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HomeMy WebLinkAbout3.E.1. Planning 2005 Budget #:?E I. CITY OF SHAKO PEE 2005 GENERAL FUND BUDGET DIVISION: COMMUNITY DEVELOPMENT - PLANNING MISSION STATEMENT: The mission of the Community Development Department is as follows; . Provide effective and inclusive planning and management for the City's development and/or redevelopment in cooperation with the City Council, Board of Adjustments and Appeals/Planning Commission, Park and Recreation Advisory Board, Economic Development Advisory Committee, and Environmental Advisory Committee; . Provide quality transit services for a growing community with diverse transportation needs; . Provide effective MIS/IT support services for the administration of the City and its services. ACTIVITIES: PLANNING: The Community Development planning staff engages in the following activities: . Provides land use, zoning, and related information to the City's residents, businesses, other units of government, and other City clients. . Reviews and processes a wide range of land use applications (home occupation permits, conditional use permits (CUPs), planned unit developments (PUDs), variances, minor subdivisions, plats, and building permits. . Prepares and/or directs the preparation of the City's Comprehensive Plan, as well as other long-range and special planning studies, and environmental review documents (EAW, EIS, AUAR). . Works with other City staff, other transit providers, and the Metropolitan Council to provide and manage City transit services. MIS/IT: MIS funds all of the operations/maintenance/replacement of the City's computer systems in City Hall, the Police department, Public Works building, and Fire stations (Recreation Department computers are funded in the Recreation budget). MIS funds system resources, operating systems, equipment replacement, word processing, spreadsheet, database, and other "general use" applications. To do this, the City currently employs a full- time MIS/IT Coordinator and IT Specialist. Other support is provided by Local Government Information Services (LOGIS). The level of planning staffing has remained unchap.ged from the slow growth period that preceded the opening of the Bloomington Ferry Bridge and STH 169 in 1995 and 1996, respectively. GOALS: 1. Provide timely review of land use applications to applicants. 2. Provide assistance in the strategic visioning process. 3. Continue joint planning efforts between the City and adjacent Jackson and Louisville Townships. 4. Work with contractors to reduce per passenger subsidy levels for transit services. 5. Complete joint transit planning study 6. Expand transit services to include commuter service utilizing the City's park and ride site adjacent to Seagate at STH 169 and CSAH 83, or an alternate site. Community Development Performance Measures: 2001 2002 2003 7/15/04 Conditional Use Permits 26 24 29 16 Variances 5 6 9 4 Preliminary Plats 9 7 10 4 Final Plats 18 8 11 8 Preliminary/Final Plat 1 0 0 0 RLS 2 0 0 0 pun's 8 2 7 3 Rezoning. 