HomeMy WebLinkAbout15.C.1. Proposal for Architectural Services for Proposed Public Works Building Project
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CITY OF SHAKO PEE
Memorandum
TO: Mayor & City Council"
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Architectural Services for the Proposed
City of Shako pee Public Works Building
DATE: April 20, 2004
INTRODUCTION:
Attached is a proposal from Jeff Oertel, of Oertel Architects, on architectural services for
the design and construction services for a new Public Works building located on the
Shakopee Public Utilities site, along with modest improvements to the existing building.
Staff is requesting that Council consider this proposal to move forward with the building
improvement project or schedule a work session to discuss this project further.
BACKGROUND:
On January 20, 2004, a public hearing was held on the issuance of a $6 million general
obligation bonds for the construction of a new public works facility. In 2003, the State
Legislature passed a law allowing the Cities to issue general obligation bonds which was
supported by the tax levy for certain types of facilities. A public hearing is one of the
requirements that is needed for a facility to be funded by these bonds.
No objections have been received by the City for the potential use of the general
obligation bonds for the funding of a new Public Works building. Attached to this
memorandum are the following for Council consideration:
. Proposal for architectural services for the City of Shakopee's Public Works
building from Oertel Architects.
. City of Shakopee's Public Works expansion proposed schedule for Oertel
Architects.
. Drawing showing initial expansion of Public Works building.
. Drawing showing the proposed building in relation to the existing building
utilizing SPUC's site.
. Drawing showing the proposed new building with the existing building and in
relation to the Police building and potential future City Hall as a City campus.
. Memo from Oertel Architects on the Public Works expansion project, cost
estimate.
. Memo from Oertel Architects on related Public Works projects.
The next step in the process, if Council agrees on the project, is to authorize architectural
services for the development of final design plans for bidding for construction of this
project. In the proposal from Oertel Architects, a cost not-to-exceed $400,000.00 for
their services is included in the proposal for the new building and improvements to the
existing building in which the cost is approximately $4.6 million dollars. There are some
additional costs, that are beyond their services, but are listed as reimbursable items and
expected to be approximately $30,000.00. In their memo for a proposed schedule with
this project design, they would develop the necessary details for a design development
package to be completed by July 30, 2004. They could then establish a firm project cost
and budget by August, 2, 2004, which could be utilized for bonding of the project.
Finance Director, Gregg V ox land, said that he would like to bond for this project as soon
as possible as the interest rates are favorable for the City.
In review of the proposal and the project, staff has the following items for Council
consideration:
. The new building allows the Public Works Department to have a building which
will have state ofthe art technology for public works maintenance facilities.
. The existing building will be, utilized for vehicle storage, sign shop, carpenter
shop and other storage needs by the Public Works Department.
. Thenew building should last the City fora period of 10-15 years and will be
designed to accommodate future expansion both in the office, vehicle storage and
fleet maintenance areas.
It is estimated, if this project were to proceed as proposed, that the City would be bidding
the project this coming winter and the project would start in the Spring of 2005. The
Public Works Department would move in early 2006.
There have been some questions raised by Mayor Schmitt with the proposal to build the
Public Works building and have a City building campus in this area. One of the
questions is whether this design can accommodate a 50 year design for the City's
growth. Staff has reviewed this question and it is possible to have most of the needs of
the Public Works met on the 12.7 acre site. Jeff Oertel, of Oertel Architects, has supplied
additional information in regard to this site and to the population level he believes this
site can support based on his experience of doing public works buildings in Minnetonka,
Woodbury and other larger Cities. The other question is whether the City Hall campus
site is large enough to accommodate a 50 year life span. Staff is checking with the
architect for the Police station, who also did preliminary design for a City Hall in this
area, and what their analysis was for a future City Hall. One of the concerns raised is
whether the City Hall site would be large enough to accommodate all the needs of the
City in the future or would some of the offices need to be placed on the Public Works
building site.
Staff has included a proposal for architectural services in moving forward on a new
Public Work building on the Shakopee Public Utilities site, with some modest
improvements to the existing building. The other option for Council is to delay
considering this proposal and have further discussion on the overall City campus site for
the foreseeable future before proceeding ahead with a design of the Public Works
building.
ALTERNATIVES:
1. Authorize the appropriate City officials to execute an agreement with Oertel
Architects, as per their proposal dated March 18, 2004.
