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Home My WebLink About3.J. City Clerk 2005 Budget #- 3r CITY OF SHAKO PEE 2005 GENERAL FUND BUDGET DIVISION: CITY CLERK MISSION STATEMENT: Provide information and services to the public and staff in a timely, professional and efficient manner. ACTIVITY: The City Clerk's office is responsible for administering elections, issuance of licenses, preparation of Council minutes, assistance in the preparation of agendas, maintenance of official records, publication of legal notices, preparation and monitoring of developer's agreements and securities therefore, and providing customer service to the public by telephone or in person. GOALS: 1. Provide a positive experience for eligible voters during state and city elections in an efficient and cost effective manner. 2. Assist applicants in obtaining and renewing licenses in a positive and efficient manner. 3. Maintain city records, making them available to interested parties, in a timely and efficient manner. MEASUREMENT OF GOALS: 1. Cost Per Capita of departments expenditures: Actual Actual Budgeted Requested 2002 2003 2004 2005 Total City Clerk Expenditures $251,560 $232,780 $276,360 $260,180 City population 25,316 26,837 28,337 29,367 Cost per Capita $ 9.94 $ 8.67 $ 9.75 $ 8.86 OBJECT DESCRIPTION: Description of lines items: Wages & Benefits: City Clerk, Deputy Clerk, Records Clerk, Receptionists (2) at ~ time each. Election Judges $8.00jhr for regular judges and $9.00jhr for head-judges $3600. Communications.: Postage, legal publications, city code revisions. Equipment: voting booths $3,200. R5509BUD LOGIS005 CITY OF SHAKOPEE 8/24/2004 13:34:56 Fiscal Period: 7 / 04 Budget Report Page- 6 Levei Of Rollup 7 2001 - 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Req uested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget --~ 13 CITY CLERK 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 103.139 119.299 122.792 70.714 124.710 148.090 148.090 148.090 6005 OVERTIME-FT 10 16 6015 WAGES - PART TIME/TEMP 18.680 27.937 24.001 16.622 30,440 33,680 33.680 33.680 6002 WAGES 121,819 147.246 146.808 87.336 155,150 181,770 181,770 181,770 6100 BENEFITS 6122 PERA 6,222 7,350 8.244 4.830 8,580 10,050 10.050 10,050 6124 FICA 8,973 9.770 11,020 6.388 11,870 13,910 13.910 13.910 6135 HEALTH 12,564 16,428 13,833 9.906 19,970 26,080 26.080 26.080 6139 POST EMPLOYMENT HEALTH PLAN 842 762 439 900 900 900 900 6140 L1FE/L TD 629 600 590 329 790 790 790 790 6145 DENTAL 635 830 852 458 1.080 1.260 1.260 1,260 6170 WORKERS COMPENSATION 376 397 541 545 570 570 570 570 6180 COMPENSATED ABSENCES 5,842 7.737 2,041 7.500 7.500 7.500 7,500 6100 BENEFITS 35.241 43,954 37.882 22,896 51.260 61.060 61.060 61.060 6001 WAGES & BENEFITS 157.061 191,200 184.690 110,232 206,410 242,830 242,830 242.830 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 78 25,754 2,329 3,194 6210 OFFICE SUPPLIES 1,557 1.353 1,943 257 15,300 5,600 5,600 5,600 6240 EQUIPMENT MAINTENANCE 155 6201 SUPPLIES & SERVICES 1.790 27.107 4.273 3,451 15,300 5.600 5,600 5.600 6300 PROFESSIONAL SERVICES 6314 COMPUTER SERVICES 500 500 500 6316 EQUIPMENT MAINTENANCE 86 174 165 250 350 350 350 6318 FILING FEES 689 843 671 40 400 400 400 400 6327 OTHER PROF SERVICES 455 279 5.026 250 16.500 3,600 3,600 3.600 6300 PROFESSIONAL SERVICES 1.229 1,122 5.871 455 17.150 4,850 4,850 4,850 6330 COMMUNICATIONS 6332 POSTAGE 10,882 10.131 9.609 2,455 10,400 9,000 9.000 9.000 6334 TELEPHONE 244 236 231 132 300 300 300 300 6336 PRINTING/PUBLISHING 16,410 21,185 27.865 6.239 25,000 13,350 13,350 13,350 6330 CO.CATIONS 27,537 31 ,552 37,. 