HomeMy WebLinkAboutNovember 05, 1980 TENTATIVE AGENDA
SPECIAL SESSION SHAKOPEE, MINNESOTA NOVEMBER 5, 1980
- WEDNESDAY -
Mayor Harbeck presiding
11 Roll Call at 7:30 P.M.
2] Approval of Minutes of October 7, 1980
3] Communications:
a] Miller & Schroeder Municipals, Inc. '
b] Shakopee Public Utilities Commission
c] Doug Reeder
4] Liaison Reports from Councilmembersi
a] Cncl.Colligan from the Fire Dep't.; Jt. Seven Man Committee
and the Planning Commission
b] Cncl.Hullander from Scott County Criminal Justice Advisory Comm.
c] Cncl.Lebens from the Community Services. Board
d] Cncl.Leroux from the Shakopee School Board
e] Cncl.Reinke from the Shakopee Public Utilities Commission
f] Mayor Harbeck from Scott County Board of Commissioners
5] RECOGNITION BY THE CITY COUNCIL OF ANYONE PRESENT IN THE AUDIENCE
WHO DESIRES TO SPEAK ON ANY ITEM NOT ON THE AGENDA
6] Old Business:
a] Prairie Street - 3rd to 4th - Engr's. Report
7] Planning Commission Recommendations:
8] Routine Resolutions and Ordinances:
a] Res. No. 17 - Accepting Work on Park Ridge Drive 79 -1
b] Res. No. 1736 - Accepting Work on 4th Avenue Watermain & 4th and
Iaiinnesota Revitalization Project (79 -2)
c] Res. No. 1737 - Setting Hearing on Application for $600,000 I.R.
Bonds requested by S & W Realty
d] Res. No. 1738 - Setting Hearing on Application for $2,400,000
I.R. Bonds for Progress Valley Park
e] Res. No. 1701 - Authorizing Installation of Watermain Along
CR -16 & CR -83 Within Tax Increment Project
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91 New Business:
a] 8:15 P.M. PUBLIC HEARING - Assessment Appeal, V. Plekkenpol
b] Authorization to proceed with Capital Improvement Program
c] 1980 Annual Audit Proposal
d] Authorize Employee Salary Adjustment
e] Accept Resignation of Police Clerk -Steno III
f] Appointment of City Administrator - Res. No. 1739
g] Scott County Public Safety Building Project - Request waiving of
building permit fees
h] Amending Holmes St. Assessment Roll - Res..No. 1740
i] Sale of City Vehicles - information only
j] Authorize Purchase of Mobile Radios for Police Dep't.
k] City Engineer status report on public improvements
1] Authorize partial payments
m] Approval of Change Order No. 5, 1,500,000 GaL Water Tank
10] Consent Business:
11] Other Business: a] Personal Injury Claim
b] Holmes Street'Damage Claim
12] Adjourn to Tuesday, November d lo ta e , 1900 at r( Hospital - Res. No. 1741
Thomas G. Brownell, Acting City Admr.
TENTATIVE AGENDA
SHAKOPEE HOUSING AND REDEVELOPMENT AUTHORITY
Shakopee, Minnesota
'Adjourned Special Session November 5, 1980
Chairman Hullander Presiding
1. Roll call at 7:00 P.M.
2. Approve minutes of October 7, 1980.
3. Fourth. and Minnesota Neighborhood Revitalization Project
a. Disposition of Outlot B
b. Movement of Utility Pole
c. Review of Program Budget
d. Procurement of Sod and Landscaping
4. Pedestrian Crossing
a. Review location of crosswalk and walkway
b. Authorize preparation of plans and specifications
5. 'Approve 1981 Budget
6. Authorize Payment of Bill
7. Other Business
8. Adjourn
Jeanne Andre
HRA Director
3 a,
MEMO TO: Members of the Shakopee Housing and Redevelopment Authority r ~+
FROM: Jeanne Andre, Executive Director
RE: Disposition of Outlot B, Macey Second Addition
DATE: October 29, 1980
Macey Second Addition has 22 lots and two outlots. Outlot B
was platted to provide access to a garage built behind the Siebenaler
residence'(427 Minnesota) which serves Mr. Werner's house on Dakota
Street. I do not think the Housing Authority should retain owner-
ship of this parcel and would like some direction in selecting the
best alternative for disposing of this property. There are three
alternatives.
1. Sell this parcel directly to Mr. Werner.
2. Negotiate an easement with Mr. Werner and deed the
property to the Siebenalers, to be joined with Lot 1,
Block 2.
3. Negotiate an easement with Mr. Werner and deed the
property with the sale of Lot 1, Block 1.
The City Attorney has advised that any discussion with Mr.
Werner should be delayed until after February 5, 1981. Until that
time Mr. Werner would still have the right to appeal the registra-
tion of title for this property. However, I would like to have
some direction from the HRA now so that I can take the steps
necessary to pave the way for final resolution of this issue.
JA /jms
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MEMO TO: Members of the Shakopee Housing and Redevelopment Authority
(HRA)
FROM: Jeanne Andre, Executive Director
RE: Movement of Utility Pole
DATE: October 31, 1980
The Shakopee Public Utility Commission agreed to move a utility
pole in the platting of Macey Second Addition. At the time of the
request, the Utility Manager indicated the cost of relocating the
line would be charged to the HRA (see attached Lou Van Hout memo of
3/12/80). The City Administrator indicated that this cost would not
be a liability of the City or HRA (see attached Douglas Reeder memo
of March 17, 1980). The relocation of the utility pole has not yet
been undertaken. I recommend that the question of liability for
this work be resolved now, prior to the actual relocation of the pole.
JA /jms
attachment
'REv.4,,
To: Doug Reeder, Jean Andre, Tim Keene �AR 1 3 19 Ba
FROM: Lou Van Hout ® swr411‘0?E'
RE: Relocation of Elec. line Macey 2nd Add'n
DATE: 3 712 -80
A copy of the north part of the Macey 2nd Addition with the additional
easement needed marked in red is attached to Tim Keene's copy of this
memo. As I understand it, this easement will be shown on the final plat
of this subdivision, and the existing garage on Lot 1 131.ock 1 of the new
plat is to be razed and will not interfere with the line relocation as
long as we are within the utility easement shown.
The cost to move this Line is estimated -at $9,225.00 % The bill will be
sent to the HRA after our work is compl•e1d•and aofual• - costs are known.
The time schedule of the work is planned for completion by fall of 1980
and will be done sooner if our construction schedule permits.
We will not object to the construction of buildings under the existing
line as long as proper clearance for safety is maintained by the contractor
and we do not incur any liability for accidents due to carelessness of
others.
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MEMO TO: Lou VanHout
Utility Manager
FROM: Douglas S. Reeder
City Administrator
RE: Relocation of Electric Line in Macey's 2nd Addition
DATE: March 17, 1980
In response to your memo dated March 12, 1980, I am hereby
requesting that, you give me a drawing which indicates the
location of the proposed relocated power. lines. The 20 foot
easement you have requested is in excess of that currently
shown on the plat, and is nearly as large as the current
easement required for the existing line.
I would like to discuss this matter with you as soon as
possible in order to preclude further delays on this project.
Neither the City of Shakopee nor the Shakopee Housing and
Redevelopment Authority will become involved in, or accept
any liability for the Utility Commission concerning any
matter between any contractor and the Shakopee Public Utilities
Commission. •
DSR/jiw
cc: -: H. R. Spurrier, City Engineer.
Tim Keane, City Planner
Jeanne Andre, HRA Director
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MEMO TO: Members of the Shakopee Housing and Redevelopment Authority
FROM: Jeanne Andre, Executive Director
RE: Review of Program Budget for 1978 CDBG
Fourth and Minnesota Neighborhood Revitalization Project
Procurement of Sod and Landscaping
DATE: October 30, 1980
Calculating the amount originally provided in this grant
against the amount that has already been drawn by letter of
credit against the grant, approximately $48,000.00 remains to
be drawn. I'have tried to estimate expenditures which have
either been incurred and not drawn, or are anticipated. These
are as follows:
1. Final payment to Erickson and Wangerin
for streets, utility, demolition and grading $13,500.00
2. Staff time (most already expended) 15,000.00
3. Taxes on property acquired 5,000.00
4. Electrical installation for subdivision by
SPUC (remainder) 2,000.00
5.. Lot surveys for title purposes 2,000.00
6. Final audit 3,500.00
7. Sod and landscape of site 7,000.00
$48,000.00
Action requested:
Authorize staff to procure sod and landscaping for lots in
Macey Second Addition to a maximum of $7,000.00.
