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April 21, 2026 - Council Packet
SHAKOPEE Shakopee City Council Regular Meeting Tuesday, April 21, 2026 7:00 PM City Hall, 485 Gorman Street Vision: Shakopee is a distinctive river town with a variety of business, cultural, and recreational opportunities in a safe, welcoming, and attractive environment. Our vision is for Shakopee to continue being the place people want to live, work, and play! Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Special Presentations 4.a Officer of the Year 4.b Citizen award presentation 4.c Informational update on the 2026 property assessments 5. Approval of Agenda 6. Consent Agenda These items are considered routine and will be enacted by one motion. There will be no separate discussion of these unless a council member or staff requests, in which event the item will be removed from the consent agenda for separate discussion & action. 6.a SHIP Community Garden License Agreement Renewal 6.b Award Contract for the 2026-2027 Native Vegetation Management Project 6.c Minnesota Department of Public Safety's MN Fire Department Turnout Gear Washer, Extractor, Dryer Grant Program Application 1 6.d Recreation Facilities Vending Contract 6.e Appointment of Sergeant Joshua Davis to the rank of Captain. 6.f Ordinance for Street Name Changes for Canterbury Southeast Development 6.g Amendment to the Fee Schedule for Plumbing Permit Reviews per State Code 6.h Approve a Purchase Agreement with Traffic Control Corporation for Signal Equipment for the Old Carriage Court Corridor Improvements Project 6.i The Cletus & Helen Link Family Foundation Grant Award 6.j Preliminary and Final Plat of Dean Lakes Eleventh Addition 6.k Approval of the April 7, 2026, City Council Minutes 6.1 Metropolitan Dance Alliance Donation 6.m Approval of Taft Stettinius & Hollister LLP (Taft) for Economic Development Work 6.n Extended Hours for Construction at Mystic Lake Amphitheater 6.o Schleper field improvements - Right Field Bull Pen Wall Donation 6.p Approve On -Sale and Sunday Liquor Licenses for Velazquez III LLC. dba Don Goyo Taqueria 6.q Vehicle Acquisition, Use and Replacement Policy 7. Public Comment Individuals may address the City Council about any item not on the regular agenda. Speakers are requested to come to the center table, state their name and address for the clerk's record, and limit their remarks to three minutes. The City Council will not take official action on items discussed at this time, but may refer the matter to staff for a follow up report or direct that matter be scheduled on an upcoming agenda. 8. Business removed from consent agenda 9. General Business 9.a Monthly Financial Report - March 2026 9.b Right-of-way Management and Fiber Projects Update 9.c 554A Project Introduction 2 9.d Annexation, Comprehensive Plan Map Amendment/MUSA Expansion & Zoning 9.e First Due Community Connect Platform 10. Reports Liaison and Administration 10.a City Bill List 10.b News and Announcements 11. Other Business 12. Adjourn to May 5, 2026, at 7:00 pm 3 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 4.a April 21, 2026 Officer of the Year Jamie Pearson, Police Chief Action to be considered: Recognize 2025 Officer of the Year Motion Type: Informational only Background: Presentation of 2025 Officer of the Year Recommendation: Presentation of 2025 Officer of the Year Budget Impact: None Attachments: 4 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 4.b April 21, 2026 Citizen award presentation Jamie Pearson, Police Chief Action to be considered: Citizen award presentation Motion Type: Informational only Background: Citizen award as result of actions in an incident that occurred in January 2026. Recommendation: Information only. Presentation of citizen award Budget Impact: None Attachments: 5 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 4.c April 21, 2026 Informational update on the 2026 property assessments Chelsea Petersen, Assistant City Administrator Action to be considered: N/A Motion Type: Informational only Background: A representative from the Property and Taxation Services will present an informational update on the 2026 property assessments, impacting taxes payable in 2027. Recommendation: N/A Budget Impact: N/A Attachments: 6 SHAKOPE E Piliall Shakopee City Council 6.a April 21, 2026 Agenda Item: SHIP Community Garden License Agreement Renewal Prepared by: Michael Kerski, Planning and Development Director Reviewed by: Michael Kerski Action to be considered: Approve Motion Type: Simple Majority Background: The City Council approved a License Agreement with Scott County in April 2021 for a portion of city -owned PID #279070230 at Main and 10th streets for five years for a Statewide Health Improvement Partnership (SHIP) Community Garden. The garden also includes a portion of the adjacent parcel owned by Shakopee Public Utilities (SPU). SPU will also be extending its agreement for the garden. All of the required improvements have been made by SHIP and the city made additional public improvements with funds from the American Association of Retired Persons (AARP) Community Challenge Grant including an accessible concrete walk and benches. SPU installed a water line for use in the garden. The garden is used by residents and by SHIP to provide fresh produce to residents in need. Scott County's SHIP representative has asked that the License Agreement be extended an additional five years. Recommendation: Approve license renewal for another 5 years under the terms of the existing license agreement. Budget Impact: NA Attachments: Signed License Agreement.pdf 7 COMMUNITY GARDEN LICENSE AGREEMENT This COMMUNITY GARDEN LICENSE AGREEMENT (the "Agreement") is made and entered into this 29th day of April, 2021 (the "Effective Date") by and between the City of Shakopee, a Minnesota municipal corporation (the "City"), and the County of Scott, a political subdivision of the State of Minnesota (the "County"). RECITALS WHEREAS, the City and the County intend to enter into this Agreement in order for the County to install, operate, use, and maintain a community garden on real property owned by the City (the "Project"); WHEREAS, the City desires to provide the County a non-exclusive license to install, operate, use, and maintain the community garden on a portion of the City's real property, described and depicted in Exhibit A (the "License Area"); WHEREAS, the County and the Shakopee Public Utilities Commission ("SPUC") intend to enter into a separate license agreement in order for the County to also install, operate, and maintain the Project on a portion of the adjacent property owned by SPUC, identified as PID #279070240 (the "SPUC-County License Agreement"); and WHEREAS, the County will install, operate, and maintain the Project on the License Area and meet all other related obligations and requirements under this Agreement. AGREEMENT NOW, THEREFORE, the City and the County do hereby agree as follows: 1. Term. This Agreement shall commence on the Effective Date and shall remain in effect for five (5) years thereafter (the "Term"), subject to the remaining provisions contained herein. 2. Contin=rencz . This Agreement is contingent upon SPUC and the County entering into SPUC-County License Agreement within thirty (30) days of the Effective Date of this Agreement 3. Descrintion of Community Garden. The Community Garden, or Project, will be an area containing multiple gardening beds for use by the public as allowed under rules and provisions set out by County. Equipment and materials to be installed, operated, and maintained by the County under the Project include: garden beds, a fence, bike racks, and signage compliant with City of Shakopee ordinances (the "Community Garden"). 4. Grant of License. a. For no cost, recognizing the mutual public benefits of the Program, the City hereby grants and conveys a non-exclusive license to the County for the Term of this 1 S H 155-23 PL -710898.v 1 8 Agreement to install, operate, use, and maintain the Community Garden as the County may require for the Project within the License Area. b. The City represents and warrants that it is the fee simple owner of the property on which the License Area is located and is authorized to grant a license pursuant to this Agreement. The City does not warrant that the License Area is suitable for the purposes for which it is permitted to be used under this Agreement. c. The City reserves the right to occupy and use the License Area for all purposes not inconsistent with its obligations under this Agreement. d. This license includes the right of the County, its officials, contractors, agents, and employees to install, locate, construct, operate, maintain, alter, repair, improve, inspect, and replace the Community Garden within the License Area. e. This license includes the right of the County to allow members of the public and visitors to use the Project area according to the rules and regulations the County imposes on the Project. f. This license includes the right to cut, trim, or remove any trees, shrubs, or other vegetation from the License Area that, in the County's judgement, unreasonably interfere with the Community Garden. g. The County acknowledges that the License Area is in good order, condition, and repair, and agrees that is use of the License Area will comply with all applicable laws, rules, and regulations and that the County shall not commit any nuisance or waste on the License Area. 5. The Cil 's Obligations. For the Term of this Agreement, the City shall: a. Permit the County and its officials, employees, contractors, and agents to install, operate, and maintain the Community Garden within the License Area; b. Provide continuous freedom of access to the Community Garden located in the License Area, including, but not limited to, commercially reasonable ingress and egress to the License Area for installation, operation, maintenance, and use of the Community Garden by the County and other Community Garden users; c. Not take any action that could reasonably be expected to limit the County's use and operation of the Community Garden; and d. Keep the License Area free of any improvements or objects that would unreasonably interfere with the County's rights under this Agreement. 6. The County's Obligations. For the Term of this Agreement, the County shall: a. Install and provide the Community Garden within the License Area at its sole cost. The Community Garden is anticipated to be installed by the County within one (1) year of the Effective Date of this Agreement. The County agrees that, with the exception of the Community Garden, there shall be no storage, disposal, or placement of any materials, structures, or property of any kind within the License Area, except for in short duration and when reasonably necessary during installation and maintenance of the Community Garden; b. Use commercially reasonable efforts to maintain the Community Garden in working order and good repair; 2 SH 155-23PL-710898.v 1 9 c. Provide the City with at least forty-eight (48) hours' notice of its intent to perform initial installation and work within the License Area; and d. Approve applications for use, monitor and oversee the use of the Community Garden and provide periodic updates to the City regarding its use. e. Keep the License Area free of any hazards that would unreasonably interfere with the City's use of the License Area. 7. Termination! Responsibilitt . a. This Agreement terminates automatically upon the expiration of the Term. b. Either party may terminate this Agreement at any time for any reason by giving the other party sixty (60) days' prior written notice. c. The City may terminate this Agreement immediately by giving the County written notice if it determines, in its sole discretion, that the County has breached any of the provisions of this Agreement. d. Notice shall be effective upon the date on which one party provides the other party written notice at the address listed under paragraph 13. e. Notwithstanding the termination provisions herein, if community garden users have already planted, their use shall be allowed to continue through the current growing season. f. Upon termination of this Agreement for any reason, the County shall remove the Community Garden from the License Area and restore the License Area to its condition as of the Effective Date, at the County's sole expense, within ninety (90) days of the effective date of termination, or within thirty (30) days of the end of the growing season if any use beyond the termination date. 8. Indemnification. a. The City shall not be responsible or liable for, and the County shall defend, indemnify, and hold harmless the City and any officers, officials, agents, and employees of the City, from any claim, demand, liability, judgment, award, fine, lien, loss, damage, expense, charge, or cost of any kind or character (including reasonable attorneys' fees and court costs) arising directly or indirectly from the County's use of the License Area, including, without limitation, claims arising from any injury or damage to the person or property of the County or any other person in or about the License Area. This section shall survive expiration or termination of the Agreement. b. This paragraph shall not be construed as waiver by either party of any statutory liability limitations or immunities set forth in Minnesota Statutes, Chapter 466. c. Neither party shall be liable to the other for punitive, indirect, exemplary, consequential, or incidental damages arising in connection with this Agreement, and each party hereby waives its right to claim any such damages. 3 SH 155-23PL-710898.v 1 10 9. Acknowledernents. a. The County acknowledges that its use of the License Area is with the City's permission and is not open, continuous, notorious, or in any other manner supportive of a claim of adverse possession, prescriptive easement, statutory user, or other entitlement to the License Area or the License Area. b. The parties acknowledge that this Agreement is a license for the County to use the License Area for the purposes described in this Agreement and does not confer any estate or interest in the License Area to the County. c. The parties acknowledge that this Agreement does not create the relationship of principal and agent or of partnership or joint venture or of any association between the City and the County and that the sole relationships of the parties is that of licensor and licensee under this Agreement. 10. Compliance with Laws. The parties shall not commit or permit any act to be performed on the License Area or omission to occur which will be in violation of any statute, regulation, or ordinance of any governmental body or which will be in violation of any insurance policy carried on the License Area by the County. 11. Assignability. Neither party shall assign this Agreement without the prior written consent of the other party. 12. Amendments. This Agreement may only be supplemented or amended by written instrument executed by the parties. 13. Waiver. Any waiver by either party of a breach of any provisions of this Agreement shall not affect in any respect the validity of the remainder of this Agreement. 14. Invalidit . If any portion of this Agreement is held invalid by a court of competent jurisdiction, such decision shall not affect the validity of any remaining portion of the Agreement. 15. Notices. Notice or demand or other communication between the parties related to this Agreement shall be sufficiently given if sent by United States mail, postage prepaid, return receipt requested or delivered personally: As to the City: As to the County. S H 15 5-23 PL -710 8 98. v 1 The City of Shakopee 485 Gorman Street Shakopee, MN 55379 Attention: Scott County 200 Fourth Avenue West Attention: Jayme Carlson Community Health Specialist 4 11 16. Counte marts. This Agreement may be executed simultaneously in any number of counterparts, all of which shall constitute one and the same instrument. 17. Government Data Practices. This Agreement is subject to the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13 (the "MGDPA"). All government data, as defined in the Data Practices Act Section 13.02, Subd. 7, which is created, collected, received, stored, used, maintained, or disseminated by the City and County during performance of this Agreement, is subject to the requirements of the Minnesota Government Data Practices Act. The City and County shall comply with those requirements and inform the other party if it receives a request regarding this Agreement or the Community Garden. 18. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. Any disputes, controversies, or claims arising out of this Agreement shall be heard in the state or federal courts of Minnesota. All parties to this Agreement waive any objection to the jurisdiction of these courts, whether based on convenience or otherwise. 19. Incorporation of Recitals. The Recitals set forth in the preamble to this Agreement are incorporated into this Agreement. 5 SH 155-23 PL -710898.v 1 12 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the date first above written. THE CITY OF SHAKOPEE: By: Name: Title: By: Name: Title: p 1,0(ittm elY/a46 VMISSr/1{in1tiO1 Cbc THE COUNTY OF SCOTT: By: Name: Title: By: Name: Title: 6 SH155-23PL-710898.v1 13 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed as of the date first above written. THE CITY OF SHAKOPEE: By: Name: Title: By: Name: Title: THE COUNTY OF SCOTT: aleSetv By:iPam Selvig (May 3, 2 114:06 CDT) Name: Pam Selvi Title: Health and Human Services Director As to Form: By: '94441 Laraft— Name: Jeanne Andersen Title: Assistant Counts Attorne\ 05/03/2021 6 SH155-23PL-710898.v1 14 EXHIBIT A: DESCRIPTION AND DEPICTION OF THE LICENSE AREA That portion of PID#279070230 depicted below: Fence #be provided by s L.Tha» 3 t2 7 • U.• L ID Ms! 17=—' L1-1 2 c L1 u ILII ✓ 7-1 r »r 'I 1,4 .. � z 7 slssgPte#4w 15 SHAKOPE E WILLA' Shakopee City Council 6.b April 21, 2026 Agenda Item: Award Contract for the 2026-2027 Native Vegetation Management Project Prepared by: Lindsey Vugteveen, Environmental Technician Reviewed by: Alex Jordan, City Engineer Action to be considered: Approve a contract with RES Great Lakes in the amount of $122,803.00 for the 2026-2027 Vegetation Management project. Motion Type: Simple Majority Background: The City's adopted Capital Improvement Plan (CIP) includes projects that involve establishment and management activities for the City's managed natural areas located within parks and city properties (Storm -26-005). Quotes were solicited and opened for the 2026-2027 Vegetation Management project on April 6th, 2026. Two quotes were received and RES Great Lakes is the low bidder in the amount of $122,803.00 (see attached quote tabulation). RES Great Lakes has the capacity and experience for the project and is deemed a responsible bidder. This contract will manage approximately 47 acres of native vegetation including City - managed natural vegetation areas and larger natural areas within City parks. These areas will be managed for invasive species and volunteer trees to maintain and aid in the establishment of native plants. The city has added approximately 85 new acres of native vegetation areas throughout the city over the past 3 years and will continue to add new areas with park development projects. The City also has existing native vegetation areas that have not previously been managed and are overrun with invasive species. This project will address vegetation management needs in existing natural areas that have been neglected and establishment maintenance for native vegetation in new City parks. Recommendation: Approve the contract. Budget Impact: The project is included in the adopted 2026-2030 CIP and is funded by the Storm 16 Drainage Fund and Parks Maintenance Operating Budget. Attachments: Quotation Results.pdf Contract.pdf Management Figures - Combined.pdf Storm-26-005.pdf 17 Quotation Results 2026-2027 Vegetation Management April 6th, 2026 City of Shakopee Bidder 2026 2027 Total RES Great Lakes, LLC $43,333.00 $ 79,470.00 $122,803.00 Landbridge Ecological $ 78,678.00 $119,569.00 $198,247.00 18 CONTRACT THIS CONTRACT, made and entered into this day of , 2026 by and between RES Great Lakes , hereinafter called "Contractor", and the City of Shakopee, Minnesota, a municipal corporation, hereinafter called "City." WITNESSETH: That Whereas, the Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies and for constructing the following City improvements: 2026-2027 Vegetation Management NOW THEREFORE, the parties to this contract agree to the following: 1. Manner for Completion. The Contractor, at his own proper cost and expense, shall perform all work and furnish all supervision (needed beyond that provided by the City Engineer), labor, material, tools, supplies, machinery and other equipment necessary for the construction of the 2026-2027 VEGETATION MANAGEMENT for the City of Shakopee, Minnesota, in a workmanlike and substantial manner, as outlined in the Request For Quotation (RFQ). 2. Due Diligence. The maintenance of a rate of progress in the work which will result in its completion in a reasonable time, is an essential feature of this Contract, and the Contractor agrees to proceed with all due diligence and care, at all times to take all precautions to ensure the time of completion as defined in this Contract. The Contractor shall fully complete the work called for under the Contract in accordance with the RFQ. 3. Payment. The City will pay the Contractor those prices stipulated in the Contractor's Quotation, which are incorporated herein by reference and made a part of this Contract, which shall constitute full and complete compensation for the contractor's work provided hereunder. The parties specifically agree and understand and the Contractor specifically waives any claim for additional compensation for any changed condition whether arising out of a physical condition at the site of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in work of the character and at the location provided for in the Contract or arising as a result of any force majeure. 4. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any City of Shakopee — Contract VEGETATION MANAGEMENT 2026-2027 Contract - Page 1 of 2 19 provisions of this contract. Nothing contained in this Contract shall create any contractual relation between the subcontractor and the City or between any subcontractors. 5. Payment to Subcontractors. The Contractor shall pay any subcontractor within ten days of receipt of payment from the City for undisputed services provided by the subcontractor. If the Contractor fails to pay within ten days, the Contractor shall pay the subcontractor interest at the rate of one and one-half percent per month or part of month to the subcontractor on any undisputed amount not paid on time to the subcontractor, in accordance with Minn. State. Sec. 471.425, Subd. 4a. 6. City Instructions. The City may declare the contract forfeited, should the Contractor persistently disregard instructions of the City or fail to observe or perform any provisions of this Contract. 7. Duplicate Originals. This Contract shall be executed in two copies; one (1) copy being retained by the City, one (1) to be delivered to the Contractor. 8. Nondiscrimination. The Contractor agrees in the performance of this Contract not to discriminate on the ground or because of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability, sexual orientation or age, against any employee of Contractor or applicant for employment, and shall include a similar provision in all subcontracts let or awarded hereunder 9. Jurisdiction. This agreement and every question arising hereunder shall be construed or determined according to the laws of the State of Minnesota. CONTRACTOR CITY OF SHAKOPEE, MINNESOTA By By Matt Lehman/Mayor By By William H. Reynolds/City Administrator City of Shakopee — Contract VEGETATION MANAGEMENT 2026-2027 Contract - Page 2 of 2 20 r.; 6.4 , 2026 thru 2030 Project Details Shakopee, MN Project # Storm -26-005 Project Name Annual Native Vegetation Management Total Project Cost $532,000 Department Storm Drainage Fund Category Engineering Status Active Contact City Engineer Type Maintenance Priority 2 - Smart to do Useful Life 30 years Description The project includes native vegetation establishment and management activities for the City's managed natural areas located within parks and additional city properties. Establishment activities include the installation of native vegetation through seeding/planting and any associated establishment maintenance. Native vegetation management is the maintenance of existing natural areas to support the current native plant communities by reducing the presence of invasive species. This maintenance typically involves targeted mowing and herbicide applications to control invasive plants and prescribed burning to promote native plant regeneration. Justification The City has added 85 new acres of native vegetation areas throughout the City over the past 3 years and will continue to add new areas with future park development projects. The City also has existing native vegetation areas that have not been previously managed, due to budget constraints, and are inundated with invasive plants. It can take 3 to 5 years for new native vegetation to establish in the landscape and these areas face heavy pressures from invasive species. Vegetation establishment and management is the key to producing high quality natural areas and this funding will allow the city to appropriately maintain these assets. Expenditures 2026 2027 2028 2029 2030 Total Construction/Maintenance 100,000 103,000 106,000 110,000 113,000 532,000 Funding Sources Storm Drainage Fund Total 100,000 103,000 106,000 110,000 113,000 532,000 2026 2027 2028 2029 2030 Total 100,000 103,000 106,000 110,000 113,000 532,000 Total 100,000 103,000 106,000 110,000 113,000 532,000 Produced Using Plan -It CIP Software 236 28 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.c April 21, 2026 Minnesota Department of Public Safety's MN Fire Department Turnout Gear Washer, Extractor, Dryer Grant Program Application Andrea Harrell, Grants and Special Projects Coordinator Chelsea Petersen, Assistant City Administrator Action to be considered: Adopt Resolution R2026-064, approving an application to the Minnesota Department of Public Safety (MN DPS) State Fire Marshal's MN Fire Department Turnout Gear Washer, Extractor, Dryer program. Motion Type: Simple Majority Background: MN DPS State Fire Marshal's Turnout Gear Washer, Extractor, Dryer program provides funding to fire departments in Minnesota to purchase and install washers, extractors, and dryers to clean the turnout gear firefighters wear and reduce the amount of carcinogens they are exposed to as a result of reporting to fire calls. The City of Shakopee is seeking funding to purchase and install a turnout gear dryer for Fire Station #1. Recommendation: Adopt Resolution R2026-064. Budget Impact: The grant requires a 35% match and will be provided through the Fire Department's Equipment budget. The maximum grant award for turnout gear dryers is $8,000, requiring a match of $2,800 and any additional costs. Attachments: Resolution R2026-064.docx 29 RESOLUTION R2026-064 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO SUBMIT AN APPLICATION TO THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY STATE FIRE MARSHAL'S MN FIRE DEPARTMENT TURNOUT GEAR WASHER, EXTRACTOR, DRYER GRANT PROGRAM WHEREAS, the City of Shakopee supports the application made to the Minnesota Department of Public Safety State Fire Marshal's MN Fire Department Turnout Gear Washer, Extractor, Dryer grant program, and WHEREAS, the application is to obtain funding to purchase and install a turnout gear dryer, and WHEREAS, the City of Shakopee recognizes a 35% match is required and will be provided through the Fire Department's Equipment budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: if the City of Shakopee is awarded a grant by the Minnesota Department of Public Safety, the City of Shakopee agrees to accept the grant award and may enter into an agreement with the Minnesota Department of Public Safety for the above -referenced project. