HomeMy WebLinkAbout2. Interviews of Facilitators for Community-Wide Strategic Planning Project
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CITY OF SHAKOPEE
Memorandum
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Strategic Planning Interviews
DATE: April 22, 2004
INTRODUCTION:
At a special meeting on Monday, April 26th, the Council will be asked to hear proposals
from two facilitators for the strategic planning process, and give staff direction as to a
choice between these two, or seek other input.
BACKGROUND:
At its meeting of February 1 ih, the Council directed that solicitations be made to obtain
facilitators for the strategic planning process that is anticipated to establish a vision and
action plan for the next 30 years in Shakopee. Invitations to respond were sent to six
known providers of these services. As of the deadline for submittal on April 15th, two
responses were received with formal proposals; a third expressed interest, but was unable
to meet the timeline.
The respondents are: Neu & Company - Lakewood, Colorado
Carroll, Franck & Associates - St. Paul, Minnesota
It is the recommendation of staff that each respondent be given 20 minutes to review their
proposal, and describe their firms. There would then be provided 20 minutes for
questions and answers from the City Council.
Attached are the proposals from the two, and also a copy of the RFP itself to which they
were responding.
BUDGET IMPACT:
Note that the 2004 budget has allocated $50,000 for strategic planning initiatives for
2004. As this is anticipated to be a two-year process, the amounts quoted in the proposals
will be billed over a two-year time frame.
OPTIONS:
The Council can decide on one of the following options:
1. Not proceed with the strategic planning process.
2. Choose between Carroll, Franck & Associates or Neu & Company.
3. Direct staff to seek other proposals.
ACTION REQUIRED:
The Council is asked to choose from amongst the three alternatives listed above, and give
direction to staff.
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Mark McNeill
City Administrator
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CC: Michael Leek
CITY OF SHAKOPEE
Memorandum
TO: Mayor and Council
FROM: Michael Leek, Community Development Director
Mark McNeill, City Administrator
SUBJECT: Strategic Planning Consultant Selection Process Suggested Questions
DATE: April 19, 2004
Following are possible questions that might be asked by the Council of each of the consultants after
they have presented themselves next Monday. Note that the answers to some of these may be
covered in the RFP's, or addressed in the verbal presentations:
1. How would you determine whether the City has assembled a broad enough representation
ofthe community to make the strategic planning process valid?
a. If it appeared to you that the representation was not broad enough, how would you
suggest the situation be remedied?
2. What do you consider to be a reasonable length of time to complete the process outlined in
the City's Request for Proposal?
3. Shakopee is a city undergoing rapid expansion. With that in mind, how frequently do you
think that the city should review the results of the proposed strategic planning process to
keep it timely and updated?
4. Tell us about the most successful strategic planning process that you or your firm facilitated;
a. What one or two factors were most important to the success of the process?
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b. Has the organization that undertook the process reviewed the outcome since it was
first completed?
c. Was there anything about that process that you would do differently?
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Mark McNeill R. Michael Leek
City Administrator Community Development Director