JA /jms
MEMO TO: Members of the Shakopee Housing and Redevelopment Authority
FROM: Jeanne Andre, Executive Director
RE: Location and Design of the Pedestrian Crosswalk for the
Senior Citizen Highrise
DATE: October 29, 1980
LOCATION
The City Engineer has advised that the actual crossing of
First Avenue should be located as sited by Barton - Aschman in
their report in order to allow for proper clearance for cars
turning into driveways entered from First Avenue (particularly
that of the Southside Mobil Service Station). However, the
City Engineer has also indicated that it should be acceptable
to the State Department of Transportation for the pedestrian
walkway from the highrise entrance to jog slightly to reach
the street crosswalk. If this is the case there are three
options for locating the walkway, as indicated by dotted lines
on the attached drawing.
1. Locate the walkway in the.area of the driveway to Lot 4,
Block 6, Original Shakopee (the Halgren's building). This
option would require an easement from the Halgrens and a
Mr. Johnson, who owns the rear half of the lot. I spoke
recently with Mrs. Halgren, who indicated she would be
against granting such an easement. The City Assessor is
preparing data on the cost per square foot if this ease-
ment were taken in condemnation. Of course, an additional
amount would probably be paid for damages, as parking for
the building would be lost.
2. Purchase the red brick building on Lot 3, Block 6, Original
Shakopee, demolish the building and use the lot for the
pedestrian walkway and a small park. The City Assessor is
evaluating a reasonable price for the building in a separate
report. In addition to the acquisition cost there would be
costs for demolition and long range costs for park develop-
ment and maintenance and forgone tax revenues from the
property.
3. A seven and one -half foot easement could be acquired from
Lot 3, Block 6 (red brick house) and Lot 2, Block 6 (residence
to the west) respectively in the Original Shakopee Plat.
The cost per square foot data from the City Assessor would
be applicable in either negotiating or condeming this ease-
ment. Taking a smaller easement from two properties should
decrease damages to either property. The only potential
immediate damage would be relocating the fence edging a
portion of Lot 2. These lots are now zoned commercial.
If they. were converted to commercial use in the future,
the easement would fall within the required twenty -foot
set -back, but potential parking spaces could be lost.
Shakopee HRA
Page Two,
October 29, 1980
DESIGN
° I have consulted the State Department of Transportation regard-
ing their involvement in the design of the pedestrian crossing on
First Avenue. Dennis Eylor of MDOT indicated that if scheduled the
week of November 3, 1980, the Department could provide a completed
design and specifications by December 24, 1980. Their design would
not need further review or approval.
John Mullen of Barton - Aschman indicated his firm could prepare
plans and specifications at a cost of $5000 if they have access to
a base map of the street. With a go ahead the week of November 3,
1980, the design would be completed in four to six weeks, with State
review taking another four or more weeks. Therefore their plan
would be available in early January at the soonest, or possibly in
February or March.
Based on this information, I recommend that the HRA request
the State Department of Transportation to prepare plans and specifi-
cations for the pedestrian crossing as proposed by Barton - Aschman
in their report of October 21, 1980. At the time of this request,
clarification as to where the walkway from the highrise to the
crossing can be located should also be requested.
JA /jms
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`ofENc,r�` CITY AF r-.; A EPEE
'fiicAt 129 East First Avenue, Shakopee, Minnesota 55379
. MEMO
1,O .Shakopee.Housing & Redevelopment Authority Members
FROM: Larry Martin, City Assessor
SUBJECT: Wm; DeBree Property - #27 -001- 0000 - 070 -00 (Brick House south of
Hi -rise)
DATE: October 30. 1980
As requested I have analyzed this property to determine
the market value as of October 1, 1980.
To accomplish this task, I have applied the market and cost
approach to value. My findings are as follows:
Cost Approach: Market Approach:
Land $12,750
Bldg 52,400 $65,000
Total $65,150
Because!of the age and size of the improvements and location
of the property, good comparable sales data is scarce.
Therefore, market adjustments and depreciation abstraction were
difficult. However, I am confident in the adjustments made and
in correlation I have given equal weight to both approaches.
Rounding to the nearest thousandth, it is the opinion of the
appraiser that the market value of the subject property as of
October 1, 1980 is Sixty -five Thousand Dollars ($65,000.00)
r _____ All data used in regard to the estimate of value is retained
in my files for reviewal.
LDM:plk
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ESTIMATED COSTS FOR PEDESTRIAN
CROSSWALK AND WALKWAY
Lot 4 Lot 3 Lots 2 & 3
Easement Purchase Easement
Acquisition 3,200 + 65,000.00 3,200 +
Damages Damages
Legal and Professional ? ? ?
Fees
Demolition and Damages -0- Building Fence Relocatio
7,200.00 1,200.00
Walkway Design and , 4,400.00 4,400.00 4,400.00.
Construction
Crosswalk Design 1,600.00 1,600.00 1,600.00
Crosswalk Construction 45,000.00 45,000.00 45,000.00
TOTAL 54,200.00 -F 123,200.00 + 55,400.00 +
Damages and . Legal Fees Damages and
Legal Fees Legal Fees
10/31/80
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MEMO TO: Jeanne Andre, HRA Director
FROM: Gregg Voxland, Finance Director
RE: HRA 1981 Budget
DATE: October 30, 1980
The following information may help resolve the questions concerning the
size of the difference between the full time salaries in the 1980 budget and
the proposed 1981 budget. We have put in Jeanne Andre's full salary in the
1981 budget, estimating that what she charges to the City General Fund will
be offset by what other employees will charge to HRA.
The amount for salaries in 1980 is less because of the amount of time
that Jeanne has charged to the Hirise and the 4th and Minnesota project.
This time is being charged directly to those funds. As of October 19, 1980,
Jeanne's time has been charged as follows:
HRA - General $ 4,446.81
HRA,- Housing 12.02
HRA - 77 Grant 264.40
Hi Rise 1,098.26
4th & Minn. 4,187.71
City - Cable TV 181.24
For 1981 we are estimating that there will not be significant charges
of Jeanne's time to any grant or projects and therefore the HRA Fund will
be picking up Jeanne's whole salary.
GV /dn
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RESOLUTION NO. 80 -23
A RESOLUTION ADOPTING A TENTATIVE
GENERAL FUND BUDGET FOR 1981
WHEREAS, the By -Laws of the Housing and Redevelopment
Authority in and for the City of SHakopec provides that a
budget be prepared on an annual basis.
• NOW, THEREFORE, BE IT RESOLVED, that the attached tenta-
tive General Fund Budget be approved for 1981.
Adopted in Adjourned Regular Session of the Housing and
Redevelopment Authority in and for the City of Shakopee,
Minnesota, held this day of , 1980.
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Chairman of the Housing Authority
ATTEST:
Executive Director
Secretary
Approved as to form this
day of October, 1980
City Attorney
HOUSING AND REDEVELOPMENT AUTHORITY
1980 and 1981 PROPOSED BUDGET
Proposed Revised
1980 1981 1981
Estimated Revenue
3011 Tax $13,680 $18,000 $18,000
3307 Homestead 2,810 3,900 3,900
3320 State Grants
3350 Other Grants
Miscellaneous
3517 Rentals
3810 Interest 6,000 6,000 6,000
Total Revenue $22,490 $27,900 $27,900
Estimated Expenditures
4100 F.T. Salaries $ 9,830 $17,505 $17,000
4112 F.T. 0.T. 4
4130 P.T. Salaries
4140 PERA 464 795 935
4141 FICA 510 1,395 1,130
4150 H & L 366 1,195 950
4151 Work Comp 95 110 110
Total Personal Sys $11,360 $21,000 $20,125
4210 Office Supplies $ 200 $ 200 $ 200
4220 General Supplies 100 100 100
4310 Legal Services
4315 Prof. Services 300 10,000 4,875
4320 Postage
4321 Telephone 350 350 350
4330 Travel 500 700 700
4350 Legal Notices 100 100 100
4351 Printing 350 350
4360 Lia. Ins. 308
4390 Conferences 900 900 900
4391 Dues 100 100 100
4394 Books 50 100 100
4512 Office Equipment 435
Total Expenditures $14,612 $33,900 $27,900
MEMO TO: Members of the Shakopee Housing and Redevelopment Authority _ ---
(HRA)
FROM: Jeanne Andre, Executive Director
' RE: Authorization of Payment of Bills
DATE: October 29, 1980
I recommend the HRA approve payment of the following bill:
Miller Davis, $4.90, for legal forms to be used in the
sale of property in Macey Second Addition (Fourth and
Minnesota).
JA /jms
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Toll Free Minnesota (800) 862 -6002 v':-g• ,r••� . -•,� ,_,� .�.
Toll Free Other States (800) 328-6122 �' • ` ; ;i• k'k ft ,;, f p� ,;'
j111; OCT 9
CITY OF SHAKOPEE
Miller & Schroeder Municipals, Inc.
170 Northwestern Financial Center, 7900 Xerxes Avenue South, Minneapolis, Minnesota 55431 • (612) 831 -1500
Dear Community Leader:
As a community leader, you're involved in the issues facing Minnesota.
That's why we'd like you to be our guest at Miller & Schroeder's Twin
Cities Forums. The Forums will be held at various locations throughout
the Twin Cities area.
