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HomeMy WebLinkAbout2.D. Administration 2005 Budget J. ~. CITY OF SHAKOPEE 2005 GENERAL FUND BUDGET DIVISION: ADMINISTRATION MISSION STATEMENT: The mission of the City Administrator's office is to provide for the day-to'- day operation of the City government of Shakopee, in accordance with the policies and directives of the Mayor and City Council. ACTIVITY: The City Administrator's activities include directions and coordination of all city departments in carrying out the policies established by City Council, preparation of the annual budget, making recommendations to the City Council concerning existing and new programs for the city, and advising the City council on personnel matters. The City Administrator is appointed by City Council. GOALS: 1. Provide for compilation of bi-weekly City Council budget packet in a cost effective manner. MEASUREMENT OF GOALS: 1. Average cost to prepare bi-weekly City Council packet (20 copies, not including research time) . Actual Actual Budgeted Requested 2002 2003 2004 2005 Labor Cost $195.55 $ 207.00 $213.20 Average printing Cost $ 79.57 $ 83.25 85.75 Average Cost to Produce Meeting Agenda Packet $ 275.12 $ 290.25 $ 299.00 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Administrator, Assistant to the City Administrator, note $30,000 wi~~ be taken from Telecommunications in 2005, Executive Secretary, Payroll/Benefits Coordinator Supplies & Services: Office Supplies ($1,500) , Privacy Screen for HIPPA compliance ($400) . Professional Service: LMC Labor Relations $6,000; (0123) Personnel Consultant for position Valuations $4,000 (0123) ; Fees for Flex Benefits Administration $3,500 (0123) ; Sentence to Service $4,000 (0121) . LOGIS: Fees paid to LOGIS for processing payroll checks and personnel records $19,317(0123) , Online payroll application for timesheets $3,250 one time cost, $3,000 annual maintenance cost. Refuse: Cleanup Day un-reimbursed expenses ($20,000) Training: ICMA National Conference $0 (2005 Conference in Minneapolis) , State Managers Conference $500, State Managers Conference (for Assistant) $500; general department head training $2,000; Safety Training for City Hall $3,500; Miscellaneous Training $600 Dues: ICMA $900; ICMA for Assistant $200; MN Managers Association $75; Rotary $125; MAUMA $100; TUG and Personnel organization ($350) (0123) . Travel/Subsistence: Mileage/vehicle allowance $3,900 (0121) ; $300 (0123) ; Meal reimbursement $325 (0121 ) Subscriptions/Publications: Miscellaneous and personnel $400 (0121) ; $200 (0123) . Capital Expenditures: $15,000 for replacement of Administrative copy machine, to be networked. R5509BUD .Ob5 CITY OF .PEE 8/1.12:16:23 Fiscal Period: 7 / 04 Budget Report Page. 1 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 12 CITY ADMINISTRATOR 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 264,503 290,574 311,515 203,407 308,940 239,460 239,460 239,460 6005 OVERTIME-FT 342 33 6015 WAGES - PART TIMEITEMP 847 4,136 171 6002 WAGES 265,692 294,710 311,548 203,578 308,940 239,460 I 239,460 239,460 6100 BENEFITS 6122 PERA 9,037 10,717 13,784 9,733 17,080 13,240 13,240 13,240 6124 FICA 19,462 21,562 22,730 15,350 23,630 18,320 18,320 18,320 6126 ICMA 4,533 4,822 3,057 6135 HEALTH 25,676 23,924 22,523 14,041 26,900 