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 21st day of April 2026. Matt Lehman, Mayor of the City of Shakopee ATTEST: Richard Parsons City Clerk 30 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.d April 21, 2026 Recreation Facilities Vending Contract Sherry Dvorak, Recreation Programs Manager Kelsi McNutt Action to be considered: Approve the vending services contract with Canteen Vending for vending services within recreation facilities. Motion Type: Simple Majority Background: Shakopee Parks and Recreation has been in a contractual agreement with Canteen Services (previously as Royal Vending) for vending services since 2017. The updated contract term will be three years and will cover the beverage and snack vending machines and the Shakopee Community Center and Ice Arena. It will also include any service and or maintenance to the beverage coolers that are located at the concession stands at 17th Avenue Sports Complex, Schleper Stadium, Tahpah Park Softball Support Building and SandVenture. Staff has been satisfied with the service proved by Canteen Services over the past five years. Recommendation: Approve the vending services contract with Canteen Vending for vending services within recreation facilities. Budget Impact: Vending services in the recreation facilities is a revenue generator. The city will receives a 20% commission rate on all beverage and snack products. The vending contract also provides the Parks and Recreation Department with 100 cases of beverages for programs and special events at no cost. Total vending revenue for 2025 was $12,625.15 Attachments: 2026 Canteen Services Agreement.pdf 31 �1ll� e anteen SERVICES AGREEMENT This agreement (the "Agreement") is entered on February 6, 2026 ("Effective Date") between City of Shakopee ("Client") and Compass Group USA, Inc. by and through its Canteen Division ("Canteen," and collectively with Client, the "Parties"), who agree supersedes and replaces any and all prior agreements, whether written or oral, that may exist between them with respect hereto, who now agree as follows: I. Definitions A. Equipment: all equipment provided by Canteen (if any). B. Location(s): facilities owned or operated by Client as identified on the attached Exhibit(s). The Parties may add Locations during the Term by written mutual agreement (email communication permitted). C. Products: all food, beverage, and sundry products supplied by Canteen. D. Services: all services provided by Canteen as included on the attached Exhibit(s). II. Responsibilities of the Parties A. Canteen shall install, maintain, and service the Equipment in accordance with industry standards, applicable laws, and the attached Exhibit(s). B. Client grants to Canteen the exclusive right to provide the Services and install Service -related Equipment at the Location(s). C. Client shall provide Canteen the necessary trash removal, extermination services, and utilities to permit the sanitary operation of the Services in accordance with applicable laws and industry standards. D. In the event that there is a disruption in utilities, Client will notify Canteen when Client becomes aware of the disruption. III. Equipment A. Client has no title to or interest in Equipment. B. Client will not remove, or tamper with the Equipment unless necessary in connection with the Services. C. Client is responsible for any damage to, or theft of, the Equipment caused by the willful misconduct or negligent acts or omissions of Client, its agents, or employees. D. In the event that a piece of Equipment is not generating an appropriate sales volume the Parties shall mutually agree to one of the following: (i) remove such Equipment; or (ii) implement a subsidy arrangement; or (iii) implement another solution. If such Equipment is Unattended Vending Equipment, then in addition to the foregoing, Canteen may convert the Unattended Vending Equipment to Vending Equipment. IV. Prices A. Canteen will determine the initial prices for the Products and Services based upon distribution and market costs. B. Canteen may increase prices in the event of any changes in market conditions. V. Payment A. In the event funds are due to Canteen, Client shall pay net 30 days from invoice date. B. Invoices not paid within 15 days of the due date (45 days from invoice date) are subject to a service charge calculated at the lower of 1.5% per month or the maximum rate permitted by law. VI. Indemnification and Insurance. A. Each Party shall indemnify, defend and hold harmless the other Party from any and all losses, damages or expenses, including reasonable attorneys' fees, arising out of or resulting from claims or actions for bodily injury, death, sickness, property damage, any breach or default hereunder, or other injury or 32 damage if caused by any negligent act or omission of the indemnifying party, its employees, or agents. The indemnifying party must receive notice of any claim no later than 10 days after receipt of notice of the claim or lawsuit. B. Canteen shall maintain insurance as follows: commercial general liability (including contractual and products -completed operations liability) in an amount not less than $1,000,000 each occurrence and $2,000,000 general aggregate; business automobile coverage in an amount not less than $1,000,000 each accident; umbrella liability in an amount not less than $4,000,000 each occurrence and in the aggregate and workers' compensation (including employers' liability coverage in an amount not less than $1,000,000 each accident/each employee/policy limit) in an amount not less than that required by applicable statute. Canteen shall provide Client, a Certificate of Insurance, including Client as an additional insured, prior to commencement of the Services. C. Client shall maintain commercial general liability insurance with policy limits of not less than $1,000,000 per occurrence, with excess coverage in an amount not less than $5,000,000 to cover claims in the aggregate, as well as property insurance against risks covered by standard forms of fire, theft and extended coverage in such amounts as appropriate. VII. Term, Default and Termination A. The term is three years beginning on the Effective Date (the "Initial Term") and thereafter will automatically renew for consecutive three-year terms (each a "Renewal Term"). B. If either Party breaches this Agreement, the Party claiming such breach will give written notice citing specifics, including the affected Location(s). If, within 60 days of such notice, the breach is not corrected, the non -breaching Party may terminate the Services at the affected Location(s) on 30 days written notice. C. The Parties agree that this Agreement is based, in part, on representations of Client regarding population, hours of operation, and other conditions at the Location(s). If actual conditions at any or all Location(s) deviate from such representations, Canteen may terminate the Agreement in whole or in part on 30 days written notice to Client. D. Either Party may terminate this Agreement at the end of the Initial Term or any Renewal Term upon 90 days prior written notice to the other Party. VIII. Change of Circumstances A. The Parties shall renegotiate the financial terms of this Agreement and may require prepayment for Services and Products in the event of (i) changes in population returning to office; (ii) office closures; (iii) disruption in operation; (iv) significant changes in revenue; (v) late payments; or (vi) closure of a Location. Further, if the Parties are unable to agree upon alternate financial terms within 30 days, in addition to the termination rights in Section VII, Canteen may terminate this Agreement for cause effective upon 30 days' written notice. IX. Assignment A. Neither Party may assign this Agreement to an unaffiliated business entity without the prior written consent of the other Party, such consent not to be unreasonably withheld or delayed. X. Equal Employment Opportunity Certification. A. The Parties shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that the Parties take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. XI. Notices A. The Parties shall be noticed at the addresses listed below. Unless otherwise stated herein, all notices to 33 be given under this Agreement shall be in writing and provided by either email, United States mail or overnight delivery (e.g., Federal Express, UPS and similar). To: Canteen Client Entity Name: Compass Group USA, Inc. by and through its Canteen Division City of Shakopee Attn: Christopher McCarten, Division President Sherry Dvorak, Assistant Director of Parks and Recreation Address: 5400 S Westridge Drive New Berlin, WI 53151 1255 Fuller Street, Shakopee, Minnesota 55379 w/ copy to: Managing Legal Counsel - Canteen Address: 2400 Yorkmont Road, Charlotte, NC 28217 Email: Legal.Notices@compass-usa.com XII. Technology A. If Canteen serves as the merchant -of -record for credit or debit card transactions in connection with the Services provided hereunder, then Canteen is responsible for complying with applicable laws, regulations and payment card industry data security standards related to the protection of cardholder data ("Data Protection Rules"). B. Canteen will use wireless data service or a dedicated data line to process transactions and may need to operate information technology systems not owned by Client ("Canteen Systems"). Should Canteen require connection to or interface with Client's internet access, networks, software or information technology systems ("Client Systems"), then Client agrees to promptly implement reasonable and necessary changes to the Client Systems to ensure compliance with the Data Protection Rules. Each Party will indemnify, defend and hold the other Party harmless from all claims, liabilities, damages and costs (including reasonable legal fees) arising from the indemnifying Party's failure to comply with its obligations in this Section. XIII. Dispute Resolution A. This Agreement shall be governed by, construed and enforced in accordance with the internal laws of the State of North Carolina, without regard to its provisions concerning choice of laws, choice of forum or any principle that might otherwise refer construction or interpretation of this Agreement to the substantive law of another jurisdiction. B. ANY CONTROVERSY OR CLAIM ARISING OUT OF OR RELATING TO THE AGREEMENT, OR THE BREACH THEREOF, SHALL BE SETTLED BY ARBITRATION IN CHARLOTTE, NORTH CAROLINA, ADMINISTERED BY THE AMERICAN ARBITRATION ASSOCIATION IN ACCORDANCE WITH ITS COMMERCIAL ARBITRATION RULES, AND JUDGMENT ON THE AWARD RENDERED BY THE ARBITRATOR(S) MAY BE ENTERED IN ANY COURT HAVING JURISDICTION THEREOF. THE ARBITRATOR SHALL AWARD THE PREVAILING PARTY ITS FEES AND COSTS. C. NEITHER CANTEEN NOR CLIENT SHALL BE LIABLE AT LAW OR EQUITY FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT LIMITATION, ANY DAMAGES RELATED TO LOST PROFIT, ECONOMIC LOSS, LOSS OF GOODWILL, DAMAGE TO REPUTATION, LOST SALES, LOST MARGIN, ECONOMIC HARDSHIP, OR DAMAGE TO TRADE RELATIONS OR RELATIONSHIPS. THE PARTIES AGREE THAT THIS LIMITATION OF LIABLITY SHALL NOT APPLY TO EITHER PARTY'S INDEMNIFICATION OBLIGATIONS. XIV. Non -Disclosure A. Client shall not, either during the Term of this Agreement or any time thereafter, disclose to any person, 34 the terms or content of this Agreement or Canteen's operational procedures without the prior written consent of Canteen. IN WITNESS WHEREOF, each of the Parties hereto has caused this Agreement to be executed by its duly authorized officer: ACCEPTED AND AGREED TO: Compass Group USA, Inc. by and through its City of Shakopee Canteen Division By: By: Print Name: Christopher McCarten Title: Division President Print Name: Title: 35 EXHIBIT A VENDING SERVICES 1. Location(s). Canteen will provide the Vending Services at the following Location(s): A. 1255 Fuller Street, Shakopee, Minnesota, 55379 2. Services. A. Canteen will provide Products via vending machines ("Vending Services"). B. Except as otherwise set forth herein, Canteen shall provide its Vending Services on a profit and loss basis, whereby Canteen shall retain all income derived and bear all costs of operation (unless such costs of operation are otherwise a Client obligation pursuant to this Agreement) resulting from the provision of the Vending Services. C. The vending prices reflect a Ten Cent ($0.10) discount for paying cash. D. If Client requests that Canteen remove any Equipment before expiration or termination of the Agreement, Client will be charged removal fees equal to $95/hour for onsite labor and a $75 trip fee. 3. Vending Services Fees A. Commissions. i. Canteen will pay Client commissions in the percentages listed in the chart below, computed monthly (based on Canteen's fiscal calendar) based upon Net Sales (as defined below) from Vending Equipment at Client Location(s). Net Sales means the reported units sold multiplied by the selling prices less applicable taxes, redemption values (if applicable), container deposits (if applicable) cold food and fresh pastries. Further, costs of providing cashless payment options (e.g. credit and debit card readers) including, but not limited to wireless communications charges, bank or credit card fees, etc. shall be deducted from Client commissions earned. Within 90 days of month end, Canteen will send Client a commission report and payments. If applicable, the agreed upon commission percentage, and the resulting payments made by Canteen to Client, will be inclusive of all applicable Florida taxes. Canteen will not pay commissions on any Vending Equipment generating Net Sales of less than $ 75 per week. Canteen may adjust commissions in the event of any changes in market conditions. iv. Commission Percentage Rates as of the Effective Date: Product Categories Commission Percentage Rate Snacks 20.0% Beverages 20.0% Fresh Food N/A 4. Equipment Locations as of the Effective Date: Location Number of Vending Machines Type Shakopee Community Center 7 Vending Shakopee Ice Arena 4 Vending SandVenture Aquatic Park 2 Coolers 17th Avenue Sports Complex 1 Cooler Tahpah Park SB Support Building 2 Cooler Tahpah Park Schleper Stadium 3 Cooler 36 5. Annual Product Donation: Upon full execution, and for each subsequent year during the term of this Agreement, Canteen shall provide the Client with a total of one hundred (100) cases of assorted 12 oz. soda and water beverages. These beverages will be supplied at no cost to the Client. In the event this Agreement expires or is terminated, and the Annual Product Donation has not been provided, neither Client nor Client's employees may redeem any of the remaining Annual Donation Product, or as cash or any other value. 37 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.e April 21, 2026 Appointment of Sergeant Joshua Davis to the rank of Captain. Jamie Pearson, Police Chief Action to be considered: Appoint Sergeant Joshua Davis to fill the vacant captain's position. Motion Type: Simple Majority Background: The police department has a vacant captain position as result of the police chief promotional process. The police civil service commission has conducted the necessary testing and established the police captain eligibility register. I recommend the appointment of Joshua Davis to the police captain position starting at step one per the captain's labor contract. Recommendation: Appoint Sergeant Joshua Davis to the rank of captain. Budget Impact: Funds exist in the 2026 budget for this position. Attachments: 38 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.f April 21, 2026 Ordinance for Street Name Changes for Canterbury Southeast Development Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Adopt Ordinance Motion Type: Simple Majority Background: Canterbury is working on redevelopment of the area south of the amphitheater into a new entertainment district. They have worked with Live Nation on the street names. The new names will be Showtime Drive through the area and Encore Drive adjacent to the Amphitheater. Recommendation: Adopt Ordinance No. O2026-011, approving the the street name change of Disc Drive to Showtime Drive and Barenscheer Boulevard to Encore Drive in the Southeast Development of Canterbury. Budget Impact: NA Attachments: Street Name Changes.docx Canterbury new street names.pdf 39 ORDINANCE NO. O2026-011 AN ORDINANCE OF THE CITY OF SHAKOPEE APPROVING THE STREET NAME CHANGE IN THE CANTERBURY SOUTHEAST DEVELOPMENT OF DISC DRIVE TO SHOWTIME DRIVE AND BARENSCHEER BOULEVARD TO ENCORE DRIVE WHEREAS, Canterbury Park in cooperation with the city has constructed new streets, extending existing streets into the Southeast Development adjacent to the Amphitheater; and WHEREAS, Canterbury and Mystic Lake Amphitheater through its operator have requested street names that are reflective of the activities in the area; and WHEREAS, the City of Shakopee has proposed changing the name of Disc Drive to Show Timedrive for the segment of roadway north of 12th Avenue and west of CH 83/Canterbury Road and changing the name of Barenscheer Boulevard to Encore Drive between CH83/Canterbury Road and north of new Showtime Drive and these changes comply with the street naming and addressing conventions in the City of Shakopee; and WHEREAS, the City Council reviewed the proposed street name change on April 21, 2026 NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Shakopee, Minnesota that the name of the segment of roadway located 12th Avenue and west of CH 83/Canterbury Road from Disc Drive shall be changed to Showtime Drive and the roadway section between new Showtime Drive and CH83/Canterbury Road from Barenscheer Boulevard shall be changed to Encore Drive. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held the 21st day of April 2026. Mayor of the City of Shakopee Attest: Rick Parsons, City Clerk Prepared By: City of Shakopee 485 Gorman Street Shakopee, MN 55379 40 V/ 5co U 4/15/2026, 4:11:41 PM 0 'Si U O - 5 5W O fD O O O O Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.g April 21, 2026 Amendment to the Fee Schedule for Plumbing Permit Reviews per State Code Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Adopt Ordinance Motion Type: Simple Majority Background: The City of Shakopee continues to experience increased development activity and corresponding demand for timely and efficient plan review services. In response, the City has obtained delegation from the State of Minnesota to perform plumbing plan review and inspection services locally. This delegation allows the City to provide more responsive service to applicants and contractors, reduce review timelines, and improve coordination between building, inspection, and development review functions. As noted in Ordinance No. O2026-010, establishing a local fee schedule is necessary to support this delegated authority and ensure consistent administration of the Minnesota State Plumbing Code. Adopting a defined plumbing plan review fee schedule also promotes transparency and predictability for contractors, developers, and property owners. Applicants will have a clear understanding of the costs associated with their projects, while the City will be better positioned to maintain high -quality service delivery. In addition, the fee structure ensures that those utilizing the service are appropriately covering the associated costs, rather than relying on general City resources. Overall, the ordinance supports the City's goals of protecting public health, safety, and welfare, while enhancing customer service and ensuring efficient implementation of its newly delegated responsibilities. Recommendation: Adopt Ordinance No. O2026-010 Amending the 2026 Shakopee City Fee Schedule to Establish Plumbing Plan Review Fees. 42 Budget Impact: Additional revenue to recoup costs Attachments: Plumbing Fee Schedule Ord.docx 43 ORDINANCE NO. O2026-010 AN ORDINANCE OF THE CITY OF SHAKOPEE AMENDING THE 2026 SHAKOPEE CITY FEE SCHEDULE TO ESTABLISH PLUMBING PLAN REVIEW FEES WHEREAS, the City of Shakopee regulates construction and development activities to protect the public health, safety, and welfare; and WHEREAS, the Minnesota State Plumbing Code requires plan review for certain plumbing installations; and WHEREAS, the City seeks to establish a clear and consistent fee schedule for plumbing plan review services; and WHEREAS, the City has obtained delegation from the State of Minnesota to perform plumbing plan review and inspection services; and WHEREAS, establishing a local fee schedule is required and it promotes efficiency, cost recovery, and improved customer service for applicants and contractors. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA: Section 1. Amendment. The City of Shakopee Fee Schedule is Amended as follows: Purpose. The purpose is to establish a uniform fee schedule for plumbing plan review services administered by the City, including services performed under delegation from the State of Minnesota, and to ensure recovery of costs associated with plan review, administration, and enforcement. Applicability. This section applies to all plumbing plan reviews conducted by the City for new construction, alterations, repairs, or other work requiring review under the Minnesota State Plumbing Code. Fee Schedule. Plumbing plan review fees shall be based on the total valuation of the proposed work and assessed as follows: 44 a. $0 to $1,500: $135 b. $1,501 to $2,500: $135 for the first $1,500, plus $28 for each additional $500 or fraction thereof, and including $2,500 c. $2,501 to $5,000: $191 for the first $2,500, plus $25 for each additional $500 or fraction thereof, and including $5,000 d. $5,001 to $25,000: $316 for the first $5,000, plus $33 for each additional $1,000 or fraction thereof, and including $25,000 e. $25,001 to $50,000: $976 for the first $25,000, plus $31 for each additional $1,000 or fraction thereof, and including $50,000 f. $50,001 to $500,000: $1,751 for the first $50,000, plus $23 for each additional $10,000 or fraction thereof, and including $500,000 g. $500,001 to $3,000,000: $2,786 for the first $500,000, plus $41 for each additional $100,000 or fraction thereof, to and including $3,000,000 h. $3,000,001 and over: $3,811 for the first $3,000,000, plus $33 for each additional $100,000 or fraction thereof Subd. 4. Valuation. The total valuation shall be determined by the Building Official or their designee and shall include all labor, materials, equipment, and associated costs of the plumbing work. Subd. 5. Delegation Authority. Where the City has been granted delegation by the State of Minnesota to perform plumbing plan review and inspection services, the fees established in this section shall apply unless otherwise required by state law. Subd. 6. Payment Required. No plumbing plan review shall commence until the applicable fee has been paid. Effective Date. This ordinance shall become effective upon its adoption and publication according to law. 45 Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held this 21st day of April, 2026 Mayor of the City of Shakopee Attest: Rick Parsons, City Clerk Prepared By: City of Shakopee 485 Gorman Street Shakopee, MN 55379 46 WILLA' SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.h April 21, 2026 Approve a Purchase Agreement with Traffic Control Corporation for Signal Equipment for the Old Carriage Court Corridor Improvements Project Micah Heckman, Assistant City Engineer Alex Jordan, City Engineer Action to be considered: Approve a Purchase Agreement with Traffic Control Corporation for traffic signal equipment in the amount of $71,812.00 for the Old Carriage Court Corridor Improvements project. Motion Type: Simple Majority Background: The City's adopted Capital Improvement Plan (CIP) contains the Old Carriage Court Corridor Improvements Project (CIF -26-004). The project improvements include construction of a roundabout at the intersection of Old Carriage Court and Old Carriage Road, access restrictions along Old Carriage Court, installation of a traffic signal at the intersection of Old Carriage Court and the Wal-Mart access and a roadway lighting system to support the new corridor improvements. Scott County assists the city with traffic signal maintenance on city owned traffic signals. To ensure the signal can be maintained by the county, the city requested a quote from Traffic Control Corporation, who is Scott County's primary supplier of signal equipment. The attached quote is for all materials needed for operation of the approved traffic signal including a traffic signal cabinet, a video detection system and an emergency vehicle preemption system. The cost for the traffic signal equipment is $71,812.00. Recommendation: Approval as requested Budget Impact: The total cost to purchase the traffic signal equipment is $71,812.00 which was included in the overall project costs authorized at the time of awarding the construction contract. 