2. Do not authorize the proposal for architectural services at this time, however, to
conduct a work session to discuss the Public Works building project with the
overall City campus.
3. Table for additional information.
RECOMMENDATION:
Staff is bringing the proposal to Council to move forward with the Public Works building
project and to provide services to the new building on the Shakopee Public Utilities site.
Staffwould recommend proceeding with this project. However, if Council needs further
information on the overall campus and where all the future City offices would be, a work
session on the proposed Public Works building would be useful prior to moving ahead on
the designofthe Public Works building.
ACTION REQUESTED:
Approve a motion authorizing the appropriate City officials to execute an agreement with
Oertel Architects, as per their proposal dated March 18, 2004.
~~
Public Works Director
BUpmp
ENGRlEMPLOYEEFOLDERlPPENNINGTON/COUNCIUPWBUlLDING
CITY OF SHAKOPEE
MEMORANDUM
To: Mayor and City Council
Mark McNeill, City Administrator
From: Mark Themig, Facilities and Recreation Director
Meeting Date: April 20, 2004
Subject: Selection of Soccer/Athletic Facility Building Architect
INTRODUCTION
City Council is ask to authorize appropriate City officials to enter into agreement with
BKV Group for architectural services for the soccer/athletic facility building on 1 ih
Avenue.
BACKGROUND
In March, City Council authorized staff to issue request for proposals (RFPs) for
architectural services for a park building at the soccer/athletic complex. We issued RFPs
to seven firms that have experience in park building design, and we received four
proposals.
The RFP specified that the successful firm should work with the City to:
. Works with staff to prepare three preliminary design concepts and cost estimates
based on needs that have been identified by the City and user groups.
. Present the concept plans to user groups and adjacent residents.
. Incorporate this feedback into a final design, whichwould be presented to the Parks
and Recreation Advisory Board and CityCounciLfor approval.
. Prepare and present final construction drawings, project manuals, and bid
specifications, and issue bid documents.
. Observe and inspect construction work.
The site is located adjacent to Sun Path Elementary and Shakopee Area Catholic
Education Center. Shakopee Public Utilities Commission will be constructing three
buildings in the vincinity
DISCUSSION
We received the following proposals:
Firm To Not Exceed Project Amount
BKV Group $31,350
Ortel Architects $36,195
Hagen, Christensen & Mcilwain $36,660
Phil Rader Architect $56,600
BKV was the City's architect for the Police and Library Buildings, and is currently
providing architectural services for Public Utilities' design of their well buildings. This
existing relationship with Public Utilities would likely offer some benefits to the City in
that BKV is familiar with the project and has completed the conceptual design stage for
Public Utilities' buildings. However, although our building should share similar materials
and design, I believe we should incorporate some design elements that differentiate the
building from Public Utilities' buildings. BKV has indicated that they can provide this type
of design.
PROJECT BUDGET
The 2004 CIP includes $350,000 for this project, which is based on other similar park
buildings constructed in Eden Prairie, Shorewood, and Shoreview. The building would
be built using commercial and vandal-resistant designs.
REQUESTED ACTION
If City Council concurs, move to authorize appropriate City officials to enter into
agreement with BKV Group for the soccer/athletic facility building architectural services.
\Jv\~~
Mark Themig
Facilities and Recreation Director
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SURVEY OF: PARCEL A I
TORRENS PROPERTY PER CERTIFICATE OF TITLE NO. .385 PARCEL B
TORRENS PROPERTY PER CERTIFICATE OF TITLE NO. 5788
All Ihot Irocl or porcel of lond lying ond being In the Eosl holf of the Southwest quorter (E 1/2 of SW SURVEY FOR: CITY Of' SHAKOPEE
1/4) of SecHon SI. (6), Township One hundred f'lfteen (115) North, Ronge Twenty-Iwo (22) Wesl, Scoll All thol pori of Ihe Norlheosl Ouorter of the Southwest Ouorler of SecHon 6-115-22. Scott County, 129 S. HOLlAES
County. Minnesota. described os follows. to-wit: Starting at 0 point on the South line of Fourth Street. Minnesota. described os follows: Starting at the Northwest COiner of 0 400 foot strip of land now owned SHAKOPEE. UN 55379"';1376
East Shakopee. according to the mop or plot thereof on file and of record in the office of the Register of by the City of Shakopee. which corner is on the South line of Fourth Street ota point 657.1 feet
Southwesterl from the Northeast '-corner of. said Northeast Quarter of the Southwest Quarter of .Section _
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. PROJECT NUM8ER; 03-15 I HERESY CERTIFY THAT SH A K 'OP E E P U
THIS DOCU....ENTWAS ' B Lie W 0 R K S SHEET NO.
