The URL can be used to link to this page

Home My WebLink About4.F.2. Approval of Minutes: January 08, 2013 Consent Business 4. F. 2. SHAKOPEE TO: Mayor and City Council Mark McNeill, City Administrator FROM: Julie Linnihan, Finance Director /City Clerk DATE: 01/22/2013 SUBJECT: Approval of the January 8, 2013 Minutes (F) Action Sought Move to approve the City Council minutes of January 8, 2013. Attachments: 01/08/13 Minutes OFFICIAL PROCEEDINGS OF THE SHAKOPEE CITY COUNCIL REGULAR SESSION SHAKOPEE, MINNESOTA JANUARY 8, 2013 1. Roll Call Mayor Tabke called the meeting to order at 7:00 p.m. and roll call was taken. Present: Mayor Brad Tabke, Councilors Pamela Schurman, Matt Lehman, Steve Clay and Jay Whiting. Staff Present: Mark McNeill, City Administrator; Kris Wilson, Assistant City Administrator; R. Michael Leek, Community Development Director; Bruce Loney, Public Works Director/Engineer; Julie A. Linnihan, Finance Director /City Clerk; Jamie Polley, Parks, Recreation & Natural Resource Director; and Jim Thomson, City Attorney 2. Pledge of Allegiance 3. Approval of the Agenda Mr. McNeill noted the following changes to the agenda. Defer 4.A.1, Preliminary Plat of Dakota Crossings — Res. No. 7247 to a future meeting. Discuss 10.E.1, 2013 Park Dedication Fees at the same time as 6.B, the public hearing for the 2013 Fee Schedule, Ordinance 863, Fourth Series. Add 12.A, Closed Session to discuss potential sale offer of the Downtown Fire Station. Whiting/Clay moved to approve the agenda as amended. Motion carried 5 -0. 4. Consent Business Whiting /Schurman moved to approve the Consent Agenda as amended. Mr. McNeill read the Consent items. Motion carried 5 -0. 4.B.1 Whiting/Schurman moved to declare the 2001 Honda Civic, VIN: 1HGEM22991L009475; the 1994 Buick Regal, VIN: 2G4WB55L2R1409151; and the1993 Buick Century, VIN: 3G4AG55N2PS632465as surplus (Motion carried under the Consent Agenda) 4.C.1 Whiting/Schurman moved to authorize the appropriate City Officials to execute the amendment to the extension agreement with WSB & Associates, Inc. to provide additional engineering services for the Valley View Road Improvement Project No. 2012 -7. (Motion carried under the Consent Agenda) 4.C.2 Whiting/Schurman moved to declare the following vehicles as surplus. 1995 Ford Dump Truck #104 VIN : 1FDYK82E9SVA62437 1998 Ford Dump Truck, #106 VIN : 1FDYX82E7WVA30402 (Motion carried under the Consent Agenda) 4.C.3 Whiting/Schurman moved to authorize using the re- purchase agreement with Ziegler, Inc. for one new Caterpillar 287C Track Skid -steer loader for the price of $8,229.38. Funding is to be expended from the Surface Water Fund. Move to authorize using the re- purchase agreement with Lano Equipment, Inc. for one new Bobcat S -570 Skid -steer Loader for the price of $5,013.51. Funding is to be expended from the Capital Equipment Internal Service Fund. (Motion carried under the Consent Agenda) 4.D.1 Whiting/Schurman moved to recognize Amberly Cortez's successful completion of the new hire probationary period and grant her full -time, regular status as a Police Records Technician. Following (Motion carried under the Consent Agenda) 4.D.2 Whiting/Schurman moved to authorize the appropriate officials to enter into a professional services agreement with Financial Concepts, Inc. for calendar years 2013, 2014 and 2015. (Motion carried under the Consent Agenda) 4.D.3 Whiting/Schurman moved to approve the position description for Human Resources Specialist and authorize staff to begin the recruitment and selection process. (Motion carried under the Consent Agenda) Official Proceedings of the January 8, 2013 Shakopee City Council Page 2 4.D.4 Whiting/Schurman offered Resolution No. 7270, a resolution amending Resolution No. 6807, a resolution adopting a Personnel Handbook for Paid -on -Call Firefighters of the City of Shakopee, and move its adoption. (Motion carried under the Consent Agenda) 4.D.5 Whiting/Schurman moved to promote Jean Link to the position of Police Records Specialist, at Step B of Grade 4 of the City's 2013 Non -Union Pay Plan, effective January 14, 2013. (Motion carried under the Consent Agenda) 4.F.1 Whiting/Schurman moved to approve the bills in the amount of $456,437.83 and electronic transfers in the amount of $929,382,84 for a total of $1,385,820.67. (Motion carried under the Consent Agenda) 4.F.2 Whiting/Schurman moved to approve the City Council Minutes of 12- 18 -12. (Motion carried under the Consent Agenda) 4.F.3 Whiting/Schurman moved to adopt the Council meeting policies and procedures as outlined for 2013. (Motion carried under the Consent Agenda) 4.F.4 Whiting/Schurman moved to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 2013. (Motion carried under the Consent Agenda) 4.F.5 Whiting/Schurman 1. Moved to approve the applications and grant a massage therapy business license and a massage therapist license to Rochelle Baumann, 231 Shakopee Avenue West. 2. Moved to approve the applications and grant a massage therapy business license and a massage therapist license to Jennifer Friesen, 287 South Marschall Road, Suite 205A. 3. Moved to approve the application and grant a massage therapist license to Erin McGlumphy, 1667 17 Avenue East. (Motion carried under the Consent Agenda) 5. Recognition of Involved Citizens by City Council. Mayor Tabke asked if there was anyone in the audience who wished to speak on an item not on the Agenda. No one responded. 