47 Attachments: TCC QUOTE #670184 UPDATED 4.14.26.pdf 48 TRAFFIC CONTROL CORPORATION 5651 MEMORIAL AVENUE OAK PARK HEIGHTS, MN 55082 PHONE: 651-439-1737 QUOTATION Number 670184 Page: 1 of 2 To: 11209 SHAKOPEE, CITY OF 485 GORMAN STREET SHAKOPEE MN 55379 USA Attn: Email: Phone: 952-233-9328 Fax: 952-233-3801 Quote Date: Terms: FOB: Salesperson: Email: Phone: 4/13/2026 Expires: 6/12/2026 NET 30 BASED ON APPROVED CREDIT DESTINATION-FRT INCLUDED MATT ALLWOOD MAIlwood@TCC1.com 651-439-1737 Letting Date: Book / Call / Item: Contract No: MNDOT Location: OLD CARRIAGE CT @ DRVWY PRIVATE LOT - Description: CABINET W/CONTROLLER, VIDEO, EVP, GLANCE PRICING IS BASED ON QUANTITIES AND DESCRIPTIONS POSTED BELOW. IF ADDITIONAL EQUIPMENT IS NEEDED, PLEASE REQUESTA QUOTE. LEAD TIME OF 12 - 14 WEEKS ONCE ORDER IS APPROVED TO RELEASE. Part Number / Description SIGNAL CABINET - OLD CARRIAGE CT @ PRIVATE LOT TS2 ECONOLITE CABINET, 77" ALUM GRAY EXT WITH ANTI-GRAFITTI WHITE INSIDE (LEFT SWING HANDLE AWAY FROM LOCK), INCLUDES DOCUMENT DRAWER, LED LIGHTING, TS2 16 POSITION BACK PANEL ASSEMBLY, ONE DETECTOR RACK (WITH 8 POSITION PANEL), EXTRA SDLC CABLE FOR VIDEO/AAPS, 80 POSITIONS FUSE BLOCK, POWER SUPPLY, PED INTERFACE BLOCK, 6 FTR, 1 FLASHER, 3 BIUs, 16 LOAD SWITCHES, 1 RENO ENHANCED 1600GE MMU2 SMART MONITOR, METAL FILTER, SET UP FOR FYA, COBALT CONTROLLER G, TYPE 1 Unit Price 28,538.00 Qty/UMMr— Net Price 1.00 EA 28,538.00 VIDEO DETECTION SYSTEM 4 - AUTOSCOPE VISION CAMERA 1 - COMM MANAGER 1 - 1,400 FT. REEL OF POWER CABLE 4 - EXT. CAMERA MOUNTS FOR MAST ARM 35,065.00 1.00 EA 35,065.00 EMERGENCY VEHICLE PREEMPTION SYSTEM 7,509.00 1 - OPTICOM MULTI -MODE 764 PHASE SELECTOR (4 CHANNEL) 4 - OPTICOM IR DETECTOR 711 (1 WAY / 1 CHANNEL) 4 - PAR 38, LED CONFIRMATION LAMP 1.00 EA 7,509.00 TURN ON ASSISTANCE TCC TECHNICIAN TO INTEGRATE WITHIN CABINET 700.00 1.00 EA 700.00 Pricing does not include applicable sales taxes /f order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.tafliccontro%rp.com. 49 TRAFFIC CONTROL CORPORATION 5651 MEMORIAL AVENUE OAK PARK HEIGHTS, MN 55082 PHONE: 651-439-1737 QUOTATION Number 670184 Page: 2 of 2 Item Total: Misc Charges and Adjustments: Quote Total: 71,812.00 0.00 71,812.00 As an authorized purchaser for the above named company, the undersigned agrees to the above quantities, prices, and all terms listed above. Pricing does not include applicable sales taxes. If order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. PO Number Auth Date ❑ Taxable ❑ Exempt Signature Printed Name Pricing does not include applicable sales taxes /f order is to be exempt sales tax, documentation must be provided at time of order. Additional terms may apply. Review our full Terms & Conditions of Sale at www.trafficcontrolcorp.com. 50 SHAKOPE E Piliall Shakopee City Council 6.i April 21, 2026 Agenda Item: The Cletus & Helen Link Family Foundation Grant Award Prepared by: Andrea Harrell, Grants and Special Projects Coordinator Reviewed by: Chelsea Petersen, Assistant City Administrator Action to be considered: Adopt Resolution R2026-065, approving the Cletus & Helen Link Family Foundation grant award. Motion Type: Simple Majority Background: The Cletus & Helen Link Family Foundation is a donor -advised fund, administered by the St. Paul & Minnesota Foundation, honoring the two long-time Shakopee residents. Julie and Brian Welch, daughter and son-in-law of Cletus and Helen Link, have designated a $2,000 grant from the fund to the Shakopee Fire Department. The funds will be used to purchase medical equipment. Recommendation: Adopt Resolution R2026-065. Budget Impact: The grant requires a 0% match. Attachments: Resolution R2026-065.docx 51 RESOLUTION R2026-065 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE CITY TO ACCEPT THE CLETUS & HELEN LINK FAMILY FOUNDATION GRANT AWARD WHEREAS, the City of Shakopee received notice of a grant award by the Cletus & Helen Link Family Foundation, a donor -advised fund administered by the St. Paul & Minneapolis Foundation, and WHEREAS, Julie and Brian Welch, the daughter and son-in-law of Cletus and Helen Link, have designated $2,000 from the foundation to be directed to the Shakopee Fire Department, and WHEREAS, the award will be used to purchase medical equipment, and WHEREAS, the City of Shakopee recognizes a 0% match is required. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA AS FOLLOWS: the City of Shakopee recognizes it has been awarded a grant by the Cletus & Helen Link Family Foundation, agrees to accept the grant award for the above -referenced project, and authorizes the City Administrator to execute the necessary contracts and agreements applicable to accepting this award. The City of Shakopee will comply with all applicable laws, requirements, and regulations as stated in the grant agreement. Adopted in the regular session of the City Council of the City of Shakopee, Minnesota, held this 21st day of April 2026. Matt Lehman, Mayor of the City of Shakopee ATTEST: Richard Parsons City Clerk 52 WILLA' SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.j April 21, 2026 Preliminary and Final Plat of Dean Lakes Eleventh Addition Kyle Sobota, Senior Planner Michael Kerski, Director of Planning and Development Action to be considered: Adopt Resolution R2026-058 Motion Type: Simple Majority Background: Site Information: Address: 5201 & 5225 Dean Lakes Boulevard Property Owner: IDP Dean Lakes B1 LLC Lot Area: 26.13 Acres Current Zoning: BP, Business Park Alliant Engineering has applied for the preliminary and final plat of Dean Lakes Eleventh Addition on behalf of the owner, IDP Dean Lakes B1 LLC. The proposed plat is two lots; one lot for each of the existing buildings. This property was originally platted as four lots in the initial Dean Lakes development and then was re -platted into one single lot by the plat, Dean Lakes Eighth Addition. The current property owner constructed two buildings on the site in 2022. The property owner would now like to sell the buildings and is proposing to subdivide the property into two lots to allow the buildings to be sold separately. The building facing 169 has one small tenant and they have had negotiations with a number of other tenants. The southern building is vacant. The family partnership that owns the property would like to exit this asset. Both proposed lots meet the requirements of the Business Park zone in regard to lot area, building setbacks, impervious surfaces and lot width. A reciprocal easement agreement is proposed to allow ingress and egress from Dean Lakes Boulevard to the parking area for the northern building and the shared truck court. Review comments received from the various departments and agencies relate to the provision of the necessary drainage and utility easements prior to the plat being recorded 53 and the providing the necessary maintenance agreements for the stormwater retention areas that serve the two buildings. Recommendation: On April 9th the Planning Commission unanimously recommended City Council approval by a vote of 6-0. Budget Impact: N/A Attachments: Location Map Applicant Narrative Existing Conditions Survey Preliminary Plat Drawing Final Plat Drawing Draft Reciprocal Easement Agreement Engineering Department Comments Resolution R2026-058 54 Dean Lakes 11th Addition 4/3/2026, 8:27:36 AM Parcels - Scott County !---: Shakopee Municipal Boundary 1:9,028 0 0.05 0.1 0.2 mi r ,� I , 0 0.07 0.15 0.3 km Source: Esri, Vantor, Earthstar Geographics, and the GIS User Community Web AppBuilder for ArcGIS 55 Vantor I Scott County GIS I Systems Mamagement Specialist The owner of the Property is in receipt of an offer to purchase Bldg "B" at Dean Lakes from a 3rd party user group. A Lot Split is required to affect the sale. Per City Code, a minor subdivision is not allowed for Industrial Properties. As such, the Proposed Preliminary and Final Plat Application is hereby submitted for review. Also included for review are the Reciprocal Easement Agreements that will provide Shared Access, Sanitary Sewer, and Storm water Drainage rights and obligations between the two proposed lots. 56 LS w obZ=il - 9303 '6L QaJ 6uimoaQ •a<®oao© a O LU g z w O s LsJ �z h °Ny1c OOII 89 -uobZ ll — 9ZOZ '6I Qaj6mP'o710-9£l0—IZZ\ollo\Ran,ne\L'9CI9IZ\IZOZ\X :a wo 6uimoa0 ooh 8 DEAN LAKES 5 o= 69 woi,z — 9ZOZ '6l 9 6^^P'OSV 6ZOZ o}lo-9£LO—LZZVollo\mans\L'9£IOIZ\IZOZ\ 09 11VH3AO - Ntlld 3DVNIVHO aNtl DNIaVHD ltlld 1VNld aNtl AHtlNIWIl3Hd - llldS 101 V1OS3NNIW `33dONtlHS adVA311108 S3Ntll NV3a NOI1VOIlddtl llldS 101 - NOIiIOatl H1N3A313 S3)Itll Ntl3a woyZRl 9E. '6l qad 6mp•pc, AE, 9£lo lZVnIds loiAslag 4s O C7 U 1Vld AHVNIINI13Hd 1Vld 1VNld ONtl AHVNIINI13Hd - 111dS 101 V1OS3NNIW `33dONVHS OilYA31l08 S3Ntll NV30 NOI1VOIlddtl 11ldS 101 - NOIliaav H1N3A313 S3)1V1 NV30 w o40 11 — 9ZOZ '6L 9aj 6mp IDIdaAg£IOIZ \PIds 101\sla ays uold\L'9CL0VZ\IZOZ\% ;a wou 6uimo�Q S1N3 W33HDV 1N3IN3SV3 31VAIHd HlIM 1Vld AHVNIINI13Hd 1Vld 1VNId ONtl AHVNIINI13Hd - 113dS 1O1 VIOS3NNIW `33dONVHS 02:W311108 S3Ntl3 NV30 NOI1V3I3ddtl 1IldS 1O1 - NOIl100v H1N3A313 S3NV1 NV30 LOT AREA TAB HIGHWAY 169 1,138,386 S.F. -26.13 AC 663,840 S.F. - 15.23 AC 474,546 S.F. - 10.9 AC 1,138,386 S.F. -26.13 AC EXISTING SITE AREA: PROPOSED LOT AREAS: F- LOT 2: TOTAL: O 0 0 LU RECIPROCAL EASEMENT AGREEMENT AREAS: Es w woyg:�� — 9N 61. qaj 6Mp'sluawsoa }01daAg£vi \PI. 101\s1aags u,Id\L'9C vi \IZQ \ % ;awou 4\mo�Q 0) CO CO CO CO CO CO Submit a utility facilities maintenance agreement for each lot DECLARATION OF RECIPROCAL EASEMENTS This Declaration of Reciprocal Easements (this "Declaration") is made effective as of the day of , 2026 ("Effective Date"), by IDP DEAN LAKES B 1, LLC, a Delaware limited liability company ("Declarant"). RECITALS A. Declarant is the owner of certain real property and improvements thereon located in the City of Shakopee, Scott County, Minnesota, legally described on the attached Exhibit A ("Property"). B. Declarant has developed and subdivided the Property into two separately platted lots (individually, "Parcel A" and "Parcel B", collectively the "Parcels"), together with related drainage tracts and shared facilities. C. Declarant desires to create shared easements and facilities for the benefit of the Parcels and provide for the management and maintenance of commonly used facilities, including, but not limited to shared driveways, sanitary sewer lines, and storm water management systems serving the Property. NOW, THEREFORE, Declarant hereby declares that the Parcels are and shall be owned, used, sold, conveyed, encumbered, demised, and occupied subject to the provisions of this Declaration, which shall run with the land and be binding on all parties having any rights, title or interest in the Parcels or any part thereof, their heirs, successors and assigns, and shall inure to the benefit of each owner thereof. 1. Creation of Reciprocal Easements. Subject to any express covenants, conditions, restrictions, limitations and/or reservations contained herein, Declarant hereby establishes the following perpetual, appurtenant, reciprocal easements benefiting and burdening the Parcels for the use by all present and future owners of any portion of the Property ("Owner') and any permitted users: a. Shared Driveways. Easements for the benefit of the Parcels for access, ingress and egress to the Parcels over the Shared Driveways and the Truck Court (as described and depicted on the attached Exhibit B) from time to time serving the Property, so as to provide 67 for the passage of motor vehicles and pedestrians to, from and between the Parcels and abutting streets and rights -of -way furnishing access to the Parcels. No Owner shall permit the Shared Driveways or the Truck Court to be blocked, closed, modified, altered, relocated or otherwise changed, without the prior written consent of the Owner of the other Parcel, which consent shall not be unreasonably withheld or delayed. b. Storm Water Management. An easement for the benefit of the Parcels upon, under and across the portions of the Parcels (as described and depicted on the attached Exhibit C) for the discharge and drainage of storm water runoff in the manner and in the locations depicted on the attached Exhibit C ("Storm Water Management Facilities"). The easement created herein shall include the right of reasonable access to and from the existing and future Storm Water Management Facilities as may be required to maintain, repair, replace and operate the same. The Storm Water Management Facilities shall not be modified, altered, relocated or otherwise changed without the prior written consent of the Owner of the Parcel on which the Storm Water Management Facilities proposed to be changed are located, which approval shall not be unreasonably withheld or delayed. The Parcel A Owner shall operate and maintain, or cause to be operated and maintained, in good order, condition and repair, the Storm Water Management Facilities and make, or cause to be made, any and all repairs and replacements that may from time to time be required with respect thereto. c. Sanitary Sewer Easement. An easement for the benefit of Parcel B under and/or across those parts of Parcel A (as described and depicted on the attached Exhibit D) ("Sanitary Sewer Facilities") for sanitary sewer purposes for the continuous, uninterrupted use of the sanitary sewer lines and facilities and for maintenance, repair and replacement thereof. The easement rights created herein shall at all times be exercised in a manner that does not materially interfere with the normal operation of either Parcel and the businesses conducted therein. Except in an emergency, the right of any Owner to enter upon the Parcel of another Owner for the purpose of maintenance, repair or replacement of any Sanitary Sewer Facility or a component thereof shall be conditioned upon providing reasonable prior written notice to the Owner of the Parcel upon which maintenance, repair or replacement activities will be performed. The Parcel B Owner shall operate and maintain the Sanitary Sewer Facilities, or cause the same to be operated and maintained, in good order, condition and repair, and make, or cause to be made, any and all repairs and replacements that may from time to time be required with respect thereto. 2. Intentionally Deleted. 3. Reasonable Use of Easements; Maintenance. The easements created in this Declaration shall be used and enjoyed by each Owner and occupant and their permitted users in a manner that does not unreasonably interfere with, obstruct or delay the conduct and/or operations of the business of any other Owner or occupant at any time conducted on a Parcel, including, without limitation, public access to and from said business, and the receipt and delivery of merchandise in connection therewith. -2 68 4. Relocation of Facilities. The Owner of any Parcel served by Storm Water Management Facilities or Sanitary Sewer Facilities hereby agrees to the reasonable relocation of such facilities by the Owner of a Parcel where such facilities are located, at the sole costs and expense of the Owner of the Parcel where such facilities are located, so long as Storm Water Management Facilities or Sanitary Sewer Facilities to another Owner's Parcel are not unreasonably interrupted or the capacity of such facilities diminished, except during periods of construction. Any voluntary interruption in electricity or other utilities in connection with such relocation shall be subject to the approval of the Owner of the Parcel benefited by the utility services that would be interrupted. 5. Maintenance. Maintenance and allocation of the costs of maintenance of the Property shall be governed by the following provisions: a. Maintenance of Shared Stormwater Management. If there are Stormwater Management Facilities on an Owner's Parcel that are shared with another Parcel, maintenance, repair and replacement of such shared facilities shall be performed by the Parcel A Owner, and the costs thereof shall be allocated to the Parcel Owners benefited thereby with each such benefited Parcel Owner being responsible for a fractional share, the numerator of which is the square footage of that Parcel and the denominator of which is the sum of the square footage of all of the Parcels. b. Maintenance of Sanitary Sewer Facilities on Parcel A that Benefits Parcel B. As to the Sanitary Sewer Facilities located on Parcel A that benefits Parcel B, the obligation to perform maintenance, repair and replacement of such facilities and the cost of such maintenance, repair and replacement, shall be borne solely by the Owner of Parcel B. Any work of this kind to be performed by the Parcel B Owner shall be coordinated with the Parcel A Owner and performed in a manner that endeavors to minimize any interference with the business operations on or access to and from the business(es) on Parcel A. c. Maintenance of Shared Driveway and Truck Court. . The Parcel A Owner shall operate and maintain, or cause to be operated and maintained, in clean, unobstructed, open, paved and otherwise good order, condition and repair, the Shared Driveways and Truck Court, and make, or cause to be made, any and all repairs and replacements that may from time to time be required. The Parcel A Owner shall engage contractors to maintain, repair and replace the Shared Driveways and Truck Court, including day to day maintenance and snow removal from the Shared Driveways and Truck Court, directional signage and lighting serving the Shared Driveways and Truck Court (other than lighting for which the City or another governmental body is responsible), including, but not limited to replacement of bulbs. All maintenance, repair and replacement described in this Section 5, shall be performed at a level equal to or better than that in which related improvements, grounds and facilities are maintained in other well -managed, first-class industrial areas in the Twin Cities metropolitan area that are similar to the Property. 6. Payment by Owners of their Fractional Share. Each Owner of a Parcel, by acceptance of a deed thereto or by consenting to or joining in this Declaration shall be deemed to covenant -3 69 and agree to pay its share of the costs incurred pursuant to Section 5 above. The Parcel A Owner shall adopt a budget annually reflecting the costs of the maintenance, repair, replacement and utilities reasonably estimated to be required by this Declaration and shall send each Parcel Owner a copy of the budget and the monthly amount due from each Parcel Owner for the fractional share of such expenses allocable to the Owner's Parcel (the numerator of which is the square footage of that Parcel and the denominator of which is the sum of the square footage of all of the Parcels). Each Owner shall then make payments as provided for in the budget. Each such monthly payment shall be payable on or prior to the first day of each month. Within one hundred twenty (120) days after the end of each calendar year a statement setting forth in reasonable detail the actual costs incurred during the preceding calendar year and the difference between the amount paid by a Parcel Owner on an estimated basis and such actual costs will be sent to each Parcel Owner. If that statement reveals that a Parcel Owner's payments of such costs for the prior calendar year made based on the estimate is less than that Owner's fractional share based on the actual costs incurred, the Owner of each Parcel shall pay, within thirty (30) days after receipt of such statement, an amount equal to the underpayment. If the statement reveals that the amount paid by a Parcel Owner exceeds the fractional share of such costs allocated to the Owner's Parcel, the Owner shall receive a credit equal to the overpayment, which shall be applied against the monthly payments to be made by that Parcel Owner to be made during the then -current calendar year. 7. Inspection of Records. Any Parcel Owner may, upon not less than ten (10) days' prior written notice, inspect the records for the costs incurred for the costs of maintenance, repair and replacement incurred. If the inspection of the records by a Parcel Owner or its representatives reveals that the amount reflected in the annual statement was incorrect and resulted in an overcharge and the those who prepared the statement agree with that determination, which agreement shall not be unreasonably withheld or delayed, the Parcel Owner shall be reimbursed for their fractional share of the amount of the overcharge within thirty (30) days after such agreed - upon determination is made. If the inspection reveals that the costs reflected in the annual statement have undercharged the Parcel Owners, then each Parcel Owner shall pay an amount equal to the Parcel Owner's fractional share of the undercharge within thirty (30) days after such agreed -upon determination is made. 8. Parking. The Owner of each Parcel shall maintain a sufficient number of parking spaces within the boundaries of that Owner's Parcel to: (i) comply with applicable laws; (ii) meet the parking needs of the business(es) operating on the Owner's Parcel; and (iii) avoid causing the amount of parking within the Parcel to be insufficient to satisfy the applicable laws of the City of Shakopee. 9. Barriers. No curbs, fences, landscaping, or other barriers shall be constructed, placed or erected within a Parcel that would in any way impede, detract, prevent, hinder or interfere with the free flow and passage of vehicles and pedestrians from and to the Parcels upon, along and across the Shared Driveways and Truck Court. 10. Insurance and Indemnification. The Owner of each Parcel shall maintain or cause to be maintained, in full force and effect, commercial general liability insurance on the Owner's Parcel in an amount not less than Three Million Dollars ($3,000,000), combined single limit. Such insurance shall include the following provisions: -4 70 a. Notice before Canceling. If available from the insurer, the policy may not be canceled in amount or coverage without at least thirty (30) days' prior written notice by the insurer to the Owner of the other Parcel; b. Additional Insureds. The policy shall name Declarant and the Owner of the other Parcel as an additional insured; and c. Severability of Interests. The policy shall provide for severability of interests. The Owner of each Parcel must carry or cause to be carried property insurance on a standard comprehensive replacement cost form with a face amount equal to One Hundred Percent (100%) of the replacement value, with an agreed amount endorsement (exclusive of the cost of excavation, foundations and footings) of the Buildings and other improvements on that Parcel. The Owner of each Parcel covenants and agrees to indemnify, defend and hold harmless Declarant and the Owners of each other Parcel from and against all claims, actions, costs, expenses and liabilities (including reasonable attorneys' fees and costs of suit incurred in connection with any of the foregoing), to the extent arising from or as a result of the injury to or death of any one or more natural Persons, or damage to the property of any one or more Persons that occur on the Owner's Parcel and be caused by the negligence or willful wrongful act of the Owner or anyone for whom the Owner is responsible under applicable laws, including those Persons occupying all or a portion of a Parcel under an agreement with the Owner, such as tenants, licensees and concessionaires; provided, however, that the Owner of a Parcel shall not be required to indemnify another Parcel Owner for that Parcel Owner's own negligence or willful wrongful act or omission or the negligence or willful wrongful act or omission of the occupants of said Owner's Parcel. 11. Events of Default. In the event of a breach by any Owner or its occupants of any of the terms, covenants, or conditions hereof, which breach is not cured within thirty (30) days after written notice of breach from the other Owner (or such longer period of time as is reasonable if the breach cannot reasonably be cured within said thirty (30) day period), the other Owner shall be entitled forthwith to full and adequate relief by injunction and/or all such other available legal and equitable remedies from the consequences of such breach, including payment of any amounts due and/or specific performance. Any occupant shall have the right, but not the obligation, to enforce this Declaration on behalf of the Owner of the Parcel which such occupant leases, and/or to cure a breach or default hereunder by the Owner of such Parcel, which enforcement or cure shall be accepted by the Owner of the other Parcel as if effected by the Owner of said Parcel. 12. Remedies. A lien upon the Parcel of the defaulting Owner shall exist to secure payment of all amounts due hereunder. The right, but not the obligation, to record a lien in the amount owed, but at all times the lien pursuant to this Section shall be considered perfected by the recording of this Declaration, meaning that the lien shall exist whether or not a lien statement is recorded; provided, however, that such lien shall be subject and subordinate to the lien of any mortgage now or hereafter held by any mortgagee whose mortgage on the defaulting Owner's Parcel was recorded prior to the recording of this Declaration or the date the lien right arose, and any extension, renewal, modification, refinancing or advances of additional proceeds in connection -5 71 with the loan secured by such mortgage. Because lien statements need not be filed in order for a lien to be perfected, the existence or nonexistence of a lien on a Parcel may be determined by obtaining an estoppel letter pursuant to Section 13. All remedies are cumulative and shall be deemed additional to all other remedies to which any Parcel Owner may be entitled under applicable laws or in equity. A non -defaulting Owner shall also have the right to restrain by injunction any violation or threatened violation by the Owner of a Parcel of any of the terms, covenants or conditions of this Declaration, or to obtain a decree to compel performance of any such terms, covenants or conditions provided for herein, it being agreed that the remedy at law for a breach of any such term covenant, or condition (except those, if any, requiring the payment of a liquidated sum) is not adequate. 13. Estoppel Certificates. Upon request of the Owner of any Parcel for an estoppel certificate as provided for in this Section, whether for such Owner's own benefit or for the benefit of any prospective successor Owner, mortgagee or prospective mortgagee, each Parcel Owner shall, when requested, execute an estoppel certificate, reasonable in form and substance and prepared by the requesting Parcel Owner (or by a prospective successor Owner, mortgagee or prospective mortgagee) that is completed to state whether: (i) the Owner of the Parcel requesting the estoppel certificate is believed to be in default of any of the requirements of this Declaration; (ii) any condition is believed to exist on the requesting Owner's Parcel that violates the terms of this Declaration or, with the passing of time, will ripen into an Event of Default; or (iii) whether there are any claims of a lien against the requesting Owner's Parcel. If an estoppel certificate alleges a default, the estoppel certificate shall describe the nature of the default and the action needed to cure the default. If an estoppel certificate claims that a lien exists against the requesting Owner's Parcel, the estoppel certificate must state the amount required to be paid in order to release the requesting Owner's Parcel from that lien. A Parcel Owner of whom an estoppel certificate is requested shall complete, sign and return the estoppel certificate to the requesting Parcel Owner within fifteen (15) days after receiving a request to sign an estoppel certificate accompanied by the proposed estoppel certificate. If a Parcel Owner fails to complete, sign and return a requested estoppel certificate within such fifteen (15) day period, the requesting Owner shall, following three (3) business days' notice to the Owner receiving the request, be deemed to have a power of attorney coupled with an interest, authorizing the requesting Owner to complete the estoppel certificate(s) in good faith and sign the estoppel certificate on behalf of the non -performing Owner. 