Assessed 'And Ordering The Preparation Of Proposed
Assessment 80 -5 (Third Avenue Watermain).
The Council hazalready received a copy of this resolution with
their agenda packet, however, that copy did not include the
cost figures and this one has them included.
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Attachment
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RESOLUTION NO. 1715
A Resolution Declaring The Cost To Be Assessed And
Ordering The Preparation Of Prbposed Assessment 80 -5
(Third Avenue Watermain)
WHEREAS, a contract has been let for a watermain improvement
on Third .Avenue described as follows:
a) Six inch (6 ") watermain from Harrison
Street East to the East side of Lot 11,
Block 9, Koeper's Addition.
b) Eight inch (8 ") watermain from East side
of Lot 2, Block One, Wiggin 1st, East to
Webster Street
and the contract price for such improvements is $ 32,443.60 and
the construction contingency amounts to $ 3,244.36 and the .
expenses.incurred or to be incurred in the making of such
improvements amount to $ 12,490.79 so that the total cost of
the improvements will be $ 48,178.75 and of this cost the City
will pay $ 0.00 its share of the cost.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
• 1) The cost of such improvement to be specially assessed
is hereby declared to be $48,178.75. •
2) The City Clerk, with the assistance of the City Engineer,
} shall forthwith calculate the proper amount to be specially
assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard
to cash valuation, as provided by law, and he shall file a copy
of such proposed assessment in his office for public inspection.
3. That the City Clerk shall, upon the completion of such
proposed assessment, notify the City Council thereof.
BE IT FURTHER RESOLVED:
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1. That a hearing shall be held on the 14th day of
October, 1980, in the Council Chambers of City Hall at 7:45 PM,
or thereafter to pass upon such proposed assessments and at such
time and place all persons owning property affected by such
improvements and proposed assessments will be given an opportunity
to be heard with reference to such assessment.
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Resolution No. 1715 Page Two
2. That the City Clerk is hereby directed to cause a notice
of the hearing on the proposed assessment to be published once
in the official newspaper of the City of Shakopee at least two
- weeks prior to the hearing and he shall state in the notice the
total cost of the improvement. He shall also cause mailed
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notice of such hearing to be given the owner of each parcel
described in the assessment roll not less than two weeks prior
to .the hearing.
Adopted in session of the City
Council of the City of Shakopee, Minnesota, held this
day of , 1980.
Mayor of the City of Shakopee
• ATTEST:
City Clerk
Approved as to form this
day of , 1980.
City Attorney
1
I '
MEMO TO: Douglas S. Reeder
City Administrator
FROM: H. R. Spurrier
City Engineer
RE: Resolution No. 1714•,
DATE: September 23, 1980
Attached is Resolution No. 17,x.4, A Resolution Declaring
The Cost To Be Assessed And Ordering The Preparation Of
Proposed Assessment 80 -9 (Weinandt Acres 1st Addition).
The Council has already received a copy of this resolution
with their agenda packet, however, that copy did not include
the cost figures; this one does.
jiw
Attachment
S
RESOLUTION NO. 1714
A Resolution Declaring The Cost To Be Assessed And
Ordering The Preparation Of Proposed Assessment 80 -9
( Weinandt Acres 1st Addition)
WHEREAS, a contract has been let for the improvement of:
Weinandt Acres 1st Addition - all streets by
roadway construction
and the contract price for such improvements is $ 47,207.35, the
construction contingency amounts to $ 4,720.73 and the expenses
incurred or to be incurred in the making of such improvements amounts
to $ 15,578.43 so that the total cost of the improvements will be
$ 67,506.51 and of this cost the City will pay $ 0.00 as its share
of the cost.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA:
1. The cost of such improvement to be specially assessed
is hereby declared_to be $ 67,506.51.
2. The City Clerk, with the assistance of the City Engineer
shall forthwith calculate the proper amount to be specially
assessed for such improvement against every assessable lot, piece
or parcel of land within the district affected, without regard to
cash valuation, as provided by law, and he shall file a copy of
such proposed assessment in his office for public inspection.