PREPARED SY ....E OR
DATE ISSUED: UNDER ....Y DIRECT
SUPERVISION AND THAT I
A.... A DULY LICENSED SHAKOPEE, MINNESOTA
DRAWN 8Y: ANC. DL8 ARCHITECT IN THE STATE
o fE ~1i1E IL A ~ C Il=lI ~1i1E CIiS OF' ....INNESOTA.
CHECKED BY: JLO
1 95 SAINT CLAIR AVE. / ST. PAUL, MN 551, SIBNATURE PUB Lie W' OR K S SITE MAS T E R P LAN'
(651) 696-5186 / (651) 696-5188 FAX PLOTTEO, DATE
. REGISTRATION
www.oertelorchltects.com REVISIONS: FILE:
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(0 PROJECT NUMBER: 03-15 I HEREBY CERTIFY THAT SHAKOPEE PUBLIC WORKS SHEET NO.
THIS DOCUMENT WAS
PREPARED BY ME OR
OA TE ISSUEO: UNDER MY DIRECT
BUPERVIBION AND THAT I SHAKOPEE. MINNESOTA
AM A DULY LlCENBED
ORAWN BY: ANC. OLB ARCHITECT IN THE STATE
[] IEIRTfElL AIRCH ~TfECTS OF' MINNEBOTA.
CHECKEO BY: JLO
1 95 SAINT CLAIR AVE. / ST. PAUL, MN 551 SIGNATURE CAMPUS MASTERPLAN
DATE
(651) 696-5186 / (651) 696-5188 FAX PLOTTED:
REG I BTRATI ON
www.oertelarchitects.com REVISIONS: FILE:
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" ",'OERTEL ARCHITECTS.. ' ,
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':, 179~ SAINT ,CLAIR AVENUE, SAINT PA~, MN 55105
".'TEL: 651/696-5136 " FAx: (iSi/696-S188
". . ..
"'DATE:,' January 12,2004
d,' TO:, Bruce Loney' "
, FROM: jeffOertel
.'RE: " , 'City,o~ ~hakopee 'Publi~ Wor~ Expans~~Il ' ,
.. Cost Est:4Ilate ' . " " "
. '
',' "
,MEMORANDUM',,''''
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:"':Th~ fqllo~u1g,fs an'atterril'ttopr~vide~'a11~erl(!o~p~SSing:estimate:bl"rtl1e~()s~' " , ,.,
, 'assodC1.te~ :with ,the'proj~c~,based o~thec;urrellt'scop:e bfworl<:as.auth~rized'by "
" coundl.,' '", '" .', , , ,"" :< .',
. i .
,Note tl1e, fo~owing r~lated.to the assUin,ptions, and ~osts: " " . '
:"1. Th.~cos~ of land,maybes1ightlY,le~s or more pending fttrtherriegoti~tions~
" , 2. The exterior upgrade to the old public work~buildingis triainly for the east
facade~ Not ~llth, e exterior wi1lreceivednewimprovemert~. . " ,
, ,
:3. Only a minimal ~oimt of work is estimated for the' old bui~ding. From a '
code standpoint, if we do too much, we will need to upgrade quite (which may
place more of the budget into this category than desired.) When we talked to, ,
council we de-emphasized renovation qfthis building.
4. Costs are in 2003, / 2004 dollars. if the project is not to be bid for several years,
, wew9uldneed an inflation factor.' "
5. These numbers are estimates. We would need to get farther along with the
desigri arid plans tobetter under~tand the details, sizes, performances, energy
upgrad.es and similar information to more precisely outline the a,ctual costs.
6. This estimate does not in.clude any legal fees, bond costs or bond issuance
chargers.
1
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, , offic~, operations;l6ckers,' , 7,000 s.f. : $ soo;qOO.OO i.' ,.
" Vehic.1e Maint~ IMezzariirie' , 15,0.00 s.f. H "$1;'500,,00.0..00., , .