14. No Merger. Notwithstanding an Owner's ownership of more than one Parcel, the easements and covenants created in this Declaration shall not be considered to have been terminated by such ownership and upon conveyance of a Parcel so that such Parcel ceases to be under common ownership, neither the Owner conveying such Parcel nor the Owner acquiring such Parcel shall need to execute additional documentation to evidence the existence of such easements and covenants, and such easements and covenants shall relate back to the date this Declaration is recorded. 15. No Public Dedication; No Third -Party Beneficiaries. Nothing in this Declaration is intended to grant or dedicate to the public any interest or rights in any portion of the Property. To the extent permitted by applicable laws, each Parcel Owner shall have the right to close, if necessary, all or any portion of the Shared Driveways or Truck Court on that Owner's Parcel for -6 72 such period as may be necessary to prevent a dedication or the accrual of any rights of the public therein; provided, however, that prior to such closing the Owner seeking to temporarily close any such area shall give notice to, and coordinate such closing with, the Owner whose Parcel may be affected thereby. There are no third -party beneficiaries of the provisions of this Declaration. 16. Force Majeure. Any Parcel Owner shall be excused from performing any non -monetary obligation set forth in this Declaration during the period the performance of such non -monetary obligation is prevented or delayed by a weather event or other act of the elements, fire, earthquake, flood, explosion, war, invasion, insurrection, riot, malicious mischief, vandalism, larceny, inability to procure or general shortage of labor, equipment, facilities, materials or supplies in the open market, failure of transportation, strikes, lockouts, orders of governmental authorities or any other cause reasonably beyond the control of the Parcel Owner that is prevented from or delayed in carrying out such non -monetary obligation. 17. Mortgage Subordination. Any mortgage that becomes effective after the recording of this Declaration and affects any of any Parcels shall at all times be subject and subordinate to the terms of this Declaration, and any party foreclosing any such mortgage, or acquiring title by deed in lieu of foreclosure or trustee sale in connection with such mortgage, shall acquire title subject to all the terms and conditions of this Declaration. 18. General Matters. The following general matters shall apply to the Parcels and the Owners and occupants of the Parcels: a. Notices. All notices, demands, statements, and requests required or permitted to be given under this Declaration must be in writing and shall be deemed to have been properly given or served as of the date hereinafter specified: (i) on the date of personal service upon the Parcel Owner to whom the notice is addressed or, if such Parcel Owner is not available, the date such notice is left at the address of the Parcel Owner to whom it is directed; (ii) one (1) day after the date the notice is postmarked by the United States Post Office, provided it is sent prepaid, registered or certified mail, return receipt requested; and (iii) on the date the notice is delivered by a courier service (including Federal Express or its reasonable equivalent) to the address of the Parcel Owner on file with Scott County for payment of real estate taxes. If receipt is refused, the notice shall be deemed given on the date of refusal to accept receipt. b. Condemnation. If any portion of the Property shall be condemned, the award shall be paid to the Owner of the portion of the Property that is condemned. c. Binding Effect. The terms of this Declaration shall run with the land and shall inure to the benefit of and be binding upon Declarant, Declarant' s respective successors and assigns, the Owners of each Parcel and such Owners' successors and assigns. This Declaration is not intended to supersede, modify, amend, or otherwise change the provisions of any prior instrument affecting the Property that was recorded prior to the recording of this Declaration. -7 73 d. Severability. Invalidation of any of the provisions contained in this Declaration, or of the application thereof to any person by judgment or court order shall in no way affect any of the other provisions of this Declaration or the application thereof to any other Person, and the same shall remain in full force and effect. e. Amendments. This Declaration may be amended by a written document signed and acknowledged by the Owners of each Parcel within the Property and shall be effective only when recorded in the office of the Scott County Registrar of Titles. No such amendment shall require the consent of any occupant of a Parcel other than the Parcel Owner. f. Minimization of Damages. In all situations arising out of this Declaration, all Parcel Owners shall attempt in good faith to avoid and minimize the damages resulting from the acts or omissions of any Parcel Owner. Each Owner shall take all reasonable measures to obey and conform to the provisions of this Declaration. g. Time. Time is of the essence of this Declaration. h. Non -Waiver. The failure of Declarant, or any Parcel Owner to insist upon strict performance of any of the terms, covenants or conditions of this Declaration shall not be deemed a waiver of any rights or remedies which Declarant, or such Owner may have hereunder under applicable laws or equity and shall not be deemed a waiver of any subsequent breach or default in any of such terms, covenants or conditions. i. Enforcement. Declarant, and any Owner may enforce this Declaration and its easements, restrictions and covenants by appropriate action, and the Party prevailing in such action shall recover any reasonable costs and attorneys' fees that Party may incur. No occupant of a Parcel, other than the Owner of that Parcel, has any right to enforce any of the provisions of this Declaration. �. Construction of this Declaration. The rule of strict construction shall not apply to the easements, restrictions and covenants created under this Declaration, and this Declaration shall be given a reasonable construction so that the intention to confer reasonably usable rights and benefits and reasonably enforceable obligations are carried out. k. Governing Law. This Declaration shall be governed by the laws of the State of Minnesota. Balance of page left blank. Declarant's signature and acknowledgment are set forth on the following page. -8 74 [Signature Page of Declarant to Declaration of Reciprocal Easements] DECLARANT: IDP DEAN LAKES B 1, LLC, a Delaware limited liability company By: Inland Development Partners, LLC, a Minnesota limited liability company Its: Managing Member By: Tom Shaver Its: Managing Member STATE OF MINNESOTA ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2026, by Tom Shaver, the Managing Member of Inland Development Partners, LLC, a Minnesota limited liability company, the Managing Member of IDP Dean Lakes B 1, LLC, a Delaware limited liability company, on behalf of the company. Notary Public Seal This instrument was drafted by: Fredrikson & Byron, P.A. (MSR) 60 South 6th Street, Suite 1500 Minneapolis, Minnesota 55402 (612) 492-7000 90550661v2 -9 75 EXHIBIT A Legal Description of the Property Parcel A: Lot 1, Block 1, Dean Lakes Eleventh Addition, Scott County, Minnesota. Parcel B: Lot 2, Block 1, Dean Lakes Eleventh Addition, Scott County, Minnesota Together with the non-exclusive easements for drainage and temporary construction purposes in, across, along, over, under, and upon Outlot G, Dean Lakes First Addition, as set forth in the Perpetual Drainage Easement and Temporary Construction Easement dated June 2, 2022, recorded July 12, 2022 as Document No. T277405. 76 EXHIBIT B Description and Depiction of Shared Driveways and Truck Court WEST LINE LOT 2, s BLOCK 1, PLAT OF, DEAN LAKES ELEVENTH ADa77a TmN -,IrW S xliu,'1ie .1 NAXIEN cac NIC21. YE LOT 1 t `•- NORTH LINE OF LOT 2 (H8B°56-001v) '➢ ➢RIVEWAYlir.41‘1. ...... . ..... ras sx m LOT 2 BLOCK 1 t MOST SOUTHERLY SOUTiI WEST CON. LOT 2, BLOCK I, FLAT OF DEAN LAKES ELEVENTH ADDITION w x E u..n `" _ SHARED DRIVEWAY .- ]5SCALE IN FEET 50 SHEET 1 OF 2 SHEETS 77 Description of Access Easement for Shared Driveways and Truck Court An easement for access purposes over, under, and across those parts of Lots 1 & 2, Block 1, DEAN LAKES ELEVENTH ADDITION, according to the recorded plat thereof, Scott County, Minnesota described as follows: Commencing at the most southerly southwest corner of said Lot 2, Block 1; thence northeasterly -P.05 feet along the westerly line of said Lot 2, along a non -tangential curve concave to the northwest with a radius of 70.00 feet, a central angle of 9 degrees 04 minutes 07 seconds, and a chord bearing of North 35 degrees 22 minutes 39 seconds East (assuming the north line of said Lot 2 has a bearing of North 89 degrees 55 minutes 46 seconds Weshto the point of beginning, thence South 89 degrees 59 minutes 54 seconds East 094.37 feet. thence northeasterly 75.22 feet along a tangential curve concave to the northwest with a radius of no.6oieet and a central angle of 66 degrees 18 minutes 22 seconds', thence North 23 degrees 41 minutes 44 seconds East 142,40 feet; thence northeasterly 48.321eet along atangential curve concave to the southeast with a radius of 107.00 feet and a central angle of 25 degrees 52 minutes 20 seconds, thence North 49 degrees 34 minutes 04 seconds East 278.23 feet: thence northeasterly 31.60 feet along a tangential curve concave to the southeast with a radius of 307,00fee1 and a central angle of 5 degrees 54 minutes 48 seconds. thence North 55 degrees 28 minutes 50 seconds East 49.93 feet; thence North 34 degrees 31 minutes 10 seconds West 40.57 feet; thence North 89 degrees 58 minutes 48 seconds West 062,431eetl thence South 32 degrees 19 minutes 43 seconds West 35.74 feet: thence North 90 degrees CO minutes 00 seconds West 9271 feet. thence South 13 degrees 47 minutes 23 seconds west 78-72 feet: thence southerly 54.51 feet along a tangential curve concave to the east with a radius of 355.67 feet and a central angle of 8 degrees 48 minutes 54 seconds; thence South 05 degrees 00 minutes 29 seconds West 133,38 feel; thence southwesterly 70.28 feet along a tangential curve concave to the northwest with a radius of 164.33 feet and a central angle of 24 degrees 29 minutes 51 seconds: thence North 77 degrees 44 minutes 51 seconds West, not tangent with last described curve. a distance of 7,68 feet to the westerly line or said Lot 2', thence South 09 degrees 24 minutes 39 seconds West 6.OO feet ro an angle point in said westerly line, thence southeasterly 40.51 reet along said westerly line of Lot 2, along a non.tangential curve concave to the southwest with a radius of 70.00 feet, a central angle ol33 degrees 09 minutes 28 seconds, and a chord bearing of South 64 degrees 00 minutes 32 seconds East; thence northeasterly 90.55 feet along a non -tangential curve concave to me northwest with a radius of 199.o0 feet. a central angle of 20 degrees 04 minutes 3seconds. and a chord bearing of North 18 degrees 02 minutes 36 seconds East', thence North 05 degrees W minutes 29 seconds East 114.26 feet; thence North 06 degrees 20 minutes 57 seconds East 45,16 feet; thence North 12 degrees 04 minutes 39 seconds East 17,99 feet; thence northeasterly 58,05 feet along a tangential curve concave to the southeast with a radius of 50.OOieet and a central angle of 77 degrees 58 minutes 35 seconds: thence South 89 degrees 56 minutes 46 seconds East 871.49leet, thence southeasterly 48.70 feet along a tangential curve concave to the southwest with a radius of 20,00 feet and a central angle of 130 degrees 30 minutes 50 seconds; thence South 4g degrees 34 minutes 04 seconds West 192,15 feet', thence southwesterly 50.95 feet along a tangential curve concave to the southeast with a radius of 135.00 feet and a central angle of 25 degrees 52 minutes 20 seconds, thence South 23 degrees 41 minutes 44 seconds West 131.95 feet: thence southwesterly 61.34 feet along a tangential curve concave to the northwest with a radius or 53.00 feel and a central angle of 66 degrees 18 minutes 23 seconds; thence North 89 degrees 59 minutes 53 seconds West with 544.14 feet; thence North 88 degrees 49 minutes 57 seconds West 49.01 feet; thence North 89 degrees 59 minutes 54 seconds West 00,70feet to said westerly line o1 Lot 2: thence southwesterly 30,95 feet along a non -tangential curve concave to the northwest with a radius of 70 feet, a central angle of 25 degrees 20 minutes 12 seconds, and chord bearing of South 19 degrees 10 minutes 29 seconds West to the point of beginning, SHEET 2 OF 2 SHEETS DEAN LAKES ELEVENTH ADDITION -2 78 lO EXHIBIT C Description and Depiction of Stormwater Management Facilities r T r 50' DRAINAGE & UTILITY EAREHENT PER PLAT OF DEAR LAKES EIGHTH AMNON wl'ae' mow_ LOT 2 BLOCK 1 \- NORTH LIRE OF COT 4 S Wes' OCK DEAN SNFS,/ ENTH RDO(RON 5 NORTHEASTERLY COR LOT 2BLOCK I. DEAR LAKES ELEVENTH ADDITION N. 5_565,3'07, PONT A%j m r' These flared end sections should be included in this easement agreement for maintenance I I EAS EMENO AREA 5CME IN FEET SHEET 1 OF 2SHEEfS z < O W I W A Revise the agreement to include both stormwater ponds within the easement area. The agreement shall also clearly define maintenance responsibilities for the ponds 79 Description of Easements for Stormwater Management Facilities A 20.00 toot wide easement for stormwater management purposes over, under, and across Lot 2, block 1. DEAN LAKES ELEVENTH ADDITION, according to the recorded plat thereof, Scott County, Minnesota. The centerline of said easement is described as follows, Commencing at the northeasterly corner of said Lot 2; thence North 89 degrees 56 minutes 46 seconds West, assumed beating along the north line of said Lot 2. a distance 0136.O5feet to the point of beginning of the centerline to be described; thence South 55 degrees 23 minutes 03 seconds West 39.13feet; thence South 08 degrees 20 minutes 06 seconds West 56.39 feet. thence South 75 degrees 21 minutes 40 seconds West 0.81 feet to a point hereinafter referred to as Point A': thence South 75 degrees 21 minutes 40 seconds West 70.89 feet and said centerline there terminating. TOGETHER WITH a 20.001001 wide easement for stormwater management purposes over under, and across said Lot 2. The centerline of said easement is described as follows. Beginning at the aforementioned Point 'A': thence North 00 degrees 56 minutes 55 seconds East 43.34 feel to said north line of Lot 2 and said centerline there terminating. The sidelines of said easements are re be prolonged or shortened to terminate at said north line of Lot 2. Description of Easements for Stormwater Management Facilities A 20.00 fool wide easement for stormwater management purposes over, under, and across Lot 2 Block 1, DEAN LAKES ELEVENTH ADDITION, according to the recorded plat thereof, Scott County, Minnesota. The centerline of said easement is described as -Follows: Commencing at the northeasterly corner of said Lot 2, thence North 89 degrees 56 minutes 46 seconds West, assumed bearing along the north line of said Lot 2. a distance of 55315 feet to the point of beginning of the centerline to be described: thence South 01 degrees 55 minutes 30 seconds West 42 8.0feet to a point hereinafter referred to as Point 'Si thence South 89 degrees 59 minutes 26 seconds East 2.35 feet; thence South 83 degrees 00 minutes 20 seconds East 179.86 feet: thence South OD degrees 04 minutes 12 seconds East 284.41 feet; thence South 32 degrees 40 minutes t0 seconds West 88.48 feet, thence South 87 degrees 45 minutes 02 seconds West 140.69 feet: thence South 00 degrees CD minutes 06 seconds West 15.98 feet and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at said north line of Lot 2. TOGETHER WITH a 20.00foot wide easement for stormwater management purposes over. under, and across said Lot 2. The centerline of said easement is described as follows: Beginning at the aforementioned Point 'V; thence North 89 degrees 59 minutes 26 seconds West 340.85 feet and said centerline there terminating, SHEET 2 OF 2 SHEETS SHAKOPEE. MINNESOTA -2- 80 EXHIBIT D Description and Depiction of Sanitary Sewer Facilities DRAINAGE APO VALITY EASEMENT PER PLAT OF DEAN LAKES FIRST ADDITION .50' DRAINAGE & UTILITY LOT 1 EASEENT PER PLAT OF DEAN MLAKES EIGHTH BLOCK 1 ADDITION - P.O.B- wrA ;\ r. . L SOUTHWEST ODD.. LOT L SOUTH LINE OF LOT I. BLOCK O. PLAT OF DEAN BLOCK I, DEAN LAKES LAKES ELEVENTH ADOfTION ELEVENTH AUDI DON LOT 2 Description of Easement for Sanitary Sewer A 20.00 foot wide easement for sanitary sewer purposes over, under, and across Lot 1, Block 1, DEAN LAKES ELEVENTH ADDITION, according to the recorded plat thereof, Scott County, Minnesota. The centerline of said easement is described as follows: Commencing at the southwest corner of said Lot 1; thence South 80 degrees 56 minutes 46 seconds East, assumed bearing along the south line of said Lot 1, a distance of 50.19feet to the point of beginning of the centerline to be described; thence North 05 degrees C© minutes 37 seconds East 320.70 feet; thence North 10 degrees 42 minutes 28 seconds East 52.85 feet and said centerline there terminating. The sidelines of said easement are to be prolonged or shortened to terminate at said south line of Lot 1, EASEMENT AREA 7.5 I50 SCALE IN FEET SHEEP 1 OF 1 SHEETS z L F- 1= a U ❑ d Q LL zFE LU u• }7 LU 6 W LU • w 5t z m u o SHAKOPEE, MINNESOTA X' A t_ A 81 CONSENT OF LENDER/MORTGAGEE , a bank, the holder of that certain Mortgage dated and recorded at Scott County Registrar of Titles office on as Document No. agrees that its rights in the following described real property encumbered by such Mortgage shall be subordinated to said Agreement: a bank By STATE OF ) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of , 2026 by of , a bank, on behalf of the bank. Notary Public This Instrument was Prepared by: Fredrikson & Byron, P.A. 60 South Sixth Street Suite 1500 Minneapolis, MN 55402-4400. 82 City of Shakopee Memorandum TO: Kyle Sobota, Senior Planner FROM: Darin Manning, Project Engineer SUBJECT: Preliminary & Final Plat — Dean Lakes Eleventh Addition PROJECT: PLAT -000363-2026 DATE: March 23, 2026 The staff review indicates a request to review a Preliminary and Final Plat application for Dean Lakes Eleventh Addition. The site is located east of CSAH 83 (Canterbury Road South), north of Eagle Creek Boulevard, and south of Trunk Highway 169. This review should be considered preliminary, as more comments will follow with additional submittals. However, the Engineering Department offers the following comments at this time to the applicant and to the planning department: The following items need to be addressed/completed prior to release of the Final Plat for recording: 1. Refer to Shakopee Public Utilities (SPU) comments and ensure all SPU comments are addressed to their satisfaction. 2. Submit a recorded copy of the Declaration of Reciprocal Easement Agreement. This agreement must clearly define maintenance responsibilities for the two ponds that receive stormwater runoff from both lots. 3. Submit a recorded copy of the Utility Facilities Easement Agreement for each site. A template is available from the Engineering Department. 4. Provide electronic copies of the Final Plat in both AutoCAD and PDF formats. The plat must reference datum on the Scott County coordinate system. Recommendation The Engineering Department recommends approval of the application subject to the conditions above being addressed/completed by the applicant. H:\Development\Dean Lakes 11th Addition\Project Management \Letters and Memos\Staff Review\Dean Lakes 11th Addition FP & PP 03 23 26.docx 1 oft 83 RESOLUTION R2026-058 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA APPROVING THE PRELIMINARY AND FINAL PLAT OF DEAN LAKES ELEVENTH ADDITION WHEREAS, Dan Sj oblom (applicant) and DP Dean Lakes B1 LLC (property owner), have made application for the Preliminary and Final Plat of Dean Lakes Eleventh Addition; and WHEREAS, the property is legally described as: Lot 1, Block 1, Dean Lakes Eighth Addition, Scott County, MN; and WHEREAS, notice was provided and on April 9, 2026 the Planning Commission held a public hearing regarding the Preliminary and Final Plat of Dean Lakes Eleventh Addition, at which time it heard from City Planning staff and invited members of the public to comment; and WHEREAS, the City Council reviewed the Preliminary and Final Plat of Dean Lakes Eleventh Addition on April 21, 2026; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Shakopee, Minnesota that the Preliminary and Final Plat of Dean Lakes Eleventh Addition is hereby approved subject to the following conditions: I) The following procedural actions must be addressed/completed prior to the release of the recording of a Final Plat: A. Comply with the Engineering Department memorandum dated March 23, 2026. B. A Utility Facilities Maintenance Agreement must be provided for each lot and recorded at Scott County Land Records. C. The stormwater management practices on this site provide treatment for both future lots. The Utility Facilities Maintenance Agreement needs to include both stormwater basins for both sites, whether they are located on the lot or not. Both lots must have access and shared maintenance responsibility in the agreement. D. Shakopee Public Utilities (SPU) has an existing lateral primary electric system that runs through the site. Easements were required to be provided over the existing electric running 84 line and structures during building construction, but were never formally recorded. The property owner shall provide certified easement depictions and descriptions and fully execute the electric easement agreement provided by SPU. Executed easements shall be provided to SPU and shall be filed before or concurrent with the proposed plat. The size and location of electric easements shall be consistent with the requirements of SPU; and extend a minimum 5 feet on either side of the running line and 10 feet extending from the center of structures; such as pad mounted transformers or switches. Additionally, future circuits will need to be installed to provide service to Lot 2 of Block 1. These circuits will need to be routed through Lot 1, Block 1. As part of conditional approval of the plat, SPU is requiring the property owner to agree to provide easements for these facilities. The size and location of these easements are subject to change and the finalized depictions and descriptions shall be communicated and presented to all parties. Contact Martin Drouillard at Shakopee Public Utilities for details. E. Shakopee Public Utilities (SPU) has an existing public watermain system that loops through the site. Easements were required to be provided over the existing watermain during building construction, but were never formally recorded. The proposed watermain easements on the final plat shall be removed and separate easement documents drafted and recorded. The property owner shall provide certified easement depictions and descriptions and fully execute the watermain easement agreement provided by SPU. Executed easements shall be provided to SPU and shall be filed before or concurrent with the proposed plat. The size and location of watermain easements shall be consistent with the requirements of the SPU Water Policy Manual. A PDF copy of the proposed easement description and depiction has been uploaded to the City ePortal system for the owner's information and/or use. Contact Ryan Halverson at Shakopee Public Utilities for details. II. Following approval and recording of the final plat, the following conditions shall apply: A. Landscaping that is on the site must be maintained. If landscaping is removed from either lot it must be replaced on the site, as it is required landscaping / tree replacement for when the two buildings and parking areas were constructed. Adopted in regular session of the City Council of the City of Shakopee, Minnesota, held the 21st day of April 2026. Mayor Attest: Richard Parsons, City Clerk 85 SHAKOPE E Piliall Shakopee City Council 6.k April 21, 2026 Agenda Item: Approval of the April 7, 2026, City Council Minutes Prepared by: Rick Parsons Reviewed by: Action to be considered: Approve the April 7, 2026, City Council minutes Motion Type: Simple Majority Background: N/A Recommendation: Approve the April 7, 2026, City Council minutes. Budget Impact: N/A Attachments: 04-07-2026 City Council Minutes 86 SHAKOPEE City Council City Hall 485 Gorman Street Shakopee, MN, 55379 Tuesday, April 7, 2026 7:00 p.m. Vision: Shakopee is a place where people want to be! A distinctive river town, with a multitude of business, cultural and recreational opportunities in a safe, welcoming, and attractive environment for residents and visitors. Mission: Our mission is to deliver high quality services essential to maintaining a safe and sustainable community. We commit to doing this cost-effectively, with integrity and transparency. 1) Call to Order 2) Roll Call PRESENT: Mayor Lehman, Council Member Contreras, Council Member Whiting, Council Member DuLaney, and Council Member Lara ABSENT: None. ALSO PRESENT: None. 3) Pledge of Allegiance 4) Special Presentations 4.a) Minnesota Valley Transit Authority Annual Update 5) Approval of Agenda Council Member Lara made a motion to approve agenda, second by Council Member Contreras and the motion passed. 5 - 0 6) Consent Agenda 6.a) Traffic Enforcement and Direction Ordinance 6.b) Authorize Final Acceptance and Payment for the 2025 Bituminous Pavement Rehabilitation Project 6.c) Declare amounts, order the preparation of proposed assessments, set a public hearing date for delinquent false alarms &t mowing services bills. 6.d) Approve a Temporary Liquor License for the Shakopee Chamber of Commerce 6.e) Approve the Purchase of Light Poles for the Old Carriage Court Corridor Improvements Project 6.f) Award a Contract for Phase III of the Downtown ADA, Lighting and Tree Rehab Improvement Project 6.g) Approve the Wetland Sequencing for the Southbridge Crossing Garden Center 6.h) Approve plans and authorize bidding for the 2026 Safe Routes to School (SRTS) Infrastructure Improvements 6.i) Approval of the 2026 Concession Agreements 6.j) Accept Donation from Shakopee Soccer Association, Resolution R2026- 052 6.k) 2026 Trail Sealcoating 6.1) JCI Shakopee Donation 6.m) Parks &t Recreation Special Event Donations 6.n) Approval of the March 17, 2026, City Council Minutes 6.o) Approve a Cooperative Agreement with the DNR for inclusion of Shore Fishing elements with the Minnesota Riverbank Stabilization Improvements 6.p) Proposed Modifications to Schleper Field 6.q) 2025 Year-end General Fund Transfers - (pulled for separate consideration) 6.r) Approve Local Funding Commitment for the Minnesota Riverbank Stabilization Project - (pulled for separate consideration) 6.$) Venue Control Et Traffic Control Services Agreement with Live Nation for Mystic Lake Amphitheater 6.t) Tree Planting - Eagle Scout Project Approval Council Member Whiting made a motion to approve the consent agenda with the modification of pulling items 6.q and 6.r for separate consideration, second by Council Member DuLaney and the motion passed. 