3. That the City Clerk shall, upon the completion of such
proposed assessment, notify the City Council thereof.
BE IT FURTHER RESOLVED:
1. That a hearing shall be held on the 14th day of October,
1980, in the Council Chambers of City Hall at 7:35 PM to pass upon
such proposed assessments and atvsuch time and place all persons
owning property affected by such improvements and proposed assess-
ments will be given an opportunity to be heard with reference to
such assessment.
Resolution No. 1714 • Page Two
2. That the City Clerk is hereby directed to cause a notice
of the hearing on the proposed assessment to be published once
in the official newspaper of the City of Shakopee at least two
weeks prior' to the hearing and he shall state in the notice the
total cost of the improvements. 'He shall also cause mailed notice
of such hearing to be given the owner of each parcel described
in the assessment roll not less than two weeks prior to the hearing.
Adopted in _ session of the City Council
of the City:of Shakopee, Minnesota, held this day of
, 1980.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1980.
City Attorney
•
s
•
MEMO TO: Douglas S. Reeder
City Administrator
FROM: H. R. Spurrier
City Engineer
RE: Amendments to the Holmes Street Assessment Roll
DATE: - September 19, 1980
Additional changes in the Holmes Street Assessment Roll have
been brought to my attention. Therefore, we will be drafting
another resolution (Resolution No. 1716) which will note
these additional amendments.
Resolution No. 1716, A Resolution Amending The Holmes •
Street Assessment Roll will be available for your consideration
at the Council meeting September 23rd.
We are holding off the drafting of this resolution until
the end of the working day on Tuesday, thereby, allowing
the Council to address all changes up to that time.
jiw
MEMO TO: Douglas S. Reeder, City Administrator
FROM: Jeanne Andre, Administrative Assistant
RE: Resolution Regarding Assessment Deferral
DATE: September 18, 1980
On October 5, 1976 the City Council passed Resolution No. 974,
a Resolution Setting Procedures and Guidelines for Senior Citizens
Hardship Special Assessment Deferral. This resolution includes a
clause which indicates that limitations on applicant's income,
assets and property market value (which are defined in the resolu-
tion) may be adjusted on an annual basis upon recommendation of
the City Administrator and motion of the City Council of the City
of Shakopee. To my knowledge, these limitations have not been
revised since the' above resolution was adopted.
Now that the Holmes Street Project is being assessed, more
requests have been made regarding deferral of assessments. I
therefore recommend that adjustments be made to limitations es-
tablished in Resolution No. 974. In order to keep income limits
up -to -date without continual revision, I recommend that the income
•
limits be tied to the Section 8, very -low- income limits, established
'by HUD. I think these limits were the source of the $6,900 income
limit established in Resolution No. 974. The current Section 8,
very- low - income limits are as follows:
# of Family Members Income Limit
1 $ 8,250
•
2 9,450
3 10,600
4 11,800
5 12,750
6 13,700
7 14,650
8 and above 15,600
As I am recommending this basic change in how the income
limits are adjusted, I have drafted a new resolution, No. 1713,
incorporating this suggested change. In Resolution No. 1713 I
have also changed the limit on gross assets to $36,000 (from
$25,000 in Resolution No. 974) and the limit on assessor's
market value to $60,000 (from $45,000). The jump in assets
from $25,000 to $36,000 is just under 107 per year over a four
year period. The recommended change in assessor's market value
was provided by the City Assessor, based on his experience in
the change that has occurred over the last four years.
I request that you present the attached Resolution No. 1713,
A Resolution Setting Procedures and Guidelines for Senior Citizens
Hardship Special Assessment Deferral, to the City Council for
adoption at their next meeting.
