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Home My WebLink About15.D.1. Milwaukee Manor Storm Sewer Improvements J~JO.J.. CITY OF SHAKOPEE Memorandum TO: Mayor & City Council Mark McNeill, City Administrator FROM: Bruce Loney, Public Works Director SUBJECT: Petition and Letter for Storm Sewer Improvement by Milwaukee Manor Residents DATE: June 1,2004 INTRODUCTION: Attached is a letter dated March 17, 2004, from the Board of Directors of Milwaukee Manor in regard to the drainage ditch along Dakota Street in the community of Milwaukee Manor. Per the letter, the association has voted on a proposal to offer the City of Shako pee in funding this project. BACKGROUND: Attached also is a memo from September 2, 2003, when a petition was presented to the City Council from the residents of Milwaukee Manor in regard to storm sewer improvements to be installed and remove a ditch along Dakota Street. At this Council meeting, City Council directed staff to work with the Homeowner's Association of Milwaukee Manor for a possible solution to this improvement project. Staff has prepared a design for a storm sewer system along Dakota Street and has received quotes from two contractors onthis project. The low quotes are summarized as follows: Contractor Quote . Parrott Contracting, Inc. $33,546.50 . Pat Minger Construction $32,500.00 (Quote did not include granular borrow or topsoil, sodding & silt fence) From the low quotes received, based on the work submitted, Parrott Contracting, Inc. would be low quote at $33,546.50. This low quote was given to the Milwaukee Manor THA for their consideration on payment at their March meeting. They voted to contribute 25% of the total cost or approximately $8,000.00 and thus asking the City of Shakopee to pay 75% of the cost or approximately $25,000.00. The City would provide the engineering design, inspection and surveying as per the proposal. In review of this stormwater existing design and future design, staff would have these following.observations and comments: . The drainage ditch design was approved by the City and was a proposal made by the developer of the Milwaukee Manor, which was done in the 1990's. . Initially, a storm sewer was proposed by staff. However the ultimate design was a drainage ditch and had a storm sewer installed in the 1990's, and this cost would have been passed on to the owners of the units in Milwaukee Manor. . The City of Shakopee's Public Works Department has done considerable maintenance in cleaning up the pond and ditch for it to function in its current state. . The annual stormwater drainage utility bill from the units from Milwaukee Manor is currently $1,682.96 per year. The proposal to Milwaukee Manor residents from staff has been to donate the engineering costs including design, inspection and surveying with Public Works to place the fill and topsoil and for the Milwaukee Manor residents and the City to pay for the pipe work needed to remove the ditch and establish turf along Dakota Street. Mr. Rene' Vanoni, the President of the Milwaukee Manor THA, wishes to be the spokesperson at the June 1, 2004 City Council meeting to address the Council on a solution for the association and the City. City staff would also request City Council direction on whether there is an acceptable solution in this matter. ALTERNATIVES: 1. Discuss this item with the representatives of Milwaukee Manor THA and provide staff direction in their proposed storm sewer improvement project and payment for this storm sewer proj ect. 2. Direct staff to leave the existing storm drainage system in-place and direct staff to continue to maintain this system. 