5 - 0 7) Public Comment 8) Business removed from consent agenda 6.q) 2025 Year-end General Fund Transfers Council Member Whiting made a motion to approve Resolution R2026- 051, Approving General Fund Transfers of $475,000 to the Buildings Fund and $1,850,000 to the Parks Development Fund, second by Council Member Contreras and the motion passed. 4 - 1 Nays: Mayor Lehman 6.r) Approve Local Funding Commitment for the Minnesota Riverbank Stabilization Project Council Member Contreras made a motion to approve Resolution R2026-047, for Minnesota Department of Natural Resources Grant Funding Assistance for the City of Shakopee River Stabilization Project, second by Council Member DuLaney and the motion passed. 4 - 1 Nays: Mayor Lehman 9) Recess for Economic Development Authority Meeting Council Member Contreras made a motion to recess to the EDA, second by Council Member DuLaney and the motion passed. 5 - 0 10) Reconvene 11) General Business 11.a) APPEAL of Board of Adjustment and Appeals Decision on Revocation of a Conditional Use Permit at 8610 Hansen Avenue Council Member Whiting made a motion to approve Resolution R2026- 055, a resolution upholding the Board of Adjustment and Appeals decision to revoke the conditional use permit for vehicle repair at 8610 Hansen Avenue., second by Council Member DuLaney and the motion passed. 5 - 0 11.b) APPEAL of Board of Adjustment and Appeals Decision on Revocation of Conditional Use Permit at 1555 Maras Street. Council Member DuLaney made a motion to approve Resolution R2026- 056, which upholds the Board and Adjustment and Appeals decision to rescind a conditional use permit at 1555 Maras Street., second by Council Member Lara and the motion passed. 5 - 0 11.c) APPEAL of Board of Adjustment and Appeals Decision on Revocation of a Conditional Use Permit at 1515 Maras St. Council Member Contreras made a motion to approve Resolution R2026-059, a resolution upholding the Board of Adjustment and Appeals decision to revoke the conditional use permit for exterior storage of vehicles at 1515 Maras St., second by Council Member DuLaney and the motion passed. 5 - 0 11.d) Final Plat of Southbridge Crossings Seventh Addition Council Member Lara made a motion to approve Resolution R2026-057 approving the final plat of Southbridge Crossings Seventh Addition, second by Council Member Contreras and the motion passed. 5 - 0 11.e) Amendment to Shakopee Public Utilities Franchise Agreement for Large Power Users Council Member DuLaney made a motion to approve the amendment, second by Council Member Lara and the motion passed. 3 - 2 Nays: Mayor Lehman, Council Member Whiting 12) Reports 12.a) City Bill List 12.b) News and Announcements 13) Other Business 14) Adjourn to April 21, 2026, at 7:00 pm Council Member DuLaney made a motion to adjourn to April 21, 2026, at 7:00 pm, second by Council Member Contreras and the motion passed. 5 - 0 PIDilial SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.I April 21, 2026 Metropolitan Dance Alliance Donation Mark Schneider, Recreation Program Manager Kelsi McNutt Action to be considered: Approve Resolution R2026-062, accepting sponsorship funds for recreation programs Motion Type: Simple Majority Background: Metropolitan Dance Alliance has been a generous donor for multiple years supporting a number of special events offered by the Parks & Recreation Department. Recommendation: Approve Resolution R2026-062 for a monetary donation of $3,000 from Metropolitan Dance Alliance. Budget Impact: This donation will be used to offset costs of three special events offered this year including the Egg Hunt & Candy Grab, Annual Summer Carnival and the Spooky Family Fun Event. Attachments: Res. R2026-062.pdf 91 RESOLUTION NO. R2026-062 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA ACCEPTANCE OF DONATION AND SPONSORSHIP FUNDS FOR RECREATION PROGRAMS WHEREAS, on November 6, 2002, the City Council adopted Resolution No. 5794, which established procedure relating to the receipt of gifts and donations by the City; and WHEREAS, Resolution No. 5794 specifies that donations of real property shall be accepted by resolution of the City Council, and shall require a two-thirds majority of the Council for acceptance; and WHEREAS, the following businesses have generously given a monetary donation or sponsorship. Name Type Description Amount Metropolitan Dance Alliance Premier Sponsorship 3 Events $3,000 WHEREAS, such donations will be used for recreational programs & events. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SHAKOPEE, MINNESOTA, that the donation is gratefully accepted; and FURTHER, the City staff is directed to send a letter to the donor, acknowledging receipt of the gift and expressing the appreciation of the City Council. Adopted in regular session of the City Council of the City of Shakopee, Minnesota held this 21st Day of April 2026. Matt Lehman Mayor of the City of Shakopee ATTEST: City Clerk 92 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.m April 21, 2026 Approval of Taft Stettinius & Hollister LLP (Taft) for Economic Development Work Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Approve Taft Motion Type: Simple Majority Background: Taft's Minneapolis office, approximately 160 Taft attorneys offer full -service legal counsel for the Twin Cities and beyond. Established in 1885, Taft is a nationally recognized law firm with over 1,100 attorneys and offices in Chicago, Illinois; Cincinnati, Cleveland, Columbus, Dayton, and Delaware, Ohio; Aspen, Denver, and Colorado Springs, Colorado; Detroit and Southfield, Michigan; Minneapolis, Minnesota.; Indianapolis, Indiana; Covington, Kentucky; Phoenix, Arizona; Stuart and West Palm Beach, Florida; and Washington, D.C. Mary Ippel from the Minneapolis office will be the primary partner in charge for Shakopee's projects. She is a member of the Public Finance and Economic Development group at Taft and practices principally in the areas of: • Bond law • Municipal finance law • Tax increment financing • Housing and redevelopment authority law • Economic development authority law She has practiced in the field of public finance extensively and is an authority in economic development law and tax increment financing. She has broad experience in a variety of bond transactions, particularly in the areas of tax increment financing, municipal general obligation and revenue bonds, tax-exempt lease financing, industrial revenue bond financing, 501 C 3 revenue bonds and housing revenue bond financing. 93 She serves as bond or economic development counsel to cities, economic development authorities, port authorities, housing and redevelopment authorities, and other local governmental units. In addition to Mary's extensive experience in virtually all areas of municipal bonding, she has extensive knowledge and experience in tax increment financing and economic development. She has counseled her clients in hundreds of such projects, including the drafting of appropriate project and tax increment plans, development and tax increment agreements, and financing options, both bonded and "pay-as-you-go" status. The city will now have access to attorneys from Kutak Rock and Taft for various economic development projects plus support from the city attorney's firm. Recommendation: Approve retaining of Taft at hourly rates of $400 for Associates and $500 for Partners for Economic Development work. Budget Impact: Fees are paid by the various projects. Attachments: 94 WILLA' SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.n April 21, 2026 Extended Hours for Construction at Mystic Lake Amphitheater Michael Kerski, Planning and Development Director Michael Kerski Action to be considered: Approve Motion Type: Simple Majority Background: Due to unforeseen delays in the delivery of critical structural steel components, the construction schedule for the Mystic Lake Amphitheater has been significantly compressed. These delays have impacted the sequencing of multiple trades and activities, particularly those dependent on the completion of primary structural elements. As a result, the project team must now accelerate remaining work to meet the fixed and publicly advertised opening date of June 22, 2026, which is tied to the first scheduled concert at the 19,000 -seat facility. Given the scale of the venue and the contractual obligations associated with the opening event, any further delay is not feasible. There is no residential nearby and the area to the east is largely industrial, so there should be no noise impacts. To recover lost time and maintain progress across multiple workstreams, construction operations must proceed on a continuous, 24 -hour basis. Certain activities —most notably the installation of the amphitheater roof fabric —are required to occur overnight due to temperature, wind, and material performance considerations that are best achieved under controlled nighttime conditions. Concurrently, critical path work such as final concrete pours in the lower seating bowl must occur during daytime hours to ensure proper curing, quality control, and inspection availability. In addition, crews must complete the installation of railings, seating systems, and other life -safety components on an expedited timeline, necessitating overlapping shifts and continuous coordination among subcontractors. The accelerated schedule also reflects the extensive inspection and commissioning requirements associated with a facility of this size and complexity. All electrical, plumbing, and fire suppression systems must be fully installed, tested, and approved prior to 95 occupancy. These inspections require coordination with multiple regulatory authorities and often involve sequential approvals that cannot be delayed without jeopardizing the opening date. Furthermore, the amphitheater must successfully pass all applicable state and local health inspections related to food and beverage service operations, which are integral to the venue's functionality on opening day. In total, the need for around -the -clock construction is driven by a combination of supply chain disruptions, the immovable nature of the opening event, and the substantial regulatory and operational requirements that must be satisfied prior to June 22, 2026. Continuous operations represent the only viable path to ensure the facility is completed safely, fully compliant, and ready to host the inaugural event as scheduled. Recommendation: Approve extension of hours of construction for the Mystic Lake Amphitheater to allow construction twenty-four hours a day until opening on June 22, 2026. Budget Impact: NA Attachments: 96 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.o April 21, 2026 Schleper field improvements - Right Field Bull Pen Wall Donation Bill Delaney, Senior Planner Michael Kerski Action to be considered: Approve work and donation Motion Type: Simple Majority Background: This request was submitted under the city's new Policy on Modification and Enhancement of City Property. The Joe Schleper Stadium Fund is requesting to construct a concrete block wall in the right -field bullpen at Joe Schleper Stadium. The goal is to match the existing left -field bullpen structure (photos attached) where this work has already been completed. This is being completed in preparation for the 2026 State Amateur Tournament. Total cost is estimated at $975 and funded by the Joe Schleper Stadium Fund. Work would begin in May. Expected life span for the wall is 15 years and the Stadium Fund will be responsible for all necessary painting and maintenance. Recommendation: Approve the modifications and acceptance of the work as a donation upon completion Budget Impact: Funded by private fund and donated to the city. Fund will maintain. Attachments: Lft field after.jpg Rgt field before.jpg 97 99 PIDiliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.p April 21, 2026 Approve On -Sale and Sunday Liquor Licenses for Velazquez III LLC. dba Don Goyo Taqueria Heidi Emerson, Deputy City Clerk Action to be considered: Approve on -sale and Sunday liquor licenses for Velazquez III LLC. dba Don Goyo Taqueria, located at 105 Lewis Street South. Motion Type: Simple Majority Background: Velazquez III LLC. dba Don Goyo Taqueria, located at 105 Lewis Street South, has submitted applications for on -sale and Sunday liquor licenses. The applications are in order, and the fees have been paid. The Police Department conducted the customary background investigation and found nothing that would prohibit issuance of the licenses. Recommendation: Approve the above requested motion. Budget Impact: N/A Attachments: 100 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 6.q April 21, 2026 Vehicle Acquisition, Use and Replacement Policy Bill Egan, Public Works Director Action to be considered: Updates to the City's Vehicle Acquisition, Use and Replacement Policy. Motion Type: Simple Majority Background: The City's Vehicle Acquisition, Use and Replacement Policy was last updated and approved September 06, 2022. This update contains language changes applicable to our current practices, new vehicle evaluation form, and reformatted in the new policy format. The more notable changes include the updating of the "On call firefighter" language to now full time, and also includes revisions to expected life replacement years, miles and/or hours. Recommendation: Approve the updated policy. Budget Impact: N/A Attachments: Vehicle Acquisition Use and Replacement Policy - 2026.pdf Vehicle Policy - 2026 (003) Final Edits.pdf 101 SHAKOPE E Vehicle Acquisition Use and Replacement Policy Adopted: 10/14/1980 Amended: 11/25/1995; 9/2008; 9/6/2022 POLICY CONTENTS I. PURPOSE AND NEED FOR POLICY 2 II. VEHICLE ACQUISITION POLICY 2 A. Staff Transportation Vehicles 3 B. Job Assistance Vehicles 4 C. Job Performance Vehicles 4 III. Vehicle replacement policy 4 A. Minimum Replacement standards 4 B. Replacement Evaluation Process 4 C. Disposition of Used Vehicles 5 IV. Personal use of city vehicles 5 A. Assigned Take -Home Vehicles 5 B. Occasional Take -Home Vehicles 6 V. City use of personal vehicles 6 A. Mileage reimbursement 6 B. Monthly Allowance 7 C. Other Costs 7 VI. Vehicle Identification 7 A. Color/City Logo 7 VII. Passengers 8 VIII. Seat Belts 9 IX. Engine Idling 9 A. Purpose 9 B. General 9 C. Scope 9 D. Policy 9 E. Exemptions 10 102 F. Procedures 10 X. Operation 11 XI. Responsibility 12 I. PURPOSE AND NEED FOR POLICY This policy will provide uniform criteria for all City departments and operations in the acquisition, use and replacement of vehicles. The City of Shakopee is dedicated to managing its resources in a fiscally responsible manner. Therefore, a specific need should be demonstrated before a new vehicle is added to the City's fleet, and every existing vehicle should be utilized to its greatest economic extent prior to replacement. The personal use of City vehicles will be defined to ensure proper accounting and maximum efficiency of public purpose. The acquisition of additional vehicles to the City's overall fleet and their replacement should be only as necessary to allow the City to provide the services and perform the duties and responsibilities that are expected by the public within budgetary constraints. Policy Consequences 1. Non-compliance with this policy by the driver/operator may result in disciplinary action; and 2. The supervisor shall ensure that all employees adhere to this policy and deal promptly with all non-compliance issues. II. VEHICLE ACQUISITION POLICY The many varied aspects of public service provided by the City of Shakopee require the use of different types of vehicles. These include: Type A) Administrative vehicles used primarily to transport employees to/from locations of work activity (i.e. administrative and inspection vehicles); Page 2 of 14 103 Type B) Specialty light and medium duty vehicles necessary to assist City employees in performing their duties (i.e. squad car, survey vehicle, utility repair truck, etc.); Type C) Specialty heavy duty vehicles used to actually perform a physical function (fire truck, road grader, dump truck, etc.). The type of vehicle purchased shall be that which is determined to be most appropriate and cost effective for that vehicle's function. Due consideration shall be given to acquiring the most energy -efficient and environmentally friendly vehicle that will meet the operational requirements. A. Staff Transportation Vehicles A vehicle shall be acquired by the City of Shakopee and assigned for staff transportation only if one or more of the following occur. 1. If the City has deemed it appropriate to identify the driver and/or passengers as City employees on the way to/from remote work locations or while performing their official duties. 2. a. If a specific job description results in an employee accumulating a minimum of 3,000 reimbursable miles per year on their personal vehicle traveling to/from alternate work locations, Or b. If an operational division has a cumulative staff mileage reimbursement of 10,000 miles per year or more. 3. If the City Administrator has determined that a vehicle should be provided as part of a position's responsibility and meets the requirements of State Law. 4. A pooled vehicle(s) shall be available at City Hall for multi -departmental use. Page 3 of 14 104 B. Job Assistance Vehicles 1. In certain circumstances, City provided and equipped vehicles are necessary to allow employees to perform their job functions. In those circumstances, the City shall provide the specific required type of vehicle and equip it with the necessary tools, equipment and devices necessary to allow a City employee to perform their duties in an efficient and safe manner. These vehicles are available through a pool concept on an operational basis determined to be most efficient by the department head(s). C. Job Performance Vehicles 1. If a certain specialty type of vehicle is deemed necessary by a department to perform a specific work task, it shall be justified in writing by the department head and subject to budgetary constraints. The method of acquisition (purchase, lease or rental) shall be determined by the Finance Director. 2. Specialty pieces of equipment shall be shared interdepartmentally to the greatest extent possible subject to seasonal/usage availability in order to avoid redundant acquisitions. D. Hold Over Vehicles 1. Vehicles used for other city purposes. III. VEHICLE REPLACEMENT POLICY A. Minimum Replacement standards City vehicles should be replaced based on the condition of the vehicle and ability to perform its function as determined by Fleet Management. B. Replacement Evaluation Process Any City vehicle which has been proposed for replacement shall have a standard Vehicle Evaluation Form completed with a written recommendation by the City Mechanic and Fleet Manager delineating the justification for its replacement. A sample Vehicle Evaluation Form is attached hereto. Page 4 of 14 105 C. Disposition of Used Vehicles Before a vehicle is removed from the City's Fleet, the Fleet Manager shall review all City current vehicles of similar type and determine if it would be economically beneficial to switch with another existing vehicle before disposal. All vehicles to be disposed of will be coordinated by the Fleet Manager and Finance Division to determine the most economical method and time. Vehicles may be retained for continued use by the City. Vehicles removed from service in the Police and Fire Departments and those vehicles that regularly operate out of the city limits, shall be evaluated for reliability to see if they should be retained for local use and thereby minimize the acquisition of new vehicles. IV. PERSONAL USE OF CITY VEHICLES City vehicles shall not be used for personal use except for the following situations: A. Assigned Take -Home Vehicles City employees, (listed below) who are required to respond directly to a work -related situation from their residence or normal work location shall use a City vehicle (Type A or B) to commute under the following conditions: 1. Police Chief and Fire Chief/Marshal • Shall use an assigned vehicle for commuting use as approved by the City Administrator • Fire Department Command Staff shall use an assigned vehicle for commuting use. • The vehicle is not available for other than minimal personal use outside of the City and/or commuting to/from the place of residence. • Assigned vehicles may be used for personal business and dependents may ride along if the employee plans to respond to calls. Dependents shall be removed from the vehicle before responding when practical, if not, the response shall be "non -emergency". • Assigned vehicles are not designated for the exclusive use of the employee. 2. Job performance specialty (Type C) shall not be used for personal use or commuting. Page 5 of 14 106 B. Occasional Take -Home Vehicles City employees may occasionally use a City vehicle (Type A or B) to travel to/from the employee's residence under the following conditions. 1. Police and Fire officers on duty may take vehicles home in the city at the discretion of the Police or Fire Chief. 2. If the City employee has scheduled City business away from their normal workstation and the number of miles traveled, or time needed to conduct the business, will be minimized if the employee uses a City vehicle to commute to/from the employee's residence before/after traveling to the place of business. 3. The vehicle is not available for other than minimal personal use beyond commuting to/from the place of residence as described above. V. CITY USE OF PERSONAL VEHICLES A. Mileage reimbursement 1. All employees of the City will be paid mileage for use of their personal vehicles and reimbursed for all related legal parking costs while conducting official City business. The mileage rate will be the maximum reimbursement rate allowed by the IRS for non-taxable income. However, employees are encouraged to use available City vehicles whenever possible while conducting official City business. 2. Normal personal commuting mileage from home to work or work to home is not reimbursable. If an employee uses a personal vehicle to travel to a work responsibility on the way to or from work, normal personal commuting mileage shall be deducted from the total trip mileage used to calculate the reimbursement. 3. Employees must have liability insurance coverage on their vehicle and may be required to furnish proof of insurance to the city. Page 6 of 14 107 B. Monthly Allowance The City Administrator and/or Department Directors may receive a monthly allowance as set by the City Council. A monthly car allowance is subject to the following conditions: 1. The monthly allowance covers all business miles driven within the seven -county metropolitan area. Any travel outside this region in a personal vehicle will be reimbursed according to Section V.A. 2. City vehicles may be used: a. In an emergency work situation when the personal vehicle is not available, b. For work -related off -road driving when the personal vehicle would be subjected to conditions above normal wear and tear on a vehicle, c. In severe adverse weather conditions, d. Where the employee must travel by vehicle outside the seven -county metropolitan area 3. The employee has the option to decline the monthly allowance and claim reimbursement under V.A. above. C. Other Costs Employees are responsible for all costs related to personal vehicle ownership and operation. The City is responsible for all costs related to installation and maintenance of City equipment in the vehicles which is necessary in order for the employee to perform the position's functions. The City is also responsible for all costs related to the removal of such equipment and to the restoration of the vehicle caused by such removal. VI. VEHICLE IDENTIFICATION A. Color/City Logo All City vehicles shall be licensed and marked as appropriate for their specific use as follows: Page 7 of 14 108 1. All Administrative transportation vehicles (Type A) shall have the City's name prominently displayed on the side panels complying with state law. The City's official logo and/or department logos as approved will be applied when it is beneficial to have it displayed to the public as determined by the Department Head and as approved by the City Administrator. 2. All specialty type vehicles (Type B or C) shall have the City name prominently displayed on the door panel or other highly visible location. 3. Marked police squad/patrol vehicles shall be white or black and white and shall display the City name and vehicle number, and it shall contain lettering identifying it as a police/law enforcement/emergency vehicle. The color of unmarked police vehicles will be at the discretion of the Police Chief as necessary to minimize their detection as a law enforcement vehicle. 4. Fire Department vehicles shall be red with the City's name and vehicle number displayed and shall contain lettering identifying it as a fire response emergency vehicle prominently displayed on the side panels. 5. All other vehicles purchased new shall be manufacturers standard medium blue in color or if blue is not available as a standard color, white shall be used unless there is no color choice available. Vehicles shall not be repainted solely to change the color. VII. PASSENGERS Carrying of passengers, (other than city employees, carpooling to meetings or dependents going along to a conference) is prohibited unless it is for a business purpose. Exceptions to this provision may be approved by the City Administrator. Fire Department vehicles may be used and carry passengers as specifically authorized by the Fire Chief. Examples include fire prevention activities, community events, parades and funerals. All passengers shall wear proper restraints except during the actual parade at "parade speed". See section IVA for assigned take-home vehicles and passenger provisions. Page 8 of 14 109 VIII. SEAT BELTS All occupants of city vehicles shall use proper restraints devices (seat belts) when the vehicle is in motion. The exception is for frequent stops where the vehicle is moved two blocks or less such as street patching. IX. ENGINE IDLING A. Purpose This document outlines the policy of a one minute idle time to: reduce the air pollution from vehicle and equipment exhausts, create a healthier environment, promote energy (fossil fuel) conservation, reduce noise pollution and reduce wear and service needs on vehicles and equipment. B. General Vehicles and equipment idling have a significant impact upon the environment. The main areas of environmental impact are air quality and fuel consumption. Air quality is affected by the creation of smog (ozone in the lower levels of the atmosphere and production of carbon monoxide and other air borne pollutants). The affects on humans (and animals) may include respiratory problems ranging from not being able to handle extended outdoor activities to asthma and related disorders. C. Scope This applies to all employees who are authorized to operate a vehicle/equipment owned, leased or rented by the City of Shakopee. D. Policy 1. The driver/operator shall: Not idle the vehicle/equipment while completing a pre -trip inspection (unless required for air brake pressure or other critical checks or pollution control system idling as necessary), shutdown the vehicle/equipment when it is expected to exceed the one -minute idle time, ensure that vehicle/equipment deficiencies are reported immediately to the immediate supervisor or if it is unsafe to turn the unit off, idle the vehicle/equipment only if the motor is required to power auxiliary equipment, idle the vehicle/equipment only under extreme weather Page 9 of 14 110 conditions, and idle the vehicle equipment only when the health and safety of employees or others may be jeopardized. 