The Forums are a series of monthly luncheon meetings featuring guest
speakers from the top ranks of government and industry: U.S. Senators,
governors and C.E.O.'s of leading corporations.
They'll be discussing a range of topics, including world affairs, urban
development, politics, government finance, grants -in -aid, levy limits
and balance of payments.
Among the scheduled speakers for upcoming months are Senator Robert Dole
(Republican - Kansas), ranking minority member of the Senate Finance
Committee; Senator Nancy Landon Kassebaum (Republican- Kansas), the only
woman currently serving in the U.S. Senate; Senator J. James Exon (Democrat -
Nebraska); Senator Mark 0. Hatfield (Republican - Oregon); Senator Paul S.
Sarbanes (Democrat - Maryland); and Senator Jake Garn (Republican- Utah).
If you or someone else from your organization is interested in attending
the Forums, just return the enclosed reply card. We'll put you on our
permanent mailing list, and you'll receive announcements of the dates,
locations and speakers for each month's Forum.
We urge you to return your reply card today and look forward to hearing
from you.
Regards,
Robert J. Hansen
Enc.
Headquarters: Minneapolis, Minnesota • Branch Offices: Solana Beach, California • Northbrook, Illinois • St. Paul, Minnesota • Naples, Florida
Member of the Securities Investor Protection Corporation
R El vr.
°CT 241980
C ITY OF SHAKOPEE C'
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PUBLIC UTILITIES COMMISSION � ��� ll \
1030 EAST FOURTH AVENUE �� K0;
SHAKOPEE, MINNESOTA 55379 � ` %�
445 -1988
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October 22, 1980
Shakopee City Council
City of Shakopee
129 East First Avenue
Shakopee, MN 55379
RE: Watertank sign
The Utilities Commission has received a letter dated October 17,'.1980
from Mr. Johm Schmitt of the Planning Commission regarding a problem with
the size of the word "Shakopee" on the new tank. The letter was also
addressed to the Mayor and Councilmembers.
We request that the Council take the necessary action to correct the
problem.
Sincerely yours,
Shakopee Public Utilities Commission
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The Heart of Pro Valley
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MEMO TO: Mayor and City Council
FROM: H. R. Spurrier
City Engineer
RE: Park Ridge Drive Improvement District 79 -1
DATE: October 30, 1980
Resolution No. 1735 is a resolution authorizing final payment
to, Orfei and Sons, Inc., in the amount of $2,339.53.
The watermain, sanitary sewer and roadway construction is
hereb approved and recommended for payment.
Henry R.,-S.u' ier, P. .
Registrati• No. 136,8°
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HRS / j iw
Attachments
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CITY OF SHAKOPEE h i
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l;;:i•' -`+gym �wl:fi; .�.•u .r, c . -`eM. � M- 'X! II..Fe / ; p{3'' •:IX{651. � ...At" .i:L'J�SNItikffi:fv:.
INCORPORATCD 1Ql70 it���.
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129 E. First Ave., Shakopee, Minnesota 55379 (612) 445 -3650 ; �,., ;it
CERTIFICATE OF COMPLETION
CONTRACT NO. 79 -1 DATE October 9, 1.980
DESCRIPTION: Park Ridge Drive
CONTRACTOR Orfei & Sons, Inc.
ADDRESS 1156 Homer Street, St. Patan, MN 55116
The work on the Contract specified above has been completed and
accepted by the City.
ORIGINAL CONTRACT AMOUNT $ 8 3,R7n 29
*AMOUNT OF CHANGE ORDER NO. THRU NO. $ -0-
TOTAL CONTRACT COMPLETE IN PLACE $ 80,664.47
. LESS PREVIOUS PAYMENTS $ 78, 32 .9
FINAL PAYMENT
$ 2,339.53
APPROVED: REVIEWED BY SHAKOPEE PUBLIC UTILITIES
COMMISSION: 7(12 c
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la
City Ln� M'• er neer g
10(0, (en /n ^-
� Date
Dat
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:1n Equal QppL '.r'cmgloy,l
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RESOLUTION NO. 1735
A Resolution Accepting Work On The
79 -1 Public Improvement Program
0.
(Park Ridge Drive)
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WHEREAS, pursuant to a written contract signed with
the City on September 4, 1979, Orfei & Sons, Inc., St. Paul, MN,
has satisfactorily completed the bituminous surfacing, watermain
and sanitary. sewer service for Park Ridge Drive from Hauer Trail
to the Railroad tracks, in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, that the work completed under
said contract is hereby accepted and approved; and
BE IT FURTHER RESOLVED, that the City Clerk and Mayor
are hereby directed to issue a proper order for the final payment
on such contract, taking the contractor's receipt in full, upon
receipt of lien waivers from all sub - contractors.
Adopted in session of the City Council
of the City of Shakopee, Minnesota, held this day of
, 1980.
Mayor of the City of Shakopee
ATTEST:
Acting City Clerk
Approved as to form this
day of , 1980.
City Attorney
_ gb
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MEMO TO: Mayor and City Council
FROM: H. R. Spurrier
City Engineer
RE: 4th Avenue Watermain and 4th and Minnesota
Revitalization Project
DATE: October 30, 1980
Resolution No. 1736 is a resolution authorizing final payment
to Erickson Construction Company in the amount of $9,229.44
for construction of Minnesota Street south of 4th Avenue,
construction of watermain from 4th and Minnesota to 7th and
Minnesota and from Minnesota Street to Dakota Street and
construction of sanitary sewer from Minnesota Street south to
the Milwaukee Railroad right -of -way.
The watermain between Minnesota Street and Dakota Street which
is a part of the 4th and Minnesota Watermain Project and the
roadway construction, watermain, sanitary sewer and storm
sewer construction in Minnesota Street (4th and Minnesota
Revitalization Project) is hereby accepted and approved and
recommended for payment.
\, 1 l
He ry Rk Spurrier, ' .E.
Registra No. 13 . 9
HRS /jiw
Attachments
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CITY OF S H A K O P E E .J,04*
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IN C0RP0RATiZ0 1U70 82202=
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129 E. First Ave., Shakopee, Minnesota 55379 (612) 445 -3650
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CERTIFICATE OF COMPLETION
CONTRACT NO.
DATE October 9, 1980
DESCRIPTION: Minnesota Street Project
CONTRACTOR Erickson Construction, Tnc
ADDRESS 13616 .P1Zs;:n1: Lnnp, Burnsville, MN 55
The work on the Contract specified above has been completed and
accepted by the City.
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ORIGINAL'CONTRACT AMOUNT $ 172,945.03
AMOUNT OF CHANGE ORDER NO. THRU NO. $ -0-
TOTAL CONTRACT COMPLETE IN PLACE $ 7.82 , G /i3.24
' LESS PREVIOUS PAYMENTS $ 173,413.80
FINAL PAYMENT „ $ 9,228.44
APPROVED:
)a)-4) ‘ _
City E gjneer.
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Date i
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• " 'PROPOSAL SCHEDULE
PROJECT NAME: Minnesota Street OWNER
TYPE OF WORK _ PROJ. NO. SHEET OF
ITEM CONTRACT ITEM UNIT UNIT __ CONTRACT
NO. SANITARY SEWER PRICE QUANTITY AMOUNT
1., 8" DIP San. Sewer 0 -8 L.F. $ 20.09 20 $ 401.80 0 0.00
2. 8" DIP San.;Sewer 8 -10 L.P. 21.09 590 12,443.10 4 72 9,954.48
3. 8" DIP San. Sewer 10-12 L.F. 22.09 100 2,209.00 238 5,257.42
4. 4' diameter Ea. 800.00 2 1,600.00 2 1,600.00
5. Extra Depth in M.H. L.F. 58.6o 5 293.00 4.2 246.12
6. 8" x 4' Wyes - •• Ea•. • 176.00 24 4,224.00 22 3,872.00
7. 4" C.I. Service Pipe L.F. 10.00 1594 15,940.00 1369 13,690.00
8. Rock Excavation • C.Y. 18.00 1984 35,712.00 2695 48,510.00
9. Bedding Material C.Y. 3.50 76 266.00 661 2,313.50
WATE'RMAIN
1. 6" DIP L.F. 15.20 68 $ 1,033.60 58 881.60
2. 8" DIP L.F. 17.10 138 2.3,6 1747 29,873.70
3. 8" x 6" Tee Ea. 173.00 3 519.00 3 519.00
4. 8" x 8" Tee Ea. 621.00 3 1,863.00 3 1,863.00
5. 6" GV and Box Ea. 272.50 6 1.,635.00 7 1,907.50
6. 8" GV and Box Ea. 380.00 4 1,520.00 7 2,660.00
7. 8" x 6" Reducer Ea. 83.00 5 415.00 5 415.00
8. 8" Plug • Ea. 65.00 1 65.00 1 65.00
9. Hydrants . Ea. 866.00 2 1.732.00 2 1,732.00
10, Relocate Hydrant, G.V. & 6" leadsEa. L000.00 1 1,000.00 1 1,000.00
11. 3/4" Corporation Ea. 25.00 24 600.00 22 550.00
12. 3/4" Curb stop and box Ea. 54.00 24 1,296.00 22 1,188.00
13. 3/4" Copper Service Pipe L.F. 7.70 1514 11,657.80 1363 10,495.10
14. 15" Steel Casing Pipe L.F. 19.00 72 1,368.00 72 1,368.00
STREET & DRAINAGE
1. Clear & Grub Ea. 100.00 4 400.o6 3 ' 300.00
2. Aggregate Base C1 -5 (Crushed
Limestone) . Ton 7.00 970 6,790.00 829 .. 5,803.00
3. 2341 Wear. Course Ton '26.94 347 9,348.18 396 10,668.24 .
