HomeMy WebLinkAbout15.D.3. Task Force Grant Amendment No. 2-Res. No. 6072
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CITY OF SHAKOPEE POLICE DEPARTMENT
Memorandum
CONSENT
TO: Honorable Mayor and City Council
Mark McNeill, City Administrator
FROM: Dan Hnghes, Chief of Police ~
SUBJECT: Resolution for Task Force Participation
Amendment No.2 to Grant Contract #9300-802F/2003-00021
DATE: June 10, 2004
INTRODUCTION:
The Council is asked to consider Resolution #6072, a resolution of the City of Shakopee
regarding participation in the Southwest Metro Drug Task Force and Amendment No.2
to grant' contract #9300-802F/2003-00021.
BACKGROUND:
For the past several years the state and federal governments have encouraged local law
enforcement agencies to form regional task forces to investigate drug law violations.
Significant sums of federal and state drug enforcement money are distributed to task
forces.
The Shakopee Police Department has been a member of the Southwest Metro Drug Task
Force since its inception and wishes to continue participation in the task force for as long
as possible.
The City currently serves as the financial agent of the Task Force and has served in the
capacity for several years. The current grant agreement expires June 30, 2004. The
enclosed Amendment No.2 to Grant Contract #9300-802F/2003-00021 continues
funding and participation through the end of the year.
ALTERNATIVES:
1. Offer Resolution #6072.
2. Do not offer Resolution #6072.
3. Table and provide staff with direction.
RECOMMENDATION:
Alternative #1
ACTION REQUESTED:
Offer Resolution #6072, a resolution to enter a cooperative agreement with the Office of
Drug Policy in the Minnesota Department of Public Safety for participation in the
Southwest Metro Drug Task Force, and authorize appropriate city officials to enter into
Amendment No.2 to Grant Contract #9300-802F/2003-00021.
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Attachment: Office of Justice Programs, Grant #2003-00021, Amendment No.2
June 10, 2004
2004 Resolution for Task Force Participation
RESOLUTION NO. 6072
A RESOLUTION OF THE CITY OF SHAKOPEE, MINNESOTA, REGARDING
PARTICIPATION IN THE SOUTHWEST METRO DRUG TASK FORCE AND
AMENDMENT NO.2 TO GRANT CONTRACT #9300-802F/2003-00021
WHEREAS, The City has participated in the Southwest Metro Drug Task Force
since its inception; and
WHEREAS, the Task Force has successfully brought about numerous drug
convictions; and
WHEREAS, each year the City enters into a cooperative agreement in order to
continue to participate.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF SHAKOPEE, MINNESOTA, AS FOLLOWS:
That the Mayor, City Administrator and City Clerk are hereby are authorized to
enter into a cooperative agreement with the Office of Drug Policy in the Minnesota
Department of Public Safety for the project entitled Southwest Metro Drug Task Force,
Amendment No.2 to Grant Contract #9300-802F/2003-00021, for the calendar year
2004.
Passed in adjourned regular session of the City Council of the City of Shakopee,
Minnesota, held on this day of , 2004.
Mayor of the City of Shakopee
Attest:
City Clerk
,
AMENDMENT NO.2 TO GRANT CONTRACT #9300-802F/2003-00021
Original Contract Effective date: January 1. 2003 Total Contract Amount: $318.528.00
Original Contract Expiration date: December 31. 2003 Original Contract Amount: $159.264.00
Previous Amended Contract Expiration date: June 30. 2004 Previous Amendment(s) Total: $79.632.00
Current Amended Contract Expiration date: December 31. 2004 Current Amendment Amount: $79.632.00
This amendment is between the State ofMimlesota, acting through its Commissioner of Public Safety, Office of
Justice Programs, 444 Cedar Street, Suite 100, St. Paul, MN 55101 ("State") and City of Shako pee Police
Department, 476 Gorman Street, Shakopee, MN 55379 ("Grantee").
Recitals
I The State has a grant contract with the Grantee identified as Grant Contract 9300-802F/2003-00021 to
reduce and prevent illegal drug activity, crime, and violence..
2 The State and the Grantee have agreed that additional time and funding is necessary for the satisfactory
completion of this project.
3 The State and the Grantee are willing to amend the Original Grant and previous amendments as stated
below.
Grant Contract Amendment
In this Amendment deleted contract terms will be struck out and the added contract terms will be underlined.
REVISION 1. Clause 1, "Term of Grant Contract", Section 1.2, ofthe Original Grant Contract and Amendment
No. I is amended as follows:
1.2 Expiration Date: June 30, 2004 December 31. 2004, or until all obligations have been satisfactorily
fulfilled, whichever occurs first.
REVISION 2. Clause 4, "Consideration and Payment", Section 4.1, Paragraphs 1, 3, and 4 of the Original
Grant Contract and Amendment No.1 is amended as follows:
4.1 Consideration. The State will pay for all services perfonned by the Grantee under this grant contract as
follows:
(1) Compensation. The Grantee will be paid up to $238,896.00 $318.528.00, according to the
breakdown of costs contained in Revised Exhibit AI, which is attached and incorporated into this
grant contract. The Grantee will submit a revised budget for any deviation of 10% or more between
approved budget lines in Revised Exhibit Al and the revised budget must be approved by the State's
Authorized Representative before any expenditures can be made based on the revised budget.
(3) Matching Requirements. Grantee certifies that the following matching requirement, for the grant
contract, will be met by the Grantee: $94,564.00 $117,041.00.
(4) Total Obligation. The total obligation ofthe State for all compensation and reimbursements to the
Grantee under this grant contract will not exceed $238,896.00 $318,528.00.
REVISION 3. Clause 4, "Consideration and Payment", Section 4.2, Paragraph I of the Original Grant Contract
and Amendment No. I is amended as follows;
(1) Invoices. The State will promptly pay the Grantee afte'r the Grantee presents an itemized invoice for the
Grant Amendment 02/04 1
AMENDMENT NO.2 TO GRANT CONTRACT #9300-802F/2003-00021
services actually performed and the State's Authorized Representative accepts the invoiced services.
Invoices must be submitted timely and according to the following schedule: Itemized invoices will be filed
in arrears at least quarterly, but not more often than monthly, and within 30 days of the period covered by
the invoice for services satisfactorily performed. Final invoice pertaining to the first state fiscal year of this
grant contract must be received by July 31,2003. Reimbursements from the second state fiscal year may
commence on or after July 1, 2003. The final invoice from the second state fiscal year of this grant contract
must be received no later than August 15, 2004 Februarv 15. 2005.
Except as amended herein, the tenns and conditions of the Original Grant Contract and all previous
amendments remain in full force and effect.
By execution of this amendment, the tenns and conditions of the Original Grant Contract and all previous
amendments are expressly restated and reaffirmed.
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
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