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Home My WebLink About15.B.4. Environmental Assessment Worksheet (EAW) for a New High School CONSENT CITY OF SHAKOPEE 15: 13,1, Memorandum TO: Mayor and City Council Mark McNeill, City Administrator FROM: R. Michael Leek, Community Development Director SUBJECT: Request of Independent School District 720 (ISD 720) for Preparation of an Environmental Assessment Worksheet (EA W) for a New High School MEETING DATE: August 17, 2004 Introduction: ISD 720 has made a request to have the City prepare an EA W for the site of the proposed new high school. Signed copies of an environmental review reimbursement fonn, as well as the $1,000.00 required by the City's fee schedule have accompanied the request. It is proposed that WSB Engineering would prepare the EA W. For that reason, a second requested action involves authorizing an extension agreement with WSB for completion of the EA W. A copy of WSB' s proposal and the proposed review time1ine accompany this report. Alternatives: 1. Authorize the appropriate city officials to proceed with preparation of an EA W for the proposed high school project located south ofTH169 and west ofCSAH 79. 2. Do not authorize the appropriate city officials to proceed with preparation of an EA W for the proposed high school project located south ofTH 169 and west ofCSAH 79. 3. Table the matter for additional information. Action Requested: Offer and pass a motion authorizing the appropriate city officials to proceed with an EA W for the proposed high school project located south of TH 169 and west of CSAH 79. Offer and pass a motion to authorize the appropriate City officials to enter into an extension agreement with WSB Engineering, Inc. ~d;~~~~ R. Michael Leek Community Development Director EA WISD720,doclM 1 I~~~'lfl:';.} l8"Y""4Xf4"ih""'>~ ~tvSB P2',~: >i: \,~ ., Inc, August 9, 2004 Mr. Michael Leek City of Shakopee 129 Holmes Street South Shakopee, MN 55379-1376 Extension Agreement to Prepare an EA W for the High School Site WSB Project No. 1281-71 Dear Mr. Leek: According to our Agreement for Professional Services within the City of Shakopee, this extension agreement is written to provide services for the above-referenced project. We are proposing to complete this work on a cost-reimbursable basis as necessary in accordance with the proposal dated August 9, 2004, with a maximum not-to-exceed cost of $16,800. The City of Shakopee agrees to reimburse WSB & Associates for these services in accordance with Section IV of the Agreement for Professional Services. If this agreement meets with your approval, please sign below and return one copy to our office. Sincerely, WSB & Associates, Inc. ~cVf'm~ Andrea Moffatt. Environmental Scientist City Administrator City Clerk Mayor Date F:\WPWINlI281-7I\080904e>.1 agr Jtr,doc: Minneapolis' st. Cloud ' Equal Opportunity Employer t'~f,I'If~~1::;':' f::fZ"fWY;ff.jj;.~ 'WSB 'H\~ ~ &)j.ssociates, Inc, August 9,2004 Mr. Michael Leek City of Shako pee 129 Holmes Street South Shakopee, MN 55379-1376 Re: Scope of Services to Prepare an Environment Assessment Worksheet New High School WSB Project No. 1281-71 Dear Mr. Leek: As requested, please find outlined below a Scope of Services to prepare an Environmental Assessment Worksheet (EA W) for the proposed new high school. Task 1 - Project Management I Meetings This task involves coordinating the activities of WSB Staff, City Staff, and the School District and reviewing the information that is developed with appropriate City Staff and Council members. This task also includes one meeting with City Council to review the EAW. Task 2 - Collect Background Information Background information associated with the development of this property will be collected from a variety of sources including the City, Minnesota Historical Society, Pollution Control Agency, the Department of Natural Resources, the County, and the Soil and Water Conservation District. This information will be reviewed and analyzed to "address the environmental concerns of the project. Task 3 - Identify Past Land Use and Existing Cover Types Information from the City, agencies, and the School District will be reviewed to determine past land uses within the site that may present environmental concerns such as soil contamination. Any environmental impacts will be discussed within the EA W. The existing and proposed cover types will be determined based on a field visit, aerial photography, information from the school district, and the proposed development plans. Task 4 - Ecological Review of Site As part of this task, a site visit to the project site will be conducted. The purpose of this site visit will be to evaluate the impact of the project on fish and wildlife habitat. This field review will be discussed in the EA Wand the impact of the development on these resources will be evaluated. Task 5 - Evaluate Project Impacton Water Quantity and Quality As part of this task, the water quantity and quality information for the site will be analyzed. This will include analysis of existing and proposed discharge rates, volumes, and anticipated impact on water quality. This analysis will be discussed in the EA W. Minneapolis' st. Cloud, Equal Opportunity Employer . August 9, 2004 . Page 2 of3 Task 6 - Address Erosion and Sedimentation Control Measures The EA W will address erosion and sedimentation control measures to be taken during and after construction of the project. The amount of soil to be moved or excavated will also be discussed within the EA W. Information provided by the School District will be reviewed and adjusted as necessary. Task 7 - Evaluate Project Impact on Water Use and Wastewater As part of this task, the impact of the development on wastewater and water use will be evaluated. This evaluation will be discussed in the EA W. Task 8 - Evaluate Impact on Traffic, Noise, and Air Quality As part ofthis task, the impact of the development on traffic, noise, and air quality will be evaluated and discussed in the EA W. A discussion of potential mitigating measures will also be included in the EA W. Task 9 - Identify Impact on Public Infrastructure As part of the EA W, any new or expanded public services that will be required as part of the project will be identified. Task 10 - Evaluation of Cumulative Impacts As part of this task, the cumulative impacts of the project on the surrounding area will be evaluated. Task 11 - Submit EAW and Respond to Comments The EA W will be provided to City Staff and City Council for review. Once authorization from the City has been received, WSB will distribute the EA W to the required agencies and EQB Monitor for the 30-day review. WSB will follow-up with the EAW review process and respond to comments generated by the public review process. Following completion of the review process, we will present the [mdings of the EA W to the Council and provide a recommendation relative to the need for an Environmental Impact Statement (ElS). This task includes one meeting with the City Council. The cost estimate to prepare the EA Was outlined above is estimated not to exceed $16,800. A proposed project schedule is attached. The schedule is based on the assumption that authorization to proceed would be given by August 17, 2004. Please call me at (763)287-7196 if you have any questions. Sincerely, WSB & Associates, Inc. ~?rJ#aI Andrea M. Moffatt Environmental Scientist attachments F: \WPWlM1281-71 \080904-ml.doc , ,. ~ . . ~ TIMELINE TO PREPARE AN EAW FOR THE NEW HIGH SCHOOL SITE TASK PROPOSED TIMELINE Data Collection and EA W August 18 - September 28, 2004 Development City Council Packet Deadline September 28, 2004 . . City Council Authorizes Submittal ofEA W to Review October 5, 2004 Agencies Submit EA W to EQB Monitor October 4, 2004 EA W Comment Period October 11 - November 10, 2004 Respond to Comments November 10.;.15,2004* November 10-23,2004 . City Council Packet Deadline Presented at meeting November 23, 2004 . City Council Determines need November 16, 2004 December 7, 2004 for EIS Decision Noticed in EQB December 6, 2004 December 20, 2004 Monitor *If significant comments are received as determined by City Staff, this timeline will be extended as indicated.