JA /jms
- ��•
•
RESOLUTION NO. 1713
A RESOLUTION SETTING PROCEDURES AND GUIDELINES FOR
SENIOR CITIZENS HARDSHIP SPECIAL ASSESSMENT DEFERRAL
WHEREAS, the Minnesota Legislature has set forth in Chapter
195 of Laws 1976 authorization for any city to defer payment of an
assessment for any homestead'property owned by a person 65 years of
age or over for whom it would be a hardship to make said payment;
and
WHEREAS, the City of Shakopee has determined it is in the
best interests of its citizens to exercise the authority granted
in said .Chapter 195 (now Minnesota.Statute 435.193 and 435.194);
NOW - THEREFORE, the City Council of the City of Shakopee does
set forth the following standards and guidelines for determining
the existance of a hardship, but nothing herein contained shall
be construed to prohibit the determination of such a hardship on
the basis of exceptional and unusual circumstances not covered
by these standards and guidelines where the determination is made
by the City Council in a nondiscriminatory manner that a deferment
should be granted when such deferment does not give the applicant
an unreasonable preference or advantage over other applicants;
1. Any applicant must be 65 years of age and must own a
legal or equitable interest in the property applied for
which must be the homestead of the applicant;
2. The applicant and any other owner of said property
who resides therein with the applicant shall not have
an annual gross income in excess of the Section 8, very
low income limits in effect at the time of the applica-
tion. (As established by the Department of Housing and
Urban Development.) Income specified in the application
should be the income of the year preceeding the year in
which the application is made, or the average income of
the three years prior to the year in which the applica-
tion is made.
3. The applicant and any other owner of said property
who resides therein with the applicant shall not have
gross assets (excluding the homestead property) in excess
of $36,000.
4. The Assessor's Market Value.of the applicants home-
stead parcel shall not exceed $60,000.
5. The limitations on an applicant's assets, and
property market value may be adjusted on an annual basis
upon recommendation of the City Administrator and motion
of the City Council of the City of Shakopee.
r 5^ a
•
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6. Unless otherwise provided under the resolution adopting
said assessments, all such deferred assessments shall bear
interest at the rate of 8 percent per annum;
7. Termination of the right to this deferred payment shall
be as provided by Minnesota Statute 435.195 and such defer-
ment shall terminate as provided therein, to wit;
a: Upon the death of the owner, provided that spouse
is not otherwise eligible for the benefits here -
.4
under;
b. Upon the sale, transfer, or subdivision of the
property or any part thereof;
c. Upon the property losing its homestead status; or
d. Upon the City of Shakopee's determination that
the hardship has ended so that immediate or •
. - '` ' '`partial payment . is required.
8. This procedure shall not apply to any assessment of
$100.00 or less.
BE IT FURTHER RESOLVED, that this resolution supersedes
Resolution No. 974.
Adopted in session of the City Council of the
City of Shakopee, held. this day of , 1980.
Mayor of the City of Shakopee
ATTEST:
City Clerk
Approved as to form this
day of , 1980.
•
City Attorney
{ 4'4 City of Shakopee
� %' K o p E ‘,\ POLICE DEPARTMENT
,�1..
7 ,
. „,,.. „,q ,,' , 476 South Gorman Street
' -- ' ' / f SHAKOPEE, MINNESOTA 55379
p O� _ G E c 1 , - TeI. 445 -6666
,a
tfe \'
TO: Douglas Reeder
•
DATE: August 12, 1980
SUBJECT: Abandoned Motor Vehicles Code Revision - Section 2.70
The present code addresses abandoned motor vehicles as
those left on public /private property without the consent of
the owner or are inoperable. It does not, by definition,
deal with'vehicles which are impounded by the police depart- .
ment for other varied circumstances, such as criminal offenses
and motor vehicle accidents.
We currently have no legal authority to dispose of vehicles
other than abandoned vehicles, within a reasonable time which
are not reclaimed by the legal owner. ,
Generally, the vehicles are not reclaimed due to the
vintageof the vehicle, mechanical condition, or accident
damage to uninsured vehicles.
I recommend the revision of the present code section 2.70,
Subd. la, to modify the definition of an abandoned vehicle.
