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HomeMy WebLinkAboutJune 16, 2026 - Council PacketPliaill SHAKOPE E Shakopee City Council Regular Meeting Tuesday, June 16, 2026 7:00 PM City Hall, 485 Gorman Street Vision: Shakopee is a distinctive river town with a variety of business, cultural, and recreational opportunities in a safe, welcoming, and attractive environment. Our vision is for Shakopee to continue being the place people want to live, work, and play! Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Agenda 5. Consent Agenda These items are considered routine and will be enacted by one motion. There will be no separate discussion of these unless a council member or staff requests, in which event the item will be removed from the consent agenda for separate discussion & action. 5.a Monthly Financial Review - May 2026 5.b Minnesota Council on Local Results and Innovation's Performance Measurement Program Report 5.c FEMA's Assistance to Firefighters Grant Program Application 5.d Sanitary Sewer Manhole Repair 5.e Surplus Property 5.f Approve On -Sale and Sunday Liquor Licenses for The Spot Simulation Experience dba The Spot. 1 5.g Approve a Gambling Premises Permit for Climb Theatre Inc. 5.h Roadway De-icing Salt Cooperative Purchasing Venture 5.i Approve the Speed Limit Setting Policy and Speed Limit Modifications along Eagle Creek Boulevard 5.j Approve a Purchase Agreement for Marina Materials and a Contract Amendment with Bolton & Menk for Minnesota Riverbank Stabilization Improvements 5.k Resolution No. R2026-095 Approving the Use of LAHA Funds to assist the Scott County CDA on Land Acquisition for Affordable Housing. 5.1 Appointment of Election Judges for 2026 Elections 5.m Approval of the June 2, 2026, City Council Minutes 6. Public Comment Individuals may address the City Council about any item not on the regular agenda. Speakers are requested to come to the center table, state their name and address for the clerk's record, and limit their remarks to three minutes. The City Council will not take official action on items discussed at this time, but may refer the matter to staff for a follow up report or direct that matter be scheduled on an upcoming agenda. 7. Business removed from consent agenda 8. Recess for Economic Development Authority Meeting 9. Reconvene 10. General Business 10.a Monetary Donation for Aquatic Programming 11. Reports Liaison and Administration 11.a City Bill List 11.b News and Announcements 12. Other Business 13. Adjourn to July 7, 2026, at 7:00 pm 2 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.a June 16, 2026 Monthly Financial Review - May 2026 Nate Reinhardt, Finance Director Action to be considered: Review of May 2026 General Fund revenues and expenditures. Motion Type: Informational only Background: General Fund - May 2026 (see attachment) Revenues variances (42% target) • Taxes and special assessments will remain below budget targets until the 1st half settlement is received in June. • Licenses and permits are tracking ahead of budget targets and similar to the previous year, primarily from building permits, as the City continues to see growth. • Miscellaneous includes interest earning on investments, which are tracking ahead of budget targets. Expenditure variances (42% of target) • Total departmental expenditures are within the normal range and similar to last year's percentage through May. • Finance expenditures are currently exceeding budget targets as a result of the timing of annual audit and property assessment contracts (full year paid during the first half of the year). Recommendation: Information only Budget Impact: N/A Attachments: 2026.05 Monthly Financial Report- with Revenues.pdf 3 CITY OF SHAKOPEE Monthly Financial Report YTD 2026 Budget May 2026 Actual May YTD 2026 Actual Budget Balance Percent Remaining Used 01000 - GENERAL FUND REVENUES: * - TAXES 24,581,880 72,740 * - SPECIAL ASSESSMENTS 17,000 0 * - LICENSES AND PERMITS 4,392,000 791,877 * - INTERGOVERNMENTAL 5,617,250 410,830 * - CHARGES FOR SERVICES 6,548,180 529,474 * - FINES AND FORFEITS 325,200 41,438 * - MISCELLANEOUS 625,700 78,811 TOTAL REVENUES 42,107,210 1,925,170 EXPENDITURES: 11 - MAYOR & COUNCIL (196,400) (7,463) 12 - ADMINISTRATION (2,951,650) (308,935) 13 - CITY CLERK (633,900) (58,747) 15 - FINANCE (1,226,150) (126,015) 17 - PLANNING AND DEVELOPMENT (902,450) (82,542) 18 - FACILITIES (666,600) (52,476) 31 - POLICE DEPARTMENT (14,260,280) (1,452,587) 32 - FIRE (4,847,700) (671,347) 33 - INSPECTION-BLDG-PLMBG-HTG (2,316,250) (225,817) 41- ENGINEERING (1,631,700) (152,668) 42 - STREET MAINTENANCE (2,894,450) (212,877) 44 - FLEET (603,170) (56,169) 46 PARK MAINTENANCE (3,641,810) (414,795) 67 - RECREATION (5,997,100) (578,087) 91 - UNALLOCATED (237,600) (426) TOTAL EXPENDITURES (43,007,210) (4,400,953) OTHER FINANCING * - TRANSFERS IN 900,000 0 * - TRANSFERS OUT 0 0 72,740 0 2,413,612 1,838,995 2,328,177 142,238 442,050 7,237,812 (98,818) (1,124,150) (245,596) (751,743) (302,913) (226,261) (5,333,648) (2,359,839) (1,020,957) (533,432) (960,960) (234,540) (1,337,804) (2,281,049) (17,219) (16,828,929) 24,509,140 17,000 1,978,388 3,778,255 4,220,003 182,962 183,650 34,869,398 (97,582) (1,827,500) (388,304) (474,407) (599,537) (440,339) (8,926,632) (2,487,861) (1,295,293) (1,098,268) (1,933,490) (368,630) (2,304,006) (3,716,051) (220,381) (26,178,281) 0% y 0% y 55% 33% c 36% c 44% c 71% op 17% 4 50% 38% 39% =J 61% y 34% 4 34% 4 37% 4 49% 4 44% 33% 33% c 39% 4 37% 4 38% 4* 7% 4 39% 0 900,000 0% 0 0 #DIV/0! OTHER FINANCING TOTAL 900,000 0 FUND TOTAL Key T Varies more than 10% than budget positively y Varies more than 10% than budget negatively Within 10% of budget 0 900,000 0% 0 (2,475,782) (9,591,117) 9,591,117 May YTD 2025 Actual 79,556 0 2,530,709 1,753,454 2,992,673 137,523 409,856 7,903,772 (115,726) (1,059,794) (157,769) (702,629) (282,898) (220,248) (4,625,058) (1,550,799) (887,727) (494,963) (803,378) (198,792) (1,331,097) (2,109,441) (3,433) (14,543,753) 0 0 0 (6,639,981) 4 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.b June 16, 2026 Minnesota Council on Local Results and Innovation's Performance Measurement Program Report Andrea Harrell, Grants and Special Projects Coordinator Chelsea Petersen, Assistant City Administrator Action to be considered: Adopt Resolution R20265-092, approving the City's annual submittal of the Minnesota Council on Local Results and Innovation's Performance Measurement Report. Motion Type: Simple Majority Background: In 2010, the Legislature created the Council on Local Results and Innovations. In February 2011, this council released a standard of ten performance measures for counties and ten performance measures for cities to aid residents, taxpayers, and state and local officials in determining the efficacy of counties and cities in providing services and to measure residents' opinions of those services. Participation in the Performance Measurement Program by a county or city is voluntary. Counties and cities that choose to participate in the program must officially adopt and implement the established system and the ten minimum performance measures developed by the council. A county or city that elects to participate in the Performance Measurement Program is eligible for a reimbursement of $0.14 per capita, not to exceed $25,000, and is exempt from levy limits under sections 275.70 to 275.74 for taxes payable in the following calendar year, if levy limits are in effect. At its June 17, 2025 meeting, the City Council adopted Resolution R2025-071 approving participation in the Performance Measurement Program. Additional resolutions are required for each additional year of participation. Attached are the 2025 results. Recommendation: Adopt Resolution R2026-092. Budget Impact: There is no negative impact on the budget. The City will receive payment from the State 5 in the amount of $0.14 per capita, not to exceed $25,000. Attachments: Resolution R2026-092.docx 2025 Results.docx Resolution R2025-071.pdf 6 RESOLUTION R2026-092 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT MINNESOTA COUNCIL ON LOCAL RESULTS AND INNOVATION'S PERFORMANCE MEASUREMENT PROGRAM REPORT WHEREAS, the City of Shakopee supports the submission of the Minnesota Council on Local Results and Innovation's Performance Measurement Program report. WHEREAS, benefits to the City of Shakopee for participation in the Minnesota Council on Local Results and Innovation's Comprehensive Performance Measurement Program are outlined in Minnesota Statute 6.91 and include eligibility for reimbursement as set by State statute; and WHEREAS, any city/county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes if levy limits are in effect; and WHEREAS, the City Council of the City of Shakopee, Minnesota has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage, and evaluate programs and processes for optimal future outcomes; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: The City Council of the City of Shakopee, Minnesota will continue to report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city's website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, the City Council of the City of Shakopee, Minnesota will submit to the Office of the State Auditor the actual results of the performance measures adopted by the City. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 16th day of June 2026. Matt Lehman, Mayor of the City of Shakopee ATTEST: Richard Parsons City Clerk 7 SHAKOPE E City of Shakopee Measurement Project 2025 Performance Measure Results General: • 76% of Shakopee residents rate the overall quality of services provided by the City as "good" or "excellent." * • The percentage change in the taxable property market value in Shakopee was 4.32%. • 74% of Shakopee residents rate the overall appearance of the city as "good" or "excellent." * • The number of nuisance code enforcement cases per 1,000 population was 58. • The City of Shakopee carries an AA+ bond rating by Standard & Poor's Rating Services. • 73% of Shakopee residents rate the quality of the City's recreation programs and facilities as "good" or "excellent." * Police Services: • In 2025, Shakopee had 1452 Group A crimes and 669 Group B crimes reported by the Minnesota Bureau of Criminal Apprehension. • In 2025, the clearance of crimes in Shakopee for both Part I and Part II crimes was 47%. • 82% of Shakopee residents rate the quality of safety in their community as "good" or "excellent." * Fire Services: • The Shakopee Fire Department has an Insurance Service Office (ISO) of 3. • 87% of Shakopee residents rate the quality of fire protection services as "good" or "excellent." * • The average response time of the Shakopee FD was 7 minutes, 17 seconds. • In 2025, the number of fire calls per 1,000 residents was 36.6. • The number of fires with loss resulting in investigations was 103. Streets: • The average pavement condition rating of Shakopee streets is 74.38 on the Pavement Condition Index (PCI). • 67% of Shakopee residents rate the road conditions in Shakopee as "good" or "excellent." * • The expenditure for road rehabilitation per paved lane mile was $86,597.94. • The percentage of all jurisdiction lane miles rehabilitated in 2025 was 18.7%. • The average time to complete road clearing during a snow event by plowing and/or salt brine application was 4 hours, 25 minutes. • 82% of residents rate the quality of snow removal in Shakopee as "good" or "excellent." * Sanitary Sewer: • 79% of Shakopee residents rate the quality of sewer services as "good" or "excellent." * • The number of sewer blockages on the City's system was o per aoo connections. * Results are derived from the 2025 city survey sent to 3,000 randomly selected residents. INNOVATING. ENTERTAINING. THRIVING. City of Shakopee 485 Gorman St., Shakopee MN 55379 Phone: 952-233-93001 Fax: 952-233-3801 www.ShakopeeMN.gov 8 RESOLUTION 82025-071 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT MINNESOTA COUNCIL ON LOCAL RESULTS AND INNOVATION'S PERFORMANCE MEASUREMENT PROGRAM REPORT WHEREAS, the City of Shakopee supports the submission of the Minnesota Council on Local Results and Innovation's Performance Measurement Program report. WHEREAS, benefits to the City of Shakopee for participation in the Minnesota Council on Local Results and Innovation's Comprehensive Performance Measurement Program are outlined in Minnesota Statute 6.91 and include eligibility for reimbursement as set by State statute; and WHEREAS, any city/county participating in the comprehensive performance measurement program is also exempt from levy limits for taxes if levy limits are in effect; and WHEREAS, the City Council of the City of Shakopee, Minnesota has adopted and implemented at least 10 of the performance measures, as developed by the Council on Local Results and Innovation, and a system to use this information to help plan, budget, manage and evaluate programs and processes for optimal future outcomes; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: The City Council of the City of Shakopee, Minnesota will continue to report the results of the performance measures to its citizenry by the end of the year through publication, direct mailing, posting on the city's website, or through a public hearing at which the budget and levy will be discussed and public input allowed. BE IT FURTHER RESOLVED, the City Council of the City of Shakopee, Minnesota will submit to the Office of the State Auditor the actual results of the performance measures adopted by the City. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 17th day of June 2025. spa„hlt- Matt Lehman, Mayor of the City of Shakopee ATTEST: Richard Parsons City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 9 SHAKOPEE Shakopee City Council 5.c June 16, 2026 Agenda Item: FEMA's Assistance to Firefighters Grant Program Application Prepared by: Andrea Harrell, Grants and Special Projects Coordinator Reviewed by: Chelsea Petersen, Assistant City Administrator Action to be considered: Adopt Resolution R2026-091, approving an application to FEMA's Assistance to Firefighters Grant (AFG) program. Motion Type: Simple Majority Background: FEMA's AFG program provides funding to Fire Departments, Non-affiliated EMS organizations, and State Fire Training Academies to enhance the safety of firefighters and, therefore, the public. In doing so, they provide critically needed resources that equip and train emergency personnel to the recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience. The City of Shakopee is requesting funding to purchase and install a vehicle exhaust ventilation system in the Fire Station #1 truck bay. Recommendation: Adopt Resolution R2026-091. Budget Impact: The grant requires a 10% match and will be provided through the Fire Department's annual equipment budget. Attachments: Resolution R2026-091.docx 10 RESOLUTION R2026-091 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT A FEMA ASSISTANCE TO FIREFIGHTERS GRANT APPLICATION WHEREAS, the City of Shakopee supports the application made to the FEMA Assistance to Firefighters grant, and WHEREAS, the application is to obtain funding to purchase and install a vehicle exhaust system, and WHEREAS, the City of Shakopee recognizes a 10% match is required and will be provided through the Fire Department's annual equipment budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by FEMA, the City of Shakopee agrees to accept the grant award and may enter into an agreement with FEMA for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 16th day of June 2026. Matt Lehman, Mayor of the City of Shakopee ATTEST: Richard Parsons Deputy City Clerk 11 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.d June 16, 2026 Sanitary Sewer Manhole Repair Jamie Theis, Street Supervisor Action to be considered: Authorize the repair of 5 sanitary sewer manhole structures. Motion Type: Simple Majority Background: In 2005, City Council approved a formal policy for the inspection and maintenance of the sanitary sewer system. Public Works crews have identified 5 sanitary sewer manhole structures needing to be repaired and sealed. Bid requests were sent to multiple contractors and Summit Infrastructure LLC has submitted the lowest bid of $25,280.00 (See Attachment). Summit Infrastructure LLC has performed quality work for the us in the past. Recommendation: Authorize the repair of 5 sanitary sewer manhole structures by Summit Infrastructure LLC. Budget Impact: The work is budgeted under the Sanitary Sewer General Fund. Attachments: 2026 Internal Manhole Casting Ring Sealing Contract.pdf Summit - Shakopee MH Rehab 04172026 (1).pdf Hiperline Quote.pdf 12 SHAKOPE E Public Works Department City of Shakopee Phone: 952-233-9550 FAX: 952-233-3807 REQUEST FOR QUOTATION 2026 Internal Sanitary Manhole, Casting & Ring Sealing DOCUMENT DATE: QUOTATIONS DUE BY: SUBSTANTIAL COMPLETION DATE: FINAL COMPLETION DATE: April 8, 2026 May 4, 2026 NOVEMBER 30, 2026 DECEMBER 30, 2026 13 Request for Quotation April 8, 2026 2026 Internal Sanitary Manhole, Casting & Ring Sealing SCOPE OF WORK The City of Shakopee is in the process of obtaining quotations to retain the services of a qualified contractor for the following work: • Furnishing all labor, materials, equipment, and incidentals required to rehabilitate existing manholes using a multi -layer, spray -applied lining system. The completed system shall: o Seal internal manhole rings and castings with a corrosion -resistant liner. o Restore deteriorated wall surfaces to original profiles. o Eliminate infiltration and exfiltration. o Provide a minimum 10 -year service warranty. This document and the included attachments provide information to the prospective contractors. Any questions or clarifications may be addressed by contacting Logan LaCourse, Street and Utilities Foreman for the City of Shakopee, at 612-249-1855. WORK SEQUENCE The Contractor shall perform his/her work in such a manner as to cause the least interference with adjoining property owners and the general public. The winning contractor shall have all contracts signed and approved insurance information delivered to Shakopee City Hall prior to starting work. Work on the project must be substantially complete by November 30, 2026. The bid items must be completed by the final completion date of December 30, 2026. SUBMISSION OF QUOTES Please submit only the Quotation Form (pages 1 thru 2) at this time. Proposals for 2026 Internal Sanitary Manhole, Casting & Ring Sealing shall be submitted upon the attached quotation form titled to: Logan LaCourse, Street and Utilities Foreman 400 Gorman Street Shakopee, MN 55379 Email: llacourse@ShakopeeMN.gov Quotes must be received via email or in person by May 4, 2026, at 11:00 a.m. 14 QUOTATION FORM 2026 Internal Sanitary Manhole, Casting & Ring Sealing COMPANY NAME: Summit Infrastructure ADDRESS: 555 Wick Ct., Ste 102, Fox Crossing, WI TELEPHONE: 920-809-3737 QUOTATIONS ARE DUE BY 11:00 A.M., LOCAL TIME, May 4, 2026 To: Logan LaCourse, Street and Utilities Foreman 400 Gorman Street Shakopee, MN 55379 Email: llacourse@ShakopeeMN.gov ZIP 54956 The undersigned, as bidder, hereby proposes and agrees to enter into a contract with the City of Shakopee to supply all labor, materials, and equipment necessary to complete the 2026 Internal Manhole Casting & Ring Sealing project, all in accordance with the plans and specifications prepared by the City of Shakopee and in strict accordance with the unit prices herewith. The final amounts of the contract shall be determined by multiplying the final measured quantities as authorized and actually furnished and installed in the manner described in the specifications, by the unit stated in this proposal form. The Contractor will not be entitled to any compensation on any items other than those listed on this proposal form. The bidder must bid each item. The contract award will be based upon the low bid. In the event the unit prices extended do not equal the total bid, the unit prices shall govern to become the total bid. City of Shakopee — Quotation Form 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 Page 1 of 2 15 NO. DESCRIPTION QTY UNIT UNIT PRICE EXTENDED AMOUNT 1 INTERNAL MANHOLE, CASTING AND RINGS SEALING 5 EACH varies by size $25,280.00 Total Bid: The undersigned agrees as follows: $ 25,280.00 1. The City of Shakopee, Minnesota, reserves the right to reject any and all bids, to waive any minor irregularities in bidding, and/or to accept the bid or bids which best serve the interest of the City of Shakopee. 2. If this quotation is accepted, bidder will enter into a contract and furnish insurance certificate(s) within ten (10) days after bidder's quote is accepted. Bidder agrees to commence work as soon as possible after acceptance and to complete all work on or before the completion date, subject to the provisions of the contract documents. Respectfully Submitted, Firm: Summit Infrastructure By: (Signature Title: Partner Cody Reynolds (Name) 555 Wick Ct., Ste 102 (Address) Fox Crossing, WI 54956 (City and State) Date 06/02/2026 City of Shakopee — Quotation Form 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 Page 2 of 2 16 CONTRACT THIS CONTRACT, made and entered into this 2nd day of June , 2026 by and between Summit Infrastructure , hereinafter called "Contractor", and the City of Shakopee, Minnesota, a municipal corporation, hereinafter called "City." WITNESSETH: That Whereas, the Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies and for constructing the following City improvements: 2026 Internal Sanitary Manhole Casting & Ring Sealing NOW THEREFORE, the parties to this contract agree to the following: 1. Manner for Completion. The Contractor, at his own proper cost and expense, shall perform all work and furnish all supervision (needed beyond that provided by the City Engineer), labor, material, tools, supplies, machinery and other equipment necessary for the construction of the 2026 Internal Sanitary Manhole Casting & Ring Sealing for the City of Shakopee, Minnesota, in a workmanlike and substantial manner, as outlined in the Request for Quotation (RFQ). 