4: Curb and Gutter (B -618) L.F. 5.25 1471 7,722.75 1445 7,586.25
. 5. 4" Sidewalk S.F. 1.114 2440 3,513.60 2768 .3,985.92
6. 6" Sidewalk S.F. 2.93 640 1,875.20 2032 5,953.76
7. Bituminous Pavement (Restoration S.Y. 12. 500 6,225.00 417 5,191.65
8. Curb Removal L.F. 2.00 80 160.00 80 160.00
9. Catch Basin Ea. 588.00 '2 1,176.00 2 1,176.00
10. 12" RCP C1 -IV L.F. 16.50 35 . 577.50 35 577.50
11. 15" RCP C1 -IV L.F. 17.50 55 962.5o 55 962.50
12. Remove Existing Catch Basins , .
& Leads L.S. 500.00 1 500.00 1 500.00
ADDITIONAL ITEMS
1, Borrow sold to contractor
(deduct) C.Y. 1.50 • 500 .- . 750.00
2. Rock Blasted (not excavated) C.Y. 13.50 42 567.00
SUBTOTAL • $182,643.24
BORROW
t - Borrow C.Y. 1.50 6000 9,000.00 6000 9,000.00
• Bldg. Demolition & Site Grading L.S. 12,000.00 1 12,000.00 1 12,000.00
Bldg. Demolition & Rough Site
•: Grading L.S. 11,500.00 1 11,500.00 1. 11,500.00
TOTAL • 192 ,193 ..33
1
RESOLUTION NO. 1736
A Resolution Accepting Work On The
79 -2 Public Improvement Program
(4th Avenue Watermain And
4th And Minnesota Revitalization Project)
WHEREAS, pursuant to a written contract signed with
the City on May 2, 1980, Erickson Construction, Inc., Burnsville, MN,
has satisfactorily completed the watermain, sanitary sewer and
roadway construction for the 4th Avenue Waterman and 4th and Minnesota
Revitalization Project in accordance with such contract.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, that the work completed under said
contract is hereby accepted and approved; and
CBE IT FURTHER RESOLVED, that the Acting City Clerk and
Mayor are hereby directed to issue a proper order for the final
payment on such contract, taking the contractor's receipt in full,
upon receipt of lien waivers from,all sub- contractors.
Adopted in' • session of the City Council
of the City of Shakopee, Minnesota, held this _ day of
, 1980.
Mayor of the City of Shakopee
ATTEST:
Acting City Clerk
• Approved as to form this
day of , 1980.
City Attorney
MEMO TO: Thomas G. Brownell, Acting City Administrator
FROM: Judith S. Cox, Deputy City Clerk
RE: I.R. Bonds for S & W Realty
DATE: October 31, 1980
We have received an application from S & W Realty for
600,000 Commercial Revenue Bonds for the expansion and re-
modeling of the Shakopee Shops on East First Avenue.
Action: Adopt Resolution No. 1737 Setting a public
hearing date to consider an application for $600,000 Commercial
Revenue Bonds.
JSC /jms
attachment
1 7 7 C
RESOLUTION CALLING FOR A PUBLIC HEARING
ON A PROPOSAL FOR A COMMERCIAL
FACILITIES DEVELOPMENT PROJECT
PURSUANT TO THE MINNESOTA MUNICIPAL
. INDUSTRIAL DEVELOPMENT ACT AUTHORIZING
THE PUBLICATION OF A NOTICE OF SAID HEARING
WHEREAS, •
(a) Chapter 474, Minnesota Statutes,
known as the Minnesota Municipal Industrial
Development Act (the "Act ") gives - muni-
cipalities the power to issue revenue bonds
for the purpose of the encouragement and
development of economically sound industry •
and commerce to prevent so far as possible
the emergence of blighted and marginal lands
and areas of chronic unemployment;
(b) The City Council of the City of
Shakopee, Minnesota (the "City") has received
from S & W Realty (the "Company ") a proposal
• that the City assist in financing a project
hereinafter described, through the issuance
of its industrial revenue bonds (which may be • •
in the form of a single debt instrument) (the
• "Note ") pursuant to the Act;
(c) Before proceeding with consider-
ation of the request of the Company it is
necessary for the City to hold a public
hearing on the proposal ;pursuant to Section
474.01, Subdivision 7b, Minnesota Statutes;.
NOW, THEREFORE, BE IT RESOLVED by the City Council of
the City of Shakopee, Minnesota, as follows:
1. A Public Hearing on said proposal of the Company
will be held at the time and place set forth in the Notice of
Hearing hereto attached.
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•
I
•
•
,,;' 2. The general nature of the proposal and an
F :! - ' V estimate of the principal amount of the Note to be issued to
•'� finance the proposal are described in the form of Notice of
Hearing hereto attached.
3. The Notice of said Public Hearing shall be in
substantially the form contained in the Notice hereto attached.
4. A draft copy of the proposed application to the
Commissioner of Securities, State of Minnesota, for approval of
the project, together with proposed forms of all attachments .
and exhibits thereto, is on file in the office of the City
Clerk. .
5. The City Clerk is hereby authorized and directed
to cause notice of said hearing to be given one publication in •
the official newspaper and a newspaper of general circulation
available in the City, not less than 15 days nor more than 30
days prior to the date fixed for said hearing, as shown in the
notice of hearing hereto attached.
Adopted by the City Council of the City of Shakopee,
Minnesota, this day of , 1980.
Mayor
ATTEST:
•
City. Clerk
•
MEMO T0: Thomas G. Brownell, Acting City Administrator
FROM: Judith S. Cox, Deputy City Clerk
RE: I.R. Bonds for Progress Valley Park
DATE: October 31, 1980
We have received an application from Progress Valley Park
for $2,400,000 Industrial Revenue Bonds for the construction of
four warehouse buildings in the Industrial Park. This is an
expansion of an application previously approved by the Council. •
The original application was for $1,600,000 for three buildings.
The new application replaces the earlier application and increases
the amount from 1.6 million to 2.4 million dollars.
Action: Adopt Resolution No. 1738, Setting a public hearing
date to consider an application for 2.4 million dollar Industrial
Revenue Bonds.
• JSC /jms
attachment
•
•
•Councilmember • introduced the following
resolution and moved its adoption:
• RESOLUTION NO. 173 •
RESOLUTION RELATING TO A PROJECT UNDER
THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT;
CALLING FOR A PUBLIC HEARING THEREON
BE IT RESOLVED by the City Council of the City •
of Shakopee, Minnesota (the City), as follows:
Section 1. Recitals.
1.01. Progress Valley Park, a Minnesota general
partnership (the Obligor) previously requested approval from
this Council to finance its project consisting .of three one -
story commercial- industrial buildings through the City's •
issuance of its revenue note or notes in the approximate amount
'of $1,600,000. By Resolution No. 1597 adopted by this Council
on April 8, 1980, this Council gave its preliminary approval
to said project and submitted an application for approval of
said project to the Commissioner of Securities of the State
of Minnesota• which approval was received on July 15, 1980.
1.02. The Obligor has now proposed to add a fourth
one -story commercial - industrial building to said project (the
Project) and has requested that the City issue its revenue,note
or notes, in one or more series, in the aggregate amount of •
approximately $2,400,000 to finance the costs of the Project.
1.03. The City is authorized by Minnesota Statutes,
Chapter 474 (the Act), to issue its revenue obligations to
finance capital projects consisting of properties used and
useful in connection with a revenue- producing enterprise.
Section 2. Public Hearing.
2.01. Section 474.01, Subdivision 7b of the Act
requires that prior to submission of an application to the
Minnesota Commissioner of Securities requesting approval of
the Project as-required by Section 474.01, Subdivision 7a of
the Act, this Council shall conduct a public hearing on the
proposal to undertake and finance the Project. Pursuant to
that provision, a public hearing on the proposal to undertake
and finance the Project is called and -shall be held on December
2, 1980, at 8:30 o'clock P.M., at the City Hall.