8 9 17 4 Text Amendments 6 3 10 7 Vacations 6 2 5 2 Comprehensive Plan Amendments 1 2 3 4 EAW's 2 0 1 0 AUAR's 1 1 0 0 Other 20 12 TOTAL LAND USE APPLICATIONS 93 64 127 64 Cost Ratio Program 174 : Number of Applications 2001-$1,540:1 2002-1,039:1 2003-$1,314:1 2004-1,095:1 OBJECT DESCRIPTION: Description of line items: Wages & Benefits: Salaries: 1 Community Development Director, 1 Planner II (i.e., senior planner), 1 Planner I, 1 Planner I/GIS (focuses on. development and maintenance of GIS database and applications), 1 MIS Coordinator, 1 IT Specialist and 1 Planning Secretary. Salaries - Temp: Up to $l,200/year for seven commission members, totaling $8,400. Total temporary salaries of $12,000. Supplies & Services: MIS operating supplies: Microsoft Software licensing $ 9,000 GIS hardware and software, 31,050 (including PC/Workstation replacement) Anti-virus software 4,100 Printers 4,250 Laptops for PD 21,600 TOTAL $70,000 Professional Services: Updating Comprehensive Plan elements (storm water management and transportation, including analysis of Jackson Township potential annexation area), $10,000, park plan update, $15,000, growth study, $25,000. Communications: Printing/Publishing: Comprehensive Plan publication, brochures, zoning Ordinances, zoning maps, etc. Dues/Training/Travel: $7,700 for in-state ($7,000 for IT training), on-going professional training, GIS, MIS. Dues: Minnesota APA $1,100, Minnesota Bar Association $300. Rentals: R5509BUD .005 CITY OF.PEE 8/1.14:16:22 Fiscal Period: 7 / 04 Budget Report Page - 1 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code 1 Description Amount Amount Amount Actual Budget Budget Budget Budget 01000 GENERAL FUND 17 COMMUNITY DEVELOPMENT 6000 EXPENDITURES 6001 WAGES & BENEFITS 6002 WAGES 194,451 278.579 296,617 175,920 339,880 382,480 382,480 382,480 6005 OVERTIME-FT 451 16 2,000 6015 WAGES - PART TIME/TEMP 8,598 8,811 10,691 5,059 10,000 12,000 12,000 12,000 6002 WAGES 203,501 287,390 307,308 180,994 351,880 394,480 394,480 394,480 6100 BENEFITS 6122 PERA 10,199 15,547 16,472 9,793 20,280 21,810 21,810 21,810 6124 FICA 15,043 21,340 22,769 13,491 29,330 30,180 30,180 30,180 6135 HEALTH 24,594 26,400 18,607 11,739 28,850 32,930 32,930 32,930 6139 POST EMPLOYMENT HEALTH PLAN 1,726 1,653 973 2,100 2,100 2,100 2,100 6140 L1FE/LTD 1,259 1,352 1,363 795 1,820 1,830 1,830 1,830 6145 DENTAL 1,088 1,385 1 ,496 893 2,520 2,940 2,940 2,940 6170 WORKERS COMPENSATION 1,153 1,279 2,065 1,513 2,100 2,200 2,200 2,200 6180 COMPENSATED ABSENCES 5,751 14.954 5,921 10,000 10,000 10,000 10,000 6100 BENEFITS 59,087 83,983 70,346 39,197 97,000 103,990 103,990 103,990 6001 WAGES & BENEFITS 262,588 371,373 377,654 220,192 448,880 498,470 498,470 498,4 70 6200 SUPPLIES AND SERVICES 6201 SUPPLIES & SERVICES 6202 OPERATING SUPPLIES 176 27,114 36,588 19,019 52,000 70,000 70,000 70,000 6210 OFFICE SUPPLIES 24,901 42,064 11,022 4,690 3,500 9,000 9.000 9,000 6222 MOTOR FUELS & LUBRICANTS 50 21 6240 EQUIPMENT MAINTENANCE 1,942 130 6201 SUPPLIES & SERVICES 27,069 69,329 47,610 23,709 55,500 79,000 79,000 79,000 6300 PROFESSIONAL SERVICES 6310 ATTORNEY 840 11,810 6312 