2. Due Diligence. The maintenance of a rate of progress in the work which will result in its completion in a reasonable time, is an essential feature of this Contract, and the Contractor agrees to proceed with all due diligence and care, at all times to take all precautions to insure the time of completion as defined in this Contract. The Contractor shall fully complete the work called for under the Contract in accordance with the RFQ. 3. Payment. The City will pay the Contractor those prices stipulated in the Contractor's Quotation, which are incorporated herein by reference and made a part of this Contract, which shall constitute full and complete compensation for the contractor's work provided hereunder. The parties specifically agree and understand and the Contractor specifically waives any claim for additional compensation for any changed condition whether arising out of a physical condition at the site of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character and at the location provided for in the Contract or arising as a result of any force majeure. 4. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any City of Shakopee — Contract 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 Page 1 of 2 17 provisions of this contract. Nothing contained in this Contract shall create any contractual relation between the subcontractor and the City or between any subcontractors. 5. Payment to Subcontractors. The Contractor shall pay any subcontractor within ten days of receipt of payment from the City for undisputed services provided by the subcontractor. If the Contractor fails to pay within ten days, the Contractor shall pay the subcontractor interest at the rate of one and one-half percent per month or part of month to the subcontractor on any undisputed amount not paid on time to the subcontractor, in accordance with Minn. State. Sec. 471.425, Subd. 4a. 6. City Instructions. The City may declare the contract forfeited, should the Contractor persistently disregard instructions of the City or fail to observe or perform any provisions of this Contract. 9. Duplicate Originals. This Contract shall be executed in two copies; one (1) copy being retained by the City, one (1) to be delivered to the Contractor. 10. Nondiscrimination. The Contractor agrees in the performance of this Contract not to discriminate on the ground or because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age, against any employee of Contractor or applicant for employment, and shall include a similar provision in all subcontracts let or awarded hereunder 11. Jurisdiction. This agreement and every question arising hereunder shall be construed or determined according to the laws of the State of Minnesota. CONTRACTOR CITY OF SHAKOPEE, MINNESOTA By By Matt Lehman/Mayor By Cody Reynolds/Partner By William Reynolds/City Administrator City of Shakopee — Contract 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 Page 2 of 2 18 GENERAL CONDITIONS 1. DOCUMENTS, DRAWINGS AND SPECIFICATIONS A. EXECUTION, CORRELATION AND INTENT OF DOCUMENTS Work shall be governed by all applicable Federal, State, and Local Laws, regulations, codes, and ordinances and the project plans and specifications. B. DRAWINGS AND SPECIFICATIONS The City of Shakopee (Owner), through the City Engineer (Engineer), shall furnish plans and specifications that represent the requirements of the work as far as practical to be performed under this project. Any work that may reasonably be inferred from the project plans and specifications as being required to produce the intended result shall be supplied whether or not it is specifically called for. Work, materials, or equipment described in words that so applied have a well known technical or trade meaning shall be deemed to refer to such recognized standards. C. INCLUSION OF OTHER SPECIFICATIONS, RULES AND REGULATIONS All work and material covered by these specifications must conform to the current respective requirements of the following documents unless specified otherwise within the Special Provisions: (1) City Ordinances of the City of Shakopee, Minnesota (2) State of Minnesota, Depaitinent of Transportation (MN/DOT), "Standard Specifications for Construction", 2018 Edition, including the most recent addenda and revisions (also referred to as Mn/DOT Specifications or Mn/DOT requirements). (3) Minnesota Manual on Uniform Traffic Control Devices (MMUTCD). Any conflict between items in the above, between themselves, or with these specifications must be submitted to the Engineer for adjustment, the prime object being to obtain the best quality installation possible. 2. INSURANCE Prior to the commencement of work, Certificates of all insurance required on a form approved by the City Clerk, signed by an authorized representative of the insurance carrier and stating that all provisions of the specified requirements are satisfied shall be provided by the Contractor. The CITY OF SHAKOPEE shall be named as an additional insured on all policies required under this section. A. Liability Insurance 1) Required insurance and amounts as follows: a. Worker's Compensation: State: Applicable Federal (e.g. Longshoreman's): Employer's Liability: Statutory Statutory $2,000,000 . Contractor's Liability Insurance including completed operations and product liability City of Shakopee — RFQ GC 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 GC -Page 1 of 7 19 coverages and eliminate the exclusion with respect to property under the care, custody and control of the Contractor General Aggregate (Except Products — Completed Operations) Products — Completed (Operations Aggregate) Personal and Advertising Injury (Per Person/Organization) Each Occurance (Bodily Injury and Property Damage) Property Damage Liability Insurance will provide explosion, collapse and underground coverages where applicable Excess Liability General Aggregate Each Occurrence c. Automobile Liability: Or Bodily Injury Each Person Each Accident Property Damage Each Accident $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 Combined Single Limit (Bodily Injury and Property Damage) $2,000,000 d. Policy must include a waiver of any or all Governmental Immunity and must indemnify and hold harmless the City and/or its agents and others as required. List project and work. 2) The policy shall be a standard foiiii policy provided for by a carrier approved by the State of Minnesota and shall not contain any exclusions that will restrict coverage on any operations performed by this Contractor or any Subcontractor thereof. 3) The policy or policies shall afford Contractual Liability coverage to provide coverage for the Indemnification Agreement set out in Section 2.E. 4) It is a condition of the Contract that the policy or policies waive any or all governmental City of Shakopee — RFQ GC 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 GC -Page 2 of 7 20 immunity as a defense in any action brought against the insured or any other party to the Contract, up to policy limits. 5) The policy shall further provide insurance to cover all of the Contractor's operating exposures and the operation of vehicles. 6) Approval of the insurance by the City shall not in any way relieve or decrease the liability of the Contractor hereunder, and it is expressly understood that the City or the Engineer does not in any way represent that the above specified insurance or limits of liability are sufficient or adequate to protect the Contractor's interest or liabilities. 7) In the event of cancellation of any of the policies, the company issuing the Certificate of Insurance shall provide 30 days written notice to the City. Failure to do so shall impose obligation and/or liability upon the issuing company. Certificate of Insurance forms shall be drafted or altered to reflect these conditions. B. Notice of Cancellation or Non -Renewal The City shall be given at least thirty (30) days prior written notice of any cancellation, termination or material modification of the required insurance coverages, and the insurance policies required herein shall so provide. C. Deductibles All responsibility for payment of sums resulting from any deductible provision, corridor, or self - insured retention conditions of the policy or policies shall remain with the Contractor. D. Indemnification The Contractor shall indemnify and hold harmless the City, its elected officials, commissioners either elected or appointed, officers, agents and/or employees from and against all claims, damages, losses or expenses, including attorney fees, for which they may be held liable, arising out of or resulting from the assertion against them of any claims, debts or obligations resulting from or arising out of directly or indirectly, the performance of this Agreement by the Contractor, their employees, agents or subcontractors. 3. WORK COMPLETION, SUSPENSION & RESUMPTION STIPULATIONS A. COMPLETION The Contractor will be required to begin work within ten (10) days of Notice to Proceed and is to complete the installation on or before the completion date specified in the Special Provisions or the Proposal Form for the project. B. SUSPENSION AND RESUMPTION OF WORK The Engineer shall have the authority to suspend the Contractor's operations wholly or in part, for such period or periods of time as may deem necessary because of unsuitable weather or other conditions that the Engineer considers unfavorable for the prosecution of the work, or for such time as is necessary due to the failure on the part of the Contractor to carry out orders given or perform any or all of the provisions of the contract. Such "Suspension of Work Order" shall be in writing, and shall state the reason for such suspension, the effective date and time, and the City of Shakopee — RFQ GC 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 GC -Page 3 of 7 21 operation suspended. All work done by the Contractor contrary to such "Suspension of Work Order" shall be considered as unauthorized work and as having been done at the expense of the Contractor. 4. MEASUREMENT AND PAYMENTS A. MEASUREMENT OF QUANTITIES Work completed in an acceptable form as determined by the Engineer shall be measured by the units specified in the Proposal Form or otherwise described in the Special Provisions. B. PAYMENT Payment at the unit price provided in the Proposal Form shall be full compensation for all labor, materials, coordination and equipment necessary to furnish and install the item, unless otherwise specified in the Special Provisions. Final payment shall not act as a waiver of the right of the Owner to require fulfillment of all terms of the Contract. 5. CONTROL OF WORK AND MATERIALS A. HOURS OF OPERATION 1. No construction equipment shall be operated between 7:00 P.M. and 7:00 A.M. weekdays unless specifically authorized by the Engineer. 2. No work shall be done on Saturdays or Sundays unless special approval is granted by the Engineer. If authorized, working hours on weekends are 9:00 A.M. to 9:00 P.M. 3. The Contractor shall notify the Owner in advance of all times when staff are to work on the construction site. 4. Should work by the Owner or other special conditions require temporary suspension of the Contractor's activities, the Contractor shall comply and reschedule the work at no additional cost to the Owner. B. OWNER REPRESENTATIVE'S STATUS AND DECISIONS In carrying out any of the provisions of the contract, or in exercising any power or authority granted to the Contractor thereby, there shall be no personal liability upon the contracting officer or the authorized representatives, it being understood that in such matter they act as agents and representatives of the Owner. The Engineer shall have general supervision and direction of the work. The Engineer has authority to stop the work whenever such stoppage may be necessary to ensure the proper execution of the work. The Engineer shall also have the right, as the work progresses, to alter the plans or specified coordination of two or more concurrent contractors subject to the limits specified herein. C. CONTROL OF MATERIALS All materials furnished by the Contractor shall meet the requirements of these specifications. 1 INSPECTION AND ACCEPTANCE OF MATERIALS: Final inspection and acceptance of material will be made only at the site of the work. The Owner reserves the right to sample, City of Shakopee — RFQ GC 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 GC -Page 4 of 7 22 inspect, and test materials throughout the duration of the work, and to reject any materials that are found to be unsatisfactory at the time of use. 2 DEFECTIVE MATERIAL: All materials that do not conform to the requirements of these specifications shall be considered defective and will not be approved. All defective material must be removed from the construction area. Any portion of the work in which any defective material may have been used shall be considered as defective work. 3 DEFECTIVE WORK: All work and materials that do not conform to the requirements of the contract shall be considered as defective and will not be approved. When so ordered by the Engineer in writing, all defective work shall be remedied or repaired, or, if necessary, removed and replaced in an acceptable manner by the Contractor. If the Contractor fails or refuses to remedy or repair any defective work or materials or to remove and replace such work or materials, within the period specified in such written order, the Owner shall have the right, at its option: a) To take over and use such defective work by payment to the Contractor of an amount equal to the reasonable value of such work; or b) to cause such defective work to be remedied or repaired, or removed and replaced, and deduct the cost thereof from any monies due or that may become due the Contractor or require reimbursement therefore from the surety of the contract bond. When such defective work has been remedied or repaired, or removed and replaced by the Contractor, the Contractor will be credited with an amount equal to the value of the completed work based on the contract price or price therefore. If the Contractor continues to perfonn defective work, the City may declare the Contractor in default. D. PROSECUTION OF WORK NEAR PUBLIC UTILITIES PROPERTIES It shall be the Contractor's responsibility to obtain complete information of the existence and location of underground utilities that may be adjacent to the work. The Contractor shall be responsible for and shall preserve and protect all utilities that are above ground surface and below ground surface whether or not the approximate locations are shown in the plans. The Contractor shall assume full responsibility for reimbursing the owners thereof for any damage or injury to such utilities that may be caused by his/her operations. The Contractor shall at no time hinder or interfere with any person engaged in protecting or moving utility properties or in the operation of the utility. The Contractor shall give notice to the owners of all utilities at least 48 hours before starting any construction operations that will affect such properties. If, during the course of the Contractor's operations, he/she discovers utility properties, the existence of which was not known, the Contractor shall immediately notify the owner thereof and the Engineer. E. PROTECTION OF THE PUBLIC, THE WORK AND PROPERTY The Contractor shall operate in a safe and non -hazardous fashion, maintaining full compliance with OSHA standards and good work standards, complying with all the Federal, State and Municipal laws. City of Shakopee — RFQ GC 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 GC -Page 5 of 7 23 The Contractor shall continuously maintain adequate protection of all work from damage and take all reasonable precautions to protect the Owner's property from injury or loss arising in connection with this project. The Contractor shall make good any damage, injury or loss to his work or to the property of the Owner that results from lack of reasonable protective precautions, except such as may be caused by agents or employees of the Owner. The Contractor shall make adequate provisions to protect adjacent private and public property. The Contractor shall assume and shall be held liable for necessary equipment and personnel required to conform to these specifications. All cost related to protection of the public, the work and property shall be borne by the Contractor. The Contractor shall erect and maintain all signs and barricades required to conform with the Minnesota Manual on Uniform Traffic Control Devices (MMUTCD) prior to commencing any work within public streets, sidewalks, easements or right-of-way. The Contractor shall be responsible for installing adequate traffic control and safety devices to protect the public, including pedestrians and vehicular traffic. The Engineer shall have the authority to stop any work until the Contractor brings signing and barricades into conformance with MMUTCD. If the Contractor fails to act in a timely fashion to bring signing and barricades into conformance with MMUTCD or if emergency conditions require immediate action, the Engineer can install proper signing and barricades and charge the cost of such work to the Contractor. F. PROTECTION AND RESTORATION OF PROPERTY The Contractor shall not enter upon private property for any propose without obtaining permission. The Contractor shall notify, in writing, the owners of all corporate or private property that will be interfered with by the operations, advising them of the nature of the interference, and arranging with them for the protection of such property. The Contractor shall furnish the Engineer, upon request, with copies of all such notifications and final agreements. The Contractor shall protect and carefully preserve all property monuments until the Owner, or an authorized surveyor or agent, has witnessed or otherwise referenced their location or relocation. The Contractor shall be responsible for any damage occasioned by or resulting from the operations, work or materials to property of any kind outside the construction area, or within the construction area and below the ground surface if such property is shown in the plans, or its existence is indicated in the Special Provisions. The Contractor shall also be responsible for any damage, occasioned by or resulting from the operations, to property of any kind within the construction area and below ground surface, the existence of which is not shown in the Plans or indicated in the Special Provisions, provided the Contractor is notified of its existence before such damage is done. If such property is damaged or destroyed by the Contractor's operations, work, or materials, the Contractor shall, at the Contractor's own expense, restore such property to a condition equal to or better than that existing before such damage or injury was done by repairing, rebuilding, or replacing it as may be directed, or shall otherwise make good such damage or destruction in an acceptable manner. G. GENERAL WARRANTY/GUARANTEE Any defective materials, workmanship or equipment shall be corrected by the Contractor, at no cost to the Owner, for a period of two years after date of acceptance of the project. If, in the City of Shakopee — RFQ GC 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 GC -Page 6 of 7 24 opinion of the Engineer, it is not expedient to correct injured work, or work not done in accordance with the contract, the Owner may deduct the difference in value between the work involved and that called for by the contract, together with fair allowance for damages, the amount of which shall be determined by the Engineer. The Contractor shall be responsible for any and all defects that may develop in any part of the entire installation furnished by the Contractor and upon receipt of written notice from the Engineer, shall immediately replace and make good without expense to the Owner such faulty part or parts, including damage resulting from same, during a period of two (2) years from the date of final acceptance of the installation, except when specific warranty and guarantee for work and materials for another length of time is elsewhere specified. The acceptance of the installation, or any part of it, shall not act to waive the liability on the part of the Contractor and the Contractors surety. H. REMOVAL AND DISPOSAL Items removed by the Contractor shall be disposed of outside of the City of Shakopee and in compliance with all Federal, State, and Local regulations, laws, codes and requirements. Removal items shall become the property of the Contractor unless specifically identified for salvage in the Special Provisions. I. SUBCONTRACTOR The Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contactor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of the contract. Nothing contained in the Contract shall create any contractual relation between the subcontractor and the city or between any subcontractors. The Contractor shall pay any subcontractor within ten (10) days of receipt of payment from the city for undisputed services provided by the subcontractor. If the Contractor fails to pay within ten (10) days, the Contractor shall pay the subcontractor interest at the rate of one and one-half percent per month or part of month to the subcontractor on any undisputed amount not paid on time to the subcontractor, in accordance with Minn. State. Sec. 471.425, Subd. 4a. City of Shakopee — RFQ GC 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 GC -Page 7 of 7 25 SPECIAL PROVISIONS PART 1 - GENERAL 1) CONTRACTOR - The on -site contractor (not the lining manufacturer) shall have five years or more of experience in a Northern climate and shall provide project references if requested. 