•
•
•
got
2.02. The Acting City Administrator shall cause
notice of the public hearing to be published in the official
• newspaper of the City, and in the Minneapolis Tribune or Star,
at least once, not less than fifteen (15) nor more than thirty
(30) days prior to the date fixed for the hearing, such notice
to be in substantially the following form:
•
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•
•
•
•
d
NOTICE OF PUBLIC HEARING ON A PROPOSED PROJECT
AND THE ISSUANCE OF COMMERCIAL DEVELOPMENT
REVENUE NOTE OR NOTES UNDER THE MUNICIPAL
INDUSTRIAL DEVELOPMENT ACT, MINNESOTA STATUTES,.
CHAPTER 474, AS AMENDED
CITY OF SHAKOPEE, MINNESOTA
NOTICE IS HEREBY GIVEN that the City Council of
the City of Shakopee, Minnesota, will meet on December 2,
1980, at 8:30 &'clock P.M., at the City Hall for the purpose
of conducting a public hearing on a proposal that the City
issue revenue note or notes, in one or more series, under
the Municipal Industrial Development Act, Minnesota Statutes,
Chapter 474, as amended, in order to finance the costs of a
project. The proposed project will consist of the construc-
tion and equipping of four one story commercial- industrial
buildings on behalf of Progress Valley Park, a Minnesota general
partnership•. The estimated total amount of the proposed bond
issue is $2,400,000. The note(s) shall be limited obligations
of the City and the note(s) and interest thereon shall be
payable solely from the revenue pledged to the payment thereof,
except that such note(s) may be secured by a mortgage or
mortgages and other encumbrances on the project. No holder
of any such_ shall ever have the right to compel any
exercise of the taxing power of the City to pay the bonds or
• the interest thereon, nor to enforce payment against any
property of the City, except the project.
A draft copy of the proposed application to the
Minnesota Commissioner of Securities for approval of the .
project, together with all attachments and exhibits thereto,
is available for public inspection at the office of the City
Administrator during regular business hours.
All persons interested may appear and be heard at
the time and place set forth above.
Dated November 5, 1980.
BY ORDER OF THE CITY COUNCIL
•
Thomas G. Brownell, Acting CitY..^
Administrator
•
•
Mayor
Attest:
• Acting City Administrator
•
• The motion for the adoption of the foregoing
resolution was duly seconded by Councilmember
and upon the vote being taken thereon, the following voted in
favor thereof:
and the following voted against the same:
whereupon said resolution was declared duly passed and adopted.
•
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96
MEMO TO: Mayor and City Council
FROM: Tim Keane
City Planner
RE: Capital Improvement Program
DATE: October 30, 1980
At its July 15, 1980, meeting, the City Council unanimously
approved Resolution No. 1653, to apply for $10,000 funding
for a HUD 701 Planning Grant, with the City to provide $5,000
in matching funds.
The City subsequently was awarded a planning grant of $6,232
for the preparation of a Capital Improvement Program (CIP)
with 50% match from the City.
The preparation of the CIP will serve the following objectives:
1) Establish a 5 - 6 year plan for implementing certain
physical elements of the Comprehensive Plan.
2) Fulfill requirements of the Land Planning Act.
3) Most importantly, major improvements can be anticipated
in advance within a long -range view of needed improvements.
Projects can be scheduled within the City's ability to
finance.
As noted in the attached work program, in order to stay on
schedule, City staff should be commencing some of the back-
ground work tasks at this time.
Staff recognizes that the new City Administrator will play an
important role in the preparation of this CIP. Staff would
request, however, that the Council authorize staff to proceed
at this time with the first stages of activities for preparation
of the CIP.
Action Requested:
Council authorization to proceed with compilation of background
information for the Capital Improvement Program.
TK / j iw
Attachment
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WIN 10;
MEMO TO: Thomas Brownell, Acting City Administrator
FROM: Gregg Voxland, Finance Director
RE: Audit Proposal
DATE: October 29, 1980
Attached is the proposal of Jerome Jaspers & Company for auditing
our financial report. The fee quoted for examination of the City's
financial statements includes the HRA's statements. Recommend
Council accept this proposal.
GV /jms
attachment
•
T .. ,- --------
FiEGEWED
JEROME JASPERS & COMPANY
Qer/ 'ed J u6 /'c .?/ccoun /an /s
OCT 2 9 1980
CITY OF SHAKOPEE
p 206 sco'rr s'rItWE r
MF:MIIERS (1E 1'IIF, AMERICAN INS! 'I'rU'1'li OF October 27, 1980 SIIAKOPI:E, MINNES(1'I'A 55370
CF:ItTIFII :U PUBLIC AC'COUNI'AN'I :s i {LP ;1'110N E: (612) 445-2817
Members of the City Council
City of Shakopee
Shakopee, Minnesota 55379
Dear Council Members:
Enclosed is our engagement letter for the annual examination of the
financial statements of the City of Shakopee, for the year ending December
31, 1980.
Our fee for audit services for 1980 is estimated to be $7,700 and is
catogorialy presented below as requested by Mr. Voxlund:
Shakopee Fire Relief $ 600
Review of the revenue sharing fund meeting the
requirements of the Revenue Sharing Act 700
Examination of the City's financial statements 6,400
Total fee $ 7,700
The completion of the examination can be expected approximately May 15,
1981, providing the city books and records are properly classified, closed
and in balance and the City's staff will be available to prepare, under our
direction, certain of the detailed schedules necessary for the examination.
The management letter can be expected two (2) weeks after the report is
completed.
The personnel from our office who will be assigned on this engagement,
will consist of James J. Streefland, CPA, throughout the examination and two
(2) staff members for the testing of records and gathering other evidence
deemed necessary for the examination.
The audit report at the completion of the examination will conform to all
material aspects required by the State Auditor and the requirements of the
American Institute of Certified Public Accountants. We will also work with
City staff in structuring the audit report to conform with MFOA certificate
criteria.
If you have any questions, please feel free to call.
Yours trul ,
JEROME JA ERS COMPANY
Certified ublic Accountants
JJC /gw
Enclosures
JEROME JASPERS & COMPANY
Geri - ee/ J u6 /•c 2ccounlanls
206 SC0I - 1 SI Rlil•:1•
MEM111•:RS OF •1•IIN. AMERICAN INS 'I'I' or 1980 SIIAKOI'EE, MINNESOTA 55379
CER•PIEIEU runic ACCOUNTANTS October 27, 1980 7 : (612) 445.2817
Members of the City Council
City of Shakopee
Shakopee, Minnesota 55379
•
Understanding of Engagement
Dear Council Members:
We are confirming our understanding of the arrangements to make an
examination of the balance sheets of the various funds of the City of
Shakopee at December 31, 1980, and the related statements of changes in
fund balance and revenues and expenditures for the year then ended and
such other supplementary information as required.
The examination will be made in accordance with generally accepted
auditing standards. Accordingly, we will test the accounting records of
the organization and perform other auditing procedures by methods and to
the extent we deem appropriate for the purpose of expressing an opinion
on the financial statements. We expect the city staff will be available
to prepare, under our direction, certain of the detailed schedules
necessary for the examination. An examination directed to the expression
of an opinion on the financial statements is not primarily or specifically
designed, and cannot be relied upon, to disclose defalcations or other
similar irregularities should any exist, although their discovery may
result.
At the conclusion of our examination, we will submit our report with
respect to the financial statements and will make separate recommendations
for strengthening internal accounting controls and improving operating
procedures to the extent that such matters come to our attention.
Our charges will be made at regular per diem rates, plus direct
expenses. We will advise you promptly if we discover any indication
of defalcations or other irregularities, or if other circumstances
develop that require us to extend our work significantly (e.g., internal
control is found to be ineffective, books are not effectively closed,
accounts are out of balance).
7 lY
We are prepared to assist you with a wide range of financial and
management services. Please feel free to call on us for advice at any
time regarding any problems or matters which you feel we can render
assistance.
If the above understanding is acceptable to you, and the services
outlined are in accordance with your requirements, please sign the copy
of this letter in the space provided and kindly return to us.
We are looking forward to an enjoyable and continuing association
in service to you.
Yours truly,
JEROME JASP RS & C MPANY
ertified Public Accountants
JJC /gw
Enclosures •
The services described in the foregoing letter are in accordance
with our requirements. The understanding described in the letter is
acceptable to us and is hereby agreed to.
City Administrator
•t j
MEMO TO: Mayor and City Council
FROM: Tom Brownell, Acting City Administrator
RE: Salary Adjustment
DATE: October 28, 1980
Notification has been received from the CETA Division of
Scott County Human Services indicating the CETA average annual
wage has been increased to $8,651 or 4.16 /hour for fiscal year
1981.
George Johnson, a CETA employee in the position of assessing
clerk, is currently receiving $4.00 per hour. I recommend Mr.
Johnson's hourly wage be increased to $4.16 per hour effective
November 5, 1980.
