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Home My WebLink About15.F.1. Derby Days Street/Parking Lot Closings CITY OF SHAKOPEE IS: F./~ Memorandum TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Derby Days Street/Parking Lot Closings DATE: July 1, 2004 INTRODUCTION: The Council is asked to approve a request from the Derby Days Committee regarding street and parking lot closures. BACKGROUND: Derby Days will be held this year from Thursday, Aug. 5th - Sunday, August 8th. Events similar to those in previous years, including the Taste of Shakopee on Thursday, beer tent and dance on Friday will be held. A Classic Car Show will require 1 st A venue to be closed from Holmes to Sommerville Streets, from 4-11 PM on Friday, August 6th.. As was the case in recent years, the Sunday parade route will again be on 10th Avenue, and will be staged in the town Square Mall parking lot. A kiddie parade will be held on 3rd Avenue from Atwood to Lewis on Saturday. Derby Days President Jack McGovern has submitted information showing the requested street closures, parking lot closures, and other restrictions beginning Wednesday, August 4th. The Derby Days Committee has advised, or will advise the major users of the parking lots of the times for closure. The Derby Days Committee has also required the assistance of City workers to perform various duties throughout Derby Days, as detailed in the attached memo. Mr. McGovern will be in attendance at the July 6th meeting to answer any questions. RECOMMENDATION: We recommend that the following traffic and parking related lot or street closures be approved, subject to any modifications recommended by the Police Department: Wednesday, August 4th after 5:00 p.m. until Sunday, August 8th at 12:00 p.m. . Parking lot on 2nd between Sommerville and Lewis - Northeastern corner - to set up tent. Thursday, August 5th after 1 :00 p.m. until Sunday, August 8th at 12:00 p.m. . Parking lot on 2nd between Lewis and Holmes - Southwestern comer - to setup Family Fun Park (they will set up an entrance on Holmes for the Apartments on 2nd Avenue to enter). . Alley from Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville Street. . North side of Second A venue from Lewis to Sommerville Street . Lewis Street from 1st Avenue to 3rd Avenue Thursday, August 5th 1 :00 p.m. until 9:00 p.m. . et A venue from Holmes to Sommerville Street for the Taste Friday, August 6th 4:00 p.m, until 11:00 p.m. . New 1 st A venue from Holmes to Sommerville Street for the Classic Car Show Saturday, August ih from 9:00 a.m. to 11 :00 a.m. . 3rd A venue from Scott Street to Lewis Street for the Kiddie Parade Saturday, August ih from 12:00 p.m. to 5:00 p.m. . Scott Street from 2nd to 3rd Avenue for the Firefighters Open House displays and waterfights. . Lewis Street from 1 st Avenue to 4th Avenue for Soapbox Derby Sunday, August 8th from 12:00 p.m. to 4:00 p.m. . Hwy. 69 entrance down 10th A venue to Spencer Street for the parade. Authorize sidewalk sales by downtown merchants - Thursday through Saturday Authorize the assistance of Public Works for set up of picnic tables, benches, and clean up as needed. ACTION REQUIRED: If the Council concurs, it should, by motion, approve the listed parking and traffic related issues relating to Derby Days, August 4h to August 8th. ''1AVJ2 o/Lu.ut( Mark McNeill City Administrator MM:th . ! ~ Shakopee Days {~- DerbY -..,.c-....r,.,~..,..~J.- REQUEST FOR STREET AND PARKING LOT CLOSURES Please find enclosed a copy of the notice concerning all closing of streets and parking lots. This notice has been given to all downtown businesses and residents in the effected areas. Wednesday August 41b after 5:00 p.m. WItH SWIday August 81b at 12:00 p.m.: . Parking lot on 2nd between Sommerville and Lewis- Northeastern Comer- to set up tent Thursday August Slh after 1 :00 p.m. WItil SWIday August 8lh at 12:00 p.m.: . Parking lot on 2nd between Lewis and Hohnes- Southwestern Corner- to set up Family FWI Park (we will set up an en1:rance on Holmes for the Apartments on 2nd Avenue to enter) . Alley from Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville Street . Northside of Second Avenue from Lewis to Sommerville Street . Lewis Street from 151 Avenue to 3'd Avenue Thursday August Sib 1:00 p.m. WItil9:00 p.m.: . I st A venue From Holmes to Sommerville Street for the Taste FridayAugust 6th4:00 p.m. WItilll:00 p.m.: . NEW pi Avenue From Holmes to Sommerville Street for the Classic Car Show Saturday August 7lh from 9:00 am to 11:00 am: . 