HomeMy WebLinkAbout15.E.1. Authorize Advertisement for Two Public Works Maintenance Operators
IS.c./.
CITY OF SHAKOPEE
Memorandum
TO: Mayor & City Council
Mark McNeill, City Administrator
FROM: Bruce Loney, Public Works Director
SUBJECT: Authorize the Advertisement for Two
Public Works Maintenance Operators
DATE: May 4,2004
INTRODUCTION:
This agenda item is to request Council authorization to advertise for two maintenance
operator positions that were included in the 2004 City Budget.
BACKGROUND:
During the budget process of last year, City Council did include two additional
maintenance operators, with one that would be included in the Street Division but would
be funded ~ out of the Sanitary Sewer Enterprise Fund and ~ out the Storm Drainage
Enterprise Fund and one maintenance operator to be funded out the Park Maintenance
Division.
Staff has begun the process for an annual maintenance activity schedule with tracking of
hours and function of major activities and has reviewed the activity schedule and needs
for the 2004 year. The main reason for these additions in the Public Works area is from
growth of additional streets, sewers and' park areas to maintain. Other factors
contributing to these needs are as follows:
. Sanitary sewer cleaning program is behind a regular cleaning frequency and
additional hours are needed to address that problem area.
. The City also needs more Public Works involvement in the NPDES Phase II
Permit in order to inspect and document the storm sewer outlets in the City of
Shakopee.
. Additional participation with inspections of City infrastructure, prior to
acceptance for perpetual maintenance is needed and is being implemented this
year.
. Additional hours are needed to support the City's Pavement Management System
in order to fully develop a program that addresses the maintenance and
management of the City's pavement and future sea1coat, overlay and
reconstruction projects.
. Staff is including an item to promote the Public Works Leads into supervisors and
made part of the City's management team for Public Works and those duties will
require more management duties and less hours in the field, thus a need for more
hours from maintenance operators.
. Additional parks being added into the City's system and need of the maintenance
division to support the development of those parks as well as maintenance.
. Additional hours are needed to maintain the downtown area to a suitable standard.
. Additional hours are needed to maintain additional public grounds such as the
library and the Police Station that has been added.
Staff is attaching our review of the maintenance hours needed to maintain the facilities
that the City has obligations for and also included in the 2004 hours is our projection for
maintenance due to growth as well as the other items that have been listed.
RECOMMENDATION:
Staff recommends that Council authorize staff to advertise the hiring of two additional
maintenance operators as proposed in the 2004 City Budget.
ACTION REQUESTED:
Move to authorize the appropriate City staff in advertising for two additional
maintenance operators in the Public Works Department.
~
BUpmp
ENGRlEMPLOYEEFOLDERlPPENNINGTON/COUNCIUMOPERATORS
Street Deot. Proiected hours for 2004
1. General Management 1735
2. TreelWeed/Right-of-way 750
3. Signs/Striping 1500
4. Snow/Sand 5000
5. Equipment 250
6. Street/Alley 2315
7. Seal Coat 110
Available man hours 11660
Waste Water Proiected hours for 2004
1. Management 100
2. Jetting 1600
3. Equipment Maint. 50
4. Lift Station 150
Available man hours 1900
Storm DrainaQe Proiected hours for 2004
1. Maintenance 3680
2. Sweeping 2300
Available man hours 5980
8 Full-time employees x 1768/emp. = 14144 man hours
4 Part-time employees 500 hrs/emp. = 2000
Total man hours available are 16144
Available man hours for 2004
1 . Street Dept. 11660
2. Sanitary 1900
3. Storm Drainage 5980
Total Hours Worked 19540
Man Hours Available 16144
Over/Short man hours -3396
Snow hours by other dept. 2200
Over/Short man hours -1196
Also Add the Following Activities:
NPDES Requirement -500
Signs on ICON -160
Pavement Rating ICON -160
Over/Short Man Hours -2016
Add 884 one full time employee added for 2004 (6 months of work)
884 50% of Dave's time in Field
Over/Short Man Hours -248
PROJECTED MAN HOURS FOR 2005
5% Increase 20568
Available man hours 17912
707 40% of Dave's time in Field
Hours short for 2005 -1949
Park Dept. Proiected hours for 2004
1. Park Management 2551
2. Downtown 596
3. Equipment Maintenance 328.5
4. Mow/Trim 2705
5. Athletic Field 1591.75
6. Building/Apparatus 2259
7. Rinks 554.5
8. Trails/Sidewalks 657
9. Tree/Landscape 1325.5
10. Park Maintenance 3832
11. Derby Days 192
12. School Dist. 720 420.75
13. Snow 1650
TOTAL HOURS FOR 2004 18663
5 Full-time employees x 1768/emp.=8840 man hours
5 Part-time employees (for 10 weeks) 500 hrs/emp. = 2500
Total man hours available are 11340
18663
11340
OVER/SHORT MAN HOURS -7323
ADD 884 one full time employee added for 2004 (6 mths of work)
884 50% of Bill's time in Field
OVER/SHORT MAN HOURS -5555
PROJECTED FOR 2005
5% Increase 19645
Available man hours 13108
707 40% of Bill's time in Field
Hours short for 2005 -5830