Mr. Johnson is performing his job responsibilities in a
very positive manner and the Assessing Department has benefited
from his services.
Mr. Johnson will complete the program in January 1981.
The position was originally budgeted to September 1980, addi-
tional funding resulted in the continuation of the program.
TB /jms
attachment
•
t- 4• I V
•
•
• - � :�, 1- —4 ; SCOTT COUNTY
HUMAN SERVICES
699 COUNTY ROAD 83
{`W* SHAKOPEE, MN. 55379 (612) 445 -7750
SUSAN B. SMITH t; '`.• r,n,
Director ks
OCT 2 . o go
v
October 23, 1980
Greg Voxland
City of Shakopee
129 E. First Avenue
Shakopee, Minnesota, 55379
•
•
Dear PSE Employer:
•
The Department of Labor has authorized Scott County to increase
the maximum annual wage paid to PSE participants of the CETA
program to $8,651.00. This is the equivalent of $4.16 per hour. •
This does not mean that you must pay your PSE participants that
much money; it simply means that you can do so. Please keep in
mind that CETA legislation requires PSE participants be paid a
salary equal to other employees in your agency in the same job
classification. Also consider that this is probably going to
be the only increase in maximum salary DOL will authorize over
the next twelve months. Plan for any automatic raises or cost
•
of living increases which are given at certain times of the year.
You may raise the participant's salary more than once during the
year, but it may never go above $4.16 per hour.
It is important that this office be notified in writing before
any salary increases are granted.
Feel free to call if you have any questions.
Co •.d is l ly,
Michae /L. .rinser
; Human Resource Coordinator ' •
MLL: Lia
•
10/23/80 •
•
•
An Equal Opportunity Employer
•
U
M E M O
TO: v Tom Brownell, Acting City Administrator
Gregg Voxland, Finance Director
FROM: Larry Martin, City Assessor
RE: CETA Salary Maximum
DATE: October 23, 1980
I have received a letter dated October 22, 1980 from Jean Wolf
of the CETA Division of the Scbtt County Human Services Department
Within the letter Ms. Wolf states that the CETA average annual
wage has been increased to $8,651 or $4.16 /hour for fiscal year
1981.
It is by this memo I am requesting Mr. Johnson's salary be raised
to the allowable maximum and investigation be made into the
possibility of the salary increase being made retroactive to the
beginning of the CETA fiscal year.
It is my opinion that Mr. Johnson's diligent service to the City
merits any compensation allowable,
LDM:plk
•
/,
. ;.new E.i e.." •,
,_,..iv : SCOTT COUNTY 9
" !, HUMAN SERVICES
, . N 4 699 COUNTY ROAD 83
}r `. SHAKOPEE, MN. 55379 (612) 445 -7750
is 0 .;,_,1441.,
.
SUSAN B. SMITH
Directory :�: r! 74 *%1i;.,..._ ;,.
v .'f / . "p1,
OCT 2 3 1580
October 22, 1980 `t ,{ 4 -}" x.; °Y (LO
s: •
Larry Martin
City of Shakopee
129 E. First Avenue
Shakopee, Minnesota, 55379
Dear Larry:
We have received official notification that the CETA average annual
wage has been increased to $8,651.00 or $4.16 /hour for fiscal year
1981. Scott County CETA will reimburse the City of Shakopee up to
this level should George Johnson receive a metit raise, as we .
discussed.
Please _forward notification of any approved salary increase and
reflect this increase in your monthly invoices.
Sincerely,
./ /)'''-' ))--•(-', , .-
i
Jean M. Wolf
Scott County CETA
JMW:lia
10/22/80
cc: Greg Voxland
•
•
•
•
•
An Equal Opportunity Employer
«, ��� City of Shakopee r, ,,
•
i ice. ,, '74.11 °7Y3 -% -`.
K o P e , POLICE DEPARTMENT /",‘',...,',:,:::!---
0 h tr q 476 South Gorman Street �} � , !'' ' ,.
� � � ,,,, ., �'' � 1 k_4(1,"':3
� ' ,, E , r ,J
,. t , , _ �, SH AKOPEE, MINNESOTA 55379 " y
i
P _ _`�?..'
TeL 445-6666 Olki.42''
< � '
5a` � C) ' T gi y . .
5 7 9i 4 k'
October 15, 1980
Mr. Douglas Reeder
City Administrator
129 East 1st Avenue
Shakopee, Minnesota 55379
Dear Doug:
I have accepted the resignation of Janet M. Witkowski,
' Clerk -Steno III, to become effective October 17, 1980.
Sincerely, // /�
1 c J� I J P y LY
Thomas G. Brownell
CHIEF OF POLICE
TGB:dmh
go ese¢ve ,r.otzet
• 9'
October 15, 1980
Thomas G. Brownell, Chief of Police
476 S. Gorman •
Shakopee, Minnesota 55379
Dear Chief:
Effective October 17, 1980, at 1630 hours, I will
be terminating my employment with the City of
Shakopee.
Sincerely,
f ) 6 1 _ e /772,0• 1 / . .6(/11-Z
L•Janet M. Witkowski
•
•
7
RESOLUTION NO. 1739
A RESOLUTION AMENDING RESOLUTION N0. 1547,
1980 PAY PLAN, AND APPOINTING A CITY ADMINISTRATOR
WHEREAS; now exists a vacancy in the position of City
Administrator, and
WHEREAS, ''the City Council authorized the filling of the
position effective December 1, 1980.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF SHAKOPEE, that
1. Resolution No. 1547 be amended to read, that the salary
of the City Administrator, effective December 1, 1980
shall be in the sum and amount of $31,000.00 per year
and payable bi- weekly plus $200.00 per month car allowance.
2. The salary of the City Administrator for the calendar year
1981 shall also be in the sum and amount of $31,000.00
per year payable bi- weekly plus $200.00 per•month car
allowance.
3. John K. Anderson be and hereby is appointed City Adminis-
trator, effective December 1, 1980.
Adopted in special session of the City Council of the City
of Shakopee, Minnesota, held this 5th day of November, 1980.
Mayor of the City of Shakopee
ATTEST:
Acting City Administrator •
•
Approved as to form this day
of , 1980.
City Attorney
1 ,c
ti e• �
7 . -
J _, wl 129 East First Avenue, Shakopee, Minnesota 55379
MEMO
TO Mayor and City Council
FROM: LeRoy Houser, Building Of:ficlnl
SUBJECT: Ries Transmittal: Public Safety Bldg.
DATE: _ (1rtnher 28, 1g80
Mr. Ries has requested the City Council waive the building
permit fees on the Scott County Public Safety Building
remodel.
In my contact with Mr.. Ries, I indicated if the fees were
waived they would have to assume plan an review and inspections.
I -le indicated this was satisfactory.
RCOMMENDATION:
We waive the permit fee only. They still have to pay SAC,
WAC and State Surcharges.
LFII:plk
•
•
. /s 1
•
, :.;4 ; OFFICE OF THE ADMINISTRATOR
,.*.:..);N, 4. SCOTT COUNTY COURT HOUSE 110 cl i/. r,.� Y g. , SHAKOPEE, MN. 55379 (612)- 445 -7750, Ext. 100
' � : ,T it41; 4.V '
JOSEPH F. RIES
Administrator
JAMES M.SULERUD October 23, 1980
Asst. Administrator , ` "": `��;' f." ' 1) *- i :Y.. ' p r p .t
tdrlk 4).: q., ..a'xi : `••"1'.' Sk ,: C:1%
OCT 2 14 1900
Mr. LeRoy Hauser
Building Inspector '•`� n 01 :" 7 t °''`' 'yi` °`�'�'
City of Shakopee
129 E. First Avenue
Shakopee, MN 55379
Re: Scott County Public Safety Building
Remodeling Project; COMM: 8003
Dear Mr. Hauser:
On behalf of the Scott County Board of Commissioners, I am requesting
herewith, the waiver of those permit fees required by the City of Shakopee
for the above noted project.
Would you kindly refer this request to the City Council through the
necessary channels and advise me of the Council's findings.
If you should have any questions regarding this request, kindly direct
them to my personal attention.
Singerely,
I :2"
Jo . 1 F. Ries
Adm nistrator
cc: Donald M. Erickson, Consu t,n Architect
Ed Monnens, Maint. Engr.
Project File
JFR:bn
An Equal Opportunity Employer
71
MEMO TO: H. R. Spurrier
City Engineer
FROM: Steve Hurley
Engineering Technician
RE: Holmes Street Assessment Roll Amendments (Additionally
Benefitted Owners)
DATE: October 31, 1980
Inquiries by two residents assessed for the Holmes Street
Trunk Storm Sewer on the "additionally benefitted owners"
assessment roll have brought to light an error in property
description in County records and duplicated in City files
and an error in City records.
In one case, County records indicated .73 acres of property •
belonging to Cecelia Gertrude Brick, 850 Holmes Street;
double checking by County and City personnel of the property
description showed only .70 acres.