2) CONTRACTOR must provide traffic control in accordance with the MNDOT Temporary Traffic Control Field Manual. 3) Sewer maps and manhole numbering system are provided (see attached map) that depict the manholes that are subject to the prescribed work. 4) CONTRACTOR must coordinate starting date with CITY staff and inform staff with updates on the progress. 5) REFERENCES: The following standards shall apply: a. ASTM D4541 — Adhesion b. ASTM D7234 — Adhesion c. ASTM D412 — Tensile Strength and Elongation d. ASTM D624 — Tear Strength e. ASTM D2240 — Hardness f. ASTM D522 — Flexibility (1/8" mandrel) g. ASTM D4060 — Taber Abrasion h. CIGMAT Evaluation (UH 96-7) of Spray -Applied Liner Systems for Wastewater Structures 6) SUBMITTALS: All materials and procedures required to establish compliance with the specifications shall be submitted to the owner/engineer for review/approval. Submittals shall include at least the following: a. Technical Data Sheet on each product used. b. Material Safety Data Sheet (MSDS) for each product used. c. ASTM References. d. CIGMAT Evaluation. e. Manufacturer's certification of applicator. f. Documentation of applicator's qualifications (see Section 8.d). g. Descriptive literature, bulletins and or catalogs of materials h. Work procedures including flow diversion plan, method of repair, etc i. Material and method for repair of leaks or cracks in manhole j. Statement of 10 year Warranty. 7) The city has the option to add or delete quantities. City of Shakopee — Special Provisions 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 S -Page 1 of 4 26 8) QUALITY ASSUARANCE a. The manufacturer and/or applicator of the total liner system of manholes shall be a company that specializes in the design, manufacture or installation of corrosion protection systems for manholes. Applicator shall be completely trained in leak repair, surface preparation and corrosion materials application on manholes. Corrosion materials/products shall be suitable for installation in a severe hydrogen sulfide environment without any deterioration to the liner. b. The applicator shall be trained and certified by the manufacturer for the handling, mixing, application and inspection of the liner system as described herein. c. To ensure total unit responsibility, all materials and installation thereof shall be furnished and coordinated by Manufacturer/Certified Applicator. d. Applicator shall provide documented evidence of at least 1,000 vertical feet of successful installations within the past three (3) years. A documented installation history must be supplied to include; Owner Name, Contact Information, Project Description, Volume of Product Installed and Contract Duration., including Owner references. 9) SPECIAL WARRANTY — The lining system shall be warranted against failure for a period of 10 years. "Failure" will be deemed to have occurred if the protective lining fails to: a. prevent the internal deterioration or corrosion of the structure b. protect the substrate and environment from contamination by effluent or c. prevent groundwater infiltration If any such failure occurs within 10 years of initial completion of work on a structure, the damage will be repaired to restore the lining at no cost to the Owner within 60 days after written notification of the failure. "Failure" does not include damage resulting from mechanical or chemical abuse or act of God. Mechanical or chemical abuse means exposing the lined surfaces of the structure to any mechanical force or chemical substance not customarily present or used in connection with structures of the type involved. PART 2 - PRODUCTS 1) MATERIALS a. The materials to be utilized in the lining of manholes shall be designed and manufactured to withstand the severe effects of hydrogen sulfide in a wastewater environment. Manufacturer of corrosion protection products shall have long proven experience in the production of the lining products utilized and shall have satisfactory installation record. b. Equipment for installation of lining materials shall be high quality grade and be as recommended by the manufacturer. c. The lining system to be utilized for manhole structures shall be a multi -component stress skin panel liner system as described below: i. Liner. Installation Moisture Barrier Surfacer Final Corrosion Barrier City of Shakopee — Special Provisions 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 Liner Modified Polymer Polyurethane/Polymeric blend foam Modified Polymer S -Page 2 of 4 27 d. Modified polymer shall be sprayable, solvent free, two -component polymeric, moisture/chemical barrier specifically developed for the corrosive wastewater environment. e. Polyurethane Rigid Structure Foam, low viscosity two -component, containing flame retardants. f. Total thickness of multi -component liner system shall be a minimum of 500 mils.. g. Acceptable Product: Spectrashield® by CCI Spectrum, Inc. or approved equal. PART 3 - EXECUTION 1) INSPECTION a. Applicator shall take appropriate action to comply with all local, state and federal regulations including those set forth by OSHA, EPA, the Owner and any other applicable authorities. b. Prior to conducting any work, perform inspection of structure to determine need for protection against hazardous gases or oxygen depleted atmosphere and the need for flow control or flow Diversion. c. Submit flow control/bypass plan for approval prior to work. d. New Portland cement structures must cure 28 days prior to liner installation. 2) SURFACE PREPARTION a. Conduct surface preparation program to include monitoring of atmosphere for hydrogen sulfide, methane, low oxygen or other gases, approved flow control equipment, and surface preparation equipment. b. Surface preparation methods may include high pressure water cleaning, hydro blasting, abrasive blasting, grinding, detergent water cleaning and shall be suited to provide a surface compatible for installation of the liner system. c. Surface preparation method shall produce a cleaned, abraded and sound surface with no evidence of laitance, loose concrete, brick or mortar, contaminants or debris, and shall display a surface profile suitable for application of liner system. d. After completion of surface preparation, perform the seven point check list, which is the inspection for: i. Leaks ii. Cracks iii. Holes iv. Exposed Rebar v. Ring and Cover Condition vi. Invert Condition vii. Inlet and Outlet Pipe Condition e. After the defects in the structure are identified, repair all leaks with a chemical or hydraulic sealant designed for use in field sealing of ground water. Severe cracks shall be "repaired with a urethane based chemical" sealant. Product to be utilized shall be as approved by owner/engineer prior to installation. Repairs to exposed rebar, defective pipe penetrations or inverts, etc. shall be repaired utilizing non -shrink grout or approved alternative method. 3) LINER INSTALLATION a. Application procedures shall conform to recommendations of the manufacturer, City of Shakopee — Special Provisions 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 S -Page 3 of 4 28 including materials handling, mixing, environmental controls during application, safety and spray equipment. b. Spray equipment shall be specifically designed to accurately ratio and apply the liner system. c. Application of multi -component liner system shall be in strict accordance with manufacturer's recommendation. Final installation shall be a minimum of 500 mils. A permanent identification and date of work performed shall be affixed to the structure in a readily visible location. d. The entire seal shall be integral and must be a permanent flexible type of seal allowing for the repeated vertical or horizontal movements of the frame due to frost lift, ground movement or the thermal movement of pavements. e. Provide final report documenting location, date, and repair summary. 4) FINAL INSPECTION a. Final liner system shall be completely free of pinholes or voids. Liner thickness shall be the minimum value as described herein. b. Visual inspection shall be made by the Owner/Engineer. Any deficiencies in the finished liner system shall be marked and repaired according to the procedures set forth by Manufacturer. c. The sewer system may be returned to full operational service as soon as the final inspection has taken place. City of Shakopee — Special Provisions 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 S -Page 4 of 4 29 ESTIMATE Summit Infrastructure LLC 555 Wick Ct Ste 102 Neenah, WI 54956-1273 creynolds@summitinfrastruct.com +1 (920) 809-3737 www. Su m m itl nfrastru ct.com City of Shakopee to Lance LaCourse 400 Gorman St Shakopee, MN 55379 Estimate details Estimate no.: 200153 Estimate date: 04/17/2026 /t Product or service 1. Manhole Rehab (Tri-layer) 2. Manhole Rehab (Tri-layer) 3. Manhole Rehab (Tri-layer) 4. Manhole Rehab (Tri-layer) 5. Manhole Rehab (Tri-layer) 6. Mobilization tV.UMMIT Project Name: Manhole Rehab Project Location: Shakopee, MN Description ED304 ED306 ED61 ED136 WD92 Total Note to customer Includes: - Clean and prep of manholes - Injection grouting of manholes if needed - Application of polyurea based three -layer system - All materials and labor to complete project - 10-year warranty on labor and materials Water supply to be provided by town Excludes: - Sales and use tax - Vac truck or bypass pumping services (should not be needed) Amount $3,915.00 $2,940.00 $8,100.00 $4,020.00 $4,080.00 $2,225.00 $25,280.00 Accepted date Accepted by 30 QUOTATION FORM 2026 Internal Sanitary Manhole, Casting & Ring Sealing COMPANY NAME: R & H Painting, LLC dba Hiperline ADDRESS: 145 Field Crest Blvd NW Cokato, MN TELEPHONE: 320-286-2471 QUOTATIONS ARE DUE BY 11:00 A.M., LOCAL TIME, May 4, 2026 To: Logan LaCourse, Street and Utilities Foreman 400 Gorman Street Shakopee, MN 55379 Email: llacourse@ShakopeeMN.gov ZIP 55321 The undersigned, as bidder, hereby proposes and agrees to enter into a contract with the City of Shakopee to supply all labor, materials, and equipment necessary to complete the 2026 Internal Manhole Casting & Ring Sealing project, all in accordance with the plans and specifications prepared by the City of Shakopee and in strict accordance with the unit prices herewith. The final amounts of the contract shall be determined by multiplying the final measured quantities as authorized and actually furnished and installed in the manner described in the specifications, by the unit stated in this proposal form. The Contractor will not be entitled to any compensation on any items other than those listed on this proposal form. The bidder must bid each item. The contract award will be based upon the low bid. In the event the unit prices extended do not equal the total bid, the unit prices shall govern to become the total bid. City of Shakopee — Quotation Form 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 Page 1 of 2 31 NO. DESCRIPTION QTY UNIT UNIT PRICE EXTENDED AMOUNT 1 INTERNAL MANHOLE, CASTING AND RINGS SEALING 5 EACH $8,615.00 $43,075.00 Total Bid: The undersigned agrees as follows: $ 43,075.00 1. The City of Shakopee, Minnesota, reserves the right to reject any and all bids, to waive any minor irregularities in bidding, and/or to accept the bid or bids which best serve the interest of the City of Shakopee. 2. If this quotation is accepted, bidder will enter into a contract and furnish insurance certificate(s) within ten (10) days after bidder's quote is accepted. Bidder agrees to commence work as soon as possible after acceptance and to complete all work on or before the completion date, subject to the provisions of the contract documents. Respectfully Submitted, Firm: R & H Painting, LLC dba Hiperline By: (Signature of Bidder) Title: Member Grant Raisanen (Name) 145 Field Crest Blvd NW (Address) Cokato, MN 55321 (City and State) Date J4 r%/ / S ao„ 6 City of Shakopee — Quotation Form 2026 Internal Sanitary Manhole Casting & Ring Sealing April 2026 Page 2 of 2 32 SHAKOPEE WILLA! Shakopee City Council 5.e June 16, 2026 Agenda Item: Surplus Property Prepared by: Josh Davis, Sergeant Reviewed by: Action to be considered: Declare two vehicles as surplus property and authorize disposal. Motion Type: Simple Majority Background: The following vehicles were obtained through forfeiture proceedings and are described as follows: 1. 2007 Toyota Prius, VIN #jTDKB20U377547010 2. 2010 Subaru Legacy, VIN #4S3BMCK67A3228268 The vehicles suitable for resale will be sold at auction and the proceeds, if any, will be distributed according to Minnesota State Statute. The vehicles unsuitable for resale will be junked. Recommendation: Approve policy/action as requested. Budget Impact: None. Attachments: 33 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.f June 16, 2026 Approve On -Sale and Sunday Liquor Licenses for The Spot Simulation Experience dba The Spot. Heidi Emerson, Deputy City Clerk Action to be considered: Approve On -Sale and Sunday Liquor Licenses for The Spot Simulation Experience dba The Spot, located at 1101 Shakopee Town Square. Motion Type: Simple Majority Background: Staff has received applications for on sale and Sunday liquor licenses for The Spot Simulation Experience dba The Spot, located at 1101 Shakopee Town Square. The applications are in order, and the fees have been paid. The Police Department conducted a background investigation and found nothing that would prohibit issuance of the licenses. Recommendation: Approve the above requested motion. Budget Impact: N/A Attachments: 34 SHAKOPEE WI"LAI Shakopee City Council 5.g June 16, 2026 Agenda Item: Approve a Gambling Premises Permit for Climb Theatre Inc. Prepared by: Heidi Emerson, Deputy City Clerk Reviewed by: Action to be considered: Adopt Resolution R2026-094, approving a gambling premises permit for Climb Theatre Inc. located at Mr. Pigs Smokery, 2875 Winners Circle Drive. Motion Type: Simple Majority Background: Climb Theatre Inc. has submitted an application for a premises permit for gambling activities at Mr. Pigs Smokery, located at 2875 Winners Circle Drive. The business does meet the requirements set in City Code 130.66 for Gambling. The permit will be issued by the State Gambling Control Board. When the application is made, the board requires that the local unit of government pass a resolution specifically approving or denying the application. Recommendation: Approve the above requested motion. Budget Impact: N/A Attachments: Resolution R2026-094 35 RESOLUTION R2026-094 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING A PREMISES PERMIT FOR CLIMB THEATRE INC. WHEREAS, the 1990 legislature adopted a law which requires municipal approval in order for the Gambling Control Board to issue or renew permits; and WHEREAS, Climb theatre Inc. is seeking a premises permit for the site at Mr. Pigs Smokery, 2875 Winners Circle Drive, Shakopee Minnesota; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: That the premises permit for Climb Theatre Inc. at Mr. Pigs Smokery, 2875 Winners Circle Drive, Shakopee Minnesota, be approved. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 16"' day of June 2026. Mayor of the City of Shakopee ATTEST: Prepared by: City of Shakopee 485 Gorman St Shakopee, MN 55379 City Clerk 36 SHAKOPEE Shakopee City Council 5.h June 16, 2026 Agenda Item: Roadway De-icing Salt Cooperative Purchasing Venture Prepared by: Jamie Theis, Street Supervisor Reviewed by: Action to be considered: Authorize the purchase of roadway de-icing salt using the Minnesota Department of Transportation Road Salt Cooperative Purchasing Venture. Motion Type: Simple Majority Background: Participation in the Minnesota Department of Transportation (MnDOT) Road De-icing Salt Cooperative Purchasing Venture (CPV) requires us to submit our road salt order each spring. Under the CPV agreement, each agency is required to take delivery of a minimum of 80% and a maximum 120% of the contracted quantities. After reviewing historical salt usage and evaluating current stockpile inventories, staff has determined that the purchase of 400 tons of untreated road salt and 800 tons of treated road salt is appropriate to meet anticipated winter maintenance needs. At the contracted rates of $116.19 per ton for regular salt and $128.41 per ton for treated salt, the City's commitment for the upcoming season totals a minimum of $119,363.20, which satisfies the CPV requirement of 80% minimum usage and maximum of $179,044.80 at 120% usage. If a mild winter is experienced, the excess material would be stored for use for the 2027/28 winter. Recommendation: Authorize the Purchase Budget Impact: Roadway de-icing salt is purchased throughout the winter season and, as a result, costs 37 are typically incurred across two budget years. The 2026 Street Maintenance General Fund budget contains sufficient funding for salt purchases made in 2026, and the 2027 budget will fund purchases made in 2027. Both budgets include adequate funding to meet anticipated winter maintenance requirements. Attachments: Road Salt State Contract.pdf 38 Contract Release: S-763(5) Admin Minnesota Office of State Procurement Room 112 Administration Bldg., 50 Sherburne Ave., St. Paul, MN 55155; Phone: 651.296.2600, Fax: 651.297.3996 Persons with a hearing or speech disability can contact us through the Minnesota Relay Service by dialing 711 or 1.800.627.3529 CONTRACT RELEASE: S-763(5) DATE: JUNE 1, 2026 PRODUCT/SERVICE: CRUSHED ROCK SALT (SODIUM CHLORIDE) REGULAR AND TREATED - FOR ROAD USE CONTRACT PERIOD: JUNE 15, 2023, THROUGH MAY 31, 2027 EXTENSION OPTIONS: UP TO 24 MONTHS OSP CONTRACT MANAGER: KAREN MCINTYRE PHONE: 651.201.3124 E-MAIL: karen.mcintyre@state.mn.us WEB SITE: https://mn.gov/admin/osp/ CONTRACTOR BLACKSTRAP, INC. PO Box 258 Neligh, NE 68756 VENDOR NO.: 0000849027 Blackstrap, Inc Sample Invoice CONTRACT NO. 230563 TERMS Net 30 ORDERING CONTACT: Miranda Email: accounting@blackstrapinc.com CONTACT: Alex Hughes Email: alex@blackstrapinc.com DELIVERY As Requested PHONE: 402.887.5651 FAX: 402.887.5659 PHONE: 402.887.5651 FAX: 402.887.5659 ----------------------------------------------------------------------------------- CONTRACTOR CARGILL, INCORPORATED 24950 Country Club Blvd. North Olmstead, OH 44070 VENDOR NO.: 0000211244 CONTRACT NO. 230566 TERMS Net 30 CONTACT: Customer Care/Service Email: salt_customercareroadsafety@cargill.com Or Place Orders at 800.600.7258 or Fax 952-367-0655 DELIVERY As Requested PHONE: 800-600-7258 FAX: 952-367-0655 Additional Information Needed When Ordering Include: Customer Number, Confirm Delivery Address, and Delivery Contact Cargill, Inc Sample Invoice ----------------------------------------------------------------------------------- Page1 of16 39 Contract Release: S-763(5) CONTRACTOR COMPASS MINERALS AMERICA INC. 900 109th Street, Suite 100 Overland Park, KS 66210 VENDOR NO.: 0000212197 CONTRACT NO. TERMS 230567 Net 30 274371 — CPV Treated Salt Locations ORDERING CONTACT: Jennifer Thomas Email: Highwayorders@compassminerals.com CONTACT: Sean Lierz Email: lierzs@compassminerals.com Compass requests orders are placed by Email at Highwayorders@compassminerals.com Include PO # Complete Physical Address of the site for delivery — Street Address, City, State, Zip Contact Person & Phone Number Compass Minerals Sample Invoice CONTRACTOR JOHNSON FEED, INC 305 W Industrial Rd Canton, SD 57013 VENDOR NO.: 0000203312 Johnson Feed Sample Invoice CONTRACT NO. 230568 TERMS Net 30 ORDERING CONTACT: Jeff Sehr Email: jeffs@johnsonfeedinc.com CONTACT: David Richards Email: davidr@johnsonfeedinc.com DELIVERY As Requested PHONE: 800.323.1641 Option 1 FAX: 913.338.7945 PHONE: 913.344.9330 FAX: 913.338-7945 DELIVERY As Requested PHONE: 605-764-7373 PHONE: 605-764-7390 ----------------------------------------------------------------------------------- CONTRACTOR MORTON SALT, INC. 444 West Lake Street, Suite 3000 Chicago, IL 60606 VENDOR NO.: 0000383972 Morton Salt Sample Invoice CONTRACT NO. 230570 TERMS Net 30 ORDERING CONTACT: Morton Customer Service Email: buyroadsalt@mortonsalt.com CONTACT: Na-Tia Douglas Email: bids@mortonsalt.com DELIVERY As Requested PHONE: 855.665.4540 FAX: 312-896-9208 PHONE: 312-807-2384 ----------------------------------------------------------------------------------- Page 2 of 16 40 Contract Release: S-763(5) CONTRACTOR WINTER SERVICES, LLC DBA GREAT LAKES SALT COMPANY 2100 S. 116th St West Allis, WI 53227 VENDOR NO.: 0001212096 Skyline Salt Sample Invoice CONTRACT NO. 278096 TERMS Net 30 278097 CPV & MnDOT Treated Salt Locations ORDERING CONTACT: Hayley Leppert Ordering Email: hleppert@greatlakessalt.com CONTACT: Mark Arthofer Email: marthofer@greatlakessalt.com DELIVERY As Requested PHONE: 262-461-7940 PHONE: 414-897-4646 ----------------------------------------------------------------------------------- CONTRACT USERS. This Contract is available to the following entities as indicated by the checked boxes below LI State agencies LI Cooperative Purchasing Venture (CPV) members STATE AGENCY CONTRACT USE. This Contract must be used by State agencies unless a specific exception is granted in writing by the AMS listed above. STATE AGENCY ORDERING INSTRUCTIONS. Orders are to be placed directly with the Contractor. State agencies should use a Contract release order (CRO) or a blanket purchase order (BPC). The person ordering should include his or her name and phone number. Orders may be submitted via fax. CONTRACT FEEDBACK. If these commodities or service can be better structured to help you with your business needs, let us know. We solicit your comments and suggestions to improve all of our contracts so that they may better serve your business needs. If you have a need for which no contract currently exists, or you would like to be able to use an existing state contract that is not available to your entity, whether a state agency or CPV, please contact us. If you have specific comments or suggestions about an individual contract you can submit those via the Contract Feedback Form. REVISIONS. 