3. Table for additional information. RECOMMENDATION: Staff recommends that Council decide on whether the Milwaukee Manor THA proposal is acceptable in constructing a storm sewer system along Dakota Street and removing the drainage ditch that has been constructed by the Milwaukee Manor development. Staff is looking for direction from the Council on an acceptable solution with the City and the Milwaukee Manor THA, or to continue the maintenance of the storm drainage system as it currently exists. ACTION REQUESTED: Discuss this item with the representatives of the Milwaukee Manor THA in regard to storm drainage for Milwaukee Manor and approve a motion directing staff to work to implement the storm sewer improvement project at an amount that is acceptable to the City Council, or to continue to maintain the existing drainage facility as is currently being done. ~oi Public Works Director BIJpmp ENGRlEMPLOYEEFOLDERlPPENNINGTON/COUNCIlJMMANOR Milwaukee Manor Homeowners Association P.O. Box 5233 Hopkins, Minnesota 55343 (952) 238-1121 March 17, 2004 City of Shakopee Attn: Judith Cox, City Clerk 129 Holmes Street Shakopee, Minnesota 55379 Re: Drainage Ditch Mr. Mayor, Council Members: This letter is to serve as a follow up to previous discussions that. have been on going since the year 2000 regarding the drainage ditch adjacent to the community of Milwaukee Manor Homeowners Association. At the September 2003 City Council Meeting, progress. was made and the City Council voted in favor of the associati~n and directed. staff to ~ork with the Homeowners Association for fixing the drainage ditch problem and bring back the proposal to City Council. There may be a difference of opinion between Mr. Loney, Public Works Directors/City Engineer and the association. The numbers are in place from a City standpoint. However the request for a financial contribution from the association remains an issue. The Milwaukee Manor Board of Directors wishes to be placed on the agenda at the May 18, 2004 council meeting to resolve this issue. Mr. Rene Vanoni, President of the association would be authorized spokesperson at this meeting. The Board voted at the March meeting that the contribution from the association could be in the possible 25% of the total cost. If the lowest bid prevails which is in the amount of $33,546.50 it would calculate the City of Shako pee $25,159.88 and the association's c?ntributio~of$8'286.62,. The as~ociati?n has,nofunds,s~t aside for this pr()je~~.and thereforeJiillit~ the association's ability. to fund, this project. .,.,~ ,,\,<',; (!-'G 1;.>~;L;f'<:,:"'{::<-:~~;- '~'{" '-:~~' ,'. -~';.:::-?-":C'j".::!'~ L ;,j~C',,'.C:~/>2'.,~: We hope we can find an acceptable solution for both parties and put an end to this ongoing "saga". On Behalf of the Milwaukee Manor Board of Directors Personal Touch Property Management cc: Bruce Loney, Public Works Director/City Engineer Mark McNeill, City Administrator Board of Directors PARROTT CONTRACTING, INC. 30090 STA TE HWY 93 HENDERSON, MN 56044 (507) 248-9697 (OFFICE & FAX) February 2, 2004 RE: Milwaukee Manor ITEM DESCRIPTION UNITS QTY UNIT TOTAL # PRICE PRICE 1 Mobilization L.S. 1 $1,500.00 $1,500.00 2 Connect to Existing Storm Ea. 3 $900.'00 $2,700.00 Sewer 3 Remove Concrete Apron Ea. 3 $210.00 $630.00 4 Rock Excavation C.Y. 40 $122.00 $4880.00 5 Remove Existing Rip-rap C.Y. 60 $20.00 $1200.00 6 Common Borrow C.Y. 300 $4.50 $1350.00 7 15" RCP Class V L.F. 25 $28.00 $700.00 8 30" RCP Class III L.F. 250 $49.00 $12,250.00 9 30" RCP Apron Ea. 1 $1,845.00 $1,845.00 wlTrashguard 10 Construct Drainage Ea. 2 $1,910.00 $3,820.00 Structure Design 54-4020 11 Castina Assemblv Ea. 2 $310.00 $620.00 12 CC35 Cable Concrete S.F. 16 $17.50 $280.00 13 Sodding Lawn Type Includes S.Y. 435 $3.90 $1,696.50 4" Topsoil 14 Silt Fence Pre-assembled L.F. 30 $2.50 $75.00 SUB-TOTAL $33,546.50 02/19/2004 TOO 8:00 FAX 952+470+9539 MnGER CONSTRUCTION I4JOO2/002 ~ _ ,_7;:::',;~:-"r.'-''''' ~:." ....""~~;. -,," :~::~ ~\1~;':~<f~77 ~~~r7:"~;-'~~' : :',i~~~.~: :"'~" ,~, :l)~~.,:',~~t~~'\'~~'l' ~,~.::',~"~::~~:_d.