In the second instance, City records indicated two parcels
owned by Steven Pond when in fact one parcel description was
correct and the second was duplicating a portion of the first
parcel.
The assessment roll which was adopted with Resolution No. 1729
should, therefore, be amended to designate the change in
square footage for Brick from to 30,492 and thereby
changing her assessment from $999.40 to $958.33; also, deleting
Parcel No. 27- 901 -5300- 030- 01'from the assessment roll
adopted with Resolution No. 1729 on October 21, 1980.
SH / j iw
Attachment
I
RESOLUTION NO. 1740
A Resolution Amending Resolution No. 1729
Adopting Assessments On The
1980 -3 Public Improvement Program
(Holmes Street)
WHEREAS, the City Council adopted Resolution No. 1729
on October ,21, 1980, which adopted the assessments on the 1980 -3
Public Improvement Program for Holmes Street - Trunk Storm Sewer
additionally.benefitted parcels; and
WHEREAS, it has been brought to the attention of the Acting
City Administrator and City Engineer that the area of Parcel
No'. 27 -5311- 915 -00 is in error; and
WHEREAS, it has also been brought to the attention of the
Acting City Administrator and City Engineer that Parcel
No. 27 -901- 5300 - 030 -01 should be deleted from the assessment
roll.
NOW, THEREFORE, LET IT BE RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SHAKOPEE, MINNESOTA, that the assessment roll adopted
with Resolution No. 1729 is hereby amend as follows:
Page:No: 82c of 82g Al W. Wurst
Capesius, Joel L. & Wife
227 E. Shakopee Avenue
1 115.23 .01 27- 901 -5300- 030 -01
Doc. 172211 P/0 SE4 SEA, Sec. 1 and P/0
NE4 NE4 Sec 12 Reg. 172.5' E of Lewis St.
E on N Line Shakopee Ave. 10.62', N 58' S to Beg.
Area: 435.6 sq.ft. Assessment: $0.00
Page No. 82e of 82g Cecelia Gertrude Brick
850 So. Holmes
12 115,23 .70 acre 27- 912 -5311- 015 -00
Ni of N 20 rods of W 16 rods of NE4 NE4 Ex. 271100 AC.
Area :} 30,492 sq.ft. Assessment: $958.33
Adopted in session of the City Council of
f R
the City of Shakopee, Minnesota, held this day of
, 1980.
Mayor of the City of Shakopee
ATTEST:
Acting City Clerk
Approved as to form this
day of , 1980.
City Attorney
•
MEMO TO: Thomas Brownell, Acting City Administrator
FROM: Gregg Voxland, Finance Director
RE: Sale of Vehicles
DATE: October 28, 1980
On October 4, 1980 we sold three vehicles through the Hennepin
County Auction. They sold as follows:
1974 Impala $ 425.00
1975 Impala $ 450.00
1967 2 -1/2 T Truck $1,675.00
$2,550.00
Out of pocket expenses for the sale were an estimated $47.64
for our share of the auction costs and 5 hours pay (7.5 hr
comp time or 73.18) for Harry Pass to be a driver.
Earlier this year we sold a 1974 Plymouth with a damaged fender
for $65.00 and last year we sold two cars for $101.00 each.
These were local sales with only one bid each time.
Based on the above experiences, we can get a much better price
for our used vehicles if we dispose of them through the Hennepin
County Auction. However, in order to use the auction to sell
vehicles, we must continue to buy our new vehicles through the
purchasing cooperative.
GV /jms
r
9
MEMO TO: Mayor and City Council
FROM: Tom Brownell, Acting City Administrator
RE: Mobile Radio Purchase
DATE: October 30, 1980
The 1981 budget provides for the purchase of five mobile
radios for the Police Department at a total cost of $10,000.
On November 11, 1980 a price increase will occur which
will exceed our budget. Delivery of the units is estimated
to be 90 to 150 days.
I would appreciate authorization to order the units
prior to November 11, 1980 for delivery after January 1981.
TB /jms
MEMO TO: Mayor and City Council
FROM: H. R. Spurrier
City Engineer
RE: Authorization of Partial Payments
DATE: October 30, 1980
Partial Estimate Voucher No. 3 to Barbarossa & Sons, Inc.,
in the amount of $312,974.30 is recommended for payment
outside of the ordinary bill cycle. This payment should have
been made in the October billing cycle, however, due to
review delays and the change of administrator, this estimate
was not paid.
Partial Estimate Voucher No. 1 to Black Top Service Company
is recommended for payment. This payment was not included in
'yhe regular billing cycle due to a misunderstanding of City
payment procedures by Black Top Service Company. It is
recommended that partial payment in the amount of $48,533.81
be made to Black Top Service Company since additional delay •
would be a hardship for this company.
Partial Estimate Voucher No. 1 to Crowley Fence Co., Inc.
was delayed because it became buried in the departing admin-
istrator's in- basket and missed last month's billing cycle.
Since that payment certification was made, M. A. Mortenson
Company has discovered a defect in the fence fabric and has
recommended reduction of payment to $29,450.00 instead of
$51,246.00.' Based on the recommendation of Mr. David Turney
in a letter dated October 30, 1980, it is my recommendation that
the payment be made in the amount of $29,450.00. Additional
delay here again would be a hardship for Crowley Fence Company.
For your convenience, I have attached copies of all three
Partial Estimate Vouchers as well as the letter regarding the
Crowley Fence Company partial payment from M. A. Mortenson
Company.
HRS / j iw
Attachments
1I
.1 - i
T
r
y "` PARTIAL ESTTMATE VOU(,lJI?R
Contract No. 80 - 3 Partial Estimate Voucher No. _ 3 _ _ Period Ending September 30, 1980
TO::, Contractor B3rbarossa & Sons, Inc.
Address Route 3, P. 0. Box AR, Osseo, MN 55369
Project Description Holmes Street Reconstruction Project
1. Original Contract Amount $ - 935_, 143.70
2. Change Order No. Thru No. $ - 0 -
3. Total Funds Encumbered Ij; 935, 14,3.70
4. Value of Work Completed $ 754,440.45
5. 5 Percent Retainage $ 37, 722.02
6. Previous Payments $ 1 103, 7
7. Deductions or Charges $ -0- _
1
8. Total $ 441,466.15
Payment Due (Line 1 - Line 8) $ 312, 974.30
CERTIFICATE OF PAYMENT
(1, We) hereby agree that the quantity and value of work shown herein is a fair
estimate of the work completed to date.
CONTRACTOR: a.c.,--- e�i- -0-:k-_ 'J S ("-1,- ',-, RIVIEWED BY SI PUBLIC
UTIL] :TIES COMMISSION:
BY: '1� .-c�. � . / �l r' :..•} - f � —
TITLE: 1 'I -`' •S s - _ A : :,,, /" l
M ager
APPROVED - CITY OF SI AKOPE
k (1 ./ r
( / ) / g( •
Ci` y Engineer
� e-7,-t-z-i-
(t. J City Administrator
_ sz� v,7.z > : _. e
Finance Direor
PARTIAL ESTIMATE VOUCHER
Contract No. Partial Estimate Voucher No. —1 _ Period Ending : 9/3
TO: Contractor Black Top Service Company
Address 1200 West Highway 13, Burnsville, MN 55337
Project Description 1980 Pavement Preservation and Rehabilitation
1. Original Contract Amount $ 30, 000.00 +
2. Change Order No. Thru No. $
3. Total Funds Encumbered $ 51,088.22
h. Value of Work Completed $ 51, o88 . 22
5. 5 Percent Retainage $ 2,554.41
6. Previous Parnents $ -0-
7. Deductions or Charges $ –0–
•
8. Total : $ 2,554.41
Payment Due (Line 4+ - Line 8) $ 48,533.81
CERTIFICATE OF PAYMENT
(I, We) hereby agree that the quantity and value or work shown herein is a fair
estimate of the work completed to date.
CONTRACTOR: 0 ' 1� - '
BY
TITLE: .: 1
APPROVED ; CITY OF SHAKOPEE
tyk ngineer
7 /41',c2' - I/ 0 0"V .
City Administrator -
Finance Director
•
•
® J ®
M. A. MORTENSON COMPANY
GENERAL CONTRACTORS • 700 MEADOW LANE NORTH
MAILING ADDRESS: PO. BOX 710• MINNEAPOLIS, MINNESOTA 'i .1 ?LI•;I'HONE(G12)377 -2630
October 30, 1980 1,2
d
W k 7 ,7 ^a
City of Shakopee
129 East First Avenue
Shakopee, Minnesota 55379
Attention: Mr. Bo Spurrier
Re: Kmart Distribution Center
Shakopee, Minnesota
Crowley Fencing
Gentlemen:
It has been brought to our attention that the fence fabric
installed by Crowley Fence at the above referenced project
may not meet the specifications. Therefore, we are unwilling
at this time to authorize payment for installation of the
fabric. We'estimate that the value of the work in place,
excluding the fabric is approximately $31,000 and by copy of
this letter are authorizing payment of this amount less 5%
retainage for a net payment of $29,450.