ENGINEERING CONSULTNTS 20,422 37,393 30,813- 1,790 20,000 6314 COMPUTER SERVICES 23,839 8,410 20,243 5,295 12,000 12,000 12,000 6316 EQUIPMENT MAINTENANCE 4,812 941 374 19,000 2,500 2,500 2,500 6318 FILING FEES 140 6327 OTHER PROF SERVICES 21,290 49,300 16,569 8,885 76,600 50,000 50,000 50,000 6300 PROFESSIONAL SERVICES 65,552 99,914 7,780 28,293 115,600 64,500 64,500 64,500 6330 COMMUNICATIONS R5509BUD LOGIS005 CITY OF SHAKOPEE 8/17/2004 14:16:22 Fiscal Period: 7 I 04 Budget Report Page - 2 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6332 POSTAGE 43 43 200 6334 TELEPHONE 854 1,374 1,910 1,134 2,160 2,560 2,560 2,560 6336 PRINTING/PUBLISHING 3.187 2,646 2,170 2,802 2,000 4,000 4,000 4,000 6330 COMMUNICATIONS 4,083 4,019 4,123 3,936 4,360 6,560 6,560 6,560 6350 INSURANCE 6352 LIABILITY 1,383 1,877 4,174 4,624 4,800 4,630 4,630 4,630 6354 PROPERTY 125 6350 INSURANCE 1,508 1,877 4,174 4,624 4,800 4,630 4,630 4,630 6400 RENTALS 6410 LOGIS 28,112 35,286 37,285 18,322 36,500 40,000 40,000 40,000 6425 EQUIPMENT RENT (IS FUND) 996 996 996 1,000 6435 OTHER RENT 4,100 6400 RENTALS 29,108 36,282 38,281 18,322 41,600 40,000 40,000 40,000 6470 DUESrrRAININGrrRAVEL 6472 CONFERENCE/SCHOOUTRAINING 1,633 2,163 5,835 291 5,600 8,300 8,300 8,300 6475 TRAVEUSUBSISTENCE 1,584 541 141 300 2,000 1,500 1,500 1,500 6480 DUES 2,857 1,206 1,688 190 1 ,400 2,000 2,000 2,000 6490 SUBSCRIPTIONS/PUBLICATIONS 637 540 578 672 700 1,700 1,700 1,700 6470 DUESrrRAININGrrRAVEL 6,711 4,450 8,243 1,453 9,700 13,500 13,500 13,500 6498 EXPENSE CHARGED BACK 6,000- 6,000- 6,000- 6,000- 6,000- 6,000- 6,000- 6200 SUPPLIES AND SERVICES 128,031 209,870 104,211 80,337 225,560 202,190 202,190 202,190 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 390,619 581,243 481,866 300,529 674,440 700,660 700,660 700,660 17 COMMUNITY DEVELOPMENT 390,619 581,243 481,866 300,529 674,440 700,660 700,660 700,660 01000 GENERAL FUND 390,619 581,243 481,866 300,529 674,440 700,660 700,660 700,660 . . . RS509BUD LOGIS005 CITY OF SHAKOPEE 8/17/2004 14:16:22 Fiscal Period: 7 / 04 Budget Report Page - 2 Level Of Rollup 7 2001 2002 2003 7/31/2004 2004 2005 2005 2005 Actual Actual Actual YTD Final Requested Approved Final Object Code / Description Amount Amount Amount Actual Budget Budget Budget Budget 6332 POSTAGE 43 43 200 6334 TELEPHONE 854 1,374 1,910 1,134 2,160 2,560 2,560 2,560 6336 PRINTING/PUBLISHING 3,187 2,646 2,170 2,802 2,000 4,000 4,000 4.000 --- -------- 6330 COMMUNICATIONS 4,083 4,019 4,123 3,936 4,360 6,560 6,560 6,560 6350 INSURANCE 6352 LIABILITY 1,383 1,877 4,174 4,624 4,800 4,630 4,630 4,630 6354 PROPERTY 125 -- 6350 INSURANCE 1,508 1,877 4,174 4,624 4,800 4,630 4,630 4,630 6400 RENTALS 6410 LOGIS 28,112 35,286 37,285 18,322 36,500 40,000 40,000 40,000 6425 EQUIPMENT RENT (IS FUND) 996 996 996 1,000 6435 OTHER RENT 4,100 6400 RENTALS 29,108 36,282 38,281 18,322 41,600 40.000 40,000 40,000 6470 DUESfTRAININGfTRAVEL 6472 CONFERENCE/SCHOOLfTRAINING 1,633 2,163 5,835 291 5,600 8,300 8,300 8.300 6475 TRAVEUSUBSISTENCE 1,584 541 141 300 2,000 1,500 1,500 1,500 6480 DUES 2,857 1.206 1,688 