~j'-<~" .",:~ Prq.!ect Ut_SII'" Mi/\llflWI" MBllul 1'repartd' by: 'OEO ,~ , p _ _ .J- t r - C/".ecb" by: Y f ., , '^fj/?/\ " . ~ oS T {' /.;J.c,... 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Per the petition, they would like to have a reasonable solution presented in regard to the storm sewer drainage in the Milwaukee Manor development. BACKGROUND: The Milwaukee Manor development was approved by the City Council in 1993 and in this development included some storm sewer, ponds and ditches to accommodate the storm sewer for this site and drainage through the site. Attached are signatures from the Milwaukee Manor THA and pictures showing the storm sewer outlets along Dakota Street and swales leading the stormwater to a pond on the west of Dakota Street. Staff has been meeting withcR~rie'Y'anQm, who is the President of the Milwaukee Manor THA, in regard to the storm drainage in Milwaukee Manor. In. previous meetings with Mr. Vanoni, staff agreed to design a storm sewer system along Dakota Street and calculate the cost of installing a storm sewer and to eliminate the ditch along Dakota Street. Staff did complete the design and the cost to complete this project utilizing an outside contractor would be $28,163.44. This solution and price tag was given to Mr. Vanono for consideration by the association. The association has met and discussed assessing each homeowner $500.00 for this work and they do not wish to pay this cost, but address City Council in regard to this storm drainage system and cost. Attached with this memo is an aerial photo of the area, a preliminary storm sewer design and preliminary cost estimate, as prepared by staff, and given to Mr. Vanoni in the Milwaukee Manor Association. \ The Public Works Department has been performing ongoing maintenance, as necessary, to clean the storm sewer outlets and storm drainage pond in order for the storm drainage system to be functional. In staffs opinion the the system is functioning, however, it is J,..., unsightly along Dakota Street and does take more maintenance than other drainage facilities in other developments. The residents do pay a storm drainage utility charge on their utility bill and these funds go towards the operation and repair of storm drainage facilities, not normally for new construction. In staff's review of the situation, the development was not required to install storm sewer along Dakota Street and to its pond on the northwest corner of Milwaukee Manor, thus a drainage ditch was approved as part of the plan connecting the storm sewer to the pond. If the storm sewer was required for this development, it would have been paid for by the developer and not the City, consistent with the policy at that time. Staff does concur with the petitioners that the storm drainage system in Milwaukee Manor is more labor intensive and will require more maintenance than other facilities in other developments. With this item, staff does not have a recommendation on how to proceed except to listen to the Milwaukee Manor THA respresentative in regard to this issue and provide staff direction on how to proceed. ALTERNATIVES: 1. Discuss this item with the petitionerers of Milwaukee Manor THA and provide staff direction on a solution to the storm sewer drainage in this area. 2. Discuss this item with the petitioners of Milwaukee Manor THA in regard to storm drainage and direct staff to continue to maintain the system as is. 3. Table for additional information. RECOMMENDATION: Staff does not have a formal recommendation for Council except to discuss this item with the petitioners of Milwuakee Manor THA and direct staff accordingly to either work with the association for a solution that is acceptable to them and the City or to continue maintenance of the storm drainage system, as is currently done. ~, ACTION REQUESTED: Discuss this item with the petitioners of Milwaukee Manor THA in regard to storm drainage for Milwaukee Manor, and