06/01/2026 02/02/2025 01/5/2026 12/31/2025 12/29/2025 12/16/2025 12/9/2025 11/17/2025 10/21/2025 09/08/2025 All contracts except Cargill are extended through May 31, 2027, with updated pricing. All other terms, conditions, specs and pricing remain the same. Great Lakes Sat Contract No. 278096 amended to add Great Lakes Salt sample invoice. All other terms, conditions, specs and pricing remain the same. Compass Minerals Contract No. 230567 and Contract No. 274371 are amended to add the Regular Road Salt pricing for additional CPV location requesting Treated Road Salt from Compass Duluth. All other pricing, terms and conditions remain the same. Compass Minerals Contract No. 230567 is amended to add the Regular Road Salt pricing for Crow Wing County location requesting Treated Road Salt from Compass Duluth. All other pricing, terms and conditions remain the same. Great Lakes Sat Contract No. 278096 amended to add the City of Becker location. All other terms, conditions, specs and pricing remain the same. Great Lakes Sat Contract No. 278096 amended to add the Osseo Area Schools — ISD 279 location. All other terms, conditions, specs and pricing remain the same. Compass Minerals Contract No. 230567 is amended to add the City of Andover location. All other terms, conditions, specs and pricing remain the same. Compass Minerals Contract No. 230567 and Contract No. 274371 are amended to add the Regular Road Salt pricing for the CPV location requesting Treated Road Salt from Compass Duluth. All other pricing, terms and conditions remain the same. Skyline Contract No. 274372 and Contract No. 230662 are assigned to Winter Services, LLC dba Great Lakes Salt Company. All other pricing, specs, terms and conditions remain the same. Blackstrap Contract No. 230563 is amended to add the MnDOT Wheaton location for regular road salt. All other pricing, terms, conditions and specs remain the same. Page 3 of 16 41 Contract Release: S-763(5) 08/27/2025 Skyline Contract No. 274372 and Compass Mineral Contract No. 274371 added Administrative Fee to contract. All other pricing, terms, conditions and specs remain the same. 08/01/2025 Added Skyline Contract No. 274372 and Compass Mineral Contract No. 274371 for treated road salt formerly awarded Cargill treated road salt locations. All other pricing, terms and conditions remain the same. 06/06/2025 All contracts are extended through May 31, 2026.Johnson Feed and Blackstrap pricing will remain the same. The other Contractors have updated pricing. 80% Guaranteed amounts waived by Cargill. Compass and Morton waive the storage fees on remaining guaranteed amount until October 31, 2025. All other terms, conditions and specs remain the same. Cargill did not renew their contract for Treated Road Salt for the 2025-2026 Season, 09/16/2024 Compass Contract No. 230567 is amended formally note award MnDOT Madelia location. All other pricing, terms and conditions remain the same. 07/19/2024 Cargill Contract No. 230566 is amended to waive the 2023-2024 Storage Fee until Cambridge Township and City of Cambridge until December 31, 2024. The City of Cambridge will take 60 tons of the 80 tons guaranteed by Cambridge Township for the 2023-2024 season. Compass Contract No. 230567 is amended to reduce the City of Cambridge requested from 300 tons to 240 tons. All other pricing, terms and conditions remain the same. 06/01/2024 All contracts are extended with updated pricing. Early Delivery order deadline is changed to October 31, 2024. Road Salt season 2023-2024 Storage fees for are reduced to $6.00 per ton per month for Cargill, and Morton Salt, and $2.50 per ton per month for Skyline. Compass has waived the storage fee through October 31, 2024. The fuel rates used for calculating the possible fuel charges are updated for the 2024-2025 season All other terms, conditions and specifications remain the same. 04/24/2024 Skyline Contract No. 230662 amended to add MnDOT Transfer Locations. All other pricing, terms, conditions & specs remain unchanged. 07/06/2023 For Compass Contract No. 230567, added MCF — St. Cloud CPV location for treated road salt. All pricing, terms, conditions, and specs remain the same. 08/03/2023 For Cargill Contract No. 230566 amended to reduce treated road salt from 900 tons to 800 tons for City of Hastings. All pricing, terms, conditions and specs remain the same. 07/06/2023 For Compass Contract No. 230567, added East Grand Forks CPV location for regular road salt. For Cargill Contract No. 230566, MnDOT Mendota location treated road salt delivery price is corrected. For Blackstrap Contract No. 230563, Kittson Co. delivery price is corrected. For Skyline Contract No. 230662 the MnDOT Fairmont Regular Salt total delivered price is corrected. All other terms, conditions, specifications, and pricing remains the same. PLACING ORDERS AND PRICING INFORMATION • Contact the Contractor to set up your account and place your purchase order. • The contract was executed with FIXED PRICING. The Contractor pricing must match the prices in the price book link below. • Verifying Contract Prices: Customers must calculate and confirm all contract prices when placing any order. • Only accept contractor quotes that provide itemized contract pricing (lump sum price quotes must be rejected and reworked by the Contractor to show itemized State contract pricing). • Prior to accepting an order or issuing payment on an invoice, inspect the goods and/or deliverables to ensure they match both the specifications, terms, and pricing of the contract. • Contact the Contractor if you identify any discrepancies or need to take any deductions for moisture or late delivery. Contact the AMS/Buyer detailed herein to report any pricing discrepancies or for assistance in confirming/calculating contract pricing. PRICE SCHEDULE LINKS The links below display the complete list of MnDOT and CPV customer locations, prices, and Awarded Contractor by Location Page 4 of 16 42 Contract Release: S-763(5) CPV Member Road Salt Exhibit D - Price Schedule 2026-2027 MnDOT Road Salt Exhibit D- Price Schedule 2026-2027 SPECIFICATIONS, DUTIES, AND SCOPE OF WORK 1. STATE GUARANTEE. 1.1 This Contract will be for 80 percent (%) commitment to take the listed quantity by the customer and a commitment from the Contractor to provide 120 percent (%) of the listed quantity. 1.2 The State requires 120% of the Contractor's contracted salt quantities to be in position within the State of Minnesota or regional depots and available January 1st through April 15th for the contracted winter season. Salt delivered to MnDOT and CPV members shall be subject to the guarantees described herein: 1.3 MnDOT Metro Area Guarantee. The MnDOT Metro area will purchase a minimum 80 percent of its total estimated tonnage awarded under the Contract and the Contractor is obligated to furnish up to 120 percent of the total estimated tonnage awarded under the Contract. As used in this paragraph, "total estimated tonnage" means the total quantity of all Metro areas awarded to the Contractor. Tonnage delivered to individual delivery points or Metro areas may fall outside these minimum and maximum percentage ranges as long as the total estimated Metro area tonnage remains unchanged. If a need occurs to modify individual delivery point estimated tonnage, the Contractor agrees to deliver the material to the alternate location at the contracted prices for the alternate location. See Section 4.5 for more details on alternate delivery locations. Example: Contractor A is awarded delivery locations with total estimated tonnage of 70,000. The guaranteed minimum is 70,000 x 0.8 = 56,000 tons. Similarly, the maximum obligation of the Contractor would be 70,000 x 1.2 = 84,000 tons. This pertains to the Metro MnDOT District only. 1.4 MnDOT Greater Minnesota Areas Guarantee — DOES NOT INCLUDE MNDOT METRO. Greater Minnesota MnDOT districts agree to purchase a minimum of 80 percent of the total estimated tonnage awarded under the Contract and the Contractor is obligated to furnish up to 120 percent of the total estimated tonnage awarded under the Contract. As used in this paragraph, "total estimated tonnage" means the total quantity of all greater Minnesota MnDOT maintenance areas awarded to the Contractor. Tonnage delivered to individual delivery locations or districts may fall outside these minimum and maximum percentage ranges as long as the total estimated Greater Minnesota tonnage remains unchanged. If a need occurs to modify individual delivery point estimated tonnage, the Contractor agrees to deliver the material to the alternate location at the contracted prices for the alternate location. See Section 4.5 for more details on alternate delivery locations. Example: Contractor A is awarded delivery locations with total estimated tonnage of 70,000. The guaranteed minimum is 70,000 x 0.8 = 56,000 tons. Similarly, the maximum obligation of the Contractor would be 70,000 x 1.2 = 84,000 tons. This pertains to the greater Minnesota MnDOT districts only and does not include MnDOT Metro districts. 1.5 Cooperative Purchasing Venture (CPV) Members Guarantee: The CPV member guarantees the purchase of at least 80 percent of the total estimated quantity for the entity awarded to an individual Contractor, and the Contractor must guarantee to supply up to 120 percent of the estimated quantity to the CPV member. This shall apply to the estimated quantities of salt required for delivery or pick up as shown on the Exhibit D: Price Schedule. If the agency has multiple delivery locations, the total is for the combined requirements Page 5 of 16 43 Contract Release: S-763(5) for the CPV member — not by individual delivery location. Tonnage delivered to individual delivery locations, for a CPV member with multiple deliver locations, may fall outside these minimum and maximum percentage ranges as long as the total estimated CPV member tonnage remains unchanged. If a need occurs to modify individual delivery point estimated tonnage the Contractor agrees to deliver the material to the alternate location at the contracted prices for the alternate location. See Section 4.5 for more details on alternate delivery locations. If the Customer is unable to take the 80% required minimum, the product could be shipped to another location or customer at a price that is mutually agreed by the Contractor and the receiving Customer. Any quantity shipped would apply against the original Customer's guarantee. 1.6 Should a situation occur where any Customer requires more than 120% of the estimated tonnage awarded to a Contractor under the Contract, the Customer may increase the quantity, if the Contractor agrees, providing the terms and conditions remain unchanged and the price is the same or lower as originally contracted, unless otherwise agreed to in writing by the AMS. The additional product shipped does not relieve the Contractor from satisfying all of its salt requirement totals by customer location as contracted. 1.7 If the Customer is unable to take the 80% required minimum, the product could be shipped to another location or customer at a price that is mutually agreed by the Contractor and the receiving Customer. Any quantity shipped would apply against the original Customer's guarantee. 1.8 Should a situation occur where any Customer requires more than 120% of the estimated tonnage awarded to a Contractor under the Contract, the Customer may increase the quantity, if the Contractor agrees, providing the terms and conditions remain unchanged and the price is the same or lower as originally contracted, unless otherwise agreed to in writing by the AMS. The additional product shipped does not relieve the Contractor from satisfying all of its salt requirement totals by customer location as contracted. 2. CONTRACTOR REPORTING. 2.1 Stockpile Verification. The Contractor will provide a report in Microsoft° Excel format detailing the tonnage available by vendor stockpile location and an analysis of whether there are any issues with meeting the contract guarantee provisions. The Stockpile report will be due on to the AMS on the 10th of each month August through April or upon request from the AMS. 2.2 Order Status. The Contractor will provide an order status report monthly for order(s) which are incomplete or overdue. The order status report will be due on to the AMS on the 10th of each month August through April or upon request from the AMS. 3. ORDER PROCESSING. 3.1 The Contractor shall have one designated individual available during all salt shipments who has the authority to act on behalf of the Contractor in any matter relating to delivery questions and material quality issued. 3.2 All orders must be in writing and all MnDOT orders must have an associated Purchase Order number included on the order. MnDOT must include a copy of the Purchase Order upon request of the Contractor. A Minnesota Sodium Chloride Delivery Request and Confirmation Form (hereafter "Order Form" and Exhibit E — Sample Order Form) is recommended to request and confirm orders. Contractor written response to the receipt of a written order from Customer shall be followed by email confirmation within two days by both parties which may include the Order Form as documentation for reconciliation. The Customer may refuse delivery if the Contractor fails to respond in writing. 3.3 When placing an order, the Customer shall provide the Customer contacts for delivery coordination along with phone number and other contact method (fax, email, etc.) for the contact. The Customer will provide Page 6 of 16 44 Contract Release: S-763(5) Contractor a list of destinations with addresses in priority order for delivery, number of tons requested, preferred delivery dates and preferred time of day for each destination and the hours available for delivery to be made. The Contractor must accept the requested delivery terms or negotiate alternative delivery terms and confirm the agreed upon terms within two days of receiving the request for delivery. 3.4 Confirmation shall be by email to the contact person listed on the order. If the customer does not request an order in writing, the Contractor is under no obligation to meet the 10 -day delivery window. If the Customer does not specify a required delivery date, the delivery is assumed to commence within 5 business days and be completed within 10 business days from the order date. 3.5 Early fill order requests must be submitted by October 31st of the contract term. Salt ordered after November 1st of the contract term will be considered as Seasonal Fill and is not subject to the Early Fill delivery date deadlines outlined in Section 5. When intending to deliver early fill salt, the Contractor must arrange with the Customer to take delivery by giving the Customer a ten -business day notice of intent to deliver. The Customer must acknowledge the notice in writing. The Contractor must confirm delivery arrangements by email to the Customer's contact person in writing. 3.6 If the delivery requested by the Customer follows the delivery provisions included in this contract, the Contractor must satisfy the delivery request. If the Contractor cannot meet the requested delivery window, and the Contractor and the Customer cannot agree on an alternative delivery schedule, the Customer reserves the right to cancel the order and purchase from the next low responsive vendor or on the open market from another source. The Contractor must pay the difference in cost between the Contract price and the cost of the second vendor if it is higher than the Contract price. This cost may be deducted from any invoice that the Customer has with the Contractor. All costs will include, but are not limited to, the cost of the product, sales tax, and transportation charges. 3.7 If the Contractor acknowledges and accepts the order and fails to meet the required delivery window, the Customer reserves the right to assess liquidated damages as outlined in the contract. 3.8 If the Contractor cannot meet an established delivery window, they must notify the MnDOT District or CPV Member at least 24 hours prior to the start of the established delivery window to attempt to establish an alternate delivery schedule. 3.9 The Customer must provide the Contractor written documentation of the agreed upon delivery to assess liquidated damages. 3.10 If the Contractor fails to meet the delivery requirements and the purchasing entity has purchased road salt from another source per the terms of Section 3.6 of this contract, the 80% guarantee may not be enforced by the Contractor to the purchasing entity with late deliveries. 4. DELIVERY REQUIREMENTS. All deliveries must be FOB Destination to the MnDOT or CPV member's storage facilities identified in the Price Schedule. 4.1 All loads must be covered. The Contractor must furnish covers on trucks of sufficient size, weight, and good condition, to protect the load from moisture and loss of material in transit. Loads not covered may be rejected or subject to a 10 percent deduction to the Contract Price on the tonnage shipped if the ordering agency accepts the shipment. 4.2 Conveyor Deliveries. If the Contractor does not use conveyor unloading for those sites requesting conveyor unloading, a deduction of 10 percent will be made from the Contract price. In addition, any costs incurred by the MnDOT District or the CPV member to move the salt to the storage facility will be charged back to the Contractor. This will include, but is not limited to, any actual costs for equipment, labor, transportation charges and any applicable taxes. Page 7 of 16 45 Contract Release: S-763(5) 4.3 Will Call Pickup. Should a MnDOT location or CPV member desire to pick up the order, the Customer will be responsible for coordinating the time and place for pick up from the Contractor. The cost of the product will be adjusted to reduce the total delivered price by the cost of delivery to the Customer. The Contractor muse use the source stockpile originally designated in their bid for the Customers location unless the Customer agrees to pick up at an alternative stockpile. The Customer must confirm with the Contractor and restrictions on truck size or configuration prior to the Will Call Pickup. 4.4 Delivery Errors. If the Contractor delivers the product to the wrong location or does not use the delivery method required, i.e., end dump, belly dump, etc., at the delivery site, the Customer may reject the load. Within two (2) days of notification, the Contractor must pick up the material and deliver it to the correct location or move the material as required, or the Customer may make the correction and charge all actual labor hours and equipment time back to the Contractor. 4.5 Alternate/Modified Delivery Locations. The Customer may request to have contracted material delivered to an alternate location within areas serviced by the Contractor's source stockpile locations. In the effort to ensure public safety, the Contractor is required to make every reasonable effort to service alternative locations when requested by the Customer. There are two different types of alternative locations: • Contractor's Contract Site to Same Contractor's Contract Site • Contractor's Contract Site to a Contractor's Non -Contract Site. For the two types of alternative delivery locations, the Contractor must follow the process below: 4.5.1 For Contractor delivery of contracted material to the same Contractor's contract delivery site. The Contractor must provide delivery to the alternate site at the contracted price for the alternate site if product contracted are both served by the same source stockpile per the guaranteed provisions. If product contracted for the alternate site is not served by the same source stockpile, the Contractor will provide a quote to the Customer which details any potential change in delivery costs to the alternative Customer location with the base cost of the material remaining the same. 4.5.2 For Contractor delivery to a non -contract site. If the non -contract site is within the service area of the Contractor, the Contractor must provide a quote to the Customer with the product price and the delivery charges for the non -contract site. Acceptance of the quoted delivery charge or product pricing differences is at the discretion of the Customer. 4.6 Required Delivery Notification. NO DELIVERIES MAY BE MADE WITHOUT PRIOR NOTIFICATION TO THE CUSTOMER. The Contractor must provide notice of intent to deliver at least 24 hours prior to the actual delivery and receive a confirmation in order to ensure that staff is available to inspect and receive the load. 4.7 Required Delivery Signature. DELIVERIES UNLOADED WITHOUT OBTAINING SIGNATURES WILL NOT BE PROCESSED FOR PAYMENT. All MnDOT deliveries must be signed for by a representative of the State. The signature is required for verification of delivery and processing payment. It is recommended CPV deliveries are signed for by an authorized representative at the time of unloading. 4.8 Customer Pick Up. Some CPV Members have indicated that agency pickup of material will be required. Contractors must have product available within 25 miles of the requesting agency locations except for the City of Maple Grove. 