3'd Avenue from Scott Street to Lewis Street for the Kiddie Parade Saturday August 7th from 12:00 p.m. to 5:00 p.m.: . Scott Street from 2nd to 3'd Avenue for the Firefighters Open house displays and waterfights . Lewis Street from 1 st. A venue to 4th A venue for Soapbox Derby Sunday August 8th from 12:00 p.m; to 4:00 p.m.: . Hwy.69 entrance down lOlh Avenue to Spencer Street for the parade Page I 00 f T Requested duties for City Workers Wednesday August 4th by AM: > Sweep Parking lot on 2nd between Sommerville. and Lewis- Northeastern Corner- to set up tent > Request loader to move pallets of blocks > Place fence post, fencing and sand bags by entrance closest to Sommerville St. for Beer Garden (makesureyou put out ofthe way for tent set up) Thursday August 5th by 9:00 am: > Place 10 pylon cones in front of Bill's Toggery > Place road barriers by Parking loton 2nd between Lewis and Holmes- Southwestern Corner (3 sets) Thursday August 5th by 1 :00 pm: > Place 40 picnic tables in parking lot by tent and 20 at the intersection of pI Avenue and Lewis Street > Place 10 garbage receptacles in parking lot by tent, 6 in the parking lot by Pablos and 30 at the intersection of 1st A venue and Lewis Street . > Place 10 pylon cones in Parking lot on 2nd between Lewis and Holmes- Southwestern C,orner > Place road barriers by 1st A venue and Holmes, East edge (leave exit to Paragon Bank open to get to Holmes ) pI A venue and Lewis, East edge 1st A venue and Sommerville,South edge (leave entrance to Paragon Bank open) 2nd A venue and Lewis, North edge 2nd A venue and Sommerville, West edge, east of entrance to. Perfonnance Shop Alley west of Real Gem Parking lot on Holmes to Lewis and Lewis to Sommerville 3rd Avenue and Lewis street- Southwestern Corner Friday August 6th early am: > Empty garbage receptacles > Sweep parking lots, Lewis Street froml $I to 2nd A venue and l51 Avenue from Holmes to Sommerville > NEW Place road barriers by 181 A venue and Holmes, East edge (leave exit to Paragon Bank open to get to Holmes) 1st A venue and Lewis, East edge 1st Avenue and Sommerville, South edge (leave entrance to Paragon Bank open) Saturday August}th by 7:30 am: > Empty garbage receptacles >. Put 20 garbage receptacles near large tent, keep the 6 in the parking lot by Pablos, but place 6 by the Volleyball court at the Eagles Club Saturday August 7th by 9:00 am: > Place road barriers by Corner of3rd Avenue and Scott Corner oord A venue and Fuller Comerof3rd Avenue and Holmes Sunday AugustSth from the Hwy 69 entrance, down lOth Avenue to Spencer by.12:00 am: ~ Place all garbage receptables along parade route, 2 on opposite corners of each intersection and 1 on every block of the route. ~ Place road barriers on both the north and south side orall intersections Sunday August 8th after parade: > Sweep the parking lot staging area from parade (JoAnn's Fabric to Marcus Theatre) ~ Sweep lOth Avenue from Hwy 69 entrance to Spencer Monday August 9th: ~ Pickup picnic tables, garbage recepticles, ect ~ REST! We'd also like to utilize the Public Works service if a situation (not listed above) arises. Upon approval from Mike Hullander. . Page 2 of3 , , DUTIES FOR DERBY DA YS COMMITTEE Tuesday August 3rd after 6:00 pm: ./ . Put up lot closing signs in the Parking lot on 2nd between Sommerville and Lewis- Northeastern Comer Wednesday August 4th AM: ./ Put up lot closing signs in the Parking lot on 2nd between Sommerville and Lewis- Southwestern Corner ./ Put up parking restrictions on Northside of 2nd Avenue from Lewis to Sommerville Street Lewis street from I st A venue to 3rd Avenue 1st Avenue From Holmes to Sommerville Street for the Taste Thursday August Sth after 8:00 p.m.: ./ Arrange picnic tables for f~day's food vendors and street dance FridayAugust 6th after 8:00 a.m.: ./ Put up parking restrictions on 3rd Avenue from Atwood Street to Lewis Street for the KiddieParade Lewis Street from 3rd A venue to 4th A venue for Soapbox Derby NEW I st A venue From Holmes to Sommerville Street for the Classic Car Show ./ Set up Food Vendors by big tent ./ Begin fencing beer garden area Saturday August 7th after II :00 A.m.: ./ Put up parking restrictions on Hwy. 69 entrance down lOth A venue to Spencer Street for the parade Sunday August 8th after 8:00a.m.: ./ Put up parking restrictions in the parking lotfrom loAnn's Fabric to Marcus Theatre Monday August 8th after 8:00 a.m.: ./ Pick up trash from the area between Community Center and High School- from Fireworks Page 3 00