Sincerely,
./.---1:9-,A0-a Re&
Thomas G. Brownell
CHIEF OF POLICE •
TGB:dmh
•
go ,.s.%,. JO JAo EegE
•
ORDINANCE NO. 47
Fourth Series
AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING SHAKOPEE CITY CODE,
CHAPTER 2, ENTITLED 'ADMINISTRATION AND CITY GOVERNMENT' BY STRIKING THE
SECOND SENTENCE OF 2.70(Subd..1- A*.1)AND BY ADDING THERETO CERTAIN PROVISIONS
AND BY ADOPTING BY REFERENCE.THE SHAKOPEE CITY. CODE, CHAPTER 1 AND SECTION 11.99
THE CITY COUNCIL OF THE CITY. OF SHAKOPEE, MINNESOTA, DOES ORDAIN:
SECTION 1: Shakopee City Code,'Chapter 2 is amended by certain deletions
Second sentence of Sec. 2.70 1 - A.1), Definitions, is amended by
striking the second sentence therefrom, namely, "It shall also mean a motor vehicle
'voluntarily surrendered . by.its - owner to the City."
SECTION 2: In lieu of the's,triken certain sentence the following sentence is herel
adopted,
"It shall also mean a motor vehicle voluntarily surrendered by its owner to
and accepted by the City of Shakopee or the'Shakopee City Police Department and any
motor vehicle coming into possession of the City of Shakopee or'its Police Department
by seizure, confiscation or other means and such vehicle has remained unclaimed after
notice to the last registered owner thereof hereinbefore provided shall be deemed to
have been abandoned."
SECTION 3: Adopted by reference
General provisions and definitions applicable to the entire City Code including
the penalty provisions of Chapter 1 and Section 11.99 entitled "Violations and Mis-
demeanor" are hereby adopted in their entirety by reference as though repeated verbatim
herein.`
SECTION 4: When in force and effect
After the adoption, signing and attestation of this ordinance it shall be
published once in the official newspaper'of the City of Shakopee and shall then be in
full force and effect.
Adopted in session Of the City Council of the City of Shakopee,
Minnesota, held this day of , 1980.
Mayor of the City of Shakopee
• ATTEST:
•
City Administrator
{ Prepared and approved as to form this
3rd d. of - .temper, 1980.
•
4 /
1
City Attorney
th TY I • F SHAKOPEE
1. _ {tim
��i:� y 129 East, First Avenue, Shakopee, Minnesota 55379
:
MEMO
O. Douglas S. Reeder
ROM: Jim Karkanen - Puhlir Wnrks Dept. •
UBJECT: _ :..e
ATE: Sept. _9, 1980
•
On Sept. 2, 1980, the Council approved the purchase of a Swenson
Model UR -310 tailgate sander for $ 1,058.00. We • have since •
learned that we can anticipate some problems with this roller type
sander for our application on the Ford tandem truck. We will now
have to revert back to our original intentions of installing the
spinner type sander on this vehicle. This spinner type sander is
identical to the other sanders in our fleet. (The roller type sander
will cause some problems in regulating the rate of discharge from .
the feed roller to the.street discharge.)
Therefore, I'm requesting Council approval to purchase the
Swenson spinner model UAZ- 11'instead. The lowest quotation we have
is from the Hayden- Murphy Co. for $ 1508.20.
= SANDERS
Hayden- Murphy Co. (Mpls)
"Swenson" Model UAZ -11 (spinner)= $1508.20 **
- Ruffridge- Johnson Co. (Mpls)
"Central" Model S -330RL (sp'inner) $1550.00
Itasca Equip. Co (Savage)
"Hi -Way" Model.TG -110 (spinner) $1586.00
•
•
** Denotes best quotation •
•
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1 .
11
MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder, City Administrator
RE: City Policy on Small Purchases
DATE: September 19, 1980
The policy which is currently in affect for purchasing of
items which are not specifically in the Adopted City Budget is
that any item over $100 must be specifically approved by the
City Council. The Finance Director has recommended that the
$100 limit be raised to $200 in 1981.