4.9 Load Sizes. The Contractor is advised that the legal weight limit allowed on State highways will be strictly enforced. In the event a load is shipped to a delivery point which exceeds the legal load limits, the State may notify the appropriate law enforcement personnel of the overweight load. 4.10 Carrier. The Contractor must use a carrier that meets all federal and State laws as required by the appropriate interstate transportation authority. Page 8 of 16 46 Contract Release: S-763(5) 4.11 Weigh Scale Tickets. All salt delivered under this Contract shall be weighed by the Contractor on an approved scale that meets all applicable specifications, tolerances, and other requirements of Minnesota Rules Chapter 7601. No Contractor will be allowed to use a publicly owned scale or to substitute boxcar or barge weights for this requirement. The State reserves the right to have the loads re -weighed for verification of weight, at a certified scale. The site for re -weighing shall be determined by the State. Weigh slips must be provided at the time of delivery. If requested, the Contractor must submit a copy of the current scale calibration certification. 5. SALT DELIVERY SCHEDULE REQUIREMENTS. 5.1 The Contractor will provide not less than 80 percent and up to 120 percent of the estimated Contractor totals available for delivery or pick up, as shown on the price schedule between the dates of June 1st through May 31st of the Contract term. 5.2 Deliveries to destinations requested by the Customer shall commence within 5 business days and be completed within 10 business days from the date agreed upon under Section 3.3 and 3.4 above, except as addressed in Section 5.3 and 5.5 below, unless other arrangements are agreed to in writing. 5.3 If the Customer does not specify a required delivery date, the delivery is assumed to commence within 5 business days and be completed within 10 business days from the order date and the Contractor must still confirm the delivery date(s) as specified in Section 3.2. 5.4 Orders larger than 1500 tons shall have an extra day to deliver per every additional 500 tons. 5.5 Early Fill. Customers may request early fill orders, and they are encouraged as a means to effectively manage delivery and salt quality. Early Fill orders must be submitted by November 1 of the contract term. Early Fill salt will be delivered to the destination by direct transfer from a ship, barge, or rail car and not from the prior season's local salt stockpiles or another storage facility. The State will not accept material left over from the previous season for these orders. Delivery dates must be arranged by the Contractor with proper notice to the Customer (see Section 3.4), 75% of the early fill delivery must be completed to each location by November 10 of the contract term and 100% of the early fill must be completed by December 4th of the contract term. The customer is obligated to accept delivery of early fill salt upon proper notification by Contractor (see Section 3.5). 5.6 Seasonal Fill. Seasonal Fill salt may be delivered from a stockpile or from a ship, barge, or rail car. Seasonal Fill orders are orders submitted from November 1 of the contract term to the end of the contract term. 5.7 Delivery dates are at the request of the Customer per Section 3 and 5 of these provisions. 5.8 From November 1 through the end of the Contract term, in the event of predicted or existing severe bad weather conditions, Contractors must begin providing product and service with 24 hours notification, seven days a week, 24 hours per day. 5.9 Holiday Schedule. In the event of predicted or existing severe bad weather conditions during an official State holiday — New Year's Day, Martin Luther King Day, Veterans Day, Thanksgiving Day, Day After Thanksgiving or Christmas Day —the Contractor must provide product and service with 24 hours notification. The Contractor will provide agencies with a list of emergency personnel that can be contacted and who will be responsible for coordinating deliveries during holidays. Page 9 of 16 47 Contract Release: S-763(5) 5.10 Delivery Times: All deliveries shall be made to the destination requested by the Customer and in the sequence specified on the order between the hours of 8:00 AM and 3:30 P.M., excluding Saturdays, Sundays, and holidays, unless other arrangements are agreed to, in writing, by authorized representatives of the Contractor and Customer. 5.11 Delivery Rate. The Contractor must confirm the delivery rate with the Customer prior to the beginning delivery. Unless other arrangements are agreed to in writing by authorized representatives of the parties, deliveries, once begun at a given delivery location covered on a delivery request, shall be continuous at a rate averaging three trucks per hour with no more than 90 minutes between any two deliveries to that delivery location unless mutually agreed to by the Contractor and the Customer. Deliveries begun to a given location but not completed within one workday shall resume at a rate averaging three trucks per hour with no more than 90 minutes between any two deliveries the following workday(s) until completed. 5.12 For the purposes of this solicitation, the term Business Day means any day other than Saturday, Sunday and any day which is a legal holiday in the State of Minnesota, see Section 5.4. 6. LIQUIDATED DAMAGES. Unless the Contractor receives written approval for an alternative delivery schedule from the customer, liquidated damages will be assessed at the discretion of the Customer as outlined in this section and per the requirements of Section 3 and Section 5 for Delivery Requirements and Section 3 Order Processing. For the purposes of this section, the following definitions are applicable: 6.1 Truck Load. The total tons of product delivered per truck load to the delivery location, i.e., estimated 20 to 25 tons per truck. 6.2 Delivery Order. The total tons ordered for a specific delivery date, i.e., 100 tons (five truckloads) due on (customer's due date). Foreign Material. Product shall be free from any foreign material at the point of delivery. Residue from truck beds such as coke, grain, coal, gravel, etc., or other materials not germane to sodium chloride may be cause for rejection. Any residue materials used in the production of the product, or any oversized materials found in the delivery order may be cause for rejection. Liquidated damages may be assessed from the day of rejection until replacement material is delivered. 6.3 Delivery Schedule. For the purpose of determining day one of a purchase order, the following rule will apply: Purchase orders received on a specific day; the following day will be considered as the first working day of that order. Day Order Received Monday Tuesday Wednesday Thursday Friday First Working Day Tuesday Wednesday Thursday Friday Monday If the Contractor fails to deliver the order according to the required delivery date(s) on the purchase order or order form from the customer or alternate delivery date(s) as established as addressed in Section 3 and Section 5, Liquidated Damages on the undelivered quantities of the order will be assessed at the discretion of the Customer. To apply liquidated damages, the Customer must have documentation of the alternative agreed upon delivery date. Page 10 of 16 48 Contract Release: S-763(5) 6.4 Liquidated damages will be of $1.00 per ton, per business day, on the undelivered portion of the order. The customer may apply liquidated damages until the Contractor has satisfied the obligations of the purchase order. 7. INVOICES. The Contractor will be required to submit invoices to MnDOT Districts that have single line billing — the combined cost of the salt and the cost for delivery as submitted in the Price Schedule and as contracted, unless an adjustment is made for an increase or decrease in the diesel fuel rate. In no event, including a change in transportation charges, will the total price submitted on an invoice for payment exceed the price offered by the Contractor. Failure to pay an invoice within 30 days due to pricing errors by the Contractor will not require an agency to pay an interest charge for late payments. When an Alternative/Modified Delivery Location has been requested and agreed to by the Customer and Contractor the invoiced amount must reflect the modified material and/or delivery price per Section 4.5. In all cases, for both MnDOT and CPV Members, any credits or debits for fuel surcharges, late deliveries, liquidated damages, etc., must be detailed and clearly shown on the invoice as a credit or debit, whichever is applicable, as a separate line item. 8. DEDUCTIONS OR LIQUIDATED DAMAGES NOTIFICATIONS. 8.1 The Customer should notify the Contractor as soon as possible of receipt of material out of specification or late delivery to assist the Contractor to take corrective action. 8.2 The Customer should notify the Contractor as soon as possible of the intent to take deductions or liquidated damages. The notice to the Contractor by the Customer of the intent take deductions or liquidated damages against the delivery (invoice) should be no later than 5 business days from the date of the delivery of the material. 9. FUEL SURCHARGES. 9.1 Fuel surcharges will only be allowed if the price per gallon of diesel fuel INCREASES more than 25 percent from the diesel fuel prices posted on April 17, 2023. The Midwest Region's retail prices were $4.027/Gallon for diesel and $3.527/Gallon of regular gas on April 17, 2023. These are the established prices which will be used for future fuel surcharge calculations. 9.1.1 For the 2024-2025 season, the fuel pricing used to establish fuel surcharges is amended to Midwest Region's retail prices at $3.965/Gallon for diesel and $3.465/Gallon of regular gas on April 15, 2024. 9.2 The fuel surcharge may only be applied to the delivery cost per ton from the Contractor's Minnesota depot to the Customer's location as offered on the Exhibit D: Price Schedule, not the product cost and transportation cost to the Minnesota depot. 9.3 The index used for the Contract will be the Gasoline and Diesel Fuel Update for the Midwest Region as posted by the Energy Information Administration at: https://www.eia.gov/petroleum/gasdiesel/. Once the fuel price returns to 25 percent or less of the fuel price on the day the Solicitation is due, surcharges may no longer be charged. 9.4 In the event the contract term is extended, the diesel fuel price will be set on April 15th of each succeeding contract year. 9.5 All requests for fuel surcharges must be submitted in writing and approved in writing by the AMS before they are put into effect. The State will determine the percent increase per ton that will be allowed on the Page 11 of 16 49 Contract Release: S-763(5) delivery cost. No fuel surcharges will be effective until approved by the AMS. If fuel surcharges are authorized by the AMS, it must be indicated as a separate line item on the invoice. 9.6 Fuel surcharges may only be applied to the freight portion of the total delivered price and may not be applied against the product cost. The Contractor must show the original freight portion on the invoice so the Customer can calculate the percentage of surcharge that will be applied and confirm its accuracy. 9.7 Example Surcharge Calculation Standard Set Price: Diesel fuel prices set April 15, 2023 Actual Price: Diesel fuel prices on November 20, 2023 $4.00/Gallon $5.20/Gallon Contracted Road Salt Delivered Price: $50/Ton for Road Salt plus $25/Ton Delivery Charge = $75.00/Ton Fuel Surcharge Calculation: (Actual Price/Standard Set Price) * Delivery Charge $5.20/Gallon divided by $4/Gallon = 30% $25/Ton Delivery Charge times 30% = $7.50/Ton Fuel Surcharge 9.8 Because of the volatility of the oil industry, if the price per gallon of diesel fuel DECREASES more than 25 percent from the diesel fuel prices posted on May 15, 2023, the Contractor must pass the savings on to the Customer at the same percentage rate as approved by the AMS. The decrease will be in the form of a credit per ton and may only be applied to the delivery cost per ton from the Contractor's Minnesota depot to the Customer's location as offered on the Exhibit D: Price Schedule, not the product cost and transportation cost to the Minnesota depot. The Contractor must show the original freight portion on the invoice so the Customer can calculate the percentage of decrease that will be applied per ton and confirm its accuracy. 10. MATERIAL DATA SHEETS. The Contractor must submit a material data sheet with each delivery if requested by a MnDOT District or a CPV Member. 11. QUALITY CONTROL AND SAFETY PROCEDURES. If requested, the Contractor will provide the State a copy of its Quality Control and Safety Procedures as it relates to product production, handling, transportation, and storage. There will be no additional cost to the State if this information is requested. 12. SPECIAL SERVICES. If the Customer is unable to take its 80% of the required salt amount before the end of the Contract term, and if mutually agreed by the purchasing entity and the Contractor, the Contractor may store the salt at its depot after the Contract term has lapsed. The revised delivery date for the product will be mutually agreed to by the purchasing entity and the Contractor. The purchasing entity and the Contractor will confirm its agreement in writing. No Contract amendment will be issued by the State. The State Customer will encumber funds to cover any additional expenses, if required, and will issue a separate purchase order for the service. The product delivered must meet all specifications called for in the original Contract. The Contractor is not required to provide this special service. This provision does not negate the purchaser's responsibility to take 80% of the salt amount originally contracted. 12.1 Storage Fee. The Price Schedules includes a column for Storage Fees. Contractors have offered a maximum Storage fee amount, per month, for each location they are contracting. If no amount is entered, the Storage Fee will be $0. 12.2 Vendor Storage Site. The Contractor must store its product at a site that meets or exceeds all State of Minnesota requirements and regulations. The site must be available for inspection by Sate authorized representatives upon request. Page 12 of 16 50 Contract Release: S-763(5) PRODUCT SPECIFICATION SECTION 1. REGULAR ROAD SALT PRODUCT SPECIFICATIONS. Road salt furnished under this Contract shall meet or exceed the requirements as outlined in the following specifications. 1.1. REGULAR ROAD SALT - ASTM-D-632, TYPE I, GRADE I- MODIFIED PER MnDOT SPEC. 3910, 2020 Edition as modified below: 3910.1 Scope. This Specification covers rock salt (sodium chloride) to be used for road purposes. 3910.2 Requirements. The quality and grading of the salt shall conform to ASTM-D-632 for Type 1, Grade 1 material. At the time of delivery to the Customer, the salt shall not contain more than 2.0 percent moisture, and it shall be free of lumps, aggregations, foreign matter and be free flowing. The salt shall always maintain free flowing characteristics. The sodium chloride content shall be a minimum of 95.0%. 3910.3 Samples and Testing. 3910.3.1. Samples. The State or CPV Members reserve the right to sample and inspect the salt at the Contractor's unloading and storage facilities or at the point of delivery. Sampling shall be done according to ASTM D 632 modified as described in MnDOT Laboratory Manual Section 2101.1 www.dot.state.mn.us/materials/labmanual.html. 3910.3.2. Testing. Moisture testing shall be done according to the Rock Salt Microwave Rapid Moisture Test, Rock Salt Moisture Balance Rapid Moisture Test or Rock Salt Oven Moisture Test (ASTM E 534 modified) as described in the MnDOT Laboratory Manual Sections 2101, 2102 or 2103 respectively. www.dot.state.mn.us/materials/labmanual.html. Sieve Analysis shall be done according to the Rock Salt Gradation procedure as described in the MnDOT Laboratory Manual Section 2104. The chemical analysis for determination of sodium chloride content shall be made in accordance with the Sodium Chloride Content by Silver Nitrate Titration (AASHTO T-260-6 modified) as described in the MnDOT Laboratory Manual Section 2105. 2. TREATED SALT PRODUCT SPECIFICATIONS. Any product offered must be on the Minnesota Department of Transportation (MnDOT) Approved Products List (APL) for Winter Chemicals. For definition purposes, for this Request for Proposal only, TREATED SALT is defined as follows: 2.1. TREATED SALT is a mixture of Regular Road Salt, ASTM-D-632 Type I, Grade I, - Modified per MnDOT Specification 3910 and as modified in Section 1.1 above, blended with a corrosion inhibited magnesium chloride product for anti -icing or deicing and listed on the MnDOT Winter Chemical APL category "Corrosion Inhibited Sodium Chloride (solid)/Treated Salt". A product that has been blended with the Regular Road Salt specified above, and a corrosion inhibited magnesium chloride product that is listed on the MnDOT Winter Chemical APL category "Rock Salt Treating Additive (24% min MgCl2)" will be considered pending a successful field trial evaluation by the MnDOT. The magnesium chloride -based product will also contain an agricultural processing residue or an alternative MnDOT approved agent that will depress the effective working temperature and decrease corrosiveness of the overall compound as well as prevent leaching of the treating solution. Agriculture Processing Residue Products (APRP) is the concentrated liquid residues from the processing of grains and other agricultural products. They are derived from the processing of agricultural raw materials, primarily corn and beets. The liquid residues are typically combined with chloride solutions and/or rock Page 13 of 16 51 Contract Release: S-763(5) salt and the resulting mixture is applied to road surfaces and bridge decks for the purpose of anti -icing or de-icing. Treated Salt must be blended by the Contractor prior to shipment to ordering agencies location(s). 2.2. Anti -caking agents are not required in regular road salt that is used for TREATED SALT. 2.3. Sodium Chloride. The resulting treated salt shall be not less than 91.2% Sodium chloride. The chemical analysis for determination of sodium chloride content shall be made in accordance with the Sodium Chloride Content by Silver Nitrate Titration (AASHTO T-260-6 modified) as described in the MnDOT Laboratory Manual Section 2105 www.dot.state.mn.us/materials/labmanual.html. 2.4. Application Rate. There are two categories of product being solicited with different application rates as follows 2.4.1. Category 1, One (1) ton of salt mixed with six (6) gallons, plus or minus (+/-) one-half (%) gallon of corrosion inhibited magnesium chloride product. The application rate shall be tested in accordance with the Treated Salt — Liquid Treating Agent Content method as described in the MnDOT Laboratory Manual Section 2106. www.dot.state.mn.us/materials/labmanual.html. 2.4.2. Category 2; One (1) ton of salt mixed with eight and one-half (8.5) gallons, plus or minus (+/-) one- half (%z) gallon of corrosion inhibited magnesium chloride product. The application rate shall be tested in accordance with the Treated Salt — Liquid Treating Agent Content method as described in the MnDOT Laboratory Manual Section 2106. www.dot.state.mn.us/materials/labmanual.html. 2.5. Leaching. Properly stored product (covered or inside) shall not have objectionable leaching or separation of components to the extent that such condition produces adverse effects in the handling or usage of the product or routine maintenance of the storage facility. 2.6. Moisture Content. At the time of delivery to the Customer, the moisture content shall be: 2.6.1. Category 1, less than 3.0% when tested by the Rock Salt Microwave Rapid Moisture Test, Rock Salt Moisture Balance Rapid Moisture Test or Rock Salt Oven Moisture Test (ASTM E 534 modified) as described in the MnDOT Laboratory Manual Sections 2101, 2101 or 2103 respectively. www.dot.state.mn.us/materials/labmanual.html. 2.6.2. Category 2, less than 4.0% when tested by the Rock Salt Microwave Rapid Moisture Test, Rock Salt Moisture Balance Rapid Moisture Test or Rock Salt Oven Moisture Test (ASTM E 534 modified) as described in the MnDOT Laboratory Manual Sections 2101, 2101 or 2103 respectively. www.dot.state.mn.us/materials/labmanual.html. 2.7. PRE-TREATMENT AGENT. The liquid de-icer that is applied to the Regular Road Salt defined above must meet the following specification: 2.7.1. Pre-treatment Agent. A corrosion inhibited pre -treating agent with a minimum of 24% magnesium chloride. A MnDOT approved corrosion inhibited/treated salt blend that has been treated with magnesium chloride -based product will satisfy the pre-treatment agent requirement. 2.7.2. Corrosivity. The pre -treating agent shall have a corrosion value at least 70% less than that of Sodium Chloride when tested by the National Association of Corrosion Engineers Standard TM - O1 -69 as modified by the Clear Roads Consortium/Pacific Northwest Snowfighters Association. 2.7.3. Color. Products shall be dyed blue or green as part of the original manufacturer's production process. Acceptance of undyed product will be at the discretion of the ordering agency. 