22,170 22,170 22,170 6139 POST EMPLOYMENT HEALTH PLAN 1,445 1,452 843 1,500 1,200 1,200 1,200 6140 L1FE/L TO 1 ,495 1,319 1,371 788 1,400 1,170 1,170 1,170 6145 DENTAL 1,275 1.451 1,630 913 1,800 1,680 1,680 1,680 6170 WORKERS COMPENSATION 1 ,499 1,691 2,102 1,594 1,900 1,900 1,900 1,900 6180 COMPENSATED ABSENCES 26,564 12,279 2,174- .15,000 12,000 12,000 12,000 6100 BENEFITS 89,541 79,211 66,475 43,262 89,210 71,680 71,680 71,680 6001 WAGES & BENEFITS 355,233 373,921 378,023 246,840 398,150 311,140 311,140 311,140 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 292 2,744 3,450 6210 OFFICE SUPPLIES 2,318 2,444 1,593 7,154 4,500 4,900 4,900 4,900 6222 MOTOR FUELS & LUBRICANTS 156 123 155 200 200 200 200 6240 EQUIPMENT MAINTENANCE 225 190 126 20 6201 SUPPLIES & SERVICES 2,543 2,790 2,134 10,073 8,150 5,100 5,100 5,100 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 10,668 741 6312 ENGINEERING CClNSULTANTS 298 6316 EQUIPMENT MAINTENANCE 33 298 600 600 600 600 6327 OTHER PROF SERVICES 56,434 87,819 50,187 14,523 55,000 17,500 17,500 17,500 6300 PROFESSIONAL SERVICES 67,135 88,116 50,485 15,264 55,600 18,100 18,100 18,100 6330 COMMUNICATIONS 6332 POSTAGE 62 100 708 250 R5509BUD LOGIS005 CITY OF SHAKOPEE 8/13/2004 12:16:23 Fiscal Period: 7 / 04 Budget Report Page - 2 Level Of Roliup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6334 TELEPHONE 4,239 3,707 3,674 1,816 900 6336 PRINTING/PUBLISHING 3,789 6,574 3,529 3,147 6,800 4,800 4,800 4,800 6338 ADVERTISING 50 144 100 6330 COMMUNICATIONS 8,091 10,331 7,447 5,771 7,950 4,800 4,800 4,800 6350 INSURANCE 6352 LIABILITY 597 1,343 3,506 3,452 3,900 3,460 3,460 3,460 6354 PROPERTY 100 6356 AUTO 257 254 248 329 250 290 290 290 6350 INSURANCE 954 1,597 3,754 3,781 4,150 3,750 3,750 3,750 6360 UTILITY SERVICE 6367 REFUSE 20,444 750 14,819 12,000 20,000 20,000 20,000 6360 UTILITY SERVICE 20,444 750 14,819 12,000 20,000 20,000 20,000 6400 RENTALS 6410 LOGIS 16,396 17,489 19,093 9,715 16,700 25,570 25,570 25,570 6420 EQUIPMENT RENT 25 76 6425 EQUIPMENT RENT (IS FUND) 581 620 620 620 6400 RENTALS 16,396 17,514 19,093 10,372 16,700 26,190 26,190 26,190 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOUTRAINING 6,070 3,134 1,826 1,568 9,260 7,700 7,700 7,700 6475 TRAVEUSUBSISTENCE 7,606 3,068 1,810 748 4,900 4,250 4,250 4,250 6480 DUES 1,593 1,547 1,332 410 2,340 1,750 1,750 1,750 6490 SUBSCRIPTIONS/PUBLICATIONS 199 474 429 28 600 700 700 700 6470 DUESITRAININGITRAVEL 15,469 8,222 5,397 2,754 17,100 14,400 14,400 14,400 6200 SUPPLIES AND SERVICES 110,587 149,015 89,060 62,835 121,650 92,340 92,340 92,340 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 17,478 17,031 15,000 15,000 15,000 6700 CAPITAL OUTLAY 17,478 17,031 15,000 15,000 15,000 6800 DEBT SERVICE . . . R5509BUD LOGIS005 CITY OF SHAKOPEE 8/13/2004 12:16:23 Fiscal Period: 7 / 04 Budget Report Page- 2 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6334 TELEPHONE 4,239 3,707 3,674 1,816 900 6336 PRINTINGIPUBLlSHING 3,789 6,574 3,529 3,147 6,800 4,800 4,800 4,800 6338 ADVERTISING 50 144 100 -- 6330 COMMUNICATIONS 8,091 10,331 7,447 5,771 7,950 4,800 4,800 4,800 6350 INSURANCE 6352 . LIABILITY 597 1,343 3,506 3,452 3,900 3,460 3,460 3,460 6354 :PROPERTY 100 6356 AUTO 257 254 248 329 250 290 290 290 - ---- 6350 INSURANCE 954 1,597 3,754 3,781 4,150 3,750 3,750 3,750 6360 UTILITY SERVICE 6367 'REFUSE 20,444 750 14,819 12,000 20,000 20,000 20,000 6360 UTILITY SERVICE 20,444 750 14,819 12,000 20,000 20,000 20,000 6400 RENTALS 6410 LOGIS 16,396 17,489 19,093 9,715 16,700 25,570 25,570 25,570 6420 EQUIPMENT RENT 25 76 6425 EQUIPMENT RENT (IS FUND). 