The purpose of the policy of course is to force department
heads to look ahead and budget for what they need and to give
the City Council the chance to look at the purchase of any item
not specifically budgeted. The problem of course is that the
need and or opportunity to purchase small items which cost $100
to $500 at a cost savings is difficult to predict with absolute
certainty 16 to 18 months in advance. By having it go for
council approval the department must suffer through a long
process and waste much time and effort to purchase some small
item for which the need is so great that there are few alter-
natives. In short the budget control in this case may be
excessive.
As an alternative to the current approach it is recommended
that you give the City Administrator the authority to authorize
the purchase of unbudgeted items which cost less than $500 as
long as the purchase does not cause the particular department
to exceed its total budget for capital items. If the item or
any future items would cause the capital equipment line item
to be overspent then City Council approval should be required.
Recommendation
City Council adopt the attached resolution which authorizes
City Administrator discretion up to $500 as long as the total
department capital equipment budget is not exceeded.
DSR /jms
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RESOLUTION NO. 1718
A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO APPROVE
BUDGETED CAPITAL PURCHASES WHICH DO NOT EXCEED $500.00
WHEREAS, the City Council adopts each year an annual budget
which sets forth the items which are authorized to be purchased
during that year, and
WHEREAS, the annual general fund budget must be adopted far
in advance of the actual scheduled purchases of same item,,and;
WHEREAS, the normal operation of the city business requires,
from time to time, the purchase of items which are not included •
in the adopted budget, and
WHEREAS, it is often important for the city to be able to
make their purchases quickly to get the best price or accomplish
on a timely basis city work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, that the City Administrator is
hereby authorized to approve the purchase of capital items
which are not budgeted if the cost does not exceed $500 and if
the purchase does not cause the capital item budget for the
department to exceed the budgeted amount.
Adopted in session of the City Council of the
City of Shakopee, Minnesota, held this day of
1980.
Mayor of the City of Shakopee
ATTEST:
City Clerk
• Approved as to form this day
of , 1980.
City Attorney
/
MEMO TO: Douglas S. Reeder, City Administrator
FROM: Gregg Voxland, Finance Director �� uannr
RE: Joint Recreation Building Repair
DATE: September 19, 1980 ,
The 1980 budget contains $6,000 for transfer to Jt. Rec.
for building maintenance. Ther are several items,that need to
be done to keep the building habitable. One quotation is attached.
LeRoy should have a second quote on Monday.
We should move quickly on these repairs and decide if the
City will pick up the whole tab or not.
GV /ljw
•
•
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•
MEMO TO: Douglas S. Reeder, City Administrator
FROM: Gregg Voxland, Finance Director
RE: Part Time Employee
DATE: September 19, 1980
Council has previously authorized hiring of a part time
employee for Finance. I have received applications and interviewed
candidates. Recommend Council authorize hiring Pat Pennington
whose application is attached, at a rate of $4.60 with a raise
to $4.80 after six months probationary period.
GV /ljw
Attachment
•
A ) fion of Pa+ Penning- is scTa
Scp2ra Q$ priva d a+q
'
MEMO TO: Mayor & City Council
FROM: Douglas S. Reeder, City Administrator
RE: 1981 Staff Salaries
DATE: September 18, 1980
In 1980 inflation has continued to increase the cost of living
for city employees as well as everyone else. The salary increases recommend-
ed for 1981 recognizes the effects of inflation and attempts to keep the
City of Shakopee competitive in salaries with both the private sector
and other cities.
The city now has a staff that is composed of many new valuable
employees who have not yet reached the top of their salary range. For
these employees, I have recommended a salary for 1981 which not only
recognizes inflation, but also moves these employees up in their salary
range in relation to their experience which increases their ability to
perform their job.
Other Salary Increases
It is my understanding that salary increases for cities around the
metro area will range between 8 and 10 %. The public works employees will
receive an increase of nearly 9% on the average. The police increase is
expected to be 8 %; however, the police will receive additional longevity
payments and are at this time ahead of the rest of the metro area.
Recommended Increases
The. specific salary increases recommended on the attached sheets
range from -9% to 14 % and are intended to reward good performance, maintain
good employees and keep up with the cost of living. These employees
represent the cities largest expenditure and its biggest asset. Your
staff is an above average city staff from the standpoint of productivity
and dedication. They deserve your continued support and I am sure will
continue to serve Shakopee in an outstanding manner.