3. TESTING. At its discretion, MnDOT and CPV members may test and inspect material from the Contractor's stockpile prior to delivery. MnDOT and CPV members may also test and inspect material at the Contractor's stockpile when so requested by the Contractor on material to be delivered to the various delivery points covered Page 14 of 16 52 Contract Release: S-763(5) in this Solicitation. MnDOT and CPV members will make every practical effort to meet this request. If not practical, or if insufficient lead time prevents pre -inspection, the salt will be inspected at the delivery point. MnDOT and CPV members may refuse future deliveries from any vendor stockpile from which samples testing greater than 2 % for Regular Road Salt; 3 % or 4% moisture for Category 1 Treated Road Salt or Category 2 Treated Road Salt respectively. All salt delivered to the various delivery points is subject to final inspection, as delivered, at the discretion of the Agency field personnel. When inspected at the delivery point, the salt shall conform to the product specifications as outlined in the Solicitation, subject to the following modifications: 3.1. When more than 20 tons are delivered to a specified location on a single purchase order, a tolerance in gradation of 5 percentage points will be permitted for sieves #4, #8, and #30 on the average gradation of the loads delivered. 3.2. Any delivered salt that fails to meet specification requirements may be rejected at the Customer's discretion. If the urgency of circumstances makes it necessary, the State may accept the salt and make payment in accordance with the schedule of deductions listed below. 3.3. Salt that is rejected and not used shall be removed by the Contractor and immediately replaced with product that conforms to specification at no additional cost to the Customer. 3.4. In the event salt is used that fails to meet specification requirements, a deduction will be made from the Contract price as follows: 3.4.1. Chemical Composition. For each 0.1 percentage point deficiency in sodium chloride content, a deduction of one percent (1%) of the Contract price per ton will be made, except if the sodium chloride content is found to be less than 85 percent, at which time the salt may be rejected. Salt that is rejected and not used shall be removed by the Contractor, at their expense, and immediately replaced with product that conforms to specification at no additional cost to the Customer. 3.4.2. Gradation. For each one (1) percentage point outside the limits permitted by the specification for each sieve size, a deduction of one percent (1%) will be made from the Contract price. 3.4.3. Condition. For salt received in a lumpy condition which requires reprocessing by the agency in order to make it usable, a deduction in payment will be made in an amount equal to the cost of the reprocessing work done by the Customer in order to put the salt into a usable condition. All actual costs will be itemized and submitted to the Contractor with the invoice which has the deduction taken 3.4.4. Moisture Content. For purposes of deductions, the following chart and provisions will apply: Regular Road Salt Moisture Deduction Table Moisture Deduction % Moisture Deduction % Moisture Deduction 2.01-2.09 10% 2.5-2.59 25% 3.0-3.09 40% 2.1-2.19 13% 2.6-2.69 28% 3.1-3.19 43% 2.2-2.29 16% 2.7-2.79 31% 3.2-3.29 46% 2.3-2.39 19% 2.8-2.89 34% 3.3-3.39 49% 2.4-2.49 22% 2.9-2.99 37% 3.4 & UP 50% Page 15 of 16 53 Contract Release: S-763(5) 3.4.5. Treated Rock Salt moisture: The maximum allowable moisture content for Treated rock salt shall not exceed 3% for Category 1 and 4% for Category 2 according to Section 2.6. Moisture Deductions for Treated rock salt shall be according to the regular rock salt table in Section 4.4.4 modified to add 1 % for Category 1 and 2% for Category 2 to each % Moisture range. 3.4.6. If the Contractor makes salt deliveries totaling 200 tons or more of salt to a contracted maintenance area with an average moisture content for all loads which fail moisture content requirements exceeding 3.0 for Regular Road Salt; 4.0 percent for Category 1 Treated Salt or 5.0 percent for Category 2 Treated Salt, that maintenance area may request the Department of Administration (Admin) to cancel the Contractor's Contract award for the area. If Admin does cancel the Contractor's award for that area, the next interested low responsive vendor will be awarded the Contract for the affected delivery points. If there are any cost differences for subsequent purchases (between the first and next interested low responder), the State will charge the full increase in cost and handling, if any, to the defaulting Contractor. If product is ordered on the open market and there is a cost difference between the actual price and the defaulting Contractor's price, the State will charge all actual costs, if any, to the defaulting Contractor. 3.4.7. All deductions will be made from payments due to the Contractor. If there is an outstanding balance due from the Contractor, and there are no open invoices available to make deductions from, the Contractor will issue a check to the customer for the balance due. The Contractor may be ineligible to receive awards on any future Solicitations until reimbursement and reconciliation has been completed for liquidated damages or other costs incurred by the State due to the Contractor's non-performance. If loads from a specific stockpile are being delivered to the Customer that consistently exceed moisture specification requirements, the Contractor will devise alternate testing methods at the Customer's discretion. Page 16 of 16 54 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.i June 16, 2026 Approve the Speed Limit Setting Policy and Speed Limit Modifications along Eagle Creek Boulevard Alex Jordan, City Engineer Action to be considered: Approve the Speed Limit Setting Policy and authorize the modification of the speed limit along Eagle Creek Boulevard between Marschall Road (CH 17) and Canterbury Road (CH 83). Motion Type: Approve Background: Speed Limit Setting Policy The City of Shakopee is committed to providing a safe and comfortable transportation system for all users, including motorists, pedestrians, and bicyclists. Establishing appropriate speed limits is a key component in supporting safe roadway operations, as operating speed is directly related to both crash risk and crash severity. In 2019, Minnesota Statutes were updated to provide cities with the authority to establish regulatory speed limits on city -owned roadways without requiring a Minnesota Department of Transportation (MnDOT) speed study. This change allows cities to set speed limits based on local safety and engineering considerations, provided that a consistent and well -documented process is followed. In addition, the 11th Edition of the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), adopted in October 2025, provides guidance to support cities in establishing a process for setting speed limits on city streets. Prior to this legislative change, speed limits were established either through statutory provisions or through MnDOT speed studies, which considered a range of factors but primarily relied on observed 85th percentile operating speeds (speed at which 85 percent of users were traveling at or below). Many agencies are now adopting a "Safe Systems Approach" to setting speed limits, as it places greater emphasis on factors beyond the observed 85th percentile speed. Therefore, the purpose of this policy is to establish a consistent and uniform process for 55 evaluating and implementing speed limit changes on City -owned roadways. This policy generally applies to collector and arterial streets and is intended to support the use of engineering judgement in conjunction with statutory requirements and current best practices. This policy is not intended to apply to citywide speed limit changes; rather, it establishes a consistent process for evaluating and implementing speed limit changes on city -owned roadways in response to conditions such as: • Roadway reconstruction or restriping projects • Safety improvement projects • Changes in roadway function or land use • Identified operational or safety concerns Modified speed limits implemented under this policy will be posted in accordance with state law, ensuring the public is clearly informed of the speed limit. Speed Limit Modifications Eagle Creek Boulevard has a posted speed limit that ranges between 35 and 50 mph and is currently being converted from a four -lane undivided roadway to a three -lane roadway with a continuous center left turn lane. These geometric improvements align with the provisions of the Speed Limit Setting Policy, allowing the City to evaluate appropriate speed limits based on the changing conditions. The City completed a engineering speed study under the framework of the proposed policy (attached). The recommendations of the study include establishing a posted speed limit of 45 mph between CH 17 (Marschall Road) and CH 83 (Canterbury Road) following completion of the roadway improvements. The recommendations include monitoring operating speeds for 30 days after the speed limit changes are implemented to determine if a further reduction to 40 mph is warranted. This speed limit would provide consistency with other three -lane roadways in the area including Marschall Road and 4th Avenue. If the policy is approved, the City plans to complete an additional engineering speed study to evaluate the appropriate speed limit for Marystown Road between 17th Avenue and Vierling Drive, which is currently under reconstruction. Recommendation: Approve the policy and authorize the speed limit modifications. Budget Impact: None. If speed limit changes are implemented, the cost of the signage will be included in the specific project budget for the improvements associated with the speed limit changes. 56 Attachments: 260616_Speed Limit Setting Policy.pdf 20362_Eagle Creek Blvd - Speed Limit Engineering Analysis_260608.pdf 57 SHAKOPE E PIDliall SPEED LIMIT SETTING POLICY Adopted: June 16, 2026 Amended: POLICY CONTENTS I. PURPOSE AND BACKGROUND 1 II. AUTHORITY 2 III. DOCUMENTATION REQUIREMENTS 2 IV. WHEN APPLICABLE 2 V. PUBLIC NOTIFICATION 3 VI. APPENDIX 4 I. PURPOSE AND BACKGROUND The City of Shakopee is committed to providing a safe and comfortable transportation system for all users, including motorists, pedestrians, and bicyclists. Establishing appropriate speed limits is a key component in supporting safe roadway operations, as operating speed is directly related to both crash risk and crash severity. In 2019, Minnesota Statutes were updated to provide cities with the authority to establish regulatory speed limits on city -owned roadways without requiring a Minnesota Department of Transportation (MnDOT) speed study. This change allows cities to set speed limits based on local safety and engineering considerations, provided that a consistent and well -documented process is followed. In addition, the 11th Edition of the Minnesota Manual on Uniform Traffic Control Devices (MnMUTCD), adopted in October 2025, provides guidance to support cities in establishing a process for setting speed limits on city streets. Prior to this legislative change, speed limits were established either through statutory provisions (see Appendix) or through MnDOT speed studies, which considered a range of factors but primarily relied on observed 85th percentile operating speeds (speed at which 85 percent of users were traveling at or below). Many agencies are now adopting a "Safe Systems Approach" to setting speed limits, as it places greater emphasis on factors beyond the observed 85th percentile speed. Therefore, the purpose of this policy is to establish a consistent and uniform process for evaluating and implementing speed limit changes on City -owned roadways. This policy generally applies to collector and arterial streets and is intended to support the use of engineering judgement in conjunction with statutory requirements and current best practices. 58 II. AUTHORITY The City Council is authorized to establish, modify, and document regulatory speed limits on City -owned roadways in accordance with this policy and state and federal requirements. III. DOCUMENTATION REQUIREMENTS Speed limit changes shall be supported by an engineering analysis appropriate to the roadway and/or proposed modification. The analysis should consider relevant factors consistent with Minnesota Statutes §169.14, Subd. 5h and MnMUTCD guidance (Section 2B.21), both provided in the Appendix, as well as national guidance and best practices. The following factors shall be considered, as identified in MnMUTCD Section 2B.21: a) Roadway environment (such as roadside development, number and frequency of driveways and access points, and land use), functional classification, public transit volume and location or frequency of stops, parking practices, and pedestrian and bicycle facilities and activity; b) Roadway characteristics (such as lane widths, shoulder condition, grade, alignment, median type, and sight distance); c) Geographic context (such as an urban district, rural town center, non -urbanized rural area, or suburban area), and multi -modal trip generation; d) Reported crash experience for at least a 12 -month period; e) Speed distribution of free -flowing vehicles including the pace, median (50th - percentile), and 85th -percentile speeds; and f) A review of past speed studies to identify any trends in operating speeds. The final determination of an appropriate speed limit shall be based on engineering judgement, considering the totality of conditions and factors documented in the analysis and consistent with a Safe Systems Approach, subject to City Council approval. IV. WHEN APPLICABLE This policy is not intended to apply to citywide speed limit changes; rather, it establishes a consistent process for evaluating and implementing speed limit changes on city -owned roadways in response to conditions such as: Roadway reconstruction or restriping projects Safety improvement projects Changes in roadway function or land use Identified operational or safety concerns Page 2 of 5 59 V. PUBLIC NOTIFICATION This policy has been adopted following the City's policy adoption process, which included public notification requirements and City Council action. Modified speed limits implemented under this policy will be posted in accordance with state law, ensuring the public is clearly informed of the speed limit. Page 3 of 5 60 VI. APPENDIX • Minnesota Statutes §169.14, Subd. 2 — Statutory Speed Limits • Minnesota Statutes §169.14, Subd. 5h — Speed Limits on City Streets (as established in 2019) • MnMUTCD (Section 2B.21) — Speed Limit Signs and Plaques Page 4 of 5 61 Minnesota Statute §169.14 establishes statutory speed limits and provides the framework for local road authorities to establish and modify speed limits under various conditions, including general statutory limits (Subd. 2), city authority for speed limit changes (Subd. 5h), and additional provisions for specific contexts (see Subd. 5a). Minnesota Statutes §169.14, Subd. 2 - Statutory Speed Limits Subd. 2. Speed limits. (a) Where no special hazard exists the following speeds shall be lawful, but any speeds in excess of such limits shall be prima facie evidence that the speed is not reasonable or prudent and that it is unlawful; except that the speed limit within any municipality shall be a maximum limit and any speed in excess thereof shall be unlawful: (1) 30 miles per hour in an urban district; (2) 65 miles per hour on non -interstate expressways, as defined in section 160.02, subdivision 18b, and non -interstate freeways, as defined in section 160.02, subdivision 19; (3) 55 miles per hour in locations other than those specified in this section; (4) 70 miles per hour on interstate highways outside the limits of any urbanized area with a population ofgreater than 50,000 as defined by order of the commissioner of transportation; (5) 65 miles per hour on interstate highways inside the limits of any urbanized area with a population ofgreater than 50,000 as defined by order of the commissioner of transportation; (6) ten miles per hour in alleys; (7) 25 miles per hour in residential roadways if adopted by the road authority having jurisdiction over the residential roadway; and (8) 35 miles per hour in rural residential district if adopted by the road authority having jurisdiction over the rural residential district Minnesota Statutes §169.14, Subd. 5h — Speed Limits on City Streets (as established in 2019) A city may establish speed limits for city streets under the city's jurisdiction other than the limits provided in subdivision 2 without conducting an engineering and traffic investigation. This subdivision does not apply to town roads, county highways, or trunk highways in the city. A city that establishes speed limits pursuant to this section must implement speed limit changes in a consistent and understandable manner. The city must erect appropriate signs to display the speed limit A city that uses the authority under this subdivision must develop procedures to set speed limits based on the city's safety, engineering, and traffic analysis. At a minimum, the safety, engineering, and traffic analysis must consider national urban speed limit guidance and studies, local traffic crashes, and methods to effectively communicate the change to the public. Page 5 of 5 62 Minnesota MUTCD 11th Edition October 2025 SPEED LIMIT SIGNS AND PLAQUES (Sections 2B.21 -2B.25) Section 2B.21 Speed Limit Sign (R2-1) Support: 01 In general, the maximum speed limits applicable to rural and urban roads are established: A. Statutorily — a maximum speed limit applicable to a particular class of road, such as freeways or city streets, that is established by State law; or B. As speed zones — based on engineering studies. 02 State statutory limits might restrict the maximum speed limit that can be established on a particular road, notwithstanding what an engineering study might indicate. 02.1 Minnesota Statute 169.14 sets forth the processes to establish speed zones and speed limits on all roadways and alleys in the state. 03 Agencies with designated authorities to set speed limits, which include States, and sometimes local jurisdictions, can establish non -statutory speed limits or designate reduced speed zones using an engineering study. Setting appropriate speed limits is especially important to ensure safety for all road users in varying types of contexts, particularly on roadways where adjacent land use suggests that trips could be served by varied modes. These situations include urban and suburban non -freeway arterials or rural arterials that serve as main streets in smaller communities, consistent with the context classifications of urban core, urban, suburban, and rural towns found in "A Policy on Geometric Design of Highways and Streets," 2018 Edition, AASHTO. When setting a speed limit, a range of factors such as land -use context, pedestrian and bicyclist activity, crash history, intersection spacing, driveway density, roadway geometry, roadside conditions, roadway functional classification, traffic volume, and observed speeds can influence the speed limit determined in the engineering study. The engineering study will determine which of the recommended factors will prevail in setting the speed limit. 04 Jurisdictions can use speed limit setting tools and methods such as expert systems and those consistent with the safe system approach as part of the required engineering study for a non -statutory speed limit. As speed limit setting tools vary, jurisdictions need to be aware of their limitations and advantages, possible variation between the tools and the need to explore gaps or weaknesses of tools, and weigh the output accordingly in consideration of setting speed limits. 05 To achieve desired operating speeds, agencies often implement other speed management strategies concurrently with setting speed limits, such as traffic calming measures, geometric design features, speed safety cameras, and increased enforcement. Standard: 06 Speed zones (other than statutory speed limits) shall only be established on the basis of an engineering study that has been performed in accordance with traffic engineering practices. The engineering study shall consider the roadway context. Guidance: 07 Among the factors that should be considered when conducting an engineering study for establishing or reevaluating speed limits within speed zones are the following: A. Roadway environment (such as roadside development, number and frequency of driveways and access points, and land use), functional classification, public transit volume and location or frequency of stops, parking practices, and pedestrian and bicycle facilities and activity; B. Roadway characteristics (such as lane widths, shoulder condition, grade, alignment, median type, and sight distance); C. Geographic context (such as an urban district, rural town center, non -urbanized rural area, or suburban area), and multi -modal trip generation; D. Reported crash experience for at least a 12 -month period; E. Speed distribution of free flowing vehicles including the pace, median (50th -percentile), and 85th - percentile speeds; and E. A review of past speed studies to identify any trends in operating speeds. 08 When the 85th -percentile speed is appreciably greater than the posted speed limit, and the roadway context does not support setting a higher speed limit, the engineering study should consider whether changes to geometric features, enforcement, and/or other speed -reduction countermeasures might improve compliance with the posted speed limit. A similar approach should be used if the results of past speed studies indicate that the 85th -percentile speed has consistently increased. os On urban and suburban arterials, and on rural arterials that serve as main streets through developed areas of communities, the 85th -percentile speed should not be used to set speed limits without consideration of all factors described in Paragraph 7 of this Section. Page 2B-21 63 Minnesota MUTCD 11th Edition October 2025 io On a freeway, expressway, or rural highway (outside urbanized locations or conditions), the speed limit that is posted within a speed zone should be within 5 mph of the 85th -percentile speed of free flowing motor -vehicle traffic under the following conditions: A. All factors described in Paragraph 7 of this Section have been considered and determined to be non - mitigating, and B. The measures described in Paragraph 8 of this Section have been considered to the extent practicable. 