581 620 620 620 6400 RENTALS 16,396 17,514 19,093 10,372 16,700 26,190 26,190 26,190 6470 DUESITRAININGITRAVEL 6472 CONFERENCElSCHOOUTRAINING 6,070 3,134 1,826 1,568 9,260 7,700 7,700 7,700 6475 TRAVEUSUBSISTENCE 7.606 3,068 1,810 748 4,900 4,250 4,250 4,250 6480 DUES 1,593 1,547 1,332 410 2,340 1,750 1,750 1,750 6490 SUBSCRIPTIONS/PUBLlCA TIONS 199 474 429 28 600 700 700 700 6470 DUESITRAININGITRAVEL 15,469 8,222 5,397 2.754 17,100 14,400 14,400 14,400 6200 SUPPLIES AND SERVICES 110,587 149,015 89,060 62,835 121,650 92,340 92,340 92,340 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6740 EQUIPMENT 17,478 17,031 15,000 15,000 15,000 6700 CAPITAL OUTLAY 17,478 17,031 15,000 15,000 15,000 6800 DEBT SERVICE R5509BUD ti005 CITY OF .PEE 8/.12:16:23 Fiscal Period: 7 I 04 Budget Report Page - 3 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6000 EXPENDITURES 483,298 539,968 467,083 309,675 519,800 418,480 418,480 418,480 12 Crry ADMINISTRATOR 483,298 539,968 467,083 309,675 519,800 418,480 418,480 418,480 01000 GENERAL FUND 483,298 539,968 467,083 309,675 519,800 418,480 418,480 418,480 Admin 2005 Budget 0120 0121 0123 0370 Object # Description Benefits Administration Personnel Refuse Total 6002 Wages FT - Reg. 45,250 146,580 47,630 239,460 6005 Wages aT - Reg. - 6015 Wages PT - Temp - 6122 PERA 2,500 8,110 2,630 13,240 6124 FICA 3,460 11 ,220 3,640 18,320 6126 ICMA - 6135 Health 22,170 22,170 6139 PEHP 1,200 1,200 6140 Life 1,170 1,170 6145 Dental 1,680 1,680 6170 Workers Comp 1,900 1,900 6180 Compensated Absences 12,000 12,000 6190 Retirement Benefit - Total Personnel 91,330 165,910 53,900 311 ,140 6210 Office Supplies - 1,500 3,400 4,900 6222 Motor Fuels & Lubricants 200 200 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attorney - 6314 Computer Services - 6315 Building Maintenance - 6316 Equipment Maintenance 400 200 600 6327 Other Prof Services - 4,000 13,500 17,500 6332 Postage - - 6334 Telephone - - 6336 Printing/Publishing - 4,300 500 4,800 6352 Liability Insurance 3,460 3,460 6356 Auto Insurance - 290 290 6360 Utility Service - 6365 Gas - 6367 Refuse 20,000 20,000 6400 Rentals - 6410 LOGIS 25,570 25,570 6420 Equipment Rent - 6425 Equipment Rent (IS FUND) 620 620 6430 Building Rent {IS FUND) - 6435 Other Rental - - 6472 Conf / School/Training - 7,100 600 7,700 6475 Travel/Subsistence - 3,900 350 4,250 6480 Dues 1 ,400 350 1,750 6490 Subscriptions/Pu blications 500 200 700 Total Supplie~ & Services - 27,670 44,670 20,000 92,340 6740 Capital Expenditures 15,000 15,000 Expenses Charged Back - - Total $ 91,330 $ 208,580 $ 98,570 $ 20,000 $ 418,480 2005 BUDGET Est. 2005 Pay 2005 With COl Inc Title/Description Step 3.0% FICA PERA/ICMA City Administrator A $ 104,719 $ 8,011 $ 5,791 Assistant to Admin C 53,266 4,075 2,946 Exec Secretary A 48,825 3,735 2,700 Natural Resource - - - Payroll/Benefits Coord. A 59,047 4,517 3,265 Car Allowance 3,600 275 199 Charge Out Telecomm N/A (30,000) (2,295) (1,659) Total Administration $ 239,457 $ 18,318 $ 13,242