HomeMy WebLinkAbout4.F.4. Designation of Official Newspaper • L.
SHAKOITE � � R
TO: Mayor and City Council
Mark McNeill, City Administrator
FROM: Jeanette Shaner, Deputy City Clerk
DATE: 01/08/2013
SUBJECT: Designation of Official Newspaper (F)
Action Sought
City Council is asked to designate the official newspaper for 2013.
Background
The City is required by law to publish certain matters in its official newspaper, during the course of the year. We
publish the Council minutes (motions primarily), ordinances, resolutions when required by law, notices of public
hearings on planning matters and public improvement projects, and advertisements for bids. It is appropriate that
this designation be made at this time.
To be qualified as a medium of official and legal publication, a newspaper must meet certain qualifications set
forth by State law. To name a few, it must be printed in the English language in newspaper format; be distributed at
least five days each week, if a daily, or twice a month if not a daily; be circulated in the political subdivision which
it purports to serve, and either have at least 400 copies regularly delivered to paying subscribers, or 400 copies
regularly distributed without charge to local residents; have its known office of issue established either in the
county in which it lies in whole or in part, the political subdivision which the newspaper purports to serve, or in an
adjoining county; file a copy of each issue immediately with the State Historical Society.
The City has received the attached letter from Laurie Hartmann asking that the City consider appointing the
Shakopee Valley News as its official newspaper.
The City will continue to submit legal notices via e-mail, as it has done since 1999, resulting in a reduced rate of
$6.99 per -inch rate. This reflects no increase in the rate charged since 2010. Legal notices requiring special
handling will be billed at the rate of $12.00 per column inch for the first insertion and $8.75 per column inch for
subsequent insertions.
The City has had a very good working relationship with the Shakopee Valley News. They have been very
accommodating in publishing notices that were sent to them after their deadline and have published them whenever
possible.
Relationship to Visioning
Goal F: Housekeeping
Recommended Action
Move to designate the Shakopee Valley News as the official newspaper for the City of Shakopee for the year 2013.
Attachments: OfficialNewspaper
SHAKOPEE \ Ews
VALLEY
December 24, 2012
Mr. Mark McNeill, City Administrator
City of Shakopee
129 Holmes Street
Shakopee, MN 55379
Dear Mr. McNeill,
Please consider our request for appointment of the Shakopee Valley News as the official newspa-
per for the City of Shakopee in 2013.
We recognize that financial challenges are being faced by most government bodies, and feel very
strongly that the publishing of legal notices in the newspaper is of vital importance to local resi-
dents who wish to stay informed about the decisions being made by your elected body. Conse-
quently, a per -inch rate of $6.99, which reflects no increase over the current rate charged, is
submitted for the coming year.
We would stipulate that the city follow its normal procedure of submitting legal notices in generic
text format of as Microsoft Word documents via e -mail. Legal notices requiring special handling will
be billed at the rate of $12 per column inch for the first insertion and $8.75 per column inch for
subsequent insertions.
Notices submitted by the City of Shakopee will continue to be posted on our newspaper website,
www.shakopeenews.com, free of charge.
Our legal notice deadline is at 4 p.m. on Thursday, preceding the following week's publication date;
during holiday weeks the deadline may be advanced.
Thank you for the opportunity to be of service to you in the past. We hope that relationship can be
continued in the coming year.
Respectfully,
4 kkAite. Laurie A. Hartmann
Publisher
327 Marschall Road, Post Office Box 8, Shakopee, Minnesota 55379 • (952) 445 -3333