11 State and local agencies should conduct engineering studies to reevaluate non -statutory speed limits on segments of their roadways that have undergone significant changes since the last review (such as changes to roadway context, the addition or elimination of parking or driveways, changes in the number of travel lanes, changes in the configuration of bicycle lanes, changes to road geometries, changes in traffic control signal coordination, or significant changes in traffic volumes). 12 Speed studies for signalized intersection approaches should be taken outside the influence area of the traffic control signal, which is generally considered to be approximately 1/2 mile, to avoid obtaining skewed results for the speed distribution. If the signal spacing is less than 1 mile, the speed study should be at approximately the middle of the segment. Standard: 13 The Speed Limit (R2-1) sign (see Figure 2B-3) shall display the limit established by law, ordinance, regulation, or as adopted by the authorized agency based on an engineering study. The speed limits displayed shall be in multiples of 5 mph. 14 Speed Limit (R2-1) signs, indicating speed limits for which posting is required by law, shall be located at the points of change from one speed limit to another. 15 At the downstream end of the section to which a particular speed limit applies, a Speed Limit sign showing the next speed limit shall be installed. is Speed Limit signs indicating the statutory speed limits shall be installed at entrances to the State and, where appropriate, at jurisdictional boundaries in urban areas. Guidance: 17 Additional Speed Limit signs should be installed beyond interchanges and major intersections and at other locations where it is necessary to remind road users of the speed limit that is applicable. Support: 19(m) The "ITE Traffic Control Devices Handbook" contains information on the spacing of speed limit signs. Option: 19 If a jurisdiction has a policy of installing Speed Limit signs in accordance with statutory requirements only on the streets that enter a city, neighborhood, or residential area to indicate the speed limit that is applicable to the entire city, neighborhood, or residential area unless otherwise posted, a CITYWIDE (R2-5aP), NEIGHBORHOOD (R2-5bP), or RESIDENTIAL (R2-5cP) plaque may be mounted above the Speed Limit sign and an UNLESS OTHERWISE POSTED (R2 -5P) plaque may be mounted below the Speed Limit sign (see Figure 2B-3). Option: 19.1 When a speed limit is reduced for a bridge, a BRIDGE (W16-X4P) plaque may be mounted above the Speed Limit (R2-1) sign. Support: 20 Section 2C.40 contains information about the use of speed zone signs to inform road users of a reduced or variable speed zone to provide advance notice to comply with the posted speed limit ahead. Option: 21 If a W3 -5b sign is posted to provide notice of a variable speed zone, an END VARIABLE SPEED LIMIT (R2-13) sign (see Figure 2B-3) may be installed at the downstream end of the zone to provide notice to road users of the termination of the speed zone. Standard: 22 If a W3 -5c sign is posted to provide notice of a truck speed zone, an END TRUCK SPEED LIMIT (R2-14) sign (see Figure 2B-3) shall be installed at the downstream end of the zone to provide notice to road users of the termination of the speed zone. 22.1 A speed limit sign shall not be used to warn road users of an advisory speed for a roadway condition. Guidance: 28 (M) An advisory speed plaque (see Section 2C.59) mounted below a warning sign should be used to warn road users of an advisory speed for a roadway condition. Page 2B-22 64 SRF MEMORANDUM SRF Project No. 20362 To: From: Date: Subject: Alex Jordan, City Engineer City of Shakopee Brent Clark, PE, Project Manager John Maczko, PE, Senior Project Manager Eric Wurst, PE, Engineer III June 8, 2026 Eagle Creek Boulevard — Speed Limit Engineering Analysis Introduction The City of Shakopee is in the process of adopting a Speed Limit Setting Policy for evaluating and modifying speed limits on city -owned roadways. The policy supports the City's adoption of a Safe Systems Approach to setting speed limits. The policy is not intended to apply to citywide speed limit changes, but rather to guide the evaluation and implementation of speed limit changes on roadways undergoing reconstruction, restriping, safety improvements, or changes in function or land use. In June 2026, the City plans to restripe Eagle Creek Boulevard from a four -lane undivided roadway to a three -lane roadway with narrower travel lanes. The project was one of many infrastructure projects recommended as part of the Canterbury Commons Areawide Transportation Study, is funded through the Canterbury Commons TIF district, and is being implemented primarily for safety reasons. This project will be the first project to be completed with the new city Speed Limit Setting Policy in place. Eagle Creek Boulevard currently has a posted speed limit of 50 mph from Marschall Road (CSAH 17) to Mystic Lake Drive (CSAH 83), which has one of the highest posted speed limits among City -owned roadways. Following city policy, the planned roadway configuration changes warrant a review of the posted speed limit to ensure it aligns with the intended function of the roadway, its surrounding environment, and the safety of all users. Therefore, this speed limit evaluation was completed consistent with the City of Shakopee Speed Limit Setting Policy, with findings and recommendations outlined in the sections below. Roadway Characteristics & Context Eagle Creek Boulevard is a four -lane undivided roadway functionally classified as a collector, centrally located within the City of Shakopee, as shown in Figure 1. Based on recent traffic counts, the existing average daily traffic (ADT) between Marschall Road and Vierling Drive ranges from 8,500 to 9,500 vehicles per day (vpd), which is well within the feasibility thresholds established by www.srfconsulting.com 3701 Wayzata Boulevard, Suite 1001 Minneapolis, MN 55416-3791 1763.475.0010 Equal Employment Opportunity/Affirmative Action Employer 65 a) s_ cn LE Project Location to .( Co Q 0) L a) a) i_ .En in E J O a) N O_ CO O CO > a) O m o Q_ a) o O Y U co o CO W U L.L L N CD CO N CO O N O W LO c N M O Eagle Creek Boulevard — Speed Limit Engineering Analysis June 8, 2026 Page 3 of 5 FHWA's Road Diet Informational Guide, making it a strong candidate for a 4 -to -3 -lane conversion. In June 2026, Eagle Creek Boulevard is scheduled to undergo a restriping project converting the existing four 12 -foot travel lanes to a 3 -lane cross-section consisting of two 11 -foot travel lanes, a 14 -foot center two-way left -turn lane, and varying shoulder widths'. Note that while restriping is occurring east of the Vierling Drive roundabout to better position drivers and reduce confusion entering the roundabout, the 4 -to -3 lane conversion is limited to the segment west of the roundabout. The corridor serves a diverse mix of land uses as identified in the City's Comprehensive Plan, including suburban residential, mixed residential, and the actively redeveloping Canterbury Commons entertainment district. Access along the corridor is significant, with 49 access locations between Marschall Road (CSAH 17) and Canterbury Road (CSAH 83), 21 of which serve residential driveways. While no public transit stops currently exist along the corridor, the Shakopee School District operates two school bus stops along the corridor, near Roundhouse Street and Alysheba Road. Pedestrian activity is also present, particularly during warmer months. Data from Replica (a transportation analytics platform that uses cell phone data to estimate travel patterns) indicates approximately 150 daily pedestrians use the trail on the north side of Eagle Creek Boulevard, with notable crossing activity at several locations, including up to 100 daily crossings near Hauer Trail. The corridor's current posted speed limit of 50 mph is one of the highest among city -owned roadway in Shakopee. This speed limit is comparable to, if not higher than, several multi -lane arterials under County jurisdiction. However, those roadways are fundamentally different in character; they carry higher volumes, have significantly fewer access points, can have less pedestrian activity, and are often located at or beyond the City's edge, designed primarily to move vehicles. In contrast, Eagle Creek Boulevard functions as a collector roadway serving a largely developed area with diverse land uses, frequent access locations, and a growing pedestrian presence. Safety Review The Eagle Creek Boulevard 4 -to -3 lane conversion was originally recommended as part of the Canterbury Commons Areawide Transportation Assessment, completed by SRF in June 2018, due to a combination of projected traffic volumes along Eagle Creek Boulevard, and safety issues at that Eagle Creek Boulevard/Sarazin Street intersection. Based on a review of the last five years of crash data, the Eagle Creek Boulevard/Sarazin Street intersection continues to be over the critical crash rate, indicating a statistically significant crash problem. Several of the reported crashes involve crash types that could be mitigated through the planned 3 -lane conversion and lower vehicle speeds. 'Shoulder widths vary by location along the corridor. West of Hauer Trail, shoulders are 5 feet (north) and 10.5 feet (south). East of Hauer Trail, shoulders are 7.75 feet on both sides. [RF 67 Eagle Creek Boulevard — Speed Limit Engineering Analysis June 8, 2026 Page 4 of 5 A review of crash data along the entire Eagle Creek Boulevard corridor over the past 10 years identified a total of 168 reported crashes. Notably, the corridor experienced no fatal crashes and only one serious injury crash during the study period, which involved a pedestrian/bicyclist at the Eagle Creek Boulevard/Marschall Road (CSAH 17) intersection. Of the 168 reported crashes, approximately 40 involved crash types that research indicates can be reduced through a road diet and/or lower operating speeds. The most common crash type being rear -end and sideswipe crashes involving vehicles slowing or stopped in a through lane to make a left -turn movement. These conflict points are directly addressed by the addition of a center two-way left -turn lane, which removes left -turning vehicles from the through lane. In addition, several of the rear -end crash narratives describe vehicles traveling at or near the posted 50 mph speed limit striking stopped or slowing vehicles, which highlights the safety concerns associated with higher operating speeds along the corridor. The crash history also identified 10 pedestrian and bicycle crashes, which is particularly relevant given the corridor's growing pedestrian activity (with more redevelopment and event -related activities near the Canterbury Commons area) and the well - documented relationship between vehicle speed and ped/bike crash severity. The corridor crash history suggests that both the planned 4 -to -3 lane conversion and a review of the existing speed limit have the potential to improve safety for all roadway users by addressing documented crash patterns and reducing the severity of future crashes. Existing Operating Speeds Speed data was collected from multiple sources to identify the existing operating speeds along Eagle Creek Boulevard and is summarized in Table 1. The speed distribution of vehicles was analyzed including the pace, median (50th -percentile), and 85th percentile speeds. The pace of a corridor indicates the 10 -mph speed range that contains the largest number of vehicles. Data sources include field collected data such as radar feedback signs, and Urban SDK, a geospatial analytics platform. Table 1: Existing Operating Speeds Data Source Date Direction 50th Percentile Speed 85th Percentile Speed Pace2 Field Collected 5/11/21-7/14/21 Westbound 45-49 53 45-54 Field Collected 5/3/21-7/16/21 Eastbound 40-44 50 40-49 Field Collected 7/21/23-7/26/23 Westbound 46 50 41-51 Urban SDK 4/1/26-4/30/26 Both 43 49 N/A 3 Data indicates that the 50th percentile speed along the corridor is approximately 45 mph, the 85th percentile speed is approximately 50 mph, and the pace is approximately 41-51 mph. 2 The pace of a corridor indicates the 10 -mph speed range that contains the largest number of vehicles. Urban SDK does not provide pace information. SRF 68 Eagle Creek Boulevard — Speed Limit Engineering Analysis June 8, 2026 Page 5 of 5 Comparable Facilities A review of existing three -lane roadways within the City and their posted speed limits was conducted to provide a basis of comparison: • Marschall Road (CSAH 17) is an A -Minor Expander and includes a three -lane section from CR 101 to Prairie Lane. The posted speed limit is 35 mph north and 40 mph south of Eagle Creek Boulevard. • 4th Avenue E is a collector and includes a three -lane section from Marschall Road (CSAH 17) to Canterbury Road (CSAH 83). The posted speed limit is 30 mph west and 40 mph east of Shenandoah Drive. Potential Speed Reduction from Geometric Changes According to the FHWA Road Diet Informational Guide, converting a four -lane undivided roadway into a three -lane cross-section can result in a reduction of 3 to 5 mph in both average and 85th percentile operating speeds, along with reduced speed variability among drivers. In addition, data from NACTO's Urban Street Design Guide indicates that lane width influences vehicle operating speeds, with narrower lanes associated with lower travel speeds, a finding relevant to the anticipated reduction in travel lane width from 12 feet to 11 feet along Eagle Creek Boulevard. Based on existing conditions, the proposed lane reconfiguration, and available research, it is reasonable to anticipate that average speeds along Eagle Creek Boulevard could decrease from approximately 45 mph to 40 mph, with the 85th percentile speed potentially decreasing from approximately 50 mph to 45 mph following the restriping project. Recommendation It is recommended that the existing speed limit signs along Eagle Creek Boulevard be removed during the seal coat and restriping project. The corridor should remain unposted during construction and until the City's Speed Limit Setting Policy is formally adopted, during which time vehicle speeds can be monitored to confirm the speed assumptions outlined in this report. Upon policy approval, it is recommended that the speed limit be initially posted at 45 mph, which is consistent with the anticipated 85th percentile operating speeds and represents a more moderate reduction from existing conditions. Vehicle speeds should continue to be monitored for an additional 30 days following posting. Based on the results of that monitoring, a further reduction to 40 mph may be warranted to better reflect the corridor's functional classification, central location, surrounding land uses, and provide consistency with other three -lane facilities in the area including Marschall Road (CSAH 17) and 4th Avenue E. While the recommended speed limit change is primarily driven by the 4 -to -3 lane conversion west of the Vierling Drive roundabout, it is recommended that the speed limit east of Vierling Drive match the speed implemented to the west to maintain a consistent speed limit along the corridor. 20362 Eagle Creek Blvd - Speed Limit Engineering Analysis_260608.docx E RF 69 APPENDIX Eagle Creek Boulevard — Speed Limit Engineering Analysis 70 s W O (0 a N Co Crash Rates zb � U m O N H � U x — a U U LL LL N � w � U CL N N U a w U m cc Q w LL (0 L x U N (-) ▪ a U ro N N N U N Q U a) a m � d L O N x 6 W O Traffic Control O O O O O O co it) Co N rn 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O 0 O O O r O 0) CO CO N co N N O O O O O O O O O O O O N O O cn C) O O O O M O Co O i O i to O O O O oc O O O O N N- N O Co O CO O O 10 O O O N O O O m O _rn Co O Co L H a O Co t H 0 Marschall Rd Roundhouse St Schenian St Eagle Creek Blvd Eagle Creek Blvd U` U U a U U 71 WI"LAI SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.j June 16, 2026 Approve a Purchase Agreement for Marina Materials and a Contract Amendment with Bolton & Menk for Minnesota Riverbank Stabilization Improvements Alex Jordan, City Engineer Action to be considered: Approve the purchase of marina materials and a contract amendment with Bolton & Menk, Inc. for the Riverbank Stabilization Improvements. Motion Type: Simple Majority Background: The City's adopted Capital Improvement Plan (CIP) programs the construction of the Minnesota Riverbank Stabilization Project in 2026. The project includes stabilizing sections of the Minnesota Riverbank, flood protection for the city's parallel sanitary sewer, and parks integration improvements, including re-establishment of the historic Sweeney's Marina. On its July 18, 2023 meeting, the City Council adopted Resolution R2023-084, Approving the MN Department of Natural Resources' Outdoor Recreation Grant Award Agreement. Through this grant program, the City was awarded $350,000 for construction of the marina to provide river access for non -motorized personal watercraft. A 50% match is required for this grant. The remaining funds for this grant expire on June 30, 2026, of which the Grant Agreement requires the City to be invoiced for the proposed improvements associated with the grant by the expiration date. To meet the grant requirements and deadlines, the City solicited quotes for the procurement of the materials for construction of the marina connection to the Minnesota River. The marina is designed to accommodate ADA accessibility an estimated 62 days per year (33% of recreation season - May 1 to October 31) and full accessibility and access to the river 158 days per year (86% of recreation season). Acquisition of these materials in 2026 allows the City to be eligible for the grant funding while still constructing the improvements in 2026 and 2027 with the larger Riverbank Stabilization project. 72 The City solicitated quotes for sheet piling necessary to reconstruct the marina and provide a stable, long term connection to the Minnesota River. Two quotes were received and Triad Metals International was the low bidder in the amount of $169,144.80. The contract amendment with Bolton & Menk is necessary to finalize the project design and procurement documents based on comments and design changes identified through permitting coordination with impacted agencies. The additional costs include unanticipated design changes, multiple procurement bid packages due to grant funding requirements and schedule constraints due to permitting (tree removal, marina equipment). Recommendation: Approval as requested Budget Impact: The cost to purchase the marina materials is $169,144.80. These costs are included in the approved project budget and will be shared 50/50 between the DNR Outdoor Recreation Grant and the Park Development Fund, consistent with the adopted Capital Improvement Plan. Bolton & Menk's contract amendment is based on a not to exceed amount of $50,000. Funding is available in the approved project budget for these contract expenses. Attachments: 06092026-BMI Contract Amendment.pdf Quote# 610202601.pdf 73 BOLTON & MENK Real People. Real Solutions. June 9, 2026 Alex Jordan, P.E. City Engineer, City Of Shakopee 485 Gorman St., Shakopee MN 55379 RE: Minnesota Riverbank Protection and Huber Parks Improvement MnDNR Construction Plan Revisions Project No.: [0T7132688] Alex, 111 Washington Avenue South Suite 650 Minneapolis, MN 55401 Phone: (612) 416-0220 Bolton-Menk.com Bolton & Menk has developed the following scope of work in response to recent comments and requested changes by the permit review agencies. These requests relate to site grading, landscape plans, and trail alignments. In turn, regulatory permitting will also need to be modified to ensure final compliance and maintain construction scheduling. Furthermore, additional costs are required to develop multiple bid packages to meet grant and permitting schedules. These include marina materials procurement and tree removal. Bolton & Menk proposes completing this work for a fee not to exceed $50,000. If you have any questions, please feel free to contact me at 651-724-0404, or Timothy.Olson@bolton- menk.com. Sincerely, Bolton & Menk, Inc. 'r- IDA__ Timothy J. Olson, PE Principal Engineer Bolton & Menk is an equal opportunity employer. 