approve a motion directing staff to work on a solution or to continue maintain the facility as is currently being done. ~~. Bruce Loney ~ Public Works Director BUpmp MILW AUKEEMANOR :" ....) PETITION IN THE MATTER OF: Milwaukee Manor THA PETITION FOR: Stonn Sewer TO THE: City Council of Shakopee We the undersigned Members of the Milwaukee Manor THA wish to have a reasonable solution presented to us regarding the Storm Sewer Drainage. The City is responsible for maintaining Storm Sewer System, since every Household pays Storm Sewer Charges on the Utility Bill. Our system lacks maintenance. Since this Storm Drainage was botched from the beginning and is for the City a labor intensive maintenance item if they would keep up with their end of the bargain. In August 2000, we asked for a solution and the price tag was $28,163.44 for the Association. In June2003. we made anQtherapproach and the answer was, assess each homeowner $500. In all faimess, we believe we should not have to pay twice especially since the majority of storm water which runs through our property comes from somewhere else. ,~ec~llY submitted ~y: ~~ e k",,/?,J'" Rene' E. Vanoni 559 Milwaukee Road President Milwaukee Manor THA 559 Milwaukee Road ~-6 4-' 563 Milwaukee Road ~-Q(,~ 567 Milwaukee Road 571 Milwaukee Road 574 Dakota Street 575 Milwaukee Road 578 Milwaukee Court 579 Milwaukee Road -' 583 Milwaukee Road c'"' 584 Dakota Street ----/ 584 Milwaukee Court 587 Milwaukee Road 594 Dakota Street 598 Milwaukee Court 605 Milwaukee Road 606 Milwaukee Road 607 Dakota Street L?<:J~ 608 MilwaukeeCollrt ~- ~ 609 Milwaukee Road 610 Milwaukee Road 612 Milwaukee Court 613 Milwaukee Road 614 Milwaukee Road 615 Dakota Street 616 Milwaukee Court 617 Milwaukee Road 618 Milwaukee Road 620 Milwaukee Court 621 Milwaukee Road 623 Dakota Street ,. ?', 624 Milwaukee Court 625 Milwaukee Road 631 Dakota Street 633 Milwaukee COUl1 633 Milwaukee Road 634 Milwaukee Court 637 Milwaukee Court 637 Milwaukee Road 638 Milwaukee COUlt 641 Milwaukee Court 641 Milwaukee Road 642 Milwaukee Court 645 Milwaukee Court 645 Milwaukee Road 646 Milwaukee Court 655 Milwaukee Court 656MilwaukeeCourt 7::4A#=f'(LQ1~~ wJL. Ui- 659 Milwaukee Court # ~ . p=-~. - 660 Milwaukee Court ~, ,jLJl"-. ~ . '~ -J - . 663 Milwaukee Court 664 Milwaukee COUlt 667 Milwaukee Court ~5 Pfl~/J~l~ j 668 Milwaukee Court ~l(,~ ~. ,~~ 11/ ' / /V' C.e ~;,.If e: e::.- ~/ij // C'r ;r; .//.v~ ~: k.lf e e:: /-/t!?// ~/- ,- 0' . 4'," .. ' . ,- 11>/IV~-;N;fc.e. )t-/~//c/- ", 120 0 120 MIL 'w' AUKEE MANOR PROJECT AREA ~ I SCALE: 1" = 120' DATE DRA\JN: 11/14/01 DRA\JN BY: DEG . -~", G:\Do.le\2001 Projects\Do.koto. St StorM Sewer\ . PROPOS D rES PROPOSED MANHOLE #2 MIL 'W AUKEE RD. ,r-' . SlY. 15" RCP 30.0' @ O.35~ 30" RCP f 12.2 @ . T T a. I U T Q:: ^ . T o ^ .., T N' ~ 0.>1' ~,. f (lI f '=! f ,..., ^ (Xl T ; PROPOSED f MANHOLE #1 a. ^ ~ 1 .9 . ..>. o @ .., ^ '" So :-: T ~. . /- ~ ~^ ~ . .. / o '. "\ \s". (lI 'i, ~ W ih t ~ W j ~ 1 ~/ + t 1= I (/) 1 t <[ ^ L- ? .--- , I D I ~ MIL'WAUKEE}CT. g 3~ 3,0 SCALE: 1"=30' -<f-<~ EXISTING PIPE MIL 'vJ AUKEE MANOR DESIGN <<.<<.. PROPOSED RCP PIPE DATE DRA\JN: 11/14/01 DRA\JN BY: DEG G:\Dale\2001 Projects\Dakoto. St StorM Sewer\ . ... Project Location: Milwaukee Manor Prepared by: DEG Checked by: Date: November 14, 2001 ITEM UNIT TOTAL NO PRICES PRICE 1 L.S. 1 $ 500.00 $ 500.00 2 EA. 3 $ 200.00 $ 600.00 3 EA. 3 $ 250.00 $ 750.00 4 C.Y. 40 $ 20.00 $ 800.00 5 C.Y. 60 $ 10.00 $ 600.00 6 C.Y. 300 $ 7.00 $ 2,100.00 7 L.F. 25 $ 30.00 $ 750.00 8 L.F. 135 $ 50.00 $ 6,750.00 9 EA. 1 $ 1,000.00 $ 1,000.00 10 EA. 2 $ 2,000.00 $ 4,000.00 11 EA. 2 $ 350.00 $ 700.00 12 S.F. 16 $ 20.00 $ 320.00 13 S.Y. 435 $ 3.50 $ 1 ,522.50 14 L.F. 30 $ 3.00 $ 90.00 SUBTOTAL $ 20,482.50 10% CONTINGENCY $ 2,048.25 SUBTOTAL $ 22,530.75 25% INDIRECT COSTS $ 5,632.69 TOTAL $ 28,163.44 SUMMARY TOTALEST~TEDPROJECT $ 28,163.44 Cost.Estimate