2. The supervisor shall: Make sure that employees are made aware of this policy and ensure that all employees adhere to this policy. 3. Fleet Services shall: Idle vehicles/equipment only when necessary for maintenance and diagnostic purposes and ensure that idling be kept to a minimum. E. Exemptions 1. For vehicle equipment maintenance and diagnostic purposes. 2. Under extreme weather condition or any other time when the health and safety of employees or others may be jeopardized. 3. If the unit is not expected to restart due to mechanical problems (to be repaired ASAP). 4. Police of Fire units while operating in emergency mode or training when needed to power warning lights and equipment and not for the convenience or comfort of the operator. 5. When the engine is required to power auxiliary equipment (i.e.: hoist, lift, computers, safety lighting, and internal equipment). 6. For proper cool down for heavy vehicle/equipment 7. When stopped in traffic or at an official traffic control device. F. Procedures 1. The driver/operator will: Page 10 of 14 111 a. Check the vehicle/equipment prior to leaving to ensure that safe turn off of the unit can be accomplished. b. Report all defects to Fleet Services and provide to the immediate supervisor to determine if it is safe to be operated or needs to be repaired immediately if the unit can not be turned off. c. Turn off and remove the keys from the ignition when the vehicle/equipment is left unattended. d. Turn off the vehicle/equipment, unless the vehicle/equipment motor is to be used for auxiliary power. e. Turn off the vehicle/equipment when it is expected to exceed the one -minute idle time, and it is safe to do so. 2. The supervisor will: a. Report issues to Fleet Services when the vehicle/equipment is reported to be unsafe to turn off. b. Determine if vehicle/equipment is to be operated or put in for immediate repair. c. Put in a request to Fleet Services. d. Instruct employees of this policy. e. Ensure that all employees adhere to this policy. X. OPERATION Only city employees may operate city vehicles or equipment unless the vehicle is used by another agency under a mutual aid agreement. Operators shall obey all applicable rules, regulations and laws and have a valid license. Operators shall not be under the influence of drugs or alcohol. Page 11 of 14 112 No smoking in city vehicles/equipment. Use of cell phones/PDAs and other distractions must be avoided when operating vehicles or equipment. No temporary part-time employee shall operate city vehicles/equipment unless directed to do so by a supervisor. Operator shall report any involvement in an accident or any ticket/citation with a city vehicle to their supervisor who in turn shall report it to Finance. GPS units may be installed in vehicle/equipment for fleet management and monitoring purposes. XI. RESPONSIBILITY Departments with assigned vehicles are responsible for the maintenance and cleaning of such vehicles. Vehicles may be professionally cleaned once per year. The cost of cleaning a vehicle before it is disposed of or turned over to another department is the responsibility of the department that had prior use of the vehicle. Operators are responsible to do a daily walk around for the condition of the vehicle which includes checking engine oil at least weekly. Vehicles shall be washed at least weekly during the salt season and as needed otherwise to maintain the vehicle and present a good appearance to the public. The City Administrator is responsible for the enforcement of this policy. City employees may not deviate from the policy unless they have approval from the City Council. The employee is responsible for any traffic violations/citations incurred while operating a city vehicle. Page 12 of 14 113 Administrative (Type A) Expected Life Years Miles/Hours Sedan 10 100,000 Fire Admin 6 80,000 Compact Pickup 10 100,000 Vans 10 100,000 Squad Cars 4 100,000 Electric Vehicles 8 100,000 Fire Daily Response Admin 4 100,000 Specialty Light Duty (Type B) SUV 10 100,000 Pickup 1/2 - 3/4 Ton 10 100,000 Utility/Carts 10 100,000 Medium Duty (Type B) Utility Truck 10 100,000 4x4 Pickup 10 100,000 Truck 1 - 1 1/2 Ton 10 100,000 Skid Steer Loader 1 300 Fire Grass Rig 15 - Mowers - Regular 2 Mowers - Reel/Slope mowers 10 - Tractor 10 - Zamboni 10 Heavy Duty (Type C) Dump Trucks 15 80,000 Front End Loader 15 6,000 Alley Grader 15 6,000 Backhoe/Trackhoe 20 6,000 Sweeper 10 5,000 Jetter 15 8,000 Tanker/Flusher 15 8,000 Sewer Vac 15 - Fire Engine 16 - Fire Ladder Truck 20 - Garbage Truck 10 Trailers 20 Sweeper Mechanical 8 5,000 Page 13 of 14 114 VEHICLE EVAULATION FORM Fleet Services — Equipment Maintenance Section Unit # Year Vehicle Description Serial # Make Department Model Special Equip./Attachments Primary Use Current Mileage Purchase Price Est. Replacement Cost Est. Average Life Lifetime Repair Cost Est. Average Life Hours (includes special equipment) (includes special equipment) Yea rs/hours/miles Lifetime PM Cost Years/hours/miles Percent maintenance and repair vs acquisition cost ANALYSIS OF UNIT YEAR Mechanical Condition Body and Frame Corrosion Interior Condition Accident History Safety Equipment Functioning Upcoming Repairs Needed Down Time Annually Downtime Total Body, mechanics and/chassis condition comments: Prepared by Reviewed by Page 14 of 14 115 City of Shakopee VEHICLE ACQUISITION. USE AND REPLACEMENT POLICY L PURPOSE AND NEED FOR POLICY This policy will provide uniform criteria for all City departments and operations in the acquisition, use and replacement of vehicles. The City of Shakopee is dedicated to managing its resources in a fiscally responsible manner. Therefore, a specific need should be demonstrated before a new vehicle is added to the City's fleet, and every existing vehicle should be utilized to its greatest economic extent prior to replacement. The personal use of City vehicles will be defined to ensure proper accounting and maximum efficiency of public purpose. The acquisition of additional vehicles to the City's overall fleet and their replacement should be only as necessary to allow the City to provide the services and perform the duties and responsibilities that are expected by the public within budgetary constraints. POLICY CONSEQUENCES 1. Non-compliance with this policy by the driver/operatcroperator may result in disciplinary action; and 2. The supervisor shall ensure that all employees adhere to this policy and deal promptly with all non- compliance issues. ll, VEHICLE ACQUISITION POLICY The many varied aspects of public service provided by the City of Shakopee require the use of different types of vehicles. These include: Type A) Administrative vehicles used primarily to transport employees to/from locations of work activity (i.e. administrative and inspection vehicles); Type B) Specialty light and medium duty vehicles necessary to assist City employees in performing their duties (i.e. squad car, survey vehicle, utility repair truck, etc.); Type C) Specialty heavy duty vehicles used to actually perform a physical function (fire truck, road grader, dump truck, etc.). The type of vehicle purchased shall be that which is determined to be most appropriate and cost effective for that vehicle's function. Due consideration shall be given to acquiring the most energy efficient and environmentally friendly vehicle that will meet the operational requirements. A. Staff Transportation Vehicles A vehicle shall be acquired by the City of Shakopee and assigned for staff transportation only if one or more of the following occur. 1. If the City has deemed it appropriate to identify the driver and/or passengers as City employees on the way to/from remote work locations or while performing their official duties. 2. a. If a specific job description results in an employee accumulating a minimum of 3,000 reimbursable miles per year on their personal vehicle traveling to/from alternate work locations, Or 1 116 b. If an operational division has a cumulative staff mileage reimbursement of 10,000 miles per year or more. 3. If the City Administrator has determined that a vehicle should be provided as part of a position's responsibility and meets the requirements of State Law. 4. A pooled vehicle(s) shall be available at City Hall for multi -departmental use. B. Job Assistance Vehicles 1. In certain circumstances, City provided and equipped vehicles are necessary to allow employees to perform their job functions. In those circumstances, the City shall provide the specific required type of vehicle and equip it with the necessary tools, equipment and devices necessary to allow a City employee to perform their duties in an efficient and safe manner. These vehicles are available through a pool concept on an operational basis determined to be most efficient by the department head(s). C. Job Performance Vehicles 1. If a certain specialty type of vehicle is deemed necessary by a department to perform a specific work task, it shall be justified in writing by the department head and subject to budgetary constraints. The method of acquisition (purchase, lease or rental) shall be determined by the Finance Director. 2. Specialty pieces of equipment shall be shared interdepartmentally to the greatest extent possible subject to seasonal/usage availability in order to avoid redundant acquisitions. D. Hold Over Vehicles 21.Vehicles used for other city purposes ILL VEHICLE REPLACEMENT POLICY A. Minimum Replacement Standards City vehicles should be replaced based on the condition of the vehicle and ability to perform its function as determined by Fleet Management. B. Replacement Evaluation Process Any City vehicle which has been proposed for replacement shall have a standard Vehicle Evaluation Form completed with a written recommendation by the City Mechanic and Fleet Manager delineating the justification for its replacement. A sample Vehicle Evaluation Form is attached hereto. C. Disposition of Used Vehicles Before a vehicle is removed from the City's Fleet, the Fleet Manager shall review all City current vehicles of similar type and determine if it would be economically beneficial to switch with another existing vehicle before disposal. All vehicles to be disposed of will be coordinated by the Fleet Manager and Finance Division to determine the most economical method and time. Vehicles may be retained for continued use by the City, for a period not to exceed 9 months from the date thc new vehicle is placed into cervicc. Vehicles removed from service in the Police and Fire Departments and those vehicles that regularly operate out of the city limits, shall be evaluated for reliability to see if they should be retained for local use and thereby minimize the acquisition of new vehicles. An example of this is a car rcm vcd fr m cquad duty that is crviccablc for n n emergency ucc and a.:cigncd to a building incpcctor. A^.,ignmcntlrca:rignmcnt of vchicicc chall be determined by thc Fleet Manager. 2 117 U, PERSONAL USE OF CITY VEHICLES City vehicles shall not be used for personal use except for the following situations: A. Assigned Take -Home Vehicles City employees, (listed below) who are required to respond directly to a work -related situation from their residence or normal work location shall use a City vehicle (Type A or B) to commute under the following conditions: 1. Full time staff: • The Police Chief and Fire Chief Chiefs/Marshal shall use an assigned vehicle for commuting use as approved by the City Administratorkf it is within 30I minutes of the City of Shakopcc j • Fire Department Command Staff shall use an assigned vehicle for commuting useL •Li The vehicle is not available for other than minimal personal use outside of the City and/or commuting to/from the place of residence. .0 Assigned vehicles may be used for personal business and dependeants may ride along if the employee plans to respond to calls. Dependents shall be removed from the vehicle before responding when practical, if not, the response shall be "non -emergency". •u Assigned vehicles are not designated for the exclusive use of the employee. 2. Paid On Call Staff; • Three higher ranking officers of the Firc Department shall ucc a light duty vchicic for commuting use including their regular place of employment if it is within 15 miles of the City of Shakopee. • Assigned vehicles arc not designated for the exclusive use of the employee. For scheduled I ayes of absence by the dcsignatcd cmploycc exceeding 2 workdays, the City vchicic shall be made �availableLfor departmental use. • These vchicics shall not be taken out of the limits of the City of Shakopcc, Louisville and Jackson townships (except commuting use above) unless the trip is for a Firc Dcpartmcnt business purpose. • Assigned Firc Dcpartmcnt vchicics may be used for perconal bucincss and dependants may ride before responding when practical, if not, the response shall be "non emergency". 3-2.Job performance specialty type vehicles (Type C) shall not be used for personal use or commuting. B. Occasional Take -Home Vehicles City employees may occasionally use a City vehicle (Type A or B) to travel to/from the employee's residence under the following conditions. 1. Police and Fire officers on duty may take vehiclescars home in the city at the discretion of the Police or Fire Chief. 2. If the City employee has scheduled City business away from their normal workstation and the number of miles traveled, or time needed to conduct the business, will be minimized if the employee uses a City vehicle to commute to/from the employee's residence before/after traveling to the place of business. 3. The vehicle is not available for other than minimal personal use beyond commuting to/from the place of residence as described above. 1(, CITY USE OF PERSONAL VEHICLES Commented [JS1]: Recommend removing the 30 minute requirement for Police Chief. Commented [BK2]: Suggestion to remove, "if it is within 30 minutes of the City of Shakopee." Commented [JS3]: Command staff includes Chief, DC, FM, & BC's. {Commented [JS4]: No longer have P0C staff. 118 A. Mileage Reimbursement 1. All employees of the City will be paid mileage for use of their personal vehicles and reimbursed for all related legal parking costs while conducting official City business. The mileage rate will be the maximum reimbursement rate allowed by the IRS for non-taxable income. However, employees are encouraged to use available City vehicles whenever possible while conducting official City business. 2. Normal personal commuting mileage from home to work or work to home is not reimbursable. If an employee uses a personal vehicle to travel to a work responsibility on the way to or from work, normal personal commuting mileage shall be deducted from the total trip mileage used to calculate the reimbursement. 3. Employees must have liability insurance coverage on their vehicle and may be required to furnish proof of insurance to the city. B. Monthly Allowance The City Administrator and/or Department Directors may receive a monthly allowance as set by the City Council. A monthly car allowance is subject to the following conditions: 1. The monthly allowance covers all business miles driven within the seven -county metropolitan area. Any travel outside this region in a personal vehicle will be reimbursed according to Section V.A. 2. City vehicles may be used: a. In an emergency work situation when the personal vehicle is not available, b. For work -related off -road driving when the personal vehicle would be subjected to conditions above normal wear and tear on a vehicle, c. In severe adverse weather conditions, d. Where the employee must travel by vehicle outside the seven -county metropolitan area 3. The employee has the option to decline the monthly allowance and claim reimbursement under V.A. above. C. Other Costs Employees are responsible for all costs related to personal vehicle ownership and operation. The City is responsible for all costs related to installation and maintenance of City equipment in the vehicles which is necessary in order for the employee to perform the position's functions. The City is also responsible for all costs related to the removal of such equipment and to the restoration of the vehicle caused by such removal. a VEHICLE IDENTIFICATION A. Color/City Logo All City vehicles shall be licensed and marked as appropriate for their specific use as follows: 1. All Administrative transportation vehicles (Type A), shall have the City's name prominently displayed on the side panels complying with state law. The City's official logo and/or department logos as approved will be applied when it is beneficial to have it displayed to the public as determined by the Department Head and as approved by the City Administrator. 4 119 2. All specialty type vehicles (Type B or C) shall have the City name prominently displayed on the door panel or other highly visible location. 3. Marked police squad/patrol vehicles shall be white or black and white and shall display the City name and vehicle number, and it shall contain lettering identifying it as a police/law enforcement/emergency vehicle. The color of unmarked police vehicles will be at the discretion of the Police Chief as necessary to minimize their detection as a law enforcement vehicle. 4. Fire Department vehicles shall be red with the City's name and vehicle number displayed and shall contain lettering identifying it as a fire response emergency vehicle prominently displayed on the side panels. 5. All other vehicles purchased new shall be manufacturers standard medium blue in color or if blue is not available as a standard color, white shall be used unless there is no color choice available. Vehicles shall not be repainted solely to change the color. VII. Passenaars Carrying of passengers, (other than city employees, carpooling to meetings or dependents going along to a conference) is prohibited unless it is for a business purpose. Exceptions to this provision may be approved by the City Administrator. Fire Department vehicles in paradcs and mustcrs in surrounding citics, Shakopcc community cvcnts. firc prcvcnti n activitics and Shakopcc firc fightcr funcralc, may be used and carry passengers as specifically authorized by the Fire Chief. Examples include fire prevention activities, community events. parades, and funerals. All passengers shall wear proper restraints except during the actual parade at "parade speed". See section IVA for assigned take-home vehicles and passenger provisions. wa, Seat Pelts All occupants of city vehicles shall use proper restraints devices (seat belts) when the vehicle is in motion. The exception is for frequent stops where the vehicle is moved two blocks or less such as street patching. Jg, Enaine Idlina A. Purpose This document outlines the policy of a one minute idle time to: reduce the air pollution from vehicle and equipment exhausts, create a healthier environment, promote energy (fossil fuel) conservation, reduce noise pollution and reduce wear and service needs on vehicles and equipment. B. General Vehicles and equipment idling have a significant impact upon the environment. The main areas of environmental impact are air quality and fuel consumption. Air quality is affected by the creation of smog (ozone in the lower levels of the atmosphere and production of carbon monoxide and other air borne pollutants). The affects on humans (and animals) may include respiratory problems ranging from not being able to handle extended outdoor activities to asthma and related disorders. C. Scope This applies to all employees who are authorized to operate a vehicle/equipment owned, leased or rented by the City of Shakopee. D. Policy 1. The driver/operator shall: Not idle the vehicle/equipment while completing a pre -trip inspectioncircic chcck (unless required for air brake pressure or other critical checks or pollution control system idling as necessary), shut down the 5 120 vehicle/equipment when it is expected to exceed the one minute idle time, ensure that vehicle/equipment deficiencies are reported immediately to the immediate supervisor or if it is unsafe to turn the unit off, idle the vehicle/equipment only if the motor is required to power auxiliary equipment, idle the vehicle/equipment only under extreme weather conditions, and idle the vehicle equipment only when the health and safety of employees or others may be jeopardized. 2. The supervisor shall: Make sure that employees are made aware of this policy and ensure that all employees adhere to this policy. 3. Fleet Services shall: Idle vehicles/equipment only when necessary for maintenance and diagnostic purposes and ensure that idling be kept to a minimum. E. Exemptions 1. For vehicle equipment maintenance and diagnostic purposes. 2. Under extreme weather condition or any other time when the health and safety of employees or others may be jeopardized. 3. If the unit is not expected to restart due to mechanical problems (to be repaired ASAP). 4. Police of Fire units while operating in emergency mode or training when needed to power warning lights and equipment and not for the convenience or comfort of the operator. 5. When the engine is required to power auxiliary equipment (i.e.: hoist, lift, computers, safety lighting, and internal equipment). 6. For proper cool down for heavy vehicle/equipment 7. When stopped in traffic or at an official traffic control device. F. Procedures 1. The driver/operator will: a) Check the vehicle/equipment prior to leaving to ensure that safe turn off of the unit can be accomplished. b) Report all defects to Fleet Services and provide to the immediate supervisor to determine if it is safe to be operated or needs to be repaired immediately if the unit can not be turned off. c) Turn off and remove the keys from the ignition when the vehicle/equipment is left unattended. d) Turn off the vehicle/equipment, unless the vehicle/equipment motor is to be used for auxiliary power. e) Turn off the vehicle/equipment when it is expected to exceed the one -minute idle time, and it is safe to do so. 2. The supervisor will: a) Report issues to Fleet Services when the vehicle/equipment is reported to be unsafe to turn off. b) Determine if vehicle/equipment is to be operated or put in for immediate repair. c) Put in a request to Fleet Services. d) Instruct employees of this policy. e) Ensure that all employees adhere to this policy. L Operation Only city employees may operate city vehicles or equipment unless the vehicle is used by another agency under a mutual aid agreement. 6 121 Operators shall obey all applicable rules, regulations and laws and have a valid license. Operators shall not be under the influence of drugs or alcohol. No smoking in city vehicles/equipment. Use of cell phones/PDAs and other distractions must be avoided when operating vehicles or equipment. No temporary part-time employee shall operate city vehicles/equipment unless directed to do so by a supervisor. Operator shall report any involvement in an accident or any ticket/citation with a city vehicle to their supervisor who in turn shall report it to Finance. GPS units may be installed in vehicle/equipment for fleet management and monitoring purposes. XI. RESPONSIBILITY Departments with assigned vehicles are responsible for the maintenance and cleaning of such vehicles. Vehicles may be professionally cleaned once per year. The cost of cleaning a vehicle before it is disposed of or turned over to another department is the responsibility of the department that had prior use of the vehicle. Operators are responsible to do a daily walk around for the condition of the vehicle which includes checking engine oil at least weekly. Vehicles shall be washed at least weekly during the salt season and as needed otherwise to maintain the vehicle and present a good appearance to the public. The City Administrator is responsible for the enforcement of this policy. City employees may not deviate from the policy unless they have approval from the City Council. The employee is responsible for any traffic violations/citations incurred while operating a city vehicle. Revised 9/2008. Revised 9/6/2022. 7 122 VEHICLE EVALUATION FORM Fleet Services - Equipment Maintenance Section Unit# Year Vehicle Description Serial # Make Department Model Special Eqpt/Attachments Primary Use Current Mileage Last Year Miles Avg. Annual Miles Purchase Price Est. Replacement Cost Est. Average Life Hours Hours Hours (includes special equipment) (includes special equipment) years/hours/miles ANALYSIS OF UNIT YEAR Annual Operating Costs Cumulative Operating Costs Annual CPM or CPH Life -To -Date CPM or CPH Average CPM or CPH for vehicle class % Downtime - Annually % Downtime - Cumulative %Downtime by Class Body, mechanics and/or chassis condition comments: Prepared by Reviewed by 8 123 Vehicle Categories Administrative (Type A) Expected Life Years Miles/Hours Sedan 10 100,000 Fire Admin 6 80,000 Compact Pickup 10 100,000 Vans 10 100,000 Squad Car 4 100,000 Electric Vehicles 8 100,000 Fire Daily Response Admin 4 100,000 Specialty Light Duty (Type B) SUV 10 100,000 Pickup % - % Ton 10 100,000 Utility/Carts 10 100,000 Medium Duty (Type B) Utility Truck 10 100,000 4x4 Pickup 10 100,000 Truck 1 - 1 % Ton 10 100,000 Skid Steer Loader 1 300 Fire Grass Rig 15 - Mowers — regular mowing 2 Mowers — Reel/Slope mowers 10 - Tractor 10 - Zamboni 10 Heavy Duty (Type C) Dump Trucks 15 80,000 Front End Loader 15 6,000 Alley Grader 15 6,000 Backhoe/Trackhoe 20 6,000 Sweeper 10 5,000 Jetter 15 8,000 Tanker/Flusher 15 8,000 Sewer Vac 15 - Fire EnginePumper 1624 - Aerial Fire Ladder Truck 20 - Garbage Truck 10 Trailers 20 Sweeper Mechanical 8 124 Revised 9/6/2022 125 Piliall SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 9.a April 21, 2026 Monthly Financial Report - March 2026 Nate Reinhardt, Finance Director Action to be considered: Review of March 2026 General Fund revenues and expenditures and first quarter investment report. Motion Type: Informational only Background: General Fund - March 2026 (see attachment) This early in the year, the timing of one of two large receipts or payments tend to skew the variances. Revenue variances (25% target) • Taxes and assessments will remain below budget targets until the 1st half settlement is received in June. • Licenses and permits/Intergovernmental/Charges for services are reasonably on track in comparison to the budget through the 1st quarter. • Investment income for 2026 has not yet been allocated to the miscellaneous line item. This adjustment will occur once the 2025 audit has been completed to ensure accurate starting balances for each fund. Expenditure variances (25% target) • Total expenditures are within the normal range and similar to last year's percentage through March. • Mayor and Council expenditures are currently exceeding budget targets as a result of the timing of annual dues (paid at the beginning of the year). Quarterly Investment Portfolio Report - Q1, 2026 (See attachment) Attached is the 1st quarter investment portfolio report including a cover page that provides a comparison of investment results over the past five years. The report provided by Wells Fargo Securities encompasses all city investments. 