Insurance Costs
In addition to the salary increase for city employees, I am recommend-
ing that the city contribution for health, life and disability insurance
be increased from $80.00 to $85.00 for 1981. This brings the non union
employees in line with the public work employees and the police employees.
Action
Adopts. Resolution No. 1719 which sets 1981 salaries for city staff.
DSR /jsc
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/G
PROPOSED 1981
EXECUTIVE SALARY RANGES
Proposed
(9% Increase)
1980 1981
Range I $21,500- 30,250 $23,500- 33,000
Police Chief
City Engineer
Range II $17,250- 27,500 $18,500- 30,000
Finance Director
Recreation Director
Building Official
Street & Park Superintendent
Assistant City Attorney
Range III $14,000- 23,250 $15,250- 25,350
HRA Director
Assistant City Engineer
Building Inspector
City Planner
City Assessor
Range IV $12,000- 20,750 $13,000- 21,000
Administrative Assistant
Recreation Supervisor
Deputy City Clerk
Property Appraisor
Engineer Technician I
• Engineer Technician II
/ �
PROPOSED 1981 CLERICAL RANGES
Step 1 Step 2 Step 3 Step 4 Step 5, Step 6 Step 7
Start 6 Mos 1 Yr 2 Yrs 3 Yrs_ 5 Yrs 10 yrs
Range 1 618 650 682 716 752 790 830
Range 2 750 787 826 867 910 955 1003
Range 3 800 840 882 926 972 1020 1071
Range 4 890 934 980 1029 1080 1134 1190
Job Classifications
Range 1 .
Public Works Clerk
Assessing Clerk
Range 2
Receptionist
Range 3 -
Police•Clerk
Finance Clerk
Range 4
Police Office Manager
Building /Assessing Secretary
Engineering Secretary
Senior Accounting Clerk
9/23/80
l „4 t
. r : `�`' l q q n v C S 2 LAW )-P
° '' t � t s 5 Y , ..1 !l1 � 1177(( ' APPENDIX „A„
ilS$`� -• TO RESOLUTION #208
. a lr i ,
,1 t Y td t
„S�`, ,.., Rate per
4 . 0 ,x '
.r Hour Per Year
Manager Gov 31,755.00
Superintendent EP, 29,100.00
Crew Foreman 10.98
Serviceman 10.30 •
Lineman 1st. Class 10.30 •
`` Lineman 2nd. Class 9.27 •
,.: Lineman 3rd. Class 8.24
Lineman 4th. Class 7.21
Groundman 6.19
' Water System Operator 9.47
Equipment Operator 1st. Class 7.98 .
r Equipment Operator 2nd. Class 6.71 '
• Laborer 1st. Class 5.43
', Laborer (starting) 4.48 •
:7 Meter Reader 1st. Class 4.89
Meter Reader 2nd. Class 4.48
Apprentice Meter Reader 3.83 ' ,
Installer 8.74 '
Billing Clerk, Typist 4.38 4.90 5.43
' Office Clerk, General 3.83 •
Office Clerk apprentice 3.50
Secretary 7.40
. Technical Assistant. 16,000.00
Weekly Standby Duty 95.00 /week .
•
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•
•
l.
EMPLOYEE POSITION PERFORMANCE PROPOSED 1981 1980 SALARY RECOMMENDED % INCREASE COMMENTS
SALARY RANGE 1981 SALARY
Jeanette Shaner Receptionist Probation 9,000- 11,460 $8,840 $8,840 None Will get increase after six months
to $9,912(Range 2, Step 3)
•
Linda Willemssen Senior Account- Top
Outstanding 10,680 - 13,608 $12,120 $13,608 12% To top step in range
ing Clerk (Rge 4,
Step 6)
Phylis Knudsen Assessing /Bldg Excellent 10,680 -13608 $12,245 Top 11% To top step in range
Secretary $13,608
(Rge 4,
Step 6)
John Johnson Appraisor Good (CETA) $ 8,320 $9,068 9%
,t,
Jane Wostrel Engr. /Planning Excellent 10,680- 13,608 $10,192 $11,760
Secretary (Rge. 4, 15% Ends probation December 30th
Step 3)
Steve Herley Technician Excellent 13,000- 21,000 $16,265 $18,542 14%
Ray Ruuska - Technician Excellent 13,000- 21,000 $18,876 $20,574 9% .