6. Public Hearings: 6.A. Public Hearing for Vacation of Public Right -of -Way (Jefferson Street) — Res. No. 7266 Schurman/Clay moved to re -open the public hearing. Motion carried 5 -0. Michael Leek, Community Development Director, said that Miller Property Holdings has submitted an application for vacation of public right -of -way (Jefferson Street) adjacent to their property on 3rd Avenue West and located between 3 Avenue West and 2 Avenue West/Railroad Tracks. Mr. Leek also said that information has been shared with the adjacent property owner, Rahr Malting, regarding this proposed vacation, and the applicant has stated Rahr has indicated that it does not have any issues with the proposal. Mayor Tabke asked if there was anyone in the audience that wished to speak at the public hearing. Brian Varland of Miller Properties, 8500 Normandale Lake Blvd, Minneapolis, briefly discussed that his company has been in contact with Rahr Malting regarding the vacation of easement. Lehman/Whiting moved to close the public hearing. Motion carried 5 -0. Clay/Lehman offered Resolution No. 7266, A Resolution Approving a Vacation of Public Right -of -Way adjacent to 1301 3 Avenue West (Jefferson Street, located north of 3 Avenue West and south of 2 °d Avenue West), and move its adoption. Motion carried 5 -0. Official Proceedings of the January 8, 2013 Shakopee City Council Page 3 6.B. Clay /Schurman moved to open the public hearing for 2013 Fee Schedule — Ordinance 863, Fourth Series. Motion carried 5 -0. Julie Linnihan, Finance Director, presented Council with the 2013 Fee Schedule. Ms. Linnihan said annually the City Council adopts a fee schedule by ordinance for the current year. The fee ordinance includes fees for all licenses and permits issued within the City of Shakopee as well as other categories of revenue. Department heads were asked to re- examine their fees and make appropriate recommendations which were presented to Council. Ms. Linnihan said during 2013 the City will be reviewing the fee schedule in total to develop fees that are reflective of the current costs of service. As the fees are updated, the new fees will be presented and discussed with Council. Following this process Council will be asked to amend the 2013 Fee Schedule with any specific changes. Per discussion with the City Attorney, a public hearing will not be required to address these changes. Mayor Tabke asked if there was anyone in the audience who wished to speak at the public hearing. Jordan Olson, 299 Mound St., expressed his disappointment the increase in the fence permit fee. Since item 10.E.1, 2013 Park Dedication Fees, on the agenda relates to the 2013 Fee Schedule, Ms. Polley provided Council with related information. Ms. Polley said the City's Park Dedication ordinance specifies that the cash contribution amount must be established annually by City Council. The last time the City's Park Dedication fees were changed was in 2006. At that time they were increased to the current fees. Ms. Polley explained the formula used to calculate the fees. The 2007 Comprehensive Plan update reviewed the park dedication formula and concluded that the current park dedication land requirements or cash in lieu of land fees alone would not support the future park system additions or expansions. The Comprehensive Plan suggests revisiting the 2007 park dedication requirements to assess the potential to increase the level of service, assess the potential to increase both residential and commercial fees, and consider a separate trail fee. Schurman/Lehman moved to close the public hearing. Motion carried 5 -0. Lehman /Schurman offered Ordinance No. 863, Fourth Series, An Ordinance Setting Fees for City Licenses, Permits, Services and Documents and to exclude special fee consideration for senior housing. Discussion followed. After a long discussion, Whiting/Clay moved to amend the motion to keep commercial/industrial park dedication fees "as is" until the fee study is complete. Motion carried 4 -1 with Cncl. Lehman opposing. Mayor Tabke asked for a vote on the original motion. Motion carried 5 -0. 10. General Business 10.F.1 Special City Council Meeting Dates Mr. McNeill said that City Council should designate two special meetings to accommodate economic development discussion, and a discussion of the City's Recycling and Refuse Pickup contract. Mr. McNeill provided Council with suggested dates for those meetings. After some discussion, it was decided that the two items would be discussed at regular Council meetings. Whiting/Schurman moved to recess for an Economic Development Authority Meeting. Motion carried 5- 0. Official Proceedings of the January 8, 2013 Shakopee City Council Page 4 Mayor Tabke reconvened the meeting at 8:41 p.m. 11. Council Members' Reports Cncl. Whiting attended the Chamber Visitor's Bureau and they have seven new members. Cncl. Clay attended the Shakopee Public Utilities Commission meeting. He talked about tree trimming SPUC is currently doing; power outages and water levels. Cncl. Lehman had nothing to report. Cncl. Schurman said the transit groups have been inactive but will be reconvening in the near future. Mayor Tabke will be attending the upcoming SCALE meeting. 12. Other Business 12.A. Closed Session — Downtown Fire Department Lehman/Whiting moved to a closed session to discuss an offer on downtown fire depai tment. Motion carried 5 -0. Mayor Tabke reconvened the meeting and announced that no action had been taken in the closed session. 13. Adjourn Schurman/Clay moved to adjourn to Tuesday, January 22, 2013 at 7:00 p.m. Motion carried 5 -0. Meeting ended at 9:14 p.m. / a/te je, A. Linnihan Finance Director /City Clerk Kim Weckman Recording Secretary