126 As required by the investment policy the report provides: • Total return performance measured against the the three year treasury (Page 6) • Weighted average yield (Page 3/Page 6) • A listing of individual securities held at the end of the reporting period listed by maturity date (Pages 12-15) • The carrying basis, the current calculated accredited basis and the current market value (Page 3) As a reminder, the city's investment policy is guided by the investment acronym SLY, which stands for Safety, Liquidity and Yield, and in that priority order. Safety of principal is the foremost objective of the investment program. Second, the investment portfolio needs to remain sufficiently liquid to meet day-to-day operational requirements. Lastly, attaining a market yield is the third goal of the investment policy. The first two priorities of safety and liquidity limit the ability of the portfolio to realize comparable private sector earning in those robust years. However, the policy also minimizes the changes of experiencing losses in the down years. Recommendation: Informational only Budget Impact: N/A Attachments: 2026.03 Monthly Financial Report- with Revenues.pdf March 31, 2026 - Investments Narrative.pdf City of Shakopee Portfolio Analysis_03.31.26 (Wells Fargo).pdf 2026 March Financial Report (Powerpoint).pdf 127 CITY OF SHAKOPEE Monthly Financial Report YTD March March YTD Budget March YTD 2026 2026 2026 Balance Percent 2025 Budget Actual Actual Remaining Used Actual 01000 - GENERAL FUND REVENUES: * - TAXES 24,581,880 0 0 24,581,880 0% 9 0 * - SPECIAL ASSESSMENTS 17,000 0 0 17,000 0% 9 0 * - LICENSES AND PERMITS 4,392,000 398,617 1,059,866 3,332,134 24% -} 1,355,388 * - INTERGOVERNMENTAL 5,617,250 342,563 1,047,378 4,569,872 19% 4 995,813 * - CHARGES FOR SERVICES 6,548,180 398,985 1,402,576 5,145,604 21% 4 1,667,663 * - FINES AND FORFEITS 325,200 35,936 57,457 267,743 18% 4 57,293 * - MISCELLANEOUS 625,700 13,190 17,177 608,523 3% 9 234,162 TOTAL REVENUES 42,107,210 1,189,291 3,584,455 38,522,755 9% 9 4,310,319 EXPENDITURES: 11 - MAYOR & COUNCIL (196,400) (7,905) (84,204) (112,196) 43% 4 (80,003) 12 - ADMINISTRATION (2,951,650) (199,322) (614,820) (2,336,830) 21% 4> (647,588) 13 - CITY CLERK (633,900) (38,306) (118,695) (515,205) 19% =D (83,499) 15 - FINANCE (1,226,150) (54,580) (207,124) (1,019,026) 17% (193,955) 17 - PLANNING AND DEVELOPMENT (902,450) (56,925) (163,523) (738,927) 18% ,. (167,142) 18 - FACILITIES (666,600) (50,143) (130,108) (536,492) 20% ,. (121,188) 31 - POLICE DEPARTMENT (14,260,280) (1,056,182) (2,872,676) (11,387,604) 20% 4> (2,764,619) 32 - FIRE (4,847,700) (415,849) (1,141,984) (3,705,716) 24% (918,885) 33 - INSPECTION-BLDG-PLMBG-HTG (2,316,250) (153,830) (573,710) (1,742,540) 25% (536,312) 41 - ENGINEERING (1,631,700) (135,947) (282,844) (1,348,856) 17% 4> (279,837) 42 - STREET MAINTENANCE (2,894,450) (201,857) (592,320) (2,302,130) 20% 4> (456,897) 44 - FLEET (603,170) (40,034) (136,678) (466,492) 23% ,. (121,994) 46 - PARK MAINTENANCE (3,641,810) (247,505) (677,206) (2,964,604) 19% ,, (798,030) 67 - RECREATION (5,997,100) (495,264) (1,278,555) (4,718,545) 21% 4> (1,086,443) 91 - UNALLOCATED (237,600) (15,863) (16,211) (221,389) 7% T (1,301) TOTAL EXPENDITURES (43,007,210) (3,169,513) (8,890,659) (34,116,551) 21% =D (8,257,694) OTHER FINANCING * - TRANSFERS IN 900,000 0 0 900,000 0% 0 * - TRANSFERS OUT 0 0 0 0 #DIV/0! 0 OTHER FINANCING TOTAL 900,000 0 0 900,000 0% 0 FUND TOTAL 0 (1,980,222) (5,306,204) 5,306,204 (3,947,376) Key T Varies more than 10% than budget positively 9 Varies more than 10% than budget negatively Within 10% of budget 128 City of Shakopee Investment Information March 31, 2026 Investments The City currently has a cash and investment balance of $82.5 million compared to a balance of $82.0 million one year ago. The City's total investment gain for 2026 is $389,235 which is comprised of investment income in the amount of $840,419 and an unrealized loss of $451,184. This compares to an investment gain for 2025 of $1,435,105, which included investment income of $700,252 and an unrealized gain of $734,853. The City intends to hold all investments until they mature, however it's important to keep in mind that changes in market interest rates will impact unrealized gains/losses of the investment portfolio. Rising interest rates in 2022 and 2026 resulted in unrealized losses ("paper losses") over those years, while declining/flat 2023, 2024, 2025 rates led to unrealized gains. $3,000,000 $2,700,000 $2,400,000 $2,100,000 $1,800,000 $1,500,000 $1,200,000 $900,000 $600,000 $300,000 Interest Earnings by Year 2022-2026 1st Quarter 2nd Quarter 3rd Quarter �N-2022 —*-2023 =2024 —.-2025 X2026 4th Quarter Unrealized Gain (Loss) 2022 - 2026 $2,100,000 $1,600,000 $1,100,000 ., $600,000 $100,000 $(400,000) • ® ® ® • $(900,000) $(1,400,000) $(1,900,000) $(2,400,000) $(2,900,000) $(3,400,000) z $(3,900,000) $(4,400,000) 1st Quarter 2022 2023 2nd Quarter 2024 —•-2025 3rd Quarter 2026 4th Quarter 129 Fixed Income Strategy City of Shakopee to N 0 N N Analysis Date: 3/31/2026 Portfolio as of: 3/31/2026 Market Data as of: JJ Bartlett © 2026 Wells Fargo Bank, N.A. AU rights reserved. Table of Contents al O rl N Treasury, Agency, SSA - Summary Certificates of Deposit - Summary N Municipal - Summary m t lfl N 00 Portfolio Summary Cash Flow Projections Historical Performance Credit Rating Monitor Positions by Sector Positions by Maturity Positions by Maturity - Scenario Analysis N M v 0.0 z c cC m O CC ro LID O Portfolio Analysis Portfolio Summary Sector Allocation Coupon Structure Portfolio Snapshot CE • N N ri r -I O1 O Ln CO NI CO CO CO OS OS W' N N Number of Positions O O O tR 0 a Book Value ($000) Mkt Value w/o Accrd ($000) Unrlzed Gain / Loss ($000) N N M N N O Q O l0 CO N r -I N O dl M M N O M M Book Yield Market Yield Effective Duration Effective Convexity Long Term Credit Rating Exposures • Short Term Credit Rating Exposures 0 0 O LL t tn f6 V N V �O Ca rl O m • 3.93% 3.91% • • (0 • M • • m • 4- 4— O v m N. • cri rn • • CO E N T o • (6 CO V) ' N L' • O . a N a V) m • co CO O Ls -)N M Lf▪ 1 W N - l0 N r -I rl N Q Li U- rcs •i O Overnight Funds Interest Term Securities Principal Term Securities Interest Total Cash Flow �-_ O V • O 0 • • W N }1 N m • C c c • N L O ti N O c. m • ni C • • ni oo m • • Z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 © 0 0 0 0 0 v1 o v1 o v1 o v1 o v1 7 7 M M N N CO .ti 5 Mth 6 Mth 7 Mth 8 Mth 9 Mth 10 Mth 11 Mth 12 Mth 13 Mth 14 Mth 15 Mth 16 Mth 17 Mth 18 Mth 19 Mth 20 Mth 21 Mth 22 Mth 23 Mth 24 Mth O Portfolio Analysis Cash Flow Projections Cumulative N in ,-1 I O Ln CO N Ln O M co co N 06 0 Ln rl M N 01 O) O N N N co Ln Ln LO r -I 0 r -I CO M N N N 0 m N N r -I Ln co O N M Ln Ln N N O O N co in 01 O co N O N 1 (6 Ln N N O CO (0 O co 07 N Ln Ln r -I LO CO M N 01 N O N O N M N N N N C N N V N O1 M N N Ln r -I N r -I N N O r -I N (0 N r -I Ln co N N r -I LO N N N r -I CO N O r -I N co co" co O N r -I co r -I O co r -I N M co N CO N s) r -I LO N CT) N O (O 1 Ln Ln M Ln Lf') 61 COr--I m Ln N in c0 d - N m N r -I r -I r -I M O N m Ln N N co co N Ln N rn Ln r -I 0 N LO 0 CO C6 N N 0 Ln m r -I N LO N N M 01 m r -I r -I r -I r -I N on M 0 01 N r -I 0 dl co s) 0 Ln r -I Ln dl r -I O N V O CO M r -I N CO m O r -I N Ln Ln Ln Ln M N N r -I 0 Ln O Ln N N 0 Z Ln co" r -I M N O m O r -I 01 r -I N CO N O O N co O N O N O N V a) O N N in N M 0l r -I or) r -I O O co O1 r -I r -I O N O 0 N M O co r -I N N C (6 CO N V 0) N 0 N Ln O a> O dr d' dl O O co Ln r -I co O 0l N N N N N N LL dl 0 Ln O m r -I rl N co O N r -I 0l co 0l co O 01 O N N Cr- N N N 01 m 01 N N CU r) CU >- O Ln l0 00 CO CO (Y1 CO Ln M N Ln N 61 01 COLn - N N N r -I r -I r -I N 0I O N Ln N M r -I rn O O1 rl LO 0 r -I N r -I N N O Ln N Ln 01 O r -I r -I O N O co dr r -I M V dr m r -I CO N M r -I N N N N 1 (6 r -I N 0 N N 0 r -I on CO N 01 O N r -I Ln dr N N N C Ln O O Ln Ln N Ln r -I N 0 O N r -I r -I Ln 07 O Ln N M V Ln r -I M O N N N Ln N N O O 0 N N N N O r -I Ln co co co M N N N Ln r -I m r -I 0 CO r -I m N N N N 0 N LO in 0I co N N N 0l N r-i O N N m Ln O O1 Ln N M O N Ln LO N r -I r -I N N N (./1 LO Ln Ln m co O N O1 N 01 Ln O 01 N O N O co M r -I N r -I 0l Ln M 01 r -▪ I N N V O O O1 N N O CS N M Ln N m N O N 01 m N O (0 N CO N M r -I r -I N N 0 Z N N CO N M O M N Ln O N N N CO m 0 0 r -I r -I Ln co M 0 rl r -I N N V N a N N LO 0I 01 CO O m Ln Ln O LO O M M N r -I 01 Ni" N N M co co O r -I N O1 N O1 O N M N m O1 r -I r -I M O N N / O Ln O Ln 1.0 O 0 1 m O O N rl N CO N C (6 O N a) LL_ CO N CO O Ln co N m O 0I m O N LU m N 01 N r -I 0 O r -I 0 01 O N CO 0 N rl r -I CO N s- 2 N CU 011 l0 O (-I r I N CO ,-i N N CO N 4 O M 61 N O O M r4 0) r -I � O M N 4. O 0 � r'I N N M 71"O O O (-I rI Ln N N 61 N CO l0 N N (-I rI CO N Q CO N co O 0l O 01 CO r -I 01 M N N m co 07 N m Ln N rn M N N N N O O r -I Ln N O N N N CO N C r -I O N LO 01 m 01 m r -I r -I N 0 N O N O O N N 01 N O r -I Ln M r -I N r -I O N N N M Ln 0I rl 0 N O N Ln Ln N 01 O m N M N co O 0l 01 0 O N O 0 N CO N a N 0 N 01- 0 O M Ln Ln r -I LO 01 01 r -I N 01 M CO CO N O N CO N N M O1 l0 N 61 N CO 61 M r Ln rl l0 N CO Ol O • O 61 ri N l0 O 01 01 t r -I dr r CO M V • LI- ld r • 4 dr d t N CO 0I N O1 N M co O co on N 0 01 O N V O N O LU r -I CO O Ln N r -I N O N r -I Ln O LU N m CO N 0 O r -I O N > 0 Z Lf) m O O N r -I N on co 01 M O r -I O 0 m m N N N O1 r -I O N N O N O m O1 M r -I O N O1 O r I L(1 r -I r -I O1 N m 01 r -I N r -I O co 0I N O N M r-i N r -I 0I N C (6 N 0l O1 M N N N Ln N N LL_ LI1 r -I M O N 0 N LU m N rl 0 m O N r -I N r -I r -I CO Ln N r -I 01 N m CU 03.1 szr M M r a > v v t ou z m 0 on U LL U N O N Portfolio Analysis I Cash Flow Projections Cumulative 4J YI a) N i O Ln r -I M I. O 4 N r I C0 N Ln l4 N • Ln (. O M in N rI N rl m O N • COd Lf) Ln Ln In co N O N O Lf1 Ln co 0 01 o 01 00 lfl N N N LfI 01 (.6 LO Ln Ln L9 O> N LO CO l0 CO Ln 01 N rl L0 N O LO r1 l4 L0 N Ln O N N L0 L0 N O L0 O N O Cr)CO N r1 CO in 01 CO 4 c0 rl c r -I CO O N N O CO N N d CO r1 Ln d- O O M r -I N • r -I r -I r -I N 0 0 0 0 0 0 0 0 0 Ln Ln CO M M Ln L0 N L0 O O0 M d Ln 01 CO O r -I Ln N d' d' d M M d Ln 4 4 Ln M N O) N N N N co dl O co N fl L0 N L0 co" N r -I N N Ln L0 rl N (6 2 M N L0 01 r -I N N N N a7 N C Ln 01 N N L0 N CS) N cc O) O m rl O rl L0 N ri N 01 co Ln Ln d rl N v r -I O dl N r -I L0 dl N N l0 rl Ln N 00 N rl rl O) N a) Cr) N L0 N L0 CO r -I r -I O) r1 L0 N 0 N O) N 4 V 0 co O Ln Ln L0 N N 0 z N 0 M L(1 L0 Ln r -I co cc L0 Ln dl N a) O N ri CO N r1 Ln ri co N M L0 ri N O O N 4 N r -I 0 N L0 r -I L0 N lfl N O CO co Ln d 0 0 M (r1 D v (V u_ M co Ln M N rl Lo N L0 dl N N N N O N LO N O rl M cc L0 In r -I N rl Ln O rl O M Cm l0 O In CO N N 0 CO O r--1- Lc) (.D 0 0 M rl 01 L(') 4 d M d- m N N CO d' d' co N O M a 0 r -I N Ln N r -I O M (6 2 co Lf1 Ln N r -I 04 I. L4 CO CO IS) CO N M N co M Ln CO N L0 CO C• r" dl 01 O 4 Ln CO CO Cr N Ln co co on in N O C• F l4 CO 0• 1 ri m LD ( CD L0 N L0 d' Ln r -I LD r -I r -I N N N d M r -I L0 N CO O) O) N N 0 rl 0 CO C 1 01 O N 01 Cr) r -I 00 N Cr)N L0 CO N 4 L0 r -I r) rl N N L(1 L(1 O rl d' M cs) l4 M on CO N 4 L0 00 r -I r -I r -I . rl O 0 0 0 0 0 N r -I rl Cr) CO 01 CO M I. rI I. 4 CI: d' M d M d' O O c Ln N on in Ln Ln N 0 O r -I m N N r -I Ln N Ln M co c O r -I r -I O m r -I co r -I L0 M c0 N rl 0 N N rl 0 rl 0 CO a) LU M L0 r -I N Ln r -I r -I O N M L0 N N on 0 on V 0 Ln r -I 0 r -I L0 Ln r -I O M O z N L0 CO O d N rl N N N M N Ln N LO 00 O M V a) O O L0 00 N 01 N CO Ln ri LO M M- N N 01 dl csi Ln 0 O N N 01 M N r -I Ln O Ln lfl cc rl , N 4 O r� N rl rl Lf1 rl M C (Q 9 M M N N r -I CO .D a) LL_ M Ln N M M LO N LO M Ln LO N c0 O O O rl co Ln N rl LO co O LO rl M m 2 N L CU ai LD CO CO N rI O• l co N Ln lfl r N N N M m co r -I O L0 O co co r -I a r I M Ni 4 N O) N Ln Ln L0 N L0 CO N m N r-i M 0 Ln Ln r -I O r -I co r -I M L0 L0 N N CO N N L0 r -I M > ((U CO 00 CO r-i N 0 r -I M M N r -I 0 O N 0 r -I L0 07 Ln N Ln N N 01 N N LD LD Ln CO Lfl 01 N M M Ln Cr CO Ln N Cr) M Ln d• ' Ln 0• 1 M N CO Cr N r-i LO N N r1 ri N N f` 0• 1 61 0• 1 01 N N N N N N CO I. Cr rl I� M 01 CO Cr m 4 dl Ln L0 Ln M rl 0 0 0 N rl Ln 01 dl N r -I d L0 c rl N Ln N rl Ln N N M N Ln c Lfl rl N c0 M O Ln r -I O O O M r -I d co c6 d CO N L0 O M 01 co CO N N 00 d M O N 0 r -I N 01 N r -I d N L0 N cc r -I r -I M co Ln L0 Ln L0 r -I M r -I N LO M rl M a) O 79,314,170 79,371,820 LnIO M Ln N L0 O in in CO 0 Ln Ln r -I r -I N L0 CO N CO Ln Ln N Ln r -I rl CO M N CO N O Cr Ln N In ra N M a) LL_ O O N 0 N r -I 00 N r -I N LO co co M rl M N N rl N N CO CCU Portfolio Analysis Historical Performance r 0 a. V V LL C I 1 Q O>1 4 7 3ea co yT 2, } a m O1 W > Q t0 a m o F 0 � O > a a O V 4,ea 000000000000 O O O O O O O O O O O O 000000000000 l0 0 N CO O CO LO l0 V N M M N N N rl N rl rl rl rl rl rl rl 0 0 0 0 0 0 0 0 0 0 0 N CO N O CO O CO l0 LO l0 N N rl N rl rl rl N rl rl rl rl rl O 0 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 V l0 M l0 M V LO 0 N 0 CO LO V LO LO LO LO LO l0 l0 l0 LO 0 - 0 0 N O O l0 N coO Ln O V rl g rl rl rl 0 0 0 0 0 0 0 0 V V NNNN N M O O M M N M 0 N N 00 LO l0 M M M M O N O r r N l0 N 00 71 - LO l0 71- 0"1 M M M rl N Ln N co M N N M rl N Ln N N oo M rl N LO N lfl M co O lfl V N O co O Ln N M LO N O O r rl N O N 0 N LO O co N N co O LO O Ln rl N r1 0 00LO N N l0 r1 N N V N N rl I� O N 00N MO 00M l0 N l0 M V V l0 V N N r v N. N. N. V V O co co' M LO rl m 0 O Ln 0 LO M 0 N LO N M N 0 lfl LCC CO 0 N N O M 0 O l0 LO O 00 l0 O N o CO LU rl lfl CO rl O N CO O N LO LO l0 l0 oo O V co o mom O V rl O N rl rl 00 0 rl M rl rl rl M 0 00 00N M M M M M M N N N l0 O N r1 V O M V N rl 00 O O rl O O 00 N N rl N N N rl N rl rl N O M 0 LO N M O COMM NNNN N N N N N N N r1 O O rl H O O M M M M M M M N O lO M N61,9 H O O O H O O Portfolio Allocation Book Yield vs. Treasury Benchmark 8 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O m w r w �n v m N 0 0 0 ✓ en -25 Dec -25 Feb -26 0 N 0 0 ■MMF ■Govt Corp ■CD/CP Muni ■Other -Benchmark Treasury Portfolio Analysis Credit Rating Monitor a N a) O O 2 O C O Ol C t0 0 i) V a) s C_ 0 a) 0 V C ro C 6 0 V a a) a`) O a a) C V 0 U - La N N ' O O 0) 4J a ° O W O O O O La d N O 0 O SAN DIEGO CNTY CA REGL TRAP 2 797400MR6 (O M v El a, t on a d z D] O bA u'12 aJ N O O Portfolio Analysis 8 W G � 9 • 8 o i LU e .a LU O co Mti 0 0 0 0 0 0 0 0 .i O O O O O .i O .i M N .i N m N CO N N M W Z V 3 )t) M O O O O O O O O O O O O O O O O .i .i O O O N LU t0 2 0 0 0 O O O O O O O O O O O O O O O ry 0 r+i O hl 0 0 0 i O O O 4 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N :1222 O O O O O O .i .i .i .i .i .i .i .i hl .i rvf .i nl .i t+t r+l rvl t+l d' V V d' ul ul l0 lD l9 fV O O .i .i .i hl hl hl hl hl fV hl (V hl hl nl r+l r+l rvf rl lV V l0 I� ul t 0U .O O (0 )n N W O O O O O O .i .i .i .i .i .i .i hl hl nt rvt rl rl d' V' d' d' d' ul ui ut t0 tp l0 I� r r rf. 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V4 *-1 co 0 �b N N (--,t r-1 .-1 .4 V') 4I aA 4." i" v> to t, 147 Unrealized Gain (Loss) 2022 - 2026 0 0 0 w r. o § § § § § $ o $ 8 0 0 § g§ §N rl ,-1 to to t 1 N rl rl N N M M t!1 N to to to to to to to to v CO r v 2nd Quarter to t 148 SHAKOPE E Piliall Shakopee City Council 9.b April 21, 2026 Agenda Item: Right-of-way Management and Fiber Projects Update Prepared by: Alex Jordan, City Engineer Reviewed by: Action to be considered: Accept a Proposal and authorize staff to enter into an agreement with Bolton & Menk, Inc. for Right-of-way Fiber Optic Field Representation services. Motion Type: Simple Majority Background: Over the past two years, high speed fiber internet providers have initiated projects throughout the city that include directional drilling conduit, installing service pedestals and pulling fiber within the City's right-of-way. These projects have led to several challenges, including navigating congested corridors, locating existing public/private utilities, infrastructure hits, public outreach and confusion, and restoration of the disturbed right-of-way. At the February 4, 2026 meeting, City staff provided a detailed overview of the past issues observed with these types of projects. City staff will expand on that presentation, providing the detailed approach to permitting and administering the 2026 fiber installation projects throughout Shakopee. This approach includes partnering with Bolton & Menk to provide right-of-way field representation and program support services focused on construction oversight and coordination. Recommendation: Accept the Proposal Budget Impact: Bolton & Menk's proposal to provide field representation services is based on a not -to - exceed amount of $150,000. This work will be funded by fees collected with right-of-way permits associated with the fiber installation projects. Attachments: Shakopee, MN - Private Fiber Inspection Services - BMI - 03 31 2026.pdf 149 ROW Presentation_Final.pdf 150 BOLTON & MENK Real People. Real Solutions. March 31, 2026 Alex Jordan, PE City Engineer City of Shakopee 485 Gorman Street, Shakopee, MN 55379 Re: 2026 Right -of -Way Fiber Optic Field Representation Work Proposal for Professional Engineering Services Dear Mr. Jordan, 12224 Nicollet Avenue Burnsville, MN 55337-1649 Ph: (952) 890-0509 Fax: (952) 890-8065 Bolton-Menk.com The City of Shakopee is preparing for a significant increase in private fiber optic installations within the public right-of-way during the 2026 construction season. While these installations will provide long-term communication related benefits to the community, the city must ensure that construction activities are performed in accordance with approved permits, public infrastructure is protected during the fiber installations, traffic and construction related access are maintained, restoration meets city standards, and resident concerns are addressed in a timely and professional manner. Based on initial discussions with fiber companies, approximately nine fiber optic related permit areas are anticipated to be constructed during the 2026 construction season. To support city staff during this heightened level of activity, Bolton & Menk, Inc. is prepared to provide right-of-way field representation and program support services focused on construction oversight and coordination. Bolton & Menk is prepared to provide the following services to assist the city: • Verifying that fiber installation activities comply with approved right-of-way permits and city standards • Coordinating with fiber installation contractors during active construction • Making recommendations to city staff and coordinating field adjustments based on observed conditions • Monitoring construction practices to minimize impacts to existing public infrastructure • Confirming appropriate temporary traffic control is implemented and maintained • Observing erosion control and best management practices within the right-of-way • Verifying restoration is completed in accordance with city requirements • Serving as a point of contact for residents' questions and construction -related concerns, as directed by the city The majority of the day-to-day field representation will be performed by a Bolton & Menk trenchless engineering intern, providing cost-effective onsite coverage during active fiber construction. The intern will be supported and overseen by a trenchless project manager who will remain available for coordination, issue escalation, and contractor or city staff support as needed. A trenchless design engineer will assist with initial coordination and any preparatory needs prior to the intern beginning field work. Bolton & Menk is an equal opportunity employer. 151 Name: Mr. Jordan P.E., City Engineer Date: April 31, 2026 Services are anticipated to be provided throughout the 2026 construction season following city authorization and will continue through completion of private fiber construction activities or until contract termination. Bolton & Menk proposes to perform this work on a time -and -materials basis using the following hourly rates: Detailed Fee Summary Client: City of Shakopee Project: 2026 Ri : ht-of-Wa Fiber O • tic Field Re • resentation W Project Team Principal Contract Manager Trench less Project Manager Trench less Design Engineer Trench less Intern Average Hourly Rate $252 $172 $168 I $95 Total Not -to -Exceed Fee $150,000 The proposed initial not -to -exceed contract amount is $150,000. The City of Shakopee reserves the right to terminate the agreement or amend the not -to -exceed amount based on construction activity levels, permit volumes, or budget considerations. Invoices will be submitted monthly for services performed. Bolton & Menk appreciates the opportunity to assist the City of Shakopee with managing private fiber installations within the public right-of-way. Our experience supporting similar efforts for peer communities allows us to provide flexible, responsive, and cost-effective field representation tailored to the city's needs. If this proposal meets your expectations, we would be pleased to proceed under the city's standard agreement for professional services. Please feel free to contact me if you have any questions or wish to discuss adjustments to this scope. Sincerely, Bolton & Menk, Inc. Mitchell Hoeft, P.E. Trenchless Practice Leader I Principal Bolton & Menk is an equal opportunity employer. 152 +r CU E +a CU n oO co C -O co • CO >4- () q— o cu 4E) -C L. DI 41 E _CD ... LL N O N 4-J n O 73 • n cio ^-J , W c ^. W 4J c L. cu ID LL N O N C CU a-+ LP c a"'' f6 N .-5 szu v-, ' :5,L— _) C Q C b tc) 8 a"+ Q O1 c E .c O O O -I-+ 0 ID O -O L O c p C ,22 °- I -O -O E > ID L_ O N O O N .,c,' co cum E Q at - O1 C a cull' X 0 _Q .i szu (f) —o co v-) 4--+ a 2 o szu c O 4J > 3 w Services are trenched 155 ssues and Cha 4J N • ro ro 0 N vi O O CU CU 0 N E CC Communication • 0 ro 0 7 cc cam• - Contact information (who do I ca Construction • V N ▪ 4J co O1 a 03 E E -o O a - -O • 'v� >. '� 0 E .a O e • 7 > � > V " '- vi V O LtZ N o cil- •- . E O, rj J v) 156 03 O 03 •+7J N O N v I 4J cu . a) aJ V (6 (6 Q ro O V O O v 5 O O O V w a) v v a) ro a) a) L Q -o a) ro 0 0 V E E O V . O 2 a) O V O_ a) ro 0 O O 0 O v E E V O O (6 Construction . O) Ol aJ -O 06 ro O O O - m v c O •i U (11"' Q " O 0 a +� aJ Q v a--+ > O) ••'7N �5 C 0- V CC a--+ aJ i a--+ N v +� O v - O - (6 Q O.� L v _C C O O }' v L 4-' N O O V VTo > V aJ u CD a) w 157 i co 0 C O rJ V C E E O V (+ , W C O 5W L; 3701 Communications Way, Evansville, IN 47715 Construction FAQs C a 4 O E Laying the groundwork for gigabit speeds We'll send you a reminder postcard before work begins. do vi �` � c ° i 3 i 4 Y t N h y% C N N y o N N a N y U c M U rn o t a Y a c e d t d y a d a � N£ u� -O O L Oi O 3 0 4 N Y a 3 u . ae 3 8 d >. "+ c $ A b �, �c E O1 N -a .03'2 m O ' U c a 0 ,, E Egi? t N E w 5 8 a f o y 4 4 > E .8 E a= t S 5 g c ai r m r H. E o v aai at P m v w O W t U Y E E. N y 0 3 c H 0 O` 4 a }'g a N a w O 3 A 0 0 .0 T .00 01 O c 0s o O1 0 w y C a 11 4 Of N o °1 E A F N 01 444 44 CD N • L O o C o • u O 4 •� C .iTJ U • E la L = N a C IL O' V f o P o C C S 3L'Y Construction Notice Si Envelope and Letter Questions about construction? Let us know. We're here to help! O QC g o 158 u c o v) E YL X roN g N Q Csj O Q U Q O E E w — L U UN N ac .caL O ro N C Y .N_ > 0 O O o. o -O oW m `m .O ) 01 N C o o c :pro N C o N O ro E o m U .L. o C c ro ro O c Ol O O w CD a, fn 160 O a) V V a) c N .17 O C -C aJ D -O c }' 6 a) .. O vi CO al Q ,, V O Q O •§ < d -o D . Recommendation: . - Accept the Proposal SHAKOPE E WILLA' Shakopee City Council 9.c April 21, 2026 Agenda Item: SS4A Project Introduction Prepared by: Alex Jordan, City Engineer Reviewed by: Action to be considered: Informational Only Motion Type: Informational only Background: The Bipartisan Infrastructure Law (BIL) established the Safe Streets and Roads for All (554A) discretionary grant program. The 554A program funds regional, local, and Tribal initiatives through grants to prevent roadway deaths and serious injuries. The City applied for and was successful in receiving $320,000 in federal grant funding to prepare a Comprehensive Safety Action Plan aimed at reducing and eliminating serious -injury and fata crashes affecting all roadway users. The goal of preparing this plan is to be proactive in reviewing the City's transportation system to identify roadway safety issues and preparing strategies aimed at improving safety that could be implemented in future projects. In addition to completing the Safety Action Plan, the City received funding to complete two supplemental planning activities. Those activities included 1) conducting a corridor safety study along 10th Avenue between Harrison Street and CH17; and 2) preparing a policy to assist the city in establishing the proper traffic control at low -volume and low - speed intersections. At its March 3, 2026 meeting, the City Council accepted a proposal from Alliant Engineering to assist the City in completing the Safety Action Plan and Supplemental Planning Activities. Data collection has already begun and the entire project must be completed by April 2027. Alliant's Project Manager and City staff will share an overview of the project, including details on the commitments that the City will be required to make to improve safety and ways that the Community and City Council will be able to participate in the study. 162 Recommendation: Informational Only Budget Impact: None. Attachments: SS4A Project Introduction_Final.pdf 163 • — • .c u c Q 164 W n� W O E O O E co 0 co a_+ O N � N E N O N . co 0 4J 4J 0 E N co . EMISTAKES . CU 0 CU 0 szu Q 0 O 4J t . . 0 co E 0 Ln l/i CU U 0 (13 i co 0- < O E cc szu O n CU V 1^ N O rz O . 165 CU W O73 0 a--+ L. 73 Oc �� c6 cin cu 4J +a -O W c O 4--r O ci) O 4J and serious injury crashes co 41 co 4J u O 4J u co i Q�\ ifcu > u i u O- Guide roadway safety strategies for everyone Roads - primary focus on Shakopee streets co CU CU CC Basis for future safety grant opportunities CU 4J .> u C >, co O O c 4J N -o N < N Q c O Q O +a 4) — s▪ a) QJ > tro ) 0 O a) E I u v a) < CU CU O _C f6 J u L ■ 166 Shakopee Context Younger Population Visitors and Event Traffic Major Employers Development Historic Downtown 167 cn 4J cu C 0 ca tf 4J C a) E tf tf a) tf tf Q C 0 .4J (175 O_ ro O IV O 2 . — c6 V v E \ E O V 03 LE aJ c a) a) l/) a) (6 a) C (11 O) ro V v O 0ro VO f6 0 0 aJ N O To 0 .�' *E' C O E E O (10 cn Oa5 Improve/add policies to improve safety Develop concepts Funding Strategy Measure Performance 7 V (3 f6 a) _a vi _ +, C cu V 0" O CL) cuC i Z -0 CU CL)Q 2 C (175 CU E s U O '5 v riQ O, -Po C O _aO S . i 44;iic (cf.t. aJ O • U L U -a a= -O v' CU" 4J (3 c6 C C v V FL (21- `n v = co Q O D c c 'v) Q E +, 2 s c - 0.0 E >, a) U Q _ (Z >, O O1 <to co vii ro V O _ c1 u 0 a_ LLJ C aJ E V a A O v aJ O A aJ 0 a ■ w 0 c!: 168 LA \) -0 _^ w co v c O Q 2 a --r CO to l/) 2 't.' cu 4) o Q cu v 4-s S o u 40 c6 L C c6 CD C D U- s_ O VI CU CO E -Co a--+ a ti) O 0 Ln w +-+ 0 q- c6 V) Ln 0 .� w O_ q — O CO 4-0 a • 0 O 0 L.) V) ■ Safety Analysis and Public Feedback 169 u>' N szu >� �a 4-' O . 