, .'" '. Vehicle, St()rage ,', .. lS,.oOOs.f.> '~1;150~.o.o.o~00 ,
, "subtotal ,40,OOOs.f. :" ,$3,4s0,OOq.,oO' " ',', ,
..... ," .' ' . ..
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. . . . .
Inb~rior work:, ..' " , ,$'100,090.00 ,,', , ,"
Exterior facade #pgta,de '$200,0.00..0.0 ,', ' ,
"subtotal ' :,' '"$ 300 doo.Oo', ,,'" '"
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.. Sitework ", " " " ,',
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'E~thWbrkportd,l~clscap~,demo ',' $:300,OO.o~OO:"'.,
,,": ~:~=s:,' ':: ,,' ,; " "':';~:b~~:~~":":""'." "H
".,,'Fendng', ,.','. :"$" 35000.00'
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" FuelisliUl.dupgrade," '" '.$:' 60;.0.0.0..0.0
. .. . . . , . .' .
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.,silbtotal'$ ,540,000.00 ,.,,'
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" :Equipmerit : ' ,
.:,,',
Lifts, , '$ 9.0,.00.0..0.0'
, Cranes " " , , , $ , 40,O.oO~.oO
" Heavydutya~tomated vehicle wash (alt.) $ '12.0,.0.00;00
, 'Car wash (alt.)' $ 40~.oO.o..oO ,
Furniture and,fixttires ' $ '60,000.00
Telecommuriications ,$' 20,.000.00: '.
,Automation,computers, etC. , $ ',25;.0.0.0..00
, subtotal,$ 395,000.00,
Land
Land purchase cost $ "800,00.00
Soft costs
AlE fees, interior design fees $ 4.0.0,0.0.0;0.0,
2
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", Surveys~soil bOl;'ings. " , ,', $ ..ZS,OOO.OO ' ,
.. "Expenses'", " " ,,', ,:~$,30,OOQ;OO
, , ,
. "Special inSpections' , ,$ , 20~OOO.OO ' ,
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" 'Subtotal ," $'.475,000,00 . '
, "
, Other items
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'" UilkrioWn or contirigenCy , ,,' , '~, . '40;OOO~OO ·
, . . . . . . ~
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"Total of all categories, , $6,000,000.00
..
, Ihopeth1sh~lpscari1 us,f6rW~d witljihe cU.rr~~tn\asterplanand arif;icipated
expan$ion:p1aris't(;)r the,project~ P~ease c;allwithany coIrimentsor s.~gge~ti.onS. " ,',
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OERTEL ARCHITECTS
I 1795 SAINT CLAIR A VENUE, SAINT PAUL, MN 55105
TEL: 651/696-5186 FAX: 651/696-5188
DATE: September 30, 2003
RE: City of Shakopee Public Works Expansion
Related Public Works projects and sites
MEMORANDUM
The following are comparisons between several cities, indicating population, public
works building size and site size.
Minnetonka Operations and Maintenance
1992 population: 48,370
1992 building size: 45,000 s.f.
1992 site size: 13.4 acres
2002 population: 51,301
2002 building size: 78,000 (new building, including 6,000 s.f. for.Hennepin Cty.)
2002 site size: 13.4 acres
Woodbury Public Works
1992 population: 20,075
1992 building size: 58,000 sJ. (new building that met their needs)
1992 site size: 10.254 acres
2002 population: 51,301
2002 building size: 58,000 sJ.
2002 site size: 10.254 acres
2004 building size: 87,000 sJ. (expansion plan in process)
1
Blaine Public Works
1992 population: 38,974
1992 building size: 40,000 s.f. (ten year old building at the time)
1992 site size: 8 acres
2002 population: 50,740
2002 building size: 40,000 s.f. (inadequate to meet current needs)
2002 site size: 10 acres
2004+ building size: 80,000 s.f.+ (As proposed, and a larger site is needed)
Prior Lake Public Works
1992 population: 11,482
1992 building size: 8,000 sJ.
1992 site size: 3 acres
2002 population: 18,123
2002 building size: 43,000 s.f. (1996 building now undersized)
2002 site size: 10 + acres
Shakopee Public Works
1992 population: 11,739
1992 building size: 24,000 s.f.
1992 site size: 9 acres (12.7 acres with S.P.D.C. site)
2002 population: 27,000
2020 projection 40,000
2002+ building size: 57,OOOsJ. (proposed per JA study)
2