8.827 35.700 22.650 22.650 22,650. R5509BUD LOGIS005 CITY OF SHAKOPEE 8/24/2004 13:34:56 Fiscal Period: 7 / 04 Budget Report Page - 7 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6350 INSURANCE 6352 LIABILITY 1,060 1,587 2,007 2,218 2,200 1,860 1,860 1,860 6354 PROPERTY 100 -- 6350 INSURANCE 1,160 1,587 2,007 2,218 2,200 1,860 1,860 1,860 6400 RENTALS 6420 EQUIPMENT RENT 649 1,200 800 800 800 6430 BUILDING RENT (IS FUND) 230 6435 OTHER RENT 30 923 808 250 250 250 6400 RENTALS 679 923 808 230 1,200 1,050 1,050 1,050 6470 DUESITRAININGITRAVEL 6472 CONFERENCE/SCHOOLITRAINING 511 798 157 246 900 1,100 1,100 1,100 6475 TRAVEUSUBSISTENCE 85 163 92 68 200 250 250 250 6480 DUES 185 110 175 200 250 250 250 250 6490 SUBSCRIPTIONS/PUBLICATIONS 50 6470 DUESITRAININGITRAVEL 781 1,071 423 514 1,400 1,600 1,600 1,600 6498 EXPENSE CHARGED BACK 3,000- 3,000- 3,000- 3,000- 3,000- 3,000- 3,000- 6200 SUPPLIES AND SERVICES 30,175 60,362 48,086 15,694 69,950 34,610 34,610 34,610 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 187,236 251,562 232,776 125,926 276,360 277,440 277,440 277 ,440 13 CITY CLERK 187,236 251,562 232,776 125,926 276,360 277,440 277 ,440 277,440 . . . Clerk 2005 Budget 0130 0131 0132 0133 Budget Object # Description Benefits Management Elections Development Total 2004 Diff 6002 Wages FT - Reg, 131,710 6,550 9,830 148,090 124,710 23,380 6005 Wages aT - Reg, - - - 6015 Wages PT - Temp 33,680 33,680 30,440 3,240 6122 PERA 9,150 360 540 10,050 8,580 1,470 6124 FICA 12,660 500 750 13,910 11,870 2,040 6126 ICMA - - - 6135 Health 26,080 26,080 19,970 6,110 6139 PEHP 900 900 ' 900 - 6140 Life 790 790 790 - 6145 Dental 1,260 1,260 1,080 180 6170 Workers Comp 570 570 570 - 6180 Compensated Absences 7,500 7,500 7,500 - 6190 Retirement Benefit - ~ - Total Personnel 37,100 187,200 7,410 11,120 242,830 206,410 36,420 17,64% 6210 Office Supplies 1 ,400 4,200 5.600 15,300 (9,700} 6215 Materials - - - 6222 Motor Fuels & Lubricants - - 6230 Building Maintenance - - - 6240 Equipment Maintenance - - - 6310 Attorney - - - 6312 Engineering Consultants - - - 6314 Computer Services 500 500 - 500 6315 Building Maintenance - - - 6316 Equipment Maintenance 350 350 250 100 6318 Filing Fees 200 200 400 400 - 6322 Pavement Preservation - - - 6327 Other Prof Services 3,600 3,600 16,500 (12,900} 6332 Postage 9,000 9,000 10,400 (1,400} 6334 Telephone 300 300 300 - 6336 Printing/Publishing 12,000 1,150 200 13,350 25,000 (11,650} 6352 Liability Insurance 1,860 1,860 2,200 (340} 6360 Utility Service - - - 6365 Gas - - 6367 Refuse - - - 6400 Rentals - - 6410 LOGIS - - - 6420 Equipment Rent 800 800 1,200 (400} 6425 Equipment Rent (IS FUND} - - - 6430 Building Rent (IS FUND) 6435 Other Rent 250 250 - 250 6472 Conf / School/ Training 1,100 1,100 900 200 6475 Travel/Subsistence 250 250 200 50 6480 Dues 250 250 250 - 6490 Subscriptions/Publications - - 50 (50) Total Supplies & Services 27,510 9,700 400 37,610 72,950 (35,340) -48.44% 6740 Capital Expenditures - - - Expenses Charged Back (3,000) (3,000) (3,000) - Total $ 37,100 $ 211,710 $ 17,110 $ 11,520 $ 277,440 $ 276,360 $1,080 0,39% 2005 BUDGET Est. 2005 Pay 2005 With COL Inc Title/Description Step 3.0% FICA PERA City Clerk A $ 64,919 $ 4,966 $ 3,590 Deputy City Clerk A 48,825 3,735 2,700 Records Clerk B 34,180 2,615 1,890 Total Full Time 147,924 11,316 8,180 Receptionist 57% A 18,967 1,451 1,049 Receptionist 50% C 14,871 1,138 822 Total Part Time 33,838 2,589 1,871 Total City Clerk $ 181,762 $ 13,905 $ 10,051