0_ a--+ Q V 0 CU a Q w o i s^^ /\A/\ l l i Q • Low volume and low speed intersections only Remove inconsistencies CI - 4J 4J CU cu cu Q E Q 11 0 170 f`• CU 4—J a ,U +-+ 0 O C U O Take our Survey! Q c 2 4J CU co 7.5 E O U O V N szu U - O 4J cu U O N i N CU N' C E O O > Visit us at Pop up Events is Open House O O ShakooeeMN ,O Q CI - 4J V co J- 1 c 4J 0 <U 952-233-9361 171 172 SHAKOPE E Piliall Shakopee City Council 9.d April 21, 2026 Agenda Item: Annexation, Comprehensive Plan Map Amendment/MUSA Expansion & Zoning Prepared by: Mark Noble, Senior Planner Reviewed by: Michael Kerski, Director of Planning and Development Action to be considered: (Three separate actions required): 1. Approve Resolution R2026-060, approving the annexation of property. 2. Approve Resolution R2026-061, approving a Comprehensive Plan Map Amendment to Figure 4.60 - Planned Metropolitan Urban Service Area (MUSA) in the 2040 Comprehensive Plan. Requires super majority. 3. Adopt Ordinance O2026-009, approving the zoning to Agricultural Preservation (AG) Zone. Motion Type: Simple Majority Background: The City of Shakopee has submitted an application for Annexation, Comprehensive Plan Map Amendment to Figure 4.60 - Planned Metropolitan Urban Service Area (MUSA) in the 2040 Comprehensive Plan and zoning to Agricultural Preservation (AG) by bringing approximately 16 acres located west of Zumbro Avenue (069230031) and the adjacent Public R.O.W. of Zumbro Avenue from the south line of Highview Park south to 30' feet north of the Jackson Township line (approx. 600 feet) within the municipal boundaries of the city of Shakopee. This parcel was included in the recently updated AUAR that Council approved. This property is presently zoned UER in Scott County (Urban Expansion Reserve) and the current guiding is Suburban Edge Residential (0.01 - 3 dwelling units per acre). This request would zone the property as Agricultural Preservation (AG), which is its current use. No change is necessary to the present guiding. The city is proposing this annexation at this time as the property to the north and east are in the development phase, and it is essential that the Zumbro Avenue right-of-way be annexed into the city for the city to take over maintenance of this roadway from Scott County, and this is the last developable parcel along Zumbro Avenue in Jackson 173 Township. This application request would be consistent with the Orderly Annexation Agreement (OAA) approved between Jackson Township and the City (this is in Area C of the OAA), which states that Area C is eligible for annexation any time after December 31, 2017, provided that at least 25% of property located in Areas A and B combined have been annexed into the City. At this time, well over 50% of Areas A & B have been annexed into the city. Should this annexation be approved, other conditions identified within this OAA document shall be applied (i.e., municipal reimbursement, etc.). Considerations The following are the criteria evaluated in the granting of a Comprehensive Plan (MUSA) Amendment. The City Council may grant a Comprehensive Plan Amendment with a two thirds majority when it finds that one or more of the following criteria exists: Criteria #1 The comprehensive plan was in error. Finding #1 The original comprehensive plan was not in error. This area anticipated MUSA expansion by approx. 2040. However, with extensive development in this area, the city has been expanding the MUSA boundary much earlier than anticipated in the 2040 Comp Plan. Criteria #2 Significant changes in community goals and policies have taken place. Finding #2 Not necessarily a change, but the intent for anticipated MUSA expansion by approx. 2040, due to extensive development in this area, has caused for the city to amend the MUSA boundary much earlier than anticipated. Criteria #3 Significant changes in development patterns have occurred. Finding #3 Significant changes in development patterns have occurred. Development has occurred within reach of this property, warranting the MUSA expansion. Criteria #4 The Comprehensive Plan requires a different provision. Finding #4 The comprehensive plan for the subject property does not require an amendment, as the guiding is generally consistent with the development of properties within this area. Staff finds that the amendment meets a minimum of 1 of the 4 criteria necessary to be approved by the City Council. Staff believes revising the MUSA for this property meets more than one of the criteria. Considerations The City Council may grant a zoning ordinance amendment when it finds that one or more of the following criteria exists: 174 1. The original zoning ordinance is in error. 2. Significant changes in goals in community goals and policies have taken place. 3. Significant changes in city-wide or neighborhood development patterns have occurred. 4. The comprehensive plan requires another provision. Staff believes revising the zoning for this property meets more than one of the criteria. The current zoning of the annexation property is covered by the Scott County Zoning Ordinance and per the annexation process, this zoning designation remains until changed and approved by the City. The parcel is currently zoned Urban Expansion Reserve (UER). Zoning this property to AG Zone is consistent with the guiding and use of this land. City staff has met with the property owner and discussed the need for annexation and is working with the property owner on future sewer access to this and other properties in its ownership. Recommendation: Approve the requested actions. The Planning Commission, at their April 9th meeting, recommended approval of all items by a 6-0 vote. Budget Impact: Per the Orderly Annexation Agreement, the City must pay Jackson Township seven years of the township's portion of the property taxes on the property. Attachments: Annexation Res - Bauer.docx MUSA Res - Bauer.docx Ordinance - Zoning - Bauer.docx Site Aerial.png Proposed MUSA - City Figure 4.60.pdf Proposed MUSA - Parcel.pdf Engineering Memo = Bauer Annex.PDF 175 RESOLUTION R2026-060 A RESOLUTION ANNEXING PROPERTY FROM JACKSON TOWNSHIP PURSUANT TO AN EXISTING ORDERLY ANNEXATION AGREEMENT WHEREAS, the City of Shakopee ("City") and Jackson Township ("Town") entered into a "Joint Resolution for Orderly Annexation between the Town of Jackson & the City of Shakopee", that was filed with the Minnesota Municipal Board on March 6, 2018, accepted by the Municipal Board on March 12, 2018, and which is identified as Docket No. OA -1694 ("Orderly Annexation Agreement"); WHEREAS, the entire Town was designated for future annexation under the Orderly Annexation Agreement and the City may annex property from the Town in accordance with the terms and conditions of the Orderly Annexation Agreement; WHEREAS, The City of Shakopee has applied to annex property legally described as the South Half of the Southeast Quarter of the Southwest Quarter of Section 23, Township 115, Range 23, EXCEPTING THEREFROM that part thereof described as follows: Beginning at a point on the south line of said Southwest quarter distant 595.90 feet east of the southwest corner thereof; thence North at right angles a distance of 375.0 feet; thence East parallel to said south line a distance of 1010.82 feet; thence South at right angles a distance of 332.0 feet; thence Easterly to a point in the east line of said Southwest Quarter, said point 33.0 feet north of the southeast corner thereof; thence South to the southeast corner; thence West 2061.54 feet to the point of beginning; and WHEREAS, the City has notified the Township of the request for annexation; WHEREAS, the City finds and determines as follows with respect to the requested annexation: a. Under Section II, paragraph 2 of the Orderly Annexation Agreement, "The following standards shall be used to determine adjacency when a property owner, or combination of multiple property owners with contiguous property, initiates annexation of property: A property, or combination of contiguous properties, shall be considered adjacent to the City when fifty (50) linear feet or more of the subject annexation area boundary is shared with the boundary of the City"; b. The property owner Annexation Area share approx. 1,800 linear feet of boundary with the City of Shakopee, which more than satisfies the minimum 50 lineal feet or more of shared boundary required by the Orderly Annexation Agreement; 176 c. Under Section II, paragraph 3 of the Orderly Annexation Agreement, "The following standards shall be used to determine adjacency when the City initiates annexation of property: Twenty-five (25) percent contiguous shall be defined as at least twenty-five (25) percent of the boundary subject property which abuts the City's municipal boundary. d. The City initiated Annexation Area shares approx. 1,800 linear feet of boundary with the City of Shakopee, which is approx. fifty (50) percent of the abutting City's municipal boundary which more than satisfies the minimum 25% required by the Orderly Annexation Agreement; e. Under Section II, paragraph 9 of the Orderly Annexation Agreement, "Attached to this Agreement as Exhibit A is an Annexation Staging Area Map. If all of the other requirements for annexation contained in this Agreement are met, property within the Annexation Staging Area is eligible for City -initiated annexation in accordance with the following schedule:"; f. The City determines that annexing the Annexation Areas pursuant to this Resolution is consistent with the terms and conditions of the Orderly Annexation Agreement. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Shakopee as follows: 1. The recitals set out above and the exhibits attached hereto are incorporated in and made part of this Resolution. 2. The Annexation Areas identified in the attached legal descriptions are hereby annexed into the municipal boundaries of the City of Shakopee effective upon the issuance of the Chief Administrative Law Judge's order. 3. Pursuant to Minn. Stat. § 414.0325, subd. 1(h) and Section I, paragraph 2 of the Orderly Annexation Agreement, the Chief Administrative Law Judge may review and comment, but shall, within thirty (30) days, order the annexation in accordance with the terms of this Resolution. 4. The City of Shakopee initiated Annexation Area is subject to local property taxes and, pursuant to the Orderly Annexation Agreement, the City is required to make tax reimbursement payments to the Town related to this annexation. 5. City staff is authorized and directed to file this Resolution with the Office of Administrative Hearings - Municipal Boundary Adjustments Office ("Boundary Adjustments Office"). 6. In the event the Boundary Adjustments Office identifies any errors, omissions, or other problems with the attached map or legal description, City staff is hereby authorized to make such corrections as may be needed to accomplish the purpose of this Resolution. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 21st day of April, 2026. Mayor of the City of Shakopee ATTEST: Richard Parsons, City Clerk 177 RESOLUTION R2026-061 A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, APPROVING A COMPREHENSIVE PLAN MAP AMENDMENT TO FIGURE 4.60 - PLANNED METROPOLITAN URBAN SERVICE AREA (MUSA) IN THE 2040 COMPREHENSIVE PLAN WHEREAS, The City of Shakopee, applicant, has made an application for a Comprehensive Plan Map Amendment to Figure 4.60 — Planned Metropolitan Urban Service Area (MUSA) in the 2040 Comprehensive Plan for property located west of Zumbro Avenue and south of Highview Park; and WHEREAS, all required public notices regarding the public hearing for the Comprehensive Plan amendment were duly sent and posted, and all persons appearing at the hearing have been given an opportunity to be heard thereon; and WHEREAS, the Planning Commission of the City of Shakopee did review the application on April 9, 2026, and recommended approval; and WHEREAS, the City Council of the City of Shakopee did review the application on April 21, 2026, and adopted the following findings: NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Shakopee hereby adopts the following findings of facts relative to the Comprehensive Plan Map Amendment request: Criteria #1 The comprehensive plan was in error. Finding #1 The original comprehensive plan was not in error. This area anticipated MUSA expansion by approx. 2040. However, with extensive development in this area, the city has been expanding the MUSA boundary much earlier than anticipated in the 2040 Comp Plan. Criteria #2 Significant changes in community goals and policies have taken place. Finding #2 Not necessarily a change, but the intent for anticipated MUSA expansion by approx. 2040, due to extensive development in this area, has caused for the city to amend the MUSA boundary much earlier than anticipated. Criteria #3 Significant changes in development patterns have occurred. 178 Finding #3 Significant changes in development patterns have occurred. Development has occurred within reach of this property, warranting the MUSA expansion. Criteria #4 The Comprehensive Plan requires a different provision. Finding #4 The comprehensive plan for the subject property does not require an amendment, as the guiding is generally consistent with the development of properties within this area. BE IT FURTHER RESOLVED, that Figure 4.60 — Planned Metropolitan Urban Service Area (MUSA) in the 2040 Comprehensive Plan is replaced with the new Figure 4.60 attached to this Resolution. FURTHER, approval of the Comprehensive Plan Map Amendment is contingent upon, and subject to, the required review and response by the Metropolitan Council. After the adoption of the Resolution, the City Clerk shall file certified copies hereof with the County Auditor and County Recorder of Scott County. Adopted in adjourned regular session of the City Council of the City of Shakopee, Minnesota, held this 21st day of April, 2026. Mayor of the City of Shakopee ATTEST: Richard Parsons, City Clerk 179 ORDINANCE O2026-009 AN ORDINANCE OF THE CITY OF SHAKOPEE, MINNESOTA, AMENDING THE ZONING MAP ADOPTED IN CITY CODE SEC. 151.003 BY ZONING PROPERTY SOUTH OF HIGHVIEW PARK AND WEST OF ZUMBRO AVENUE TO AGRICULTURAL PRESERVATION (AG) ZONE WHEREAS, The City of Shakopee, applicant, has applied to zone property located south of Highview Park and West of Zumbro Avenue to Agricultural Preservation (AG) Zone; and WHEREAS, The property is legally described as the South Half of the Southeast Quarter of the Southwest Quarter of Section 23, Township 115, Range 23, EXCEPTING THEREFROM that part thereof described as follows: Beginning at a point on the south line of said Southwest quarter distant 595.90 feet east of the southwest corner thereof; thence North at right angles a distance of 375.0 feet; thence East parallel to said south line a distance of 1010.82 feet; thence South at right angles a distance of 332.0 feet; thence Easterly to a point in the east line of said Southwest Quarter, said point 33.0 feet north of the southeast corner thereof; thence South to the southeast corner; thence West 2061.54 feet to the point of beginning; and WHEREAS, notices were duly sent and posted, and a public hearing was held before the Planning Commission on April 9, 2026, at which time all persons present were given an opportunity to be heard; and WHEREAS, the Planning Commission has recommended to the City Council that the subject property be zoned as stated; and WHEREAS, the City Council heard the matter at its meeting on April 21, 2026; and NOW, THEREFORE BE IT ORDAINED, that the City Council of the City of Shakopee hereby adopts the following findings of facts relative to the above -named request: Finding #1 The original zoning ordinance is in error. The property, once annexed into the city, shall be zoned consistent with the City of Shakopee Zoning Ordinance. Zoning this property as Agricultural Preservation (AG) is consistent with the existing use. Finding #2 Significant changes in community goals and policies that concern this property have taken place. Not necessarily a change, but the intent has been that this area would be developed as a single-family residential neighborhood in a density generally consistent with the existing guiding and aligned with the neighboring subdivisions. The annexation, MUSA amendment, and zoning to a city zone (vs. County zoning classification is consistent with the 2040 Comp Plan. Finding #3 Significant changes in city-wide or neighborhood development patterns have occurred. The 180 current zoning of the annexation property is covered by the Scott County Zoning Ordinance and per the annexation process, this zoning designation remains until changed and approved by the City. The parcel is currently zoned Urban Expansion Reserve (UER). Zoning this property to AG Zone is consistent with the guiding and use of this land. Finding #4 The Comprehensive Plan requires a different provision. The comprehensive plan for the subject property does not require an amendment, as the guiding is generally consistent with the development of properties within this area. BE IT FURTHER ORDAINED, that the request to zone the property as stated in this ordinance is hereby approved. Passed in regular session of the City Council of the City of Shakopee, Minnesota held on the 2Pt day of April, 2026. Mayor of the City of Shakopee Attest: Richard Parsons, City Clerk Published in the Shakopee Valley News on the day of , 2026. 181 mis I.." -A . 4 r Property, Annexa 4 liYv `y pGY...► 4 Bauer Property Annexation r '.r T474,1 a • 182 BLOOMINGTON W cc cc a z w N N S i a AM II. U pI tV — Co Co Z O V Q r N J cc O cc a 0 LOUISVILLE Existing MUSA O O O O O N N N a M CO SMSC Holdings •EIHEOCI 1 1 • W K l.J O z O Z Bauer - Proposed MUSA 1 . ��1111111i �1111� � /► ��.► 011111111 M111��II��w111��1�►,�� .��llll/ i11111V ,„e.: MU Highview Park Highview Park 4/1/2026, 6:20:53 PM Parcels - Scott County MUSA Boundary _ _ ! Shakopee Municipal Boundary X11 t_1 T1� l _R GreenView (Recent MUSA Epansion) 1:9,028 0 0.05 0.1 0.2 mi l i I i ' ' 0 0.07 0.15 0.3 km Source: Esri, Vantor, Earthstar Geographics, and the GIS User Community WebAppBuilder for ArcG 184 Vantor I Scott County GIS I Systems Mamagement Specialis City of Shakopee Memorandum TO: Mark Noble, Senior Planner FROM: Darin Manning, Project Engineer SUBJECT: Annexation — 15.9 Acres in Jackson Township, Scott County PID #: 06-923003-1 (Jackson Township PID) DATE: March 4, 2026 The application indicates a request to annex a property from Jackson Township. This property is located south of County Road 78 (130th Street) and west of Zumbro Avenue. The engineering department has completed its review and offers the following comments at this time for the applicant and for the planning department: 1. Annexation should include the entirety of the road right-of-way. 2. Sanitary sewer will not be available to the property until further development occurs. Recommendation Following our review, the Engineering department recommends approval of the annexation with the items included above as conditions of approval. H:ADev elopment Bauer Property (Aimexation) Project ManagemennLetters and MemoseStaff RevieneBauer Property Annexation 03 04 ?6 dock 185 WILLA' SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 9.e April 21, 2026 First Due Community Connect Platform Joe Simon, Fire Chief Action to be considered: Approve the implementation of the First Due Community Connect platform. Motion Type: Simple Majority Background: The Fire Department currently utilizes First Due as its primary Records Management System (RMS). Contained within this ecosystem is Community Connect, a secure, cloud - based module designed to bridge the information gap between residents and first responders. The Fire Department is in the planning stages for this initiative. Given the public -facing nature of the platform, staff is seeking Council input and formal approval prior to a city- wide launch. Similar programs have been successfully deployed by neighboring agencies, including Savage, Chaska, Chanhassen, and Minnetonka, often serving as a cornerstone for both public safety and community relations. Project Overview: First Due Community Connect allows residents and business owners to voluntarily share critical "pre -incident" details through a secure portal. This data is then instantly available to fire crews on their mobile MDTs (Mobile Data Terminals) while en route to an emergency. Key Features & Data Collection: • Occupant Profiles: Contact information and emergency notification preferences. • Functional Needs: Identification of residents with mobility limitations or specific medical requirements. • Property Logistics: Locations of utility shut -offs, access points, and hazardous materials. • Animal Safety: Information regarding pets and livestock on -site. 186 Privacy, Security, & Participation: • Voluntary Participation: The program is entirely voluntary and offered at no cost to residents or businesses. Because the information is provided at the discretion of the user, no Tennessen Warning or similar data privacy notice is required for the collection. • User Control: Residents and businesses create an account based on their address. Users retain the ability to delete their information at any time (e.g., if they move). • Address Management: If a new resident or business moves into a location with an existing profile, they may contact the Fire Department to have the old information purged, allowing the new occupant to create a fresh profile. • Access Control: Information is encrypted and not available to the general public. Only Fire Department staff responding to an incident can view the data, and administrative access is restricted to staff with specific authorized rights. • Inter -Agency Coordination: While information is not directly accessible by Police Officers through the portal, critical data can be shared with them by Fire personnel if it is applicable to the safety or management of an incident. System Integration & Compatibility: • RMS Synergy: This module works in direct conjunction with the Fire Department's existing pre -planning module, where staff manually inputs tactical information. • CAD Compatibility: Community Connect is separate from the current and proposed County Computer -Aided Dispatch (CAD) programs. As the CAD programs do not include a pre -planning component, Community Connect complements rather than duplicates existing systems, ensuring there are no software conflicts. Community & Municipal Benefits: • Operational Efficiency: Provides responders with enhanced situational awareness for faster, safer tactical decisions. • Vulnerable Population Support: Enables a higher level of service for residents with functional or medical needs. • Strategic Planning: Supports data -driven resource allocation and proactive risk reduction. • Fiscal Responsibility: As an integrated module of our existing RMS, it offers a cost- effective solution with no additional infrastructure needs. Recommendation: Staff recommends that the City Council approve the implementation of the First Due Community Connect platform. This initiative aligns with the City's commitment to public safety innovation and proactive community engagement. 187 Budget Impact: The software was budgeted for fiscal year 2026 as part of the department's RMS suite. Attachments: Community Connect Council Presentation.pdf 188 Community Connect April 21, 2026 z= H z z a d A zr3 -4,°,-8 w 3 zzo z a 0 a--+ co co V E .� V co N N. 0 U (1.) a) O -0 V co 0 v N 0 E 0 co co V s L _O T 4J . • Free to users N i 0 0 E 0 Too N W a co E O O Q D 4J U N 1) W co . c, u E LI) Ec OO uu 6=11 ro Ec Households • Your pet's information IPIMMI eft TN • Businesses • C O C O ro a c i i U Zm U z= Q Q Q gv p O p H°> i aJ i O w"� Q Q Q u E-, '61". L L L L w E° 92 • • • • Zoe zap 0 Product Overvi outu.be/9HUT9 z z= u41". z a Z4'2 Q 9-8 w 3 z P-( Help Us Help You c O 4J N co I) E c i o aN-+ Q � d til 4) co i • = V -0 V c V O O 2) o_ s(1) v -. E s -O v O v ▪ s N VI DI N N c V Q .s7 (0 O N Q MI N v N +J Q E O v 2 E a � co N O E° s N i s o 0 (D 4 s V Q) _ NC. C O j -0 Q .5 O cc o_ Q rn Resident Porta z= z z a d A zr3 Q w 3 zzog z a Responder View - Residentia INDSOR CIR, SHAKOPEE, MN, 55379 ,!► Ilr� A m Ul E C Oo a U 2 c 0 c C C ri no .E 9 L G W z Z 4 a 8 z 8 z CI OMMUNIT CONNECT NIA. V IVO TIC z z 0 i 8 Person with Special Needs: Family member. Name:5hel ly. Age: 16. Functional Needs:Autism, Diabetic. Significant Allergy. Weight in excess of 400 pounds, Important Information: Limited mobility, Photo: <D rn Business Porta 0 0 0 0 0 0 0 0 0 0 0 E EE UU U rn Responder View - Business 8072 OLD CARRIAGE CT, SHAKOPEE, MN, 55379 if IN i The property is Rags to Riches Cleaning. The building is a Unknown structure. This building has limited assessor data z z PRE -PLAN 5 4 z Enhanced Situational Awareness: Provides our teams with a digital pre -plan for every participating address before they even step off the truck. Protecting Our Most Vulnerable: Ensures that those with functional needs or mobility challenges are identified and prioritized during an emergency. Strengthening Community Partnerships: Empowers residents and business owners to play an active, voluntary role in their own safety. A Scalable, Secure Solution: Leverages modern, bank -level secure technology to modernize our department's outreach and operational efficiency. SHAKOPE E Piliall Shakopee City Council 10.a April 21, 2026 Agenda Item: City Bill List Prepared by: Becky Smith, Accounting Specialist Reviewed by: Action to be considered: Review of City Bill List Motion Type: Informational only Background: The City Bill has been provided to the City Council. Recommendation: Review of City Bill List Budget Impact: N/A Attachments: 199 PIDilial SHAKOPE E Agenda Item: Prepared by: Reviewed by: Shakopee City Council 10.b April 21, 2026 News and Announcements Rick Parsons Action to be considered: No action, item is informational only. Motion Type: Informational only Background: Announcements and Upcoming Events: • Shakopee Clean-up Day o Clean-up day for residents of Shakopee, Louisville and Jackson Township is Saturday April 25th 7:30-11:30 a.m. at the Public Works building at 400 Gorman street. I.D. is required. See city website for details. • Tree Sale o Tree Sale pickup is Saturday April 25th 1:00-3:00 p.m. at the Public Works building, 400 Gorman street. See city website for details. • Bark in the Park: o The Shakopee Parks and Recreation Department's annual Bark in the Park event will be happening in conjunction with the grand opening of the Marystown Canine Agility Park on Saturday, May 9, from 10:00 am - Noon. This free event will celebrate the official opening of Shakopee's newest dog park and will offer attendees a chance to visit with local dog -friendly vendors to gather information about products and resources available in the area as well as a chance to check out all of the exciting features that the park has to offer. Dogs are welcome, and encouraged, to attend with their owners as well! • Shakopee Social District Reopening: o The Shakopee Social District is reopening for the season starting on May 1, 2026. 200 Recommendation: Please review the information on upcoming news and announcements. Budget Impact: N/A. Attachments: 201