190 1,400 2,000 2,000 2,000 6490 SUBSCRIPTIONS/PUBLICATIONS 637 540 578 672 700 1,700 1,700 1,700 6470 DUESfTRAININGfTRAVEL 6,711 4,450 8,243 1,453 9,700 13,500 13,500 13,500 6498 EXPENSE CHARGED BACK 6,000- 6,000- 6,000- 6.000- 6,000- 6,000- 6,000- 6200 SUPPLIES AND SERVICES 128,031 209,870 104,211 80,337 225,560 202,190 202,190 202,190 6500 DEPRECIATION 6600 MISCELLANEOUS 6700 CAPITAL OUTLAY 6800 DEBT SERVICE 6000 EXPENDITURES 390,619 581,243 481,866 300,529 674,440 700,660 700,660 700,660 17 COMMUNITY DEVELOPMENT 390,619 581,243 481,866 300,529 674,440 700,660 700,660 700,660 01000 GENERAL FUND 390,619 581,243 481,866 300,529 674,440 700,660 700,660 700,660 Comm Dev 2005 Budget 0170 0171 0172 0174 0175 Budget Object # Description Benefits Management MIS Current PC Long Range Total 2004 Diff 6002 Wages FT - Reg. 38,000 55,710 106,390 163,380 19,000 382,480 369,880 12,600 6005 Wages OT - Reg. 2,000 (2,000) 6015 Wages PT - Temp 12,000 12,000 10,000 2,000 6122 PERA 2,100 3,740 5,880 9,040 1,050 21,810 20,280 1,530 6124 FICA 2,910 5,180 8,140 12,500 1,450 30,180 29,330 850 6135 Health 32,930 32,930 28,850 4,080 6139 PEHP 2,100 2,100 2,100 - 6140 Life 1,830 1,830 1,820 10 6145 Dental 2,940 2,940 2,520 420 6170 Workers Comp 2,200 2,200 2,100 100 6180 Compensated Absences 10,000 10,000 10,000 6190 Retirement Benefit Total Personnel 95,010 76,630 120,410 184,920 21,500 498,470 478,880 19,590 4,09% 6202 Operating Supplies 70,000 70,000 55,500 14,500 6210 Office Supplies 9,000 9,000 6222 Motor Fuels & Lubricants - 6230 Building Maintenance - 6240 Equipment Maintenance - 6310 Attomey 6314 Computer Services 12,000 12,000 20,000 (8,000) 6315 Building Maintenance - 6316 Equipment Maintenance 2,500 2,500 19,000 (16,500) 6327 Other Prof Services 50,000 50,000 76,600 (26,600) 6332 Postage 200 (200) 6334 Telephone 1,860 700 2,560 2,160 400 6336 Printing/Publishing 4,000 4,000 2,000 2,000 6352 Liability Insurance 4,630 4,630 4,800 (170) 6360 Utility Service - 6365 Gas - 6367 Refuse 6400 Rentals - 6410 LOGIS 30,000 10,000 40,000 36,500 3,500 6420 Equipment Rent - - 6425 Equipment Rent (IS FUND) - 6430 Building Rent (IS FUND) 6435 Other Rent 5,100 (5,100) 6472 Conf / School/ Training 1,300 7,000 8,300 5,600 2,700 6475 Travel/Subsistence 1,500 1,500 2,000 (500) 6480 Dues 2,000 2,000 1 ,400 600 6490 Subscriptions/Publications 700 1,000 1,700 700 1,000 Total Supplies & Services 54,990 103,200 50,000 208,190 231,560 (23,370) -10,09% 6740 Capital Expenditures - - 6498 Expenses Charged Back (6,000) (6,000) (6,000) Total $ 95,010 $ 125,620 $ 223,610 $ 184,920 $ 71,500 $ 700,660 $ 704,440 -$3,780 -0,54% 2005 BUDGET Est. 2005 Pay 2005 With COL Inc Title/Description Step 3.0% FICA PERA CD Director A $ 87,972 $ 6,730 $ 4,865 Planner II 4/5 A 51,935 3,973 2,872 Planner I B 50,095 3,832 2,770 Planner I A 52,269 3,999 2,890 Secretary A 44,367 3,394 2,454 IT A 64,919 4,966 3,590 IT Technician D 45,926 3,513 2,540 Recording /PT 10,000 765 553 Charge out Transit N/A (10,000) (765) (553) Charge out Telecomm. N/A (15,000) (1,148) (830) Total Comm Devlp $ 382,484 $ 29,259 $ 21,151