5'•
Diane Heinz Police Admr. Excellent 10,680-13,608
Assistant $12,494 $14,280
1 (Rge.4,Step 7) 14% o To top step in range with 10 year
longevity, step
EMPLOYEE POSITION PERFORMANCE PROPOSED 1981 1980 SALARY RECOMMENDED % INCREASE COMMENTS
SALARY RANGE 1981 SALARY
Jan Witkowski Police Clerk Excellent 9,600- 11,294 11,294 12,240 9% To top step in range
Pat Mohrbacher - Police Clerk Excellent 9,600- 11,294 10,664 12,240 14% To top step in range
Bo Spurrier City Engineer Outstanding 23,500- 33,000 27,500 31,350 14% Increase will help to retain
this valuable employee .
Tom Brownell Police Chief Excellent 23,500- 33,000 27,250 30,520 12% Due to ,recommended change in
car allowance policy, employee
loses $200 car allowance
1
George Muenchow Community
Service DirectorExcellent 18,500- 30,000 25,050 Receives 7% increase in 1980 salary
Recommended by Community Services
Board
LeRoy Houser Building Excellent 18,500- 30,000 25,900 27,380 9%
Official
1
1
.c-
James Karkanen Public Works Excellent 18,500- 30,000 25,964 29,080 12% Extra adjustment to keep employee
Superintendent in line with utility superinten-
dent
Gregg Voxland_ ,,, Finance DirectorExcellent 18,500- 30,000 23,165 25,944 12% Valuable employee, needs to keep
salary up to_avoid loss
EMPLOYEE POSITION PERFORMANCE PROPOSED 1981 1980 SALARY RECOMMENDED % INCREASE COMMENTS
SALARY RANGE 1981 SALARY
Larry Martin City Assessor Good 15,250 - 25,350 19,000 20,710 9%
Tim Keane City Planner Excellent 15,250- 25,350 16,500 18,800 14% New employee
Salary low in comparison to
Metro area
Jeanne Andre HRA Director Excellent 15,250- 25,350 14,500 16,530 14% New employee
Salary low in comparison to .
Metro area
Judy Cox Deputy City Excellent 13,000- 21,000 14,123 15,394 9%
Clerk
( 17
•
MEMO TO: Mayor and City Council
FROM: Douglas S. Reeder, City Administrator
RE: Staff Transportation Policy
DATE: September 18, 1980
The City Council requested that I present a policy for the
handling of transportation for city staff. The following are
the elements of a policy which I think is appropriate for
Shakopee. If the council agrees, I will draw up a resolution
for council adoption.
1. The city should try to maintain as few city vehicles
as possible.
2. The following staff members have enough city use for
a vehicle that the assignment of a city car is warranted.
o City Engineer
o Building Inspector
o Street Superintendent
3. The following departments have frequent need for a city
vehicle and should have access to a city car or be re-
imbursed for use of their own car when a city vehicle
is not available.
o Engineering Staff
o Assessing Staff
o Po l —C-h±i e-f •
o HRA Staff
o Planning Staff
4. The following departments should use a city vehicle if
available but primarily are to use their own vehicle
• and be reimbursed by a mileage payment.
o Administration
o Finance
5. The City Administrator should be put on a monthly car
allowance. a w,du P a.Pl =c.Q OLL6
6. City cars should be taken home (Shakopee only) in the
winter by employees assigned by the'City Admipistrator
rather than left behind City Hall. .Where possible
cars taken home should be put in a garage.
•
Nr
Ty/ .-
Mayor and City Council
Page Two
September 18, 1980
To carry out these policies the following would need to be
accomplished.