Please contact me if you have any comments or questions on
this.
Very truly yours,
E)' 9
David G. Turney
DGT:lo /
cc: Kmart Corporation
Crowley Fence Company
Owner's Representat.ve
MAM Jobsite
I
! INNE
._...... y , r ... e...r .— .u..".lu:• -..aM. r ._........ ..es.•. �. w...+...._.... . ..... n,.. .�.. w.. ^ S'! ^ ^ .nom.- _�_._..� �...._.........` .'.e..�
li v e lpoor , >
F let: . Aligoco-
7 1
,:,„,,,.,,,,,„.„.,,.. ..
AA L
, ' PARTIAL STIMATE VOUCHER
t 1 . -
Contract No. Partial Estimate Vouchea No. _ Period Ending October 10, 1980
T0: Contractor Crowley Fence Company, Inc.
' Address < 10600 Nassau Street Northeast
Project Description _Kmart Fence
1. Original Contract Amount $ 64 835.00
2. Change Order No. Thru No. . II 0.00
3. Total Funds Encumbered $ 64,835.00
)1. Value of Work Completed $ 53,9
5. 5 Percent Retainage $ 2,697.25
6. Previous Payments $ 0.00
7. Deductions or Charges $ 0.00
8. Total t $ 2,697.25
Payment Due (Line 4 - Line 8) $ 51,246.00
. CERTIFICATE OF PAYMENT
I ,
(I, We) hereby agree that the quantity and value of work shown herein is a fair
estimate of the work completed to date.
CONTRACTOR: C- (OLo LE ` i ' F E1,3CE c T'... APPROVED:
13Y: - TMi 'r 0 ' . / . /
. ,l /'
TITLE: 0..ORP. SECP,ETt .» K . e.rt Cor 'brat on
1\ ;‘, r 6 IN •.;/, 1 \. N- ----
AP PR R " - CITY OF SHAKOPEE
f k i - 1S 2 -2_--- ( (9 0(80 M. A. Mortenson Company ••
ityy E ngineer
r, � z L� \ g ].0 r
C y A o f inistrator IC
) c /r ,/`��� <2
CT ��
4A) --- 4 6'14 1 ,,
'Finance Director c9
,,. r'1.x� e.•.rvav: y a e (p Ispw 5r Y e.... .i"Lii4�s7.,t� ? n v ✓ i r
�v ���. .... t ;__ ,`
...__._ ?�'C�:' _. _.. r.._. I_ _ . _"' :'.s..a?: . �t" �b ... fi� '+ v��'.,��,..;9.p'�"� 5"45. v.:k93..C,...'.L'� x :i�� '�k^:1 45 ...,S'Y...a : � , - A4..::1 '?` "r ... ., ,w.:• :_ ..
7 /79
MEMO TO: Mayor and City Council
FROM: H. R. Spurrier
City Engineer
RE: 1,500,000 Gallon Storage Tank
Change Order No. 5
DATE: October 30, 1980
The above- referenced Change Order deletes fence along the
south lot line which fence was not necessary for security
since it is adjacent to the Kmart Fence which is also on
the property line. The Change. Order results in a net
reduction of $2,200.00.
• ACTION RECOMMENDED:
Authorize the Mayor and Acting City Clerk to execute. Change
Order No. 5 for the 1,500,000 Gallon Elevated Storage
Reservoir.
HRS/ j iw
Attachments
L)
CITY OF SHAKOPEE
129 East First Avenue
Shakopee, Minnesota 55379
CHANGE ORDER NO. 5 DATED October 7, 1980
PROJECT NAME 1,500,000 Gallon Elevated Tank, Improvement Project No. 79 -9
DESCRIPTION OF WORK TO BE ADDED OR DELETED:
Deletion of fence on south lot line.
ORIGINAL CONTRACT AMOUNT $979,200.00
CHANGE ORDER(S) NO. 1 THRU NO. 5 (ADD) $ 14,556.00
TOTAL FUNDS ENCOUMBERED $ 993,756.00
The above described work shall be added to the Contract under the same conditions
specified in the original Contract unless otherwise specified herein. Any work
not so specified shall be performed in accordance with the Standard Specifications
adopted by the City of Shakopee. The number of days for completion shall be
increased by (no change) consecutive calendar days to a total of
consecutive calendar days.
I hereby agree to perform the work specified in this change order in accordance
with the conditions and prices specified above.
CONTRACTOR: Pittsburgh -Des Moines Steel Company
BY:
/
TITLE: CONTRACTING ENGINEER
DATE: je • - yv
APPROVED RECOMMENDED:
ENGINEER: Schoell & Madson, Inc.
BY: 7 .r -vszG DATE: /0-1?-80
Kenneth Adolf
REVIEWED BY SHAKOPEE PUBLIC UTILITIES COMMISSION:
DATE:
Utilities Manager
APPROVED:
CI Y 0F SH HA AKOPEE
•
, DATE: (0/7:te
C ty ngin e
BY: , DATE:
Mayor
, DATE:
Administrator
•
•
WILLIAM D. SCHOELL
CARLISLE MADSON OCT 1 9 7 1 0
JACK T. VOSLER 7 J
JAMES R. ORR rt� •
,.
HAROLD E. DAHLIN � �?
LARRY L. HANSON -- S C [�'��L� ^ � "� O N, INC.
JACK E. GILL
a r
THEODORE D. KEMNA ' 4/ , ENGINEERS AND SURVEYORS
JOHN W. EMONO a y�
KENNETH E. ADOLF
WILLIAM R. ENGELHARDT •
R. SCOTT HARRI (612) 938 -7601 • 50 NINTH AVENUE SOUTH • HOPKINS. MINNESOTA 55343
GERALD L. BACKMAN
October 16, 1980
City of Shakopee
c/o Mr. H. R. Spurrier, City Engineer
129 East First Avenue
Shakopee, Minnesota 55379
Subject: 1,500,000 Gallon Elevated Tank
Improvement Project No. 79 -9
Gentlemen:
Herewith are eight (8) copies of Change Order No. 5 for the
subject project. This deletes the fence construction on the south
property line as K -Mart has already constructed a chain link fence
on their side of the line. The change order reduces the contract
amount by $2,200.00 to yield a revised amount of $993,756.00.
Please review and sign all copies, return three copies to our
office, and retain the remaining five copies for your records.
Thank you for your cooperation.
• Very truly yours,
SCHOELL & MADSON, INC.
KEAdolf :mkr
enclosures
cc: Mr. Lou Van Hout
I ,
t
MEMO TO: Thomas Brownell, Acting City Administrator
FROM: Gregg Voxland, Finance Director
RE: Medical Reimbursement for Marilyn Boe
DATE: October 31, 1980
Marilyn J. Boe is a bicyclist from Bloomington who suffered
injuries when her bicycle upset from hitting the speed bumps behind
City Hall. The accident occurred before the bumps were painted and
she apparently did not see the bump. Her insurance covered most of
her medical expenses. She is asking for the City' to pay for the
medical expenses not covered by her insurance.
Our insurance company is currently trying to contact her. I
. will have more information for the Council meeting.
GV /dn
MEMO TO: Thomas Brownell, Acting City Administrator
FROM: Gregg Voxland, Finance Director
RE: Holmes Street Damage Claim, Maryann Siedow
827 South Holmes
DATE: October 31, 1980
Upon inspection of a claim for water damage to a full -size mattress
and box spring, it was found that the bed had been stored in the
basement upright. The bottom six inches of both the box spring
and mattress were water damaged. The mattress was a "Dr. Fuller
Healthful Speep ", well -worn, previously stained, and bearing a
24" tear in the material. I would recommend paying the claim for
25% of the retail replacement value or $90.00. I would also
recommend paying for 4 hours of clean -up at $10.00 /hour.
Submitted Claim
One full mattress $179.00
One box spring 179.00
Four hours labor @ $10.00 40.00
Staff Recommendation
257 of claimed replacement value $ 90.00
Four hours labor @ $10.00 40.00
Total recommended settlement $130.00
GV /jms
attachment
I.; -x
OCT 3 _.
cm! ! 0
Shakopee, Mn. 55379
October 30, 1980
Office of City Administrator
129 E. First Ave.
Shakopee, Mn. 55379
Attention: Mr. Tim Keane
Dear Sirs:
Enclosed please find my claim for mattress for double bed, box
spring and for four hours of cleaning due to mud.
I arrived at this price on the items by calling three top department
stores and asking for moderate price of mattress and spring.
Please call if you question anything.
Sincerely,
Maryann Siedow
827 S. Holmes
Shakopee, Mn. 55379
445 2542
445 7750 Ext. 138
•
/ /J •
One full mattress $ 179.00
One Box Spring $ 179.00
Four hours labor @ 10.00 $ 40.00