74 METALS INTERNATIONAL 5755 E Rail Connect Dr Columbia City, IN 46725 Phone: 260-244-9523 Email: andrew.ogg@triadmetals.com Fax: June 11, 2026 5:44:27PM Page 1 of 3 (Indiana -Piling) Quotation No. 610202601 Bill To Bidding Contractor - Minnesota Ship To Bidding Contractor - Minnesota ,MN Phone: Fax: Shakopee, MN Phone: Fax: ATTN: City of Shakapoee-Marina Wall Customer P.O. #: F.O.B.: Delivered Terms: Sales 1: Contract: Andrew Ogg Sales 2: Andrew Ogg Ship Via: Truck Due Date: 06/12/2026 Quote Date: 06/10/2026 Order Qty Description Width Length Weight Price UM Extension Tax 57 PZC13S HR Sheet Piling Single A572 GR60 Hot Rolled PZC13 Paired with Handle Holes Sectoin Modulus: 24.2 35' 0" 100,548.00 $111.25 C $111,859.65 E 43 PZC13S HR Sheet Piling Single A572 GR60 Covers Channel West and East Paired with Handle Holes 15' 0" 32,508.00 $111.25 C $36,165.15 E 1 WADIT-Interlock Sealant FAB Interlock Sealant to be installed by Wadit Technical team prior to pairing of sheets and delivery 2640' 0" 2,640.00 $8.00 F $21,120.00 E Unloading Instructions: Receiving Hours: Max Bundle Weight: 0 Spacers Total Weight 135,696.00 Subtotal Non taxable $169,144.80 Messages: Total $169,144.80 SUBJECT TO PRIOR SALE PRICE IN EFFECT AT TIME OF SHIPMENT 75 TRIAD METALS INTERNATIONAL 5755 E Rail Connect Dr Columbia City, IN 46725 Phone: 260-244-9523 Email: andrew.ogg@triadmetals.com Fax: June 11, 2026 5:44:27PM Page 2 of 3 (Indiana -Piling) Quotation No. 610202601 Bill To Bidding Contractor - Minnesota Ship To Bidding Contractor - Minnesota ,MN Phone: Fax: Shakopee, MN Phone: Fax: ATTN: City of Shakapoee-Marina Wall Customer P.O. #: Terms: Sales 1: Andrew Ogg Contract: F.O.B.: Delivered Sales 2: Andrew Ogg Ship Via: Truck Due Date: 06/12/2026 Quote Date: 06/10/2026 Order Qty Description Width Length Weight Price UM Extension Tax PO# Sign to convert Quote to Order ***PLEASE MAKE NOTE OF TERMS FOR AN ORDER*** All orders are subject to corporate credit approval. Payment Terms:'h% 10, NET 30 Days in full from invoice date. Pricing is becoming increasingly volatile — and is subject to mill cost at time of mill shipment. Pricing does not include sales tax & retainage is not allowed. Price is based on quantities and lengths shown, changes may result in price revision. Material quoted from either current stock — subject to prior sales OR from scheduled mill rolling — subject to mill price and availability at time of order shipment. Triad is not responsible for any delays due to mill rolling schedules, Acts of God (Force Majeure), or acts beyond our control — including availability of trucks, railcars & barges, or inclement weather. Special ordered &/OR processed materials are non -cancelable. Pricing is based on shipping full 80 TON min. railcars & 44,000# min. truckloads. Material ships to jobsite in like lengths, mixed loads ship and bill at rate of longest length. Completed job information sheet is required for ALL Projects. A firm ship date, and ship complete by date, must be stated on PO or signed quote. All material must ship within 30 days of readiness, if not — Triad reserves the right to bill for stored material, net 30 days from date of invoice. Price does not include any CVN Testing or CWI Inspections. Both are priced separately. Triad Metals is not an AISC certified shop. Welding will be done in accordance with D1.5 (Non -Main Bridge Members) & D1.1 SUBJECT TO PRIOR SALE PRICE IN EFFECT AT TIME OF SHIPMENT 76 TRIAD METALS INTERNATIONAL 5755 E Rail Connect Dr Columbia City, IN 46725 Phone: 260-244-9523 Email: andrew.ogg@triadmetals.com Fax: June 11, 2026 5:44:27PM Page 3 of 3 (Indiana -Piling) Quotation No. 610202601 Bill To Bidding Contractor - Minnesota Ship To Bidding Contractor - Minnesota ,MN Phone: Fax: Shakopee, MN Phone: Fax: ATTN: City of Shakapoee-Marina Wall Customer P.O. #: Terms: Sales 1: Andrew Ogg Contract: F.O.B.: Delivered Sales 2: Andrew Ogg Ship Via: Truck Due Date: 06/12/2026 Quote Date: 06/10/2026 Order Qty Description Width Length Weight Price UM Extension Tax Certified Welders using FCAW Welding Process. It is the responsibility of the contractor to confirm quantities meet project requirements and quoted materials meet project specifications. Any material not shipped complete prior to the ship complete by date — will be subject to transfer & handling charges to move material to off -site location, as well as $20/TON/MONTH in storage. If stored materials & transfer / storage charges cannot be invoiced and paid within 30 days of invoice date, and materials are standard stocking size and length — order will be filled from next mill rolling, and is subject to higher cost and/or shipment delays. Any materials quoted based on mill rolling are contingent upon mill acceptance of order tonnage, production capability, raw material availability, and final confirmation by the supplying mill. Seller reserves the right to revise pricing, lead times, or quantities if mill conditions change. Please call or email if you have any questions. Andrew Ogg SALES REPRESENTATIVE I TRIAD PILING PRODUCTS COLUMBIA CITY, IN 260-244-9523 PHONE I 260-244-2786 FAX 1260-557-6449 CELL SUBJECT TO PRIOR SALE PRICE IN EFFECT AT TIME OF SHIPMENT 77 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 5.k June 16, 2026 Resolution No. R2026-095 Approving the Use of LAHA Funds to assist the Scott County CDA on Land Acquisition for Affordable Housing. Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Approve Motion Type: Simple Majority Background: The Scott County Community Development Agency (CDA) is pursuing redevelopment of its former office property. Following a competitive developer selection process, the CDA selected Trellis as its development partner for the project. The original redevelopment concept consisted of a multi -story apartment building located at the corner of Naumkeag Street and 4th Avenue. Due to the scale of the proposed structure and its proximity to surrounding single-family homes and a one-story office building, the CDA explored alternatives that would be more compatible with the character of the neighborhood. Following discussions between City staff and the Executive Director of the Scott County CDA, staff met with the adjacent property owner, Randolph Kubes, who agreed to sell his property. The Shakopee Economic Development Authority (EDA) will acquire the property and assign its interest in the purchase agreement to the Scott County CDA. The additional land area will allow the CDA and Trellis to redesign the project as a townhome development that is more consistent with the scale and character of the surrounding neighborhood. The proposed townhomes will provide affordable housing opportunities and advance the City's workforce housing objectives. To facilitate the project, the City will contribute $150,000 from its Local Affordable Housing Aid (LAHA) allocation toward the acquisition of the Kubes property. This contribution will leverage an additional $450,000 investment from the Scott County CDA, resulting in the full $600,000 acquisition cost of the property and helping ensure the financial feasibility of the affordable housing development. 78 The Scott County CDA approved the purchase agreement and related transaction documents at its June 9, 2026 meeting. Trellis and the CDA are continuing to finalize project financing and development plans. Recommendation: Approve Resolution No. R2026-095, allocating $150,000 in Local Affordable Housing Aid (LAHA) to the Scott County CDA towards the acquisition of 1211 4th Avenue E, Shakopee for the development of Affordable and Workforce Housing. Budget Impact: Using LAHA Funds that are restricted and allocated by the State of Minnesota. Attachments: RESOLUTION CITY KUBES LAHA.docx 79 RESOLUTION NO. R2026-095 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING THE ALLOCATION OF LOCAL AFFORDABLE HOUSING AID FUNDS TO THE SCOTT COUNTY COMMUNITY DEVELOPMENT AGENCY FOR THE ACQUISITION OF PROPERTY LOCATED AT 1211 4TH AVENUE EAST WHEREAS, the City of Shakopee has received Local Affordable Housing Aid ("LAHA") funding from the State of Minnesota to support the preservation, production, and development of affordable housing opportunities; and WHEREAS, the City Council has identified the creation of workforce and affordable housing as a priority to address the housing needs of current and future residents and employees within the community; and WHEREAS, the Shakopee Economic Development Authority is assigning it's Purchase Contract to the Scott County Community Development Agency ("Scott County CDA") to acquire property located at 1211 4th Avenue East, Shakopee, Minnesota, legally described as Lot 2, Block 3, Furries 2nd Addition, Scott County, Minnesota, PID No. 27-0870070 (the "Property"); and WHEREAS, the acquisition of the Property will facilitate the development of workforce and affordable housing opportunities within the City of Shakopee; and WHEREAS, the total acquisition cost of the Property is Six Hundred Thousand Dollars ($600,000); and WHEREAS, the City's contribution of One Hundred Fifty Thousand Dollars ($150,000) in Local Affordable Housing Aid funds will leverage an additional Four Hundred Fifty Thousand Dollars ($450,000) investment by the Scott County Community Development Agency, resulting in the acquisition of the Property for affordable housing purposes; and WHEREAS, the City Council finds that the expenditure of Local Affordable Housing Aid funds for this purpose serves a public purpose and is consistent with the City's housing goals and the requirements of the Local Affordable Housing Aid program. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS: 1. The City Council hereby approves the allocation of One Hundred Fifty Thousand Dollars ($150,000) from the City's Local Affordable Housing Aid (LAHA) funds to the Scott County Community Development Agency for the acquisition of property located at 1211 4th Avenue East, Shakopee, Minnesota. 2. The funds shall be used to assist in the acquisition of the Property and support the future development of workforce and affordable housing on the site. 80 3. The Mayor and City Administrator are authorized to execute any agreements, certifications, funding documents, and other instruments necessary to implement this Resolution and facilitate the transfer of funds to the Scott County Community Development Agency. 4. The City Administrator is authorized to take such actions as may be necessary to ensure compliance with all applicable Local Affordable Housing Aid requirements and reporting obligations. 5. This Resolution shall become effective immediately upon its adoption. Adopted by the City Council of the City of Shakopee, Minnesota, this 16th day of June, 2026. Matt Lehman, Mayor William Reynolds, City Administrator ATTEST: Rick Parsons, City Clerk 81 SHAKOPEE WILLA! Shakopee City Council 5.1 June 16, 2026 Agenda Item: Appointment of Election Judges for 2026 Elections Prepared by: Rick Parsons Reviewed by: Action to be considered: I move to adopt Resolution R2026-096, a resolution appointing election judges for the August 11, 2026, Primary Election, and the November 3, 2026, General Election Motion Type: Simple Majority Background: Minnesota State Statute 204B.21 requires that election judges be appointed by the governing body prior to the election. The attached resolution appoints election judges for the August 11, 2026, Primary Election and the November 3, 2026, General Election. The resolution includes a provision that the City Clerk shall be authorized to appoint/hire additional election judges as needed. Minnesota State Statute 203B.121 requires an absentee ballot board be established by the local governing body. This resolution also appoints election judges, and other qualified individuals, to the absentee ballot board for the upcoming elections. Recommendation: Adopt Resolution R2026-096, a resolution appointing election judges for the August 11, 2026, Primary Election, and the November 3, 2026, General Election. Budget Impact: Election Judges are paid $12/hour, Head Judges are paid $15/hour. Attachments: Resolution R2026-096 - Appointing Election Judges Election Judge List 2026.pdf 82 RESOLUTION R2026-096 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPOINTING ELECTION JUDGES FOR THE AUGUST 11, 2026, PRIMARY ELECTION, AND NOVEMBER 3, 2026, GENERAL ELECTION WHEREAS, the City Council is required by law to provide election judges to conduct the Primary and General Elections; and WHEREAS, staff has provided the names of persons who are willing and qualified to serve in said capacity; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: 1. The recitals set forth above are incorporated herein. 2. Hereby appoint the following persons to serve as elections judges for the August 11 and November 3, 2026, elections. 3. The election judges shall be compensated for their work at the rate of $12 per hour and the head judges of the election judges shall be compensated at the rate of $15 per hour; and BE IT FURTHER RESOLVED that, the City of Shakopee City Council also appoints other individuals, Shakopee election judges, qualified city staff, and all members appointed to the Scott County Absentee Ballot Board as authorized under Minnesota Statute under the direction of the Scott County Election Manager, to serve as members of the City of Shakopee Absentee Ballot Board; and BE IT FURTHER RESOLVED that, based upon the inability of a judge(s) to serve on election day or upon need for additional assistance, the City Clerk shall be authorized to appoint/hire the required number of people. Only those people duly qualified and duly trained to serve as an election judge may be selected to serve in this capacity. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 16th day of June 2026. Mayor of the City of Shakopee ATTEST: City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 83 2026 Election Judges - City of Shakopee Al Roggow Alison Rahn Andrea Miller Andrew Schipp Ann Palmieri Bradley Hunnel Brenda Lake Candace Kragthorpe Carol Scheffler Caroline Dahle Charlotte Graba Charmaine Bing Christina Kmecik Christine Dellwo Cynthia Southcotte Dan Gasow David Bruns David Ehlers David Schmieg Diana Johnson Diane Malecha Dianne Hensley Dinah Gilberts Donna Cushing Donna Lane Doreen Morales Erin Bryan Felicia Frakes Floyd Gast Fred Steffen Gabriella Leovan George Hipp Gina Murphy Grant Taylor Henry Spurrier Hope Estabrooks James Krause James Schmit Jeanna Fletcher Jeffrey Holenko Jill Drees 84 Joan Schollmeier Joann Shook Jonathan Ort Joseph Ditto Josh Forsythe Judi Kulus Judy Beck Judy Dunbar Judy Holmquist Julie I<ahlow Julie Schmit Julie Utech-Galligan Karl Disney Kate Oelberg Katelyn Okoth Kathy Boldon Katie Rauchwarter Kent Robbins Kevin Williams Kristina Froyum Kristina Zander Latisha Porter Laura Essig Linda Fleischman Linda Fowler Lisa Gerszewski Lisa Whitcomb Lizabeth Kilkenny Lon Dugan LouAnn Perry Lynn Bowman Margaret Dokka-Thorson Margaret Kleiman Mark Ewert Mary Dempsey Mary Venckus Matthew Rudi Maxine Hughes Michael Burlager Michael Duffy Mike Tuhy Nancy Hoffman Pat Rasmussen 85 Patricia Brenna Paul Castaldi Penny Brown Peter Larson Raymond Rahrich Rita Juul Robert Schmitt Rocky Swearengin Ruth Moser Sally Da Costa Sandra Haering Sandra Smith Sandy Doherty Sara Broze Scott Swanson Shatyra Sellars Sonja Daggy Stacy Lukaskawcez Steve Pond Susan Kottom Susan Shanks Tammy Englund Tara Schneider Tisha Williams Todd Fracek Varghese Chandy Virginia Bailey Vonda Olson Vonnette Cannon Warren Moser Wayne Ebeling 86 SHAKOPEE Shakopee City Council 5.m June 16, 2026 Agenda Item: Approval of the June 2, 2026, City Council Minutes Prepared by: Rick Parsons Reviewed by: Action to be considered: Approve the June 2, 2026, City Council minutes Motion Type: Simple Majority Background: N/A Recommendation: Approve the June 2, 2026, City Council minutes. Budget Impact: N/A Attachments: City Council Minutes 06-02-2026.pdf 87 SHAKOPEE City Council City Hall 485 Gorman Street Shakopee, MN, 55379 Tuesday, June 2, 2026 7:00 p.m. Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming, and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1) Call to Order 2) Roll Call PRESENT: Mayor Lehman, Council Member Contreras, Council Member Whiting, Council Member DuLaney, and Council Member Lara ABSENT: None. ALSO PRESENT: None. 3) Pledge of Allegiance 4) Approval of Agenda Council Member Whiting made a motion to approve the agenda with the modification of removing item 5.k from the agenda, second by Council Member Contreras and the motion passed. 5 - 0 5) Consent Agenda 5.a) Private Activity Revenue Bond Policy Amendments 188 5.b) Approval of an Off -Site Gambling Permit for Shakopee Dollars for Scholars for Rhythm on the Rails 5.c) Approve Extended Construction Hours for the Old Carriage Court Corridor Improvements Project 5.d) Surplus Property 5.e) Extended Hours for Construction at the Shakopee Gravel Pit. 5.f) Award a Contract for the Quarry Lake Erosion Restoration Project 5.g) Award a Contract for the Boiling Springs Drainage Improvement Project 5.h) Accept a Proposal from WSB for Construction Services for 2026 Private Development Projects 5.i) Purchase a 2026 Utility Police Interceptor for the Police Department. 5.j) Authorize Submittal of a Regional Solicitation Grant Application for Pedestrian Improvements along 10th Avenue Pedestrian 5.k) Approve the Speed Limit Setting Policy - (item removed) 5.l) Adopt a Resolution of Support for Scott County Applications to the 2026 Metropolitan Council Regional Solicitation Program 5.m) Approval of the May 19, 2026, City Council Minutes Council Member Contreras made a motion to approve the consent agenda, second by Council Member DuLaney and the motion passed. 5 - 0 6) Public Comment 7) Business removed from consent agenda 8) Recess for Economic Development Authority Meeting Council Member Lara made a motion to recess for Economic Development Authority Meeting, second by Council Member Contreras and the motion passed. 5 - 0 9) Reconvene 10) General Business 10.a) 2025 Annual Comprehensive Financial Report, Audit Presentation and Review by Abdo Informational only. 289 11) Workshop 11.a) Legislative Update: Elections Informational only. 12) Reports 12.a) City Bill List 12.b) News and Announcements 13) Other Business 14) Adjourn to June 16, 2026, at 7:00 pm Council Member Lara made a motion to adjourn to June 16, 2026, at 7:00 pm, second by Council Member DuLaney and the motion passed. 5 - 0 SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 10.a June 16, 2026 Monetary Donation for Aquatic Programming Sherry Dvorak, Recreation Programs Manager Kelsi McNutt Action to be considered: Approve Resolution R2026-093 accepting monetary donation of $1500 from Sue Westegaard. Motion Type: Simple Majority Background: The City has received a generous monetary donation of $1,500 from Sue Westegaard in continued support of the Women's Water Safety program. This donation is given in memory of two important women in Ms. Westegaard's life: her mother, Helen Halvorson, and her best friend, Cathy. The Women's Water Safety program is designed to serve women who are unable to participate in lessons at the Community Center due to cultural barriers. The program is currently in its tenth session, with 24 women participating. Prior to this session, 172 women have taken part in the program, gaining essential water safety skills and increased comfort around pools. Many participants enter the program on the first day hesitant to let go of the pool wall or unsure how to float, and leave with the ability to float independently and swim a distance on their own. The dedication and hard work of our volunteers and staff have made a meaningful impact on the lives of these women and play an important role in helping keep our community safe. The City of Shakopee appreciates the on -going generosity from Sue Westegaard, an active member of the Shakopee Community Center and participant in aquatic programming. The City's donation policy requires a 2/3 vote to accept cash donations of over $1,000.00 and donations of real property. Recommendation: Approve Resolution R2026-093 accepting monetary donation of $1500 from Sue 91 Westegaard. Budget Impact: The donation will be used to offset program costs associated with Women's Water Safety. Attachments: 2026-093 Resolution Accepting Monetary Donation from Sue Westegaard.pdf 92 RESOLUTION NO. 2026-093 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTING A MONETARY DONATION FROM SUE WESTEGAARD. WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City; and WHEREAS, Resolution No. 5794 specifies that donations of real property shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance; and WHEREAS, SUE WESTEGAARD has generously given a monetary donation in the amount of $1500.00 in memory of her mother, Helen Halvorson; and WHEREAS, such donation will help to offer Women's Water Safety and enhance the overall quality of life in Shakopee. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the donation is gratefully accepted; and FURTHER, the donation shall be used for Women's Water Safety, which is consistent with the wishes of the donor. FURTHER, the City staff is directed to send a letter to the donor, acknowledging receipt of the gift and expressing the appreciation of the City Council. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 16th Day of June 2026. Mayor of the City of Shakopee ATTEST: City Clerk Prepared by: City of Shakopee 485 Gorman Street Shakopee, MN 55379 93 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 11.a June 16, 2026 City Bill List Becky Smith, Accounting Specialist Action to be considered: Review of City Bill List Motion Type: Informational only Background: The City Bill has been provided to the City Council. Recommendation: Review of City Bill List Budget Impact: N/A Attachments: 94 WILLA! SHAKOPEE Agenda Item: Prepared by: Reviewed by: Shakopee City Council 11.b June 16, 2026 News and Announcements Rick Parsons Action to be considered: No action, item is informational only. Motion Type: Informational only Background: Announcements and Upcoming Events: • Rhythm on the Rails O Rhythm on the Rails begins with their first concert of the season on Wednesday, June 17, from 6:00 - 9:00 pm. Rhythm on the Rails is a free six - week outdoor concert series that takes place on Wednesday nights in June and July. The event is held on Lewis Street in downtown Shakopee. • Huber Park Performance and Event Series o The Shakopee Parks and Recreation Department offers free family entertainment Thursdays, June through August, at Huber Park. Entertainment starts at 7:00 pm; view the full lineup of entertainers on the city website. Come join us for a fun summer evening of music and community! Recommendation: Please review the information on upcoming news and announcements. Budget Impact: N/A. Attachments: 95