1. o i eh would— go'from a monthly allowance to using
a city vehicle as needed.
2. City Assessor would go from a monthly allowance to using
a city vehicle as needed.
3. The city would have to maintain at least the following
vehicles.
1) ,Car for City Engineer
2) Car for Building Inspector
3) Car for Public Works Director
4) One staff car in Engineering in winter and 2 in summer
5) One staff car for use by Assessing and Finance
6-) — Orre — s - t: a -f —c-a r—f or_u s_e by P 1 a-n -n n -g—a d —HR-,
DSR /jms
City of Shakopee �,,� �� _.
POLICE DEPARTMENT . } Y
�.' � l : ?L+•ti %^ 476 South Gorman Street • ' ■
;l•Z� `Ir,t' �.� �� SHAKOPEE, MINNESOTA 55379 11
r \ _�.% Tel. 445 -6666 �.
September 19, 1980
Mr. Stan VonBokern, Chairman
Police Civil Service Commission
Shakopee, Minnesota 55379
Dear Stan:
Effective September 24, 1980, Dennis Anderson will
have satisfactorily completed his six month probationary
period as a patrol sergeant.
I am requesting that his probationary period be
terminated and he be certified in the permanent position
of patrol sergeant.
Sincerely,
Thomas G. Brownell
CHIEF OF POLICE
TGB:dmh
CC: Douglas Reeder
• Virgil Mears
Dennis Anderson
•
go , EZVE go •oEECE
•
MEMO TO: Douglas S. Reeder
City Administrator
FROM: Tim Keane, City Planner
RE: Board of Adjustments and Appeals and Planning
Commission Case Decisions
DATE: September 19, 1980
At the Board of Adjustments and Appeals meeting held
September 11, 1980, the Board took action on the following
case:
;Wallace Bakken Variance - (PC 80 -39V): Request
for .a 20' variance for front yard setback requirements
for the parcel abutting T.H. 101.
Action: Board moved to approve the variance
subject to the condition that there be no
parking on the front yard setback.
At the Planning Commission meeting held September 11, 1980,
the Commission made the following actions on the following
cases:
Jerald Wilking Conditional Use Permit - (PC 80 -37C):
. A request to move in a house unto a 10.90 acre
parcel.
Action: Commission moved to approve the move in
of the house with the condition that a Letter of Credit
be submitted in the amount of $5,000.
•
Neenah Foundry Co. Conditional. Use Permit' -
(PC 80 -40C): A request for exterior storage of metal
castings in an I -2 (Heavy, Industrial) zone.
Action: Commission moved to approve the request for
exterior storage subject to the following conditions:
1) Submission of a revised screening /landscape
plan to consist of metal or wood fencing and landscape
plantings to be approved by the City Planner.
Douglas S. Reeder -2- September 19,'1980
•
r
2) Limit the height of exterior storage
to.the height of the exterior screen so that stored
materials are not visible off of the site.
Howe Chemical, Inc. Conditional Use Permit -
(PC 80 -41C): Request for the handling and storage
of fertilizer and exterior storage in an I -2 zone.
Action: Moved to approve the Conditional Use
Permit subject to the following conditions:
1) Handling and in -door storage of fertilizer
and chemicals:
a) Approval all building and site
development plans by the Fire Chief.
2) On -site exterior storage to be conditioned
upon:
a) Submission and approval by the City
Planner of a screening plan as an alternative to
metal fencing.
b) No exterior storage to behigher than •
the screen so as to be visible from off the site.
c) Final approval of drainage and on -site
sewage plans by the City Engineer; plans to include
provisions for maintenance and cleaning of vehicles.
3) Exterior storage area as previously defined
(Exhibit A, attached to Resolution No. 265) or. twice
.the present size.
4) Annual reviewals for the years 1981 and
1982.
5) Items to be stored under the provisions of
the Conditional Use Permit:
a) Motor vehicles, covered trailers, tanks
and spreaders.
b) Non -toxic material (potash, slag, limestone,
liquid nitrate - in tanks not to exceed 3,000 gallons).
jiw